—[ TESTIMONY with respect to the OPERATION OF THE RETIREMENT ACT with Comments by the Commission Washington U. S. Civil Service Commission 1922 :rK'^ UNITED STATES CIVIL SERVICE COMMISSION Washington, D. C. <\ I hA August, 1922. TESTIMONY WITH RESPECT TO TIE OPERATION OF THE RETIRE1.EI1T ACT On March 20, 1922, the Conmission called upon the Departments for tes- timony by the following letter: "In his last annual report, the Secretary of the Treasury states (page 128) that the Retirement Act has 'already proved helpful and has resulted in improved efficiency and economy in the transaction of the public business." He suggests for consideration of the Congress 1. The possibility that the age limit for retirement might be lov/ered from 70 to not more than 68 years, and 2. Vilhether the amount of annuity under the Act might not be somewhat increased. He believes that, if the retiretient age be lov/ered and, at the same time, further restrictions be placed upon more than one ex- tension of service after the retirement age, the public service would receive still further benefits from the retirement plan, tut that this should not be done until increased annuities are granted. He adds: 'At the present time the annuities under the Act appear to be small, particularly if one takes into consideration the pre- vailing prices of the necessaries of life and the further fact that, in the rcajority of cases, it is rarely possible, at the av- erage salary paid by the Government, for employees to lay aside, while in the service, an amount of savings sufficient to cover any deficiencies in the annuity.' "Several bills are pending in Congress for the amendment of the Act, and it v/ould seem desirable that a survey be made respecting its workings, its effect in improving efficiency and economy, and, since the Act needs amendment, in what particulars amendment should be made. In this connection, attention is invited to the report of the Commissioner of Pensions and the report of the Board of Ac- tuaries. "It has been suggested that the Commission ascertain the effect of the retirement system, and, while it may not be possible to make an estimate of the financial saving, valuable testimony on the sub- ject can undoubtedly be given. "The chief points of inquiry appear to be: 1. To v/hat degree has the retirement system had a stabilizing effect on the service? The turnover has, of recent years, been extensive, but this is now a good deal less, and it nay be possible to estimate the economic value of the re- tirement system in producing stability and promoting a gen- eral sense of security and contentment. 2. Upon the retirement of each employee, a careful survey is, no doubt, made of the need of filling the position either by original appointment or promotion. To what extent has a saving been effected in this regard? 3. Prior to the retirement system, there was an inevitable tendency to keep employees on the payroll long past their productive period. The evil consequences of retaining em- ployees in important positions after they have become in- competent cannot be readily estimated in money, but is likely to be several times the cost of their superannua- tion in causing stagnation and operating against effective service. 4, The effect of the system in affording increased opportunity for promotion and aiding in the retention of employees of initiative and force. "The Commission would appreciate any testimony, especially as to the savings effected, that can be obtained to serve as a basis for improved legislation and administration of the system." The executive departments, except one (the Treasury Department), many of the bureaus of the larger departments, and nearly all the independent es- tablishments responded freely. The replies generally expressed belief that the Retirement Act has been beneficial as a measure of economy and in improving the morale of the per- sonnel, but because of abnonnal conditions and the short period the act has been in effect definite statements have been avoided. The replies are rath- er a record of sentiment than that the operation of the act has brought out a definite record of accomplishment* Taking the hint from the report of the Secretary of the Treasury, many of the officials took occasion to make suggestions for legislation to make the act more equitable and just through an increase of annuities to afford a tolerable existence ixnder conditions which have changed greatly since the scale of annuities was first worked out. Sentiment appears to be general that the higher-paid employees should either ^ecei^re larger annuities than now provided, or that their contributions should be decreased. Expressions respecting the lowering of the retirement age are pretty well divided. The reports are too voluminous to quote in full. The departments and bureaus which pleaded that they were unable to speak definitely will, perhaps, pardon the omission of their replies. The prerog- ative of elimisaating matter in the interest of brevity has been exercised, but so far as possible the language of the replies has been preserved, and this article is, therefore, made up of indirect quotations. STABILIZING EFFECT AND ITS ECONOMIC VALUE The Secretary of War explains that the department has been so continuous- ly engaged in reducing its force of civilian employees, the force having been reduced since the enactment of the Retirement Act from 130,000 to about 45,000, that the effects of the act have been so obscured as to make it impossible to pass upon the questions presented by the Commission from practical experience and observations of the workings of the law. Copies of reports from the chiefs of bureaus and services were presented. -2- The office of the Quartermaster General made a careful and comprehen- sive survey and received" detailed reports from quartermasters in charge in the field. ' They have expressed their opinions candidly' as to the operation of the Retirement Act, and it may be stated that, due to the many mandatory reductions made in the civilian force" since the cessation of hostilities in- cident to the World War, it has been' practically impossible to note the sta- bilizing effect on the service as a result of the Retirement Act. The Chief of Ordnance states that the testimony of the largest arsenals and plants under the jurisdiction of his- department is that the Retirement Act has not had a stabilizing effect up to the present time, due to abnormal conditions on account of forced reductions. The opinion is expressed that the act would have a stabilizing effect under normal conditions and would in- crease the spirit of contentment of employees by reducing the feeling of an- xiety and uncertainty as to the future. For the same reasons, it has not been possible to gauge the effect of the act upon the turnover in employees. According to the Adjutant General, the large and continued reduction in the clerical force of his office during the period the Retirement Act has been in effect makes it impracticable to state from experience as to whether or not the system has had a stabilizing effect on the service, or to estimate its value in promoting a general sense of security and contentment among the employees. The Chief of Finance states that the act has had no noticeably stabil- izing effect up to this time, the causes of this failure being that insuffi- cient time has elapsed for improvement of this nature to reflect itself, the turnover due to other causes has been so great as to discredit any stabiliz- ing effect the act might have had, and the inducements in the way of annui- ties are too low to hold the younger employees if opportunity arises for em- ployment in commercial concerns. The Inspector General expresses the view that the Retirement system has proven of great economic value in producing stability and promoting a gener- al sense of security and contentment among Government employees and there is no doubt but that it has increased the efficiency of the employees. The salary of the Government employees has been such that little if anything could be put by for a "rainy day", and prior to the passage of the Retire- ment Act there was a feeling among employees that when they had grown old in the service there was nothing to look forward to but being dropped and thrown upon the charity of others to support « The Chief of Engineers refers to conditions described by other offi- ciEils of the War Department and which were common to the bureaus of that de- partment. The abnormal conditions have made the number of changes in the service so very great that the older employees appointed prior to the World War and who wish to remain in the service do not have a pleasing outlook, as the annuity is not sufficient te provide for the necessities of life and the comforts of old age. The circumstances in the office »f the Surgeon General, which have re- quired a reduction of the civilian personnel from a maximum of 1617 in 1918 to 183 at present, preclude any categorical report on whether the retirement system has had a stabilizing effect on the service. As to whether it pro- motes a general sense of security and contentment, may be considered debat- able. A material percentage of those retired do not relish retirement on the annuity provided. -3- ft: The Retirement Act has had thus far a very slight effect on the office of the Judge Advocate General, Only three clerks have been retired, all as soon as the law went into effect. At the time of their retirement the office force was being gradually reduced and the positions were not filled. The Postmaster General states that the decreased number of resignations received is in a measure due to the clerks' greater desire to continue in the Government service because of the retirement system, but it has not had that stabilizing effect that might hf.vs been expected by reason of the fact that the maximum amount of annuity is so low as tc be entirely inadequate to pro- vide for the necessities of the annuitant and those dependent upon him for support. The Secretary of the Interior believes that the precise degree to which the retirement system has had a stabilizing effect on the service is imprac- ticable of determination. Much of the turnover is due to inequalities of com- pensation in the different departments and bureaus in Washington, which causes employees to obtain transfers or appointments to bureaus and departments v/here higher salaries are paid for the same class of work. He is convinced, how- ever, that as to the vast number of employees v/ho have served long periods, thus virtually making of the public service a life-career, the expectation of the reward which awaits them upon reaching the age of retirement has had the effect of keeping many in the service who otherwise would not have remained, and the consequent decrease in turnover has been noticeable. The Bureau of Pensions has not suffered from an abnormal turnover during recent years. There was a slightly increased turnover during the war period, but it was a noteworthy fact that employees served for long periods, and, in many instances, begin and end their careers in the Government service within the Pension Bureau. It is difficult to state with any degree of posit iveness that the retirement system has had a stabilizing effect. Students of retire- ment have, however, universally contended that a retirement system makes for contentment and is an inducement for employees to remain in the service, and this view of the question is accepted. The Commissioner of the General Land Office wished to be of record in a general way of not being in sympathy v/ith any scheme of retirement based on eleemosynary cons ide rati ons. He is, however, in favor of retirement with annuities therefor which reflect in some real measure appreciation of the value of the service rendered by the retiring employee. That the present Re- tirement Law is considered in the light of a charity is indicated by the lim- itation placed upon the annuities provided, in that any employee whose spe- cial qualifications, ability and efficiency have placed him in a position of the greatest responsibility and trust during a service of thirty or more years, gets no more consideration on retirement than the employee who has none of these qualifications and has been incapable of holding positions of large responsibility and trust, but rather has managed to retain an inferior position at $1200 per annum during the last ten years of his service. The passage of the Retirement Act has, no doubt, been received and accepted by all employees who have not yet nearly reached retirement age as a step in the right direction, but in the General Land Office the majority of those reaching retirement age wish to remain for at least two years more- They urge that they have not been able to save much, often nothing, from their meager salar- ies, and the small, annuity will compel them to seek other employment, and probably without success because of their age. For the great majority, how- ever, the law has a stabilizing effect, and after being amended to secure more -4- equitable application there is little doubt' that the knowledge that retire- ment is coming surely, will tend to make employees more contented. The pre- sent schedule of annuities can furnish no such stimulus to those in the high- er grades. Annuities based on small actual earning need not be extravagant in character but they should, comparatively speaking, be equitable. The Chief Clerk of the Patent Office, speaking for the Commissioner, states that the retirement system has had a notable effect in stabilizing the service, although it is difficult to estimate the benefit in numerical terms, but it is appreciable enough to appraise its benefits as highly favorable. In the Indian Service there are approximately 260 employees in vfeshing- ton and more than 5000 located in the field- The turnover during the past year has been much less than it v/as during, or immediately succeeding, the World War. The Commissioner of Indian Affairs attributes this increased sta- bility to present economic conditions rather than to the retirement system, although undoubtedly this system has had a stabilizing effect. The Administrative Assistant of St. Elizabeths Hospital believes that the retirement system has had a very material and beneficial effect upon the serv- ice. The turnover, whether due to the effect of the Retirement Lav/ or to eco- nomic conditions, has decreased very materially during the past year. The possibility of being taken care of after reaching the age where they are no longer able to take care of themselves has the effect of retaining in the service a desirable class of employees. The Secretarj^ of Agriculture has no doubt that the Retirement Act has had a helpful and thoroughly stabilizing effect upon the personnel of the Depart- ment. The direct result has been to dispel, to an appreciable degree, the un- easiness and uncertainty which formerly existed in the minds of employees who had been accustomed to look fonvard with the greatest misgivings to the per- iod of decreased usefulness, possibly loss of position, and lack of provision, in a great majority of cases, of any competency for maintaining themselves in their declining years. In the opinion of the Secretary of Commerce the Retirement Act has doubtless effected economy both directly and indirectly; directly by reducing the number of employees in the service and by bringing about a liigher degree of efficiency; and indirectly by improved morale resulting from increased op- portunities for promotion and a better outlook for the future. The retire- ment of employees by reason of age and disabilities enabled the department to secure qualified persons and permitted redistribution of the work so that it could be done more economically. While during the first year's operation of the law the ultimate vacazicy resulting from retirement must remain unfilled, the department was able in a fev/ cases to dispense virith the position. The turnover among employees decreased fifty per cent, but it is not claimed that it was all due to the Retirement Act. The Secretary of Labor states that during the readjustment period follow- ing the v;ar the turnover in the department has been very great and it has been impossible to estimate the economic value of the retirement system in produc- ing stability and promoting a general sense of security and contentment. The younger portion of the personnel do not welcome deductions from their salar- ies for the retirement fund as they do not expect to rema.in in the service thirty, forty, or fifty years necessary to secure annuity. The act undoubted- ly has a stabilizing effect upon the older clerks and officials who look upon the Government service as their life work. -5- SAVING EFFECTED The Quartermaster General reported that up to Jvme 2, 1922, 179 em- ployees had been retired on account of age er total disability, six of them employees of the department and 173 employees' of the Quartermaster Corps at Large, Only 20 of the resulting vacancies v/ere filled by promotion of em- ployees in the service or by new appointees. A saving of approximately $150,000 has been effected by such retirement. The Chief of Ordnance states that no estimate can be made of the saving effected because of the fact that when retirement has occurred it has simply meant one person less in the establishment, and the vacancy so created has not ordinarily been filled. These retirements have really covered a part of the forced reduction still in effect. In the Adjutant General's Office none of the pos itions which became va- cant bj' reason of retirement have been filled by original appointment, the resulting vacancies in all except the loivest grades have been filled by pro- motion. Because of the reduction in force going on, fev; of the vacancies in the lower grades have been filled and the saving effected under the retire- ment system may properly be said to be the salaries of 77 employees at |1200 per annum and 10 at $720 per annum, a total of $99,500. The Inspector General reported that but one employee has been retired and because of the fact that the force is small it was necessary fo fill the position by promotion, and the ultimate vacancy by appointment. The Chief of Engineers reports that four employees on the departmental rolls have been retired, three for age and one for disability. Three of these employees had been of ver^/ little ser\''ice for some time. The other person had rendered good service and the position was filled at once. The savings effected were the difference betvreen the salaries the persons would have received and the amount of aniiuities which they receive, $1496. In the Engineer Department at Large 164 employees were retired, 25 of whom were of educational grade. Their retirement permitted of a net reduc- tion in force in educational positions of 18, and a net saving of $28,819.92. The Surgeon General states that retirements constituted a very small portion of the separations that were necessary to reduce the force from a war to a peace basis. Surveys to determine the need of refilling the positions vacated by retirement were not on the program, and no reliable figures can be reported as to what actual savings in payroll expenditures may be attri- buted to retirements. The Postmaster General states that upon retirement of an employee the vacancy thus created is promptly filled unless it is found that the position can be dispensed Y/ith, which is not often the case. The filling of a vacan- cy, T/hile not effecting financial saving to the department, results in largely increased efficiency by reason of the promotion of a younger, more vigorous and mentally competent man. The Acting Secretary of the Interior states that it is not practicable to estimate the amount of money saving which has resulted from retirements as vacancies have usually been filled by promotion. In many instances, however, vacancies have remained unfilled for varying periods until the needs of the -6- J, ■., J, ^. ■ ,. i.',r iri '').;'■■-• id :. ", ,-c'; f--'--, 0-. ■■ V '.!. .i::C :;.. ■•<; 'i;):. , ■- ^.i'.:: CJOV X .■>;'.;'.;■ i service required that appointments be made thereto and there is no doubt that the lapsed salaries from this source have amounted to a considerable sum in the aggregate. The Commissioner of Pensions explains that because of extraordinary conditions the bureau has been compelled to fill practically all vacancies caused by retirement. Increased pensions to Civil V/ar veterans and to Span- ish War veterans, and the Retirement Act itself, have all imposed extra du- tie-s-upon the bureau without increased appropriations to meet this extraor- dinary condition, with the exception of a small appropriation for use in connection with the administration of the Retirement Act. The Commissioner of the General Land Office reports that vacancies created by the Retirement Act have been filled by promotion in all but the lower grades, and in these by new appointments or transfers from other serv- ices* The only saving in funds was that due to delay in filling vacancies, vAen unused statutory appropriations have reverted to the Treasury Depart- ment . In the Patent Office the work has increased to such a tremendous ex- tent during the last several years that every vacancy, no matter how occur- ring, is required to be filled in order to have the office function. Any saving effected has been in the direction of making an improved appointment in place of the employee retired- The Commissioner of Indian Affairs reports that it has been found ne- cessary to fill the majority of positions made vacant by retirement. In Washington promotions were made to the positions above the entrance grade. The same was true as to most of the vacancies arising in the field. The Administrative Assistant of St. Elizabeths Hospital states that the hospital has been able to get along without filling the places of three employees v/ho were retired, and the saving amounts to about $3750 per an- num. The Secretary of Agriculture states that upon retirement of each em^ ployee a careful survey is made of the need of filling the position either by promotion or original appointment. Wherever possible, vacancies are fil- led by the promotion of employees occupying the highest positions on the ef- ficiency registers. In exceptional cases, such as those where peculiar qualifications are demanded which cannot be satisfied by the existing per- sonnel, the positions are filled by original appointment. Places made va- cant through the retirement of employees are filled only v/hen the needs of the service so require, but it is not possible to estimate to what extent a saving has been effected in this regard. The Secretary of Labor states that upon retirement of an employee a survey is alv/ays made to determine whether the position should be filled by- original appointment or by promotion. Usually a retired employee received a salary \uhich made promotion possible, and original appointments have been made to the lower grades. No great saving has been accomplished because the force of the Department is small, but advantage has resulted through secur- ing a younger and more active employee than the one retired. -7- sn ~'i ;■."■■"." r: i .xorr::1 ■?-• "r >V' ■ J.I ■■"?:' Yi:>'^ ^ .t; ;-r rr: ■■ :,x; v t: ...i; i 1 rr? .::: ^: c.i is. r:,'i v .:. v-t ■> a , . i ; .; c , :C-..; oj- •.+ .r :■■!. .?- EFFECT ON PRACTICE OF RETAINING E1*1PL0YEES OF ADVANCED AGE Comparatively few employees in the Quartermaster Corps of retirement age were found holding' important administrative and executive positions v/ith high salaries commensurate with such duties, for it has been the policy of this service' to reassign employees, and those of advanced age are not re- tained on important assignments v/hen they' are found unable to continue to satisfactorily and efficiently assume responsible positions. The Chief of Ordnance believes that the Retirement Act will correct the tendency to retain employees when their efficiency and productiveness has lowered, and that the cost of annuity would be more than covered by the in- creased efficiency and amount of work produced by the younger employees, who might be promoted or appointed to fill the places of those retired. The Adjutant General recognizes the tendency, prior to the retirement system, to retain employees on the payroll after they had passed their pro- ductive period. He states that the replacement of these employees, under the retirement system, by younger and more competent employees has undoubtedly resulted in an improvement in the service. He believes that the resulting gain to the Government is many times the amount of the annuities paid to re- tired employees. The Chief of Engineers does not believe that the tendency to keep em^ ployees on the payrolls long past their productive period" has not been over- come by the operation of the Retirement Act. Old and faithful employees hav- ing others dependent upon them and not being able to inake ends meet on the meager annuity allowed have, no doubt, been retained past the retirement age in every department although no longer as efficient as wrhen younger. The Surgeon General states that the experience of his office shows that the general belief that enployees are kept on the payroll long past their productive period is much exaggerated. Many of the most valuable employees the office has ever had have performed most excellent service long after they were 68 years of age. It would be unfortunate to the service and no advan- tage to the individuals to compel their separation while still capable of, and actually performing, valuable work. He does not believe the provision of the present law with regard to age of retirement and for continuation in the service beyond retirement age should be disturbed. The Judge Advocate General expresses the opinion that the law has oper- ated advantageously in overcoming the tendency to keep superannuated employ- ees on the roll. Of the three retired in the office, one was retired on ac- count of physical disability, and the others were persons who had rendered excellent service in earlier days but whose efficiency had become somewhat impaired. The Postmaster General states that one of the best results of the Re- tirement Act has been the clearing from the Government service the superannu- ated employees who were no longer able to perform their duties, but who had been retained on .the principle that it would be unjust and inhuman to turn them adrift without means of support. The Assistant Secretary of the Navy refers to the relief which the Re- tirement Act affords by ridding the service of superannuates who are unable to -8- -;■ " : . ■ ■ .'^..oa;:.'/!:. !:« .:'.•'•:■ '.:is:u: ,;:;■; ,\;<5 J! ,:;•■:! a /^^if; :i/- .•■; ot .xvt"- ■■ ** ;-' ..■.-:■■/.■ .::■■•:,: V V Ui jj, -> ,: 2 "if c -ii irft ne-iv ■:.:■ '-il-/-: M-:oi.:i ? .l" crjr;" ' ..^;.? .,'■ j-ti;r."; oc'^r..- so n;;:u..fq g4 .•• .tXxi; n.;r ^:.;-r,:r -■^•'.. ■■."> bore ;-;■•• vi" dv:-=vu \-'-'.'" : • . ■!.( :. .'•'.vvx-'q::?::; > : ■■ ^ f:;:- 'J^.;;^iJ5\; ■< J ^. ■■^::-^- 4". ■.>..; 7;i: ; ■■; : r> ^ .:.,. r ■ ;.^ . .i. : ■ -s^-.'^^-.p ■ ' '■ ^:t.:^.f j" 'vr;;;..^ •;.;; J'.' .-.xixiv^-'. s-.H' oi" t-J:.'."\ T.jAt :. .-{- ■■, :ao ■ :t-. -i? .:.^^'^^i^,;q>:: orf;?- \;!:J- .^-^f^itz ic-.::-H. ^o.i^^r v.'l .'■■'■ "! ■ - 'oo.!. .,.i::vs,r: :;i .■:.iv:„. iiio;:, L. ..loli-c :-v.>.; :;■ .; .... .:>; :x';i. '^ .'-'> ■ i -' "} ■'.■ . ^' ■( ■•• •■'■'.. r.r i, >:;./; 'ix;fi; .£.yr;:<-)'- ?v^ "X. -I'tbixl m'. ^ -■ : - 7;- ■■;i ■'■■ .r .^-. j.:^ .iO.L7>;H. T. ..,.":T;.- ^ : K' '■■.. ■ ■ ui ■ :. '5^ :;..•::■.(.;. ,;: ;':-;t ■ \f .'..'1-1 '^tnXi ...J,; :'ri? riuo ■ Si^ri i^r: > -.irtO:' 0' •!.. .; f.:i':-}.''0.'. " "iC"' ■■■ ■ .;)V'>.nv;. . .- ?■ ■'f r!.J ;;<■■ 'o i^.iv-Xw ...cr ... ,:■: ■' .-I)t:7' render full return for salaries received but who, prior to the Retirement Act, had been retained through sentimental reasons. The removal" of superan- nuates provides vacancies which roay be filled by promotion, and promotion is an incentive to younger men and women to render more efficient service, in the hope of recognition for advancement. Vacancies are also afforded to which persons may be appointed early in life.j thereby infusing new blood in- to the service. The Acting Secretary of the Interior recognizes the indisputable fact that prior to the establishment of the retirement system there was an inevit- able tendency to keep employees on the payroll, in many instances ^without re- duction in salary, long past their most productive period of service. The benefit v/hich the Government has derived through the operation of the Retire- ment Act, in correcting this condition, is, doubtless, one of the most impor- tant results achieved. The Commissioner of Pensions gives a quotation from a close student of the principles governing retirement, who states that it is beyond the prov- ince of statistics to measure the loss that results to a government when a superannuated employee is retained in a position of responsibility, conse- quently, the good effect cannot be readily estimated in money value. The Com^idssioner of the General Land Office refers to the records of his office, which show that during the last fifteen years at least employees who had passed their productive period have been reduced in salary, sometimes more than once, in order that the higher salaries could be paid to more effi- cient, younger employees. None of them was reduced to anyv/here near the amount provided by the highest annuity under the retirement law. The wide practice of retaining employees doubtless resulted in great cost to the Gov- ernment and cost much more than the annuities later provided by the Retire- ment Act . The Chief Clerk of the Patent Office refers to the lessened necessity of keeping employees on the payroll beyond their productive period and to the increased opportunity of promotion, which results in retention of employees of value to the office. The Commissioner of Indian Affairs expresses the opinion that the most important benefit arising to the Indian Service from the Retirement Act is the retirement of superannuated employees, v/hich has unquestionably speeded up the work of the bureau. The Administrative Assistant of St. Elizabeths Hospital states that it is difficult to estimate in money the savings on account of the former ten- dency to keep ec^jloyees on the payroll long past their productive period. This is rendered more difficult by reason of the fact that the hospital has been growing fast, and while many additional employees have been necessary, aside from those retired, it was due to increased amount of work. He states that by the promotion of younger employees in the places of older ones since retired, more work has been accomplished at the same rate of pay. The Secretary of Labor recognizes the fact that there v/as a tendency to keep employees on the payroll past their productive period, and states that the provision for compulsory retirement at a certain age, unless the employee is certified as being competent to remain, has been helpful in the adminis- tration of the department. -9- 'Vi v:. , ■ j- The Superintendent of the State, War and Na^/y Departments Building states that before the Retirement Act went into effect employees were kept on the rolls long past their lOO/o productive period, which involved expense, stopped deserved promotion, tended to impair the morale, and operated against effi- cient service. EFFECT OF INCREASED OPPORTUNITY AFFORDED FOR PROMOTION The effect of the act on prom.otions in the Ordnance Department at Large has not been apparent as the rates of pay at the various field establishments are fixed by wage- boards, according to the rate of pay prevailing in the dis- trict outside the Government service. It does not, therefore, follow that a retirement would result in the promotion of some other employee to the posi- tion. In the Adjutairt General's office vacancies in the higher grades result- ing from the retirement system have been filled by promotion, and to that ex- tent the system has afforded increased opportunities for the advancement of deserving employees. As yet, the retirement system has had no noticeable effect in the Finance Department by affording increased opportunity for promotion or aiding in the retention of employees of initiative and force. It is considered, however, that after a definite policy has been decided upon as to the number of em- ployees v/ho will be retained in the service, the retirement system will have ^ a very beneficial effect along these lines, provided also the amount of annui- ty should be increased. The Inspector General believes the Retirement Act has increased the effi- ciency of the Government service and has relieved, to a great extent, the stagnation in promotion in the higher grades. In the office of the Chief of Engineers the effect of the system in af- fording increased opportunity for promotion has been negligible. Because of contemplated cuts in the appropriations for civilian employees, positions made vacant by retirement will probably ha.ve to be left unfilled to meet the reduc- tion. Nearly all promotions on the rolls of the office result from resigna- tions of enployees v/ho leave to accept more attractive positions elsewhere. The Surgeon General accepts as a matter of course the effect of the Re- tirement Act in increasing the flow of promotion, and the'tendency, in some degree, to encourage junior employees of initiative and force to continue in the service; hov/ever, seniors may, and often do, also have initiative and force in addition to resourcefulness and skill from long experience, and their displacement, merely to make way for their juniors and to increase the rapidity of promotionj would not promote the public interest. The retention of energetic and ambitious calls for the modernizing of the^alaries of all civilian employees to apprcxiixate the present cost of living, and to yield an adequate rev/ard for those who have made their way to the top, rather than for the displacement of the latter v/hile still effective and capable. The Postmaster General expresses the view that the retirement system has doubtless been of benefit in affording increased opportunity of promotion and in aiding in the retention of employees of initiative and force. -10- ■J 1 t.','.- ■'' -O.: The Secretary of the Interior refers to the effect of the retirement system in affording increased opporUinity for promotion and aiding in the retention of capable and efficient employees as being self-evident. There are, doubtless, employees in nearly' every large office operating under stat- utory salaries to whom it has been possible to give salaries more nearly commensurate v/ith their duties only by the retirement of their associates in higher grades . Valuable testimony comes from the office of the Commissioner of pen- sions,- He states that the effect of the retirement system has unquestionably resulted in increased opportunity for promotion, and because of this oppor- tunity there now exists a new spirit, a spirit of hopefulness among the young- er and middle aged employees which has taken the place of the lethargy which permeated many branches of the service before the retirement lav/ became effec- tive. This bureau affords a concrete example in this respect « As soon as the law became operative on August 21, 1920, about 140 employees of the bu- reau v/ere retired. These employees virere in receipt of salaries ranging be- tween |720 and §22 50 per annum. Their retirement was followed by pr^)motion of a large number of employees, many of whom had theretofore received no promo- tion for a great number of years. The beneficial effect upon morale in the bureau v/as immediately noticeable. Since that time other employees have re- tired, and, as a result, promotion of one or more employees has followed in each instance. These promotions undoubtedly have had a stimulating effect upon the employees generally, many of v/hom, before the Retirement Act became effective, were in despair and they were constantly seeking to be transferred to other branches of the service where there would be better opportunity for advancement. It is hardly necessary to dv/ell upon the beneficiaJ. effects derived from bringing younger employees into the bureau as the result of re- tiring the superannuated employees and of promoting others. It need only be stated briefly that this bureau has experienced a rejuvenation since the Re- tirement Act v/ent into operation. The Commissioner of the General Land Office refers to increased oppor- tunity for promotion, due to retirement, as a natural effect of a retirement system, from which the public service will greatly benefit when promotions are based upon earning capacity alone. The Commissioner of Indian Affairs believes that the retirement system affords increa.sed opport 'unity for promotion and aids in the retention of em- ployees of initiative and ability. At St. Elizabeths Hospital the retirement of superannuated employees gives opportunit,y for promotion of competent employees and helps to retain them in the service. These employees are then put on their ovm initiative, and the hospital has the benefit of nev/ ideas, new thoughts, greater effi- ciency, and more comprehensive schemes of work. The Secretary of Agriculture states that the opportunity for promotion made possible through the Retirement Act has undoubtedly tended to greater satisfaction on the part of the continuing personnel and greater incentive to put forth the best effort, by reason of more rapid advancement during the period of active service, v/ith the prospect of ultimate provision for old age. These ber^efits are likely to become more apparent as time goes on and oppor- tunity has been afforded to test the operation of the retirement system in a thorough v/ay . -11- The Secretary of Labor thinks there is no doubt that the retirement' of the older and higher salaried employees affords increased opportunity for promotion and aids in retaining valuable employees. LOWERING THE AGE LD£ET FOR RETIREIiENT The Quartermaster General believes that, taking the average employee, the maximum age limit for retirement should be reduced from 70 to 68 years of age, with a provision for contijiuation of not more than two periods of tv/o years each. In only exceptional cases does the efficiency of an employee justify his continued employment after reaching the age of 68 years. It is the opinion of the Chief of Ordnance that the retirement age should either be made the same for all other classes of employees or the age limit should be reduced from 65-70 year basis to a 60-65 year basis. This would enable a department to use its discretion in recommending the continu- ance in the service of those who have reached retirement age but who are still useful and efficient, and, on the other hand, to remove from the serv- ice employees whose services v/ere no longer desired, due to their age and de- creased ability. This would also tend to raise the general standard of the service. The Chief of Finance believes in a further reduction of the retirement age below 68, as suggested by the Secretary of the Treasury. Recommendation is made that 65 years be made the age limit because it has been found that in a great majority of cases an employee when he has reached the age of 65 years becomes less efficient and his services are no longer an asset but a detriment to the efficient and prompt conduct of business. The Judge Advocate General is of the opinion that if the age limit for retirement were lov/ered to 68 years it would be of decided advantage to the service. The Commissioner of Pensions believes that the age limit of 65 years, as proposed in the earlier retirement bills, is preferable. It is believed that the bill as originally introduced, in respect to optional age for re- tirement at 65 with extension privileges during the first ten years under the operation of the law, was far better than the bill finally enacted. The bu- reau believes that the optional age for retirement of employees in the so- called departmental service should be 55 years, and that after July 1, 1925, the compulsory age for retirement for this group of employees should be 70 years, and that continuation in the service for any period between the ages of 65 and 70 years should be by mutual arrangement betv/een the employee and the head of the department or independent establishment concenned. The experience of the General Land Office appears to be opposed to any reduction of the age limit below 70 years, unless earlier retirement were made conditionally optional to the employee; the same to be based upon a pro- per showing that the character of his service did not warrant his retention longer at his present compensation. Under the present retirement law, the office would prefer a reduction, of course, provided it did not take the em- ployee belov/ ^1200, the limitation governing the highest annuity. Reduction of employees below §1200 will always be a serious matter as the reduction would seriously affect the annuity. -12- The Director of the Geological Survey states that he fails to see^ strong reasons why any definite age should be set as essential for retire- ment, and that for a field' force, such as that of the Geological Survey, he thinks the placing of the retirement age at 70 years is most harmful to the interests of the Government and of the individual. The proper performance of the strenuous duties of the geologists, topographers and engineers in the field service requires a robustness and physical ability not demanded by the usual sedentary office pursuits. He judges that these field men ought to be eligible for retirement at the same age as army and navy officers, postal mail clerks, mechanics, or other Government employees whose physical fitness is essential for the proper performance of routine duties. He would, hov/- ever, not desire reduction of the age limit to 62 years set for scientific and technical men because many of them have amassed a great store of mater- ial which can be worked up in the office or utilized after the men are no longer able to take any part in active field investigations. The Commissioner of Indian Affairs states that the retirement age for certain employees in the Indian Service, especially the classroom teachers, should be lowered. He is also of the opinion that an increase in the amount of annuity would not be improper. The Commissioner of Education is of the opinion that the age limit for retirement should be lowered and that voluntary retirement, with' allowance, should be made possible for persons who have served the Government for a long period of years, as is provided for the militaiy and naval services. The Secretary of Commerce believes it advisable to fix a lower age, say 55 years, for voluntary retirement. He also believes that the time element in' fixing the amount of annuity should be in years of service instead of three-year periods, as now fixed. The Secretary of Labor agrees with the Secretary of the Trea-sury that the retirement age should be reduced from 70 to 68 years, although it might possibly be better to reduce it to 65 years, with the privilege of continu- ance in the service if the employee is in full possession of his faculties and is able to perform the duties of his position. The Superintendent of the State, War and Navy Departments Building states that if a substantial increase in the retirement allowance is made, employees would be willing to go out, and the retiring age might be slightly reduced. His office concurs in the views of the Secretary of the Treasury that unless the allowance is increased the retiring age should remain as it is at present. To maintain the age at 70 years tends very materially to keep down the expense of the Retirement Act, and also gives the Government the fullest benefit of experience and judgment of qualified employees who are still active mentally and physically. ADJUSTMENT OF ANNUITIES ON AN EQUITABLE AND JUST BASIS The Secretary of War, speaking generally on the subject, says that while a retirement system v/ith annuities tends naturally to stabilize a force he doubts that any appreciable measure of stabilization is being effected under the present retirement law, with its maximum annuity allowance of $720 per annum, which maximum is only allowed after thirty years of service and when an employee, other than in the postal service, or a mechanic reaches 70 years of age. For the same reason, he does not believe that the present law oper- ates as an inducement for entrance into the Government service. -13- The Secretar/ of War repeated a reply which he nade to an_ 3.nq:;_^:ry -r. relation to a bill v/hich proposed, amons oths- things mcreasm- tr.e -=c....e cf anuui-Liss with a limit in any case of C-1200, as follows: "I have noted that the existing law provides that 0^20 per annum shall he the mximutn annuity in any case of ret.Trement . Where this sum in effect retii'es an annuitant at as much as half-pay, let us say, it would peihaps be aif ficult to justify an increase, however inadeouate the annuity might be at price levels whxch seem likely to continue for some years above former prxce levels, bux in the case of annuitants for whom it represents one- quarter pay or less, the §720 per annum is of course utterly madeqimte, ana especially so in the case of employees who have made the Govern- ment service their life career and have risen to positions oi re- sponsibility. "I am informed that there will be very few cases wnere the pro- posed bill will give an annuity higher than the present maximum, $720 per annum, until after thirty years' service. I think in such cases the 0^200 annuity might well be provided for the few remainp^ng years of life. Certainly as large compensation should be paid to retired civilian employees of the Government as the amount cf funds that have been collected will ^varrant, based upon competent actuarial consideration of the subject." The Quartermaster General states that the annuities provided by the Re- tirement Act appear to be small, and he believes that tne act should be _ amended so as to provide for annuities somewhat larger than those now being ^a^d. Mary quartermasters report that dissatisfaction on the part of em- ployees receiving high salaries exists in regard to the present ^l^t deduc- tion of 2M of basic salary or compensation. An employee receiving _ ^iJUU^ per annum is reouired to make a m.uch larger contribution to tne re.iremeno fund than an emplo^'ee receiving 012OO per annum, and upon retirement, under the present provision of the act, the $1200 employee' will receive the same maximum annuity of 0^20 per annum received by the employee who contributes on the basis of a salary of 03OOO. It is considered that the contrxbu.ion should be graduated and that annuities should, to a certain extent, be more in proportion to the contribution made to the retirement fund. The Chief of Ordnance states that it is generally recoramended by all_^ those who have watched the operation of the act that the schedule of annui.y is too low and is not sufficient to enable the employee to live comfortably under present conditions. The Adjutant General refers to the pronounced sentirient among all the employees that the annuities provided are wholly inadequate and that they should be materially increased. This sentiment has resulted m requests lor retention from practically all employees about to be retired, evidently _ based upon the inadequacy of the annuities to support themselves and their dependents. In order to secure any stabilizing effects on the service and a general sense of security and contentment, it is believed that the act will have to be amended so as to make more adequate provision for the payment ot varying amounts graduated according to the salary of the employee and tak- ing into consideration the length of service rendered by them. The present law makes no difference whatever in the amount of annuity paid to employees whose salaries may vary considerably and who, because of tnat variance, con- tribute different amounts to the retirement fund, and yet are retired w^xn -14- the same annuity. As a matter of information, the Adjutant General referred to a petition sig;:aed by about 90% of the er.ployees of the office. This pe- tiiioii urgr?.d chanzring the Retirement Act to' pernjf optional retirement after tMr';y years'' se^-^'ice, v.otn a range of arnunties from' $9 00 to $1500, on the busis of salary for the ten years preceding the date of retirement, but not to exceed '7% of S'j.ch avera'ge salary, and that annuities to those with shorter services should be proport.ionally increased. It was claimed that the maximum annuity new authorized is net suflicient to maintain properly any one person, and in the case of an annuitant v/ith dependents it is v/oeful- ly inadeauatB,' and age prevents the annuitant from obtaining gainful employ- ment, and not many are able to save because little, if anything, is left for saving after living expenses have been met . The Inspector General expresses his approval of bills providing for in- crease of annuities, based on average salary and length of service. The Assistant Secretary of the Navy states that the cost of living at present, and which will probably never return to a pre-war level, is such that the annuities granted i;nder the present act are insufficient to support annuitants in even the mcst modest manner. It is the excerjtion v/hen Govern- ment employees are able to lay aside sufficient amounts to provide them with even a small income in 'the later years of their lives. The present scheme of assessment is not equitable, as the employee with the larger salary pays a greater rate in return for an annuity that he receives at the age of re- tirement than xhe les'rer paid employee. Suggestion is ma.de that the lav/ should be revised to provide an equitable assessment,-> although this might have the effect of increasing the cost of retirement, it is believed that the ad- vantage to the employee and to the Governratsnt vrould v/arrant it and that the employee would not object if the age limit is lowered - The Commissioner of Pensions is in sympathy with the idea that the annu- ity should be increased and approves the plan suggested by the Board of Actu- aries. However, he believes that it would be more expedient to advocate a maximum annuity of ^\200 per annum rather than an unlimited maximum, as pro- vided by the Actuaries' report. The Commissioner of the General Land Office illustrates the inequalities in annuities by citing the case of a man with thirty years of service who may have served for twenty years at |650 per annum but have received ^1200 for the last ten years of service, which would give him an annuity of ^720 per an- num, or 80/S of his average salary; v/hereas, a more indispensable administra- tive or technical employee who may hsjve entered the ses-vice at $1200 per an- num and gradually arose to 05OCO per annum, and whose average salary during the last ten years of service vras, perhaps, $3000, and v/hose avex'age salary during the entire service vras §2000, m.ust retire on $720 per annum. This^ plan places a premiioia on mediocrity and on retirement day penalizes all who have been chiefly instr^amental in keeping the Government macuineiy oiled and in working condition. If this theory of retirement of a civil service em- ployee is correct, why should a major general receive greater axmuity and more privileges than a sergeant or a private, or an admiral more than a boat- sv/ain or a sailor before the mast- He emphasizes the fact that although the higher paid grades of employees may, and do, save part cf their salaries, their contribution to the retirement fund is not measured by the aniroity they will receive on retirement, and nothing is more cerf;ain than that the higher salaried employees, because of the responsible positions they hold, are un- able to limit their monthly expenditures to the purchase of a bare existence. -15- A high grade emplovee who has qualified himself for the duties possibly oi a great land lav/yer, technologist, aduinistrative officer, or other equally necessary official, earning and rsceiving coir.pensation in sone measure conw mensurate with his responsibilities and efficiency, may not after thirty years of service be equitably roti-red wi+.h the annuity granted a simple clerical employee having no qualifications other than those needed to enable him to cling to a job paying ^1200 per annum during his last ten years of service. He suggests increases v/hich are not based strictly upon recogni- tion of character of vrork, but which he believes would provide more equitable annuities than the existing law because the high grade employees will receive recognition not now given. The Director of the Geological Survey records his emphatic disapproval of the present rate of annuities. The retention of 2^o of salary, whether it be 012OO or 012,000 a year, results in the same annuity, irrespective of de- ductions, is so obviously unfair that it seems scarcely to merit discussion, and he cannot believe that Congress will continue this practice when the mat- ter is called to its attention. The Administrative Assistant of St. Elizabeths Hospital agrees with the suggestion that the amount of annuity should be increased somewhat. When the Retirement Act v/as first under consideration and the cost of living was nothing like as high as at present, and while the cost of living' may be some- what lowered, the present annuity is too low for an employee to take care of himself. The Secretary of Commerce states that statistics have shown that the cost of the retirement system is much less than was anticipated, and that this might be good ground for considering a general increase of the annuity rates. Opportunity should be taken to eliminate v/hat is nov/ an unfair provi- sion of the system; namely, while the maximum, annuity is that which might be earned by a $1200 clerk the same deduction is made from all salaries, ?/hether 012OO or §3000, the deduction from the higher salary amounting to several times that of the lower, although the higher paid employee cannot earn a greater annuity than the lower. The Secretary of Labor believes that the annuities paid are very small and that it is almost impossible for an employee to exist on the amount set aside for that purpose. A relatively small percentage of the employees are able to lay aside from their salaries a sufficient sum to augment the annuity, and the experience of the department is that persons reaching the retirement age look with horror upon the necessity of living on the small axQOimt allowed, and use every effort to be retained in the service, whether or not competent to perform their duties. RETIRELEMT ON LENGTH OF SERVICE The Chief of Ordnance believes there should be some provision whereby an employee who has served thirty or thirty-five years in the Government should be permitted to retire, irrespective of the fact that he has not reach- ed retirement age. GENERA!. EFFECT The Chief of the Bureau of Insular Affairs believes there should be a fixed age for retirement and thus relieve the administrative officers of the -16- .S -0 burden of determinins whether or not an employee should be granted an exten- sion- This would seem only fair considering that' the younger element v,'hi.-;h in the end will pay by deduction from his salary a great deal more than the others, is debarred from promotion which compulsory retirement would bring about. The result of the operation of the Retirement Act in the Engineer De- partment at Large is believed to have been moderately beneficent. Formerly, this office was in the dilemma of retaining on the rolls an employee who had become inefficient through age or of turning him out without any means of support whatever. The adoption oi the x-etirement provisions has given em- ployees something other than the poorhouse to look foward to and has in this v/ay, to a certain extent, improved their morale. It is, therefore, be- lieved that a slightly greater average efficiency in the service has been attained- The Acting Secretary of the Department of the Interior states that the department is thoroughly convinced that the effect of the Retirement Act has been, and will be, highly beneficial upon the morale of the service, and that its result will undoubtedly be fewer resignations, less turnover, more inter- est in the service, and greater effort on the part of the employees to ren- der faithful and efficient service, and to keep their records good in order that they may ultimately share in the benefits of the Retirement Act. COIvDvENTS ON THE FOREGOING REPORTS The criticisms most strongly implied by the testimony are that annuities are inadequate and that the contributions required of the higher paid employ- ees are unjust and inequitable* In considering these criticisms it is essen- tial to bear in mind the fact that beneficiaries for a number of years will receive annuities greatly out of proportion to their contributions and that every cent they receive above the amount of their contributions creates an obligation upon the Government. There is no general fund but a m.ultiplicity of funds, and the Government will have to foot the bill in the case of all employees who receive annuities in excess of their contributions. Deductions for the retirement fund are assessments only in the sense that they may be involuntary; they are rather in the nature of savings accounts, with liberal interest, v/hich the beneficiaries or their estates v/ill receive in full. Full realization of this fact ought to a large extent dissipate the opposition of the younger employees. The Retirement Act was drafted when the cost of living was much lower than now, and perhaps at the time of its passage it v/as anticipated that such cost would soon be much lower. To produce stability and promote a general sense of security and contentment, annuities should at least be sufficient to so supplement the savings during thirty years of the average Government employee as to make it possible for him to spend his few remaining years af- ter retirement in comfort. This is what Congress doubtless intended, ajnd the changed condition should be met. Undoubtedly, in years to come, when each person shall have been in the service sufficiently long to contribute a con- siderable amount toward his annuity, annuities will be increased. The criticism that the higher paid employees do not receive justice does not seem wholly justified at this time. The annuities were naturally made -17- ri.I. lo^jy to reduce the future obligations of the Government. Salaries were so low that' it v/ould have been impossible to require large contributions. A large proportion of those' retired upon annuity' for many years to come will have contributed a comparatively small part to\vard the annuities they re- ^ ceive. ViThen the time comes that the higher salaried' employees have contri- buted a sufficient amount' to more than purchase annuity as now provided, some adjustment will' doubtless be made. At present all annuitants receive benefits out of all propoition to the amounts they have contributed, and the Government is relieved to the extent that the larger contributions of the higher paid employees leave less for it to pay. In ether irords, the Gov- ernn-ient calls upon' those best able to bear the burden to cont-^ibute ].arger sums than the lower paid employees, in some inBtannes probably laiger than are required to purchase the same annuities from insurance companies. -18-