College and Research Libraries Minutes of the Business Meeting, A.C.R.L., San Francisco, July 3, 1947 THE meeting w a s called to order at t w o -thirty P.M., President E . W . M c - D i a r m i d presiding. PRESIDENT M C D I A R M I D : Ladies and gentlemen, this is the annual business meet- ing of the Association of C o l l e g e and R e f e r - ence Libraries, and though w e have no long agenda or docket there are a f e w items that we must act upon in order to carry on as we would like next year. T h e first item deals with a problem in the committee that has been at w o r k for the association for the past year or more, which the Board of D i - rectors at its meeting yesterday decided to alter somewhat in its scope and nature. I refer to the Committee on the Study of R e l a - tions with A . L . A . and a subcommittee of that group on policies and programs for A . C . R . L . , and N . O r w i n Rush, our Executive Secretary, will read the action which is recommended to you by the board of directors. M R . R U S H : T h e Board of Directors rec- ommends that the Committee on Relations with the A . L . A . be thanked for their services performed, that the committee be discharged, and that its functions be transferred to the Board of Directors. [ T h e motion to adopt the recommendation w a s made, seconded, put to a vote, and carried.] PRESIDENT M C D I A R M I D : A second matter relates to the program for next year as presented in the inaugural address of Presi- dent-Elect W i l l i a m H u g h Carlson. A g a i n the Board of Directors has considered this proposal and comes to you with a specific recommendation for action. M r . Rush, will you report that action? M R . R U S H : T h e Board of Directors rec- ommends that four special committees be created as proposed by President-Elect W i l - liam H u g h Carlson. T h e s e committees are to be: a. A committee on membership in the A s s o c i a - tion of C o l l e g e and R e f e r e n c e Libraries b. A committee on recruiting the type of li- b r a r i a n needed in the college, university, and reference fields c. A committee to consider the educational preparation and qualifications needed by college and university l i b r a r i a n s ; to promote d e v e l o p - ment of these qualifications through in-service t r a i n i n g ; and to w o r k closely with the library schools to assist them in transmitting to their students the needed qualifications. d. A committee to consider the financial needs of our association and to suggest a p r o g r a m f o r their realization. PRESIDENT M C D I A R M I D : YOU heard the recommendation of the Board of Directors for the creation of these four committees which automatically carries with it the au- thority to appoint the members of the com- mittee by the president of A . C . R . L . W h a t is your wish with respect to this recommenda- tion ? [ T h e motion to adopt the recommendation w a s made, seconded, put to a vote, and carried.] PRESIDENT M C D I A R M I D : N e x t I should like to call for the report of the Constitution Committee, with the preface that there are two matters involved here; one, the second approval of amendments to the Constitution voted at the Chicago meeting last December and which are occasioned by the establish- ment of the office of the Executive Secretary and the transfer of the office of secretary to the Executive Secretary; two, a new proposal for amendment to the B y - L a w s to change our committee year somewhat. Raynard C . Swank, chairman of the Constitution C o m - mittee, will report these recommendations. M R . S W A N K : I shall first read A r t i c l e 10 in our Constitution regarding amendments to the Constitution. T h i s Constitution m a y be amended by a t w o - thirds vote of members present at any general session of t w o successive annual c o n f e r e n c e s not less than f o u r months apart upon a written recommendation of the Committee on Constitu- tion and B y - L a w s appointed by the president, p r o v i d e d that notice of the proposed a m e n d - ment is published in the official publication of the association not less than one month b e f o r e final consideration. JANUARY, 1948 65 I am going to read now a set of proposed amendments to the Constitution which w e r e passed for the first time by the association at its general session at B u f f a l o last June or at its Chicago meeting on December 29, the latter being a continuation of the B u f f a l o meeting. T h e s e amendments were published in the A p r i l 1947 issue of College and Re- search Libraries. [ M r . Swank read the first proposed amend- ment.] Article IV. Membership Sec. 5. L i f e M e m b e r s h i p s . Contributors to life membership in the A . L . A . w h e t h e r b e f o r e or after July 1, 1940, m a y be r e c e i v e d as l i f e m e m - bers in the A . C . R . L . by c o m p l y i n g w i t h c o n d i - tions as p r o v i d e d in the B y - L a w s . PRESIDENT M C D I A R M I D : YOU heard the proposed amendment. W h a t is your w i s h ? M R . POWELL: M a y I ask w h a t income if any does the division derive f r o m life mem- bers? CHARLES V . PARK [ M t . Pleasant, M i c h . ] : M r . chairman, I think I can answer that. I am not personally sure, but I think the A . L . A . Constitution provides that w e w i l l be assigned t w o dollars per year f o r life members w h o elect our section. PRESIDENT M C D I A R M I D : T h e answer given by M r . P a r k is that it is his understanding the A . L . A . Constitution provides the allot- ment of t w o dollars to the division per year for those w h o elect membership in A . C . R . L . T h e one exception to that that I know of is the early life memberships which have been carried on and w e r e established under the old annuity rates where no allotment to the division w a s to be made and the divisions were asked to accept those members without allotment. M R . POWELL: T h a t is the reason I asked the question. I thought that w a s true. [ T h e motion to adopt the amendment w a s made, seconded, put to a vote, and carried. M r . Swank read the second amendment.] Article V. Officers Sec. 1. Officers and Duties. T h e officers o f the association shall be a president, a v i c e p r e s i - dent, [ a ] an executive secretary, and a treasurer, w h o shall p e r f o r m the duties usually attached to these offices. PRESIDENT M C D I A R M I D : T h i s is the second approval of this amendment and changes the position f r o m secretary to Executive Secre- tary. M a y I have a motion for adoption? [ T h e motion to adopt the amendment w a s made, seconded, put to a vote, and carried.] M R . S W A N K : T h e next item relates to the term of the office of the E x e c u t i v e Secretary. Article V. Officers Sec. 2. T e r m s . T h e president and the v i c e president shall be elected f r o m the m e m b e r - ship o f the association and shall serve f o r one y e a r o r until their successors are elected and qualified. The executive secretary shall be chosen by the board of directors and shall hold office at its pleasure. [ T h e secretary a n d ] the treasurer shall be elected f r o m the m e m b e r - ship o f the association and shall serve f o r three years, o r until [their successors a r e ] his suc- cessor is elected and qualified [ T h e motion to adopt the amendment w a s made, seconded, put to a vote, and carried.] M R . S W A N K : N e x t w i t h respect to the Board of Directors, it is proposed that the Constitution be amended. Article VI. Board of Directors Sec. 2. M e m b e r s . T h e b o a r d shall consist of the president, v i c e president, retiring p r e s i - dent, [ s e c r e t a r y ] treasurer, three d i r e c t o r s - a t - large, the directors elected by the sections, and the association representatives on the A m e r i c a n L i b r a r y A s s o c i a t i o n Council w h o are s e r v i n g the last y e a r o f their terms. The executive sec- retary and the chief officer ( o r , in his absence, the v i c e chief officer, o r the retiring chief officer, in this o r d e r ) of each section [is an ex officio m e m b e r ] are ex officio members without v o t e . [ T h e motion to adopt the amendment w a s made, seconded, put to a vote, and carried.] [ M r . Swank read the fifth proposed amendment.] Article IX. By-Laws Sec. 1. A d o p t i o n , Suspension, and A m e n d - ments. B y - l a w s m a y be adopted, suspended, and a m e n d e d [ b y a m a j o r i t y v o t e o f the m e m - bers o f the association present at any g e n e r a l session of any annual c o n f e r e n c e , upon a w r i t - ten r e c o m m e n d a t i o n of the Committee on C o n - stitution and B y - L a w s appointed by the p r e s i - d e n t ] , upon a written recommendation of the Committee on Constitution and By-Laws ap- pointed by the president and by a majority vote of the members of the association attending any general session of any annual conference or cast- ing ballots in a vote by mail. 66 COLLEGE AND RESEARCH LIBRARIES [ T h e motion to adopt the amendment w a s made, seconded, put to a vote, and carried.] M R . S W A N K : T h a t takes care of the Constitution. T h e Committee on C o n s t i t u - tion and B y - L a w s now recommends that Article 4 Section 2 of the B y - L a w s of the Association be amended to read as f o l l o w s : Article IV. Committees Sec. 2. A p p o i n t m e n t of Committee M e m b e r s . Committee members shall be appointed by the president unless it is otherwise p r o v i d e d in the action authorizing the committee or in the C o n - stitution and B y - L a w s . T h e v i c e president (president-elect) shall appoint committee m e m - bers selected in a d v a n c e to serve d u r i n g the term of his presidency. PRESIDENT M C D I A R M I D : I should like to add a word in explanation of this. I found last year that the president w a s expected to appoint committees and had no authority to do so until the conclusion of the annual con- ference. T h e r e f o r e the selection and ap- pointment of committee members w e n t on following the B u f f a l o meeting and w a s not really under w a y until late in the fall. I t seemed to me it would be a tremendous advantage to us in our committee w o r k if the authority for the appointment of com- mittees for the coming year w a s vested in the vice president (the president-elect), so that those members could be designated in advance and begin to meet during the annual conference. T h i s new provision would change that and make it a regular and stand- ard feature of the Constitution and B y - L a w s and requires only the action of the annual meeting for this adoption. [ T h e motion to adopt the amendment w a s made, seconded, put to a vote, and carried.] PRESIDENT M C D I A R M I D : I should like next to introduce D r . Charles W . D a v i d , executive secretary of the Association of Research L i - braries, w h o has kindly agreed to present a matter which is of concern to that associa- tion as well as to the A . C . R . L . , and which he has kindly agreed to explain to us. D R . D A V I D : Y e s t e r d a y there came to my attention for the first time a bibliographical instrument which is quite unique and it seemed to me, on hasty examination, to be highly important. I t w a s drawn to my at- tention because it w a s threatened with finan- cial difficulty and I have undertaken during the last t w e n t y - f o u r hours to see whether I can bring any influence to bear to help out. T h e publication in question is entitled Poli- biblorij Polibibliografia, Argentina, Espanol, Americana. T h a t is to say, it is an attempt to add a complete current bibliography of all publications of Argentina and of the other South American Spanish-speaking republics and of Spain. I t does not, unfortunately it seems to me, include P o r t u g a l or B r a z i l . I t is definitely a Spanish language enterprise. I t first appeared at the beginning of A p r i l , as I recall it, and the attempt w a s to bring out two pamphlets like this a month on the first and the fifteenth of every month, and so far five have appeared, the last one being for June 1. I t is promoted and edited by Argentineans w h o have been educated in the library school of Columbia University, and I gained the impression from talking with Senor Penna, w h o is the technical editor, and Senor C o r t a z a r , w h o is one of his assistants, that they are competent and enterprising and are prepared to do a good job. It is published in Buenos Aires, and subscriptions are here recorded as $7 a year. A t the end of each year they propose to accumulate the issues — I think there are t w e n t y - t h r e e — s o as to give you an annual volume which is also included in this subscription. I understand they went ahead without any advertising and without any organized finan- cial support f r o m a foundation or from the government or anything of that kind, and now they are finding that with rising printing costs the enterprise has proved more ex- pensive to garner and prepare for publication than they had anticipated. T h o u g h they are prepared to w o r k out of all proportion, they are librarians with jobs and are carrying this as a side issue. T h e y are still in financial difficulty and something is needed to rescue them and keep this going. N o w , several things are proposed. First, I believe it is their intention to issue monthly instead of twice monthly, and sec- ondly, they are advancing the subscription rate f r o m $7 a year to $10. T h e y say it costs $1,500 a month to maintain it or $18,000 a year. A $10 annual subscription rate does not seem to be excessive. Y e t , at first blush, $18,000 a year for an enterprise of this magnitude seems to me h i g h . I have talked to some of the subscribers JANUARY, 1948 67 w h o h a v e h a d e x p e r i e n c e w i t h it. T h e L i - b r a r i a n of C o n g r e s s subscribes to f o u r copies and he is g i v i n g g o o d reports of it. D a v i d A . J o n a h , a c t i n g l i b r a r i a n , B r o w n U n i v e r s i t y , said t h a t he k n e w it and t h o u g h t it a g o o d j o b . T h e r e f o r e , I a m u n d e r the impression, a f t e r a h a s t y e x a m i n a t i o n , t h a t it is an e n t e r - prise w o r t h y of o u r support, s o m e t h i n g t h a t w e o u g h t to t r y to keep g o i n g b e c a u s e it is precisely the kind of a b i b l i o g r a p h i c a l i n s t r u - m e n t t h a t w e h a v e been c a l l i n g f o r f o r a n u m b e r of y e a r s , and U N E S C O , as y o u k n o w , is c a l l i n g f o r this kind of an i n s t r u - m e n t f r o m each of the n a t i o n s of the w o r l d . I h a v e some s u g g e s t i o n s to m a k e . I think it w o u l d be a d m i r a b l e if y o u w o u l d place subscriptions. T h e y should, I think, be a d - dressed d i r e c t l y to S e n o r C a r l o s V i c t o r P e n n a , t e c h n i c a l d i r e c t o r , Polibiblon, A v e n i d a de M a y o 847, B u e n o s A i r e s . A l s o , I t h o u g h t it w o u l d be w e l l if I c i r c u l a r i z e d the w h o l e m e m b e r s h i p of the A s s o c i a t i o n of R e s e a r c h L i b r a r i e s . I l e a v e it to y o u r officers to c o n - sider w h e t h e r I m i g h t w e l l c i r c u l a r i z e the w h o l e m e m b e r s h i p of the A s s o c i a t i o n of C o l - l e g e and R e f e r e n c e L i b r a r i e s , b u t in any case, A . R . L . at its m e e t i n g l a s t n i g h t proposed t h a t t h e r e should be appointed a j o i n t c o m m i t t e e of A . R . L . and A . C . R . L . to s t u d y this w h o l e m a t t e r and do w h a t it c o u l d to help. I h a v e a c c o r d i n g l y had a c o n f e r e n c e w i t h M r . M c - D i a r m i d and w e h a v e a g r e e d upon the a p - p o i n t m e n t of such a j o i n t c o m m i t t e e , and so f a r as A . R . L . ' s p a r t in the b a r g a i n is c o n - c e r n e d it w i l l be p u t u n d e r w a y w i t h g r e a t p r o m p t i t u d e . PRESIDENT M C D I A R M I D : A s one l i b r a r i a n w h o a c t u a l l y has h a d experience w i t h this f o r s e v e r a l months, I c a n say w i t h f u l l c o n - fidence t h a t it is e m i n e n t l y u s e f u l and v a l u - able, and I hope t h a t those of y o u w h o are concerned w i l l t a k e this to h e a r t and w i l l pass it on to o t h e r s . O f course, it is the sort of t h i n g t h a t one d o e s n ' t h e a r of in the pages of Wilson Library Bulletin, A.L.A. Bulletin, and so on, b u t I a m s u r e t h a t g i v e n a d e q u a t e p u b l i c i t y there w i l l be e n o u g h s u b - scriptions to m a k e a m a t e r i a l d i f f e r e n c e in the success of this v e n t u r e . M R . T H O M P S O N : I w o u l d like to inquire into one point of the inclusiveness of the Polibiblon. I t is an e x c e l l e n t piece of w o r k . H o w e v e r , it does not include all c u r r e n t p u b - lications in S p a n i s h - s p e a k i n g c o u n t r i e s . T h e issues I h a v e l o o k e d at, and so f a r I h a v e seen t w o issues, m a k e the s t a t e m e n t t h a t it includes a l l c u r r e n t A r g e n t i n e p u b l i c a t i o n s and such o t h e r p u b l i c a t i o n s of S p a n i s h - s p e a k - ing c o u n t r i e s t h a t m a y c o m e into the A r g e n - tinean t r a d e . I h a v e been able to c o m p a r e it w i t h c e r t a i n o t h e r publications, n o t a b l y in P o r t o R i c o and M e x i c o , and it does not in- c l u d e e v e r y t h i n g t h a t is c u r r e n t . So it is not an e x h a u s t i v e b i b l i o g r a p h y of c u r r e n t Spanish and S o u t h A m e r i c a n books. T h a t w o u l d be a t r e m e n d o u s test, of course, and p r o b a b l y beyond the p o w e r s of these men w h o are w o r k i n g v e r y h a r d on this p u b l i c a t i o n at present. B u t the point s h o u l d be c l a r i f i e d . D R . D A V I D : I n c o n v e r s a t i o n w i t h these t w o g e n t l e m e n , I g a i n e d the impression t h a t w h e n t h e y said " c o m p l e t e " t h a t w a s a m a t t e r of ambition, perhaps, r a t h e r t h a n of f a c t . I am s u r e it is t h e i r intention, b u t as I find, u n h a p p i l y , in the case of some of my S o u t h A m e r i c a n f r i e n d s , they do not a l w a y s a c - complish their f u l l p r o g r a m , but I think N o r t h A m e r i c a n s also h a v e their c o m p l i c a - tions too. M R . M C N E I L : I t seems to me A r g e n t i n e w o u l d be the l o g i c a l place f o r s o m e t h i n g like t h a t to be done, in v i e w of the f a c t t h a t they t a k e the m a j o r i t y of all books p u b l i s h e d in S o u t h A m e r i c a . A s they are the l a r g e s t p u b l i s h i n g n a t i o n in S o u t h A m e r i c a , I think they should u n d e r t a k e such a w o r k . D R . D A V I D : I am b e i n g f r a g m e n t a r y a b o u t this, b u t t h e r e is one o t h e r f a c t they reported to me in c o n v e r s a t i o n t h a t I s h o u l d pass a l o n g . T h e y t a l k e d a b o u t the possibility of f i n d i n g some S o u t h A m e r i c a n subsidy w h i c h in such a c o u n t r y as A r g e n t i n e one w o u l d n o r m a l l y seek f r o m the g o v e r n m e n t . B u t they e x p r e s s e d the v i e w t h a t if they did t h a t and w e r e s u c c e s s f u l , then the g o v e r n m e n t w o u l d c o n t r o l it and it w o u l d be spoiled. T h e y e x p r e s s e d a s t r o n g a m b i t i o n to m a i n - tain it as a p r i v a t e enterprise and a v o i d the rescue t h r o u g h g o v e r n m e n t channels, and in- dicated they w e r e not w h o l l y h a p p y a b o u t the g o v e r n m e n t in A r g e n t i n e and w i s h e d to be c l e a r of it. PRESIDENT M C D I A R M I D : O n e of the g r e a t a d v a n t a g e s of being an officer of this associa- tion this y e a r has been the chance of w o r k i n g w i t h the n e w E x e c u t i v e S e c r e t a r y . I t has m a d e a t r e m e n d o u s d i f f e r e n c e in the f e w m o n t h s t h a t he has occupied t h a t post and 68 COLLEGE AND RESEARCH LIBRARIES I k n o w h o w m u c h d i f f e r e n c e it w i l l m a k e in the f u t u r e . I t is m y p l e a s u r e to present to y o u — m o s t of y o u k n o w him a l r e a d y — N . O r w i n R u s h , E x e c u t i v e S e c r e t a r y of the A . C . R . L . M R . R U S H : I appreciate v e r y deeply the confidence the b o a r d has s h o w n in s e l e c t i n g me f o r the position of E x e c u t i v e S e c r e t a r y . I am sure t h a t w i t h the c o n s t a n t aid of the b o a r d and the interest of all m e m b e r s of the association w e w i l l g o f o r w a r d . T h e r e has been some question in my mind as to w h a t p r o g r a m I should p u t f o r t h or outline, b u t I think t h a t has been w e l l t a k e n c a r e of by the splendid p r o g r a m w h i c h our p r e s i d e n t - elect, M r . C a r l s o n , presented y e s t e r d a y . N a t u r a l l y there are m a n y o b v i o u s things w h i c h an e x e c u t i v e s e c r e t a r y of any a s s o c i a - tion should a t t e m p t to do, but there is a l w a y s t h a t question of j u s t w h a t road w e should t r a v e l first. T h a t , I believe, has been p r e t t y m u c h settled f o r my w o r k f o r n e x t y e a r — g e t behind P r e s i d e n t - E l e c t C a r l s o n ' s p r o - g r a m . N e v e r t h e l e s s , I w a n t to h e a r f r o m all of y o u at any t i m e r e g a r d i n g any m a t t e r t h a t m i g h t be of interest to A . C . R . L . m e m - bers. I hope t h a t all sections w i l l keep in t o u c h w i t h me, and I intend to keep in t o u c h w i t h t h e m as m u c h as possible. W r i t e me at any time. I w o u l d also a p p r e c i a t e h a v i n g y o u send me any printed m a t e r i a l s or w h a t - not t h a t y o u r division, section, or l i b r a r y m i g h t issue. U s e my office as a g e n e r a l c l e a r i n g house, y o u m i g h t say. PRESIDENT M C D I A R M I D : I should like to n e x t i n t r o d u c e the officers elected by m a i l b a l l o t recently, and w h o assume their n e w duties at the conclusion of this session. T h e first, y o u r A . L . A . C o u n c i l o r s , of w h i c h this y e a r w e h a v e elected t w o : F o s t e r E . M o h r h a r d t , f o r m e r chief of the B i b l i o g r a p h y and R e f e r e n c e D i v i s i o n of D e p a r t m e n t of C o m m e r c e , O f f i c e of T e c h - nical Services, and n e x t y e a r to be on the f a c u l t y of C o l u m b i a U n i v e r s i t y . M r . M o h r h a r d t could not attend the c o n f e r e n c e this time. T h e second elected r e p r e s e n t a t i v e : A r t h u r M . M c A n a l l y , l i b r a r i a n of the U n i v e r s i t y of N e w M e x i c o . Y o u r n e w t r e a s u r e r i s : R o b e r t W . O r r , l i b r a r i a n of I o w a S t a t e C o l l e g e , w h o also u n f o r t u n a t e l y w a s u n a b l e to attend this c o n - f e r e n c e . W e h a v e j u s t this a f t e r n o o n a b o l i s h e d — I should say not abolished b u t t r a n s f e r r e d , the office of s e c r e t a r y and the duties of t h a t position to the E x e c u t i v e S e c r e t a r y . C h a r l e s V . P a r k w a s elected by m a i l b a l l o t to the position of s e c r e t a r y w h i c h n o w ceases to exist, b u t the B o a r d of D i r e c t o r s at their m e e t i n g M o n d a y appointed M r . P a r k to m e m b e r s h i p on the b o a r d to fill the v a c a n c y t h a t has o c c u r r e d . So w e w i l l h a v e M r . P a r k ' s counsel and v a l u a b l e help f o r at least a n o t h e r y e a r , even t h o u g h w e h a v e abolished the position to w h i c h he w a s elected. Y o u all k n o w M r . P a r k , b u t I w o u l d like f o r him to stand. T h e n e w d i r e c t o r - a t - l a r g e , selected as a r e p r e s e n t a t i v e of the m e m b e r s h i p as a w h o l e i s : A n n e M . Smith, R e f e r e n c e D e p a r t m e n t , U n i v e r s i t y of B r i t i s h C o l u m b i a , V a n c o u v e r . Y o u r n e w vice president and p r e s i d e n t - elect is a m a n w h o has l o n g served as an officer of A . C . R . L . I believe I am right in s a y i n g t h a t he w a s the association's first s e c r e t a r y , B e n j a m i n E . P o w e l l , l i b r a r i a n , D u k e U n i v e r s i t y . A n d f i n a l l y , a u t o m a t i c a l l y s u c c e e d i n g to the presidency, W i l l i a m H u g h C a r l s o n , di- rector, C o l l e g e L i b r a r i e s , O r e g o n S t a t e S y s - t e m of H i g h e r E d u c a t i o n , w h o w a n t s to h a v e some time w i t h y o u this a f t e r n o o n . M R . C A R L S O N : I t has been o b s e r v e d this a f t e r n o o n t h a t N o r t h A m e r i c a n l i b r a r i a n s l a y o u t p r o g r a m s f o r t h e m s e l v e s w h i c h they do not quite m a n a g e to s w i n g or c a r r y t h r o u g h to their completeness. B u t w e h a v e laid o u t a p r o g r a m f o r n e x t y e a r f o r special c o m m i t t e e s , and I ask y o u r help v e r y sincerely in the a p - p o i n t m e n t of these c o m m i t t e e s . A s soon as I g e t back to C o r v a l l i s , I intend to c o n t a c t the v a r i o u s officers, section heads, and d i r e c t o r s of the association, a s k i n g t h e m f o r r e c o m m e n d a - tions f o r m e m b e r s h i p on these c o m m i t t e e s . I am quite concerned t h a t the c o m m i t t e e s be rep- r e s e n t a t i v e c o m m i t t e e s . I do not w a n t them filled up entirely w i t h j u s t c o l l e g e and r e f e r - ence l i b r a r i a n s w h i c h are the g r o u p of o u r m e m b e r s w h o m I k n o w the best. I wrould like to h a v e j u n i o r c o l l e g e l i b r a r i a n s and r e f e r - ence l i b r a r i a n s f r o m the public l i b r a r i e s w h o hold m e m b e r s h i p in our o r g a n i z a t i o n . So I invite all of y o u n o w to g i v e me n a m e s of people w h o m you think and w h o m y o u k n o w w o u l d t a k e a c o m m i t t e e a s s i g n m e n t seriously and w o r k hard at it d u r i n g this n e x t y e a r . JANUARY, 1948 69 I p a r t i c u l a r l y w a n t to g e t as m a n y g o o d , y o u n g people on these c o m m i t t e e s as possible. I w o u l d be v e r y h a p p y t o g e t some y o u n g people w h o n e v e r h a d a c o m m i t t e e a s s i g n - m e n t b e f o r e of any kind. W e could g e t t h e m on a c o m m i t t e e w h e r e t h e y w o u l d h a v e an o p p o r t u n i t y ttf c u t t h e i r t e e t h on a r e a l l y significant piece of w o r k . So I invite y o u r s u g g e s t i o n s . I invite y o u to ask y o u r f r i e n d s to m a k e s u g g e s t i o n s , and I ask the help of all of y o u f o r this. PRESIDENT M C D I A R M I D : I t h a s been c u s - t o m a r y in A . C . R . L . f o r the r e t i r i n g president to present a brief r e p o r t . I see so m a n y m e m b e r s of the B o a r d of D i r e c t o r s s i t t i n g here w h o k n o w all of this t h a t I h e s i t a t e to g o o v e r it a g a i n . I m a y say t h a t if any of y o u h a v e o t h e r e n g a g e m e n t s or w i s h to w a l k o u t , y o u are w e l c o m e to do so. I intend t o t a k e only a f e w m i n u t e s because t h e r e are only a f e w things t h a t I w o u l d like y o u to k n o w a b o u t . O n e of o u r p r i n c i p a l c o n c e r n s d u r i n g the past f e w y e a r s ( y e a r - a n d - a - h a l f , to be e x a c t ) has been the s t u d y of o u r r e l a t i o n s w i t h A . L . A . A c o m m i t t e e u n d e r the c h a i r m a n s h i p of C h a r l e s H a r v e y B r o w n and l a t e r u n d e r A n d r e w D . O s b o r n of H a r v a r d has, I think, done an e x c e l l e n t j o b in f o c u s i n g o u r a t t e n - tion on s e v e r a l issues w h i c h b a d l y needed solution. O n e of t h e m h a s been s e t t l e d I think to e v e r y o n e ' s c o m p l e t e s a t i s f a c t i o n . W e h a v e n o w established and b u d g e t e d f r o m f u n d s of A . L . A . the office of E x e c u t i v e S e c r e - t a r y w h i c h M r . R u s h n o w fills. B u t it seems to me the second a c h i e v e m e n t of t h a t g r o u p h a s been a c a r e f u l c o n s i d e r a - tion, in t e r m s of o u r p r e s e n t p r o b l e m s and needs, of the p r o g r a m and principles of A . C . R . L . e l a b o r a t i n g on the e x c e l l e n t r e p o r t of the c o m m i t t e e u n d e r C a r l M . W h i t e w h i c h in 1 9 4 0 - 4 1 a r r i v e d at a s t a t e m e n t of policies f o r A . C . R . L . I hope t h a t y o u w i l l all e x - amine it and see it as one of o u r g u i d e p o s t s f o r action n e x t y e a r and in the y e a r s to c o m e . T h e office of E x e c u t i v e S e c r e t a r y h a s been established. T h e r e h a v e been m o s t c o r d i a l and f r i e n d l y r e l a t i o n s w i t h a l l divisions of A . L . A . and p a r t i c u l a r l y the H e a d q u a r t e r ' s s t a f f . M r . R u s h h a s g o t t e n a c q u a i n t e d w i t h o u r o w n unit's sections, c o m m i t t e e s , etc., and n e x t y e a r w i l l be a b l e to d e v o t e m o r e and m o r e of his t i m e and e n e r g y to assisting the v a r i o u s g r o u p s of A . C . R . L . in c a r r y i n g on t h e i r a c t i v i t i e s f o r the y e a r . College and Research Libraries a l w a y s occupies a l a r g e share of o u r interest and a t t e n t i o n . N e x t y e a r the B o a r d of D i r e c t o r s has b u d g e t e d f o r this p u b l i c a t i o n f o u r n i n e t y - six p a g e issues. W e h a v e had f r e q u e n t l y in the p a s t f e w y e a r s special issues because g o o d m a t e r i a l had a c c u m u l a t e d and it seemed so l o n g to w a i t f o r p u b l i c a t i o n . N e x t y e a r w e are g o i n g to b u d g e t a s u m to t a k e c a r e of f o u r n i n e t y - s i x page issues, w h i c h w i l l g i v e us a s t a n d a r d size and m o r e space f o r i m - p o r t a n t a r t i c l e s and discussions of m a t t e r s of i n t e r e s t to m e m b e r s of A . C . R . L . I should like to remind y o u — m a n y of y o u do not y e t k n o w of it, b u t y o u w i l l soon a f t e r y o u r e t u r n — o f the special issue of College and Research Libraries published in J u l y in c o m m e m o r a t i o n of the r e t i r e m e n t of C h a r l e s H a r v e y B r o w n , n o w associate li- b r a r i a n e m e r i t u s of I o w a S t a t e C o l l e g e L i - b r a r y . A n issue of essays in h o n o r of M r . B r o w n h a s been collected by a c o m m i t t e e of this association and I think a v e r y fine v o l u m e and a v e r y fine t r i b u t e t o M r . B r o w n w i l l be off the press in J u l y . A w o r d a b o u t the b u d g e t . W e are u n d e r - t a k i n g an e x p a n d e d p r o g r a m n e x t y e a r . W e are b u d g e t i n g f o r the first time m o r e m o n e y t h a n w e a c t u a l l y e x p e c t to receive d u r i n g the n e x t y e a r , unless ( a n d t h e r e is a v e r y g o o d p o s s i b i l i t y ) o u r income goes up as it m i g h t w e l l do. W e h a v e a c c u m u l a t e d f r o m m a n y y e a r s b a c k a s u r p l u s of f u n d s w h i c h has n o t been spent and, t h e r e f o r e , r e v e r t e d to the g e n e r a l t r e a s u r y ; so t h a t w e are in g o o d financial condition and n e x t y e a r seems to be an e x c e l l e n t t i m e to g i v e a l i t t l e push a l o n g the lines of M r . C a r l s o n ' s p r o p o s a l s to r e a l l y s t r e n g t h e n A . C . R . L . W e h a v e i m - p r o v e d the o r g a n i z a t i o n and s t r u c t u r e of the association, some of it by final action t o d a y . T h e a p p o i n t m e n t of c o m m i t t e e s n o w c o m e s m o r e in line w i t h the y e a r in w h i c h those g r o u p s w i l l be w o r k i n g and w i l l enable t h e m to m a k e b e t t e r p r o g r e s s t h a n in the past. W e h a v e c h a n g e d o u r fiscal y e a r to coincide w i t h the e l e c t i v e y e a r . W h e n I c a m e into office l a s t y e a r I o p e r a t e d f o r six m o n t h s u n d e r a b u d g e t t h a t h a d been a p p r o v e d a y e a r p r e v i o u s . N o w w e h a v e a b u d g e t y e a r w h i c h begins in S e p t e m b e r and w h i c h enables the officers of the association t o c a r r y on a 70 COLLEGE AND RESEARCH LIBRARIES p r o g r a m and budget within their year and not have to depend upon the budget of the previous year. O u r committees have been active, and though w e have no specific reports today f r o m any except the C o m m i t t e e on C o n s t i t u t i o n and B y - L a w s , you w i l l soon see direct evi- dence of that. T h e Publications C o m m i t t e e has consid- ered various publication p r o p o s a l s — s o m e of them have been before A . C . R . L . f o r some time and some are n e w — a n d expects to have recommendations for the association during the coming year. T h e C o m m i t t e e on B u d g e t s , C o m p e n s a - tions, Schemes of Service has been w o r k i n g hard. I have seen the first d r a f t of a n e w score card f o r institutions of higher educa- tion, colleges, and universities. I believe it is the only one n o w finally completed. W e , as you know, have had the classification and pay plans, but have not had those a d j u s t e d to recent conditions so that w e could c o m - pare our own standing w i t h others. A ten- tative d r a f t has n o w been made and a f t e r revision and criticism w i l l be ready f o r sub- mission to the association, and, of course, through the proper channels of A . L . A . Statistics is a m a t t e r of v i t a l concern to all of us. W e have negotiated w i t h the U . S. O f f i c e of E d u c a t i o n in order that their statistics collection may serve the needs of college and university libraries. I t ap- pears very likely that next year and the year f o l l o w i n g that may w e l l be true. W e did, however, appoint a special committee on statistics this year which handled the r e g u - lar forms that you have filled out for many years, the results of which w i l l be in the J u l y issue of College and Research Libraries, so w e have at least eliminated one of the years f o r which there w o u l d have been a gap. I should like to say that the w o r k of this committee has been entirely on a v o l u n t a r y basis. I t has been time-consuming, and I think w e o w e a great tribute to those per- sons w h o participated in it. G . F l i n t P u r d y w a s in charge of the statistics f o r institu- tions that A . L . A . listed as G r o u p I, that is, university and large college libraries; Eileen T h o r n t o n , librarian, V a s s a r C o l l e g e , f o r the college statistics; and L a w r e n c e Sidney T h o m p s o n , librarian, W e s t e r n M i c h i g a n C o l l e g e of Education, is in charge of the teacher-training and normal college statis- tics. I think that the greatest hope f o r the association lies in the leadership which you have selected and which I can t e s t i f y f r o m my past year of experience is a very devoted and experienced one. I t has been a pleasure to w o r k w i t h this Board of D i r e c t o r s and I k n o w that M r . C a r l s o n w i l l have the same sympathetic co- operation and support that I have had as w e l l f r o m all of you. T h a t concludes our business meeting, un- less there are matters that you w o u l d like to present to the association. If not a motion to a d j o u r n is in order. [ T h e motion to a d j o u r n w a s made, sec- onded, put to a vote, and carried. T h e meeting w a s then a d j o u r n e d . ] Recruiting for the Library Profession A conference on recruiting for the library profession, held at A . L . A . H e a d q u a r t e r s N o v . 22-23, J947) resulted in a recommended program of nation-wide and profession-wide scope. T h e B o a r d of E d u c a t i o n f o r Librarianship, as the A . L . A . group officially responsible f o r recruiting, called the conference in response to a need which is affecting every type of library and of library w o r k . Convinced that recruiting is a responsibility of every librarian, library and library organization, the board invited representatives of seventeen library groups which have made recruiting a m a j o r activity in their current programs. T h e report is published in f u l l in the J a n u a r y 1948 issue of the A.L.A. Bulletin. C . L a w r e n c e L y n n , W r i g h t Junior C o l l e g e , C h i c a g o , and L a w r e n c e S. T h o m p s o n , W e s t e r n M i c h i g a n C o l l e g e of Education, K a l a m a z o o , represented A . C . R . L . at the meeting. JANUARY, 1948 71 Brief of Minutes, Meetings of Board of Directors, A.C.R.L., San Francisco Meeting of Monday, June 30, 1947, 9:30 A.M. President M c D i a r m i d called the meeting to order stating that his plan was to take up most of the "minor business items" at this meeting, and at the board meeting on Wednesday morning take up "plans for the f u t u r e . " M r . M c D i a r m i d read a communication from M r . M i l a m regarding a proposal for a four-year plan in which all divisions of the A . L . A . were invited to participate. T h e let- ter w a s read so that the board members could be thinking about the plan and bring in suggestions at the W e d n e s d a y morning board meeting. President M c D i a r m i d read the names of the newly elected officers. M r . P a r k w a s ap- pointed to fill the position on the board l e f t vacant by M r . P o w e l l ' s election as vice presi- dent. T h e appointment w a s for one year. A s provided for in the B y - L a w s of the Constitution of the A . L . A . , because of our increased membership this year w e were al- lowed an additional Councilor. Since the spring ballot allowed for the election of only t w o Councilors to replace Florence M . G i f - ford and G r a c e van W o r m e r , whose terms expired this year, Eleanor W . W e l c h w a s appointed to serve as a Councilor for one year. M r . M c D i a r m i d asked that all papers pre- sented before the various sections be given either to the Executive Secretary or the edi- tor of College and Research Libraries for possible publishing in that journal. A communication from J. M . H u t z e l , as- sistant administrative secretary of the A m e r i - can Association for the Advancement of Science w a s read, inviting the A . L . A . or any of its divisions to hold meetings at the same time or in joint session with their centenary celebration to be held in N e w Y o r k C i t y between D e c . 26-31, 1948. It w a s decided not to accept their invitation, but it w a s sug- gested that the Executive Secretary keep in mind the possibility of meeting with learned societies when their meetings are held in C h i - cago. Final action w a s taken on the proposed amendment to A r t i c l e I V , Section 2. T h e committee of the B y - L a w s originally pre- sented this to the board in June 1946. It w a s voted to amend this section to read: Sec. 2. A p p o i n t m e n t of Committee M e m b e r s . Committee members shall be appointed by the v i c e president ( p r e s i d e n t - e l e c t ) unless it is otherwise p r o v i d e d in the action authorizing the committee, or in the Constitution and B y - L a w s . T h e time and other considerations regard- ing the meetings of A . C . R . L . were discussed. I t w a s agreed to continue pretty much as usual for the present. I t w a s voted to apply for a constituent membership with the American Council on Education. T h e board approved the ordering of re- prints of the special Charles H a r v e y B r o w n issue of College and Research Libraries to cost between thirty dollars ($30) and f i f t y dollars ( $ 5 0 ) . I t w a s voted to recommend to the A . L . A . Executive Board that the institutional part of the contributing annuity contract with the T e a c h e r s Insurance and A n n u i t y Association of America for the A . C . R . L . Executive Secre- tary be disbursed by the A . L . A . I t w a s f u r - ther voted that providing the A . L . A . E x e c u - tive Board did not approve of this action, the A . C . R . L . treasurer be instructed to pay the annuity out of the association's treasury. T h e institutional part of the contributing con- tract amounts to 5 per cent of the salary. President M c D i a r m i d announced that the A . L . A . Executive Board had recently agreed to carry advertising in the A.L.A. Bulletin, and suggested that this might be one means of defraying some of the increased costs of pub- lishing College and Research Libraries. I t w a s voted to approve in principle the carrying of paid advertisements in College and Re- search Libraries w i t h a committee consisting of the editor, Executive Secretary, and M r . 72 COLLEGE AND RESEARCH LIBRARIES C a r l s o n to look into the m a t t e r . T h i s c o m - m i t t e e w a s g i v e n p o w e r to act as they s a w fit. Meeting of Wednesday, July 2, 1947, 10:30 A . M . T h e B o a r d of D i r e c t o r s of A . C . R . L . m e t in the San F r a n c i s c o P u b l i c L i b r a r y w i t h P r e s i d e n t M c D i a r m i d presiding. I t w a s v o t e d to r e c o m m e n d to the associa- tion at its business m e e t i n g on T h u r s d a y , J u l y 3, 1947, t h a t the C o m m i t t e e on R e l a - tions w i t h A . L . A . be t h a n k e d f o r its services p e r f o r m e d , and t h a t the c o m m i t t e e be dis- c h a r g e d , the f u n c t i o n s of the c o m m i t t e e to be t r a n s f e r r e d to the B o a r d of D i r e c t o r s and its c o m m i t t e e s . I t w a s v o t e d to a u t h o r i z e P r e s i d e n t - E l e c t C a r l s o n to c o n f e r w i t h the s u b c o m m i t t e e on relations w i t h A . L . A . as to their c o n t i n u a n c e or discontinuance. A f t e r such c o n s u l t a t i o n M r . C a r l s o n w a s to consider the possibility of a n e w c o m m i t t e e on the aims and policies of A . C . R . L . T h e A . C . R . L . b u d g e t f o r 1 9 4 7 - 4 8 , as d r a w n up by P r e s i d e n t - E l e c t C a r l s o n and N . O . R u s h , w a s discussed. B e c a u s e of o u r inability to u n d e r s t a n d c l e a r l y M r . D o o l e y ' s f i g u r e s r e g a r d i n g his r e c o m m e n d a t i o n s f o r the a n n u a l s u b v e n t i o n f o r College and Research Libraries, it w a s agreed to d e f e r decision on the b u d g e t until the board c o u l d m e e t w i t h M r . D o o l e y . I t w a s a g r e e d to support the A . L . A . ' s 7 5 t h A n n i v e r s a r y — F o u r Y e a r P r o g r a m by p a y i n g special a t t e n t i o n to r e c r u i t m e n t and i n c r e a s - ing A . C . R . L . ' s m e m b e r s h i p by at least 1200 m e m b e r s . T h e b o a r d v o t e d to r e c o m m e n d to the as- sociation the e s t a b l i s h m e n t of f o u r special c o m m i t t e e s as proposed by P r e s i d e n t - E l e c t C a r l s o n in his i n a u g u r a l address. T h e E x e c u t i v e S e c r e t a r y w a s g i v e n five m i n u t e s to discuss w i t h the board the duties of his office. Meeting of Thursday, July 3, 1947, 2:00 P.M. T h e b o a r d m e t a f e w m i n u t e s b e f o r e the a n n u a l business m e e t i n g of the association to hear M r . D o o l e y ' s e x p l a n a t i o n of certain items of the b u d g e t . B u d g e t f o r the y e a r a p p r o v e d . N o w Let Us Score! A p p e a l is m a d e to c o l l e g e and r e f e r e n c e l i b r a r i a n s in s u p p o r t of the f e d e r a l P u b l i c L i b r a r y S e r v i c e D e m o n s t r a t i o n B i l l ( S . 4 8 and H . R . 2 4 6 5 ) . T h e bill, sponsored by the A . L . A . and each of the s t a t e l i b r a r y a s s o c i a - tions, progresses w e l l in C o n g r e s s . T h e s u p - p o r t of college and r e f e r e n c e l i b r a r i a n s can be decisive. B r i e f l y , the bill p r o v i d e s an initial u n c o n t r o l l e d f e d e r a l g r a n t of $25,000 to each s t a t e l i b r a r y f o r a f i v e - y e a r d e m o n - s t r a t i o n of good public l i b r a r y service in some a r e a chosen by the s t a t e l i b r a r y , to s h o w r e m a i n i n g p a r t s of each state e f f e c t i v e service at l o w cost. A d d i t i o n a l provision is also m a d e f o r u n c o n t r o l l e d m a t c h i n g f e d e r a l g r a n t s to each state up to $75,000. A l l a p p r o p r i a t i o n s w o u l d be m a d e a n n u a l l y f o r five y e a r s . T h e bill is p a r t i c u l a r l y i m p o r t a n t to c o l - l e g e and research l i b r a r i a n s as an e d u c a t i o n a l p r o j e c t . A t least one half of the users of the s c h o l a r l y l i b r a r i e s come f r o m and l a t e r i n c r e a s i n g l y r e t u r n to the use of public li- braries. T h e P u b l i c L i b r a r y S e r v i c e D e m o n - s t r a t i o n B i l l , in s e e k i n g to reach the l a r g e u n r e s e r v e d a r e a of the nation, promises p a r - t i a l l y to c o m p l e t e the A m e r i c a n l i b r a r y pic- t u r e and, indirectly, t o s t i m u l a t e m o r a l e as w e l l as to p r o m o t e the w o r k of all libraries. Specifically, c o l l e g e and r e f e r e n c e l i b r a r i a n s can aid by g e t t i n g copies of the bill and c o n - s u l t i n g public l i b r a r i a n s a b o u t i t ; then by editorials, i n t e r v i e w s , and l e t t e r s , r e q u e s t trustees, a d m i n i s t r a t o r s , f a c u l t y , students, alumni, and f r i e n d s to ask U . S . s e n a t o r s and r e p r e s e n t a t i v e s to enact the bill. Since it w i l l soon receive a v o t e in both H o u s e s of C o n - gress, i m m e d i a t e and sustained action is neces- s a r y u n t i l the bill is passed. E a c h l i b r a r i a n w i l l be a m a z e d a t his influence in thus aiding to d e v e l o p a r e a d i n g nation. W e are at the g o a l ; N O W L E T U S S C O R E ! J O H N H . KNICKERBOCKER, Librarian, Gettysburg (Pa.) College A.L.A. Federal Relations Committee J A N U A R Y , 1948 73 Constitution and By-Laws of the Association of College and Reference Libraries (Revised to July 1947) CONSTITUTION Article I. Name Sec. 1. T h e name of this organization shall be the Association of C o l l e g e and R e f e r e n c e Libraries, a division of the A m e r i c a n L i b r a r y Association. ( T h e w o r d " c o l l e g e " is under- stood to include college and university. T h e term " r e f e r e n c e libraries" is used to include such libraries as the L i b r a r y of Congress, the John C r e r a r L i b r a r y , the N e w b e r r y L i - brary, the reference department of the N e w Y o r k Public L i b r a r y , and the reference de- partments of other public libraries.) Article II. Object Sec. 1. T h e o b j e c t of the association shall be to promote library service and librarian- ship in the kinds of libraries enumerated in A r t i c l e I. T h e association shall direct and carry on a p r o g r a m of activities to a d v a n c e : ( a ) the standards of library service, in the broadest sense, in these kinds of libraries, and ( b ) the continued professional and scholarly g r o w t h of those engaged in w o r k in these libraries. Article III. Relationship to A.L.A. Sec. 1. T h i s association is organized as a division of the A m e r i c a n L i b r a r y A s s o c i a - tion under the C o n s t i t u t i o n and B y - L a w s of that Association and its C o n s t i t u t i o n and B y - L a w s (and any amendments thereto) are bind- ing upon this association, insofar as they re- late to divisions of the A m e r i c a n L i b r a r y Association. Article IV. Membership Sec. 1. P e r s o n a l M e m b e r s . A n y person interested in, or associated w i t h , the w o r k of the kinds of libraries enumerated in A r t i c l e I may become a member of this association by becoming a member of the A m e r i c a n L i - brary Association and by complying w i t h other conditions prescribed in the B y - L a w s . Sec. 2. Institutional M e m b e r s . A n y li- b r a r y of the kinds enumerated in A r t i c l e I , or any other institution or organization approved by the B o a r d of D i r e c t o r s , may become an institutional member by becoming an institu- tional member of the A m e r i c a n L i b r a r y A s - sociation and by complying w i t h other con- ditions prescribed in the B y - L a w s . Sec. 3. C o n t r i b u t i n g and Sustaining M e m - bers. A n y person or institution eligible to membership m a y become a contributing or sustaining member upon payment of the an- nual sums provided in the B y - L a w s . Sec. 4. H o n o r a r y M e m b e r s . O n nomina- tion of the B o a r d of D i r e c t o r s , honorary members may be elected by t w o - t h i r d s v o t e of the members present at any annual meeting of the association. M e m b e r s of foreign li- brary associations and those outside the li- brary profession w h o have consistently aided the kinds of libraries enumerated in A r t i c l e I are eligible to election as honorary m e m - bers. H o n o r a r y membership shall be f o r life, subject to Sec. 6. Sec. 5. L i f e M e m b e r s h i p s . C o n t r i b u t o r s to l i f e membership in the A m e r i c a n L i b r a r y Association w h e t h e r before or a f t e r J u l y 1, 1940, may be received as life members in the Association of C o l l e g e and R e f e r e n c e L i - braries by complying w i t h conditions as pro- vided in the B y - L a w s . Sec. 6. Suspension and Reinstatement. T h e membership of any individual or insti- tution m a y be suspended by a t w o - t h i r d s vote of the B o a r d of D i r e c t o r s . A suspended member may be reinstated by a t h r e e - f o u r t h s vote of the board. Article V. Officers Sec. 1. O f f i c e r s and D u t i e s . T h e officers of the association shall be a president, a vice 74 COLLEGE AND RESEARCH LIBRARIES president, an executive secretary, and a t r e a s - urer, w h o shall p e r f o r m the duties usually attached to these offices. Sec. 2. T e r m s . T h e president and the vice president shall be elected f r o m the m e m b e r - ship of the association and shall serve f o r one year or until their successors are elected and qualified. T h e executive secretary shall be chosen by the B o a r d of D i r e c t o r s and shall hold office at its pleasure. T h e treasurer shall be elected f r o m the membership of the association and shall serve for three years, or until his successor is elected and qualified. Sec. 3. P r e s i d e n t - E l e c t . T h e vice presi- dent shall be the president-elect, and shall succeed to the office of president at the end of the president's term. Sec. 4. Representation. T h e persons w h o are officers at any one time shall be chosen so as to represent as many of the various interests and groups in the association as is possible. Article VI. Board of Directors Sec. I. D u t i e s and A u t h o r i t y . T h e Board of D i r e c t o r s shall have general oversight and direction of the affairs of the association, and shall p e r f o r m such specific duties as may be given to it in the C o n s t i t u t i o n and B y - L a w s . I t shall conduct all business pertaining to the association as a w h o l e between annual and other meetings of the association, and shall have authority to make decisions f o r the as- sociation during the periods between meet- ings. I t shall decide upon the expenditure of all f u n d s belonging to the association as a whole, and shall be authorized to allot such funds to sections and committees. Sec. 2. M e m b e r s . T h e board shall con- sist of the president, vice president, retiring president, treasurer, three directors-at-large, the directors elected by the sections, and the association representatives on the A m e r i c a n L i b r a r y Association C o u n c i l w h o are serving the last year of their terms. T h e executive secretary and the chief officer (or, in his ab- sence, the vice chief officer, or the retiring chief officer, in this order) of each section are ex officio members w i t h o u t vote. Sec. 3. T e r m s . T h e directors-at-large and directors representing sections shall be elected f r o m the members of the association f o r three-year terms, w h i c h terms shall o v e r - lap so as to insure continuity of policy. Article VII. Meetings. Sec. 1. G e n e r a l M e e t i n g s . T h e associa- tion shall hold an annual conference at such place and time as m a y be determined by the B o a r d of D i r e c t o r s . M e e t i n g s m a y be called f o r any time by the board. Sec. 2. Section M e e t i n g s . M e e t i n g s of the sections shall be held at the time of the an- nual conference, and may be called f o r other times by the chief officer or other controlling agency of any sections w i t h the approval of the B o a r d of D i r e c t o r s . Sec. 3. Admission to M e e t i n g s . G e n e r a l meetings are open to all interested in the w o r k of the association. Sections may, w i t h the approval of the Board of D i r e c t o r s , hold closed meetings. Article VIII. Sections Sec. 1. Establishment. A n y group of t w e n t y or more members of the association, representing a field of activity in general dis- tinct f r o m those of then existing sections, may organize a section upon receiving approval f r o m the B o a r d of D i r e c t o r s . Sections shall be composed only of association members. Sec. 2. Representation on the B o a r d of D i r e c t o r s . A n y section of 50 or more m e m - bers shall elect f r o m its v o t i n g membership one representative on the B o a r d of D i r e c t o r s . Sec. 3. A u t o n o m y and A u t h o r i t y . E a c h section shall, w i t h the approval of the B o a r d of D i r e c t o r s , have autonomy in, and responsi- bility for, its o w n affairs and the expendi- ture of f u n d s assigned to it by the B o a r d of D i r e c t o r s . E a c h section may close its meetings to all but its own members. I t shall have power to elect its o w n officers, to appoint committees relating to its own affairs, and to nominate such representatives on A m e r i c a n L i b r a r y Association committees as may be au- thorized by the B o a r d of D i r e c t o r s . W h e n conflicts of interest arise between sections, the questions shall be referred to the B o a r d of D i r e c t o r s f o r decision. Sec. 4. Affiliation. M e m b e r s of the as- sociation may affiliate under the provisions of the B y - L a w s w i t h as many sections as they wish. A member affiliating w i t h more than one section m a y v o t e f o r the sectional officers and director in each section w i t h w h i c h he affiliates. JANUARY, 1948 75 Article IX. By-Laws Sec. I. A d o p t i o n , Suspension, and A m e n d - ments. B y - L a w s may be adopted, suspended, and amended upon a w r i t t e n recommendation of the C o m m i t t e e on C o n s t i t u t i o n and B y - L a w s appointed by the president and by a m a j o r i t y vote of the members of the as- sociation attending any general session of any annual conference or casting ballots in a vote by mail. Article X. Amendments Sec. I. T h i s constitution may be amended by a t w o - t h i r d s vote of members present at any general session of t w o successive annual conferences not less than f o u r months apart upon a w r i t t e n recommendation of the C o m - mittee on C o n s t i t u t i o n and B y - L a w s ap- pointed by the president, provided that notice of the proposed amendment is published in the official publication of the association not less than one month before final consideration. BY-LAWS Article I. Dues Sec. I. P e r s o n a l M e m b e r s . D u e s f o r a personal member shall be the allotment to which the association is entitled f r o m the A m e r i c a n L i b r a r y Association. E a c h per- sonal member of the association must desig- nate the association as the division of the A m e r i c a n L i b r a r y Association to receive allotment of A m e r i c a n L i b r a r y Association dues w h e n e v e r he belongs to a class of A m e r i - can L i b r a r y Association members f r o m w h o s e dues allotments are made. A member affili- ated w i t h more than one section shall pay to the treasurer of the association additional dues of 5 0 / annually f o r each section w i t h w h i c h he affiliates beyond the first. Sec. 2. Institutional M e m b e r s . D u e s for an institutional member shall be the allot- ment to which the association is entitled f r o m the A m e r i c a n L i b r a r y Association. E a c h in- stitutional member of the association must designate the association as tlje division of the A m e r i c a n L i b r a r y Association to receive al- lotments of A m e r i c a n L i b r a r y Association dues w h e n e v e r such allotments are made. Sec. 3. C o n t r i b u t i n g and Sustaining M e m - bers. T h e annual dues for contributing m e m - bers shall be $ 2 5 ; and f o r sustaining m e m - bers, $100. T h e s e dues are payable annually to the treasurer during the first month of the fiscal year. Sec. 4. H o n o r a r y M e m b e r s . T h e r e shall be no dues f o r honorary members. Sec. 5. L i f e M e m b e r s . A contributor to life membership in the A m e r i c a n L i b r a r y Association a f t e r J u l y 1, 1940 m a y be re- ceived as a member in the Association of C o l l e g e and R e f e r e n c e L i b r a r i e s by desig- nating this division to the A m e r i c a n L i b r a r y Association treasurer w h o shall allot to the Association of C o l l e g e and R e f e r e n c e L i - braries treasury $2 per year during the l i f e - time of the member. A contributor to life membership in the A m e r i c a n L i b r a r y A s s o - ciation before 1940 may become a life member in the Association of C o l l e g e and R e f e r e n c e L i b r a r i e s by the payment of $ 1 0 to this di- vision, or an annual member of the division by the payment of 50