Organizing community events - CSCCE Skip to content CSCCE Menu Fellows Program (CEFP) Become a Community Engagement Fellow Meet Our Fellows CEFP Project Teams CEFP2017 Project Teams CEFP Alumni Trainings Online modular trainings Scientific Community Engagement Fundamentals Nurturing and Stewarding Engaged Online Communities Planning and Delivering Successful Virtual Meetings and Events Resources CSCCE Community Participation Model Scientific Community Profiles Hiring / Becoming a community manager Being a Scientific Community Manager Diversity, Equity and Inclusion (DEI) Online communities and communication tools Organizing community events Community champions programs Research CSCCE Visiting Scholars Program State of Scientific Community Management 2016 Get Involved Events Community Calls Community Calls archive CSCCE Working Groups CSCCE Special Interest Groups CSCCE on the road Newsletter Archives Blog About Team Testimonials Mentioning CSCCE Articles and Publications Policies and guides Donate CSCCE Fellows Program (CEFP) Become a Community Engagement Fellow Meet Our Fellows CEFP Project Teams CEFP2017 Project Teams CEFP Alumni Trainings Online modular trainings Scientific Community Engagement Fundamentals Nurturing and Stewarding Engaged Online Communities Planning and Delivering Successful Virtual Meetings and Events Resources CSCCE Community Participation Model Scientific Community Profiles Hiring / Becoming a community manager Being a Scientific Community Manager Diversity, Equity and Inclusion (DEI) Online communities and communication tools Organizing community events Community champions programs Research CSCCE Visiting Scholars Program State of Scientific Community Management 2016 Get Involved Events Community Calls Community Calls archive CSCCE Working Groups CSCCE Special Interest Groups CSCCE on the road Newsletter Archives Blog About Team Testimonials Mentioning CSCCE Articles and Publications Policies and guides Donate Organizing community events Successful event programming is a feature of many communities – whether that’s a monthly community call or an annual conference. But how do you design events that are welcoming from the outset and that promote enjoyable, inclusive interactions between attendees? Guidebook to virtual events This guidebook was co-created with members of the CSCCE community of practice. We are releasing sections of the guide as they are published. Using virtual events to facilitate community building: Event formats by Lou Woodley, Katie Pratt, Rachael Ainsworth, Eva Amsen, Arne Bakker, Stefanie Butland, Stephanie O’Donnell, Naomi Penfold, Allen Pope, Tom Quigley, and Emmy Tsang July 20, 2020 We created this guide to help you host successful online meetings that your attendees enjoy. Our emphasis is on engaging and inclusive events where attendees will feel able and motivated to participate and connect with others. doi:10.5281/zenodo.3934385 Using virtual events to facilitate community building: Curated resources by Lou Woodley, Katie Pratt, Rachael Ainsworth, Arne Bakker, Arielle Bennett-Lovell, Chiara Bertipaglia, Stefanie Butland, Samuel Guay, Lena Karvovskaya, Emily Lescak, Ouida Meier, Erin McLean, Camille Santistevan, Kristin Timm, and Stephanie E. Vasko November 20, 2020 In this section we focus on curating links to useful resources about virtual events – including case studies of conferences and trainings that moved online at short notice. doi:10.5281/zenodo.4270106 Guidebook to in-person events The CALM events project team of Arne Bakker, Chiara Bertipaglia, Megan Carter, Liz Guzy, Leslie Hsu, and Ann Meyer from the CEFP2019 cohort created a comprehensive guidebook to organizing in-person events. CALM events guidebook for building community through events by Arne Bakker, Chiara Bertipaglia, Megan Carter, Elizabeth Guzy, Leslie Hsu and Ann Meyer The CALM events guidebook is a comprehensive multi-chapter guide to planning and hosting events of different formats in order to build community. doi:10.5281/zenodo.3838153 Diversity, equity, and inclusion Please see our DEI resource page for additional tip sheets and blog posts to help you consider ways to make your meetings inclusive and accessible. Blog posts Event formats Six tips for running a successful unconference – From having a code of conduct to planning how to capture content from the event, CEFP2017 Fellow, Stefanie Butland, shares things to plan ahead of time for a successful unconference. Dinner parties and sandpits – intensive retreats to catalyze scientific collaborations – CEFP2017 Fellow, Jennifer Davison, outlines different formats for offsite events designed to promote team-building. Book Dashes: Collaborative community events – in this guest blog post, Arielle Bennett-Lovell (a 2019 CSCCE Community Engagement Fellow) reflects on the third Turing Way Book Dash event. Icebreakers and welcomes Pre-event interviews – In How to prepare 40 new community members for an unconference CEFP2017 Fellow, Stefanie Butland outlines the pre-event preparations that she carried out to help new members of the community feel prepared and welcome. Breaking the ice well – CEFP Fellows Allen Pope, Amber Budden, and Stefanie Butland and mentor Aidan Budd discuss facilitating interpersonal community interactions in person. In part one they describe several icebreaker activities and in part two they describe how to bring your community along with you in what can sometimes be a nerve-wracking activity for a community manager! Event programming Leveraging anniversary programming and content to nurture community – CEFP2019 Fellow, Camille Santistevan, lists 5 top tips for event-planning around your organization’s anniversary events and 3 things to consider. Transitioning in-person events ONLINE Going Online: How we organized the first ever virtual csv,conf – In a three-part series of guest blog posts, Serah Rono, Lilly Winfree, Jo Barratt, Elaine Wong, Jess Hardwicke, John Chodacki, and Jonathan Cain reflect on the challenges and opportunities of moving an international conference online. Virtual tools trials Our virtual tools trials bring together interested members of our community of practice to try out platforms that might be useful for convening communities online. Our tools trials are ongoing, so if you have a platform you’re interested in trying, or would like to co-host a trial and share your experience, please let us know by emailing info@cscce.org. After each trial, we share a recap of our findings on our blog, each of which includes a link back to the full collaborative notes document from the trial. Find out more about: QiqoChat – a tool for online conferences Mural/Padlet/Jamboard – tools for brainstorming and ideation Gather – a conferencing and networking platform Etherpad+Video – a tool for collaborative writing with in-doc video chat Remo – a conferencing and networking platform Wonder – a lightweight, spatially-controlled, networking platform Community call In July 2020’s CSCCE community call we discussed “Planning and evaluating accessible online events” with three speakers from the CSCCE community of practice. Speakers and their slides “It’s Dangerous To Go Alone, Take This – Non-Player Characters & Prepping For Your Virtual Event” – Tom Quigley, ConservationXLabs (slides)  “It’s All About Access: Planning Meetings for Wider Audiences” – Rebecca Carpenter, Deaf and Hard of Hearing Virtual Academic Community (slides)  “Evaluating Virtual Events” – Emily Lescak, Code for Science and Society (slides)  Summary and resources list Check out the blog post recap of the call – including additional resources recommended by attendees. What are you looking for? Search for: Search Pages What is Community Engagement Within Science? Community Engagement Fellows Program (CEFP) Become a Community Engagement Fellow Meet Our Fellows CEFP 2017 cohort CEFP Project Teams CEFP2017 Project Teams CEFP Alumni Trainings Online modular trainings Scientific Community Engagement Fundamentals Nurturing and Stewarding Engaged Online Communities Planning and Delivering Successful Virtual Meetings and Events Resources CSCCE Community Participation Model Scientific Community Profiles Hiring / Becoming a community manager Being a Scientific Community Manager Diversity, Equity and Inclusion (DEI) Online communities and communication tools Organizing community events Community champions programs Research Visiting Scholars Program State of Scientific Community Management 2016 Get Involved Events Community Calls Community Calls archive CSCCE Working Groups CSCCE Special Interest Groups CSCCE on the road Newsletter Archives Blog About the Center Team Testimonials Mentioning CSCCE Articles and Publications Policies and guides Recent Blog Posts January’s community call recap: (Personal) Resilience and Community (Management) What does a scientific community manager do? Check out the CSCCE Skills Wheel and accompanying guidebook! January’s community call – Resilience Diversity Equity and Inclusion Special Interest Group Call Recap December’s Community Call: It’s time for our annual potluck party! What’s new from CSCCE on Twitter? Tweets by TheCSCCE About CSCCE CSCCE is a fiscally sponsored project of Community Initiatives, a registered 501(c)3 non-profit organization based in California, USA. Funding sources for CSCCE's activities include The Alfred P. Sloan Foundation and the National Science Foundation (NSF). © Copyright 2020, Center for Scientific Collaboration and Community Engagement The CSCCE newsletter Sign up for the CSCCE newsletter We typically send one monthly newsletter and occasional emails about application deadlines and other important updates. 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