^Mii. Circular No. 7 : : : Office of the Quartermaster-General, 1909 INSTRUCTIONS GOVERNING THE PROCUREMENTv OF SUPPLIES AND ENGAGEMENT OF SERVICES QUARTERMASTER'S DEPARTMENT U. S. ARMY luued by the Quartermaster-General to carry out the provisions of G. O. 18, 73,_|ind 176, War Depart- ment. 1908, and G. O. 28. War Department, 1909 Approved by the Secretary of War WASHINGTON GOVERNMENT PRINTING OFFICE 1911 Circular No. 7 : : : Office of the Quartermaster-General, 1909 INSTRUCTIONS GOVERNING THE PROCUREMENT OF SUPPLIES AND ENGAGEMENT OF SERVICES QUARTERMASTER'S DEPARTMENT U. S. ARMY Issued by the Quartermaster-General to carry out the provisions of G. O. 18, 73, and 176, War Depart- ment, 1908, and G. O. 28, War Department, 1909 Approved by the Secretary of War WASHINGTON GOVERNMENT PRINTING OFFICE 1911 n. r%r ^ o ■ t INSTRUCTIONS GOVERNING THE PROCUREMENT OF SOPPLIES AND ENGAGEMENT OF SERVICES, OUARTERMASTER'S DEPARTMENT, U. S. ARMY. /-, _^ .„ War Department, Circular ^ ^ ^ ' ■»^. ^ Office of the Quartermaster-General, Washington, March 15, 1909. 1. Authority. — Under authority of the Secretary of t, f'l^^s War, approving a general policy of decentralizing the '"^^ '^•, duties of the Quartermaster's Department, and in com- pliance with General Orders of the War Department, the ,^^^^^f- -' ■*> ^• following instructions are published for the information .,.,^o5o' ^^^ and guidance of all concerned : 2. The fundamental principle of the system of decen- tralization, directions for the operation of which are con- tained herein, is to provide funds to chief, and other, quartermasters, with which to conduct the business of the Quartermaster's Department;, for which they are responsi- ble. This, however, must be done in compliance with the law, which prohibits the expenditure in any one fiscal App. 8. year of any sum in excess of appropriations made by Con- gress for that fiscal year, or involving the Government in any contract or other obligation for the future payment .^- R- sis- of money in excess of such appropriations, unless such contract or obligation is authorized by law. The excep- tions to this statutory prohibition are of such nature that it is only remotely possible for such action under them to become necessary without authority of the War Depart- ment. 3. In time of peace, the appropriations are definite as to amounts, period, and purpose for which appropriated, hence it is imperatively necessary to so disburse the funds as to avoid excessive expenditures and consequent defi- ciencies. To this end, apportionments and allotments of definite amounts, for specified periods, and purposes, are made to chief, and other, quartermasters concerned, based (3) ?900 4 upon which, and within the limits of the apportionments and allotments so made, funds, supplies, and services are • procured on estimates and requisitions in conformity with regulations and instructions. It therefore becomes the duty of quartermasters to whom apportionments and allotments are made, to so manage the business of the department as not to exceed them " Except upon the happening of some extraordinary emergency or unusual App- 8. circumstance which could not be anticipated at the time of making such apportionment." 4. The accounting and cost keeping provided for is necessary in order that the chief and other quartermasters may know the status of their apportionments and allot- ments, to enable the Quartermaster-General to prepare and submit to the Secretary of War, for transmission to R, s., 3665- Congress, estimates for future appropriations, and to intelligently explain to Congress the needs of the Army under the various items for which funds are estimated. 5. In time of war, by the very nature of things, the limitation as to appropriations, etc., is necessarily re- moved, and the necessity for the cost keeping required where appropriations are definite as to amount and purposes, as in time of peace, will not exist; but the fundamental principle of providing funds to chief and other quartermasters with which to conduct the business, remains the same^ and funds, when required, will be furnished upon estimates by an actual transfer of money, to be applied directly to the purpose for which required. The sums so transferred would be in lieu of the apportion- ments and allotments above referred to. \ u, 1010 6. Aimiy apj)ropriation act. — All supplies and services furnished for the maintenance of the Army hy the Quartermaster's Department are procured from funds appropriated therefor annually by an act of Congress entitled "An act making appropriations for the support of the Army," etc., generally referred to as " the Army appropriation act." The cost of all such supplies and services is charged to the appropriation or appropriations indicated by .the wording of the act and the pui^Dose for which the article or the sersice is required. App. 9. 7. Analysis of appi^opnation ac^.— The specific items of the several appropriations, under some one of which all supplies and services must be furnished and therefore charged, are shown in an analysis of so much of the Army appropriation act as pertains to the Quartermaster's Department, published by the Quartermaster-General. DEFINITIONS. 8. Appropriations, as referred to herein, are the vari- -^- R- 518; . App. 9. ous amounts authorized hj Congress, in the annual acts making aj^propriations for the support of the Army, to be expended for the purposes indicated by the title and context of each, by the Quartermaster's Department, in accordance with law and regulations. 9. Item. — The distinct authority in the Army appro- App. 9. priation act under which quartermaster's supplies or services are procured, and by which the appropriation from which payment is made therefor is determined. The wording of the act is divided, or itemized, and each item numbered serially, under each appropriation as shown in the analysis of the appropriation act, to serve as a guide and for reference. 10. Apportionments. — Distributions of the appropria- tions, made b}^ the Quartermaster-General, in accordance with Army Regulations, general orders of the War Dej^artment, and authority of the Secretary of War, to chief quartermasters and quartermasters of independent stations. 11. Letter of Apportionment. — An advice from the Quartermaster-General's Office that the amounts stated have been apportioned to the officer to whom or office to which addressed, for use in the procurement of sup- plies and. services for jDcriods and purposes specified therein. 12. Apportionment Account. — A statement or record of the amount or amounts received as an apportionment, with their debit and credit transactions. 13. Allotments. — Distributions of the apportionments, made by chief, or other, quartermasters, in accordance with the Army Regulations, general orders of the War Department, and instructions of the Quartermaster-Gen- eral, to post and other subordinate quartermasters. 14. Letter or Allotment. — An advice from a chief or other quartermaster to whom an apportionment has been made that the amounts stated have been allotted to the officer to Avhom or office to which addressed, for use in the procurement of supplies and services for periods and purposes specified therein. 15. Allotment Account. — A statement or record of the amount or amounts allotted, or received as allotments, with their debit and credit transactions. 16. Keserve. — A percentage or proportion of an appor- tionment withheld for use in increasing allotments to pro- vide for necessities which could not be anticipated in the original allotment, or to meet exigencies. 17. Savings. — The difference between the amount al- lotted to any post or station for supplies or services for a definite period, purpose, or job, and the actual cost thereof. They will be disposed of as hereinafter provided. 18. Independent Stations, as referred to herein, ap- plies to depots, offices, posts, or stations not under the control of territorial division or department . com- manders. 19. Additions to Stock. — Purchases of supplies made with a view to increasing the stock at the depots. Made only on authority of the Quartermaster-General from ' " funds apportioned for this purpose. 20. Replenishment or Stock. — The bringing up of the stock of a depot, by purchases, within the quantities fixed as a maximum and minimum stock for the depot. The purchases to be made from funds accruing to the credit of the depot as shown by invoices transferring supplies issued on requisitions by which the stock was depleted. Supplies so purchased need not be of the same kind as those issued. 21. Working Balance. — A designation given the funds provided chief and depot quartermasters, and other quar- termasters when necessary, for immediate use in trans- acting and facilitating the business of their respective offices. CLASSIFICATION OF SUPPLIES AND SERVICES. 22. For the purposes of this system, quartermaster's supplies and services are classified as follows: supplies. a p p . 1 , 2 , 2e3. Class A includes all supplies required for the use and equipment of troops in the field and in garrison, for the purchase of which, in the opinion of the Quartermas- ter-General, apportionments of funds to the several ter- ritorial departments, depots, stations, or other military commands can be made. A list of this class of supplies, as determined to date, with depot or point from which lOH."^' ^^^"' *^®y ^^^^ ^^^ supplied is published in Circular 6, Q. M. G. O., 1909, and final action on requisitions therefor will be taken as herein provided. 24. Class B includes all supplies required, as per annual ^^ ^^^R- .1021 estimates, for — sive. (a) Repairs to public buildings, including plumbing, App. 7. lighting systems and fixtures, and steam, hot-water, or hot-air heating apparatus, within the buildings ; (b) Repairs to and maintenance of lighting and heat- App. 7. ing systems exterior to buildings, including central plants pertaining thereto ; (c) Repairs to and maintenance of sewer systems, App. 7. including purification plants, and water systems, includ- ing reservoirs and pumping plants; (d) Repairs to roads, walks, wharves, drainage, and App. 7. improvement of grounds. Based upon these estimates, annual apportionments App. 7. will be made for Class B supplies and Class III services, which will be procured as herein provided. 25. Class C includes clothing, which will be supplied as ^^^^ R- ii54, at present. 26. Class D includes all other supplies, for which ^- R- 1015. requisitions will be submitted through proper channels Par. 248 (f;). for the action of the Quartermaster-General. SERVICES. 27. Under Army Regulations and civil-service rules, services pertaining to the Quartermaster's Department may be considered as of two general divisions, viz: (A) Personal services. — Consisting of — find'732" ^^^ (1) Permanent employees (civilians) ; iufes'-^cir~i' q" M. G. b., 1909.' Cir. 1, Q. M. (2) Temporary employees (civilians) ; Ruler's, ^c^V. rules. Cir. 1, Q. M. (3) Job employees (civilians) : g. o., 1909 ; ^ ' r- ./ \ / 7 pgj. j2, sec. 1, Sched. A., c. s. (4) Extra-duty employees (enlisted men). '"a.^., i66 to (B) Nonpersonal. — Consisting of services procured — "^"i'. r.*!'522.^' (1) Under contract; a. r.',' 552-1. (2) Under written proposal and written acceptance; a. r., 552-2. (3) Under oral agi-eement (open market). j..-^- ^•' ^^-^'^ = For the purpose of these instructions the services enumerated in these two general divisions (A and B) are subdivided into classes as follows: 28. Glass I. — Includes all services (personal and non- clauses land ^J^ .4, Sec. A and personal) necessary for and incident to the supply, equip- s^ec b, par. 27. ment, and shelter (except services of Class III, these Apps. 3, 4, instructions) of troops in the field and garrison, and transportation of the Army and its supplies, which can be anticipated, and therefore estimated for in advance of 8 the period for which required, and engaged by authority of the Secretary of War or the Quartermaster-General for the entire or definite part of a fiscal year at fixed or agreed rates of compensation, and for which apportion- ments of funds can be made by the Quartermaster- General. and^s!^' ^' ^' 29. Class II. — Includes services, personal and non- personal, similar to those included in Class I, and for repairs to public buildings (A. K., 1026), lighting, heat- ing, water and sewer systems, fire-protection apparatus, roads, walks, wharves, drainage, and improvement of grounds, not included in the annual estimates therefor, the place where and period during which required can 3^sec\^Af and ^^^ ^6 anticipated, but which may be necessary, author- 3,'^sec^ B, pa\^ i^ed by Army Kegulations, General Orders, or proper ~~'- authority, and for the payment of which in the opinion of the Quartermaster-General apportionment of funds can be made. 30. Glass III. — Includes all services required, as per annual estimates for — i^"??' incu'*^ (a) Repairs to public buildings, including plumbing, sive ; App. 7. lighting systcms and fixtures, and steam, hot-water, or hot-air heating apparatus within the buildings; ^PP- '• (5) Repairs to and maintenance of lighting and heat- ing systems exterior to buildings, including central plants pertaining thereto; "^PP- '• {c) Repairs to and maintenance of sewer systems, in- cluding purification plants, and water sj^stems, including reservoirs and pumping plants; ^PP- "■ {d) Repairs to roads, walks, wharves, drainage, and improvement of grounds. "^PP- "■ Based upon which, annual apportionments will be made for Class III services and Class B supi^lies. rar. 248 ((/). <^-^ Class IV. — Includes all other services, for which requests will be submitted through proper channels for the action of the Quartermaster-General. APPORTIONMENTS. Apps^lto 7 ^^- Object of. — The object of apportionments is — '°Pars^ '^■'.•^ 24 (^) '^^ S^^® ^^ ^''^cli department, command, or inde- 28, and 29. pendent station, its proper proportion of the appropria- tions, for the purpose of procuring supplies and services of designated classes; Pars. 2iind:i (J) To enable department and other authorities to do for troops in their respective commands that which has 9 heretofore been done by the office of the Quartermaster- General for the entire Army. (c) Thereby giving; to officers of the Quartermaster's Department an opportunity to perform duties and meet responsibilities in time of peace, similar to those that will be required of them in time of war. , ^ ^^^ . Ill A. R., 190- 33. Eesponsibility will consequently devolve upon loi. 751 to 754, . . X ^ i inclusive. these autliorities to see that the troops are properly and , P"j:s- 23. 24, ^ X i J og 29, and 87. promptly supplied Avith supplies of Classes A and B and furnished with services of Classes I, II, and III, that the published instructions are carried into effect, and for the . g observance of section 3 of the act of February 27, 1906. M. When made and on lohat based. — Apportionments of funds for supplies of Classes A and B, and services of ^ ^ Classes I, II, and III^ will be made by appropriations or items, by the Quartermaster-General, as soon as practi- cable after approval of the army appropriation act, as follows: ^ ._ ^ Pars. 23 and {a) For Class A supplies, based upon the quantity and ^^-^ ^«*' <^)' cost of such supplies furnished under the various items of the several appropriations during a preceding fiscal year, as shown bv the quarterlv report of cost. "^ Pars. 24 30 (b) For Class B supplies and Class III services, annu- :i"d' 84," \d)\ ally, based upon the annual estimates for — (. of apportionment, to which the cost of the supplies re- quired for is to be charged, will be entered on the requi- sition when received by the chief, or other, quartermas- ter to whom the apportionment was made, for the posts and stations under his jurisdiction, and by the quarter- master of an independent station for his own requisitions at the time of preparing them. 54. Quartermasters of independent stations Avill cer- tify on their requisitions that the net balance of the apportionment for the period for which the requisition is submitted, under the appropriation involved, is sufficient to cover the estimated cost of the articles required for. 55. In the column for " Estimated cost " will be en- 43*^'^'"^" "*" ^^^ tered the cost of the articles as shown by the latest price list, the catalogue price, or the price at which the supplies can be purchased locally, as ascertained upon inquiry in local markefs, if such price is no greater than the list I'ais. i92, .' } . ^ . l'->3, and 109. price for articles equal in quality to those furnished from depots, and conforming generally to the standards or specifications of the Quartermaster's Department. Articles that can be purchased locally to advantage should be indicated by an asterisk or other identifying mark, with notation that the prices quoted are the actual prices in local market as ascertained upon inquiry. 56. Where it is found that articles of Class B can ^, Q""iob!f ^^' not be purchased locally to advantage they may be se- cured from the designated depot or point of supply upon requisitions therefor, prepared in the manner above directed. 57. Requisitions for Class II services will be prepared I'ar. 2!>. and submitted in duplicate, and show in detail the kind of services and purposes for which required. If the serv- ices asked for are required immediately, are for a short period, and it is necessary that funds be transferred upon approval of the requisition, it should be so stated on the requisition. Where material and labor are both required in a job service, separate requisitions will not be sub- mitted, but the material required and its cost will be shown sei^arately from the services required and their cost. 16 58. When the chief quartermaster approves a requisi- tion for Class II services he will return both copies, or transmit proper extracts thereof, to the post quarter- master, with authority to engage the services and direc- tions to report the cost, under each item of the appropria- tion, with return of one copy of the requisition (or ex- tract) when the services authorized have been completed. At the same time the chief quartermaster returns the approved requisition, he will place to the credit of the post quartermaster the funds required for immediate payments, and so advise him. 59. Requisitions for Class D supplies and Class IV services will be prepared as follows : A. R., 1015. (a) In triplicate ^ by all posts and stations subordinate Pars 2G aiul ^ ir 31. ' ~ to chief, or other, quartermasters. Two copies will be forwarded through j^roper channels to the office having jurisdiction over the stations submitting the requisitions, which office will make recommendations and forward both copies of the requisition to the Quartermaster-Gen- eral for final action. One copy of the requisition will be retained by the post or station making same. (h) In triplicate ^ by all independent posts or stations. Two copies will be forwarded through the post or station commander to the Quartermaster-General for final action, one copy being retained by the post or station making same. A. R., 751 to 60. Chief, or other, quartermasters through whom 754 inclusive ... . . . . these requisitions are transmitted will carefully scrutinize them and recommend supply only of such articles or services as in their judgment are absolutely neces.sary for the comfort and equipment of the troops concerned. 61. With a view to avoiding delays incident to corre- spondence, care will be taken in the preparation of requi- sitions to give detailed description, catalogue references and price (when selections are made from catalogue), sizes, dimensions, style and make of wagons, army ranges, stoves, etc., when parts therefor are required, and such other data as may be necessary to insure a clear under- standing by the depot quartermaster as to what is re- quired. INVOICES AND RECEIPTS— SUPPLIES. 62. Invoices. — The combination blank invoice and re- ceipt (Form 117) now authorized will be used in transfer of all supplies. ^ Where desired, one less copy may be made and a press copy retained. 17 63. These forms will be prepared in quintuplicate by the officer supplying the stores and will be disposed of as follows: {a) One invoice and two receipts forwarded by mail to the officer to whom the supplies are transferred on the date supplies are shipped. {h) One invoice to the chief quartermaster of the department in which is located the post from which the requisition is submitted. ( ,1 ' ■ T f 1 --^~- inclusive. m anj'^ one month 01 the preceding fiscal year. 78. Subsequent estimates of funds for purposes stated I'lu-. 107. in the preceding paragraph should be limited to amounts necessary to meet outstandijig charges, considering available funds on hand. INVOICES OF FUNDS. 79. The blank invoice (Form No. 26) now authorized a. r., 643. will be used in the transfer of funds, and will be pre- pared by the officer transferring funds and disposed of in accordance with instructions on the form. WORKING BALANCE. 80. A cash working balance based upon estimates of the amounts required under the respective appropriations I'lirs. 240 to 4(. iucliisive. 20 from Avhich disbursements are currently made will be supplied each chief and depot quartermaster and to quartermasters who procure and furnish supplies or serv- ices for purposes other than the maintenance of their own offices. 81. Disbursements from the working balance can only be made for purposes authorized by the Quartermaster- General by letter of apportionment or other specific authority. i»ars. 73 (a) 82. The working balance will be maintained by funds and 74. supplied on estimates of funds submitted to the Quarter- I'ar. 170. master-General covering the amounts disbursed, quoting the number of the letter of apportionment, or date and number of the specific authority of the Quartermaster- General's office, on account of which the disbursement was made. 83. The working balance is an advance of cash to en- able quartermasters to promptly meet current obligations, thereby expediting the transaction of public business, and is subject to the call of the Quartermaster-General at any time. It is therefore essential that officers to whom working balances are furnished keep an accurate account Avith same, that they may know at all times its status. Every disbursement from the working balance is chargeable either to a letter of apportionment or to a spe- cific authority of the Quartermaster-General, to which reference will be made in posting the amounts disbursed to the account with the working balance. LETTERS OF APPORTIONMENT. . App. 10. 84. Letters of apportionment will be issued on Form 151, and will state as a credit the entire amount of funds, of each appropriation, available for the procurement of the classes of supplies and services specified, as follows: 3MoT' ^^ ^^^ ^^^ Class A supplies. App. 34 (a) For fuel, forage, and mineral oil, annually, sixty daj's prior to the beginning of each fiscal j^ear. App. 30 (J)) For outer civilian clothing for discharged prison- ers, quarterly, sixty days prior to the beginning of the quarter for which required. Par" 248(a) ^^'^ ^^^ '^^^ other Supplies of this class, quarterly, sixty days prior to the quarter for which required. 21 For Glass B supplies and Class III services. 34^(^7-" ^* ^"*^ {d) For repairs to public buildings, including plumb- t-a^.tlsid). ing, lighting systems and fixtures, and steam, hot water, or hot-air heating apparatus within the buildings, an- nually, sixty days in advance of the fiscal year concerned. {e) For repairs to and maintenance of lighting and ta?; 248(d). heating systems exterior to buildings, including central plants pertaining thereto, annually, sixty days in ad- vance of the fiscal year concerned. {/) For repairs to and maintenance of sewer systems, plj^.ifscd) including purification plants^ and water systems, includ- ing reservoirs and pumping plants, annually, sixty days in advance of the fiscal year concerned. {g) For repairs to roads, walks, wharves, and drainage Pa^/lls (d). «nd improvement of grounds, annually, sixty days in ad- vance of the fiscal year concerned. For Class I services. Par. 28. {h) Personal, civilian, semiannually, forty-five days gg^' j*^ pai? 27! prior to the beginning of the period covered by the ap- ra?'. '248(0). portionment. (^) Personal, extra duty, annually, forty-five days sec? 4*! pan 27! prior to the beginning of the fiscal year. "^^^ {j) Nonpersonal, for the purchase of light, heat, and par. 27"^^ ' water, for i-entals, for the hire of telephones, etc., dray- Pa?.' 248(c). age, etc., annually, forty-five days prior to the beginning of the fiscal year. {k) Nonpersonal, for subscriptions to newspapers and periodicals, annually, sixty days prior to the beginning of the fiscal year. (Z) Nonpersonal, for transportation charges on bills of jar. 27."^'' ^' lading and transportation requests, annually, thirty days '^'^''' ^"' prior to the period for which required. (m) Nonpersonal, for settlement of telegraph accounts. ^Ify"®® ^' annually, thirty daj^s prior to the period for which re- ^pp- 4-. quired. {n) Personal, for apprehension of deserters, quarterly, clause^' a thirty days in advance of the quarter for which required. ^^^^ lav^lii"^' App. 43. Par. 248(e). (mn£7it account upon receipt in the office to wdiich the apportionment is made. A separate account y\'i\l be kept for each apportionment on the form received i-i,°e 1^. Apps. ag a letter of apportionment, the amounts having been elusive. entered thereon as credits by the Quartermaster-GeneraFs Office. "All exigency can not be created by the simple certificate of a public officer that it exists. An exigency involves a state of press- ing necessity so great that the public interests would be preju- diced if the conteiniilated purchase was not made. (3 Dig. Compt. Dec, 2SG.) The term "public exigency" refers to an exceptional and urgent necessity reyuiring the immediate performance of the work or service. (Ibid., 32S.) 23 89. Other credits are additional apportionments, of App. 4.-.. which the office to which they are made will be advised by office letter, stating the number of the letter of appor- tionment to which the additional apportionment per- tains, and the amount apportioned under each of the appropriations concerned. Upon receipt of an additional apportionment, the date and Quartermaster-General's office number of the letter will be entered in proper col- umns with brief note as to why, or purpose for which, the .;4'''!fijd"ii^^l" increase in apportionment Avas made, and the amounts -'^''i'- ^^• entered under proper appropriations. 90. Should additional troops be transferred to a depart- ment, an additional apportionment will be made by the Quartermaster-General, Avhich should be taken up on this record as a credit. Should troops be transferred from a department and not rei:)laced, corresponding deduction will be made in the next apportionment to the depart- ment by the Quartermaster-General. DEBITS. 91. The debits of an apportionment account may be considered as of two classes: (a) Those incident to allotments. Lines 5 to 13, ^ ' \pps. 34 ; 5 to !», App. .iB ; i) to 12 App. 37 ; ."> to 14, App. MS; .5 to 10, Apps. 3"J.. 40, and 41, and 5 to T2, App. 44. (h) Those resulting from transactions incident to the Apps'?^ 42 *and procurement of supplies and services for which the appor- ^■'• tionment is made. 92. Debits of the first class (a) arise in offices of the apps. 34 to ^ ^ '. 41 inclusive. chier and other quartermasters to which apportionments are made, for allotment to posts and stations subordinate thereto, for purposes as stated in the letters of apportion- ment. As the amounts allotted to the several jDOsts and stations are determined or fixed by the office making the allotments, the amounts so allotted are definite, and there- fore actual charges, and will be entered in the debit col- umn under each appropriation. 93. Upon receipt of the letter of aijportionment (in i'=?i"- 16. ,. ' - , ^ , . -, \ T.ine3, Apps. duplicate) the amount to be retained as a reserve under •!«. 3t, 38, and , ... f /^^ t ,.40: llneO.App. each appropriation (as m the case 01 Class A supplies, .!<•,: line 11, Class I services, extra duty. Class B supplies, and Class i.^.^App.' ss; III services, etc.) will be determined upon and deducted App. 40. from the amount apportioned under the respective appro- :;.). inctus'ive. priations. The balance of the apportionment under each .•,nd'8,''App.^36.' appropriation will then be allotted to the po.sts and sta- 24 Lines 5 to tioiis under the iurisdiction of the office to which, and for 10, inclusive, •" . • i i • App. 37.^ 5 to *^^^ period for which, the apportionment is made, taking 14, Inclusive, [y^^Q consideration the cost during the corresponding period App. 88. '^ ^ 1 Lines 5 to Qf ^ precedintT fiscal year as shown by quarterly reports 9, 1 n c 1 u s 1 V e, '- => " ,.1 ./ x App- 40 of cost, changes in strenoth of ararrison, and such other Par. 84. ® ^ ° ... conditions as may affect the needs of the individual post. Apps. 84 to 94. These allotments having been determined upon, 41 , inclusive, , * . r- j and App. 44. yyiii \yQ posted as debits on the apportionment account and on the duplicate copy of the letter of apportionment, as directed in the following paragraph. 95. Xames of the posts and stations Avill be entered in proper column in alphabetic order, and the amounts allotted under the respective appropriations on the same Lines 5 to line as the name of the post to which allotted. The date Par. iio.' and number of the several letters of allotment will then be entered in the columns headed " Date " and " Voucher or L/A Xo." opposite the names of the posts, respectively. The amounts fixed upon as a reserve under each appro- Line 11, priation will be entered as an unallotted balance under Line 12, proper appropriations, the account closed, and the unal- lotted balance under the several appropriations taken up Line 3, App. on the Credit side as such, for use as a reserve with which 37. Line 1 2 , ^^ meet requests for additional allotments from posts App. 40. gj^(j stations under the supervision of the office to which the ai3portionment is made. Par. 47. The duplicate letters of apportionment thus completed will be returned to the office of the Quartermaster-General and the originals retained in the office to which addressed, and filed in loose-leaf binder provided for that purpose. 96. Debits of the second class (b) arise in offices of quartermasters to which apportionments are made for procurement of supplies and services for use of their own Apps. 42 and olfices. They consist of liabilities and actual charges sim- ilar to those pertaining to an allotment account at a post Pars. 110 to and are posted as directed for post allotment accounts. 124, inclusive. ^ UNALLOTTED BALANCE OF AN APPORTIONMENT. Pars. 16, 8s 97. The unallotted balance of an apportionment con- stitutes a reserve, under the several appropriations in- volved, of the apportionment to which it pertains, from Par. 164. whicli additional allotments will be made when, in the opinion of the department authorities, the needs of the service warrant such action. 98. When an additional allotment for supplies or serv- ices is authorized, the chief or other quartermaster by whom the allotments were made will enter on the debit 25 ijide of the proper apportionment account the name of the post to which the additional allotment is made, and > ^' ' ,V ^ ^ • . ... *^-PP- -10. in the debit column under each appropriation, if more than one appropriation is involved, the amounts allotted. The amounts thus entered become an actual charge against the amount shown on credit side of apportion- 40^^°*^ ^' ^^^- ment account as unallotted balance. 99. The post requiring the additional amount will be advised by letter that the amount allotted in the original letter of allotment (quoting number thereof) is increased by the amounts stated under each appropriation. In the '^^''^' ^~" date column will be entered the date of the letter author- izing the increase, and in column designated " Voucher or rg^*"^ "' ^^^' L/A No." the C. Q. M. O. No. of the letter. 100. Should a chief quartermaster, by reason of reduc- j,,,^^^'®' ^^ *°*^ tion of garrison or other cause, decide to reduce an allot- ment made a post, he will advise the post by letter of the reduction, stating the appropriations and amount under each, by which the -original letter of allotment 40^'"^^ ■*' ^^^" (stating number) is reduced, and will take up, on credit App.^sV^ ^^' side of proper apportionment account, under each appro- priation the amount of the reduction as a credit to the reserve fund account, making a corresponding charge (in debit columns) on the allotment account of the post concerned. CLASS II SERVICES, APPORTIONMENT ACCOUNT. App. 44. 101. Apportionments for Class II services will be held p^'- -^• as a reserve, from which to make allotments to posts and ^'^'■- ^^^ stations for payment for services of Class II, and to meet emergencies which may arise, and will be allotted only upon receipt of requisitions for specific services of this r^J^^^'f; ^^' ^^' class, for which no provision is made by allotment for Class I services and Class A supplies at the post or sta- tion from Avhich the requisitions are received, and which, in the opinion of the chief quartermaster, are considered proper and necessary, and are approved bv the depart- Par. 38(d). ment commander. 102. Chief quartermasters, depot quartermasters, and Par. 38(d). quartermasters of independent stations settling accounts of recruiting stations, and to whom apportionments are made for this class of services, for recruiting stations assigned to them, respectively, will determine as to the ^^'^^- -^'^• necessity for services of this class when requisitions there- for are received, and take JBnal action thereon. 26 and-^39^' ~^~ ^^^- Upon approval of req^usitions for services of this class, letters of allotment will issue in duplicate, the credit side thereof showing amount authorized under each appropriation, reference being made to the requisition Line 1, App. number upon which allotment is based. The funds trans- ferred will be entered in " Liability " column under each appropriation as a charge against the allotment, with •indiiT^" ^^"' flotation in proper column as to date and number of requisition or estimate of funds, on account of which the allotment was made. On receipt of an invoice of funds, the post quartermaster will post the amount thereof as a liability, on the allotment account under which the funds are furnished. APPORTIONMENT ACCOUNT. TRANSPORTATION AND TELE- GRAPH. 104. The apportionment account for these sei'vices will be kept on Form 151, on the debit side of which three columns will be used to record transactions under the apportionments, two of the columns for liability charges App. 42 i^nd the third column for actual debits, designated as fol- lows: (a) For the transportation account: First column. — Funds received. Second column. — Transportation charges. Third column. — Paj-ments. {h) For the telegraph account: First column. — Funds received. Second column. — Telegraph charges. Third column. — Payments. 105. In the first liability column of the respective Line 5, App. accouuts will be entered the amount of funds supplied on estimate and chargeable to the letter of apportionment for each service. In the second liability column will be entered : Line T. App. (a) In the transportation account, the cost of trans- portation as shown by the monthly report of transporta- tion charges. Line G, App. (h) In the telegraph account, the charges submitted by the telegraph companies, after they have been verified. Lines s and l^G. In the debit column of the respective accounts App. 42. ^-^Yi be entered the payments made on account of trans- portation or telegraph charges. Pars. 77 and 107. The difference between the total amount of " pay- ments " and " charges " will represent the value of unpaid 42 42. 78 27 accounts on hand : the difference between total amount of "■ payments " and " funds received " will represent the funds on hand available. The difference between funds on hand available and value of unpaid " charges " will represent the amount of funds that should be asked for on estimate of funds. 108. If at the close of the fiscal year it is found that the total of the liability column, designated " charges," for either account exceeds the amount apportioned for pavment of transportation or telegraph accounts, respec- tively, report will be made to the Quartermaster-General of the amount in excess, and which account^ in order that an additional apportionment may be made. 109. The letters of appoijtionment for this class of service will remain open after the close of the fiscal year for which issued until all liabilities by reason of unpaid accounts pertaining to the fiscal year covered thereby are settled. LETTERS OP^ ALLOTMENT. 110. Letters of allotment are issued on Form 151 to App. lo. cover allotments of funds for the specific purposes for which the funds were apportioned, as indicated by the letter of apportionment on which the letters of allotment :;o^'"Tnciusive are based. ^'"^ ^^• 111. Letters of allotment will be prepared in duplicate Far. 39. for each Dost and station, the original foi^warded to the -./^?P'';i[^/-Pj* f^ ..'•->, -i I and o4, post to which addressed and the duplicate retained in f^';^^i^§f lo'and the office of the chief quartermaster and filed in loose-leaf "^^' ^^ ^°*^ °^- binder as the allotment account with the post concerned. ALLOTMENT ACCOUNT. 112. The letter of allotment (Form 151) becomes the ,.itfd ^for^^ar' (dJofment account upon receipt by the office to Avhich the ^^^• allotment has been made. A separate account will be kept for each allotment on the form received as a letter of allotment, and by which the allotment is made, as follows: (a) By chief quartermasters for department head- Apps. 46, 47, , , T . PIT 4S, 40, 50, and quarters, each post and station of the department, and -Ji- for each of such other posts or stations to which allot- ments are made by them. {h) Bv depot and other quartermasters for each post .see apps. . "^ "^ 1 ir ci(ed for par. or station to which allotments are made by them. ii2(«). 28 Apps. 53, 54. (f.) j^y quartermasters of posts and stations for allot- 56. 57, 58, and V / .r i f 59- nients received by them. CREDITS. See lines I 113, The Credits on this account consist of the amounts of apps. cited . . i • i for par. 112 aMottcd uuder each appropriation, which are entered on ill) "inci (c) A A X ' the letter of allotment as such, by the chief, or other, quartermaster by whom the allotments are made and the letter of allotment issued. Lines 2 ii4_ Other credits are additional allotments, of which Apps. 46. 4S, • 1 1 • 1 1 1 49. 53, 56. and {\^q ofRce to which thcv are made will be advised by the 5i. and App. •' . '' 52. chief or other quartermaster making them, by letter, stating the number of the letter of allotment to which the additional allotments pertain and the amount allotted under each of the appropriations concerned. j^see dtauons 115^ Upou receipt of a letter advising of an additional allotment, the date and C. Q. M. O. number (or corre- sponding number of office from which received) of the letter will be entered in columns headed " Date " and " Voucher or L/A No.," respectively, with brief notation on same line in proper column as to why, or purpose for which, the increase in allotment was made, and the amounts so allotted entered under proper appropriation. DEBITS. 5i'^'^'inciusivi'' H^- '^^^^ debits of an allotment account are those re- fndiishe*^ ^'*' Suiting from transactions incident to the procurement of supplies and services for which allotments are made. They consist — Par. 10.1 ^^^ Q^ liabilities, the amounts of which are entered in the column headed " Liability," as indicated by requisi- tions for supplies; invoices of funds for services of civil- ian employees; invoices of funds for services of extra- duty men; invoices of funds for services, nonpersonal; savings from funds furnished for purchase of supplies or procurement of services; transfer or discontinuance of employees; reduction of allotments; requests on contrac- tors for deliveries of supplies under contracts; reductions in contracts for supplies, etc. (&) Of actual charges, the amounts of which are en- tered in column headed " Debit," as indicated by invoices transferring supplies on requisitions; vouchers covering purchase of supplies by local quartermaster for supply on re(iuisition; pay roll of civilian employees; transfer of employees from jjosts and discontinuance of services; 29 reduction in allotment ; pay roll of extra-duty men ; vouchers covering payment of nonpersonal services under contract, leased or hired ; reduction of contracts for sup- plies ; vouchers covering payments for supplies delivered under contract or purchased; vouchers covering services by the job; vouchers covering repairs to public buildings (job services, contract or otherwise), etc. POSTINGS. Par. 103. IIT. The debits of an allotment account, to which ref- erence is made in preceding paragraph, should be posted to the proper account immediately upon completion or receipt of requisitions, invoices, vouchers, etc., upon which the charge is based, by entering the date of the requisition, voucher, invoice, etc., in column headed " Date ; " number of the requisition, voucher, invoice, etc., in column headed " Voucher or L/A No. ; " brief description or notation of requisition, voucher, invoice, etc., giving the class of supplies, invoicing office, etc., in the proper column ; the estimated cost of the supplies, etc., in column headed " Liability," and the actual cost of the supplies, etc., in column headed " Debit," under each ap- propriation involved, as shown by the following examples : , 118. Requisitions for supplies (Form 60), prepared in §, ^9°^lnd ^^2! accordance witli paragraphs 48 to 61, inclusive, these 7,^10,^ i^,^4nd instructions : If' e.^if ' 8,^ 9! (a) The date of the requisition in date column. 2°<| g22, ^Apg. (b) Number of the requisition in column designated ^^'p ^^^.^ y^^^ ^' Voucher or L/A No." ^' ^pp- ^^• (c) Brief description or notation of requisition, giving class of supplies, period, and fiscal year for which re- quired, etc., in proper column. {d) The estimated cost of the supplies as shown by the requisition, in column headed " Liability," under each appropriation involved. 119. Invoices^ received from a depot or other point of 11, 12, 15,' is', supply, transferring supplies on requisitions (Form 117), 47'; 5,' 8, 10, prepared in accordance with paragraphs 62 to 68, inclu- 48; 5' to isi . . . inclusive, App. isive, these instructions. 49; 5 to 10, / \ rr-ii n ^ • • • ,1 1 J 1 inclusive, App. (a) The date of the invoice in the date column. 50 ; 5 and e, j {h) Number of the invoice in column designated i^^'is, ijs,' 19* ''' Voucher or L/A No." io", 12,^16, App! , , ^ . „ . . ,. . , . . . /v. 55; 5, 14. 16, (c) Brief notation indicating the invoicing oflice, num- ]_8. App. 56; 5, Iber of the requisition on which the supplies are furnished, 17, 19, 21. 23, ' . ^ ^ ^ "5, App. 57 ; 5, iStc, in proper column. 12, 19, App. 58; ' ^ ^ .^ and 10, App. 30 (d) Th^ actual cost of the supplies as shown by the invoice, in column headed " Debit " under each appro- priation involved. Lines 14 to 120. Other vouchers, etc., are posted in a similar way. l6 anS^lT. App. 47 ; 14 to 22, App. 53 ; 16 and 17, App. 54 ; 7, 8, 9, 13, 14, 18, App. 55; 6, 10, 15, 17, 19, App. 50; 6, 8, 10, 12, 14, 16. 18. 20, 22, 24, App. 57 ; 6 to 11, 13 to 18, 20 to 25, App. 58 ; 6 and 7, App. 59. 121. When a requisition is entirely completed and proper debit entries pertaining thereto have been made in the post allotment account, the entry of the liability amount of the completed requisition, and the debit amounts pertaining to that requisition, should be checked, to indicate that the requisition has been completed^ and that the liability charge by reason of such requisition has been replaced by an actual debit. 122. The post allotment accounts covering allotments for a given period should be kept open until all requisi- tions entered therein have been completed or otherwise finally disposed of. 123. Should supplies be transferred from one post to another within a department to fill requisitions, their cost will be charged against the allotment of the post supplied and the department reserve credited with a like amount. 124. Should employees be transferred from one post to another within a department, the allotment for sei'vices of the post to which the employees are transferred will be increased and that of the post from which they are transferred will be decreased accordingly, and the proper entries will be made on the "Allotment accounts " of the posts concerned to show the transactions. SAVINGS. Pars. 17 and lo,"). If after the close of a quarter or period covered by an allotment the total debits, plus the estimated cost of unfilled requisition liability, is less than the total amount allotted under the respective appropriations, the difference Avill be reported, by letter, as savings, to the office making the allotments, reference being made in each case to the letter of allotment under which the savings have accrued. 126. The amount of savings accruing under an allot- ment for Class A supplies, other than fuel, forage, etc., and citizens' outer clothing for discharged prisoners^ will, when ascertained, be inunediately taken up as credits on allotment account for Class A supplies for the period following that during which the savings accrue; and the respective allotment accounts under which the savings have accrued will be debited with the amount of such 31 savings, with notation in proper column as to the allot- ment accomit on which the savings have been taken up as credits. Savings for the fourth quarter of a fiscal year will be reported, but not carried forward as a credit. 127. Upon receipt, in the office making allotments, of a^JjiVj^' ^"^ reports of savings on account of Class A supplies, other than fuel, forage, etc., and citizens' outer clothing for discharged prisoners, the amounts thereof will be debited >'="• i-^- in proper columns in apportionment accounts, and in allotment accounts of posts for the period to which the savings pertain, and credited on corresponding accounts for the ensuing period, report thereof being made to the Quartermaster-General, showing the amount of savings under each appropriation, and reference being made to the number of the letter of apportionment under which the savings have accrued, and to the number of the letter of apportionment to which the savings have been credited. 128. "^^lien the entire amount of funds furnished for the payment of employees, extra-duty men. Class II services, purchase of Class A supplies, or other purposes, is in excess of the actual payments for such services and purchases for the period for which furnished, the bal- ances remaining on hand will be considered as savings and charged as liabilities on allotment account for Class - ^ji^^^ fg'^^f I services, personal, civilian employees, to be used in '^"pa^ii/jRe; ^^' making payments to this class of employees, for services during the ensuing period. ''=^i"- i^s. 129. In making these postings, notations should be made in proper column showing the specific sources from which the savings were made. "-'^l^'^i^^ 130. In submitting estimate of funds for the ensuing period the amounts thus taken up as a liability on allot- ment account for Class I services, personal, civilian, must be shown on the estimates as cash balance available for Class I services. 131. Similar action will be taken by quartermasters of independent stations and depots as to savings accruing under apportionments made their offices. A. R. 585 FUEL, FORAGE, STRAAY, AND MINERAL OIL. !':ir. 23. 132. So far as practicable, fuel (Items R. S. 8, 9, 10, 14, 17; L E. 32; A. T. 40a, 41a; W. and S. 1) ; forage ..a r. 758. (Item R. S. 24) ; bedding (Item R. S. 25) ; and mineral oil (Item R. S. 9a), will be purchased under contract, as 32 A. R., Art. provided in paragraph 559, Army Regulations, for which purpose specific apportionments will be made, based upoii . Par. 84(a). awards of contracts made by chief, or other, quarter- masters, an abstract of which will be forwarded to the Quartermaster-General when awards are made. 133. Apportionments will cover 100 per cent of the cost of the supplies, as shown by the abstracts of awards re- ceived in the office of the Quartermaster-General, and will be allotted to the posts in amounts sufficient to cover 100 per cent of the cost of the fuel, forage, straw, and mineral oil, for which contracts have been made at the respective posts. 134. Quartermasters charged Avith the receipt of these supplies under contract will make timely request (which for the purpose of identification in accounting should be numbered serially) on contractors, for deliveries in such quantities and at such times as may be necessary to meet the needs of the service, copies of which requests will be forwarded to the chief quartermaster at the same time the original request is sent to the contractor. Lines 5 to 9. 135. The monev value of the supplies so requested will Incluslve.Apps. ' . . at t i -t 46 and 53. be entered on debit side oi the account as a liability against the amount allotted for the kind of supplies cov- ered by the request, reference being made to the serial Lines 14 to number thereof, and the actual cost of supplies, as shown 21, Inclusive, ' . . . r-i : Apps. 46 and by the vouchers covering deliveries under contracts, will be entered as a debit against the allotment. 136. Each voucher issued to cover deliveries of fuel, forage, etc., under a request, should bear reference to the request number, and the voucher covering the final de- livery should show in addition thereto notation that the request has been completed. When entry of such vouch- ers is made on the debit side of the allotment account, the 2i^*°^nciu8ive* number of the request to which the voucher pertains will Apps. 46 to 53. j^p entered in proper column, following the brief particu- lars of the voucher. 137. When a contract for fuel, forage, straw, or min- eral oil is increased, the amount of the increase will be taken up on the credit side of the allotment account, under the appropriation and kind of supplies to which the in- crease pertains, and the date and office number of the 46^n(j5ct^^^** communication authorizing the increase, and particulars, entered. 33 138. When a contract for fuel, forage, straw, or min- eral oil is reduced, the date and office number of the com- munication directing the reduction, particulars as to the contract and percentage of the reduction, and the money value of the reduction, will be entered on the debit side io^'°„®!.^^'JI' ' 12, and la, of the allotment account. The money value of the reduc- |^ps- '*^ "°"* tion will be entered under each kind of supplies and each appropriation to which chargeable, in both the liability and debit columns. 139. The apportionment of 100 per cent of the cost of fuel, forage, straw, and mineral oil contracted for will generally be sufficient to provide all such supplies with- out increases of apportionments by the Quartermaster- General. RECORD OF INCREASES AND DECREASES OF CONTRACTS FOR FUEL, FORAGE, STRAAV, AND MINERAL OIL. 140. In order that the chief quartermaster may know the amount available under each appropriation of the apportionment for fuel, forage, straw, and mineral oil to provide for increases in excess of 100 per cent of con- tracts, a record of such increases and decreases will be kept on form 151, and will be filed in loose-leaf binder "^w-^^j- immediately following the apportionment account for fuel, forage, etc. 141. On the credit side of this account will be entered, ,,n^'4^®App: 35! by the chief, or other, quartermaster to whom the appor- tionment is made, under each appropriation, the amounts apportioned for the several kinds of supplies. 142. On the debit side of the account will be entered i:..^^'°fnciusiv*e° the increases and decreases of contracts as they occur. '''pp- ^'^■ 143. The amounts of the decreases of contracts under each appropriation become credits from which additional allotments on account of increases in excess of 100 per cent of contract and not exceeding^ the maximum increase stipulated for may be made. 144. These credits should not be considered as avail- able only to cover increases of contracts for the particu- lar kind of supply under which the credit accrued, but as applicable to cover increases of contracts for the sev- -^- R- 602. eral kinds of supplies under each appropriation covered by the letter of apportionment and under which credits have accrued, i. e., a credit accruing from fuel (R. S.) can be used to cover increases in forage, etc. (R. S.). 145. If credits accruing on account of decreases of con- tracts are not sufficient to meet required increases in 11089—11 3 34 excess of 100 i^er cent thereof, chief, or other, quarter- ^^Line 2, App. j^-^^g^gj^g y^.[\\ aclvise the Quartermaster-General of the kind of supplies, the percentage of increase, the appro- jDriation under which, and amount of additional funds required, based upon which an additional apportionment will be made by the Quartermaster-General and allotted by chief quartermasters. REWARDS FOR APPREHENSION OF DESERTERS. A R., 120 146. The apprehension and delivery of deserters (Item v^ 1 S U S G Aj • /I -t • sec. 3. par 27 J. E. 24) is a personal service of Class I, and apportion- andpar. 84(re). ' ^ p -n i ments for the payment of rewards therefor will be made quarterly, based upon the cost of such services during a preceding fiscal 3^ear. App. 43. 147. These apportionments will not be allotted to posts by chief quartermasters, but will constitute a basis on which to estimate for funds for payment of rewards for apprehension of deserters. gQi'a^s.|i,ana 143 In addition to the funds covered by letter of ap- cuisive. portionment, chief quartermasters will be furnished an amount in cash from which they will, immediately on receipt thereof, transfer to, and place to the credit of, the quartermaster of each garrison post an amount not less than $100, to be set aside and held by the quartermaster receiving same for use only in payment of rewards for the apprehension of deserters, in compliance with the requirements of General Orders, No. 59, War Department, 190G. 149. That the chief quartermasters may at all times have funds on hand from which to reimburse the working balances of posts, a sufficient amount (say 50 per cent) of the total of the working balances, appropriation " Inci- dental expenses,'- of the posts in the several departments will be set aside by the respective chief quartermasters from their general working balances and held for this purpose. 150. Whenever payment is made by a post quarter- master of reward for apprehension of a deserter, he will immediately advise his chief quartermaster by telegraph of the amount paid. The chief quartermaster will con- sider all such telegrams as estimates of funds, will at once place to the credit of the quartermaster con- cerned, from his working balance, an amount equaling the amount reported disbursed by the post quarter- 35 master, and advise the post quartermaster, by tele- graph, of the amount thus supplied, which will be entered lo^'^fnciusive* by the chief quartermaster on the debit side of the appor- -^i^p- *^- tionment account in the debit column as a charge against the apportionment, entering in proper columns the date and chief quartermaster's office, number of telegram, and the name of the post to which the funds were supplied. 151. The chief quartermaster will reimburse his w^ork- ^'^^- 82. ing balance by submitting to the Quartermaster-General estimate of funds, quoting in the estimate the proper Quartermaster- General's Office letter of apportionment number. 152. If, after expiration of the period for which an apportionment for this purpose is made, an unexpended balance* of the apportionment remains, the amount of such balance will bp reported to the office of the Quartermaster- General and the account closed. DONATIONS TO DISHONORABLY DIS- CHARGED PRISONERS. 153. The payment of donations to dishonorably dis- sj',,','^' ^'^ ""*^ charged prisoners is considered as for a Class I personal service, for which apportionments will be made quar- terly, based upon estimates submitted by chief or other quartermasters. These estimates should cover the prob- able number of prisoners entitled to a donation that will be discharged during the period, and be forwarded so as to reach the office of the Quartermaster-General not later than thirty days in advance of the quarter for which required. 154. Apportionments for this class of services will be made on Form 151. Allotments will be made to posts in amounts reported by the posts as being required. Should an unallotted balance remain, the amount thereof will be carried to the credit side of the apportionment account for use as a reserve, from which to make such additional allotments as may be necessary. Should an unexpended balance remain at the end of the quarter for which the apportionment was made, the amount of such balance will be reported to the Quartermaster-General's Office as soon as practicable after the end of the quarter. HARBOR BOATS. 155. Funds for the procurement of supplies and services ^.^'"^u-^a ^?? for vessels of the harbor-boat service, Quartermaster's ^-.V- ^^o^o^-o^ ^ ^^ i_ ars. 28, 29, Department, will be included in apportionments made — |^^ 84(c),(A), A pp. 3G. 36 (a) To chief quartennasters for harbor boats under their immediate direction and at posts subordinate to their offices. (h) To depot quartermasters and quartermasters of independent stations for harbor boats under their direc- tion. 6irincTustve.*° 156. Separate requisitions for supplies and services for App. 12. harbor boats should be made, the name of the boat or boats for which the supplies are required being shown on the requisitions. 4T^lna 54^^^^' l^'''- When entries of liability charges on account of such requisitions and of actual debits from invoices are made in the allotment account, the name of the boat or boats for which the supplies are required should, appear in the column in which particulars of requisitions and invoices are entered. ParsT84 to l^^' Chief quartermasters Avill require separate cost 189, inclusive, ^ecord, of Supplies and services furnished, kept for each harbor boat, under their immediate direction, and at posts of the department at which harbor boats are employed. 159. Depot quartermastei-s and quartermasters of independent stations will keep the same record for harbor boats employed under their direction. UNITED STATES AKMY MINE PLANTEKS AND CABLE STEAMERS. no? ^'■^•ool'*' 160. The United States mine planters and cable 235, and zoo. ^ I'arsii'Yif steamers (except the transport Burnside) will, for the cius^ve.^g purposes of these instructions, be considered as independ- G ^o^\tbQ' ^^' ^"^ stations, and separate apportionnients for the pro- 29^and 84'(c^' <^'^^rement of supplies and services will be made to each ^'*rars°*^i84^to ^'^ ^^^ Quartcrmaster-General. Apportionment accounts ■^^App°6o"^^^^' ^^^ ^^^^ records will be kept and requisitions prepared and submitted as directed in these instructions for quartermasters of independent stations, ei.^inctustve. *° l^l- Quarterly requisitions for supplies for mine plant- 1 a^^ o n's^^for ^rs and cable steamers will, as a rule, cover all Class A ""'pyr^"*!"^!' ; supplies that will be required by the respective vessels in gI o'., looo! ^^' the quarter for which the requisitions are submitted, u 1 a "[o n^' ^ for 1^2. Should quartermaster's supplies for the detach- mine planters, ^nent of enlisted men on duty on such vessels be required at any time while the vessel is away from its home sta- tion, such supplies will be obtained on regular requisition 37 at any convenient post. The quartermaster upon whom such requisitions are made will furnish such of the sup- plies as may be on hand and will invoice them to the quartermaster of the vessel making the requisition, for- warding one copy of the invoice to the Quartermaster- General, through the chief quartermaster of the depart- ment. The quartermaster of the mine planter or the cable steamer, as the case may be, upon receipt of invoice covering supplies, will make proper charges in his allot- ment account and cost record. 1G3. Should the apportionment to the mine planter or cmF,;!"®- ^^ ""^ the cable steamer be exhausted, when requisitions referred to in paragraph 162 are submitted, the quartermaster of the vessel concerned will, immediately upon receipt of invoice covering the supplies, inform the Quartermaster- General of the cost of same, with request for an additional apportionment and statement as to the necessity for the supplies. The amount of such additional apportionment will, if made, be deducted from the next quarterly appor- tionment to the mine planter or cable steamer concerned. 164. Should it be necessary to replace supplies fur- rar. 97. nished as indicated in paragraph 162, the post quarter- master transferring them will submit requisition therefor, attaching thereto a copy of the invoice covering the sup- plies transferred to the mine planter or cable steamer, which it is desired to replace. The quartermaster will, upon receipt of such requisition, allot to the post, from his reserve fund, the necessary funds required to cover the same, and report such action to the Quartermaster- General, in order that the department apportionment may be correspondingly increased. SUPPLY OF COAL AND FRESH WATER. 165. Coal and fresh water required for the use of the ^^^i^^- ^ Par. 9, Regn- United States Army mine planters and cable steamers '•'.ti*^?^ for ^ Jiiue Planters. will be supplied as follows : (a) By requisition submitted to the quartermaster at the home port of the vessel, when there; (b) By requisition submitted to the local quartermas- ter when steamer is in a port at which there is stationed a quartermaster by whom water and the required quality of coal can be supplied; (c) By purchase in open market at lowest obtainable a. r. 552 to rates after inviting competition verbally or otherwise 38 when coal or water can not be supplied as authorized in (h) hereof. In purchases of coal due reo;ard will be given to the list of equivalents of fuel published by the Quartermaster-General's Office, .^i'afs- }H *" 166. Quartermasters of United States Armv mine 189, inclusive. ^ i' /t-> planters and cable steamers will keep cost record (Jborm 152) of coal and water received, entering in the record the name of the article and the item number of the ap- propriation to which it is chargeable, date of receipt and cost, and will render to the Quartermaster-General at the end of each quarter a statement showing the total App. 9. cost of each of these articles and items of the appropria- tion act to which they are chargeable. 167. In addition to the foregoing, quartermasters of mine planters and cable steamers will, immediately upon receipt of coal, submit a report to the Quartermaster- General's Office showing date of receipt, where and from whom received, kind of coal, trade name, quantitj^, cost per hundred pounds, total cost, and the appropriation to which chargeable. Tar. 105. 168. If coal is receiA'ed on invoice, the approj^riation under which it was purchased will be stated in report. Quartermasters supplying coal as authorized in para- grajDh 165 (b) will state on invoice transferring same, the item number and appropriation under which the coal was originally supplied the station. 169. When quartermasters of mine planters and cable steamers purchase coal and Avater as authorized in para- graph 165 (c), they will prepare and certif}^ vouchers covering the supplies purchased, stating on the vouchers the number of the letter of apportionment to which chargeable, charge the cost of the supplies purchased on See (• i t a - apportionment account and cost record, and forward the lions, par. JO(j. ^ ^ i • n vouchers to the chiei quartermaster ot the department in which the purchase was made, for settlement; and will report to the Quartermaster-General, by letter, the cost of the supplies, stating appropriation and letter of appor- tionment number to which chargeable, j'ai. 8-'. 170. Upon receipt by chief quartermasters of these vouchers they will promptly pay the account from their working balance of the appropriation concerned, to reim- burse Avhich, they will submit to the Quartermaster-Gen- eral an estimate of funds, quoting thereon the number of the letter of apportionment stated on the voucher. 39 AEMY TKANSPORT SERVICE. Par. i, u. s. A. T. S. Regu- ITI. Aijportioninents of funds will be made by the ations. the Quartermaster-General to the general superintend- „ Pms. lo and to Jr' 32 to 35, mclu- Pars. 2 and ents of the Army Transport Service and to quarter- masters at ports, under whose directions transports are '• i'°^ ?et'^- ) operated, for their own oinces and for the transports un- Y- s. a. t. s. . . , '^ Regulations. der their direction, for the procurement of supplies and .,^^^|^- -|' if- services, and for such ordinary repairs to vessels as may be necessary after each voyage. 172. The General Superintendent of the Armj* Trans- o4^^^'®\ ^-v^?* port Service and those quartermasters at ports under ?,q^.,J-^)\ ^£ whose direction transports are employed bear tlip same '">' S£^\'^^^ . ('/), 39, 4G to relation to their vessels that chief quartermasters of l!'^,- inclusive; ^ (2 to 76 inclu- territorial departments bear to the posts of their depart- ?'^''? ■' 7'^ *» ^^ '■ , ^ . jnclusive ; 84 ments. and allotments will be made and apportionment j''.]' ('')- (p)- and allotment accounts kept and posted bv these olficers, ,^5 (a), 86 to i- i. ^ ^ 101, inclusive ; and allotment accounts by quartermasters of transports l^^- ii*^, m, as herein directed for chief and post quartermasters. K\'ii3toi3i i ^ inclusive; 191 173. The allotments made to quartermasters of trans- |;i've~-^^''>'>7°^'r ports in commission will be sujfficient to cover the supplies rl'pd -148^^"^'^^ ' and services required for each round-trip voyage. 174. Report of expenses and cost of transports in com- Par. 19, u. . . R. A. T. Reo'u mission for each round-trip voyage will be rendered to latfons.' the Quartermaster-General's Office at the end of the voyage on Form 234 by the quartermaster of the trans- port as at present. 175. When requisitions for supplies or services are Pai-- 38, u. , . , , ^ ^ S. A. T. Regu- submitted by transport quartermasters to quartermasters lations. at ports other than the home port, the number of the Quartermaster-General's Office letter of apportionment^ to which the supplies or services are chargeable will be stamped on the requisition by the transport quarter- master. 17G. Quartermasters at ports other than the home ports of vessels of the transport service, furnishing them supplies or services, will state on invoices covering sup- plies transferred or reports of cost of services furnished, the number and date of the Quartermaster-General's i''^^"- 53. Office letter of apportionment to which chargeable, as shown by the requisition for the supplies or services. 177. Upon return to the home port the transport quartermaster will make special report to the general ' OfUcers making allotments to transports will transmit this number to the transport quartermaster with the letter of allotment. 40 superintendent, or officer in charge, of the transport service, of the cost of supplies and services, each sepa- rately, under the appropriations involved, furnished him at ports other than the home port, giving name of port at which furnished. 178. The officer to whom such reports are rendered will, after making proper entries in allotment accounts and cost record, forward same to the Quartermaster- General, where, upon receipt, the amounts stated therein will be charged against the apportionments concerned and the account of the officer furnishing such supplies and services credited with a like amount. 179. At ports other than home ports of the transport service where coal is procured under annual contracts or otherwise for supply of transports and funds for payment of which are included in apportionments or allotments made to such ports, the quantity furnished will be in- voiced to the quartermaster of the transport receiving the coal and the cost thereof stated on the invoice. The transport quartermaster will charge the cost of the coal invoiced against his allotment, but will not include the cost of the coal in report required in paragraph 177. Pars. 17 and 180. Transport quartermasters will, upon return to a home port, report to the officer making allotment, savings accruing thereunder. The officer to whom this report is rendered will take such savings into consideration when making allotments for the next round trip voyage. 181. The furnishing of necessary supplies and services for transports out of commission and to harbor vessels pertaining to the transport service will be regulated by the General Superintendent of the Army Transport Service, or quartermasters at ports under whose direction such vessels are employed, and allotment and cost ac- counts pertaining thereto will be kept by these officers. ^dJT"'-^- f^*- ^^ 182. Eeport of cost of transports out of commission, 189. inclusive. i ^ ^ _ ' harbor boats of the transport service, and cost incident to office and other shore expenses, including docks, etc., will be rendered quarterly on Form 152 to the Qugirter- master-General, by the General Superintendent of the Army Transport Service and quartermasters at ports having such vessels under their control. 183. The General Superintendent of the Army Trans- port Service, and quartermasters at ports under whose direction transports and harbor boats pertaining to the transport service are assigned, will take final action on Par. 171. 41 all requisitions for supplies and services for which appor- tionments are made. Requisitions for supplies or serv- ices not covered by apportionments will be submitted for the action of the Quartermaster-General. COST RECORD. 184. This record (Form 152) will show under the sev- App. 6o. eral items and subitems of each appropriation the cost of supplies and services which have been actually supplied posts inr each department, and each independent station, during a fiscal year. 185. It will be kept in duplicate, in loose-leaf binder, in offices of post quartermasters and quartermasters of independent stations, a separate sheet, or sheets, being used for each appropriation. 186. It will be posted from invoices covering transfer ^jj^'*''^'®- ^^ ^°*^ of stores supplied posts, from depots or other sources of j,„^o36^" ^^'^ supply, and from vouchers covering supplies purchased or services paid for, by the post quartermaster or quarter- master of independent stations. 187. Before j^osting invoices or vouchers to the cost record, the cost per item as shown therein should be -^pp- ^• abstracted by items and subitems, and the total cost only for each item or subitem entered in the cost record. 188. Postings to the record from invoices and vouchers will be made as follows : (a) Date eolumn.— Date of invoice covering transfer of the supplies or date of voucher covering purchase of sup- supplies or services. (I)) lYvmber colvmn. — Invoicing officer's number of in- voice, or voucher number of officer making payment for suplies or services. (c) Class of supplies or service eolwmn. — The class of supplies or services concerned. {d) Item column. — The total cost of supplies and serv- ices, each separately, as shown by the invoice, voucher, etc. 189. After the close of each quarter, one copy of the cost record under each appropriation will be forwarded to the chief quartermasters of the respective departments by the posts concerned, and to the Quartermaster-General by quartermasters of independent stations. The last sheet of the complete cost record will show a summary of the total cost, under each appropriation, of the several classes of supplies and services, each separately. 42 QUARTERLY COST REPORT. 190. Upon receipt of cost records of posts and stations in chief quartermaster's office, or office of quartermasters making allotments, they will be entered in consolidated App. Gi. cost record (Form 153) by posts, alphabetically arranged, App. 9. under items and subitems of appropriations, and one copy thereof will be forwarded so as to reach the Quarter- master-General's Office not later than twenty days after the close of the quarter for which rendered. The last Pars. 23, 24. sheet of the consolidated cost record will show a summary and 26 to 31. „ , , , ^ ., , "^ inclusive. of the total cost to the department, under each appro- priation, of the several classes of supplies and services, each separately. CHIEF QUARTERMASTER. 39^'^Tnciiisive° ^^^' Upon receipt of letters of apportionment, chief t6)^andTff)^*' ^l^artermasters will make allotments as directed by these instructions, care being taken that the allotments for civilian employees include the full amount required at each post for their payment during the period covered by the letter of apportionment; those for payment of en- listed men on extra duty are in such amounts under the A. R., 175. several appropriations as may be authorized by the de- partment commander ; and those for Class I services, non- Par. 70 personal, are based upon estimates from posts and sta- 32, inclusive, tions and include the kinds of services required under each appropriation. Par. 55. -j^gg. Chief, or other, quartermasters making allotments will, upon receipt of requisitions for Class A or B sup- plies, stamp in a conspicuous place on each copy of the requisition the number and date of the Quartermaster- General's letter of apportionment to which the supplies are chargeable. The requisitions will then be carefully scrutinized, and if not prepared in accordance with para- graph 49 of these instructions it will be returned for cor- rection. If it is found that the cost exceeds the allotment to the post concerned, it will be modified to meet the allotment, or returned to the post through proper chan- Pars. 16 :{s nels for revision, unless it is determined to cover the ex- («), and 9i. cess by making an additional allotment from the reserve. and'523'' ^"' ^^^- Articles of Classes A and B may, in the discretion 55^a"ndlF'ami ^^ department iiuthorities, except as indicated in list of G^b ^1909 ^^' ^"^^^ supplies, be supplied by whichever of the folloAving inctusive^ *° '*' "^ays is deemed most advantageous : I 43 (a) Purchase by chief quartermaster and shipped to posts. (h) Authorized purchased by post quartermaster in the vicinity of the post. (c?) Supply from a designated depot. Par. 203. (d) Partial supply from a designated depot, purchase by chief quartermaster, and by post quartermaster in vicinity of the post. rar. 203. {e) Transfer from posts within the department when rar. 123. there is an excess of supplies. 191. When the correctness of the requisition is finally -.^i^^vs- ^s to .... "^ «''>• inclusive ; determined, if the entire requisition is to be supplied ^^^andsi. from one point (a supply depot, purchased by chief, or other, quartermaster, or purchased by post quarter- master), such action will be noted on all copies of the requisition. If the chief, or other, quartermaster decides to order partial supply of a requisition by purchase in the locality of the post submitting same, partial supply by his own oiRce, and the remainder from a designated depot, he should check on the three copies of the requi- sition the supplies to be purchased by the post quarter- master thus (X), with notation that "Articles checked App. 11. thus (X) to be purchased by the quartermaster. Fort , at an approximate cost of $ ; " the sup- plies to be purchased by his office thus {#); with nota- tion that "xVrticles checked thus {#) to be supplied by chief quarermaster;" and the supplies to be furnished from a designated depot thus (V)? with notation that "Articles checked thus (V) to be supplied by the depot quartermaster .'' 195. When action is had as above the requisition will to '^-54^' in ^f"^ be submitted to the department, or other, commander for |'je^: 1013 and his action, and upon return of the requisition, the chief, or other, quartermaster will enter the estimated cost thereof, as ai^iDroved, in the liability column, under each K^}'?r,^^^I^^^ , '^ , • "■ ' and 118. and ci- appropriation involved, on the allotment account of the tations thereto. post concerned. 196. When entry of the requisition is made as directed i??'"- 203. 1 ... Cue. 6. Q. M. in the preceding paragraph, one copy of the requisition g. o., 1909. will be forwarded to the designated depot, if supply is ordered therefrom, one copy returned to the post sub- mitting same, and one copy retained by the chief, or other, quartermaster acting on the requisition. 197. Should the chief quartermaster direct a post quar- Pars. 55 and termaster to purchase locally and pay for supplies called id). 193 44 for on requisition, he will, when he returns the copy of the requisition to the post for supply, transfer the funds necessary to cover the purchase, and the quartermaster making the jjurchase will report to the chief, or other, quartermaster, by letter, the cost of the supplies, stating voucher numbers, amount under each appropriation, and the requisition number under which the supplies were purchased. Upon receipt of this information the chief, Lines 16 and or otlicr, quartermaster by whom the allotments were made, will enter in debit columns of proper post allot- ment account, the cost as reported. Par. 204. 198. Chief, depot, or other quartermasters to whom requisitions are referred for supply, will ship immediately' such articles as can be supplied from stock on hand, and purchase and ship in the shortest time possible articles not in stock, observing law and regulations. rai-s. 55 and 199. The employment of a reputable chemist will be authorized when services are required for the purpose of testing jDaints. Babbit metal, oil, and other articles subject to adulteration. Chief quartermasters must, when purchasing supplies themselves or directing the purchase by post quartermasters, require the qualit}', etc., of the articles purchased to conform to standard samples and specifications. and 119 Vmi ri* "^^* Upon receipt by the chief quartermaster of copy tationsthtneto. of invoicc he will post amount of same to proper post allotment account and forward the invoice to the quar- termaster to whom it is addressed for file as a voucher to his retained return. DEPOT QUARTERMASTERS. Pars. 10 and 201. Apportionments will be made to depot quarter- 32 to 35, inclii- ^ ^ ., ., . -, ■ p sive. masters and quartermasters at designated points ot sup- and i.-)n'. ' ply as f ollows : and'^lio "fnJu- (^) ^^^^^' ^^^^ ^'^^ ^^ their own offices only, of which ^'^Pars ii'' to accounts will be kept as directed for keeping allotment 124, inclusive, accouiits by post quartermasters. and l/o.' "'^'' "^' (^) I^or Class A supplies and services of Classes I and II for recruiting stations, the accounts of which they are designated to settle. 36^to'T?s^uioi"I^ -^^' They Avill jnake allotments to the recruiting sta- sive. and •2?,7. tioiis Supplied uiider their supervision and advise them by letter of the amounts allotted under each appropria- tion and the purposes for which allotted. No letters of allotment will be issued, but allotment accounts with the 45 several recruiting stations will be kept in the office of the depot quartermaster making the allotments in the same manner, and in accordance with the same instructions, as chief quartermasters keep allotment accounts with the lof^TndusVe* posts in their departments. 203. Depots and designated points of supply will fill, los^^hf^'^ai as soon as possible after their receipt, all requisitions for ^'^^^if ^1013 supplies of Classes A and B from posts and stations for "°^ ^'^^^• Avhich they are designated as points of supply by the Quartermaster-General, when approved : (a) By the department authorities for the posts and stations of a department. (h) By commanding officers for independent stations and the quartermaster has certified that he has funds of an apportionment under the appropriation involved suf- ficient to cover the estimated cost of the supplies, 204. One of the most important duties of a depot or Par. i98. designated point of supply is the filling of requisitions promptly and with satisfactory supplies. It is therefore necessary to have on hand and to maintain a stock of such supplies of Classes A and B as are generally and usii- ^ Pars. 23 and ally required for^ sufficient to fill requisitions as they are received without delays incident to purchases and a con- sequent increase of the number of invoices. 205. That there may be at all times an ample stock on hand from which to fill requisitions, a six months' sup- ply is fixed as the minimum and a year's supply as the maximum stock of all supplies generally and usually re- quired for, to be carried by the depots and other desig- nated points of supply. Between these minimum and maximum quantities depot quartermasters and quarter- masters of other points of supply will maintain their stocks. 206. It is practicable for depots and other designated points of supply knowing exactly what supplies belong Pais. 23 and to Classes A and B and the garrisons of the posts and stations they are to furnish, to estimate from data which should be in their offices the quantities of the different articles required for issue during a definite period, and therefore that should be carried in stock to enable them to fill requisitions as received. 207. This office recognizes the difference between addi- ^^^- ^^• tions to stock necessary to bring it to a condition so that requisitions can be filled, and replenishnfient of stock nee- Par. 20. essary to keep it in that condition. For the former pur- 46 pose requests for special apportionments upon which to 2''6'*?ndu?ive' ^^^^ estimates for funds are required; for tlie latter, pro- vision is made for the use of funds accruing to depots from credits on invoices transferring supplies issued on requisitions. 208. If the stock noAv on hand is below the minimum as fixed, it should be increased by the purchase of addi- tional stock not to exceed the maximum, for which special authority will be given on application therefor. The stock should thereafter be replenished so as never to be below the minimum, by making purchases at convenient periods as needed, from funds to be supplied on account of credits accruing from invoices covering the transfer of 226^Tndusive' Supplies issued on requisitions. Depot quartermasters Avill inform themselves in this respect and stock their depots (as a merchant would stock his store) to meet the calls which past experience and available data would indicate that they have to meet. It is the duty of depot quartermasters to keep run of demands upon and main- tain their stocks, so that they can anticipate future calls, promptly fill requisitions from stock, and arrange to make general periodic replenishment thereof, as would a merchant. 200. It is not necessary to wait to replenish stock until funds are actually placed to the credit of a depot quarter- master, but he may and should advertise for such Class A supplies as are not in stock (or of which the stock is run- ning low) in such quantities as the cost thereof can be met from the balances of credits on invoices covering transfer of supplies issued on invoices and requisitions, submitting estimate for funds against such credits in time to provide funds for pa^'ment of the supplies when delivered. 210. Funds made available to depot quartermasters for Class A supplies invoiced are applicable to the replen- ishment of this class of stock generally in the bulk and R€ed not necessarily be used to replace the identical arti- cles called for in the requisition upon which the credit is based. Credits should be used exactly as a merchant uses his bank account, considering this office as the banker. A credit received by a depot quartermaster on account of Class A supplies invoiced is available for replenishment of stock of any article of Class A supplies properly pro- curable from the same appropriation. Funds procured 226"inciusive! OH account of such credits are not expected to be applied 47 solely to keeping intact as to number the specific articles to cover the cost of which the credits are made, or that credits will be allowed to accumulate beyond a reasonable sum, with a corresponding reduction in stock. On the contrary, it is expected that depot quartermasters will use their own judgment as to what articles of Class A supplies should be purchased from funds accruing on such credits, and that through the elasticity of this system and the exercise of the discretion left to depot quartermasters the surplusage on hand of some articles can be made to relieve deficiencies in others. 211. By such a practice requisitions for Class A sup- plies could almost always be filled and shipped on one invoice; or, if a few articles have to be purchased, that should be done, and they follow on another invoice, so that there will, when practicable, be but one invoice and seldom not more than two, or at most three, invoices to I'ars. 62 to ' . 08, inclusive. one requisition for Class A supplies. In other words, the stock of Class A supplies on hand should be so complete that the necessity for purchases to complete requisitions for such supplies as are usually issued would be reduced to the minimum. 212. A system of supply that requires the issue under, ordinary conditions of more than two invoices, or three at most, to complete the supply of a requisition, involves a great volume of unnecessary paper work and the use of services of employees that might be profitably used for other purposes. 213. The holding of invoices in order to make one set ^, Vj'i^go'p'^^' cover several shipments, some of which have gone for- ward, is prohibited, but it is not the intention that each purchase should be covered by a separate invoice. With a stock properly kept up, it is believed to be practicable to so assemble the few supplies necessary to be especially purchased to fill requisitions as to forward them in a few number of lots, thereby materially reducing the num- ber of separate invoices, and at the same time avoid the confusion resulting from holding invoices long after shiijments have been made. 21-1. If it becomes apparent that the stock of any arti- cle of supply at a depot is not being drawn upon because of local purchases to fill requisitions, the fact will be re- ported to the Quartermaster-General by the depot quar- termaster, with full description of the articles of stock not being drawn upon, and a statement of quantities on 48 hand, prices, condition, and probable needs under cur- rent conditions. REPLENISHMENT OF STOCK SPECIALLY MANUFACTURED. 215. A stock sufficient to cover one year's issues of all Class A suj)plies, such as conform to adopted standard specifications of the Quartermaster's Department, which makes them special and therefore procurable only under contract, will be provided each depot concerned. 216. The stock of these special Class A supplies will be replenished under contract when procurable from manufacturers in local markets and in such quantities as are required for replenishment. If, however, the interests of the service can best be subserved by pur- chasing in larger quantities than any one depot would require or the local markets can supply, depot quarter- masters will submit to the Quartermaster-General a requi- sition for replenishment of special Class A stock, showing quantities and kinds of supplies desired, with an esti- mate of the cost of each. Similar estimates will be called for from all depots handling these special Class A sup- plies, the estimates abstracted in the Quartermaster- ' General's Office, and the entire quantity advertised for by designated depots, as may be directed by the Quartermas- ter-General. 217. Should contract for the entire quantity of any of these articles be made by bne depot quartermaster, the quantity and kind of supplies required by the other depots, from which estimates were received for replen- ishment of stock, will be transferred and invoiced to tliem by the depot purchasing the supplies, one copy of the invoice being sent to the Quartermaster-General. 218. The depot purchasing the supplies and issuing invoices covering transfer to other depots will receive credit therefor, a corresponding charge being made against the account of the respective depots to which the supplies were transferred, by the depot quarter- masters receiving the supplies and in the Quartermaster- General's Office. The funds required for the payment of these supplies will be furnished to the depot quarter- master handling the contract, on an estimate from his office, and as a charge against his account. 219. Should contracts be made by the several depots covering the quantities required for their respective 49 depots only, funds for payment ^Yill be supplied on esti- mate as in the case of replenishment of any other articles of Class A. CREDIT LIST OF INVOICES. 220. Depot quartermasters, and quartermasters of supplj^ points, will forward to the office of the Quarter- master-General, daily, if the number of invoices issued are of such volume as to warrant such action, and in no case less than three times a week, a list of invoices (Form 154), requesting credit on account of supplies App. 62. transferred to fill requisitions. 221. A separate list of the invoices .upon which credits are requested, in the order issued, pertaining to each letter of apportionment, and for each appropriation, will be prepared in duplicate. These lists will be assembled, securely fastened together, and a summary of the total credits requested, under each appropriation, entered on the last sheet. The lists so consolidated will be consid- ered as one list, numbered serially by the office preparing them, and the original, with the invoices pertaining thereto, forwarded to the Quartermaster-General. The duplicate will be retained in the office where prepared and constitute the credit account. 222. The amounts under the several letters of appor- tionment as shown by the lists will be charged to the letters of apportionment involved, on the books of the Quartermaster-General's Office, and placed to the credit of the depot, or designated point of supply, submitting the list. 223. Funds to replenish stock will be obtained by i"\is- 73 (a), ^ " 7... 76, and 207. depot quartermasters and quartermasters of supply points by quoting on estimate in column desigTiated " L/A or Q. M. G. O. authorization " the serial number of the consolidated list or lists of invoices opposite the amount under the respective appropriations included in the list quoted. 224. Estimates of funds may include all or part of the \"J^- ''''>' '^^> credits shown in the consolidated lists, as the depot quar- termasters deem necessary. 225. When estimates of funds which include funds covered by lists of invoices are prepared, the amounts thereof, pertaining to the list or lists of invoices, will be entered, on the proper duplicate list, by the depot, or other, quartermaster submitting the estimate, under the 11089—11 4 i 50 totals of the respective appropriations, as shown by the lists, as a debit against the credit claimed. Upon receipt of letter of advice (Form 218a) from the Quartermaster- General's Office, these entries will, if in agreement there- with, be checked thus ( V ) 5 and the balance, if any, of the credit brought down. If the Quartermaster-General's letter of advice should differ from the amounts shown on lists as having been estimated for, the amounts indicated in the letter of advice will be substituted for the entries from which it differs and the matter adjusted through correspondence. The letter of advice will, however, generally state reasons for differences in amounts between it and estimate of funds. 226. When all credits shown in lists of invoices have been satisfied by supply of the funds represented thereby, the list will be stamped "All funds supplied." POST QUARTERMASTERS. Pars, as and 927. Requisitions for supplies or services, covering the procurement of which allotments are made, will not be submitted until allotments for the purpose lia\'e been received. Pars. 42 and 228. The cost of the articles shown in the column m.'g. 0.", 1909! " Estimated cost " will be as shown by price list published by the Quartermaster-General's Office, except in cases where catalogue price is quoted, or the quartermaster has ascertained through inquiry that the price in the vicinity is no greater or less than the list price, considering quality of the article as directed in paragraph 55, when the local or the catalogue price will be quoted and asterisk entered opposite the local prices with notation at end of requisi- tion " actual prices in local market." Pars. 48 to 229. The requisition will be submitted in triplicate to 61, inclusivo » p A. r^, 751 to the post commander for approval and be forwarded 754, inclusive; ' ^ ^ App. 8. through proper channels to the department authorities. Pars 19:100 230. Upon return to the post quartermaster of one copy 196. and 197. of the requisition with notation of action taken by chief quartermaster the post quartermaster will, if authority is given for the purchase locally of certain or all of the sup- plies called for, proceed to purchase the supplies, observ- ing laAv and regulation. Pars. 184 to 231. When purchase of the supplies authorized has 189, inclusive. \ « been completed and payment made therefor, the post quartermaster will enter as an actual debit against the allotment, under each appropriation, the amount of the | 51 purchase, showing date and number of the voucher or vouchers covering the purchase and making reference to j j^j^g iGand the number of the requisition to which the purchase per- ^' -^pp-47. tains. 232. Upon completion of the purchase of supplies, the '''»'• ^^t. post quartermaster Avill report the cost under each appro- priation to the chief quartermaster, stating voucher num- bers and date of purchase, and purposes for which sav- ings, if any, will be used. 233. Should a post quartermaster find that supplies of . .i':ti-s. 24 and Class B, required for repairs under allotments made for that purpose, can not be advantageously purchased in local markets, he should prepare and submit requisition for the supplies required as directed for Class A, enter- ing the date and number of the requisition in proper columns, and the amount of the requisition in proper lia- ..i-ine 5, Am>. bility column of the allotment account for annual repairs. INDEPENDENT STATIONS. 234. Independent stations designated as points of sup- i' ny s . isi ply of the Quartermaster's Department and those to which recruiting stations are assigned for the settlement pars. 201 to of accounts will keep records, accounts, etc., as herein di- "" ' '"^^ "!"^^' T^irsilS to rected for the depot quartermasters: all other independ- 321.' inclusive, ^. ^ ' ^ rind citations ent stations will, in such matters, observe the directions thereto; pars. ' ' 1S4 to 189, in- lor post quartermasters. elusive. 235. Requisitions for Class A supplies for independent cc'ri 969!'^^' stations will be forwarded to the depot or point of supply designated for the territory in which the station is situ- ated, unless some other point of supply has been desig- nated for a particular station. 236. Quartermasters of independent stations not de- ^. q'^'^iI^^" ^" pots or points of supply will not purchase Class A sup- plies locally unless especially designated or authorized to do so. RECRUITING STATIONS. 237. Allotments will be made to the several recruiting rais. 13, 102 artl 202 stations by the chief, or other, quartermaster's office to which they are assigned, and the allotment accounts kept only in the office to which the apportionments are made, the several recruiting stations being advised of the amount allotted to each for Class A supplies and services of Classes I and II, but no allotment accounts need be kept at the recruiting stations. 52 238. Requisitions for Class A supplies and services of Classes I and II will be prepared as directed in these instructions and forwarded to the designated chief, or other, quartermaster for final action and supply of the supplies and services. 231). Vouchers covering- accounts pertaining to recruit- ing stations will be stated and certified by the recruiting officers and forwarded to the designated chief, depot, or other quartermaster for settlement of the accounts. QUARTERMASTERS SETTLING TRANSPORTA- TION ACCOUNTS. App. 9. 240. Quartermasters issuing bills of lading will indi- cate on the left-hand margin of the face thereof the item or subitem of the analysis of the Army appropriation act, hercAvith, to which the articles shipped or each of them pertain. Similar notation will be made on the back of transjiortation requests. G. o. 74, w. 241. Quartermasters issuing bills of lading will prepare Pars. 244 copies of the memorandum bills of lading (Q. M. D. Form and 245. ^ . . . . . r:» \ -^ ^ 79), including notation shoAving items and subitems, and those issuing transportation requests will prepare copies thereof (Q. M. D. Form IT) and immediately forward same to the officer designated to settle charges thereon. 242. Quartermasters receiving memorandum bills of lading or transportation requests pertaining to the ac- counts of carriers whose bills are not settled by their offices will at once forAvard same to the officer designated to settle them. G. o. 74, w. 243. Upon receipt of the memorandum copies of bills D., 1908, par. « , t , • ,. . , 577. oi lading and copies of transportation requests, the set- tling officer will at once compute the charges thereon, T.^-.^Ao'''^' ^- ^'^^li 'i"*l bond-aided sei^aratelv, at tariff or contract rates D., 1908, par. -. , , . . 589. tor the shipment or journey. vVithin ten days after the end of each calendar month report by totals under each item and by method of transportation will be made to the Quartermaster-General on Q. M. D. Form 149, a separate report being made for cash and bond-aided charges. App. 9. 04.4. Xhe foregoing report Avill be made according to the items and subitems of the analysis of the Armj^ appro- priation act, published herewith_, the charges on account of bond-aided roads being reported separately from those entitled to cash payments. I 53 245. P'ollowing is a list of the leading railroads and 0^0^74 w steamship lines in the United States, shoAving station and P^^ ^s^ndhii^^' officer of the Quartermaster's Department by whom ac- yg^^"^®" ^^ ^^^ counts payable to them will be settled, viz : 1, Depot quartermaster, Boston, Mass. : All accounts for transportation of headstones for soldiers' graves. (See Par. 7.) 2. Dejjot quartermaster, New York City: Baltimore Steam Packet Company. Boston and Albany Railroad. Boston and Maine Railroad. Buffalo, Rochester and Pittsburgh Railway. Canadian Pacific Railway. Central New England Railway. Central Railroad of New Jersey. Central Vermont Railway. Chesapeake Steamship Company. Clyde Steamship Company. Cumberland Valley Railroad. Delaware and Hudson Company. Delaware, Lackawanna and Western Railroad. Erie Railroad. Grand Trunk Railway System. Jamestown, Chautauqua and Lake Erie Railway. Lehigh and New England Railroad. Lehigh Valley Railroad. Long Island Railroad. Maine Central Railroad. Mallory Steamship Company. Merchants and Miners Transportation Company. Morgan Line Steamers. New York Central and Hudson River Railroad. New York, New Haven and Hartford Railroad. New York, Ontario and Western Railway. New York, Philadelphia and Norfolk Railroad. Northern Central Railway. Peninsular and Occidental Steamship Company. Pennsylvania Company. Pennsylvania Railroad. Pliiladelphia. Baltimore nnd Washington Rail- road. Philadelphia and Reading Railway. I Pittsburgh and Lake Erie Railroad. 54 2. Depot quartermaster, New York City — Continued. Pittsburgh, Cincinnati, Chicago, and St. Louis : Railway. Ruthmd Railroad. West Shore Railroad. All Atlantic Ocean water transportation. All Gulf of Mexico water transportation. All other transportation lines whose accounting offices are in the States of Connecticut, Dela- ware, Maine, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, and Vermont. 3. Depot quartermaster, Washington, D. C. : Atlanta and West Point Railroad. Atlantic Coast Line Railroad. Baltimore and Ohio Railroad. Baltimore and Ohio Southwestern Railroad. Central of Georgia Railway. Charleston and Western Carolina Railway. Chesapeake and Ohio Railway. Chesapeake and Ohio Railway of Indiana. Florida East Coast Railway. Georgia Railroad. Georgia Southern and Florida Railway. Norfolk Southern Railroad. Norfolk and Western Railway. Norfolk and Washington Steamboat Company. Richmond, Fredericksburg and Potomac Rail- road. Seaboard Air Line Railway. Southern Railway. Washington, Baltimore and Annapolis Electric Railway Company. Washington Southern Railway. Western Maryland Railway. Western Railway of Alabama. All other transportation lines not otherwise as- signed whose accounting offices are in the States of Florida, Georgia, Maryland, North Carolina, South Carolina, Virginia, and West Virginia, and the District of Columbia. 4. Chief quartermaster. Central Division, Chicago, 111.: Alabama Great Southern Railway. Ann Arbor Railroad. 55 Chief quartermaster, Central Division, Chicago, 111. — Continued. Chicago and Alton Railroad. Chicago and Eastern Illinois Railroad. Chicago and Northwestern Railway. Chicago, Burlington and Quincy Railroad (lines east of Missouri River). Chicago, Burlington and Quincy Railroad (lines west of Missouri River). Chicago Great Western Railroad. Chicago, Indiana and Southern Railroad. Chicago, Indianapolis and Louisville Railway. Chicago, Milwaukee and Puget Sound Railway. Chicago, Milwaukee and St. Paul Railway. Chicago, Peoria and St. Louis Railway. Chicago, Rock Island and Pacific Railway. Chicago, St. Paul, Minneapolis and Omaha Rail- way. Cincinnati, Hamilton and Dayton Railway. Cincinnati, New Orleans and Texas Pacific Rail- way. Cincinnati Northern Railroad. Cleveland, Akron and Columbus Railway. Cleveland, Cincinnati, Chicago and St. Louis Rail- way. Colorado and Southern Railway. Duluth, South Shore and Atlantic Railway. Evansville and Terre Haute Railroad. Grand Rapids and Indiana Railway. Great Northern Railway. Goodrich Transit Co. Hocking Valley Railway. Illinois Central Railroad. Iowa Central Railway. Kanawha and Michigan Railway. Lake Erie and Western Railroad. Lake Shore and Michigan Southern Railway. Louisville and Nashville Railroad. Louisville, Henderson and St. Louis Railway. Michigan Central Railroad. Minneapolis and St. Louis Railroad. Minneapolis, St. Paul and Sault Ste. Marie Rail- way. New York, Chicago and St. Louis Railroad. 56 4. Chief quartermaster, Central Division, Chicago, 111. — Continued. Northern Pacific Railway. Pere Marquette Railroad. St. Paul and Des Moines Railroad. Toledo and Ohio Central Railway. Union Pacific Railroad. Vandalia Railroad. Wlieeling and Lake Erie Railroad. All Lake Michigan water transportation. All Pullman Company transportation. All other transportation lines not otherwise as- signed whose accounting offices are in the States of Illinois. Indiana, Iowa, Kentucky, Michigan, Minnesota, Nebraska, North Dakota, Ohio, South Dakota, Wisconsin, and Wyoming. 5. Depot quartermaster, St. Louis, Mo. : Alabama and Vicksburg Railway. Atchison, Topeka and Santa Fe Railway (lines east of xA.lbuquerque) . Colorado Midland Railway. Denver and Rio Grande Railroad. Eastern Railway of New Mexico. El Paso and Northeastern Railway. El Pas6 and Southwestern Railroad. Fort Worth and Denver City Railway. Gaheston. Harrisburg and San Antonio Railway. Gulf, Colorado and Santa Fe Railway. Houston and Texas Central Railroad. International and Great Northern Railroad. Kansas City, Mexico and Orient Railway. Kansas City Southern Railway. Leavenworth and Topeka Railway. Missouri. Kansas and Texas Railway. Missouri Pacific Raihvay. Mobile and Ohio Railroad. Morgan's Louisiana and Texas Railroad and Steamship Comj)any. . Nashville, Chattanooga and St. Louis Railway. New Orleans and Northeastern Railroad. Quincy, Omaha and Kansas City Railroad. Rio Grande Southern Railroad. St. Joseph and Grand Island Railway. St. Louis and San Francisco Railroad. St. Louis, Iron Mountain and Southern Railway. 57 5. Depot quartermaster, St. Louis, Mo. — Continued. St. Louis Southwestern Railway. San Antonio and Aransas Pass Railway. Southern Kansas Raihvay of Texas. Texas and Pacific Railway. Texas Central Railroad. Texas Mexican Railway. Trinity and Brazos Valley Railway. Uintah Railway. Wabash Railroad. Wichita Valley Railway. All Mississippi and Ohio River water transporta- tion. AH other transportation lines not otherwise as- signed Avhose accounting offices are in the States of Alabama, Arkansas, Colorado, Kansas, Loui- siana, Mississippi, Missouri, Oklahoma, Tennes- see, and Texas and the Territory of New Mexico. 6. Depot quartermaster, San Francisco, Cal. : Arizona Eastern Railroad. Atchison, Topeka and Santa Fe Railway — Coast lines (lines west of Albuquerque). Corvallis and Eastern Railroad. Northwestern Pacific Railroad. Oregon Short Line Railroad. Oregon- Washington Railroad and Navigation Company. Portland Railway, Light and Power Company. Puget Sound Electric Railway. San Pedro, Los Angeles and Salt Lake Railroad. Santa Fe, Prescott and Phoenix Railway. Southern Pacific Company — Pacific System (lines west of El Paso). Spokane, Portland and Seattle Railway. Tacoma Railway and Power Company. Tonopah and Goldfield Railroad. Western Pacific Railroad. All Columbia River water transportation. All Puget Sound water transportation. All Pacific Ocean water transportation, either coastwise or trans-Pacific. All other transportation lines not otherwise as- signed whose accounting officers are in the States of California, Idaho. Montana, Nevada, Oregon, Utah, and AVashington and the Territories of Alaska and Arizona. 58 I'ar. 240. G . . 74, 1908. pars. 578 and 586. 7. Accounts payable by the depot quartermaster, Boston, for transportation of headstones for soldiers' graves will be presented by the railroad company to the dis- bursing quartermaster designated in this circular for the settlement of its accounts, be properly stated on voucher to be certified by the disbursing quarter- master, the receipt of the proper railroad official ob- tained, and the account forwarded to the depot quar- termaster, Boston, for payment from the headstone appropriation. 8. Quartermaster, Seattle, Wash.: All accounts for the movement of government troops or supplies locally between Pacific coast points and Alaska and trans-Pacific water transportation routed via ocean vessels sailing to or from Puget Sound. 246. The accounts of express companies for shipments consigned to posts or stations, including independent sta- tions and supply depots, in the eastern division, will be settled by the depot quartermaster, Washington, D. C. ; in the central division by the depot quartermaster, St. Louis, Mo., and in the western division by the depot quar- termaster, San Francisco, Cal. The States and Territories included in the divisions referred to above are as follows: Eastern. Central. Western. Alabama. Arkansas. Alaska. Connecticut. Colorado. Arizona. Delaware. Illinois. California. Florida. Indiana. Idaho. Georgia. Iowa. Montana. Kentucky. Kansas. Nevada. Maine. Louisiana. Oregon. Massachusetts. Michigan. Utah. Maryland. Minnesota. Washington Mississippi. Missouri. New Hampshire. Nebraska. New Jersey. New Mexico. New York. North Dakota. North Carolina. Oklahoma. Ohio. South Dakota. Pennsylvania. Texas. Rhode Island. Wisconsin. South Carolina. Wyoming. Tennessee. Vermont. Virginia. West Virginia. Dist. of Columbia. 59 STATEMENT OF TRANSPORTATION ACCOUNTS, AUDITOR'S SETTLEMENT. 247. Wlien transportation bills include charges for serv- ice over bond-aided lines, disputed items, or any matters which necessitates their being transmitted to the Auditor for the War Department for settlement, the oflficer to whom such bills were originally rendered will prepare a statement on Q. M. D. Form 150, showing items and sub- items, according to the analysis of the Army appropria- tion act herewith, and forward same to the Quartermas- ter General, with the bills and other papers relating thereto. AUTHORITIES. 248. Authorities to be quoted on vouchers by quar- termasters purchasing supplies or in payment of services: (a) For Class A, supplies other than fuel, forage, straw, and mineral oil; Circular No. T, Q. M. G. O., 1909. (5) For fuel, forage, straw, mineral oil, date of con- tract covering the supplies. (c) For Class I, services, personal, civilian employees; for Class I, services, nonpersonal; and for Class II, serv- ices; number and date of Quartermaster General's Office letter of apportionment. (d) For Class B supplies and Class III services; num- ber and date of Quartermaster General's Office letter of apportionment. (e) For payment of rewards for apprehension of de- serters; paragraph 120, Army Regulations. (/) For donation to discharged prisoners; number and date of Quartermaster General's letter of apportionment. (g) For Class D supplies and Class IV services, not procured under contract; date and Quartermaster Gen- eral's Office number of authority. (h) For all supplies or services procured under con- tract ; date of contract. INSTRUCTIONS EFFECTIVE. 249. The provisions of Circulars 1 and 11, Q. M. G. O., 1908, the amendments thereto, and instructions issued in accordance therewith will continue to be observed with reference to transactions for the fiscal year 1909. m 250. For transactions for the fiscal year 1910, and sue-, ceeding fiscal years, the instructions herein contained will take effect and be in force at once, superseding and revok- ing Circulars 1 and 11, Q. M. G. O., 1908, all amendments thereto and instructions issued thereunder, and all other circulars and instructions of this office in conflict here- with. J. B. Aleshire, Quartermaster General^ V. S. Army. Approved, Feb. 26, 1909. Luke E. Wright, Secretary of War. jgwrjl APPENDIX 1. War Department. Office of the Quartermaster-General, Washington, August dO, 1907. To the Secretary of War, War Department. Sir : With a view to carrying out a general policy of decentralizing the duties of the Quartermaster's Department, I have the honor to recommend that all quartermaster's supplies required for the use and equipment of troops in the field and in garrison, for the purchase of which, in the opinion of the Quarter- master-General, definite allotments of funds for the several military departments can be made to chief quartermasters, be supplied from designated depots of the Quartermaster's Department upon requisitions approved by department commanders within the limit of funds so allotted, and subject to such instruc- tions regulating this method of supply as may be recommended by the Quar- termaster-General and published in General Orders of the War Department. The compilation of the necessary data upon which definite allotments can be based, and the details incident to the inauguration and operation of the system of furnishing supplies as above recommended, are now in progress of prepara- tion in this office. It is respectfully submitted that among the advantages of this system of supplying troops may be mentioned : 1. It will place upon department commanders and their chief quartermasters the duty and responsibility for the proper and economical supply of their com- mands, and therefore will insure a proper equipment of troops for field service at all times. 2. It will give the chief quartermaster and other quartermasters the experi- ence of supply in their respective spheres (a limited independence) and bring to their offices duties and responsibilities in time of peace they would be required to meet in time of war. 3. It will give elasticity to the entire Quartermaster Department and relieve the office of the Quartermaster-General of many details which, it is thought, more properly pertain to the offices of the chief and post quartermasters. 4. As the allotments can not be exceeded, it will enforce greater economy in issues, better care and protection of supplies than obtain at present, and will tend to prevent deficiencies in appropriations. 5. Inasmuch as the allotments made will necessarily have a proper relation to the number of troops to be supplied, the tendency will be to encourage and stimulate among department commanders and department chief quartermasters a spirit of rivalry to accomplish with means available the best possible results toward keeping troops in good condition for active service at all times and well supplied with articles necessary for their comfort while in garrison. 6. It will obviate the accumulation of surplus stores at posts in the depart- ment and lessen losses through deterioration of stock from remaining too long in storage. J. B. AXESHIRE, Quartermaster-General, U. S. Army. Respectfully submitted to the Secretary of War recommending approval. J. F. Bell, Chief of Staff. August 15, 1907. Approved. Wm. H. Taft, Secretary of War. (61) APPENDIX 2. Genebal Orders, 1 War Department, No. IS. I Washington, January 21/, 190S. 1. All quartermaster's supplies required for the use and equipment of troops iu garrison and in the field for the purchase of which, in the opinion of the Quartermaster-General of the Army, apportionment of funds to the several territorial departments can be made, will be supplied from designated depots of the Quartermaster's Department upon requisitions approved by department commanders within the limit of funds so apportioned. 2. The Quartermaster-General will make apportionment from the several appropriations under his control to chief quartermasters of territorial depart- ments in the United States covering the cost of all supplies procurable under the provisions of this order. A list of such supplies, showing the paragraph of the Army Kegulations or the general order fixing the allowances or authorizing final action by department commanders, will be prepared and published by the Quartermaster-General. Supplies enumerated on such lists that can not be furnished under contract for delivery at posts and stations will be furnished on estimates and requisitions approved by department commanders. These esti- mates and requisitions will be forwarded by chief qnartennasters to the proper depot quartermaster or other quartermaster at the places of supply designated. 3. Apportionment of funds will be made as soon as practicable after ap- proval of the act of Congi-ess making appropriation for the support of the Army, and department commanders will be held responsible that troops are properly and promptly furnished with the supplies indicated on the lists re- ferred to iu the preceding paragraph and that the published instructions rel- ative thereto are carried into effect. Department commanders, in conjunction with chief quartermasters, will also be held responsible for the strict ob- servance of the provisions of section 4 of the act of Congress approved March 3, 1905 (page S. General Orders, No. 4V>. War Dei)artincut. March 23, 1905). and of paragraph 580, Army Regulations. 4. Under the provisions of paragraph 888, Army Regulations, inspectors- general will inquire into and reix)rt upon the business methods of all chief quartermasters and other officers on duty in the Quartermaster's Department under the conditions named in this order, with special reference to the applica- tion of the principles enunciated herein. 5. This order will take effect July 1, 1908. [12731(18 A— A. G. O.] By oi'der of the Acting Secretary of War: J. Franklin Bell, Major-Gcncrah Chief of Staff. Official : Henry P. McCain, Adjutant-General. (C2) APPENDIX 3. Wae Depabtmekt, Office of the Quartermasteb-Genekal, Washington, April 20, 190S. To the Secretary of War. Sir : Referring to my letter of August 10, 1907, outlining a general policy of decentralizing the duties of the Quartermaster's Department, and your approval of its application to the furnishing of supplies, I have the honor to request authority to extend the policy to services, both personal and not personal. This request is based upon the same reasons as given for supplies, which data compiled in this office show to be applicable also to services. Preparation of instructions to apply to a decentralization of the procurement of services similar to those published for supplies in Circular 1, Q. M. G. O., 1908, has progressed far enough to show the plan to be entirely practicable, and it is desired to put such system in operation on July 1 next, simultaneously with the corresponding method of procuring supplies. Very respectfully, J. B. AtrsniRE, Quartermaster-General, V. S. Army. [First indorsement.] War Department, April .23. 1908. Approved : Wm. H. Taft, Secretary of War. (63) i! APPENDIX 4. General Orders, 1 War Department, No. 73. I Washington, May S, 1908. 1. 1. All quartermaster's. services required for the use and equipnieut of troops in garrisou and in the field for the procurement of which, in the opinion of the Quartermaster-General of the Army, apportionment of funds to the several terri- torial departments can be made, will be supplied at the places where they are required upon requests approved by department commanders, within the limit of funds so apportioned. The laws, rules, and regulations governing the classi- fied civil service as to personal services and the laws and regulations as to services not personal will be carefully observed. 2. The Quartermaster-General will make apportionment from the several ap- propriations under his control to chief quartermasters of territorial departments in the United States covering the cost of all services procurable under the pro- visions of this order. 3. Apportionment of funds will be made as soon as practicable after the approval of the act of Congress making appropriation for the support of the Army, and department commanders will be held responsible that, where re- quired, the services are properly and promptly supplied and that the published instructions relative thereto are carried into effect. Department commanders, in conjunction with chief quartermasters, will also be held responsible for the strict observance of the provisions of section 3 of the act of Congress approved February 27, 1906, published in Orders " D," War Department, April 6, 1906, and of paragraph 580, Army Regulations. 4. Under the provisions of paragraph 888, Army Regulations, inspectors- general will inquire into and report upon the business methods of all chief quartermasters and other officers on duty in the Quartermaster's Department under the conditions named in this order, with special reference to the applica- tion of the principles enunciated herein. 5. This order will take effect July 1, 1908. * * * * ^ if * [1373643, A. G. O.] By order of the Acting Secretary of War. J. Franklin Bell, Major-General, Chief of Staff. Official : Henry P. McCain, Adjutant-General. (64) APPENDIX 5. General Orders, 1 War Department, No. 176. I Washington, November 7, 190S. I. The provisions of General Orders, No. 18, War Department, January 24, 1908, and of paragraph I, General Oi-ders, No. 73, War Department, May 8, 1908, are extended so as to make them of general application to the entire Army. [1445113, A. G.O.j By order of the Secretary of War: Official : Henry P. McCain, Adjutant-General. (65) 11089—11—5 J. Franklin Bell, Major General, Chief of Staff. APPENDIX 6. WxR Department, Office of the Quabtebmaster-General, Washington, January 25, 1909.. The Secretary of War. Sir: With a view to extending the decentralization system of the Quarter- master's Department, as approved hy the Secretary of War, August 15, 1907, and April 22, 190S, I have the honor to recommend as follows : 1. That annual estimates for repairs to public buildings, as provided for in Army Regulations 1021 be forwarded to this office by department commanders (prior to malving allotments to posts) with their recommendations, so that ap- portionments to cover the repairs can be based upon said recommendations and the estimates and the apportionments receive approval of the Secretary of War, based upon which department commanders will make allotments to posts, as was done last year. 2. That the annual estimates for repairs to public buildings include estimates for repairs — (a) To the building proper. (&) To the plumbing within the building, (c) To the lighting fixtures within the building. (d-) To the steam, hot water, or hot air heating apparatus within the building. 3. That annual estimates be prepared for repairs to — (a) Lighting systems exterior to building?, including lighting plants. (6) Heating systems exterior to buildings, including central plants. 4. That annual estimates be prepared for repairs to — (a) Water systems, including reservoirs, pumping plants, etc. (b) Sewer systems, including purificatien plants. (c) Roads, walks, and wharves. (d) Drainage. (e) Improvement of grounds. 5. That these estimates be forwarded from posts to department headquarters not later than April 1, and forwarded by department commanders to this office aot later than May 1. 6. With these estimates this office will be enabled to make annual apportion- ments for the repair and maintenance of the several systems above referred to and thereby enable post authorities to make necessary repairs, under the super- vision of department commanders, without submitting the numerous special estimates now being received by this office. Very respectfully, J. B. Aleshire, Quartennaster-General, U. 8. Army. Approval recommended. J. F. Bell, Maior-Gciicral, Chief of Staff. Approved : L. E. W. (G6) APPENDIX 7. General Orders, i War Department, No. 28. I Washington, February 11, 1909. 1. All quartermaster's material, supplies, ami services required for annual repairs at military posts and stations, for the procurement of which in the opinion of the Quartermaster General apportionments of funds can be made, will be supplied in accordance with existing regulations, within the liniit of funds so apportioned, upon approved estimates as hereinafter set forth. 2. The annual estimates for repairs to public buildings required by paragraph 1021, Army Regulations, will include estimates for repairs as follows: (a) To the buildings proper. (6) To the plumbing within the buildings. (c) To the lighting fixtures vi^ithin the buildings. (d) To the steam, hot water, or hot air heating apparatus within the buildings. Annual estimates will also be prepared for repairs to — (a) Lighting systems exterior to buildings, including lighting plants. (b) Heating systems exterior to buildings, including central plants. (c) Sewer systems, including purification plants. (rf) Water systems, including reservoirs and pumping plants. (e) Roads, walks, and wharves. (/) Drainage. (g) Improvement of grounds. 3. The commanding generals of territorial divisions and departments and coinmanding olEcers of places excepted from the control of department com- manders will carefully examine the estimates referred to above and will for- ward them, with their recommendations, to The Adjuttint General of the Army not later than April 15 of eacli year. 4. Based upon the estimates and recommendations received, the Quartei'- master General, with the approval of the Secretary of War, will make appor- tionments from which division, departmerit, and other commander!^ will make allotments for repairs. [1480478 A— A. G. O.] By order of the Secretary of War : J. Franklin Bell, Majnr-aewrral, Chief of Staff. Otecial : Henry P. McCain, A dJutant-Gcneral. (67) APPENDIX 8. War Department, Washiin/ton, April 6, 1D06. Okuers : The following extract from the "Act making appropriations to supply urgent deficiencies in the appropriations for the fiscal year ending June thirtieth, nineteen hundred and six, and for prior years, and for other pui-poses," ap- proved February 27, 390G, is hereby publisln'd for the information and guidance of all concerned : " Sec. 3. That section thirty-six hundred and seventy-nine of the Revised Statutes of the United States, as amended by section four of the deficiency appropriation act approved March third, nineteen hundred and five, is hereby further amended to read as follows : " Sec. 3679. No Executive Department or other Government establishment of the United States shall expend, in any one fiscal year, any sum in excess of appropriations made by Congress for that fiscal year, or involve the (government in any contract or other obligation for the future payment of money in excess of such appropriations unless such contract or obligation is authorized by law. Nor shall any Department or any officer of the Government accept voluntary service for the Government or employ personal service in excess of that author- ized by law, except in cases of sudden emergency involving the loss of human life or the destruction of property. All appropriations made for contingent expenses or other general purposes, except appropriations made in fulfillment of contract obligations expressly authorized by law, or for objects re(inired or authorized by law without reference to the amounts annually appropriated therefor, shall, on or before the beginning of each fiscal year, be so apportioned by monthly or other allotments as to prevent expenditures in one portion of the year which may necessitate deficiency or additional appropriations to complete the service of the fiscal year for which said appropriations are made ; and all such apportionments shall be adhered to and shall not be waived or modifieNecessary for post schools and libraries. Forage Cin kind). Bedding (69) 70 Analysis of the army appropriation act, fiscal year 1910 — -Continued. APPROPRIATION: "REGULAR SUPPLIES"— Continued. Item. Supplies or service. Purpose for which supplied. p S. S s. s. s. s s 26 . . For soldiers' bedding. p 27 stationery 4 ■ R 28 Typewriters, and ex- change OF SAME. Blank books * 1 K 29 For the Quartermaster's Department. 1 ■p 30 Certificates For discharged soldiers. 1 ■p 31 Blank forms For the I'av and Quartermaster's departments. B 32 Printing Department orders and reports. Provided further, That no part of the appropriations for the Quarter- master's Department shall be expended in printing, unless the same shall be done by contract after due notice and competition, except in such casas as the emergency will not admit of the giving notice of competition, and in cases where it is impracticable to have the necessary printing done by contract the same may be done, with the approval of the Secre- tary of War, by the purchase of material and hire of necessary labor for the purpose. APPROPRIATION: "EQUIPMENT OF OFFICERS' SCHOOLS, MILITARY POSTS.' E. O.S.I E. O. S. 2 E.O.S.3 E. O. S. 4 Instriunents OfBce furniture Stationery Other authorized articles For the purchase of the necessary, required for the equipment and use of the oliicers' schools at the several military posts. APPROPRIATION: "INCIDENTAL EXPENSES." LE. ].. I.E. 2.. I.E. 3... I. E. 4. I.E. 5. I. E. 6. I. E. 7 LE. 8 LE. 9 L E. 10.... I. E. U.... Postage . . . Telegrams. 2a. Telephones, rental of. 2b; Telephone tolls. E.vtra pay to soldiers em- ployed on extra dr.ty in the erection of barracks, quarters, and storehouses. Extra pay to soldiers em- ployed on extra dvity in the construction of roads and other constant labor for not less than ten days. Extra paj^ to soldiers em- ployed on extra duty as clerks. Extra pay to soldiers em- ployed on extra duty for prison overseers. Extra pay to soldiers Expresses Escorts Interments. Reimbursement of expenses of b'.rial and transporta- tion of remains. I. E. 12 OfTice furniture. Cost of, on oflieial business received and sent l>y officers of the army. Employed on extra duty, under direction of the Quar- termaster's Department. For post quartermasters at military posts. At posts designated by the War Department for the confinement of general prisoners. Of the U. S. Military Prison guard. Expenses of, to and from frontier posts and armies in the field. Expenses of, to paj'masters and other disbursing olTicers, and to trains where niilitai'y escorts can not be furnished. Expenses of the interment of officers killed in action or who die when on duty in the field, or at military posts or on the frontiers, or when traveling under orders, and of noncommissioned officers and soldiers. And in all cases where such expenses would have been lawful claims against the Government, rein)burse- ment may be made of expenses heretofore or here- afterincurred by individuals of burial and transpor- tation of remains of officers, iudiiding acting assistant s!;rgcons, not to exceed the auiount now allowed in the cases of officers, and for the reimburse- ment in the cases of enlisted men notexceeding the amount now allowed in their cases, may be paid out of the proper funds appropriated by this act. Authorized. i 71 Analysis of the army appropriation act, fiscal year 1910 — Continued. APPROPRIATION: "INCIDENTAL EXPENSES"— Continued. Item. Supplies or service. Purpose for which supplied. I.E. 13 • I. E.14 ! I.E. 15 I. E.16 I.E. 17 I.E. 18 ! I. E. 19 1 I. E.20 1 I. E.21.... I I. E.22 ! I. E.23 ! I. E.24. I. E. 25 I. E. 26.. I.E. 27... I. E. 28. .. I. E.29... I. E. 30... I. E.31... I.E. 32... I. E.33... Laborers Interpreters Spies Guides Clerks Other employees Clerks " Foremen Watchmen Organist Recruiting 23a. Baths. 23b. Billposting. 23c. Drayage. 23d. Ice. 23e. Laundry. 23f. Telephone service. 23g. Removal of garbage and ashes. 23h. A Itering white cloth- ing for recruiting parties. Deserters, apprehension, se- curing and delivering of. Donation of $5 . Hire of veterinary surgeons. . Purchase of medicines for horses and mules. Picket ropes Blacksmith's tools and ma- terials. Horseshoes Blacksmith's tools for the cavalry service. Shoeing of horses and mules . Additional expenditures . . . . Hire of, in the Quartermaster's Department, including the care of officers' mounts when the same are furnished by the Govtrnment. |-Hire of, for the army. 1 Compensation of, to the oflTvcers of the Quartermaster's I Department. For the U. S. Military Prison. Incidental expenses of. Including escaped military prisoners and the expenses incident to their pursuit, and no greater sum than $50 for each deserter or escaped military prisoner shall, in the discretion of the Secretary of War, be paid to any civil officer or citizen for such services and expenses. To each dishonorably discharged prisoner upon his release from confinement, under court-martial sen- tence, involving dishonorable discharge. For {the following expenditures required for) the sev- eral regiments of cavalry, the batteries of light artil- lery, and such companies of infantry and scouts as may be mounted, the authorized number of officers' horses, and for trains. Such as are necessary and authorized by law in the movements and operations of the army, and at mili- tary posts, and not expressly assigned to any other department. APPROPRIATION: "HORSES FOR CAVALRY, ARTILLERY, AND ENGINEERS." H. C. A. & E.l. H. C. A.& E. H.C. A.& E. H. C. A.& E. H. C. A. &E. H. C. A. & E. H. C. A. & E. H. C. A. & E. H.C. A. & E. 6... 7... 8... 9... Horses for officers enti- tled TO PUBLIC MOUNTS. Horses for the cavalry Horses for the artillery Horses for the engineers Horses for the service school and staff colleges. Horses for the Indian scouts Horses for the infantry, mounted. Horses for the Hospital Corps. Expenses incident thereto.. For the cavalry, artillery, and engineers, service school and staff colleges, and for the Indian scouts, and for such infantry and members of the Hospital Corps in the field campaigns as may be required to be mount- ed, and the expenses incident thereto: Provided, That the number of horses purchased under this ap- appropriation, added to the number now on hand, shall be limited to the actual needs of the mounted service, including reasonable provisions for remounts and unless otherwise ordered by the Secretary of War, no part of this appropriation shall be paid out for horses not puichased by contract after competi- tion duly invited by the Quartermaster's Depart- ment and an inspection under the direction and au- thority of the Secretary of War. When practicable, horses shall be purchased in the open market at all military posts or stations, when needed, at a maxi- mum price to be fixed by the Secretary of War: Pro- vid(d. That no part of this appropriation shall be used for breeding purposes: Provided further, That no part of this appropriation shall be expended for the purchase of any horses below the standard set by army rfi/idntinns for cavaln/ and arlUlinj horses. 72 Analysis of the army appropriation act, fiscal year 1910 — Continued. APPROPRIATION: "BARRACKS AND QUARTERS." Item. Supplies or service. Purpose for which supplied. B & Q. 1 . . . Barracks and quarters la. Comtruction. lb. Rental of. Storehouses 2a. Construction. 2b. Rental of. For offices For troops, other than seacoast artillery.. B R & Q.2 ct Q. 3 For tlie safe-ljeeping of military stores. B & Q. 4.. . 3a. Construction. 3b. Rental of. Recroiting stations B & Q.5 Furniture Furniture To provide such furniture for the public rooms of offi- cers' messes. For officers' quarters at military posts as may be ap- proved by the Secretary of War. B rsons. . . Transportation of supplies to the militia. Sa. Clothing. 9b. Camp and garrison equipage. 9c. Other quartermaster's stores. 9d. Subsistence stores. 9e. Medical supplies. 9f. Engineer's supplies. 9g. Ordnance, ordnance stores, and small arms. 9h. Signal stores. Transportation of necessary j agents and other employ- ees. 10a. Of the Adjutant- General' 'i Depart- ment. 10b. Inspector-General's Department. 10c. Judge - Advocate- General's Depart- ment. Between recruiting stations and recruiting depots. On their discharge from the U. S. Military Prison to their homes (or elsewhere as they may elect), pro- vided the cost in each case shall not be greater than to the place of last enlistm.ent. Furnished by the War Department for the permanent equipment thereof. 74 Analysis of the army appropriation act, fiscal year 1910 — Continued. APPROPRIATION: "TRANSPORTATION OF THE ARMY AND ITS SUPPLIES"— Continued. Item. Supplies or service. Purpose for which supplied. A. T.IO. A. T. 11.. A. T. 12.. A. T. 13. A. T. 14. A. T. 15. A. T. 10. A. T. 17. A. T. 18. A. T. 19. A. T. 20, A. T. 21, A. T. 22. A. T. 23. A. T. 25. \. T. 2f;. A. T. 27 A. T. 28 A. T. 29, A.-T. 30 A.T. 31 Transportation of necessary agents and other employ- | ees— Continued. lOd. Quarterinaster's De- partment. ; lOe. Subsistence Depart- I merit. I lOf. Medical Depart- j ment. lOg. Corps of Engineers. lOh. Ordnance Depart- ment. lOi. Signal Corps. Transportation of clotliing and equipage. Transportation of other quartermaster's stores. 12a. Transportation of caialry. artillery, and engineer horses from place of purchase. r2b. Transportation of draft and pack an im.a Is from place of purchase. Transportation of horse equipments. Transportation of subsist- ence stores. Transportation of ordnance, ordnance stores, and small arms. Wharfage Tolls Ferriages Transportation of funds Payment for army transpor- tation. Draft animals 21a. Hire of draft animals. 21b and 22b. Supplies incident to care of draff and pack ani- mals. Pack animals 22a. Hire of pack a n i rnals . 22c. Hire of horses, riding. Harness, purchase of 23a. Pack rigging. 23b. Pack rigging parts. 23c. Harness. 2.3d. Harness, parts of. Harness, repair of 24a. Tools for repairs of ■pack rigging and harness. 24b. Materials for repairs of pack rigging and harness. Wagons, purcha.se of 25a. IVagon supplies and repair parts. 25b. Purchase of auto- mobiles. Wagons, repair of 26a. Wagons, repair of waterial. 26b. W agon s. repair tools. 26c. Repair of automo- biles. 26d. Operation and maintenance of automobiles. Carts, piuchase of Carts, repair of Drays Drayage Cartage From army depots, or places of purchase or delivery, to the several posts and army depots, and from these depots to the troops in the field. From the places of purchase, and from the places of delivery under contract, to such places as the cir- cumstances of the service may require them to be sent. From the foundries and armories to the arsenals, forti- fications, frontier posts, and army depots. Payment of. Of the army. For the payment of army transportation lawfully due such land-srant railroads as have not received aid in government bonds, etc.. as provided by law. The purchase and hire of. Limited to such numbers as are actually required for the service, including reasonable provision for replacing unserviceable animals. Purchase and repair of, required for the transporta- tion of troops and supplies and for garrison pur- poses. (At the several depots. 75 Analysis of the army appropriation act, fiscal year 1910 — Continued. APPROPRIATION: "TRANSPORTATION OF THE ARMY AND ITS SUPPLIES"— Continued. Item. Supplies or service. Purpose for which supplied. A. T. 32 Teamsters ^Hire of. A. T. 33 Other employees A. T. 34 Enlisted men driving teams. •Extra-duty pay of. A. T. 35 Enlisted men repairing means of transportation. A.T.36 Enlisted men employed as trainmasters. A. T.37 Ships (purchase of). 37a. Ships, repair of transports. A. T.38 Boats (pm-chase of). 38a. Hire of for the artil- lery service. A.T.39 Other vessels (purchase of). 39a. Other vessels, repair of Sailing public transports 40a. Fuel. A. T. 40 40b. Deck supplies. 40c. Engine supplies. 40d. Stewards' (Q. M.) supplies. 40e. Employees. 40f. Water. 40g. Laundry. 40h. Pilotage. 401. Stevedoring. 40j. Removing ashes. The expenses of sailing public transports and other vessels on the various rivers, the Gulf of Mexico, and 40k. Painting and clean- ing. the Atlantic and Pacific oceans. 401. Miscellaneous shore expenses. 40m. Towage. A. T. 41 Other vessels 41a. Fuel. 41b. Supplies. 41c. Employees. . 41d. Miscellaneous ex- penses. 41e. Mater. 41f. Charter or hire of. A. T. 42 Harbor boats Purchase of. A T 43 Harbor boats Repair of. Repair of. A. T.44 Boats for the seacoast artil- lery service. APPROPRIATION: "ROADS, WALKS, WHARVES, AND DRAINAGE." R. W. W. & D. 1.. R. W. W. & D. 2.. R. W. W. & D. 3.. R. W. W. & D. 4.. R. W. W. & D. 5.. R. W. W. & D. 0.. R. W. W. & D. 7.. R. W. W. & D. 8.. R. W. W. & D. 9.. Roads (construction of) la. Repair of. Walks (construction of) 2a. Repair of. Wharves (construction of)... 3a. Repair of. Enlisted men employed in opening roads. Enlisted men employed in building wharves. Employees Drainage Dredging channels. Care .vnd improvement of GROUNDS. For the construction and repair of. Extra-duty pay of. For the pay of. For the disposal of. 76 Analysis of the army ajypropriation act, fiscal year 1910 — Continued. APPROPRIATION: "WATER AND SEWERS AT MILITARY POSTS." Item. Supplies or service. Purpose for which supplied. W & S 1 W. & S.2 Introducing water to build- ings. 2a. Installations and exten- sions of plumbing within buildings. FlKE APPARATUS For procurLng and introducing same to buildings and W & S 3 premises at such military posts and stations as from their situation require it to be brought from a dis- tance. Purchase of. W. & S 4 Fire apparatus Repair of. W & S 5 For the disposal of. W & S 6 Water systems 1 W. & S 7 6a. Plumbing irititin build- ings. Sewer systems iPor repairs to. W. & S. 8 For hire of. Note.— Under item W. & S. 1 will be included purchase of water, installations and extensions of water supply systems to and including the pumping machinery, and expenses connected with the operation thereoi, as fuel, engine supplies, etc. Under W. & S. 2 will be included installations and extensions of water distributing systems, compris- ing mains, pipes, hydrants, etc., exterior to buildings, wliich convey water from the supply systems to the buildings. Under W. & S. 2a will be included the plumliing within buildings and the necessary connections thereof with the water distributing systems and the sewer svstenis. Under W. & S. 6 will be included repairs to the water supply and distributing systems. Under W. & S. 6a will be included repairs to plumbing provided under W. & S. 2a. APPROPRIATION: "BARRACKS AND QUARTERS, PHILIPPINE ISLANDS." B. &Q., P. I. 1. B. & Q., B. & Q.: B. & Q. B. & Q.- B. & Q-., B. &Q.; P. I. 2... P. 1.3... P. I. 4... P. I. 5... P. I. 6... P. L7... Shelter and protection of "1 continuing the work of providmg for the proper, of ofhcers and enlisted men. ^j^^ j^^^^^ ^,. ^j^^ ^T^j^g^ Q^.^^^^ lawfully on duty m Pa>™Tnt^rrents;hicludhig: J '^<^ PhiliPPine Islands. Building sites. Additions to existing mili- tary reservations, and. Shelter for animals and sup- plies. All other purposes. >Acquisition of title to, as may be necessary. Necessary for post administration purposes. APPROPRIATION: "CLOTHING AND CAMP AND GARRISON EQUIPAGE." C. &E. 1. Cloth Woolens C. & E. 2 For the army, for issue and for sale at cost price, ac- cording to Army Regulations. C. & E.3 Materials Clothing, the manufacture of. 4a. B7J Quartermaster's Department. 4b. By contractors. 4c. Clothing, purchase of, from contractors. Altering Fitting Washing Cleaning C. &E.4 C. & E.5 C. & E.6 Clothing, when necessary. C. & E. 7 C. & E.8 C. & E. 9 For purchase of. C. & E. 10 9a. Manufacture of, by Quart ermaster's Department. 9b. Manufacture of, by contractors. C. & E. 11 Handling Expenses of. C. & E. 12 C. & E. 13 C. & E. 14 Citizens' outer clothing Indemnity ior clothing, bed- ding, etc. To cost not exceeding $10, to be issued upon release from confinement to each prisoner who has been confined under a court-martial sentence involving dishonorable discharge. To officers and men of the arniv for clothing and bed- ding, and so forth, destroyed "since April 22, 1898, by order of medical offlcers of the army, for sanitary reasons. 77 Analysis of the army appropriation act, fiscal year 1910 — Continued. APPROPRIATION: "CONSTRUCTION AND REPAIR OF HOSPITALS. Item. R. H. 2 R. H. 3. C. & R. H. 4 C. & C.& C. & C. & Supplies or service. C. & R. H. 1 1 Construction C. & C. & Repair . Extra-duty pay of enlisted men. Construction, expenditures j for. R. H. 5 1 Repairs, expenditures for R. H. 6 Construction R. H. 7 Repair R. H. 8 Expenses C. &R. H. 9 C. & R. H. 10 Purpose for which supplied. Additions (to hospitals) Modern and sanitary hos- pitals. I^Of hospitals at military posts already established and occupied. Employed on same (construction and repair of hos- pitals at military posts, etc.). ►Of general hospitals. Incident thereto (construction and repair of general hospitals). To meet the requirements of increased garrisons. The erection and completion of, as per appropriation act. APPROPRIATION: "QUARTERS FOR HOSPITAL STEWARDS." Q. H.S.I Q.H. S.2 Q. H. S. 3 Construction of quarters. Repair of quarters... Extra-duty pay 1 For hospital stewards at military posts alreadyjestab- j lished and occupied. Of enlisted men employed on same. APPROPRIATION: "SHOOTING GALLERIES AND RANGES. S. G. &R. 1 1 Shelter S. G. & R. 2 Shooting galleries S. G. & R. 3 Ranges for small arms. S. G. & R. 4 Repairs S. G. & R. 5 ' Expenses ■For small-arms target practice. IVIncident thereto. APPROPRIATION: "MAINTENANCE OF THE ARMY WAR COLLEGE.' M. A.W.I. . M. A. W. 2.J M. A. W. 3.. M. A. W. 4.. M. A. W. 5.. M. A. W. 6.. Fuel... Lights . Chief engineer Assistant engineer . . Firemen Elevator conductor . For heatmg the Army War College building at Wash- ington Barracks. For lighting the building (Army War College) and grounds. For pay of. APPENDIX IG. Letter of No Office of , ,19. Sir: Funds for the procurement of during the fiscal year 19.., under appropriations and in amounts stated in credit column below are hereby apportioned for the purposes and period herein stated. Quartermaster. a o . ^1 In this column state briefly details of transactions. Appropriations. a? 'a Credit. M > , OS taoi f-H »-» oe^ ^Si P| o^ ^73 fl.a- s| Debit. Lia- Deb- Lia- Deb- Lia- Deb- Lia- Deb- bility. it. bility. it; bility. it. .^Irty. it. <^5 ■< Note. — Headings to be filled in to suit the purpose for which the blank is used. (78) First quarter, fiscal year 1910. To be supplied from New York Depot. APPENDIX 11. REQUISITION (Extra sheet). War Department. Q. M. D. Form No. 60-.\. (Modified January 13, 1908.) Attach to Form 60 with paper fasteners. No. 112-1. Date, May 25, 1909. Class A. Appropriation, see below APPROPKIATION "REGULAR SUPPLIES. Con- sumed pre- vious quar- ter. Re- quired #1 ^'2 \ 30 I'lO V 2 #12 ,/6 (^4 ►^3 t'7 X 1 V 6 y' 144 ,/6 y 25C I' 1 y'S # 12 if 72 #3 #12 #3 #24 #1 #2 #1 # 12 #1 1^3,000 #24 #6 #500 #12 #36 #12 #6 #36 #1,000 #10 Description of articles. Alphabet, gteel, set.. Alcohol, wood, galls. Asbestos, lbs Asphaltuni, galls Bars, pick Baskets, coal Blades, hack-saw Boilers, coQ'ee, 30 galls., cop- per bottom, round, with faucets. Boilers, cpund , 20 galls., square, with copper bottom. Boilers, round, 20 galls., cop- per bottom, with faucets. Cement, bbl Charcoal, bushels Chimneys, lamp, for Q. M. D. lamjjs. Chisels, cold, J" face Clay, fire, bbl Compound, boiler, lbs Cleaner, flue, 3" Dusters, feather Bands, rubber, gross Blocks, memo. #2026 Boards, clip, letter size Books, blank, 3 qr. horizontal ruling only. Books, letter copy, letter size. . Books, memo., "pocket size, flexible covers. Book, time, small Bowls, copying Brush, copying Clips, paper, Gemj gross Crayons, gross Envelopes, official, with pen- alty stamp, if9- Erasers, rubber, Fabers I. & P. Erasers, steel Fasteners, paper, McGills. #2. Folders, paper , Ink, black, pts , Ink, red, bots. 2 oz Inkstands, single , Mucilage, bots. 4 oz Paper, carbon, sheets Paper, folio post, qrs Esti- mated cost of quan- tity re- quired. Remarks: Use for each article must be stated. Par. 49, 50, Circular No. 7, Q. M. G. O., 1909. $5.00 1.80 6.00 7.50 1.25 3.60 .90 4.60 1.80 8.50 13.25 3.60 7.20 3.75 25.00 5.75 3.75 2.40 2.16 .75 3.75 4.80 .15 .20 .35 2.40 .20 (i. 40 .72 1.50 1.00 2.40 3.60 1.20 .75 .3.60 10.00 3.00 ItemR. S. 1 Item R. S. 7o , Item R. S. 7b , Item 5 R. S. 7a, 5 R. S. 76. Item R. S. 76 ItemR. S. 1 Item R. S. 9 Item R. S. 6 , .do. -do. Item R. S. 7o , do„ Item R. S. 9a Item R. S. 9 do Item 100 R. S. 9, 150 R. S. 11. ItemR. S. 9 do Item R. S. 27 do do do .do. .do. .do. -do. .do. -do. .do. .do . .do. -do. .do. .do. .do. .do. .do. .do. .do. .do. Quan- tity ap- proved by C.Q.M. 1 6 144 6 1 250 1 3 12 72 3 12 3 24 1 2 1 12 1 3,000 24 6 500 12 36 12 6 36 1,000 10 Actual cost of articles sup- plied. $5.00 2.00 4.50 7.30 1.50 3.00 1.00 5.00 3.25 2.25 6.00 .90 3.75 20.00 5.00 3.75 2.00 2.75 1.20 ,1.20 4.00 3.60 .15 .30 .25 2.00 .25 6.40 1.00 1.50 1.00 2.40 4.00 1.00 1.25 3.50 10.00 2.50 I Actual cost in local markets. (79) 80 APPROPRIATION "REGULAR SUPPLIES'— Continued. Con- sumed ]>re- vious quar- ter. Re- quired. Description of articles. #100 it 250 #.300 #20 #500 #1.000 # ''■1 #144 #12 #2 #6 #12 #72 #6 Paper, foolscap, qrs Paper, legal cap, qrs Paper, letter, qrs Paper, note, qrs Paper, blotting, shts Paper, T. W . , letter. No. 2J, qrs Paste, library, bots Pencils, lead, Dixon's #2 Pens, steel, gross, 4 048 4 Spen- cerian #2 4 J stub. Racks, pen Sponges, cup Tape, office, spools Wax, sealing, ozs Weights, paper Total regular supplies... Esti- mated cost of quan- tity re- quired. SL50 27.50 36.00 2.00 10.00 11.00 2.75 3.00 6.00 .40 .60 1.20 1.44 .60 Remarks: Use for each article must be stated. Par. 49, 50, Circular No. 7, Q. M. G. O., 1909. Quan- tity ap- proved by C.Q.M. Item R. S. 27. do do do do do .do .do .do .do. .do. .do. -do. .do. 100 250 300 30 500 1.000 24 144 12 APPROPRIATION "INCIDENTAL EXPENSES. \' 50 1 5 1 3 1 20 (' 1 I 6 \ 6 1 3 #1 y 15 ,' 24 ,/6 #1 #24 Acid, carbolic, crude, galls Acid, muriatic, galls Alcohol, wood, galls Alum, lbs Anvil, 200 lbs Baskets, desk Baskets, waste Brushes, desk Clock, ofHce Compound, welding, lbs Mats, cuspidor, rubber Mats, door, rope Stand, dictionary Tacks, thiunb Wrenches, Stillson 12" Total incidental expenses. $5. 50 5.75 2.70 2.00 16.00 1.20 1.80 1.20 3.75 3.00 4.80 3.60 1.75 .30 3.00 ■56. .35 Item I. E. 33. do Item I. E. 12. Item I. E. 33. Item I. E. 29. Item I. E. 12. do do do Item I. E.29.' Item I. E. 12. do do do Item I. E. 29. APPROPRIATION "ARMY TRANSPORTATION." >/2 v/6 t n |/36 y' 24 (' 12 I'' 12 k'6 , 12 X 300 X 300 y' 72 XI, 000 X3,000 I' 15 #600 >'2 |/6 |/4 I' 2 I 4 Aprons, rain, amb Awls, saddlers, 1" Blades, awl, 1" Blankets, horse JBrooms, stable Brushes, horse Blocks, brake, E. W Boards, sand, E. W Bolts, king, E. W Chains, fifth Lead, white, lbs Lead, red, lbs Links, open, h" Feet lumber, oak, 1" by 6" by 14'. Feet lumber, white pine, 1" by 12" by 14' clear. Metal, babbit, lbs Nails, lbs.; 100 M, 300 .Sd Pots, glue Rasps, wood, 9" Screw-drivers, spiral Squares, steel Wrenches, monkey, 10" Total army transportation 446. 74 $6.00 .90 .72 42.00 25. 20 12.00 2.40 8.40 .60 6.00 I 27.00 1 27. 00 4. .52 1 72. 00 1 180. 00 6.00 18. 00 .70 1.80 2.00 1..50 2.00 Item A. T. 25o Item A. T. 240 do Item A. T. 21& & 226. do do Item A. T. 26a do do do do do do do .do. .do. .do. Item \. do.. do.. do.. do.. T. 266. 6 6 12 36 24 12 12 6 12 300 300 72 1,000 3,000 15 600 1 .\ctual cost in local market . r 81 APPROPRIATION "WATER AND SEWERS, MILITARY POSTS.' Quan- tity on hand. Con- sumed ^re- I Re- vious quired, quar- ter. DescriDtion of articles. i Esti- mated I cost of (iuan- j tity re- quired. Remarlfs: Use for eacli article must be stated. Par. 49, 50, Circular No. 7, Q. M. G. O., 1909. Quan- tity ap- proved by C. Q. M. Actua? cost of articles sup- plied. |/50 1^500 V2 I 6 X3 XlOO ,24 I'l I 50 X 100 X200 I 50 1 10 X 10 X12 I 1 I 1 X15 Alum, lbs i $5. 00 Bricks, fire Brooms, corn Brushes, flue, 3" Buckets, G. I., 2-gal Cement, bbls , Clay, fire lbs . Cloth, emery. sheets. . Cutter, pipe, 3 wheel, for pipe from 1" to 4". Grease, Albany lbs Hose, garden, 1", ft. 3 ply rubber. Lead, white lbs. . Oil, cylinder gall. . Oil, engine gall. . Polisli, metal gall . . Soap, Ivory, cakes Tools, firing set. . Torch, gasoline Tm-pentme gall. . Vise, pipe, for pipe 1" to 6". . . Total water and sewers . . 163. 83 8.00 3.60 7.50 3.00 19.75 13.00 .50 5.25 6.00 1 11.00 I IS. 00 30.00 6.50 16.00 1 .48 9.00 5.25 19.00 17.00 Item W. & S. 1, 2, 3, 4,5. do do do do Item W. & S. 5 Item W. & S. 4 ....do ....do Item W. & S. 4&5. Item W. & S. 1 Item W. & S. 4/ 6 i^ 1 y/ 3 >/ 6 >/ 1 >/ 6 X 1 >/ 15 »^ 6 xioo (/ 50 X 4 1 10 X 50 »/ 30 X 12 xioo X 10 X 50 X 10 Description of articles. Esti- mated cost of quan- tity re- quired. Remarks: Use for each article must be stated. (Pars. 49, 50, Circular No. 7, Q. M. G. O., 1909.) Quan- tity ap- proved by C.Q.M, Actual cost of articles sup- plied. Acid, muriatic, gall Alcohol, wood, gall Asbestos wicking, lbs., J". . Brooms, corn Broom, coir Brushes, varnish, flat, 1". . Brushes, scrubbing Brush, tube, 3" Buckets, water, G. I., 3 gall. Cement, Portland, bbl Cement, smooth-on, lbs Chisels, cold, h" face Clay, fire, lbs Compound, boiler, lbs Dusters, feather Emery, powdered, lbs Graphite, flake, lbs H-ose, steam, I", ft Lye, cans Nails, 6d, lbs Oil, cyUnder, gall Oil, engine, gall Oil, signal, gall Total 101.64 $6.00 2.70 .90 1.80 1.75 1.05 .36 3.75 3.00 1 3. 25 3.00 .90 13.00 6.00 15.00 1.00 1 10. 00 6.00 1 .48 13.00 16.50 1 30. 00 12.20 All Item A. T. 41 b.... 10 3 3 6 1 3 6 1 6 1 15 100 50 4 10 50 30 12 100 10 30 10 85.75 3.00 .75 2.10 1.50 1.00 .30 4.00 2.88 3.25 2.50 1.00 3.00 6.00 5.00 .75 10.00 6.60 .48 3.00 ■ 6.50 30.00 2.20 101.46 1 Actual cost in local market. Articles checked thus y^ ordered supplied from New York Depot June 1, 1909. Articles checked thus X to be purchased by Q. M., Fort Andrews, after July 1, 1909, at a cost not to exceed $63.43. Charge to Letter of Apportionment 11011. Respectfully submitted. Approved: Station, Fort Andrews, Mass. Quartermaster. Commanding. (82) APPENDIX 13. First quarter fiscal year 1910. To be supplied from Philadelphia Depot. REQUISITION. War Department. Q. M. D. Form No. 60. (Modified January 1.3, 1908.) No. 112-3. Date, May 26, 1909. Class A. Appropriation, R. S. Quan- tity hand. Con- sumed pre- vious quar- ter. Re- quired Description of articles. Bowls, chopping. Chopper, meat Cleaver Dippers Forks, meat Graters Knives, bread Knives, butcher.. Mill, coffee Openers, can Pans, frying Saw, meat Scale and weights Total Charge to Letter of Apportionment 11011. Respectfully submitted. Approved: — — ■ — ■ , Commanding. Station, Fort Andrews, Mass. Esti- mated cost of quan- tity re- quired. $2.40 5.50 .63 .70 .44 1.08 .72 .60 4.07 .60 2.28 .65 3.95 23.62 Remarks: Use for each article must be stated. Pars. 49, 5(1, Circular No. 7, Q. M. G. O.. 1909. Item R. S. 6.— To re- place articles in- spected and con- demned. Required to complete allow- ance. Quan- tity ap- proved by C.Q.M Actual cost of articles sup- plied. $2.40 5.50 .63 .70 .44 1.08 .72 .60 4.07 .60 2.28 .65 3.95 23.62 -, Quartermaster. (83) APPENDIX 14. First quarter fiscal year 1910. To be supplied from New York depot. RF.QUISITION (e.xtra sheet). War Department. Q. M. D. Form No. tiO-A (Modified .January 1.3, 1908.) Attacli to Form 60 with paper fasteners. No. 112-7. Date, June 15, 1909. Class A. .Appropriation, as stated. APPROPRIATION "REGULAR SUPPLIES" FISCAL YEAR 1910. Quan- tity on hand. Con- ' sumed \ j)re- Re- 1 vious ] quired. i quar- ter. Description of articles. 3 12 oO 30 800 72 1 12 100 oO 100 100 3 1 10 10 1 10 100 1 1 100 Acid, sulphuric, galls Ammonia, galls Adjusters, lamp cord Brace, carpenter's, 12" sweep.. Bronze, gold, U) Brushes, floor Brushes, paint, 1-1" and 2-3".. Brushes, scrubbing Buckets, G. I Cans, oil, squirt, copper, 1 qt.. Carbons, electra Cards, steam indicator Cement, gas pipe, lbs Chisels, wood, \",i", 1", 2 each. Cord, lamp, type VIII, ft Elbows, C. I., U" 1 "lectrolite, carbon Files, flat, 2-4?,", 10-6" Graphite, lbs Grease, Albany, lbs Hose, steam, 1", ft Hose, garden, wire wound, J", ft. Knobs, porcelain, ^", gross Line, tape, 100 ft Packing, rubber, lbs Packing, valve-rod, lbs Paper, emery, ream #000 Paper, sand, #001, qrs Rags, cleanins:, lbs Square, try, 4" Valve, blow-off Vfire, type VIII, lbs :.. Esti- mated cost of quan- tity re- quired. Remarks: Use for each article must be stated. Pars. 49, 50, Circular No. 7, Q. M. G. 0., 1909. Total R.S 267.50 Item 9 ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do do ....do ....do ....do ....do ....do ....do ....do ,...do ....do ....do ....do Quan- tity ap- proved by C. Q. M. Actual cost of articles sup- plied. $207. 50 APPROPRIATION "INCIDENTAL EXPENSES" FISCAL YEAR 1910. Boxes, letter Box, shoeing Braces, ratchet Buttp.rises, farriers Cutter, clinch Cuspidors Di-\nders Drills, twist, ■^" Grindstone, complete Hammers, blacksmith, IJ lb. Hardies Wrenches, monkey, 12" Veterinary suppliex. Belladonna, F. E. ozs. Camphor, gum, lbs Capsicum, 07S , Chloroform, lbs , ?2. 10 1.25 3.00 .50 ..35 1. 20 .00 1.44 1.64 .75 .80 3.7.'^ .36 3.90 .24 .40 Item 12 Item 29 ....do. ....do. ....do. Item 12 Item 29 ....do. ....do. ....do. ....do. ....do. Item 27 ....do. ....do. ....do. (84) 85 APPROPRIATION "INCIDENTAL EXPENSES" FISCAL YEAR 1910— Continued. Quan- tity on hand. Con- sumed pre- vious quar- ter. Re- I quired. Description of articles. Esti- mated cost of quan- tity re- quired. Remarks: Use for eacli article mustv be stated. Pars. 49, 50, Circular No. 7, Q. M. G. 0., 1909. QVf °- ' Actual 11^ cost of pro^^ed >'««les by sup- C.Q.M. plied. Veterinary supplies — Cont'd. Cosmoline, lbs t $1. 00 Creolin, lbs j 3. 00 Flaxseed, meal, lbs '• .70 Iodoform, ozs I 2. 30 Oil, olive, galls | 11.20 Quinine, sulphate of, ozs I 1. 38 Salol, ozs I .75 Tar, pine, lbs | .50 Totall. E ! 43.11 Item 27 ....do. ....do. ....do. ....do. Item 27 ....do. ....do. B ■ $43. 11 APPROPRIATION "ARMY TRANSPORTATION," FISCAL YKAR 1910. Bands, baclr, amb Bands, back, (^nule Bands, belly, ami) Bars, brake Beams, l^rake, I . \V Bed, escort wagon Blankets, pack Blankets, saddle Blocks, brake Boards, bottom, "!'. W Bolsters, i'' . W Bolts, carriage, 100 g" x 3", 100 A" X 3J", 400 1" X 2". Boxings, wheel, f,. W Breochings, amb. set Bridles, riding Brushes, liorse Collars, amb. harness, 20" Total A. T , 12.00 16.32 6.00 3.00 4.80 27.50 19. ."jO 3.00 6.00 5.40 l.GO 2. 16 3.00 2.75 .5.80 4. 66 15.42 138. 81 Item 24b . do... do... Item 26a. do... do... Item 23b . do... Item 26a . do... do... Item 23d Items 21b-22b. Item 23d $138. 81 APPROPRIATION "WATER & SEWERS, MILITARY POSTS," FISCAL YEAR 1910. 100 75 100 34 2 6 72 10 300 300 144 1 32 Asl >estos, sq. ft 8. 00 Belting, leather, ft 15 00 Canvas, vds., No. xx, 54" wide. 45. 00 Cocks, bibb, brass, |" 51. 00 Cocks, cylinder , 3. 00 Mops, cotton 1. 20 Nipples, G. I.J" 7. 20 Packing, rul^ber, lbs 4. 50 Pipe, G. l.'i", ft 45.00 Pipe, lead, *", lbs ! 27. 00 Reducers, G. I. from 1" to i". . \ 14. 40 Torch, gasoline | 4. 50 Tubes, boiler, 1" 64. 00 Items4 Nelson's Cata- logue, page 12. Electric testing machine. Plate (10 Electric Mfg. Co. Cata- logue, 1908, page 364. Total S48. on 125.00 Item R. S. 3. To re- place 4 radiators in troop barracks, cracked and unserv- iceable. ItemR.S.9. Required to test electric light- ing system for breaks in insulation, etc. 4 1 $48.00 125.00 173.00 173. 00 APPROPRIATION "R. W. W. AND D. 4," FISCAL YEAR 1910. Road scraper, 2-horse. Plate SllO. 00 10, page 16, Simmonds Hdwe. I Catalogue, 1908. I Item R. W. W. & D. la. For use in con- nection with repairs of roads at this post. $110. 00 Approved by Q. M. G. O., July 25, 1909, for purchase hy C. Q. M. O. Charge to Q. M. G. O. #221212.' Respectfully submitted. Approved : -, Quartermaster. , Commanding. Station, Fort Andrews, Mass. (90) APPENDIX 20. Class A. [Combination blank, invoice, or receipt.] Keq. 112-1. Transfer of quartermaster supplies from Chief Q. M., Department of the East, to , Q. M. at Fort Andrews, Mass., for transportation and delivery to Quantity (in figures) Articles. Cost when new. Condition. Remarks. 1 12 12 72 3 12 3 24 1 2 1 12 1 24 6 500 12 36 12 6 36 1,000 10 100 250 300 20 500 1,000 24 144 12 2 6 12 72 EEGULAE SUPPLIES. Alphabet, steel, set Baskets, coal Bands, rubber, gross Blocks, memo. ^026 Boards^ clip, letter size Books, blank, 3 qr. horizontal ruling Books, letter-copy, letter size Books, memo., pocket size, flexible cover Book, time, small Bowls, copying Brush, copying Clips, paper, GEM, gross Crayons, gross Erasers, rubber, Faber's I. & P Erasers, steel Fasteners, paper, McGill's, #2 Folders, paper Ink, black, pts In]<« red, bots. 2 oz Inkstands, single Mucilage, bots. 4 oz Paper, "carbon, sheets Paper, folio post, qrs Paper, foolscap, qrs Paper, legal cap, qrs Paper, letter, qrs Paper, note, qrs Paper, blotling, sheets Paper, T. W. letter. No. 2.J, qrs Paste, library, bots T Pencils, lead, Di.xon's, #2 Pens, steel ,gross,4 #048, 4 Spencerian S2 and 4 J stub. Racks, pen Sponges, cup Tape, office, spools Wax, sealing, ozs Weights, paper Total R. S INCIDENTAL EXPENSES. Clock, office , stand, dictionary , Tacks, thumb Total I. E '. ROADS, WALKS, WHARVES, AND DRAINAGE. Drainers, cast iron, \" perforation; Clow catalogue plate 7, page 39. $5.00 3.00 2.00 2.75 1.20 1.20 4.00 3.60 .15 .30 .25 2.00 .25 1.00 1.50 1.00 2.40 4.00 1.00 1.25 3.50 10.00 2.50 1.00 26.00 34.00 2.00 10.00 11.00 2.^50 2.'^8 3.00 .50 .60 1.40 1.50 .75 150. 98 5.00 1.50 .24 6.74 37.00 Good.. ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ...;do ....do ....do ....do ....do, ....do ....do, ....do ....do, ....do. ....do, ....do. ....do, ....do. ....do. Good.. do do Good. Iteml. Do. Item 27. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do, Do. Do. Do. Do. Do. Do. Do. Item 12. Do. Do. Item 7. (91) APPENDIX 21. Class A. [Combination blanlc, invoice, or receipt.] Req. 112-3. Transfer of quartermaster supplies from depot, Q. M. at Philadelphia, Pa., to Q. M. at Fort Andrews, Mass., for transportation and delivery to ■ Quantity (in figures), Cost when new. REGULAR SUPPUES. Bowls, chopping i 82. 40 Chopper, meat i 5. 50 Cleaver | .63 Dippers .70 Forks, meat | .44 Graters I 1.08 Knives, bread i .72 Knives, butcher ! .60 Mill, eoflee | 4. 07 Openers, can ! .60 Pans, frying j 2. 28 Saw, meat j .65 Scale and weight j .S. 95 Total I 23. 62 Condition. Remarks. Good.. ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do Item 6. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Supplied from stock." Requisition completed. Invoiced this 15 day of June, 1909, and dropped per receipt, voucher No. 4.32, 1st quarter fiscal year 1910. Return of invoicing officer (92) Invoicing Officer. APPENDIX 22. Class A. [Combination blank, invoice or receipt.] Req. 112-1. Transfer of quartermaster supplies from depot Q. M. at New York City, to , Q. M. at Fort Andrews, Mass., for transportation and delivery to . Articles. REGULAR SUPPLIES. Blades, hack-saw Boilers, coffee, 30 galls., copper bottom, round with faucets. Boilers, round, 20 galls., square, with copper bot torn. Boilers, round, 20 galls., copper bottom, with fau- cets. Chimneys, lamp, for Q. M. D. lamps Chisels, cold, i. face Dusters, feather Envelopes, ofQcial, penalty stamp, No. 9 Total INCIDENTAL EXPENSES. Alum , lbs Anvil, 200 lbs Baskets , desk Baskets, waste Bru.shes, desk Compound, welding, lbs Mats, cuspidor, rublDer Mats, door, rope Wrenches, Stillson, 12" Total ARMY TRANSPORTATION. Aprons, rain, amb Awls, saddlers, 1" Blades, awl, 1" Blankets, horse Brooms, stable Brushes, horse Blocks, brake, E. W Boards, sand, E. W Bolts, king, E. W Chains, fifth Links, open, .J" Metal, babbit, lbs Pots, glue Rasps, wood, 9" Screw-drivers, spiral Squares, steel Wrenches, monkey, 10" Total WATER AND SEWERS, MILITARY POSTS. Brooms, corn Cloth, emery, sheets ' Cutter, pipe, 3 wheel, for pipe from 1" to 4" Grease, Albany, lbs Vise, pipe, for "pipe 1" to C" Total Cost when new. $1.00 5.00 2.20 9.00 6.00 .90 3.75 6.40 34.25 2.00 14.50 1.35 1.75 1.20 3.00 3.60 3.00 3.00 33.40 7.00 .90 .60 40.00 24.00 12.00 2.40 7.20 .60 6.00 4.00 4.50 .70 1.20 2.00 1.00 2.50 Condition. 116.60 3.00 .40 5.00 5.00 15.00 28.40 Good . . . ...do.. ...do ...do ...do ...do ...do ...do Good. . . . .do . . . .do ....do . . . .do ....do ....do . . . .do do (jood. ....do do ....do ....do ....do . . . .do ....do ....do . . . .do . . . .do ....do ....do ....do ....do .-..do . . . .do Good.. do. do. do. do. Remarks. Item 9. Item G. Do. Item 9a. Item 9. Do. Item 27. Item 33. Item 29. Item 12. Do. Do. Item 29. Item 12. Do. Item 29. Item 25a. Item 24a. Do. 216 & 226. Do. Do. Item 26a. Do. Do. Do. Do. Do. Item 266. Do. Do. Do. Do. 1,2,3,4,5. Item 4. Do. Items 4, 5. Items 1, 4. Partial supply. Supplies from stock. Invoiced this 20th da}' of June, lOOi), and dropped per receipt, voucher No. 520, 4th quarter fiscal year 1909. Return oi invoicinp; oificer. Invoicing Ojjiccr. (93) APPENDIX 23. Class A. [Combination blank, invoice or receipt.] Transfer of quartermaster supplies from depot Q. M. at New york City, to at Fort Andrews, Mass., for transportation and delivery to Req. 112-2. — , Q. M. Quantity (in figures). Articles. Cost when new. Condition. Remarks. ARMY TRANSPORTATION. FOR LAUNCH "CAPT. GREGG.' Acid, muriatic, gall Alcohol , wood, gall Asbestos wicking, lbs. 8" Brooms, corn Broom, coir Brushes, varnish, flat, 1" Brushes, scrubbing Brush, tube 3" Buckets, water, G. I., 3-gall Cement, smooth-on, lbs Cliisels, cold, ^' ' face Compound, boiler, lbs Emery, powdered, lbs Hose, steam, i", feet Total $5.75 3.00 .75 2.10 1.50 1.00 .30 4.00 2.88 2.50 1.00 0.00 .75 6.50 Good. ....do . . . .do . . . .do ....do ....do ....do ....do ....do ....do . . . -do . . . .do ....do ....do 38.03 AU item 416. Supplied from stock. Requisition completed. Invoiced this 20th day of June, 1909, and dropped per receipt, voucher No. 654, 4th quarter, fiscal year 1909. Return of invoicing officer. (94) Invoicing Officer. APPENDIX 24. Class A. [Combination blank, invoice or receipt.] Transfer of quartermaster supplies from depot Q. M. at Neic York City to Q Fort Andrews, Mass., for transportation and delivery to — . Req. 112-1. M. at Quantity (In figures). Articles. Cost when new. Condition. Remarks. 2 6 1 250 1 50 500 2 50 10 1 1 REGULAR SUPPLIE.S. Alcohol, wood, galls Asbestos, lbs Asphaltum, galls Bars, pick Charcoal, bushels Clay, fire, bbl '. Compound, boiler, lbs Cleaner, flue, 3" Total INCIDENTAL EXPENSES. Acid, carbolic, crude, galls Acid, muriatic, galls Alcohol, wood, galls Total WATER AND SEWERS, MILITARY PO.STS. Alum, lbs Brick, fire '. Brushes, flue, 3" Oil, cylinder, gall Oil, engine, galls Tools, firing, set Torch, gasoline Total ROADS, WALKS, WHARVES, AND DRAINAGE Hammers, stone, 4 lbs S2.00 4.50 1.50 2.25 3.75 20.00 5.00 COO 5.40 2. 70 14.10 5.00 6.00 7.00 25.00 (i.OO 7.50 5.00 61.50 2.00 Good.. ....do ....do, ....do ....do ....do ...do ....do Good.. ....do ....do. Good.. ....do. ....do. ....do. ....do. ....do. ....do. Good.. Item 7a. Item 76. /5 Item 7a. \5 Item 76. Item 76. Item 7a. Item 9. (100 Item 9. \150 Item 11. Item 9. Item 33. Do. Item 12. Item 1. Do. Do. Do. Do. Do. Items 4, 5. Item la. Purchased. Requisition completed. Invoiced this 15 day of July, 1909, and dropped per receipt, voucher No. 640, 1st quarter, fiscal year 1910. Return of invoicing officer. (95) Invoicing Officer. APPENDIX 25. Class A. [Combination blank, invoice or receipt.] Req. 112-8. Transfer of quartermaster supplies from depot Q. M. at Jeffersonville, Ind., to Q. M. at Fort Andrews, Mass., for transportation and delivery to Quantity (in figures), Articles. APPROPRIATION "REGULAR SUPPLIES," FISCAL YEAR 1910. Army ranges, No. 1 Army ranges, No. 3 Army ranges. No. 4 Total APPROPEIATION "ARMY TRANSPOETATION," FISCAL YEAR 1910. Carts, dump Carts, hand Wagons, escort Wheels, front, E. W Wheels, escort, hind Total Cost when new. 536.38 Condition. Remarks. $271.00 Good Item 4. 12G.72 do.. Do. 230.00 do Do. 627.72 97.50 Good Item 27. 101.88 do Do. 227.00 do Item 25. 36.00 do Item 25a 54.00 do Do. Supplies from stock. Requisition completed. Invoiced this 10 day of Aug., 1909, and dropped per receipt, voucher No. 654, 1st quarter, fiscal year 1910. Return of invoicing officer. (96) Invoicing Officer. APPENDIX 26. Class A. [Combination blank, invoice or receipt.] Req. 112-9. Transfer of quartermaster supplies from depot Q. M. at Philadelphia, Pa., to Q. M. at Fort Andrews, Mass., for transportation and delivery to — Quantity (in figures). Articles. Cost wlien new. Condition. Remarks. 63 312 C3 63 39 312 42 156 63 30 312 30 312 63 63 312 312 REGULAR SUPPUES. Boats, gravy $17.01 Bowls 37. 44 Bowls, sugar 17.01 Boxes, pepper 2.52 Cruets, vinegar I 9. 75 Cups ' 24. 96 Dishes, pickle 7.98 Dishes, vegetable 49.92 Pitchers, syrup j 35.91 Pitchers , water i 18. 30 Plates, dinner 28. 08 Plates, meat ; 33. 60 Plates, soup 31. 20 Pots, mustard 8. 82 Salt cellars 3. 15 Saucers 21. 84 Tumblers 12. 48 Total 359.97 Good.. ....do, ....do. ....do, ....do. .-..do, ....do. ....do ....do. ....do. — do ....do. ....do. ....do ....do ....do ....do. Item 22. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Supplies from stock. Requisition completed. Invoiced this 10 day of Aug., 1909 and dropped per receipt, voucher No. 1320, 1st quarter, fiscal year 1910. Return of invoicing officer. 11089—11- (97) Invoicing Officer. APPENDIX 27. Class A. [Combination blank, invoice or receipt. Transfer of quartermaster sup-plies from depot Q. M. at New York City, to at Fort Andrevjs, Mass., for transportation and delivery to Req.112— 7. 0. M. Quantity (in figures). 72 1 12 100 50 100 100 3 1 10 10 1 10 100 1 1 100 Articles. REGULAR SUPPLIES. Acid, sulphuric, galls Ammonia, galls Adjusters, lamp cord Brace, carpenter's, 12" sweep Bronze, gold, lb Brushes, floor Brushes, paint, 1-1" and 2-3" Brushes, scrubbing Buckets, G. I Cans, oil, squirt, copper, 1 qt Carbons, Electra Cards, steam indicator Cement, gas pipe, lbs Chisels, wood, \", Y', 1", 2 each. . Cord, lamp, type VIII, feet Elbows, C. I.,li" Electrolite, carbon Files, flat, 2-4V' and 10-6" Graphite, lbs Grease, Albany, lbs Hose, steam, 1", ft Hose, garden, wire wound, J", ft. Knobs, porcalain, I" , gross Line, tape, 100 feet Packing, rubber, lbs Packing, valve-rod, lbs Paper, emery , ream No. 000 Paper, sand. No. 001, qrs Rags, cleaning, lbs Square, try, 4" Valve, blow-otf Wire, type VIII, lbs Total. INCIDENTAX EXPENSES. Boxes, letter Box, shoeing Braces, ratchet Butterises, farriers . Cutter, clinch Cuspidors . Dividers Drills, twist, ^" . Grindstone, complete. Hammers, blacksmith, i\ lbs. Hardies. Wrenches, monkey Belladonna, F. E. ozs.. . . Camphor, gum, lbs . Capsicum, ozs.. . Chloroform, lbs. Cos'noline, lbs Creolin, lbs Flaxseed meal, lbs Iodoform, ozs Oil, olive, galls Quinine, sulphate of, ozs. Salol, ozs. . .'. Tar, pine, lbs. . Total. Cost when new. Condition. Remarks. $5.50 Good Item 9. 15.00 do Do. .60 do Do. 1.10 do Do. 2.00 do Do. 1.80 do Do. .75 do Do. .90 do Do. 3.00 do Do. 2.25 do Do. 4.20 do Do. 1.50 do Do. 1.50 do Do. 4.20 do Do. 24.00 do Do. 36.00 do Do. 18.00 do Do. .75 do Do. 17.00 do Do. 5.50 do Do. 40.00 do Do. 15.00 do Do. 4.05 dp Do. 2.50 dS Do. 4.00 do Do. 12.50 do Do. 1.80 do Do. 1.30 do Do. 12.00 do Do. .30 do Do. 2.50 do Do. 26.00 do Do. 267.50 2.10 Good Item 12. 1.25 do Item 29. 3.00 do Do. .50 do Do. .35 do Do. 1.20 do Item 12. .60 do Item 29. 1.44 do Do. 1.64 do Do. .75 do Do. .80 do Do. 3.75 do Do. .36 do Item 27. 3.90 do Do. .24 do Do. .40 do Do. 1.00 do Do. 3.00 do Do. .70 do Do. 2.30 do Do. 11.20 do Do. 1.38 do Do. .75 do Do. .50 do Do. 43.11 (98) 99 Transfer nf quartermaster supplies from depot Q. M. at Nevj York City, to , Q. M. at Fort Andrews, Mass., for transportation and delivery to Continued. Quantity (in figures). Articles. Cost when new. Condition. Remarks. 12 12 12 ;i 4 1 6 24 12 2 600 6 1 100 75! 100 34 1 2 6 10 I 300 I .300 i 144 1 32 ! 4 ARMY TRANSPORTATION. Bands, back, amb Bands, back, 6-mule Bands, belly, amb Bars, brake Beams, brake, E. W Bed, escort wagon i... ... . Blankets, pack Blanlvets, saddle Blocks, brake Boards, bottom, E. W Bolsters, E. W Bolts, carriage, 100 ^" by 3", 100 ■^" by ^", 400 l"by2". Boxings, wheel, E. \V Breeehings, amb. set Bridles, riding Brushes, horse Collars, amb. harness, 20" Total WATER AND SEWERS, MILITARY PO.STS. Asbestos, sq. ft Belting, leather, ft Canvas, yds. Np. xx 54" wide Cocks, bibb, brass, \" Cocks, cylinder Mops, cotton Nipples, G. I., 3" Packing, rubber, lbs Pipe, G. I., f ", ft Pipe, lead, \" , lbs Reducers, G. I. from 1" to i" Torch, gasoline Tubes, boiler, 1" Valves, gate, 12" Total SI 2. 00 16. 32 6.00 3.00 4.80 27.50 19.50 .3.00 6.00 5.40 1.60 2.16 3.00 2.75 5.80 4.56 15.42 138. 81 8.00 15.00 45.00 51.00 3.00 1.20 7.20 4.50 45.00 27.00 14.40 4.50 64.00 36.00 Good. ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do Good. ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do ....do Item 246. Do. Do. Item 260. Do. Do. Item 236. Do. Item 26a. Do. Do. Do. Do. Do. Item 23(i. 216 & 226. Item 23i. Items 4, 5. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. Do. 325. 80 Charge to letter of apportionment 11011. Supplies from stock. Requisition completed. Invoiced this 10th day of Aug., 1909, and dropped per receipt, voucher No. 1st quarter, fiscal year 1910. R,eturn of invoicing officer. 86?, Invoicing Officer. APPENDIX 28. [First page of Cover.— Form 126 (amended Feb. 8-09).) Annual estimate of repairs required for public buildings. At Fort Monroe, Va., during the year ending March 1, 1910. Respectfully submitted. Quartermaster. Approval recommended as indicated in first column. -, Commanding Post. RECAPITULATION. Apportionment. Estimate. Recommended by department commander. Allotted. B. & Q $1,025.50 .377.00 335.00 14.00 $865 325 185 14 $500 R. S 240 W. & S 185 I. E 14 M. P. E A. T 35.00 35 35 Total 1,780.50 1,424 974 Recommended as indicated in second column. Date, -, 1909. -, Commanding Department. Allotted aa indicated in red in third column. (100) Date, -, 1909. Commanding Department. 101 (Second page of cover.] INSTRUCTIONS. 1. To be mailed from the po.st not. later than April 1st, and forwarded lo the Adjutant-General from ' department headquarters not later then April 1.5th. 2. The estimates will be prepared in triplicate for po.sts under the jurisdiction of department commanders. The three copies will be forwarded to department headquarters and one copy with recommendations of the department authorities forwarded to The Adjutant-General. For depots and independent stations the estimate will be prepared in duijlicate, and both copies with recommendations forwarded to The Adjutant- General. Apportionments will be made, based upon these estimates, which will then be returned to the department for allotment to the post. After allotment has been made by the department commander, one copy of each report will be forwarded to The Adjutant-General and one copy will he sent to the post, one copy being retained at department headquarters. 3. Estimates for the Philippine division will be forwarded as above to the division commander for his action. 4. See paragraphs 1022, 102.3, 1024, 102.5, and 14a5, Army Regulations, 1908, and General Orders 103, War. Department, of 1908. 5. A page or sheet will be inserted for each building at the post and for each iron fiagstaff, garbage crema- tory, power-plant building, etc. Sheets will be arranged according to the numbers of the buildings and bound in covers in serial order. 6. This estimate will include repairs to (a) The building proper. ^ (b) The steam, hot water, or hot air heating apparatus withm the building. (c) The lighting fixtures within the building. (d> The plumlsing within the building. 7. For hospitals and hospital corps sergeants' quarters, all expenditures for repairs during the preceding year will be reported, but estimates will be submitted on this form only for repairs required to heating apparatus or lighting fixtures. Estimates for other repairs, chargeable to the appropriations for hospitals and hospital stewards' quarters are to be forwarded separately by the surgeon for the action of the Surgeon- General. 8. Estimates for repairs to shooting galleries and other buildings chargeable to the appropriation for "Shoothig galleries and ranges," will be rendered separately to The Adjutant-General, but expenditures for preceding year will be reported on these blanks. 9. The appropriations from which repairs are payable are as follows: (a) Barracks and quarters. — Repairs to all public buildings at established posts in the United States, except tho.se indicated in these instructions as payable from other appropriations. (b) Barracks and quarters. Philippine Islands. — Repairs to public buildings in the Philippine Islands which in the United States are made from the appropriation "Barracks and quarters." (c) Regular supplies. — Repairs to bakery and laundry and power-plant buildings, steam-cooking sys- tems, heating apparatus and gas or electric fixtures in all buildings except post exchanges and gymnasiums, and electric wiring or gas piping in all buildings e.xcept hospitals and hospital stewards' quarters, post exchanges, and gymnasiums. (d) Incidental expenses. — Repairs to iron flagstalTs, electric bells, and fire-alarm systems. (e) Water and sewers. — Repairs to crematories and pump houses, and plumbing in all buildings except hospitals, hospital stewards' quarters, post exchanges, and gymnasiums. [Third page of cover.] (fj Army transportation. — Repairs to elevators in all public buildings, where installed, except hospitals. 10. In reporting expenditures made during preceding year all repairs to each building and its appur- tenances during the prescribed time will be included, no "matter from what appropriation paid, but addi- tions to buildings, alterations, and remodeling of .same, and new installatvin of plumbing, heating, and lighting systems will not be reported or estimated for on this form. Repairs lo window and door screens, wall lockers, and other appurtenances will be included in estimates for repairs to building proper, but the installation of .same will not be included in the report of cost or in the estimates of repairs required. (^1 complete renewal of plumbing , heating or lighting systems, screens, etc., for a building or a renewal of a substan- iial part of any one of these systems will be classed as an installation and will not be included in these estimates.) 11. Water and sewer systems, pumping plants, heating, lighting and power plants, wharves and boat- houses, roads, walks, grading, etc., will not be included in these estimates. (Repairs to pump houses and to power-plant buildings will be included, but repairs to machinery contained in these buildings will be omitted from these estimates.) 12. Chief quartermasters and post quartermasters will enter for each building, on thsir copy of Historical Record, the amounts reported herein as expended during the preceding year. I I 102 Place, Monroe, Fort, Va. (Designation:) Administration building; condition, good. Expenditures since March 1st, preceding year. Repairs to building (B. & Q.) Repairs to heating plant (R. S.) Repairs to lighting (R. S.) Repairs to plumbing (W. & S.) Repairs to (I. E.) Repairs to (A. T.) Total Estimate of amount required for ensuing F. Y. (a) For repairs to building proper (B. & Q.) Painting metal ceilings Varnishing woodwork Repairing locks on doors Glass for basement windows $185 00 30 00 20 00 32 00 8 00 10 285 35 00 175 00 8 00 13 00 00 00 (5) For repairs to heating apparatus (R. 1 set of grate bars 00 (See reverse side for other repairs.) No. of Bldg., 77. 103 (Designation:) Administration building — (continued). No. of Bldg., 77. (c) For repairs to lighting — (R. S.) 1 switch box Repairs to elec. It. meter (d) For repairs to plumbing (W. & S.) 1 tank regulator Replacing hot-water heater Replacing washbowl in lavatory 42 150 5 197 00 For other repairs (if any) (A. T..) Repairs to elevator 35 00 TOTAL FOR EACH APPROPRIATION. Appropriation. Estimate. Recom- mended by depart- ment com- mander. AUotted. B. &Q $231 85 197 35 8215 76 150 35 $100 R. S 50 W. &S 150 A. T 35 Total 548 475 335 104 Place, Monroe. Fort, Va. (Designation:; Double barracks; condition, good. Expenditures since March 1st, preceding year. Repairs to building (B. & Q.) Repairs to heating plant (R. S.) Repairs to lighting *. (R. S. ) Repairs to plumbing (W. & S.) Repairs to (I- E.) Repairs to ( ) Total Estimate of amount required for ensuing F. Y. (a) For repairs to building proper (B. & Q.) Building No. 10. Repairs to gutters and downspouts Plastering ceiling Painting woodwork Building No. 11. Repairs to windows and doors Repairs to main stairway Repairs to wainscoting on first floor (6) For repairs to heating apparatus (R. S.) Building No. 10. Repairs to furnace Repairs to ventilators Building No. 11. Repairs to ventilators $120 00 28 00 13 00 5 00 1 00 167 45 175 15 80 (See reverse side for other repairs.) No. of Bldg., 10 and 11. 105 No. ofBldo;.. 10 and 11. (Designation:) Double barracks— (continued). (c) For repairs to lighting (R. S.) Building No. 10. Repairs to wall switches Repairs to elec. wiring Building No. 11. Repairs elec. light fixtures in dormitory. Repairing electric meter (d) For repairs to plumbing {V> . & S.) Building No. 10. Repairing urinal stalls Repairing washbowl. . New sink in lavatory. . Building No. 11. Repairing water-supply pipes. Repairing waste pipe Repairing water-closet For other repairs (if any) . . . Repairing electric bells. .(I.E.) Building No. 11. TOTAL FOR EACH APPROPRIATION. Appropriation. Estimate. Recom- mended by depart- ment com- mander. Allotted. $399. 50 147.00 108.00 9.00 $350. i)0 125.00 100. 00 9.00 $200.00 j^ s I. E 9.00 663.50 584.00 409.00 106 Place, Monroe, Fort, Va. (Designation:) Double officers' quarters; condition, fair. Expenditures since March 1st, preceding year. Repairs to building (B. & Q.) Repairs to heating plant (R. S.) Repairs to lighting (R. S.) Repairs to plumbing ^ (W. & S.) Repairs to (I. E.) Repairs to ( ) TotaJ Estimate of amount required for ensuing F. Y. (a) For repairs to building proper (B. & Q.) Building No. 50. Repairs to sash Repairs to stairs Relaying floors 1st story Building No. 61. Renewing pillars on porch Repairs to doors and windows (6) For repairs to heating apparatus (R. S.) Building No. SO. Repairs to heating pipes Building No. 51. Repairs to furnace $328 00 17 00 2 00 11 00 1 75 . 359 75 35 15 150 180 15 00 (See reverse side for other repairs.) No. of Bldg., 50 and 51. 107 (Designation:) Double officers' quarters — (continued). No. of Bldg., 50 and 51. (c) For repairs to lighting (R. S.) Building No. 60. Repairs electric wiring Repairing elec. fixtures Repairing watt meter. Building No. 51. $20 18 00 (d) For repairs to plumbing (W. & S.) Building No. SO. Washers for spigots Replacing washbowl Building No. 51. Repairing water-closet tank . Repairing waste pipe 30 00 For other repairs (if any) (I.E.) 2 new batteries for elec. bell system 00 TOTAL FOR EACH APPROPRIATION. Appropriation. Estimate. Recom- mended by depart- ment com- mander. Allotted. B. &Q $395 145 30 5 $300 125 30 5 $200 R. S 90 W. &S 30 I. E 5 Total 575 460 325 s >;~ 108 ;:s S.S !> ■:- « C^ S ■^ ,," s s SJ « o ^Qq rSSi S^ o c "W *- s 1 00 HO 5QOC ?ss SS 8 Si '• S'"3 Co •g oj s oi s S « ^ O O (M 00 »0 2 3 5 X <^ g 6X103 a|.S| ^ C3 S S o! n ^^ e c3 5 c t-t .13 0; a- aJ5 o ° 5 5S „>-a i-5?3" o (i C a; « -s o o ■z -^ >> HOPhEh S o « .9 f^ 43 w o .SPM 1-5 109 [Form No. 127 (authorized by Sect'y of V.'ar, Feb. 11th, 1909).] Annual estimate of repairs required to machinery and apparatus of lighting plant, lighting system exterior to buildings, central heating plants, and heating systems exterior to buildings. At Fort Brown during year ending March 1st, 1910. Respectfully submitted. Approved. Quartermaster. -, Commanding. AMOUNT OF ESTIMATE FOR REPAIRS (APPROPRIATION R. S.). Lighting plant (or sul>station) lyighting system, exterior to bldgs Central heating plants Heating system, exterior to bldgs. Total Estimated. $107. 00 S4. 6.5 72.00 4S. 00 .311.65 Recommended by department commander. $95.00 80.00 60.00 40.00 275. 00 Allotted by department commander. $90.00 7.5.00 50.00 40.00 255.00 Recommended as indicated in second column. 19—. Allotted as indicated in red in third column. Commanding Department. , ,19-. -, Commanding Department. INSTRUCTIONS. 1. To be mailed from the post not later than April 1st, and forwarded to The Adju- tant General from Department Headquarters not later than April 15th. 2. The estimates will be prepared in triplicate for posts under the jurisdiction of ■Department Commanders. The three copies will be forwarded to Department Head- quarters, and one copy, with recommendations of the Department authorities, for- warded to The Adjutant General. For -depots and independent stations the estimate will be prepared in duplicate, and both copies, with recommendations, will be for- warded to The Adjutant General. Apportionments will be made, based upon these estimates, which will then be returned to the Department for* allotment to the post. After allotment has been made by the Department Commander, one copy of each report will be forwarded to The Adjutant General and one copy will be sent to the post, one copy being retained at Department Headquarters. 3. Estimates for the Philippine Division will be foi-warded as above to the Division Commander for his action. 4. This estimate will include repairs to and maintenance of: (a) Machinery and apparatus in the lighting power plant or substation. (b) To lighting systems exterior to buildings, electric light lines, street lighting, transformers, etc. (c) Central heating plant, boilers, machinery, and apparatus. (d) For heating systems exterior to buildings. 5. Repairs to the buildings in which power house or central heating plant is located will not be included in this estimate, but the repair and maintenance of all machin- ery, boilers, and apparatus in connection with the lighting power plant and central heating plant, the lighting system exterior to buildings, and the heating systems exterior to buildings, whether underground or overhead, will be included. 6. Supplies necessary for the operation of any part of the system, like fuel, oil, waste, engine supplies, boiler compound, etc., will not be included in this estimate, as they will be included in allotments for Class A supplies. 7. In reporting expenditure made in preceding year will be included the amount expended for the repairs and maintenance similar to those indicated in paragraph five. 8. Additions, extensions, new installations, or complete renewals of a substantial part of any of the above will be classed as an installation and will not be included in these estimates. 9. See G. O. 163. W. D. 1908. 10. The appropriation from which these repairs are payable is "Regular Supplies." 110 o CO X I— I 53ft:) ^-'^i S ? !• a, s « «, «> ^•S ^«r s S w o, e S A fi. 'W s ^ c -W Ssi R s. w js; -1, S e -S gr§ g...s.gs w a> a; o B >. ^ o .2 tyD &jO bo a.s:s.s X « a> a> oo o oo ooooo moo cot-c* oooo s gs*s oo ?3 o o oo g o o 8S i o o ^ '^ .2 5^ a C S >< C3 ■ft t. M 2 X aoi ce a» iSJ ^■g ^ S a* ooooo ^ 03 c€ ^ ^ o) o) Q 4^ o; f^ -a M S p. 5 ?i t- a> cr.S oj2 rt m o g . ^— ^■-3.0 .•■Oo o fl a, o a g M.g o (h o CU ftp. • ■o-dg 03 o3 5^ M Ph i ? C3 Ill [Form No. 110. (Authorized by Sect'y of War, Feb. Uth, 1909.)] Annual estimate of repairs required to machinery and apparatus of pumping plant, water system exterior to buildings, sewage-disposal plant, sewerage system exterior to buildings and fire-extinguishing appara tus . At Fort Blank, Ga., during year ending March 1, 1910. Respectfully submitted. Approved. quartermaster, U.S.A. Commanding. AMOUNT OF ESTIMATE FOR REPAIRS (APPROPRIATION W. & S.). Estimated. Pompiiig plant , Water system e.xterior to bldgs Sewage-disposal plant Sewerage s.vstem, exterior to bldgs Fire-extinguishing apparatus , Total 1,800 1,100 123 72 3,313 Recommended b.v department commander. $180 1,500 900 123 72 2,775 Allotted by depaitment commander. Recommended as indicated in second column. Allotted as indicated in red in third column. -.19- Commanding Department. — — , 19-. -, Commanding Department. INSTRUCTIONS. 1 . To be mailed from the post not later than April 1st, and forwarded to the Adjutant- General from Department Headquarters not later than April 15th. 2. The estimates will be prepared in triplicate for posts under the jurisdiction of Department Commanders. The three copies will be forwarded to Department Head- quarters, and one copy, with recommendations of the Department authorities, for- warded to the Adjutant-General. For depots and independent stations, the estimate will be prepared in duplicate, and both copies, with recommendations, will be for- warded to the Adjutant-General. Apportionments will be made, based upon these estimates, which will then be returned to the Department for allotment to the post. After allotment has been made by the Department Commander, one copy of each report will be forwarded to the Adjutant-General and one copy will be sent to the post, one copy being retained at Department Headquarters. 3. Estimates for the Philippmes Division will be forwarded, as above, to the Divi- sion Commander for his action. 4. This estimate will include repairs to and maintenance of — (a) Machinery and apparatus in the water-pumping plant. (b) The pipe lines, wells, reservoirs, tanks, and all other parts of the water system exterior to buildings. (c) The sewage-purification plant or sewage-disposal plant, including machinery and apparatus. (d) Sewer mains and all other parts of sewerage system exterior to buildings. (e) Fire-extinguishing apparatus. 5. Repairs to the buildings in which the pumping plant is located will not be included in this estimate; but the repairs and maintenance of all machinery, boilers, and apparatus in connection with the pumping plant and disposal plant, the water mains, sewer mains, tanks, reservoirs, etc., pertaining to the water and sewerage system will be included. 112 G. Supplies necessary for the operation of any part of the system, like fuel, oil, waste, engine supplies, boiler compound, etc., will not be included in this estimate, as they will be included in the allotment for Class A supplies. 7. In reporting expenditures made in preceding year, the amount expended for the repairs and maintenance .similar to those indicated in paragraph 5 will be included. 8. Additions, extensions, new installations, or complete renewals of a substantial part of any of the above will be classed as an installation and will not be included in these estimates. 9. See General Orders 163, War Department, 1908. 10. The appropriations from which the.se repairs are payable is "Water and Sewers at Military Posts." i 11089—11 8 (113) 114 CO X l-H ft '^s. <. 05 •:?. a. feq 1 s s 3 1 8 1 ■japn^mtuoo j.dap | u- C C u-' A.(\ p8. i.oj(IdB ;anoniv ci c^ S 8 S 8 •^soo pa^Btni^sa » '■'' '^ S ? - M 73 ° — 2; ::^ t" •- £ ■U S . « ? 2^0 -O M HI a . ■a S • 111 aal a g-Q? "Cm© t^ II ago ° "oSft 11 +3 to Hi '^ 5 'r t2 S c 3*3'^ « M 2 sate 00 ■M a ; d 2 1 ! a>43 ■^ J i! •3 w,' 13 .b 000 c3 000 Cm 0, Ph c •jsoo g 1^ «« a) ; ^^ i 3 03 g ^ P, 82-0 >»t, 03 no 7 2 1" •a^BQ 2 i (S •a . ~ 8 sS •mox s 1 ^ c ? t^ Oi Q «& •pjBiS s 8 3 M 0*J ejBnbs jaj 8 « "S « So • "+3 a a) M 03 i oj CI 5;j3 03 d M = 11 § a PQo t, ^3 00 1—1 1— < ll-^ •a^BQ d. i i m •SpjBil ajBnbs 'Beav WW H« s ^ a "^^ ^ "" 1 a 5 rt' N • J88J 'mSnai 11 1 1 2 r-T in" •^aaj'q^piAV S S 2 ■* tJ< d E ffi) ^ S3 0,3 Sis ■Op g 0) >- ^g § 1 c 8 So a g ^ q -„ en 2~ -fi •i _: S . E t: a 03 c3 2 3 " So'' •Eg ta u ^ v^ £2 ^0 . ''^^o « |5|2 g£^ Cm pi w « ^ •^U8m 8A0jdL UI JO SSBJO i 'ja« nS puB ' sqjno 'spBOa •sJIie.VV 1 115 (M -^ •gi^ gig's !=. S .i2 aj ~ -^ •G C g gC C3 =3 g g^-a o So p. 8 8 5 o = 5E ■O ti t; " cc t£ •2 'J £; § ■t ° £ ^ -< O C Qj / "= 2 c o « 23~ ^ I- cc C 5 * a. tH -^ fli *- C ~ '-' 03 i T3 "^i- O is .a +^ T3 1^ MS '5 ^ c 2 p. m 2 '4 "SI'S S 5^ P ^ OS 5-2 i-i . ^"2 •Oft n p.> 5. j'ai:: ^p.'osfo 5 O ^ — ^ P .= _ '_ t. .'o 3 b£ ii > g S5.0 " 2 » s 5 CB Q S S '' « C3 I- M t. P.(S ^ 5 ^ ^ — O 3 >-.cr^ B9S puB saAjeq^vV •SuiSpajp puB aSBoreja •spnnojS jo ^naraaAOjdrai J](5 [Form No. 120. (Authorized by Sec'y of War, June 24, 1908.) (Amended Feb. 11, 1909.)] Annual estimate of repairs to roads, walks, wharves, sea walls, and drainage, and for dredging and improvement of grounds. At Fort Blank, during year ending June 30, 1909. Respectfully submitted. Approved : Quartermaster, Commanding. AMOUNT OF ESTIMATE (APPROPRIATION R. W. W. O .S ft 3 s r S .c =- 3 ^ r i^ ,° K ft M ►-! r- P, fe 11 ft feS&HSWScc B i^ CO A! C3 Pi C ■lisi — 1 . '^ (M . &■--§ d-S^M^g" "3 M w °^ --^^ M oi e lij 2^ ^ e ci ci •c. • 00 00c 00 Oj^ 0000000 lii cc c d c-i xo> ^^ --I 000 ^ o«« wi "S.^^ 0000000 0000000 Ic^g a; d d M d d d » c; CO — ■ .S -^ (M oiraio s% wi 1 e3 •a <; u fa 5 ^ s d £■ -a 2: X ^' ft a 3 „ r. S — QJ C3 •" i^ « oJ -S 3 C S j ^ ^ ti d t ,0 a > ft ^ is 'C a^ £ :/: z z 0) 1 C3 M ^ ^ S ■a — s 2 S "c3 ffi 2 10 OJ ^ CC K -- 3 2 i I 2 -w fc. M !N --I 1::: I: ^ §1 £ ^ s ^ s> Ch ?s s => -Is o'S-'S §g,^ 3^2 ; CO — -HOC , <<<1 <;<;<;_; 0000000 0000000 00 oooocq in o 000»0 -H oc 00000 0000000 OOOOCOIM gOOOO'rt'H o bte ^--- i"— . §S'3t:>Sc Qj Lh C; Q^ ^ r:; O; : E- '■<6 a '.00, : c c. >-■ c: ^ t'C ^"^ O > > W "^ a ec ^ *j ? u, I- tt; APPENDIX 33. [Q. M D. Form No. 28.— First page.] Estimate of funds required for the service of the Quartermaster's Depaxtment at , by , in the month of , 19 . L./A. or Q.M. G. O. Authoriza- tion No. — . Appropriations, F. Y. 19 . Amount. Total. 11011 Regular supplies .$300.00 720.00 21.30 1,900.00 5,600.00 3,500.00 300.00 2,500.00 245.00 400.00 500.00 1,500.00 4,500.00 500.00 1 700. 00 i 300.00 200.00 1,500.00 1,000.00 150.00 11012 Do 11013 Do 11014 Do 11015 Do 11017 Do .' 12,041.30 11011 Incidental expenses 11012 Do 11013 Do 11014 Do 11015 Do 3.945.00 11011 Armv transportation 11012 Do ... ... 11013 Do 11014 Do 7,200.00 11011 Roads, walks, wharves, and drainage. 11012 Do . 500.00 11011 Water and sewers 11012 Do 11013 Do 2,650.00 [Third page.] It is respectfully requested that the funds be placed to my official credit, as follows: Assistant Treasurer U. S., New York $26, 336. 30 [Read carefully the note on back of estimate blank.] RECAPITULATION. Appropriations, fiscal year, 19 . Amount of estimate. Deduct funds on band avail- able. Amount required. Dolls. 12,041 Cts. 30 Dolls. Cts. Dolls. Cts. Dolls. Cts. Dolls. Cts. Regular supplies 12,041 30 Equipment ofncers' schools, M. P Incidental expenses 3,945 00 3,945 00 Horses for Cav., .\rtv-, & Engrs | Barracks and quarters Military post exchange Transportation of the army 7,200 500 2,650 00 00 00 7,200 500 2,650 00 Roads, walks, wharves, and drainage. on Water and sewers, military posts ..... Clothing and equipage 00 Station, — Date, Approved: (iuartermaster, (118) Commanding. 119 >-.'5 2 g o-?. r^r^ ^1 Oj ^ s "^ .£ ^ II- s^ c is < ^ s w o o y O?' (3 00 C £ 8 0|00_« S IS !^ tJD .2 (S 03 g 3 p. g ;-; 00000c c 000000 ft :n ^j ^ 000000 c p. aj Xi ^ > nC- bo ^ ^ X! 53 3 00 ^^^^^^ J_ oc 00 000000 c oc w 00 -j^ 0" (^ CO CO XJ ;:3 C-5C 000000 c ^c ■^ D. o-v Q '^i> r^ifT-— c rt'cO ^ tt^ ^ ^ ^ g'3 «© . ^ Sfa >> & — s 2 •- i_ ~£ 5 ¥ - d .S "S ^ >■. .t^ fev-^-^ ,-*^* 3.5 q3 .2 1 sO Id i „ > 2 £ i:: X i-sw StJ-=«l £ §it-5J ■ ^B ^g lis sill S'S'sda? ■^ 1 k 3 00000^ c •^ << (i,pi,fefefi,e 1 pRfe kN 3 . I. '^d iZ "^0 10 10 10 .0 10 is >o-^S 00c ^ S^'O' t~IM -J>c-3 X> »- > ;::!h:i .-< -H -^ C-1 CO yj t-t 0^ ^ :i-c^ Si- "^ ^ — ^ '~* ^ M « •* 10 l» 30 05 C - EI ^ ■^ 120 »o CO s s o X o o HH ft s ^ § H ^; f^ -W PM 'TS < s C _o "c8 •E o o P. « o i o 2 V o ir> p. a o 2i ?5 p< Ol e^ o ■< ft 2 ea o a 0) d '3 a o l-H o oc OO ;_, ooc i o o O 03 o o c c o ^ .*' o o o ooc - i 3C X ft OOir ^ ft S"" « eo oo o OO o 3 of OJ ^o g 6^00 la -o ■d ■o •a" ^ 1 65| 6^o 1 C3 ■g ss; s^^ u 1 o o t T3 C a,.-. .5 .3 2 fe'Sd S 0) o _- _- "3 0''3 O C3 8 02 o 1 1 g|S fl?'^ *^ C 1 ~ oT hi P3 s5 ^ m S "'3 ill ■a ^ o o ■et; o < o c S c o c s £ 3 o "S Ml'H c o ■-J o Pi "— c3 2: 5 £K^H^^H^ScOgo^^tf^ a e 00000000-' <5 OCjO ooo o o t^ O . Voucher L/A No 1 , , , , , , : " .J . O C) M :c :^ "O I^ C^l a> cd r, h, t^ t~i^c^ C-. o P *-H C^ CO TJ. lO O I^ 30 0» O --' C^l 121 3 O* hr CC ^ m n> 3 o "^ & ^ OJ & 1^ OJ &H -C3 i5 c C C a; cs S >. ^ a; — ' Sh O 0) >-. '^ PS <« 0) "Si as s M. 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SI Q ce CO A 3 03 >. a •3 1 k5 a _o § a 03 tH ; ; ; ; ; '3 ; ; ; ; "eS « SJ : — -O fH ^ ' ' ' >> ^ ^ '^ I-- ! '. . ts t3 X5 cr^ ■ i ' « ?^ 1.4) ■n <3 Q . . ; : 03 ; •■3 : ■S 8 c c 1 c 1£1 5 'S c 5 "t^ t^ t^ "E t^ "(^ 'C a 000000c ■« fe fe fe fo fe fe fo 5 ^ a c Oi Oi Ji Oi 05 05 OJ 3 2 S 3 ^ ss? ?3 t^3?i 5>" ? ^ rt co^^^cc"3■ , 3*^ 3 — . 3^ ' > c 3 o c^J cc »f5 cc>o d> 2 t^^30"3o^or^ ta c ^ fr 00 Q - ■H'^IC^'V O— t^XOlO^^I CO ' — ' •" Ti^r APPENDIX 45. i War Department, Office op the Quartermaster-General, Washington, October 25, 1909. (299298.) Chief Quartermaster, Department of the East, Governors Island, N. Y. Sir: By direction of the Quartermaster-General, letter of apportionment No. 11015 is hereby increased in amounts under appropriations as follows: Kegular supplies $4, 400. 00 Incidental expenses 50, 00 Water and sewers 550. 00 These amounts are to cover increases of contracts as follows: Fort H. G. Wright, fuel, R. S $2, 000. 00 Fort H. G. Wright, M. oil, R. S 100. 00 Fort H. G. Wright, forage, R. S 2, 000. 00 Fort Hamilton, fuel, R. S 300. 00 $4, 400. 00 Fort H. G. Wright, fuel, W. & S 350. 00 Fort Hamilton, fuel, W. & S 200. 00 550. 00 Fort H. G. Wright, B. S. coal, I. E 25. 00 Fort Hamilton, B. S. coal, I. E 25. 00 50. 00 Reference your letter of October 15, 1909 (No. 39560). Respectfully, , Quartermaster. 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'" ° <<: a a CO B c c c a a :<£ ^ = t-IMW — Wl-l^l-^h-O-.l- t4 o fcj 6 5 1 3" 112101.'5 Letter. 1 ^ ! h-3 -HN iOOOOOO*COO»CO-^»C o ^ ^o' ::<« CQ jicj J^^cj Jj^oi Nr^g^ ^ 1 C3 t^ oc 5; o i^ ?i ^c^co^'irs '^ ^ o" 1 Q ■ r- 'X 31 o — ^ 138 Is a B 1-3 O X I— I c3-d fl) yii tS o 00 •5 rt ■3 S X T1 cS C? o o eS HI >> a>^ we x! o "*- a a 3 fi( o O CO oco cc o O lO o ^ oi o »C »0 CD lO »0 CD oo o ooo ooo o oo ic -^ o oi re CD lO to »o rr lO c^ ooo oo o ooo ooo O *C OCO iC lO OiOO OlOOCC CO C^ (N C^ C^ C^ C^ t~ 00 05 "I -^ '^ pC4 |X< |X4 EC< P^ 1^ (M ■* -^ CC CN ^ OOOOOO iO CD (^ oo OS O •-< 139 oo o^ ft Si^ ■o td Q, ti m 0) c« a cr £ (11 J •JST3 o OJ -H ^ ax fl-C! 3 ci3 ts 03 a> o CJ a > 3 a> O- a> HH c l-H ;-! n '^J -d :^ t-i 0) XI X2 • •'o a!^; « 0^ n £ 01 p, a a 2 S3 03 a MM® ^ III 5 APPENDIX 52. Headquarters Department of the East, Office op the Chief Quartermaster, Governors Island, N. Y., August 10, 1909. Quartermaster, Fort Andrews, Mass. Sir: Under the provisions of Circular No. 7, Q. M. G. O., 1909, letter of allotment No. 11210115 is hereby increased in amounts under appropriations as follows: Regular supplies |1, 500. 00 Water and sewers 300. 00 These amounts are to cover increase of contracts for fuel referred to in your letter of the 1st inst. Respectfully, > Chief Quartermaster. (140) t^ Q Ph O t- o a 11 .5^ § ^ » ^ jH a^ -^-G s 3 q §¥■ [i< >t>i>>>>>PH> tOOt^OOOSO^rNOC^lOtOt^OOOiO^CSCO 1 CllNIN M 142 .a IH T3 l-l aj o f-t "^ 1 1 1-t . t-i "° f-lpH --S 6 6 1 t^ -u Q a V cS a> a> B^ .a Is < 3 1 "o t i) m ° 1 J 1=! 5 1 +3 ^ C :> .s h^ a. 2 M I— I P «T3 B^ ® O "-3 ^ a p^ « s ri3 ,2t^ O" s : : :S : : : : : :8 :g ; : : ci i i i Ma : i i i • :=^ :§ : : : ■o s * ; • 3 Q : : • : : : : : ; : : : : ^' • • • * • • ^' ^ ^ :::;:• • M 1 5J •: i •: i i i i h3 : : : : ^ • '; I' 1 ! ! 1 I 1 t d 8 : i : i j JSS • ■ • 06 00 CQ * o o a '.'.'.'.'. '.^Qo I '. 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"3 a 1 o 1 o 1 o 1 > "3 c o 3 o 1 3 i 5 o a. 1 o I \ i . < O c ■s c 1 o C- 153 3 « 2 o fe Pt3 -u> T3 a Si; _ o fi ^ s;a Ph c -: % M 1:3 - N & c o Ph > iz; 1— 1 ft p4 s o d APPENDIX 63. Numbers Assigned to Headquarters op Departments, Posts, General Depots AND Purchasing Offices op the Quartermaster's Department, Arsenals of the Ordnance Department, and Other Independent Stations. Following are numbers assigned to department headquarters and posts as explained in paragraph 40. General depots of the Quartermaster's Department and quarter- masters' offices situated in the territorial departments have been assigned numbers in the blocks of hundreds assigned to the respective departments, leaving sufficient interval after post numbers for new assignments if required. Eastern Division. [2100 division headquarters.] department of the east. 100. Department headquarters. 117. Adams, Fort, R. I. 112. Andrews, Fort, Mass. 150. Armistead, Fort, Md. 114. Banks, Fort, Mass. 149. Carroll, Fort, Md. 107. Constitution, Fort, N. H. 144. Du Pont, Fort, Del. 128. Ethan Allen, Fort, Vt. 106. Foster, Fort, Me. 120. Greble, Fort, R. I. 136. Hamilton, Fort, N. Y. 139. Hancock, Fort, N. J. 115. Heath, Fort, Mass. 162. Henry Barracks, P. R. 122. H. G. Wright, Fort, N. Y. 147. Howard, Fort, Md. 154. Hunt, Fort, Va. 135. Jay, Fort, N. Y. 167. Knox, Fort, Me. 103. Levett, Fort, Me. 101. Lyon, Fort, Me. 151. McHenry, Fort, Md. 102. McKinley, Fort, Me. 145. Madison Barracks, N. Y. 121. Mansfield, Fort, R. I. 125. Michie, Fort, N. Y. 152. Monroe, Fort, Va. 143. 155. 159. 146. 129. 158. 105. 109. 116. 161. 134. 148. 111. 108. 113. 127. 133. 123. 126. 138. 110. 156. 153. 119. 104. 137. 160. Mott, Fort, N.J. Myer, Fort, Va. Niagara, Fort, N. Y. Ontario, Fort, N. Y. Plattsburg Barracks, N. Y. Porter, Fort, N. Y. Preble, Fort, Me. Revere, Fort, Mass. Rodman, Fort, Mass. San Juan, P. R. Schuyler, Fort, N. Y. Smallwood, Fort, Md. Standish, Fort, Mass. Stark, Fort, N. H. Strong, Fort, Mass. Terry, Fort, N. Y. Totten, Fort, N. Y. Trumbull, Fort, Conn. Tyler, Fort, N. Y. Wadsworth, Fort, N. Y. Warren, Fort, Mass. Washington Barracks, D. C. Washington, Fort, Md. Wetherill, Fort, R. I. Williams, Fort, Me. Wood, Fort, N. Y. Wool, Fort, Va. (154) 155 DEPARTMENT OP THE GULP, 200. Department headquarters. 215. Barrancas, Fort, Fla. 201. Caswell, Fort, N. C. 222. Crockett, Fort, Tex. 211. Dade, Fort, Fla. 209. De Soto, Fort, Fla. 204. Fremont, Fort, S. C. 218. Gaines, Fort, Ala. 221. Jackson Barracks, La. 219. Jackson, Fort, La. 207. Key West Barracks, Fla. 212. McPherson, Fort, Ga. 216. McRee, Fort, Fla. 217. Morgan, Fort, Ala. 202. Moultrie, Fort, S. C. 213. Oglethorpe, Fort, Ga. 214. Pickens, Fort, Fla. 205. St. Philip, Fort, La. 223. San Jacinto, Fort, Tex. 206. Screven, Fort, Ga. 203. Sumter, Fort, S. C. 208. Taylor, Fort, Fla. 220. Thomas, Fort, Ky. 224. Travis, Fort, Tex. 228. White House Camp, Canal Zone, Panama. 510. D. A. Russell, Fort, Wyo 503. Leavenworth, Fort, Kans Central Division. [6530 division headquarters.] I 507. Riley, Fort, Kans. department of the lakes. 300. Department headquarters. 303. Brady, Fort, Mich. 307. Benjamin Harrison, Fort, Ind. .304. Lincoln, Fort, N. Dak. 305. Sheridan, Fort, 111. 301. Snelling, Fort, Minn. 302. Wayne, Fort, Mich. department of the MISSOURI. 500. Department headquarters. 505. Crook, Fort, Nebr. 502. Des Moines, Fort, Iowa. 511. Mackenzie, Fort, Wyo. 508. Meade, Fort, S. Dak. 506. Omaha, Fort, Nebr. 509. Robinson, Fort, Nebr. department of TEXAS. 600. Department headquarters. 610. Bliss, Fort, Tex. 607. Brown, Fort, Tex. 609. Clark, Fort. Tex. 001. Logan H. Roots, Fort, Ark. 608. Mcintosh, Fort, Tex. 606. Ringgold, Fort, Tex. 005. Sam Houston, Fort, Tex. 604. Sill, Fort, Okla. 611. Wingate, Fort, N. Mex. Western Division. [9800 division headquarters.] department op the COLUMBIA. 800. Department headquarters. 820. -Assinniboine, Fort, Mont. 801. Boise Barracks, Idaho. 819. Canby, Fort, Wash. 805. Casey, Fort, Wa.sh. 810, Columbia, Fort, Wash. 818. Davis, Fort, Alaska. 813. Egbert, Fort, Alaska. 807. Flagler, Fort, Wash. » 802. George Wright, Fort, Wash. 816. Gibbon, Fort, Alaska. 804. Lawton, Fort, Wash. 815. Liscum, Fort, .Alaska. 821. Missoula, Fort, Mont. 817. St. Michael, Fort, Alaska. 811. Stevens, Fort, Oreg. 814. Valdez, Alaska. 809. Vancouver Barracks, Wash. 803. Walla Walla, Fort, Wash. 808. Ward, Fort, Wash. 812. W. n. Seward, Fort, Alaska. 806. Worden, Fort, Wash. 822. Wm. Henry Harrison, Fort, Mont. 823. Yellowstone Park, Wyo. 156 DEPARTMENT 4)f CALIFORNIA. 900. Department headquarters. 926. Apache, Fort, Ariz. 910. Baker, Fort, Gal. 904. Beiiicia Barracks, Oal. 914. Barry, Fort, Cal. 919. Depot of Recruits and ('asuals. Fort McDowell, Cal. 922. De Russy, Fort, H. T. 927. Douglas, Fort, Utah. 928. Duchesne, Fort, Utah. 925. Honolulu, H. T., headquarters Artillery District. 930. Huachuca, Fort, Ariz. 90(i. Mason, Fort, Cal. 913. Miley, Fort, Cal. 901. Pio Pico, Fort, Cal. 903. Presidio of Monterey, Cal. 907. Presidio of San Francisco, Cal. 908. Presidio General Hospital, Francisco, Cal. 918. Rodeo Rifle Range, Cal. 902. Rosecrans, Fort, Cal. 923. Roger, Fort, H. T. 920. Schofield Barracks, H. T. 916. Sequoia National Park, Cal. 915. Shafter, Fort, H. T. 924. Upton, Fort, H. T. 931. A^Tiipple Barracks, Ariz. 912. Wiufield Scott, Fort, Cal. 917. Yosemite National Park, Cal. San Depots op the Quartermaster's Department. 195. Boston, Mass. 399. Jeffersonville, Ind. 196. New York, N. Y. 599. Omaha, Nebr. 197. Philadelphia, Pa. 598. St. Louis, Mo. 998. San Francisco, Cal. 199. Washington, D. C. 398. St. Paul, Minn. Other Supply Points op the Quartermaster's Department. 194. Pittsburgh, Pa., storage and supply depot. 898. Portland, Oreg., purchasing quartermaster. 899. Seattle, Wash., purchasing quartermaster. 596. Kansas City, Mo., purchasing quartermaster. recruit depots. 157. Columbus Barracks, Ohio. 501. Jefferson Barracks, Mo. 512. Logan, Fort, Colo. 909. McDowell, Fort, Cal. 132. Slocum. Fort, N. Y. 175. Front Royal, Va. 824. Keogh, Fort, Mont. 210. remount depots. I 603. Reno, Fort, Okla. Arsenals and Armories op the Ordnance Department Augusta Arsenal, Ga. 905. Benicia Arsenal, Oal. 142. Fraukford Arsenal, Pa. 170. Picatinny Arsenal, N. Y. 306. Rock Island Arsenal, 111. 124. Springfield Armory, Mass. 118. Watertown Arsenal, Mass. 130. Watervliet Arsenal, N. Y. 157 General Hospitals and Medical Supply Deiiots. 612. Bayard, Fort, N. Mex., general hospital. 602. Hot Springs, Ark., general hospital. 193. Field medical supply depot, Washington, D. C. 921. Field medical supply depot, San Francisco, Cal. 597. Medical supply depot, St. Louis, Mo. 169. Walter Reed Army General Hospital, Washington, D. C. Mine Planters and Cable Steamers. 963. Colonel George Armistead, mine planter. 866. Major Samuel Ringgold, mine planter. 226. General R. T. Frank, mine planter. 227. General S. M. Mills, mine planter. 228. General E. O. C. Ord, mine planter. 229. General J. M. Schofield, mine planter. 141. Cyrus W. Field, cable steamer. 225. General Joseph Henry, cable steamer. Miscellaneous Independent Stations. 178. Army War College Detachment, W^ashington, D. C. 192. Camp Perry, Ohio, rifle range. 997. Honolulu, HawE^ii, Arpay transport service. 198. Newport News, Va., Army transport service. 299. New Orleans, La., purchasing quartermaster. 999. Pacific Branch, United Sfcites military prison, Alcatraz Island, Cal. 140. Sandy Hook Proving Ground, N. J. 504. United States military prisqn, Fort Leavenworth, Kans. 131. United States Military Academy, West Point, N. Y. Main Recruiting Stations and Officers Settling Accounts. DEPOT quartermaster, NEW YORK CITY. R25. Albany, N. Y. R26. Brooklyn, N. Y. R27. Buffalo, N. Y. R28. Jersey City, N. J. R29. Newark, N. J. R89. New Haven, Conn. R30. New York City. R90. Providence, R. I. R91. Springfield, Mass. R92. Syracuse, N. Y. DEPOT Qt!ARTPB.;MA.8Ti!R,, WASHINGTON, D. C. R31. Baltimore, Md. j R33. Richmond, Va. R32. Charlotte, N. C. | R34. Roanoke, Va. DEPOT QUARTERMASTER, BOSTON, MASS. R35. Boston, Mass. I R86. Portland, Me. DEPOT QUARTERMASTER, PHILADELPHIA, PA. R37. Harrisburg, Pa. I R39. Pittsburg, Pa. R38. Philadelphia, Pa. | R40. Scranton, Pa. 158 CHIEF QUARTERMASTER, CENTRAL DIVISION, CHICAGO, ILL. R55. Chicago, 111., 601 West Madison Street. R56. Chicago, 111., 505 South State Street. R57. Chicago, 111., 880 South State Street. R58. Cincinnati, Ohio. R59. Cleveland, Ohio. R60. Columbus, Ohio. R78. Davenport, Iowa. R79. Dee Moines, Iowa. R72. Detroit, Mich. R84. Duluth, Minn. R61. Evansville, Ind. R62. Grand Rapids, Mich. R63. Huntington, W. Va. R64. Indianapolis, Ind. R80. Joplin, Mo. R81. Kansas City, Mo. R65. Lexington, Ky. R66. Louisville, Ky. R67. Milwaukee, Wis. R82. Omaha, Nebr. R68. Parkersburg, W. Va. R86. St. Paul, Minn. R69. Springfield, 111. R70. Terre Haute, Ind. R71. Toledo, Ohio. R83. Wichita, Kans. DEPOT QUARTERMASTER, ST. LOUIS, MO. R44. Albuquerque, N. Mex. R47. Atlanta, Ga. R48. Birmingham, Ala. R49. Chattanooga, Tenn. R73. Dallas, Tex. R45. Denver, Colo. R74. El Paso, Tex. R75. Houston, Tex. R50. Knoxville, Tenn. R41. Little Rock, Ark. R51. Memphis, Tenn. R52. Nashville, Tenn. R76. Oklahoma, Okla. R53. Raleigh, N. C. R42. St. Louis, Mo. R46. Salt Lake City, Utah. R77. San Antonio, Tex. R54. Savannah, Ga. R43. New Orleans, La. QUARTERMASTER, NEW ORLEANS, LA. R93. Portland, Oreg. R94. Seattle, Wash. QUARTERMASTER, PORTLAND, OEEQ. I R95. Spokane, Wash. DEPOT QUARTERMASTER, SAN FRANCISCO, CAL. R85. Helena, Mont. R87. Los Angeles, Cal. R88. San Francisco, Cal. 159 CONSTRUCTING QUARTERMASTERS. CI. Washington, D. C. C2. Fort Washington, Md. C3. Newport, R. I. C4. Fort Monroe, Va. C5. Portland, Me. C6. Boston, Mass. C7. Fort Hamilton, N. Y. C8. New London, ( 'onn. C9. Sullivans Island, S. C. CIO. Fort Morgan, Ala. Cll. Fort Hancock, N. J. C12. Key West Barracks, Fla. C13. Fort Slocum, N. Y. C14. Columbus Barracks, Ohio. C15. Jefferson Barracks, Mo. C16. Fort Benjamin Harrison,, Ind. C17. St. Paul, Minn. C18. Boise Barracks, Idaho. C19. P'ort Yellowstone, Wyo. C20. Fort Leavenworth, Kans. C21. Fort Riley, Kans. , C22. Fort Sill, Okla. C23. Fort Lawton, Wash. C24. Vancouver Barracks, Wash. C25. San Francisco, Cal. C26. Pacific Branch, Military Prison, Alcatraz Island, Cal. C27. Fort Constitution, N. H. C28. Fort Barrancas, Fla. C29. Fort Bayard, N. Mex. C30. Fort Bliss, Tex. C31. Fort D. A. Russell, Wyo. C32. Fort Columbia, Wash. C33. Fort Crook, Nebr. C34. P'ort Des Moines, Iowa. C35. Fort Douglas, Utah. C36. Fort DuPont, Del. C37. Governors Island, N. Y. C38. Fort Huachuca, Ariz. C39. Fort Logan, Colo. C40, Fort Mackenzie, Wyo. C41. Fort Meade, S. Dak. C42. Fort Myer, Va. C43. Fort Niagara, N. Y. C44. Fort Oglethorpe, Ga. C45. Fort Omaha, Nebr. C46. San Juan, P. R, C47. Whipple Barracks, Prescott, Anz-. C48. C49. C50. C51. C52. C53. C54. C55. C56. C57. C58. C59. C60. C61. C62. C63. C64. C65. C66. C67. C68. C70. C71. C72. C73. C74. C75. C76. C77. C78. C79. C80. C81. C82. C83. C84. C85. C86. C87. C88. C89. C90. C91. C92. C93. C94. C95. Fort Robinson, Nebr. Fort Sam Houston, Tex. Fort Thomas, Ky. Fort Walla Walla, Wash. Fort Wayne, Mich. Fort Wm. H. Harbison, Mom. Fort Wm. H. Seward, Alaska. Fort Wood, N. Y. Fort Caswell, N. C. Fort Dade, Fla. Fort Ethan Allen, Vt. Fort Flagler, Wash. Fort Howard, Md. Fort Lincoln, N. Dak. Fort Logan H. Roots, Ark. Madison Barracks, N. Y. Fort Mcintosh, Tex. Fort McPherson, Ga. Fort Missoula, Mont. Fort Ontario, N. Y. Plattsburg Barracks, N. Y. Fort Rosecrans, Cal. Fort Sheridan, 111. Fort Stevens, Oreg. Fort Totten, N. Y. Fort Wingate, N. Mex. Fort George Wright, Wash. Fort Worden, Wash. United States Military Prison, Fort Leavenworth, Kans. Fort Brady, Mich. Fort Crockett, Tex. Fort Screven, Ga. Honolulu, H. T. Presidio of Monterey, Cal. Hawaii, Cavalry Cantonment. Fort Ward, Wash. Fort Monroe, Va. (Engineer Corps). Seattle, Wash. Fort Adams, R. I. Washington Barracks, D. C. Fort Porter, N. Y. Sparta, Wis. Camp Yosemite, Cal. INDEX. Accounts, Allotment — Paragraphs- Credits 113-115^ Debits 116,124,231 Definition of 10' Entries of fuel, forage, mineral oil, etc., in 135-145> How Ivept 112-13J Invoices to be entered in llfti Letter of allotment becomes allotment account 112' Liabilities 116a, 118, 121 Postings in 117-124 Savings, entry of , in 126, 131 To be kept by chief, depot, and post quartermasters 112 To be kept open for given period 122^ Transfer of supplies within department 123 Transfer of employees within department 124 Use of Form 151 for 46b, 46d, 47, 112-131 Vouchers to be entered in •. 117, 231 Accounts, Apportionment — Credits 88-90 Class II services to be held as reserve in 101 Class II services, method of posting, in 103 Debits : 91-96 Definition of 11 IJow kept 88-109 ' Letter of apportionment becomes apportionment account 88 R ewards for deserters, entry of, in 150 Savings, entry of, in 127 Transportation and telegraph accounts, in 104-109 Use of Form 151 for 46c, 46d, 47, 88-109 Allotments — Account, definition of 10 By whom made 37 Definition of 9 How made 39, 93, 98, 99, 111 For donations to discharged prisoners 154 Letters of, deflnition of • 16 Letters of, use of Form 151 for 46b I^etters of, reduction of 100 Letters of, to be in duplicate, one copy retained Ill Object of 36 Transfer of supplies within department, how affected 123 Transfer of employees within department, how affected 124 When made and on what based 38, 110 Apportionments — Account, definition of 12 Account 88-1C9 Aimual 69-71 Class II, o be reserve 101 Class II, chief and other quartermasters to take final action 102 Definition of 11 For annual estimates 70, 71 For Class A supplies 84-87 For Class B supplies 84-87 For Class I services 84-87 For Class II services 84-87 For Class III services 84-87 For fuel, forage, mineral oil, etc 132, 133 For donations to discharged prisoners 154 I 11089—11 11 (161) .102 Apportionments— Continued. Paragraphs. For rewards for apprehension of deserters 146 For telegraph accounts 84m For transportation accounts , 841 How made 3o Letters of 17 Letters of, use of Form 151 for 46a, 84 Letters of, how, when, and for what issued 84-87 Letters of, supplemental 86 Letters of, numbers to be entered on Class A requisitions 53 , Object of 32 . >VJti.€jn made and on what baaed 34 Appropriations- Army act makes 6 Army act, analysis of Page 67; 7 Definition of 13 Expenditures in excess of, prohibited , Page 66; 2, 3 ^n time of peace, limited 3, 4 In time of war, unlimited 5 jfecessity for cost keeping under 4 ^](ialysis— Of Army appropriation act Page 67; 7 ^my Transport Service- Special instructions as to 171-183 i^^tborities— For this circular 1 To be quoted on vouchers 248 JP^J/^nces. (See Working balances.) Harbor, cable, and mine planters, special instructions as to 155-170 C^asisiflcation— Of supplies 22,23-26 Of services 23, 27-31 QJotliing, is Class C, except civilian 25-84b (lost Iteeping— Necessity for 4 C;i^9Slb Record 184-189 Cpsit Report 190 Credit Lists of Invoices 220-226 decentralization. Principle of 2-5 definitions— Additions to stock 8 AUptQients 9 Allotment account 10 Apportionments 11 Apportionment account 12 Appropriations 13 Independent stations 14 Item 15 Letter of allotment 16 Letter of apportionment 17 Replenishment of stock 18 Reserve 19 Savings 20 Working balance 21 poi)i.^tlons to ex-Prisoners— Are Class I personal 84o, 153 Apportionments for 154 Estimates for, to be made quarterly 153 ^toiployees— Annual estimates for 69 Savings, to be applied to payment of civilian 128 Transfer of, within a department 124 E^tlJinates, Annual- Apportionments for 70, 71 For repairs 69, 70 For extra duty pay 69, 70 For Class I nonpersonal services 69, 70 163 Estimates, Annual— Continued. Paragraphs. For civilian employees 69, 70 For Class III and Class B 69,70 Estimates, Quarterly— For Class II services 34d For rewards for apprehension of deserters 146 For donations to e x-prisoners 153 Estimates of Funds- Authority to be quoted on 72 By whom made and to whom submitted 73 For transportation and telegraph accounts 77, 78 How made out 72, 75 Limitations on 76, 78 Of depot quartermasters 223-226 Telegraphic, for rewards for deserters 150 To be in duplicate, one copy forwarded 73 To show savings 130 Use of, for maintenance of working balances 82 When to be submitted 74 Forms. (See also appendices to this circular.) Form 1.51, for letters of appointment 46a Form 151, for letters of allotment 46ta Form 151, for keeping accounts 46a,40d,47 Funds. (See Estimates.) Fuel, Forage, Straw, and Mineral Oil- Allotments of 100 per cent to be made 133 Apportionments for 100 per cent to be made .• 133 Apportionments for 132, 133 Copies of orders on contractors for 131 Increases and reductions of contracts for 137-145 Independent Stations- Definition of 14 Quartermasters of, special instructions to 234-236 Invoices of Supplies- Articles to lie arranged alphabetically under appropriations 64, 65 Class a'ld number of requisition to be entered on 64 Cost of articles to bo entered on 66 Credit lists of 220 Form 117 to l)e used for 62 Tlow disposed of 63 If for partial shipments to so state 68 If for completed shipments to so state 68 Number of pa?kaT;es to be entered on 67 Numliers of pa?kaa;es to be entered on fit Prices to be stated in 44 To be prepared in triplicate; receipts in duplicate 63 To be posted to allotment account 119 To show item number of appropriation 65 To be prepared for ea-'h lot of stores 64 To be limited in number 212, 213 Invoices of Funds— ' Form 26 to be used 79 To be posted to allotment account 116 Items- Definition of 15 Of appropriation, to be shown in requisitions 49 Of appropriation, to be shown on invoices '. 65 Letters of Apportionment— For Class A. supplies: Fuel, forage, and mineral oil 84a Civilian clothing S4b All other Class A 84c For Class B supplies: Repairs to buildings 84d Repairs to exterior heating and lighting systems 84e Repairs to sewer and water systems 84f Repairs to roads, walks, wharves, etc 84g Improvement of grounds 84g 164: ■Letters of Apportionment— Continued. For Class I serxiees: Paragraphs. Donations to ex-prisoners 34^ Noapersonal S4j.k,l,m,n Persona!, civilian g4lj Personal, extra duty g4i Rewar(l,s for deserters g4jj Telegraph accounts g4jjj Transportation accounts g4j For Class II services g4p 'For Class III services 84g "For all other contract supplies and services 84r For all other supplies and services g4s For transportation and telegraph accounts to remain open 109 Limitations of use of gy Numbering of 40f Numbers of, to be noted on Class A requisitions 53 One copy to 1)6 returned to Quartermaster-General 95 Supplemental, of same number may he issued 86 To be in duplicate for otflces making allotments 85 Letter.^ of AHotnient— How and for what issued HO Increase of 99 Niunboring of 40g Reductions of 100 : Supplemental, of same number, may be issued , 114 ■ To i>e in duplicate, one copy retained Ill To he issued for Class II services 103 Numbering (and Numbers)— By means of rulilier stamps 41 Of hoadquartors and posts 40b, 40f Of Items of the appropriation act 40a Of depots and independent stations 4Cc, 40f Of offices of constructing quartermasters. . 40d Of recruiting offices 40e Of letters of apportionment 40f Of letters of allotment , 40g Of requisitions 40h Of requisitions to be entered on invoices 64 Of supplemental letters of apportionment 114 Of lettors of apportionment on Class A requisitions. ........,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,, 53 Of item of appropriation to appear on requisition^ ;.;.;.;.;.;.;...;...: ^ . 49 Of item of appropriation to appear on invoices 65 Postings, to allotment account 117-124 ^ice Lists 42, 55, 228 Prices, Locai, when to be stated on requisitions 43, 55, 228 Quartermasters, Chief- Special duties of 190-200 Quartermasters, Depot— ^ Special duties of 201-226 Quartermasters, Independent- Special duties of 234-236 Quartermasters, Post — Special duties of 227-233 Receipts for Supplies- Form 117 to l>e used 62 To be in duplicate 63 Recruiting Stations- Special instructions as to 237-239 Requisitions- Articles on , to appear but once under an appropriation 50 Articles on. to be accurately described 61 Form 00 to be used for supplies and services 48 For Class A supplies 48 To be prepared in quadruplicate at department posts 51a To he prepared in duplicate at independent stations 51b Three copies to be forwarded to chief quartermasters 51a To 1)6 forwarded thirty days before lieginning of quarter 52 165 ORequlsltions— Continued. For Class II services: Paragraphs. Both copies to be returned by chief quartermasters 58 If funds are desired to be so stated thereon 57 To be in duplicate and in detail 57 To show material and labor separately 57 For donations to ex-prisoners 153 For Class D supplies and Class IV services: To be in triplicate; two copies sent chief quartermasters 59 Two copies to be forwarded to Quartermaster-General 59 Trom independent stations, Class A , to have balances certified 54 From independent stations, Class A , to be forwarded direct to depots 51b Item numbers of appropriation to be entered on 49 Numbers of letters of apportionment to be entered on by chief quartermasters 53 Numbers of, to be entered on invoices ; 64 Prices to be stated on 43, 55 Separate, to be made for each class of supplies 49 Separate, to be made for each class of services 49 ■Separate, to be made for each depot 49 Services on, to be listed by appropriations 49 Supplies on, to be listed by appropriations 49 To be posted to allotment account 118 When to be held for allotments 228 Beports Required — Of balances of rewards for deserters 152 Of balances of donations to ex-prisoners 154 Of cost 190 Of cost of Class II services 57 Of savings 125-127 Of purchases by post quartermasters - . 197 Of transportation charges 243-244 Reserve — Additional allotments from 97-99 Class II apportionments to be held as 101 Definition of 19. 97 How made 93 To be credited with supplies transferred from post 123 Rewards for Apprehension ol Deserters- Apportionments for, to be made quarterly , 146 Allotments not to be made for 147 Chief quartermasters to be advised by wire of payments of 150 Is Class I personal 146 One hundred dollars to be placed to credit of each post quartermaster for payments of 148 Savings- Definition of ' 20 Disposition of '. 125-131 Entry of, in apportionment accounts 127 May be used for payments to civilian employees 128 Reports of 125-127 Services- Annual estimates for Class 1 69, 70 Classification of 22.27-31, 1.46, 153 Class 1 28 Letters of apportionment for 84-87 Class II 29 Letters of apportionment for 84-87 Requisitions for 57, 58 Class III 30 Letters of apportionment for 84-87 Class IV :... 31 Requisitions for , — 59 Donations to ex-prisoners 153, 154 Form 60, when to be used for requisitions for 48 Limitations on 60 Personal and nonpersonal • 27 Telegraph 84m Transportation - ; 841 xm stock— Paragr^ha Addjtions to, definition of 8 Additions to 207, 208 Replenishment of, definition of 18 Replenishment of - 207-209,215-219 Specially manufactured — 215-219 Surplus 214 Supplies- Articles of, to appear only once under, approprjation on requisitions 50 At what prices to be invoiced 44 Classification of 22, 23-26, 48 Class A -- 23,48 Letters of apportionment for 84 Requisitions for 51-54 Class B 24 Letters of apportionment for 84-87 May be procured from depots 56 Class C 25 Class D 26 Requisitions for 59, 60 Form tiO to be used for 48 Invoices of and receipts for 62-68 Limitations on 60 Must be accurately described 61 Prices, local 43, 55 Prices to be stated in requisitions 43, 55 Procurable under one item of an appropriation, are procurable under all items of same appro- priation • 48 Transfer of, within departments ■ 123 When to be purchased locally 230 XfBlegraph Service- Estimates of funds for payments for - 77, 78^ Is Class I, nonpersonal 84m Letters of apportionment for 84m, 109 Posting of, in apportionment accounts 104-108 Transportation- Accounts, estimates of funds for settlement of 77, 78 Is Class I, nonpersonal : - 84ai Letters of apportionment for 841, 109 Posting of, in apportionment accounts 104-108 Reports of charges for 243, 244 Settlements of accounts for 240-247 Vouchers— To be posted to allotment account 117 Working Balance- Accurate account of, to be kept ■- 83 Definition of 21, 83 How maintained 82, 151 Limitations on disbursements from 81 Rewards for apprehension of deserters 148, 146-,' ISl Will be supplied certain quartermasters 80 APPENDICES: Page. 1. Approval of Secretary War of decentralization as to supplies 61 2. General Order IS, War Department, 1908, as to supplies 62 3,' Approval of Secretary of War of decentralization as to services 63 4; General Order 73, War Department, 1908, as to services 64 5. General Order 176, War Department, 1908, extending General Orders 18 and 73, 1908, to entire army. 65 61 Approval of Secretary of War for including various repairs in annual estimates 66 7i General Order 28, War Department, 1909, promulgating additional repairs to be estimated for annually 67 1()7 Page. 8. Orders of Secretary of War, publishing act prohibiting deficiencies 68 9. Analysis of army appropriation act, fiscal year 1910 69 10. Form 151, for use as letter of apportionment and allotment and for keeping accounts 78 11. Specimen copy of requisition for Class A , supplies 79 12. Specimen copy of requisition for Class A, supplies 82 13. Specimen copy of requisition for Class A, supplies 83 14. Specimen copy of requisition for Class A, supplies 84 15. Specimen copy ot requisition for Class A, supplies 86 16. Specimen copy of requisition for Class A, supplies 87 17. Specimen copy of requisition for Class II , services 88 18. Specimen copy of requisition for Class IV, services 89 19. Specimen copy of requisition for Class D, supplies 92 20. Specimen copy of invoice of supplies corresponding to specimens of requisitions 91 21. Specimen copy of invoice of supplies corresponding to specimens of requisitions 92 22. Specimen copy of invoice of supplies corresponding to specimens of requisitions 93 23. Specimen copy of in viice of supplies corresponding to specimens of requisitions 94 24. Specimen copy of invoice of supplies corresponding to specimens of requisitions 95 25. Specimen copy of invoice of supplies corresponding to specimens of requisitions 96 26. Specimen copy of invoice of supplies corresponding to specimens of requisitions 97 27. Specimen copy of invoice of supplies corresponding to specimens of requisitions 98 28. Specimen copy of annual estimate of repairs to buildings 100 29. Specimen copy of annual estimate of repairs to exterior heating and lighting systems 108 30. Specimen copy of annual estimate ot repairs to water and sewer systems 1 10 31. Specimen copy of annual estimate of repairs to roads, walks, dredging, etc., and improvement of grounds : 114 3?. Specimen copy of annual estimate for Class I. nonpersonal services 117 33. Specimen copy of estimate of funds 118 Specimen copies of letters of apportionment, showing allotments, etc. 34. For fuel, forage, and mineral oil 119 35. Account of increases and decreases, contract supplies 120 36. Class A, clothing for ex-prisoners 121 37. Class A 122 38. Class B and Class III •. 124 39. Class I, civilian employees 125 40. Class I, extra duty 126 41. Class I , nonpersonal 128 42. Class I, telegraph and transportation accounts (no allotments) 129 43. Class I , rewards for deserters 130 44. Class II 131 45. Increasing apportionments for fuel, forage, etc. (no allotments) 132 Specimen copies of letters of allotment, showing post allotments, etc. 46. For fuel, forage, etc., chief quartermaster's records 133 47. Class A, supplies, chief quartermaster's records 134 48. Class I, civilian employees, chief quartermaster's records 136 49. Class I, extra duty, chief quartermaster's records 137 50. Class I, nonpersonal, chief quartermaster's records 138 51. Class II , chief quartermaster's records 139 52. Increasing allotment for fuel (no allotment account), chief quartermaster's records 140 53. For fuel, forage, etc., post quartermaster's records 141 54. Class A , post quartermaster's records 142 55. Class B and Class III, post quartermaster's records 144 56. Class I, civilian employees, post quartermaster's records 145 57. Class I, extra duty, post quartermaster's records 146 58. Class I. nonpersonal, post quartermaster's records 148 59. Class II, post quartermaster's records 150 Miscellaneous. 60. Fonn of report of cost 151 61. Form of consolidated cost record 152 62. Form of list of invoices ; 153 63. Numbers assigned to posts and stations 154 o I I LIBRARY OF CONGRESS 01 1 520 534 1 ->-:■:«''