^ ^ ' ^ -'' V: : / ' ' : ' ' The American University Department of History In cooperation with the National Archives and Records Service, GSA Library of Congress, and Maryland Hall of Records Announces the THIRTY-THIRD INSTITUTE: INTRODUCTION TO MODERN ARCHIVES ADMINISTRATION September 15-26, 1975 National Archives Building Pennsylvania Avenue and 8th Street, NW Washington, D.C. For details and application forms, write Department of History Thirty-Third Archives Institute The American University Massachusetts and Nebraska Avenues, NW Washington, D.C. 20016, or Telephone (202) 686-2401 D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 BERTHA BASSAM LECTURE SERIES 4TH OPEN LECTURE TRAINING IN INFORMATION SCIENCES AN INTERDISCIPLINARY APPROACH MAIN SPEAKER: D A V I D L A R S O N PANELISTS: WILLIAM BENEDON FRANK DOLAN DOLORES DONNELLY HUGH TAYLOR Archives — Library Coordinator, Ohio Historical Society Chief, Records Management, Lockheed Aircraft Corporation Professor of Information Science, University of Western Ontario Professor of Library Science, University of Toronto Director, Historical Branch, Public Archives of Canada SATURDAY, APRIL 26 LECTURE: 10:00 a.m. PANEL: 2:00 p.m. FACULTY OF LIBRARY SCIENCE 140 ST. GEORGE ST. UNIVERSITY OF TORONTO Address Pre-Registration and Enquiries to: BERTHA BASSAM LECTURE ALUMNI HOUSE University of Toronto 47 Wilcocks St. Toronto, Ontario SPONSORED BY UNIVERSITY OF TORONTO FACULTY OF LIBRARY SCIENCE ALUMNI ASSOCIATION AND THE TORONTO AREA ARCHIVISTS GROUP D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 Technical Notes CLARK W. NELSON, Editor Records Managers Certification. Members of the American Rec- ords Management Association and the Association of Records Execu- tives and Administrators have been working for many years to develop a certification program for records managers. Their efforts have finally brought about an examination program for which the first group of candidates have taken the examination. To administer this emerging program, the ARMA and AREA or- ganizations have each chosen five members who will form the initial governing board. After the organizational meeting of these represen- tatives, an Institute of Certified Records Managers will be formed to handle the records certification program for both societies. ICRM is to be operated independently of both ARMA and AREA, with its sole function being the certification of individuals who meet the stipulated qualifications. Individuals named to serve on the first ICRM board of regents include: William Benedon, Lockheed Aircraft Corp.; Maj. Stanley Gordon, City of Los Angeles; Dudley F. Judd, EXXON Corp.; H. J. Koenig, recently retired from the National Archives and Records Service; T. W. Mitchell, State of North Carolina; Mrs. Katherine A. Mutchler, Lever Bros. Co.; Col. S. J. Pomerenze, Department of the Army; Mary F. Robek, Eastern Michigan University; William L. Rofes, IBM Corp.; and L. Ruth Thomas, National Archives and Records Service. Fire Publications. The current issue of Spotlight, published by the National Fire Protection Association, 470 Atlantic Ave., Boston, Mass. 02210, lists a variety of new and popular fire-prevention publications and visual aids. The leaflet features special prices on certain collected packages of this reference material. The 15-volume. set of the new ig75 national fire codes is described. A 196-page, fingertip guide on the handling of emergencies and critical accidents by Chief Charles W. Bahme is also noted. This spiral-bound volume is entitled Fire Officers Guide to Emergency Action and lists for $6. A new basic-training pro- gram for teaching fire protection in industry, business, and schools is of Readers are encouraged to send contributions to this department and should address them to Clark W. Nelson, Archivist, Mayo Foundation, Rochester, Minn. 55901. 219 D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 THE AMERICAN ARCHIVIST ~ APRIL 1975 interest. It is designed to increase employees' awareness of fire safe- ty. The course materials include an instructor's manual, 240 color slides, a fire protection handbook reference text, the 15-volume set of the national fire codes, and a 128-page fire-brigade training manual. The course focuses on organizing for fire safety, the nature and theory of fire-hazard control, sources of ignition, fire protection equipment, fire control operations, and restoring normal operations. The com- plete package, with thirty-five attendance certificates, lists at $355. A smaller package, omitting the major reference works, is available for $265. Computer Output Microfilm Essay. Connis O. Brown, Jr., of the Virginia State Library has privately published an essay, Computer Output Microfilm and the State Archivist: Opportunity and Responsibility (An Ap- proach to the Administration of Modern State Archives). T h e contents of the paper are as follows: Introduction, Defining Nature of the Prob- lem, COM Capability, The Organizational Placement of COM, COM and the Evaluation of Modern Archives, COM: Opportunity for the Modern Archivist, Responsibilities of the Antiquarian Archivist, and Summary and Conclusion. According to Brown, "This work focuses on three matters of particu- lar interest to the archivist, records manager, and data processor in state government: (1) the continuing reorganization of state agencies, including the archives, (2) the difficulties that have been encountered in preserving and making available the data-processed archives of the 1960s and early 1970s, and (3) the impact of computer technology on the methods and procedures of archival practice. For illustrative purposes, the essay examines the application of Computer-Output Microfilm in state government, with emphasis on the archival capability of the process; however, the principles described are readily applicable to other types of records programs." Brown further notes that, "It is judged necessary to publish this essay outside the established professional literature in order to communicate directly and promptly with the state government officials responsible for and concerned with the preservation and administration of modern archives. Unfortunately, many archival programs have mistaken the tools of the manuscript librarian for the substance of the archival profession and the antiquarian archivists have become enamoured with the Hollinger box and the Barrow laminator. This essay is a statement illustrating a professional view of the archival responsibility." Copies of the essay may be ordered directly from Brown at 911 I - G Derbyshire Rd., Richmond, Va. 23229. It is available in paper for $2 per copy and in microfiche for 50 cents. National Archives Word Processing. Word processing has finally been organizationally recognized in the National Archives and Records Service. Ruth Thomas, who has been a senior management analyst for the Office of Records Management, NARS, has recently been reas- D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 TECHNICAL NOTES signed to the Interagency Reports and Standard Forms Division. In her new position, she will have managerial responsibility for Inter- agency Reports and Word Processing Programs. The program is a new one for NARS. It is designed to promote government-wide use of word processing at the lowest possible cost. It is envisioned that this will be accomplished through the combined use of systems management procedures, automated technology, and well- trained personnel. Under the program, consultant services will be provided to other government agencies, word processing regulations will be developed, and a government-wide inventory of word processing systems de- veloped. The program will also provide an interface between gov- ernment and industry of the developments and what's new in word processing. New Government Publications. During the past months, a number of new government publications have appeared dealing with records management practices. The General Services Administration issued "Records Management Program Evaluation Guidelines" from the NARS Office of Records Management. Records managers will find information on a general records management program, correspon- dence management, reports management, forms management, direc- tives management, and some other areas of interest. The work is available from the U.S. Government Printing Office, Washington, D.C. 20402. Records personnel will also find some reports to Congress of in- terest. A general introduction to COM is found in "Increased Use of Computer-Output-Microfilm By Federal Agencies Could Result In Savings" (B-i 15369). This report includes the advantages and disad- vantages of COM use in federal agencies. Conclusions and recom- mendations are given. The second report, "Ways to Improve Record Management Practices in the Federal Government" (B-146743), tells how such practices can be upgraded. It also shows how records retention periods can be reduced and the internal operations of federal records centers improved. The reports are available from the U.S. General Accounting Office, Room 6417, 441 G Street NW., Washington, D.C. 20548, for $1 each. Massachusetts Conservation Project. The New England Document Conservation Center, North Andover, Massachusetts, is conducting a year-long Public Library Materials Conservation Project for the Mas- sachusetts Bureau of Library Extension. Funds for the project are made available under a grant from Title I, Library Services and Con- struction Act. Project objectives are to inform administrators and librarians of the need for long-range planning in the preservation and use of library materials, provide practical training in preventive conser- vation measures and preservation techniques, and provide incentives to Massachusetts public libraries for use of NEDCC services. D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 THE AMERICAN ARCHIVIST ~ APRIL 1975 The New England Document Conservation Center was established in April 1974 by the New England Library Board as authorized by the terms of an agreement, subscribed to by the six New England In- terstate Library Compact administrators. The Document Conserva- tion Center provides restoration services and guidance in the manage- ment of conservation programs by public libraries; state and local archival agencies; and private, non-profit historical, educational and cultural institutions in New England on an "at cost" basis. Inquiries about services offered to New England states by the Docu- ment Conservation Center should be addressed to George M. Cunha, Director, New England Document Conservation Center, 800 Mas- sachusetts Ave., North Andover, Mass. 01845. Inquiries about the Public Library Materials Project in Massachusetts should be addressed to Howard Lowell, Project Officer, Bureau of Library Extension, 648 Beacon Street, Boston, Mass. 02215. CLAMSHELL MANUSCRIPT SEND FOR PRICE QUOTATION ON YOUR SIZE AND ANTITY REQUIREMENTS. CLAMSHELL THESE BOXES ARE CLOTH COVERED, CLOTH HINGED AND LINED WITH PERMALIFE, THE 300 YEARS LIFE EXPECTANCY PAPER. UNSUR- PASSED FOR STORING VALUABLE DOCUMENTS. POHLIG BROS. INC 25TH & FRANKLIN STREETS RICHMOND, VIRGINIA 23223 D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 News Notes F. P. DOWLING, Editor This department is intended to include brief reports of events, new programs, significant new accessions and openings, publications, educa- tion and training opportunities, and other news of professional interest to members of the Society. In some cases, information has been furnished by one or more of the several reporters mentioned below. In addition, news notes have been abstracted from publicity releases and news letters sent to the American Archivist and to the National Archives Library. Members are urged to contribute items for this department. Infor- mation can be sent direct to the Editor, American Archivist, National Archives Building, Washington, D.C. 20408, or to one of the following reporters: news of State and Local Archives to Julian L. Mims, South Carolina Department of Archives and History, Box 11,669, Capitol Station, Columbia, S.C. 29211; news of Manuscript Repositories to Carolyn H. Sung, Manuscript Division, Library of Congress, Washington, D.C. 20540; news of Scientific and Technological Ar- chives to Maynard J. Brichford, University Archivist, Library, Univer- sity of Illinois at Urbana-Champaign, Urbana, Illinois, 61801; news of Religious Archives to John R. Woodard, Jr., Baptist Historical Collec- tion, Wake Forest University, Box 7414, Reynolda Station, Winston- Salem, N.C. 27109; news of Regional and State Archival Associations to Alice M. Vestal, Cincinnati Historical Society, Eden Park, Cincinnati, Ohio 45202; Bicentennial News to Adrienne Thomas, NDA, National Archives and Records Service, Washington, D.C. 20408; and news of Canadian Institutions to J. Atherton, Public Archives of Canada, 395 Wellington Street, Ottawa, Ontario KiA ON3. The archives of the American Library Association is seeking photo- graphs relating to the history of ALA and the development of libraries and librarianship. Photographs of individuals, groups, and library buildings are of special interest when they are identified by name, date, and location. Anyone desiring to contribute such photographs is invited to write to ALA Archives, 19 Library, University of Illinois at Urbana-Champaign, Urbana, 111. 61801. The American Philosophical Society, Philadelphia, has just received the personal papers of Edward U. Condon (1902-74). Condon's 241 D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 242 THE AMERICAN ARCHIVIST ~ APRIL 1975 research interests included quantum mechanics, atomic and molecular spectra, and nuclear and solid-state physics. Two major new accessions have been announced by the Archives of American Art, a subsidiary of the Smithsonian Institution. The pa- pers and records of Joseph Cornell and Moses Soyer have been given by the families of the late artists. The Soyer Papers are available to qualified researchers, but scholars wishing to research the Cornell Papers must direct written requests to the director. Both collections contain thousands of items now being microfilmed for distribution to the five regional centers of the archives, in Washington, New York, Detroit, Boston, and San Francisco. Other recent accessions include sketches and drawings by Samuel Chamberlain (b. 1895) and Allen Howard Cox (1873-1944). The efforts of George Anthony Dondero (1886-1968) to alert Congress and the public to the alleged dangers of communism in the arts supply the theme of his papers from 1949 to 1965. The records of the Gardner Museum in Boston and the personal papers of Isabella Stewart Gardner cover the period from 1861 to 1956, and include her photographs and letters. The University of Arizona is seeking documents and recollections regarding astronomer Gerard Kuiper. For further information please contact Ewen A. Whitaker, Lunar and Planetary Laboratory, University of Arizona, Tucson, Ariz. 85721. The University of Arkansas Library has completed the arrangement and preliminary description of its initial accession of the personal papers of U.S. Senator James William Fulbright, and limited research access may now be had to this first series (1941-60). Interim finding aids consisting of a file-title inventory and an index to the file titles are available. Inquiries may be addressed to: Curator, Special Collections, University Library, University of Arkansas, Fayetteville, Ark. 72701. The U.S. Army Military History Research Collection, Carlisle Bar- racks, Pennsylvania, announces the acquisition of most of the holdings of the Massachusetts Commandery of the Military Order of the Loyal Legion of the United States. The Commandery's library contains approximately 1,000 books and pamphlets on the Civil War. Unpub- lished material includes institutional papers of the veterans group plus personal and official wartime and postwar manuscripts of partici- pants. Perhaps most important are 50,000 photographs of leaders, soldiers, units, camps, and battlefields, many of the photos never before published. The Auburn University Archives has received the papers of several noteworthy Alabama congressmen. The Senator James Lawrence Pugh Collection (1888-1912) includes three scrapbooks of newspaper clippings about his career and contemporary political developments, a D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 243 brief biographical sketch, Pugh's reminiscences, and a speech by Pugh concerning the 54th Congress, 1895-96. The papers of Congressman George William Andrews span his career from 1943-71. This collec- tion, totaling 172,700 pieces, consists primarily of official and personal correspondence, newspaper clippings, financial records, photographs, movie film, and miscellaneous printed materials. There is extensive correspondence for the period 1944-60, concerning patronage dis- tribution in the Third District of Alabama. Much of Andrew's corre- spondence deals with his role in the development of rivers and dams in the Third District. His daily correspondence with constituents during the 1960s is highly revealing of public opinion on such issues as Vietnam withdrawal, campus unrest, drug abuse, pornography, and civil rights. Significant correspondents include: Governors James Fol- som, John Patterson, Albert Brewer, and George Wallace; and Senators Barry Goldwater, Everett Dirksen, John Sparkman, and Lister Hill. The papers of Congressman William Flynt Nichols cover his careers in the Alabama House and Senate, 1958-66, and in the U.S. House of Representatives, 1967-72. This collection of 87,274 pieces consists largely of official and personal correspondence, newspaper clippings, financial records, photographs, and miscellaneous printed materials. There are numerous questionnaires and constituent opinion ballots that give some indication of public opinion on such issues as bussing and Vietnam withdrawal. Much of the correspondence is concerned with the FHA, Farm Bureau, House Agriculture Committee, Armed Services Committee, Selective Service, and the CIA. The Con- gressman Luther Patrick Collection covers his career from 1932-56 and includes official and personal correspondence, newspaper clip- pings, speeches, photographs, radio scripts, unpublished poetry and prose, phonograph records, tape-recordings, and scrapbooks. The correspondence covers the period 1940-56 and includes the following correspondents: Estes Kefauver, Adlai Stevenson, Eleanor Roosevelt, Senators Lister Hill and John Sparkman, Governor James Folsom, and Alben Barkley. There are several letters concerning the Montgomery bus boycott of 1956 and the Democratic convention of 1956. Researchers desiring to use any of these collections should write to: Allen W. Jones, University Archivist, Department of Archives, Auburn University, Auburn, Ala. 36830. The Regional Oral History Office of the Bancroft Library, Univer- sity of California at Berkeley, was established to house tape-recordings of significance to Western history. Interviews related to books and printings and to the wine industry in the San Francisco Bay area have been completed. The series on the California wine industry includes interviews of wine industry members and university research men, some of whose recollections extend to the first decade of this century. In addition, an oral history memoir (1951-71) of Percy H. McGauhey, emeritus professor of sanitary engineering and public health, has been completed as has an oral history memoir of social welfare leader Helen D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 244 THE AMERICAN ARCHIVIST ~ APRIL 1975 Valeska Barry (1888-1973), entitled "Labor Administration and Social Security, A Woman's Life," part of the Suffragists Oral History Project funded by the Rockefeller Foundation. Boston University's Megar Memorial Library has received the pa- pers of physicist Lancelot Law Whyte (1896-1972), and these are arranged and available for research use. The collection documents Whyte's work in the philosophical as well as other aspects of physics. The California Institute of Technology Archives has accessioned papers of Walter S. Adams (1876-1956), primarily correspondence on the development of Palomar Observatory and his astronomical work at Mount Wilson Observatory (1946-56). Also included are the records of the institute's Division of Astronomy, Mathematics, and Physics, with correspondence, drawings, and other materials documenting the build- ing of Palomar Observatory. The Cinema Library at the University of Southern California has added the Ronald Reagan Collection, including Death Valley Days radio scripts (1931-44), through the cooperation of J. Neil Reagan, the former governor's brother. Also received during the summer was early silent film material from Anthony Slide, noted film historian, including taped interviews with pioneer film personalities Lillian Gish, Anita Loos, Blanche Sweet, and Ruth Waterbury. There are also files of correspondence and photographs covering such personalities as Marion Davies, Mary Pickford, Harold Lloyd, Hal Roach, and Charles "Buddy" Rogers. The University of Chicago Library has received letters sent from Albert Einstein to Walther Mayer (1930-33) documenting the de- velopment of the unified field theory and the personal activities of Einstein and Mayer during the Nazi rise to power. The papers are part of the Schaffner Collection on the history of science. Personal recollections of French army and navy officers who fought in the American Revolution are to be found in the archives of the Society of the Cincinnati, located in Anderson House, Washington, D.C. Founded on May 13, 1783, the Society included among its charter members the renowned Lafayette, the Comte d'Estaing, Comte de Talleyrand-Perigord, the Due de Laval, the Baron de Montesquieu, the Vicomte de Mirabeau, and the Comte de Fersen, friend of Queen Marie Antoinette. One of the foremost acquisitions of the year for Columbia Univer- sity is Nikita Khrushchev's oral reminiscences, 180 hours of fascinating ruminations by the world's most celebrated prisoner in the years before his death in 1971. The tapes came into the Oral History Collection through Marshall Shulman, director of the Russian Institute, who got them from Time, Inc., which provided a voice print authenticating the D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 245 tapes and, beyond this, funded a verbatim transcript and index of them in Russian. A gathering of the world's leading Sovietologists sampled the material at Columbia in April 1974, and the material was to become available on a "Permission Required" basis in 1974. Other Russian additions are the reminiscences of Count George Strogonov-Sherbatov, elicited by Marc Raeff and funded by Mrs. Lloyd Hilton Smith. At the University of Delaware, the National Endowment for the Humanities is supporting a project designed to develop a new model for history courses. Under the direction of Willard Fletcher, chairman of the university's department of history, a series of undergraduate seminars in American, European, and Latin American history will be developed over a two-year period enabling students to explore histori- cal topics by working directly with the audiovisual collections of the National Archives. The National Endowment for the Humanities has announced the funding of a project initiated by the recently formed Dunlap Society to enhance appreciation of America's artistic heritage. The project, to receive $50,000, will develop a complete visual record of a select number of major buildings in the nation's capital from the first ar- chitectural drawings through various remodelings to their present appearance. The Dunlap Society plans that the Nation's Capital Proj- ect will become the core of a central archives of visual documentation of all aspects of American art including painting, sculpture, and folk art. Named after William Dunlap who, in the 1830s, was the first historian to pay serious attention to American art; the Society was recently formed out of concern for the neglect of studies in American art and the lack of research and visual materials in that field. The Society's activities are guided by an initial advisory council of twenty members who work in diverse aspects of American art. President Bates Lowry, of the Department of Visual Arts, University of Mas- sachusetts, Boston, is an architectural historian, author, and a former director of the Museum of Modern Art, in New York City. Recent acquisitions of the East Carolina Manuscript Collection, East Carolina University, Greenville, N.C., include some collections related to World War II naval operations. The papers of Vice Admiral Jules James include material on South Atlantic and Mediterranean naval operations; papers of Vice Admiral Walden Lee Ainsworth shed light on naval operations in the Solomon Islands, and the papers of Rear Admiral William Alexander Kirkland reflect his duties as commander in the Mediterranean Theater. The Library of Congress is making part of the WPA's Federal Theater Project collection available to researchers through a coopera- tive arrangement with George Mason University which will assist in developing the collection. This includes thousands of playscripts, theater posters, photographs, radio scripts, set and costume designs D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 246 THE AMERICAN ARCHIVIST ~ APRIL 1975 and research documents, housed until the transfer in a Library of Congress warehouse at Middle River, Maryland. The Library of Congress retains ownership of the materials, but most of the FTP collection is expected to remain at George Mason University. The Harvard University Archives has received administrative rec- ords of the Cambridge Electron Accelerator (1958-74); a collection deposited by astronomer Donald H. Menzel, including correspondence (1932-50) and records of his course in cryptanalysis (1949-55); records of the International Astronomical Union and of the Associated Univer- sities for Research in Astronomy; and papers of Stanley Smith Stevens (1906-73), including personal files and materials pertaining to the Psychoacoustics Laboratory. The University of Illinois at Chicago Circle has received a grant of up to $85,969 from the National Endowment for the Humanities for the -microfilming and editing of the papers of Jane Addams, a cofoun- der of the social settlement, Hull-House and a leader in the reform movement of the early twentieth century. Recent accessions of the university's Manuscript Section include supplements to collections as follows: the Saul Alinsky Papers, office files of the Industrial Area Foundation, including information on the Woodlawn Organization (1946-70); the Chicago Board of Trade rec- ords (1862-1963), including market reports, executive documents, correspondence, minutes, and reports; and the papers (1892-1955) of Lee Demarest Taylor relating to Jane Addams, the Chicago Commons, and the National Federation of Settlements. The Illinois State Historical Library has accessioned the records of the Illinois State Federation of Labor and Congress of Industrial Organizations, from the federation offices in Springfield (1935-60). The records generally reflect the work of Reuben G. Soderstrom (1888-1970), president from 1930-70. L. Quincy Mumford, eleventh Librarian of Congress, retired De- cember 31, 1974, after serving at the request of the President for a year past the date of his intended retirement. In a special announcement to the staff of the Library of Congress, John G. Lorenz was named Acting Librarian of Congress until a Librarian of Congress is named by the President and confirmed by the Senate. Roy P. Basler, Chief of the Manuscript Division, Library of Con- gress, retired in December 1974 after more than twenty-two years of service. He is succeeded by John C. Broderick who joined the library staff in 1964 as Manuscript Historian-Specialist in American Cultural History. Broderick, a graduate of the University of North Carolina, specialized in American literary history and English during his teaching career at Wake Forest University and the Universities of Virginia, D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 247 Texas, and North Carolina. He is the author of a number of articles, pamphlets, and textbooks in his field. The Manuscript Division has announced the acquisition of a ninety- one-page manuscript by James McHenry (1753-1816) justifying his conduct as Secretary of War between May 1796 and 1800, when he was forced to resign under combined pressures from elements of the public and of Congress, and particularly from President Adams. As a con- sequence of the congressional attempt to investigate McHenry's expen- ditures as a cabinet officer, he prepared this defense which was read in the House of Representatives on December 28, 1802, and privately printed in 1803. An extensive addition to the American Colonization Society Papers in the library is the microfilm of the Liberian records in the London Public Records Office (1848-1905). The papers of Sir Henry Howard (1843-1921), British diplomat serving in Peking (1887-90), and those of Eugene Meyer (1875-1959), owner-publisher of the Washington Post as well as banker and government official, who served with the Advisory Council on National Defense and the Federal Reserve Board, have also been accessioned. The Hans P. Kraus Collection of manuscript items relating to the history and culture of Spanish America in the colonial period has been made fully available in microfilm form and is located in the Manuscript Reading Room. The collection includes letters and documents relating to the explorers Amerigo Vespucci, Giovanni de Verrazzano, and Alvar Nunez Cabeza de Vaca. Included in the collection are contemporary colonial writings that document the government of New Spain (Mexico), the workings of the Inquisition, taxation and economic condi- tions in the colonies, Spanish relationships with the Indians and the French, and the loss of parts of the Spanish empire to American encroachment. The impact of the post-World War II civil-rights movement is reflected in the 24,000-item collection given this year to the Library of Congress by the Leadership Conference on Civil Rights. The bulk of the records covers only a decade (1963-73) and consists largely of correspondence, position of procedural papers, related news items, and reports. In the scientific field, the Library has acquired the papers of John von Neumann (1903-57), Hungarian-born mathematician who made fundamental contributions to the quantum theory, to the development of computers, and to the development of the atomic bomb. His giant computer, designed at Princeton, made it possible for the United States to build and test the first full-scale model of a hydrogen bomb in 1952. T h e Library has also acquired the personal papers of Carl Eckart (1902-73) relating to physics and geophysics (1929-72), as well as his administrative files pertaining to the University of California at San Diego and the Scripps Institution of Oceanography (1959-69). The Maryland Historical Society has received a large collection of D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 248 THE AMERICAN ARCHIVIST ~ APRIL 1975 correspondence, account books, diaries, deeds, and other papers of the Shriver family, of Union Mills, Maryland. Much of the material concerns politics and the operation of the family mills from the 1770s to the ig4os. The society also acquired the business papers (1852-75) of Hamilton Downs, merchant of Williamsport, Maryland; and book of accounts (1790-1802) of Thomas Moale, Baltimore merchant, which includes notations for sales of slaves and property. The society has received a large group of records and other mate- rials, from the firm of Robert Garrett & Sons, Inc., through Harrison Garrett. Covering the period from 1819 to 1974, the records include over 340 volumes and several boxes of loose papers and provides not only a complete chronicle of the company's history, but also records of other Baltimore businesses owned or financed by the Garrett family. Most important of these is the collection from Eutaw House, a leading Baltimore hotel of the mid-nineteenth century. In cooperation with the Essex Institute of Salem and the National Archives, the Archives Division of the Commonwealth of Mas- sachusetts is undertaking an inventory of all historic documents held, whether in public or private hands, in the state. Reporting forms will be circulated and the results of the survey will be compiled with a view toward publishing a catalog and determining what preservation needs exist. This will be the first time that such a complete survey has been taken. Existing descriptions of holdings (in the Hamer Guide and NUCMC, for example) are being examined and recorded to save institutions the work of duplicating what they have already reported. In addition, the forms will be forwarded to the National Archives and the Library of Congress for inclusion in the planned new edition of the Hamer Guide and, where applicable, in NUCMC. Holding institutions will thus be bothered as little as possible in reporting the same informa- tion more than once. The statewide inventory is being directed by James M. O'Toole, newly appointed assistant chief of the archives. The Michigan Historical Collection of the University of Michigan has recently accessioned the papers of William H. Stoneman, foreign correspondent for the Chicago Daily News for over forty years. Papers concerning the Italian-Ethiopian War (1935-36), the impending out- break of the Second World War from London and Paris, and the development of the Hungarian Rebellion of 1956 are included as well as correspondence with Adlai Stevenson, William Shirer, and other journalists and world figures. The papers of James Oliver Curwood (1878-1927), popular novelist and motion picture producer, reflect his lifelong interest in the conservation of America's natural resources. The Finnish-American collections have also been increased by mi- crofilm additions of correspondence between immigrants and their families, and other manuscripts. The microfilms were obtained through the cooperation of the University of Turku, Finland, and Suomi College, Hancock, Michigan. D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 249 The Minnesota Historical Society recently opened for research the papers of Clark MacGregor (b. 1922), with some restrictions. The papers (1958-71) relate to his career as a U.S. Congressman (1960-70) and reflect his concern with urban problems, civil rights, governmental ethics, and international relations. Also included are materials emanating from his activities during the Republican national conven- tions of 1964 and 1968, and as Minnesota chairman and Midwest chairman of the Nixon-for-President Committee, in 1968. The Society is expanding its search for papers of well-known Min- nesota women, and recently has accessioned several new collections. Among these are the Eugenie Moore Anderson Papers (1940-60) recording her political activities in Senator Hubert Humphrey's 1968 presidential campaign; the Rhoda Lund Papers (1958-73), centering on her political activities in behalf of the Republican Party and includ- ing her records of Richard Nixon's 1972 presidential campaign. The papers of Abigail Quigley McCarthy, covering the period from 1920 to 1970, also shed light on the presidential campaign of 1968. The Montana Historical Society has acquired the Christian and Casey Barthelmess Memorial Collection, consisting of several hundred negatives from original photographs depicting life in eastern Montana before the turn of the century. The photographs are the work of Christian Barthelmess, an amateur photographer who enlisted in the U.S. Army in 1874 as a musician and who frequented the Northern Cheyenne Reservation. The emphasis is on army frontier life and Cheyenne history. The photographer's son, Casey Barthelmess, pre- served and identified his father's work. The National Archives and Records Service and CBS, Inc., have agreed to establish an archives of television news broadcasts available nationwide, beginning in early 1975. Videotape copies of all regularly scheduled and special hard news broadcasts on the CBS Television Network will be available for research use at the National Archives in Washington, D.C., its eleven regional archives branches, and the six presidential libraries. The National Archives also plans to provide videotape copies of these broadcasts to fill requests from libraries operating under the Interlibrary Loan Code of the American Library Association. The National Archives has indicated that it is interested in similar arrangements with other networks. Videotapes of the telecasts of the entire public impeachment deliber- ations of the House Judiciary Committee, July 24-30, 1974, have also been donated by CBS. The Audiovisual Archives Division has accessioned an additional 35,000 photographs from the Forest Service of the Department of Agriculture covering the period 1911-30. A data process subject printout was received with the records, enabling the researcher to locate photographs by subject or by state. A few of the non-forestry subjects include cities and towns, clothing, Indians, mining, monu- D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 25° THE AMERICAN ARCHIVIST ~ APRIL 1975 ments, recreation, transportation, and wildlife. The Treasury De- partment, Bureau of Engraving and Printing, has deposited over two hundred engraved portraits of U.S. cabinet members, vice presidents, and presidents, from President John Adams to Secretary of the Trea- sury Douglas Dillon. The Center for Polar Archives has received records from several different sources. The Elks Lodge of San Raphael, California, pre- sented the Louise A. Boyd collection of motion picture film taken during the twenties and thirties in arctic and subarctic regions, particu- larly Greenland. Lt. Cdr. David C. Canham, Jr., contributed a narra- tive log of the U.S. Naval Mobile Construction Battalion stationed at McMurdo Sound, Antarctica, 1955-56. Arnold H. Clarke donated a variety of papers and news clippings relating to his service on the Byrd Antarctic Expedition (1928-30). Edward E. Goodale sent letters re- ceived and copies of letters sent relating to his arctic and antarctic service (1930-70). Henry T. Harrison supplied a photocopy of the diary that he kept on the Byrd Antarctic Expedition (1929) and copies of the "Byrd Antarctic Expedition I News," a mimeo news sheet. Jane M. McClary gave a manuscript draft of Jennie Darlington's account, My Antarctic Honeymoon, and other papers related to the Ronne Antarctic Expedition (1946-47). Palle Mogensen contributed all of the follow- ing: family, academic, and general papers and correspondence; papers relating to Chinese Maritime Customs and other Chinese service, 1935-40; and papers relating to U.S. Army service, including service in Greenland (1941-64). Finally, Edward W. Remington donated diaries from South Pole Station and other Antarctic service (1957-58) and motion picture films of Africa, Antarctica, and Australia. The records of General George C. Marshall's' mission to China (1945-47) have been opened for research. The collection includes files of the State Department, Office of Far Eastern Affairs and Division of Chinese Affairs, and records of the War Department transferred to the custody of the State Department after the conclusion of the mission. Also accessioned were Richard Nixon's letter resigning the office of President of the United States, Presidential Proclamations 3884-4320, and Executive Orders 11443-11757 (1969-74), and Electoral College papers for 1972. Included among the proclamations are President Ford's pardon of Richard Nixon and that announcing the amnesty program for draft evaders and military deserters of the Vietnam War. Copies of these documents may be ordered from the Diplomatic Branch, National Archives (GSA), Washington, D.C. 20408. Copies of the International Wheat Agreement of 1962, the Interna- tional Grains Agreement of 1967, and treaties and international agreements for the period from January 1973 to March 1974 have been accessioned. Included are agreements with the Soviet Union on the prevention of nuclear war and the peaceful uses of atomic energy. Several State Department files have been accessioned, including records relating to the Allied Control Council for Germany (1945-48); D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 251 the South Pacific Commission (1946-51); the Joint Brazil-U.S. Techni- cal Commission (1947-49); the various inter-American conferences and organizations (1939—48); and the Dean Acheson's files relating to Lend-Lease and the U.N. Relief and Rehabilitation Administration (1941-50). The largest group of records relate to reciprocal tariff negotiations (1934-50); the International Trade Organization; and the General Agreement on Tariffs and Trade, 1947. These records, through 1947, are currently open for research. New Microfilm Publications include Internal Revenue Assessment Lists for the state of Rhode Island created as a result of the Internal Revenue Act of 1862 taxing legacies, income, personal property, man- ufactures, and business. They contain information on trades and occupations, financial institutions, and insurance companies; and they are valuable to genealogists as well as those interested in local or business history. Also microfilmed are the Records of the United States Nuernberg War Crimes Trials, Case 3, U.S.A. v. Josef Altstoetter, et al., sixth in a series of twelve microfilm publications reproducing the case records of the United States Tribunals that prosecuted 185 war criminals at Nuremberg from 1946 to 1949. The Altstoetter, or "Justice," case involved the prosecution of sixteen judges, prosecutors, and adminis- trators for perversion of justice in the Third Reich. Three groups of records recently microfilmed will be of interest to researchers and historians of the Reconstruction era in Mississippi and Arkansas. The letters received by the U.S. Department of Justice from the State of Mississippi (1871-84) include not only administrative matters, such as internal revenue and customs, the regulation of trade, commerce, and transportation, and the protection of the rights and property of the United States, but also matters of civil and voting rights and Reconstruction conflicts. Two divisions of the State of Arkansas' Bureau of Refugees, Freedmen, and Abandoned Lands provide rec- ords of the period from 1865 to 1870: the office of the assistant commissioner and that of the superintendent of education. The assistant commissioner supervised bureau operations in Arkansas, in- cluding issuing food and clothing to the destitute; establishing freed- men's schools; adjusting labor contracts between freedmen and their employers; helping black soldiers and sailors to collect bounty claims, pensions, and back pay; and disposing of confiscated or abandoned lands. The office of education records reproduce correspondence and monthly school reports from teachers, superintendents, and agents, as part of the bureau's program to establish schools and to direct and support educational efforts by private organizations. More than a quarter of a century of U.S. Navy history is narrated in the Journals of Thomas A. Dornin, who served in the Navy from 1826 to 1855. Presented to the Navy by Dornin's grandchildren in 1925, his four journals contain his notes written while serving aboard the ships Brandywine, Vincennes, Falmouth, Shark, Dale, Portsmouth, Lausanne, a n d Plymouth. D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 252 THE AMERICAN ARCHIVIST - APRIL 1975 T h e Office of the Federal Register has begun a new dial service and undertaken a reader survey to promote use of the Federal Register by the public. One may hear quick, summary highlights of selected documents to be published in the next day's issue by dialing (202) 523-5022. The reader survey asks readers to identify proposed and existing regulations which they find unclear or believe impose imprac- tical requirements on them. The survey form has been carried several times on the last page of the Federal Register. Copies may be obtained from the Office of the Federal Register, National Archives and Records Service (GSA), Washington, D.C. 20408. Presidential Libraries Accessions. The following are brief listings of recently accessioned records. Since previously accessioned records are constantly being opened for research in the several presidential libraries, interested researchers are advised to keep abreast of newly available research sources by contacting individual libraries or by read- ing announcements of openings of records in Prologue: The Journal of the National Archives. The Franklin D. Roosevelt Library has received papers of the American diplomat, Adolf Berle, and of Isador Lubin. The papers supplementing the Adolf Berle Collection include correspondence be- tween 1919 and 1958, some of which emanated from his office as chamberlain of New York (1936-37); and additional State Department material, oral history transcripts, and photographs. The Isador Lubin papers consist of personal papers and records of the Franklin Delano Roosevelt Foundation. In the foundation records (1946-57) may be seen general correspondence, minutes of meetings, financial records, and copies of Roosevelt's speeches. The personal papers of Lubin consist of correspondence and files created during his service as com- missioner of the Bureau of Labor Statistics (1936-46); special assistant to the president (1941-45); and industrial commissioner in the New York State Department of Labor (1955-59). T h e Harry S. Truman Library has accessioned the papers of Ralph Davies, petroleum administrator for war (1942-46); Frederick Osborn, deputy representative to the United Nations Atomic Energy Commis- sion (1947-50); additional papers of Samuel Rosenman, special counsel to President Truman (1945-46); additional papers of Eleanor Bon- tecou, attorney in the Civil Rights Section of the U.S. Department of Justice (1938-45); and selected transcripts of hearings and press con- ferences from the records of the Senate Foreign Relations Committee (1947-50). Oral history interviews with the following persons have been made available for research at the Truman Library: David K. E. Bruce, assistant secretary of commerce (1947-48), chief of the Economic Cooperation Administration mission to France (1948-49), U.S. ambassador to France (1949-52) and under secretary of state (1952-53); Brigadier General Cornelius J. Mara, assistant military aide to the president (1949-53); George M. Elsey, special assistant to the president (1947-49), administrative assistant to the president (1949- D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 253 51), and assistant to the director for mutual security (1950-53); and Frank Pace, Jr., director of the Bureau of the Budget (1949-50), and secretary of the Army (1950-53). The Dwight D. Eisenhower Library recently received the papers of Fred A. Seaton (1946-72). A newspaperman, Seaton served in the Nebraska legislature (1945-49), in the U.S. Senate (1950-53), as assis- tant secretary of defense for legislative affairs (1953-55), as an assistant to President Eisenhower, and as secretary of the interior (1946). Also received were the papers of Harry Darby comprised mostly of material from Darby's term (1949-50) as U.S. Senator from Kansas, and the World War II papers of Major General Charles W. Ryder. The John F. Kennedy Library recently accessioned papers of Jack N. Behrman, assistant secretary of commerce (1961-62); papers of Thomas P. O'Neill, Congressman from Massachusetts since 1953 and majority whip since 1971; papers of David E. Koskoff relating to his book, Life and Times of Joseph P. Kennedy; and speeches of Ronald R. Renne, assistant secretary of agriculture for international affairs (1961-63). Also accessioned were supplemental papers of Elmer B. Staats, deputy director of the Bureau of the Budget (1960-62), and William Vanden Heuvel, a New York lawyer, aide to Robert F. Ken- nedy and delegate to the New York Constitutional Convention of 1967. The Nebraska State Historical Society has been selected as the repository for the company archives of the Union Pacific Railroad. Some 492 volumes of incoming and outgoing correspondence known as the New York-Boston Papers comprise the bulk of the collection which spans the period from 1863 until the company went into receiv- ership in 1893. In addition to their obvious value for railroad and business studies, the New York-Boston Papers deal with such topics as government regulation, development of natural resources, land policy, state and national politics, community building, labor history, and technological development. Records of important personalities also appear within the company archives. A notable example is the large quantity of correspondence of Charles Francis Adams, Jr., as president of the Union Pacific, 1884-90. Related materials include the papers of J. S. and D. T. Casement, contractors for the construction of the railroad. The Operational Archives of the Naval History Division, Department of the Navy, has prepared a microfilm publication of the reports of the U.S. Naval Technical Mission to Japan, 1945-46. The 185 reports in this series relate to numerous aspects of Japanese naval technology and science during the World War II period. Further information on the contents of the microfilm publication and on ordering procedures may be obtained by writing to the Operational Archives, Building 210, Washington Navy Yard, Washington, D.C. 20374. The Microfilm Division of the Nebraska State Historical Society has completed the filming of the Gather family letters, many of which were D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 254 THE AMERICAN ARCHIVIST - APRIL 1975 published in the 1973 winter issue of Nebraska History. T h e letters cover the period from 1870-77 and 1895. T h e New Jersey State Department of Community Affairs has re- ceived a grant of $1,625 from the State Bicentennial Commission for publication of a bibliography on the history of women in New Jersey. Research for the bibliography was begun in 1973 with a grant of $1,500 from the New Jersey Historical Commission. The work is being done by Elizabeth Steiner-Scott of Piscataway, a Rutgers Univer- sity Ph.D. candidate in history. The archives of the State University of New York at Buffalo has recently received papers of Stanislaw Mrozowski documenting his work on carbon research and spectroscopy, including his records as editor of Carbon International Journal and director of the Carbon Research Center. A multi-volume edition of the letters of Henry Adams (1838-1918), being prepared under the editorship of Ernest Samuels of Northeast- ern University, is underway, with four thousand letters already lo- cated, half of them previously unpublished. The editors will be grateful for copies of unpublished letters by Adams and to him, and for information about additional letters still in private hands. Corres- pondence should be addressed to the project's associate editor, Charles Vandersee, Department of English, University of Virginia, Charlottes- ville, Va. 22903. The archives-library of the Ohio Historical Society has established the Ohio Data Archives, a program to collect data in quantitative form and convert material in the society's holdings from original records into machine-readable form. The Ohio Data Archives is conducting a search for quantitative material and will administer the technical functions of accessioning, storing, and diffusing the data on a basic cost basis. The major requirements for data set accessions are that the material must be related to some aspect of Ohio, it must have been collected in a professionally competent manner, and it must have a potential interest for other users. Scholars and institutions who donate a copy of their data sets also must be willing to give the archives legal control in dissemination of the materials, subject to prior agreement on restric- tions. The Ohio Data Archives encourages all persons interested in any phase of quantitative research to contact the data archives. Any- one having data sets that might be copied for the archives is asked to write: Dr. Eugene Watts, Ohio Data Archives, Ohio Historical Society, I-71 and 17th Avenue, Columbus, Ohio 43211. Recent accessions of the Society include papers of several governors of Ohio including Arthur St. Clair (1778-1803, Northwest Territory); Samuel Huntington (1808-10); Return J. Meigs, Jr. (1810-14); D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 255 Thomas Worthington (1814-18); and Ethan Allen Brown (1818-22). In addition, recent audiovisual contributions include recordings of Radio-Ohio, Inc. (1949-72), WBNS-TV (1949-70), and WTVN-TV (1961-70). The papers of Frederick Enos Woltmann (1905-70), Pulitzer Prize- winning journalist of the New York Telegram, have been given to the University of Oregon Library by his widow. The collection includes manuscripts, correspondence, and subject files. The Ethnic Culture Survey of the Pennsylvania Historical and Museum Commission has broadened into a widespread program in- volving collection of historical material, original research, and publica- tion of accounts of the Commonwealth's ethnic past. Material now available to researchers at the Commission is concentrated in three areas: oral interviews, newspapers, and church anniversary histories. The Commission is interested in expanding the collection and invites any church, fraternal group, or other ethnic organization having his- torical documents and records to contact the Ethnic Studies Program, Box 1026, Harrisburg, Pa. 17120, (717) 787-3253. The Princeton Theological Seminary has received a $74,730 grant from the Rockefeller Brothers Fund to try four cooperative pro- grams. Two of them seek to enable the Seminary's Speer Library to utilize Princeton University Library's application of computer technol- ogy and its experience in collecting and organizing Latin American literature. The third program will investigate cooperative collection development in four major theological research libraries. The last will provide continuing education workshops for theological librarians in the areas of microform applications and equipment, acquisitions, and archival management. The papers of the late Louis Fischer, and much of the library of the news correspondent and famed authority on the Soviet Union, have been given to the library of Princeton University. Fischer, a resident of Princeton at the time of his death in 1970, was a research associate and visiting lecturer at Princeton University's Woodrow Wilson School of Public and International Affairs for almost a decade. Princeton has also announced the acquisition of a major portion of the files of the Development and Resources Corporation, New York, which has formu- lated and executed programs of economic and social development in many countries over the past twenty years, but principally in Iran with which country more than half of the files are concerned (1956-70). The University has received $1,125,000 in matching funds to con- struct a manuscript library. The building will house the personal papers of major public figures such as Adlai E. Stevenson, Bernard M. Baruch, Justice John M. Harlan, and James Forrestal. Hugh Stubbins, Boston architect, has designed the library. Planners hope to break D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 256 THE AMERICAN ARCHIVIST - APRIL 1975 ground this year. The grant comes from a $44 million fund for new college facilities established by the will of Seeley G. Mudd, late dean of the University of Southern California Medical School. The Arthur and Elizabeth Schlesinger Library, Radcliffe College, has announced a Rockefeller Foundation grant for $82,000 over a two-year period in the broad subject-areas of women's history and population control. The oral history interviews conducted under the grant include those with women who have provided leadership in the Planned Parenthood Federation of America and in the development of family-planning clinics in America, Asia, and South America. The Library also reports the addition of papers to the Hamilton Cousins Collection, the Holt-Messer Collection, and the Poor Family Collec- tion. A new collection, the Pouzzner Papers, includes family papers of Bessie London Pouzzner, who was editor and publisher of the Lowell Sunday Telegram from 1926 to 1953 and a member of the Radcliffe Class of 1912. The Samuel and Narcissa Chamberlain Collection includes over 1,000 cookery items from the eighteenth century to today. The Smithsonian Institution reports an increased use of its research facilities during 1974, when research requests nearly doubled. The Oral History Program initiated in 1974 to record the history of the Smithsonian will continue for one more year. The Natural History and Anthropology Archives has underway a program to facilitate the arrangement of an extensive backlog of over six million documents. Among the collections recently accessioned by this division are the paintings and papers of Acee Blue Eagle, a noted twentieth-century Creek Indian artist. This collection includes forty of his paintings, a variety of his craft work and correspondence, and notable samples of the work of eighty other Indian artists with whom he corresponded. Union County records filmed by the South Carolina Department of Archives and History are now available. Filmed and prepared by the County Records Division, they include records of the Board of Education—annual reports (ig2g-6o), list of teachers (1936-60), min- utes (1939-45), teachers' association minutes (1911-21), teacher cer- tificates (1870-1944); Clerk of Court as Register of Mesne Convey- ance—conveyances (1785-1901), mortgages (1872-1909); Clerk of Court of Common Pleas—pleadings and judgments (1800-1906); County Court minutes (1785-99); District Court (1866-68); Probate Judge—administration and guardian bonds (1833-1912), estate papers (1787-1900), guardian returns (1869-1913), inventories, appraise- ments and sales (1836-1926), journals of the Ordinary (1802-1920), real estate books (1835-1928), wills (1792-1907); Sheriff—executions (1802-1900), writs (1824-gg); Auditor or Treasurer—tax duplicates (1880-1920); and Board of Commissioners-—minutes (1868-1932). A summary of the filmed records of all South Carolina counties, detailed D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 257 lists of filmed records of individual counties, and the roll film may be ordered from the Publications Division, South Carolina Department of Archives and History, P.O. Box 11,669, Columbia, S.C. 29211, at a cost of $15 per reel. Recent accessions at the archives include records of the General Assembly, House of Representatives, Committee on the Judiciary— administrative assistant file (1971-72), administrative assistant work papers (1974), attorney general's recommendations (1973), bills (1974), bills in subcommittee (1973), bills and requests (1973-74), constitu- tional laws (1973-74), constitutional revision steering committee file (1969), correspondence (1971-74), criminal laws (1973-74), and elec- tion laws (1973-74)- The South Dakota Board of Cultural Preservation recently ap- pointed the state's first archivist. Stephen Plummer will serve as state archivist and director of the Archives Resource Center, a division within the Department of Education and Cultural Affairs. Presently South Dakota does not have an archives law, and therefore drafting a workable law is one of the archivist's first priorities. Moreover, South Dakota has recently undergone reorganization of the executive and judicial branches necessitating the urgent transfer of records now in the custody of agencies whose existence has been terminated. The records management function is performed by the Bureau of Ad- ministration, but there is close liaison between the archivist and the records manager. Retention of state government records was formerly the duty of the state historian, and the archivist is currently negotiating for the transfer of those records to the new archives facility located on the outskirts of Pierre in the Records Management Building. Con- struction of a new State Library will begin during fiscal year 1975, and when completed the new building will house the library, the library for the blind, the office of the state historian, and the state archives. The two-story structure will be completed by 1977. The Manuscripts Section of the Tennessee State Library and Ar- chives has microfilmed and made available for interlibrary loan a series of records known as the Civil War Questionnaires. These were com- pleted during the period 1914-22 and contain varied information about Civil War soldiers. Early Johnson County newspapers and entire volumes of mid-twentieth-century Mountain City newspapers have been added to the microfilm collection. Scheduled for microfilm- ing are the records of eight counties—Humphreys, Perry, Decatur, Hardin, Anderson, Campbell, Morgan, and Fentress. Indexed and ready for use are the legislative records of the 88th General Assembly. The Records Management Section is now conducting an internship program. This period of training, which lasts from six to ten weeks, deals with the technical, philosophical, and administrative approaches to records management. It is available to graduate students in master's D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 258 THE AMERICAN ARCHIVIST ~ APRIL 1975 degree programs in records management or history and to designated records officers in state agencies. The Manuscripts Department of the University of Virginia Library has acquired the papers (1800-1938) of the Garrett Family of Wil- liamsburg, Virginia, together with correspondence and printed mate- rial relating to Woodrow Wilson; family papers (1761-1911) of John Cowdery Taylor, physician, of Norfolk, Virginia, which includes cor- respondence concerning the siege of Vicksburg, together with miscel- laneous papers (1900-70) of Harry B. Taylor, Sr., medical missionary to China; Civil War letters (1862-75) °f Harry Allen as a Union prisoner; and a 100-page bound volume (April 13, 1822) entitled "Report of Cornelius P. Van Ness, one of the Commissioners ap- pointed under the 5th Article of the Treaty of Peace and Amity, between His Britannic Majesty and the United States of America, concluded at Ghent on the 24th day of December 1814." A Conrad Aiken Collection of correspondence, manuscripts, and miscellany (1917-62), which was sealed until his death, has been opened for research at Washington University Libraries, St. Louis. The Manuscript Division has accessioned additions to the Modern Literature Collection, including correspondence, manuscripts, and mis- cellany of James Merrill, Donald Finkel, Lee Anderson, Stanley Elkin, Mona Van Duyn, Alexander Tfocchi, Denise Levertov, Stevie Smith, and William Troy. Robert Creeley has recently added his correspon- dence (1950-60) with William Carlos Williams and letters (1950-68) of Charles Olson which are on deposit and are currently being edited, but are open for research. The American Federation of State, County, and Municipal Employees has named the Archives of Labor History and Urban Affairs of Wayne State University as the depository for the union's historical records (1935-72). The records consist of convention pro- ceedings, minutes, correspondence, publications, tape recordings, legal cases, and related materials. The papers of Maurice Sugar, noted labor lawyer and general counsel for the United Automobile Workers, contain his correspondence with Homer Martin, George Addes, R. J. Thomas, Walter Reuther, and Frank Murphy. Among the labor disputes also described in the collection are the trial of United Au- tomobile Workers' officers in 1938, the General Motors injunction cases (1945-46), the Detroit Citizens League, the Black Legion, the Dearborn Ordinance Cases, the Ford Massacre, and the related topics such as Sugar's song, "Fighting Inflation." Persons interested in receiving the Archives Newsletter can write: Newsletter, Archives of Labor History and Urban Affairs, Wayne State University, Detroit, Mich. 48202. The State Historical Society of Wisconsin has announced the acces- sion of the records of the Honorable Robert Kastenmeier, U.S. Rep- resentative from Wisconsin, including documents prepared for him D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 259 and other members of the House Judiciary Committee for the Nixon Impeachment Inquiry. Among these are summaries of evidence, tape transcripts, copies of memos, copies of court testimony, and other papers related primarily to Watergate but also concerning the bombing of Cambodia, the Associated Milk Producers' donation, and the break- in at Daniel Ellsberg's psychiatrist's office. Also among the recent accessions are the papers of Martin Glaeser, economist, public utilities expert, and University of Wisconsin, Madison, professor, concerning the Tennessee Valley Authority and other projects; and the papers (1932-63) of William B. Hesseltine, Civil War historian and professor. The Society has received three recent awards. The Archives and Manuscripts Division has received a grant of $34,000 from the National Historical Publications and Records Commission for a one-year project to prepare a microfilm edition of the Samuel Gompers presidential files (1881-1937) in the records of the American Federation of Labor. A grant of $2,000 for an environmental study of temperature and humid- ity controls at its headquarters building, and a grant of $6,000 for the preparation of an exhibit entitled "Americans At Home: The Domestic Art, 1875-1917," have both been received from the National Endow- ment for the Arts. CANADA News notes relating to Canadian institutions have, in some cases, been published in recent issues of the Canadian Historical Review. Public Archives of Canada. Two new divisions have emerged in the Historical Branch: Public Records and Machine-Readable Archives. A special "Diffusion Program" designed to disseminate archival resources across Canada entered its second year. As a result of this program all ten provincial archives now have a microfilm copy of the Laurier Papers, and the Macdonald Papers are scheduled for similar distribu- tion this year. In addition, various series of federal government records of provincial interest are being filmed and deposited in provin- cial archives, including: the House of Commons unprinted Sessional Papers, 1916-1958 (all provinces); Post Office Department local rec- ords (British Columbia and the Maritime Provinces); Immigration Branch files, 1892-1950 (Prairie Provinces); Provincial Secretary's Cor- respondence, Canada East, 1839-1867 (Quebec); and the Upper Canada Sundries, 1766-1840 (Ontario). A new edition of the Union List of Manuscripts in Canadian Repositories, three times the size of the original (1968) edition, is in progress, as is a National Union Catalogue of Maps. One hundred collections of paintings, drawings, and prints on microfiche, with accompanying notes, are in preparation. Historians and other researchers will be pleased to note that the Union List of Manuscripts in Canadian Repositories is being revised, considerably expanded, and republished. It will be available for distribution in the spring of 1975. The ULM, which is a national catalog of archival holdings in Canada, was first published in 1968 as a joint project of the D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 260 THE AMERICAN ARCHIVIST - APRIL 1975 Public Archives of Canada, the Humanities Research Council, and the Archives Section of the Canadian Historical Association. The new edition will list some 30,000 entries representing the holdings of all but a few minor repositories. Because of the vastly expanded scope of holdings of the major archives, which now include such areas as arts, business, labor, ethnicity, law, science, and sports, the ULM will be a useful reference tool not only for the professional historian, but also for the artist, the sociologist, the geographer, the scientist, and the other professional and amateur researchers. It will place at their disposal a key to the existence, location, and nature of all primary textual sources in Canadian archival repositories that have been re- ported to the ULM. The literary executors of the Mackenzie King Papers have au- thorized the Dominion Archivist to apply the thirty-year rule of access to the King Diaries in the custody of the Public Archives. Therefore, from 1 January 1975 the diaries will be open to researchers up to 31 December 1944. Further annual portions will be opened on 1 January each year until 1978. The period from 1 January to 15 November 1948 (the date of Mr. King's retirement as Prime Minister) will be opened on 16 November 1978. The literary executors have deferred a decision as to the availability of the diaries for the period between Mr. King's retirement and his death in 1950. The National Map Collection continues to expand its holdings in both cartographical and architectural archives. The "posterity" hy- drographic charts and British Admiralty charts of Canadian waters have been transferred from the Canadian Hydrographic Service. The division's holdings of World War I maps has expanded. It now holds the British Ordnance Survey's new 1:50,000 series; coverage for the southern portion of the country is completed and the coverage for the northern portion is expected to be completed by 1976. A recent accession of note from the Canadian National Railways features ar- chitectural plans of stations, hotels, YMCA's, and round-houses, as well as town plans and plans of railway accidents. Among recent purchases are a 1596 map of North and South America by Theodore de Bry; a map of the Village of Preston, ca. 1858, printed in Preston; and a Tremaine map of the County of Waterloo, 1861. The division has signed a contract with the G. K. Hall Company to reproduce the card catalog of its Canadian Section. The printed catalog will probably be available in 1975-76. The National Map Collection is preparing for publication a series of descriptive illustrated catalogs of maps on such themes as Ottawa, Winnipeg, Prince Edward Island, and the Riel Rebellions. Also under way is a series of cartobibliographies/check-lists on themes of current research interest. Scheduled for appearance this year are publications on the township plans of the west, the "inch-to-the-inch" series, insur- ance atlases and plans, and maps relating to telecommunications. During the past year the division purchased from Charles E. Goad, Limited, in London, England, the significant collection of detailed fire D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 261 insurance plans and atlases that the Goad company produced in the late nineteenth and early twentieth centuries. The Public Records Division has begun a project to locate extant records created by the Canadian Department of the Interior between 1870 and 1936, many of which are now in provincial custody. An eventual publication is planned. Work is well under way on a source study of public records documenting immigration and land settlement, the results of which will appear in a combined microfilm/hard-copy guide and index. A special program involving the microfilming and indexing of the Indian Affairs Branch records in archives custody has begun. During this year the division plans to publish inventories of several of its groups of records, including Indian Affairs (RG 10), North West Mounted Police (RG 18), Governor General's Office (RG 7), and Finance (RG 19). The Machine-Readable Archives Division has as its purpose the acquisition, preservation, and servicing of machine-readable records of historical value produced by the federal government and those of national significance produced privately. The division's first large project, cleaning and preparing of the machine-readable research files of the Royal Commission on Bilingualism and Biculturalism, will be completed in 1974-75. The Picture Division, Historical Photographs Section, has acces- sioned a number of collections of military interest, relating to such subjects as the activities of the International Commission of Control and Supervision in South Vietnam, 1973, the operations of the Polish Army during the 1944 Italian Campaign, and plays staged by Cana- dians captured at Dieppe and imprisoned in the Eichstatt prisoner of war camp. As well as receiving additions to the Toronto Daily Star, Globe and Mail, and Windsor Star collections, the section acquired photographic files from the Canadian Tribune. A valuable collection for labor historians is that acquired from the United Electrical, Radio, and Machine Workers of America. From Imperial Oil, Limited, came photographs depicting all aspects of its operations. Central Mortgage and Housing Corporation transferred a useful collection illustrating housing developments and slum conditions in cities and towns from 1946 to 1958. In cooperation with the Canadian Aviation Hall of Fame the section has acquired photographs illustrating the development of aviation in Canada. The section also acquired a portrait daguerreotype of Louis Joseph Papineau. Although the photographer has not yet been identified, the photograph has been dated 1854, which makes it the earliest known portrait photograph of Papineau. The technique, style, and perfect condition of this daguerreotype place it in a special category with the 1852 Beaver Hall Hill daguerreotype acquired in 1973. The division's Paintings, Drawings and Prints Section, has embarked on an educational slide project in cooperation with the National Film Board. The purpose of the project is to make works of art in the Public Archives available as reproductions to students, teachers, and D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 262 THE AMERICAN ARCHIVIST ~ APRIL 1975 researchers in Canadian history and art history. Two projects of 35mm. color slides have already been prepared for distribution and other series are in the planning stage. Each of these "Archives Canada Series" revolves around a theme and is accompanied by a book contain- ing texts relevant to the slides. The first series of slides illustrates the work of Alfred Jacob Miller (1810-74), whose watercolors depict buffalo hunts, Indians, and the nomadic life as he experienced it in his journey to the Rocky Moun- tains in 1837. The texts were written by the artist expressly to accompany these watercolors. The second series, entitled "Image of Canada," is a selection of forty slides derived from the exhibition of the same name that circulated during 1973-74. Several artists in differ- ent ways depict the Canadian scene from 1755 to 1887. An accom- panying book contains quotations from texts of the same period, giving the series an added historical perspective. The "Archives Canada Series" slides and books are available through the National Film Board of Canada. During the past year the section received a number of interesting accessions, including an oil painting of T. C. Keefer by George Ernest Fosberry (1874-1960); an album presented to Princess Louise in 1882 by the school children of Victoria, B.C., watercolors, drawings, and photographs of Victoria and vicinity; four engravings, consisting of portraits of Nicholas Leate, Sir Walter Raleigh, and Capt. Beechey, and a view of the Siege of Quebec from Hennepin's Voyages (1698); sixty-five watercolors and sepia sketches by Princess Louise pertaining to her Canadian tours (1879-82), as well as European views (1863-65); a watercolor of Spencer Wood, Quebec, by Princess Elizabeth of Hesse- Homberg, done in 1839; a charcoal portrait by an anonymous artist of a Mr. Spratt, a Rideau Canal Engineer; two portraits of Sir Mackenzie Bowell and Lady Bowell by William Sawyer (1820-89); a collection of twenty-three watercolors by Joanna Wilson, dealing with the Kwakiutl Indians, showing in great detail colorful headbands, button blankets, talking sticks, totem poles, house posts, and mortuary poles. The portraits of various Indian leaders at Alert Bay are beautifully painted and of considerable historical value. Archives Nationales du Quebec. The Archives Nationales (the Ar- chives of the Province of Quebec) has announced the completion of a two-year project to prepare a descriptive inventory of the manuscript collections deposited in the Saguenay-Lac Saint Jean area. This is the first finding aid available for these holdings which include record groups located in parishes; religious communities; colleges; local, pro- vincial, and federal government archives; and businesses, hospitals, and families. The archives has published the methodology of the project and the system of classification by which the various record groups are arranged. Provincial Archives of New Brunswick. The gradual collection of business records at the Provincial Archives over the past few years has D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 263 led to a current wealth of documentation for researchers. While the very size and complexity of some collections previously baffled both archivists and historians, the archives has overcome most of these problems through the creation of useful finding aids. The following units are of special interest: the Burchill Company Records, South Nelson, N.B., 1840-1960 (lumbering); the W. S. Loggie Company Records, Chatham, N.B., 1873-1931 (lumbering, brickmaking, blueberries, merchandising); the Maritime Electric Company Records, 1927-44; the Neil Stewart collection of architectural drawings, 1949- 71; the Michael Samuel Papers, Chatham, N.B., 1830-60 (merchandis- ing, lumbering); the Shaw and Ellis Clam Company Records, Pocolo- gan, N.B., 1890-1960 (shellfish processing); and the Todd Family Papers, 1870-1935 (lumbering, horsebreeding). Glenbow-AIberta Institute Archives. Recent acquisitions of particular interest are: a group of papers, photographs, and artifacts originating with Supt. K. V. Begin, NWMP, 1882-1920; copy of a journal of Dugald Macdonald Sinclair, describing his trip to and experiences in the Red River area, 1870-1901, received from a grandson in South Africa; a series of land examination records, prepared by inspectors of the Department of Natural Resources of the CPR on lands in Western Canada, 1910-60, which contain a wealth of geographical and general data; a number of historical films, including "Calgary Stampede," a Western taken in 1925, and "Sunrise in the West," a 1955 production on the history of the Alberta Wheat Pool. City of Edmonton Archives. Both the archives itself and a Records Retention Committee were formed in 1971, a Manager of Archives was appointed in 1973, and in January 1974 a Public Documents Commit- tee was appointed by the Legislative Committee of City Council to consider all requests for destruction of documents. The former His- torical Exhibits Building has been renovated to house the archives, the major collections being from the various departments of the civic administration. City of Toronto Archives. A. R. N. Woadden, the City Archivist, reports that his staff has completed a useful calendar and index to the records of the Finance and Assessment Committee, 1864-77, a n o - n a s begun similar work on its successor, the Executive Committee, 1878- 86. Since the minutes of neither committee survive, these finding aids render the papers easily accessible to researchers for the first time. City Council Minutes, 1834-59, previously in manuscript and unin- dexed, are now available as indexed typescripts. This project has led one member of the staff to a reappraisal of William Lyon MacKenzie's mayoralty, and to begin work on a history of the City Council from 1834 to i860. The city archivist has also begun a program of microfilming the assessment rolls, council minutes, and bylaws of the city from 1834 to the present. In October 1973, city council adopted a liberal new policy on the D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 264 T H E AMERICAN ARCHIVIST ~ APRIL 1975 accessibility of municipal records. Briefly, the policy provides that those records outside the meaning of Section 216(1) of the Ontario Municipal Act R.S.O. 1970, are available for research immediately upon accession by the archives. Records designated by Section 216, mostly departmental records, are available with the permission of the head of the creating department and, once made available, are consid- ered permanently open. For administrative purposes, some records are scheduled for permanent retention in Central Records (e.g., leases, deeds, agreements, etc.). These are considered to have been acces- sioned by the archives twenty-five years after their transfer to Central Records. A continuing campaign to persuade municipal politicians and prom- inent civic employees to place their papers in the archives is beginning to bear fruit. Among others, William Dennison has deposited over twenty-five feet of records of his political life from the 1940s to 1972. These become open in 1978. The city surveyor has transferred a number of early plans relating to the city, including several by John G. Howard made between 1835 and 1864. The Photograph Collection consists of approximately 15,000 prints and 25,000 negatives, most of which were produced by the City Works Department's Photography and Blueprinting Section between the early 1890s and the early 1950s (when the section was discontinued). The photographs document the daily operations of various departments, from the building of bridges to the investigation of slum conditions in 1912. There is an index to the prints and a descriptive inventory of the negatives. National Archives Appraisal Board. Archival repositories in Canada have for some time now felt a need for independent appraisal service to enable them to evaluate donations of historical materials. Respond- ing, the Council of the Canadian Historical Association, at the request of its Archives Section, has constituted a National Archival Appraisal Board to conduct such appraisals with the view of determining the fair market value of donated collections. In establishing the NAAB, the council wished to provide a broad spectrum of appraisal activities. This expertise is being drawn from the historical and archival profes- sions, and includes dealers in manuscripts and related documents. Invitations have been issued to a number of individuals to serve on the board. Some outside funding will be necessary to launch the scheme. Eventually, the NAAB will be financially self-sustaining. At present the board is using the address of the Public Archives of Canada, Ottawa, KiA ON3. The annual report of the archivist of McGill University has been received for the year ending May 31, 1974. In addition to useful information on the activities of the archives, the report describes briefly the papers of past university principals, and other acquisitions in its D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 265 custody. Of special note are the records of the Montreal General Hospital and its School of Nursing, which have been selected, inven- toried, and made accessible to scholars. The report closes with a list of the near-print publications of the archives during 1973-74. Copies of the report are available. Announced also are the completion of preliminary guides to the extensive papers of the Canadian geologist, Sir John William Dawson (1820-99), and the availability on microfilm of the F. Cyril James Papers and the H. Rocke Robertson Papers. In its Special Collections, McMaster University has recently acquired a large collection of World War I material. In addition to nearly 2,000 books, there is a large amount of archival material in the collection. The files and documents relating to particular individuals and British regiments during the war are supplemented by a large collection of photographs, including more than 100 aerial photographs of the Western Front between 1915 and 1918. There are also 125 official maps which do not bear trench marking, scrapbooks, "brief-entry" diaries, printed ephemera, typescripts, and newspapers. Also, the library has acquired a collection of letters written by Thomas Carlyle, the Scottish historian and essayist. The collection consists of 218 letters, of which 159 were written by Carlyle to his brother, Alexander, who had emigrated to a farm near Paris, Ontario, in 1843. Carlyle wrote an additional eighteen letters to other members of his family in both Britain and Canada. The remaining related family letters in the collection were written by other members of the family to one another. The Manuscripts and Canadiana Division of the Metropolitan To- ronto Central Library has announced the acquisition of papers con- cerning Irish immigration into Canada in the period prior to 1825, when a Select Committee of the House of Commons To Inquire into the State of Ireland (London, 1825, 2 volumes) reported that unrest after the Act of Union, and the poverty and lack of opportunity in Ireland should be dealt with by emigration to Canada, a course which was subsequently followed. Also received is correspondence between President James Madison and John Henry, an Irish adventurer acting as a secret agent of the British government in March 1812. Included is a vindication by Daniel Webster, U.S. Secretary of State, of a Canadian deputy sheriff of Niagara District, Alexander McLeod, who had engaged in hostilities against a U.S. steamer, the Caroline, on December 29, 1837. The University of Ottawa Centre has acquired 203 magnetic tapes of broadcasts about the French-Canadian community in Ontario, from CJBC in Toronto. Holdings of the Centre now surpass 225 linear feet and 225 sound recordings. D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 a66 THE AMERICAN ARCHIVIST ~ APRIL 1975 RELIGIOUS ARCHIVES Baptist. The Alabama Baptist Historical Society, Samford Univer- sity, Birmingham, in cooperation with the West Jefferson Historical Society, has recently reprinted Hosea Holcombe's History of the Rise and Progress of the Baptists in Alabama, originally printed in 1840 (with a biographical preface and complete index). The Bicentennial will be featured and given emphasis in Course IV of their Institute on Genealogy and Historical Research, in June 1975. An official archives has been established by the Foreign Mission Board of the Southern Baptist Convention, as a part of the Jenkins Memorial Library and Archives, the research unit of the Board. Historical materials of the Board date to its beginning in 1845. The Oklahoma Baptist Historical Society and Collection announces the publication of Louise Haddock's History of Tulsa Baptist Association. An Oral History Workshop was conducted at Oklahoma Baptist Uni- versity, Shawnee, on September 24, 1974. Catholic. The archives of the Santa Barbara Mission in California has published a listing of its holdings dating from the founding of the mission in 1786. The archives of the Seminary of Quebec contains mainly religious, but also civil, records dating from the founding of the City of Quebec. The first methodical inventories, in 1686, 1687, and 1688, listed and described 1,506 items. During successive sieges of Quebec, these records were transported by ship away from the scene, and sub- sequently were housed in specially prepared vaults. Important collec- tions donated over the years include the Faribault Collection containing valuable historical manuscripts, among them the famous Journal des Jesuites (1645-68). The classification system was devised by the mid- nineteenth-century archivist, Abbe Napoleon Maingui, who analyzed the collection and created a card index, subsequently continued and expanded. By the end of the nineteenth century, the collection contained 100,000 items, the more remarkable as the archives has survived three sieges (1690, 1759, and 1775) and three fires (1701, 1705, and 1865—and another in i960). Researchers and historians can be accommodated, and the collection is particularly suited for scholarly research. Protestant Episcopal. The Milwaukee County Historical Society has acquired the papers of the Rt. Rev. William W. Webb, 6th Episcopal Bishop of Milwaukee, and the papers of William Gardner, president and dean of Nashotah House (1891-97). Included in the Gardner papers are letters from the Rt. Rev. Charles C. Grafton, 2d Episcopal Bishop of Fond du Lac and Bishop of Milwaukee. There are also letters from Fr. Rene Vilatte to Bishop Grafton and Gardner, covering D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 267 the early years of the Old Catholic movement in Wisconsin and Switzerland. Evangelical. The archives of the Evangelical United Brethren have been moved from their former location in Dayton, Ohio, to temporary quarters at Lake Junaluska, North Carolina. Huguenot. The Huguenot Historical Society of New Paltz, New York, has recently published A Guide to Huguenot Street and Preservation Efforts of the Huguenot Historical Society, by Kenneth E. Hasbrouck. Jewish. The Ohio Historical Society has received manuscript acces- sions of the B'Nai B'Rith Hillel Foundation at Ohio State University (1930-70), the records of the Columbus Jewish Federation (1926-60), the Jewish Family Service (Columbus, 1956-65), the National Council of Jewish Women (1923-71), and an oral history interview series including the Columbus Jewish History Project. The YiVo Institute for Jewish Research, New York City, has pub- lished Recent Additions to the YiVo Collection listing major acquisitions, newly cataloged manuscript collections, and printed materials. Lutheran. Concordia Historical Institute has published the first volume of a bibliography and index to their microfilm collection on Lutheran history in Europe and America (1,300 reels). In addition, a Bibliography of Lutheran Serial Publications has also been prepared, in- cluding some 3,000 listings. For further information contact: Infor- mation Service, Concordia Historical Institute, 801 DeMun Avenue, St. Louis, Mo. 63105. The Finnish-American Historical Archives, Suomi College, Hancock, Michigan, reports a new publication edited by Ralph Jalkanen, Faith of the Finns: Historical Perspectives on Finnish Lutheranism in America. The archives of the American Lutheran Church, at Wartburg Theological Seminary, Dubuque, Iowa, is collecting the works of Kent S. Knutson, international churchman, ecumenical leader, and president of the American Lutheran Church at the time of his death in March 1973 at the age of forty-eight. The archives is assembling his pub- lished, mimeographed, manuscript, and taped works, excluding his correspondence. A separate project of the archives has recorded on microfiche the annual parochial reports of over 5,000 congregations, using computer output microfilm. Mennonite. The archives of the Mennonite Brethren Church of North America has recently prepared a detailed classification scheme for their collections of church and conference records and manu- scripts. Work is also proceeding on a single catalog of archival hold- ings in the three major Mennonite repositories located at Fresno, California; Hillsboro, Kansas; and Winnipeg, Manitoba. D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 268 THE AMERICAN ARCHIVIST ~ APRIL 1975 During the centennial year, 1974, historical committees associated with the Mennonite Brethren Church have either commissioned or otherwise encouraged the writing of local as well as regional histories and pageants. Several published works arising directly from these centennial efforts are the following: Frank H. Epp, Mennonites in Canada; Jacob Bekker, Origin of the Mennonite Brethren Church; Clarence Hiebert (comp.), Brothers in Deed to Brothers in Need: A Scrapbook About Mennonite Immigrants from Russia, 1870-1885; and Sandra Van Meter, Marion County, Kansas: Past and Present. The Mennonite Library and Archives, North Newton, Kansas, has received files from the Council of Mennonite Colleges, the Commission on Overseas Missions, and the Commission on Home Missions. Methodist. The North Carolina Methodist Conference of Raleigh reports the formation of a Bicentennial Task Force to plan for a Bicentennial celebration to be held April 3, 1976. They are also engaged in a research project to determine the founding date of more than 800 churches in eastern North Carolina. The Wisconsin Commission on Archives and History announces the publication of Cross and Flame in Wisconsin: The Story of United Methodism in the Badger State, by William Blake. The United Methodist Confer- ence has established a Committee for the Bicentennial for the State of Wisconsin. Presbyterian. The archives of the National Council of Churches has been transferred to the Presbyterian Historical Society at 525 Lombard Street, Philadelphia. Estimated at several million items, the archives is the major extant collection reflecting the programs and activities of the American Protestant ecumenical movement in the twentieth century, as well as the areas of American church history, religious education, and world missions. The Society serves also as the official archives for the American Theological Library Association, the National Temperance Society, and the American Sunday School Union. Seventh-Day Adventist. The archives of the Seventh-Day Adven- tists reports the acquisition of the papers of evangelist Frederick Carnes Gilbert (1867-1946) and extensive holdings of Seventh-Day Adventist periodicals dating from 1849 to the present. A Records Management Manual has also been developed by the archives. Universalist. The Universalist Historical Society of Tufts Univer- sity plans to microfilm a significant portion of its collection in coopera- tion with Microfilm Corporation of America. A biographical directory of Unitarian and Universalist women ministers, by Catherine F. Hitch- ings, is in preparation for 1975. D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 269 ARCHIVAL ORGANIZATIONS At a meeting held October 19, 1974, at Simon Fraser University, Burnaby, B.C., the members of the Association of British Columbia Archivists heard from and expressed their views to the Constitutional Committee of the Archives Section, Canadian Historical Association. Members of the ABCA generally supported the initiative to form an autonomous, national organization for professional archivists in Canada. Hugh Taylor of the Public Archives of Canada delivered an informal talk on the future directions of archival work in Canada. At a short business meeting, the membership moved toward approval of a constitution and established a committee to investigate the feasibility of a cooperative purchase plan for acid-neutral materials, a plan of particular interest to smaller institutions. The Society of California Archivists held two fall workshops on the administration of photographs. At the first, held October 18 in Sacramento, Suzanne Gallup of the Bancroft Library reviewed a variety of options available for setting up pictorial collections in a presentation entitled, "Concepts in Picture Cataloging." At the same meeting, Threse Lawrence of the California Section of the State Library, explained the philosophy and procedures of the Historic Photographs Section of that library, while the preservation and care of historical photographs was discussed by Harvey Himmelfarb, photographer, and member of the faculty of the University of California at Davis. The second workshop was hosted by the Los Angeles County Museum on October 25. At this session, Larry Booth, head, Photo- graphic Collections, Title Insurance Company of San Diego, gave a presentation on the preservation of photographs and the philosophy of collecting. Members of the Society of California Archivists who planned the workshops include Ken Pettitt of the California State Library, Suzanne Gallup, John Cahoon of the Los Angeles County Museum of Natural History, and Hilda Boehm of the Graduate Li- brary of the University of California at Los Angeles. Thirty-three members attended the third annual meeting of the Society of Indiana Archivists, held in Bloomington on September 27, to examine the relationship between the archivist and the historian. In the morning session John J. Newman, State Archivist, provided the group with his thoughts on his role in providing documentation for the inquiring historian. In the afternoon, students and faculty of Indiana University joined the membership to hear the views of Samuel P. Hays, Department of History, University of Pittsburgh, on the archivist's role in historical research. Officers elected at this meeting for the new year were: President, Rev. Cyprian Davis, O.S.B., St. Meinrad College; Vice D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 27° THE AMERICAN ARCHIVIST ~ APRIL 1975 President, Howard Eldon, Anderson; Secretary-Treasurer, Thomas Krasean, Vincennes University; and two-year board members, Leona Alig, Indiana Historical Society, and David Horn, DePauw University. The most recent meeting of the Conference of Intermountain Ar- chivists was its annual workshop, held November 2, 1974, in Boise, Idaho. This session dealt with the collection, arrangement, and de- scription of manuscripts. Guest speaker for the meeting was F. Gerald Ham. At the fall meeting of the Long Island Archives Conference, held at the C. W. Post Center, Long Island University on November 16, guest speaker Edward J. Smits, director of the Nassau County Museum, suggested useful techniques and related anecdotes from his experience in collecting manuscripts and newspapers on Long Island in a presen- tation entitled "Long Island Paper History." Naomi Rosenthal, lec- turer, SUNY-Stony Brook, along with Marion Groves, Archivist, Adel- phi University, led a workshop on the location of women's history collections. Evert Volkersz distributed his draft of "A Guide to Arrang- ing and Handling Printed Ephemera" to the members of his work- shop. James Rose, chief researcher, Black Genealogy Research Cen- ter, Queens College, discussed the location of historical sources about Blacks and the techniques of tracing the genealogy of Blacks. Approximately 160 people attended the fall meeting of the Mid- Atlantic Regional Archives Conference held November 1-2 in Newark, New Jersey. Especially well received were the preservation sessions conducted by Carolyn Horton and William Spawn; another on the appraisal and disposition of archives moderated by Frank Evans with a panel of Loh Keng Aun (U.N. Archives), Edward Papenfuse (Maryland Hall of Records), Martha Slotten (Dickinson College), and Ronald Perkins (United Artist Corporation); and a panel discussion dealing with role definition, the participants of which included Amy Doherty (Syracuse University), Meyer Fishbein (NARS), Diane Frese (Maryland Hall of Records), and Mary Elizabeth Ruwell (INA). Other sessions dealt with oral history, micropublication, the ethics of acces- sion, publicity for new collections, access to records, machine-readable records, the legal aspects of photocopying, and how to organize a statewide manuscripts conference. The New Jersey Historical Society hosted the members for their business meeting and a wine and cheese hour. One of the highlights of the meeting was the Friday evening tour of Newark conducted by Charles F. Cummings, head of the New Jersey Reference Division of the Newark Public Library. Eighty-two people participated in a November 9 workshop on the preparation of archives/manuscripts finding aids sponsored by the New England Archivists. At the morning session, three archivists/ manuscripts curators discussed finding aids for collections processed D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 27l under their direction. Charlotte Price, curator of manuscripts in the Pilgrim Society, explained special problems in providing intellectual access to the Arthur Lord papers. David Maslyn, special collections librarian in the University of Rhode Island Library and instructor in the Library School there, explained registers prepared under his direc- tion for the Jerome Frank papers and the Loomis-Wilder family papers. Megan Floyd Desnoyers, archivist on the staff of the Kennedy Library, discussed the special problems of arranging and describing the Presidential Office Files, the National Security Files, and the mi- crofilmed papers of the Council of Economic Advisors for the period of Walter Heller's chairmanship. The panel was coordinated by Wil- liam L. Joyce, curator of manuscripts in the American Antiquarian Society. Following lunch, Richard Phillips, special collections librarian and archivist of Amherst College, explained procedures used to ad- minister the collections under his direction, and described in particular the processing of the Rolfe Humphries papers, the Louise Bogan papers, and the Liberation News Service collection. The theme of the fall meeting of the Society of Ohio Archivists, held November 2 at the University of Toledo, was ancestor research. The keynote address, "The Building of the Historical Genealogical Collection of the Fort Wayne Public Library," was delivered by Fred- erick J. Reynolds, head librarian of that institution. More than a strict genealogical approach to the theme was indicated by the titles of the morning workshops: "Local Government Records and Family Re- search," "Family History: Techniques and Problems," "Library Mate- rials for Family Research," "Computers and Family History," and "Cataloging and Reference Techniques and Problems." The after- noon session was devoted to a panel discussion of the problems of access to materials for ancestor research. Sixteen representatives of repositories in Alberta and Manitoba at- tended the September 14 meeting of the Prairie Archivists' Confer- ence in Banff. Much of the meeting was devoted to plans to continue the conference on its present informal basis and to the future of the proposed national Canadian archival organization. Other matters dealt with included the diffusion program operated by the Public Archives of Canada, Canadian sources for archival-quality paper, in- stitutional collecting policies, and the need for an updated and officially authorized survey of archivists' salaries in Canada. To meet the need for professional education of archivists in Western Canada, the Con- ference endorsed the proposal that the 1973 Archive Institute of the School of Library Science at the University of Alberta be repeated, and the meeting participants reaffirmed their wish to work closely with the Canadian Conservation Institute. The Society of Quebec Archivists reports a rapid increase in mem- bership since its inception in 1967 as the first independent archival D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 272 THE AMERICAN ARCHIVIST - APRIL 1975 association in Canada. In 1972 the Society became a member of the International Council on Archives, and prior to that was represented at the international meetings in Madrid in 1968 and in Moscow in 1972. A special problem for the archivist and historian in Quebec is the widespread and distant locations of the various deposits of documents, a condition that makes a central depository desirable. An additional difficulty has been the absence of specifically archival training, a prob- lem being solved with the aid of intensive sessions offered by the Public Archives of Canada and the National Archives of France. The Society's Terminology Committee has published the results of a year-long definitions project. The definitions are intended to serve as guidelines for archivists in determining what record groups should be considered public, private, parapublic, or semipublic, and in classifying various kinds of record groups other than papers. The executive board of the Society of Southwest Archivists met September 13, 1974, in Austin where it created an award in memory of the late Sister Claude Lane of the Catholic Archives of Texas, a founding member of the SSA and a former member of its executive board. Each year at the annual meeting of the Society of American Archivists, the person designated by the SSA Committee on Awards for his or her contribution to the field of church archives will receive a cash award of $50 from the SSA. The committee was able to make a selection at the Toronto meeting and awarded the prize to Melvin Gingerich of the Mennonite Historical and Research Committee, Goshen, Indiana. BICENTENNIAL NEWS The Greater Boston Women's Center has received a grant of $55,000 from the National Endowment for the Humanities for the production of a series of twenty-six television films concerning great women in American history. T h e subjects of the films include Elizabeth Cady Stanton, an early feminist; the anthropologist Ruth Benedict; Eliza Lucas, builder of the indigo trade in South Carolina; and the black journalist, Ida Wells-Barnett. The films, which are planned as a part of the Bicentennial celebration, will be made available to public television and will be distributed to universities, secondary schools, museums, and women's centers. The first major foreign Bicentennial project to be announced by the American Revolution Bicentennial Administration in conjunction with the Mount Vernon Ladies Association is a Bicentennial gift of the French people to the people of the United States dramatizing events in the life of the nation's first President. The project was developed with the cooperation of the French Ambassador Jacques Kosciusko- Morizet. Historical scenes in sound and light will be presented at D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 NEWS NOTES 273 George Washington's home at Mount Vernon, starting in 1976. The production will be a semi-permanent installation. The Library of Congress will hold the fourth of its American Revolution Bicentennial Symposia on May 8 and g, 1975. Under the chairmanship of Richard B. Morris, Gouverneur Morris Professor of History Emeritus of Columbia University, seven distinguished histo- rians will discuss "The Impact of the American Revolution Abroad." The keynote address will be given by Robert R. Palmer, Professor of History at Yale University. Other participants include Claude Fohlen of the Centre de Recherches d'Histoire Nord-Americaine, University of Paris, speaking on "The Impact of the American Revolution on France"; J. W. Schulte Nordholt of the State University of Leiden on the influence of the American Revolution on the United Provinces (The Netherlands); J. H. Plumb of Cambridge University on "The Impact of the American Revolution on Great Britain"; N. N. Bol- khovitinov of the Institute of General History, Academy of Sciences of the USSR on the impact of the American Revolution on the Russian Empire; Mario Rodriguez, Professor of Latin American History at the University of Southern California, discussing the Revolution's impact on the Spanish and Portuguese-speaking world; and Owen Dudley Edwards speaking about the impact on Ireland. Edwards, professor of history at the University of Edinburgh since 1968, is also a correspon- dent for the Irish Times and consultant in history to Radio Telefis Eireann. Registration information can be obtained from the American Revolution Bicentennial Office, Library of Congress, Washington, D.C. 20540. Proceedings of the symposia series are published through a grant from the Morris and Gwendolyn Cafritz Foundation. Currently avail- able from the Information Office, Library of Congress, Washington, D.C. 20540, are The Development of a Revolutionary Mentality ($3.50), Fundamental Testaments of the American Revolution ($3.50), and Leadership in the American Revolution ($4.50). The University of Massachusetts and its University Press are offer- ing an award of $1,000 for a worthy book-length manuscript, such as a monograph, biography, or interpretive study, on a topic related to the American revolutionary era. The deadline for submission is May 1, 1975, and further details may be acquired from the Commonwealth Award Committee, University of Massachusetts Press, P.O. Box 429, Amherst, Mass. 01002. The award carries with it a guarantee of publication by the University of Massachusetts Press. The National Historical Publications and Records Commission has in recent years assisted many documentary letterpress and microfilm projects dealing with themes and individuals prominent during the period of the American Revolution. In 1973, the Commission re- ceived a matching grant of $200,000 from the American Revolution D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 274 THE AMERICAN ARCHIVIST - APRIL 1975 Bicentennial Administration to be used to fund Bicentennial-related projects. From this grant the Commission has generated financial support for such projects as The Papers of Haym Salomon, The Papers of the Sheftall Family, and The Papers of Aaron Lopez (Jewish Historical Society); The Papers of William Livingston (New Jersey Historical Commis- sion); The Plymouth Court Records (Pilgrim Society); The Papers of Josiah Bartlett (New Hampshire Historical Society); The Papers of Henry Bouquet (Pennsylvania Historical and Museum Commission); and a documen- tary study of the impact of the American Revolution on the British West Indies (Island Resources Foundation, U.S. Virgin Islands). The New Jersey Historical Commission and the New Jersey Ameri- can Revolution Bicentennial Commission are interested in learning of extant William Livingston documents. Livingston, a member of the Continental Congress and the U.S. Constitutional Convention, was Governor of New Jersey from 1776 until his death in 1790. Those knowing of such letters and other documents to or from Livingston spanning the years 1770 to 1790 are invited to communicate with Professor Carl E. Prince, Editor, the Papers of William Livingston, Department of History, New York University, Washington Square, New York, N.Y. 10003. A scholarly article contest sponsored by the New York State Ameri- can Revolution Bicentennial Commission and the New York State Historical Association offers $750 to each of four winners. Article- length manuscripts are desired on any aspect of New York or New Yorkers in the Revolution, on the coming of the Revolution in New York, or on the consequences thereof. The deadline for submission is November 1, 1975. For contest rules write: Article Contest, New York State American Revolution Bicentennial -Commission, 99 Washington Avenue, Room 1807, Albany, N.Y. 12210. The American Revolution Bicentennial Administration has provided $25,000 to the Historical Office of the Department of State to support the writing and publication of a Bicentennial commemorative volume on the Great Seal of the United States. The work is under the direction of Richard S. Patterson and will be printed in 1976. The last official book on the subject, by Gaillard Hunt, was published in 1909. The seal, designed by William Barton and approved by Congress in 1782, is used to authenticate official documents. Its most familiar use to Americans is on the one dollar bill. The Great Seal itself is on permanent display in the exhibit hall of the Department of State building in Washington, D.C. The Wisconsin American Revolution Bicentennial Commission has received a $6,000 grant from the National Endowment for the Humanities for a Conference on Taxation and Historic Preservation, to create a public dialogue on the problems that relate to public fiscal policy and preservation. D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 The President's Page JAMES B. RHOADS T H E ECONOMIC DIFFICULTIES that are currently facing this country are reflected in the financial straits that many corporations, businesses, professional organizations, and individuals are experiencing. The Society of American Archivists is no exception. Much of the difficulty that we face financially is due to a meteoric rise in our costs while at the same time there is a concomitant rise in the demands of the member- ship. Thus, in order to serve the membership more professionally, we have engaged the services of a competent and effective full-time executive director. The dues increase, voted by the membership at St. Louis in 1973, has brought a mixed reaction and a number of membership lapses. The reasons given for not renewing memberships were varied. In a number of cases members stated that they were operating on the brink of economic stability before the dues increase, and the rise put the cost of membership out of their reach. Some members indicated that it was a matter of priorities, and they had to make a choice between professional organizations when all of their dues went up. I will say more about that later. What was most distressing to the officers and Council, however, was the decision of some to drop their memberships because they did not feel that the benefits received were proportionate to the investment. We are at that transition stage now where in order to provide more services we must receive more resources from the membership. So far we have levied the fee, but the benefits of our new professional leadership have not yet had a chance fully to be felt. I can only hope that the members of the SAA will make the investment for a year or two before deciding that the tariff is too high for the goods received. However, if the only reason for membership is receipt of services commensurate to dues paid, part of the reason for belonging to a professional organization will have been missed. I doubt that many members of any professional association consider that they receive direct, tangible benefits commensurate with their dues. Most professional people contribute to professional societies so that their profession will continue to grow, to disseminate its principles, to establish its identity, to expand the application of professional standards, and to give new members an opportunity to learn through 275 D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 276 THE AMERICAN ARCHIVIST ~ APRIL 1975 its professional journal and to contribute new ideas at the annual meeting. The contributory attitudes of the many are necessary to prevent professional stagnation, and therefore to maintain the organi- zation's growth and professional leadership. Membership dues are not strictly an interest-bearing loan, but rather an investment in the future of the profession. I urge those who have hesitated about renewing or continuing their membership to reconsider and to take the long view. At the same time, it is a certainty that many archivists—as well as members of other professions—must reanalyze their membership in a number of professional organizations. As archivists, we are all profes- sionally schizophrenic. We hold additional professional interests, either as historians, social scientists, librarians, cartographers, office managers, or what have you. Each of many professional associations has a hold on us. The American Library Association, American Historical Association, Organization of American Historians, and American Association for State and Local History have dues rates established, as ours are in the SAA, to produce enough revenue to support the services required by the membership. The cumulative effect of these dues on one person who joins a number of organizations is, in many cases, becoming prohibitive. It would seem to be in the interest not only of archivists, but of members of allied professions to seek a reciprocal solution to the problem. Both archivists and historians, for example, have much to gain by professional association with each other, and one way of insuring the possibility of this is through "associate" memberships. Both the American Historical Association and the Organization of American Historians have recently adopted new dues structures based on members' incomes. The OAH has wisely provided for an associate membership category which will enable archivists to be members of that organization at a base rate unrelated to income. I would hope that the AHA will see the wisdom of making a similar provision. Surely the SAA can do no less. It is essential that a small society such as ours work toward as inclusive a membership as possible and that we not cut ourselves off from the benefits that academic historians can bring to us. The action taken by the SAA, at its business session last year in Toronto, in rejecting the Council's recommendation for an associate membership category for non-archivists, has unfortunately had pre- cisely that effect. We have lost from our membership rolls a number of historians who would still be with us had the Council's recommenda- tion been adopted. At our annual meeting in Philadelphia this fall, I would expect that a similar proposal will once again be presented to the membership—this time with more and better information. In the light of the intervening year's experience, and the forward-looking action of the OAH, I hope the membership of the SAA will take action that supports the broad self-interest of our profession. D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 The Society of American Archivists ANN MORGAN CAMPBELL, Editor 1975 Annual Meeting—Philadelphia The Local Arrangements Committee for the Society's 1975 Annual Meeting met in Philadelphia on February 24, 1975, and approved the following schedule for program copy and advance registration dead- lines: May 1: Program copy deadline. Camera-ready copy should be available by this date. June 1: Program copy to be sent to printer. June 30: Programs to be returned from printer. July 15: Programs to be mailed to members. August 31: Advance registration deadline. SAA Third Archives Tour The International Archival Affairs Committee of the Society of American Archivists has announced its Third Archives Study Tour: Archives in Central and Northern Europe, for August 5-22, 1975. The program will feature visits to public and private archival agencies, manuscript repositories, and libraries in Copenhagen, Stockholm, Leningrad, Prague, Vienna, and Paris. In each city there will be opportunities for local historical orientation tours and visits to museums and related cultural institutions. The study tour has been arranged through Sanders World Travel, Inc., and is available to members of the Society of American Archivists, their families, and other persons interested in archives, manuscripts, libraries, and records management activities. For further information write: Frank B. Evans, Chairman, SAA International Archival Affairs Committee, Room 7016—Regional Office Building, Washington, D.C. 20407. Minutes Council Meeting, September 30, 1974. President F. Gerald Ham called the meeting to order at 7:12 P.M. in the Royal York Hotel in Toronto. Material for this department should be sent to the Executive Director, Society of American Archivists, University of Illinois at Chicago Circle, Box 8198, Chicago, 111. 60680. 277 D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 278 THE AMERICAN ARCHIVIST ~ APRIL. 1975 In addition to the President, those present were Vice President James B. Rhoads, Treasurer Howard Applegate, Council members Richard Berner, Elsie Freivogel, A. Carroll Hart, Ruth Helmuth, Mary Lynn McCree, Walter Rundell, and Hugh Taylor. Attending without vote were Edward Weldon, editor of the American Archivist, Vice President- elect Elizabeth Hamer Kegan, Council members-elect J. Frank Cook and J. R. K. Kantor, and Executive Director Ann Morgan Campbell. Also present was Joyce Gianatasio, assistant to the executive director. The Council approved Council minutes of April 17, 18, and 19, 1974, and accepted the Executive Committee minutes of June 3 and 4, 1974- President Ham announced the appointment of Ann Morgan Campbell as one of the Society's representatives to the AHA-OAH- SAA Committee on Historians and Archives. Other SAA representa- tives are Herman Kahn and Philip P. Mason. Mr. Mason was recently selected as chairman of the entire committee. Herbert Finch has been appointed as the Society's representative on the General Services Ad- ministration's Committee for the Protection of Archives and Records Centers. The President announced the establishment of a scholarship fund by the Colonial Dames of America, Washington chapter, to enable ar- chivists to attend the Institute in Modern Archives Administration. Recipients will be chosen by a subcommittee of the SAA's Awards Committee, chaired by Frank G. Burke. The Society of Southwest Archivists has established the Sister M. Claude Lane Award which will recognize contributions in the field of church archives and be awarded annually by the SAA. The Society of Southwest Archivists originally stipulated that the SAA's Church Ar- chives Committee select the award winner. The Council determined that this responsibility be assigned instead to a newly created subcom- mittee of the Awards Committee. Wilfred I. Smith has reported to Mr. Ham that a subcommittee under his direction concluded that no major revisions are required at this time in the Society's constitution. It was suggested, however, that any change in ad hoc or standing committee structure be made subject to the advice and consent of the Council. Mr. Ham reported that Herman Kahn would prepare for the consideration of the Professional Standards Committee a draft code of ethics for the profession. Mr. Ham reported the creation of the National Association of State Archivists and Records Administrators. Robert Williams, chairman of the SAA State and Local Records Committee, serves as president of the group whose membership will be limited to five representatives from each state. Vice President Rhoads reported that H.R. 15818, the act which would redesignate the National Historical Publications Commission as the National Publications and Records Commission, has been approved by the Government Operations Committee of the House of Represen- D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 SOCIETY OF AMERICAN ARCHIVISTS 279 tatives. The Council adopted the following resolution which was of- fered by Mrs. Helmuth and seconded by Ms. Freivogel: Be it resolved that Congressman Jack Brooks and Congressman Frank Horton be commended for their leadership and vision in sponsoring H.R. 15818 to redesignate the National Historical Publications Commission as the National Historical Publications and Records Commission, to increase the membership of the Commission by adding two representatives of the Society of American Archivists and two representatives from the American Association for State and Local History, and to increase the annual authorization of appropriations for the Commission to $4,000,000, to permit the Commission to undertake projects relating to the collection and preservation of historical records of the United States in addition to its present activities concentrating on the publication of papers of historical significance to the Nation: Be it further resolved that the Society of American Archivists encourages Senators and Members of Congress and the President of the United States to consider closely the merits of the measure proposed by Congressmen Brooks and Horton. Mr. Rhoads also reported on H.R. 16902, introduced in the House of Representatives September 26, 1974, by Representatives John Brademas and Orval Hansen. The measure provides for the creation of a commission to study rules and procedures for the disposition and preservation of records and documents of federal officials. One member of the fourteen-person body would represent the Society. Ms. Campbell reported on membership statistics for the first half of 1974. The impact of the dues increase has been felt in the category of individual memberships where attrition for the period January-June 1974 is now i6.g percent. No attrition has been experienced in the institutional and subscription categories. Mr. Applegate reported that the Society's unaudited receipts for the period January g, 1974-September 20, 1974, amounted to $40,048.72. Disbursements for the period January 9, 1974-October 1, 1974, amounted to $39,471.67. Mr. Applegate reported that a review of the Society's current invest- ments in savings accounts indicated that reinvestment of the funds at higher interest rates currently available would be advantageous. Mr. Rundell moved that the Treasurer be granted permission to transfer the funds at an opportune time. The motion was seconded by Ms. Freivogel and passed by the Council. The Council instructed the Executive Committee and the Executive Director to seek appropriate counsel on possible long-range investment programs for the Society. Mr. Applegate reported that the Society's auditor has recommended that a more structured system be developed to manage the revenue derived from annual meetings. The Council directed the Treasurer and the Executive Director to develop a procedures manual for annual meetings. The Treasurer asked for and received Council approval to distribute seed money in the amount of $200 to the 1975 Philadelphia D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 280 THE AMERICAN ARCHIVIST ~ APRIL 1975 Local Arrangements Committee and $200 to the 1976 Washington Local Arrangements Committee. Mr. Applegate suggested that a policy be developed providing for approval of publications of SAA committees before they are distrib- uted. The Council concluded that all Society publications should eventually be distributed by the office of the Executive Director. Mr. Applegate noted that over one-half of a man-year had been devoted in his office to the sales and distribution of Society publications in the past twelve months. The Editor presented a table of costs for the American Archivist showing that, in the present press run of 3200, the average cost per issue was over $2.00 and the cost per page was about $38.00. Since January 1973, printing expenses have risen about 22 percent and postage was up nearly 20 percent. Articles in the October 1974 issue, he reported, would be set in smaller, 10 point type, gaining 10 percent more space. Mr. Weldon reported that the bibliography on the administration of modern archives and manuscripts, prepared by Frank B. Evans, has been edited and is ready for design and printing bids. Mr. Applegate moved, it was seconded and passed, that the Editor, Treasurer, and Executive Director be instructed to solicit bids and arrange for print- ing. The bibliography should be ready for distribution in the spring. Mr. Weldon said that a draft of the revised Directory of State and Provincial Archives had been prepared by the Texas State Library for the State and Local Records Committee of the Society, and submitted to the Editorial Board. The Board recommended that the directory be edited, submitted to the states for a final verification, and then printed. Ms. Freivogel's motion to adopt the Editorial Board's rec- ommendation was seconded and passed. Mr. Rhoads noted that Mr. Weldon's three year term as the Society's editor expired at this meeting. On a motion made by Mrs. Helmuth and seconded by Mr. Rundell, Mr. Weldon's term was extended to the end of 1974. C. F. W. Coker was appointed to serve as associate editor of the journal for the next few months, and Council extended an invitation to Mr. Coker to attend its future meetings. The creation of an associate membership category for persons who are not archivists but who wish to retain their affiliation with the Society was proposed by Mr. Rhoads. Mr. Ham reported that corre- spondence addressed to him and to the Executive Director indicated that a number of historians and administrators of historical agencies would maintain their membership and active participation in Society affairs only if such a category were established. It was decided to postpone action in this area until the next day's meeting of Council. Mr. Ham reported that the chairman of the ad hoc Committee on Research and Development, David Larson, had resigned. No action had been taken on Council's April 1974 mandate to the Committee to seek a planning grant from NEH to formulate a pilot project for the establishment of a regional archival network. Other possible grant D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 SOCIETY OF AMERICAN ARCHIVISTS 281 proposals were discussed. Mr. Rundell moved that the Council au- thorize the Executive Director, in consultation with the Executive Committee, to prepare and submit grant proposals on behalf of the Society. Miss Hart seconded the motion and it was passed. Mr. Rhoads reported that, after consultation with the Executive Committee, a proposal had been submitted to NEH asking assistance in funding certain aspects of the 1976 International Congress on Ar- chives, to be co-hosted by the SAA in Washington. On a motion by Mr. Applegate, seconded by Miss McCree, the Council approved this action. The Council next considered a proposed publication of the Commit- tee on Techniques for the Control and Description of Archives and Manuscripts entitled "The Archival Finding Aid: A Handbook." Mr. Applegate moved that the handbook be accepted and published as a working draft and that the committee be thanked for its efforts. His motion was seconded by Mrs. Helmuth and passed. Mr. Rhoads sought Council approval for the following proposed changes in the committee structure: (1) abolish the standing Committee on Federal and State Governmental Relations, the function of which will be largely assumed by the office of the Executive Director and facilitated by ad hoc committees as the need arises; (2) establish an ad hoc committee on historic records legislation; (3) abolish the ad hoc Committee on Research and Development, as little interest was shown in this committee on preference forms recently returned by the mem- bership to Mr. Rhoads; (4) abolish the ad hoc Committee on Paper Research, but make this body an identifiable subcommittee of the Preservation Committee; (5) retitle the Committee on Techniques for the Control and Description of Archives and Manuscripts to the Com- mittee on Finding Aids; (6) create a standing Committee on Archives- Library Relationships to replace the present ad hoc body; (7) create a standing Committee on the Status of Women in the Archival Profession (this committee has been asked to consider expanding its respon- sibilities to include minorities as well); and (8) create two new subcom- mittees within the Awards Committee to administer the Colonial Dames of America scholarship fund and the Sister M. Claude Lane Award. Ms. Freivogel moved that the proposed changes be approved. Her motion was seconded by Miss Hart and passed. Mr. Berner proposed the following resolution for Council considera- tion: The Society of American Archivists, in the interest of both a responsible management program for federal records and a national archives of the highest integrity, urges that the National Archives and Records Service be given independent administrative status in the federal government. Congress is hereby urged to call and hold hearings on the matter. No action was taken on the resolution. T h e Council then discussed a letter sent by Mr. Berner on April 22, D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 282 THE AMERICAN ARCHIVIST ~ APRIL 1975 1974, to Senator Birch Bayh, which commented on S. 2951, the Senator's bill relating to papers of public officials. The meeting was adjourned at 10:47 P-M- Council Meeting, October 1, igj4- President Ham called the meeting to order at 11 :oo A.M. at the Toronto Men's Press Club. Also present were Vice President Rhoads, Treasurer Applegate, and Council representa- tives Berner, Freivogel, Hart, Helmuth, McCree, Rundell, and Taylor. Attending without vote were Vice President-elect Kegan, Council members-elect Cook and Kantor, Editor Weldon, Executive Director Campbell, and Ms. Gianatasio. On a motion made by Mr. Applegate and seconded by Mr. Rundell, the Council adopted a resolution to be presented at the annual business meeting for adoption: Be it resolved that Council recommends a new associate membership category, defined as persons whose full or part-time occupation is not the curatorship, management, or administration of manuscript collections, archives, and cur- rent records. This category would become effective immediately with dues to be set at the individual base rate. Recognizing that no established procedure existed, the Council adopted a motion made by Mr. Applegate and seconded by Mr. Rhoads to authorize the Treasurer, Editor, and Executive Director to establish prices for the Society's publications. The report of the ad hoc Committee on the Status of Women in the Archival Profession was considered and accepted by the Council. On a motion made by Mr. Applegate and seconded by Ms. Freivogel, it was decided to publish an abstract of the report in the American Archivist and to publish the entire report as a publication of the Society. Mr. Applegate asked for and received Council approval to provide $100 in seed money to the Conference of Intermountain Archivists. Mr. Applegate agreed to conduct a drive to encourage sustaining memberships in 1975. The meeting was adjourned at 11:40 A.M. Council Meeting, October 4, 1974. President Rhoads called the meeting to order at 2:04 P.M. in the Royal York Hotel, Toronto. In addition to the President, those present were Vice President Kegan, Council mem- bers Cook, Freivogel, Hart, Helmuth, and Kantor. Attending without vote were Edward Weldon and C. F. W. Coker of the American Archivist, Executive Director Campbell, and Ms. Gianatasio. Not present were Treasurer Applegate and Council members Berner, Rundell, and Taylor. Mrs. Kegan reported that S. 1361, the copyright revision bill, had passed the United States Senate. Action is not expected in the House this term. Mrs. Helmuth proposed changing the date of the next Council meeting to coincide with the January meeting of the American Library D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 SOCIETY OF AMERICAN ARCHIVISTS 283 Association instead of the annual meeting of the American Historical Association which is held d u r i n g the Christmas season. Mrs. Hel- muth's proposal was adopted. Ms. Campbell circulated a report on possible dates and hotels for the ig77 annual meeting in Salt Lake City. T h e Council determined that the meeting will be held October 3 - 7 , 1977, at the Hotel Utah. Mr. Rundell was chosen by his fellow Council members as represen- tative to the Executive Committee for the upcoming year. Mrs. Hel- muth moved that the Society pay Mr. Rundell's travel expenses to Executive Committee meetings if necessary. T h e motion was seconded by Ms. Freivogel and passed. A request received by the Council from Victor Gondos, Jr., for aid in the formal publication of his work, " T h e Movement for a National Archives of the United States," was considered. Noting that Council is interested in encouraging publication, a motion was made by Mr. Cook, seconded by Mrs. Kegan and passed, instructing the President and Editor to investigate the possibilities of publication. Noting that he felt the resolution passed by the annual business meeting relating to papers of public officials was not sufficient, Mr. Cook moved the adoption of the following resolution: The Council of the Society of American Archivists supports the principle of public ownership of the official records of elected or appointed public officials. Since careful attention must be given to policies that (1) define these records, (2) determine their appropriate place of deposit, (3) respect the confidential nature of some records, and (4) establish reasonable and proper access which preserves the rights of privacy, the Council believes it essential that these and related policies be set in consultation with qualified archivists. Mr. Cook's resolution was seconded by Ms. Freivogel and adopted. Mr. Cook then formally requested that he be made a member of any a n d all committees, task forces, or other groups appointed to consider policy in regard to (1) implementing the provisions of the McCree resolution passed at the annual business meeting or (2) any other actions council proposes in regard to the issue of ownership of the papers of public officials. Mr. Rhoads responded that he would give serious consideration to Mr. Cook's request if such appointments become necessary. Mr. Rhoads presented to the Council a resolution adopted by the Executive Committee of the National Association of State Archives and Records Administrators, September 30, 1974, which commented on certain aspects of H.R. 16655, a D m t o amend records management provisions of the Federal Records Act. O n a motion made by Ms. Freivogel and seconded by Mrs. Hamer, the Council voted to commend SAA member Mabel Deutrich and her sister Bernice Deutrich, who is not a member of the Society, for their efforts in compiling the report of the ad hoc Committee on the Status of Women in the Archival Profession. D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 284 THE AMERICAN ARCHIVIST ~ APRIL 1975 Mr. Weldon sought the Council's direction as to how prices of publications are to be established. It was observed that the Society's publications program is a service which is not designed to make money. Ideally, however, the program would break even financially. Mrs. Kegan asked for suggestions for the 1976 Program Committee and stated her desire that the group be broadly representative of the major groups and interests in the SAA. The meeting was adjourned at 4:02 P.M. 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T h o u s a n d O a k s , C a l i f o r n i a 9 1 3 6 0 1805)497 - 3 6 3 6 D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 Xerox Model 2240 M Records* Motorrnaiic MPG Xerox Model 1414 'Which is the best microfilm reader?" asked the National Archives and Records Service "the I.D. M o d e l 201-1/'said the userS. In a recent study entitled, "User Evaluations of Microfilm Readers," the NARS asked vol- unteers to rate virtually all of the 35mm roll film readers now in use. Ten qualities were evaluated indicating ease, comfort and effi- ciency in use. In all but one category the Information Design Model 201-1 ranked first or second. When asked which was the "best" reader, the users overwhelmingly preferred the I.D. Model 201-1 Manual Drive Reader. Now available with either manual or motor- ized drive, the Model 201-1 accepts both reels and cartridges in 35mm and 16mm sizes. 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GENEFAL MICROFILM COMPANY 100 Inman Street, Cambridge, Massachusetts 02139 (617) 864-2820 D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 SAA PUBLICATIONS The American Archivist • Various issues 1938-54 and all issues 1955-73 members $5, others $6 per issue • Microfilm edition, volumes 1-36 (1938-73) members $175 a set or $20 a reel others $225 a set or $25 a reel • INDEX TO VOLUMES 1-20 (1938-57) members $6, others $10 • INDEX TO VOLUMES 21-30 (1958-67) members $6, others $10 Directories • STATE A N D PROVINCIAL ARCHIVISTS (1975) members $4, others $6 Readers • ARCHIVES AND THE PUBLIC INTEREST essays by Ernst Posner. (1967) $5 • ARCHIVES AND RECORDS CENTER BUILDINGS by Victor Gondos, Jr. (1970) $5 • FORMS M A N U A L prepared by the SAA College and University Archives Committee, members $5, others $8 • A GLOSSARY OF BASIC TERMS FOR ARCHIVISTS, MANUSCRIPT CURATORS, A N D RECORDS MANAGERS by the SAA Committee on Terminology. (1974) $2 each; in orders for 10 or more, $1 each • ADP AND ARCHIVES: SELECTED PUBLICATIONS ON AUTOMATIC DATA PROCESSING, compiled by Meyer H. Fishbein. (1975) $1 each • REPORT OF THE STATUS OF WOMEN IN THE ARCHIVAL PROFESSION, by the SAA Committee on the Status of Women, Mabel E. Deutrich, Chairperson. (1975) $2 each; in orders for 10 or more, $1 each Order from • Executive Director, Society of American Archivists Box 8198, University of Illinois at Chicago Circle Chicago, Illinois 60680 D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 SUSTAINING INSTITUTIONAL MEMBERS Annual sustaining memberships provide an opportunity for archives and manuscripts-related institutions to give a much-needed extra measure of finan- cial support to the Society. In ii)J4 the following institutions gave $100 to the Society as sustaining members: U N I T E D STATES DEPARTMENT OF AGRICULTURE T H E BALCH INSTITUTE BARNARD COLLEGE ARCHIVES BUFFALO AND ERIE COUNTY HISTORICAL SOCIETY PUBLIC ARCHIVES OF CANADA COCA-COLA COMPANY ARCHIVES COLORADO STATE ARCHIVES DEPARTMENT OF MANUSCRIPTS AND UNIVERSITY ARCHIVES, CORNELL UNIVERSITY ILLINOIS STATE ARCHIVES KENTUCKY STATE ARCHIVES AND RECORDS CENTER UNIVERSITY OF KENTUCKY LIBRARY COMMONWEALTH OF MASSACHUSETTS MICHIGAN HISTORICAL COLLECTIONS, UNIVERSITY OF MICHIGAN WESTERN HISTORICAL MANUSCRIPTS COLLECTION, UNIVERSITY OF MISSOURI ARCHIVES OF THE MORAVIAN C H U R C H , BETHLEHEM, PENNSYLVANIA NATIONAL ARCHIVES AND RECORDS SERVICE N E W JERSEY STATE LIBRARY N O R T H CAROLINA DIVISION OF ARCHIVES AND HISTORY O H I O STATE UNIVERSITY ARCHIVES PENNSYLVANIA HISTORICAL AND MUSEUM COMMISSION T E X A S STATE LIBRARY WASHINGTON STATE, DIVISION OF ARCHIVES AND RECORDS MANAGEMENT ARCHIVES OF LABOR HISTORY AND URBAN AFFAIRS, WAYNE STATE UNIVERSITY STATE HISTORICAL SOCIETY OF WISCONSIN D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021 D ow nloaded from http://m eridian.allenpress.com /doi/pdf/10.17723/aarc.38.2.xq0276854q504444 by C arnegie M ellon U niversity user on 06 A pril 2021