UC 263 .MB Copy 1 OTES ON SUPPLY BY CAPTAIN FRANK MOORMAN COAST ARTILLERY CORPS Fort LcarcBwotth, Kansas: 1917 NOTES ON SUPPLY BY CAPTAIN FRANK MOORMAN COAST ARTILLERY CORPS Fort Leavenworth, Kansas: arm? Serbicc Schools JPregg 1917 Contents 000. General Notes. 100. Supply of Personal Needs. 200. Supply of a Troop, Battery or Company. 0. -•f •• AUG 23 1918 000. General Notes 010. Object of These Notes. 020. Method of Ayrangemeyit. 030. Advice to Netvly-Commissioned Officers. 000. General Notes The system of supply of the military forces of the United States is now in a state of change. Much of the old "red tape" and difficult routine is being eliminated and in its place there is being established a business-like method of getting supplies to troops when and where needed. The supply departments are making a real ef- fort to do their part. If they are to be successful the intelligent cooperation of line officers must be se- cured. As must always be the case when extensive changes are made in a great system, misunderstand- ings and mistakes will occur. A determined effort on the part of officers of the line to comply with all instructions and regulations, even those for which they see no need, will reduce these difficulties to a minimum. ■> ^ ^^ The supply officers must arrange for many con- tingencies. In order that the supply system may be general and not degenerate into a mass of regula- tions for special cases, certain requirements, the ne- cessity for which is not at first apparent, are neces- sary. Rules of procedure are now being made as few and simple as possible. 010. Object of These Notes Regulations for the procurement, care, use, dis- position, etc., of public property are published in a number of manuals, orders, blank forms, etc. Many changes in the regulations, as originally published, 3 have been made. The changes appear in various forms. Inconvenient and cumbersome as these regu- lations may now appear, they are the necessary re- sult of changes which mark a material advance in our system of supply. An effort is here made to aid the newly-commis- sioned ol!icer to find the latest instructions covering the various cases that may arise before he has had time to make an exhaustive study of the regulations. 020. Method of Arrangement These notes are arranged in paragraphs, num- bered according to "Melvil Dewey's Decimal Classi- fication." The arrangement of numbers has been made to fit the subject under treatment. This as- signment is entirely different from that made by Dewey. Faults should therefore be charged to the writer and not be permitted to discredit an admira- ble system. 030. Advice to Newly-Commissioned Officers In handling government property, and studying the regulations therefor, be careful, accurate, hon- est and charitable. When you receive property, a careful check will show you exactly what you get and will enable you to discover any shortage at once. If you re- ceipt for property and then discover a shortage the responsibility is yours. If you delay in reporting a shortage, you weaken your case. To see that property is used, cared for and dis- posed of according to regulations is your duty as an officer. Care in the preparation of invoices, reports, etc., will save you and others much unnecessary cor- respondence and will soon give papers bearing your signature additional weight. Lack of accuracy indicates a lack of care and will soon give an officer a reputation for careless- ness very difficult to overcome. Honesty is one of the essential characteristics of an officer and a gentleman. Unlawful use of public property for private purposes is dishonest. You will doubtless soon discover that many of the regulations are childishly foolish and designed only to inconvenience you. Be charitable and keep the discovery to yourself until you can suggest an improvement. The following procedure is recommended: When you have discovered one of those "clearly imbecile" provisions of law or regulations write a letter to The Adjutant General of the Army. Briefly state your objection in such a manner as to show the weakness or undesirability you have discovered. Follow this by a copy of the law or regulation you propose to substitute. Add such argument as you think proper. Having compiled your letter to your own satis- faction, keep it before you and read it over from time to time. Study the effect of your proposed amendment on various transactions as they occur. At the end of about three months if you are still satisfied with your letter, show it to one or more of your friends and older officers and talk the whole matter over with them. . If you still think you are right, forward your letter or a revision of it through military channels and await a reply. After all this has been done you will still have plenty of time to expose your superior knowledge in general conversation. — 6— Loyalty to your government and pride in the service forbid the offering of criticism that can serve no good purpose. 100. Supply of Personal Needs 110. Personal Subsistence. 120. Personal Clothing. 130. Personal Arms and Equipment. 140. Horse and Horse Equiptnent. 150. Personal Baggage. 160. Pr-ofessional Books. 170. Records and Reports (omitted). 180. Quarters, Fuel and Light. 100. Supply of Personal Needs With a few exceptions an officer is required to provide for all his own personal needs. The prescribed clothing and equipment is sub- ject to inspection at any time. It is an officer's duty to be fully equipped and to keep his clothing and equipment in good serviceable condition. It is especially important that he be prepared to take the field with full equipment at a moment's notice. 110. Personal Subsistence of an Officer Ordinarily an officer makes such provision for his own subsistence as he may desire. Par. 1209, A. R., 1913 (changed by C. A. R. No. 34), authorizes an officer in the field, during active operations to be included by name on the ration re- turn of an organization. G. O. 52, W. D., 1916, requires that an officer who has taken advantage of this privilege shall make notation on his pay account of the number of — 7— rations drawn during the period covered by the pay account. A. R. 1239 to 1252, including A. R. 1241* (added by C. A. R. 12), govern sales to officers and others. 120. Personal Clothing of an Officer Full details as to uniforms required and occa- sions on which worn are found in the Uniform Regulations, 1914. For use in the field, shoes, stockings, under clothing, hats and gloves may be purchased to ad- vantage from the quartermaster for cash. Service uniforms and overcoats may also be obtained but will require some alteration. G. O. 69, W. D., 1916, modifies the Uniform Regulations to the extent that, until further notice probationary lieutenants are required to purchase only service and dress uniforms, arms, personal and horse equipment. 130. Personal Arms and Equipment of an Offi- cer Pages 66 and 67, Uniform Regulations, 1914, give list of arms and equipments required to be in the possession of all officers. Blankets, identification tags, shelter tents and whistles may be purchased from the post quarter- master. Bedding and clothing rolls may be purchased from the Depot Quartermaster, 26th St. and Gray's Ferry Road, Philadelphia, Pa., at prices quoted in the annual price list of clothing and equipage (G. O. 17, W. D., 1916, for F. Y. 1917). Note books and pencils may be drawn from the post quartermaster on stationery requisition, — 8— but more satisfactory ones may be 'purchased from any good stationery store. Canteens, pouches for first aid packets, forks, haversacks and pack car- riers, knives, meat cans, pistol belts, pistols, pistol holsters, spoons, sabers, saber straps, saber carriers, spurs and tin cups may be purchased from the Ordnance Department for cash. Under the provisions of A. R. 1564 field glasses may be purchased from the Signal Corps, For de- tailed instructions and description of glasses see par. 423, Signal Corps Manual No. 7, 1915. Par. 71, page, 34, Uniform Regulations, 1914, designates certain officers who will carry despatch cases when required and prescribes method of ob- taining them. See also G. O. 24, W. D., 1914. A. R. 1522 authorizes the issue to officers ser- ving with troops of certain arms with appropriate equipment and ammunition for use in action and target practice. Detailed instructions are given in G. 0. 24, W. D., 1914, and paragraphs (p) and (q), page 57, Infantry Unit Accountability Equipment Manual, as revised to October 25, 1916. Note at bottom of page 543, G. O. 39, W. D., 1915, says in part: "The tentage, fuel and mineral oil required by officers form a part of the equipment of the organization with which they serve ; other ar- ticles of their quartermaster field equipment are sold, but not issued, to them." 140. Horses and Horse Equipments of Officers Officers below the grade of major required to be mounted are paid for providing their own mounts. A. R. 1272 gives list of officers required to be mounted. A. R. 1273 and 1274 give instruction for draw- ing additional pay. — y— G. 0. 16, W. D., 1915, requires annual inspec- tion of private mounts by commanding officers. A. R. 1080 (changed by C. A. R. No. 21) pro- vides for issue of forage to authorized private mounts. A. R. 1081 forbids use of public mounts by an officer while he draws forage for his own except in certain cases. A. R. 1082 authorizes sale of forage to dis- mounted officers owning mounts. A. R. 1083 (changed by C. A. R. No. 21) forbids sale or use for any purpose other than that for which issued, of forage issued by the government. A. R. 1095 (changed by C. A. R. No. 45) pro- vides for sale to mounted officers of authorized mounts and repurchase by the government under certain conditions. A. R. 1096 provides that officers below the grade of major required to be mounted who do not furnish their own mounts shall be supplied by the government. A. R. 1097 (changed by C. A. R. No. 9) pro- vides for shipment of officers' mounts at time of purchase and on change of station of officer. A, R. 1100 and G. 0. 13, W. D., 1913, make pro- vision for mounts for officers on duty in foreign countries. A. R. 1520 (changed by C. A. R. No. 1) au- thorizes sale to officers of necessary horse equipment or its issue to mounted officers below the grade of major. Full instructions as to procedure are given. Page 56, Infantry Unit Accountability Equip- ment Manual, gives list of articles constituting a set of horse equipments. —10— 150. Personal Baggage A. R. 1135, 1136 (changed by C. A. R. No. 32), 1187 (changed by C. A. R. No. 13), 1138 (changed by C. A. R. No. 16), and 1139 (changed by C. A. R. No. 10) cover the transportation of officers' baggage. The ''so-called" field allowance indicated in A. R. 1136 is misleading as this refers only to temporary change of station, not in the field. The field allow- ance is fixed in the Table of Organization, page 10, and in G. O. 8, W. D., 1915. The shipment of the temporary change of sta- tion allowance of baggage as passenger baggage, that is, on the same train on which the officer travels, is not authorized. See page 17, Bulletin 31, W. D., 1913. This allowance is construed as a freight allow- ance except in special cases where shipment by ex- press is authorized. The Comptroller of the Treasury in decision dated April 24, 1916, holds that, in case of excess baggage, items of special rating, as for instance, an automobile, are to be considered as constituting, in whole or in part, the excess. 160. Professional Books No particular list of professional books re- quired to be owned by an officer is published. Bulletin 12, W. D., 1916, gives lists of books issued to officers and organizations and may be accepted as the recommendation of War Depart- ment as to what are the best professional books. Certain orders, regulations, and manuals are furnished to all officers. It is expected that these will be cared for and used until replaced by later editions. Bulletins are not required to be preserved but are published for information of the army. —11— The Book Department, The Army Service Schools, Fort Leavenworth, Kansas, is prepared to procure any professional book for officers. 180. Quarters, Fuel and Light A. R. 1024 to 1035 (1028, 1029 and 1035, changed by C. A. R. No. 28) govern the allowance and assignment of quarters to officers. A. R. 1027 requires that an officer arriving at a station make immediate written application to the commanding officer for quarters. Application will be accompanied by a copy of the order under which the officer reports. A. R. 1036 (changed by C. A. R. No. 28) pro- vides for issue of fuel or payment of commutation therefor. A. R. 1044 (changed by C. A. R. No. 28) fix the allowance of rooms and stoves and G. O. 63, W. D., 1915, fix the allowance of fuel. A. R. 1039, 1040 (changed by C. A. R. No. 41), 1041 (changed by C. A. R. No. 28), 1042 (changed by C. A. R. No. 42), 1043 (changed by C. A. R. No. 42), and 1048 are all applicable to the allow- ance of quarters to officers. A. R. 1050 (changed by C. A. R. No. 41) and 1057 (changed by C. A. R. No. 28) provide for illumination in officers' quarters or tents or payment of commutation in proper cases. Payment of commutation for quarters in case public quarters are not available is covered in A. R. 1299 to 1307i (1299 and 1300 are changed and 1307^ is added by (5. A. R. No. 28 ; 1309 is changed by C. A. R. No. 4). Many decisions covering special cases in re- gard to commutation for quarters, fuel and light have been rendered. These may be found in Digest —12— of Opinions of the Judge Advocate General of the Army, 1912, and in War Department bulletins since 1912. 200. Supply of a Troop, Battery or Company 210. Snbsisteyice. 220. Clothing. 230. Arms and equipment. 240. Horses and horse equipments (omitted). 250. Baggage. 260. Professional books. 270. Records and reports. 280. Quarters, fuel and light. 200. Supply of a Troop, Battery, or Company It sometimes happens that an organization is poorly supplied through no fault of its commander. Usually, however, it may be said that a poorly fed, poorly clothed or poorly accoutered organization indicates inefficiency at its head. A careful study of regulations on the part of responsible officers will enable them to do much for the contentment, comfort and efficiency of their commands. 210. Subsistence of a Troop, Battery or Com- pany For general provisions see A. R. 1195 to 1252. A. R. 1202 (changed by C. A. R. No. 8) gives definition of a ration. A. R. 1209 (changed by C. A. R. No. 34) re- quires that ration returns be signed by the organiza- tion commander, approved by the commanding offi- cer and submitted to the quartermaster for action. Men rationed separately are to be borne on the ration return of their organization (A. R. 1209, changed by C. A. R. No. 34) . —13— Deductions when a person leaves the organiza- tion are required by A. R. 1214. G. O. 194, W. D., 1909, give instructions for making additions and deductions on morning report. Period covered by ration returns are to be pre- scribed by the commanding officer. A. R. 1220 (changed by C. A. R. No. 8) . Use of various rations prescribed in A. R. 1202 (changed by C. A. R. No. 8). Components of the various rations are given in A. R. 1205 (changed by C. A. R. No. 8). Issue of soap, candles, matches, ice, towels, etc., is authorized by A. R. 1215 (changed by. C. A. R. Nos. 12, 17, 35 and 41). Allowances of soap, candles, etc., in the field are given on pages 552 and 553, G. 0. 39, W. D., 1915. Kitchen, table and mess furniture supplied by the quartermaster under A. R. 301 (changed by C. A. R. No. 41) to be issued on memorandum receipt (A. R. 1252). A. R. 1178 requires care in use of such furni- ture. Allowances are given in G. 0. 17, W. D., 1916. Instructions for messing and cooking by organi- zations are contained in A. R. 296. Manual for Army Cooks is required to be kept on hand (A. R. 296). . In garrison all rations are retained by the quar- termaster and articles sold to organizations on charge slips (A. R. 1220, changed by C. A. R. No. 8). ' ' In campaign or on the march daily issues are to be made (A. R. 1220, changed by C. A. R. No. 8) . Selling (except by post exchanges) or bartering of supplies purchased or drawn from the quarter- master is forbidden (A. R. 1247). —14— All articles of the ration required by an organi- zation are required to be purchased from the quar- termaster except when temporarily out of stock (A. R. 1220, changed by C. A. R. No. 8). When necessary to avoid loss organizations may be required to draw certain articles of the ration A. R. 1220 (changed by C. A. R. No. 8). Use of field cooking equipment in garrison is prohibited (A. R. 296). Kitchens are required to be under the imme- diate supervision of a non-commisioned officer (A. R. 297). Field allowance of cooking equipment is given in Tables of Organization, page 10, G. O. 8, W. D., 1915, and G. O. 39, W. D., 1915. Pars. 284 to 312, Field Service Regulations, govern the supply of rations in campaign. In this case it is assumed that the commander of a fighting unit will find himself fully occupied with questions other than those of supply. The problem of supply is therefore taken entirely out of his hands and placed in those of supply officers. The organization commander has only to re- ceive his daily allowance of rations and supervise its preparation and use. G. O. 39, W. D., 1915, page 562, gives list of articles constituting a complete field range. Instructions for assembling field range No. 1 in box car are given in Bulletin 25, W. D., 1916. Method of subsisting a command traveling by rail is given in G. O. 218, W. D., 1909. Allowance of fuel for cooking and use in kit- chen pits is made in A. R. 1044 (changed by C. A. R. No. 28). —15— 220. Clothing for a Troop, Battery or Company Allowance for clothing for enlisted men is pub- lished in orders from the War Department (A. R. 1446, changed by C. A. R. No. 6) . G. O. 17, W. D., 1916 (changed by G. O. 43, W. D., 1916) is the latest order of this kind. A. R. 1153 requires organization commanders whenever called upon to do so to furnish quarter- master with statement showing sizes of various articles of clothing worn by men of their commands. Record of sizes is required by G. O. 48, W. D., 1911. Measurements for clothing of various sizes are given in G. O. 17, W. D., 1916. Procedure when clothing of special size is re- quired is prescribed in A. R. 1155 (changed by C. A. R. No. 4). A. R. 1157 (changed by C. A. R. No. 26) gives procedure in obtaining clothing for men of an or- ganization. Clothing accounts are required by A. R. 1159 to be kept by organization commander. Gratuitous issue of clothing must be recorded, A. R. 1159. Clothing accounts are settled June 30 and Dec. 31. A. R. 1160. Procedure when balance is found due U. S. at settlement. A. R. 1160. Procedure when balance is found due the sol- dier. A. R. 1163. Detailed instructions for keeping clothing ac- counts. A. R. 1161. Clothing accounts of deserters. A. R. 1164- 1166. Issue of special articles in very cold regions. A. R. 1168. Gratuitous issue of clothing to replace that de- —16— stroyed to prevent spread of contagious disease. A. R. 1172. Gratuitous issue of new clothing for burial of deceased soldier. A. R. 1173. Special instructions in regard to certain ar- ticles of clothing is given in G. 0. 17, W. D., 1916, pages 17 to 23. Method of fitting shoes, wearing stockings and caring for feet. G. O. 26, W. D., 1912. Instructions for laundering cotton olive drab uniforms. Cir. 59, W. D., 1910. Initial allowance for clothing at time soldier en- lists governs, notwithstanding subsequent changes, page 7, Bulletin 1, W. D., 1913. Clothing is property of the United States so long as soldier remains in the service but there- after it belongs to the soldier. Bulletin 1, W. D., 1913, page 7. Soldier may be required to produce or satisfac- torily account for clothing issued to him, at any time during his enlistment. Bulletin 20, W. D., 1912, page 9. Disposition of deserters' clothing. G. O. 15, W. D., 1915. Surplus kit bags and articles to be kept therein. G. 0. 3, W. D., 1915. Disposition of clothing of dishonorably dis- charged soldiers. G. 0. 67, W. D., 1915. 230. Arms and Equipment of a Troop, Battery OR Company 231. Personal equipment of the soldier. 232. Troop, battery or company property. 233. Unit accountability equipment. 234. Quartermaster's property. 235. Ordnance property. 236. Engineer property. —17— 237. Signal Corps propei-ty. 238. Medical Corps property. 239. General. 231. Personal equipment of the soldier. Ar- ticles constituting the equipment of individuals are listed in G. O. 39, W. D., 1915, pages 544 to 547 and the various Unit Accountability Equipment Manuals. Classification of equipment as A, B, and C and garrison equipment is prescribed in G. O. 52, W. D., 1915. Record of issues to individuals is prescribed in G. O. 6, W. D., 1916. 232. Troop, battery or company property. In addition to the equipment issued to individuals each organization requires certain articles for use by the organization as such. These are usually dis- tributed throughout "the barracks, issued to those who are to use them or placed in charge of the sup- ply sergeant of the organization. 233. Unit accountability equipment. In line v^ith the War Department policy of reducing paper work of combatant troops, items of ordnance, sig- nal and engineer property required for use in the field by various organizations has been determined and published in Unit Accountability Equipment Manuals. The method of accounting for this property is very simple and is fully set forth in G. O. 52, W. D., 1915. This order is one of great importance and should be carefully studied. 234. Quartermaster property. Allowance of quartermaster property for equipments A, B, and C is given in G. O. 39, W. D., 1915. The table giving fundamental allowances, —18— pages 544 to 555, contains much valuable data and should be studied in connection with the tables fix- ing the allowance for the several arms. Allowance for garrison equipment is not pre- scribed. It depends on the kind of troops, charac- ter of service, locality and other conditions. Allowance of tableware and kitchen utensils is given in G. O. 17, W. D., 1916. Rigid economy in their use is enjoined in A. R. 301 (changed by C. A. R. No. 41). Instructions for replacing articles broken, lost, etc., are given in A. R. 1178. An allowance of corn brooms, scrubbing brushes and mops, is given in A, R. 1181 (changed by C. A. R. No. 3). Barrack chairs, cuspidors and mats are au- thorized in A. R. 1022. Bunks, mattresses, pillows, benches, chairs, tables and other articles of furniture and bedding are authorized by implication in A. R. 1023. Trunk lockers, blankets, overcoats, ponchos, slickers and sweaters are authorized in G, O. 17, W. D., 1916. In case of an organization requiring complete equipment the procedure would be about as follows : With the aid of G. O. 39, W. D., 1915, determine the requirements for equipment C. Add to the list such garrison equipment as is considered necessary. Consultation with other or- ganization commanders or the quartermaster will aid in making this list. Having determined exactly what is required, submit list to the quartermaster who will issue all of equipment C and such of the garrison equipment as is authorized. In case of a difference of opinion between the —19— quartermaster and the organization commander as to the garrison equipment the matter may be sub- mitted to the commanding officer who will decide what shall be issued. At or before the time of issue the organization commander is required to sign a memorandum re- ceipt (Q. M. Form No. 227). This form is pre- pared in duplicate, one copy signed by the organiza- tion commander for the quartermaster and one copy to be retained by the organization commander. It will save a duplication of work if original list is prepared on the memorandum receipt blank. The issue of quartermaster property is covered by A. R. 1089, but in practice the properly signed memorandum receipt is usually regarded a suffi- cient requisition, and general approval of the com- manding officer for issue of regularly authorized articles is customary. The organization having received its full equip- ment, the prescribed articles of personal equipment are issued to individuals and listed on Form 448, A. G. O. Other items are issued to those by whom they are to be used, are locked in the storeroom or placed in proper places about the barracks. All are frequently inspected to see that they are being properly cared for and used only for the purpose for which intended. Non-expendable articles becoming unservice- able are returned to the quartermaster with such evidence as he may require that unserviceability re- sulted from "fair wear and tear." Serviceable ar- ticles are then issued to replace those returned. Should unserviceability result from causes other than "fair wear and tear" the articles are listed on "Report of Survey" (Form No. 196, A. G. O.). This report, made in triplicate and accompanied —20— by affidavits and certificates on which the officer relies to relieve him of responsibility, is submitted to the commanding officer who will appoint a sur- veying officer under A. R. 711 (changed by C. A. R. No. 30). Should it be necessary that these articles be im- mediately replaced they may be obtained from the quartermaster on temporary memorandum receipt. Articles lost, damaged or destroyed through carelessness of individual soldiers may be charged on the payrolls against those at fault provided the justice of the charge is admitted. Otherwise a sur- vey is necessary. When articles are charged on the payrolls against individual soldiers they are also listed on "Statement of charges" (Q. M. C. Form No. 208). The "Statement of charges" when properly com- pleted will be accepted by the quartermaster and new articles issued or credit given on the memoran- dum receipt. When a soldier deserts, the public property charged to him is immediately checked and missing articles listed on "Report of Survey" blank. If the surveying officer finds the articles should be charged to the deserter, entry is made on the payroll and "Statement of Charges" prepared. Quartermaster property lost, damaged or de- stroyed from other causes should be submitted for the action of a surveying officer. List of expendable articles of quartermaster property and procedure required is given in Bulle- tin 3, W. D., 1914. Procedure in case it is necessary for a soldier leaving his organization to take quartermaster pro- perty with him is fully set forth in G. O. 65, W. D., 1915. —21— Procedure in case of temporary or permanent change of station of an organization is given in A. R. 1090, 1091, 1091^ (added by C. A. R. No. 30) and 1092. The articles of quartermaster property referred to in A. R. 1091 as authorized are usually considered to include articles of equipment C, those listed in second section of A. R. 1023 and such other articles as may be necessary for the particular -duty con- templated. Special procedure in case of china and glass- ware on change of station is prescribed in A. R. 1023. 235. Ordnance property of a troop, battery or company. All articles of ordnance property author- ized for an organization are listed in the several Unit Accountability Equipment Manuals. Original equipment is obtained on requisition (Ordnance Form No. 386) approved by the com- manding officer. G. O. 52, W. D., 1915, gives full instructions for replacement of articles lost, damaged or de- stroyed. Procedure when charges are to be made on pay- rolls against enlisted men is given in par. 162, Ord- nance Property Regulations, 1909. The following paragraphs of the Ordnance Pro- perty Regulations, 1909, are of particular interest and will amply repay careful study : Par. 45 (classification of ordnance property). Pars. 46, 51, to 56, and 60 to 62 (care and pre- servation of ordnance property) . Pars. 75, to 77, 81, 83, to 85, 91 and 92 (requi- sition for ordnance property). Pars. 93, 97, 98, 101, 106, 107, 109, 113, to 119, and 126 (transfer of ordnance property). —22— Pars. 152, to 156, 161 to 163, 166 and 167, (loss, damage or destruction of ordnance property). Pars. 177, 180, and 182 (nomenclature of ord- nance property). Pars. 186, 187, 191, 193 to 198 and 203 (ac- countability for ordnance property) . Pages 124, to 129 (blank forms). It should be noted that general form No. 18 and all special forms are required only when an or- ganization has accountability other than unit ac- countability. The Ordnance Property Regulations, 1909, were published before the inauguration of the Unit Accountability System. G. O. 52, W. D., 1915, may therefore be regarded as an amendment to the regulations. A. R. 1519, 1520 (changed by C. A. R. No. 1), 1521, to 1525, 1528, 1530, 1532 (changed by C. A. R. No. 30), 1534 (changed by C. A. R. No. 30), 1535 (changed by C. A. R. No. 1), 1536, 1540, 1542, 1544 to 1548 and 1551 are all of special interest to organization commanders. 236. Engineer property of a troop, battery or company. Allowance of engineer property is pub- lished in the several Unit Accountability Equipment Manuals. Instructions for procurement, care and account- ing are contained in G. 0. 52, W. D., 1915. 237. Signal Corps property of a troop, hatte^^y or company. Allowance of Signal Corps property is published in the several Unit Accountability Equipment Manuals. Instructions for procurement, care and ac- counting are contained in G. 0. 52, W. D., 1915. A. R. 1566 (changed in C. A. R. No. 46) gives procedure when field glasses become unserviceable beyond local repair. —23— 238. Medical Corps property of a troop, bat- tery or company. The only item of Medical Corps property pertaining to troops of the line is the first aid packet. It is obtained on request made to the local sur- geon. It is not accounted for but organization com- manders are responsible that it is properly used. 239. General property regulations for troop, battery and company commanders. A. R. 657, 661, 662, 663, 665, 666, 667, 668, 669, 670, 675, 678, (changed by C. A. R. No. 30), 682, 683, 684, 685, 686, 687, 689, 690, 691, 693, 694, 695, 698, 699, 700, 701, and 703 contain general rules for accounting for public property and are of interest to organiza- tion commanders. They should be carefully stud- ied and their provisions clearly understood. 250. Baggage of a Troop, Battery or Company On permanent change of station the property of an organization should be securely packed and crated and invoiced to the quartermaster for ship- ment. Each package should be marked v^ith (1) The number of the package. (2) The name of the organization. (3) The destination. (4) The contents of the package. (5) The gross weight. (6) The cubic contents {in case of over sea trans- portation, only). Material for crating is furnished by the quar- termaster. Labor is usually furnished by the organization. Standard sizes and weights of packages are prescribed in G. O. 10, W. D., 1914. The packing of explosives and material liable —24— to spontaneous combustion is prohibited. Cir, 52, W. D., 1907. For field service the allowance of baggage is fixed in G. O. No. 8, W. D., 1915, and page 10, Table of Organization, 1914. 260. Professional Books of a Troop, Battery or Company The books authorized to be issued to an organ- ization are listed in Bulletin No. 12, W. D., 1916. Applications should be addressed to The Adjutant General of the Army. It has been decided that only those books per- taining to their particular duties or arm of the ser- vice will be issued to any organization. The prac- tice, therefore, of calling for complete lists is not authorized. Books issued under this bulletin are not required to be accounted for on any return. It is the duty of all organization commanders to see that they are properly cared for and used. For field service the following books are re- commended to be carried in the field desk of each troop, battery or company: Army Regulations, Drill Regulation of arm of service, Manual for Army Cooks, Manual for Court Martial, Small Arms Firing Manual, Field Service Regulations, Rules of Land Warfare, Description and Rules for the Management of the U. S. Magazine Rifle, Unit Accountability Equipment Manual of Arm of Service, Files of General Orders. Any others that may be necessary on account of the particular duty to be performed. In garrison the list may be increased and —25— should include any books found useful to the com- pany. 270. Records and Reports of a Troop, Battery or Company The records to be kept in each company are prescribed in A. R. 280, 281, and 282 and in G. 0. No. 48, W. D., 1911. The following reports and returns are regularly required. Others are frequently called for: Company Return. First of every month on Form No. 30, A. G. O., A. R. 811. Field Return. When ever leaving or joining a command. Form No. 26, A. G. O., A. R. 812 and 814. Ration Return. At beginning of ration period. A. R. 1220 (changed by C. A. R. No. 8). Requisition for brooms, scrubbing brushes and mops. End of each quarter, Form No. 176, Q. M. C, A. R. 1181. Muster Rolls. December 31st and last day of each alternative month. Form No. 61 and No. 61-1, A. G. O., A. R. 807. Pay Rolls. Last day of each month. Form No. 366 and 366a W. D., A. R. 1319. Return of Unit Equipment. June 30th and Dec. 31st. Form No. 451, A. G. O., G. O. No. 52, W. D., 1915. The following blank forms are usually re- quired. The name of each blank is followed by its number and reference to the regulation or order required or explaining its use. Most blank forms bear printed instructions which should always be carefully read before signature. Observance of this rule will relieve the signing officer and others of much unnecessary correspondence. —26— Report of Age, Nativity, etc., of Enlisted Men, No. 222, A. G. O., G. O. 148, W. D., 1905. Correspondence Book, G. O. 109, W. D., 1906, A. R. 280. Descriptive Lists, No. 29, A. G. 0., A. R. 280. Deserters' Descriptive Card, No. 95, A. G. 0., A. R. 118. Designation of Beneficiary, No. 380, A. G. 0., A. R. 1385. Certificate of Disability for Discharge, No. 17, A. G. O., A. R. 159 (changed by C. A. R. No. 13) and 161. Notification of Discharge, No. 3, A. G. O., A. R. 155. Discharge Certificate, Dishonorable, No. 527, A. G. 0., A. R. 150. Discharge Certificate, Honorable, No. 525, A. G. 0., A. R. 150. Discharge Certificate, No. 526, A. G. O., A. R. 150. Duty Roster, No. 342, A. G. 0., A. R. 282. Request for Retirement of Enlisted Men, No. 468, A. G. O., A. R. 13 Record of Field Practice, No. 366, A. G. 0., S. A. F. M. 254. Field Return, No. 26, A. G. 0., A. R. 812 and 814. Furlough, No. 66, A. G. O., A. R. 106 and 107. Furlough and Transfer to Army Reserve, No. 437, A. G. 0. Inventory of Effects of Deceased Soldiers, No. 34, A. G. O., A. R. 162. Morning Report, No. 332, A. G. 0., A. R. 280, Cir. 33, W. D., 1908, and G. O. 194, W. D., 1909. Muster Roll, of a Detachment, No. 21, A. G. O., A. R. 807. Muster Roll, of a Troop, Battery or Company, No. 61, A. G. O., A. R. 807. Extra Sheet for Muster Roll, No. 61-1, A. G. 0. Model Remarks for Muster Roll, No. 489, A. G. O. Descriptive Card of Public Animals, No. 277, A. G. O., A. R. 280 and 456. Requisition for Books and Blank Forms, No. 383, A. G. O., A. R. 1571 (changed by C. A. R. No. 33), Cir. No. 6, W. D., 1902, G. O., No. 14. W. D., 1908. G. 0. No. 11, W. D., 1912. Reservists' Descriptive Card, No. 443, A. G. 0., G. O: No. 11, W. D., 1913. —27— Return of a Troop, Battery or Company, No. 30, A. G. O., A. R. 811. Revolver Firing, Individual Record, No. 305, A. G. O., S. A. F. M. 254. Revolver Firing and Classification, No. 308, A. G. 0., S. A. F. M. 255. Rifle Firing, Individual Record, No. 304, A. G. 0., 5. A. F. M. 254. Rifle Firing and Classification, Report of Known Distance, No. 307, A. G. O., S. A. F. M. 255. Sick Report, Daily, No. 339, A. G. O., A. R. 280. Statement of Service, No. 15, A, G. O., A. R. 954. Summary Court Record, No. 99, A. G. 0., A. R. 957. Report of Survey, No. 196, A. G. O., A. R. 710. Report of Transfer to Army Reserve, No. 559, A. G. O. Unit Equipment Return, No. 451, A. G. O., G. 0. No. 52, W. D., 1915. Unit Equipment Memorandum Receipt, No. 448, A. G. O., G. O. No. 6, W. D., 1916. Instruction for Unit Equipment Memorandum Re- ceipt Record, No. 448a, A. G. O., G .0. No. 6, W. D., 1916. Abstract of Unit Equipment Memorandum Receipts, No. 448b, A. G. 0., G. O. No. 6, W. D., 1916. Model Illustrations, System of Correspondence, A. R. 776, G. 0. No. 23, W. D., 1912. Company Council Book, No. 452, Q. M. C, A. R. 328. Individual Clothing Slip, No. 165, Q. M. C, A. R. 1157 (changed by C. A. R. No. 26). Abstract of Clothing, No. 180, Q. M. C, A. R. 1157 (changed by C. A. R. No. 26). Requisition for Clothing in Bulk, No. 213, Q. M. C, A. R. 1157 (changed by C. A. R. No. 26). Statement of Clothing Charged to Enlisted Men, No. 165b, Q. M. C, A. R. 1157 (changed by C. A. R. No. 26). Model Remarks for Army Payrolls, No. 69, Q. M. C. Instruction for Army Payrolls, No. 70, Q. M. C. Payrolls, No. 366 and 366a, W. D., A. R. 1319 Final Statement, No. 370, W. D., A. R. 150 and 1375. Requisition for Bedding and Fuel, No. 211a, Q. M. C, A, R. 1042 (changed by C. A. R. No. 42) and A. R. 1084. —28— Soldiers' Allotment, No. 38, Q. M. C, A. R. 1348 and 1349. Discontinuance of Soldiers' Allotment, No. 39, Q. M.* C, A. R. 1350 and 1351. Soldiers' Deposit Books, No. 41, Q. M. C, A. R. 1361 to 1367. Certificate of Breakage of China and Glassware, No. 207a, Q. M. C, A. R. 1178. Requisition for Brooms, Scrubbing Brushes, etc., No. 176, Q. M. C, A, R. 1181. Clothing, Directions for Measuring for Special Sizes, No. 164, Q. M. C, A. R. 1155 (changed by C. A. R. No. 4). Delinquency Record, No. 509, Q. M. C, A. R. 280. Statement of Charges, No. 208, Q. M, C. Ration Return, No. 223, Q. M. C, A. R. 1220 (changed by C. A. R. No. 8). Receipt Rolls, Recruit Kits, No. 206, Q. M. C, A. R. 1217. Requisition for Stationery, No. 204, Q. M. C, A. R. 1062 (changed by C. A. R. No. 10). Requisition for Forage, No. 218, Q. M. C, A. R. 1077 (changed by C. A. R. No. 21). Advice of Soldiers' Deposits, No. 8a, Q. M. C, A. R. 1361. Statement of Charges, No. 86, O. D., O. P. R. 162 and A. R. 1535 (changed by C. A. R. No. 1). Report of Ordnance Charges, No. 94, O. D., O. P. R. 162 and A. R. 1535 (changed by C. A. R. No. 1). Transfer of Ordnance Property under A. R. 1535, No. 152 O. D., 0. P. R. 162 and A. R. 1535 (changed by C. A. R. No. 1). Requisition for Ordnance Property, No. 386, O. D., A. R. 1517 and O. P. R. 83. Inventory and Inspection Reports, No. 1, I. G. D., A. R. 725. 678 (changed by C. A. R. No. 30) and 903 to 914. Inventory and Inspection Reports, Extra Sheets, No. la, I. G. D. Inventory and Inspection Report of Public Animals, No. 2, I. G. D., A. R. 1073. Inventory and Inspection Reports of Public Animals, Extra Sheets, No. 2a, I. G. D. —29— Abbreviations Used Above Are: A. G. O Adjutant General's Office. W. D War Departtnent. S. A. F. M Small Arms Firing Manual. Q. M. C Quartermaster's Corps. I. G. D Inspector General's Department. O. D Ordnance Department. O. P. R Ordnance Property Regulations, 1909. A. R Army Regulations, 1913. Blanks marked A. G. O. or W. D. are furnished by the Adjutant General as set forth in G. O. No. 14, W. D., 1908, and G. O. No. 11, W. D., 1912. Those marked Q. M. C. are furnished by the local quartermaster. Those marked O. D. are furnished by the Chief of Ordnance under A. R. 1551. Those marked I. G. D. are furnished by the In- spector General of the Army. 280. Quarters, Fuel and Light of Troop, Bat- tery OR Company Immediately upon arrival of an organization at a station its commander will apply for quarters un- der A. R. 1027. Allowance of fuel is fixed in A. R. 1044 (changed by C. A. R. No. 28) and G. 0. No. 63, W. D., 1915. Allowance of illumination supplies is given in A. R. 1051 (changed by C. A. R. No. 41) and G. O. No. 33, W. D., 1915. Organization commanders are responsible that this allowance of fuel and light is not exceeded in their organizations. In case of failure to keep vv^ithin the allowance the organization commander is required to pay for the excess. On taking command of an organiza- —30— tion the status of their fuel and light accounts should always be determined, as 'an excess consumption is charged to the last commander unless he can show that it occured before he took command. LIBRftRY OF CONGRESS 011 572 500 2 #