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No. 13881
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Library Science
Z
733
.P692
1949
CARNEGIE LIBRARY OF PITTSBURGH, Carne
ROUTINE BOOK
!
Carnegie
Pittsburgh. Carnegie Library.
Routine book.
1 v.(loose-leaf)
Pittsburgh, 1949?,
mounted illus.
!
e
Library
Shelf List
29 cm.
Library Science
Library Sciences
P6 9 2
1949
University of
Michigan
Libraries

1817
ARTES
SCIENTIA VERITAS
7-22 53 MED
Lib Sci.
Gift
Direct
7-7-50
Preface
Board of Trustees
Finances..
CARNEGIE LIBRARY OF PITTSBURGH
Personnel
ROUTINE BOOK
TABLE OF CONTENTS
•
Hours of Opening and Holidays
Policies Affecting the Public
Staff Regulations
Telephone Procedure
Library Meeting Rooms
Payroll .
Annual Reports
Supplies
Staff Attitudes and Conduct
•
The Assistant to the Director
The Executive Secretary
•
•
The Administrative Assistant
Work of the Central Lending Department
Work of the Branches
Registration
Circulation Work
Work of the Reader's Consultant
Section
1
2--3
4--8
9--20
21--25
26--33
34--67
68--70
71
72--85
86
87--89
90
91
92
93--96
97--99
100
101--150
151
Work of the Blind Division.
Projected Books
Work of the Fourth Stack
Inter-Library Loan Service
Work of the Reference Department
Work of the Technology Department
Work of the Boys and Girls Department
Work of the Schools Department.
Work of the Order Department
Continuations . .
Periodicals
Pamphlets
Work of the Catalog Department
Receipt of Books in Agencies
Deductions and Withdrawals
Shelflists at Central
Shelf Reading and Inventory
Public Relations.
Work of the Binding Department
Work of the Printing Department
Photostat Service.
The Buildings Department
•
Contents
Section
152
153
154--157
158
159--163
164
165
166
167--178
179
1
180--182
183
184--187
188--194
195--198
199
200
201--205
206--210
211
212
213--215
PREFACE
We all like to think of library service in terms of
the highly trained librarian who brings her command of the sources
of information to the aid of the person who is eagerly seeking
knowledge.
We must all realize, however, that this type of service
is wholly dependent upon a long series of preparatory tasks, many
of them somewhat mechanical in nature.
It is also true that the processes of registering a
borrower, lending him a book, and securing the return of that
book constitute a large part of library service. It is only when
these processes are intelligently devised, clearly understood,
and uniformly applied that they will result in satisfaction to
the borrower.
Hence, the necessity of a routine book. To the novice
it may look a bit formidable with all of its rules and directions.
The experienced worker will recognize that it is little more than
a statement of the methods which have proved to be workable. The
little more which has been added is information about this library,
its policies, and some generally accepted ideas regarding the
personal obligations of everyone who accepts employment in a public
library.
We are all indebted to Miss Dorothy Klauss and Miss
Rosemary Isensee who have made this compilation. Part of it comes
from directions which had been issued separately from time to time;
part of it comprises information and directions which had never
been reduced to writing. It has all been brought up to date and
correlated.
The greatest danger in a compilation of this kind is that
someone will regard it as an unchangeable law. There is nothing
holy about it. Its directions are at all times subject to question
and review. There would surely be something wrong with us if we
do not discover better methods from time to time.
Finally, Miss Klauss and Miss Isensee have asked me to
acknowledge their indebtedness to the Enoch Pratt Free Library of
Baltimore. Its Staff Instruction Book is so excellent that it
inevitably serves as a pattern for others.
October 10, 1949
RALPH MUNN
Director

Order
Department
Inter-
Branch
Loans
Executive
Secretary
Catalogue
Department
Library
for the
Blind
Manager of (1)
Buildings
C
PRESIDENT
Administrative
Assistant
Printing
Binding
Photostat
Microfilm
James
Anderson
Room
Public
Affairs
Room
(1)officers of Carnegie Institute
who also serve Carnegie Library.
BOARD OF TRUSTEES
Lending
Department
Gillespie
Room
Director
LIBRARY COMMITTEE
Reader's
Consultant
Art
Division
Controller (1)
Branches
1 Downtown, 12 Community
Each in charge of Branch
Librarian. Supervised by
Assistant to the Director,
in conjunction with Head of
Boys and Girls Department.
Music
Division
Public
Relations
Director
Assistant
Treasurer
Reference Technology Schools
Department Department Department
(1)
Assistant
to the
Director
Boys and Girls
Department
Central
Boys and Girls
Division
Pennsylvania |Periodical Business
Division
Branch
Room
1
T
1.
BOARD OF TRUSTEES
BOARD OF TRUSTEES OR LIBRARY BOARD
The control of libraries varies in different cities. In
some cases the board of library trustees is elected by the people;
in others the trustees are appointed by other officials who in turn
have been elected by the people. There is also the type of library
board of a self-elective or self-perpetuating variety.
Pittsburgh's board comprises two types of trustees: nine
are ex-officio members, including the Mayor, the President and six
other members of City Council, and the President of the Board of
Public Education; there are nine additional trustees who form a self-
perpetuating group.
The Library is not part of Carnegie Institute. It is
legally and financially separate. The two institutions are, however,
very closely related. The Library's Board of Trustees, plus eighteen
additional members, constitute the Board of Carnegie Institute.
(Incidentally, this same board of 36 members governs Carnegie Insti-
tute of Technology.) The Institute and the Library are both served
by the same Manager of Buildings, Auditor, and Assistant Treasurer,
and the expenses of these offices are shared by the two institutions.
Pittsburgh's North Side is the former city of Allegheny.
When it was annexed to Pittsburgh, its library, The Carnegie Free
Library of Allegheny, remained separate and independent.
Residents of the North Side are entitled to all services
of the Carnegie Library of Pittsburgh, including free borrower's
cards. They must, however, register with this Library; North Side
library cards are not honored here.
!
2 - 3
2.
3.
BUDGET
FINANCES
The common practice is to get funds from the municipal
government. This is true in Pittsburgh. The City Council makes
an annual appropriation for the support of the Library.
The Institute is supported by endowment and gift funds,
largely those given by Mr. Carnegie.
SPECIAL FUNDS
Library:
The J.D.Bernd Fund.
The following memorial and gift funds are now held by the
For the purchase of books dealing with architecture and
design.
The Emil Bund Memorial Fund.
For musical books.
The Carrie J. Carnahan Memorial Fund
For the purchase of religious books of a general non-
sectarian type.
The David Lindsay Gillespie Fund.
For the maintenance of the David Lindsay Gillespie Reading
Room and the Gillespie Public Affairs Room.
The John H. Leete Fund.
For the purchase of books on mathematics.
The David H. Light Memorial Record Library.
The Annie M. Mellor Fund.
For the purchase of books of history.
The Laura Reinhart Mellor Fund.
For the purchase of biographies.
The Louisa P. Mellor Fund.
For the purchase of children's books.
The Charles C. Mellor Fund.
For the purchase of books relating to women.
The Pennsylvania Room Fund.
For the purchase of books relating to Pennsylvania.
John Worthington Fund.
For the purchase of Welsh books.
4
4. HOURS OF OPENING
¡
HOURS OF OPENING AND HOLIDAYS
Central Lending and Central Boys and Girls Room.
Daily (except Sunday) 9 A.M. to 9 P.M.
Reference and Technology Departments.
Daily 9 A.M. to 10 P.M. Sunday 2 to 6 P.M.
Branches
**Z American Avenue Sub-Branch M.W.F.1-5, T.Th.1-5 & 6-9
B Brookline Branch
D Business Branch
C Carrick Branch
F Downtown Branch
V East Liberty Branch
H Hazelwood Branch
A Homewood Branch
K Knoxville Branch
L Lawrenceville Branch
M Mt. Washington Branch
S South Side Branch
W West End Branch
G Wylie Avenue Branch
**Branch Symbols.
M.W.1-6, T.Th.S.1-6 & 7-9
(Children's
Daily 9-6
M.W.F.1-6 & 7-9
(Children's same as Adult)
Daily 9-6
M.T.W.Th. 12-9, Sat. 9-9
(Children's - closes at 6 P.M.*)
**
****
M.W.F.1-6 & 7-9 T.Th.1-6
Sat.9-12
(Children's
same as Adult)
same as Adult)
M.T.W.Th.12-9, Sat. 9-9
(Children's - closes at 6 P.M.*)
T.Th.S.9-9
(Children's Nook-T.Th.S.9-6*)
M.T.W.Th.1-9, Sat.9-9
(Children's - M.thruTh.1-9,S9-6)
M.W.1-6, T.Th.S.1-6 & 7-9
(Children's same as Adult)
Gy
M.T.W.Th.12-9, Sat.9-9
(Children's - same as Adult)
M.W.1-6, T.Th.S.1-6 & 7-9
(Children's
same as Adult)
M.T.W.Th.1-6 & 7-9, Sat.9-6 &7-9
(Children's-M.thruTh. same as
Adult; S.9-6*)
*Books available after 6 P.M. in Boys and Girls
Rooms on request.
5-8
5. HOLIDAYS
Hours of Opening and Holidays
Central Lending, Central Boys and Girls Room and Branches are
closed New Years Day, Memorial Day, Fourth of July, Labor Day, Thanks-
giving, and Christmas.
The Reference Department and Technology Department are closed
only on Memorial Day, Fourth of July and Christmas.
On Labor Day,
Thanksgiving, and New Years they are open 2-6 P.M.
6. SIGNS DISPLAYED
Two weeks before a holiday, a sign stating that the Depart-
ment or Branch will be closed is posted in each Department or Branch.
7. EMERGENCY CLOSING OF BRANCHES
When floods or storms make it likely that transportation
will be severely crippled, the Director's Office will give notice of
closing.
If the Office does not call or the Branch Librarians cannot
reach the Office by telephone, they have complete authority to act as
their judgment directs.
In lesser storms, Branch Librarians have authority to cancel
outlying stations; and to send those who live at great distances home
at an earlier hour.
8. FLAG DISPLAYED
The flag should be displayed on the following days:
February 12
February 22
May 30
July 4
Labor Day
November 11
Elections days if the branch is a polling place.
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9. STACK PERMITS
POLICIES AFFECTING THE PUBLIC
10a.
9 - 10a
The third stack, on the same level as the Lending Depart-
ment is the only one open to the public. Special permission may
be given to a borrower to go to the closed stacks to consult the
books on a certain subject. If he wishes to make continued use of
the books in the closed stacks, he must get a permit from the head
of the department in which he is working.
An exception is made of the foreign language stacks on
the second level to which borrowers are permitted to go.
10. ILLNESS OF BORROWERS
In case of sudden illness of a borrower, such as a heart
attack, the assistant in charge calls the nearest hospital or a
nearby physician.
In case of an epileptic seizure, the assistant will have
to decide whether it is serious enough to call a physician or
whether the patient can be given simple first aid treatment.
If the sick person is able to be questioned, he is asked
if he wants a doctor before telephoning. It should be made clear
that the borrower is to pay the doctor.
ACCIDENTS TO BORROWERS
The Library carries Public Liability Insurance and the
following is the procedure for first-aid or emergency treatment
in case of accident to the public:
Between 9:00 A.M. and 5:00 P.M.
Call Dr. Landon's office, Schenley 1-4245 at West Penn
Hospital and inform them of nature of injury.
Send patient to Mathilda Street entrance of West Penn
Hospital; go to L Wing, second floor, to Dr. Landon's office and
identify the Library's insuring company as American Automobile
Insurance Company.
Before 9:00 A.M. and after 5:00 P.M.
Call Schenley 1-4200 and ask for Emergency Room. Inform them
of insuring company and nature of injury. Send patient to front
entrance of West Penn Hospital to reach Emergency Room. Ask for
Dr. Landon.
Should an ambulance be necessary, Dr. Landon's office or
Emergency Room will take care of sending it. Specific instructions as
to location and Building entrance should be given when arranging for
an ambulance.
11.
12.
13.
possible.
Note: 1.
At Central, after hours, the night telephone operator
can handle the emergency.
The Buildings Department should be notified as soon as
Note: 2.
Note: 3.
Note: 4.
10a 13
along
BUSINESS MATTERS
Policies Affecting the Public
A Branch Librarian at her discretion may send the patient
to a nearby hospital.
Accidents not requiring emergency treatment should be
sent to Dr. Wycoff, at the West Penn Hospital, who holds
consultations for Dr. Landon at 1:00 P.M. every day
except Sunday.
In cases where an ambulance has been sent for, notify
the telephone operator that one is on the way, so that
he or she will know how to handle incoming calls that
might come in concerning the accident.
In the case of an accident involving the public, the
Buildings Department will report the accident. Forms
are provided by the insurance companies.
Persons are strictly forbidden to distribute literature
or sell merchandise in any library building or to solicit funds
for any purpose whatever.
The Library cannot cash checks for anyone, even a
borrower in good standing.
USE OF BORROWER'S NAME
Borrowers in registering at the Library may assume
that, without their consent, no use will be made of their names
by any individual or organization other than legitimate use made
by the Library and its staff.
COMPLAINTS
Exceptions are made for representatives from the City
Police Department and Federal Bureau of Investigation when they
come to the Library in person, and after presenting proper cre-
dentials.
No information from registration files is to be given
over the telephone.
Borrowers are requested to make complaints about library
service and operation to the head of the department concerned.
If the person in charge is unable to make a satisfactory explana-
tion or adjustment, the complaint is referred to the Director.
13 (cont.) - 18
articles.
Borrowers criticising the Library's book selection are re-
quested to state their complaint in writing, using the form provided.
Inform the borrower that he will receive an explanation by mail. This
form is not to be displayed. If the complaint is made by telephone,
take the borrower's name and address and tell him that a form will be
mailed to him.
14. LOST AND STOLEN ARTICLES
15. LOST AND FOUND ARTICLES
18.
unclaimed.
1
Policies Affecting the Public
The Library can assume no responsibility for lost or stolen
16. TELEPHONES
All articles, money, etc. found in the Central Library are
sent directly to the Manager of the Buildings Department. If there is
any identification on the articles, the borrower is notified either by
phone or letter.
At Branches articles should be disposed of after one year if
They should be given to a recognized social agency.
Library telephones are not to be used by borrowers as the
lines must be kept open for business purposes.
Borrowers should be directed to the nearest public telephone.
However, it is permissible to take a message for a borrower
in an emergency.
17. TYPEWRITERS
MUTILATION AND THEFT OF LIBRARY PROPERTY
Borrowers may use their own portable typewriters providing
they do not disturb other borrowers.
Attention is called to the following extract (No.375, Section
910, page 100) from the Laws of Pennsylvania, 1939:
Whoever wilfully cuts, mutilates or otherwise injures any
book, volume, map, chart, magazine, newspaper, painting, engraving or
statuary belonging to or deposited in any public library, free public
library, museum, or gallery, or in any department of this Commonwealth,
or procures such injury to be done, is guilty of a misdemeanor, and
upon conviction thereof, shall be sentenced to pay a fine of not more
than three hundred dollars ($300), or undergo imprisonment not exceed-
ing six (6) months, or both, and shall be liable to make good the said
damage or injury to said institution, in addition to the aforesaid fine
and imprisonment.
No prosecution shall be maintained under this section unless
MON
18 (cont.) - 20
19.
20.
"
Policies Affecting the Public
the library, museum, gallery or department prosecuting, shall have at
least two printed copies of this section conspicuously placed upon
its premises.
The law must be enforced with discretion, and the following
guides may be helpful:
(1) a child or a student would never be arrested on the spot,
he should not be allowed to leave the Library until he gives con-
vincing evidence of his right name and address;
(2) much the same procedure applies to adults, but in extreme cases
where the mutilation is serious and the person is combative, im-
mediate arrest is in order if a police officer is available.
Con
In general, a reprimand, payment for the damage, and loss
of library privileges for some period constitute sufficient punish-
ment for a first offense. Prosecution under the law should be made,
however, for repeated or aggravated offenses. Consult the director,
if feasible, before arrests or prosecutions.
USE OF BRANCHES BY NON-RESIDENTS
All persons living outside the city may receive library
privileges upon payment of $3.00 per year.
Non-residents who do not have library cards are free to
use all agencies for reference purposes. They are expected, however,
to take such service as is available in the Branch at the time of
their visit. Agencies cannot take time to order material from Central,
reserve their own books which are in circulation, or make phone calls
on complicated reference questions. Such services are a tax on the
time and resources of the Library, of which there are not enough to
do a thorough job with the regular borrowers.
If non-resident's reference questions cannot be satisfied
in the branches, the inquirer may be referred to the Central Library.
CONTESTS
Because of the frequent requests during a contest, the
Library is unable to take the time to search for answers to contest
questions. However, it must be remembered that an opportunity may
present itself to introduce reference tools to a new group of borrowers,
and assistants should take this opportunity to suggest possible sources
for the information. Telephone inquiries are discouraged, but a
suggestion may be made to the inquirer to come to the library to
consult appropriate material.
(Groups of books may be put on reserve for the duration of
the contest.)
Departments and branches are free to place temporary
restriction on valuable material to avoid mutilation through too
heavy use by contest workers.
!
21 -
23
PERSONNEL
21. APPLICATIONS FOR POSITIONS
22. RESIGNATIONS
All applicants for professional positions are interviewed
by the Personnel Officer and appointed with the approval of the
Director.
Applicants for non-professional positions, including full
time pages and Central part-time pages, are interviewed and appointed
by the Personnel Officer after consultation with the Department
Head concerned.
Branch part-time pages are appointed by the Branch Librarian.
The Library will appreciate having notice of intended
resignations as far in advance as possible; several months are some-
times required to fill a vacancy. Except in emergencies, one month
should be the minimum period for professionals; two weeks for non-
professionals.
Resignations of professionals should be made in writing
to the Personnel Officer, with verbal notice to the Department Head
or Branch Librarian; members of the non-professional staff should
give verbal notice to the Department Head or Branch Librarian.
Staff rating sheets are to be filled in and sent to the
Personnel Office upon the resignation of all professionals and cleri-
cal assistants.
Form "Employment Requisition" must also accompany resig-
nation of staff member.
23. RECORDS OF STAFF MEMBERS
The Director's Office should be furnished with the name,
address, telephone number, education, previous experience, and date
of birth of new part-time employees at the Branches. A duplicate
should be sent to the Personnel Office. Form #31 has been supplied
for this purpose. In the case of those living away from home, the
family address should also be given. The Personnel Office takes
care of this for all full-time employees.
Changes of address or telephone number should be reported
immediately to the Department Head, the Director's Office and the
Personnel Office. It is important (for emergency calls, illness,
etc.) to have an up-to-date directory of the staff. Three copies
should be turned in because a complete file of staff members is kept
in the Reference Department as well as in the Director's Office and
the Personnel Office.
1000
?
23 (cont.) - 25
Educational records should be kept up to date. If a staff
member is taking additional courses at school the fact should be
registered with the Department Head or Branch Librarian, as well
as the Personnel Office, particularly if this extra work is leading
to a degree. Upon completion of courses the Personnel Office should
be notified of additional credits granted in certain subjects and
the assistant's present rating; e. g. sophomore.
Staff rating sheets for professionals and full time cleri-
cals are to be sent to the Personnel Officer by December first of
each year.
24. EMPLOYMENT OF MINORS
All persons under 18 years of age employed by the Library
must secure a vacation employment certificate from the Board of
Public Education.
Pittsburgh
To Minors who Obtain Vacation
Employment Certificates
School. 14, 15, 16 and 17 YEAR OLD MINORS PLEASE NOTE:
1.
Personnel
These are to be kept on file during the term of employ-
ment of the minor; they are to be returned to the Board of Public
Education immediately upon resignation of the employee.
25. COPY OF REGULATIONS FROM VACATION EMPLOYMENT CERTIFICATE:
2.
6.
CA.88-V4
Your Vacation Employment Certificate will be mailed
to your Employer.
You are NOT permitted to work more than 6 consecutive
days in any one week, nor more than 8 hours per day,
nor more than 44 hours per week, nor more than 5
hours continuously without an interval of at least
30 minutes for lunch.
3. Females between 16 and 20 years of age are NOT per-
mitted to work before 6 o'clock A.M., nor after 9
o'clock P.M.
When you leave your present employer ask him to mail
your Vacation Employment Certificate to this office
at once.
5.
A new Vacation Employment Certificate must be issued
before you are permitted to go to work for a new em-
ployer.
PUBLIC SCHOOL PUPILS see your principal or counselor
and obtain the Preliminary Blank for your new employer
to sign. PARISH AND PRIVATE SCHOOL PUPILS will come
to this office for the Preliminary Blank any after-
noon after school hours up to 4:30, except Saturday.
Parent need NOT accompany you.
1
25 (cont.)
II. 14 and 15 YEAR OLD MINORS PLEASE NOTE:
1.
7. During JULY and AUGUST all PUBLIC, PARISH AND PRIVATE
School Pupils will come IN PERSON to this office for
the Preliminary Blank any afternoon, between 1:30
and 3:30, except Saturday. Parent need NOT ac-
company you.
2.
Personnel
You are NOT permitted to work before 7 o'clock in
the morning, nor after 7 o'clock in the evening,
nor while the regular day school is in session. The
time spent in school shall be considered part of the
working day and working week.
Remember this is NOT the Vacation Employment Certifi-
cate and must NOT be presented to or accepted by any
employer as such.
III. PROOF OF AGE (Birth or Baptismal Certificate)
Your proof of age will remain on file in this office as
required by the Child Labor Law until you reach the age
of 18 years.
(Sec. 12 and 15 Child Labor Law) When you
are 18 years of age, it will be returned at your request
by mailing us a letter. This does NOT include CA.88-c30
as verified by the Dept. of Public Health on our form.
9/45 5/15/47 v
DIVISION OF CHILD ACCOUNTING.
*
26 - 28
28.
STAFF ATTITUDES AND CONDUCT
26. PROFESSIONAL ATTITUDES
Each member of the staff, as an employee of the Library,
owes loyalty to the institution and an active interest in its im-
provement and development. Criticisms of its policies or of its
limitations, when made, should be presented with a desire to further
these ends.
The policies of the Library should never be publicly
To all users of the Library each staff member owes cour-
tesy, consideration and tolerance. No distinction between persons,
whether on the basis of creed, rece, appearance, social or intellec-
tual status, can be shown by an employee in a tax-supported insti-
tution. A staff member should bear in mind that each day she is
perhaps the sole interpreter to some new borrower of the spirit.
and purpose of the Library.
To her co-workers the staff member owes, at all times
courtesy, self-control, good team work, and a willingness to share
disagreeable assignments.
27. PERSONAL ATTRIBUTES
Each staff member is expected to cultivate those attri-
butes which make for dependability and self-improvement. Dignity
and good taste are expected of an employee in a public institution.
Good health is especially important and the staff member should
so organize her time as to maintain a sensible balance between work,
recreation, and rest.
PROFESSIONAL CONDUCT
criticized.
-
Criticisms of library procedure are welcomed from staff
members, but should be made to the person next in authority and in
a constructive spirit.
The Library staff enjoys complete freedom from political
influences. It must, therefore, keep itself free from active par-
tisanship. Vote as a civic duty, but do not wear campaign buttons
or express publicly your preference for parties or candidates, espe-
cially in local elections.
While on duty or in any way representing the Library,
staff members should seek to avoid taking sides on those contro-
versial questions, particularly religious ones, upon which people
feel deeply.
Never should a borrower be criticized or ridiculed, even
by intimation, in the hearing of another borrower.
In dealing with the public, staff members should maintain
a businesslike attitude. Self-control is expected under all cir-
cumstances. Arguments or disputes with borrowers should be avoided.
28 (cont.) - 30
29.
Staff Attitudes and Conduct
[1
Staff members should explain library procedure, the need
for certain ways of doing things and not say "It's the rule."
A sense of humor is important and a staff member may laugh
with a borrower but never at him.
A friendly smile in the voice and eyes as well as on the
lips is helpful in maintaining pleasant relations with the borrowers.
Borrowers have a right to expect alert and interested ser-
vice at all times. Assistants on duty at a service desk should be
careful to remain constantly alert to the needs of borrowers. The
desk should never be left unattended at any time.
Staff members on duty in public departments are cautioned
against being deeply engrossed in reading while in view of the public.
Borrowers are often hesitant to interrupt an assistant who seems to be
"busy" or on the other hand, may gain an impression that the library
worker "has nothing to do but read."
11
The laws of courtesy are totally forgotten when an assistant
who is serving a reader talks to another assistant behind the desk.
Assistants going on or off duty should not "visit" with one
another, nor should there be "visiting" during working hours.
Staff members when going off duty should not prepare to leave
before the hour scheduled; i.e. stop work, close their desks and pre-
pare to leave the department on the hour.
No staff member should ever appear behind a service desk or
charge books from outside the desk wearing a hat.
Personal interests should be left at home and not pursued at
work; i.e. knitting, nail filing, etc.
The use of first names and of nicknames, in front of the
public, by members of the staff is considered a breach of good form.
Chewing gum while on duty is forbidden.
PERSONAL APPEARANCE
It is assumed that the Staff will dress in a manner befitting
the dignity of the Library. Socks may be worn by pages, but not by
those in a clerical or professional position. Stockings need not be
worn providing leg make-up is used. Toeless shoes are allowed if
stockings or peds are used. Smocks should never be worn in public
departments. Exceptions are made when shelving or doing work in
which the contact of the books with the clothing is detrimental.
However, it is essential that smocks be clean.
30. WORK IN PROGRESS
No member of the Staff may go off duty either at lunch time
or at night before putting back in its proper place any record or
material with which she has been working. Each piece of work should be
signed and dated, and, if unfinished, clearly marked as to the condition
in which it was left.
31 - 33
Staff Attitudes and Conduct
31. TEMPORARY ABSENCE FROM DUTY
When absent from duty during scheduled hours, a note must
be left stating where staff member can be found.
32. CASH
No member of the Staff is permitted to borrow for personal
use any money from the cash drawer.
33. VISITORS OR AGENTS
The Staff is not permitted to use library time for long con-
versations with visitors, either of a business or personal nature.
G
34 - 37
2.
STAFF REGULATIONS
34. TERMS OF EMPLOYMENT
Professional assistants are engaged for a trial period in
order that they may have an opportunity to prove their worth to the
Library. If, at the end of that time, their service has been satis-
factory and they show promise of further development, the appointment
is made a permanent one. Non-professionals are given a three months'
trial period with the same provisions.
A staff rating sheet is sent in at the end of the three
month period to the Personnel Office, and a notice from the Director
is sent to the successful employee of her indefinite appointment
contingent upon continued satisfactory performance.
35. EMPLOYMENT OF MARRIED WOMEN
The policy of the Carnegie Library toward the employment of
married women has come about through the feeling that, even though home
responsibilities are reduced to a minimum, there is usually a divided
interest and demand for schedules and vacation periods which conform to
those of the husband. The policy may be summed up as follows:
1.
A married woman will not be given a permanent, full-time
appointment if there is available an unmarried woman of
approximately equal training, experience and personality, hus
The marriage of a staff member will call for her resigna-
tion. In exceptional cases, the special knowledge or
unusual efficiency of a staff member, or the difficulty
of replacing her, may result in her being invited to re-
main in the Library's service. In other cases where
there is no replacement immediately available, a staff
member may be invited to remain on a temporary basis.
36. SALARY CHECKS
Salary checks are issued monthly on the last banking day of
the month. Checks for branch personnel are available in the Director's
Office at 9:30 A.M. They will be cashed at the Mellon National Bank
and Trust Company, Oakland Office upon presentation of an identification
card which may be secured in the Director's Office.
Because of restricted banking hours and in recognition that
all staff members cannot go to the bank on short days or during lunch
hours, department heads will allow the necessary extra time when such
conditions exist.
37. SCHEDULES
A normal working week consists of 40 hours over a period of
5 days; five full days and one half day. As the Library is open even-
ings it is necessary for those in public departments and branches to
Ja
37 (cont.)
9-1
1-6 7-9
Staff Regulations
work at least two and not more than three evenings during the week.
Under the Woman's Law of Pennsylvania, only executives may work what
is known as a "swing day"--that is, a day divided into a morning and
evening work period with a free afternoon. The law says "no woman
shall be employed for more than 8 hours a day...or more than 5 days
a week."
So that in addition to eliminating "swing" days, it also
makes it necessary to take a half-day some time during the week, not
allowing for the accumulation of that time to be taken at some future
date. A typical working schedule should look somewhat like this:
1-6
7-9
9-1 2-6
Monday
Tuesday
Wednesday
9-1 2-5
Thursday
1-6 7-9
Friday
Saturday
This schedule is posted where all the staff may see it. Once posted,
each member is responsible for his own schedule and is expected to be
on duty promptly.
Tardiness is to be made up on the day it occurs. If habitual
it may lead to dismissal.
Public service is the basic reason for the existence of
public libraries. The staff must be so scheduled as to present its
greatest strength during the days and hours when the library is most
used. This principle of public service must take precedence over all
other considerations. In general, this principle makes a five-day
week impracticable under present staff conditions?
Some exceptions are obvious, such as Order, Catalogue, Bind-
ery and Schools Departments which the public does not visit.
Other exceptions may be possible, even desirable. For ex-
ample, some branches which are closed on Fridays might find it to be
within the public interest to schedule one or more persons on the
other five week-days only.
If this is done in any branch or public department the follow-
ing considerations should be understood:
(1) It constitutes nothing more than the making of schedules
to secure the maximum value of staff time; it is in no sense the partial
adoption of a five-day week.
(2) This scheduling may vary from week to week. Fairness
indicates that the full day off should be shared if more than one per-
son is involved. It must never come to be regarded as the vested right
of any individual.
G
38 - 41
39.
38. SCHEDULE CHANGES
11
A certain flexibility of schedule is allowed. An assis-
tant may feel free to ask for an occasional change in order to fill
a social engagement or take a course at school. This change, how-
ever, is always subject to the librarian's approval and this depends
on the strength of the schedule at the particular time. A familiar
phrase to librarians is "schedule permitting." The work being para-
mount, no one should ask for a change knowing that the schedule would
be poorly covered. If, in making a change, an assistant has not
worked her full 40 hours, that time should be made up in periods of
not less than thirty minutes. It must also be remembered when making
up time that the law does not permit a woman to work more than eight
hours a day.
40.
OVERTIME
Staff Regulations
SUNDAY WORK
No time may be counted as returnable overtime except when
the Department Head, Branch Librarian, or someone acting in her
absence, specifically requests the staff member to remain; or in
an emergency, when a staff member is compelled to remain through
failure of the relieving person to arrive as scheduled.
BORN
Since the Reference and Technology Departments are open
from 2 to 6 P.M. on Sundays, time is paid those working unless they
prefer to take time off.
41. HOLIDAYS
The Library allows eight holidays a year and two half
days for Christmas shopping (one-half-day for pages). These holi-
days are New Years, Washington's Birthday, Memorial Day, Fourth
of July, Labor Day, Armistice Day, Thanksgiving, and Christmas.
On all these days except Washington's Birthday and Armistice Day,
the Branches, Central Lending, and Central Boys and Girls Room
are closed. On Washington's Birthday and Armistice Day as few
people as possible report for duty, and those who work have the
time returned later. The Reference Department and Technology
Department are closed only on Memorial Day, Fourth of July and
Christmas. On New Years Day and Thanksgiving they are open from 2
to 6 P.M. On all other holidays they are open as usual and the
time is returned or overtime paid. When a holiday falls on an
employee's half-day, no other half-day is granted.
All employees except those on an hourly basis are paid for
holidays.
**
1
42 - 44
42. CHRISTMAS SCHEDULE
44. VACATIONS
The Central Building and Branches are closed Christmas Eve
at 6 P.M.aff members will be scheduled for 30 hours Christmas week.
Normally
43. RELIGIOUS HOLIDAYS
Members of religious bodies which have special observances on
days not recognized as library holidays do not receive time off for
these days. Unless the schedule makes it utterly impossible, the Depart-
ment Head or Branch Librarian, upon request, arranges that such an assis-
tant may absent herself, on her own time, for these days. If such a day
of special religious observance is taken and is not made up, the assis-
tant loses the time.
Staff Regulations
The period for vacations is June through September. Vacation
time should not be saved unless in the case of exceptional circumstances.
In such cases the staff member must apply in writing to the Director
stating special reasons.
II.
Allowances are granted according to the following schedule.
I. Twenty-six working days.
To the professional staff, which includes:
(a) All library school graduates.
(b) Professional assistants in the Technology Department,
regardless of the type of their training.
(c) Certain employees who are holding positions of
responsibility and who were appointed before li-
brary school training was required.
Two weeks, with extensions for length and excellence of
service.
To the sub-or junior professional, office, and clerical
staffs, including members of former apprentice classes,
bookkeepers, stenographers, typists, shelf curators, and
clerical assistants.
After five years of service, the Director may, in
his discretion, grant three weeks of vacation; after ten
years of service he may grant the full professional vaca-
tion.
These vacation extensions will be based upon excellence
of service, promise of future development, and value to
the library--never upon length of service alone.
1
44 (cont.)
III.
Two weeks.
(a) Shipping Department employees.
(b) Clericals.
(c) Pages.
(a)
(e)
Photostat operator.
Office boy.
Staff Regulations
Part-time employees.
The assistant who is classified as a permanent part-time
employee (a definite fraction of the whole) will be given the
vacation to which her classification entitles her during her
second summer of service.
New employees.
New employees who begin their service not later than
October first will be given the full vacation in the following
summer. Vacations for those new employees who begin later
than October first will be computed as follows: (a) For
those entitled to a 26-day vacation--two days of vacation
for each full month of service prior to September first.
ample--A librarian appointed February 15 receives two days
for March, April, May, June, July, and August, or a total of
twelve days. (b) For those entitled to two weeks vacation--
one day of vacation for each full month of service prior to
September first.
Ex-
Anyone beginning on May first or later is not entitled
to a vacation during that year.
ܚ
Resignations.
Those employees who have served for six months or more,
and who give proper notice of resignation as defined in
paragraph 22, will be allowed one or two days (depending upon
class of employee) for each full month of service since the
preceding October first. Example--A librarian resigning
February 15 receives two days for October, November, December,
and January, a total of eight days.
Anyone resigning before October 1, having already taken
her vacation, has the salary for the number of days in excess
of the number to which she is entitled deducted from the final
check; i.e., if she has an allowance of 12 days, all of which
she took in June and she resigns August 1, she is to have de-
ducted the salary for two days (the allowance for August and
September).
Bindery.
200
Basic--two weeks.
After ten years--two weeks, plus one day's vacation for
each year of service beyond ten, up to a total of three weeks.
45 - 48
Staff Regulations
45. HOLIDAYS AND SHORT DAYS
An extra day is added to the vacation allowance when a holiday
falls within the vacation period.
No adjustment is made in the schedule when a short day falls
within the first or last week of the vacation period.
46. VACATION ADDRESSES
Before the beginning of a vacation each staff member is re-
quired to leave her vacation forwarding address with her Department or
Branch Head.
47. LEAVES OF ABSENCE
Allowance With Pay
Allowance of time will sometimes be given for study, when it
is directly connected with the employee's position and will result in
improvement in the Library's service.
Allowance will be made for emergency serious illness or death
in the immediate family, and to attend funerals of relatives. This
includes immediate family only and all other absences must be made up.
Allowance will be made when member of a household is ill
and house is quarantined.
Allowance will be made for attendance at Library conferences.
Allowance Without Pay
Allowance without pay may be granted for travel, additional
vacation, etc., if such absence does not hamper the work of the agency.
Allowance without pay may be granted for illness in the home
when no other arrangements can be made to care for the situation.
Jury Duty and National Guard
If members of the staff are subpoenaed to serve on federal
juries, they are not only permitted to do so, but are obliged to serve,
except for reasons of sufficient importance to the Director. Salaries
will be paid for the time that staff members are away from work for this
purpose, but the money received for jury duty must be turned in to the
Director's Office. In case a staff member needs to claim exemption
from such jury service, she must obtain permission from the Judge try-
ing the case.
The same ruling applies to those called for National Guard
duty.
48. SICK LEAVE
The amount of sick leave with pay depends upon circumstances,
such as length of service and the previous health record. It is always
liberal, and includes the ordinary illnesses suffered by the normally
healthy person.
Staff members are encouraged to remain at home when
suffering from colds. To come to work may result in more serious
illness later, and is likely to spread the contagion among others.
When absence is considered necessary, the staff member
should notify the Department Head or Branch Librarian at once so
that schedules can be arranged and a substitute provided; e.g. if
unable to keep a 1 o'clock schedule, supervisor should be notified
l
not later than 10 o'clock.
50. PERSONAL APPOINTMENTS
48 (cont.) -52
49, DOCTOR AND DENTAL APPOINTMENTS
Doctor and dental appointments should be made on the
staff member's own time if possible. If impossible to do so, the
time is granted but must be made up by the staff member.
ments.
Staff Regulations
52. ACCIDENTS
No make-up time is allowed for purely personal appoint-
51. MAKING UP TIME
Time must be made up in periods of not less than one
half hour and always at the convenience of the department concerned.
No half hour lunch period is permitted except in case
of emergency.
Any staff member injured "in line of duty," that is,
through using any library equipment, or due to any defect in the
library property, or through any other accident which is incident
to his employment will be adequately cared for.
The Library carries Workmen's Compensation Insurance and
the following is the procedure for first-aid or emergency treatment
in case of accident to employees:
Between 9:00 A.M. and 5:00 P.M.
Call Dr. Landon's office, Schenley 1-4245 at West Penn
Hospital and inform them of nature of injury.
Send patient to Mathilda Street entrance of West Penn
Hospital; go to L Wing, second floor, to Dr. Landon's office and
identify the Library's insuring company as "P.M.A." (Pennsylvania
Manufacturers' Association).
52 (cont.) - 53
Staff Regulations
Before 9:00 A.M. and after 5:00 P.M.
Inform
Call Schenley 104200, ask for Emergency Room.
them of insuring company and nature of injury. Send patient to
front entrance of West Penn Hospital to reach Emergency Room.
Ask for Dr. Landon.
Should an ambulance be necessary, Dr. Landon's office
or Emergency Room will take care of sending it. Specific instruc-
tions as to location and Building entrance should be given when
arranging for an ambulance,
Note: 1. A Branch Librarian at her discretion may send the
employee to a nearby hospital.
Note: 2. Accidents not requiring emergency treatment should be
sent to Dr. Wycoff, at the West Penn Hospital, who holds consulta-
tions for Dr. Landon at 1:00 P.M. every day except Sunday.
Note: 3. In cases where an ambulance has been sent for, notify
the telephone operator that one is on the way, so that he or she
will know how to handle incoming calls that might come in concerning
the accident.
Note: 4. In the case of an accident to an employee, a report should
be sent to the Controller's Office immediately following the acci-
dent. Forms are provided by the insurance companies.
again
53. STAFF BORROWING PRIVILEGES
Staff members, including full-time pages, may borrow books
on their names. Books should be returned promptly on the date due.
Seven-day books are not renewable and fourteen-day books are renewed
automatically unless reserved. It is well for the staff to renew
their books, however, as overdue notices do not arrive until two
53 (cont.) - 58
weeks after the books are due. Staff members are required to pay
fines on seven-day books from the date they are due, and on other
books from the end of the renewal period. Fines will be waived on
books borrowed to prepare talks, learn stories, or for other library
purposes.
Staff Regulations
The staff may not take books until they have been availa-
ble to the public for four weeks. The Lending Department reserves
any books in the collection without charge except those titles
which are also in the Staff Library.
54. THE STAFF LIBRARY
The Staff Library (located in the Personnel Office)
was established to permit assistants who work with the public to
become acquainted with the new books without using copies intended
for the public.
Books are lent for a period of one week and must be charged
by the borrower. Branch staff may send in their reserves, which
will be filled and the books sent by the regular messenger service.
The Staff Library also includes recent books of profes-
sional interest which are available to all staff members.
vations will be filled in turn for these titles.
Reser-
55. STAFF BOOK ORDERS
56. TRANSPORTATION
A privilege that all staff members enjoy is that of buying
books or periodical subscriptions at a discount, for personal use only,
through the Order Department. All orders must be made in writing,
giving full information: author, title, publisher, edition, price--
name of staff member and agency. These books must be paid for
promptly in cash, never later than the first of the following
month.
57. TELEPHONE CALLS
The Library provides carfare for staff members travelling
to points beyond ordinary activities, such as branch people going
to distant stations.
Personal use of telephones must be restricted to emer-
gencies, as the lines must be kept open for business calls.
58. LOCKER KEYS
Lockers are provided for the Central staff, and keys
are available in the Director's Office. A deposit of fifty cents
59 - 62
61.
is required which is refunded when the key is returned.
59. CENTRAL STAFF REST ROOM
There is on the first floor of Central Library a suite
of rooms consisting of locker room, lavatory, kitchen, dining room,
and lounge for the exclusive use of the staff. The latter room
is intended for resting and reading, and sould be kept as quiet
as possible. It is requested that smoking be confined to the
dining room.
60. FACILITIES FOR MEALS
For those who wish to bring or prepare their own meals,
there is a kitchen and dining room, with hot plates, electric re-
frigerator, tables and cupboards. Kitchen lockers may be secured
through the Director's Office.
Staff Regulations
AFTERNOON TEA
The Carnegie Institute Cafeteria serves luncheon between
the hours of 11:45 and 1:30 each day. It affords a convenient
place to lunch at a reasonable cost. A slight discount is granted
employees of Carnegie Library and Institute upon presentation of
a staff identification card which is obtainable in the Director's
Office.
Tea is served each afternoon between 3:30 and 4:30 o'clock
at Central and some branches. Each staff member is permitted fifteen
minutes for this period of relaxation.
No tea time is allowed for part time employees who work
less than four hours a day.
At Central a nominal charge is made to cover operating
expense; each branch makes its own arrangements about expenses.
62. PENSION PLAN
The Library is a member of the A.L.A. Metropolitan Re-
tirement Annuity Plan. All those who have completed two years of
library service (includes one year of Library School) are eligible.
All who have reached the age of thirty must join. Five per cent
of the employee's salary is deducted each month from the payroll.
Up to the age of thirty, each member carries the payments alone.
At thirty, the Library contributes an additional amount, approxi-
mately four per cent. The normal retirement age is 65. Arrangements
can be made for an earlier retirement, but this would mean a smaller
annuity. See the Executive Secretary for particulars.
.
63 - 65
Staff Regulations
63. HOSPITALIZATION PLAN
The Library is a member group of the Hospital Service
Association of Pittsburgh, a non-profit organization to provide
hospital care for a nominal monthly payment. The plan is open
to all staff members in good health and may be joined by application
to the Director's Office. The payment amounts to $1.00 per month
for an individual, $2.00 for husband and wife, and $2.50 for in-
dividual and family, with semi-private accommodations. (Rates
for ward service are, respectively $.75, $1.50 and $1.90). The
care includes, briefly, 21 days in any participating hospital,
with meals, ordinary X-ray, maternity care (with family rate after
contract has been in effect for twelve months) and out-of-town
care in non-member hospitals.
There is a semi-annual enrollment date for membership
in the Plan. However, new employees may become members the first
or second month following employment.
Staff members may also join the Surgical and Medical
Care Plan in conjunction with the Blue Cross Hospitalization Plan.
Additional information will be furnished on request to
the Auditor's Office.
64. BONDS
Staff may purchase United States Savings Bonds through
the Payroll Savings Plan. Amounts varying from $2.00 up may be
deducted from the monthly salary toward purchase of a bond.
65. CREDIT UNION
The Pittsburgh Carnegie Library Employees' Federal Credit
Union is a mutual association and is, in effect, a small mutual
bank. A board of seven directors has general supervision, a credit
committee of three passes on loans, a supervisory committee of
three exercises a final check. The board and committees are elected
by the members.
The purpose of the Credit Union is to make loans to mem-
bers, and to encourage savings. Interest on shares depends upon
the earnings of the Credit Union. Each member must pay a twenty-
five cent membership fee, and buy one or more shares at $5.00
each. The shares may be paid for in installments of twenty-five
cents or more per month. A member may withdraw, and receive cash,
although a short notice may be necessary.
Members belonging less than three months may obtain a
loan of $50.00 provided a suitable co-signer is obtained.
Members belonging over three months and less than six
months may obtain a loan of $100.00 provided that a suitable co-
signer is obtained.
65 (cont.) 67
Staff Regulations
All members belonging over six months may obtain a loan
of $100.00 on their own signature, provided they have one share
in their account.
A small rate of interest is charged.
Passbooks for Bank Day may be left in the Assistant to
the Director's Office on the first Friday after pay day of each
month. She will see that they are delivered to the Treasurer, and
not sent in the building mail.
66. CERTIFICATION
The Pennsylvania Library Association now has a voluntary
certification plan for librarians. It is the hope of the Associa-
tion that all Pennsylvania librarians will apply for certification
and that trustees can be induced to employ only librarians who
hold certificates. After sentiment grows more favorable, it is
hoped that this voluntary plan can be replaced with a compulsory
plan which will be administered by the state as is now done for
teachers.
bers.
There are various grades under which librarians can be
certified, depending upon education and experience. Since Car-
negie Library of Pittsburgh has a position of leadership in the
state it is desirable that all staff members who are eligible
secure certification. Information and blanks can be secured through
the Director's Office.
67. STAFF ASSOCIATION
The purpose of the Staff Association is to promote the
professional, economic and social interests of its members. Through
its standing and special committees the Association participates
in many of the policy-making activities of the Library.
All interested employees of the Library may become mem-
68 - 69
68. GENERAL
TELEPHONE PROCEDURE
Personal use of the telephones should be restricted to
emergencies, as the lines must be kept open for business calls.
The telephone should be answered as promptly as possible.
The assistant should ask the persons with whom she is working to ex-
cuse her for a moment, unless the business she is conducting with
the borrower can be completed in a very short time. If the tele-
phone call requires a little time, the inquirer should be asked to
hold the line until the assistant is free to take care of him.
Only those assistants who have been authorized by the
Department Head or Branch Librarian to give information over the
telephone should do so. However, if the specific person asked for
is not there, ask the person calling if he would like to speak to
the one next in charge.
When answering the telephone, a staff member should speak
distinctly and directly into the transmitter. She should not say
"Hello", but identify herself officially at once by giving the name
of her department or branch; e.g., "Reference Department", or "East
Liberty Branch Library.
11
When a staff member is called to the phone, she should
identify herself by saying "This is Miss----speaking.'
Care should be taken not to monopolize the telephone for
an undue time, in order to read to the inquirer a long article or
poem. In general, if it would take longer than a few minutes to give
the information, the inquirer should be asked to come in and consult
the material. If the material cannot be located quickly, ask the
inquirer to call back or take his number.
11
School reference work should be discouraged over the
telephone and the student asked to come in to consult the material.
69. TOLL CALLS
Long distance and suburban calls for library purposes are
to be made only in urgent cases.
At the Central Library, the operator will ask each employee
who makes a toll call through the Carnegie Library Building telephone
exchange to state whether the call is a personal one, and if it is,
to give his home telephone number. The call will then be charged
directly to the person making the call on his home bill.
At the Branch Libraries, the employee making the personal
toll call will ask the Bell operator to charge the call to his or
her number.
The above does not apply to any toll call that comes within
the classification of institutional business.
At the Branch a record should be kept of all business toll
calls as the Buildings Office will check at the end of the month.
70
Telephone Procedure
70. TELEPHONE CALLS WHEN BRANCH NOT OPEN
Telephones should be answered if a staff member is on
duty. Books should be renewed, information given, etc., but the
borrower should be told that "the Branch will not be open until
(the time) but that we will be glad to do this for you. If
impossible to give the information until the Branch is open, tell
the borrower when he will be able to get the information.
71
71.
LIBRARY MEETING ROOMS
The decision as to the use of the auditoriums belongs
to the Head of the Buildings Department; the use of the study rooms
to the Branch Librarians.
The use of study rooms is primarily intended for study
clubs, educational groups, and groups using library materials.
If the study room in question is not in use by such a
group (mentioned above) it may be used by other organizations, with
the understanding that if requested by a group (as mentioned above)
the other organization would have to relinquish their privilege.
There should be adequate notice given to any group being asked to
give up the room.
Use of the study rooms after 9 P.M. will entail a jani-
tor's fee of $1.00, payable to the custodian or guard on duty.
Receipt should be given.
Co
Unions which request the use of study rooms should be
considered in the same category as a Board of Trade or a Business-
man's Association, and be granted their use.
All requests for use of the branch auditoriums are to
be sent to the Buildings Department by the organization wanting to
use them. The Buildings Department notifies the Branch Librarian,
in advance, each time the auditorium is to be used.
There is a small fee for meetings for which no admission
It is slightly larger if admissions are charged.
is charged.
:
·
72 - 76
72. GENERAL
73.
75.
PAYROLL
The Executive Secretary notifies the Department or Branch
of the date the payroll is due in the Personnel Office and the
Director's Office.
Payrolls are sent in monthly except in December. Two
payrolls are sent in this month, the first including only regular
employees. Regular employees are those who are engaged by the
month or fractional part of a month and whose salaries are a fixed
amount. The second payroll includes only employees on an irregular
schedule. These employees are those who are engaged for part time
and have their rates fixed by the hour. Overtime for regular
employees is entered on the second payroll.
Payrolls should not be folded but should be sent in a
flat envelope.
Payrolls must be typed and sent in in duplicate with
the name of the department or branch at the head of each sheet.
In the case of the Branches, both departments are listed on one
sheet, listing the names in the order of the importance of the
position.
TIME RECORDS
Do not leave blank lines in the body of the payroll.
Payrolls must be signed by the Department Head, Branch
Librarian, or the acting assistant in charge. Signature should
be placed on the last line in the lower right hand corner of the
sheets.
A time sheet (form #251) should be kept by each depart-
ment and branch head listing each employee. This should be checked
daily for hours worked, sick leave, etc.
74. NAME COLUMN
position.
Enter the names in the order of the importance of the
Names should be entered in the form which agrees with
the employee's signature on the withholding tax blank.
One full name and one initial only should be used.
POSITION COLUMN
Give the title of the position filled by each person;
as head of department, branch librarian, part-time page, etc.
76. OVERTIME HOURS
Overtime hours for members working off payment of pro-
fessional dues are entered under "Overtime Hours.
#1

---
...Homewood Brunch
Name
Mary E. Brown
Jane M. Doe
Eleanor Smith
Mary A. Dobbs
Elizabeth R. Jones
Dorothy Greet.
Patricia E. Gray
Marilyn Jackson
Ruth A. Black
Mary L. Williams
Catherine Young
Margaret Johnson
Nancy B. Hobinson
20 49 49 dhene de centres de da-40
Branch Librarian
Children's Librarian
Senior Librarian
Librarian
Position
Librarian
Librarian
Substitute Librarian
Clerical Assistant.
Clerical Assistant
Part-time
Clemical Assistant
Substitute
Clerical Assistant
Page
Student Assistant
CARNEGIE LIARY OF PITTSBURGH
Overtime Sunday
hours hours
5
next
Continued on next page
Total
hours
worked
12
22
12
Days
absent
11
2
3
69
*Rate
69
*Amount
Pay Roll for..
July 1949
Vacation June 27
(26 days / 1 holiday)
Remarks
July 27
beeeeeeease d
S. L. July 12 ( day)
P. L. A. July 6 - 9 (no deduction)
New July 15
Resigned July 22 (Includes 18 days
vacation allowance 1 holiday)
No work during July
Worked June 28 A.L.A. dues 5 hours
Transferred from E.L. July 11
---
I. of A. July 11- 14
<OL>>
I. of A. July 1 July 6 (3/4 time)
Time reported from June 11 July 12
Re-appointed July 5
Time reported from July 5 - July 12.
Resigned July 30
Time reported from June 11 July 30
H.T.R. July 7
Previously reported (Nancy Robinson'
=

----
Homewood Branch
Name
Evelyn C. Gray
*Mo
Paul Adams, Jr.
in th
umns
Page
***** at a flat de arte de d
Position
Part-time page
CARNEGIE LIF
CAMO
Overtime Sunday Total
hours
hours
hours
worked
RY OF PITTSBURGH
58
Days
absent
***il
GA
*Rate
$
*Amount
Pay Roll for.
July 1949
New July 1
► G ----- qete dhe vendas de
Remarks
Time reported from June 11 - July 12
E. Br
Brown
Mary
78 - 81
80.
78. HOURS WORKED COLUMN
The payroll record for employees appointed on an hourly
basis is recorded in the "Hours Worked" column.
Time worked for part-time employees is calculated from
the day the previous month's payroll was due through the day before
the current payroll is due in the Director's Office.
79. DAYS ABSENT COLUMN
RATE AND AMOUNT COLUMNS
Regular employees only are reported in Days Absent column.
This does not apply to sick leave. It is used only for new appoint-
ees, present staff members who resign during the month or members
of staff who may be granted leave of absence during the month.
Nothing is to be recorded in the "days absent" column except time
to be deducted from the monthly salary.
Do not enter anything under these columns.
81. REMARKS COLUMN
Payroll
Indicate new employees by the word "New" and the date
of the first day of work.
If the employee has been previously employed by the
Library, indicate this fact by the word "Reappointed" and the date
of the first day of work.
Indicate employees who leave the service by the word
"Resigned" and the date of the last day worked, and report when-
ever possible upon the payroll of the same month if notified in
time.
11
Indicate employees transferred from another branch or
department by the words "Transferred From". Give date of first
day worked. Names should appear only in one place in the payroll.
If an assistant has been transferred, the name should not appear
upon the payroll of the agency from which she has been transferred.
Sick leave amounting to half a day must be reported.
Use the form "S. L.", with the date or inclusive dates.
Holiday time is to be reported in the form "H. T. R.",
with the date or inclusive dates.
Vacations are entered as "Vac. with the inclusive dates.
Where vacations cover parts of two months, give inclusive dates
on both payrolls.
,
In case any time is carried over and returned later it
should be indicated as "Vac." with dates and (19--Vac.)
Leaves of absence without pay should be noted by "L.
of A. and inclusive dates given when known. Otherwise state,
11
"L. of A. Return indefinite" and report on one payroll only.
81 (cont.) - 85
84.
Payroll
Indicate absence on account of death in the family by
"Death in family" and give dates. This applies to the immediate
family only. All other cases must be leave of absence.
Absences on library business should be noted, and the
occasion and the inclusive dates given; e. g. A. L. A. June 5-12.
Regular assistants who work only part time should be
here designated,, or time, as the case may be.
4
3
When an employee works off professional dues, enter names
of professional organizations and numbers of overtime hours.
For a change of name, enter employees new name in the
name column and specify under Remarks "Formerly----.' In case
"Jr." has to be added to the employee's name add the Jr. in the
name column and specify under Remarks "Previously Reported----.
11
82. PART-TIME SUBSTITUTES
Assistants who are working part-time in more than one
agency should be reported on a separate slip which should be sent
to the agency upon whose payroll she is listed. Give name, total
hours worked, dates and department in which worked. In case the
correct agency is not known the Executive Secretary should be
called for this information.
83. NEW EMPLOYEE RECORD
11
Branches should send in an educational and personal
record data with the payroll for part-time pages whose names are
appearing on the payroll for the first time. (Mimeograph form
furnished by Director's Office).
WITHHOLDING EXEMPTION CERTIFICATE
On the first day that new part-time pages report for
work, please have them fill in a withholding exemption certificate
at once and send it direct to the Auditor's office addressed to:
Auditor's Office
Carnegie Institute
If it is coming from a branch, please send it by U.S.
mail--do not send it by messenger.
If the status of an old employee changes, have her fill
in a new blank and send at once to the Auditor's Office addressed
as requested.
If blank forms are needed, call Auditor's Office.
85. REFUND ON BALANCE OF BOND
When staff member resigns send note to Auditor's Office
requesting check for any balance which person might have coming
to him towards the purchase of a bond.
86
86.
ANNUAL REPORTS
The annual statistical report is compiled in the Office
of the Director from the statistics sent in by each agency every
month.
The written reports of the year's work which are required
from Department Heads are sent to the Director around February
first for his information and use in making up the general report
for the Library.
Branch Librarians submit only an annual statistical re-
port around February first unless they wish to note something of
special interest to the Director.
Submit one copy to the Director, one to the Assistant
to the Director, and keep one copy at the Branch.
87 - 89
87.
SUPPLIES
Requisitions for supplies are made out on regular requisi-
tion blanks and typed in duplicate. The original is sent to the
Director's Office addressed to the Executive Secretary. Branch or-
ders are due February first and August first. Department orders
are due March first and September first., The duplicate is kept in
the agency to check the supplies when they come.
Supplies for adult and juvenile departments of Branches
are listed together. Requests for carfare, postage stamps, and
publications are each put on separate requisitions.
Mimeographed forms must be on a separate requisition and
marked "mimeographed form #----."
Requests for rubber stamps must be in duplicate and a
sample of the type included.
Bulletin paper is requested from the Staff Artist.
The form number and the name of each article must be
given and the amount wanted indicated in "amount" column. The
exact quantity should be noted; e.g. 500-not one package. In
case of doubt a sample of the material desired may be clipped to
the requisition. Articles are arranged consecutively, those with
large A in front, first. The requisition is dated and signed by
the person in charge.
Non-resident books (#356) must be ordered early enough
to allow sufficient time for printing them. The last number in
the old book must be noted on the order.
Check supplies as they come, and if they are incomplete
or if there is any error, send a list to the Executive Secretary
immediately. Do not return supplies sent until you have notified
the Secretary. If substitution is made or the supply is exhausted
a note will be included with the shipment.
An index to supplies is kept in each agency. Printed
forms appear on mimeograph sheets, all others on cards.
88. PETTY CASH FUND
GR
Each branch has $2.00 for incidental expenses. On the last
Friday of each month a requisition should be taken to the Director's
Office to replace any of the money which has been spent. Receipts
for expenditures should be attached.
89. CANCELLED MAIL
Any postals, etc. filled out but, for some reason, not
mailed should be kept until a reasonable number has accumulated. Note
number included in each package on outside and return to the Director's
Office to be redeemed.
90 - 91
90.
DUTIES
THE ASSISTANT TO THE DIRECTOR
Under the general supervision of the Director, the duties
of the Assistant to the Director are as follows:
The Library System
(1)
Appointment, assignment and transfer of all professional and
non-professional help, with the exception of Branch part-time
pages, (after consultation with department or branch concerned.)
(2) All changes in assignments of part-time help, increases in
hours worked, etc.
(3) Salary adjustments.
(4) The assignment of substitute help, both professional and non-
professional, in cases of illness or other emergencies.
(5) Planning for staff betterment.
(6) Direction of Friday Branch Meetings.
(7) The making of long range studies of existing methods and pro-
cedures, and new areas of service.
(8) Such special and temporary duties as may be assigned from
time to time.
(9) Supervision of the Special Investigator.
The Branches
THE EXECUTIVE SECRETARY
She acts as a Department Head in relation to the branches.
Branch Librarians will report directly to her on all matters of
ordinary administration.
91. DUTIES
(1) Does all preliminary work in preparing the budget.
(2) Maintains controls on budget expenditures.
(3)
Controls preparation of payrolls; decides disputed questions
on time allowances, sick leave, etc.
Handles retirement annuity plan.
S
(4)
(5) Purchases all supplies and equipment, except books, and supervises
their distribution.
(6) Supervises the work of the Director's Office and acts generally
for the Director during his absence.
92
92. DUTIES
THE ADMINISTRATIVE ASSISTANT
Under the general supervision of the Director the duties
of the Administrative Assistant are as follows:
(1)
(2)
(3)
Supervises the stacks and page service.
Acts as liason man with the Buildings Department.
Aids the Director, Assistant to the Director and Executive
Secretary in minor administrative duties.
93 - 96
WORK OF THE CENTRAL LENDING DEPARTMENT
93. LENDING DEPARTMENT
The functions of this Department are: (1) the lending of
all the circulating materials; (2) ready reference work; (3) the
registration of all borrowers at the Central Library and the correla-
tion and revision of branch registration; (4) such routine work as
the charging and discharging of books, sending overdue notices,
reserves, snags, counting and recording circulation, slipping of
books, etc.; (5) and that part of inter-library loan work which in-
volves the lending of material to other libraries.
95.
In large libraries the Lending Department is often broken
down into several divisions of special subjects or services. Those
in Pittsburgh are as follows:
94. PUBLIC AFFAIRS ROOM
The Public Affairs Room features circulating books, pam-
phlets, and magazines dealing with current problems, and with inter-
cultural and racial relations. It was made possible through the
generous interest of Mabel Lindsay Gillespie, who has been active
in organizations promoting racial understanding and good citizenship
for many years.
JAMES ANDERSON ROOM
S
The James Anderson Room for Young People is a bridge between
the Boys and Girls Room, with its close supervision, and the freedom
of the Adult Department. Besides recreational reading there are
books for school reference. All vocational materials are also found
here.
Mr. Anderson's name has been given to this room because
he was the Allegheny resident who opened his own home library to the
working boys of the city. Andrew Carnegie was one of these boys,
and he later ascribed his interest in libraries to this early ex-
perience.
96. DAVID GILLESPIE ROOM
This "browsing" room is for the reader who has no purpose
beyond the finding of a good book to suit his tastes and mood. The
books and furnishings have been provided in memory of Mr. Gillespie
by Mrs. David Lindsay Gillespie and Miss Mabel Lindsay Gillespie.
?
97 - 99
97. FUNCTION
98.
ADMINISTRATION
Each branch library maintains a small, well rounded
collection of actively used books, both reference and circulating.
Increasing emphasis is placed on purposeful reading, the circula-
tion of adult nonfiction, reference work, and the development of
services to young people. Prompt service both on fiction and all
other books is the goal. Alertness in borrowing from the Central
Library, in ordering new books and securing vertical file matérial
in sufficient quantities is indicative of the effectiveness of a
branch.
WORK OF THE BRANCHES
continuations.
Branches are under the general supervision of the Assistant
to the Director, the children's work being supervised by the Head of
the Boys and Girls Department. Weekly meetings are held on Fridays
for the branch librarians. These meetings are conducted by the
Assistant to the Director for the discussion and selection of adult
books and problems of general branch administration.
Meetings are conducted semi-monthly from September to June
by the Head of the Boys and Girls Department for the Boys and Girls
Department personnel. These meetings are held for the discussion
and selection of juvenile books and children's work.
Each branch has its own budget for books, periodicals and
Because the branches serve as centers in each community,
the branch staff learn to know their public rather well, to know
many people personally by name, and to be in touch with reading
tastes. There is a close personal relation between the librarian,
the books and the readers at all branches. Branch librarians and
assistants also visit schools, churches and all community centers
to make personal contacts with people and to stimulate wider use of
branch facilities.
99. ADULT STATIONS
statistics.
Some branches maintain stations in housing projects,
community centers, etc. These stations contain a general collection
of fiction, non-fiction and sometimes magazines. These stations
are open on a limited schedule and are usually operated by the branch
personnel.
Station circulation statistics are included in the branch
If a station day falls on a holiday the books are charged
for the following week.
If an unexpected holiday occurs, such as a Saint's day, or
any other unforseen circumstance, the books are automatically renewed.
100
100.
REGISTRATION
Borrowers are registered so the Library may have on file
information which will serve as a means of future identification of
the borrower. It is for the protection of the borrower as well as
the Library that necessary information be recorded; i.e., for lost
cards, temporary cards, etc. The information is also for the use
of the Library in contacting the borrower for the return of books.
The registration desk is usually the borrower's first
point of contact with the Library. Impressions received there are
lasting and may make a satisfied borrower, always friendly toward
the Library, or the contrary. Assistants should avoid "red tape'
as far as possible and tactfully ask for only the information consist-
ent with an accurate registration.
་་
For Procedure see separate Registration Book.
The Central Library maintains a union file comprised of its
own applications signed by borrowers as well as a duplicate of all
the signed applications of the borrowers from the Branches. This
file is useful in answering various questions about registration,
and it serves as a means of avoiding duplication of borrower's cards
throughout the system.
The registration statistics of all agencies are recorded
and released from the Registration Desk at the Main Library. A re-
port of total registrations is entered each day and a compilation
(adult and juvenile) for each agency and for the complete system is
made at the end of each month.
In order to record accurately the number of registered bor-
rowers for any given period, the registrations which have expired
during that period (5 years) must be deducted from the total regis-
trations. This difference added to the last record of registered
borrowers gives the correct number of cards in force in the library
system.
!
101 - 103
101.
CIRCULATION WORK
102. CHARGING SYSTEMS
Circulation work may be described as that library activity
which furnishes the reader with such materials as he needs for home
use.
Various systems of charging are in practice throughout the
country. Small libraries use a charging system known as the Browne
System. The two systems which are used generally, however, are the
Newark Charging System and the Detroit Charging System. A number of
libraries are adopting mechanical devices for charging books. Among
these are the Dickman Electric Book Charger, the Gaylord Electric-
Automatic Book Charging Machine, etc.
103. CIRCULATION OF BOOKS (GENERAL)
The period for which books are lent is determined by the
resources of the library compared to its use. Two practices are com-
monly in force among libraries. Books are either charged for fourteen
days with the privilege of renewal, or for twenty-eight days without
renewal. Various exceptions are made to the regular period of loan
in the case of new books or magazines because of limited supply.
In Pittsburgh all books are charged for two weeks, the only
exception being new fiction which are clearly marked with orange labels,
and in the case of the branches, the recent issues of periodicals.
These are charged for one week only.
A borrower may take out ten books or more, at the discre-
tion of the person in charge, on one card provided he does not deplete
the material on any one subject. However, only two seven-day books
may be taken. The number of juvenile books varies with the grade.
Juvenile borrowers in grades one through three may take three books;
those in grades four through eight may take six books.
A borrower's card should be presented when a book or other
material is borrowed. The card may be used interchangeably at the
Central Library and all the branches.
Books borrowed at one agency may be returned at another,
with the exception of school stations.
Books may be transferred from one library card to another
only if the books are presented, except in the case of members of the
same family living at the same address, or where abuse is known. This
rule applies to books which have been renewed as well as seven-day
books and textbooks.
Cards for non-resident clubs are always kept on file at the
Library.
Members of the staff are not permitted to borrow a new book
until it has been in circulation for one month; nor are they permitted
to take out the current number of a periodical.
103 (cont.) - 105
Circulation Work
Books must not be issued to borrowers in whose family there
is a contagious disease. (See Health Report)
Restricted books must not be issued to minors.
Any book may be temporarily made reference at the discre-
tion of the head of the agency.
Books are never mailed to borrowers because the Library has
neither the staff nor the funds for such service.
104. SETTING DATE STAMPS
105. CHARGING BOOKS
Each morning the charging and discharging daters which fit
over the end of a pencil, must be changed, using legible type so that
the stamps are clear. In some agencies a revolving dater is used.
In fixing the charging stamps, be sure the date due does
not fall on a Sunday, holiday or day on which the Library is closed.
Stamps must always be revised.
Fine computer should be changed to the current date.
In Pittsburgh a modified Detroit charging system is used.
When getting books charged, a borrower must present either his regu-
lar card or a temporary card which must have the borrower's name,
current date and his card number, the latter written in ink.
The borrower writes his own card number on the book slip
and the assistant verifies the card number and checks the borrower's
card to be sure that the number has not expired and in the case of a
student or non-resident card that it is not out-of-date.
She then stamps the date due on the date slip and the book
slip.
A black pencil set for one week is used for seven-day books
and current magazines. A yellow pencil set for two weeks is used for
all others.
At the Central Library books are charged in blue ink; at the
branches in red ink.
The book slips are put in the circulation drawer.
If the book slip is full, it is torn half way down to in-
dicate that a new one should be made when the book is returned.
When uncataloged pamphlets are circulated, manila slips are
used for charging, the author and title of the pamphlet being written
on the slip and the date stamped on the pamphlet.
Officially Noted Stamp
If a book has been damaged by ink, slightly torn, picture
cut, or has a loose back, the "Officially Noted" stamp is used.
105 (cont.) - 107
106.
Staff Initials
In many agencies each staff member is assigned an initial or
initials to use when renewing books, making fine records or when it
is necessary to write a borrower's card number on the book slip.
Vacation Books
Beginning June first a borrower who is leaving the city for
vacation may have books charged for October first with the understand-
ing that any of the books may be recalled if a demand arises for them.
The borrower must leave his card at the Library and must
give his vacation address.
loan.
Circulation Work
In general, a borrower may take as many as ten books. All
ten of them may be either fiction or non-fiction as long as no one
class is depleted.
The librarian in charge approves all books for vacation
Books which may not be borrowed:
a.
b.
C.
d. Travel guides.
Charging procedure:
Seven-day books or books received during the last year.
Reserved books or those in great demand.
Textbooks or education books.
DISCHARGING BOOKS
The books are charged with the vacation stamp "V Oct.1" and
year date.
The call numbers of all books are written on a temporary
card, and this card and the borrower's regular card are filed with
his application. The book slips are filed in the vacation file.
When discharging the books, the record on the temporary card
must be cleared.
When borrower returns book, date slip is examined to see if
book is overdue. Physical condition of book is also noted. See
"Mutilated books." If book is not overdue it is put in bin to be
slipped.
107. Fines
If book is overdue, the fine is computed from the fine
computer, the money put in the money drawer and amount entered
on the daily money sheet.
The primary purpose of the levying of fines is to secure
the return of books so that they may be used by other borrowers.
The fine is two cents a day (including Sundays and holi-
days) for each book on an adult card and one cent a day for each
book taken on a juvenile card. However, in the case of magazines
or pamphlets, the fine does not exceed the cost of the article.
The maximum fine that may be charged an adult borrower
is fifty cents on each book; the maximum fine for juveniles is
twenty-five cents.
107 (cont.) - 109
109.
*
At the discretion of the librarian and after reasonable
warning, a borrower who habitually retains books, particularly
seven-day fiction or other books that are not renewable, for more
than twenty five days after the date due, shall be liable to a
fine of two cents a day up to the cost of the book.
A charge of 24 is made for missing date slips and 5¢
for missing or torn book pockets.
In the case of a delinquent borrower where the messenger
has made one or more trips to collect the books, a messenger charge
of twenty-five cents is charged adult borrowers.
Fines are to be paid on each volume of a work with one
exception. In the case of music in which one work is bound in
several parts, and all parts are returned at the same time, fine
is charged as for one book. If the parts are returned on sepa-
rate occasions, the fine is charged on each occasion as for one
book.
No fines are charged for contagious disease books.
See section "Contagious Diseases.
11
No fines are collected for items lent by the Reference
Department and returned at branches.
108. Fines Not Paid
Form 50 5-48-
Card reported lost. when... paid.....
Notify, East Liberty, and Central
If fine is not paid the borrower's card is held and a
record of the fine made out on a temporary card is attached to the
card. On this record should appear the card number of the bor-
rower, the call number of the book, or author and title if fic-
tion, date due and date returned, amount of fine and initials of
assistant. If the book is overdue and returned without payment
or borrower's card, slip book to verify card number and make out
fine record as noted above. Name and address of borrower is added
the following day.
later filed with the bor-
rower's application.
This
fine
record
is
M.B
Paid no
Fine $
92 P28612(34)3/11/40 3/23/41
811. 69524 3/11/483/23/18
793,1 S147 (9) 3/11/48/3/23/48
SMPLE
Circulation Work
1.32
with the wind
(28)
Mitchell - Gone 3/11/48 5/23/48
Dumas - Black Zulip 3/1/483/23/48
(9)
Bates- Purple plain 3/4/4/8 3/23/18
DUE
RETURNED
BOOK
Gue
Jane Doe
3900 Liberty
POOOO
CARNEGIE LIBRARY OF PITTSBURGH
Avenue
G

109 (cont.)
111
ܚ
110.
111.
2
If a book is a week or more overdue the assistant should
slip the book before the fine is collected to make sure that the
book has not been renewed. In case the book was renewed late by
telephone or book was not presented for renewal, the book should
be slipped immediately to see the amount of fine due.
If overdue books are returned by mail, the fine is com-
puted from the date of postmark.
Records of all fines amounting to $1.00 or more are
cleared through Central. When the borrower is registered at an
agency other than that where the fine is incurred, that agency
as well as Central is notified. Central notifies branches of all
fines incurred on branch cards. When these fines are paid, the
agency receiving the money notifies Central and the branch where
the borrower is registered.
After six years, fines are outlawed by law. However
an attempt should be made to collect as the Library is under no
obligation to issue a new card until the debt is paid. See "Stat-
ute of Limitations" and "Outlawing of Fines."
BOOKS FROM OTHER AGENCIES
Circulation Work
Books borrowed at Central or any of the branches may
be returned at any other agency. The borrower is given a receipt
for these books. Receipt should be filled in completely.
CARNEGIE LIBRARY OF PITTSBURGH
CARD NO. POooo
REC'D AT Erookline
Date..
Central MAR 22 1948
Books Davenport-East Side, West Side (3)
151 M98 (8)
DATE DUE
917.98 563 (11)
FROM
SAMPLE
3/22/48
3/15/48
3/22/48
FINE PAID L
UNPAID
Form 248 5-44-5m
111 (cont.) - 112
Mimeographed form #307 stating where and when book was
returned, and whether fine was paid or not paid is put in the
pocket of each book and the books are put on branch shelf in the
Lending Department or on messenger shelf in branches.
112. RENEWALS
Circulation Work
Phonograph records borrowed from the Music Division may
not be returned at a branch because of their fragil nature.
School library books turned in by mistake are returned
to the Schools Department. Books belonging to other libraries
are generally returned by mail.
be renewed.
All 14 day books may be renewed once for two more weeks,
provided they are not reserved or two weeks or more overdue.
Seven-day, reserved books and current magazines may not
A second renewal is granted only with the permission
of the librarian in charge. If a second renewal is not granted,
the book must remain on the shelf for 48 hours before being charged
out again to the same person.
Renewals may be made over the telephone, in person or
by mail. In each case, the call number of the book, the number
of the borrower's card, and the date on which the book is due must
be given.
Books may be renewed only at the agency from which they
were borrowed.
Books Presented
At Branch.
When book is presented for renewal by borrower, slip
the book and recharge it for two weeks by stamping date due on the
book slip in the middle of the line below his last charge. Stamp
date slip as usual, bracketing the two dates to indicate a renewal.
Put book slip with circulation for the day.
At Central.
Central follows procedure as above except that book slip
and date slip are stamped with a rotary stamp and book slips are
placed in a Renewal box. The following morning all renewal book
slips are filed into Renewal File under original date due.
Books Not Presented.
At Branch.
Obtain date due, call numbers of books (if fiction,
author and title) and the borrower's card number. Take book slip
from tray and renew as for Books Presented.
If the book is renewed by telephone or mail and there
is a fine for late renewal, the amount of fine is pencilled on
the card on the line where the renewal date is stamped.
These slips are kept in a separate file until they have
been counted in the circulation statistics the next morning.
112 (cont.) - 117
113. Telephone Renewals.
115.
Book slips are then filed under the original date due, not the re-
newal date, in order to correspond to the date due stamped in the
book.
At Central.
Central follows procedure as above except that book slip
is stamped with rotary stamp and book slips are placed in a Renewal
box. The following morning all renewal book slips are filed into
Renewal File under original date due.
Not Presented.
Circulation Work
Telephone renewals have the same procedure as Books
114. Mail Renewals
Mail renewals are handled the same as telephone renewals.
When cards requesting renewals are received before date due, they
are held and renewed on date due. In case book has been reserved,
borrower is notified by mail that book cannot be renewed.
116. Books Borrowed From Branches.
Books Borrowed From Central.
Branches except Business and Downtown will call Central
Lending to inquire whether any books borrowed from the Central
collection may be renewed. Business and Downtown Branches, how-
ever, will be notified by the Reserve Assistant at Central not to
renew books on which reserves have been taken.
117. MONEY
branch books.
Central will telephone branches if they wish to renew
All money collected from any sources is put in the money
drawer noting on daily money sheet whether it is for lost card,
reserve, lost book, etc.
For temporary resident procedure see Registration Routine.
At Central, reserve money is put in a separate box in the
money drawer and no record is kept of the reserve money except the
total at the end of the day.
Each morning a cash deposit which varies in different
agencies is returned to the money drawer. A record of this de-
posit is kept in the Director's Office and the amount is signed
for once a year by the person in charge.
At Central:
Each morning the daily money sheet is taken to the
Director's Office where the fines of the previous day are totaled
on the adding machine. The amount taken in for each item, fines,
reserves, etc. is entered on form #310 for the Auditor's Office.
117 (cont.)
Duplicate non-resident receipts and copies of receipted bills for
lost and paid books accompany this form.
The money is enclosed in a money envelope and sent to
the Assistant Treasurer together with the deposit book.
At the Branches
the money.
Circulation Work
Daily money record
Each cash transaction is noted on mimeograph form #312
in the proper column.
Non-resident club cards ($5.00) are entered under "Mis-
cellaneous".
Every transaction is initialled by the person receiving
Sheets may be kept at the B & G desk if money is received
Money taken in at stations is entered in the proper columns
as totals with the word "station" after the amount.
there.
Each column is totalled each day on the last sheet.
There must be no erasures on this record. If an error is
made, a line may be drawn through and the correct entry noted below.
Non-resident receipts should never be destroyed. If a
receipt has been incorrectly written and must be replaced, paste the
voided receipt back in its place and indicate the reason for issuing
the new one.
A record of lost books paid for is to be kept in the branch
by means of the stubs in the receipt book. Such receipts will be
given to all borrowers who pay for lost books. Nothing else is to be
entered in the receipt book.
Weekly money report to the Auditor:
Branches will close their accounting each week on Thursday.
The daily sheets are cumulated each week on the work sheet
(mimeograph form #311). This form itemizes and totals all money re-
ceived (fine, lost and temporary cards, reserve postals, lost books,
non-residents, temporary residents and miscellaneous). If there is a
surplus or a deficit, or a fine refund has been made from the money
drawer, an adjustment in the fines total is made and so indicated on
the form. If a surplus, underline the word "over", if a deficit,
underline "under".
The totals are then recorded in ink on mimeograph form #310
and sent to the Auditor's Office each Friday.
The Auditor also receives carbons of non-resident receipts,
temporary resident forms and copies of receipted bills for lost and
paid books (full or part payment).
The daily sheets and the work sheets are kept on file at
the Branch until called for by the Auditor.
Money envelope to the Assistant Treasurer:
117 (cont.) - 118
89
,40
15
1,00
3.00
14.44
Date
Mar. 10
12
14
15
16
Over-under
Refunds
118.
Total Fines
Each Friday the money is taken to the Assistant Treasurer's
Office in an envelope on which appears the name of the agency, date
submitted, collection period dates and the amount of money enclosed.
The deposit book accompanies the envelope.
If it is not possible to put the entire amount of the money
in the envelope, put the surplus in another envelope, and merely in-
dicate the amount contained therein on the outside. Name of agency
and date must be stamped on the envelope also.
Fines
2.31
1.86
2,64
2.39
.69
9.89
.05
9.94
,75
9.19
anh đ
Lost &
Temp. Reserves
دان.
25
.10
CARNEGIE LIBRARY OF PITTSBURGH
40
Brookline Branch
06
06
.03
15
Lost
Books
Partial
Stapment
7.00
1.00
Non-Res.
$3.00at
3.00
3.60
H
Non-Res Temp.Res
AMPLE
Date remitted March 18, 1949

4
Collections for period:
from hench 10, 1949
to March 16, 1949
Ooat $5.00 at Misc.
Rejurd
Gven
Total cash
Approved:
Total
2.3
2.9
5.6'
2.7
8
14.4
-7
13.69
OL
13.74
M. Brower
119
119.
Fines
Over-under
Total Fines
TOTAL
Refunds for Fines
CARNEGIE LIBRARY OF PITTSBURGH
Brookline Branch
Lost and Temporary cards
Reserve postals
Lost Books Partial Payment
Non-residents at $3.00 (/)
Non-residents at $1.00 ()
Temporary residents at $5.00 ( )
Miscellaneous
Collections for period
From March 10,1949
To March 16, 1949
#310
Circulation Work
APPROVED:
SAMELE
Date remitted March 18, 1949
$9.89
.05
.....T: 9.4......
75
Q: !. 9......
40.
15...
11.00
3.00
13.74
……..
M. Brown
120 122
120.
*
CARNEGIE LIBRARY
OF PITTSBURGH
Branch.
Brookline Branch.
Total.............
Form 77 [-7-49-3500]
check.
Collections for period
from March 10, 1949
to March 16, 1.9.4.9.
Date remitted... March 18, 1949....
SAMPLE
122. SLIPPING
Jennie C
M. Brown
……………………………………………….
13.74
121. Checks
When checks are given in payment of lost books, non-res-
ident cards, fines, etc., the assistant should make sure that they
are properly filled out with the following data:
1. Date.
2.
Paid to order of Carnegie Library of Pittsburgh, not
Circulation Work
3.
Signature.
If it is a blank check, the following additional informa-
tion should be noted: name of bank and town.
The assistant must put her initials on the back of the
If borrower pays by check for lost book, check number
should be entered on receipt stub.
In order to complete the process of discharge, the book
slip must be withdrawn from the file where it has been while the
į
122 (cont.) - 124
Circulation Work
book is out, and returned to the book pocket. Slipping is done by
the page who compares on the book pocket and book slip (a) non-fic-
tion--call number and copy number (b) fiction--author, title and copy
number.
123. SNAGS
S
All reserved books, books borrowed from other agencies and
restricted books are set aside. All books with full book slips and
full date slips as well as all books needing attention are set aside.
If a slip cannot be found in a reasonable length of time
book should be placed on snag shelf.
All bins should be emptied every day if at all possible.
If a book slip cannot be found in a reasonable length of
time, the book is put aside until the next morning. A thorough search
for the missing slip is then made through the tray. If not found,
book is kept on snag shelf and slip is searched for at regular inter-
vals for a period of time. It is wise to pencil date of search on
date slip to avoid duplication of work.
If the book slip is not found, a regular book slip is made,
marked duplicate and put in the book, which is immediately ready for
circulation. A duplicate manila slip is made, dated and filed in
a "Dup file."
If at any time the original slip is found, duplicate
may be destroyed.
Before any overdue notices are sent the snag shelf must be
carefully checked.
If book slips are found, and the books cannot be located
at once, the date when found is penciled on slips and they are filed
in a "Snag" file.
After sufficient time has elapsed the slips for which the
books have not been found, may be sent in with deductions.
124. CIRCULATION STATISTICS
In order to accomplish various purposes, figures showing use
and growth of the library must be assembled and kept on regular stand-
ardized forms. The number of books read by a community, the number
read by children or adult readers, the percentage of fiction or any
other class of books read, the number of books circulated in the
busiest day or in the busiest month of the year, all may be matters
of public as well as library interest.
Counting and Filing
Fiction and non-fiction book slips are separated and counted
in the morning. The side of the slip with the last charge is turned
to the front.
124(cont.) - 125
125.
RESERVES
Circulation Work
The circulation figures which include the renewals from
Adult
the previous day are entered on the daily circulation slips.
The total only
non-fiction is counted by class, fiction is totaled.
is entered for juvenile books.
From these daily slips the figures are copied in ink on the
monthly sheet which is sent to the Director's Office at the beginning
of each month for compilation of statistics. The Director's Office
compiles a record of adult circulation by class.
Extra statistics which the Branch desires to keep on file
are compiled by the Director's Office on cumulative sheets which ac-
company the monthly sheets.
Fiction circulation is filed alphabetically by author's
name and under each author alphabetically by title and then numer-
ically by copy number. Non-fiction is filed in classification order.
Seven-day books and magazines are interfiled in their pro-
per date.
If a book asked for is out and a borrower would like to have
it reserved, the borrower fills out a postal card with the call num-
ber, the author and the title of the book desired, and the name and
the address of the borrower. A charge of three cents is made for this
service and the card is sent to the borrower when the book is avail-
able.
C
Reserves may be taken by telephone.
If the book is on the
shelf when the borrower telephones, no charge is made and the book is
held for him. If the book is not on the shelf, a reserve is filled
out by the assistant and the three cents due are noted on the postal
card.
Circulating periodicals may be reserved.
Each day the reserves which are duplicates of ones already
on reserve are filed in the reserve drawer in the order of date.
The others are searched for on the shelves. If not found on the
shelves, the reserve cards are arranged in shelf list order and searched
for in the circulation trays. All copies of the book are either
clipped or starred according to the system used in the agency. If
desired, the date on which the book is due may be penciled on the re-
serve card.
When the books are returned, they are given to the assist-
ant in charge of reserves who withdraws postal card and dates it three
days (on which the Library is open) in advance of the current date.
The book is then put on the reserve shelf with the name of the bor-
rower and the date until the book will be held. The books are ar-
ranged on the shelf alphabetically by borrower's name.
Each morning these books are checked and ones not called
for are removed and put back into circulation unless there are more
reserves.
125 (cont.) - 128
126. REMOVING SEVEN-DAY LABELS
128.
Circulation Work
If book is missing, at bindery, or otherwise not available,
send to Central for a copy and note reason on Central request slip.
Reserves take precedence over renewals.
A new copy of the book is purchased for every five reserves.
No reserve is taken for any book before it has been ordered.
Decision to remove seven-day books from new fiction shelf
will be made by the Librarian in charge. This is usually done when
book is six months old unless book is much in demand. All copies
should be clipped in trays so that seven-day markings will be removed.
127. REQUESTS FOR PURCHASE OF BOOKS
When a borrower asks the Library to buy a certain book
which is not in the collection, he is given a request card (Form #259)
which he fills out, giving as much information as he has about the
book and his reasons for recommending.
Each request is checked by the Central Lending Department
to verify author, title, date, publisher and price. The reviewing
magazines are searched for reviews. The request is considered at
the next book meeting and the book is approved or not approved for
purchase.
The Order Department notifies the borrower of the deci-
sion made in Book Meeting. If the book is ordered, the name of the
borrower requesting it is written on the order card and when the book
is received in the Order Department a reserve slip is placed in the
book. When the book is ready for circulation the agency notifies the
borrower by a regular reserve postal.
MINOR RESTRICTIONS
QUO
In general, restricted books are not issued to a borrower
until he has reached college age unless in the judgment of the librarian
an exception should be made in an individual case.
At Central
A dummy is placed on the shelf to indicate the location of
a non-fiction restricted book. When a borrower leaves a call slip
for one of these books, the page who chases the slip, leaves the book
at the Readers' Assistant Desk and writes on the slip "ask at Readers'
Assistant Desk" and returns the slip to the "out" spindle.
Asking the borrower to go to the R.A. desk for his book
gives the Readers' Assistant an opportunity to withhold the book if she
feels the borrower is too young for the book in question.
Catalog cards for fiction are marked "Ask Readers' Assistant."
At Branches
Requests for restricted books are referred to the Branch
Librarian or the person in charge.
128 (cont.) - 131
129.
130.
Cataloging Routine
Titles sent into the Catalog Department designated as
"Minor restriction" will have the shelflist card stamped "Minor
restriction"; a blue star will be placed on the back of the title
page and above the pocket in the front of the book.
Assistant."
Central Lending will notify the Catalog Department when
they decide to restrict titles after the titles have been cata-
loged. The shelflist card will be stamped "Minor restriction"
to provide for replacing. The reviser of added copies will be
responsible for indicating "Minor restriction" books and placing
blue star on the back of the title page.
Catalog cards for fiction are to be marked "Ask Readers'
MAIL
Books
Circulation Work
When opening books received by mail or express, keep the
outer wrapping until books have been discharged. If the book is not
a Library book, it may be a gift or one ordered for the Library.
In this case, put the wrapping on the book and send at once to the
Head of the Order Department. If there is absolutely no source to
indicate where the book has come from, this fact should be indicated.
Periodicals. See Section "Periodicals"
Letters, circulars, etc.
OVERDUE BOOKS
All mail addressed to the Librarian or to the Library in
general should be given to the Head of the Department or Branch
Librarian or in her absence to the person in charge.
All mail should be checked carefully before opening to
be certain that it is intended for the library.
The period between the date the book is due and the sending
of the overdue notice varies in different systems. Notices must be
carefully phrased to meet postal regulations of the U.S. Government
which forbids the sending of any dun or bill on a postcard. If this
type of notice is used, it can merely call attention to the author
and title, or call number of the book, and the date it is due, and
intimate that a prompt return will prevent the accumulation of fines.
Pittsburgh uses the following procedure:
131. I. First Notice--Postal
When books are two weeks overdue, a form postal card is
sent to the borrower.
a. Search thoroughly for books on shelves and among snag records.
b. Arrange book slips in numerical order by card number, so that
131 (cont.) - 132
132.
all books charged on one card number are together.
c. Copy on postal card the call numbers, card number of bor-
rower, and date due.
d. Take postal cards to numerical files and copy names and
addresses.
e. If a contagious disease is reported, do not send fine notice,
but give slips to assistant in charge of health report.
f. Mark P.S. (Postal sent) on the book slip to indicate that a
notice has been sent. Some branches also stamp date when
postal is sent.
g. Refile book slips in shelflist order in overdue tray under
the date due.
h. If card is returned from Post Office, a note is made on
the book slips.
CARNEGIE LIBRARY OF PITTSBURGH
BROOKLINE BRANCH
According to our records the following books
are overdue:
stent, H.B. - Schoright.up
95-523 M 65 (1)
Schmitz-Alexandra (7).
Vaque - Feb. 15, 1948
-9745 5791 (10).
On your Card No.POOOO.
Due March 8, 1948
Circulation Work
Fines on adult cards are two cents a day,
including Sundays and holidays, for each book
overdue. On juvenile cards they are one cent.
AMPLE
PLEASE BRING THIS CARD AND YOUR
LIBRARY CARD WITH YOU
By_____
By...
Another borrower may be waiting for this
book. Its prompt return will be appreciated.
Marcy Smith
M.B.
Form 216 10-48-10m
1
RALPH MUNN
. DIRECTOR
Mr. John Doe
105 N. Dithridge Street
Pittsburgh 13, Pa.
Carnegie Library of Pittsburgh
Second notice
PITTSBURGH
Form 65 5-48-15m
My dear Mr. Doe:
One week ago a postal card was sent you calling attention to the fact that the
books listed below are overdue. The records show that they have not yet been
returned.
As there are a large number of borrowers and but a limited supply of books,
fairness demands that we ask for the prompt return of all books.
To assist in serving other readers, and to save additional expense to yourself,
BROOKLINE BRANCH
will you not return these books at once to the.
?
10-10 10-10-10 10--0-0-0 UGG SOON -40 CAD
Yours very truly,
>
133
March 24, 1948
Date due March 3, 1948
Williams, B. A. House divided (7)
Time Magazine February 2, 1948
100 G48 (3) Glenn, P. J. - An introduction to philosophy
Card Number POOOO
:
Librarian of Branch
(per)
The fine for children under 14 years of age is one cent a
day for each book; for adults, two cents. Withdrawal of
library privileges follows two weeks after second notice.
AMPLE
134 - 135
134. II. Second Notice--Letter
When book is three weeks overdue, a form letter is sent to
the borrower.
c.
a.
Search thoroughly for books on shelves and among snag records.
b. Arrange book slips in numerical order by card number, so
that all books charged on one card number are together.
Make a record on a manila overdue record, giving borrower's
name (last name first) and address, telephone number,
card number, j if juvenile, call number, and author and
title of the books, date due, and date letter is sent.
This record is attached to the book slips.
From the manila slip type on form letter name and address,
call number, author and title of book, card number and
date due.
d.
e.
f.
Circulation Work
135. III. Third Notice--Messenger
Refile slips under "Letters Sent" by borrower's name.
If letter is returned from the Post Office, a note is made
on the manila slips.
C.
Six weeks after date due the Special Investigator is sent.
(Some branches telephone borrower before sending messenger.
A.
For agencies pricing their own books:
Check in the United States Catalog or Cumulative Book
Index for price. Try to identify book for exact edition.
If not known, choose the cheapest price with which the
Library would replace. Classics are usually not replaced
with a cheap edition. If no recent price is listed in
C.B.I., send to Order Department for pricing.
B. For agencies not pricing their own books:
1. Approximately four weeks after date due, look through
slips for which letters have been sent, including in
this all slips accruing for that week.
2. Search thoroughly for books on shelves and among snag
records.
3. Make out the following messenger form: Borrower's name
(in case of a married woman give both her name and that
of her husband), address, card number, placing a small
j before number if juvenile, author, title, and call
number of books, and send to Order Department for pricing.
Stamp name of agency on bottom of form.
4. Mark application delinquent in pencil so that no further
privileges can be granted to the borrower until his
delinquency is cleared.
5. File book slips with manila record, alphabetically by
11
borrower's name, under "Order Department.'
When books are priced.
1. Give messenger the above form, with additional information
135 (cont.) - 136
136.
2.
taken from the borrower's application; name and address
of the reference and business address or school of the
borrower; if juvenile, give the name of the head of the
house. Add any additional information to the form which
would be helpful to the messenger such as bill sent,
telephoned, etc. Before overdues are given to the mes-
senger, the letters should be checked for other over-
dues for the same delinquents.
Also add date given to the messenger to this form, and
to the manila slip.
3.
File behind guide marked "Messenger" alphabetically ac-
cording to the borrower's name.
4. Messenger will return books or send a report on this same
5.
form.
If messenger reports books lost, send borrower bill for
cost of book. If messenger collects for a lost book
he will give borrower a receipt, have agency receipt
duplicate when money is turned in to agency, and he will
keep on file.
6.
A messenger fee of 25¢ is added to the fine or cost of
books in all cases where the Investigator has made a visit
to collect books from adult borrowers.
7.
Circulation Work
Doe, John
5410 Howe Street
Pittsburgh 6, Pa. Hi. 0101
When Special Investigator reports that he is unable to
get books or upon approval of the Special Investigator
or the Librarian in charge, post borrower.
8. When a book is returned over the desk that involves the
messenger, slip the book immediately, and give the record
to the assistant in charge of delinquents so that records
may be cleared and the messenger notified.
Form 174 5-45-5m
POOOO
-
JAMPLE
137 - 138
137.
IV. Pennsylvania Law on Retaining Library Property.
No. 140 An Act.
Circulation Work

Relating to libraries; making it unlawful to retain any book,
pamphlets, magazine, newspaper, manuscript, map or other property
belonging to a library after notice to return the same; providing
penalty to be imposed in summary proceedings; providing for payment
of any fine imposed to the library instituting the prosecution.
Section 1. Be it enacted, etc That it shall be unlawful to retain
any book, pamphlet, magazine, newspaper, manuscript, map or other
property belonging in, or to, or on deposit with, the State Library
or any free public library which is established or maintained under
any law of this Commonwealth, or any public school library, or the
library of any university, college or educational institution char-
tered by the Commonwealth, or any branch reading room, deposit station,
or agency operated in connection therewith, for a period exceeding
thirty (30) days after such library has given written notice to return
the same.
?
Section 2. Such notice may be given by personal service upon the
borrower, or by the mailing of a registered letter to the borrower's
address on file with said library; the notice shall recite this act,
and shall contain a demand that the property be returned.
Section 3. Any person violating the provisions of this act shall,
upon conviction in summary proceedings, be sentenced to pay a fine
of not more than ten dollars ($10.00), to be paid over by the justice
of the peace, alderman or magistrate imposing such fine to the library
instituting the prosecution, and costs of prosecution. Any person
in default of payment of such fine and costs shall undergo impris-
onment in the county jail for a period not exceeding ten (10) days.
Approved--The 22d day of May, A.D. 1933
Gifford Pinchot
138. POSTING
2.
When Special Investigator reports that he is unable to
get books or upon approval of the Special Investigator or the Librar-
ian in charge, the borrower is posted.
At Branches:
1. Search thoroughly for books on shelves, in snags and in dup.
file.
Make record in duplicate on catalog cards giving borrower's
name (last name first) and address, card number, call number
and author and title of the books, price, date due, date of
overdue notices and messenger sent, date of posting and any
other charges such as messenger fee. Stamp name of agency
in lower right hand corner.
138 (cont.) - 139
139.
3. Stamp "Posted" on front of application. Clip duplicate re-
cord to application (back to back).
Stamp "Posted" on numerical record also.
4. Send copy to Central Registration Desk.
If borrower is from
another agency send copy to original agency also.
5. Mark book slips "Lost-Unpaid" and give to the person in charge
of deductions.
6. The book slip is sent to the Catalog Department with Deductions.
The Catalog Department will send "Lost-Unpaid" slips to Central
Registration Desk where they are kept on file to verify bor-
rower's handwriting.
7. If an old delinquent record is paid, the Branch must clear its
records and sent a notice to Central Registration assistant
for release.
8. After six years delinquent fines are outlawed (by law) but
every effort must be made to collect. Though the library can-
not claim a legal debt after six years, it is not obligated
to issue a card to a delinquent borrower.
See Statute of Limitations and Outlawing of Posted Records.
9. A numerical record for each book is also kept. On manila
slips or catalog cards put the following information: call
number, author and title of book, date due, name, address and
card number of borrower, and date of posting.
Circulation Work
Doe, John
1025 Stanton Avenue
Pittsburgh 9, Pa.
At Central:
A permanent record with full information is kept on catalog cards.
1. Assistant in charge of delinquents takes slips from the "Messen-
ger sent" file which are to be posted, and on catalog cards.
writes the borrower's name, card number, author, title, call
number, and price of book, the date the book was due, and the
date posted.
2. On borrower's application stamp "Posted", indicating that
there is a delinquent record against him.
3. Catalog cards are then filed in delinquent file.
4. When fine is paid and the account settled, remove the "Posted"
on the borrower's application and the record from the delin-
quent.
5. Records sent from branches are filed in the Central delinquent
file.
Posted
Due: January 3, 1948
Letter: January 24, 1948
Bill: February 16, 1948
Messenger: March 10, 1948
Posted: April 12, 1948
.
Schmitt, Gladys David the King (3)………..
914.15 H56 (9) Hinkson, Pamela
Messenger fee
POOOO
-
$3.00
Irish gold... 3.50
6.50
.25
Total $6.75
140 -
141
140.
as follows:
Circulation Work
Statute of Limitations
The Statute of Limitations is that statute which outlaws
the collection of a debt after a period of years has elapsed since
the debt was incurred, unless promise of payment or partial payment
has been received during the intervening period.
In Pennsylvania the substance of the Statute of Limitations
is as follows:
"If, for six years after an ordinary debt has become due,
the debtor has not promised to pay it, or given the creditor an
acknowledgment of it,....this act provides that the debt is unenforce-
able, unless the creditor has begun suit before the expiration of the
six-year period. If, however, the creditor has obtained a new promise
to pay the debt, it is kept alive for six years more.
(From: Sullivan, John. Pennsylvania Business Law. 1937 r347.7 S94a7
p.70)
11
The Library's procedure for outlawing fines and posting is
All debts on children's cards will be withdrawn two years
from the date of occurrence. When eligible for an adult card, any
fines incurred previously fall under this two year limit.
All fines on adult cards under five dollars will be withdrawn
five years from date of fine.
All debts for lost books and fines over five dollars on
adult cards are kept twenty years from the date of occurrence. Ex-
ceptions are those incurred by borrowers under the age of eighteen
which may be cancelled five years from date of occurrence.
Exceptional cases will be treated at the discretion of the
adult or the children's librarian.
141. LOST BOOKS
When a book is reported lost, the borrower is charged the
cost of the book with no fine. In case the borrower asks the
librarian to justify the charging of full price for lost books, it
may be pointed out that the costs of ordering, cataloging, and pro-
cessing are material, and that the budget for these services is
definitely limited. If the book lost has been a rebound copy, it
may be pointed out that a rebound volume is better for library pur-
poses than a volume in the publisher's cover and that rebinding
often costs more than the amount of the library discount. Conse-
quently the library feels justified in asking the borrower to assume
this cost, when the book has been lost through his neglect, by paying
full price.
JUN
If borrower wishes to replace the actual book see routine
under Lost Books Fund.
141 (cont.)
Circulation Work
When there is a possibility of finding the book, it may be
renewed for two weeks.
When a library card is borrowed and used by someone other
than the owner, any bill for delinquent books must be sent to the
owner of the card. No prosecution can be made of other persons.
A
borrower is responsible for all books drawn on his card prior to the
date of a report of the loss of his card. He is not held responsible
for any books drawn on his card after the date he has reported his
card as lost, and the library records have been marked accordingly.
If the book is found and returned, the fine must be paid as
for any overdue book.
When a book is reported lost:
1. Take the book slip from the file and write on it "Re-
ported lost" and date. If renewed, file in the ordinary
way.
2. After a reasonable lapse of time assistant in charge of
delinquents does the following:
(a) On a manila slip, give information the same as for
letters, and attach book slip to the manila slip.
(b) Look up price in U.S. Catalog or C.B.I. Agencies
not pricing own books, follow procedure as under
Messenger.
(c) Send bill to borrower and file book slips under
11
"Bills Sent.
(a) As a general rule, only the publisher's list price is
charged for a lost book; there is no fine.
One month is allowed for the borrower to make payment on
a book reported lost. If payment is not made at the end of this per-
iod, consider the borrower delinquent, to be handled by the Investi-
gator as are other delinquents. The messenger fee is then added to
the price of the book.
If the Head of Central Lending, Branch Librarians or Inves-
tigator feels that a flagrant case warrants the charging of a fine in
addition to the book price and messenger fee, she may do so at her own
discretion.
.
A re-
(e) If paid, take book slip from file and mark it "Lost
and Paid," and record on daily money sheet.
cord of lost books paid for is kept in the branch
by means of the stubs in the receipt book. Such re-
ceipts will be given to all borrowers who pay for
lost books. Nothing else is to be entered in re-
ceipt book. Book slip is then given to the person
in charge of deductions. Receipted bill for lost
book must accompany weekly Auditor's record.
142 144
142.
Miss Jane Doe
900 N. Highland Avenue
Pittsburgh 6, Pa.
Cost of book:
Form 6 8-47-1500
jBarnett, G. T. The mystery in Mission Valley (21)……….
Due Feb. 15, 1948
143. LOST MAGAZINES AND PAMPHLETS
TO CARNEGIE LIBRARY OF PITTSBURGH
pamphlet.
144. LOST PICTURES OR FOLDERS
charge is:
Circulation Work
PITTSBURGH 13, PA.
March 24, 1948
34 for plain pictures
5¢ for colored pictures
35¢ for folders
$2.50
Only the list price is charged for a lost magazine or
Librarian of Branch
(per)
In the case of lost or damaged prints or pictures, the
:
SAMP
:
ง
145 - 146a
145. REFUND FOR LOST BOOK
Form 5 12-45-15€
1468.
Refund when "Lost and Paid" book is returned.
Borrower is refunded the cost of the book minus the amount
of fine for an overdue book. See Samples of forms which are sent
to the Director's Office.
In making bills for refunds to married women, list as follow:
Mary G. Miller (Mrs. John H.)
Director's Office mails check to borrower for refunds over
$1.00.
The fine money is given to the Branch Librarian to be put
with the Branch fines.
If amount to be refunded is $1.00 or less after fine has been
deducted, refund money from money drawer. Do not enter transaction
on daily money sheet as refund on money sheet is used only when fines
are refunded.
Books.
Make out bill (See sample 146a--omit "fine") for amount of
refund and take to Director's Office on Friday. Director's Office
will return cash which is put in weekly money envelope before it is
turned in to the Treasurer's Office.
For restoring books to shelflist see routine for Recovered
CARNEGIE LIBRARY OF PITTSBURGH
Refund for book lost and paid for:
Book returned March 23, 1948
Johnston, Mary
Change
ΤΟ
Mr. John Doe
1025 Stanton Avenue
Pittsburgh 9, Pa.
The Croatian (3)...
Approved,
Librarian
Circulation Work
•
Less fine...
PITTSBURGH 13, PA.
March 24, 1948
$2.00
.50
$1.50
PADA 19%ERLİNEN
1466 - 147
1466.
CARNEGIE LIBRARY OF PITTSBURGH
Form 5 3-48-1500
Refund for fine on book lost and paid for:
Book returned March 23, 1948
Ralph Munn, Director
Johnston, Mary The Croatian (3)
<l
Amount paid for book...
Amount refunded to Mr. John Doe
ΤΟ
1025 Stanton Avenue
Pittsburgh 9, Pa....
Approved,
Librarian
147. MUTILATED BOOKS
five cents.
Circulation Work
PITTSBURGH 13, PA.
March 24, 1948
AMPLE
..$2.00
1.50
$0.50
Assistants are urged to examine books for any considerable
mutilation, as the last holder of the book is held responsible. Slight
damage should be marked "Officially noted" on the date slip so that the
next borrower is not held responsible.
When a book is so badly mutilated that it cannot be repaired,
the borrower must pay the cost of the book. The routine is the same
as for lost books.
The amount charged depends on the damage done to the book.
If book needs to be rebound or recased see bindery prices.
For a date slip the charge is two cents; for a book pocket
S
:
147 (cont.) - 149
If mutilation was wilful the book should not be given to
the borrower. In all other cases each agency should remove library
identification marks before giving the book to borrower if borrower
demands. The standard stamp to be used for all agencies: "With-
drawn from Carnegie Library of Pittsburgh".
148. LIBRARY PROPERTY DESTROYED OR DAMAGED BY FIRE
2.
As custodian of public property, the Library must make an
attempt to collect the cost of books lost in borrower's home.
Wherever there is a fire insurance policy covering house-
hold goods, library property is included in the coverage. The clause
in the usual household fire insurance policy which is pertinent in
this regard is "...also including the interest of the insured in
similar property belonging in whole or in part to others, all while
contained in the...building..."
Library agencies will bill for and collect the value of
books lost or damaged by fire. If there is insurance, it may be
properly pointed out that reimbursement for library property may
be justly claimed. If there is no insurance, the borrower is still
liable for the value of the library property. Cases of extreme hard-
ship may be referred to the Director who will make the decision on
the case.
149. BOOKS EXPOSED TO CONTAGIOUS DISEASES
The problem of books exposed to contagious diseases rests
jointly with local health authorities and the public library. In
Pittsburgh the arrangement between the Department of Public Health
and the Carnegie Library of Pittsburgh is as follows:
1.
The department nurses inquire in each household where
contagious disease is reported whether there are public
library books in that home.
a.
Circulation Work
11
b.
N
Where there are cases of scarlet fever, diptheria,
diptheria carrier, cerebrospinal meningitis, infantile
paralysis, smallpox and anthrax, the Department of
Public Health notifies the Library by phone. The books
are collected promptly by the Library messenger and
treated as follows:
M
Books exposed to smallpox, infantile paralysis,
cerebrospinal meningitis, and anthrax are destroyed.
Volumes exposed to diptheria, diptheria carrier,
and scarlet fever are sprayed with a disinfectant
and kept out of circulation six months.
149 (cont.)
Procedure
Persons accepting contagious or infectious disease books
that are returned directly to any public library or school library
must label package with borrower's name and address and state the
type of disease and send to the Central Library.
The Department of Public Health reports daily by mail to
the Central Library and branches, all cases of measles, mumps,
whooping cough, and chicken pox, in addition to the diseases men-
tioned above. The Library is not, however, expected to call at
homes for books exposed to mentioned diseases. When the books are
brought to the library after the person recovers, they are segre-
gated and exposed to sunlight in the branch.
A child with ringworm coming to the library as an individual
should be asked to leave, since he cannot borrow or use books. If
a child comes to the library with a class, he cannot be asked to
leave but should not be allowed to use the books in any way.
Speaking generally, and from the literature on the sub-
ject, the evidence that books or any inanimate objects spread or
carry disease is not at all conclusive.
The Carnegie Library of Pittsburgh goes far beyond that
which is usually required by departments of public health for the
care of books exposed to contagious disease.
Circulation Work
-
When the Health Report is received, check names and addresses
for those wards which are in agency's district.
catalog cards.
The applications and numericals of these names and other
members of their family who have library cards are marked with a
notation of the disease and date. Only those serious diseases noted
in paragraph 2 need be noted. The borrower's word may be taken for
the minor diseases or if in doubt the school may be called.
If in writing postals a contagious disease notation is
found, do not send postal for diseases noted in paragraph 2, but
give postal to assistant in charge of delinquents. She pulls the
book slips from date due, makes record of name and address of
borrower, notes disease, and puts the book slips and manila, banded
together, in Contagious Disease file. She then sends a notice to
the Special Investigator to collect.
Notices should be sent to the Special Investigator on
waters" "gut Burtony = =
150
150.
A
John Doe
2416 Stanton Avenue
Pittsburgh 8, Pa.
G
PLEASE COLLECT
Circulation Work
jPOOOO
SCARLET FEVER March 3, 1948
jA2142p (1) Adams, J. D. Peter Hale
j604 N45 (2) Norris, Margaret
Heroes and hazards
When borrower returns contagious books over the desk,
also refer him to assistant in charge of delinquents. She pulls
slips from date due, puts them in Contagious Disease file and wraps
books in brown paper and writes clearly on this paper:
From:
-Branch
Name and address of borrower
Scarlet Fever
Date on health report
If none--date received
To Mr.--(Special Investigator)
and then sends the books to the Special Investigator. No fines are
charged in cases of contagious diseases.
151 - 153
151.
152.
153.
WORK OF THE READER'S CONSULTANT
The adult education work of the Library is centered in
a Readers' Consultant service, cooperating with and supplementing
the special fields of the Reference and Circulation Departments.
The work includes:
Giving advice to readers on books and reading.
Preparing courses of reading for individuals or
groups.
Serving as a clearing house for information regard-
ing existing educational opportunities.
Cooperating with outside adult education agencies.
Assisting study clubs and classes in preparing
programs.
Collecting and making available lists, bibliographies
and courses prepared by other libraries, institutions
and specialists.
Maintaining an up-to-date annotated file on specific
subjects of current interests and needs.
WORK OF THE BLIND DIVISION
The Library for the Blind supplies Braille and Talking
Books to "anyone suffering from a defect of vision making it im-
possible or unsafe to read ordinary ink print books."
The books and talking book machines are provided by the
Library of Congress; the personnel and space are provided by the
Carnegie Library of Pittsburgh.
Reading matter from the collection is lent to blind
persons in Western Pennsylvania and West Virginia. The material
may be requested by mail and sent postage free.
PROJECTED BOOKS
Through the combined efforts of the Lions Club and the
Pittsburgh Press a fund known as The Press Projected Book Fund
has been set up to provide ceiling projectors and microfilm books
for bedridden invalids.
153 (cont.)
Projected Books
The Carnegie Library maintains the "pool" of equipment
and supervises the selection of the books.
The Lions Club directs the work of delivering and re-
turning projectors to invalids and giving them instruction in how
to operate them.
Outside inquiries or applications should be addressed
to the Director of the Library.
They should include:
1. A physician's written prescription to use a
projector.
2. The invalid's full name, age, address and tele-
phone number.
3. A brief explanation of the invalid's need for
projected books and the type of books which
interest him.
At Central requests should be referred to the Reference
Department where two copies of the application are filled out.
At the branches two copies of the application should be
filled out and sent directly to the Blind Division.
154
155
154.
155.
TEMPORARY LOANS
WORK OF THE FOURTH STACK
'
The function of the Fourth Stack is to act as a clearing
house for loans between agencies.
Any circulating material at Central which is not in
the Branch collection may be borrowed through the Fourth Stack.
Phonograph records may not be borrowed because of their fragile
nature.
At Branch
I. Request for books.
The Branch is expected to send as much detailed in-
formation on requests as will enable the Assistant
at Central to send material best suited to the parti-
cular borrower's need.
A. Fill out in duplicate the Central request form
provided. Write legibly.
(1) Obtain author, title, and call number of book
when possible. All requests should be on
separate slips.
(2) Look up author's full name always, if time
permits, in the United States Catalog or the
Cumulative Book Index.
(3) Mark✓ in upper left hand corner to indicate
that entry is correct.
(4) Always write requests in correct catalog entry
form; i.e., author's last name first, followed
by comma and first name.
(5) If material is requested by subject, indicate
type of materials and importance of request;
i.e. whether borrower needs simple or technical
treatment of subject.
(6) Obtain borrower's name and address.
(7) Write "Please reserve" if book, not available
-
at time, is to be sent later, and inform bor-
rower of 3¢ charge for such reserve.
(8) Sign last name and date request.
(9) Indicate in upper left hand corner department
to which request should be relayed if known;
i.e., Tech., Ref., or B. & G.
B. Assistant in charge revises requests before sending
to Central.
(1) See that all possible information has been
supplied.
(2) File requests in alphabetical order by author,
if possible, or by title. General subject
requests should be segregated from author and
title requests.
155 (cont.)
Work of the Fourth Stack
(3) Mail requests in form envelope marked "Lending
Department Office", labelling it plainly "Central
Requests" in lower left corner. Make sure Branch
name is stamped in upper left hand corner of
envelope.
(4) File duplicate in Central Request drawer under
"Books to come" either alphabetically by borrower
or author.
(5) Unfilled requests are to be sent again to Lending
Department Office at intervals of about four
weeks.
II. On receipt of book or information concerning book.
A. If book is received:
11
(1) Take request slip from book pocket and stamp
date received.
(2) Copy call number and copy number on request slip.
(3) Place slip bearing borrower's name and expiration
date of reserve in book. (Three days from cur-
rent date or four for Sundays and holidays.)
(4) Place book on reserve shelf.
(5) Notify borrower book is at Branch. (Use postal
form #231)
(6) File request slip in shelf list order in Central
Request drawer behind heading "Books at Branch."
B. If request slip is returned marked "Out will reserve,
file in shelf list order behind such heading. A
duplicate slip could be kept under borrower's name
if necessary.
No notice is sent borrower until
book is received unless circumstances suggest an
explanatory card. For instance, new copy ordered.
C. If slip is returned marked "Do not have, notify
borrower to this effect on form #357, and file slip
by borrower's name or title under heading "Not avail-
able.
-
11
D. If slip is returned "Ref. Only", notify borrower
on plain postal.
E. If Branch Librarian feels quite certain book should be
purchased, or if book is in special field that bor-
rower is qualified to recommend, the Branch Librarian
may present book at Friday meeting. If it is de-
cided to purchase book, send postal form #358.
F. The staff should be alert to follow up recent book
additions which may fill any requests made previous
to purchase and reported at that time as "Do not have.'
11
155 (cont.)
IV.
III. Telephone requests to Central from Branches.
Work of the Fourth Stack
For a necessary "rush" request (too late for mail or
messenger) call Fourth Stack, from 9 A.M. to 5 P.M.
Branches are not to call Central Lending for lists of
books to be looked up while borrower waits.
When essential, Branch may call Central Lending to know
if one or two books are in. An example of this is
when borrower really needs books and would go to Central
for them himself.
As much as possible avoid calling Central Lending during
the busier hours of the afternoon and evening.
Procedure for charging and discharging temporary loans.
A. Loans from Central to Branches.
1. Charging:
Fourth Stack places call number, copy number,
etc., and stamps Central Lending Department on
green slip.
Book is charged to branch by dating and noting
branch name on regular book slip and date slip.
Green slip is placed in book pocket.
Book delivered to branch as usual.
Branch, upon receipt of book, charges to borrower
on green slip.
2. Discharging:
Returned by borrower to branch from which borrowed:
Slip and place green slip in book pocket
and return to Central.
Fourth Stack discharges by slipping regular
book slip.
B. Branch loans to Central
Fourth Stack destroys green book slip.
Returned by borrower to agency other than branch
from which borrowed:
Book sent to Fourth Stack.
Fourth Stack slips with regular book slip.
Fourth Stack notifies borrowing branch by
telephone that book has been returned and
to destroy green slip.
1. Charging:
Branch places call number, copy number, etc.,
and stamps branch name on green slip.
Book is charged to Central by dating and noting
C.L.D. on regular book slip and date slip.
Green slip is placed in book pocket.
Book delivered to Central as usual.
Central charges to borrower on green slip.
Fourth Stack holds white Reserve slip until book
is returned.
155 (cont.) - 157
the book.
Work of the Fourth Stack
2. Discharging:
Returned by borrower to Central:
I. At Central
Slip and place green slip in book pocket.
Fourth Stack destroys white reserve slip
and returns book, with green slip to lending
branch.
Lending branch slips regular book slip and
destroys green slip.
Returned by borrower to agency other than Central:
Book sent to Fourth Stack and discharged as
above.
156. INDEFINITE LOANS
Indefinite loans are books charged to a branch for an
indefinite period if they can be spared by the Central Library.
At Central.
A. Entry is made on special form of author, title, call number,
destination, and date, and filed in indefinite loan file in
Fourth Stack.
B. Date slip is marked "Indef. Loan," and name of Branch indicated.
See Bindery Routine for indefinite loans sent to Bindery.
See Deduction Routine for indefinite loans worn out, etc.
157. BRANCH (THREE MONTHS') LOANS
A special fund is set aside for the purchase of three
months' loan books.
If borrower does not borrow book, note this fact
on the green slip before returning so the lending
branch will know it has reached its destination
and is being returned.
Branches may order from this fund non-fiction titles which
they may not want in their permanent collection, but desire for a
limited time. They may also wish the book for a "trial" period
before purchasing the book.
One copy is ordered for every three branches desiring
The book is returned to the Central collection after the
branch loans have been filled.
A. Books are delivered to Fourth Stack.
B. Books are charged for three months to Branches as indicated
on three month record card.
C. Books are distributed to Branches as equally as possible.
D. The duplicate book slip with date and Branch initials is filed
in "Three months' loans" tray in Fourth Stack.
E. The original book slip and the date slip are dated with cur-
rent date, and stamped "Branch Loan," and the Branch to which
!
:
157 (cont.)
II. At Branch
Work of the Fourth Stack
book is charged is also designated on date slip.
F. Book is placed on messenger shelf for delivery to Branch.
A. Receipt of book.
1. Withdraw order slip from outstanding order file and mark
it "Three months' loan.
2. Enter call number and copy number on order slip, date, and
file in special loan file.
3. If first Branch to receive book, make author and title
cards (subject, if necessary) and file in Branch catalog.
Mark these cards "Three months' loan.'
#1
B. Return of books to Central.
1. Check special loan file regularly and return books to
Central promptly at the end of three months' period.
2. Mark three months' loan record "Returned to Central," date
and file in drawer under "Books returned."
3. Put the temporary catalog cards in pocket of book for use
in next agency.
4. Place on messenger shelf for delivery to Fourth Stack.
158
158.
INTER-LIBRARY LOAN SERVICE
The Carnegie Library of Pittsburgh is a tax supported
institution and the demands of the Pittsburgh tax-payer receive
first attention, limiting those books which may be borrowed as
inter-library loans to books which are not in demand in the city.
Regulations
(2)
(3)
The Reference Department handles all requests for books
to be borrowed from other libraries. The Lending Department has
charge of all requests for books to be sent to other libraries on
inter-library loans.
(1) Books of a special nature which a smaller library
cannot be expected to have may be borrowed for a
two-week period with an automatic renewal for an-
other two-week period if necessary.
No fiction is ever sent on an inter-library loan.
Inter-library loan service is maintained between
libraries only.
There is no mailing service to individuals.
li:
(4) Certain books from the Reference Department may be
borrowed for the use of investigators engaged in
serious research. Where desired material is too
valuable or difficult to replace, or in too great
demand at this library, a photostat copy is pro-
curable at a relatively small charge if the article
desired is not very long.
(5) Postage required to mail the books must be returned
to this library.
"
159
161
159.
The Reference Department aims to serve as an Informa-
WORK OF THE REFERENCE DEPARTMENT
tion Bureau.
It acts as a clearing house when a question does not
classify readily within the scope of a special department or
division, or may need handling by more than one agency.
It cares for inquiries in the fields of bibliography,
library economy, philosophy, religion, sociology, language and
literature, travel, biography and history (other than Pennsylvania).
It contains:
a.
Bound files of general periodicals and those
classified in fields noted above (current
issues filed in the Periodical Room).
Out-of-town directories and telephone books.
The only complete catalog for the entire
library, including cards for juvenile, adult
lending and technology books as well as ref-
erence.
In large libraries the reference work is frequently
broken down and assigned to subject divisions. In Pittsburgh they
are as follows:
160. PENNSYLVANIA DIVISION
161. MUSIC DIVISION
2.
b.
3.
i
c.
The Pennsylvania Division aids research and answers ques-
tions in the following fields:
1.
Pennsylvania and Pittsburgh in particular--past and pres-
ent.
2.
3.
Questions entailing search of Pittsburgh newspaper files.
Genealogy (family history).
4. Heraldry and flag information.
4.
5.
6.
W
The Music Division contains:
1. Music (vocal and instrumental of all periods and
forms
of music.
Biographies of musicians.
Music magazines including current issues.
Pictures of instruments, musicians, scenes from
operas, etc.
Phonograph records which may be borrowed or heard
from 9 A.M. to 10 P.M. (2 to 6 P.M. Sundays).
Books (circulating and reference) on all aspects
|
162
· 163
-
162. ART DIVISION
here.
Work of the Reference Department
The Art Division covers all phases of the fine arts. It
includes material on painting, drawing, sculpture, some hand crafts,
design, costume, architecture, interior decoration, flower garden-
ing, photography and allied subjects. Photographs, film slides,
and reproductions of paintings and sculpture can be borrowed for
home, school or club use. This division is the clearing house for
pictures of all kinds.
Many art magazines including current issues are available
-
163. PERIODICAL ROOM
The Periodical Room contains periodicals covering the
general field of knowledge. A selection of newspapers of some
of the large cities are to be found here.
This division receives and checks all periodicals and
newspapers and distributes them (according to subject) to the prop-
er department or division. Periodicals for branches are mailed
directly to branches by the publishers.
It files all the rest of the periodicals and all the
newspapers until they are sent to the bindery (or discarded if not
bound).
T
164
164.
WORK OF THE TECHNOLOGY DEPARTMENT
The Technology Department handles all reference litera-
ture on pure and applied science, and its catalog includes all
circulating books on these subjects. The staff has had scientific
and engineering training.
The Department has a strong technical collection especially
rich in literature relating to Pittsburgh industries.
The collection is noteworthy for its complete sets of
early scientific journals, many of which extend back for more than
a century. About thirteen hundred current journals and some six
hundred "house organs" are now on file in the Department. Most im-
portant items in the patent collection are the abstracts of German
patents and complete specifications of United States and British
patents.
The Pittsburgh Section of the American Chemical Society
has established a Technology Library Fund in order to enable the
Department to maintain its excellence in reference literature.
The Association of Iron and Steel Engineers is gener-
ously aiding the Department to maintain its collection relating
to iron and steel.
Science and Technology, a quarterly listing of all
materials added to the Technology Department, is now going to
many libraries and industrial corporations throughout the country.
$
165 - 166
165.
166.
WORK OF THE BOYS AND GIRLS DEPARTMENT
All library service to children, parents, teachers and
others concerned with children's books, children's reading interests
and habits, is under the direction of the Boys and Girls Department.
Carefully selected book collections are maintained at the
Central Library and the branches (Business and Downtown Branches
excepted), administered by trained Children's Librarians whose func-
tion is "to satisfy, positively and constructively, the varied needs
of the children who come to them, with the ultimate objective of cul-
tivating in these children the art of reading literature."
Books, magazines and pictures are available for circulation.
Special activities include story hours, reading clubs, book talks for
both children and adults, exhibits, reading lists, and work with sum-
mer camps and playgrounds.
WORK OF THE SCHOOLS DEPARTMENT
In some American communities a complete system of school
libraries is provided by the board of education with little or no
help from the public library; in a few the public library provides
a complete system of school libraries with little or no financial
help from the board of education. There are many gradations be-
tween these two extremes, both in the division of duties and in
the scope of the service rendered.
In Pittsburgh the Board of Public Education and the
Carnegie Library share the expense and supervision of libraries
in 103 public schools.
The Schools Department acts as the liaison between the
Board of Public Education and the Public Library. Weekly deliv-
eries are made from this department to each school, answering
reference questions, and other requests for books, pictures, and
pamphlets.
Classroom collections are sent each fall to many elemen-
tary schools with no libraries.
167 ste
168
167.
ment.
WORK OF THE ORDER DEPARTMENT
G
The Order Department is the agency through which all
books, periodicals, and other printed material are ordered and
all gift material is received for the entire library system.
Book selection is coordinated here, unnecessary du-
plication of materials is avoided and necessary accounting
connected with allocation of the book budget is taken care of.
With the exception of current magazines and newspapers,
all printed material received by the library is checked in by the
Order Department. After the necessary records are made it is then
distributed to the proper locations.
A monthly statement of expenditures and a weekly list of
books approved for purchase are issued by this department.
After receipt of books the Order Department processes
them in the following manner:
Books:
168. BOOK ORDERING
Perforates Carnegie Library of Pittsburgh on the
title page as a mark of ownership.
Stamps the destination on the title page.
Stamps Carnegie Library of Pittsburgh on the first
page of the text.
Stamps the date processed on the margin of the title
page.
Pamphlets
For unbound pamphlets the Order Department perfo-
rates, stamps the destination on the cover and
sends directly to the agency.
Book Jackets
Book jackets are stamped with the destination and
distributed periodically to the Branches.
Ephemeral Fiction
They are received in the same manner as other
books and stamped "not to be cataloged" on the
reverse of the title page. These are not sent
to the Catalog Department, but directly to the
Bindery for book pockets, date slips and owner-
ship stamp on the back of the book.
All accessioned books are then sent to the Catalog Depart-
At the beginning of each fiscal year the Director allots
the budget available for book purchases to departments and branches.
A sum is set aside for the purchase of periodicals for the
whole library system. Any additions to the existing list must be
approved by the Director.
168 (cont.)
Work of the Order Department
The Order Department deducts from the book budgets the
amounts spent for continuations during the previous year. Each
department and branch is then notified of the total amount avail-
able for books.
G
A special Three Months' Book Fund is set up for the use
of the Branches.
Each month the Order Department sends a record of book
expenditures and balances to the Head of each Department and Branch.
While the Order Department is responsible for keeping all
departments and branches within their allotted book budgets, each
department and branch should also watch their expenditures.
The Adult Book Selection Committee meets Tuesday morning.
At this meeting adult book reviews, the "Publishers' Weekly," pub-
lisher's announcements, special requests by borrowers, recommendations
by members of staff, books on approval, cheap editions of titles al-
ready in the collection, etc. are considered. Books are chosen for
the Central Library from these sources.
C
Order cards for books approved for purchase are made in
the Order Department and a list of these books mailed to each agency
concerned Tuesday afternoon.
Branch Librarians examine the list with reference to the
needs of the Branch and come to the Branch Meeting Friday morning
prepared to purchase what they need.
Fiction is voted upon after review. If there is no imme-
diate demand, the title is placed with the "Wait" records which are
periodically presented again for consideration.
No title is ordered for a Branch that is not ordered for,
or is not in, the collection at the Central Library (except Business
Branch), although branches may have editions which are not in Central.
However, Branches are always free to suggest titles for consideration
at the Tuesday meeting. Some orders are marked "Branches to see" so
that the books themselves may be looked over before being ordered for
Branch collections. Branch Librarians are responsible for noting
their own purchase on the book order.
Books ordered for Branches are ordered for circulating or
reference use regardless of the disposition in the Central Library.
In case the Central Library has both reference and circulating copies,
the Branch copy may be ordered either way, but is the responsibility
of the Branch Librarian to specify how the book is wanted.
Care should be taken to indicate on the order for a contin-
uation if each issue is desired.
Ephemeral fiction purchased must be marked on the order
"not to be cataloged.
168 (cont.) - 171
170.
Work of the Order Department
Pamphlets should be marked "pam," or "circ" in case
it is wanted bound.
Branches are permitted to order non-fiction books for
"three months' loan" and the Order Department sends a record to
the Fourth Stack of the allocation of these "three months' loan"
copies. One copy is purchased for every three branches desiring
the book.
169. FOREIGN BOOKS
In most cases three copies are bought by Central from
a special fund. All copies are stamped Central and added to the
Central shelf-list.
NEW FICTION
Two copies are sent to Central Lending. One of these
copies is to fill short Branch loans.
The third copy is loaned for a 6 month period to branches
needing it, and finally as an indefinite loan to one of these branches.
At branch meeting the order card is marked "6 months" for those branches
receiving it for a 6 months loan. The order card will be marked "6
months indefinite" for the branch to receive it for an indefinite loan.
The third copy, on 6 months or indefinite loan, may be re-
called by Central whenever their copies are lost, withdrawn, etc.
Five per cent of the total book fund is allowed for the
purchase of new fiction.
New fiction, for Order Department statistics, includes
titles new to the system, including re-orders of those titles dur-
ing the year of publication. It does not include ephemeral fiction,
short stories, intermediates.
171. FICTION ORDERING POLICY
Buy sight unseen, unless circumstances indicate the neces-
sity for reading, titles from the list of authors approved by Friday
meeting; novels in a series--of which we have most of the others;
books by local authors.
Subscribe to Literary Guild for a single copy. This will
be treated as an approval book, reviewed by a staff member, and a
decision made as to purchase by the Friday meeting.
Ask to read from announcements Book of the Month Club
fiction selections. Treat as Literary Guild selections.
K
171 (cont.) - 172
Work of the Order Department
Ask to read from Publisher's Weekly:
Other book club selections which seem important,
i.e., Religious, Negro, etc.
Novels by authors already represented in the collec-
tion for which demand can be anticipated.
For unknown authors, ask to read when the title has received
at least two favorable reviews in such media as Books, New York
Times, Saturday Review of Literature, Time, Harpers, New Republic,
New Yorker, etc.
Ask to read when there is insistent demand for a certain
title from various parts of the city.
Buy limited number of reprints new to the system without
reading. These titles are purchased ephemeral, the number not to
exceed 25 titles a year. An equal number of titles must be with-
drawn to balance the number added. They include a selection of
romances, western, mystery and adventure stories suggested by the
Fiction Committee to the Branch Meeting.
Fiction requested for purchase by borrowers will be judged
separately, and the decision to buy or not will be based upon a
consideration of reviews or a reading of the book, depending upon
circumstances.
11
172. FICTION PURCHASE
The following routine will normally be followed in con-
sidering fiction to be purchased:
Fiction titles are to be read, with their reviews, at the
Tuesday Meeting for question and suggestion.
Decisions as to purchase are to be referred to Friday
meeting.
Reviews for request and for books to be bought without
reading will be brought to the Branch Meeting.
All fiction titles reviewed at the Tuesday Meeting will
appear on the current week's list under the heading "Fiction con-
sidered for purchase."
The following week, all fiction titles approved for pur-
chase, whether requests, staff read on approval, or bought without
reading, will appear on the order sheet under the heading "Fiction
bought.
It is understood, however, that an adverse vote at the
Friday meeting does not bar further consideration of a title at the
Tuesday Meeting. The Tuesday Meeting is always free to send back
a title for reconsideration at the Friday meeting.
•
173 - 174
173.
FICTION REVIEWS
Books of fiction are read by professional members of the
staff who should make out a review card (Form #355) with full in-
formation.
Work of the Order Department
Reviews are to be typed.
Approval books and reviews are due in the Assistant to
the Director's Office two weeks from receipt.
It is requested that reviews of fiction read on approval
be essentially critical.
The following points should be given consideration, though
only those points which will be helpful need be incorporated in the
review. Do not tell the story: a synopsis of the plot, or the
argument, will be furnished from the commercial reviews.
Physical make-up and size.
1.
Illustrations. Print...Double columns.
2. Type of book.
3. Form and manner of writing.
Biographical; detective; family life; fantasy;
foreign; historical; inter-cultural; psychological;
romantic; social significance; western.
6.
4. Controversial or questionable material.
Diary; flash-back; letters.
Dialect; stream-of-consciousness; first person.
Scholarly; flippant.
5. Evaluation.
Sex; religion; politics.
Crude language.
How does it compare with author's other books?
How does it compare with other books of similar
nature?
With what group will it be popular? Why?
Has it literary quality? Lasting interest?
Intermediate.
If the approval book is suitable for young people,
the reviewer should mark the review card "Intermed-
iate" in the upper right hand corner. It will be
called to the attention of the Librarian of the
James Anderson Room.
These review cards are kept on file at the Reader's Assis-
tant's desk in the Central Lending Department for six months, then
filed in the Bibliographic Room.
174. REPLACEMENT AND ADDED COPY ORDERS
Replacement Committees are appointed by the Assitant to
the Director for the consideration of all replacement and added
#
174 (cont.)
December
January
February
copy orders.
Replacement and added copy orders, except for titles in
urgent demand and Last Copy orders, are ordered according to the
following schedule:
Work of the Order Department
700, 800, 900's
Fiction
ing October 1st.
300, 500, 600's
000, 100, 200, 400's
700, 800, 900's
Fiction
March
April
May
June
300, 500, 600's
All orders (with the exception of Central) must be sent
to the Assistant to the Director by the 25th of the month preceding
the time for the order as above outlined.
There are no replacements after July.
There must be a balance of 10% of the branch budget remain-
Last copy and rush orders may be placed each month. Books
new to the branch may be ordered at any time provided they are in
the Central collection.
If titles wanted are not in the Central collection, they
must be cleared through the Tuesday Book Meeting.
All replacement and added copy non-fiction orders must
have complete author, title, call number, publisher and date. If
recent edition only is wanted note fact after call number.
Fiction orders need only author and title unless specific
edition is wanted. If they have been published within the current
year the date must appear after the title.
Indicate after branch name whether added copy or LC. All
orders should be stamped with the name of the Branch Librarian and
dated on the reverse side inch below the hole.
When replacing ephemeral titles, order cards must be
marked "Not to be cataloged." When ephemeral titles are purchased,
a list of titles to be withdrawn is voted upon by the Branch Librar-
ians. A list of these titles is sent to each agency who marks "Do
not replace" on the shelflist card. Care should be taken not to
reorder any of these titles.
Nothing should ever be placed in the upper right hand
corner of the order, because this space is used by the Order Depart-
ment.
See sample following:
174 (cont.) - 175
I
Author......Turner,LE.
Title..
Effective living
Bus...
Carrick.
Downtown
E. L.....
Hazel...
Homew...
Knoxville...
L'ville……….
Mt. W...
So. Side.
Central...
Amer. Ave……………. W. E. 1 LC
Brookline...
Wylie.....
613 T86e (recent edition only)
Replacing....
Notify...
Work of the Order Department

Publisher Mosby 1931
Price.....
Recommended by
11
SAMDIE
Approved by Mary Brown
Source...
Cost.....
Bacon Ordered.
Received..
In sending orders to the Assistant to the Director
file orders in straight alphabetical order by author.
The Assistant to the Director will assemble all
order cards and forward them to the Order Department where they
are priced.
*
The Order Department returns the cards to the Assistant
to the Director who places them in the hands of the various des-
ignated committees.
The committee will stamp "not to be replaced" on all
orders so decided. If a comment will help in future decisions,
such as "book out of date, "-----is better," etc. it will be
pencilled on the order card.
104
When the committees have finished their work, the slips
are returned to the agencies for final decision on ordering before
returning to the Head of the Order Department.
175. OUT OF STOCK AND OUT OF PRINT ORDERS
All single orders reported out of stock and out of print
will be returned by the Order Department to the ordering agency.
If there is a joint order, the Order Department sends a mimeo-
graphed list to all agencies. Each agency should pull orders
on this list.
If out of print order is wanted, return order card to
Order Department with note "Get second hand copy.
11 If an out
of print order is the last copy and not to be replaced, see rou-
tine for "Last Copy Not To Be Replaced.
11
175 (cont.) - 176
If out of stock order is wanted when available, return
order card to Order Department with note "Supply when available.
The Order Department will keep a file, arranged alphabetically
by author, of out of stock orders and will supply them, without
reporting, if and when they become available.
176. CENTRAL LENDING LAST COPIES OUT OF PRINT
When a last copy order is reported out of print, the
book order will be taken to the shelflist to be checked for
branch copies.
A. If any branch has the title and Central decides to
replace it, the branch will be asked to transfer
the book to Central.
11
If the branch feels that their copy is still useful
to them, Central will try to buy a copy second
hand. If it is not possible to obtain a second
hand copy, Central will ask again for the branch
copy which must then be transferred.
B. If any branch has the title and Central decides not
to replace it, the branches having copies will be
notified.
In this case any branch librarian, if she feels
that the title is still of value to the system,
will then ask to have it kept in the Central
collection, and Central will ask for a branch
copy.
1. If the branch feels that their copy is still
useful to them, Central will try to buy a copy
second hand. If it is not possible to obtain a
second hand copy, Central will ask again for a
branch copy which must then be transferred.
2. If the branch librarian is satisfied to have
the title withdrawn she will mark the branch shelf-
list "Central withdrawn" and the book will not
be replaced.
Out-of-print titles available anywhere in the system
will be represented in the Central Collection except for:
1. Titles already withdrawn from Central, but still in
process of being worn out at Branches. (2 under B)
2. Titles (such as gifts to the branch) which the branch
may use as ephemeral material. (These titles are
not to be confused with the ephemeral fiction titles
for which catalog and shelflist records are now
provided at Central.)
This routine does not apply to Business Branch.
•
177
177. LOST BOOKS FUND
The replacement of lost books is primarily intended to
be within the fields from which the books themselves have been
lost.
If the same title is not desirable or obtainable, or a
new edition available, then the same general field should be drawn
upon.
It is not essential that the exact price be adhered to,
although any agency should try not to exceed in amount of orders
placed its income for a period of a year for lost books.
Each agency will keep its own record of income and ex-
pense for lost books.
Order cards for the replacing of lost books should be
clearly marked Lost Books Fund following the branch symbol and
underlined in red so that the Order Department will charge the
right fund.
Orders for lost books may be sent in immediately.
However, if need is not urgent, they should be sent in with the
regular replacement orders.
The library will also permit the borrower to replace
the actual book if it is in new condition and the format and edi-
tion are satisfactory to the person in charge. It is suggested,
however, that replacement of the actual book be discouraged
whenever possible as the library can give no assurance that a re-
placement is satisfactory until it is seen, and the borrower
may be placed in the situation of having a book that he has
bought and paid for rejected by the library.
Author....Turner, C.-E.
Effective living
If book is accepted in lieu of payment, send book to
Order Department with order card as below.
Title..
Central__
Amer. Ave…….
Brookline____
Work of the Order Department
Bus...
Carrick...
Downtown
E. L.……..
Hazel..
Homew.
Knoxville...
L'ville..
Mt. W...
So. Side..
1.
W. E..
Wylie...
Notify..
Publisher Mosby 1931
Replacing 613 T86e
Recommended by
Price....
SAMPL
Source
Supplied by borrower Cost..
Approved by Mary Brown Ordered.
Received_
-

177 (cont.) - 178
178.
GIFTS
Be sure that the edition is precisely the same as the one
which was lost, including illustrator, editor, etc., so that the
library can avoid the cataloging costs involved in new entries.
Exception is made in the case of non-fiction; where the library
really prefers the latest edition which is on the market. However,
the library must accept the identical edition lost if it is offered
by the borrower and is in good condition.
This replacement copy is never given the same copy number
as the book lost.
Books
Work of the Order Department
When book gifts are brought to the Lending Department,
the assistant takes the complete name and address of the donor
and sends the books with the name of the donor to the Order De-
partment.
Gifts to Branches are accepted at the Branch and the donor
is told that they will be sent to the Central Library for clear-
ance. The name of donor and address should accompany the gifts
to the Order Department.
The Order Department should be notified if gifts are not
to be acknowledged.
If the Branch wants the book for its own collection, a
note should be attached to the book stating "To be cataloged for
----Branch" and send book to Order Department.
All gifts from borrowers are accepted with the understanding
that the Library has the privilege of keeping only such material
as is considered desirable, and any not useful to the Library may
be disposed of at the Library's discretion.
The heads of the Reference and Lending Departments are
asked to look at the books to decide if any of them are to be
added to the collection. Branches are given an opportunity to
select from this collection.
When a borrower telephones and asks to have the truck.
come to pick up some gifts, the call is transferred to the Order
Department where arrangements will be made to have the truck call
for the books.
Money Gifts
Branches may accept money gifts for the purchase of books.
Checks should be made out Carnegie Library of Pittsburgh
and sent to the Head of the Order Department with a note giving:
1. Name and address of donor.
2. Name of person who is to be honored.
3. Author and title of book to be purchased.
4. Form to be used on book plate.
179 ·
180
179.
180.
CONTINUATIONS
Continuations are publications issued at regular or
irregular intervals and expected to continue indefinitely.
A list of continuations ordered should be kept in each
branch with approximate date expected. They should come automati-
cally as ordered, but they should be checked periodically to see if
they are being received.
PERIODICALS
Receiving
Periodicals are publications issued at regular intervals
and issued more frequently than twice a year.
In addition to the periodicals and newspapers located in
the Periodical Division at the Central Library, each Branch has a
collection of periodicals most suited to the locality and its needs.
On March first all agencies send to the Assistant to the
Director a list of the periodicals and newspapers they want for the
following year. Subscriptions are for a one year period from June
through June unless a greater discount is allowed for a longer
period.
Two copies containing the complete Branch list, both adult
and juvenile, are sent in. The Boys and Girls Room sends in a separ-
ate list to the Head of the Boys and Girls Department. One copy is
kept at the Branch, The list is arranged alphabetically and typed,
double space, with the number of adult copies first, followed by
the number of copies for use in the children's rooms designated by
the plus sign preceding the number. Example: Boy's Life 171.
Any magazines which are ordered at other times throughout
the year should be entered on the carbon in the agency so that there
is a complete record.
Any new periodicals which are added must be approved by
the Director.
A check list card (Form 318 or 319) is made for each peri-
odical on which is noted the name of the periodical and whether it
is adult or juvenile. If the periodical is a gift indicate on check
list card. File alphabetically.
The stencil should be checked when the issue is first
received each June for the expiration date. The Order Department
should be notified immediately in case of error.
Check weeklies by the date of issue, not the date of
receipt.
180 (cont.) wde
183
not arrive.
183.
agency.
circulate.
Check monthlies and indicate date of receipt if wanted.
Pittsburgh newspapers may be checked only when they do
Missing numbers may be referred to the Head of the Order
Department except in the case of a single missing number in which
case the Branch may send a postal direct to the publisher.
A record should be kept on the back of the check list card
of the length of time stored in the Branch or the method of disposal.
Each magazine should be stamped with the name of the
Current issues are kept in the magazine rack and do not
Back numbers are fixed for circulation or stored.
Periodicals
181. CENTRAL PERIODICAL FILE
A list of periodicals received at the Central Library is
kept on cards in most of the agencies. Additions, changes in name,
and withdrawals are sent to the agency as they occur.
182. MAGAZINE COVERS
All requests for magazine covers should be sent directly
to the Head of the Printing and Binding Department.
PAMPHLETS
Each branch has a collection of pamphlets which are ordered
in the same manner as books at the Friday Book Meeting. Orders need
not be made in the Branch for these since they are not cataloged.
When pamphlets are received in the Branch, they may either
be fixed for immediate circulation or filed alphabetically by subject
in vertical file cases.
They should be stamped with the Branch stamp and date.
If they are to be filed, any useful subject heading may be
assigned and this should be noted in the subject list kept in the
Branch if not already listed. The subject should be written on the
top of the pamphlet which is then placed in a folder upon which same
subject is written.
Revise the file periodically and discard out-of-date or
useless material. Revise subject list accordingly.
*
184
185
GRO
184.
WORK OF THE CATALOG DEPARTMENT
The Catalog Department is responsible for classifying and
cataloging all books, bound periodicals and newspapers and selected
pamphlets; orders and makes all necessary card records which include
the cards for the shelflist, official and public catalogs. The
Catalog Department is responsible for the maintenance of the catalogs
at the Central Library. The Branches are responsible for the filing
and withdrawing of the cards in their own catalogs.
A record of book stock by fiction and non-fiction and
yearly statistics of work accomplished is kept by the Department.
This Department also prepares and distributes to all
agencies an alphabetical weekly list and a selected classified month-
ly list of new books added to the Central Library collection.
After books are received from the Order Department, the
Catalog Department classifies each book according to a modified Dewey
Decimal classification (Technology books according to Brussels
classification) and enters the call number on the title page.
The book is then sent to the Bindery Department to have
pocket and date slip pasted in, and call number, if non-fiction,
and Carnegie Library of Pittsburgh stamped on back of book.
Shelflist cards for new titles are sent to the Branch as
soon as they are made even though the book may not have been received.
If the shelf list card does not have a copy number on it, it will have
"To come" pencilled in the lower left corner.
The shelflist is a card record showing the books as they
are supposed to stand on the shelves, and alphabetized in each class
by the author's surname. The official shelflist at Central indi-
cates by symbol the location of each copy of the book in the system.
Catalog cards are ordered or printed and tracing is added
to the back of the author card. These are sent to the branches as
soon as they are made even though the book may not have been received.
For ephemeral fiction the Catalog Department multigraphs
a shelflist card, an author and a title card on salmon colored stock
and a book slip. The books, except those for Central, are not
handled by the Catalog Department.
185. CHANGES IN BRANCH CATALOGS
G
qui
No change is to be made in the Branch catalog unless
authorized by the Catalog Department. Changes to be made are desig-
nated on slips which are to be returned to the Catalog Department
with note that change has been completed.
186 - 187
186. FICTION ANNOTATIONS
Work of the Catalog Department
The Catalog Department mimeographs annotations for all
new fiction and sends one with each copy of the book. Annotations
are generally taken from the Retail Bookseller.
187. TECHNOLOGY SUBJECT CARDS
Subject cards to supplement the "Index to Subject Catalogue
of the Technology Department" are also made by the Catalog Depart-
ment and sent to each agency.
188 - 189
188.
RECEIPT OF BOOKS IN AGENCIES
When shelflist cards are received at the Branch they are
dated with the current date on the reverse side and filed with the
order card. If catalog cards are received before book these are
also filed with the order card.
When a consignment of books is received, the books are
checked in the following manner:
189. BOOKS NEW TO THE COLLECTION
The order for the book is withdrawn from the outstanding
order file, author and title are checked, and the call number, copy
number and date received are added.
The book is compared with the shelflist card to see whether
the information is correct and whether the right copy, or copies,
have been sent. If the shelflist card does not have copy number on
it, underline correct copy on the shelflist card.
If the shelflist card has not come, add to the order card
the call number, copy number and the date, and file it in the section
in order drawer "Books here, Shelflist cards to come.
If the shelflist card has come, the order is then filed
under "Books received, Catalog cards to come."
A typewritten list of the books received is made for the
use of the assistants and the borrowers.
}
The shelflist cards are filed in the regular shelflist.
The books are marked and made ready for circulation.
This includes placing the Branch stamp on the pocket, below the date
slip and on book slip, the label for a seven-day book on the date slip,
and the date received on the back of the title-page, and making the
book slip. Page 51 should be stamped with the Branch symbol and
copy number parallel to the binding as close to the printing as
possible. When pages are not numbered or in case there are not 51
pages stamp the last page of print.
When a package of catalog cards is received, the book
orders in the file "Books received, Catalog cards to come" are
checked with the catalog cards, and if correct the orders are de-
stroyed.
The tracings on the back of the author card are checked
to see that all of the cards have been sent, and if any are missing,
a record is made.
The catalog cards are alphabetized and filed into the cata-
log. All filing should be revised by a trained assistant.
When the catalog cards are filed into the catalog new sub-
ject headings must be noted and a list sent periodically to the
Catalog Department in order that the subject may be checked for
"see" references which may need to be added to the branch catalog.
When receiving ephemeral fiction, assign own branch copy
number on both shelflist card and book.
}
}
190 194
190.
191.
192.
REPLACEMENT AND ADDED COPIES
OVERDUE ORDERS
Receipt of Books in Agencies
When an added copy is received, pull order card, add call
number and copy number and add to shelflist.
If the added copy is a new edition, treat as book new to
the collection. If order was LC, see routine for Withdrawals.
If books do not come within a reasonable length of time,
send a list of overdues to the Order Department to be checked Jan-
uary 1 and July 1. This list should include all books not received
in three months. The list should be typed with double spaces between
titles and with wide margins.
If shelflist cards or catalog cards do not come within a
reasonable length of time send a list of overdues to the Catalog
Department to be checked.
In case shelflist card and catalog cards have been received
and book is later found to be unobtainable, return catalog cards to
the Head of the Catalog Department with note that book is not to be
received. The shelflist card may be cancelled.
INDEFINITE LOANS
When an indefinite loan is received the Branch makes its
own shelflist record and catalog cards. Mark on the shelflist card
"Indef. loan from-- Return slip to original agency when dis-
carded."
193. IMPERFECT COPIES
If any book received is found to be imperfect it should
be returned at once to the Order Department. On a slip of paper
state in what respect the book is imperfect (for example, "pages
4 - 8 missing, duplicate pages, etc.") and attach slip to the first
page of the book.
If the book has been added to the collection, the book slip
is kept in the Branch marked "Order Dep't. Imperfect copy. Date."
and filed in "Books lent to Central and other agencies" file.
An imperfect copy may be returned at any time regardless
of the length of time it has been in the Branch providing the defect
is the fault of the publisher and the book has not been rebound.
194. BOOKS SENT DIRECTLY TO BRANCH
Books sent directly to the Branch such as bound copies
of C.B.I., Readers Guide, Current Biography, etc. are kept at the
branch, stamped with the branch stamp, assigned a call number and
194 (cont.)
Receipt of Books in Agencies
added to the branch shelflist. Notice is sent to the Order De-
partment on form provided, to be checked in on Order Department
records. The Order Department will notify the Catalog Department
to add to official shelflist.
In the case of a new publication the first number must
be sent in for cataloging.
When the new City Directory is received, the old one
is returned immediately to the Order Department.
4
'
195
195. PROCEDURE
Books are withdrawn from the collection because they
are out of date or there are new editions, because of lack of room
on shelves, etc. Book slips are removed and book stamped "Dis-
carded" in conspicious places throughout the book. Books are packed
in boxes, labelled "Discarded Books" and sent to the Central Library.
Book slips are sent in with deductions.
All deductions should be received at the desk of the
assistant in charge of deductions in the Catalog Department by
the twenty-fifth of every month, but they may be sent in as soon
as the deductions have been made from the Branch shelflist.
case a book has been withdrawn from a Branch in order to transfer
it to Central the deduction slip should be sent in at once to the
Catalog Department.
In
DEDUCTIONS AND WITHDRAWALS
All deduction slips should be sent directly to the Cata-
log Department from the Branch.
The deduction slips should be arranged in shelflist
(Dewey Decimal) order, but they need not be counted. Slips for
reference and circulating books should be filed separately. Ref-
erence slips should have a manila slip made with all information
on it.
T86e
(4)
Every deduction slip:
Should have call number and copy number. On deduction
slips for last copies there should be the author's surname and
initials and a brief title.
613
Should have agency clearly stamped. (This is important).
After copy has been removed from shelflist indicate on
book slip number of copies remaining in Branch (for Branch use only-
-Catalog Dep't does not need).
If last copy, mark LC.
!
JEZA...
49
Aliasissg
sty tourn
S
---
cement
POPOVEď
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}
----
Form 47 12-48-100m
i
195 (cont.) - 197
197.
Deductions and Withdrawals
In case a Central indefinite loan is being withdrawn,
the slip should be labeled "Indef. loan." These should be sent
to the Fourth Stack.
Slips for Indefinite loans from other branches should
be returned to the original branch.
If it is a "last copy approved" or "Last copy not ap-
proved," it should be so stamped distinctly. Slips for copies
other than last copies are not stamped "Approved" or "Not approved."
If it is "Lost unpaid," it should be so stamped dis-
tinctly. After these copies have been deducted from the Central
shelflist, the slips are to be given to the registration clerk.
Except for the "Unpaids," the fate of the book need not be indi-
cated.
When the last copy of a title not to be replaced has been
withdrawn from the shelflist card at the Branch, the card may be
cancelled. If for any reason the title is reinstated in the agency,
the Catalog Department will send a duplicate shelflist card marked
"Duplicate" and date. Should the Branch decide that the recovered
book is not worth restoring to the shelflist at Central, it may
be circulated as ephemeral; but the book slip must not be sent in
to the Catalog Department as a deduction slip when the book is
finally discarded.
No records for ephemeral withdrawals are to be sent to
the Catalog Department.
196. TRANSFERS
When a book is to be transferred to another agency, send
book to assistant in charge of Fourth Stack.
Place manila slip in pocket with call number or author
and title and note "Transferred from----to----.
11
11
Mark original book slip "Transferred to--- in
Send original book slip and catalog cards if LC to the
Catalog Department immediately.
WITHDRAWAL OF CATALOG CARDS FOR LAST COPIES NOT APPROVED
When a last copy of a title is withdrawn and it is not
to be replaced, the catalog cards are to be removed from the cata-
log and sent to the Catalog Department at the same time the deduc-
tion slip is sent. The author card for each title has the tracing,
and the cards will be removed according to this. The cards are
to be sent to the Catalog Department in shelflist (Dewey Decimal)
order, all cards for a title being filed together.
When the last card under a subject is removed, a note
reporting the fact that the subject is being withdrawn from the
catalog is to be sent to the Catalog Department in order that the
C
197 (cont.) - 198
198.
Deductions and Withdrawals
the subject may be checked for "see" references which may need to
be removed from the branch catalog. These subjects may be sent
in as lists similar to the New Subject Heading lists. Personal
names are an exception and need not be reported.
When a card is removed on which a name cross reference
is traced and the last entry to which the reference refers is not
being removed, the tracing should be transferred to the other main
cards. If there are no other entries, the reference should be
removed from the catalog and sent in with the other cards. (This
check on tracing is necessary because until a few years ago name
cross references were not traced on all cards, only on the first
title cataloged.)
If cross references are not sent in because they are
needed at the Branch, tracings should be marked "card needed."
ROUTINE FOR RECOVERED BOOKS
Books withdrawn from the records of any agency and after-
wards recovered shall be reported to the Catalog Department each
month at the time deductions are reported. A manila slip bearing
the call number, copy number, author, title, name of agency and
the note "Restored" or "Recovered" is the record sent to the Cata-
log Department. The book is restored by erasing the line through
the copy number. If a book so recovered should represent a title
for which catalog cards have been withdrawn, a note stating that
fact should be included on the slip. The Catalog Department assis-
tant responsible for restoring the book to the shelflist will re-
store the Branch symbol (if it is a Branch copy, or erase Central
Withdrawn if it is a Central copy) on the official catalog card
and reorder cards for the catalog.
D
If an agency decides that a recovered book is not worth
restoring to the Central shelflist, it may be circulated as ephem-
eral; and if it is a title which has been withdrawn from the Branch
catalog, a temporary author and title card may be made. The fact
that such cards have been made should be recorded on the temporary
shelflist card so that they will be removed from the catalogs
when the book is finally discarded.
Care must be taken that a deduction slip is not sent in
to the Catalog Department when the book is finally discarded.
199
199. Location.
Adult
Shelflist for circulating and reference books is
to be found in section of trays at back of room.
Juvenile
Туре.
Semi-union.
Boys & Girls shelflist is to be found in first
section of trays to the left in center of room.
Schools Department
Adult
SHELFLISTS AT CENTRAL
Shelflist in section of trays to left of shelf-
lister's desk.
2. Withdrawals.
All agencies on master card with consecutive copy
numbers.
Boys and Girls
Each agency on separate shelf card with own sequence
of copy numbers.
Schools Department
Has own sequence of copy numbers. Cards for adult
and juvenile books are interfiled.
Special features.
1. Green cards found in trays.
Are there when permanent card has been removed tempor-
arily. Have call number and initial of assistant removing
card. If original card must be had ask the shelflister.
3. Adult shelflist.
A blue or green line through a copy number indicates
that the copy has been withdrawn.
Old form of shelf cards contained accession numbers and
sometimes copy numbers also, As - 159872-73 (copy 4,5);
273165-66 (v.4,5). The above examples also illustrate
the use of the block method in recording accession num-
bers. In such cases the withdrawal record is frequently
made on the edge of the card.
4. Fiction shelflist.
One sequence of copy numbers used for various editions
with same title. Numbers blocked off on cards in pencil
indicate copy numbers used for other editions.
5. Cross references used.
In fiction shelflist there is a reference from a possible
entry not used, to the entry used in this library.
When a call number has been changed there is a reference
from the former call number to the new one. (Catalog
Dept. refers to them as "Changed to" cards)
For current continuations of many volumes the shelflist
record is kept on sheets. There is a reference in the
!
1
199 (cont.)
6. Symbols to be found in the shelflist.
r
11
card shelflist to the sheet shelflist which reads:
"The shelflist for this set is kept on sheets. The
sheet shelflist is in loose leaf volumes on truck near
Continuations cataloger's desk.
Cards in adult shelflist stamped "For unbound numbers
see Continuation's file" refer to the Kardox file at the
Continuations cataloger's desk.
Cards in union shelflist with note "This number has been
assigned to Schools Dept." indicates that the title is
in Schools Department only. This prevents duplication
of call number for a different title.
*
+ *
-
b
q - in a call number means oversize.
+ in a call number was a former method of indicating
-
GRO
Shelflists at Central
abu
after an accession number or copy number, indicates
the copy has been restored to the collection after
it was withdrawn.
in a call number was a former method of indicating
reference.
M in a call number indicates music.
m
in a call number in the reference shelflist is the
equivalent of an r. Is no longer used.
in a call number indicates Bernd collection on archi-
tecture.
Red pencilled (A year) in upper right corner of fiction.
indicates an annotation has been made.
oversize.
in a call number was a former method of indicating
oversize reference.
200
200.
SHELF READING AND INVENTORY
Each agency which is provided with a shelflist is respon-
sible for its own shelf reading and general inventory,
Shelves are read in order to check on the book stock and
to note which books are missing so that they may be replaced if
needed. At the same time the inventory is taken, books may be with-
drawn from the collection because they are out of date or there are
new editions, because of lack of room on shelves, etc.
Shelves are read usually once a year in the branches,
although in some branches it is the policy to alternate reading
fiction and non-fiction.
Two people generally work together reading from the book
to the shelflist and checking through the circulation trays, special
collections, etc.
A list of missing books is then made up. The missing books
are periodically searched for in the Branch. Manila book slips are
then made for each volume missing. On these slips are put the
Branch, the call number, copy number, author and title.
After the shelf reading of the following year, if the book
is still not found, the records are cleared and sent to the Catalog
Department along with the regular deductions. See routine for
Deductions.
1
201
203
→
201.
PUBLIC RELATIONS
202. LOCAL PUBLICITY
The function of a Public Relations Director is "to interest
the public in the Library, to keep it in the public mind, to make
people favorably disposed toward it, to teach them its opportunities,
and to impress them that within its limitations it serves them to
the best of its ability".
The Public Relations Director supervises and coordinates
a program including:
1. Writing and dissemination of publicity material.
2. Planning and organizing of library displays and exhibits.
3. Identifying the Library with other community activities,
mainly by giving library cooperation to already existing
projects. Also by getting community support for library-
sponsored projects.
4. Publishing of reading lists and any promotional litera-
ture for the Library.
5. Determining the attitudes and opinions of the public
regarding the Library, and suggesting any changes in
routine and procedure to counteract friction.
Library publicity for Pittsburgh newspapers and magazines
should be cleared through the Public Relations Director, if it can
be foreseen and planned in advance. This does not apply to neigh-
borhood papers.
If the opportunity for publicity arises unexpectedly (i.e.,
a reporter stops in a Branch) the Branch Librarian is free to give a
story relating to reading trends in the neighborhood, books most in
demand, exhibits, work with children, gifts to the Library or any
such topic. The Public Relations Director should be notified of
such publicity as soon as possible. At Central all publicity must
be referred immediately to the Public Relations Director. In case
she is not on duty, the Department Head is free to use her own
judgment.
Inquiries concerning administrative policies, budgets,
appropriations, etc., should always be referred to the Director.
203. POSTER POOL
A collection of posters available to all agencies is kept
in the Public Relations Office. Any posters selected should be re-
ferred to the Public Relations Office where they will be charged to
the agency and delivered through the branch messenger. All posters
should be returned to the Public Relations Office. Folders for
posters are also requested through this office.
204 - 205
204. DISPLAY CASES
Public Relations
Display cases are insured up to $200.00 Branches are
requested not to accept displays of greater value.
205. ADVERTISING POSTERS
In general posters should be of civic, cultural, education-
al or informational interest and value. They should not advertise
for private or organizational gain, unless that gain is used for the
benefit of the community as a whole. Admission price is not a
criterion.
206 - 207
206.
207.
WORK OF THE BINDING DEPARTMENT
The Binding Department is the agency in which all materials
to be rebound, mended, rebacked, recased, reinforced, or otherwise
physically reconditioned are received and taken care of for the
entire library system.
Consideration of Books for Binding
When enough books to be rebound have accumulated, the
Branch Librarian or person in charge decides which of the books are
to be rebound and which are to be discarded. The criteria for this
decision are:
1. The value of each book to the Library in regard to its
literary value and the accuracy and timeliness of its
information.
2. The physical condition. Is the book too soiled and
worn?
3. Does it have so many loose pages that in all probability
many are missing?
4. Does it have poor, brittle paper?
5. Are the margins too narrow to permit strong sewing?
Inner margins should not be less than inch wide to
insure successful sewing.
Additional points that might be useful in consideration
of rebinding are:
1. Fiction
a. Is this title still in demand?
b. Enough copies already on shelf?
c. Standard authors? (whose best or most popular books
need to be freely duplicated?)
d. Temporary or seasonal use,
e. High School list?
2. Non-fiction
a. Watch dates of publication.
b. Notice class of book, such as titles on reading
lists now no longer needed in quantity.
c. Is book probably 0.P.?
d. Is book necessary, regardless of date?
e. Watch for copies of non-fiction books which were
best-sellers a year or two previously. It is likely
that enough copies have already been rebound and
standing on the shelf.
3. Ephemeral fiction
It is generally felt that paper and margins will not
be suitable for rebinding. However, it is permissible
for all agencies to send in for rebinding such titles
as they think worth the effort, money, and material
involved. It is well to keep in mind that it may be
cheaper to buy a new copy than to rebind the worn one.
f
208
Work of the Binding Department
208. Preparation for Binding
The author and title which is to appear on the spine of
the rebound book must be underlined.
Underscore with a double line the first part of the
author's surname.
1. If in doubt as to correct author entry, check with
shelflist.
2. Books published without an author.
a. If the author is known, it is to be written on the
title page.
b. If the author is unknown, use the title.
Underline with a single line the first part of each word
in the title desired on the book.
1. Omit the initial article.
2. In general use full title for fiction.
3. For non-fiction titles cut--e.g., Tragedy of Macbeth
underscore Macbeth.
4. Books, which are collections of more than one play, or
story, use the first title only.
5. Foreign books. Author and title to be written in
English.
When title page is missing, author, title and call number
must be written on the next page.
The title page or back of the title page should be checked
to see that call number is all there.
The Branch stamp must be well up on the page. If it is
near the lower edge, it will be cut off.
Page 51 should be checked to be sure it is stamped with
Branch symbol and copy number.
If book is an indefinite loan from another branch, pencil
Branch name to which book is to be returned above that of original
agency.
Book slips, after being checked with the book, are pulled
from the book pocket, stamped "Bindery" and current date below the
last charge and filed in tray under "Books at Bindery".
Books are then packed in boxes labeled "Books for Binder",
dated and sent to the Binding Department.
If any pages are found to be missing, the book will be
returned to the Branch to have the pages typed.
When book is returned rebound, slip book, stamp book
pocket and date slip with Branch stamp, put call number or author and
title on book pocket and book is ready for circulation.
209 - 210
209. Binding Price-List
210.
Up to 8 inches
8 9 inches
9 - 10 inches
10 - 12 inches
Over 12 inches
Recase in original cover
Pamphlets--any size
Paper back pam.
Bound Magazines
At Branch:
Work of the Binding Department
$1.00
1.10
1.20
1.40
1.60
.70
.60
.25
Select the cleanest.
See that the volume is complete and in proper order.
Fasten in the package a slip giving:
Name of Branch
Name of periodical
Volume number
Number of parts, if the volume is to be bound in more
than one.
Circulating or reference
Send to the Binding Department
Make a slip for Branch order file with date.
Before bound volumes are returned from the Binding De-
partment, they are sent first to the Order Department to be perforated
and stamped with the marks of ownership and then to the Catalog
Department to be added to the shelflist.
Periodicals which are bound for the first time should be
sent to the Order Department for ownership marks and stamped for
reference or circulating and then sent to the Catalog Department to
be cataloged before sending them to the Binding Department.
(
|
211-212a
211.
212.
212a.
WORK OF THE PRINTING DEPARTMENT
The term "The Printing Department" is now a misnomer.
Long ago the Library's Printing Department was enlarged and became
The Carnegie Institute Press. It is a non-profit but self-supporting
printing plant which serves Carnegie Institute, Carnegie Library and
Carnegie Institute of Technology.
The Library pays Carnegie Institute Press for its printing,
just as it would pay a commerical printer.
an order.
PHOTOSTAT SERVICE
The Library provides photostat service as a convenience
for readers and as an aid to research. It is especially useful in
the case of reference material which cannot be taken from the Library.
Photostat service is confined to library property.
Twenty-four hours is the usual time needed to complete
The following are the rates:
Negative prints
Positive prints
MICROFILM ENLARGEMENT SERVICE
35 cents
70 cents
10 cents extra
Enlargements or reductions
ailing (first class)
10 cents
For additional information consult the Technology Department.
Branches should send all books which necd missing pages
photostated to the Assistant to the Director with a note clearly
indicating the material to be replaced.
The Photostat Department is equipped to make prints from Micro
film owned by the Library. Prints are available in two sizes:
14" x 17" @35¢ per exposure for negative prints
70¢ per exposure for positive prints
18" x 24" 270¢ per exposure. Available in negative (white on
black) prints only. A positive (black on white) photostat may be taken
of these negative prints, up to 14" x 17", at an additional cost of 35¢.
The 14" x 17" size will normally be used for book and periodical
materials; the 18" x 24" size for newspapers, unless only a portion of
the newspaper page is wanted.
The form for ordering, the routine for payment, and the time
necessary to fill an order are the same as for regular photostat work.
The film should be marked with SCOTCH TAPE PLACED ON THE PLAIN
(SHINY) SIDE, and never on the MULSION (DULL) side of the film, at the
place to be copied. A string should be placed under the tape to make it
more conspicuous.
213.
THE BUILDINGS DEPARTMENT
213
Carnegie Library as a whole comprises two departments,
the Library department, and the Department of Buildings and Grounds,
usually called the Buildings Department. Each has its own budget;
each reports to its own committee of the Board of Trustees. The
two departments are coordinate; the Director of the Library has no
authority over the hanager of Buildings.
The Buildings Department is charged with responsibility
for the care of all buildings, grounds and physical equipment.
It supervises the care of the Central building, the building staff
and their work and the physical care of those branch libraries
which are Carnegie buildings.
214. LIBRARY TRUCK
V
The custodians are responsible for the care and general
appearance of the Central building and the branch buildings. In
some instances, custodians are scheduled part time as guards.
The guards are responsible for maintaining order in the
buildings.
214
The custodians and guards are responsible to the Head of
the Buildings Department. All requests, recommendations and com-
plaints, both from Central and branches, should be made through
the Administrative Assistant.
and schools.
Exceptions:
(1) In real emergencies (fire, broken furnace, leaking
water pipe, etc.) call Buildings Department directly.
(2) Central only: Call Buildings Department directly
for a guard in case of disorder.
many packages, including gifts and exhibition material.
C
Deliveries are made by the library truck to the branches
See schedule following.
In addition the library truck delivers and calls for
The message center for the library Shipping Department is
the Time Clerk's desk in the Printing and Binding Office. Messages
concerning pick-ups and deliveries for the library truck should be
telephoned (or sent in writing) to the Time Clerk's desk. The exact
information--dates, personal names, specific locations, and deadlines,
as well as the name of the person making the request, will be written
down. The driver will pick up messages three times each day; before
the morning run, before the afternoon run, and after the afternoon
Since the schedule is crowded, as much advance notice as
possible should be given of any special missions for the truck.
Any questions or suggestions concerning the Shipping
Department should be directed to the Administrative Assistant.
run.
215
MONDAY
A. M.
*Alderdice
*Gladstone
Hazelwood
Glen-Hazel
Business
Downtown
P. M.
Lawrenceville
*Arsenal
East Liberty
*Westinghouse
*Baxter
Homewood
*SCHOOLS
CARNEGIE
LIBRARY
TUESDAY
A. M.
*Boys Central
Christian Science
*Cathedral
*Schenley
P. M.
Mt. Washington
*Prospect Jr. High
*South Hills
*Langley
*Bellefield Vocational American Avenue
Business
Business
Downtown
Downtown
*Knoxville High
Knoxville
Carrick
Brookline
DELIVERY SERVICE
WEDNESDAY
A. M.
South Side
*South High
West End
P. M.
*Herron Hill
*Fifth
*Connelly
Wylie Avenue
Weil
Aliquippa
Soho
C. I. T.
THURSDAY
A. M.
Homewood
East Liberty
*Peabody
*Washington Trade
Lawrenceville
Business
Downtown
P. M.
Mt. Washington
Knoxville
Carrick
*Carrick High
FRIDAY
A. M.
Brookline
West End
*Conroy
*Oliver
*Perry
*Allegheny
*Latimer
Business
Downtown
P. M.
Wylie
South Side
Hazelwood
Rev. March 1, 1948
215.
DELIVERY SCHEDULE

Add to Index
Boxes.
Emergencies, Borrower's..
Injuries See Accidents
Insurance, Public Liability.
Insurance, Workmen's Compensation..
Microfilm...
Public Liability Insurance.
Rating, Staff See Staff Rating
Shipping Dep't.....
Workmen's Compensation Insurance.
2.
.214
:
..10a
.10a
..52
.212a
...10a
......52
...214
Absence from duty.
Accidents, Borrowers'
Accidents, Staff..
Added copies, Receiving.
Added copy orders....
Administration of branches....
Administrative Assistant.
Adult stations..
Advertising posters.
Afternoon tea..
Agents...
Allowance with pay.
Allowance without pay.
A.L.A. Metropolitan Retirement
Annuity Plan...
Annotations, Fiction..
Annual reports.
•
Assistant to the Director..
Attitudes, Staff..
Auditoriums...
Appearance...
Applications for positions......21
Appointments, Dental...
Appointments, Doctor.
Appointments, Personal.
Appropriation, Library.
Art Division..
.31
..10
..52
.190
..174
98
.92
..99
.205
..61
Binding prices..
Binding see also Rebinding
Blacklisting see Posting
Plan....
Board of Trustees.
Bond refund.
Blind Division..
Blue Cross Hospitalization
Bonds....
Book gifts.
Book jackets.
Book ordering.
11, 33
..47
...47
...62
.186
..86
..29
Bernd Fund.
Bills for lost books......141-142
Binding books...
Binding Department.
..49
.49
.50
..2
.162
90
..26
.71
207-208
..206
.209
.3
.152
..63
.1
.85
.64
.178
.167
..168
...55
Book orders, Staff.
Book replacement by borrower...177
Book slips, Duplicate....
Books, Binding...
...123
207-208
INDEX
Books borrowed from branches,
Renewals...
Books borrowed from Central,
Renewals...
..116
.115
Books, Contagious disease 149, 150
Books, Damaged...
..147
Books, Foreign..
..169
Books from other agencies......110
Books, Imperfect..
Books, Length of loan.
Books, Lost....
Books, Mutilated..
Books, Number lent.
Books, Overdue..
Books, Pricing.
Books, Processing.
Books, Rebinding.
Books, Receiving.
Books, Recovered..
Books, Reinstated.
Books requested for purchase...127
Books returned at other
agencies....
Books sent by publisher to
branch...
another...
agency...
ity..
Borrowing books, Staff.
.193
..103
.141
...147
..103
130, 137
..135
..167
.194
Books, Transfer from one card to
.103
Books, Transfer to another
Books, Unobtainable.
Borrowers' cards, Lost..
Borrowers' cards, Responsibil-
.207-208
..189-190
Bund Fund....
Business matters.
..195, 198
195, 198
Cafeteria..
Cancelled mail..
Carfare...
.103
Bound periodicals...
Boys and Girls Department......165
Branch loans...
Branch loans to Central...
Branches.
Budget.
Building requests..
Buildings Department.
.196
.191
.141
141
.53, 103
..210
·
.157
..155
.97
...2
..213
.213
...3
.11
60
..89
..56
Carnahan Fund..
Carnegie Free Library of
Allegheny..
Cash, Borrowing.
Cash fund, Petty.
Catalog cards..
Catalog cards, Overdue..
Catalog cards, Receiving.
Catalog cards, Withdrawing.
Catalog changes....
Catalog Department.
Central Lending Department......93
Central periodical file........181
Central requests....
Central shelflists.
Central staff rest room.
Classification of books..
Closing, Emergency...
Complaints, Public...
Complaints, Staff..
Conduct.
..3
..1
.32
..88
.184
191
189
.197
..185
.184
Certification..
Change of address, Staff.
Change of name (payroll).
Changes in branch catalogs.....185
Charging books...
Charging systems.
Checks, Borrowers'
Checks, Salary..
Chewing gum...
Christmas schedule..
Continuations...
Continuations fund..
Continuations mailed to
branch....
..155
.199
·
Contagious disease, Borrowing
books....
Contests..
59
.66
..23
....81
Circulation, Counting.
Circulation, Filing.
Circulation of books (general).103
Circulation statistics..
Circulation work..........101-150
City directory...
..105
.102
.121
..36
28
.42
.124
.124
..124
.194
.184
.7
.13
.26, 28
..28
Conferences..
Conferences (payroll)
Contagious disease books..149, 150
Contagious disease books,
Fines....
.107
..103
..20
.179
..168
..194
.47
81
Controversial matters.
Conventions...
Conventions (payroll)
Credit Union.
Criticism, Public..
Criticism of borrowers..
Criticism, Staff....
Custodians..
Delivery schedule..
Dental appointments.
Desk attendance...
Discarded books....
Discharging books..
Diseases..
Display cases..
Doctor appointments.
Donations.....
·
Educational records...
Emergencies, Building.
Emergencies, Staff..
Emergency closing...
Employment....
•
Index
Daily money record.
Damaged books.....
Date stamps......
David Gillespie Room..
Days absent column (payroll)....79
Death in family...
Death in family (payroll)
Deductions....
..28
..47
.81
..65
.....13
...28
.26, 28
..213
.117
..147
.104
..96
...47
..81
195
.215
..49
...28
...195
..106
.149, 150
204
.....49
.178
23, 83
.213
52
.7
.34
...24
Employment of married women.....35
Employment of minors...
Employment requisition..........22
Ephemeral fiction, Ordering171,174
Ephemeral fiction, Proc-
essing..
..167, 184
Ephemeral fiction, Receiving...189
Ephemeral fiction, Withdrawing.195
Executive Secretary.
..91
..60
..186
Facilities for meals..
Fiction annotations.
Fiction, Ephemeral...167, 171, 174,
184, 189, 195
Fiction, New..
Fiction ordering policy.
Fiction purchase....
Fiction reviews...
File of staff members..
Finances..
Fine record (sample)
Fines..
Fines, Contagious disease
by..
Five-day week.
Flag displayed.
books....
.107, 150
...108
Fines not paid..
Fines, Outlawed......109, 138, 140
Fire, Library property destroyed
Floods....
Foreign books...
Foreign language stacks.
Found articles..
Fourth Stack...
Funds, Special.
Funerals..
Gifts..
Gillespie Fund..
Gillespie Room.
Guards....
Gum chewing...
Health.
Health report.
Holiday signs
Holiday time (payroll)
Holiday time returned...
Holidays, Public...
Holidays, Religious.
Holidays, Staff..
Hospitalization plan..
Hours of opening....
.170
....171
.172, 174
....173
.....23
Illness, Borrowers'
Illness in family.
Illness, Staff...
Imperfect books..
Indefinite loans.
..2-3
..109
.107
.148
37
.8
7
.169
..9
.15
..154
..3
..47
..178
...3
96
.213
...28
..27
149
.6
.81
.41
..5
..43
.41, 45
.63
...4
..10
..47
.48
.193
..156
Indefinite loans, Rebinding....208
Indefinite loans, Receiving……..192
Indefinite loans, Withdrawing..195
Index to Subject Catalog of the
Technology Department....
Insurance.
.187
52
Insurance, Display case... ....204
Intercultural material……. ..94
Interlibrary loan service......158
Inventory.
.200
James Anderson Room..
Janitors....
Jury duty..
Index
·
Last copies, Central..
Last copy approved (deduction).195
Last copy not approved
(deduction)..
Lending Department.
Letters, Overdue...
Library Board...
Library meeting rooms..
Library property destroyed by
fire..
Library truck.
Light (D.H.) Memorial Record
.95
.213
.47
Last copy orders..
Leaves of absence..
Leaves of absence (payroll).79, 81
Leete Fund..
..3
Leg make-up.....
29
..93
..133-134
...1
.71
.176
•
195
.174
...47
148
.214
Library.
Loan period of books..
Loans, Indefinite..
Loans, Indefinite (receiving)..192
Loans, Temporary..
Local publicity.
Locker keys..
Lost articles..
Lost book refund.
Lost books....
Lost books fund..
Lost books, Receipt...
Lost borrowers' cards.
Lost magazines....
Lost pamphlets.
..3
..103
..156
..155
.202
....58
14-15
145 146
141
..177
117, 141
.141
.143
143
+
Lost pictures.
Lost unpaid book slips.........195
Magazines see Periodicals
Mail...
Mail, Cancelled..
Mail renewals..
Mailing books..
Making up time...
Married women.
Meals....
Medical appointments.
Medical Care Plan...
·
144
Music books, Fines
Music Division..
..129
...89
..114
..103
.38, 50, 51
....35
..60
..49
..63
Meeting rooms.
.3
Mellor (A.M.) Fund.
Mellor (C.C.) Fund.
Mellor (L.P.) Fund.
Mellor (L.R.) Fund.
Messenger fee....
Messenger procedure..
Messenger see Special Investigator
3
..107, 135
..135-136
Minor restrictions..
Minors, Employment.
Missing books..
Missing pages, Photostating....212
Missing pages, Typing.
Money.
Money, Borrowing.
.71
..3
.3
..208
..117
.32
Money envelope.
.117
Money envelope (sample)
..120
Money gifts....
.178
Money record, Daily
117
.117, 119
Money record, Weekly...
Monthly list of new books......184
Name, Use of borrower's..
National Guard duty...
New appointees (payroll).
New books, Receiving...
New employee record...
New employees (payroll)
New fiction...
Newspapers see Periodicals
..128
.24
...200
..107
..161
.147
Mutilated books....
Mutilation of library property..18
...12
..47
..79
189
...83
...81
..170
..117
Non-resident receipts..
Non-residents, Library use by...19
North Side Library.
.1
Official shelflist.....
Officially noted stamp.
Order Department...
Ordering of books.
Orders, Added copy..
Orders, Out of print.
Orders, Out of stock..
Orders, Overdue....
Orders, Replacement..
Orders, Unobtainable.
Overtime....
Overtime hours (payroll).
Pamphlets...
Pamphlets, Charging uncata-
loged...
Index
Out of print copies, Central...176
Out of print orders.
175
.175
Out of stock orders.
Outlawing of fines........138, 140
Outlawing of posted records....140
Overdue books....
..130—140
Overdue books, Fines......107-108
Overdue orders.
184, 199
...105
.167
.168
library property..
Pennsylvania Room Fund.
Pension plan.
Periodical covers
Periodical file..
Periodical fund..
Periodical Room.
Periodical subscriptions,
Staff....
Periodicals..
Periodicals, Bound..
.174
.175
.175
.191
...174
...191
Pamphlets, Processing.
Pamphlets, Lost.....
.143
Part-time employees (payroll) 78, 81
Part-time substitutes (payroll).82
Payroll....
Payroll (sample)...
Pennsylvania Division..
Pennsylvania law on retaining
.191
..39
....76
..183
..105
.167
72-85
...77
.160
137
..3
..62
.182
..181
.168
..163
.55
..180
..210
Periodicals, Lost.....
Personal appearance.
Personal appointments...
Personal attributes...
Personnel....
Petty cash fund.
Phonograph records, Returning..111
Photostat service...
Pictures, Lost....
Political matters..
Posters, Advertising
Posting..
Postals, Overdue...
Posted records, Outlawing......140
Poster pool...
Pricing books..
Printing Department
Probation period..
Processing of books..
Professional attitudes..
Professional conduct.
Projected Books.....
Public Affairs Room.
Public relations...
Publicity, Local.
.143
..29
.50
....27
.21-25
..88
Reader's Consultant.
Reading shelves...
..212
.144
....28
.131-132
.203
..205
..138-139
.135
.211
.34
..167
...26
..28
book
Religious holidays..
.153
..94
.201
..202
..151
.200
Reappointed employees (payroll).81
Rebinding books..
.207-208
Rebinding see also Binding
Receipt of books in
agencies...
.188-194
..141
...189
...23
195, 198
….159
..107
Refund for lost book...... .145-146
Refund on bond...
Receipted bill for books.
Receiving new books...
Records of staff members..
Recovered books....
Reference books, Temporary.....103
Reference Department.
Reference Department books,
Fines...
..85
..100
Registration.
Registration files, Use of......12
Registration Procedure see separate
..43
Removing seven-day labels......126
Renewals.....
Renewals, Books borrowed from
branches...
Renewals, Books borrowed from
Central.
Renewals, Mail.
Renewals, Telephone...
rower..
Replacement orders
Replacement Committees.
Replacement copies, Receiving..190
Replacement of book by bor-
Salary checks..
Schedule changes..
Schedules...
Index
...116
.115
.114
..113
....174
Reports, Annual.
Reprints..
Requests for purchase of books.127
Reserves....
Resignations.
Resignations (payroll)..
Restoring to shelflist..
Restricted books..
Restrictions, Minor
Retirement plan..
Reviews, Fiction.
Rush orders....
Shoes, Toeless....
Short days (vacations)
Sick leave....
Sick leave (payroll)
Signs, Holiday..
Slipping books.
Smocks...
Snags...
.112
•
•
.177
.174
.86
.171
•
School library books..
Schools Department.
Seven-day labels, Removing.....126
Shelf reading..
..125
..22
79, 81
.198
..103
..128
.62
..173
.174
Shelflist cards...
Shelflist cards, Overdue
Shelflist cards, Receiving.....189
Shelflist, Official..
Shelflist, Restoring books.....198
Shelflist, Taking books from...195
Shelflists at Central...
.36
..38
..37
.111
..166
.200
.184
.191
.184
.199
..29
.45
..48
.81
...6
.122
.29
.123
Socks..
Soliciting..
Special Investigator.
Stack Permits...
Staff Association.
Staff attitudes..
Staff book orders.
..55
Staff borrowing privileges.53, 103
Staff initials...
.105
.54
.23
22, 23, 34
34-67
99
....7
.184
.124
.124
.124
..140
Study allowance...
Study rooms..
Staff Library.
Staff members' file.
Staff rating sheets...
Staff regulations..
Stations, Adult...
Stations, Cancelling..
Statistics, Book stock...
Statistics, Circulation..
Statistics, Daily.
Statistics, Monthly..
Statute of Limitations.
Stock taking see Shelf reading
Stockings...
Stolen articles.
Storms..
•
Tardiness..
Tax form...
Tea time...
.29
.11
•
135
.9
.67
..26
Substitutes, Part-time (payroll)82
Sunday work....
Supplies....
Surgical Care Plan.
Swing days....
.29
.14
...7
..47
.71
.40
.87
.63
..37
...37
.84
..61
.164
Technology Department...
Technology subject cards.......187
Telephone calls when branch
closed...
.70
.113
.68
Telephone renewals.
Telephones, Answering..
Telephones, Borrowers' use......16
Telephones, Personal use....57, 68
Telephones, Reference work......68
Telephones, School work.........68
Telephones, Toll....
..69
Temporary absence from duty.....31
Temporary loans..
.155
Temporary reference books......103
Terms of employment...
Theft of library property
Three months' loans.
Time records..
Toll calls..
Transfer of books (one card to
another)...
Transfer of books (to another
agency)..
Transferred employees (payroll).81
Transportation..
Travel allowance
Trial period...
Truck, Library.
Typewriters..
Index
Visiting, Staff………..
Visitors..
United States Savings Bonds.....64
.34
..18
.157
.73
..69
Vacation, Additional..
Vacation addresses..
Vacation books....
Vacation employment certificate.25
Vacations..
..44
Vacations, New employees'. ..44
Vacations, Part-time employees'.44
Vacations (payroll)..
Vacations (resignations).
Vertical file material.
Work in progress..
Work permit....
Work sheet, Weekly.
Worthington Fund...
.103
.196
.56
..47
34
.214
..17
Young Peoples Room..
.47
..46
.105
Weekly list of new books.......184
Weekly money record.. .117, 119
Weekly work sheet.........117-118
Withdrawal of catalog cards....197
Withdrawals....
...195
Withholding exemption certifi-
cate....
..81
....44
.183
..28
..33
.84
...30
...25
.117-118
.3
..95
CARNEGIE LIBRARY OF PITTSBURGH
REGISTRATION PROCEDURE
Change of address.
Change of name
Club cards
CARNEGIE LIBRARY OF PITTSBURGH
Company cards.
Company cards, non-resident.
Deceased borrowers
"Hold" cards .
Juvenile cards made adult
Lost cards.
Military
Mohammedan names
•
REGISTRATION PROCEDURE
Navy
New applications (general)
Non-resident cards
Librarians, non-resident city high schools
Librarians, non-resident elementary teacher-librarians . 12
Non-resident professors
Non-resident veterans
Numerical records
INDEX
Nurses, affiliated
Nurses, resident
Page
24
. 24
15
11
· 15
: 6
• 6
.. 25
12
22
16
· 3
16
2
· 12
. 12
.. 12
. 6
. 10
. 8
Index (Continued)
Purpose of registration
Refund of temporary resident deposit
Re-registration
School cards
Schools, non-resident
Students, commuting non-resident
Students, non-resident commuting summer
Students, resident.
Students, resident summer session
Students, short-term
Temporary cards.
Temporary resident cards
Transfers
Veterans, non-resident
Withdrawal of application
Page
. 1
19
· . 23
20
• 21
14
. 14
.7
. 8
...9
· 22
17
24
. 12
.. 23
Borrowers are registered so the Library may have on file information
which will serve as a means of future identification of the borrower.
It is for the protection of the borrower as well as the Library that
necessary information be recorded; i.e., for lost cards, temporary
cards, etc. The information is also for the use of the Library in
contacting the borrower for the return of books.
The registration desk is usually the borrower's first point of contact
with the Library. Impressions received there are lasting and may make
a satisfied borrower, always friendly toward the Library, or the con-
trary. Assistants should avoid "red tape" as far as possible and tact-
fully ask for only the information consistent with an accurate registration.
I.
Cards are given free of charge to:
REGISTRATION
II. Resident students
Any person who is a resident of the city.
A. All persons living in the city or expecting to reside
here for at least six months are considered residents.
B.
General
A. Those students who are actually residing at a city address
during the school session; i.e., during the first or sec-
ond semesters of the regular term.
A.
B.
Cha
III. Resident student nurses
Those students who are actually residing at a city ad-
dress during the summer session.
GOO
Nurses who are actually residing in the city are consid-
ered the same as resident students.
•
Affiliated student nurses taking special courses, such as
those affiliated at Children's Hospital, are considered the
same as students who live in the city while attending
summer term.
IV. Company cards
aug
A. Every company, business or firm with offices within the
city is entitled to a company card which permits any em-
ployee bearing the card to borrow books for business
purposes.
Fee is charged for:
I. Non-residents
A.
B.
II. Non-resident students
A.
All persons living outside the city are considered non-
residents.
-2-
They may receive library privileges upon payment of $3.00
per year.
All commuting students to college, university, private,
parochial or public schools are considered as non-residents.
B. They will be charged $3.00 per year.
A.
III. Non-resident summer students
All commuting summer students may have borrowing privileges
from time of application until the end of the summer term,
on payment of $1.00.
IV. Non-resident companies
A. Companies not located within the city may have library
privileges on payment of $3.00 a year.
V. Non-resident club cards
A. Cards are issued to study clubs outside Pittsburgh upon
payment of an annual fee of $5.00.
VI. Temporary resident card
A. An applicant who is in the city for a short time only,
may be given a card upon receipt of a five-dollar cash
deposit.
The borrower must sign the application at the library. No applications
are to be sent out for signature. Exception will be made in the case of
company cards, and for permanent invalids who are physically unable to
come to the library.
An adult card is issued to anyone 14 years or over or upon entering ninth
grade.
A juvenile card is issued to any child under 14 years or below ninth
grade who can sign his name.
NEW APPLICATIONS
When a person applies for a card, ask:
I. Are you a permanent resident of Pittsburgh? (If not, see above)
-3-
II.
III.
IV.
Person in charge of registration work or her assistant will take registra-
tions whenever possible.
I.
Fill out application in full in the following manner:
fol:
II.
Have you ever had a card in any library in the city?
Have you any identification showing your name and present
address? (Suggestions: driver's license, current tax
receipt, receipted bill, school card, school pass, charge-
a-plate, membership card of recognized organization in the
city, personal identification by member of staff or some
known borrower of the library.) If the prospective bor-
rower cannot furnish the identification, a form postal is
mailed to him from the Library. Upon return of this card
the registration is completed. (Postals as a means of
identification are to be used with discretion.)
III.
Converts to the Mohammedan faith must show court order for
change of name. (The hospitals and high schools absolutely
require American baptismal name before admission).
VI.
Borrower signs own name in full. (All agencies except Central
require signature in duplicate.)
Married woman should sign application using her own
first name. Example: Mrs. Mary Jane Smith.
Index application under last name, using first name in full.
A. Unless borrower objects index married woman's card under
husband's name. Example: Mrs. John Smith. If she objects,
her own name is used with cross reference in the file from
husband's name. Branches indicate on back of application.
A.
Street address
A.
In case Y.M. or Y.W. or hotel is given, verify by telephone
while borrower waits. Out of town home address should be
taken on reverse side of the application.
IV. Telephone number
A. If applicant has no phone draw line through space.
V. Name of head of house in full
A. Example: Mrs. Mary J. Brown
Business address of self or head of family
A. Name of firm and address. If in office building take room
number. Wherever possible get plant, building, department,
and room number. If laborer in mill, get check number
-400
VII. Take customary occupation even if borrower is unemployed at
time of registration.
VIII. Reference:
IX.
The name of one personal friend who would know the
new address of the borrower if he should move. This person
must live in Pittsburgh or its suburbs, at a different address
from the applicant. (Exception:
(Exception: Reference living in same
apartment house but in different apartment may be accepted.)
The name of the reference must be in the city directory or
telephone book.
Relative's names are accepted.
In the case of married women with common last name such as
Smith or Jones, take own first name as well as husbands first
Brown
NAME.......
Doe, John E
name.
Names of owners or managers of drug stores or other service
establishments, ministers, doctors, lawyers or heads of their
departments in case of college instructors should not be
accepted as references unless they are personal friends.
they are personal friends, the home address should be given.
Staff members may be given as reference provided that they
are personal friends.
If
Look in the registration file to see that the applicant has not had a
card before. Always look for both forms of a married woman's name.
Assistant signs own last name in the lower left corner of the
application.
If you find the application under the same or similar name, question the
borrower discreetly, but thoroughly, as to whether he ever
Street, etc.
lived on
No. 4.2.3 Center Street (13).
with John Do.e.
Poooo
No....
144
Date......
Phone. Ch. 725-9
Ch.7259
parent
guardian
landlady
own business address...w & Finance
Bldg.....
Thomas Smith
own occupation.....Horn.
Horney.
Known
To..........
1129 Penn Ave...
I, a resident of Pittsburgh, hereby apply for the right to use the Carnegie Library
of Pittsburgh, and promise to obey all its rules.
John E. Noe
……….
Form 1 4-48-50m
Form 48
2-48-50m
You are responsible for all books borrowed on this card.
CARNEGIE LIBRARY OF PITTSBURGH
twenty-five cents is made for replacing a lost card.
Please report loss of card or change of address at once. A charge of
borrow a book.
This card is non-transferable. Please present it each time you
AMPL
Address....
NAME......
423
John E. Doe
Center Street
No..
Р0000
EXPIRES...
March
1953
-5-
Assistant should explain to the borrower that his card is good at all
Branches of the Carnegie Library of Pittsburgh, but that the card must be
presented. The "Information for Borrowers" is to be given to all persons
registering. Assistant should suggest that the borrowers read the "In-
formation for Borrowers" folder before they leave the Library.
Up to this point the procedure in a Branch Library and at Central is the
same.

128263
Note the following variances:
INFORMATION
for
BORROWERS
W
CARNEGIE LIBRARY
OF PITTSBURGH
A FREE PUBLIC LIBRARY
DONATED BY ANDREW CARNEGIE
AND MAINTAINED BY CITY TAXES
FOR THE PEOPLE OF PITTSBURGH
SAMPLE
25252525
46=
AT CENTRAL
***ESTS
3
When all information on the application is complete, assign a number im-
mediately. Be sure to verify the number and have the application on top
of others, with the number in full view of the registration clerk. Date
the borrower's card to expire five years (month and year) from date.
At Central borrower is permitted to take a reasonable number of books,
that number never to exceed ten. In case it is necessary to hold a
borrower's card, he may be permitted to take books on a temporary card.
-6-
I.
When all information is complete, assign a number immediately to applicant
and make a borrower's card marked "hold" and keep it at the Branch until
notified by Central that it may be released. The "hold" cards are to be
kept in a separate file in numerical order or alphabetically by borrower's
last name, as seems most convenient in the Branch.
Borrower is permitted to take two books each time until card is released.
The registration assistant should go over this file monthly
and check with Central for any which have been held more than
three weeks.
I.
Date the card to expire five years (month and year) from date. Date the
application with current date. The registration assistant must have all
information complete before assigning a number. No incomplete record will
be accepted at Central.
Numerical records
Deceased borrowers
I.
AT BRANCH
II.
A numerical record is made from the applications in each agency.
This contains only the information needed for overdue notices;
i.e., card number, name, address and date card was issued.
If the card is presented, it should be destroyed and a note to
that effect should be written on the back of the application.
If the card is not presented, the application should be marked
deceased and a note on the reverse side of the application
should explain that the card was not presented.
-7-
I. Resident students
A. Borrower must present identification showing residence at a city
address and his registration card from school.
Borrower will be given the regular identification card for residents.
All cards will expire at the end of each semester no matter when
the person registers.
B.
C.
Known
To.........
D.
Brown
NAME......
In the case of winter students whose cards expire June 30, 19
but who will remain in the city for summer work, ask for recent
identification to prove residence in the city and business ad-
dress. Then issue a card on old number to expire at the end of
this period.
Expiration date should be written in red ink.
E. Fill out application as follows:
ન હું
5.
a fraternity house, get name of fraternity.
3.
In place of business address write "own home address" and the
street number, city and state where he lives.
4.
In space of occupation put "student and name of school." The
card and application are to be marked with the expiration date
in red ink.
Dos, Mary Jans
foo
No.....
Student's Card Exp. June 30, 1948 Date! 1. 1540
A
Phone Ma. 2689
Street (1.3).
No 233 S. Craig
with.....MVs.
...own
Erie, la
Have student sign his name in full.
Get his Pittsburgh address and name of landlady in full. If
Take name and address of reference in home town of the student.
(a) Do not take professors from the school as a reference.
.........
Maxy Jones.
home
business address....4886 Main street
own occupation.
S
Not P
Jane Smith 288.0 Main St. Elisla.
parent
guardian
landlady
I, a resident of Pittsburgh, hereby apply for the right to use the Carnegie Library
of Pittsburgh, and promise to obey all its rules.
Mary Jane Alox
.....
........
Form 1 4-48-50m
Form 48 2-48-50m
You are responsible for all books borrowed on this card.
CARNEGIE LIBRARY OF PITTSBURGH
twenty-five cents is made for replacing a lost card.
Please report loss of card or change of address at once. A charge of
borrow a book.
This card is non-transferable. Please present it each time you
AMPLE
Student's C
ADDRESS...233
NAME.....MZ
Роо

Lary
S.
Craig
Jane Doe
Street
No......

EXPIRES. June 30, 1
-8-
II. Resident nurses
Doc, Mary
buoeats
A. Considered in same light as resident students with the exception
that their cards will expire one year after date of registration.
8111 Exp. March 8, 1949
No Nurses Home McKey Hospital
with.......
Brown
NAME.....
home
bemess address.....6 VJ. 8th Avend
No fooooo
Date
Phone Se 8100
own...
Beaver Falls, Pa.own occupation Stud.
MIS
Known
To Jans Smith 5.AZ - 10th Ave. Pacaver Falls, Pa.
L
A.
I, a resident of Pittsburgh, hereby apply for the right to use the Carnegie Library
of Pittsburgh, and promise to obey all its rules.
Mary...
Doe
III. Resident summer session students
C.
MAR 3 1546
D.
E.
parent
guardian
landlady
Form 1 4-48-50m
How
Form 48 2-48-50m

CARNEGIE LIBRARY OF PITTSBURGH
You are responsible for all books borrowed on this card.
Please report loss of card or change of address at once.
twenty-five cents is made for replacing a lost card.
borrow a book.
This card is non-transferable. Please present it each
charge of
you
N
Address Nurses Home
NAME...Mary..
Doc.
No. 200000.....EXPIRES...............

B. They will be issued a short term card bearing an X number, unless
there is application on file with a regular number, in which case
that number is re-assigned, card to expire at end of semester.
The cards will expire at end of summer session.
The application is made out in the same manner as the regular resident
student card, giving the Pittsburgh address and the home address.
Take a home reference.
M
Mercy Hospital
Those actually residing in the city during the summer session will
be issued cards without charge.
For all such short term student applications call Central for X
numbers. Central keeps the numerical file of these cards.
-9-
IV.
A. Procedure same as for III above (Resident summer session)
B.
Short term student other than summer student; e.g., short-term business
course or affiliated students.
No 3001 Jithridge Street
with Miss. Mary Jones.
Expiration date reckoned to cover school attendance
Joe Maru
Student's Card Exp. Aug. 31, 1948
NAME..
.....
No.....
X000
home
business address...1Q.
X Qoo
(13).
(13)
Form 48 2-48-50m
..
.......OWY.
uha.....
M. Main Street
Irwin, Ja
own occupation..tudent
of I
Known
Foo Mrs. Thomas Smith as Poplar St., Traun Fa...
28.
I, a resident of Pittsburgh, hereby apply for the right to use the Carnegie Library
of Pittsburgh, and promise to obey all its rules.
органу
Loc
No..XOOO
MAR 8 1948
I

Date...
Phone.
Ma 8000
kendua
AMRL
s
Loerent
guardian
landlady
EXPIRES. Aug. 31. 1948
NAME....
Mary Doe
ADDRESS 3.00 N. Dithridge Street
Student's Card
Form 1 4-48-50m
each
This card is non-transferable. Please present it each time you
borrow a book.
Please report loss of card or change of address at once. A charge of
twenty-five cents is made for replacing a lost card.
You are responsible for all books borrowed on this card.
CARNEGIE LIBRARY OF PITTSBURGH
SAMPLE
AMRLE
Mary Doe
300 N. Dithridge Street
……


Student's Card
Aug 31, 1948

-10-
V. Affiliated nurses
A. Nurses taking special courses, such as those affiliated with Child-
ren's Hospital, will be issued X number cards and registered in the
same manner as resident summer students.
The cards should be dated to expire at the end of their term.
Doe, Mary
Student's Card Exp. July 31, 1948
B.
of Pittsburgh, and promise to obey all its rules.
Mary aloe
Brown
NAME........
No Children's Hospital
with Miss Mary Jones.
home
...own... business address..... Main Street
Ти NY own occupation. Stud Nurse.
Coy...
Known
To Mrs. Thomas Smith Ro W. Main St. Troy, NY.
I, a resident of Pittsburgh, hereby apply for the right to use the Carnegie Library
APLE
No. XOQQQ......
MAR
Date:
Phone Mal00.
Form 48 2-48-50m
No. Xoooo
NANE Mary Doc
ADURESS Children's Hospital.
Student's Card
хоооо
Expires.. Jeel
Things. J. Bi
p
This card is non-transferable. Please present it each time you
borrow a book.
Please report loss of card or change of address at once. A charge of
twenty-five cents is made for replacing a lost card.
You are responsible for all books borrowed on this card.
CARNEGIE LIBRARY OF PITTSBURGH
Form 1 4-48-50m
AMPLE
A 1348
parent
guardian
landlady
Mary Doc
Children's Hospital
SAMPLE
Student's Card.
July 31, 1998
2.
:
Côn

-11-
Cha
B.
VI. Company cards
A. Every company, business (may be an individual with a city office;
e.g. lawyer, etc.) or firm with offices within the city is en-
titled to a company card which permits any employee bearing the card
to borrow books for business purposes. The cards are not to be
used for purely recreational reading. Librarians are to use their
judgment as to type of material needed for company use.
C.
D.
H.
I.
The special application for company use is to be executed and signed
by a responsible person in the company. Applications are to be
taken in triplicate, officer of firm signing each. One application
is for the Branch file, one is sent to Central, and one is sent
from the Branch issuing card to Business Branch.
The company card designates a particular person to deal with the
library, but this does not mean that he alone may use the card.
Any person bearing the card may draw books.
E. In issuing books on a company card, the name of the person borrowing
books as well as the card number should be noted on the book slip.
F. Firm card will be issued for five years.
In some cases it will be necessary to issue cards to sections,
departments, divisions, and branches of the same company. The
discretion of the branch librarian or person in charge will deter-
mine when this is necessary or desirable. A responsible person
in each section or department should sign the application.
G.
A blue identification card will be issued and the card kept by the
company (not in the library).
No temporary cards can ever be issued on a company card.
When issuing a duplicate card if original one is lost follow the
same procedure as for other lost cards with one exception. The
duplicate card will be mailed by us to the person named on the
application as responsible for the card.
Number POO00
Firm. Doe Machinery Co...
Address. 18.08. Hamilton Avenue. Tel. Mo, 4.300.
Pittsburgh 6, Pa..
Pa
Expires. March 1953
THESE BLANKS TO BE FILLED BY LIBRARIAN
In behalf of...Doe Machinery Co...
D
NAME OF CORPORATION OR FIRM
I apply for a Company Card which will give borrowing privileges from the Carnegie
Library of Pittsburgh. I designate...hemas Smith
…………
NAME OF EMPLOYEE
...
as this firm's representative to hold the Company Card and to deal with the Library.
I guarantee that this firm will reimburse the Library for any books which are lost
or damaged, and be responsible for the payment of fines upon overdue books.
Thomas Smith
Secretary......
SIGNATURE
(This application must be signed by a responsible officer of the firm.)
Form 339 [2-43-2m]
-12-

VII.
A.
B.
Non-residents.
C.
1.
2.
•No. P.0.0.00...
FIRM Doe Machinery Company
ADDRESS: 1.80,8 Hami zon Avenue
Pittsburgh 6, Pa
EXPIRES March 195
This company card will be honored only for the borrowing of
books relating to the firm's business, not for the recreational reading
of individuals.
B.
Please present this card each time a book is borrowed.
CARNEGIE LIBRARY OF PITTSBURGH
m 338 [4-42-15c]
All persons living outside the city are considered non-residents.
If question of residence phone Bureau of Surveys Atlantic 3900.
1
SAMPLE
An exception is made for city high-school and elementary
school teacher-librarians living outside the city limits.
Issue a regular non-resident card with no fee charged.
An exception is also made for veteran students who are attend-
ing any accredited Pittsburgh Schools. They may receive library
privileges without payment of fee.
A. Obtain proper identification.
Discharge papers or other suitable documents.
School registration card.
Issue white card stamped Non-Resident Veteran with
expiration date marked in red ink--cards are to expire
at end of each school semester.
3.
No exception is made for non-resident professors. They can
be served only by taking individual non-resident borrowers'
cards at $3.00 a year. However, through the established inter-
library loan routine this library does lend unusual and spe-
cialized books to the libraries of local and nearby educational
institutions.
They may receive library privileges upon payment of $3.00 per year.
The fee is not refunded.
1#
The regular form of application for residents will be used. Line
out "or resident of Pittsburgh.
-13-
D.
E.
F.
G.
Fill out application for non-residents as usual, taking a refer-
ence in the home town.
Use a green identification card marked in red ink to expire one
year from date of registration.
Note non-resident fee on daily money sheet.
1. Issue non-resident receipt to borrower.
a.
b.
c. No non-resident receipts should be destroyed. If incorrectly
written paste voided receipt back in place and indicate
reason for issuing new one.
be refunded.
Borrower receives original receipt. Original stub remains
in book.
When subscription is renewed, change date on application and issue
a new card with old number unless number has expired. All agencies
are to notify Central and the Branch from which the original card
was isued.
anno
Entire carbon copy (receipt and stub) is remitted to Auditor's
Office.

Mor
Dor, Mrs John
No. Paaaa..
NON-RESIDENT
MAR
Exp. March & 1949 Date
8 1948
Phone. Lee 808
No. 4 Cascads Rd Forest Hills, Wkbg.
with John Dae....
husband's business address..
ਟਰ
To EPgh Engineering Joc occupation
Tep
own occupation........
Known
To Mrs. Thomas Smith 8.0.8 Hill Ave JUKES
I, a-resident of Pittsburgh, hereby apply for the right to use the Carnegie Library
of Pittsburgh, and promise to obey all its rules.
Brown
NAME.......
Mary Are
parent
SAMPL guardian
Westinghouse Electric landlady
No. POOOO
NAME Mrs. John Doe
ADDRESS. H+ Cascade Road,
H.
···
Form 1 4-48-50m
EXPIRES. March 1949
SAMPESE Hill
Wkbg.

Non-resident card. Non-transferable. Fee not refunded.
Present this card each time you borrow a book.
Please report loss of card or change of address at once. A charge
of twenty-five cents is made for replacing a lost card.
You are responsible for all books borrowed on this card.
CARNEGIE LIBRARY OF PITTSBURGH
m 337 [8-42-3m]
-14-
GAD
VIII.
IX.
Brown
NAME........
Non-resident (commuting) students
A. The procedure is exactly the same as for all non-resident cards,
the expiration date being one year from the time of the regis-
tration.
B.
хооо
B. The charge will be $3.00 per year.
Non-resident (commuting) summer students
A. The application is made out in the same manner as the regular
resident summer session student. (see page 8, P III)
The card (green) should be dated in red ink.
(1) to expire at end of summer term.
The fee will be $1.00 for the summer session period.
C.
E.
D. An X number is assigned. Central keeps the numerical file of these
cards. If the student has had a regular number, he receives card
with his original number, card expiring at the end of summer ses-
sion.

•Doe, Mary.
Student's Card Exp. Auf 31, 1948
Issue non-resident receipt as usual, except that the $3.00 fee must
be changed to $1.00.
No. 3.87 South Hills Rd, Mt. Lebanon
SAMPLE (parent
with John Do.R...
father's business address. Same - consulting.
...engineer
guardian
landlady
own occupation.....Stud. U. of P.
No... Xooo
Exp. Aug. 31, 1948 Date. June 1,1.9.48
Phone 8.28.2..

Known
To Jane Smith
86 Deonshine R2.
I, ammusiekertmefPistoburgh, hereby apply for the right to use the Carnegie Library
of Pittsburgh, and promise to obey all its rules.
Mary Doc
wo
Student's Cand
Aug. 31, 1948
Doe
Mary
387 South Hills Rd.
Mt. Lebanon.
W
<
11-47-22.c
You are responsible for all books borrowed on this card.
CARNEGIE LIBRARY OF PITTSBURGH
Present this card each time you borrow a book.
of twenty-five cents is made for replacing a lost card.
Non-resident card. Non-transferable. Fee not refunded.
Please report loss of card or change of address at once. A charge
337
Fin
**7
Student's Card
ADDRESS 387 Souch Hills
mz
Lebane
Rd.
NAME Mary Doe
NO.XOOC
EXPIRES.....1, 1.948
-15-
X.
Non-resident companies
Companies not located within the city may have library privileges
on payment of $3.00 per year.
A.
B.
C.
D.
A.
B.
XI. Club cards
C.
The application form used for resident companies will be used
for those not in the city.
Issue the company identification card (blue) but mark it to expire
in one year and stamp it non-resident.
The same regulations that apply to firms in the city will apply
to those outside the city.
Library cards are issued to study clubs outside Pittsburgh upon
payment of an annual fee of five dollars. Cards are to be kept
in the Library and books are to be charged and discharged on the
card.
An officer of the club must sign the application. The card will
be made out in the name of the club, and will be filed under clubs,
and then by locality. Example: Woman's Literary Club, Beaver,
Pa.--filed under clubs and then under Beaver.
These cards may be used by all members of the club upon presenta-
tion of a club membership card, but no more than fifteen books
are to be out at one time. The name and address of the person with-
drawing the books are written on each book slip when the books are
charged.
Only material to be used in connection with club programs is to
be taken.
nded,
Cannot
Mon
Literary Club of Bellvue
·
NON-RESIDENT &
No. Bellevue, P.a.
with.......
……..♥
Known
To........
....business address...........
own occupation............
....No..eee.
MOR
Date

Brown
NAME Mrs. John Doe,
AMPLE
I, a resident of Pittsburgh, hereby apply for the right to use the Carnegie Library
of Pittsburgh, and promise to obey all its rules.
MATS DE M
Phone..........
8 1948
Doe Treasurer
parent
guardian
landlady
Form 1 4-48-50m
-16-
→
}X
B.
akan Menara =
1
*A
No. POOO
Lizetary Club of Bellevue..
Bellevue Pa
NON-RESIDENT

NT
JOOKS FROM THE
CARNEGIE LIBRARY OF PITTSBURGH
AND IS RESPONSIBLE FOR ALL USE MADE OF THIS CARD
Renew card March, 1999..
DUE RETURNED

DUE Returned
Card to be kept in bib-
baby.
Charge books off and
Ob
form 777 [5-13-30-3m
XII. Military and Naval men
A. Army and Navy officers on active duty in the Pittsburgh area will
be given free borrowing privileges regardless of residence. How-
ever, books lent shall be limited to those which fall in the of-
ficer's "line of duty." This term is to be interpreted broadly
to include any technical subject, and any other book having any
relation to national defense--military, naval, industrial, or morale.
Novels and children's books would ordinarily not be subject to
such loans.
C
Issue an X card if person is to be here six months or less, making
the card expire at the end of the period borrower expects to be
in the city. If the person is to be here longer than six months,
issue green card with expiration date, one year from date of is-
suance, in red ink. This card is the same as the regular non-
resident card, but no fee is charged.
-17-
XIII. Temporary resident cards
A. An applicant who is in the city for a short time only may be given
a card upon receipt of identification and a five dollar cash deposit.
B.
C.
D.
If Temporary Resident is in Pittsburgh for a few days hold $5.00
deposit, but do not issue Temporary Resident Card. Hold $5.00 as
a deposit and return to borrower when he returns book. This does
not hold for district people, who should be regarded as non-resi-
dents, but only those staying overnight in a hotel, etc.
Get name, home address and Pittsburgh address of the person.
D. Procedure
The borrower is not permitted to have out more than four books on
his card at a time.
1.
2.
in
3. Take temporary Pittsburgh residence address, and, if private
residence, the head of the house.
4. Take borrower's own home address.
9.
10.
Hig
Have borrower sign name in full on bottom line.
Index application under borrower's last name, using first name
in full.
5. Take borrower's Pittsburgh business address if he has one.
6.
Take a Pittsburgh reference if possible.
7. Assign a T.R. number. Branches should telephone Central for
the assigning of the number.
8. Make card for numerical record.
The five dollar deposit is entered on the daily money sheet
and a slip of paper with the borrower's name, city address and
date are put in the money drawer. This item is entered under
temporary resident on Central's daily money sheet and on the
weekly Aúditor's sheet at Branches.
Make out borrower's card, using large size card. Requisition
cards from Central registration desk. Cross off letter D and
substitute TR.
At Branch inform the borrower when he leaves his deposit that the
Library prefers to make the refund by check, which will require
several days. It will be necessary, therefore, to ask the bor-
rower to leave a forwarding address in order that the check may
However, if circumstances warrant, the refund may be
made in cash as indicated in E2 following.
•
Į
i
¦
1
1
!
ļ
¡
Į
!
:
ļ
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!
ļ
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:
E
!
Į
!
Doe, John
Temporary Resident
#5.00 deposit to be refunded.
No. Fairfax Apts.
(13)
with........
&
...own
New York cit
TR.
!
!

İ
City....
home address. .15% Fifth Avenue
Oo
own occupation........
1
Town Mrs. Thomas Smith 425 De Soto Street
To........
I, a resident of Pittsburgh, hereby apply for the right to use the Carnegie Library
of Pittsburgh, and promise to obey all its rules.
Brown
NAME........
"Jahn doe
€...
Temporary Resident
#5.00 deposit to be
refunded.
Cry
John Doc
Fairfax Apts
MAR
8 1948
……..
********
اشا
-18-
JAMES
No.....
TR. Do
8 16.
Date...
Phone. Ma, 0600
……………………
SAMPLE
John Doe
Fairfax Apts
parent
guardian
landlady

Form 1 4-48-50m
Temporary Residen
$5.00 deposit to be
refunded.
SAMPLE
1
No. CTO
Sohn Doe
Fairfax Apes.
IS ENTITLED TO DRAW BOOKS FROM THE
CARNEGIE LIBRARY OF PITTSBURGH
$5.00 de
De responded
AND IS RESPONSIBLE FOR ALL USE MADE OF THIS CARD
Renew card.
DUE
RETURNED
DUE
RETURNED
Charge books on and off
cand
i
SAMPLE
form 777. [6-13-3


-19-
form 423a [7–3–30–4 m į
E.
Refund of five dollar deposit
1. At Central the borrower presents his card, and if no open charges
are showing, he signs a receipt and refund is given immediately
from five dollar temporary resident deposit kept in safe.
2.
3.
At the Branch when the borrower stops using the library, he will
present his borrower's card in order to get his refund. If
there are no open charges the assistant may see that payment
is made by either of the following methods, according to cir-
cumstances:
a.
A bill for the refund will be sent to the Director's Office
marked Please Rush Payment. The Director's Office will for-
ward the correct notification to the Auditor's Office where
the refund is made.
D.
If the borrower insists on the refund immediately, make
refund out of fine money and take the borrower's receipt
to the Director's Office. The Director's Office refunds
the $5.00 which is put in the money envelope before turning
it in to the Treasurers Office.
When a Temporary Resident Deposit is refunded, the Director's
Office will then notify the Central Registration Desk to clear
the application.
pres
Please rush paymen
PITTSBURGH, PA.
To/ Mr. John Doe
345 Detroit Ave.
Cincinnati, Ohio
Refund for Temporary Resident deposit of March 1, 1948.
CARNEGIE LIBRARY OF PITTSBURGH
Approved,
Librarian
AMPLE
$5.00

-20-

☐☐☐☐☐
A.
BODO-D☐☐☐☐☐☐000000000000
2
10000000
XIV. School cards
Per M.A.B.
00000000 00000000000000000
000000
CARNEGIE LIBRARY OF PITTSBURGH
$5.00
Five
Temporary Resident Deposit of March 8
John Doe
Date April 14, 1948.
Name
Known
To..............
0000000000
Received of Carnegie Library of Pittsburgh
Dollars
1948
000000 0000000000☐☐ ☐☐☐☐☐☐☐000000000000
John Doe School
fr!
☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐J/g☐☐coc☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐00000
No 300 Braddock Avenue (8)
with......
.business address........
Made out to public or parochial schools, with the name of either
library teacher or some designated teacher who will be responsi-
ble for the books. Obtain signature of such person.
own occupation.
1000000000
☐☐☐☐☐☐☐☐CDO☐☐☐U☐☐☐☐☐0J0OGOCODOQUI
Form 316 8-45-250
No. Poooo...
Date MAR. & 1948
Phone. Le 2.6.8.9
parent
guardian
landlady
I, a resident of Pittsburgh, hereby apply for the right to use the Carnegie Library
of Pittsburgh, and promise to obey all its rules.
Brown Miss Mary.
Lloe
(Librarian)
Form 1 4-48-50m
TE
A
-21-

Card Optional
B. Non-resident
1.
POOOO
John Doe School....
...300 Braddock. Juvenue
No.
IS ENTITLED TO DRAW BOOKS FROM THE
CARNEGIE LIBRARY OF PITTSBURGH
AND IS RESPONSIBLE FOR ALL USE MADE OF THIS CARD
Renew card March 1953.
DUE
RETURNED
DUE

Dols
SAY!
RETURNED
form 777 [3-18-30
Non-resident schools follow same procedure as above except low-
est fee is $10.00---$1.00 per book and no more than ten books
out at one time. As fee is raised so is corresponding number
of books. Use large card--charge on and off.
School cards are to be used by teachers for immediate school use only.
They may not be used in connection with University courses, or for the
teacher's personal reading.
-22-
XV. Temporary cards
A. Upon signing his name and address the owner of a card may have books
issued three times a year without presentation of his borrower's
card. After three temporary cards have been issued in the calendar
year a charge of five cents is made for each temporary card issued
the balance of that year.
Mark T.C. and date on back of application each time a temporary
card is issued.
B.
C.
D.
A.
B.
XVI. Lost cards
C.
D.
Temporary cards will be issued to the wife of a borrower in hus-
band's name, only when proper identification can be shown. Hus-
bands may have temporary cards on wives' names under the same rule.
The application is verified for change of address and delinquency
before the temporary card is issued.
N
Borrower's number must be written in ink and stamped with the cur-
rent date on the temporary card at Central.
When a card is reported lost the current date is stamped on the back
of the application and marked with the letters C.R.L. (card reported
lost). If a temporary card is issued at the same time no charge
is made for that temporary card.
If card reported lost is from another agency call agency to see if
record is clear.
At the end of two weeks a new card is made upon payment of 25 cents
if the original card has not been found. Borrower is required to
sign his name on the back of the application. The assistant writes
"duplicate card issued" and stamps the current date upon the back
of the application. "Duplicate" is written, in red ink preferably,
on the borrower's new card when it is issued. There is no refund
of the 25 cent charge.
When a Juvenile card is lost a temporary card is made and stamped
with the current date. If the borrower wishes to take out books
a five cent fee must be paid when the card is reported lost. The
duplicate card is made at the end of two weeks. There is no re-
fund of this five cent charge.
Veterans who have lost their library cards while in service are
to be given new ones free of charge and their fines may be can-
celled at the discretion of the person in charge.
-23-
In order that files may be kept up to date it is necessary to re-register
cards every five years. The information for a re-registration is taken
just as on a new application, but the application and the card are both
stamped "re-registration," and the old number is to be penciled on the new
application in the left hand margin.
RE-REGISTRATION
A borrower may be re-registered before the five-year period has elapsed if:
(1) His card has been lost and is being used by the person who has found it,
(2) His card number is being used by another borrower who has deliberately
altered his own library card. This type of re-registration is to be made
only after investigation has convinced the person in charge that the origi-
nal card or number is being used by another person. Rarely used.
If the borrower cannot present his old card no charge is made for the new
one in re-registration.
AT CENTRAL
When re-registering a married woman who has had a card under her maiden
name, the maiden name should be penciled on the application to the right of
the re-registration stamp.
AT BRANCHES
In re-registering a borrower from another agency, assign the number
but hold the card until branch notifies that record is clear. The
borrower may take books on a temporary card until the assistant has
information that the record is clear at the original agency.
In re-registering borrowers when the old application is in file it will
not be necessary to hold the card. In re-registering borrowers from an-
other agency cards are held and the original agency notified of the new
registration number. The original agency should notify the new agency
by mail within two weeks whether or not the card is clear.
DATE OF WITHDRAWAL OF APPLICATIONS
Applications are to be kept at Central and Branches two years after
expiration date; for instance in January, 1949 pull all registrations
expiring in 1946, except those whose record has been posted (See rou-
tine for Posting).
-24-
तं तं लं
1. For student under 18 years of age, ask what school he attends.
2.
4.
CHANGE OF ADDRESS
If others change address, ask with whom they now live.
A new card should be made out when there is a change of address or
any other change made on a card.
In order to keep Central files up to date Branches should notify Central
of all changes of address. In case of a change of address on a transfer,
Branch should notify both Central and original agency. Change of address
slip may be sent to original agency with note "Please notify Central.'
CHANGE OF NAME
When borrower reports change of name, have him sign two new applications,
using the same number, and send one to Central. Use the old application
for cross reference in the file. This applies to married women or any legal
change of name. The borrower must present legal evidence of change of
name or in case of child note from parent or school.
TRANSFERS
Have borrower sign application, taking complete information, without as-
signing a card number. Mark the application "trans. from E.L.," penciling
in the old address, and send the transfer by mail to the Branch indicated.
(Stamp application with Branch name before using as transfer.)
Gng
If the Branch indicated has the record, the card and any fines plus the
transfer are sent by mail to the Branch requesting transfer. If the card
is not in, pencil in the number and date of expiration and return. The
new agency will then charge for a new card. Indicate on the registration
record of the Branch from which the transfer is made the date and name of
the Branch to which record was sent.
If the Branch that has been asked to transfer the card fails to find a
record send the transfer to Central by mail, with the information "no
record at E.L. Has Central any?"
If Central finds a record for the borrower at a Branch other than the one
indicated, the request will be sent to that Branch, asking to have the card
transferred to the new agency.
If Central fails to find a record the transfer will be returned to the new
agency marked "no record at Central or E.L. Assign a number."
-25-
Brookline
Doe, Mary
No.............
Transf, from E.L. 3/4 Date.
416 James Sched

No 465 Rebecca Street (EU).
with John Loc
own
Fast Liberty
Known
Brown
NAME........
business address....oolworth 5*10
•
··
....
Phone 0...
own occupation......lerk
To one
mith El West trect
I, a resident of Pittsburgh, hereby apply for the right to use the Carnegie Library
of Pittsburgh, and promise to obey all its rules.
mary.
Aloe
JUVENILE CARDS MADE ADULT
parent
guardian
landlady
Form 1 4-48-50m
When a juvenile borrower is fourteen years of age or upon entering ninth
grade he may have an adult card by presenting his juvenile card or a state-
ment from the B. & G. Room that his record is clear. If the card is lost
a five cent charge is made before an adult card is issued. The registra-
tion assistant pulls application from the file and notes any change of
address or school, and on the reverse side of the application she takes
the father's business address and the name and address of a reference.
The application is stamped adult and a white card is issued. Branches
should notify Central of all juvenile cards made adult. Juvenile card
marked "Adult" and date may be used for this record.

1
UNIVERSITY OF MICHIGAN
3 9015 03393 9698
Library Science
Z
733
P692
1979

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