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COMPILATION 

OF 

CIRCULARS CONTAINING INFORMATION 
AND INSTRUCTIONS RELATING TO 
DEMOBILIZATION OF THE ARMY 



WAR DEPARTMENT 
October 1,1918, to March 31, 1919 



WASHINGTON 

GOVERNMENT PRINTING OFFICE 
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COMPILATION OF CIRCULARS CONTAINING INFORMATION AND INSTRUC¬ 
TIONS RELATING TO DEMOBILIZATION OF THE ARMY. 



> 


WAR DEPARTMENT, 
Washington, March 31, 1919 , 

The following compilation of War Department numbered circulars from 
October 1, 1918, to March 31, 1919, containing general information and instruc¬ 
tions relating to the demobilization of the Army, is published for the informa-* 
tion and guidance of all concerned. 

[324.122, A. G. O.] 

By order of the Secretary of War: 

PEYTON C. MARCH, 
General, Chief of Staff, 

Official : 

P. C. HARRIS, 

The Adjutant General. 


Circular No. 73, November 18, 1918. 

[Note. —This circular has been amended or supplemented by Circulars Nos. 81, 101* 
126, 155, 162, 169, and 177, W. D., 1918, and Circulars Nos. 22, 114, and 130, W. D., 1919.] 

Preparation and disposition of records for final separation of officers, enlisted 

men, and organizations from service in the United States Army. 

1. When definite orders are received for the separation of officers and enlisted 
men from service in the United States Army, either individually or by organiza¬ 
tion, the following instructions will govern: 

2. Every officer and enlisted man will be given a critical physical examination, 
a record of which will be forwarded for file in The Adjutant General’s Office 
as hereinafter prescribed. A carbon copy will be prepared for transmittal to 
the Bureau of War Risk Insurance in case the officer or enlisted man has a 
wound, injury, or disease that is likely to result in death or disability. 

INDIVIDUAL RECORDS REQUIRED. 

3. In the case of officers the following are the individual records which must 
be transmitted for file in the office of The Adjutant General: 

a. Copy of authority for discharge or separation from active service. 

b. Report of physical examination. 

c. Appendix to file record card. 

d. Qualification card. 

4. In the case of enlisted men the following are the individual records which 
must be transmitted for file in the office of The Adjutant General, or in the 
case of d, to the Bureau of War Risk Insurance, Treasury Department: 

a. Service record. 

b. Report of physical examination. 

c. Pay card. 

d. Notice of discharge (Treasury Department, B. W. R. I.). 

( 3 ) 




4 


DESCRIPTION OF FORMS USED. 

5. The report of physical examination of officer must show the surname, 
Christian name, rank, and organization; occupation prior to entry in the serv¬ 
ice-;, a certificate hy the officer showing whether or not at the present time he 
lias a wound, injury, or disease, whether incurred in the military service of the 
United States or otherwise, and, if so, the nature and location; a certificate by 
an examining surgeon showing that the officer is physically and mentally sound, 
or that he is physically and mentally sound except that he has a defect, wound, 
injury, or disease, the nature and location of which to be described: that it is 
or is not likely to result in death or disability, that it did or did not originate in 
the line of duty in the military service, and in view of occupation, the per 
cent lie i : s disabled. In case the certificate of the officer and the certificate of the 
examining surgeon do not agree the case will be submitted to a board of re¬ 
view consisting of not less than two medical officers- convened by authority of 
the camp, post, or other station commander, which will consider tlie case, ex¬ 
amine the officer, and complete the report showing their findings with relation 
to the matter covered in the certificate of the examiming surgeon. 

Form ft©. 395-1, A. G. O., mow being distributed, will, when received, be used 
foE the report of physical* examination of officers. Until it is available the re¬ 
port will be prepared on 8 by 101 inch letter paper. 

6. An appendix to be used in connection with status card of officers on file 
in the office of The Adjutant General will be prepared for transmittal on 5 by 
8 inch letter paper containing heading showing place and date; surname, full 
Christian name (no initials), rank and organization; statement that the officer 
was separated from service at the place and on the date; a brief statement of 
authority for separation ; record of service with American Expeditionary 
Forces, if any, showing the dates of sailing from United States, arrival overseas, 
departure from overseas, port, vessel, and date of arrival in United States; 
duration of ordinary leaves of absence while overseas; address for future ref¬ 
erence; and acknowledgment of receipt of notice of separation from service. 

X. Officers’ qualification cards, Form CCP-1101, will be completed to date 
of separation from service under the heading “ Military experience.” A final 
rating will be given each officer just prior to separation from the service and 
the qualification card transmitted to Tlie Adjutant General of the Army.. 

8. The service record of each enlisted man separated from the service will 
be brought up to date; the paster and insert for service record recently dis¬ 
tributed attached and the proper entries made thereon. A final indorsement to 
The Adjutant General of the Army for service record will show place, date, and 
cause of discharge; the character given;- that the soldier was paid in full; that 
discharge certificate was furnished; service with American Expeditionary 
Forces, if any; soldier’s signature; and future address. A blank form for the 
final indorsement is now being distributed. 

If the service record of the enlisted man to be discharged is missing a tem¬ 
porary service record, marked “ Temporary ” in red ink, will he prepared,, using 
available data from all sources, including statements of the soldier. 

9. The report of physical examination for enlisted men will contain the 
surname, Christian name,. Army serial number; grade, company,, and regiment 
or arm or corps or department; occupation prior to entry in the service; a decla¬ 
ration of the soldier, witnessed by an officer, relating to his physical condition; 
a certificate of immediate commanding officer as to the soldier's physical con¬ 
dition; a certificate of the examining surgeon showing data as given in para- 


5 


graph 5; and if the declaration of the soldier and the certificate of the examin¬ 
ing surgeon disagree the same procedure will be followed as prescribed above 
for an officer. Form No. 135-3, A. G. O., report of physical examination of 
enlisted man, is being distributed as rapidly as possible. 

In the case of men who were accepted for special or limited service the 
words “ Special or limited service ” will be written or stamped across the top 
of the first page of Form No. 135-3, A. G. O. 

10. After the data contained on pay cards have been used to complete the 
final statements or final pay rolls the pay cards will be transmitted as herein¬ 
after prescribed to The Adjutant General of the Army. 

11. A notice of discharge, Treasury Department, B. W. R. I., will be prepared 
in duplicate for each enlisted man separated from the service. Until the form 
has been received the following matter will be placed on a 5" by 8" sheet of 
stiff letter paper: Surname, first name, and middle name in full (no initials nor 
abbreviations) ; grade and organization at the date of application for insurance, 
allotments, and allowances, data to be obtained from the soldier if not of 
record; date of birth; date of enlistment; date of discharge; if no applica¬ 
tions were made, state “ none ”; brief statement of cause of separation; 
under “ insurance ” will be entered the names of the beneficiaries, obtained 
from soldier if not of record, the amount of monthly premium, and the 
last month for which premium was checked on pay roll; under “ allotment and 
allowance ” the names of the allottees, obtained from the soldier if not of 
record, and the last date on which allotment is charged against the pay of the 
soldier under “ Class A ” and “ Class B ”; amount charged for allotment on 
final payment; future address. The original and duplicate will be signed by 
the company or detachment commander and transmitted to the camp personnel 
adjutant, who will mail both directly to the Bureau of War Risk Insurance, 
Treasury Department, Washington, D. C. 

DISPOSITION OF KECORDS. 

12. a. All individual records of officers and enlisted men separated from 
the service will be transmitted to the camp or other station personnel adjutant, 
to be forwarded to The Adjutant General of the Army. 

b. When two or more enlisted men are separated from the service at the 
same time, and the separation is not by organization, an alphabetical list of 
the men will be prepared to accompany the individual records. 

e. When an organization as such is separated from the service a final roster 
will be prepared and a copy forwarded with the individual records. (See par. 
16 (&).) 

13. a. When organizations, or two or more enlisted men, are separated from 
the service at the same time, the individual records will be wrapped by class 
in packages in such manner as to prevent injury in transmission and labeled 
and marked to show: (1) Contents, (2) organization to which they pertain, and 
(3) by whom sent. 

b. The packages of service records, pay cards, and reports of physical ex¬ 
amination will be wrapped together in a package with a list or roster, as the 
case may be, and again labeled and marked to show: (1) Contents, (2) organi¬ 
zation to which they pertain, (3) by whom sent, and addressed to The Adju¬ 
tant General of the Army, Washington, D. C. 

c. The notices of discharge, B. W. R. I., will be wrapped in a package and 
labeled to show: (1) Contents, (2) organization to which they pertain, (3) by 


6 

whom sent, and addressed to the Bureau of War Risk Insurance, Treasury 
Department, Washington, D. C. 

d. The above records in each package will be arranged in the same order as 
the names appear on the roster or alphabetical list accompanying them. 

e. In the case of an individual separated from the service the records will 
be transmitted to the personnel adjutant, to be forwarded by mail to The Adju¬ 
tant General of the Army or to the Bureau of War Risk Insurance, Treasury 
Department, as the case may be. No list, roster, or letter of transmittal will 
be necessary when the records of an individual are sent alone. 

14. Packages of individual record's will be sent by mail unless the weight 
exceeds that authorized by postal laws, in which event they will be sent by 
express. 

15. When an organization is finally separated from the service the organiza¬ 
tion records will be prepared and disposed of as hereinafter indicated: 

a. (1) Correspondence book and document file; (2) morning reports—com¬ 
pany, headquarters company, headquarters, and consolidated; (3) sick re¬ 
ports; (4) guard reports; (5) company orders; (6) regimental orders; (7) 
charge sheets—original; (8) war diaries, operation orders, and historical data; 
(9) council books. 

The above records will be wrapped in packages by class of record and labeled 
and marked to show contents, period covered, organization to which they per¬ 
tain, and by whom sent. These packages of records will be consolidated and 
packed for shipment by freight, the containers to be labeled as to their con¬ 
tents and addressed to The Adjutant General of the Army. 

b. (1) Retained muster rolls; (2) retained reports of changes of officers 
and enlisted men; (3) retained monthly returns; (4) retained rosters of troops 
and of officers; (5) qualification cards of enlisted men; (6) retained pay 
rolls; (7) requisitions, abstracts, and individual slips for clothing. 

The above records, except qualification cards, Form CCP-1, will be wrapped in 
packages, labeled and marked as in a , and turned into camp headquarters to 
be stored until notification from The Adjutant General of the Army that the 
originals have been checked, or pending further instructions from the War 
Department as to their final disposition. There will be entered on qualification 
card, Form COP-1, in section headed “Remarks,” the home address of the 
enlisted man and the date of discharge. The qualification cards of discharged 
men will be placed on file at camp headquarters for ready reference. 

An inventory of the records so stored of each organization will be prepared 
and forwarded immediately to The Adjutant General of the Army. 

c. (1) Duty roster; (2) individual equipment record, after being closed; 
(3) .charge sheet, company file; (4) extract from service record; (5) miscel¬ 
laneous memoranda, except those containing material information relating to 
the services of officers or enlisted men or to the history of the organization. 
(See (8) subparagraph a.) 

The above records may be destroyed after verification by and under the 
supervision of a field officer designated by the camp, station, or regimental 
commander for this duty. 

d. The publications, manuals, and regulations in the possession of officers 
and noncommissioned officers may be retained by them. 

e. The remaining publications, manuals, and regulations, and the files of 
orders, bulletins, and circulars other than regimental or company orders, will 
be turned in to camp headquarters for storage pending further instructions 
from the War Department. 


7 


RETURNS, ROSTERS, MORNING REPORTS, AND REPORTS OF CHANGES. 

16. When an organization or headquarters is separated from the service, 
final returns of strength and final rosters will be prepared as hereinafter 
indicated: 

a. Final return of strength, showing the condition of the command at date 
of separation, will be prepared in accordance with existing instructions for the 
preparation of monthly returns and forwarded to The Adjutant General of the 
Army. 

b. Final rosters of troops and of officers will be prepared for the period 
since the date of last roster in accordance with existing regulations, with the 
following modifications and exceptions: 

(1) Final rosters of troops and of officers of staff corps and departments 
will be prepared in duplicate, the duplicate copy being forwarded to the chief of 
the staff corps or department concerned. A single copy only of other rosters 
will be prepared. 

(2) In the caption the word “Final” will be inserted before the word 
“ Roster ” and the words “ at midnight ” omitted. 

(3) If for any reason an officer or enlisted man whose name is borne in the 
body of the roster is not discharged or otherwise separated from service on the 
date of final roster that fact will be noted after his name with statement of 
cause of retention in service. 

(4) On the final roster of troops or roster of officers the personnel adjutant 
will Certify to the correctness of the roster and to the fact that all enlisted 
men and officers named thereon have been discharged or otherwise separated 
from the service, except as stated in the body of the roster opposite the names 
of such excepted officers or men. 

17. Morning reports and reports of changes will be prepared and submitted 
to include the date an organization is separated from service. 

SUPERVISION AND RESPONSIBILITY FOR PREPARATION AND DISPOSITION OF RECORDS. 

IS. The post, camp, or station personnel adjutant, under the direction of the 
commanding officer, will supervise the preparation and disposition of all records 
pertaining to separation from service of officers, enlisted men, and organiza¬ 
tions, and is responsible that all required records are properly prepared, veri¬ 
fied, and disposed of. 

At large camps a general officer or field officer may be designated to supervise 
the preparation and disposition of records incident to the separation from serv¬ 
ice of officers, enlisted men, and organizations. 

The individual records of an officer or an enlisted man must be completed 
in every respect before he is separated from the service. 

DISCHARGE CERTIFICATES. 

19. A discharge certificate will be furnished to each enlisted man separated 
from service by discharge, as prescribed in Army Regulations, and the class of 
certificate will be as indicated in paragraph 150, Army Regulations. 

COUNCIL BOOKS. 

20. Council books relating to funds of organizations separated from the 
service will be audited as prescribed in Army Regulations for periodic audit, 
and the certificates required for such audit will be accomplished. 

The vouchers covered by such audit may be retained in the possession of the 
accountable officer. 


8 


INFORMATION RELATING TO WAR-RISK INSURANCE. 

21. Each officer or enlisted man will be informed of his rights under the war- 
risk insurance act before separation from the service. 

A memorandum of such information is being prepared for distribution at the 
earliest practicable date. 

CONDUCT OF MEDICAL EXAMINATION. 

22. The following instructions for conducting the physical examination pre¬ 
scribed in paragraph 2 will govern: 

a. The physical examination will ordinarily be made in camps or stations 
in the United States to which troops have been ordered for demobilization or 
at which they may already be. Such physical examination will be made and 
completed under the direction of the camp surgeon or other senior surgeon of 
the command with the least practicable delay. Except in doubtful or deferred 
cases the examination of any individual officer or soldier should be completed 
on one day by the examining surgeon or a special examining board designated 
by the camp surgeon or other senior surgeon of the command. 

5. Except in case of small commands, the camp surgeon or other senior surgeon 
of the command will appoint a medical officer experienced in the duties of 
examining boards and in conducting physical examinations, who shall be the 
chief medical examiner of that command. 

c. The chief medical examiner will coordinate the duties of and have general 
supervision over the examining board. He will organize the personnel assigned 
to it into one or more examining teams, assigning the individual members 
thereof to such duties as the public interest may dictate. He will appoint a 
principal medical examiner for each examining team. 

d. Each principal medical examiner will supervise the operation of his examin¬ 
ing team and will be responsible to the chief medical examiner for the conduc¬ 
tion of the physical examinations made by the team and the proper preparation 
of the necessary records. He will sign the certificate of examining surgeon on 
form for report of examination. 

e . The examining board should consist of sufficient medical officers, including 
all necessary specialists. Experience has demonstrated that a well-balanced 
team may be composed somewhat as follows: 

Examiners. 

1. General examination, including skin, general surgery, hernia, hemor¬ 

rhoids, varicocele, varicose veins, etc- 3 

2. Dental______—---- 1 

3. Orthopedic, including bones and joints—---- 3 

4. Eyes___——-■—-——----•- 1 

5. Ears, nose, and throat——--- : -- 1 

6. Cardio-vascular-.-—-— 3 

7. Tuberculosis_-- —~~——-— --—.----— - 6 

8. Neuro-psychiatric_—_ 3 

f. In the physical examination of special or limited service men, medical 
examiners will interrogate the soldier as to the disability or defect which he 
had upon entrance into the service which placed him in the limited-service 
class. The physical examination of such men will be made with great care, 
with special reference to the defects which the man states that he had upon 
entrance into the service. 

g. A report of each physical examination will be rendered upon Form No. 
395-1, A. G. O., if for an officer, and upon Form No. 185-3, A. G. O., if for an 










9 . 


enlisted man. (See pars. 5 and 9.) Should the certificate of the officer or the 
declaration of the enlisted man be at variance with the finding of the medical 
examiner, the officer or enlisted man will be immediately referred to a board 
of review convened by the camp, post, or regimental commander. A formal order 
convening the board is not necessary and in large camps or posts the power 
to convene the board will usually be delegated to the camp or post surgeon. 

h. The board of review will consist of not less than two medical officers, 
designated by the camp surgeon or other senior surgeon of the command. The 
board will be under the supervision of the senior medical examiner. After 
a thorough physical examination of the officer or soldier referred to it, to¬ 
gether with a careful investigation of all the circumstances in the case, it will 
complete Form No. 395-1, A. G. O., or Form No. 135-3, A. G. O., as the case 
may be. 

[324.122, A. G. O.] 

Circular No. 75, November 20, 1918. 

[Note. —This circular has been amended or supplemented by Circulars Nos. 92, 113, 118, 
124, and 155, W. D., 1918, and Circulars Nos. 77, 86, 138, and 148, W. D., 1919.] 

Discharge of officers. 

1. The President has determined, under the provisions of section 9, act of Con¬ 
gress approved May 18, 1917, that the public service will be promoted by the 
discharge, as rapidly as their services can be spared, of officers in the United 
States Army, except those holding commissions of any kind in the Regular Army. 

'2. Department commanders, commanders of camps not under the jurisdic¬ 
tion of department commanders or of chiefs of bureaus of the War Department, 
commanders of ports of embarkation, all cliiefs of staff corps and departments, 
including the Chief of Field Artillery and the Chief of Coast Artillery, are au¬ 
thorized and directed to discharge such officers of the line and staff as are under 
their command as rapidly as circumstances permit. 

3. All separations from the service will be by discharge as authorized by law; 
tenders of resignation will not be received nor considered. Such discharges will 
be a complete separation of the individual from the military service and will 
terminate all commissions held by him in the Officers’ Reserve Corps or other¬ 
wise. All officers should be so informed and should also be informed that, while 
they are given opportunity to express their desires relative to commission in the 
Reserve Corps or the Regular Army, the granting of such commissions will be 
entirely dependent upon their fitness, eligibility, and such vacancies as may be 
provided by existing or future laws and regulations. 

4. Orders received directing the reduction of the enlisted strength of a com¬ 
mand will be construed as requiring a corresponding reduction of commissioned 
strength in the manner provided by these instructions. For the purpose of de¬ 
termining the order of discharge, officers will be arranged into the following 
classes and discharged in this order: 

First. Officers desiring full and immediate separation from the service. 

Second. Officers desiring prompt separation from the service and subsequent 
appointment or reappointment in the Officers’ Reserve Corps and whom com¬ 
manding officers recommend for such appointment. 

Third. Officers desiring appointment, if opportunity permits, in the Regular 
Army and whom commanding officers recommend for such appointment. 

5. The following officers will not be discharged under provisions of these, 
instructions: 

a. Officers holding commissions in the Regular Army, either on the active 
list or retired list. 


113880°—19-2 



10 

b. Officers in arrest, under charges, or serving sentence of a general court- 

l 

martial. 

c. Officers having had money or property accountability and who have not 
a clearance therefor. 

d. Officers on sick report or in hospital. 

e. Officers who for exceptional reasons can not be spared or who, in the 
opinion of the commanding officer, should not be discharged at this time. 

Officers of classes b, c, d, and e may be discharged when no longer in the 
status stated. 

6. For each officer discharged under these instructions there will be prepared 
and forwarded to The Adjutant General of the Army such records as are pre¬ 
scribed in Circular No. 73, War Department, 1918. In addition to the records 
and reports required therein, a report of discharge on Form 150-CPB—GS will 
be sent separately by registered mail to The Adjutant General of the Army. A 
copy of this form is being distributed. It will be reproduced locally in sufficient 
quantity to meet all requirements and will be completed in all respects before 
forwarding. 

7. In addition to the reports required by Circular No. 73 and by paragraph 6 
of these instructions, a telegraphic report will be sent daily to The Adjutant 
General of the Army, attention room 325, giving the following information: 
The number of officers of each arm or corps, by grades, discharged that day un¬ 
der provisions of this circular. Also a list, giving the full name, rank, organi¬ 
zation, arm, staff corps or department of each officer discharged that day, will 
be sent daily by registered mail to The Adjutant General of the Army, attention 
Commissioned Personnel Branch. 

8. The following form of order will be used in discharging officers under 
these instructions: 

“ By direction of the President, and under the provisions of section 9, act of 
Congress, May 18, 1917, and Circular No. 75, War Department, 1918, Captain 
John Doe, Infantry, is honorably discharged from the service of the United 
States, for the convenience of the Government, to take effect this date, his 
services being no longer required.” 

9. It is the intention to issue Reserve Corps commissions in general to those 
officers who have served with credit to themselves during the war and who 
desire such commissions. Care should be exercised therefore in the entries and 
recommendations on Form 15Q-GPB-GS to insure justice to the individual and 
to the Government. In Case they desire to do so, applicants for commission 
in the Reserve Corps or Regular Army will be permitted to append to Form 
350-CPB-GS copies of letters from military superiors setting forth specially 
meritorious service or action. 

10. In connection with these discharges attention is directed to the following: 

a. Section 9, act of May 18, 1917. (See p. 11, Bulletin No. 32, War De¬ 
partment, 1917.) 

b. Sixth paragraph, section 37, act of June 3, 1916. (See p. 59, Special 
Regulations No. 43.) 

c. Act of March 2, 1901, relative to travel allowances. (See par. 684, 
Military Laws of the United States, 1915.) 

d. Act of March 30, 1918, relative to restoration of enlisted men to former 
grades. (See sec. Y, Bulletin No. 22, War Department, 1918.) 

e . Memorandum of Judge Advocate General, August 30, 1917. (See pars. 
3, 4, and 5, p. 22, Bulletin No. 72, War Department, 1917.) 


11 

f. Opinion of the Judge Advocate General, 241.5, March 30, 1918. (See p, 
23, Digest of Opinions, March, 1918.) 

11. Prompt compliance with instructions contained herein is directed. 

[210.8, A. G. O.] 

Circular No. 77, November 21, 1918. 

[Note. —This circular has been supplemented by Circular No. 180, W. D., 1918, and 
Circulars Nos. 6, 30, 40, 41, and 152, W. D., 1919.] 

Discharge of enlisted men for relief of family or urgent need in industrial work. 

1. Department commanders within the United States, commanders of ports 
of embarkation, and commanders of camps not under the jurisdiction of depart¬ 
ment commanders or of chiefs of bureaus of the War Department, are author¬ 
ized to discharge enlisted men upon their own application when there is sick¬ 
ness or other distress in the soldier’s family, or when he is needed to resume 
employment in an industry or occupation in which there is urgent need of his 
services, provided that such discharge will not disrupt or cripple an existing 
organization, and that the soldier’s services can be spared. Consideration will 
be given to the fact that the machinery of camps must be utilized in the 
demobilization of the Army and due regard must be taken that it is not 
retarded by the discharge of personnel connected therewith. 

2. The instructions contained herein apply only to individual and excep¬ 
tional cases and are not intended to release men in large groups or blocks for 
any general employment or occupation. 

3. Application for discharge under the provisions of this circular will be 
made in each individual case by the soldier concerned and through his imme¬ 
diate commanding officer. No man who voluntarily enlisted prior to April 1, 
1917, will be discharged under this authority. 

4. Men discharged under these instructions will be included in such weekly 
reports of men discharged as are required by the War Department. 

5. Cases of the character indicated arising in places not covered by this 
authority will be forwarded to The Adjutant General of the Army for final 
action. 

[220.81, A. G. O.] 

Circular No. 78, November 21, 1918. 

War-risk insurance—Explaining the war-risk insurance act to non-Englisli- 

speaking soldiers. 

Reports have been received in the War Department that the war-risk insur¬ 
ance act has not been thoroughly explained to non-English-speaking or reading 
soldiers. It is quite important that all enlisted men in the service be fully ad¬ 
vised as to their rights to apply for war-risk insurance, and if there are in an 
organization any enlisted men of the above-mentioned class who have not ap¬ 
plied for insurance and who have not been in the service more than 120 days, 
the insurance law will be fully explained to them and an opportunity afforded 
them to make application. 

Prior to the discharge of all enlisted men they will be fully advised as to 
their rights to continue war-risk insurance and as to the requirements regard¬ 
ing conversion. Special attention will be given to those who are unable to 
speak or read the English language. They will also be advised as to their 
rights regarding compensation under Article III of the war-risk insurance act. 

[168, A. G. O.] 


12 


Circular No. 81, November 23, 1918. 

Soldier’s statement used in preparation of forms for separation from the service. 

When it is necessary to accept the statement of an enlisted man in lieu of 
records which are not available, as in the case of special or limited service 
men, as indicated in paragraphs 9 and 22, Circular No. 73, War Department, 
1918, the fact that the entry on the form is the soldier’s statement and not 
from the records will be so noted when the entry is made. 

[201.6, A. G..0.3 

Circular No. 82, November 23, 1918. 

[Note. —This circular has been amended or supplemented by Circulars Nos. 49 and 
114, W. D., 1919.] 

War-risk insurance information and assistance to be given disabled men in 

making claim for compensation. 

1. A compensation application blank for a person disabled in the service 
(Form 526, Treasury Department, B. W. R. I.) should he furnished to every 
disabled officer and enlisted man and every officer and enlisted man claiming 
disability at the time of his separation from the service. Assistance should be 
rendered in filling out the application, and complete information as to the proof 
required in support of bis claim should be supplied to the claimant. Care 
should be taken in answering question 5 on page 2 of application blank tliat a 
statement is made as to whether the claimant was accepted for general military 
service or for special or limited service only. (See also last sentence of par. 9, 
Cir. No. 73, W. D., 1918.) 

2. The compensation application blank, when properly filled out and executed 
by the officer or enlisted man, will be forwarded immediately by the camp 
personnel adjutant to the Compensation Section of the Bureau of War Risk 
Insurance with the copy of the report of the physical examination of the officer 
(Form No. 395-1, A. G. O.) or of the enlisted man (Form No. 135-3, A. G. O.) 
attached thereto. If the officer or enlisted man does not desire to execute an 
application for comiiensation the notation “ officer (soldier) did not desire to 
execute Form 526, B. W. R. I.,” will be written or stamped on the copy of Form 
No. 395-1, A. G. O., or Form No. 135-3, A. G. O., as the case may be. The copy 
of the report of the physical examination of the officer or enlisted man will then 
be forwarded by the personnel adjutant without letter of transmittal directly 
to the Compensation Section of the Bureau of War Risk Insurance. (See last 
sentence of par. 2, Cir. No. 73, W. D., 1918.) 

3. The proof called for in paragraphs 3, 6, and 7 of the instructions on page 
1 of the application blank should be incorporated in the blank affidavit on the 
last page of the application blank whenever possible. If the affidavits of two 
persons to the required facts can not be secured when the application is 
executed by the officer or enlisted man, he should be advised that they must be 
obtained on bis return home and forwarded to the Compensation Section of the 
Bureau of War Risk Insurance, with a statement giving bis full name, Army 
serial number, if an enlisted man, grade and organization in the service, and 
date of discharge or separation therefrom. 

4. The claimant should be advised that so much of the proof called for in 
paragraphs 3, 4, 5, 6, and 7 of the instructions on page 1 of the application 
blank as is not incorporated in affidavits on the last page of the application at 
the time the application is executed, must be secured by him on'his return home 


13 


and forwarded immediately to the Compensation Section of the Bureau of War 
Risk Insurance in support of his claim. 

5. The advice and assistance of the camp war-risk judge advocate should be 
fully utilized in the preparation of applications for compensation. 

[004.Cl, A. G. O.] 

Circular No. 85, November 23, 1918. 

[Note.— This, circular has been amended or supplemented by Circulars Nos. 119, 121, 
153, and 154, W. D., 1918, and Circulars Nos. 15, 78, and 154, W. D., 1919.] 

Instructions for final payment of officers and enlisted men separated from active 

service in the demobilization of the present Army. 

The following instructions for the final payment of officers and enlisted men 
are published for the information and guidance of all concerned: 

1. Enlisted men discharged or otherwise separated from active service by 
organizations or detachments, under orders for the demobilization of the pres¬ 
ent Army, will be paid final pay, except as otherwise provided herein, on 
the Regular Army pay roll, War Department Forms Nos. 36G and 366a, amend¬ 
ing such rolls to show the data required for a full and complete settlement of 
the final pay due such men. A final payment roll is now being prepared, of 
which, when printed, an initial supply will be distributed without requisition, 
and all concerned notified so that those requiring such rolls may make requisi¬ 
tion therefor, if for any reason they are not furnished promptly. 

2. The form of the pay roll, Form No. 366, will be amended, as follows: 

a. By inserting the word “ Final ” in front of the words “ Pay roll ” on the 
brief. 

b. The certificate of the commanding officer will be amended by adding 
comma after “ QM. USA.,” followed by “was honorably discharged this date 
and is entitled to travel pay.” 

c. The certificate now printed on the roll for an inspecting and mustering 
officer is not required. 

3. a. The caption at top of page 2 of Form No. 366 will be amended to read 

“Final pay roll of--from-, 191__, to date of discharge 

_, 191—.” 

b. In the square containing the words “ When enlisted ” will also be in¬ 
serted the words “ Place to which entitled to travel pay.” 

c. A column will be ruled next after enlistment period column, which will be 
headed “Army serial number.” 

d. The date of enlistment (or equivalent), enlistment period, and Army 
serial number will be entered in their respective columns in the top half of the 
space in which the man’s name appears, and the place to which he is entitled 
to travel pay as indicated by paragraph 6 below will be entered in the lower 
half of such space commencing in “ When enlisted ” column and extending to 
but not beyond right side of “Army serial number ” column and positively in 
the same space as man’s name. Any remarks will be entered in the next line 
or lines below a man’s name and may extend to but not beyond right side of 
“Army serial number ” column. The remainder of the old column for re¬ 
marks will be ruled for allotments, etc., as on monthly pay roll. 

e. The pages of the roll on which the disbursing officer makes extensions 
as to balance paid, stoppages, appropriations, etc., may be amended by his 
changing the headings of columns to suit requirements, either to the right or 
left of soldiers’ signatures. It will be necessary that separate columns be used 
as follows: One for deposits repaid, one for interest thereon, one for general 





14 


appropriations,. in which' both travel pay and clothing due soldier may be en¬ 
tered, the clothing amount to be set above travel pay in same space. 

4. Enlisted men discharged individually, or discharged with an organization, 
who for some reason earn not be paid final pay on a pay roll, will be furnished 
with final statements covering final pay as usual. 

5. The total amount due soldier for deposits will be entered in remarks on the 
roll and the deposit book submitted to the quartermaster with the roll. How¬ 
ever, if the deposit book has been Lost the amount and date of each deposit and 
name of quartermaster with, whom made must be listed on- the roll and the 
soldier’s affidavit as to its loss filed therewith. 

6. Travel pay at the rate of 3| cents per mile will be- paid from place an en¬ 
listed man is separated from active service as follows: 

w. Men who enlisted in the Regular Army, or men who enlisted in am organi¬ 
zation of the National Guard after it had been 1 called into Federal service—to* 
the place of acceptance for enlistment. 

0. Men* inducted under the Selective Service Regulations—to- the place of 
induction. 

e. Men. who belonged to the National' Guard prior to? its being called or 
drafted into Federal service and reported- for active Federal service as members, 
o# such National Guard organizations under call or draft by the President— 
to the home rendezvous- of the organization with which they reported for 
present tour of Federal service.. 

d. Men who had been furloughed from the Regular Army to the reserve from 
which they were called to* active duty and are now again furloughed? to the 
reserve or discharged.—to- the place at which they received the call or notice 
requiring them to report again for active service. 

e. Men of the Enlisted Reserve Corps who were called to active service and 
aaie relieved from such active service and placed back in the reserve on in¬ 
active status or discharged—to the place at which they received the call or 
notice to report for active service. 

/..Men will be paid full travel pay due them notwithstanding that they may 
not be paid in full or that stoppages exceed total! amount otherwise due them. 

Under regulations- ..issued by United -States Railroad Administration, 
tickets will be sold to. discharged officers and enlisted men from place of dis¬ 
charge to place to which they are entitled to trawl pay, m noted on certificate 
of or order for discharge, as two-thirds of the regular rate authorized for travel 
in day coach. If such officer or enlisted man, travels in a Pullman or tourist 
sleeping car, he will be required to pay regular surcharge applying to commercial 
travel, viz, onesiixth of regular fare in Pullman standard cars- and one<-twelfth 
of regular charge in tourist sleepers* and in addition the regular Pullman 
standard or tourist car. rates* as the ease may be. The sale of tickets at re¬ 
duced rates, will be restricted to between points stated above and receipt will be 
required from each man who purchases such reduced-fare tickets. Such tickets 
will be purchased only at place of discharge and' only upon date of discharge. 
Officers issuing discharge certificates to- enlisted, men will enter in a conspic¬ 
uous manner on the back of such certificate the place to which the man is 
entitled to travel pay, as indicated in sections a to e of this paragraph. The 
post or camp commander or the disbursing quartermaster will make indorse¬ 
ment on an officer’s discharge certificate or order for discharge showing the 
place to which he is entitled to travel pay, as indicated in paragraph 10 below. 
The certificate of discharge of an enlisted man and the discharge certificate or 
order for discharge in the case of an officer will be presented to the ticket 
agent when reduced-fare ticket is purchased. 


15 


7. Amounts due soldier for clothing not drawn in kind upon settlement as 
of July 14, 1917, will be entered in remarks, together with any amounts due 
United States for clothing. The officer preparing the roll will not strike a 
balance but will state these items separately. 

8. a. Class A and class B allotments will be prorated to include date of separa-< 
tion from active service by the officer preparing pay roll or final statement. 

b. War-risk insurance allotments and class E allotments (which include 
Liberty bond allotments to banks other than Secretary of the Treasury) in 
case of officers, enlisted men, field clerks, civilian employees, and nurses, will 
not be prorated, but will be discontinued as of the last day of the month pre¬ 
ceding the month in which separated from active service unless separated on the 
last day of a month, in which case such allotments will be discontinued with 
date of separation. Such allotters having allotments for Liberty bonds to 
banks will be advised by commanding officers to arrange with said banks regard¬ 
ing future payments thereon. 

c. Liberty bond allotments of the third and fourth loans to the Secretary of 
the Treasury will be discontinued effective with date of commencement, and 
officers and field clerks concerned will take credit on final pay accounts, and 
enlisted men, civilian employees, and nurses will be credited on final pay rolls 
with the amounts previously deducted from their pay on account of said 
allotments, provided that if such an allotter desires to secure one or more 
bonds from the Secretary of the Treasury for which he has subscribed through 
the allotment system, credit on final account or pay roll will not be claimed 
or given on separation from active service for previous deductions, and a 
certificate furnished by the commanding officer in the form prescribed in 
W. R. I. Circular 100, A. G. O., August 19, 1918, with remittance of necessary 
amount to complete payments on the number of bonds desired will be for¬ 
warded by registered mail by the allotter concerned to the Director of Finance, 
Allotment Branch, War Department, Washington, D. C. The instructions 
contained in said Circular No. 100 have equal application to the fourth loan, 
and the certificate prescribed therein may be amended to cover allotments 
pertaining to said loan. 

d. In the case of each enlisted man, civilian employee, or nurse, whose 
Liberty bond or class E allotment is discontinued by reason of separation from 
active service, a Q. M. C. Form 39 must be mailed without letter of transmittal 
on or before date of such separation to the Director of Finance, Enlisted Allot¬ 
ment Branch, War Department, Washington, D. C. Acknowledgment of such 
discontinuances will not be made by the Director of Finance. Telegraphic 
reports of such discontinuances will not be accepted. 

e. In the case of each officer or field clerk whose allotment for Liberty 
bond or other purpose (other than classes A and B and insurance premiums, 
reports for which are cared for in Cir. 73, W. D., Nov. 18, 1916) is discon¬ 
tinued by reason of separation from active service, a Q. M. O. Form 39, signed 
by such officer or field clerk and certified and signed by him on the back thereof 
that deductions have been made from his pay accounts during the life of the 
allotment, to include date of discontinuance, must be mailed by such officer or 
field clerk without letter of transmittal to the Director of Finance, Officers’ 
Allotment Branch, War Department, Washington, D. C. When such officers and 
field clerks having allotments to banks or individuals are so separated after 
the 29th day of the month, each such officer or field clerk will advise the Di¬ 
rector of Finance, Officers’ Allotment Branch, by telegram, at Government ex¬ 
pense, stating date of separation, description of allotment, and amount, name 
of the allottee, date of discontinuance, and that Q. M. C. Form 39 will follow. 


16 

by mall. Liberty bond allotments to Secretary of the Treasury will not be 
included in telegraphic reports. 

9. From now until the demobilization of the present Army is completed so 
much of the provisions of paragraph 1258, A. R., as pertains to transfer of pay 
accounts, and paragraph 1383, A. R., pertaining to transfer of final statements, 
are suspended and the transfer or assignment of monthly or final pay accounts 
by officers or transfer of final statements by enlisted men is hereby prohibited. 
Such accounts transferred prior to receipt of this, notice will be honored, if 
otherwise correct, but those assigned or transferred after receipt of this notice 
will, when presented for payment, be forwarded to the post or camp commander, 
who may, in his discretion, waive the violation and authorize payment or for¬ 
ward said accounts to The Adjutant General of the Army for instructions. Post 
and camp commanders will give this regulation as much local publicity as 
convenient as a warning to banks and other parties. 

10. Officers separated from active service will prepare their final pay accounts 
on the usual forms, War Department Form No. 336, which will have the words 
“ Final pay ” written conspicuously near the top. In the space opposite “ Object 
symbol ” will be stated the place to which the officer is entitled to travel pay 
upon discharge at 4 cents per mile, as determined by place of acceptance of 
commission, place of receipt of notice to report for active service, place of 
home rendezvous, place to which he would have been entitled to travel pay as 
an enlisted man, as specified in paragraph 6, in the case of officers promoted 
from the ranks, as the case may be. 

11. Officers actually holding commissions in the Reserve Oorps if discharged 
are entitled to pay to include date of discharge and to travel pay at the rate 
of 4 cents per mile. Upon discharge they may be paid final pay, including 
travel pay, before leaving post or camp if the requirements hereinafter pre¬ 
scribed as to nonindebtedness are complied with. Reserve officers ordered to 
their homes, there to stand relieved from active sendee, are entitled to pay 
to include date necessary to reach their homes and to mileage at 7 cents per 
mile. Reserve officers returned to an inactive status may be paid final pay 
due them before leaving camp if they can reach home on the date their relief 
at the post or camp becomes effective. In cases where they can not reach home 
on date of relief from duty at post or camp, they can not be paid final pay 
until sufficient time has elapsed to permit them to reach home. The mileage 
of 7 cents per mile due a reserve officer upon return from active service to 
inactive service can hot be claimed or paid prior to his having actually per¬ 
formed the travel enjoined. When the travel is performed he should prepare 
the usual mileage voucher, W. D. Form No. 337, to cover such travel, and send 
it for settlement to the quartermaster of the camp from which he w T as relieved. 

12. The following classes of officers will, upon separation from active service, 
be paid by the quartermaster at the post or camp at which so separated the 
final pay and allowances due them: 

a. Officers who have not been accountable or responsible for public funds 
or property. 

b. Officers who, having been accountable for public funds, have received 
complete clearance therefor from the accounting officers of the Treasury De¬ 
partment. 

c. Officers who, having been responsible for public funds, have received com¬ 
plete clearance therefor from the office or officer to whom responsible. 

d. Officers who, having been accountable for public property, have received 
complete clearance therefor from the auditing bureau to which such property 
pertained. 


17 


e. Officers who, having been responsible for public property, have received 
complete clearance from the office or officers to whom responsible. 

In these cases the officer’s certificate as to accountability and responsibility, 
allotments deducted, and transferred accounts outstanding will be written on 
the back of the third fold of the pay voucher, as follows: 

“ I certify that on this and previous vouchers I have entered and had de¬ 
ducted all allotments made by me during period of my military service; that I 
now have no assigned or transferred or other pay accounts outstanding for the 
period for which pay is claimed on this voucher or for future months; that I 
am not accountable or responsible for public funds or property; and that I am 
not in any manner indebted to the United States or its instrumentalities.” 

Immediately below this certificate will be written a certificate for signature 
of the commanding officer as follows: 

“ I certify that I have noted the claim for final pay stated on front of this 
voucher and that to the best of my knowledge and belief such account and the 
above certificate are correct.” 

These certificates must be signed on the original copy of voucher by the officer 
and cbmmanding officer, respectively. 

13. a. Officers who can not furnish certificates as to nonindebtedness as re¬ 
quired in paragraph 12 above will not be paid final pay (see below for travel 
pay) at time of separation from active service, but will, before leaving post or 
station, prepare their final pay accounts, and the officer will execute the certifi¬ 
cate prescribed in paragraph 12 above, adding the word “ except ” thereto, fol¬ 
lowed by a statement in detail as to the nature of the funds, property, or other 
indebtedness, with places and dates, for which clearances have not been re¬ 
ceived and the bureau or office to which each class pertains. This certificate of 
the officer will be certified to by his commanding officer as prescribed in para¬ 
graph 12, above. When completed as prescribed herein, such final pay account, 
with letter of transmittal showing address to which check is to be mailed, will 
be forwarded by the officer direct to the Director of Finance, Pay of the Army 
Division, War Department, Washington, D. C., for settlement after clearance 
has been obtained. 

&. Officers discharged (as distinguished from reserve officers ordered to 
inactive status) who are precluded from drawing final pay at place of discharge 
will, if they desire, be paid the travel pay of 4 cents per mile due them. Such 
travel pay will be paid on officers’ pay vouchers, Form No. 336, conspicuously 
marked “ For travel pay only.” The certificates prescribed in this and para¬ 
graph 12, above, will not be required on such voucher. When paid travel pay 
only the officer will, in preparing his final pay account for pay and other allow¬ 
ances, note thereon that he has previously drawn his travel pay. 

14. Attention is invited to the ninety-fourth article of war under which men 
who, while in the military service, defraud the Government, may, after dis¬ 
charge, be apprehended and tried by court-martial. Action may also be taken 
in such cases before Federal courts. 

[241.5, A. G. O.] 


Circular No. S6, November 25, 1918. 

[Note. —This circular has been supplemented by Circular No. 93, W. D., 191S.1 
Discharge of enlisted men. 

The following instructions, communicated by telegraph to certain commanders 
on November IS, 1918, are published for the information and guidance of all 
concerned: 

113880°—19-3 



18 


Under orders issued or that hereafter may be issued for the discharge of 
enlisted men the following will be strictly observed: 

1. a . Only men who voluntarily enlisted to serve during the emergency and 
those who were drafted or inducted to serve during the emergency will be 
discharged. 

b. No man will be discharged who at the time of physical examination prior 
to discharge is unfit for duty in the class in which he was rated at the time 
of entrance into the service (namely, class A, class 0-1, or class C-2) or in a 
higher class in case he has been subsequently so rated. 

c. Men suffering from venereal diseases will not be discharged until cured. 
Intensive treatment of all venereals will be undertaken at once with a view to 
their cure and discharge at the earliest possible date. 

2. Men from the same localities will be discharged as far as possible on the 
same date and only as they can be moved by railroads. Ample advance notice 
will be given to the local representative of the United States Railway Admin¬ 
istration of the number, date of discharge, and destinations of men to be 
discharged. 

3. A weekly report as of Saturday midnight will be made to The Adjutant 
General of the Army, attention room 528, showing the number of men dis¬ 
charged that week. 

4. Attention is directed to Circulars Nos. 73, 75, and 85, War Department, 1918. 

[220.81, A. G. O.] 

Circular No. 90, November 25, 1918. 

[Note. —This circular has been amended by Circulars Nos. 183 and 188, W. D., 1918, 
and Circulars Nos. 10, 33, 61, 81, and 102, W. D., 1919.] 

Oversea convalescent detachments. 

1. Soldiers who have been or who may be incapacitated while on duty over¬ 
seas and who are convalescent in this country will not be transferred to develop¬ 
ment battalions in the future. General Orders, No. 45, War Department, 
1918, is hereby modified in accordance with the above. 

2. In each camp, cantonment, and post where oversea convalescents may 
be assembled there will be formed an oversea convalescent detachment. This 
detachment will consist of such officers, noncommissioned officers, cooks, and 
other grades of enlisted men as it may be necessary to detail for the purpose 
of administration, supply, and training, and such convalescents as are sent 
to the camp, cantonment, or post who have been incapacitated by virtue of 
having been on duty overseas. The detachment will be quartered and messed 
separately. While serving in oversea convalescent detachments, men will be 
carried on the detachment rolls in the grades held by them in their permanent 
organization. 

3. In order to relieve congestion in general hospitals, commanding officers 

of such hospitals are hereby authorized to send oversea convalescents, whose 
hospital treatment has been completed, to oversea convalescent detachments 
In the following camps : , <} 


Beauregard, 

Jackson, 

Sevier, 

Custer, 

Kearny, 

Shelby, 

Devens, 

Lee, 

Sherman, 

Dix, 

Lewis, 

Sheridan, 

Dodge, 

M a c Arthur, 

Taylor, 

Funston, 

McClellan, 

Travis, 

Gordon, 

Meade, 

Upton, 

Grant, 

Logan, 

Wadsworth, 

Hancock, 

Pike, 

Wheeler. 


19 


Since it is the intention to discharge all oversea convalescents as soon as 
possible, consistent with the maximum physical improvement, commanders 
of general hospitals will, as far as practicable, send convalescents to the 
camps nearest to the homes of the men to be discharged. Intensive treatment 
and training of all convalescents assembled in oversea convalescent detach¬ 
ments will be immediately undertaken and continued in order that their cure 
or maximum improvement and subsequent discharge may be accomplished in 
the shortest possible time. On the last of each month, commanders will report 
to The Adjutant General of the Army the number of men received in and the 
number of men discharged from oversea convalescent detachments during the 
month. 

4. Commanding officers upon whom the duty of organizing oversea con¬ 
valescent detachments devolves should bear in mind the importance of the 
work to be performed in these detachments. It is only by the selection of 
competent line and medical officers and thorough cooperation on the part of 
these that the best results can be obtained. The object sought is the return to 
civil life of these men in the best physical and mental condition. 

5. Convalescents whose treatment and training has been completed will be 
promptly discharged in accordance with existing instructions without refer¬ 
ence to the War Department. 

[704.2, A. G. O.] 

Cikcular No. 92, November 25, 1918. 

Discharge of officers. 

Paragraph 3, Circular No. 75, War Department, 1918, is amended as follows: 

In the second line strike out the words “ tenders of resignation will not be 
received nor considered.” 

Add the following: 

“ Resignations submitted by officers may be considered when the officer’s 
commanding officer or the chief of the staff corps concerned states that 
the services of the officer can be spared. In such cases the officer will be 
discharged by his commanding officer or the chief of the staff corps as 
provided in this circular. Attention is directed to paragraph 3, Circular 
No. 73, War Department, 1918, and Circular No. 85, War Department, 1918.” 
[210.8, A. G. O.] 

Circular No. 93, November 27, 1918. 

Interpretation of instructions concerning discharge of enlisted men. 

In connection with Circular No. 86, War Department, 191S, the following 
is published for the information and guidance of all concerned: 

1. No class C-l and C-2 men, nor men under treatment for physical training, 
will be discharged until the board of review (p. 4, Form No. 135-3, A. G. O.) 
certifies that the maximum improvement has been obtained or that physical 
disabilities have not been exaggerated or accentuated. Intensive treatment 
and training of ail men thus held will be immediately undertaken and con¬ 
tinued in order that their cure or maximum improvement and subsequent dis¬ 
charge may be accomplished in the shortest possible time, thus reducing the com¬ 
pensable cases to a minimum. 

2. All men, except those inducted for special and limited service only, whose 
service records are incomplete, or for whom there are no other available records 
in camp showing their physical classification at the time of induction into 
service, will be considered as of. physical class A at the time of induction. 


20 


3. Men who have acquired a lower classification, due to their own misconduct, 
or other venereal cases which, in the opinion of the board of review, are 
incurable or which will take a long or indefinite time to cure, should be dis¬ 
charged as soon as the danger of carrying infection is eliminated. All other 
cases of disabilities due to their own misconduct should be discharged as soon 
as their physical condition will permit. 

4. Present regulations concerning discharge on certificate of disability are 
not changed by the aforesaid instructions. 

5. Instructions to discharge enlisted men should not be construed so as to 
prevent the retention in the service of enlisted personnel necessary to carry 
on the functions of the essential organizations. 

[220.81, A. G. O.] 

Circular No. 101, November 30, 1918. 

Reports in ease of discharge or separation from the service of officers and 

enlisted men. 

1. So much of paragraph 7, Special Regulations No. 72, as relates to reports 
to be submitted in case of discharge of enlisted men is suspended. 

2. Paragraph 3, Circular No. 73, War Department, 1918, is amended as 

follows: ^ 

3. In the case of officers the following are the individual records which must 
be transmitted for file in the office of The Adjutant General, or in the case of 
e, to the Bureau of War Risk Insurance, Treasury Department: 

a. Copy of authority for discharge or separation from active service. 

i). Report of physical examination. 

c. Appendix to file record card. 

d. Qualification card. 

a. Notice of discharge (Treasury Department, B. W. R. I. Form 333) com¬ 
pleted with reference to insurance. 

[004.Gl, A. G. O.l 

Circular No. 106, December 3, 1918. 

[Note. —This circular has been amended or supplemented by Circulars Nos. 122, 140, 
and 162, W. D., 1918. and Circulars Nos. 10, 13, 15, 17, 33, 44, 61, 81, 102, and 104, 
W. D., 1919.] 

Transfer of enlisted men to camps near or within their respective States for 

discharge. 

The following instructions partially contained in a letter dated November 30, 
1918, from The Adjutant General of the Army to certain commanding officers, 
are published for the information and guidance of all concerned: 

1. Under the instructions heretofore or hereafter issued directing the dis¬ 
charge of enlisted men at any camp, post, or station, only those men will be 
discharged who are within 350 miles of the point of their entrance into the 
military service, and, in addition, those who are nearer thereto than to any 
other camp to which they can be sent; provided, also, that men will be dis¬ 
charged at their present station in cases where no substantial saving in distance 
traveled from point of discharge to point of induction would be effected by 
transfer to another camp for discharge. 

2. All other enlisted men specified in order for discharge will be formed into 
detachments consisting of men from the same State and sent for discharge to 
the camp in or nearest to the State from which they came. A proper propor¬ 
tion of officers, preferably from the same locality, will be sent with each detacli- 


\ 


21 


mcnt. The commanding officer of tlie camp, post, or station from which detach¬ 
ments are to be transferred will prearrange all details by wire with the com¬ 
manding officer of the camps to which the detachments are to be sent, quoting 
this circular as the authority for the transfer. 

3. Each movement will be reported by wire to The Adjutant General of the 
Army, attention room 336, stating destination and number of men sent. 

4. All records and papers required by Circular No. 73, War Department, 1918, 
of men to be sent to a camp for discharge will be completed as far as possible 
prior to their departure from the camp from which they are sent. 

5. The following camps are designated as demobilization centers and men 
will not be sent under above instructions to camps other than those listed below: 


Beauregard, La., 
Devens, Mass., 
Dodge, Iowa, 
Grant, Ill., 
Gordon, Ga., 
Hancock, Ga., 
Lee, Va., 

Logan, Tex., 
Custer, Mich., 
Funston, Ivans., 


Greenleaf, Ga., 
Kearny, Calif., 
Meade, Md., 
Sevier, S. C., 
Taylor, Ivy., 
MacArthur, Tex., 
Pike, Ark., 
Shelby, Miss., 
Sherman, Ohio, 
Greene, N. C., 


Wadsworth, S. C., 
Jackson, S. C., 
Bowie, Tex., 

Dix, N. J., 

Travis, Tex., 
Humphreys, Va., 
Lewis, Wash., 
McClellan, Ala., 
Sheridan, Ala., 
Upton, N. Y. 


6. The commanding officers of the camps listed are hereby authorized to 
discharge all men sent under the above authority to .their respective camps who, 
on examination, are found eligible for discharge under general instructions issued 
by the War Department or under such special instructions as may be issued. 
They will expedite the discharge of men ordered to the camps for this purpose 
and the necessary active supervision will be instituted and maintained to in¬ 
sure a thorough and rapid accomplishment of all work incident to the de¬ 
mobilization of organizations and the discharge of men as ordered. 

7. Men transferred to a camp for immediate discharge who are found to be 
ineligible for discharge by reason of physical disability will be assigned to a 
development battalion and discharged from the service as soon as they become 
eligible. A report giving number, reasons prohibiting discharge, and camp, 
post, or .station from which they came will be made promptly to The Adjutant 
General of the Army, attention room 336. 

8. Men sent to a camp for the purpose of discharge will not be placed on 
guard duty nor on any other duty which will delay their separation from 
the military service, except in an emergency, and only when no other men 
are available to perform the duty required. 

9. Attention is invited to the provision of War Department Circulars Nos. 
73, 75, 77, 81, 82, 83, 85, 86, 90-93, 100-103, and 105. 

[220.33, A. G. O.] 


Circular No. 110, December 3, 1918. 

Disposition of “ confidential ” and “ secret ” documents and publications. 

1. War Department documents and publications marked “Secret,” “Con¬ 
fidential ” or “ For official use only ” in the hands of individuals and organ¬ 
izations of the Army will be disposed of as follows: 

(1) All publications and documents marked “ Secret ” in the hands of officers 
who are about to be separated from the service will be turned over to the 
chiefs of staff corps and departments or to the commanding officers of camps 
or stations at which such officers are serving at the time of discharge. In 


22 


every ease a receipt will be obtained describing publications and documents 
turned over. 

(2) All publications and documents marked “ Confidential ” or “ For official 
use only that have reference to the training of troops may be retained by 
the officer to whom they were originally issued. 

(3) All publications and documents in the hands of organizations about to 
be mustered out of the service marked “Confidential” or “For official use 
only ” and all publications and documents so marked and in the hands of 
officers about to be separated from the service that have reference to matters 
other than training will be turned over in the same manner as described in 
subparagraph (1). 

(4) No receipt will be required covering publications and documents marked 
“ Confidential ” or “ For official use only ” turned over pursuant to this order. 

(5) All publications and documents marked “Confidential” or “For offi¬ 
cial use only ” that are worn or torn and not worth preserving will be de¬ 
stroyed pursuant to subparagraph c, paragraph 15, Circular No. 73, W. D., 
1918. 

(G) All documents and publications marked “Confidential ” and “ For official 
use only ” on hand and not issued, together with those received pursuant to this 
order, will be carefully sorted, packed, and disposed of, pursuant to subpara¬ 
graph e, paragraph 15, Circular No. 73, W. D., 1918. 

[0G2, A. G. O.] 

Circular No. 113, December 4, 1918. 

Discharge of temporary officers. 

In connection with paragraph 4, Circular No. 75, War Department. 1918, the 
assignments and duties of officers in a command will be so adjusted that the 
officers specified in the third class of that paragraph will be retained in the 
service for the present. If after such assignments are made there are surplus 
officers of this class, a report by telegraph will be made to The Adjutant Gen¬ 
eral of the Army, attention room 318, stating the number of such officers 
in each grade and arm. It is. the intention of the War Department to trans¬ 
fer these officers to other commands to fill vacancies in those commands caused 
by the discharge of officers who desire to leave the service immediately. 

[210.4, A. G. O.] 

Circular No. 115, December 5, 1918. 

Disposition of company property left by disbanded organizations. 

Property owned by organizations, such as pianos, phonographs, libraries, 
athletic goods, etc., may he disposed of by the organization before disband¬ 
ment for the use and benefit of enlisted men in the Army. Should any money 
accrue from the sale of such articles it will be deposited and will form a part 
of the company fund of the organization. Should any organization property 
remain undisposed of after the. organization has been disbanded it will be 
reported to the department commander, who will take steps to distribute same 
for the benefit of the enlisted men of the Army in the service. 

[400.7, A. G. o.l 

Circular No. 118, December G. 1918. 

Application of officers for appointment in the Eegular Army. 

1. Circular No. 75, War Department, 1918, provides for a report of discharge 
of officers on Form No. 150-CPB-GS, which report includes a statement as to 


23 


the officer’s desires relative to commission in the Regular Army. The general 
policy is that officers desiring Regular Army commissions and believed quali¬ 
fied therefor shall be the last class of officers holding temporary commissions 
discharged from their present commissions. 

2. In order to afford opportunity for such officers to file at once application 
for examination with a view to appointment in the Regular Army, Form 151- 
CPB-GS is being distributed. This form will be reproduced locally in suffi¬ 
cient quantities for use and will be brought to the attention of all officers. For 
those officers who desire to make application the form will be completed with¬ 
out delay, regardless of present station or duty, and forwarded through military 
channels to The Adjutant General of the Army. 

3. All officers must understand that there are at present no vacancies in the 
Regular Army. The number of vacancies that may exist when the demobiliza¬ 
tion of the temporary Army is completed will depend upon the legislation which 
may be enacted in the meantime for the reorganization of the Army. It is 
possible that this legislation will make some changes in the present require¬ 
ments as to age and as to the grades in which officers may be appointed for 
the benefit of those who have served with credit during the war. For this 
reason any officer who desires appointment in the Regular Army should not 
be deterred by considerations of the present requirements for appointment from 
submitting his application. 

4. Form No. 151-CPB-GS having been submitted by an applicant, further 
correspondence relative thereto is neither necessary nor desirable. If oppor¬ 
tunity permits, apparently qualified applicants will be ordered to report for 
examination. Should the services of such officer be no longer needed, it may 
become necessary that he be discharged prior to examination for appointment 
in the Regular Army. Such discharge will in no way prejudice his application. 

5. Nothing herein will be construed as modifying Form No. 150-CPB-GS, or 
the use thereof, as prescribed in Circular No. 75, War Department, 1918. 

[210.8, A. G. O.] 

Circular No. 119, December 6, 1918. 

Amendment of Circular No. 85, War Department, 1918. 

The first line of subparagraph b, paragraph 8, Circular No. 85, War Depart¬ 
ment, 1918, is amended to read as follows: 

b. Allotments covering war-risk insurance premiums and class E allotments 
(which include * * *). 

[004.Gl, A. G. O.] 

Circular No. 121, December 7, 1918. 

Final payment rolls. 

1. In connection with paragraph 1, Circular No. 85, War Department, 1918, 
the new final payment roll forms have been printed and are now available for 
distribution. These forms are composed of a first sheet, War Department Form 
No. 371, and a second sheet, War Department Form No. 371a. Final payment 
rolls will be prepared in a similar manner to the monthly pay roll. For the 
purpose of determining the number of blank forms required, it is estimated that 
for each 100 men discharged there will be required three first sheets and 20 
second sheets, this being considered a sufficient number to make the three 
required copies of the roll. 

2. An initial supply of final payment roll forms has been mailed by the 
Quartermaster General’s Office to the disbursing quartermaster of each depart¬ 
ment, each of the 31 larger camps, ports of embarkation, and general hospitals. 


24 


Commanding officers requiring final payment roll forms for use in discharging 
enlisted men will make call on the disbursing quartermaster who is charged 
with the payment of troops under his command; and if said quartermaster has 
not received a supply, requisition will be made by mail or wire, as the urgency 
of the case requires, to the Quartermaster General, Washington, D. C. 

3. Disbursing quartermasters who require a supply of these forms and have 
not received an initial supply will make requisition therefor without delay. 

[242.01, A. G. O.] 

Circular No. 122, December 7, 1918. 

[This circular has been amended by Circular No. 110, W. D., 1010.] 

Amendment of Circular Ho. 106, War Department, 1918. 

Paragraph 5, Circular No. 10G, War Department, 1918, is amended by desig¬ 
nating the following posts as demobilization centers, in addition to the camps 
so designated: 

Presidio, San Francisco, Calif. 

Fort Logan, Colo. t 

Columbus Barracks, Ohio. 

[GS0.1, A. G. O.] 

Circular No. 128. December 7, 1918. 

Economy in use of blank forms used for demobilization. 

1. Owing to shortage of paper, and many calls at this time upon the Public 
Printer for emergency printing, all concerned are directed to exercise the 
utmost economy in the use of blank forms used in the discharge of officers and 
enlisted men. 

2. Department commanders, chiefs of staff corps, and departments and others 
making-distribution of forms will scrutinize requisitions and by comparison 
with returns and strength reports assure themselves that equitable distribution 
is made to meet immediate demands, with but a small surplus for wastage or 
anticipated needs. 

3. Upon the demobilization and abandonment of a camp or station, all un¬ 
used blank forms for discharge of officers and enlisted men will he transferred 
to the nearest camp, or to the department commander, and report made to The 
Adjutant General of the Army, room 2.19, stating quantity, form number, and 

disposition. 

[315.06, A. G. O.] 

Circular No. 124, December 7, 1918. 

[This circular has been supplemented by Circular No. 86, W. I)., 1010.] 

Discharge of officers. 

1. Paragraph 2, Circular No. 75, War Department, 1918, authorizes certain 
commanders to discharge from the military service officers of the line and staff 
holding temporary appointments only whose services are no longer required. 
In the application of these instructions the following will govern: 

a. For the purpose of discharge of officers or for the purpose of reassignment 
to make officers available for discharge, all officers of the line and staff serving 
within the territorial limits of a department are placed under control of 
department commanders with the following exceptions: 

(1) Officers on duty at the divisional camps and cantonments exempted from 
control of department commanders by General Orders, No. 137, War Depart- 


25 


ment, 1917, and section IV, General Orders, No. 19, War Department, 1918. 
Such camps and cantonments embrace all units, establishments, and utilities 
tn their immediate vicinity and closely associated with them. 

(2) Officers on duty or casuals at ports of embarkation or debarkation, such 
posts including all units, establishments, and utilities in their immediate 
vicinity and closely associated therewith. 

(8) Medical officers on duty at general hospitals. 

(4) Officers on duty at camps or stations which are under direct control of 
the chief of a staff corps or a bureau chief of the War Department. 

(5) Officers on duty at arsenals and other ordnance establishments. 

(G) Officers on duty under the Provost Marshal General’s Office. 

I'). Staff officers of those commanders having authority to discharge officers 
a.re charged with making recommendations to their commanders relative to 
discharge or reassignment of officers holding commissions in the staff corps and 
departments. The chief of each staff corps and department will transmit to 
staff officers of those commanders having authority to discharge such informa¬ 
tion as will cause discharges of officers to be made for the best interests of 
the service without necessity for referring individual recommendations for dis¬ 
charge to the chief of a staff corps. 

c. Officers on duty with units of the Students’ Army Training Corps will be 
discharged by department commanders on recommendation of Students’ Army 
Training Corps district headquarters. Officers on duty at Students’ Army 
Training Corps district headquarters will be discharged by department corm 
manders when discharge is approved by the chairman, Committee on Education 
and Special Training, War Department, Washington, D. C. 

cl. Medical officers on duty at general hospitals will be discharged by the 
Surgeon General. Officers who are patients in general or other hospitals not 
at a military camp or station will, when further treatment is unnecessary, be 
physically examined at such hospital, the examination being recorded on Form 
No. 395-1, A. G. O. Officers’ qualification card, Form No. 395-1, and Form No. 
150-CPB-GS, filled out by the officer, will then be sent by the commanding 
officer of the hospital to the nearest department, camp, or port commander 
having authority to order discharge of officers. The commander receiving the 
above report will either discharge the officer or order him to report for duty, 
according to circumstances in each case. So much of Circular No. 75, War 
Department, 1918, as prevents discharge of officers in hospital is amended 
accordingly. 

e. Officers on duty at air service training or experimental stations and air 
service repair depots will be discharged by the Director of Military Aeronautics. 

/. Officers of the Coast Artillery Corps will be discharged by department 
commanders upon recommendation of the Coast Artillery district commander 
or the commanding officer, Coast Artillery Training Center. 

2. Paragraph 2, Circular No. 75, War Department, 1918, is so amended as 
to authorize and direct the Provost Marshal General to discharge officers hold¬ 
ing commissions for the period of the emergency only who are serving under 
the office of the Provost Marshal General. 

3. In the interpretation of paragraph 1, Circular No. 75, War Department, 
1918, officers wdio at any time prior to publication of General Orders, No. 73, 
War Department, 1918, held temporary commissions in the Regular Army will 
not be considered as holding commissions of any kind in the Regular Army 
and may be discharged. Retired officers holding emergency commissions do 
hold commissions in the Regular Army and will not be discharged under Cir¬ 
cular No. 75, War Department, 1918, from any commission held by them; 

113SS0 0 —19-4 


26 

recommendations for discharge in such cases will be forwarded to The Adjutant 
General of the Army. 

4. Subparagraph b, paragraph 5, Circular No. 75, War Department, 1918, 
provides that officers in arrest, under charges, or serving sentence of a general 
court-martial will not be discharged under provisions of that circular. Com¬ 
manding officers will forward without delay to The Adjutant General of the 
Army, through military channels, a report of each such case now existing or 
that may occur in future, setting forth the circumstances in full, and making 
such recommendation relative to the disposition of the case as is considered for 
the best interests of the service. 

5. Subparagraph c, paragraph 5, Circular No. 75, War Department, 1918, 
states that officers having had money or property accountability and who have 
not a clearance therefor will not be discharged. The clearance therein referred 
to is not a final clearance as a result of final auditing and acceptance of property 
or fund returns; it is such clearance as the local commander considers reason¬ 
able protection to the Government in view of the provisions of the ninety-fourth 
article of war. In general, if an officer can account to his commanding officer 
for property or funds of which he has been custodian by receipts of successors 
or others to whom funds or property have been transferred or by rendition of a 
final return, he has a sufficient clearance to be available for discharge. Final 
payments of such officers are governed by the provisions of Circular No. 85, War 
Department, 1918. An officer may be available for discharge, but not entitled to 
receive his final pay. 

0. The selection of and statement in the discharge order of a future date 
when the discharge will be effective is authorized and recommended in those 
cases where the station of the officer is other than that of the officer issuing the 
discharge order. This authority,Tis well as the date on which a discharge is 
effective, are set forth in XIII-D-9a, page 451, Digest of Opinions of the Judge 
Advocates General, 1912. 

7. Where the station of an officer to be discharged is other than that where 
the order is issued the appendix to file record card should be held at the officer’s 
station until the order for discharge is received. Acknowledgment of receipt of 
notice of discharge should then be noted thereon as required by paragraph 6, 
Circular No. 73. War Department, 1918, and the card then forwarded to accom¬ 
pany other records required by Circulars 73 and 75. 

S. Should there be no officer’s qualification card at the station of the officer 
or at the office authorized to discharge, a new qualification card will be made 
out to accompany the records to be forwarded to The Adjutant General of the 
Army, as required by paragraph 3, Circular No. 73, War Department, 1918. 

9. Attention is directed to the fact that reports required by Circular No. 73, 
War Department, 1918, are to be furnished in all cases of separation from the 
service. Such reports are required, no matter from what source the order 
for discharge or acceptance of resignation may be issued. The requirement of 
Circular 73, that the records forwarded contain a copy of the authority for 
discharge, will be best met in all cases by forwarding a copy of the order sepa¬ 
rating the officer from the service. 

10. Paragraph 150, Army Regulations, provides that discharge certificates 
will be used for discharge of enlisted men and for no other purpose. Officers 
should be given as evidence of discharge a copy of the order separating them 
from the service. 

11. Whenever under instructions contained in Circular No. 106, War Depart¬ 
ment, 1918, detachments of enlisted men are sent to camps or posts designated 
as demobilization centers for the purpose of being discharged near their homes, 


27 


officers not to exceed one officer to each twenty-five men may be sent with 
such detachments. The officers sent with such detachments should b« avail¬ 
able for discharge upon reaching the demobilization center, and officers who 
will upon discharge at such center be entitled to travel pay for a less distance 
than if discharged at station from which sent. 

[210.8, A. G. O.] 

Circular No. 125, December 7, 1918. 

Red Cross sweaters (rescission of Circular No. 99, War Department, 1918). 

Circular No. 99, War Department, 1918, is rescinded and the following sub¬ 
stituted therefor: 

Instructions contained in letters from The Adjutant General of the Army, 
dated March 11, 1918 (422, Misc. Div.), and September 24, 1918 (422, Pub. 
Div.), relative to Red Cross garments still remain in force, but enlisted men 
on discharge will be permitted to retain as their permanent property any 
sweaters qr other wearing apparel or supplies donated by the Red Cross or 
other charitable organizations which they then have in their lawful possession. 

[422, A. G. O.] 

Circular No. 123, December 9, 1918. 

Instructions for obtaining transportation for troop movements. 

1. In order that the railroad transportation facilities of the United States 
may be utilized to the best advantage during the process of distributing troops 
from ports of debarkation and from other points during the demobilization, 
and to enable the responsible officers to keep in close touch with the equipment 
that is being used and that is available for use, the following instructions 
which have been issued to the representatives of the Inland Traffic Service are 
published for the information and guidance of all concerned in troop move¬ 
ments, where troops are to be moved for discharge or other purposes: 

a. From camps, posts, or stations within the jurisdiction of the department 
commander, the following will be observed : 

If the movement consists of 50 or less, arrangements may be made directly 
with the carriers for movement to any destination. 

If the movement consists of more than 50, request should be made for routing 
and equipment upon the department quartermaster. 

&. From camps, posts, or stations not within the jurisdiction of the depart¬ 
ment commander, the following will be observed: 

For movements of 50 or less, arrangements may be made directly with the 
interested carriers to any destination. 

Where the movement consists of more than 50, routing instructions will be 
requested from the chief, Inland Traffic Service, Washington, D. C. 

c. Wherever a representative of the United States Railroad Administration 
is available, arrangements should be made with the carriers through such 
representative. 

2. In each case, under a, h, and c, information as to when movement will be 
ready to take place will be given the Chief, Inland Traffic Service, Washington, 
D. C. 

[511, A. G. O.] 

Circular No. 130, December 9, 1918. 

[Note. —This circular has been supplemented by section IV, Bui. No. 4, W. D.. 1919.] 
Enlistment of discharged temporary officers. 

1. Under the provisions of the act of Congress approved March 30, 1918 (sec. 
V, Bui. No. 22, W. D., 1918), all commanding officers are authorized to enlist 


28 


former enlisted men of tlie Army of the United States who were discharged to 
accept a commission in any component part of the Army of the United States, 
and who, having been discharged from such commissions, tender themselves 
for enlistment within three months after the termination of their commissioned 
service. Upon acceptance, each enlisted man shall be appointed to the grade 
held by him before he was discharged to accept such commission. 

2. No applicant for reenlistment under this authority will be rejected until 
his case has been reported to The Adjutant General of the Army with a state¬ 
ment as to the disqualifications or other reasons for rejection and instructions 
to that effect having been received. 

3. Until the emergency is terminated by proclamation, the term of enlist¬ 
ment will be for the “ period of the emergency ” as at present prescribed by law. 

4. The names and arms of service of soldiers reenlisted under this authority 
will be reported to The Adjutant General of the Army by wire, with a view to 
instructions for their assignment. 

[342, A, G. O.] 


Circular No. 147, December 13, 191S. 

Instructions regarding passes and furloughs involving railroad transportation. 

1. The attention of all concerned is directed to the importance of preventing 
railroad congestion which will interfere with authorized troop movements and 
the travel of discharged soldiers, and, with this end in view, to the importance 
of limiting, to the minimum, furloughs or passes, the granting of which with¬ 
out proper knowledge of traffic conditions is making such heavy demands upon 
the railroads for equipment. Commanding officers will so limit passes and 
furloughs as to relieve the pressure on railroads to which reference is made. 

2. It has been brought to the attention of the War Department that in cer¬ 
tain cases men upon discharge from the service have had insufficient pay due 
tliem to settle their indebtedness to tlie Government. In this respect care should 
be taken that men going on furlough have sufficient pay due or to become due 
not only to cover their return transportation from furlough, should they apply 
for Government transportation, but also to pay all other indebtedness to tlie 
United States. 

3. Instances have arisen in which large numbers of men were granted passes 
or furloughs at such a late hour as to render impossible the purchase of rail¬ 
road tickets at initial points, and. in consequence of their riding on trains with¬ 
out tickets, in some eases depriving the railroads of compensation, and later 
concentrating at another station for tickets with which to complete their 
journey. In one case, due to the large number of men arriving from outlying 
points without tickets, the railroads had .no idea of the number of men for 
whom they would have to provide and from three to four hours were spent in 
selling tickets and making up trains. This could have been avoided by tlie 
timely sale of tickets at the initial stations, and the railroads would then have 
had advance information as to the accommodations to he provided en route. 
It is apparent in order to «ivoid such conditions that men to whom passes or 
furloughs are to be given, and particularly where large numbers are involved, 
should have such advance notice thereof as will permit the purchase of tickets 
at initial points. 

Commanding officers will take necessary action in this matter. 

[220,71.1, A. G. O.] 


29 


Circular No. 148, December 13, 1918. 

TNote.—T his circular has been supplemented by Cireular No. 1S2, W. D., 1918, and 
Circular No. 88, W. D., 1919.] 

Discharge of enlisted men without service records. 

When enlisted men who are without complete records of service are ordered 
discharged, they will be discharged on supplementary service records and 
pay cards and paid in full, including travel pay. The supplementary service 
record and pay card will be based on affidavits sworn to by the soldier. Each 
soldier will be informed that false affidavit makes him liable to prosecution 
for fraudulent claim, and that any arrears in pay due to lack of information 
may be obtained by making claim to the Auditor for the War Department. 

[242.G, A. G. O.] 

Circular No. 149, December 14, 1918. 

Place of discharge of enlisted men. 

In connection with Circular No. 10G, War Department, 1918, relative to the 
transfer of enlisted men to camps near or within their respective States for 
discharge, the instructions contained therein are modified with respect to the 
following: 

Upon his application to the camp, post, station, or department commander, 
as the case may be, an enlisted man eligible for discharge whose point of 
entrance into the military service lies without the prescribed 350-mile limit 
may nevertheless be discharged at his present station under the following 
conditions: 

1. Having married in the vicinity of his present station, it is desired to reside 
there; or 

2. Having had employment in- such vicinity prior to entrance into the service, 
it is definitely arranged to return to such employment upon discharge. 

Other exceptional cases involving apparent hardship may be reported to The 
Adjutant General of the Army for decision. It is to be remembered, however, 
that it is the policy of the War Department, so far as practicable, to redistribute 
the individuals of our temporary forces as they were before their entrance into 
the military service. 

Travel allowances upon discharge will in all cases be paid as provided in 
Army Regulations and Circular No. 85, War Department, 191S. 

[220.81, A. G. O.] 

Circular No. 153, December 14, 1918. 


Reduced rates. 

The following is published for the information and guidance of all concerned: 

The United States Railroad Administration reports that certain discharged 
officers desiring tickets at reduced rates from place of discharge to place to 
which entitled to travel pay fail to show orders for discharge, with notation 
thereon as to the place to which entitled to travel pay, as required by sub- 
paragraph g, paragraph 6, Circular No. 85, War Department, 1918. Ticket 
agents will decline to honor orders of officers or discharge certificates of enlisted 
men without this notation. 

[551.1, A. G. O.] 


30 


Circular No. 154, December 14, 191S. 

Travel allowances on discharge of officers commissioned at training camps from 

civilian candidates. 

In connection with, paragraph 10, Circular No. 85, War Department, 1918, an 
officer commissioned at a training camp from a civilian candidate, and imme¬ 
diately placed on active duty as an officer at said camp, is entitled upon discharge 
to travel pay at 4 cents a mile from the place he is discharged to the place he 
would have been paid travel pay had he been discharged from the training 
camp as a candidate without commission. 

When discharged as candidates and commissioned, men of this class were 
not paid travel pay to their homes. 

[245.0, A. G. 0.1 

Circular No. 155, December 17, 1918. 

Becords of discharged officers. 

1. The individual records of discharged officers referred to in paragraph 3, 
Circular No. 73. War Department, 1918, as amended by Circular No. 101, War 
Department, 1918, will he forwarded as hereinafter indicated: 

a. For each individual officer, copy of authority for discharge or separation 
from active service, report of physical examination, and appendix to file record 
card will he fastened together with a paper clip. The package of these three 
records will then he fastened to the qualification card with another paper clip 
or rubber band and mailed directly to The Adjutant General of the Army. 

1). The notice of discharge (Treasury Department, B. W. It. I. Form 333) 
will be forwarded by mail directly to the Bureau of War Risk Insurance, Wash¬ 
ington, D. G. 

c. The records of more than one officer, arranged - as in subparagraph a, 
may be forwarded in the same package or envelope, but packages should be 
securely wrapped to prevent injury to records in transit. 

2. The copy of authority for discharge or separation from active service 

referred to in Circular No. 73, War Department, 1918, amended by Circular 
No. 101, War Department, 1918, is a copy of the special order relating to the 
discharge of the officer. The special order will he cited on appendix to file record 
card of officer under the heading “ The authority for separation-.” 

3. So much of the telegraphic instructions from The Adjutant General’s Office 
dated November 14, 1918, as relates to “ record of last payment and clearance 
of money and property accountability ” is rescinded, the matter being covered 
by paragraphs 12 and 13. Circular No. 85, War Department, 1918. 

4. Paragraph 7. Circular No. 75, War Department, 1918, will be complied 
with in detail. Copies of special orders relating to the discharge of officers are 
required to lie sent to The Adjutant General of the Army under the provisions 
of paragraph 3, Circular No. 73, War Department. 191S, but are not desired 
as part of the list to be sent daily to The Adjutant General of the Army, atten¬ 
tion Commissioned Personnel Branch. 

[201.3, A. G. O.-] 

Circular No. 162, December IS, 1918. 

Execution of final physical examination form. 

With reference to the physical examination of officers and enlisted men, as 
prescribed in subparagraph a, paragraph 22, Circular No. 73, War Depart¬ 
ment, 1918, all enlisted men transferred from one camp, post, or station to 
another for the purpose of discharge will be physically examined as to fitness 



31 


for transfer at the camps, posts, or stations from which transfer is made. The 
final physical examination prior to separation from the service will be made 
at the camps, posts, or stations at which men are actually separated from the 
service. 

[201.G, A. G. O.] 

Circular No. 1G5, December 21, 1913. 

Accounts of mess officers to be audited before discharge. 

Before an officer who is responsible for the funds and accounts of an officers’ 
mess is discharged, or transferred to a demobilization center for discharge, his 
accounts will be audited by an officer, preferably of the Regular Army, detailed 
for the purpose. The officer whose accounts are being audited will be required 
to furnish a certificate stating in effect that all bills for which he is responsible 
and payment for which should have been made from the fund under considera¬ 
tion have been paid; or, in the event of nonpayment, a statement of outstanding 
bills, giving name of firm, period of time covered, amount due, and a brief 
explanation as to why not paid. 

If it is found that there are not sufficient funds in the hands of the officer 
to meet the outstanding obligations the commanding officer will use his judg¬ 
ment in arriving at a satisfactory adjustment. 

[158.1, A. G. O.] 

Circular No. 166, December 21, 1913. 

[Note.—T his circular has been amended by Circular No. 145, W. D., 1919.] 

Policy with reference to retention in the service of men who enlisted in the 

Regular Army prior to April 1, 1917, and members of the Regular Army Re¬ 
serve and Enlisted Reserve Corps. 

1. Men who enlisted in the Regular Army prior to April 1, 1917, and former 
members of the Regular Army transferred to the reserve and recalled to active 
duty, who now belong to organizations the personnel of which are ordered to 
be discharged, will not be discharged or furloughed back to the reserve. These 
men will be assigned or attached in their present grades to the nearest appro¬ 
priate units of the Eighth and Twentieth divisions, inclusive, or to the nearest 
appropriate unit in the Regular Army in the United States, not included in 
those divisions; provided that in case of men enlisted in the Cavalry their 
names will be reported to the commanding general, Southern Department, for 
assignment. 

2. Men who have been voluntarily enlisted subsequent to April 1, 1917, in¬ 
cluding members of the Enlisted Reserve Corps enlisted subsequent to April 1, 
1917, will be discharged under the general instructions for discharge when 
orders are received discharging units to which they are assigned or attached, 
or when they would be discharged were they drafted men. 

3. Members of the Enlisted Reserve Corps enljsted prior to April 1, 1917, 
will be returned to the inactive list at the time when, were they drafted men, 
they would be discharged. The accounts of such men returned to the inactive 
list should be closed, a careful physical examination made of each man, final 
statements, including travel allowances, furnished them, and their service rec¬ 
ords forwarded to the proper department commanders. 

4. A weekly report by letter as of Saturday midnight will be made to The 
Adjutant General of the Army, attention room 160, giving the number of men 
and branch of the service to which so assigned or attached, and the number 
of men returned to the inactive list. 

[326.1, A. G. O.] 


32 

Circular No. 1G7, December 23, 1918. 


Privilege of wearing uniform to be explained to soldiers upon discharge. 

Incident to tlie demobilization of tlie Army, before men in the service are 
finally given their discharge, the commanding officer of the camp, post, or 
station at which they are to he discharged will require each group to be assem¬ 
bled and addressed by an officer, preferably by the trained representative of the 
Morale Section, if one be present, to invite their attention to the privilege thus 
granted them by Congress to wear the uniform of their country and to appeal to 
them as men to wear it with honor, as they did as soldiers, and to be par¬ 
ticular about their conduct, appearance, association, and habits. The steady 
men, who are always greatly in the majority, and the noncommissioned officers 
should be advised that they are responsible as good citizens to see that the 
uniform is not disgraced and that their example will restrain those who are 
disposed to abuse their liberty and their uniforms. 

In order that proper supervision may be given to this matter, .the officer 
designated to make the address will in every case first acquaint the command¬ 
ing officer with the gist of his proposed address, and receive the commanding 
officer’s approval thereof before addressing the men. 

[421, A. G. O.] 

Circular No. 169, December 23, 1918. 

Amendment of Circular No. 73, War Department, 1918. 

1. Subparagraphs a and b, paragraph 13, and subparagraph c, paragraph 15, 
Circular No. 73, War Department, 1918, are amended to read as follows: 

13. ft. When organizations or two or more enlisted men are separated from 
the service at the same time, the service record, pay card, and report of physical 
examination for each man will be securely fastened together before being placed 
in a package for shipment. 

b. The completed sets of individual records will be wrapped together in a 
package with a list or roster, as the case may lie, showing name, rank, organi¬ 
zation, and Army serial number of the men whose papers are forwarded. The 
package will be labeled and marked to show: (1) Contents, (2) organization to 
which they pertain, (3) by whom sent, and addressed to The Adjutant General 
of the Army, Washington, D.. C. 

15. c. (1) Duty roster. (2) Individual equipment record, after being closed, 
except when articles are entered thereon as having been lost or destroyed. In 
this case the organization commander will certify on the record that the proper 
charge has been entered on the pay roll for the articles lost or destroyed. Im¬ 
mediately below the organization commander’s certificate the soldier will sign a 
•statement acknowledging the loss or destruction of the articles and that the 
charge is just. The individual equipment record will then be included with the 
service record, pay card, and report of physical examination and forwarded to 
The Adjutant General of the Army, as prescribed in subparagraph b, para¬ 
graph 13. (3) Charge sheet, company file. (4) Extract from service record. 

(5) Miscellaneous memoranda, except those containing material information 
relating to the services of officers or enlisted men or to the history of the organi¬ 
zation. (See (8), subparagraph a.) 

The above records may be destroyed after verification by and under the super¬ 
vision of a field officer designated by the camp, station, or regimental commander 
for this duty. 

2. Under the provisions of paragraph 21, Circular No. 73, War Department, 
19J8, a copy of the memorandum .entitled “Information relative to compensa- 


33 


tion and continuance of war-risk insurance ” is furnished to each officer and sol¬ 
dier upon discharge. In some cases carbon copies of this memorandum have 
been included among the records sent to The Adjutant General of the Army for 
file. Duplicates are neither required nor desired, and this practice will be 
discontinued. 

[201.3, A. G. O.] 


Circular No. 170, December 23, 1918. 

Discharge of enlisted men indebted for transportation. 

Soldiers returning from furlough who have been furnished Government trans¬ 
portation to enable them to rejoin tlieir proper stations will be charged with the 
cost of such transportation at commercial rates. In cases where a copy of the 
charge letter has not been received from the officer issuing the transportation 
request, the soldier’s immediate commanding officer will ascertain the cost, at 
commercial rates, from the proper railway officials and enter the amount on 
pay roll or final statement under appropriate heading. 

The soldier will be informed of his rights in the matter, and, if entitled to 
reimbursement from contractors by whom employed, should be advised to apply 
to them, through military channels, for the amount due him for return trans¬ 
portation, giving in every case his permanent address. 

[242.65, A. G. O.] 


Circular No. 172, December 24, 1918. 

Disposition of enlisted casuals passing through the ports of embarkation. 

1. All casual enlisted men returning from overseas who have not been formed 
into casual companies by State or locality before leaving the American Expedi¬ 
tionary Forces, and all casual enlisted men left behind at ports of debarkation 
by casual companies so formed, upon their departure for their designated de¬ 
mobilization camps, will be disposed of by commanding generals, ports of 
debarkation, as follows: 

a. Those enlisted men who entered the service within 350 miles of ports of 
debarkation will be transferred from Hoboken to either Camp Dix or Camp 
Upton, and from Newport News to Camp Lee, for discharge, under the pro¬ 
visions of Circular No. 106, War Department, 1918, as modified by Circular No. 
149, War Department, 1918. 

b. All other enlisted men not covered by a above will be sent for discharge in 
accordance with paragraph 2, Circular No. 106, War Department, 1918, except 
as regards officers accompanying detachments. The provisions of Circular No. 
106, War Department, 1918, will be strictly observed. 

Detachments of enlisted men disposed of under this paragraph will be in 
charge of an officer on permanent' duty at the port concerned, who will, upon 
arrival of his detachment at its destination, return to the port to which he 
pertains. 

Casual detachments formed under paragraph b will be designated serially 
from 1 up, as follows : Hoboken Casual Detachment No. 1, Newport News Casual 
Detachment No. 1, etc. 

2. Enlisted men left behind by organizations which have departed from the 
port for demobilization camps will be forwarded upon return to the camp to 
Which their organization has been sent for demobilization. 

[322.981, A. G. O.] 

113SS0 0 —19-5 


34 

Circular No. 174, December 26, 1918. 

Registration of discharged soldiers at office of city or town clerk. 

All officers and soldiers will be notified upon discharge that the governors of 
several States have asked that men who have served in the Army register, upon 
returning home, with their respective town, city, or county clerks, or other j 

appropriate officials' This action is requested on the part of all those returning 
to communities in which opportunity is afforded for such registration, with a 
view to the establishment of complete lists, both for convenience in making 
plans to welcome returning soldiers and also for permanent historical record. 

[220.81, A. G. O.] 

Circular No. 176, December 26,1918. 

Disposition of unclaimed personal effects of officers and enlisted men. 

In connection with the demobilization of the Army, abandonment of camps, 
posts, etc., in the United States or its insular possessions, and in the American 
Expeditionary Forces, Siberia, unclaimed personal effects, the identity of the 
owner of which has been lost or is unknown, will be sold at public auction, after 
due notice of same has been published, under the supervision of the command¬ 
ing officer of the post, camp, or station. 

The proceeds of this sale, with a detailed report of the sale, including the 
name of the article, the price for which it was sold, and the name and perma¬ 
nent address of the person to whom sold, will then be turned over to a finance 
officer having money accountability, who will furnish the commanding officer of 
the post, camp, or station with duplicate receipts showing clearly the nature 
of this deposit. The finance officer will then deposit this money to the credit of 
the Treasurer of the United States, “Miscellaneous receipts,” and forward 
by registered mail the original record of deposit with report of sale to The 
Adjutant General of the Army for submission to the Auditor for the War De¬ 
partment, who, under the provisions of section 3, Chapter VI, of the act of 
Congress approved July 9, 1918 (Bui. No. 43, W. D., 1918), is the proper person 
to examine into and settle such claims as may hereafter be made for the 
property in question. A duplicate copy of the record of deposit and report of 
sale will be mailed to the Money Accounts Division, Office of the Director of 
Finance. A third copy of the record of deposit will accompany the money 
accounts of the finance officer who handles the transaction as an appendix to 
his account current. 

All effects of deceased members of the American Expeditionary Forces are 
now disposed of under regulations of the Effects Bureau, Port of Embarkation, 

Hoboken, N. J. 

[220.871, A. G. O.] 

Circular No. 177, December 26, 1918. 

Date of separation from service. 

In the preparation of the records for final separation of officers from the 
service, as provided in Circular No. 73, War Department, 1918, the following 
instructions with respect to the date of separation from service must be observed: 

The date required in the heading of the “Appendix to file record card of officer ” 
(subparagraph c, paragraph 3, of Circular No. 73, W. D., 1918) must show the 
date of actual separation from the service, and in no case will it show a date 
prior to that of actual separation. 

[201.3, A. G. O.] 


35 


Circular No. 182, December 30, 1918. 

Pinal pay accounts, members Army Nurse Corps. 

The provisions of Circular No. 148, War Department, 1918, relating to the 
discharge of enlisted men without complete records of service, and directing 
their discharge on supplementary service records and pay cards based on affi¬ 
davits sworn to by the soldier, are extended to include members of the Army 
Nurse Corps in the preparation of their final pay accounts. 

[242.6, A. G. O.] 


Circular No. 183, December 30, 1918. 

Amendment of Circular No. 90, War Department, 1918. 

Paragraph 3, Circular No. 90, War Department, 1918, is amended so as to 
exclude Camp Wheeler from the list of camps enumerated therein. 

[704.2, A. G. O.] 


Circular No. 185, December 30, 1918. 

Certificate of discharge for officers. 

1. Two forms of certificate of discharge for officers are being distributed. 

2. Form No. 525-2, A. G. O., will be given by commanding officers of camps, 
posts, or stations to each officer honorably discharged from service in the United 
States Army at the time of discharge and will contain the following data: 

а. On first blank line on face of certificate will be entered the full name of 
the officer. 

б. On second blank line will be placed the rank and organization held at 
time of discharge. 

c. The entry of place will be the camp, post, or station from which discharged 
and the date that of separation from the service. 

d. The data to be placed on the back of certificate will be taken, so far as 
possible, from the records. If full records are not available the data may be 
taken from a certificate of the officer. 

3. Form No. 525-3, A. G. O., will be given by the chiefs of staff corps and 
departments to the officers discharged by them and the entries will be as pre¬ 
scribed in paragraph 2. 

4. Officers discharged prior to the receipt of these instructions and who were 
not given certificates at the time of discharge may apply for certificates to The 
Adjutant General of the Army. 

[210.8, A. G. O.] 

Circular No. 186, December 30, 1918. 

Discharge of enlisted men from permanent camp or post organizations. 

It is the intention of the War Department that enlisted men assigned to per¬ 
manent camp or post organizations who can establish clearly the fact that they 
are entitled to discharge under the provisions of Circular No. 77, War Depart¬ 
ment, 1918, shall not be denied the privilege of discharge because their services 
can not be spared, if it is practicable to replace them. Commanding officers 
authorized by that circular to discharge enlisted men will transfer suitable men 
from organizations under their command to permanent organizations of the 
same camp or post to replace such men who otherwise can not be spared. In 
making transfers under this authority interests of the organizations from which 
men are transferred will be considered. 


36 


Transfers under Hie above authority will not be made from a permanent 
camp or post organization which belongs to a staff corps or department, except 
with the approval of the chief of the staff corps or department concerned, un¬ 
less they are approved by the local commander of the organization concerned. 

[220.33, A. G. O.] 

Circular No. 187, December 30, 191S. 

Discharge of personnel of staff corps attached to line and other organizations. 

In all cases where line or other organizations are ordered demobilized and the 
personnel therein discharged, it is intended that the personnel of the Medical 
Department and other staff corps attached to such organizations will be dis¬ 
charged from the service in proportion to the discharge of the personnel of 
the organizations to which attached. 

These instructions will not be construed as modifying Circular No. 91, War 
Department, 1918, relative to the discharge of personnel detachments. 

[220.81, A. G. O.] 

Circular No. 188, December 31, 1918. 

[Note. —This circular has been amended by Circular No. 124, W. D., 1919.] 

Interpretation of instructions relative to the discharge of disahled^oldiers. 

1. In order that the provisions of paragraph 2, section II, Bulletin No. 36, 
War Department, 1918, may not unduly retard the discharge from the service 
of men clearly unfit for military service, the following interpretation of the 
spirit of this paragraph is published: 

a. Subparagraph a is intended to provide for the complete cure or maximum 
restoration of men incapacitated because of military service. Subparagraph b 
is intended to provide for the retention in the service of such disabled men until 
such time as their maximum restoration has been obtained. There will be 
many cases that will not be benefited by further sojourn in hospitals, con¬ 
valescent centers, or development battalions. These should be promptly dis¬ 
charged. The surgeon who has the case in hand must be the judge as to 
whether or not maximum restoration has been secured, Or if, after treatment 
in the hospital in which the patient is located is completed, the case will be 
further benefited by transfer to another hospital, convalescent center, or de¬ 
velopment battalion. Gases which in the opinion of the surgeon will be 
further benefited should be promptly transferred. 

There will, furthermore, be many cases of disabled men who either possess 
funds or who have relatives or friends in position to afford them specialized 
care after discharge. In these cases disabled men may be discharged, but not 
until the responsible commanding officer has fully determined that continued 
treatment and care is assured. The fact that a man (his continued treatment 
and care being assured) is being discharged, either at his own request or at 
the request of the relative or friend, will be noted on the report rendered in 
connection with the soldier’s physical examination prior to discharge. This 
notation will include the names and addresses of the persons assuming re¬ 
sponsibility for such continued treatment and care. 

The provisions of paragraph 2, section II, Bulletin No. 36, War Department, 
1918, as interpreted above, will govern both for officers and enlisted or drafted 
men. In this connection, convalescent centers and development battalions are 
intended for enlisted or drafted men only. 

The provisions of paragraph 1, Circular No. 93, War Department, 1918, 
intend that the cases of all men who have acquired a lower physical standard 


37 


than that given them when they entered the service shall be promptly acted 
upon by the board of review in order that men may be discharged immediately 
after the board of review certifies that the maximum improvement has been ob¬ 
tained or that physical disabilities have not been exaggerated or accentuated 
as a result of service in line of duty. Instructions on page 4, Form No. 135-3, 
A. G. O., should be harmonized accordingly. 

2. During the demobilization of the present Army, commanding officers of 
general hospitals will dispose of patients in such hospitals who are enlisted or 
drafted men as follows: 

а. Men who entered the service since April 1, 1917, and who, after hospital 
treatment, are fit to return to full duty, will be sent for discharge to the 
demobilization center nearest their place of entrance into service as indicated in 
Circular No. 106, War Department, 1918, amended by Circular No. 122, War 
Department, 1918. 

б. Men, without regard to date of entry into the service, w T ho have since 
become disabled, or who had disabilities prior to their entrance into the service 
which have been aggravated or made worse by service, said disabilities not 
being due to their own misconduct, will be transferred to convalescent centers 
as prescribed in Circular No. 90, War Department, 191S, amended by Circular 
No. 183, War Department, 1918, providing further benefit can be expected by 
additional treatment, training, and hardening processes. 

c. Men, without regard to date of entry into the service, who have become 
disabled either prior to or since entry into the service, due to venereal disease, 
and who need further treatment but do not necessarily require hospital care, 
will be transferred to the development battalion nearest their place of entrance 
into service. 

d. The cases that can not be benefited by further treatment in hospitals 
or by transfer to convalescent centers or development battalions will be dis¬ 
charged on Form No. 17, A. G. O. (certificate of disability), in accordance with 
existing instructions. Existing instructions will govern in the discharge of all 
cases of disability due to their own misconduct. 

c. Men who entered the service on or before April 1, 1917, who become fit 
for full duty will be returned to their organizations if said organizations belong 
to the Regular Army and are stationed in this country. All other such men, 
except those belonging to the Cavalry and those whose branch of service is not 
represented in the Regular Army, will be sent to the nearest appropriate units 
of the Eighth to Twentieth divisions, inclusive, or to the nearest appropriate 
unit in the Regular Army in the United States not in those divisions. The 
names of such enlisted men in the Cavalry will be reported to the commanding 
general, Southern Department, for assignment. Those whose branch of service 
is not represented in the Regular Army will be sent to the nearest depot brigade. 
Men of those classes transferred will be assigned or attached to appropriate 
organizations in their present grades. 

f. Commanding officers of general hospitals are authorized to transfer direct 
. the cases enumerated in subparagraphs a , &, c, and e above and such other cases 
as may need treatment which can be given only in another hospital. 

3. Whenever Form No. 17, A. G. O., is used in lieu of Form No. 135-3, 
A. G. O., a carbon copy will be prepared and transmitted to the Bureau of War 
Risk Insurance, as provided for in paragraph 2, Circular No. 73, War Depart¬ 
ment, 1918. 

4. The designation “ oversea convalescent detachments,” as provided for in 
Circular No. 90, War Department, 1918, is hereby changed to “convalescent 
centers.” They will be used as concentration points not only for oversea con- 


38 


valeseents but for convalescents from the forces in this country, including 
the few remaining cases in development battalions whose disabilities are not 
due to their own misconduct. The Quarters selected for convalescent centers 
should be selected in an attractive part of the camp, and whenever practicable 
should be near the various welfare centers conducted by the Y. M. C. A., the 
American Red Cross, and other civilian organizations. 

5. In view of the signing of the armistice and of the above provisions the 
necessity for development battalions as organized under General Orders, No. 
45, War Department, 1918, ceases to exist except for the further treatment of 
venereal cases and for men held for reasons other than physical disability who 
are awaiting discharge. Experienced personnel no longer needed in development 
battalions should be utilized in convalescent centers. In this connection, as 
stated in paragraph 4, Circular No. 90, War Department, 1918, it is only by 
thorough cooperation on the part of line and medical officers that the best 
results can be obtained. The results desired are the maximum restoration of 
these men in the shortest time possible. Therefore the assignment to physical 
drill, exercises, fatigue, the granting of passes or furloughs, etc., should be 
made only after consultation between the responsible line and medical officers. 

[220.811, A. G. O.] 


Circular No. 1, January 2, 1919. 

Discharge of former Rational Guard enlisted men. 

In accordance with the proclamation of the President, dated July 3, 1917, 
and subsequent proclamations, drafting the National Guard into the Federal 
service, all persons so drafted stand discharged from the militia and are 
thereafter subject to the laws and regulations governing the United States 
Army. When discharged from the United States Army for any cause, all such 
persons revert to a civilian status. All former National Guard officers and men 
who were drafted into the Federal service may therefore be discharged, if 
eligible for discharge under existing instructions. 

[220.81, A. G. O.] 

Circular No. 6, January 6, 1919. 

[Note. —This circular has been supplemented by Circulars Nos. 30, 40, and 152, 
W. D., 1919.] 

Delay in discharge of enlisted men for urgent reasons. 

1. Applications for immediate discharge under the provisions of Circular No. 
77, War Department, 1918, will be acted upon as expeditiously as possible, and 
the applicants will be informed without unnecessary delay of the action taken. 
Deserving cases should be investigated, and where the applicants have not cor¬ 
rectly or fully stated their reasons for asking immediate discharge, officers 
should render such assistance as may be necessary to correct them so that the 
applications may be properly presented and acted upon. 

2. Circular No. 77, War Department, 1918, was issued to relieve domestic 
distress and to release men whose individual services are shown to be urgently 
needed and indispensable to an industry or occupation. In passing on applica¬ 
tions under the latter head, the test to be applied is not the existence of a gen¬ 
eral shortage of labor in any trade or business, but the value to a given em¬ 
ployer or business of the particular individual concerned, and the impracti¬ 
cability of securing a substitute. It will be found that nearly all cases prop¬ 
erly coming under this head are cases of resumption of a former position in 
which an individual has been specially trained. 


3. All applications for discharge under the provisions of Circular No. 77 will 
receive careful and conscientious consideration and prompt action. 

[220.81, A. G. O.] 

Circular No. 8, January 7, 1919. 

Return of knitted garments. 

Attention is directed to the fact that the memorandum issued by the com¬ 
forts committee of the Navy League of the United States, relative to collect¬ 
ing knitted garments from soldiers about to be discharged, is without authority 
of either the War or the Navy Departments. 

Enlisted men will not be required to surrender their knitted garments. Any 
who desire to do so will be instructed to turn them over to the nearest agent 
of the American Red Cross. 

[420, A. G. O.] 

Circular No. 9, January 7, 1919. 

[Note. —This circular has been amended by Circular No. 28, W. D., 1919.] 

War-risk insurance—No action to be taken on final statements with respect 

to insurance premiums. 

It has been brought to the attention of the War Department that in many 
instances the Notice of Discharge (Treasury Department, W. R. I. Form 333), 
bears the notation “ Final statement ” after the item “ Last month for which 
premium checked on pay roll.” This practice is contrary to instructions and 
will be discontinued. 

Attention is directed to the letter from The Adjutant General of the Army, 
dated January 30, 1918, subject “ Prorating insurance premiums,” and to sub- 
paragraph b, paragraph 8, Circular No. 85, War Department, 1918, as amended 
by Circular No. 119, War Department, 1918. Under the provisions of these 
instructions, at the time of separation from the service no action need be taken 
by the Army in adjusting insurance premiums, and premiums will not be pro¬ 
rated but will be discontinued as of the last day of the month preceding the 
month in which separated from active service unless separated on the last day 
of a month, in which case the allotments will be discontinued with date of 
separation. 

In all cases, therefore, no notation as to insurance premiums will be made 
on final statements and insurance premiums will not be prorated. The nota¬ 
tion to be made on the Notice of Discharge is the last month for which premiums 
have been paid by withholding of such premiums on pay rolls. 

[004.61, A. G. O.] 

Circular No. 10, January 10, 1919. 

Amendments to Circulars Nos. 90 and 106, War Department, 1913. 

1. Paragraph 3, Circular No. 90, War Department, 1918, as amended by Cir¬ 
cular No. 183, War Department, 1918, is further amended so as to exclude Camp 
MacArthur from the list of camps enumerated therein. 

2. Paragraph 5, Circular No. 106, War Department, 1918, as amende:! by 
Circular No. 122, War Department, 1918, is further amended so as to exr-lude 
Camp MacArthur, Texas, and Camp Greene, N. C., from the list of camps 
enumerated therein. 

[300.51, A. G. O.] 


40 


Circular No. 11, January 10, 1919. 

Entry of soldier's prior organization on discharge certificate. 

In case an enlisted man is transferred from an organization to unassigned, 
or to another organization for the purpose of discharge, there will be added 
in parentheses after the name and designation of the soldier on the face of his 
discharge certificate, at the time of discharge, the name of the organization to 
which, according to available records, he was last assigned; e. g., “ John Doe, 
1000000, sergeant, Infantry, unassigned (last assigned, Company A, 1st In¬ 
fantry).” 

[220.84, A. G. O.] 

Circular No. 12, January 10, 1919. 

Disposition of pet animals abandoned by troops at demobilization camps. 

It has been brought to the attention of the War Department that troop 
units, which have had dogs or other pet animals in their care as mascots, have 
abandoned them upon demobilization and that these animals are now outcasts 
and wanderers. Units should be instructed to make proper disposition of 
such animals, in accordance with the well-known sentiments of the societies 
for the prevention of cruelty to animals, prior to the demobilization of the 
unit and the departure of its members for their homes. 

[454, A. G. O.] 


Circular No. 13, January 10, 1919. 

Amendment to paragraph 8, Circular No. 106, War Department, 1918—Transfer 
to permanent camp organisations of men sent for discharge. 

Paragraph 8, Circular No. 106, War Department, 1918, is amended by adding 
the following: 

These men may be transferred to permanent camp organizations at such 
demobilization centers, provided that their services are desired, and provided 
further that the men concerned consent to such transfer. This will not be con¬ 
strued as authorizing additional personnel for permanent camp organizations, 
but only as furnishing means for releasing men of such organizations who are 
eligible for discharge under the provisions of Circular No. 77, War Department, 
1918, but whose services can not be spared unless replaced by men of suitable 
qualifications. 

[220.33, A. G. O.] 

Circular No. 14, January 11, 1919. 

Transfer to arm or corps “ unassigned ” of men sent to demobilization centers 
for discharge. 

Enlisted ment sent to demobilization centers or other authorized stations for 
discharge should be transferred, without loss of grade, as “ unassigned ” in arm 
of service or staff corps or department to which they belong, and the service- 
record indorsement accomplishing the transfer should so read. 

These instructions do not apply to detachments arriving from overseas and 
forwarded as detachments from ports of debarkation to demobilization eenters- 
or other designated stations for discharge. 

[220.45, A. G. O.l 


41 


Circular No. 15, January 13, 1919. 

Definition of “ place of induction.” 

Under tlie provisions of subparagraph b, paragraph 6, Circular No. 85, War 
Department, 1918, upon the discharge of enlisted men inducted under the 
Selective Service Regulations travel pay is paid from the place of separation 
from the service to “ the place of induction.” This is always the site of the local 
board to which the registrant reported (Form 1028, P. M. G. O.) for immediate 
military service. In a large majority of cases this was the same as his local 
board of registration or origin. In some cases it was, for geographical con¬ 
venience, some other local board or board of transfer. In those exceptional cases, 
where the drafted men reported for military service direct to camp or station and 
not to a local board for entrainment to camp or station, his “ place of induction ” 
will nevertheless be taken to be the local board to which he was ordered to 
report on Form 1028. 

“ Point of entrance into the military service,” as used in paragraph 1, Circular 
No. 106, War Department, 1918, will be construed to be the same as “place of 
induction,” as above defined, so far as drafted men are concerned. 

[220.81, A. G. O.] 

Circular No. 16, January 13, 1919. 

[Note.— This circular has been supplemented by Circulars Nos. 55 and 72, W. D., 1919.] 
Furlough to reserve of enlisted men of Regular Army, on account of dependents. 

Department commanders within the United States, commanders of ports of 
embarkation, and commanders of camps not under, the jurisdiction of department 
commanders or of chiefs of bureaus of the War Department are authorized to 
furlough enlisted men of the Regular Army to the Reserve upon their own ap¬ 
plication, in the event that they have completed their prescribed term of active 
service and that the fact is established by proper proof that tliCydiave depend¬ 
ents who are unable to adequately support themselves without assistance which 
the enlisted men can not render in the position which they occupy in the Army. 

Cases not covered in these instructions, which after thorough and complete 
investigation by the proper authorities appear to deserve consideration, will be 
submitted to the War Department for decision. 

[220.81, A. G. O.] 

Circular No. 17, January 13, 1919. 

Discharge of enlisted men at camps other than those nearest place of induction. 

1. In connection with Circular No. 106, War Department, 1918, when the 
present bona fide residence of a soldier to be discharged, or when the place where 
such soldier was regularly employed immediately prior to his entrance into the 
service, is not the same as the place of his induction into the service, he may 
be, sent to and discharged at the camp nearest such place of residence or 
employment. Applications submitted under this authority should be closely 
scrutinized and the truth of the facts stated clearly established by satisfactory 
evidence, 

2. The privilege of transferring from one local board to another under Select¬ 
ive Service Regulations, if properly availed of, should have prevented the occur¬ 
rence of many cases of this kind. 

3. The fact that employment may be secured at a place other than point of 
induction, unless a case of resumption of employment left on entering the 


113880°—19-6 



42 


service, does not bring tlie case within the operation of these provisions. Travel 
allowances upon discharge will, as in all other cases, be based on mileage from 
point of discharge to point of induction. 

[220.81, A. G. p.] 

Circular No. 20, January 14, 1919. 

leaves of absence. 

Circular No. 181, War Department, 1918, is rescinded and the following sub¬ 
stituted therefor: 

1. No leaves of absence will be granted to officers who are about to be separated 
from the service. This applies to temporary officers who are to be discharged 
or who may resign, as well as to officers of the Regular Army, who may resign 
or who may be returned to inactive duty on the retired list. 

2. Officers who are to be retained in the service may be granted ordinary 
leaves of absence of not to exceed 14 days, when their services can be 
spared. This pertains to officers of the Regular Army as well as to temporary 
officers. In exceptional cases leaves of longer periods than 14 days may 
be granted. In these cases, where the period of leave is to be more than one 
month, the application should be referred to the War Department for action. 
Requests for extended leaves of absence, where resignation or return to the in¬ 
active list is to take effect upon the expiration of such leave, will not be approved. 

[210.711, A. G. O.] 

Circular No. 21, January 14, 3919. 

Appointment of officers. 

1. For the time being tliere is a sufficient number of officers holding temporary 
commissions for the period of the emergency to supply any deficit that may now 
or in the near future exist in the Regular Army. 

2. Ail opportunity to submit applications, for future appointment in the 
Regular Army is being given to all officers holding temporary commissions. It 
is essential that all such officers have an equal chance for appointment to such 
vacancies as may exist when the future size and composition of the permanent 
establishment have been determined. Moreover, changes in law and regulations 
relative to eligibility for appointment may occur and such changes should be 
applicable to all alike. 

3. In view of the above no original appointments to commission in the perma¬ 
nent establishment, except of graduates of the United States Military Academy, 
will be made until such time as the requirements due to reorganization are 
known. 

[210.1, A. G. O.] 

Circular No. 22, January 15, 1919. 

Qualification cards and final ratings of discharged officers. 

1. Paragraph 7, Circular No. 73, War Department, 1918, is amended by adding 
the following: 

The words, “ Final rating ” will he written or stamped immediately after or 
under the space on the qualification card where rating is entered. 

2. When an officer is about to be sent to a demobilization camp and there he 
discharged, he will be given a final rating before transfer. 

3. Attention is called to the necessity of completing qualification card under 
the heading “ Military experience,” as provided in paragraph 7, Circular No. 
73, War Department, 1918. 

[324.122, A. G. 0.] 


43 


Circular No. 23, January 15, 1919. 

[Note.—T his circular has been supplemented by Circular No. 34, W. D., 1919.] 

Retention of enlisted men desiring to remain in the service temporarily. 

Officers authorized or directed to discharge units or detachments of enlisted 
men will in all cases retain such men as desire to stay in the service temporarily, 
even though these men do not wish to remain in the Regular Army. Such men 
will be utilized, as far as practicable, to replace men of units not ordered de¬ 
mobilized, who are eligible for discharge under the provisions of Circular No. 77, 
War Department, 191S, as supplemented by Circulars Nos. 91 and 186, War 
Department, 1918, and Circular No. 6, War Department, 1919, but whose services 
could not otherwise be spared. If such disposition is not practicable, these 
men will be attached or assigned to most convenient units where their services 
will be useful. No soldier retained under these instructions will be reduced 
in grade as an incident of his transfer hereunder, but will be carried as an 
extra number, if necessary. 

[342, A. G. O.] 


Circular No. 24, January 17, 1919. 

Remarks on discharge certificates of officers and enlisted men. 

1. In connection with the discharge of enlisted men, there will be shown in 
the space for “ Remarks ” on the reverse side of the discharge certificate the 
designation of all organizations in which the soldier has served during his cur¬ 
rent enlistment, or since induction into the military service, with inclusive dates 
of service. 

Examples: 

a. “ Co. B, 41st N. Y. Inf., Aug. 5/17, to Nov. 14/17; Co. C, 165th Inf., Nov. 
15/17, to date of discharge.” 

b. “ Co. B, 4th Ala. Inf. and 167tli Inf., June 21/16, to Mar. 29/18; 141st 
M. G. Bn., Apr. 1/18 to Jan. 15/19.” 

c. “Co. I, 20th Inf., May 1/17 to June 10/17; Co. A, 15th M. G. Bn., June 
11/17 to Apr. 10/18; Hq. Co., 61st Inf., Apr. 11/18 to Feb. 1/19.” 

d. “ Co. C, 310th Inf., Sept. 5/17 to Jan. 29/19.” 

2. If the soldier has served in the Expeditionary Forces overseas there will 
also be shown under “ Remarks ” the name of the country or countries in which 
he served and the dates of departure from and return to the United States. 

In case of service with the Expeditionary Forces in Siberia and departure 
for such service was from stations outside the continental limits of the United 
States, it will be so noted. 

Examples: 

a. “ Served in France; left U. S. May 10/18, arrived U. S. Jan. 1/19.” 

b. “Served in England and France; left U. S. Aug. 10/18, arrived U. S. 
Dec. 4/18.” 

c. “ Served in England and Russia; left U. S. June 17/18, arrived U. S. 
Dec. 18/18.” 

d. “ Served in France and Italy; left U. S. Apr. 6/18, arrived U. S. Jan. 10/19.” 

e. “Served in Siberia; left U. S. Oct. 30/18, arrived U. S. Jan. 2/19.” 

f. “Served in Siberia; left P. I. Oct. 27/18, arrived in U. S. Jan. 5/19.’ 

3. Service with Expeditionary Forces overseas and the organizations or staff 
corps or departments with which they served will be similarly noted on the 
discharge certificate of officers. 

4. Data will be obtained from records available at place of discharge. If the 
available records do not give full information, the men discharged will be 


A 


44 

notified that the missing information may be obtained on application to The 
Adjutant General of the Army. In no case will these instructions be inter¬ 
preted so as to delay the discharge of any person, whose discharge has been 
directed, for the purpose of obtaining missing data. 

[201.3, A. G. 0.3 

Circular No. 28, January 20, 1919. 

Amendment to Circular No. 9, War Department, 1919. 

The third paragraph, Circular No. 9, War Department, 1919, is amended as 
follows: 

Strike out the first Sentence. 

Change the second sentence to read as follows: 

The notation to be made on the notice of discharge (Treasury Department, 
W. It. I. Form No. 883) is the last month for which premiums have been paid 
by withholding of such premiums on pay rolls or final statement. 

[004.Gl,' A. G. O.] 

Circular No. 30, January 21, 1919. 

[Noteu—T his circular has been supplemented by Circulars Nos. 40 and 152. W. I>., 
1919.3 

Extension of the provisions of Circular No. 77, War Department, 1918, to 
Alaska, Canal Zone, and insular possessions. 

The provisions of Circular No. 77, War Department, 1918, as. supplemented 
* by Circular No. 186, War Department, 1918, and Circular No. 6, War Depart¬ 
ment, 1919, are extended to include those men enlisted for the emergency, who 
are now in the Philippine Islands, Hawaii, Canal Zone, Porto Itico, and Alaska. 
The appropriate department commanders will discharge those men who are 
eligible for discharge under the provisions of these circulars, or transfer them 
to the United States for discharge under the provisions of Circular No. 106, 
War Department, 1918, as amended or supplemented by Circulars Nos. 122, 149, 
162, War Department, 1918, and Circulars Nos. 10, 13, 15, and 17, War Depart¬ 
ment, 1919. 

[220.81, A. G. 0.3 

Circular No. 33. January 23. 1919. 

Amendments to Circulars Nos. 90 and 106, War Department, 1918. 

1. Paragraph 3, (fircular No. 90, War Department, 1918, as amended by Cir¬ 
cular No. 183, War Department, 1918, and Circular No. 10, War Department, 
1919, is further amended so as to exclude Camp Sevier, S. C., from the list of 
camps enumerated therein. 

2. Paragraph 5, Circular No. 106, War Department, 1918, as amended by 
Circular No. 122, War Department, 1918, and Circular No. 10, War Department, 
1919, is further amended so as to exclude Camp Sevier, S. C., from the list of 
camps enumerated therein. 

[300.51, A. G. 0.3 

Circular No. 34, January 23, 1919. 

Retention of men desiring to remain in the service temporarily. 

In connection with Circular No. 23, War Department, 1919, commanding 
officers will take steps.to insure that every enlisted man in their command 
understands thoroughly that the War Department does not desire to discharge 


45 


any soldier who can not secure civil employment. It will be made clear to every 
soldier that in place of being discharged, as he would be normally under orders 
for demobilization, he may remain in the military service upon his own written 
request until such time as he can secure employment. The fact that he requests 
to remain in the Army temporarily does not in any way operate to compel him 
to remain in the service for a long period of time against his will. Any man 
who would normally have been discharged had he not expressed his desire in 
writing to remain in the service may thereafter be discharged from the service 
at his own request whenever he thinks he may secure employment. All men 
who are retained temporarily under this authority will be attached to the most 
convenient unit and where their services will be most useful. 

[220.81, A. G. O.] 


Circular No. 35, January 23, 1919. 

[Note. —This circular has been supplemented by Circular No. 72, W. D., 1919.3 

Discharge or furlough to the reserve of enlisted men of the Regular Army 
enlisted prior to April 1, 1917. 

It is not the policy of the War Department to discharge or furlough to the 
reserve enlisted men of the Regular Army who enlisted prior to April 1, 1917, 
and whose period of active service has not been completed, except in excep¬ 
tional cases coming within the provisions of section 29, Act of Congress ap¬ 
proved June 3, 1916 (Bui. No. 16, W. D., 1916). Such cases should be sub¬ 
mitted to the War Department for decision, accompanied by affidavits or other 
satisfactory evidence as required by section 29 of that act to establish facts. 

[201, A. G. 0.3 


Circular No. 37, January 24. 1919. 


Return to United States of enlisted men who entered the service of the United 


States in Europe. 


Officers and enlisted men who entered the service of the United States in 
Europe may, at their request, be retained in the service for the purpose of 
return to the United States for discharge with their organizations. Officers and 
men returned to the United States, as provided for above, will be discharged at 
the demobilization center nearest their homes. The homes, within the United 
States, of such officers and men, where not definitely known from official docu¬ 
ments, will be determined by affidavits of the officers and men concerned. 
Officers and men taking advantage of the provisions made by the Government 
for their return home must waive all claims for travel allowances from place 
of discharge to place of entry into the service. Officers and men so discharged 
are entitled to all pay due them but must defray their own expenses from the 
demobilization center at which discharged to their homes in the United States. 

[220.81, A. G. O.] 


Circular No. 38, January' 24, 1919. 

[Note. — This circular has been amended by Circular No. 137, W. D., 1919.3 

War-risk insurance—Certification of payment of insurance premiums. 

Upon discharge or seiiaration from active service, officers will prepare the 
following certificate and mail it to the Bureau of War Risk Insurance, Treasury 
Department, Washington, D. C.: 

“ I certify that all premiums due and payable to date for any war-risk insur¬ 
ance granted to me have been fully paid either directly to the Bureau of War 



46 


Risk Insurance or by deduction made by me on my pay vouchers during the 
period of my military service.” 

(FuU>S^ (Rank.) (Home address.) 

[004.61, A. G. O.] 

Circular No. 39, January 24, 1919. 

Disposition of post exchange funds on demobilization of participants. 

When temporary organizations in the United States, participants with other 
organizations in a post exchange, are ordered demobilized, their stock, after any 
dividends declared in strict conformity with the provisions of the first sentence 
of paragraph 17, Special Regulations No. 59, have been distributed, shall revert 
to the post exchange; provided that certified outstanding indebtedness of the 
organization, to an amount not greater than the established value of its share 
of the stock of the exchange at date of demobilization, may be turned over by 
the organization to the exchange and that indebtedness so certified will be paid 
by the exchange. When all organizations participating in the exchange are 
demobilized, exchange funds will be treated as prescribed for other funds in 
Circular No. 143, War Department, 1918. 

Where temporary and permanent organizations are participating in an ex¬ 
change, and all temporary organizations have been demobilized, the exchange 
stock of said temporary organizations shall be disposed of as provided for other 
funds in Circular No. 143, War Department, 1918, except that an amount of 
such stock, not to exceed $10 per man for authorized strength of all organiza¬ 
tions then remaining in the exchange, shall remain in the exchange as stock of 
the organizations then participating. 

[123.7, A. G. O.] 

Circular No. 40, January 24, 1919. 

Action on applications for discharge under the provisions of Circular No. 77, 

War Department, 1918. 

In connection with Circular No. 77, War Department, 1918, as supplemented 
by Circular No. 6, War Department, 1919, in all cases when the application of 
an enlisted man for discharge thereunder has been disapproved by a subordinate 
commanding officer, the application will be forwarded to the next higher com¬ 
mander. Disapproval will be considered as the final action thereon only when 
the application is disapproved by the commander who, under the provisions of 
paragraph 1, Circular No. 77, War Department, 1918, is authorized to effect 
such discharges. 

These instructions will be brought to the attention of all concerned and com¬ 
manding officers will take the necessary steps to determine from time to time 
that they are strictly adhered to. 

[220.81, A. G. O.] 

Circular No. 41, January 25, 1919. 

War-risk insurance—Family allowances—Present war emergency (T. D. 38— 

W. R.). 

The following decision of the Bureau of War Risk Insurance (T. D. 38— 
W. R.) is published for the information and guidance of all concerned: 

The present war emergency, within the meaning of section 204 of the war- 
risk insurance act (Bui. 41, W. D., 1918), shall be deemed to_ terminate upon 
the date which the President of the United States by proclamation shall declare 



47 


to be tlie termination of such emergency for the purposes of Article II of the 
act; and all allowances payable under the provisions of Article II of the act 
shall continue to be paid until the expiration of one month after the date so 
fixed by the President. 

[004.01, A. G. O.] 


Circular No. 42, January 25, 1919. 

Divisional insignia. 

' • i . ■ ■ ■ 

Circular No. 18, War Department, 1919, is rescinded and the following sub¬ 
stituted therefor: 

Officers and enlisted men returning from France as casuals for the purpose 

■f : r 

of discharge will be permitted to wear insignia indicating the tactical division, 
Army corps, or Army with which they served overseas. This applies not only 
to those who are to be immediately discharged, but also to those retained in 
hospitals pending discharge. 

Officers and enlisted men returning as casuals not for discharge, but for 
active duty in this country, will be required to remove such insignia. 

Units returning from overseas for the purpose of demobilization will be per¬ 
mitted to wear divisional, Army corps, or Army insignia until demobilized. 
Units returned for station in this country, which are not to be demobilized, 
will be required to remove such insignia. 

[421.7, A. G. O.] 


Circular No. 43, January 25, 1919. 

Wearing of uniform by discharged soldiers. 

Present law authorizes a discharged officer or soldier to wear his uniform 
from the place of discharge to his home, within three months of the date of his 
discharge from the service. Thereafter the Officer may wear his uniform only 
upon occasions of ceremony. 

The enlisted man must return his uniform within four months of date 5 of 
discharge, but can wear it only as stated above. 

An act is now before Congress which, if passed, will authorize enlisted men 
to keep the uniform which they are permitted to wear home, and to wear that 
particular uniform, only, provided some distinctive mark or insignia, to be 
issued by the War Department, shall be worn. 

It will thus be clearly seen that neither under existing or proposed law 
will a discharged soldier be permitted to wear uniforms made by civilian or 
other tailors. They may legally wear only the particular uniform which they 
have been permitted to retain. 

Commanding officers of Camps, posts, and stations will give the widest pub¬ 
licity.to this information, both among the soldiers of their commands and in the 
local press. No person will be permitted to solicit orders for, or deliver, uni¬ 
forms to soldiers about to be discharged. Persons or concerns persisting in sell¬ 
ing uniforms to such soldiers, after having been warned not to do so, will 
not lie permitted to come on or do business on the reservation. 

[421, A. G. O.] 

* Circular No. 44, January 25, 1919. 

Noncompliance with War Department instructions regarding demobilization. 

1. Reports received at the War Department indicate that some camp com¬ 
manders have neglected to comply with the instructions contained in the third 


48 


sentence of paragraph 2, Circular No. 106, War Department, 1918. Failure to 
ascertain whether ample accommodations are available at demobilization centeis, 
prior to forwarding detachments to such camps for discharge, has resulted in 
unnecessary hardship. 

Instances are of record where detachments have arrived at camps in severe 
weather and before suitable accommodations had been made available. This 
is clearly the result of neglect on the part of responsible officers, and corrective 
methods will be instituted at once. 

2. In order that demobilization may proceed in a systematic and efficient 
manner, commanding officers must familiarize themselves with existing War 
Department instructions on the subject, and they will take such action as may 
be necessary to determine that these instructions are complied with in all cases. 

[220.33, A. G. O.] 


Circular No. 49, January 28, 1919. 

War-risk insurance—Information and assistance to be given disabled men in 

making claim for compensation. 

1. It has been brought to the attention of the War Department that the 
requirements of paragraph 2, Circular No. 82, War Department, 1918, are not 
being observed. Copies of reports of physical examination of enlisted men 
prior to separation from the service (Form No. 135-3, A. G. O.) are being sent 
to the Bureau of War Risk Insurance without being attached to the compensa¬ 
tion application blank (Treasury Department, B. W. R. I. Form 526). Also 
reports of physical examination are being forwarded to the Bureau of War Risk 
Insurance regardless of whether or not the soldier claims any physical disa¬ 
bility or is found to have any disability by the examining surgeon. 

The requirements of paragraph 2, Circular No. 82, War Department, 191S, 
will be strictly complied with and copies of the reports of physical examination 
will be forwarded to the Bureau of War Risk Insurance only as prescribed 
therein. 

2. Paragraphs 1 and 2 of the instructions on the front page of the application 
of the person disabled in and discharged from the service (Treasury Depart¬ 
ment, B. W. R. I. Form 526) may be disregarded when the application is made 
out by the disabled person in camp and forwarded from the camp to the Bureau 
cf War Risk Insurance with a copy of the report of physical examination (Form 
No. 135-3, A. G. O.) or surgeon’s certificate of disability. A certified copy of 
the soldier’s certificate of discharge is not required when the application comes 
directly from the camp or Army hospital through channels, and the report of 
an attending or examining physician on Treasury Department, B. W. R. I. 
Form 504, is made unnecessary by the copy of the report of physical examination 
on Form No. 135-3, A. G. O., or surgeon’s certificate of disability, which are 
supposed to accompany the compensation claim. 

3. Where the officer or enlisted man claiming compensation is married, has 
children, or a dependent father or dependent mother, Treasury Department, 
B. W. R. I. Form 526, executed by him at camp, will be stamped “ Original,” and 
he will be furnished with a second Form 526 stamped “ Supplemental,” so that 
he can incorporate in the blank affidavit on the last page of the form the proof 
required in support of his claim relative to marriage, birth of children, and 
dependency. In order to assist him in securing the proper supplementary proof, 
paragraphs on the front page of the application incorporating the supplementary 
proof required in his particular case will be marked or checked in some distin¬ 
guishing manner by the officer furnishing him with the application. 


49 


4. Every officer or enlisted man who executes a claim for compensation will be 
advised to notify the compensation section, Bureau of War Risk Insurance, 
Treasury Department, Washington, D. C., of any change in his address that 
may occur after his separation from the service. 

[004.61, A. G. O.] 


Circular No. 52, January 30, 1919. 

Absentees from organizations undergoing demobilization. 

1. All men assigned to an organization ordered demobilized, who are absent on 
furlough, without leave, sick, or on detached service, will be transferred there¬ 
from, immediately prior to the demobilization of the organization, by the com¬ 
manding officer of the camp, post, or station at which the organization is located. 

Such men will be transferred to a depot brigade or to an organization of the 
arm, staff corps, or department to which they belong, if one be present, provided 
appropriate vacancies exist therein. 

If assignments can not be made as above provided, such men will be trans¬ 
ferred as unassigned in the arm, staff corps, or department to which they belong, 
and attached for purpose of records to an organization at the camp, post, or 
station. 

If such absentees are under the jurisdiction of another commanding officer, 
notification of the transfer will be sent by letter, inclosing a copy of the order 
to such commanding officer. 

2. In case a camp, post, or station is being discontinued and no organization 
remains there to which such men can be assigned or attached, that fact will be 
communicated to the commanding officer of the camp, post, or station under 
whose jurisdiction the men may be, and the latter commanding officer will, there¬ 
upon, by the authority of this circular, transfer such men, when practicable, to 
an organization under his own jurisdiction, as above indicated, or as unassigned 
in the arm, staff corps, or department to which the men belong. 

In case a man is absent without leave and not under the jurisdiction of another 
camp, post, or station commander, he will be transferred to unassigned in the 
arm, staff corps, or department to which he belongs and a report will be rendered 
to The Adjutant General of the Army, through the commanding general of the 
department in which the discontinued camp is located, inclosing the individual 
records of the man concerned. 

3. Transfers, as above provided, will be made without loss of grade, except 
that in case no equivalent grade exists in the organization to which the transfer 
is made the men will be transferred to that grade in which the base pay is 
nearest that of their own grade. If noncommissioned officers are in excess of 
the authorized strength of an organization and are attached, they will be carried 
as extra numbers in the arm, staff corps, or department to which they belong. 
Men absent without leave will be transferred under above authority in the grade 
of private. 

[220.33, A. G. O.] 


Circular No. 54, January 31, 1919. 


Retention in service of enlisted men for the remount division. 

Cohnnanding officers authorized by War Department orders to discharge en¬ 
listed men will ascertain and observe recommendations of the officer in charge, 
remount division, Washington, D. C., in discharging enlisted personnel assigned 
to remount depots or auxiliary remount depots, except when such enlisted men 
are eligible for discharge on clearly established grounds of sickness or other dis- 


50 


tress in the soldier’s family as contemplated under the provisions of Circular 
No. 77, War Department, 1918, as supplemented by Circular No. 6, War Depart¬ 
ment, 1919. 

[210, A. G. O.] 

Circular No. 55, February 1, 1919. 

Extension of the provisions of Circular No. 16, War Department, 1919, furlough 
to the reserve. 

The provisions of Circular No. 16, War Department, 1919, are extended to in¬ 
clude all department commanders and commanders of posts, camps, Or other 
stations not under the jurisdiction of the department commanders, in Alaska, the 
Canal Zone, and the insular possessions of the United States. 

[32G.1, A. G. O.] 

Circular No. 57, February 3, 1919. 

[Note. —This circular has been supplemented by Circular No. 161, W. D., 1919.] 

War-risk insurance—Preparation of notice of discharge (Treasury Department, 
B. W. It. I. Form 333). 

It has been brought to the attention of the War Department that notices of 
discharge (Treasury Department, B. W. R. I. Form 33-3) are forwarded to the 
Bureau of War Risk Insurance without being completed or containing the full 
information required. Many thousands of these forms have been received on 
which the date of discharge has not been entered. 

Commanding officers of camps, posts, and stations will require organization 
commanders and personnel adjutants to carefully check notices of discharge in 
order to see that they are complete before forwarding them to the Bureau of 

War Risk Insurance. 

[004.61, A. G. O.] 

Circular No. 59, February 4, 1919. 

Retention in military service of enlisted personnel trained in finance work. 

1. Commanding officers, who are authorized by War Department orders to 
effect the discharge of enlisted men, will secure and observe the recommenda¬ 
tions of zone supply officers with reference to the discharge of enlisted per¬ 
sonnel pertaining to zone-supply offices 

2. Enlisted men belonging to organizations other than those under the im¬ 
mediate supervision of a camp or post supply officer who are detailed for duty 
in finance work in the office of the latter will be retained on such duty until 
their services are no longer required, except when they are clearly eligible for 
discharge on urgent grounds of sickness or distress in the soldier’s family, as 
provided for in Circular No. 77, War Department, 1918. In case the organiza¬ 
tion to which they belong is demobilized, they will be transferred without loss 
of grade as unassigned and carried as extra numbers in the arm, staff corps, or 
department to which they belong. 

[220.SI, A. G. O.] 

Circular No. GO, February 4, 1919. 

Discharge of men enlisted or inducted in Hawaii. 

Enlisted men who, under the provisions of Circular No. 106, War Department, 
1918, and amendments thereto should be discharged in the Hawaiian Depart- 


51 


meut, will be transferred to the Presidio of San Francisco, Calif., and there held 
until transportation is available for their transfer to Honolulu, Hawaii. Upon 
arrival in Hawaii the commanding general, Hawaiian Department, will effect 
their discharge in accordance with general instructions of the War Department. 

The commanding officer of the Presidio of San Francisco, Calif., will make the 
necessary arrangements with the commanding general, Western Department, for 
the transfer of such men to Honolulu, Hawaii. 

[220.81, A. G. O.] 

Circular No. 61, February 6, 1919. 


Amendments to Circulars Nos. 80 and 106, War Department, 1918— Certain 

camps discontinued as convalescent and demobilization centers and Fort 

Oglethorpe designated as demobilization center. 

1. Paragraph 3, Circular No. 90, War Department, 1918, as amended by Cir¬ 
cular No. 183, War Department, 1918, and Circulars Nos. 10 and 33, War De¬ 
partment, 1919, is further amended so as to exclude Camp McClellan and Gamp 
Wadsworth from the list of camps enumerated therein. 

2. Paragraph 5, Circular No. 106, War Department, 1918. as amended by 
Circular No. 122, War Department, 1918, and Circulars Nos. 10 and 33, 
War Department, 1919, is further amended so as to exclude Camp Greenleaf, 
Ga., Gamp Wadsworth, S. C., and Camp McClellan, Ala., from the list of camps 
enumerated therein, and to add Fort Oglethorpe, Ga., as a demobilization 
center. 

[300.51, A. G. O.] 

Circular No. 63, February 6, 1919. 

Rescission of Circular No. 126, War Department, 1918— War-risk insurance— 

Report in case of nonpayment of allotments. 

Circular No. 126, War Department, 1918, as amended by Circular No. 178, 
War Department, 1918, and by Circulars Nos. 3 and 46, War Department, 1919, 
is rescinded, and the following substituted therefor: 

1. Upon the discharge of an enlisted man who has made a class A or class B 
allotment on which the allottee has not received any payments whatever, a re¬ 
port, giving the following information, will be made directly to the Bureau of 
War Risk Insurance, Treasury Department, Washington, D. C.: 

o. First, middle, and last name. 

1). Rank and organization at time allotment was made. 

c. Army serial number. 

d. Name of allottee. 

e. Address of allottee. 

f. Kind of allotment. If class B, relationship must be stated. 

g. Amount of allotment. 

h. Total amount deducted from pay on account of allotment prorated to 
include date of discharge. 

i. Effective date of allotment. 

j. Date of discharge. 

k. Future address of enlisted man. 

L Did enlisted man claim exemption from compulsory allotment? 

m. Has allottee received any payment at all? 

2. Each enlisted man will be informed that should he find it necessary to 
write regarding his allotment, his letter should be addressed to the Bureau of 


52 


War Risk Insurance, Treasury Department, Washington, D. C., and should in¬ 
clude the data as set forth in paragraph 1. 

3. In case of the nonpayment of a class E allotment report will be made to 
the Zone Finance Officer, Allotment Branch, Washington, D. C. 

4. These reports will be signed by the organization commander. 

[004.61, A. G. O.] 

Circular No. G5, February 6, 1919. 

Policy as to surplus noncommissioned officers arriving with organizations from 

overseas. 

Surplus noncommissioned officers who have been assigned or attached by com¬ 
petent authority of the American Expeditionary Forces to organizations re¬ 
turning to this country will not be reduced upon arrival because of the existence 
of an excess number in any grade either in the organizations in which they 
arrive or in organizations to which they may be assigned or attached under 
existing instructions while awaiting discharge. In such cases these men will 
be carried as extra numbers and will retain their rank and right to pay until 
discharged under existing instructions unless reduced for disciplinary reasons 
by proper authority. 

Noncommissioned officers arriving from overseas as casuals will likewise re¬ 
tain their rank and right to pay until discharged or reduced for disciplinary 
reasons by proper authority. 

[242.11, A. G. O.] 

Circular No. 66, February 7, 1919. 

Policy in regard to discharge of men enlisted for emergency arriving from 

overseas. 

All enlisted personnel of the Army, except members of the Regular Army 
enlisted prior to April 1, 1917, upon arrival in this country from overseas will 
be either discharged or forwarded to the appropriate demobilization center for 
immediate discharge. Those who are physically ineligible for discharge will 
be disposed of in accordance with, existing instructions and, as soon as they 
shall become eligible, will be promptly discharged or forwarded to the appro¬ 
priate demobilization center for immediate discharge. 

Nothing herein shall be construed as limiting the operation of Circular No. 
164, War Department, 1918, or of subparagraph a, paragraph 1, Circular No. 
188, War Department, 1918, or of Circulars Nos. 23 and 34, War Department, 
1919. 

It is the policy of the War Department to effect the discharge at the earliest 
practicable moment of all troops returning from overseas either as casuals or 
in organizations. Such troops will be assigned to no duty inconsistent with 
this policy. 

[220.81, A. G. O.] 

Circular No. 69, February 8, 1919. 

Assignment and demotion of officers. 

1. During the period of the emergency officers who are assigned to line duties 
will be assigned according to their temporary grades as prescribed in the Tables 
of Organization. In making assignments to staff or other duties, not line, below 
the grade of brigadier general officers will be assigned without regard to the 
grades authorized by the Tables of Organization. General officers will be 
assigned to duties consistent with their grades, and when they can not be so 


53 

assigned orders will be issued by the War Department demoting them to their 
Regular Army rank. 

2. When officers of the Regular Army become surplus in their emergency 
grades their names will be reported to the War Department. If vacancies exist 
to which they can be assigned in their emergency grades, they will be so assigned. 
If no such vacancies exist, they will be demoted to their Regular Army rank. 

3. Class 1 and 2 emergency officers (Cir. No. 75, W. D., 1918) who become 
surplus will be discharged, as prescribed in previous instructions. Class 3 
officers will be available for assignment to existing vacancies or for assignment 
to central training schools without reduction in rank. Class 3 officers who are 
not recommended for appointment in the Regular Army during or after attend¬ 
ance at such schools will be discharged when their services are no longer needed. 

4. It is the policy of the War Department to return to the inactive list retired 
officers now on active duty who can be replaced by officers on the active list. 
Chiefs of bureaus and arms of the service and commanding officers who have 
retired officers on duty under them will submit on February 15, 1919, list of 
such officers. They will indicate which of these retired officers they consider 
should be retained on active duty for the best interests of the service. Recom¬ 
mendations for retention of retired officers on active duty must be accompanied 
by reasons. Retired officers holding emergency advanced rank will be demoted 
to their Regular Army rank upon being returned to the inactive list. 

5. In addition to the normal demotions under paragraph 2 of this circular, 
officers of the Regular Army who have been found unsuited for their advanced 
rank, and who have not already been demoted, and officers who may hereafter 
be found unsuited for their advanced rank will be demoted to their Regular Army 
rank. Commanding officers and chiefs of staff corps and departments will sub¬ 
mit, without delay and from time to time in the future, recommendations for 
the demotion of such officers. These recommendations will be carefully reviewed 
by the War Department in connection with the complete records of the officers 

concerned. 

[210.31, A. G. O.] 

Circular No. 72, February 10, 1919. 

Furlough to the reserve. 

1. When definite authority is received for furlough to the reserve of enlisted 
men of the Regular Army, as provided for in Circulars Nos. 16 and 35, War 
Department, 1919, the following instructions will govern: 

a . The soldier will be given a critical physical examination as prescribed in 
Circular No. 73, War Department, 1918, and a report made on Form No. 135-3, 
A. G. O. The result of this examination will be noted on the service record. 

b. The accounts of the soldier will be closed, and he will-be paid in full to 
date furlough is effective, including allowances provided by law for discharged 
soldiers. His service record, prepared in accordance with existing instructions 
and with particular attention to Circular No. 57, War Department, 1918, will 
be properly indorsed and transmitted to the camp or other station personnel 
adjutant to be forwarded to the commanding general of the territorial de¬ 
partment in which the reservist elects to reside. The definite authority under 
which the soldier was furloughed to the reserve, and the residence (giving street 
number, if any) selected by the reservist will be noted on service record. The 
following individual records will be sent to department commander with service 
record: 

(1.) Pay card. Form No. 644, A. G. O. 

(2.) Individual equipment record. Form No. 637, A. G. O. 

(3.) Qualification card. Form CCP-1. 


54 


c. Notice of discharge Form No. 333, Treasury Department, Bureau of War 
Risk Insurance, will be prepared in duplicate, as prescribed by Circular No. 73, 
War Department, 1918, and sent to the Director, Bureau of War Risk Insur¬ 
ance, Treasury Department, Washington, D. C. This form will be completed 
by crossing out the word “ discharge ” where it appears in two places on form 
and substituting therefor “ Furloughed to Regular Army Reserve.” Paragraph 
21, Circular No. 73, War Department, 1918, will be carefully complied with, and 
each soldier furloughed to the Regular Army Reserve will be given a copy of 
memorandum, “ Information Relative to Compensation and Continuance of War- 
Risk Insurance,” signed by the officer preparing his furlough certificate. 

d. There will be furnished the soldier: 

Certificate of furlough, Regular Army Reserve, Form No. 437, A. G. O., and 
final statements. 

Final statements will be prepared in accordance with Circular No. 85, War 
Department, 1918. 

The statement, “ Entitled to purchase ticket to ( ) at two-thirds regular 

rate,” inserting place of acceptance for enlistment, will be indorsed on back 
of certificate of furlough. 

e. The following will be forwarded to The Adjutant General of the Army: 

(1.) Form No. 559, A. G. O.—Index card. 

(2.) Form No. 135-3, A. G. O.—Report of physical examination. 

/. Under the provisions of paragraph 1165, Army Regulations, an enlisted man 
furloughed to the reserve will be permitted to wear to his home uniform cloth¬ 
ing as specified in Circular No. 7, War Department, 1919, and will return same 
as prescribed in Circulars Nos. 105 and 139, War Department, 1918. Instruc¬ 
tions contained in Circular No. 43, War Department, 1919, and those which may 
be issued in the future concerning the wearing of uniform by discharged sol¬ 
diers, will also apply to reservists when not in active service unless otherwise 
ordered. The soldier will be so instructed. 

g. Every enlisted man, prior to being transferred to the Regular Army Re¬ 
serve, will be given the address of the department headquarters where his service 
records are to be kept. He will be instructed to report to the department com¬ 
mander any change of residence and to communicate with that officer regarding 
any further information he may desire regarding his status as a member of the 
Regular Army Reserve. 

2. The provisions of subparagraphs & and c, paragraph 1, Circular No. 86, Cir¬ 
culars Nos. 91, 93, 106, and 149, War Department, 1918, and all other general 
instructions governing the separation of enlisted men from active service in the 
demobilization of the present Army will be given careful consideration before 
an enlisted man is furloughed to the Regular Army Reserve. 

3. The above procedure will be followed also when reservists who have been 
mobilized for active service are refurloughed to the reserve under the provisions 
of Circular No. 16, War Department, 1919. 

4. Regulations for the Regular Army Reserve dated August 15, 1916, in con¬ 
flict with the provisions of this circular are suspended accordingly. 

5. Application for furlough to the reserve under the provisions of Circulars 
Nos. 16 and 55, War Department, 1919, will be submitted through channels 
to the camp or port of embarkation commander, or department commander hav¬ 
ing discharge jurisdiction under the provisions of paragraph 1394, Army Regu¬ 
lations, as the case may be. Applications under the provisions of Circular 
No. 35, War Department, 1919, will be forwarded through these commanders, 
Who will indorse their recommendations to The Adjutant General of the Army. 

[326.1, A. G. O.] 


55 


Circular No. 73, February 10, 1919. 

Delay in preparation of records of enlisted men to be discharged. 

It lias been brought to the attention of the War Department that in the dis¬ 
charge of those enlisted men who are without complete records of service, delay 
in the preparation of supplementary records is caused by communicating, in 
reference to the missing records, with the camp, post or station from which the 
men came. In order to facilitate the prompt preparation of supplementary 
records, when enlisted men without complete records of service are transferred 
to demobilization centers for discharge, a report will accompany the men giving 
their names and the class of records missing in each case. 

[201.3, A. G. O.] 

Circular No. 76, February 10, 1919. 

Kecords of demobilized divisions. 

When the demobilization of a division which has not left the continental limits 
of the United States is completed, the divisional headquarters records, including 
those of the staff corps and departments, will be transferred to the headquarters 
of the camp where the'headquarters of the division were demobilized, together 
with the filing equipment of the division headquarters. 

The records will be carefully assorted and those that may be needed so kept 
in the files that data or information will be available when matters arise re¬ 
quiring action after demobilization. 

The divisional records will be placed in charge of an officer of The Adjutant 
GeneralVs Department, preferably one from the demobilized division if one is 
available. 

[314.3, A. G. O.] 

Circular No. 78, February 14, 1919. 

Amendment to Circular No. 85, War Department, 1918—Definition of word 

“ instrumentalities ” as used therein. 

Subparagraph e, paragraph 12, Circular No. 85, War Department, 1918, is 
amended to read as follows: 

e. Officers who, having been responsible for public property, have received 
complete clearance from the office or officers to whom responsible. 

In these cases the officer’s certificate as to accountability and responsibility, 
allotments deducted, and transferred accounts outstanding will be written on 
the back of the third fold of the pay voucher, as follows: 

“ I certify that on this and previous vouchers I have entered and had de¬ 
ducted all allotments made by me during period of my military service; that 
I no-vv have no assigned or transferred or other pay accounts outstanding for 
the period for which pay is claimed on this voucher or for future months; that 
I am not accountable or responsible for public funds or property; and that I 
am not in any manner indebted to the United States or its instrumentalities.” 

The word “ instrumentalities ” as used in this certificate includes camp, post 
or other exchanges, post laundries, company funds, post tailors, post shoe¬ 
makers and similar agencies. Officers owing these instrumentalities will either 
settle their bills before final payment or will, in writing, on their final pay 
vouchers, authorize the disbursing officer to withhold the total of amounts still 
due, stating the amounts and location of the instrumentalities. The disbursing 
officer making the collection will pay the amount thereof to the proper instru¬ 
mentality by check drawn to its order as is done in the case of similar collec¬ 
tions from enlisted men. 


56 

Immediately below the certificate will be written a certificate for signature 
of tbe commanding officer as follows: 

“ I certify that I have noted the claim for final pay stated on front of this 
voucher and that to the best of my knowledge and belief such account and the 
above certificate are correct.” 

These certificates must be signed on the original copy of voucher by the 
officer and commanding officer, respectively. 

[241.5, A. G. O.] 


Circular No. 80, February 14, 1919. 

[Note. —This circular has been amended by Circular No. 98, W. D„ 1918.] 

Disposition of funds turned in by units which were originally National Guard. 

Upon the demobilization of units which were originally National Guard, 
either wholly or in part, funds will be disposed of as directed in Circular No. 
143, War Department, 1918, but, should the total of funds turned in to the 
Director of Finance by each unit be as much as the total of amounts contributed 
to such unit by National Guard units at the time of entry into Federal service, 
these amounts shall be set aside by the director of finance, and, upon the 
reorganization of the corresponding National Guard unit within two years of 
demobilization and upon the presentation of proper affidavit, approved by the 
Chief of the Militia Bureau, the Director of Finance shall turn over to the duly 
accredited representatives of the reorganized National Guard unit an amount 
equal to that in its possession upon entry, between April 6, 1917, and November 
11, 1918, into the Federal service. Should a lesser amount be turned in to the 
director of finance by the demobilized unit the fund will be apportioned pro rata 
in accordance with respective original contributions to the account of the 
contributing units and turned over in like manner. 

In the event that corresponding units of the National Guard are not reorgan¬ 
ized within two years of demobilization of the units of which the original 
National Guard units became a part, the Director of Finance shall be em¬ 
powered to turn funds of each unit over to the duly accredited representative 
of veteran associations of the original units, formed and certified as such to the 
Chief of the Militia Bureau by the adjutant general of the State. 

Property, other than funds and Federal and State property, in the hands of 
organizations to be demobilized, which originally belonged to National Guard 
units, will, upon disbandment or as soon thereafter as practicable, be delivered 
to the custody of the adjutant general of the State from which the National 
Guard unit came, to be equitably disposed of by him. 

The authority contained herein shall not be construed as authorizing any 
disposition of funds from ration savings other than as provided for in. Circular 
No. 143, War Department, 1918, nor as authorizing the return to any company 
or other unit of the National Guard or their representatives an amount greater 
than that belonging to it upon its entry into Federal service. 

[123.71, A. G. O.] 

Circular No. 81, February 15, 1919. 

Amendments to Circulars Nos. 90 and 106, War Department, 1918—Discon¬ 
tinuance of certain camps as convalescent and demobilization centers. 

1. Paragraph 3, Circular No. 90, War Department, 1918, as amended, is 
further amended so as to exclude Camp Beauregard, Camp Hancock, and Camp 
Logan from the list of camps enumerated therein. 


57 


2. Paragraph 5, Circular No. 106, War Department, 1918, as amended, is 
further amended so'as to exclude Camp Beauregard, La.; Camp Hancock, Ga.; 
Camp Logan, Tex.; and Camp Humphreys, Va., from the list of camps enumer¬ 
ated therein. 

[G80.1, A. G. O.] 

Circular No. 83, February 17, 1919. 

Transfer of company funds. 

When units having company funds have contributed a share of those funds 
to new units and when these new units are about to be demobilized the original 
contributing units shall be reimbursed when practicable from the company 
fund of the unit about to be demobilized to the extent of the original contri¬ 
bution. Reimbursement will be made only after all debts have been paid and 
then not to exceed the amount of the original contribution. Any surplus remain¬ 
ing will be disposed of as directed in Circular No. 143, War Department, 1918. 

(123.7, A. G. O.] 

Circular No. 85, February 19, 1919. 

Wearing of the uniform—Discipline and military courtesy. 

The following instructions relative to the wearing of the uniform, disciplinary 
measures pertaining thereto, and military courtesy, are published for the infor¬ 
mation and guidance of all concerned: 

1. Regulations .—The regulations governing the uniform of the United States 
Army and its wear are as prescribed in Special Regulations Nos. 41 and 42, 
War Department, 1917, as changed. Generally speaking, these regulations will 
be strictly interpreted, but it is recognized that, in a large measure, the pres¬ 
ent laxness in conforming to the regulations has grown up as a result of the 
original unpreparedness of the United States in the matter of supply of clothing 
and equipment at the outbreak of the war. It is neither the policy nor the 
desire of flie War Department to work a hardship, either on persons severing 
their relations with the military service or those who have signified their inten¬ 
tion to remain, by requiring abandonment of necessary articles of clothing or 
equipment which were purchased in good faith in a time of urgent necessity. 
This principle will necessarily bring about a recognition of certain departures 
from the strict letter of the regulations; but, on the other hand, it does not 
condone many of the violations of regulations which are practiced at present. 

2. Exceptions .—The following exceptions to the uniform regulations are 
authorized for the present; 

a. Many officers returning from abroad are wearing uniform coats, ap¬ 
parently made in England or by English tailors, which are cut in a manner 
similar to the English tunic, generally with a long skirt, either with or without 
a slit in the back, or with large bellows pockets, especially lower pockets. 
Officers being discharged or soon to be discharged will not be required to dis¬ 
card these coats, provided the variations in cut are not so exaggerated as to 
cause the uniform actually to be confused with that of the British or some 
other foreign army. Those officers who intend to remain in the service will 
not be required to discard these coats until such time as they can be reason¬ 
ably expected to do so, without causing them undue financial hardship. 

b. Officers wearing brass buttons on their uniform coats will, if they have 
signified their intention to remain in the service, be required to replace them 
with the uniform bronzed button. Officers soon to be discharged will not be 
required to make this change. 


58 


c. The wearing of breeches made of a different colored cloth or cloth of a 
different material from the coat will for the present be authorized, provided 
these breeches are not of such an exaggerated color or cut as to present an 
incongruous appearance. 

d. The matter of overcoats, boots and shoes, and leggins presents many 
difficulties. So many different types have been worn, and their wear apparently 
permitted, that it is considered unwise at this time to require more than a 
nominal conformity with existing regulations. The question of the necessity of 
rapid procurement has affected these articles of the uniform more, perhaps, 
than any others. Provided the officer presents a creditable appearance and 
his uniform is easily recognizable as that of a commissioned officer of the 
United States Army, he will not be required to discard articles which will 
require immediate replacement. Any overcoat which has been worn and ap¬ 
parently authorized in any organization may be worn by those soon to be dis¬ 
charged. This includes overcoats with fur collars, leather coats, short moleskin 
coats, trench coats, etc. Officers’ leggins or boots will be of leather. Enlisted 
men will not be permitted to wear leather leggins or boots. 

e. The oversea cap, the divisional, Army corps, or field Army insignia worn 
on the left sleeve just below the shoulder, and the spiral cloth puttee (this 
last for enlisted men only) are authorized for troops returning from overseas 
for demobilization or discharge. This includes casuals and sick or wounded 
officers and enlisted men alike. For officers and men who are to remain in 
the service and who are assigned to active duty in this country, these articles 
are not authorized and will not be permitted, except that the spiral puttee may 
be authorized for field service. In general, the rule that officers and men should 
conform to the uniforms of the organization of which they are a part will be 
applied. 

f. The Sam Browne or liberty belt is not authorized in this country and will 
not be worn. This belt is the distinguishing mark of the commissioned officer 
abroad, but there is no necessity for its introduction into the United States. 

3. Decorations .—The prescribed wound and service chevrons ahd special 
individual decorations, such as the medal of honor, distinguished-service cross 
and medal, and the appropriate ribbon sections, are a part of the uniform. 
Special individual decorations from foreign Governments, such as the French 
croix de guerre or similar decorations from other foreign Governments, are 
authorized. These decorations will be worn as prescibed in Special Regula¬ 
tions No. 41, War Department, 1917. The French shoulder cord known as 
the fourragere is, however, a part of the French uniform, and only two Ameri¬ 
can organizations are authorized to wear it, namely, Sanitary Section 646 and 
the One hundred and third Aero Squadron. Citations are not sufficient; special 
authorization for the fourragere must come from the French Government. 
Such decorations as gold and silver stars on the sleeves, unauthorized cam¬ 
paign ribbons, gold chevrons presumed to denote that the wearer has been a 
prisoner of war, or denoting any service other than prescribed c or such chev¬ 
rons, are not authorized and will not be permitted. 

4. Discipline —The question of laxity in dress, the wearing of dirty, soiled, 
or torn uniforms, combinations of uniform and civilian clothing, unbuttoned 
coats or overcoats, etc., is for officers and men still in the service entirely a 
question of discipline and will be treated as such. 

For discharged officers and men the matter of discipline is beycnd the control 
of the military authorities. It is not possible, nor is it intended, that the mili¬ 
tary authorities should prevent the wearing by discharged officers and men 
of uniforms which do not conform to specifications. The present law prevents 


59 


the wearing of the uniform for discharged enlisted men except en route from 
the place of discharge to their home, which .-journey may take place within, or 
may consume, three months from the date of discharge. The uniform must be 
returned to the Government within four months of the date of discharge. For 
discharged officers the law is the same, except that the uniforms, being the 
property of the officers, are not required to be returned, and the officers may 
also wear them on occasions of ceremony. There is, however, a bill before 
Congress to allow discharged officers and men to retain and wear their uniforms 
indefinitely. In view of the fact that this bill is clearly the result of public 
opinion and will probably be enacted into law, it is thought best to consider it 
as already in force in so far as it allows officers and enlisted men to retain and 
wear their uniforms for the time being. 

5. The red chevrons .—The red chevron was adopted in order to distinguish 
discharged enlisted men from those still in the service. The fact that it is. 
jierlmps, being used in some cases by enlisted men still in the service as a means 
of deceiving the military authorities is not sufficient cause to warrant its re¬ 
moval. These cases are subject to disciplinary action, and military commanders 
have the power to make this particular breach of regulations highly unprofitable 
for the offenders. Discharged men seem to be willing and ready to wear the 
chevron, even when necessary to purchase it from civilian firms. It is not 
considered advisable to attempt to obtain legislation rendering discharged men 
in uniform subject to military discipline. The red chevron, while admittedly 
not a universal panacea, is the only practical plan so far suggested to maintain 
the distinctive character of the uniform when worn by soldiers as distinguished 
from ex-soldiers. 

G. Protection of the uniform .—The impersonation of officers and the wearing 
of uniforms by those not entitled to do so is a question in most cases for the 
civil authorities to handle. These cases should be prosecuted by the civil 
authorities under the provisions of section 125, act of Congress June 3, 191(5 
(Bui. 16, W. D., 1916). This act provides for its violation a penalty upon 
conviction of not to exceed .$300 fine or six months’ imprisonment, or both. 

7. Military courtesy .—Commanding officers should take proper disciplinary 
action to insure that the rules of military courtesy are carefully observed by 
all officers and men alike connected with the service. This can not be forced 
upon discharged officers and men who do not desire to be governed by these 
rules. 

[421, A. G. O.] 

Circular No. 86, February 20, 1919. 


Discharge of officers. 

1. Instructions heretofore issued authorize commanding officers to readjust 
assignments and duties of officers in such manner as to make available for dis¬ 
charge as many emergency officers as can be spared. This authority is con¬ 
tinuous throughout the period of demobilization. Officers may, subject to pro¬ 
visions of paragraph 18, Army Regulations, be placed upon any duty for which 
qualified, regardless of the arm or corps in which commissioned. Every effort 
will be made to reduce commissioned personnel to the minimum required. 
Authorization of commissioned personnel by Tables of Organization will not 
be construed as authorizing retention in the service of officers classified in 
class 1 and class 2, paragraph 4, Circular No. 75, War Department, 1918, whose 
services can be spared. 

2. Every officer holding an emergency commission only should be classified 
without delay as prescribed in paragraph 4, Circular No. 75, War Department, 


CO 


1918, if tills has not already been done. Whenever any such officer changes 
station, Form 150-CPB-GS, completed to include the first indorsement, should 
accompany him. If the officer has been examined by a board of officers with a 
view to his classification, a copy of the board’s recommendation will be attached 
to the form. 

3. In determining what officers should be discharged at any time, no distinc¬ 
tion in general should be made between class 1 and class 2, paragraph 4, Cir¬ 
cular No. 75, War Department, 1918. Every effort will be made to release any 
officer whose immediate discharge is desirable on account of domestic or financial 
reasons. 

4. In determining what officers are to be placed in class 3 and retained in 
service for the time being, final decision in each case rests with the officer 
having authority to discharge. Whenever possible, this officer should cause 
boards of officers to be convened for the purpose of making recommendation to 
him relative to classification of officers desiring appointment in the Regular 
Army. All applications for examination for appointment in the Regular Army 
will, however, be forwarded to The Adjutant General of the Army for file, 
whether approved or disapproved. 

5. Officers who have been placed in class 3 may, upon consideration of their 
applications by the War Department, be found unsuitable for retention in that 
class. Likewise, officers who desire appointment in the Regular Army may be 
found by commanding officers unsuitable therefor, either at the time of classi¬ 
fication or subsequently, and some officers formerly placed in class 3 will request 
reclassification for their own convenience. All such officers will be placed by 
the commanding officer having authority to discharge in class 1 or 2, accord¬ 
ing to circumstances, and will be. discharged in accordance with existing instruc¬ 
tions. Only in those cases where an approved application for future appoint¬ 
ment in the Regular Army has been forwarded to The Adjutant General of the 
Army will individual reports of removal from class 3 be forwarded. The 
report will state the reason for removal from class 3. 

6. In those cases where officers desire appointment in the Regular Army and 
it is not possible to determine finally their fitness for such appointment, such 
as officers on duty at colleges, patients being discharged from hospital, and 
similar cases, the officer should, 'in general, be given opportunity to demonstrate 
his fitness and tentatively placed in class 3 if physically qualified.' Such 
officers should be placed upon such duty as will enable their fitness to be 
determined or should be sent to one of the schools established for instruction 
of class 3 officers. 

7. Subparagraph d, paragraph 1, Circular No. 124, War Department, 1918, 
provides for the disposition of officers who are patients in hospitals not at a 
military camp or station. Officers who are patients in hospitals at a military 
camp or station will, when further treatment is unnecessary, be directed to 
report to the commanding officer of the camp or station. The latter will cause 
such officers to be sent to their former commands, assign them to duty, or 
cause their discharge, according to circumstances in each individual case. 

8. Attention is directed to the fact that Circular No. 34, War Department, 
1919, relative to retention in service until employment is secured, applies to 
enlisted men only. Should any officer of class 1 or 2, available for discharge, 
certify in writing that he is unable to secure employment and that he desires 
for that reason to be retained in service temporarily, he should, if possible, be 
assigned to duty under provisions of paragraph 1 of this circular. If there is 
no suitable vacancy at his station to which such officer can be assigned he may 
be retained in service not to exceed 30 days after the date he would normally 


61 


be discharged, provided he agrees in writing to make every effort to secure 
employment and to immediately notify his commanding officer if employment 
is secured within the 30-day period. During the period of retention the officer 
may be sent, under provisions of paragraph 11, Circular No. 124, War Depart¬ 
ment, 1918, to a camp near his home for discharge, or he may be given leaves 
of absence for not to exceed a total of 15 days for the purpose of securing 
employment. Such leaves will only be granted upon application of the officer, 
certifying that the full period of the leave is desired for and will be utilized 
for the purpose of securing employment. Officers granted. leave as provided 
herein will in all cases be required to return to their proper station for dis¬ 
charge. 

9. Strict compliance with paragraph 7, Circular No. 75, War Department, 
1918, is required. Reports therein required will be forwarded to The Adjutant 
General of the Army only by commanders who issue discharge orders. These 
reports are in addition to any other reports or copies of orders required by other 
instructions. Copies of special orders or letters transmitting Form 150-GPB-GS 
will not therefore be sent in lieu of the registered mail report required by the 
above-mentioned paragraph. 

10. In no case should Form 150-CPB-GS be forwarded to The Adjutant 
General of the Army until both indorsements thereon have been accomplished, 
and the officer discharged. When this has been done the form will be for¬ 
warded without delay. The Form 150-CPB-GS of a class 2 officer serves 
in the War Department as a basis for his appointment in the. Officers’ Re¬ 
serve Corps. Such officers should be informed of the provisions of Special 
Regulations No. 43, War Department, 1917, and should be instructed to request 
on Form 150-CPB-GS appointment in an authorized section of the Reserve 
Corps. In preparing the indorsements on the form it should be borne in 
mind that only those mentally, morally, and physically fit for service should 
be recommended for appointment. Under remarks in first or second indorse¬ 
ment will be stated any prior recommendation for promotion or other informa¬ 
tion relevant to appointment in the Reserve Corps. 

11. The attention of all officers having allotments will be called to the neces¬ 
sity of prompt notification of the paying officer of discontinuance of their 
allotments due to discharge. The commanding officer of every military station 
will inquire of each officer separated from the service thereat whether or not 
the officer has an allotment. For each officer separated from the service who 
has an allotment the commanding officer will make a report by telegram on 
the day of separation from service to the zone finance officer, 1729 New York 
Avenue, Washington, D. C., stating the name, rank, organization, date of 
separation from service, and that the officer has an allotment. Further detail 
in telegrams is not desired. 

[210.8, A. G. O.] 

Circular No. 88, February 20, 1919. 

Soldier’s affidavit—Form No. 29-b, A. G. 0. 

1. A form upon which a soldier who is in arrears of pay makes affidavit 
(Form No. 29-b, A. G. O.) is now being distributed. This form is to be used 
in all cases of enlisted men who are in arrears of pay and arrive at camps, 
posts, and stations without, service records or pay cards. When completed the 
data shown thereon will be used to prepare a supplementary service record and 
pay card to enable- prompt payment. 

2. This form for affidavit will be prepared in duplicate by the carbon process 
either by typewriter or indelible pencil. When completed the original will be 


62 


inserted in tlie supplementary service record, between pages 6 and 7, and the 
duplicate will be retained in tlie records of the office preparing and certifying 
to the pay rolls. 

3. When enlisted men whose affidavits have been taken are transferred to 
other stations before payment, in order to obviate the necessity of preparing 
new affidavits and therefore delaying payment, their affidavits, and supple¬ 
mentary service records, if completed, will be forwarded to the new stations at 
the time of transfer. 

[242.6, A. G. O.] 

Circular No. 89, February 20, 1919. 

War-risk insurance—Notice to be given enlisted men upon discharge. 

Many enlisted men on being discharged are not informed when they should 
make the first payment of their premium on war-risk insurance. It is extremely 
important that they should be furnished with this information. 

In the reprint of the information slip relative to compensation and continu¬ 
ance of war-risk insurance, the following will be added to paragraph two, first 
page: 

“ The premium is due for payment on the first of each month beginning 
__19__.” 

The organization commander will complete this by writing in the space pro¬ 
vided, the first day of the month following the month of discharge. For example: 
If a man is discharged any time in February, the proper entry to make would be 
March 1, 1919; that is, the first premium is due on the first day of the month 
following the month of discharge. 

Until the new issue of this form is received, this information will be written 
or stamped on the bottom of page one. 

[004.Gl, A. G. O.] 

Circular No. 94, February 24, 1919. 

[Note. —This circular has been supplemented by Circular No. 157, W. D., 1919.] 
Maintenance of directories for mail purposes at demobilization camps. 

1. Directories at demobilization camps, required for the purpose of obtaining 
information concerning addresses of persons of the military service arriving at 
or leaving the camps either on transfer or on separation from the service, must 
be maintained. 

2. The directory to be used should be the file of “Locator cards,” in the in¬ 
formation section, office of the personnel adjutant, now prescribed by instruc¬ 
tions issued through the committee on classification of personnel, Adjutant 
General’s Office. 

3. Every effort will be made to keep this file up to date, with the camp or 
forwarding addresses entered, in order that mail will be promptly and correctly 
delivered or forwarded to the addressees. 

[311.18, A. G. O.] 

Circular No. 90, February 24, 1919. 

Extravagance in the use of funds of organizations about to be disbanded. 

It has been brought to the attention of the War Department that there is 
frequently extravagance and waste in the use of company and other funds of 
units about to be disbanded. Commanding officers are enjoined to see that this 
practice, where it exists, is immediately discontinued. No proper expenditure 
should be disapproved, but there should be no waste or extravagance. 



63 


The attention of all concerned should he called to the fact that funds which 
are turned in to the Director of Finance under the provisions of Circular No. 
143, War Department, 191S, do not revert to the Treasury of the United States, 
but are to be used under the direction of the Secretary of War for the collective 
good of all men in the service. 

[123.7, A. G. O.] 

Circular No. 98, February 25, 1919. 

Amendment to Circular Ho. 80, War Department, 1919. 

Circular No. 80, War Department, 1919, is amended as follows: 

In the sixteenth and seventeenth lines of the first paragraph strike out the 
words “ between April 0, 1917, and November 11, 1918.” 

[123.7, A. G. O.] 

Circular No. 100, February 25, 1919. 

Use of enlisted personnel to complete new construction work. 

Enlisted personnel will not be retained in the military service for the purpose 
of completing new construction or for the purpose of salvaging buildings or 
permanent utilities. 

At no time will enlisted men be utilized to complete new construction when 
it is practicable to have the same done by the employment of civilian labor. 

These instructions will not be construed to prohibit the use of enlisted per¬ 
sonnel in the salvage or disposition of Government fixtures, equipment, muni¬ 
tions, or supplies, nor their use in the operation, maintenance, and repair of 
posts, camps, or stations. 

All previous instructions in conflict with the provisions of this circular are 
rescinded. 

[220.4, A. G. O.] 

Circular No. 102, February 2G, 1919. 

Amendment of Circulars Nos. 90 and 106, War Department, 1918—Discon¬ 
tinuance of certain camps as convalescent and demobilization centers. 

1. Paragraph 3, Circular No. 90, War Department, 1918. as amended, is fur¬ 
ther amended so as to exclude Camp Sheridan, Ala., from the list of camps 
enumerated therein. 

2. Paragraph 5, CircukTr No. 10G, War Department, 1918, as amended, is 
further amended so as to exclude Camp Sheridan, Ala., from the list of camps 

enumerated therein. 

[704.2, A. G. O.] 

Circular No. 104, February 28, 1919. 

Amendment to Circular No. 106, War Department, 1918—Fort D. A. Russell, 
Wyo., designated as a demobilization center. 

Paragraph 5, Circular No. 106, War Department, 1918, as amended, is fur¬ 
ther amended by designating Fort D. A. Russell, Wyo., as a demobilization 
center in addition to the camps so designated. 

[300.51, A. G. O.] 

Circular No. 105, February 28, 1919. 

Payment of allotments. 

The payment of all allotments made through the Army allotment system 
for the “period of the war,” for the “period of the emergency,” or for any 


64 


other indefinite period will be continued until the zone finance officer, Washing¬ 
ton, D. C., has received a request for discontinuance. Deductions of such allot¬ 
ments must be continued until acknowledgment of the request for discontinu¬ 
ance is received, or until the discharge from the service of the person making 
the allotment. 

[243, A. G. O.] 


Circular No. 10G, February 28, 1919. 

Disposition of music of bands about to be demobilised. 

Music in the hands of bands about to be demobilized which is suitable for 
reissue will be turned in to the Philadelphia depot for future issue as needed 
by Regular Army bands. Standard music not suitable for reissue and so-called 
41 popular ” music is considered as expendable and will be disposed of by regi¬ 
mental commanders. 

[413.37, A. G. O.] 

Circular No. 110, March 5, 1919. 

Discontinuance of certain posts as demobilization centers—Amendment to Cir¬ 
cular No. 122, War Department, 1818. 

1. Circular No. 122, War Department, 1918, amendatory of paragraph 5, Cir¬ 
cular No. 10G, War Department, 1918, is amended so as to exclude Fort Logan, 
Colo., and Columbus Barracks, Ohio, from the posts enumerated therein. 

2. Jefferson Barracks, Mo., is discontinued as a demobilization center. 

[300.5, A. G. O.] 

Circular No. Ill, March 5, 1919. 

Retention of soldiers in service to satisfy debt to Government. 

1. The question has been submitted to the Judge Advocate General of the 
Army whether his opinion, dated January 16, 1919, to the effect that no order 
can legally be issued which would retain soldiers in the service for the purpose 
of satisfying their indebtedness to the United States, applies when the discharge 
is requested under the provisions of Circular No. 77, War Department, 1918, for 
the convenience of the soldier prior to the time that he would normally be dis¬ 
charged with the other men of his unit. 

The Judge Advocate General states in reply: 

Circular No. 77, November 21, 1918, authorizes the discharge of men upon 
their own application where the discharge will not disrupt or cripple an existing 
organization and the soldier’s services can be spared, in cases where the dis¬ 
charge is applied for, 4 when there is sickness or other distress in the soldier’s 
family, or when he is needed to resume employment in an industry or occupation 
in which there is urgent need of his services.’ Discharges giver/under this cir¬ 
cular are issued by way of favor in advance of the time the soldier would nor¬ 
mally be discharged with the other men of his unit. In such case it would be 
permissible to take into consideration, in determining whether or not the favor 
should be granted, the fact that the soldier is indebted to the United States and 
to decline the favor on this ground, unless the reasons for his discharge in ad¬ 
vance of the time he would normally be discharged are such as to be controlling. 

2. Therefore, when a man applies for discharge prior to other men of his unit 
under the provisions of Circular No. 77, War Department, 1918, the commander 
who, under the provisions of paragraph 1 of that circular, may effect such dis¬ 
charges, may or may not grant discharge, as seems best in his judgment. When 
there are several soldiers applying for discharge under provisions of Circular 
No. 77, other things being equal, those men not indebted to the Government are 
entitled to priority and first consideration. To justify discharge of soldier in- 


65 


debted to the Government prior to the other men in his unit, under the pro¬ 
visions of Circular No. 77, on account of sickness or distress, such sickness or 
distress in soldier’s family must be most critical. In order for an indebted sol¬ 
dier to secure discharge on industrial grounds his services in industry must be 
shown to be so essential that he is a key or pivot man in an important industry. 
[220.81, A. G. O.] 

Circular No. 114, March 6 , 1919. 

War-risk insurance—Transmittal of reports of physical examination to Bureau 

of War Bisk Insurance—Amendments to Circulars ITos. 73 and 82, War De¬ 
partment, 1918. 

1. Circular No. 82, War Department, 1918, is amended as follows: 

a. Paragraph 5 is rescinded. 

b. Paragraph 2 is amended to read as follows: 

2. The compensation application blank, when properly filled out and exe¬ 
cuted by the officer or enlisted man, will be immediately forwarded by the 
camp personnel adjutant to the Compensation Division of the Bureau of 
War Risk Insurance, with the copy of the report of the physical examination 
of the officer (Form No. 395-1, A. G. O.) or of the enlisted man (Form No. 
135-3, A. G. O.) prescribed by paragraph 2, Circular No. 73, War Depart¬ 
ment, 1918, as amended by paragraph 2 of this circular, attached thereto. If 
the officer or enlisted man does not desire to execute an application for 
compensation, no copy of the physical examination need be made, and the 
notation “ Officer (soldier) did not desire to execute Form 526, B. W. It. I.,” 
will be stamped on the original Form No. 395-1, A. G. O., or Form No. 
135-3, A. G. O., as the case may be, and forwarded directly to The Adjutant 
General of the Army. Upon discharge of an officer or enlisted man who 
claims compensation on account of disability the organization commander 
will indorse, on Form 526, Treasury Department, B. W. R. I., in the blank 
space at the bottom of the application below the line for the signature of the 
notary public, a statement showing the rate of base pay received by the 
officer or enlisted man during his last month of service and also the exact 
date of discharge. 

2. Paragraph 2, Circular No. 73, War Department, 1918, is amended to read as 
follows: 

2. Every officer and enlisted man will be given a critical physical examina¬ 
tion, a record of which will be forwarded for file in The Adjutant General’s 
Office, as hereinafter prescribed. When an officer or enlisted man executes 
a compensation application blank at the time of discharge, a carbon copy of 
the report of Ids physical examination will be prepared for transmittal 
with the compensation application blank to the Compensation Division of 
the Bureau of War Risk Insurance. 

[004.61, a. G. O.] 

Circular No. 115, March 8, 1919. 

Transfer of enlisted men. 

1. Until further instructions, no organization of the Army in the United 
States will be increased above the “present strength” that it had on the date 
of the receipt of these instructions, so long as men who have been enlisted or 
inducted only for the period of the emergency are assigned or attached to it 
for duty. 


66 


If under competent orders men are assigned or attached to an organization, 
which would increase the strength above such “present strength,” an equal 
number of men present therewith, who were enlisted or inducted for the period 
of the emergency and under existing instructions are eligible for discharge, 
will be discharged from such organization. 

2. A request for the transfer of enlisted men to an organization will state 
whether or not such transfer is to replace men enlisted or drafted only for the 
emergency, and whether such transfer will or will not increase the strength 
of the organization above that of the “ present strength ” as indicated in para¬ 
graph 1. 

3. In case of urgent necessity requiring the increase in strength of an or¬ 
ganization over that of the “ present strength ” indicated above, application 
for authority for such increase will be made to The Adjutant General of the 
Army. 

[320.22, A. G. O.] 

Circular No. 119, March 12, 1919. 

Discharge of enlisted men restored to duty from status of general prisoners. 

General prisoners who have been or may be restored to duty, and who were 
enlisted or inducted for the period of the existing emergency only, will be held 
in service and will not be discharged prior to the termination of the emergency 
for industrial reasons; nor will they be discharged on account of sickness or 
distress in their families unless such sickness or distress is shown to be most 
critical, in which event they may be discharged under the provisions of Cir¬ 
cular No. 77, War Department, 1918. 

[253.1, A. G. O.] 

Circular No. 124, March 15, 1919. 

Discharge of enlisted men after hospital treatment—Rescission of Circular No. 

108, War Department, 1919, and amendment to Circular No. 188, War De¬ 
partment, 1918. 

1. Circular No. 108, War Department, 1919, amending Circular No. 1S8, War 
Department, 1918, is rescinded. 

2. Subparagraph a, paragraph 2, Circular No. 188, War Department, 1918, is 
amended to read as follows: 

2. a. Men who entered the service since April 1, 1917, and prior to March 
1, 1919, who, after hospital treatment, are fit to return to full duty, either 
will be discharged at the hospital or sent for discharge to a demobilization 
center, depending upon which point of discharge better insures the soldier’s 
return, after discharge, to the place of induction or enlistment. Command¬ 
ing officers of hospitals will report men who are to be discharged at the 
hospital to the commander of the territorial department in which the hos¬ 
pital is located, who will issue the necessary orders for discharge. 

The object sought is to facilitate in every way possible the discharged sol¬ 
dier’s return to his home before he spends his final pay in near-by towns and 
thus becomes stranded in a friendless locality. 

[220.81, A. G. O.] 

Circular No. 125, March 15, 1919. 

Discharge certificate for draft deserters. 

1. Men charged with draft desertion who surrender voluntarily or are appre¬ 
hended and delivered to a camp, post, or station, and who are not brought to 


67 




trial for desertion, but discharged as prescribed in Circular No. 75, War Depart¬ 
ment, 1919, will be given a discharge certificate on Form No. 526, A. G. O. After 
the authority for discharge lias been entered in the space following the words 
“by reason of” in the fourth line of the certificate, this additional remark will 
be interpolated: 

“ This man failed to report for duty until posted as a draft delinquent arid 
until after the signing of the armistice, and performed no military service what¬ 
soever in the war with Germany.” 

2. Attention is directed to the fact that when a registrant is charged with 
draft desertion, and the charge is set aside under the provisions of paragraph 
131, Army Regulations, and discharge is ordered as prescribed in Circular No. 
75, War Department, 1919, he is not entilted to transportation or travel allowance 
upon discharge. Section 126 of the act of Congress approved June 3, 1916 (Bui. 
16, . D., 1916)., as amended by section 3 of the act of Congress approved 

February 28, 1919 (Bui. 11, W. D., 1919), states: “That an enlisted man 
honorably discharged from the Army, Navy, or Marine Corps since November 
eleventh, nineteen hundred and eighteen, or who may hereafter be honorably 
discharged, shall receive five cents per mile from the place of his discharge to 
his actual bona fide home or residence, or original muster into the service, at 
his option.” 

Draft registrants discharged as prescribed in Circular No. 75, War Depart¬ 
ment, 1919, are not regarded as honorably discharged from the service, but 
merely discharged with the notation above prescribed. 

[324.71, A. G. O.] 

Circular No. 129, March 17, 1919. 

Disposition of funds on hand at disbandment of organizations—Rescission of 

Circular No. 143, War Department, 1918. 

Circular No. 143, War Department, 1918, as amended by Circular No. 29, 
War Department, 1919, is rescinded and the following substituted therefor: 

1. All funds accruing from ration savings will, upon the disbandment of an 
organization, be sent, as prescribed in paragraph 4, to the Director of Finance, 
Washington, D. C., for deposit to the credit of the Treasurer of the United 
Suites, account General Appropriations, Q. M. C. 

2. a. Other funds, of whatever nature, on hand after all indebtedness of the 
disbanded organizations has been paid, will be similarly sent to the Director 
of Finance, Washington, D. C., with a statement showing the sources from which 
the funds are derived, stating separately the amount derived from each organi¬ 
zation involved. 

b. These funds 'will be deposited with the Treasurer of the United States to 
the credit of a special deposit account. The officer who deposits these funds 
will be accountable for them and will maintain a record of all funds so 
deposited and the source from which the funds were received. 

c. On December 31, 1919, and every six months thereafter, the officer desig¬ 
nated by the Director of Finance to be accountable for these funds will render 
a report, through proper channels, to The Adjutant General of the Army, stating 
the total amount of funds on hand at the date of the rendition of the report. 

d. These funds will be used only for such purposes as may hereafter be 
directed by the Secretary of War. 

3. Upon arrival in the United States the exchanges of units that have been 
serving overseas and that are designated for demobilization will not be allowed 
to conduct further business, but will, under the supervision of the exchange 
council, immediately proceed to finally dispose of and sell all their property, 


63 


* 


including any liberty bonds. The proceeds, together with any cash on hand 
after the settlement of all just claims, will be disposed of as provided in para¬ 
graph 2 of this circular. There will be forwarded with these funds a closing 
statement of the accounts of the exchange, audited as required by paragraph 5, 
Special Regulations No. 59, and bearing the action thereon of the exchange 
council and of the commanding officer. 

4. All funds sent to the Director of Finance under the provisions of this 
circular will be forwarded through the commanding officer of the post, camp, or 
station by certificate of deposit, certified check, or postal or express money 
order. 

[123.7, A. G. O.] 

Circular No. 130, March 17, 1919. 

Disposition of records of registered and special delivery mail.. 

1. Records of registered and special delivery mail of mail orderlies will be 
preserved and filed where they are accessible for answering inquiries in connec¬ 
tion with investigations of the disposition of registered and special delivery let¬ 
ters and packages turned over by the post-office authorities to mail orderlies for 
delivery. 

2. When organizations that have not left the United States are demobilized 
registry records will be filed at camp headquarters. When organizations 
that are returning from overseas are demobilized registry records will be for¬ 
warded to The Adjutant General of the Army with the records enumerated in 
paragraph 15a, Circular No. 73, War Department, 1918. 

3. When camps are discontinued the registry records will be forwarded with 
the camp records as prescribed in instructions from the War Department. 

[043.28, A. G. O.] 

Circular No. 132, March IS, 1919. 

Oversea patients not to be transferred to certain hospitals. 

No more oversea patients will be transferred either to the base hospital at 
Camp Custer, Mich., or to the base hospital at Camp Travis, Tex. These hos¬ 
pitals will be considered as camp hospitals. 

[322.3, A. G. O.] 

Circular No. 136, March 20, 1919. 

War-risk insurance—Claim for exemption from compulsory allotment after 

discharge. 

The following decision of the general counsel of the Bureau of War Risk In¬ 
surance, relative to whether or not a discharged enlisted man can file claim for 
exemption from compulsory allotment, which has not been paid his wife, and to 
have the amount of the allotment refunded to him, is published for the infor¬ 
mation and guidance of all concerned: 

[Third indorsement.] 

B. W. R. I., Office of General Counsel, 

Washington, D. C., March S, 1919. 

To The Adjutant General of the Army 
(Through Maj. E. H. Weston). 

You are advised that when an enlisted man dischargtd from the Army 
desires to claim exemption as to the balance of allotment and allowance still due 
his wife he may file a claim for exemption from compulsory allotment with the 
Bureau of War Risk Insurance. The claim will be referred to the Exemption 


69 


Section for investigation and adjudication. General Orders, No. 25, of February 
27, 1919, amends the “ Rules and Regulations of the Treasury Department, Bu¬ 
reau of War Risk Insurance, relative to exemption from compulsory allotment ” 
by adding thereto the following subsection: 

“ Sec. 14-B-l. When evidence is adduced tending to show that while an 
enlisted man was in active service circumstances existed which constitute good 
cause for granting exemption from compulsory allotment, such circumstances 
shall be deemed to have raised an implied claim for exemption as of the date 
when the circumstances are shown first to have existed. Such implied claim 
may be considered and determined by the Exemption Section even though the 
evidence was not brought to the attention of the bureau until after the dis¬ 
charge of the enlisted man from the service.” 


[004.61, A. G. O.] 


W. R. Vance, 
General Counsel. 


Circular No. 137, March 21, 1919. 

War-risk insurance—Certificate of payment of insurance premiums—Amend¬ 
ment to Circular No. 38, War Department, 1919. 

So much of Circular No. 38, War Department, 1919, as directs that the certifi¬ 
cate of payment of insurance premiums described therein be mailed to the 
Bureau of War Risk Insurance is amended so as to direct that the certificate 
be attached to the notice of discharge, Form 333, Treasury Department, B. W. 
R. I.. and forwarded with it directly to the Bureau of War Risk Insurance, 
Treasury Department. Washington, D. C. 

[004.61, A. G. O.] 


Circular No. 138, March 22, 1919. 


[Note. —This circular has been supplemented by Circular No. 148, W. D., 1919.] 
Disposition of officers placed in class 3. 

1. Any officer of class 3 (Cir. 75, W. D., 1918) who has been found quali¬ 
fied for service in a staff corps only will, if he feo desires, be reexamined at 
his present station to determine his fitness for service in a branch of the line 
of tlie Army or for service in either the line of the Army or a staff corps. 

2. Results of reexamination of an officer or any other matters relevant to 
tlie classification of a class 3 officer will be forwarded to The Adjutant General 
of the Army for file with the officer’s application on Form 151-CPB-GS. In the 
event of discharge for any reason of a class 3 officer, he should be cautioned 
to keep The Adjutant General of tlie Army advised of any change in his perma¬ 
nent address as originally recorded on Form 151-CPB-GS. 

3. The sending class 3 officers to schools heretofore established for the 
instruction of such officers electing service in the Engineers, Coast Artillery, 
Field Artillery, Cavalry, and Infantry is discontinued for the time being. It 
is the policy of the War Department to utilize class 3 officers for any duties 
they are competent to perform regardless of the arm in which commissioned, 
thereby releasing officers of class 1 and class 2 for discharge. Officers of class 
8 will, therefore, when their services can not be utilized at tlieir present station, 
be reported to The Adjutant General of the Army for assignment elsewhere 
or for discharge if there are no suitable vacancies to which they can be as- - 
signed. 

4. Commanding officers of camps, posts, and stations will report by telegraph 
to The Adjutant General of the Army, room 330, and not to the chiefs of staff 
corps, the names of class 3 officers surplus at the camp, post, or station after 
class 1 and 2 officers have been replaced by class 3. These reports will be 


70 


numbered serially and will include officers of all branches of the service. An 
officer so reported will not be available for assignment by the camp, post, or 
other commander without first obtaining authority from the War Department 
for assignment. 

5. Requisitions for class 3 officers to replace those of class 1 and 2 will be 
made by telegraph to The Adjutant General of the Army, room 330. Requisi¬ 
tions will be numbered serially and will include only needs additional to those 
covered by previous requisitions. 

6. The semimonthly officers’ reports, Form No. 680, A. G. O., from camps, 
posts, or stations making reports as prescribed in paragraph 4, or requisitions 
as prescribed in paragraph 5, will carry as an inclosure, on letter paper, a state¬ 
ment showing (a) number class 1 and 2 officers to be replaced; (b) number 
class 3 officers available for replacing these class 1 and 2 officers; (c) number 
of class 3 officers short or surplus; ( d) list of surplus class 3 officers showing 
after the name of each officer a brief notation of his special qualifications, if any. 

7. In the event of class 3 officers being reported to The Adjutant General of 
the Army for assignment and there being no suitable vacancies to which they can 
be assigned, instructions may be issued by the War Department directing their 
discharge. The report of discharge, Form 150-CPB-GS, in such cases will 
contain notation that the officer is a class 3 officer discharged on account of 
being surplus. The discharge of such officers in no way prejudices their appli¬ 
cation for future appointment in the permanent establishment. Applications 
will remain on file in the War Department and such discharged officers will be 
considered along with all others in filling such vacancies in the permanent 
establishment as future legislation may provide. 

[210.8, A. G. O.] 

Circular No. 145, March 26, 1919. 

Policy with reference to retention in the service of men who enlisted in the 

Regular Army prior to April 1, 1817, and members of the Regular Army Re¬ 
serve and enlisted Reserve Corps—Amendment to Circular No. 166, War 

Department, 1918. 

1. Paragraph 4, Circular No. 166, War Department, 1918, is rescinded. 

2. Paragraph 1, Circular No. 166, War Department, 1918, is amended to read 
as follows: 

1. Men who enlisted in the Regular Army prior to April 2, 1917, and former 
members of the Regular Army who have been furloughed to the reserve and re¬ 
called to active duty, who now belong to organizations the personnel of which 
is ordered to be discharged, will not be discharged or furloughed back to the 
reserve, except in exceptional cases as provided in Circulars Nos. 16 and 35, 
War Department, 1919. 

In the absence of special instructions these men will be assigned or attached 
without loss of grade by the commanding officers of their stations to an organi¬ 
zation at the station, if such organization is of the arm, staff corps, or de¬ 
partment to which they belong. Attention is directed to Circular No. 115, 
War Department, 1919. 

Those men who are not assigned or attached as prescribed in the foregoing 
paragraph will be reported to The Adjutant General of the Army (attention 
Operations Division) for assignment. Such reports will show the number of 
men by grades of each arm of service available for assignment 
[32G.1, A. G. O.] 


71 


Circular No. 146, March 26, 1910. 

War-risk insurance—Interpretation of the term “ Base pay.” 

The following interpretation of the term “ pay for last month of active serv¬ 
ice ” as used in the vocational rehabilitation act, is published for the informa¬ 
tion and guidance of all concerned in computing the rate of base pay received 
by an officer or enlisted man during his last month of service, which rate under 
the provisions of subparagraph b, paragraph 1, Circular No. 114, War Depart¬ 
ment, 1919, must be indorsed on Form 526, Treasury Department, B. W. R. I.: 

1. Pay in the Army and Marine Corps for the purpose of the act of October 
G, 1917, included (a) base pay, with the increase thereof granted by section 
10 of the act of May 18, 1917; (b) continuous-service pay; and excludes all 
other forms of pay such as extra-duty pay, pay for marksmanship, rated posi¬ 
tions, certificate of merit, aviation increase, foreign-service pay. 

2. Pay in the Navy for the purpose of the act includes (a) base pay as shown 

in article 4427 (5), Navy Regulations, 1913; (b) 10 per cent increase in pay 
authorized by the act of May 13. 1908; (c) increased pay for chief petty officers 
holding permanent appointments (art. 4427 (18), Navy Regulations) ; ( d ) con¬ 
tinuous-service pay (art. 4427 (23), Navy Regulations) ; (c) increases authorized 
by General Orders, No. 34, November 27, 1906 (art. 4427 (25), Navy Regula¬ 
tions) ; (/) increase in pay authorized by act of May 22, 1917. (T. D. 6, W. R.) 

[004.G1, A. G. O.] 

Circular No. 148, March 27, 1919. 

Information as to retention in the service of officers placed in class 3. 

1. At the beginning of demobilization instructions were issued dividing emer¬ 
gency officers into classes according to their desires and suitability for future 
service. Officers of the third class were those officers desiring and found quali¬ 
fied for future appointment in the Regular Army, should legislation provide an 
increase in the permanent establishment. This is to be the last class of officers 
discharged. Subsequently boards of officers were convened wherever possible 
to determine the suitability of class 3 emergency officers for retention with a 
view to appointment in the permanent establishment. 

2. During the period of classification of officers it was uncertain whether 
present law requiring that officers in the various staff corps of the Army be 
provided by details from the line would or would not be embodied in new legis¬ 
lation. Applications for appointment in all arms and branches of the Army 
were therefore received, and examining boards were not limited to the line of 
the Army in passing upon the fitness of applicants. The applications for future 
examination with a view to appointment in the permanent establishment now 
on file consist, therefore, of approved applications for practically all branches 

• of the present Army. Due to uncertainty as to future legislation no maximum 
age limit has been set for applicants for appointment in the permanent estab¬ 
lishment. 

8. In December, 191S, instructions were published that officers of class 3 
would not be discharged but, when they became surplus, would be reported to 
the War Department with a view to their assignment where needed. Prac¬ 
tically all officers of this class are therefore still in the service. Their reten¬ 
tion is contemplated so long as there is need for their services but is in no 
way to increase the total number of officers held in service. 

4. As no legislation concerning the permanent establishment has been en¬ 
acted, and as there appears to be no prospect of any such legislation in the 


72 


immediate future, many matters pertaining to the future appointment of class 
?> officers in the permanent establishment are still in doubt. The election of an 
officer to remain in class 3 is a matter of considerable importance to the indi¬ 
vidual, and each officer is advised to consider fully the following matters in 
arriving at his decision whether to continue as a class 3 officer or request 
reclassification with a view to discharge when his services can be spared: 

a. In the classification of an officer there is no promise expressed or implied 
that he will receive a future appointment in the permanent establishment. It 
is the hope of the War Department that such officers will be made a preferred 
class in filling such vacancies, if any, as future legislation may provide. 

1). The appointment of such officers in the permanent establishment must be 
subject to their eligibility under such legislation as may hereafter be enacted. 
Examinations for appointment in the past have been academic as well as 
practical in order to establish the ability of the appointee to meet the require¬ 
ments of the military service in the matter of professional education and 
improvement. 

c. The present system of commissioning all officers in the Cavalry, Field 
Artillery, Coast Artillery, Infantry, Engineers, or Medical Department, and the 
filling of vacancies in other staff corps by a temporary detail from time to time 
of officers of the above brandies (Medical Department excepted) may or may 
not be continued. An officer who has been found suitable for appointment in 
one of the above branches or for appointment in either one of the above branches 
or a staff corps has therefore a much greater chance of appointment than an 
officer who has been found suitable for appointment in the staff corps only. 

d. In the absence of legislation should the number of class 3 officers in service 
become in excess of the number required for duty, the discharge of surplus 
class 3 officers will in the interests of economy become necessary. Should such 
officers be discharged, their applications, if they so desire, will be retained on 
file for consideration should future legislation provide vacancies to be filled in 
the permanent establishment. 

e. During the emergency officers have, in general, been advanced to grades 
above those which they could expect to hold under normal conditions and a 
general reduction in grade of class 3 officers upon entering the permanent 
establishment therefore appears probable. Regulations governing the grade to 
which officers are to be appointed and their relative rank in such grade have 
not been and can not be formulated until legislation authorizing appointments is 
enacted. While due credit, will be given for service rendered during the war, 
officers can not expect to retain the grades attained by them under war condi¬ 
tions. 

f. Should legislation for an increase in the permanent establishment not be 
enacted or be unduly delayed, the discharge of all officers holding emergency 
commissions may become necessary. Under present law the emergency Army 
will go out of existence four months after proclamation by the President an¬ 
nouncing the treaty of peace. The War Department has submitted a bill pro¬ 
viding for a permanent establishment of approximately 500,000 enlisted men and 
28,000 officers, thereby indicating the opinion of the department as to size of the 
establishment believed necessary. Action upon the matter having been indefi¬ 
nitely delayed, all officers who have been classified with a view to filling these 
vacancies must fully realize that economies forced upon the department may 
require their discharge at any time, regardless of the desire to hold them in 
service with a view to examination for appointment. 

5. Many letters are being received in the War Department indorsing officers 
for future appointment in the permanent establishment. In general, such 


73 


letters are from persons not in military service and have but little bearing on 
the mental, moral, or professional fitness of the candidate. Such letters are filed 
with the officer’s application, but can have no effect upon his application unless 
pertinent to his qualifications and from a writer in position to know the 
qualifications of the candidate. Officers should therefore refrain from increas¬ 
ing the work of the department by causing letters in their behalf to be forwarded 
unless such letters are of real value in determining the fitness of the officer. 
In general, the writers of such letters apparently do not understand that the War 
Department is being requested to appoint the candidate to a vacancy that has 
not yet been created and that can only be created by legislation increasing the 
size of the permanent establishment. There are no vacancies in the present 
permanent establishment to be filled at this time and should there be any in the 
future in the absence of new legislation they must necessarily be filled by 'ap¬ 
pointments in the lowest grades and subject to conditions of existing law. 
There is no provision of law for transfers of officers from the emergency army 
to the permanent establishment. 

1210.1, A. G. O.] 

Circular No. 152, March 28, 1919. 

Control of discharge of personnel. 

1. Department commanders and commanding officers of camps, posts, nr sta¬ 
tions not under the jurisdiction of department commanders are authorized to 
take filial action in the cases of all men under their command which come under 
the provisions of Circular No. 77, War Department, 1918, as amended. 

2. When such men belong to an organization of a staff corps or department, 
the commanding officers of such organizations will be consulted and due con¬ 
sideration will be given to their recommendations as to whether or not such 
men can be spared. 

3. Department commanders and commanding officers of camps, posts, or sta¬ 
tions, not under department commanders, are charged with the responsibility of 
reducing the personnel of their respective commands under current general and 
special War Department instructions. In this connection they will consult zone 
supply officers and the other proper representatives of staff corps and depart¬ 
ments with reference to the discharge or disposition of men whose duties are 
performed under the supervision of such representatives. The needs of each 
staff corps and department will receive due consideration. 

4. The attention of all is again directed to the importance of discharging 
from the military service, as rapidly as they can be spared, all men drafted or 
enlisted only for the period of the emergency. The principles of Circular No. 
77, War Department, 1918, as amended, will be observed as a guide in deter¬ 
mining the order of merit of men for discharge in organizations in which a 
certain number of men must be retained, but the lack of reasons for discharge 
under that circular will not operate to prevent the discharge of a man who 
can be spared, who desires discharge, and who otherwise Is eligible therefor. 

5. In case it becomes necessary to utilize any camp, post, or station for 
storage or other appropriate staff corps purposes, to an extent which will re¬ 
quire the retention of men or an increase to a specified number of men in any 
staff corps or department organization, beyond the number required for the 
normal operation of the camp, post, or station during demobilization, the chief 
of the staff corps or department concerned will communicate this fact, and his 
recommendations with reference to personnel, through The Adjutant General c* 
the Army to the department, camp, post, or station commander concerned. 

[220.81, A. G. O.] 


74 


* Circular No. 157, March 29, 1919. 

Maintenance of directories for mail purposes at camps, posts, and stations—* 

Extension of Circular No. 94, War Department, 1919. 

It has been brought to the attention of the War Department that the provisions 
of Circular No. 94, War Department, 1919, requiring that directories for mail 
purposes be maintained at demobilization camps, are not being observed in 
some cases. In order that no soldier will be discharged or separated from the 
service without leaving an address to show where his mail can be. forwarded 
with a reasonable expectation that it will reach him, the provisions of Cir¬ 
cular No. 94 are extended to include all camps, posts, and stations. Directories 
will be maintained showing the forwarding address of every soldier discharged 
or separated from the service or transferred from the camp, post, or station. 

[311.18, A. G. O.] 

Circular No. 158, March 29, 1919. 

War-risk insurance—Preparation of Form 526, Treasury Department, B. W. R. I. 

The following decision of the Bureau of War Risk Insurance as to whether 
or not insurance officers or other officers assisting in that work are authorized 
to administer oaths in executing Form 526, Treasury Department, B. W. R. I., 
is published for the information and guidance of all concerned: 

It will be sufficient for the purposes of the bureau if the compensation ap¬ 
plication, Form 526, is executed by the claimant and signed by him in the pres¬ 
ence of an officer, who will sign as witness to the claimant’s signature and the 
veracity of his statements. An application executed under such circumstances, 
although not sworn to, will be accepted by the bureau as the basis of adjudicat¬ 
ing the compensation application of a soldier at the time of his separation from 
the service. 

[004.61, A. G. O.] 

Circulae No. 161, March 31, 1919. 

War-risk insurance—Preparation of notice of discharge (Treasury Department, 

B. W. It. I. Form 333). 

In connection with Circular No. 57, War Department, 1919, many notices of 
discharge (Treasury Department, B. W. R. I. Form 333) have been received at 
the Bureau of War Risk Insurance on which the reason for discharge is not 
stated as required by paragraph 5 of the printed instructions on the back of the 
original form. It is not sufficient to state that the enlisted man was discharged 
in compliance with telegraphic instructions from The Adjutant General of the 
Army or in accordance with the provisions of any general or special order. The 
reason for discharge must be stated as required by paragraph 5 of the instruc¬ 
tions. 

The provisions of the second paragraph of Circular No. 57, War Department, 
1919, will be strictly complied with. 

[004.61, A. G. O.] 


INDEX 


Page. 

Absentees from ergamzations undergoing demobilization__ 49 

Accounts of mess officers to be audited before discharge_._____ 31 

Addresses, directories at demobilization camps, etc., relative to_62, 74 

Adjutant General’s Department, report of quantity and disposition of 

blank forms for demobilization_!__,_:_ 24 

Affidavit of soldier for use in preparation of supplementary service record 

and pay card_________.__ 61 

Allotments.: 

Claim for exemption from, after discharge—____________ 68 

Discontinuance of, due to discharge___ 61 

Discontinuance of payment of___ 1 __.________ 63 

Disposition of war-risk insurance, at separation from the service_39, 44 

Report in case of nonpayment of war-risk insurance___ Si 

War-risk insurance, at separation from the service-.__15, 23 

Allowances, termination of family_ 46 

American Expeditionary Forces, disposition of effects of deceased 

members-— __-____-—-----1 34 

American Red, Cross, retention of clothing issued by_ 27 

Animals, pet, abandoned by troops, disposition of_ 40 

Application: 

For discharge for urgent reasons, action on_i___38,46, 64 

For furlough to the reserve, how submitted_:__ 53 

Of officers for appointment in the Regular Army___ 22, GO 

Appointment, officers in Regular Army_ r __.___ _ 42 

Army Nurse Corps, final pay accounts of members--.--- 35 

Army Regulations, paragraph 1165., return of uniform upon discharge or 

furlough to the reserve---1-——- 53 

Assignment and demotion of officers.---*_1__1_ 52 

Assistance to be given disabled men concerning compensation_1_ 48 

Auxiliary remount depots, discharge of enlisted personnel-,_ 49 

Bands, disposition of music of, about to be demobilized— ; --- 64 

Base hospitals at certain camps to be considered as camp hospitals_ 68 

Base pay, interpretation of the term —_— --— - 71 

Belt, Sam Browne, wearing of-*--—--.- 58 

Blank forms.: 

Amendment of W. D. Form No. 366- T -.- 13 

Certificate- of discharge for officers- 35 

For application of officers for appointment in the Regular Army_ 22 

For demobilization, economy in the use of— -- 24 

For final- payment_ 7 -—- 23 

For payment of travel pay- 13 

For report of discharge of officers---1~‘- 10 

For report of final physical examination___ 3, 30 

Form No. 29-b, A. G. O., for use in ease of enlisted men in arrears 
of pay-- 61 


( 75 ) 































Blank forms—Continued. Page. 

Form 150-CPB-GS, forwarding of--- 61 

Form 151-CPB-GS, for use in case of class 3 officers- 69 

Form No. 333, T. D., B. W. R. I., for notice of discharge_ 50, 69, 74 

Form No. 526, A. G. O., for discharge of draft deserters- 66 

Form No. 526, T. D., B. W. R. I., preparation of- 74 

Form No. 526, Treas. Dept., B. W. R. I., rate of base pay to be in¬ 
dorsed thereon_—--'----- 71 

Form No. 680, A. G. O., for semimonthly officers’ reports- 70 

Notation on T. D., W. R. I., Form 333_39, 44 

Preparation of T. D., B. W. R. I., Form 333, notice of discharge- 50 

Use of certain, for report of physical examination--—:- 65 

Used upon furlough to the reserve-- 53 

Bulletins, War Department: 

1916, No. 16, relative to protection of the uniform- 59 

1918, No. 36, interpretation of par. 2, sec. II__ 36 

Camp hospitals, base hospitals at certain camps to be considered as- 68 

Camps: 

Designated as demobilization centers_21, 24 

Directories for mail purposes-62, 74 

Casuals passing through ports of embarkation, disposition of- 33 

Central training schools, assignment of officers to--- 53 

Certificate of discharge: 

For enlisted men- 7 

For officers_ 35 

Certificate of officers as to accountability of public property-;- 55 

Certification by officers of payment of insurance premiums upon discharge. 45 
Circulars: 

1918, No. 73, certain parts amended- 32 

1918, No. 73, par. 2, amended- 65 

1918, No. 73, par. 3, amended- 20 

1918, No. 73, par. 7, amended- 42 

1918, No. 75, par. 1, interpreted-;----- 26 

1918, No. 75, par. 2, amended-,- 26 

1918, No. 75, par. 2, information regarding_ 25 

1918, No. 75, par. 3, amended- 19 

1918, No. 75, par. 4, cited in connection with discharge of temporary 

officers_-_;_ 22 

1918, No. 75, par. 4, relative to classification of commissioned per¬ 
sonnel---- 59 

1918, No. 75, par. 7, compliance with_ 30 

1918, No. 77, discharge under provisions of_ 73 

1918, No. 77, extending provisions of_:_ 44 

1918, No. 77, supplemented_ 38, 46, 64 

1918, No. 82, par. 2, amended_ 05 

1918, No. 82, par. 2, concerning compliance with_ 48 

1918, No. 82, par. 5, rescinded_ 65 

1918, No. 85, subpar. 1), par. 6 , explained_ 41 

1918, No. 85, par. 8 , amended_ 23 

1918, No. 85, subpar. e, par. 12, amended_ 55 

1918, No. 86 , information regarding_ 19 

1918, No. 90, par. 3, amended_ 35, 39, 44, 51, 56, 63 

1918, No. 93, par. 1, interpretation of_ 36 














































77 


Circulars—Continued. Page. 

1918, No. 99, rescinded _ 27 

1918, No. 106, supplemented_>__ 41 

1918, No. 106, par. 1 , certain part defined____ ___ -:m _ 41 

1918, No. 106, par. 2, noncompliance with_;_ 47 

1918, No. .106, par. 5, amended—.__ l _ 24,39, 44, 51, 56, 63, 64 

1918, No. 106, par. 8 , amended_____,__ i _ 40 

1918, No. 124, subpar. d , par. 1, relative to disposition of officers who 

are patients in hospitals________..._ ■iL.j.HiiLL _ ____ 60 

1918, No. 126, superseded____ 51 

1918, No. 143, superseded_ 67 

1918, No. 148, extended_____ 35 

1918, No. 181,' superseded __ _ _ -LSM-L — 42 

1919, No. 9, amended____.__ ._ 44 

1919, No. 16, extending provisions of_— _ 50 

1919, No. 18, superseded_ 47 

1919, No. 23, supplemented____ 44 

1919, No. 34, relative to retention in service of enlisted men tempo¬ 
rarily- 60 

1919, No. 38, amended___:__ 69 

1919, No. 57, second paragraph to be complied witfi_ 74 

1919, No. 80, amended________ 63 

1919, No. 94, extending provisions of_ 74 

1919, No. 108, superseded_ 66 

1919, No. 166, par. 1, amended____ 70 

1919, No. 166, par. 4, rescinded______■_!'_ 70 

Claim for exemption from compulsory allotment after discharge_ 68 

Class C-l and C-2 men, discharge of certain_ T _ 19 

Class 3 officers: 

Disposition of_:- _______________ - 69 

Retention in the service of_____:_*_i>_i_ 71 

Clothing issued by Red Cross, retention of__ 27 

Company funds: 

Certain moneys made part of___ 22 

Disposition of, on hand at disbandment of an organization_:_ 67 

Extravagance in the use of___.__ 62 

Transfer of------ _______ ---- 57 

Company property left by disbanded organizations, disposition of- 22 

Compensation, disabled men making claim for--- 48 

Compensation application blank, Form 526, T. D., B. W. R. I., preparation 

and forwarding of_—--12, 65, 74 

To be furnished disabled officers and enlisted men_ 12 

Compensation Division, Bureau of War Risk Insurance, copy of report 

of physical examination to be forwarded to-- 65 

Concentration points for convalescents- 37 

Confidential documents and publications, disposition of- 21 

Construction work, new, use of enlisted personnel for completing- 63 

Control of discharge of personnel- 73 

Convalescent centers, designation “oversea convalescent detachments,” 

changed to- 37 

Convalescents, oversea, discharge of- 18, 39, 44, 51, 56, 63, 64 

Date of separation from the service--- 34 

Debt to Government, retention of soldiers to satisfy- 64 















































78 


Decisions: Page. 

Claim for exemption from compulsory allotment after discharge- 68 

Preparation of Form 526, Treasury Department, Bureau of War Risk 

Insurance-—- 74 

Decorations: 

Authorized and unauthorized—-:- 58 

From foreign Governments, wearing of-.--- 58 

Definition: 

Of “ instrumentalities ”_ _ _ 55 

Of “ place of induction ”_ 41 

Delay in discharge of enlisted men for urgent reasons- 38 

Delay in preparation of records of enlisted men to be discharged_ 55 

Demobilization: 

Discharge of emergency officers upon_ 59 

Disposition of absentees_ 49 

Disposition of divisional records_ 55 

Disposition of funds turned in by units originally National Guard_ 56 

Disposition of music of bands_ 64 

Disposition of patients in general hospitals_ 37 

Disposition of post exchange funds_;__ 46 

Economy in use of blank forms for_ 24 

Instructions for final payment of officers and enlisted men_13, 23 

Noncompliance with instructions regarding_ 47 

Transfer of company funds at time of_ 57 

Demobilization camps: 

Directories for mail purposes_62, 74 

Disposition of pet animals abandoned by troops at_ 40 

Demobilization centers: 

Certain camps excluded from list relative to_ 39,44, 51, 56, 64 

Certain posts added to list relative to_51, 63 

Men sent to, for discharge, transferred to arm and corps “unassigned” 49 

Transfer of certain men to permanent camp organization at_ 40 

Demotion of officers__ 52 

Deserters, discharge certificate for draft_ 66 

Detachments: 

Men for discharge to be formed into_ 20 

Officers sent with demobilization_ 26 

Oversea convalescents_ lg 

Development battalions: 

Men ineligible for discharge to be assigned to_ 21 

Necessity for, limited_ 38 

Transfer of men_ 21 

Director of Finance, company and exchange funds at disbandment of 

organizations to be turned in to_ 87 

Directories for mail purposes at demobilization camps, etc_62, 74 

Disabled men, information concerning compensation to be given_ 48 

Disabled soldiers, treatment of- 36 

Discharge: 

Accounts of mess officers before_ 31 

Certain members of Enlisted Reserve Corps_ 31 

Certain members of Regular Army Reserve Corps_ 31 

Certificates_ 7 } 26, 35 

Certificate of, for officers_ 35 

Certification by officers of payment of insurance premiums upon_45,69 











































79 


Discharge—Continued. 

Claim for exemption from compulsory allotment after___ 

Disabled soldiers—__;___.___ _____ 

Enlisted men after hospital treatment_ 

Enlisted men arriving from overseas_ 

Enlisted men at camps other than those nearest place of induction_ 

Enlisted men, delay in preparation of records—-.—.___ 

Enlisted men desiring to remain in the service temporarily not to 
receive___ 


Page. 

68 

36 

66 

52 

41 

nn 


43, 44 


Enlisted men for relief of family or urgent need in industrial work— 11 


Enlisted men for urgent reasons_______ 38, 46, 64 

Enlisted men from permanent camp or post organizations_ 35 

Enlisted men indebted for transportation_____ 33 

Enlisted men indebted to Government_ 64 

Enlisted men, instructions relative to_ _ _ _ _17, 20, 29 

Enlisted men of Regular Army enlisted prior to April 1, 1917_ 45 

Enlisted men restored to duty from status of general prisoners_-___ 66 

Enlisted men upon discharge to be informed concerning first payment 

of insurance premium_____.______ 62 

Enlisted men without service records_-__ 29 

Enlisted personnel at remount depots-___ 49 

Enlisted personnel, control of_____ 73 

Former National Guard enlisted men_ 38 


For urgent reasons, action on applications for___ 46 

For urgent reasons, extension of provisions_____ 44 

Instruction to be given soldiers relative to wearing of uniforms upon_ 32 

Interpretation of instructions concerning_._ 19 

Men enlisted or inducted in Hawaii____ 50 

Of certain class-3 officers________ 69 

Of officers___.__9, 19,22,24, 35 

Of oversea convalescents_—_____- 18 

Officers and enlisted men of personnel detachments_______ 36 

Officers commissioned at training camps from civilian candidates, 

travel allowances on_____ 30 

Officers for urgent reasons___ 60 

Officers, temporary_____.._22 

Personnel of staff corps attached to line and other organizations_ 36 

Preparation of notice of______ 50, 74 

Retention of knitted garments upon_—_,_- 39 

Surplus officers__„-----—-.--*_ 53 

Temporary officers_—_____ 60 

Transfer to arm or corps “ unassigned ” of men sent to demobiliza¬ 
tion centers for—————*________40, 49 

Upon return to United States of officers and men entering United 

States service in Europe-—- 45 

Discharge certificates: 

Entry of soldier’s prior organization on___ 40 

For draft deserters___ 66 

Remarks on____—._— --- 43 

Discharged officers, qualification cards and final ratings_ 42 

Discharged soldiers, registration of, at office of town clerk- 34 

Discipline in connection with wearing of the uniform_ 57 

Discontinuance of certain posts as demobilization centers_ 64 













































80 


Disposition: Page. 

Company and exchange funds on hand at disbandment of organization. 22, 67 

Company property left by disbanded organizations- 22 

Confidential and secret documents and publications- 21 

Effects of deceased members of A. E. F- 34 

Enlisted casuals passing through ports of embarkation- 33 

Enlisted men desiring to remaip. in the service temporarily_43, 45 

Funds turned in by units originally National Guard- 56 

Funds turned in to Director of Finance--— 63 

Men who entered the service on or before Apr. 1, 191-7--- 37 

Music of bands about to be demobilized- 64 

Of officers placed in class 3-69, 71 

Pet animals abandoned by troops at demobilization camps_ 40 

Post exchange funds on demobilization of participants._ 46 

Property originally belonging to National Guard units_ 56 

Records for final separation from the service_ 3 

Records of demobilized divisions_.___ "55 

Records of registered and special delivery mail_ 68 

Unclaimed personal effects of officers and enlisted men_ 34 

Divisional insignia, wearing of, on return from France___ 47 

Divisional records, disposition of, at demobilization- 55 

Documents, confidential and secret, disposition of-.- 21 

Draft deserters: 

Discharge certificates for- 66 

Travel allowance for- 66 

Effects of officers and enlisted men: 

Disposition in case of deceased members of A. E. F_ 34 

Disposition of unclaimed personal_ 34 

Emergency, termination of present war- 46 

Emergency officers: 

Assignment and demotion of->-52, 71 

Retention of- 71 

Enlisted men: 

Claim for exemption from compulsory allotment after discharge_ 68 

Control of discharge of--:--- 73 

Delay in preparation of records of, to be discharged_ 55 

Desiring to remain in the service temporarily, retention of_43, 44 

Discharge after hospital treatment- 66 

Discharge certificates, remarks on- 43 

Discharge of, at camps other than those nearest place of induction_ 41 

Discharge of certain, arriving from overseas_ 52 

Discharge of disabled -- 36 

Discharge of, for urgent reasons, action on applications_ 38, 46, 64 

Discharge of, from permanent camp or post organizations_ 35 

Discharge of, for relief of family or urgent need in industrial work_ 11 

Discharge of, instructions governing-17,19, 20 

Discharge of those restored to duty from status of general prisoners_ 66 

Discharge or furlough to the reserve of men enlisted prior to April 1, 

1917_ 37 

Disposition of unclaimed personal effects_ 34 

Disposition of, who entered the service on or before April 1, 1917_ 37 

Entering United States service in Europe, return to United States 45 

Extension of provisions for discharge for urgent reasons_ 44 

Final payment at separation from the service__13,23. 












































81 


Enlisted men—Continued. Page. 

Form for affidavit in case of arrears of pay and absence of service 

record-—----- 31 

Former National Guard, discharge of--- 38 

Furlough to reserve on account of dependents——---41, 50 

Indebted for transportation, discharge of---- 33 

Individual records at separation from the service-- 3 

Inducted in Hawaii, discharge of-—- 50 

Ineligible for discharge assigned to development battalion- 21 

Information concerning compensation to be given disabled--- 48 

Information to non-English-speaking, regarding war-risk insurance— 11 

Interpretation of instructions concerning discharge of—- 19 

Interpretation of the term “ base pay ” for- 71 

Organizations not to be increased by assignment of certain- 65 

Physical examination prior to transfer--,-—-- 30 

Prior organization of, entered on discharge certificate- 40 

Registration at office of city clerk----—- 34 

Report of physical examination to be sent to Bureau of War Risk 

Insurance_ -—7 --- 35 

Report, upon discharge, in case of nonpayment of allotments- 51 

Retention of, at remount depots-—--- 

Retention of knitted garments by------ 39 

Retention of, required for special purposes- 78 

Retention of, to satisfy debt to Government- 64 

Retention of, who enlisted prior to April 1,1917- 70 

To be informed upon discharge concerning first payment of insurance 

premium___——--— -- 32 

Trained in finance work, retention of- 50 

Transfer of certain, to permanent camp organizations-- 40 

Transfer of those enlisted or inducted for the period of the emergency- 65 

Transfer to arm or corps “ unassigned ”--—-----40, 49 

Transferred to camps near their respective States for discharge—— 20 

Treatment in hospitals of disabled-^----— 36 

Use of, for certain purposes—-—— : — -——- 63 

Wearing of divisional insignia on return from France-.--- 47 

Without service records, discharge of—--—-- 29 

Enlisted Reserve Corps: 

Discharge of certain members------ 31 

Retention in the service of members-—— ---—rr;— 70 

Enlistment of discharged temporary officers----—-—- 27 

Entry of soldier’s prior organization on discharge certificate—- 40 

Exceptions authorized to uniform regulations under certain conditions— 57 
Exchange funds on hand at disbandment of organizations, disposition of— 67 

Execution of final physical examination form- 30 

Exemption from compulsory allotment after discharge, claim for- 68 

Expeditionary forces, service with, to be noted on discharge certificate— 43 
Extension: 

Provisions of Circular No. 77, 1918, to include Alaska, Canal Zone, 

and insular possessions---- 44 

Provisions of Circular No. 16,1919-■- 50 

Extravagance in the use of funds of organizations about to be disbanded— 6 _. 

Family allowances, present war emergency—-—--- 46 

Final pay, noting of claim for--— r --- 55 










































82 


Page. 

Final pay accounts, members Army Nurse Corps- 35 

Final payment at separation from the service-13, 23 

Final ratings of discharged officers- 42 

Final returns_:--- 7 

Final statements, with respect to war-risk insurance-39, 44 

Finance work, retention of enlisted men trained in- 50 

Foreign Governments, wearing of decorations from--- 57 

Forms. See Blank forms. 

Fort D. A. Russell, Wyo., added as a demobilization center_:_ 63 

Fort Oglethorpe, Ga., added as a demobilization center_*_ 51 

Funds: 

Company, derived from property left by disbanded organizations—— 22 

Company, disposition of_! 22, 67 

Disposition of post exchange, on demobilization of participants_ 46 

Disposition of, turned in by units originally National Guard_ 56 

Exchange, disposition of-- 22, 46,67 

Extravagance in the use of, belonging to organizations about to be 

disbanded--- 62 

Report of, on hand at disbandment of organizations- 67 

Transfer of company- 57 

Furlough to the Reserve: 

Enlisted men of Regular Army enlisted prior to April 1,1917_50, 53 

Enlisted men of Regular Army on account of dependents_41, 50, 53 

Furloughs involving railroad transportation_ 28 

General Orders, No. 45, 1918, modified---- 18 

General prisoners, discharge of enlisted men restored to duty from 

status of_____——:--- 66 

Hawaiian department, discharge of men inducted into the service_ 50 

Hospitals: 

Certain base, to be considered as camp hospitals___ 68 

Oversea patients not to be transferred to certain-:_ 68 

Hospital treatment, discharge of enlisted men after- 66 

Increase of organizations above “ present strength ”_ 65 

Indebtedness to Government, retention of soldiers to satisfy____ 64 

Individual records furnished upon furlough to the reserve_ 53 

Individual records required at separation from the service_ 3 , 20, 32 

Information as to retention in the service of class 3 officers_ 71 

Insignia: 

Instructions relative to the wearing of certain_ 57 

Wearing of certain, on return from France_ 47 

instructions: 

Relative to— 

Control of discharge of personnel- 73 

Demobilization, noncompliance with_ 47 

Discharge for urgent reasons---46, 64 

Discharge of disabled soldiers- 36 

Discharge of enlisted men- 19 

Discharge of officers_ 24 

Furlough to the reserve_ 53 

Passes and furloughs involving railroad transportation_ 28 

Transportation of troops_ 27 

Use of enlisted personnel_ 63 

11 Instrumentalities,” definition of word_ 55 














































83 


Insurance. See War-risk insurance. Page. 

Insurance premiums, discontinuance of_ 39 


Interpretation: 

Instructions concerning discharge of enlisted men_ 71 

Instructions relative to discharge of disabled soldiers__ 36 

Of the term “ base pay,” war-risk insurance________ 71 

Judge Advocate General, opinion relative to retention of soldiers to satisfy 

debt to Government_-_*_ 64 

Knitted garments, return of___ 39 

Leaves of absence: 

Conditions for granting___ l_42, 61 

To officers temporarily retained in the service_42,61 

Legislation relating to permanent establishment of the Army__ 71 

Liberty belt, wearing of_____ 58 

Liberty loan bond allotments: 

At separation from the service_ 15 


Locator cards, file of, for directories at demobilization camps, etc_62. 74 

Mail: 

Directories at demobilization camps,'etc., in connection with_62,74 

Disposition of records of registered and special delivery_—_ 68 

Maintenance of directories for mail purposes at demobilization camps_62, 74 

Medical Department, discharge of personnel_ 36 

Medical examination prior to discharge, conduct of_ 8 , 80 

Mileage at separation from the service___13, 29 

Military courtesy, in connection with discharged officers and men.___ 57 

Military experience, notation on qualification cards of discharged officers- 42 

Morning reports at separation from the service_ 3 

Movement of troops, transportation for__________ 27 

Music of bands about to be demobilized, disposition of___ 64 

National Guard: 

Discharge of former enlisted men of_._:___ 38 

Disposition of funds turned in by units-—-__ 56 

New construction work, use of enlisted personnel for completing-___ 68 

Noncommissioned officers, policy as to those arriving from overseas^__ 52 

Noncompliance with instructions regarding demobilization_ 47 

Notice of discharge: 

Notations on form of_____:_—_‘_ 39, 44 

Preparation of_____50, 54, 74 

Preparation of form of, upon furlough to the reserve_ T _ 53 

Notice to be given enlisted men upon discharge, concerning first payment 

of insurance premiums —____ 62 

Officers: 

Application for appointment in Regular Army-,-- 42 

Appointment of, in Regular Army_ 42 

Assignment during the emergency___._ 53 

Certificate as to accountability of public property___ 55 

Certificate of discharge____—;-*_ 35 

Certification of payment of insurance premiums upon discharge_45, 69 

Commissioned, at training camps, from civilian candidates, travel al¬ 
lowances on discharge---_ 30 

Date of separation from service--- 34 

Demotion during the emergency-_ 52 

Determination as to fitness for appointment in the Regular Army_ 59 

Discharge certificates, remarks on_____ 43 








































84 


Officers—Continued. Page. 

Discharge of-----9, 22, 24, 35, 59 

Discharged temporary, enlistment of_ 27 

Disposition of class 3- 69 

Disposition of unclaimed personal effects- 34 

Entering United States service in Europe, return to United States— 45 

Final payment at separation from the service- 13 

Individual records at separation from the service- 3 

Interpretation of the term “ base pay ” for--— 71 

Leaves of absence- 42 

Mess, accounts of, before discharge- 31 

Number to be sent with each detachment for discharge- 20 

Policy relative to retired, on the active list-- 53 

Qualification cards and final ratings of discharged- 42 

Registration at office of city clerk- 34 

Report of physical examination to be sent to Bureau of War Risk 

Insurance___;_:--- 65 

Resignation of_ 19 

Retention of class 3_ 71 

Retention of, temporarily- 59 

Sending of class 3, to schools for instruction temporarily discontinued- 69 

Temporary, discharge of_ 22 

Unsuited for their advanced grade, demotion of_i_ 52 

Wearing of divisional insignia on return from France_ 47 

Organizations: 

About to be disbanded, disposition of funds__ 67 

About to be disbanded, extravagance in the use of funds_ 62 

Increase above “ present strength ”__ 65 

Oversea convalescent detachments: 

Certain camps excluded from list relative to_ 39, 44, 51, 56, 63, 64 

Designation changed to “ convalescent centers ”____:__ 37 

Instructions relative to_ 18 

Oversea patients not to be transferred to certain hospitals_ 68 

Oversea troops arriving in the United States: 

Discharge of men enlisted for emergency_:_ 52 

Policy as to surplus noncommissioned officers_ 52 

Passes involving railroad transportation_____ 28 

Patients, oversea, not to be transferred to certain hospitals___ 68 

Pay: 

Claim for arrears in_ 29 

For last month of active service_,_ 71 

Noting of claim for final_-_ r _ 55 

Pay roll: 

Amendment of__;_ 13 

Final_ 23 

Payment of allotments, discontinuance of_ 63 

Payment of war-risk insurance premiums, certification of_45, 69 

Permanent establishment of the Army, future legislation_ 71 

Personnel detachments, discharge of members_ 36 

Pet animals abandoned by troops at demobilization camps, disposition of_ 40 

Physical examination, transmittal of reports of, on separation from the 

service- 65 

Place of discharge of enlisted men____ 29 












































85 


Pages., 

Place of induction, definition of term____ 41 

Point of entrance into the military service, meaning of_ 41 

Policy as to surplus noncommissioned officers arriving from overseas_ 52 

Policy in regard to discharge of emergency enlisted men arriving from 

overseas_____ 

Policy with reference to retention in the service, of members of the Regular 

Army Reserve and enlisted Reserve Corps—___.___ai, 70 

Post exchange funds, disposition of, on demobilization of participants^_ 46 

Posts, discontinuance of certain, as demobilization centers___‘_64 

Preparation of Form 526, T. D., B. W. R. I__ 74 

Preparation of notice of discharge________ 59 

“ Present strength,” increase of organizations above____ 65 

Privilege of wearing uniforms to he explained to soldiers upon discharge— 32 
Property: 


Officer’s certificate as to accountability_ n _„___ 55 

Originally belonging to National Guard units, disposition of_ 56 

Publications, confidential and secret* disposition of_ , •' . _ 21. 

Qualification cards: 

Of discharged officers______ 42 

Of officers at final separation from the service_- 4 26 

Records: 

Disposition of, at separation from the service'_ _ _ _ 7 ^ 32 

Disposition of, pertaining to demobilized divisions._ L _ 55 

For final separation from the service in United States Army, prepa¬ 
ration and disposition_ _._ 7 _,* .___^_3,20,30,34 

Furnished upon furlough to the reserve___ 53 

Of discharged officers__ 7 ___ T _.___ r _^_ _ ___ 39 

Of special delivery and registered mail, disposition of*____ 68 

Preparation of supplementary, in ease of certain men_ . T . .. 55 

Red Cross. See American Red Cross. 

Reduced rates_____ 29 

Registered mail, disposition of records of—________ 68 

Registration of discharged soldiers at office of city clerk_ 34 

Regular Army, appointment of officers________ „ 42 

Regular Army Reserve Corps: 

Discharge of certain enlisted men______ 31 

Retention of certain enlisted men_*_*_.__ 34 

Retention in the service of members of__ 70 

Regulations: 

For the Regular Army Reserve, provisions thereof, conflicting with 

certain other provisions, suspended__—_ 54 

Governing the uniform, policy relative to_____ 57 

Remarks on discharge certificates of officers and enlisted men__ * 43 

Remount depots, discharge of enlisted personnel___ 49 

Remount divisions, retention ©f enlisted men_ 49 

Reports: 

. Giving reasons prohibiting discharge—_ 21 

In case of nonpayment of war-risk insurance allotments_ 44, 45,51 

Of changes at separation from the service__________ 3 

Of discharges from oversea convalescent detachments___ 18 

Of physical examination at separation from service_ _ _ 8 

Of surplus class 3 officers to be made to The Adjutant General_ 69 

Regarding certain retained enlisted men_ 70 








































86 


Reports—Continued. Page. 

Relative to separation from the service of officers and enlisted men__ 20 

Resignations of officers- 19 

To the zone finance officer- 61 

Under par. 7, Cir. No. 75, W. D., 1918- 61 

Reserve: 

Furlough to, of enlisted men of the Regular Army-41, 50, 53 

Retention in the service of members of the Regular Army- TO 

Retention: 

Class 3 officers- ^1 

Enlisted men desiring to remain in the service temporarily-43, 44 

Enlisted personnel at remount depots- - 49 

Enlisted personnel required for special purposes---« T3 

Enlisted personnel trained in finance work- 50 

Members of the Regular Army Reserve and Enlisted Reserve Corps— 70 

Men who enlisted in the Regular Army prior to April 1, 1917-31, 70 

Of disabled men in the service— ----- 36 

Officers desiring to remain in the service temporarily— -- 59 

Of soldiers to satisfy debt to Government—--- 64 

Retired officers on the active list, policy relative to- 53 

Return: 

Of knitted garments--- 39 

Of uniforms_ 47 

To United States of officers and men who entered service of the 

United States in Europe---—-- 45 

Returns, final strength, at separation from service- 7 

Rosters at separation from the service-.- 7 

Salvaging purposes, use of enlisted personnel for--„- 63 

Sam Browne belt, wearing of- 58 

Secret documents and publications, disposition of--- 21 

Separation from the service: 

Date of---—- 34 

Discharge certificates at-26, 35 

Disposition of records at final- 3 

Disposition of war-risk insurance allotments- 20 

Individual records required--- 3, 20 

Information relating to war-risk insurance at- 3 

Instruction as to final payment of officers and enlisted men- 13 

Mileage or travel pay----13, 29 

Of disabled soldiers- 36 

Payment of officers and enlisted men-13, 23 

Payment of travel allowances- 30 

Preparation of forms- 12 

Service record, discharge of enlisted men without- 29 

Soldier’s affidavit_ 61 

Soldier’s statement used in preparation of forms for separation from the 

service- 12 

Special delivery mail, disposition of records of--- 68 

Special Regulations: 

Nos. 41 and 42, governing the uniform of the United States Army- 57 

No. 43, certain officers to be informed of provisions- 61 

No. 72, certain part of par. 7, suspended- 20 











































87 


Page. 

Staff corps and departments, discharge of personnel_:_ 30 , 73 

Statement of soldier, use of, in preparation of certain forms__ 12 

Students’ Army Training Corps, discharge of officers on duty with 

units of____________ 25 

Supplementary records for certain enlisted men, delay in preparation of— 55 
Supplementary service record, data on soldier’s affidavit used in prepara¬ 
tion of_._____ i : _ ___ _ _ 01 

Surplus noncommissioned officers, policy as to those arriving from over-' 


seas---------- 52 

Surplus officers, discharge of__:____ 53 

Temporary officers, enlistment of discharged—__*__ 27 

Termination of family allow r ances_____.__ 40 

Transfer: 

Absentees from organizations undergoing demobilization_ 49 

Company funds_:____1._:___.____ 57 

Enlisted men to camps near their respective States for discharge_ 20 

For discharge of men enlisted or inducted in Hawaii___ . 50 

Men enlisted or inducted for the period of the emergency___•_ G5 

Of emergency officers to the permanent establishment__ 71 

Officers to fill vacancies__ 22 

To arm or corps “ unassigned ” of men sent to demobilization centers 
for discharge_I___40, 49 


To permanent camp organizations of men sent for discharge_ 11 _ 40 

To replace men discharged from permanent camp or post organi¬ 
zations —'_______ 35 

Transportation: 

Discharge of enlisted men indebted for_____■__33 

Draft deserters—_______: 00 

Passes and furloughs involving railroad_________ i _ 28 

Travel allowances: 

On discharge of officers commissioned at training camps from civilian 

candidates________ _______ 30 

Payment of, upon discharge___1-_____.____ 30 

Upon discharge----——1____ 41 

Waiving of, under certain conditions of discharge_____ 45 

Travel pay at separation from the service____ 1 _._13, 30 

Troops, transportation of_ l___ 27 

Unclaimed personal effects of officers and enlisted men, disposition of_ 34 

Uniform: 

Discipline in connection with wearing of:-- 57 

-Exceptions to regulations authorized---!-—_57 

Privilege of wearing, to be explained to soldiers upon discharge 32 

Use of enlisted personnel for certain purposes-___- 63 

Vacancies relating to permanent establishment--- 72 

War emergency, termination of present—- 46 


War-risk insurance: 

Allotments at separation from the service--- 15, 23, 39, 44 

Certification by officers of payment of insurance premium-45, 69 

Claim for exemption from compulsory allotment after discharge-- 68 

Explaining the act to non-English-speaking soldiers- 11 

Family allowances, present war emergency--- 46 

Information concerning compensation £0 be given disabled men-12, 48 









































83 

War-risk insurance—Continued. Page. 

Information concerning first payment of premium by enlisted men 

upon discharge- 62 

Information relating to, before separation from the service- 3,20 

Interpretation of the term “ base pay ”- 71 

Preparation of Form 526, T. D., B. W. It. I—:- 74 

Preparation of notice of discharge-50, 74 

Report in case of nonpayment of allotments-- 51 

Report of physical examination to be sent to Bureau of- . - 65 

Wearing of uniform by discharged soldiers-47, 57 

Zone finance officer: 

Certain report to be made to —l ---- 61 

Discontinuance of payment of allotments-- 63 

Zone supply officer, to be consulted concerning certain discharges- 73 


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