* S FEB 2 1921 Supplement to the NATIONAL MUNICIPAL REVIEW, February, 1921. The Story of the City-Manager Plan Civil Service Comm 154 The most democratic form of municipal government The People The Council The City Manager 8 OC 8 099 The People elect on a non-partisan ballot Council a popular representatives who hire, supervise and control with right to remove City Manager a well-paid, full-time non- political central executive who 10 CENTS appoints, supervises, removes the heads of all departments 1 who in turn control ↓ -the rank-and-file of the administration IS 344 .cs P18 HAD UNIVERSITY OF MICHIGAN LIBRARIES A Typical Story. In 1920 Dubuque, Ia., adopted the city- manager plan and elected on its first council a banker, a union labor man, a lumberman, a manufacturer and a phy- sician. Labor led the fight for the adop- tion of the plan, feeling that under this plan its representatives would not be- come white-collar job-holders at city hall but would remain workingmen among their fellows, for members of the council under this plan give only the time needed for weekly meetings and continue their private careers. The same fact enabled the banker, the lumberman, the manu- facturer and the physician to serve. The council hired as city manager the experienced manager of Springfield, O., who had previously been manager of Niagara Falls, and, before that, of Cadil- lac, Mich. This city manager came to Dubuque at a salary of $8,400, and within the first ten days, by eliminating needless posi- tions, he saved the city $20,000 net. Nov. 12, 1920.-Organized labor, being responsible for the present form of gov- ernment in a large measure, is very well pleased with the progress and method of application of the manager plan. Dubuque Trades and Labor Congress. ED. SCHUMPF, President. S. N. KRAHL, Secretary. 2 t 20: The Story of the City-Manager Plan D URING the last ten years, 140 American cities and towns have changed their mu- nicipal charters and adopted the city-manager form of government (diagrammed on the front page). This plan has aroused wide attention and the results are already so striking that city mana- gers are being seriously advocated in such cities as Chicago, Cleveland and Kansas City. The development of city managership as a new profession is well under way. Thirty- seven times, men who did well as managers of small cities have been called to larger cities at increased salaries. Of these managers, several have gained promotion twice and three are now in their fourth city;-for instance, Mr. E. A. Beck started in 1914 as manager under ordi- nance powers in Edgeworth-Sewickley, Pa., won promotion to Goldsboro, N. C., thence to Auburn, Me., and finally to Lynchburg, Va., where he is now, each step in the ascent involv- ing larger salary and opportunity. When a new managership is created, or an old one vacated, the successful managers of smaller cities are usually the candidates who receive first con- S 344 P18 3 sideration. Over half of the cities have chosen their manager from out of town. The man- agers have had conventions for interchange of technical experience every year since 1914. How It All Started. In 1908 the Mayor and Council of Staunton, Va., in disgust over the inefficiency of govern- ment by councilmanic committees, hired Mr. C. E. Ashburner and passed an ordinance dele- gating to him all administrative detail and re- sponsibility, giving him the title of "general manager." He made good and became some- what famous for his novel title. (Since then Staunton has changed over from the make- shift ordinance arrangement to the real city manager plan.) In the fall of 1910 Lockport, N. Y., was looking for a chance to get aboard the com- mission government movement, which was then sweeping over the country. The Lockport Board of Trade accordingly had to prepare legislation and proceeded to improve on the regular commission plan by combining its single-elective-board feature with the Staunton idea of an appointive manager. Lockport did not succeed in getting its bill passed by the legislature, but the "Lockport plan" was talked about all over the country. In the summer of 1912, Sumter, S. C., a city of 8,000 inhabitants, adopted a new charter ļ 4 embodying the Lockport idea and began oper- ating under the new system early in the follow- ing year. This was the first city therefore to have the city-manager system. Two neigh- boring towns, Hickory and Morganton, N. C., copied Sumter immediately. Dayton, O., had been through a long siege of wasteful, inefficient administration headed by spoils politicians. When the charter com- mission had thoroughly investigated all the pre- vailing and proposed types of city government, they concluded that Sumter had the best on the market. Then came the big Dayton flood of 1913, and the incapacity of the old govern- ment was emphasized anew. When things be- came normal again, the people adopted the new charter by a big majority. Springfield, O., took similar action a few weeks later, the councils of both Springfield and Dayton taking office in January, 1914. Eleven other towns, small cities in Texas and Michigan also installed the plan that year. Since then, an increasing number of cities have adopted it every year, the 1920 list of accre- tions being by far the largest. (The full list is printed on pages 28-30.) The pressure on the legislatures became so widespread that twelve states-Massachusetts, New York, Virginia, Ohio, Oklahoma, Kansas, Idaho, Montana, North Dakota, North Carolina, 5 Wisconsin and Louisiana-have passed state- wide laws permitting their cities by a simple referendum procedure to adopt the city mana- ger plan. Some Typical Results. The city which first made the commission- manager plan famous is Dayton, O. When the first Dayton commissioners took office in 1914 they realized that the success of the new government depended largely upon the per- sonality and equipment of the man whom they would select to fill the City Managership. The job was offered to Colonel Goethals, the builder of the Panama Canal, at $25,000 a year. He declined. The commission then discovered H. M. Waite, the city engineer of Cincinnati, and right hand man of young Mayor Hunt, whose brilliant reform administration there was just closing. Waite had had a long and important engineering experience. He refused an offer of $15,000 a year from a private corpo- ration and took the Dayton managership at $12,500. During the next seven years the new govern- ment reduced the death rate and infant mor- tality; inaugurated free nursing, medical serv- ice and clinics, and extended food inspection; passed pasteurization ordinance; eliminated seven thousand dry vaults; substituted cor- rection farm for work house; abolished prison contract labor; established parole system; en- larged Summer and Winter recreation pro- gram; supervised over five thousand vacant lot, home, school, and boys' and girls' gardens, 6 www Is the Plan a Success? 1. No city which has tried this plan has gone back to the old way. 2. The plan spreads fastest in regions. which know most about it. For example, it was adopted in Dayton in 1913 and has spread rapidly over Ohio and now twelve cities of that state have it. It got an early start in three small cities in Michigan in 1914 and now twenty- four places all over Michigan have adopted it. Likewise in Texas (seventeen cities) and in Virginia, where it governs one-fifth of the population of the state. 3. Numerous investigations, not always friendly at the start, have been made, and the reports have been invariably favorable. 4. Four out of every five new charters now follow the city manager plan. 5. The "Model Charter," drafted for the National Municipal League by an eminent and well-informed com- mittee including A. Lawrence Lowell, President of Harvard, is a city manager charter. 6. Political scientists without exception consider it the best form, and the college political science courses teach it as accepted doctrine. 7 furnishing free seed; increased park area from twenty to five hundred and forty-one acres; increased public charities; inaugurated free legal aid bureau handling one thousand cases. a year; eliminated eleven loan shark com- panies; operated free employment bureau for women; reorganized police and fire depart- ments; established training schools, and mem- bers incorporated an educational society; or- ganized crime prevention bureau and juvenile police; employed police women; abolished segregated district; motorized all fire appa- ratus; passed building code and provided in- spection of buildings, sanitation and smoke prevention; established eight-hour day for all city labor; constructed self-supporting garb- age disposal plant; bought water supply and lands for $67,000 as against an earlier bid four times as high and gave abundant supply for the first time; operated a municipal garage; saved several hundred thousand dollars per year to gas consumers by securing universal natural gas at 34c instead of artificial gas at 85c; con- tracted for better street lighting at lower rates despite modern costs; provided adequate bud- get procedure; central purchasing; central billing; reduced floating debt from $125,000 to $50,000 first year; put civil service on hon- est basis; provided annual audit of accounts; publicity on all city matters; appointed city plan commission and numerous other citizen advisory boards; fostered a civic music league; published 35,000 annual reports, annually dis- tributing same to all homes. Norfolk, Va., (pop. 115,777) had doubled its population suddenly during the war yet 8 the new government, dating from September, 1918, reduced the inherited deficit $2,000,000. added $1,500,000 of public improvements, made the police and fire departments the best paid in the country, established a juvenile court, employed visiting nurses, opened free medical and dental clinics, and established a city hospi- tal. Through cooperation between the city- planning commission and the citizens, a street extension project which would ordinarily have cost the city $250,000, was completed for $20,- 000. A 50-acre water frontage worth $750,- 000 was acquired for $250,000. Fourteen new playgrounds were opened and recreation de- veloped for adults, a municipal tennis tourna- ment, for instance. Infant mortality was radi- cally reduced. Wheeling, W. V., (pop. 54,322) adopted the plan in 1917 and when the first manager died in 1919, this was what they said of his regime: Raised all wages of all city employ- ees. Saved $12,000 by combining jobs. Mo- torized the fire department. Wiped out the red light district and gambling. Gave city a new electric light system without extra cost. Negotiated new contracts that saved the city $9,500 on gas and $20,000 on electricity per Made the traction company pay half year. "The city manager plan of government has been tried and has been found to have the advantage of simplicity and directness of re- sponsibility."-From resolution of Pennsyi- vania Chamber of Commerce, 1920, urging a law permitting Pennsylvania cities to adopt this plan. - 9 the cost of two new bridges. Settled garbage problem. Discovered old government had signed away city's rights in a telephone merger, started suit and recovered cash and privileges worth $110,000. Sold old city gas plant to good advantage. Defeated street railroad fare. increase by proving over-valuation. Kalamazoo, Mich., (pop. 48,487). The new government found $2,000,000 more real estate values by equalization and $82,500 of property that had escaped taxation. Established a bud- get and lived within it. Cleared off inherited defiicit of $82,000. Centralized purchasing. Saved the people $100,000 annually by earn- ing better fire insurance rate. Established venereal disease clinics. Sold coal from city A Labor Resolution. From the Wheeling (W. Va.) Register, Sept. 13, 1920. "At a four-hour session The Ohio Valley Trades and Labor Assembly went on record yesterday at the semi-monthly meeting in en- dorsing the commission-manager form of gov- ernment, as it has been operative in this city for the past several years. Action as taken by the assembly was prompted by a communi- cation received from the municipal officials of Lorain, Ohio, asking labor's opinion of such, after having been tried out here. The princi- pal reason that the manager form of govern- ment was sanctioned by the assembly is that it eliminates politics in the selection of the officials to conduct the affairs of the city." 10 yard at cost. United private and city nursing under full-time city physician. Enlarged the parks 30 acres. Made the government more understandable by a municipal exhibit, by a bulletin periodically distributed to every home and by a readable annual report. Alameda, Cal., (pop. 28,806). Adopted modern zoning ordinance excluding business from residential areas. Enlarged parks. Cleaned streets by direct labor at one-third of the old contract price. Now cleans principal streets twice a day instead of three times a week. Makes a profit on garbage. In 1919 carried through street construction at 10 per cent less per mile than the old government did at pre-war prices. Waltham, Mass., (pop. 30,891). Although labor went up 54% and materials 82%, the tax rate went up only 8% in the years from 1917 to 1919. Combined service of water and engineering departments, saving salaries and increasing efficiency. Avoided $300,000 ex- penditure for new water supply by stopping Îeaks and waste of 33%. Central purchase and A Labor Editor Who Knows. E. A. Nunan, editor of the Labor Review, Dayton, published by and for organized labor. "From the standpoint of the laboring man no objection can be voiced to the commission- manager form of government. In fact, our experience in Dayton has shown the system to be satisfactory in every respect; not mean- ing that labor receives any special considera- tion, but it does receive all that it asks-an even break." 11 cash discounts. Community street dances and free movies. St. Augustine, Fla., (pop. 6,192). Paid off inherited floating debt of $37,000, and put $16,000 into a sinking fund on water bonds. Adopted full instead of quarter valuation. Modernized the accounting system which has since been widely copied. Crime practically eliminated. Weekly street dances. Concerts, bowling greens, quoit pitching and other recre- ations established. Cartersville, Ga., (pop. 5,810). Council un- der this plan has now twice been re-elected without contest or a single dissenting vote! Griffin, Ga., (pop. 8,240). Saved $43,000 the first year while improving every depart- ment. Did more street work in one year than in any previous five years. Sandusky, O., (pop. 22,897). Since this plan took effect reduced bonded debt $230,000 and paid off $25,000 of floating debt. The 1919 operating expenses, despite ascending wages and materials, were less than under old plan in 1914 and 1915. Saved 180,000,000 gallons of water leakage. Ashtabula, O., (pop. 22,082). In the recent period when costs increased 50%, lived within its income from the old tax rate. Municipal ownership of street car line voted. Grand Rapids, Mich., (pop. 137,634). All sidewalks in city brought up to standard. Sew- age problem solved. The city has assumed care of all destitute families. School dentist and medical inspector work extended. Large public works carried through effectively. 12 Jackson, Mich., (pop. 48,374). All public works planned for fifty years of growth on basis of complete topographical survey. Pub- lic health nurses visit every new baby, rich or poor. Seven clinics. Pre-natal clinic has re- duced infant mortality. Restaurants rated for cleanliness. In coal shortage, city bought abandoned coal mine in neighborhood, pumped it out, operated it successfully and profitably till shortage was relieved, then leased the mine at a profit. Sault Ste. Marie, Mich., (pop. 12,096) saved $67,000 in two years. Conducts municipal entertainments, concerts and lectures. f Manistee, Mich., (pop. 9,690). New gov- ernment found $80,000 authorized for new trunk sewer, but spent $1,200 cleaning tons of debris from old sewer which was then found adequate. Tyler, Texas, (pop. 12,085). For the first time in many years operated without a deficit. Coalgate, Okla., (pop. 4,000). Found de- partments badly run down, water supply so meagre that it was only available for house- hold use six hours a day. Street lights "re- fused to burn without constant coaxing, sewer system was stopped up in several places and disposal plant was out of business."-All of which was speedily corrected. San Jose, Cal., (pop. 39,604). ran in 1919 with less expenditures than 1916 despite dou- bled costs. Fire loss only 50c per capita. Fi- nances in order. Surplus in the city treasury. Alhambra, Cal., (pop. 10,000). Purchased the water system and ran it for $14,000 a year less than the private company did. 13 Auburn, Me., (pop. 16,985). First year in over twenty years which closed without a defi- cit or a floating debt. Watertown, N. Y., (pop. 31,263). New government January, 1920, found $75,000 of unpaid accounts, some of them five years old; 3,000,000 gallons of water, enough to supply the city, wasted daily; decentralized and ques- tionable purchasing and bookkeeping; ridicu- lous red tape; police department 50% under- manned; fire department unduly costly;-all of which problems are being vigorously and effec- tively corrected by the experienced manager, Mr. Bingham, formerly manager of Waltham and Norwood, Mass. Wichita, Kans., (pop. 72,128). New gov- ernment reelected after two years with slight contest; first time any administration had unanimous press support. Built sewer with direct labor for $214,000 when lowest con- W. G. Lee, National President, Brotherhood of Railway Trainmen, says: "I have personally investigated how the city manager plan has worked out in Dayton. I have asked railroad men about it. I don't see how any workingman can oppose the plan after investigating it. "I see nothing undemocratic in having the city manager selected by the commissioners. A city manager doesn't rule anybody. He doesn't pass any laws. He doesn't determine any public policies. "I'm for the city manager plan because it makes possible the elimmation of politics from public business, and that means better govern- ment and lower taxes. "I should like to see Cleveland adopt the city manager plan.” i 14 tractors' bid was $316,000. Began long-needed flood prevention work. Municipal entertain- ments, admission 10 to 50c, with grand opera singers, etc. Venereal disease clinic started. Tax levy not increased despite modern costs. Hays, Kans., (pop. 2,339). Old govern- ment had never lived within its income. New government increased revenue of electric plant 134% while decreasing cost of operation 11%. Increased water receipts 116% while cost de- creased 71%. Overcame deficit of $22,000. Modern budget and no deficits. Webster City, Iowa., (pop. 6,000) saved $36,000 a year since adoption of the manager plan. Phoenix, Ariz., (pop. 29,053) despite rapid increase in costs, the valuation and tax levy were not increased in 1919. These are instances. So many such accounts are in evidence that the cumulative mass of them is overwhelming. That does not mean that there are no exceptions. There are and always will be. In a few of the towns the change in the form of government has not altered the prevailing complacent stagnation and the improvement has been slight. There have been a few odd cases where the people have elected the old political crowd to the Council and the Council has either chosen a local chronic job-holder as manager or has made miserable the life of an imported ex- perienced man by petty nagging and cheap politics, but even in these cases there has been 15 a cold air that blew in with the Council's clear- cut responsibility for all results and there hast been an unexpected amount of progress. In some towns the business crowd has dominated the new government, in others it has been labor. The city managers are not miraculous ex- perts; the great majority of them are hard- working full-time-and-then-some practical men with alluring chances of promotion ahead of them if they make good and a rather unusual opportunity to do it. Many a mayor has wished he had their freedom from red tape, and at the annual conventions of the City Managers' Association when anecdotes are told of the ineptitudes and follies of the older regimes, it is often observed and freely ad- mitted that the officers of the old-style tangle- foot governments never had the managers' chances to give good administration. Labor and Civil Service. One of the favorite political manoeuvers to defeat city manager charters is to stir up the municipal employees by the assertion that they will lose their civil service protection and be- come subject to the whim of the new manager who will discharge them all including the uni- formed fire and police forces. In no manager- city has any thing of this sort ever transpired. On the contrary it happens that the record of G 16 the manager cities in dealing with labor and the civil service is particularly good. They have been quick to adopt the eight-hour day and to advance the rates of pay. Promotions have been by merit and as to most of the cities it is fair to claim that politics has disappeared from the administrative personnel. These re- sults are natural enough in a government freed from red tape and headed by an executive who can work almost as freely as a private business executive. Just as it is the enlightened pro- gressive business house which treats its em- ployees generously and gets, in return, high- grade service and low labor turnover, so the manager cities are the ones which have con- trived to adjust their budgets most promptly in order to treat their workers right. The Underlying Principle. The reason why the manager plan averages so markedly higher in quality of government is because it is more democratic; i. e., more sensitive and obedient to public opinion. Two unusual basic features explain this su- periority in true democracy, namely: 1. The "Short Ballot" principle. 2. Unification of powers. (1) The "Short Ballot" principle is the doc- trine that only a few offices should ever be scheduled to be filled by election at any one 17 time so as to permit adequate and unconfused popular examination of the candidates. In other democratic countries the plan of govern- ment usually calls on the people to fill just one single office on a given day, e. g., member of Parliament or member of a city council from a ward. We really hold not an election but ten, twenty, even fifty, elections in a single election day! Our complex American ballots frequently deserve to be labelled: "For politicians only, not for the people." The slogan of the Short Ballot movement runs "The long ballot is the politicians' ballot; the short ballot is the people's ballot." The commission manager charters respect this Short Ballot principle. It would be a violation of principle if the council were made so large that the typical voter was called upon to vote for more than five officers simultane- ously. When the duty of making more than five selections at any one time is thrust upon the voter, the voter ceases to make an individual choice for every office and begins to fall back upon ready-made tickets prepared for him— From Labor News, Watertown. Editorial, May, 1920: "The Labor News helped to elect the new city administration, and we never have re- gretted it... We predict confidently that the new government will win an unshakable hold upon the esteem of our citizens." 18 by corruptible cliques or machines. Obviously, when the ballot thus requires more choices than his majesty, the voter, cares to remember, power gravitates away from the voters into the hands of the ticket-makers (politicians) who thus acquire opportunities which are open to great abuse. But when politics is made clear, simple and understandable by a very short ballot, the voter can protect himself— and usually he will. In most of the cities which have thus far adopted the plan, the number of councilmen is five. In the larger cities the number can well be more than five, providing, however, that terms expire in rotation so that not too many would be chosen at any one election, or provided that the ballot, as the voter sees it, is shortened in some other way, as by divid- ing the city into wards, each of them electing a portion of the Council.* (2) "Unification of powers" (the other basic merit of the manager plan) means the re- posing of all power in a single place-the Council. This gives to the whole mechanism the single controlling composite mind which is essential to the success of any organism. (The mayor-and-council plan, for example, lacks unification of powers and permits dead- *For a full discussion of the far-reaching philosophy of the Short Ballot, see "Short Ballot Principles" pub- lished by Houghton Mifflin Co., or the pamphlets of The Short Ballot Organization, New York. 19 { locks and "passing the buck," since the mayor and the council are prevented by the charter from getting together and composing their differences by so simple an expedient as the taking of a joint vote.) It would be a viola- tion of the principles of the city-manager plan, for instance, to give to a separate mayor the power to veto the acts of the council. It would then be a two-headed city instead of a one- headed city. It is easier for the people to control a uni- fied government than a ramshackle one. For example, the council in the manager plan has power to raise the taxes and hence has power to yield to a public demand for better serv- ice; but at the same time, it has power to re- duce service and yield to a public demand for low taxes. It cannot say in the first case- "we haven't the money" nor in the second case "We can't make the administration economical." It must always accept the com- plete responsibility, as there is no one else on whom blame can be thrust. App Advantages of a City Manager. The advantages of having a city manager are obvious to any business man. For coun- sel, many minds are needed; for execution, a single directing head is required. Universal business practice demonstrates this as does also the superior success which we have had with 20 our typical public school systems where a school board does all its work through a hired superintendent. It is essential to the plan that the city manager shall be appointive. Even the freak feature of one city-manager charter, which subjects the manager to direct recall by the people is damaging to the principle involved, since it diverts responsibility from the council. He must be completely the servant of the coun- cil, else it cannot fairly be forced to take re- sponsibility for his acts. He must in no way be independent of it. Making it possible to hire the city manager from out of town not only has been helpful in getting trained service, but is highly im- portant to the growing profession of city man- agement. If a city manager could not look for- ward to similar positions elsewhere in case he is displaced or outgrows his town, a powertul incentive toward the development of personal efficiency would be lost. The fact that the city manager is not necessarily involved in local politics, or in disputes on matters of gen- eral policy, permits comparative permanence in the office of the chief administrator of the city, a most important thing to the development of a smoothly running mechanism. In all plans involving elective executives long tenures are rare. To rid us of the amateur and transient 21 executives which our present mayors are, and to facilitate the substitution of experienced executives in municipal administration, is enough in itself to justify the coming of the city-manager plan. For the first time the people have gotten their own corporation into such shape that it can hold its own with private corporations in competition for competent executive talent, providing these attractive conditions: tenure for as long as the man "makes good," chance for advancement and professional reputation and a chance to achieve things by familiar straightforward unincumbered business meth- ods. Democracy of the Plan. A generation ago reformers exercised their wits to devise complications of governmental machinery in a vain endeavor to prevent bad government. Thereby they made government so complex and roundabout that no one but. professional politicians could operate it and the rank and file of the citizenship were left almost helpless spectators. Government by a compact ruling class variously called "the poli- "I regard the commission-manager plan of municipal government as a marked advance over any plan hitherto tried in this country, from the standpoint of both efficiency and democracy."-Woodrow Wilson. 22 ticians," "the ring," "the machine," etc., was the result. But such government by politicians is not democracy; it is oligarchy. The old idea was intended to be democratic but it didn't "democ!" To-day the winning principle is to simplify and clarify the processes of government so that everybody can and will understand and take part effectively without special attention or effort. Politics under the manager plan be- comes so primitively bare and simple that there is nothing for a politician to be a specialist in. Every citizen can and does pick out his own favorite five candidates without the aid of a party label or ticket and without letting inter- ested persons guide his pencil for him. There is no one for the candidate to appeal to but the voters; the old intermediary "machine" with its ready-made ticket has no function. The busy ordinary non-political citizen who counts for so little in the old politics, finds himself exercising his full share of control in the new plan. That is democracy and it explains why the plan works better. For the old government obeyed a party machine which was wide open to the intrusion of new members whose mo- tives might be corrupt whereas the new gov- ernment connects direct with the masses who are usually ready to applaud and reward those 23 who serve them well, and, who at any rate are the best base to build upon. Manager charters are usually primitively simple and short. They safely extend munici- pal powers in the most free-handed way. More things are done by flexible administra- tive rulings, and less and less by wordy, in- elastic ordinances. The corporation counsels have little to do in digging up ancient ordi- nances or interpreting or stretching the chart- er. Red tape simply disappears and actions. that once took weeks are attended to in a few minutes. The Most Democratic Plan. The first-thought objection to the commis- sion-manager plan is that it is undemocratic to make its most important single official ap- pointive instead of "directly responsible to the people by election." Democracy, however, con- sists in controlling public officers, not neces- sarily in electing them, and that way is most democratic which gives the people the surest control. The most effective way for tne people to get a firm grip on the neck of the govern- mental organization is by sending a representa- tive group of citizens down to city hall to see. what the executive is doing, with power to fire him and get another any day of the week if he is unsatisfactory or insubordinate. Compared with that method, direct election and recall are 24 crude, clumsy, insufficient and relatively un- democratic. Furthermore, a capacity in government for vigorous effective execution of policies is es- sential to true democracy. A policy desired by the people and obediently voted for by their representatives may yet be defeated by jelly- fish inefficiency in execution. Administration by a trained manager is therefore more demo- cratic, (i. e., obedient) than by Tom, Dick or Harry. It This new government is not a cure-all. is capable of going in the wrong direction like any other human organization. A city chart- er is like an automobile-nothing mechanical can be devised that will keep the owner from driving it up the wrong fork of the road. The makers must strive to make the car infallibly obedient to the steering-wheel and completely under the driver's control. The city-manager automobile is of all kinds the one that is least able to defy public sentiment or escape popu- lar control. It is the best make and the easiest for the general public to drive without the help of politician chauffeurs. "Basing my opinion on what I have been able to gather since I arrived in Norfolk, I should say that the city manager plan is work- ing out successfully and well here. I am very much interested "" J. HAMPTON MOORE, Mayor of Philadelphia (1920). 25 STANDARD CHARTER DETAILS. The city-manager plan, (or council-manager, or commission-manager plan,) provides for a single elective governing board of popular representatives usually called a "council." No other elective officers. The title of Mayor is often given to the chairman of the council, but he has no veto or separate administrative powers. The council receives nominal sala- ries, or none, and the members give only their spare time to municipal work, and thus are left free to continue their private careers with- out interruption. Their functions are to hire and supervise an appointive chief administrator, the city manager, who holds office at their pleasure; also to pass ordinances and to contribute to the city government the amateur and repre- sentative element. The city manager, as chief executive, ap- points, directs and can remove the rest of the administrative staff, subject to the usual civil service restrictions. He is not necessarily or usually a local resident. Supposedly he is an expert in matters of municipal administration. In small cities he is frequently a practical civil engineer, thereby making a separate city en- gineer unnecessary. In large cities broad executive experience is, of course, a major re- quirement. The city manager's salary is the largest in the city's service. A logical exception to the appointive power of the city manager is a civil service commis- sion appointive directly by the council. Non-partisan ballot. All nominations are made by petition and appear on the ballot at 26 the primary election in alphabetical order or in an order determined by lot or by rotation, without party labels. The highest names in the primary election go on the ballot at a final election two or three weeks later. If a po- litical party endorses a candidate, the action is apt to be denounced as contrary to the spirit and intent of the charter as adopted by the people and the partisan endorsement becomes. an unwelcome handicap to the candidate. Un- der both the old commission plan and the man- ager plan, the non-partisan election feature works exceedingly well. Several cities combine the two elections into one by various methods of which the Hare plan of proportional representation* used in Ashtabula, O., and Sacramento, Cal., is con- sidered the most promising. Initiative, Referendum and Recall. Nearly all the city-manager charters include these much-discussed features, but as yet they have been little used in any of these cities. In cities, at least, these devices do not seem to have proved to be as important as their supporters assert nor so dangerous as their opponents fear. The city-manager government is so promptly responsive to public opinion that "the gun behind the door" stays there. *Literature on this subject is obtainable free from the American Proportional Representation League, Philadel- phia. "It is my belief that the city manager form of government is the true way out for the American cities." Sta OTTO KAHN, New York Banker (1920). 27 141 CITY-MANAGER MUNICIPALITIES CORRECTED TO JAN. 1, 1921 1920 POP. STATE CITY Ariz. Ark. Cal. Colo. Conn. Fla. PHOENIX HOT SPRINGS ALAMEDA ALHAMBRA BAKERSFIELD IN EFFECT 29,053 Apr. 1914 14,000 Apr. 1917 28,806 May 1917 10,000 July 1915 18,638 Apr. 1915 45,334 May 1921 70,000 June 1921 39,604 July 1916 19,441 Jan. 1918 10,989 Jan. 1918 PASADENA SACRAMENTO SAN JOSE SANTA BARBARA BOULDER COLORADO SPRGS, 29,572 Apr. 1921 5,300 Mar. 1915 3,581 Feb. 1914 Mich. 8,854 Nov. 1920 3,000 Jan. 1921 Ga. Durango Montrose W. Hartford New Smyrna Ocala St. Augustine Sanford Tallahassee TAMPA W. Palm Beach BRUNSWICK Cartersville Decatur Griffin 1920 POP. 5,610 Feb. 1918 6,192 July 1915 5,588 Jan. 1920 5,637 Feb. 1920 51,252 Jan. 1921 8,659 Dec. 1919 14,413 Jan. 1921 5,810 Aug. 1917 6,150 Jan. 1921 8,240 Dec. 1918 STATE Iowa Kans. Maine Mass. CITY ROME DUBUQUE Webster City EL DORADO Hays McCracken WICHITA Winfield AUBURN Mansfield Middleboro NORWOOD WALTHAM Albion Alma ALPENA BAY CITY Big Rapids Birmingham Cadillac Crystal Falls Grand Haven GRAND RAPIDS Grosse Pte. Shores JACKSON KALAMAZOO IN EFFECT 13,252 Apr. 1919 39,141 June 1920 6,000 Oct. 1916 10,995 July 1917 3,300 May 1919 1,000 May 1919 72,128 Apr. 1917 7,933 Apr. 1921 16,985 Jan. 1918 6,255 Feb. 1921 8,500 Jan. 1921 12,627 Jan. 1915 30,891 Jan. 1918 8,354 Jan. 1918 7,542 May 1919 11,101 Apr. 1916 47,554 Apr. 1921 5,100 Apr. 1914 3,694 Apr. 1918 9,734 Mar. 1914 3,394 Apr. 1918 7,224 Apr. 1915 137,634 Mar. 1917 1,200 June 1916 48,374 Jan. 1915 48,487 June 1918 28 STATE Minn. N. Mex. N. Y. N. C. CITY Lapeer Manistee MUSKEGON Otsego Petoskey Plymouth PONTIAC Portland Royal Oak St. Johns SAULT STE. MARIE Three Rivers Anoka Morris ALBUQUERQUE AUBURN NEWBURGH NIAGARA FALLS Sherrill WATERTOWN Elizabeth City GASTONIA GOLDSBORO 1920 IN POP. EFFECT 4,500 May 1919 9,690 May 1914 36,570 Jan. 1920 4,000 May 1918 5,064 Apr. 1916 2,500 Dec. 1917 34,273 Nov. 1920 2,747 Jan. 1919 6,000 May 1918 4,035 Aug. 1918 12,096 Dec. 1917 5,209 Apr. 1918 4,287 Apr. 1914 3,500 Jan. 1914 15,157 Jan. 1918 36,142 Jan. 1920 30,272 Jan. 1916 50,760 Jan. 1916 1,500 June 1916 31,263 Jan. 1920 8,925 Apr. 1915 12,871 Aug. 1919 11,296 July 1917 STATE Ohio Okla. CITY Hickory HIGH POINT Morganton Thomasville AKRON ASHTABULA DAYTON E. CLEVELAND Gallipolis LIMA Painesville SANDUSKY S. Charleston SPRINGFIELD Westerville Xenia Cherokee Coalgate Collinsville Duncan Madill Mangum MCALESTER MUSKOGEE 1920 POP. 5,076 May 1913 14,302 May 1915 2,867 May 1913 5,676 May 1915 208,435 Jan. 1920 22,082 Jan. 1916 152,559 Jan. 1914 27,292 Jan. 1918 6,070 Jan. 1918 43,900 Jan. 1922 6,886 Jan. 1920 22,897 Jan. Jan. 1916 1,500 Jan. 1918 60,840 Jan. 1914 3,500 Jan. 1918 9,110 Jan. 1918 3,100 Oct. 1920 4,000 July 1914 3,500 Feb. 1914 3,463 Nov. 1920 1,760 Nov. 1917 3,405 Nov. 1914 12,095 Nov. 1919 30,277 Apr. 1920 IN EFFECT 29 STATE Oregon S. C. Tenn. 309 Texas CITY Norman Nowata Sallisaw Walters LaGrande Beaufort Rock Hill Sumter Alcoa Kingsport Murfreesboro AMARILLO BEAUMONT BROWNSVILLE Brownwood Bryan Denton Eastland Lubbock Lufkin RANGER 1920 POP. IN EFFECT 5,004 Sept. 1919 8,000 May 1920 3,000 Nov. 1919 3,600 Sept. 1919 6,913 Oct. 1913 3,700 May 1915 8,809 Feb. 1915 9,508 Jan. 1913 3,358 July 1919 5,692 Mar. 1917 5,935 1920 15,494 Dec. 1913 40,422 Apr. 1920 11,791 Jan. 1915 8,225 Apr. 1916 6,295 May 1917 7,626 Apr. 1914 9,368 Jan. 1919 3,958 1918 4,878 Apr. 1918 16,295 May 1919 9,392 June 1916 STATE CITY SHERMAN Stamford Taylor Terrell TYLER Yoakum Virginia Blackstone Bristol Hampton LYNCHBURG NEWPORT NEWS NORFOLK Petersburg PORTSMOUTH Radford ROANOKE STAUNTON Suffolk CHARLESTON WHEELING WESTMOUNT, P. Q. 1920 POP. IN EFFECT 15,031 Apr. 1915 3,704 June 1918 5,965 Apr. 1914 8,349 Aug. 1919 12,085 Apr. 1915 7,500 Apr. 1915 2,000 June 1914 6,720 Sept. 1919 7,000 Sept. 1920 30,071 Sept. 1920 1920 35,596 Oct. 115,777 Sept. 1918 31,002 Sept. 1920 54,387 Jan. 1917 4,627 Sept. 1920 50,842 Sept. 1918 10,617 Sept. 1920 9,123 Sept. 1919 39,608 May 1915 54,322 July 1917 14,579 Apr. 1913 W. Va. San Angelo Canada There are, in addition, about 60 towns, mostly in states where city manager charters are not yet legalized, which employ so-called city managers by ordinance and under various make-shift con- ditions. Only the towns which have adopted the plan by charter are listed above. References. "THE NEW MUNICIPAL PROGRAM," including text of the "Model City Charter," prepared by a Committee of the National Municipal League. The Model Charter is widely used by charter commissions. Its provisions are explained in chapters by members of the committee. Obtainable from National Mu- nicipal League, 261 Broadway, New York. 392 pgs. $2.60 postpaid. "CITY MANAGER IN DAYTON," by C. E. Rightor. An intensive study of the work- ing of the plan in one city during six years by the director of the local Bureau of Mu- nicipal Research. 271 pgs. Macmillan & Co. $3.25 postpaid. "CITY MANAGERS' YEAR BOOK." The Pro- ceedings of the Annual Conventions of the City Managers' Association. Progress re- ports from cities operating under manager plan; statistics and bibliography. H. G. Otis, Secretary, 1812 Tribune Building, New York. 50c. postpaid. "SELECTED ARTICLES ON THE CITY Manager PLAN OF GOVERNMENT.” E. C. Mabie, comp. 245 pgs. H. W. Wilson Co. $1.25. "NATIONAL MUNICIPAL REVIEW-the Maga- zine of Civics"-covers the city manager news systematically, with frequent articles dealing with the experience of the various cities. 50c per issue. $5.00 per year. Na- tional Municipal League, 261 Broadway, New York. 31 JS 34L CAMS L National Municipal League Established 1894. 2,800 Members. President,.. Secretary.. Treasurer... Office: 261 Broadway, New York Committee on Municipal Program M. N. BAKER. PROF. FRANK G. BATES. RICHARD S. CHILDS... PROF. JOHN A. FAIRLIE. MAYO FESLER... PROF. A. R. HATTON.. PROF. HERMAN G. JAMES. DR. A. LAWRENCE LOWELL. CHARLES E. HUGHES HAROLD W. DODDS .FRANK A. VANDERLIP • • • · • Cambridge, Mass. PROF. WILLIAM BENNETT MUNRO.. Cambridge, Mass. Boston, Mass. ROBERT TREAT PAINE. THOMAS H. REED... San Francisco, Cal. Elmhurst, N. Y. Philadelphia, Pa. • • DR. DELOS F. WILCOX. CLINTON ROGERS WOODRUFF. .Montclair, N. J. Bloomington, Ind. ..New York Urbana, Ill. Brooklyn, N. Y. Cleveland, Ohio ..Austin, Tex. • • • If you are interested in this kind of thing and would like to keep in touch with and help along the movement for the city manager plan and other good civic movements, too, such as city planning, zoning, county managers, budgets, short ballot, state admin- istrative reorganizations, civil service reform, mu- nicipal home rule, election law reform, traction con- trol, initiative, referendum and recall, etc, etc., you ought to join the National Municipal League, $5.00 a year. Members receive the "National Municipal Review" each month. Sample copy free on request. ALETT JS 3 by sit ce Commission Pi Government / with a City Manager • The National Short Ballot Organization 383 Fourth Avenue, New York A Essentials of the Plan 1. UNIFICATION OF POWERS. All powers of the city to be vested in a single group of elective officers, constituting a council or commission. 2. THE SHORT BALLOT. The council to be elected in one of the following ways (a) At large (if the number of members to be choser at any one time is five or less). (b) By wards. (c) By proportional representation. 3. UNIFIED EXECUTIVE ORGANIZATION. Non-political executive functions delegated to an offi- cial appointed by the commission to serve during their pleasure, to be known as the "City Manager" or by other appropriate title; position of city manager to be open to non-residents; salary of city manager to be de- termined by the council and variable from time to time; the city manager's executive powers to include appoint- ment and removal and general control of all subordi- nates, subject to such restrictions (e. g., civil service regulation and audit) as may be necessary to prevent abuses of power without diffusing responsibility. The Plan to Date* By H. S. GILBERTSON, EXECUTIVE SECRETARY, THE NATIONAL SHORT BALLOT ORGANIZATION. X In December, 1910, the board of trade at Lockport, N. Y., grew weary of the way municipal affairs in that town were being run under the familiar mayor-and- council plan of organization. Like hundreds of other such bodies, they turned almost instinctively to com- mission government. But there was no optional law on the statute books at that time which they could adopt by the simple expedient of filing a petition with the city clerk and holding a special election. However, there had just been worked out, in the office of the New York Short Ballot Organization, a plan of government which it was hoped would conserve the best features of the commission plan and eliminate some of its weaknesses. This organization invited the Lockport Board of Trade to take its bill and present it for passage in the New York legislature. This suggestion was promptly acted on and the bill thus introduced became widely known as the "Lockport Proposal." The form of government set forth in this measure was based upon the idea of unifying all the powers of the city in a single body elected according to the principle of the Short Ballot. In this respect it followed explicitly the example of the so-called commission plan. But on the operating side of the city government the new plan introduced an important change. Commission govern- ment up to the time of the Lockport proposal gave a place to each member of the city council at the head of one of the departments of the city government, in either an active or a supervisory capacity. Every member of the council or commission was expected to devote all, or at least a large part, of his time to the service of the city and was paid a substantial salary. It seemed to the *November, 1915. 3 framers of the new plan that the commission form made insufficient provision for the executive control of the departments. A mayor was designated in most of the charters as the head of the government, but inasmuch as he derived his authority directly from the same source as the other commissioners, it seemed not at all surprising that in many of the cities there was a lack of harmony and subordination to executive authority. In other words, commission government of the Des Moines and Galveston type was regarded as a five-headed affair, in which every commissioner prided himself on being directly responsible to the people for the manage- ment of his department without due regard to his rela- tions to his colleagues. A SINGLE HEADED ADMINISTRATION In order to overcome this tendency to disunion the new plan provided that the commission or council should act always as a group and only in a supervisory capacity. The actual operation of the city departments was placed under the control of a chief executive to be known as the "city manager," who was to be appointed by the commission, removable by them at their pleasure and responsible directly to them. In this way there was worked out a plan which exactly coincides to the organ- ization of most private business corporations and one which has been familiar to American people for a long time in school departments, in which the board of edu- cation corresponds to the commission and the city man- ager to the trained superintendent of public schools. It was further provided that the city manager need not at the time of his appointment be a resident of the city, so that the council was given practically unlimited opportunity to secure the ablest executive available anywhere in the country. . Lockport had no opportunity to vote on such a 4 measure for fully three years, but there was a city in South Carolina by the name of Sumter, where the Lock- port idea took root. On June 12th, 1912, the people there voted on an option between what may be termed the old style commission plan and the new city manager plan. SUMTER TRIES THE PLAN The latter was adopted by a majority of three to one. Early in the fall the first commission was elected, and there appeared at once one of the advantages of the new system over the old; the commission of three men which was elected was, according to all reports, composed of the strongest and ablest of men that could be brought together. They were not attracted to public office by the salary, which was only $200 a year. Nor, on the other hand, were they deterred from seeking office by the prospect of having to perform detailed administra- tive duties, which, under the regular commission plan, would have been imposed upon them. They accepted the responsibility of running the government as a Board of Directors, knowing that under the charter it was not only possible, but required of them, to delegate the de- tails of administration to a competent, trained man who would spend all his time upon the job. They set out to secure such a man by sending this advertisement broadcast throughout the country: "October 14, 1912. "The City of Sumter hereby announces that applications will be received from now till December the first for the office of City Manager of Sumter. "This is a rapidly growing manufacturing city of 10,000 population, and the applicant should be competent to oversee public works, such as paving, lighting, water supply, etc. "An engineer of standing and ability would be preferred. "State salary desired and previous experience in municipal work. "The City Manager will hold office as long as he gives satisfaction to the commission. He will have complete administrative control of the city, subject to the approval of the board of three elected commissioners. "There will be no politics in the job; the work will be purely that of an expert. 5 "Local citizenship is not necessary, although a knowledge of local conditions and traditions will, of course, be taken into consideration. “A splendid opportunity for the right man to make a record in a new and coming profession, as this is the first time that a permanent charter position of this sort has been created in the United States. Thus did Sumter emulate the practice of the highly advanced German cities which never select their city managers—or burgomasters, as they are called there- for political reasons, but solely for their ability to administer their jobs. In January, 1913, Mr. Worthing- ton, a non-resident civil engineer was appointed the first city manager of Sumter. Mr. Worthington held this position for nine months during which he put to good use his engineering training by materially reducing the cost of government. SPREAD OF THE MOVEMENT Sumter had not been operating long under the system when the town of Hickory, N. C., became interested in a new city charter. One of her leading citizens dis- covered the Lockport law and proceeded to adapt it to his town. A charter was drawn up which followed this model verbatim, except that the city manager was charged with certain specific engineering duties, and that the council, instead of being chosen at large, was to be selected by wards. The people accepted the charter in April, 1913, and, as in Sumter, the city manager was chosen from the "outside." The Hickory charter was picked up by the charter commission Morganton, N. C. Making a few slight changes they took it to the capitol and had it enacted as their own. In the meantime the cities of Ohio had been eman- cipated from legislative domination and were given the constitutional right to draft and amend their own city charters. Immediately after the adoption of the muni- 6 cipal home rule amendment the cities of Ohio began to talk of charter revision, Dayton among them. The Chamber of Commerce, the Bureau of Municipal Re- search and a variety of other organizations decided to insist upon the city manager idea as a starting point for the new charter. Their work was well under way when the disastrous flood came, but this, instead of dampening their enthusiasm, stirred them to greater efforts. When the first board of charter com- missioners were elected, the ticket nominated by the citizens committee and pledged to the city manager plan was elected by a majority of more than two to one. The commission thus chosen fulfilled its pledge and produced what is perhaps the most advanced city charter yet drawn for an American city of considerable pro- portions. It follows in every essential the lines laid down in the Lockport bill. Success again attended the plan when it was voted upon in Springfield, Ohio, on August 26, 1913. This city's charter follows closely the Dayton model except that it takes out of the appointive control of the city manager the financial and legal departments of the city, and puts them under the separate control of the com- mission. There was also passed at the 1913 session of the Ohio legislature a law which permits any city to come under one of three forms of simplified government-the federal, commission, and commission-manager plans. WESTERN AND SOUTHERN CITIES FOLLOW In October, 1913, the commission-manager plan was adopted in La Grande, Ore., and Phoenix, Ariz., and in December of the same year by the cities of Cadillac and Manistee, Mich. Amarillo, Texas, was the first city to abandon the regular commission form for the new type. Taylor and Denton in the same state adopted the 7 new system a few months later and Collinsville, Okla., and Montrose, Colo., also joined the procession. In March, 1915, the city of Sherman, Texas, adopted the plan with some interesting innovations, namely, a council of fifteen members and an executive committee of three within the council. State-wide laws permitting cities to adopt the plan as an option to other simplified forms of government were passed in 1914 in New York and Virginia and, in 1915, in Iowa and Massachusetts. The legislature of California has just approved a new charter for Bakersfield which provides for a council elected on a non-partisan ballot from wards, thus illus- trating the greater flexibility as to methods of rep- resentation which is possible when the city manager feature is embodied in the charter and administrative duties are not imposed upon members of the council. THE PLAN SUCCEEDS IN PRACTICE So much for the charter itself. It is important now to note briefly the results obtained under the new system. Perhaps the most significant of these is the fact that in nearly every city the type of men chosen to the council has been materially improved. In nearly every case also the council has selected for the position of manager an out-of-town man without the slightest reference to his political affiliations or inclinations. In this way they have taken presumably a step in emancipating the city from political domination and petty localism. For example, Mr. Henry M. Waite, the city manager in Dayton, has a fine record of service with both public and private organizations and was at the time of his appointment to Dayton the city engineer of Cincinnati. The city manager of La Grande, Oregon, was a resident of Salem, Oregon, when appointed, and Mr. Charles E. Ashburner, who holds the Springfield position, formerly held the position of city manager in Staunton, Va. Jackson, Mich., tried to get the managers of Dayton and of Springfield, and finally secured the city manager of Big Rapids. THE CITY MANAGERS' ASSOCIATION In November, 1914, the city managers got together in a little convention at Springfield, O., and organized an association. They spent two days in earnest discussion of their problems, and these proceedings, which have since been published, reflect the fine enthusiasm for pub- lic service that characterizes the new profession. This association is undoubtedly destined to be ultimately a great factor in the development of the art of municipal administration because of the greater permanence of its membership, as contrasted with the transitory member- ship of the various state associations of mayors. The new plan has regenerated the administration of the cities in innumerable ways. Far more important than the mere saving of money (although that has been effected, too) is the spirit which pervades the city government. Indications of this new spirit are dis- cernible in the following brief notes from several of the cities: Dayton, O.-With an increased income of only $3,812.42 in 1914 over the income of 1913, services totaling $139,947.93 were performed. Typical of this are the following: The health service was doubled, the death rate from typhoid fever was reduced 85 per cent. and infant mortality during the summer months from all causes was reduced 40 per cent. The saving of $33,000 was effected in the purchase of sup- plies by standardization methods. The city hall was heated by purchased steam at a saving of $700. Market receipts were increased by $4,000 over 1913. A Municipal Lodging House was opened and conditions at the workhouse were improved. Twenty-six new playgrounds were established. No bonds were issued in 1914 (as in 1913), for street repairs and street lighting. 9 Springfield, O.-An unusually high grade group of men were elected to the first commission, four of them business men and one a representative labor leader. The manager selected by them is Chas. E. Ashburner, who was chosen by reason of his good previous record as an administrator (he had been general municipal manager at Staunton, Va.). During the first year under the new system there has been a reorganization of the health department, which was equipped with a modern research laboratory; the establishment of a central purchasing bureau; the fixing of an eight hour day as the minimum for all municipal employees; the reduction of the floating debt by fifty per cent.; the organization of a new system of garbage collection; the installation of a scientific financial system; and the reduction of gas and electric rates. has Manistee, Mich.-The Council overhauled a great many ordinances so as to eliminate dead letters and retain only those laws which can be literally enforced. In the enforcement of police regulations a consistent effort has been made to secure the co-operation so far as possible, Party of persons interested, e. g., the pure milk ordinance. politics appears to be buried. There appears to be no difficulty in getting favorable and intelligent councilmen to serve without salary. The fear expressed by some that only men of large means would be elected as councilmen at large has been effectively disproved. Improved system of accounting has been introduced and daily labor records have been used for the first time. By consolidating offices and in operation of departments, $3,500 was saved in the first year. Building of a new sewer obviated by intelligent methods resulting in a potential saving of $50,000 to $60,000. Cadillac, Mich.-The first administration saved the city $3,700 in the first six months and gave better service. Politicians attempted to recall the first commission eight months after the beginning of their terms but were defeated by a vote of three to one, though the charter had been adopted by a very small majority. Public improvements in 1915 will be carried on by the city itself instead of by contract. The police ordinances, which were formerly violated, are now respected. (The contingent fund shows an increase in receipts of $1,500 due to an increase in the amount of fines and licenses.) Amarillo, Texas.-In the first year under the new plan A new system of public assessments have been equalized. garbage collection has been installed in place of an annoy- ing private fee system. A ten per cent. reduction in insurance rates has been effected as a result of fire prevention measures. Pure food ordinance has been enforced for the first time in the city's history. Large current overdraft has been wiped out and current expenses are now met from current revenues. 10 Below is a list of city managers as far as available. From time to time the list will be revised and full in- formation given in the Short Ballot Bulletin. Hickory, N. C.-S. C. Cornwell; salary, $2,000. Morganton, N. C.-R. W. Pipkin, born 1884; civil engineer, superintendent of waterworks at Morganton. Appointed 1913; salary, $1,200. Dayton, O.-Henry M. Waite, graduate Massachusetts In- stitute of Technology; engineer to various private corpora- tions; city engineer of Cincinnati. Appointed Dec., 1913; salary, $12,500. G Springfield, O.-Charles F. Ashburner, born 1870; educated in England, France and Germany; 1896-1899, contractor; 1899-1901, railroad and harbor surveys; 1901-2 with Chesa- peake & Ohio R. R. (maintenance of way); 1902-1908, con- tractor (railroad work); 1908-1911, general manager of Staunton, Va.; 1911-1913, with American Railways at Lynch- burg, Va. Appointed Jan., 1914; salary, $6,000. La Grande, Ore.-F. J. Lafky, graduate Winona (Minn.) State Normal School; taught school fifteen years; farm man- ager South Dakota; member of city council Salem, Ore. (chairman of street and ordinance committees). Appointed 1913; salary, $2,400. Cadillac, Mich.-Ossian A. Carr, born 1877; graduate of Allegheny College of Civil Engineering 1900; U. S. Coast and Geodetic Survey; 11 years in various public engineering work at Pittsburgh, Pa.; Philippine Islands, Seattle, Portland, Ore., and Cincinnati. Salary, $3,000. Manistee, Mich.-Charles E. Ruger. Phoenix, Ariz.-Robert A. Craig, formerly superintendent of the Phoenix Water Co.; employed in water department of the city; former member of territorial Board of Control; president of the Arizona Motor Supply Co. Amarillo, Tex.-M. H. Hardin, District Clerk of Potter County, Texas. Appointed 1914; salary, $3,000. Montrose, Colo.-P. W. Pinkerton, born 1887; graduate of University of Chicago; 1910-1912, engineer with contracting concerns; 1912-1914, member of firm of Foster & Pinkerton, engineers and contractors; 1912-1914, deputy county surveyor of Montrose County. Appointed 1914; salary, $1,500. Lakeland, Fla.-Donald F. McLeod, born 1874; graduate Cornell University; six years experience as city engineer and superintendent of water works in several cities, including Ithaca, N. Y. Appointed April, 1914; salary, $2,100. 11 The Principles Underlying the Plan* By RICHARD S. CHILDS, SECRETARY, THE NATIONAL SHORT BALLOT ORGANIZATION, NEW YORK The city-manager plan, or, as they more exactly call It in Dayton, the commission-manager plan, provides for a single elective board of directors, which may be called a commission or council. This commission receives nominal salaries or none (except, probably, in very large cities) and the members give only part of their time to municipal work, and thus are left free to continue their private careers without interruption. Their functions are to hire and supervise an appointive chief executive called the city manager, who holds office at their pleasure; also to pass ordinances and to contribute to the city government the amateur and representative element. If, for example, the city manager proposes the municipal operation of the street car line, the commission will have the duty of examining the proposition, first as to its wisdom, and second as to whether such a move accords with public sentiment with which they, as representative native citizens having wide personal acquaintance throughout the city, are supposed to be familiar. If the decision is favorable to municipal operation, they have the further responsibility of seeing that the city man- ager is competent to handle the job and that he does handle it properly in the years that follow. The city manager, as chief executive, holds universal appointive power over the administrative establishment. He is not necessarily a local resident. Supposedly he is an expert in matters of municipal administration. In small cities he should be a practical civil engineer, thereby making a separate city engineer unnecessary. In large cities broad executive experience would of • Reprinted from Annals of the American Academy (Volume on Com- nission Government and the City Manager Plan). 12 course be a major requirement. The city manager's salary should be the largest in the city's service. The logical exceptions to the appointive power of the city manager would be a civil service commission and an auditor. These would be appointive directly by the commission. In large cities, the auditor might well be given such powers as are possessed by the commissioners of accounts of New York City, who have power to com- pel witnesses to give testimony under oath whether those witnesses are city employees or not, and to make free- lance investigations of city expenditures and work. The commission-manager plan differs from the com- mission plan in the fact that the commissioners do not assume the actual executive management of each of the city departments, but delegate the administrative work to the manager. The plan preserves the basic merits of the commission plan, which are: (1) The short ballot, and (2) the unification of powers. By the "short ballot" is meant the limiting of the number of elective officers which are to be chosen by the voters. For example, it would be a violation of principle if the commission were made so large that the typical voter was called upon to vote for more than five offices simultaneously. When more than five officers are voted for at any one time, the voter ceases to make an in- dividual choice for each office and begins to use ready- made tickets prepared for him by interested parties. This will hold true even if the ballot is non-partisan or in such form as to compel a separate mark for every candidate. The "ticket," if it does not take the form of a column on the ballot, will nevertheless persist in the form of memoranda circulated through the press by organized civic and political bodies in such form that the voter can copy the list when marking his ballot. Obviously, when the ballot requires more choices than his majesty, the voter, cares to remember, power 13 gravitates away from the voters into the hands of the ticket-makers, who thus acquire opportunities which are open to great abuse. In Dayton and Springfield, Ohio, the two largest cities which have thus far adopted the plan, the number of commissioners is five. In larger cities the number could be more than five, providing, however, that terms expire in rotation so that not more than five would be chosen at any one election, or provided that the ballot, as the voter sees it, is shortened in some other way, as by dividing the city into wards, each of them electing five or less. Proportional representation also provides a way of keeping the ballot short without necessarily mak- ing the commission a very small one. "Unification of powers," the other basic merit which the commission-manager plan takes over from the Galves- ton-Des Moines commission plan, means the reposing of all power in a single board. This gives to the whole mechanism the single controlling composite mind which is essential to the success of any organism. The mayor- and-council plan, for example. lacks unification of pow- ers, since the mayor and the council are prevented by the charter from getting together and composing their differences by so simple an expedient as the taking of a joint vote. It would be a violation of the principles of the city-manager plan, therefore, to give to a separate mayor the power to veto the acts of the commission. It would then be a two-headed city instead of a one- headed one. The advantages of having a city manager are obvious to any business man. For counsel, many minds are needed; for execution, a single head is required. Univer- sal business practice demonstrates this as does also the superior luck which we have had with our typical public school systems where a school board does all its work through a hired superintendent. It is important to the plan that the city manager shall be appointive. Any 14 scheme which would make him elective is fatal to the principle. Even the Dayton arrangement which sub- jects him to direct recall by the people is damaging to the principle involved, since it diverts responsibility from the commission. He must be the loyal servant of the commissioners, else they cannot be made to take responsibility for his acts. He must in no way be in- dependent of them, although there is no objection to allowing the commission to contract with a city manager and promise to keep him in office for a certain number of years, not exceeding their own tenure, subject to mutual penalties. In large private businesses important mana- gers frequently hold their positions under such contracts and a certain degree of security of office when arranged in this way is no more objectionable in city government than in business. It must, however, not be a charter matter, but something which the commissioners in their own judgment decide to risk. To make it possible to hire the city manager from out of town not only is helpful in getting expert service, but is highly important to the coming profession of city management. If a city manager cannot look forward to similar positions elsewhere in case he is displaced or outgrows his town, a powerful incentive toward the development of personal efficiency is lost. The fact that the city manager, unlike a mayor, is not necessarily involved in local politics, permits comparative per- manence in office of the chief executive of the city, a most important thing to the development of a smoothly running mechanism. In all plans involving elective executives, long tenures are rare. To rid us of the amateur and transient executives which our present mayors are, and to substitute, or at least permit the sub- stitution of, experienced experts in municipal administra- tion, is enough in itself to justify the coming of the city- manager plan. 15 How superior, too, is the method thus provided for the interchange of experience among our cities! At present we have various bureaus and publications attempting to do this work in an artificial way-on paper. The city manager of the future will bring to his task the ex- perience of perhaps several cities in which he has himself served. To convey experience spelled out on paper is not to be compared to conveying it thus in a man's head. The commission-manager plan is a mere extension of, or a rank departure from, the Galveston-Des Moines com- mission plan, according to the point of view, and to some enthusiasts it seems a sacrilege to presume to dissect the mysterious vitals of the commission plan, to dub some features good and some bad and to present proposals for wholesale alterations. Let us tackle it, however! The commission plan makes each of the five commissioners the acting head of a city department. Mr. John Smith, a wholesale grocer, is well- liked, has a rather wide acquaintance, belongs to the Order of Stags, has taken his daughters to Europe once and has a solid business reputation. So he is elected a commissioner and is given charge of the department of safety covering police and fire protection. As a student of his departmental budget he is excellent, for as a busi- ness man this is in his line. As a purchaser of new fire engines he is a hopeless novice, on questions of police discipline he becomes the joke of the rank and file. He improves, however, as time goes on and just as he begins to feel comfortable in his command, his term expires. Another novice elected as he was on issues of personal popularity, takes his place and endeavors, more or less. vainly, to obtain a firm grasp on the department. Often the commissioner will lack even the little native ability which is described above. In Wichita a railway switchman was elected; in Topeka, a barber; in Des Moines, a laboring man. And as long as popular govern- ment goes on, these things will occur, for a deep-seated 16 instinct in our people, an instinct truer than the reason- ing of charter-makers, insists on sending to city hall "our own kind" of men, men who understand us and whom we understand. "Yonder kid-gloved employer may be better fitted to boss a big city department but he is likely to be more interested in making things pretty up on the hill than in what goes on down here along the river where he never comes. So we elect Bob Jones and maybe things will not run smooth and he will have a lot to learn and he will be getting more money than he ever saw before, but we will see him once in a while and he will do anything he can for us and we will not be ex- pected to take off our hats if we go to ask for something.' "" In other words, no matter if commission government does omit to provide for representation and sets up simply five executive offices, all demanding broad ad- ministrative ability, the people will nevertheless sweep aside the intent of the charter and elect for considera- tions of representation just the same! I think the people are right about it, but be they right or wrong, we must cut our cloth according to the fact. Now Dayton, at its first election under the commission- manager plan, has elected a printer-not a master printer, but a typesetter who works at his case for a daily wage. As a member of the commission he will contribute his valuable viewpoint to the joint discussion of municipal projects. On some matters he will be an amateur and is due to be harmlessly voted down by his confreres. On other matters his will be the most anxiously awaited voice in the discussion and the other commissioners, merchants to whom the views of Labor are mysteries, will defer to his superior knowledge of the popular effect of their proposed acts in certain quarters of the town. But his value as a representative will not be tarnished by his personal inability to administer a large. city department successfully. He will have no adminis- trative work to do, no subordinates of his own to dis- Hug 17 cipline, no technical details to supervise. The commis- sion-manager plan puts him in the position of a juror, for which he or any intelligent man is fitted, whereas the commission plan puts him in the position of a judge, which demands special training. From the viewpoint of the people, the commission-man- ager plan is more democratic than the commmission plan, because it enlarges the people's field of choice. The com- mission plan, by implication at least, limits the people in their selection of commissioners to men of the em- ployer class who are competent to hire and direct the labor of many other men. It might very consistently require candidates to demonstrate that they had pre- viously earned in private life salaries equal to those of commissioners-and what a yell of "class rule" would instantly and justifiably be set up against such a char- ter! In many a city, commission government has been defeated by the labor element who saw no place in it for men of their class and promptly dubbed it "kid-glove" rule. To state the same thing in a different way, the commis- sion-manager plan gives the people a better control over the government because it provides a handier handle. They can select the truest representatives unhampered by any considerations of the business experience or salary- earning capacity of their favorites. Moreover, these rep- resentatives, after election, have in turn a surer grip on the government through a manager than if they were individually compelled to assume departmental direction. A police "system" resisting public opinion, could laugh at the series of short-term amateurs who come and go under the commission plan, but not at the new city manager with his prior experience and his indefinite tenure. Compare the commission-manager plan now with the old mayor-and-council plan. The commission-manager plan is safer because it eliminates one-man power. The 18 old-style mayor is frequently one-third of the municipal government, sometimes he is practically a clear majority. The city is at the mercy of his whims, his failings, his prejudices. He starts his term with a number of pet projects, oblivious to the incompleted projects of his predecessor. He inaugurates financial re- forms and when the work is well started his term expires and his successor, to whom finance is Greek, enters the city hall and begins talking about a "city beautiful." Under such vacillating direction the city moves in a wobbly course and constructive civic effort is constantly receiving set-backs and discouragements. No sooner is one executive educated than he is displaced and the process of enlightenment recommences. The con- ferences of mayors in certain states represent a crude effort to provide mutual education for these executives but they fail to do much, for the simple reason that each year or two there are wholesale changes of personnel and the mayors meet again as strangers and beginners. Under such circumstances the conference remains always a kindergarten. Such inherent instability in the chief executive office makes the whole governmental mechanism unstable. Minor city jobs become correspondingly insecure and unattractive to good talent. Tenures depend too little on expertness and too much on luck; consequently the civil service employee regards self-education in the technique of his position as waste of energy. Every administrative reform rests on shifting sand. And it will always be so when policies are swayed by single minds instead of by a group of minds. This instability begets further complications arising from the effort to buttress the mayor's weakness with safeguards. The safeguards promptly become in- cumbrances not only to the public officers but also to the people in attempting to supervise and control those officers. The mayor's appointments are subjected to the 19 necessity of confirmation by the council. Promptly the council becomes the scene of endless intrigues, and being largely immune from administrative responsibilities, dictates appointments regardless of how the mayor's work may suffer. Minor offices and boards are made appointive for long terms, longer than the term of the mayor. Not only is the mayor thus balked in efforts to direct the administration but the people, who presum- ably elected him to put through a certain program, are balked too. The charter often hedges in the mayor with overmuch language and red tape in a hopeless attempt to keep him from error, until every progressive effort must await charter amendment or a special enabling act. Such devices provide not stability, but rigidity, a vastly different thing. The commission-manager plan abolishes one-man power entirely. It goes even further in this than the com- mission plan does, for in the latter each commissioner has a sphere of administrative authority into which other commissioners do not intrude, since, if they find things amiss, they can not discharge or even dis- cipline him. The election of a crank as old-style mayor would demoralize a town; his election as a commissioner in the commission plan would demoralize one depart- ment; his election as commissioner in the commission- manager plan need do no harm whatever since his notions are safely submerged and blended in the composite mind of the commission of which he is simply one voting member. But if the crank becomes city manager? Very well. Instead of being, like a mayor or commissioner, subject to intermittent control at elections or to the rare and heavy process of popular recall, he is subject to con- tinuous control and instant removal by a board of popular representatives who have every facility for close supervision and on whom his actions reflect. His follies. promptly run plump against the questioning of the 20 stable and sober composite mind of a group. On every question, big or small, the last court of appeal is a group, never a single and possibly opinionated mind. The city manager's appointments, too, are subject to the over- sight of the commission which may, if it desires, insist on considering every appointment he makes, but unlike the old-style council, it takes the ultimate responsibility for all appointees. There is no need of giving minor boards a protected tenure since the appointing power is now stabilized. The charter can be primitively simple and short, and can safely extend municipal powers in the most free-handed way. More things can be done by flexible administrative rulings and less and less by wordy inelastic ordinances. The corporation counsel will have little to do in digging up ancient ordinances or interpret- ing or stretching the charter. The first-thought objection to the commission-manager plan is that it is undemocratic in making its most impor- tant single official appointive instead of "directly re- sponsible to the people by election." Democracy, however, consists in controlling public officers-not neces- sarily in electing them-and the most effective way for the people to get a firm grip on the neck of the city manager is by sending a representative group of citizens. down to city hall to see what the manager is doing, with power to fire him and get another any day of the week if he is unsatisfactory or insubordinate. Compared with that method, direct election and recall are crude, clumsy, insufficient and relatively undemocratic. The ready applicability of the commission-manager plan to cities of different size shows its flexibility. Upon a little town which can afford just one well-paid officer it fits ideally, better by far than either the commission plan or the mayor-and-council plan. For a great metropolis it is equally well suited, re- quiring no modifications which affect the basic principle. In fact it is in large cities that the amateurishness of our 21 elective chief executives is most costly. To be sure our city managers must be rank beginners for some years to come while the new profession is getting its member- ship, but our elective chief executives are amateurs now and our large cities, whose management is highly technical, display the most wretched need of men who will regard municipal management seriously as a life work of high ambitions. And what a noble new pro- fession it is which opens up to the vision of those dozen pioneer city managers of to-day! CITIES UNDER COMMISSION AND CITY MANAGER City Sumter, S. C... Hickory, N. C.. Morganton, N. C.. Dayton, O.. Springfield, O... Phoenix, Ariz.. La Grande, Ore.. Amarillo, Tex.. Cadillac, Mich. Manistee, Mich.. Montrose, Col. Taylor, Tex... Denton, Tex. Collinsville, Okla.. Lakeland, Fla... Big Rapids, Mich.. Sandusky, O.. Ashtabula, O.. • • • • 3,252 5,314 4,732 1,324 3.719 4,519 19,989 18,266 Niagara Falls, N. Y.... 30,445 31,433 Jackson, Mich... Sherman, Tex.. 12,412 12,727 10,400 27,805 41,641 5,494 Bakersfield, Cal. Tyler, Tex. Newburgh, N. Y. Wheeling, W. Va.. St. Augustine, Fla. Westerville, O... Elizabeth City, N. C.. Webster City, Iowa.. San Jose, Cal. Alpena, Mich. Santa Barbara, Cal..... San Angelo, Tex. Watertown, N. Y. Portsmouth, Va.. Albion, Mich. · • • Population 8,109 3,716 2,712 • .116,577 46,921 11,134 4,843 9,957 8,375 12,381 • 1,903 8.412 5,208 28,946 12.706 11,659 10,321 26,730 33,190 5,833 Date of Adoption June 12, 1912 April, 1913 April, 1913 Aug. 12, 1913 Aug. 26, 1913 Oct. 10, 1913 Oct. 1, 1913 Nov. 18, 1913 Dec. 9, 1913 Dec. 17, 1913 1914 Apr. 6, 1914 Apr. 4, 1914 June 9, 1914 1914 Feb. 2, 1914 July 28, 1914 Nov. 3, 1914 Nov. 3, 1914 Nov. 3, 1914 Mar. 6, 1915 1915 Apr. 6, 1915 May 1, 1915 May 27, 1915 1915 1915 1915 Aug. 30, 1915 1915 1915 Sept. 5, 1915 Aug. 3, 1915 Nov. 2, 1915 Nov. 2, 1915 Nov. 9, 1915 Laws permitting the adoption of the plan by referen- dum vote in New York, Virginia, Ohio and Iowa. 23 THE NATIONAL SHORT BALLOT ORGANIZATION 1 Vice-Presidents WINSTON CHURCHILL, Cornish, N. H. HORACE E. DEMING, New York, N. Y. BEN B. LINDSEY, Denver, Col. JOHN MITCHELL, Mt. Vernon, N. Y. WILLIAM S. U'REN, Oregon City, Ore. WILLIAM ALLEN WHITE, Emporia, Kan; CLINTON ROGERS WOODRUFF, Philadelphia, Pa. President WOODROW WILSON Washington, D. C. Advisory Board LAWRENCE F. ABBOTT HENRY JONES FORD NORMAN HAPGOOD ST. VNAPOLJNA L'HELP WPERTYOGOUT ITIDEMRISER LARRY TERMS RICHARD S. CHILDS WOODROW WILSON Secretary and Treasurer RICHARD S. CHILDS Executive Secretary H. S. GILBERTSON, 383 Fourth Ave., New York City SHORT BALLOT PUBLICATIONS Single copies of the following pamphlets may be obtained on request: The Short Ballot (32 pp.). The Story of the Short Ballot Cities (24 pp.). A brief for the Commission Form of Government. The Short Ballot Bulletin (Bi-monthly, 25 cents per year). Back numbers available. The Short Ballot in Illinois. Published by the Illinois Short Ballot Organization, For Sale at Cost: BEARD'S LOOSE-LEAF DIGEST OF SHORT BALLOT CHARTERS-Documentary history of commission and com- Descriptive circular on request. mission-manager plans. $5.00. Short Ballot Principles, By Richard S. Childs (Houghton- Mifflin). $1.10 by mail. County Government (Annals of American Academy). by mail. $1.00 THE CITY-MANAGER PLAN OF MUNICIPAL GOVERN- MENT (36 pp.). Including texts of charters. 25c. 154