ACRL News Issue (B) of College & Research Libraries


C O L L E G E &  

R E S E A R C H  

L IB R A R IE S

NEWS

No. 10, November, 1967

From Inside the DLSEF*

ACRL News Issue (A ) of College & Research Libraries, Vol. 28, No. 6

By KATHARINE M. STOKES
Before I came to this office from Kalama­
zoo on Septem ber 1, I was grateful b u t a 
b it mystified about college resources grants 
aw arded to W M U in June by the Division 
of Library Services of the U.S. Office of
Education under the H igher E ducation Act 
of 1965. Now th at I have had an oppor­
tunity to examine the files of applications 
and the scoring sheets for the criteria re­
quirem ents, I realize how very little I under­
stood about the allocation of grants under 
Title IIA of the act. Just in case some of 
you were equally baffled by th e amounts 
your schools received, let me recount my 
own experience.

For the basic grant of $5,000, of course, 
it was W M U ’s second time around, so that 
application presented no problem. But the 
supplem ental grants m ade my m outh w ater 
—“no m atching requirem ents” and “in an 
am ount not to exceed $10 for each full-time 
student.” Then I read about th e special p u r­
pose grants, which required m atching funds 
“equal to not less than 33⅓ per cent.” But 
most of W M U ’s funds were already com­
m itted for the fiscal year. Besides, it was 
hard to understand the scoring information 
on special purpose grants, and phrases like

* Room 5922, 7th & D Streets, S.W., if you have 
time to stop to see us when you come to Washington.

Miss Stokes was librarian, Western 
Michigan University, until September 1. 
She is now College and University Li­
brary Specialist in the Division of Li­
brary Services and Educational Facilities, 
USOE. Periodically, she hopes to com­ ment on the programs of the U.S. Office 
of Education which benefit academic li­
braries. Special purpose grants will be 
discussed in a future issue.

“dem onstrate a special need,” “m eet special 
national or regional needs,” and “need spe­
cial assistance in establishing and strength­
ening joint-use facilities” were difficult to 
interpret specifically.

So I decided to concentrate on th e sup­
plem ental grant, adding up th e points I 
thought W M U would rate. Prospects looked 
pretty bleak for an institution th a t wasn’t 
less than five years old, called itself a uni­
versity, and had just over three hundred 
thousand volumes. But m ultiplying our full­
tim e equivalent enrollm ent by th e points 
the acquisition librarian and I thought we 
could claim still gave a sizable am ount, for 
w hich we hopefully applied.

Last June someone in the office of the 
President of W M U called to say th at we had 
received a supplem ental grant b u t th a t it 
was less then the am ount requested. If we



246

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247

h ad  seen th e form  letter th a t w ent to the 
President’s office saying, "Because requests 
for supplem ental grants exceeded funds 
available, such grants to eligible institutions 
w ere reduced by approxim ately 25 p e r cent,” 
we m ight have deduced th a t w e w eren’t 
allowed th a t debatable fifth point w e hoped 
to receive for “special circum stances.” But 
th e inform ation in  th a t letter to th e Presi­
d en t was never passed on to th e library staff 
and it was only w hen I w en t to some m eet­
ing of librarians, and someone said, “There 
was only enough to cover 75 p e r cent of the 
requests,” th a t I got th e message.

Actually, th e form ula for com puting the 
grants was 75.736 p e r cent of th e  figure 
derived from m ultiplying th e num ber of 
F T E  students in an institution by th e num ­
b e r of points scored. T he supplem ental 
grants for w hich all the institutions qualified 
were totaled and com pared w ith th e am ount 
available after the basic and special p u r­
pose grants w ere aw arded. T he resulting 
percentage figure was a fraction over 75 
p e r cent. Among th e 1,266 institutions re­
ceiving supplem ental grants, 309 scored 5 
points. Only 5 institutions rated  th e highest 
of 10 points.

On July 14, 1967 a letter from the Division 
of Library Services and Educational Facilities 
was sent to presidents of higher education in­
stitutions having library education programs, 
asking for an expression of interest and intent 
to hold institutes in library and information sci­
ence in the summer of 1968 and/or the aca­
demic year 1968/69. The manual and applica­
tion form will be sent early in November to 
those few institutions responding with a mid- 
December deadline specified.

We hope other institutions will respond to 
this excellent opportunity.

CECL 1967
Tentative program for the Conference of 

Eastern College Librarians on November 25 in­
cludes discussion on the subject of federal li­
brary services to college and research libraries 
by John Lorenz, Patricia Condon, Martin 
Cummings, and Russell Shank. The afternoon 
program will present Bernard Fry, director of 
the Clearing House for Federal, Scientific and 
Technical Information, on potential services to 
college and research libraries. Place: Harkness 
Theatre, Butler Library, Columbia University.

ACRL Membership, September 30, 1967, 12,226 
September 30, 1966, 10,840

C O L L E G E  &  

R E S E A R C H  

L IB R A R IE S

NEW S

ACRL News Issue of College & Research Libraries

Editor, David Kaser, Joint University Li­
braries, Nashville, Tenn. 37203.

Publications Officer, Mary Falvey, 50 E. 
Huron S t, Chicago 60611.

ACRL Executive Secretary, George M. 
Bailey.
ACRL Officers, 1967/68: President, James Hum­
phry III; College Libraries Section Chairman, Audrey 
North; Junior College Libraries Section, Mrs. Alice B. 
Griffith; Rare Books Section, Lawrence S. Thompson; 
Subject Specialists Section, Richard L. Snyder; Agri­
culture and Biological Sciences Subsection, Mrs. 
Pauline W. Jennings; Art Subsection, James K. Dick­
son; Law and Political Science Subsection, Morris 
Cohen; Slavic and East European Subsection, Jerzy 
(George) J. Maciuszko; University Libraries Section, 
Stuart Forth.
Editorial Board: John M. Dawson, University of Dela­
ware; Gustave A. Harker, Boston University; Sam­
uel Rothstein, University of British Columbia; 
James E. Skipper, Princeton University; Norman E. 
Tanis, Kansas State College of Pittsburg; Maurice F. 
Tauber, Columbia University; Eileen Thornton, 
Oberlin College.
News from the Field, Personnel profiles and notes, 
classified advertising, official matter of ACRL, and 
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