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INSTRUCTIONS
FOR
Deputy Poft-Mafters,
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GENERAL
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INSTRUCTIONS
FOR
Deputy Poft Matters.
,^U E B E C:
PRINTED BY WILLIAM
ft ~
Li
MOORE,
AT THE HERALD PRINTING OFFICEo
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GENERAL INSTRUCTIONS
FOR THE
Deputy Poft-Mafter of
You are to take the following Oath of Of-
fice, direded by the Ad of the IX of
Queen Anne, before you enter upon your em-
ployment, and you are to fend it to me, by the
firflPoft after.
'\I do fwedr, that
I ivtl! not witthigly, ijolllingly^ or knowingly open,
detain^ or delay, or caufe, procure, permit , or
Jiiffer to he opened, detained or delayed any Letter
or Letters^ Packet or Packets^ which pall come
into my hands, power, or ciifiody, by red/on of
my employment in or relating to the Poft-Office-,
except by the confent of the Per/on or Perfbns to
whom the fame is or jhall be direBed, or by an
exprefs warrant in writing UJtder the hand of one
of the Principal Secretaries of State for that pur-
pofe-y or except injuch cafes where the party or
parties to whomfuch Letter or Letters, Packet
or Packets pall be direSled, and who is or are
^ ,ir-Tr»- thargeabk
[ iv ]
chargeable ivith the payment of the Port or Ports
thereof J J}:all refufe or negkB to pay the fame-,
and except fuch Letters or Packets as Jl:aU be re-
turned for ivant of true Dir colons y or ivhen the
Party or Parties to whom the fame is or jhall be
dire^edf cannot be found-, and that I "will not
any way embezzle any fuch Letter or Letters^
Packet or Packets as aforefaid.
Sworn before me the
day of 17
No Deputy Poft-Mafter, or Perfon employed under him can
acl until he has taken this Oath before a Juftice of the Peace
for the Place where he refidcs.
[ 5 ]
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^IgO U are to keep your ofRce in a place fet
&j^^ '^'^) ^P^^"t ^^^J* th^t u^<^> and not to fuffer the
V^ Y *V letters to lie open in any place where per-
Y^ "^y ^""^ coming to your houfe may h?ve ac^*
3|S^^'3^ cc^s; nor permit any perfon to be prefent
at the time you are doing the bufinefs, except your
Clerks or Affillants who have taken the oath of office,
and for whofe care and fidelity you are refponfible.
You are, upon the coming in of the mail, and be-
fore you deliver any letters, to obferve the following di-
redlions, viz. Firft, carefully tell over the Letters charg-
ed to your Office twice at leaft, that you may be certain
if the number and Port of the Letters you receive, an-
fwer the number and port mentioned in the bill or bills
fent you therewith, and if there be among them any way,
or other Letters, to your ftage, not charged to you in
any bill, you are to mark them according to the rates
that other Letters are, or fliould be charged from the
refpective places whence they came to your Office, and
enter them in your book as you will find particularly
directed in the precedent, m.arked C.
Secondly, put the whole of the Letters, received in
the Mail bclon/ing to your ftage, though they are fent
from different Offices, or are Way Letters, into one heap
or Parcel
Thirdly, fort them alphabetically according to the
Sir-nanries, and then enter them in the fame alpabetical
order, into a book to be provided and kept for that pur-
pofe only; and write the proper date, and names of
the places from whence received, at the head of the Lifii
and alfo fet the Value in Currency, of each Letter, a-
gainft the refpefbive names, as you will fee done in the
Specimen fent you herewith, marked A.
. Fourthly, having another bool^ kept in the manner
as
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as dirc(5}ed by particular inftruclions fcnt you herewith,
turn to the account cf Letters received into your Oflkc
(fee the precedent for this account, marked C) and make
the proper entries.
^ • You are, vvlien any of the bills fent to you with Let-
ters are overcharged, to mark on them thofe Parts that
are fo, and what they ought to iiave been; and preferve
all the Bills you receive on a file, and when any Letters
aie overcharged, i. e. fingle ones as double, double
ones as treble, i<zc. you are to make allowances for fuch
overcharges to the perfons to whom the Letters are di-
re6led, and when any Letters are undercharged, i. e.
double ones as fingle, treble ones as double, '&c. you
are to mark them as they ought to have been charged,
and receive tlie Poilage accordingly, and if there be,
among the Letters charged to you, any which are not
m your delivery, and ought to have been fent to fome
other Place, you are then, if you know the proper Stage
lor their delivery, to forward them there by the firil
Poll, and if that Stage be farther difiant from the Ofricc
they were firft lent from than yours, or nearer, you are to
mark and charge them from thence, and m.ention them
as fcr-ivarded in the bill you fend therewith, and you
mull likewife enter an account of the value in Currency
of cacli miffent Letter fo forwarded by you, in the Co-
iumn for that Purpofl- ; and note the fame in your next
Comptroller's bill, that your account may be credited
therewith, and you are likewife to acquaint the Poll-.
Maiters, from whole Offices any bills or Letters may
come over or undercharged, or mifient to you, of the
miftakes they have made, by the Firft Poll after you
obferye diem, which you may do either on the Back of
tiie bills you fend them, or by letter as is raoft conveni-.
ent. When you make allowances for overcharges of Poft-
uge, you mull be fatisfied that the demand ^is juft, and
yoii
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you arc to require the cover of fucli letter with a receipt
thereon, from the perfon claiming fiich allowance j but
if the cover cannot be fpared to fcive as your voucher,
you are to take a receipt i allwh.ich covers and receipts
you are to tranlmit to the Chief Office at the end of
cveiy Quarter with your other accounts, -^
You arc, if you find the Poft has been longer in rid-
ing his ftage than he ou^ht, to examine him "stridly as
to the caufe of it; and ifhc cannot give any Jull reafon
you mull:, by the next Pod-, acquaint his Mafter with it'
and write what he fays, that the caufe of his delay may
be known. '
You are not to open or fufferto be opened any Mail or
bag of Letters, except fuch bags as fliall be fent urto
you with Letters to be delivered at your Stage, unlefs
there be an urgent neceffity; and in that cafe you muft
always feal up the bag again, with the feal of your Office,
and lend a note therein,. Specifying die reafon why the
faid bag was broke open.
You are not to receive, or permit or confent to be
received, at your Office, for the Port of any Letters or
Paclcets, any rates, hut according to die rates taxed by
.the Aa of Parliament, an abHraft from which is herewith
lent you, which you are to hang up in your Office in a
frame, to be prcfcrvcd for your Government, and the
fatisfadion of all Perfons paying fuch Poflage.
You are not to truil any perfon whatsoever for the
Poflage of Letters or Packets, but at yo^ir own Rifque
and It any Sum not exceeding Five Pounds Sterling
Ihall be due from, any Perfons for Letters or Packets to
them, delivered by you, or which now is or iliall be due
for the Port of Letters or Packets by you or your fer-
vants delivered to them, not exceeding that Value, you
may recover the fame by the aforementioned Aft before
Tufticcs of the Peace, in the fame manner, and und-r
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the feme n,les, as fmaU tirhes are by the Laws of En-
gland to be recovered; and Ibch Debts or Sums of Mo^
ney a-^e to be preferable in payment, by the Perfon
c.«^dxe fame or from whofe Eitate the fame i o?
You are to caufe all Letters and Packets, received
by you for Perfons living in town, which remain unS
tor on thofe days they are brought to the Office, to be
carcfolly dehvered the next mofning as direfted! fo that
tfie Perfons receiving them may luve convenient time to
P the Poft And you are to allow the Perfon employed
by you to deliver die Letters aforefaid. One EnXfh
copper Half-^enny, or the value thereof in your Cur-
rency. for eacli Letter, out of the Poftage charged there
on and ,^encv"r any Letters remain £ your Office u„ .
delivered for want of knowledge of the parties to whom
they are direfted, you are to ta^e a lift of their ™
and their places 01 abode, and atix the lift in the~
pubhc place on the outlide of your Office, thereby Tv
ing notice that fuch Letters or Packets remain in ^u^
hands, and you will publiffi the lift in one or all Z n«vs
papers printed in your Province, if the Printers thereof
fend any of their Papers in his Majefty's Ma 1 S
thofe Letters which remain undelivered two months af
AlccountwiU be credited therewith Sordini"' l^
rf there be any particular reafon why anv Letter was not
deh.^red., according to its direftion mention the W
or. the back of fuch Letter; viz. m to beM^Z
called for-gon, and not Inown v,bere--.dJd .refuZ.
and OP. each bundle mark the amount in CurrS it
contains, if you oa^t fending the dead Lette r with
I
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[ 9 ]
your quarterty account, you are to take notice that yeti
v^ill hav^e no allowance made you for them till they arj
fent.
When any Letters or Packets are by miflake Tent from
hence to your Office which ought to go dk where, you
are (in cafe it is not in your route to forward the fame)
to return them by the very next Poft after you receive
them, marked with the Stamp of your Office and wrote
upon Mifient to otherwifc you wii!
not be allowed for the Poftage of them. Letters direfted
to perfons removed from your place, if you can difcover
where they are gone, you are to write upon the Letters
P^^^ ^^ and return them
immediately that they may be forwarded, provided the
perfons are out of your line of conveyance.
You are, to ufc your beft endeavours to Prevent any
private Colleftion ot' Letters, by any Pcrfon whatfoever,
within any of the Towns or Places under your care; and
if you find any Drivate Colieftors of Letters or Pf.ckct^,
you are conftantly to return the names and Places of a*
bode, ofallfuch Perfons making fuch Colkaions, tr>
the Deputy Poit-Mafter General, that the offender may
be dealt with according to Law. The penalty is Five
Pounds Sterling for each feperate offence, and One Hun-
dred Pounds for every week that any offender Ihall con-
tinue in the pradice of ilcgally collecting carrying and
receiving, conveying and deiivcr:n;.r any Letter o?Ler-
tei-s, Packet or Packets, and every difcoverer will upon
conviilion of the Offender be entidcd t;jand receive one
moiety of the Penalty.
You ar , to do as much as in yoi] lies, to coileft dl
Letters and Packets within your laid S!;age» and the
Difcrias thereof, to die end that they may fc'fent in his
Majefty's Mails. ^ ^
By the Aa of the V. of Geo: III. No ihir or vef-
[ 10 ]
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{t\ fhall be permitted to break bulk or make an entry in
any Port in the Britifh Dominions, until aU the Letters
brought in the veiTel fhall be delivered at the Pofl-Oiricc,
except fuch as are excepted by the A6t of the IX of
Queen Anne, under a Penalty of Twenty Pounds for
every negled or refufal to deliver the faid Letters at the
Poft-Office. When Letters from on fliip board are
brought to your Office, you are to pay the bringer a
penny fterling for each Letter or Packet delivered to you,
and to take a receipt Ipecifying the names of the Cap-
tain and Ship, and from whence it came j and after
ftamping them with the ftamp of your OHice, with the
month and day when received, and witli the fliip letter
ftamp) you are to forev/ard ail fuch as are not in the de-
livery of your Office by the firft Poft, taxing them one
penny fterling more than the ufual rate from your Office
to the place they are diredcd to; thofe for your Tov;n
and delivery are to be taxed at two-pence fterling each
Letter or Packet, and you are to account for it to the
revenue and fuch of them as cannot be delivered, you are
to lend to the General Poft-Office at at
the end of the quarter, with your other dead Letters for
allowance, when you are aifo to fend the original receipts
for the pence you have paid, and they will be allowed in
your accounts.
You are until you receive other dire(51:ions from me
to continue the Poft in the fame route, and obferve the
fame method of conveying Letters by them, in the fe-^
veral baffs, as has been hitherto ufual from your Office.
You are not to deliver back any letter put into your
Office, unlefs you are fure it be to the fame Perfon who
•wrote or brought the fame; and if the Per foi who
brought the Letter be not die writer thereof, and fhould
aftei-wards come to demand it back again, you are not
to deliver it unlefs he fiiail bring you thefam.e fuperfcrip-
aon^
[ II 'I
tion, written with the fame hs and the hnpreflfion of
the fame feal wherewith fuch L .er was fuperfcribed and
fcaled.
You are not to take charge of, or fend in the mail,
any letters that have money, riiigs, jewels or any thing
elfe of V alue, other than • paper or parchment inclofed,
but if any Perfon apply to you to have fuch things fent,
you muft acquaint them that they may, if they chufe to
run the rifque, agree with the Poft-Rider for the fame,
it being allowed him as a perquifite, to carry diofe kind
of things for fuch perfons as chufe to entruft them there-
with^ but that you do not in any wife undertake to be
accountable for the fafe deliverance thereof.
You are to permit any perfon who defires it, to pay
the poftage of any Letter he may put into your Office
to be fent by Poft, to any part of his Majefty's dominions
on this continent where Pofts are eftablilhed j and you
are .jto mark the fame as paid, with red ink diftindly in
the front, and mention them as fuch in the bill or charge
you fend therewith; and alfo fend from time to time in
the Comptrollers bill a true and exae6t account of the
amount that fhall be fo paid to you: but you are not
to receive the Packet Poftage from America vo Britain:
no letter for any part of the continent of Europe can be
forwarded from any Office in America, it muft be put;
under cover to a Correfpondent in Britain.
You are upon the making up of the pfiail to obferve
the following diredions, viz.
Firft, carefully fort the Letters, according the feveral
Stages they are dire6ted for, putting all thofe for each
Stage into a feperate heap or parcel.
Secondly, write or ftamp the name or mark of your
ftage, the month, and day of the month the Letters are
put into your Office, with the proper Rate, according to
tlie Table of Rates fent you herewitli, being ftridly care-
ful^
]
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ful, that you, neiJier ovqr or under i;atethemj and you
are to obfervethat every fingle piece of paper, however
fmall, is to be taxed as a fingle Letter, every Letter,
j^jll. Account, Invoice, &c. is by Law to be rated and
taxed as fo many feveral and diftind Letters, though
wrote on one and the fame piece of paper.
Tliirdly, fort the letters of each parcel into fingle,
double and treble l^ackets, paid/ and unpaid. Ship and.
Inland i and then enter theni in that order, in the Bill
or charge, to be fent d>erewith, and date and fign the!
bill with your namp.
Fourthly, then tie up the Letters of each Stage in fe-
perate bundles, and enter the amount of each bill in
your Book, as you will fee done in, the precedent, mar-
ked letter B, fent you herewith; an^i then puttii)g die
tetters ir^to their refpeftive Bags l;ie the fame, and feaj
them with the Seal of your Office.
Your ar^e not to fufFer any Letter or Papket to pafs in
his Majeiiy's Mail Poll-Free, excepting thofe franked"
fcy the perfons legally authorifed to frank die fame, viz.
^he CommiJJioners of bis Majejiys 1'reajury^
Secretaries to the Treafuryy
Commijfioners and Secretaries of the Admiralty y
Princhal Secretaries of State,
Under Secretaries of State,
Commijftcners for Trade and Plantations, cr their Se*
cretary.
Secretary at War ayid his Deputies^
"The Poft Mafter General,
Secretary at the General Pofl-O£ice,
And all perfons authorifed to Frank by the Pofl Mafler^
General,
Surveyors of Poft Roads,
Deputy Poft Mafter General for N, America,
You are not, out of friendlhip or complement, to any
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psrfon ^Yhat^o«ve^, to delay his Majefty^s Mail beyond
th^ ufual and fixed time for its departure.
You are to dired die Poft-Riders, who go from your
Stage, to wind fheir horns once every five miles, and
three times in every town or village, and upon the meet-
ing any Paflenger on the Roadj and alfo on his arriving
at, and h^lf an hour before his departure from, vour
Oin/Ee. ■
You are to keep a juft and true account of all monies
whatfoeyer received by you, for the Port of Letters or
Packets; and at the end of each quarter, that is to fay
on the f fib day of every January, Ap'ik July and 05io\
ter, you are to make out a true and exad account there«
of, with your difburfements, &c, in the manner as is
done in the Precedent fent you herewith, marked Letter
U; apd fend the fame to the General Pofl Office
^ , , ,., with the ballance thereof, either in
Vr i"^^^^^^^^^ ^f ^n good Bills of Exchange, to be
allowed by me, and payable ten days after fight, at fur-
thelt; for you eafe in malting out this account, you have
printed forms fent you.
You are ftriftly enjoined, not to take into your fervice
any Rider who hath ferved any other Poll Mafler as a
krvant to Ride, v/ithout a certificate figned by the Mafler
whom he laft flrvcd, fignifying that he had behaved him-
idt honeidy, and been diligent in the performance of h^'s
duty: and taking a Rider without fuch cerdficate, you
ihall be anfwerable for all faults committed by him with
rcfpea to die Pofl-Office. On employing any Rider
you are to caufe him to fign the bond, and take the Oath
ientyou herewith ibr that purpofb; you are to be pard<
cularly caretul that fuch V ider perform his duty in every
refpea, and on his failure, to fue his bond, and oj-ofe-
cute him for Breach of Oath, as you iliall fee caufe.
You are condantly to obferve whether the bags com-
inf]^
[ 14 ]
ing to your OiTice for your Stage, be fealed with the re-
lpe6live feals of the Offices from whence they came, and
to feal with a fair impreflion of the feal of your Stage,
the feveral bags which you fend from thence.
By the Ad of the Vllth of his grefent Majefty, it is
cnafted, That if any deputy, clerk, agent, letter-carrier,
pofl-boy or rider, or any other officer or perfon whatfo-
ever, employed, or hereafter to be enployed, in receiv-
ing, ftamping, forting, charging, carrying, conveying,
or delivering Letters or Packets, or in any other bun-
nefs relating to the Poft-Office, fhall fecrete, embezzle,
or deftroy any Letter or Letters, Packet or Packets,
Bag, or Mail of Letters, containing any bank note, bill,
&c. or Ihall fteal or take out of any Letter or Packet
that fhall come to his, her, or their hands or pofleflion,
any fuch bank note, bill, &c. every fuch offender, or
offenders, being thereof convided, fhall be deemed
guilty of felony, and fhall fuffer death as a felon, without
benefit of clergy.
It is alfo enaded, by the aforefaid ad, that if any de-
puty, clerk, agent, letter-carrier, officer, or other per-
fon whatfoever employed, or hereafter to be employed in
any bufinefs relating to the Pofl-Office, fliall take and
receive into his, her, or their hands or pofTeffion, any Let-
ter or Letters, Packet or l^ackets, to be forwarded by
the Poll, and receive any fum or fums of money there-
with for the Poftage thereof, fliall burn, or otiierwife de-
ilroy any Letter or Letters, Packet or Packets, by him,
her, or them fo taken in or received, or if any fuch de-
puty, clerk, agent, letter-carrier, officer, or other per-
fon whatfoever fo employed, or hereafter to be (o em-
ployed fliall aJ ance the rate or rates of poftage upon
any Letter or Letters, Packet or Packets, fent by the
Poll, and fhall fecrete, and not duly account for the money
received for fuch advanced Poftage, every fuch offender
or
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or ofTenders, being thereof convided as aforefaid,, lhall
be deemed guilty of felony.
And by the Ad: of the Vth of his prefent Majefty, it is
cnafted, that if any poft-boy, or rider, having taken any
Mail> or bag of Letters under his care fliall quit or de-
fert the fame before his arrival at the next flage, or fhall
fuffer any pf^rfon to ride on the horfe or carriage along
therewith, or lhall loiter, or wilfully mifpend his. time on
the road, or fhall not in all poflible cafes convey the mail
after the rate of fix meafured miles an hour, he fhall, on
convidion before one juftice of the peace, be fcnt to the
houfe of correction, and confined to hard labour, for
any time riot exceeding one month, nor lefs than four-
teen days i And if any poft-boy, or rider, lhall, either
by himfelfi or in combination with others, unlawfliUy
colled, receive, convey, or caufe to be unlawfully con-
veyed, any Letters, or Packets of Letters, he lhall, on
conviaion before one juftice of the peace, forfeit ten
fhillings, to be paid to the informer, for every Letter cr
Packet fo unlawfully coUeded, conveyed, or delivered;
and if the forfeitufe is not immediately paid, he lhall be
fent to the houfe of corredion, there to remain at hard
labour for any time not exceeding two months, nor lefs
than one month. It will therefore be neceflary for you,
fully and frequently, to inform all poft-boys employed in
your fervice, of the penakies they will incur by tranfgref-
fing, and to exert your utmoft care, not only that the
riding work of your ftage, or within your obfervation,
be duly performed, but that the unlawful coUec'lion and
conveyance of Letters, be effeaually fupprelTed.
You, and all your clerks, letter-carriers, agents, and
other perfons employed under you, are to take notice of
thefe feveral pains,^ and penakies^ as it is incumbent on
his Majefty's f oft;tiaft?r-<ieneiral,.fdr.the,fecuriLy of cor-
" • rcipondence.
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• • • » • •
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ircfpondence, and benefit of the revenue, to proftcute afl
offenders.
You are diligently and faithfully to demean yourfelf
in your faid enaploynient, and to the utmoft of your abi-
lity and flciil, by all lawRrll ways and means to promote his
Majefty's fervice in your place, and from time to tioie to
keep and obferve all the above mentioned orders and in-
(tructions, and all fuch other rules, orders, direftions, and
Inftruftions, concerning the management of your Place,
^ you fhall receive from rne, and if any mifdemeanor
Ihall be proved againft you, before me, you; are quietly
to fubmit, and render up your faid place, wher^ I fhall
fignify the fame to you under my hand and Seal of Of-
fice, notwithftanding any agreement between me and
you at 'tlie entry into your faid Em.ployment.
F I N I n.
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' INSTRUCTIONS ""
F b R
Deputy Poft-Mafters.