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 Serial No. 48 
 
 SUPPLEMENT TO THE 
 REGULATIONS AND INSTRUCTIONS 
 
 FOR THE GOVERNMENT OF THE 
 
 UNITED STATES COAST AND 
 GEODETIC SURVEY 
 
 From January 1, 1913, to June 30, 1916 
 
 WASHINGTON : GOVERNMENT PRINTING OFFICE : 1916 
 
 ...ITY i 
 
VX5 
 
CHANGES IN REGULATIONS, CIRCULARS, BULLETIN NOTES, AND 
 
 OFFICE MEMORANDA IN REGARD TO ACCOUNTS, JANUARY 1, 
 
 1913, TO JUNE 30, 1916. 
 
 CONTENTS. 
 
 Par. 
 
 Address to be given on pay vouchers payable by check 1 
 
 Advertising, newspaper, for bids involving $1,000 or more 2 
 
 Antityphoid vaccine 
 
 Assistant superintendent, officers to act in absence of 4 
 
 Balances, statement of _. 
 Bills of lading ___ 
 
 Bond, amount of, required of chief of party 7 
 
 Checks, disposition of canceled and mutilated 8 
 
 Coats, caps, and aprons, white, furnished messmen 9 
 
 Commutation and subsistence, changes in regulations 10 
 
 While traveling (see also Pay and subsistence) 11 
 
 Competition in connection with purchases and contracts for supplies 12 
 
 Contracts, reduction in number to be submitted 13 
 
 Subletting provision to be included in invitation for proposals 14 
 
 Damages, liquidated 15 
 
 Descriptive list and service record 16 
 
 Discharges, duplicate 17 
 
 Estimates and expenditures : 
 
 Estimates to be rendered in triplicate 18 
 
 Items of expenditure disallowed by auditor 19 
 
 Flags, changes in regulations respecting 20 
 
 Dimensions of 21 
 
 Inspectors and chiefs of parties, authority of 22 
 
 Internal-revenue tax 23 
 
 Leave of absence, accrued 24 
 
 Materials and supplies, purchase of, from Navy Department 25 
 
 Medical and surgical equipment 26 
 
 Miles run by steamers , 27 
 
 Pay and subsistence of watch officers, mates, chief engineers, and surgeons- 28 
 
 Per signatures to cash receipts 29 
 
 Radio messages 30 
 
 Receipts, miscellaneous 31 
 
 Reports, personal 32 
 
 Requisitions for funds 33 
 
 Seamen, deceased, disposition of funds and personal effects of 34 
 
 Stamps, rubber, purchase of , 35 
 
 Telegrams, confirmation of 36 
 
 Intended for Washington, D. C., address of 37 
 
 Tips to porters and waiters 38 
 
 Travel accounts 39 
 
 Parlor or sleeping car accommodations 40 
 
 Uniform regulations 41 
 
 Vessels, regulation respecting repairs of and obtaining marine stores from 
 
 navy yards and naval stations 42 
 
 Estimates for repairs of 43 
 
 (3) 
 
1. ADDRESS TO BE STATED ON SALARY VOUCHERS PAYABLE BY CHECK. 
 
 [Office memorandum, November 9, 1915.] 
 
 Officers and other employees of the Coast and Geodetic Survey who are paid 
 by the disbursing agent on separate vouchers should state specifically on the 
 face of voucher on the line marked " address " the exact address to which check 
 in payment of the voucher should be mailed. 
 
 The common custom of giving the address as " Coast and Geodetic Survey " 
 or " Washington, D. C.," is not sufficient for the needs of the accounting division. 
 
 As indicated above, all checks in future will be mailed to the address given 
 on the face of the voucher. 
 
 2. NEWSPAPER ADVERTISING FOR BIDS INVOLVING $1,000 OR MORE. 
 
 [Circular No. 3, July 9, 1913.] 
 
 The following departmental order is published for the guidance of those con- 
 cerned. Contracts and purchases in the Philippines are excepted from the 
 provisions of the order. 
 
 Whenever it is proposed to make purchases or to enter into contracts that 
 will necessitate an expenditure amounting to $1,000 or more, proposals for fur- 
 nishing the materials, services, or supplies desired or for the construction work 
 involved, shall be advertised for in one or more newspapers in the locality 
 where said purchase is to be made or contract is to be performed, except in the 
 case of purchases of patented articles or devices. 
 
 The sworn statement of advertising rates required by law to be furnished by 
 proprietors or publishers of newspapers in which advertising for the Depart- 
 ment is placed are on file in the Office of the Secretary (Division of Publica- 
 tions). It is directed, therefore, that when any bureau or office desires adver- 
 tising to be done, whether for such bureau or office in Washington or in any 
 outside service of the Department, a copy of the proposed advertising shall be 
 forwarded to the Secretary of Commerce, together with a statement of the num- 
 ber and places of publication of newspapers in which it is believed the adver- 
 tisement should be placed. The selection of the newspapers will be made by 
 the Office of the Secretary, but the Department has no objection to the bureau 
 or office suggesting the names of the papers to be used. 
 
 In carrying out the provisions of the above order, officers of the Survey 
 desiring to secure bids which will involve an expenditure of $1,000 or more 
 must furnish this office with a copy of the proposed advertisement in ample time 
 in advance of the date determined upon for the opening of the bids for the neces- 
 sary departmental action and insertion of advertisement in papers. Invitations 
 for bids may also be mailed, as at present, to prospective bidders. 
 
 3. ANTITYPHOID VACCINE. 
 
 [Circular No. 12, January 22, 1915.] 
 
 The United States Public Health Service has called the attention of this office 
 to the advisability of protecting the officers and crews of the vessels of our 
 service from typhoid fever by preventive inoculations of typhoid vaccine, and 
 has recommended its administration to all such officers and men, not only to 
 those now on our vessels, but to those who may hereafter be employed thereon, 
 except those who have had an attack of typhoid fever. 
 
 The advisability of carrying out the above-mentioned recommendation is evi- 
 dent ; therefore, you are hereby directed to have the antityphoid vaccine ad- 
 ministered to all officers and members of the crew of your command, except 
 those who are known to have had typhoid fever. 
 
.5 
 
 This vaccine can be obtained from the Hygienic Laboratory, Twenty-fifth and 
 E streets NW., Washington, D. C. The medical officer of your ship will make 
 requisition through official channels for the quantity needed. 
 
 The officers and crews of vessels to which a medical officer is not attached 
 can have this vaccination performed by officers of the United States Public 
 Health Service at any port where there is a station of that service. 
 
 You will arrange to have the vaccination performed at such times as will not 
 interfere with the duties of the ship. 
 
 The provisions of paragraph 314 of the Regulations are hereby extended to 
 include inoculations of antityphoid vaccine. 
 
 4. OFFICIALS TO ACT IN ABSENCE OF ASSISTANT SUPERINTENDENT. 
 
 [Circular No. 16, June 7, 1915.] 
 
 Paragraph 371 (a) is amended to read as follows: 
 
 371 (a) He shall act as Assistant Superintendent in the absence of the Assist- 
 ant Superintendent. 
 
 New paragraph 373 (c) is added, to read as follows: 
 
 373 (c) He shall act as Assistant Superintendent in the absence of the Super- 
 intendent, the Assistant Superintendent, and the Assistant in Charge of the 
 Office. 
 
 5. STATEMENT OF BALANCES. 
 
 [Bulletin, March, 1915.] 
 
 The attention of chiefs of parties is called to paragraphs 2, 3, and 4 on the 
 back of Form 474 (Statement of Balances), and a strict compliance with the 
 provisions of said paragraphs is enjoined. Heretofore the office has been 
 embarrassed at the close of the fiscal year by lack of sufficient information 
 by which to guide it in making allotments and reversions or otherwise prop- 
 erly distributing such remaining funds as may exist into the proper channels, 
 where it might be efficiently used. 
 
 6. BILLS OF LADING. 
 
 [Circular No. 6, March 31, 1914.] 
 
 Hereafter all office memorandum copies of Government bills of lading (De- 
 partment of Commerce Form 57) will be forwarded to the Superintendent im- 
 mediately on the delivery of the shipment to the transportation company. 
 Every effort must be made to show on this copy the weight of the shipment 
 and rate to destination. 
 
 [Office memorandum, June 26, 1914.] 
 
 * * -.< * :;= * # 
 
 The auditor has called attention to the fact that shipments of freight and 
 express on Government bills of lading, or otherwise, must be carefully de- 
 scribed on the bill of lading, showing how packed, the contents of each package, 
 and the weight; as, one box surveying instruments, weight 160 pounds; one 
 bundle of tents, weight 100 pounds; one crate of tripod, weight 130 pounds; 
 one bundle of tripods, wrapped in burlap, weight 150 pounds. This applies 
 likewise to local shipments in the field, and in taking receipts for freight 
 charges care should be taken that the receipts show the information mentioned 
 above. Failure in this respect will necessitate the accounts being returned 
 to the chief of party to supply the information. 
 
7. AMOUNT OF BOND OF CHIEF OF PARTY. 
 
 [Bulletin, November, 1915.] 
 
 The Department has approved the fixing of the amount of bonds of all 
 chiefs of parties in the Coast and Geodetic Survey hereafter in the penal sum 
 of $4,000, unless otherwise requested in special cases. 
 
 8. CANCELED AND MUTILATED CHECKS. 
 
 [Office memorandum, June 26, 1914.] 
 
 Canceled or mutilated checks should be held until the end of the quarter 
 and then transmitted to the "Auditor for State and Other Departments, Wash- 
 ington, D. C.," accompanied by a transmitting letter signed as "Chief of 
 Party, C. & G. S., Code No. ." 
 
 9. WHITE MESS COATS, CAPS, AND APRONS FURNISHED MESSMEN. 
 
 [Circular No. 29, May 17, 1916.] 
 
 At the discretion of the Superintendent, white linen or cotton coats, caps, and 
 aprons will be furnished for the use of cooks, stewards, and mess attendants 
 on vessels of the Coast and Geodetic Survey, where the compensation of such 
 employees is not specifically fixed by law, the articles furnished to remain the 
 property of the Government as a part of the regular equipment of the vessels, 
 and the laundering of the articles to be at the expense of the Government. 
 
 10. COMMUTATION AND SUBSISTENCE. 
 
 [Changes approved by the department Aug. 31, 1915. Bulletin, September, 1915.] 
 
 Add the following words to paragraph 435 (d) : "or temporarily on duty at 
 a suboffice." As amended, this paragraph will read as follows : 
 
 435 (d). While serving as executive officer of a vessel, under the superin- 
 tendent's orders designating him as such, or temporarily on duty at a suboffice, 
 $1.50 per day each. 
 
 Omit paragraph 435 (;), which reads as follows: 
 
 Neither subsistence nor commutation will be allowed to persons on duty in 
 any city of the United States where there is a suboffice, except to officers on 
 vessels, and except to persons traveling under orders or on field duty and not 
 attached to the suboffice. 
 
 [Changes approved by the Secretary, effective July 1, 1916.] 
 
 435. Commutation may, at his discretion, be allowed by the Superintendent to 
 assistants, aids, extra observers, nautical experts, magnetic observers, watch 
 officers, chief engineers, surgeons, mates, and signalmen, while on field duty, 
 under the following-named conditions and exceptions, and at not to exceed the 
 following rates. (Field duty is duty performed under authorization by the 
 Superintendent while the person is detached from the office in Washington or 
 from any suboffice or fixed magnetic observatory in the United States, and 
 when assigned to temporary duty at a suboffice ; provided, that commutation or 
 subsistence to persons assigned to temporary duty at a suboffice shall cease at 
 the expiration of six months.) 
 
 In paragraph 435 (ft), line 2, after the word "aids" insert "watch officers, 
 chief engineers, surgeons, mates," so that as thus amended it will read : 
 
 435 (h). While serving in the Philippine Islands, commutation will be allowed 
 only to assistants and aids, watch officers, chief engineers, surgeons, mates, 
 
and magnetic observers, and will include all duty from the time of arrival at 
 a Philippine port to the time of departure for a United States port, at a rate 
 of $2.50 each per day. 
 
 In paragraph 435 (i), line 2, after "officers" omit "of the field force," so 
 that the paragraph as amended will read : 
 
 435 (i). Neither subsistence nor commutation can be allowed to any person 
 while on duty in Washington, excepting that officers temporarily ordered to the 
 office at Washington for consultation with the Superintendent may be allowed 
 their actual necessary expenses for short periods. 
 
 Change paragraph 435 (I) to read as follows: 
 
 435 (/). The compensation of deck officers is fixed at a rate to include their 
 subsistence, and no commutation will be allowed them. When, however, deck 
 officers are detailed for temporary shore duty, or are required to live on shore 
 temporarily while repairs are being made, or for other sufficient reason, they 
 may be allowed their actual living expenses when supported by proper receipts, 
 not to exceed $2 each per day, from which 50 cents per day will be deducted on 
 the voucher, in lieu of estimated mess bill on board ship. This allowance, how* 
 ever, will not be made when these officers are detailed for duty at the Washing- 
 ton office, nou when specifically excepted in the orders making assignment to 
 shore duty. 
 
 In paragraph 350, lines 1 and 2, omit " watch officers, mates, chief engineers, 
 surgeons, and assistant surgeons, and captain's clerks," so that the paragraph 
 as amended will read : 
 
 350. Deck "officers ordered for duty in the Philippine Islands shall receive 20 
 per cent increase of pay while in the Philippines, to begin on date of arrival and 
 cease on the date they sail for a home port. Pay rolls and pay vouchers must 
 state that the pay charged is at the rate herein fixed. No extra pay, however, 
 will be allowed to persons employed expressly for service in the Philippines, the 
 compensation in such cases having been fixed for that service only. 
 
 In paragraph 78 (c), line 1, after " officers " omit " of the field force," so that 
 the paragraph as amended will read : 
 
 78 (c). Officers on duty in the Philippine Islands may, with the approval of 
 the Superintendent, be granted at one time the whole or any portion of the 
 annual leave accrued and unused during a period of three years. Under this 
 regulation leave at the rate of two and one-half days per month begins to accrue 
 on the day of arrival in the Philippines and continues to accumulate until the 
 total of 90 days has accrued ; that is, from the first day to the last day, both in- 
 clusive, of actual service in the islands leave may accrue, but no more than the 
 total of 90 days is permitted to be used as accrued leave. 
 
 11. SUBSISTENCE WHILE TRAVELING. 
 
 [Bulletin, March, 1915.] 
 
 Effective March 16, 1915, the Superintendent has approved the maximum 
 allowance for meals to officers in a traveling status at $3.50 per diem, and to 
 officers traveling only a portion of a day this allowance will be divided as 
 follows: For breakfast, $1 ; for lunch or supper, $1; for dinner, $1.50. 
 
 This increase for meals will not affect the maximum allowance for officers 
 in a traveling status living at hotels, which is fixed by law at not to exceed 
 $5 per day. 
 
 Attention is again called to the necessity of indicating on the traveling 
 vouchers the time of departure and arrival. Failure to supply this information 
 will necessitate the' return of the voucher to have same supplied. 
 
12. COMPETITION IN CONNECTION WITH PURCHASES AND CONTRACTS FOR 
 . SUPPLIES OR NONPERSONAL SERVICES, AND PROPER CERTIFICATION 
 OF VOUCHERS. 
 
 [Office memorandum, January 20, 1915.] 
 
 Extract from section 3709, Revised Statutes, applying to field services : 
 All purchases and contracts for supplies or services, in any of the Depart- 
 ments of the Government, except for personal services, shall be made by adver- 
 tising a sufficient time previously for proposals respecting the same, when the 
 public exigencies do not require the immediate delivery of the articles, or per- 
 formance of the service. When immediate delivery or performance is required 
 .by the public exigency, the articles or service required may be procured by open 
 purchase or contract, at the places and in the manner in which such articles 
 are usually bought and sold, or such services engaged, between individuals. 
 
 The above-quoted extract, and the amplification of same by various decisions 
 of the Comptroller, supplemented by the requirements in the " Regulations and 
 Instructions," will be your guide and authority in connection with incurring 
 expenditures on the part of the United States. 
 
 Section 5418, Revised Statutes, provides punishments for the. false making 
 and changing of bids or proposals. 
 
 The law, as set forth in section 3709, makes the question of " time " the sole 
 condition for dispensing with competition under a public exigency. But the 
 Comptroller, in approving our general field voucher (Form 3), enlarges upon 
 this exception of " time " as justification for dispensing with competition by 
 naming five additional conditions, as stated in sections 4a, 4b, 4c, 4d, and 4e 
 under " Method of or absence of advertising," printed on back of this form, 
 when competition is not required. However, in the third one of these five con- 
 ditions (4c) the element of time is involved, but coupled with that of implied 
 unjustifiable expense. This section must not be abused or undue advantage 
 taken of it. Aside from the provisions of section 3709, Revised Statutes, and 
 the conditions named in sections 4a, 4b, 4c, 4d, and 4e above referred to, there 
 is no warrant or authority of law or regulation for dispensing with competition. 
 
 In connection with the certification of vouchers under sections 1, 2, and 
 A, B of " Method of or absence of advertising " and " Form of agreement," 
 see paragraphs 437-445, 468, and 469 of the " Regulations." The certification 
 of vouchers under sections 3 and C has been too free and indiscriminate, 
 and doubtless in many instances in lieu of 3 one of sections 4a, 4b, 4c, 4d, or 
 4e, as the case might be, would have been more appropriate as a reason for 
 not inviting competition. In order that a voucher may properly be certified 
 under sections 3 and C, which dispenses with advertising under an exigency 
 of the public service on account of the delay incident thereto, the Comptroller 
 has ruled that an exigency must in fpct be real, one which could not by 
 ordinary human foresight have been anticipated. Mere delay or oversight in 
 placing an order is not considered by him as creating a public exigency. See 
 the requirements in paragraph 5 of invitation to bidders (Form 168) when 
 certifying vouchers under section 4a ; no additional remarks on vouchers are 
 necessary when certifying under sections 4b or 4c ; when prices or rates are 
 fixed by " regulation " under section 4d, the regulating authority should be 
 added to the voucher ; under section 4e refer by number and month to the 
 previous voucher in question. These additions to certification of vouchers 
 under section 4 should be made on the blank lines of section 4 on back of 
 voucher. 
 
 Old or completed contracts, whose terms have expired by reason of the ful- 
 fillment thereof in quantities furnished or time limitation, can not be revived 
 for purposes of future orders. Nor can bids or proposals, accepted on unit 
 
9 
 
 prices alone and without limitation of quantity or time, be made use of for 
 more than one order. (See Comptroller's decision of January 6, 1915.) 
 
 In conclusion, chiefs of party, for their better protection, should exercise 
 greater care in making purchases in strict accordance with law and regula- 
 tions, and vouchers covering same should be so certified as to show the exact 
 conditions under which the purchases were made. 
 
 13. REDUCTION IN THE NUMBER OF COPIES OF CONTRACTS SUBMITTED 
 FOR APPROVAL OF THE SECRETARY OF COMMERCE. 
 
 [Department of Commerce Circular No. 149, second edition, February 13, 1915.] 
 
 Under existing practice three copies of contracts (including leases) are 
 submitted to the Secretary of Commerce for approval. As it is desired to 
 effect a saving of time and labor and to eliminate unnecessary detail it is 
 hereby ordered and directed that hereafter only the original copy of each con- 
 tract shall be submitted to the Secretary for approval ; and the administrative 
 officers of the bureau or office concerned are hereby charged with the respon- 
 sibility of seeing that the copies thereof, together with the indorsements 
 thereon, are counterparts of the original. If after examination of the original 
 the Department suggests changes or corrections to be made therein, the ad- 
 ministrative officers shall see that like changes or corrections are made in the 
 other copies, and shall, upon the approval of the original by the Secretary, 
 make an indorsement on such copies in the following form : 
 
 DEPARTMENT OF COMMERCE, 
 
 (Name of bureau or office.) 
 
 ~LQ1 
 
 I hereby certify that the within papers are a true and correct copy of the 
 original, as approved by the Secretary of Commerce. 
 
 (Administrative officer.) 
 
 When the original has been approved and the copies properly certified, the 
 bureau or office interested shall transmit it, together with a copy thereof, to 
 the Chief Clerk of the Department, who shall forward the original to the 
 Auditor for the State and Other Departments and the copy to the Disbursing 
 Clerk of the Department; except that, in case of contracts of the Bureau of 
 Lighthouses, the original only shall be transmitted to the Chief Clerk. The 
 contractor's copy shall be forwarded to him by the bureau or office in which 
 the contract originates. 
 
 This order shall not apply to contracts and leases which the Secretary exe- 
 cutes on behalf of the Department, and such instruments shall be submitted 
 in triplicate as heretofore. 
 
 14. PROVISION TO BE INCLUDED IN INVITATIONS FOR PROPOSALS, 
 
 [Circular No. 5, March 10, 1914.] 
 
 Hereafter all invitations for proposals for construction or repair work for 
 this Service will contain the following provision : 
 
 Should the successful bidder sublet any portion of his contract, he shall 
 immediately give notice in writing to the Department, through the inspecting 
 officer, of the fact, giving the name and place of business of the subcontractor 
 and specifying the part of the contract sublet, with the time limit, if any, and 
 this shall be considered as a part of the requirements of his contract. 
 5208716 2 
 
10 
 
 'Inspecting officers will see that this information is promptly furnished and 
 will immediately report any violations of the act of June 19, 1912 (37 Stat. L., 
 137), known as the "eight-hour law," on the part of subcontractors as well as 
 the principal contractor. 
 
 15. LIQUIDATED DAMAGES. 
 
 [Circular No. 7, May 26, 1914.] 
 
 Hereafter, in preparing invitations for one bid which will involve two or 
 more distinct and independent obligations on the part of the contractor, if pro- 
 vision is made for liquidated damages, they should be specified separately for 
 each of the distinct obligations, and the time limit for each obligation should 
 be clearly stated in the bid. 
 
 As an illustration, in an invitation and proposal for the construction and 
 delivery of two whaleboats, the time limit with liquidated damages for delay 
 on each boat should be separately stated, although one sum may be submitted 
 as a bid for the two boats. 
 
 This does not apply in cases such as repairs to, or the equipment of, a vessel 
 when the delay in the completion or supplying of any one item would involve a 
 delay in putting the vessel in condition for service. 
 
 16. DESCRIPTIVE LIST AND SERVICE RECORD. 
 
 [Circular No. 15, April 16, 1916.] 
 
 Form 215, " Descriptive List and Service Record," is practically the same as 
 the former "Enlistment Record," but has some changes and revisions. The 
 directions and explanations on the form are sufficient to enable you to furnish 
 the desired information. 
 
 This service record is to be used hereafter in addition to the regular shipping 
 articles. 
 
 (Forms may be obtained on requisition.) 
 
 17. DUPLICATE DISCHARGES. 
 
 [Circular No. 14, January 23, 1915.] 
 
 Strict compliance with the requirement in the Regulations, paragraph 54, 
 that " a duplicate of each discharge must be sent to the office " is hereby en- 
 joined. 
 
 Many officers have failed to forward duplicate discharges, or have done so 
 only intermittently. A discharge must be given and a duplicate sent at the 
 termination of enlistment, even though the man is immediately reshipped. 
 
 These duplicate discharges should contain the signature of the commanding 
 officer, either written or stamped ; this has been overlooked in some cases. 
 
 The frequent requests for information and for duplicate discharges can only 
 be complied with if a man's record on the files of this office is complete. 
 
 18. ESTIMATES TO BE RENDERED IN TRIPLICATE. 
 
 [Bulletin, June, 1914.] 
 
 In the future, estimates need only be submitted in triplicate instead of in 
 quadruplicate, as in the past. 
 
11 
 
 19. ITEMS DISALLOWED BY AUDITOR. 
 
 [Bulletin, March, 1915.]^ 
 
 Suspensions, together with the reasons therefor, have been made by the 
 Auditor for the State and Other Departments from the accounts of the dis- 
 bursing agent as follows: 
 
 " Mosquito dope." This item seems to be rejectable under Comptroller's 
 manuscript decision of January 30 and February 26, 1915, deciding not allowable 
 .a charge for mosquito netting. 
 
 " Goggles." Information is desired as to use for which the article was 
 bought. It is seemingly an item of personal equipment. 
 
 20. CHANGES IN REGULATIONS RESPECTING FLAGS. 
 
 [Circular No. 16, June 7, 1915.] 
 
 The Secretary of Commerce has approved changes in and additions to the 
 Regulations and Instructions for the Government of the United States Coast 
 und Geodetic Survey as follows: 
 
 Paragraph 200 is amended to read as follows: 
 
 200. Same as above for Vice President; the national ensign at fore. Same 
 as above for Secretary of Commerce ; Secretary's flag at main. Same as above 
 for Superintendent of Coast and Geodetic Survey ; Superintendent's flag at 
 main. Same as above for Assistant Secretary of Commerce, other Cabinet offi- 
 cers, Chief Justice of the Supreme Court, Governor of State or Province where 
 anchored, Speaker of the House and Committees of Congress, national ensign 
 at the fore. 
 
 New paragraph 200 (a) is added, to read as follows: 
 
 200 (a). When the flag of any of the above officials is hoisted at the main, 
 the service flag at the fore should be smaller, and when no official whose flag 
 is hoisted at the main is on board, then the larger service flag may be used. 
 
 Paragraph 560 (c) is amended to read as follows: 
 
 560 (c). Flag of the Superintendent of the Coast and Geodetic Survey: A 
 -white triangle, base toward the hoist, on a blue field. 
 
 21. DIMENSIONS OF FLAGS. 
 
 [Circular No. 18, July 27, 1915.] 
 
 In order to effect uniformity in requisitions for national ensigns, boat flags, 
 and union jacks, and also for information with particular reference to the 
 nomenclature, sizes, etc., commanding officers of vessels are directed, in making 
 requisitions for any of the aforesaid flags, to conform to the list given below ; 
 the flags of the sizes noted only will be furnished for use on board vessels of 
 this bureau. 
 
 National ensigns. Hoist 8.94 feet, 48 stars; hoist 5.14 feet, 48 stars; hoist 
 5 feet, 48 stars. 
 
 Boat flags. Hoist 2.9 feet, 13 stars ; hoist 2.37 feet, 13 stars. 
 
 Union jacks. For flag of 8.94 feet hoist ; for flag of 5.14 feet hoist ; for flag 
 of 5 feet hoist. 
 
 The sizes of the Secretary's flags, the Superintendent's flags, and the Coast 
 and Geodetic Survey service flags are given in Department Circular No. 250, 
 second edition, June 15, 1915. 
 
12 
 
 22. AUTHORITY OF INSPECTORS AND CHIEFS OF PARTIES. 
 
 [Circular No. 25, April 4, 191d.] 
 
 1. Inspectors and chiefs of parties are responsible directly to the Superin- 
 tendent for work assigned to them. 
 
 2. Chiefs of parties should consult freely with an inspector when in the 
 vicinity of a suboffice, and the latter will advise freely on matters affecting 
 the interests of the Survey. An inspector or other chief of party is not author- 
 ized to issue orders to, or exercise other authority over, another chief of party. 
 
 3. An inspector in charge of a suboffice will keep the Superintendent informed 
 promptly of the conditions and needs of surveys in his district, and will make 
 recommendations as to work that should be done. Orders for such work, 
 however, will be issued by the Superintendent, and the officer assigned to it, 
 unless attached to a suboffice, or working under the direction of an inspector 
 or other chief of party by order of the Superintendent, will report directly to 
 the Washington office. 
 
 4. Records and reports will be forwarded directly to the Washington office, 
 but the Pacific coast and Alaska parties are authorized to forward duplicates of 
 reports to the nearest suboffice. In all cases, however, copies of reports of 
 newly found dangers and other information that should reach the public 
 promptly, relative to the Pacific coast and Alaska, will be forwarded to the 
 nearest suboffice. 
 
 5. To avoid delay inspectors and chiefs of parties on the Pacific coast and 
 Alaska are authorized, whenever the Survey develops rocks or other important 
 information that should reach the public promptly, to issue a notice furnishing 
 such information. A copy of such notice, with full details, will be mailed to 
 the Washington office at once. 
 
 6. All orders or instructions previously issued, which are inconsistent with 
 the provisions of this circular, are hereby revoked. This circular does not apply 
 to the Philippine Islands. 
 
 23. INTERNAL-REVENUE TAX. 
 
 [Circular No. 9, December 8, 1914.] 
 
 The act of Congress, approved October 22, 1914, providing for an increase of 
 the internal-revenue tax, provides, among other things, for a tax on express and 
 freight receipts and telegraph and telephone messages costing 15 cents or more. 
 In both cases the tax need not be paid on Government property or messages of 
 officers or employees of the Government on official business, as the law specif- 
 ically exempts such business from the tax. 
 
 An exemption should therefore be claimed on express and freight receipts 
 and on telegraph and telephone messages, as this tax can not be allowed in the 
 accounts. 
 
 24. ACCRUED LEAVE. 
 
 [Regulations, July 16, 1913.] 
 
 " Officers of the field force of the Coast and Geodetic Survey on duty in the 
 Philippine Islands, who, in the discretion of the Secretary of Commerce, may 
 be granted at one time the whole or any portion of the annual leave accrued and 
 unused during a period of three years." 
 
 SUPERINTENDENT : The Department has received and, after careful considera- 
 tion, has approved your recommendation of the 13th instant that the leave regu- 
 lations be amended so as to permit magnetic observers employed by the Survey 
 
13 
 
 to be granted at one time the whole or any portion of their annual leave accrued 
 and unused during a period not to exceed three years while on duty outside the 
 continental limits of the United States. This amendment will become effective 
 January 1, 1914. 
 
 A similar amendment in favor of employees of the Bureau of Fisheries regu- 
 larly employed on the Pribilof Islands, Alaska, has also been authorized, effective 
 on the same date. 
 
 These changes will be embodied in the leave regulations when a new supply 
 is printed. 
 
 (Signed) WM. C. REDFIELD. 
 
 [Regulations, Juiie 11, 1914.] 
 
 SUPERINTENDENT i In accordance with the Survey's recommendation of May 19, 
 supplemented by its letter of June 4, 1914, the Department hereby authorizes 
 the following amendment of the leave regulations : 
 
 Assistants, aids, deck officers, watch officers, mates, surgeons, assistant sur- 
 geons, chief engineers, and nautical experts of the Coast and Geodetic Survey, 
 serving under appropriate orders outside of the continental limits of the United 
 States and being deprived by reason thereof of the opportunity of taking their 
 annual leave in the United States without undue expense both to themselves 
 and the Government, may accumulate their accrued and unused leave during a 
 period of two years, or any part thereof, the same to be granted to them at such 
 time as the exigencies of the service will permit. 
 
 There is inclosed herewith for the Survey's information and files copy of an 
 opinion rendered by the Acting Solicitor, under date of the 10th instant, to the 
 effect that the foregoing regulation is not incompatible with existing law. 
 
 (Signed) A. L. THURMAN. 
 
 [Regulations. November 20, 1914.] 
 
 SUPERINTENDENT: Receipt is acknowledged of the Survey's letter of the 17th 
 instant requesting to be advised whether assistants, aids, deck officers, etc., w r ho, 
 in accordance with an amendment to the leave regulations authorized by the 
 Department on June 11, 1914, are allowed to accumulate their accrued and 
 unused leave for a period of two years while serving outside the continental 
 limits of the United States, may use their accrued and unused leave for the 
 two years prior to June 11, 1914, or if only the leave accruing since that date 
 may be taken. 
 
 In response the Department has to state that, after carefully considering the 
 question presented, it has decided that the amendment under consideration be 
 retroactive so far as the accruing of the leave is concerned and that the em- 
 ployees now holding positions of the character stated in the amendment may use 
 their accrued and unused leave for the two years prior to June 11, 1914. By 
 direction of the Secretary. 
 
 (Signed) GEO. C. HAVENNER. 
 
 25. PURCHASE OF MATERIALS AND SUPPLIES FROM NAVY DEPARTMENT. 
 
 [Circular No. 17, June 8, 1915.] 
 
 To meet the wishes of the Navy Department and in order to facilitate the 
 settlement of accounts for materials and articles received from the Navy De- 
 partment, commanding officers, chiefs of party, and others are directed, when 
 requesting such articles and materials from navy yards and other supply sta- 
 tions of that department, to inform the proper official of the yard or station 
 
14 
 
 what Coast and Geodetic Survey appropriation the items will be ultimately 
 charged against. 
 
 For the purpose of transfer of appropriations, there are only two appro- 
 priations that need be considered : " Party expenses, 191 ," and " Repairs to 
 vessels, 191 ." 
 
 The effect of this circular is to further explain the procedure prescribed 
 under paragraph 534 of the Regulations and Instructions for the Government 
 of the United States Coast and Geodetic Survey. 
 
 26. STANDARD MEDICAL AND SURGICAL EQUIPMENT FOR SMALL VESSELS. 
 
 [Circular No. 30, June 9, 1916.] 
 
 Antiseptic (bichloride) tablets 2 bottles ( 100 each ). 
 
 Aromatic spirits of ammonia (G. S. bottle). 4 ounces. 
 
 Aspirin tablets (5-grain) 3 bottles (100 each). 
 
 Belladonna plasters 2 boxes. 
 
 Bicarbonate of soda, powdered 8 ounces. 
 
 Boracic acid, powdered 1 pound. 
 
 Brown mixture lozenges 2 bottles (100 each). 
 
 Carbolic acid, liquid, pure (G. S. bottle) Bounces. 
 
 Castor oil 1 pound. 
 
 Cathartic vegetable pills 3 bottles ( 100 each ). 
 
 Copaiba capsules (5 minims) 100. 
 
 Hydrogen peroxide 2 bottles (8 ounces each). 
 
 Laudanum 4 ounces. 
 
 Mustard plasters 2 boxes. 
 
 Oil of cloves 1 ounce. 
 
 Permanganate of potassium, crystals 1 pound. 
 
 Petrolatum, white 2 tins (1 pound each). 
 
 Quinine sulphate tablets (3-grain) 2 bottles (100 each). 
 
 Salts (magnesium sulphate) 1 tin (2 pounds). 
 
 Seidlitz powders 1 dozen. 
 
 Sirup of ipecac 4 ounces. 
 
 Soap liniment 2 bottles (1 pound each). 
 
 Sun-cholera mixture (tablets) 1 bottle (100 each). 
 
 Tincture of iodine (G. S. bottles) 8 ounces. 
 
 Tincture of arnica 2 bottles (1 pound each). 
 
 Unguentine - 2 tins (1 pound each). 
 
 Zinc oxide, powdered 8 ounces. 
 
 Whisky or brandy - 1 quart. 
 
 Adhesive plaster ~ 1 roll (8 or 10 inches wide) in tin. 
 
 Bandages i dozen 1-inch gauze. 
 
 do 1 dozen li-inch gauze. 
 
 do 1 dozen 2-inch gauze. 
 
 do 1 dozen 3-inch gauze. 
 
 do \ dozen 3-inch muslin. 
 
 do $ dozen 4-inch muslin. 
 
 Bandages, suspensory 3. 
 
 Catgut sutures, medium 3 tubes (glass). 
 
 Catheter, soft rubber Iset (6 in set). 
 
 Clinical thermometer 2. 
 
 Cotton, absorbent 3 rolls ( 1 pound each ). 
 
 First-aid packages - 1 doz. 
 
 Gauze, plain, sterile 3 rolls (5 yards each). 
 
15 
 
 Hot-water bag 1. 
 
 Ice bag 1. 
 
 Medicine droppers 6. 
 
 Pocket case (small) surgical instruments 1. 
 
 Surgical needles, assorted 1 dozen (in glass bottle). 
 
 Syringe, fountain 1. 
 
 Tourniquet, instant, rubber 2. 
 
 Articles contained in this list will be allowed to vessels not carrying a 
 surgeon and to wire-drag parties operating in Alaska. Additional articles may 
 be had only by special request, which must in every case explain the need for 
 those articles. The quantities are considered sufficient for a party of 20 men 
 for a period of six months and may be increased proportionately for a larger 
 party or a longer period. 
 
 Directions for the use of these drugs can be found in the Medical Handbook 
 issued by the Lighthouse Service, a copy of which will be furnished upon 
 request. 
 
 27. MILES RUN BY STEAMERS. 
 
 [Circular No. 13, January 22, 1915.] 
 
 Beginning with the month of January, 1915, the commanding officer of a 
 vessel will hereafter state, at the bottom of page 1 of the " Monthly report and 
 journal of field party," the whole number of miles run by the steamer under his 
 command during the month. This is required for statistical purposes. 
 
 28. PAY AND SUBSISTENCE OF WATCH OFFICERS, MATES, CHIEF 
 ENGINEERS, AND SURGEONS. 
 
 [Regulation approved by Secretary of Commerce May 4, 1916.] 
 
 From July 1, 1916, the pay of watch officers, mates, chief engineers, and 
 surgeons in the United States Coast and Geodetic Survey will be reduced not 
 to exceed $25 per month, except in the Philippine Islands, where the pay will 
 be reduced $25 per month in addition to the 20 per cent additional pay allowed 
 for service in the Philippines, and all will be allowed commuted subsistence at 
 the rate of $1 per day while serving on vessels in the waters of the United 
 States and Alaska and $2.50 per day while on duty in the Philippine Islands. 
 
 29. PER SIGNATURES TO CASH RECEIPTS. 
 
 [Bulletin, August, 1914.] 
 
 For the information of chiefs of party it is mentioned that " per " signatures 
 to cash receipts in small sums will hereafter be admitted when the person so 
 signing below the name of the proper payee clearly states the capacity in 
 which he signs. For instance, when, of necessity, payment is made to the driver 
 of a livery team, a receipt taken from the driver will be allowed if the signature 
 conforms to the following: 
 
 John Doe, Proprietor, 
 
 By James Smith, Driver. 
 
 Likewise, small cash purchases supported by receipts bearing the name of a 
 store or owner thereof, together with that of the clerk or salesman making the 
 sale, and the capacity in which he signs, will be admitted. The usual or 
 customary memorandum sales slip given by large mercantile houses or depart- 
 ment stores with each purchase will be considered a satisfactory receipt. 
 
16 
 
 30. RADIO MESSAGES. 
 [Bulletin, June, 1916.] 
 
 The Superintendent of Naval Radio Service announces that, effective on and 
 after July 1, 1916, it will be obligatory on the part of senders of radiograms to 
 be handled by the Naval Radio Service to indicate in address of the message 
 the class of vessel it is desired to reach by this service, such as S/S (steam- 
 ship or steamer), or USS (United States ship), as the case may be. Example: 
 
 Radio 
 John Doe, 
 
 USS New Hampshire, 
 
 Charleston (SO) 
 
 This order becomes necessary owing to the confusion in proper handling of 
 such traffic, because of a large number of names of ships being the same as 
 cities, towns, etc. 
 
 The extra word will be charged for and counted in the check. 
 
 31. MISCELLANEOUS RECEIPTS. 
 
 [Circular No. 11, January 14, 1915.] 
 
 In accordance with instructions from the Secretary of Commerce, dated Janu- 
 ary 5, 1915, all remittances of miscellaneous receipts will in the future be made 
 payable to the Secretary of Commerce instead of the assistant in charge of 
 office, but will be transmitted to the Department through this office. 
 
 This will affect paragraphs 357 to 366 of " Regulations and Instructions for 
 the Government of the United States Coast and Geodetic Survey." 
 
 32. PERSONAL REPORTS. 
 
 [Bulletin, May 28, 1915.] 
 
 In mailing personal reports chiefs of party are requested not to fold them 
 in with party accounts where vSiey are likely to be overlooked. They may be 
 inclosed in the same envelope bit sLjuld be separately folded. 
 
 33. REQUISITIONS FOR FUNDS. 
 
 [Bulletin, August, 1914.] 
 
 In making requisitions for funds chiefs of party must fill in the statement 
 on Form 13*, both as to estimated expenditures and funds on hand, and dates 
 must be used in giving the period the requisition is intended to cover. A 
 failure to furnish this information will necessitate the requisition being re- 
 turned to supply same. 
 
 34. FUNDS AND PERSONAL EFFECTS OF DECEASED SEAMEN. 
 [Regulation prescribed by the Assistant Secretary of Commerce on Apr. 8, 1915.] 
 
 Referring to your communication of April 2, 1915, addressed to the Secretary, 
 you are advised that there does not appear to be any statute providing for 
 the disposition of the funds or personal effects of seamen or other employees 
 of the Coast and Geodetic Survey w r ho die in the service. The local law in 
 regard to descent of property will govern in each case. If an executor or 
 administrator is appointed in any case, of course the decedent's personal effects 
 should be turned over to such legal representative. If no legal representative 
 
17 
 
 is appointed, so far as known, the effects may be turned over to the next of kin, 
 who may be entitled, under the local law, to take such property. If no person 
 appears to claim the property as legal representative or next of kin, the person 
 who has actual possession of it will have such a qualified title thereto as will 
 enable him to hold it as against any other person, unless and until, under 
 proceedings, the property is declared to have escheated to the State or county, 
 as the case may be. If the person who has possession of such personal 
 property is an employee of the Coast and Geodetic Survey, the property 
 may be treated as any other personal property belonging to the United States 
 and under the immediate control of the Coast and Geodetic Survey. If its 
 value justifies such a course, it may be sold and the proceeds turned irito the 
 Treasury of the United States, as provided in section 3618, Revised Statutes. 
 
 35. PURCHASE OF RUBBER STAMPS. 
 
 [Circular No. 1, May 1, 1913. J 
 
 It is found that the practice of purchasing 'rubber stamps in the field results 
 in the payment of exhorbitant prices, and all field officers are therefore directed 
 to procure rubber stamps, when needed, by stationery requisition upon the 
 office. Copy should accompany such requisition showing legend, number of 
 lines, and style of type. 
 
 36. CONFIRMATION OF TELEGRAM. 
 
 [Circular, September 14, 1915.] 
 
 Copies of Forms 511, telegram blank, and 511a, confirmation of telegram, 
 are transmitted herewith. These forms are intended for use in the field and 
 suboffices in dispatching and confirming telegrams. The charges for all official 
 telegrams should be paid through the office at Washington. 
 
 37. ADDRESS OF TELEGRAMS FOR WASHINGTON, D. C. 
 
 [Circular No. 21, November 11, 1915.] 
 
 The Western Union and the Postal Telegraph-Cable Cos. have announced 
 that they will accept telegrams destined to Washingotn, D. C., addressed 
 " Washington," without requiring the " D. C." to be written or charged for 
 as part of the address. 
 
 It is accordingly directed that " D. C." be omitted from all official telegrams 
 addressed to Washington, D. C. 
 
 38. TIPS TO PORTERS AND WAITERS. 
 
 [Bulletin, February, 1916.] 
 
 Under date of February 14, 1916, the Comptroller of the Treasury approved 
 a ruling of the Auditor for the State and Other Departments to the effect 
 that Government employees would not be entitled to reimbursement for tips 
 to porters and waiters paid in States where the State law prohibits the pay- 
 ment or acceptance of such gratuities, holding that a gratuity paid in a State 
 where its payment is unlawful can not be allowed as a necessary traveling 
 expense provided for by law. 
 
 From the best information that this office can obtain, antitipping legislation 
 has been passed in South Carolina, Mississippi, Arkansas, Tennessee, and Iowa. 
 Items in vouchers claiming reimbursement for payments for fees to waiters, 
 porters at hotels, porters at depots, Pullman porters, etc., paid in States 
 where such payments are declared to be unlawful, will not be passed by this 
 office. 
 
18 
 
 39. ACCOUNTS FOR TRAVEL. 
 
 [Bulletin, August, 1914.] 
 
 In the future, in stating accounts for reimbursement of traveling expenses 
 (when traveling under conditions of actual subsistence or when actual and 
 commuted subsistence become interwoven), it will be necessary for all em- 
 ployees performing the travel to state in their vouchers the hour of boarding 
 train and of arrival at destination; also, the actual time between time of 
 leaving and reboarding trains on all stop-overs en route should be stated, 
 whether such stop-overs are on official or personal account. 
 
 40. CHARGES FOR SLEEPING CAR OR PARLOR CAR ACCOMMODATIONS. 
 
 [Bulletin, September, 1914.] 
 
 All charges for sleeping or parlor car accommodations nwist be supported by 
 the berth or seat check. 
 
 Through sleeping or parlor car tickets must be obtained where possible. 
 
 The allowance is for either a lower or upper berth ; the kind of berth actually 
 obtained must be stated. 
 
 When using Government requests for transportation for parlor or sleeping 
 car accommodations the passenger's check must be attached to the duplicate 
 request before it is transmitted to the office. 
 
 41. UNIFORM REGULATIONS. 
 
 [Circular No. 24. March 6, 1916.] 
 
 ' The Secretary of Commerce has authorized the following amendments to 
 the Uniform Regulations. 
 
 Strike out paragraph 128 (/) and substitute the following: 
 
 (/) White coat. To be a single-breasted sack coat of white linen, duck, or 
 drill, fitting closely at the waist and having a chest measurement 5 inches 
 greater than that of the wearer, buttoned down the front by five f-inch dead 
 gilt service buttons, the skirt to have a moderate degree of flare and extend 
 to the crotch. 
 
 Collar : To have a stand-and-fall collar, fastened with two hooks and eyes ; 
 stand to be from 1 to 2 inches, and fall slightly greater, both stand and fall 
 meeting accurately in midline ; collar to be of two thicknesses of material per- 
 mitting it to be worn without a linen collar. 
 
 Pockets : To have four inside pockets with outside openings, two at the 
 breast and two below the waist ; the openings of all pockets to be covered by 
 flaps slightly rounded at lower corners, pointed at the center, and buttoned 
 with T^g-inch dead gilt service buttons ; breast pocket openings to be 5* inches, 
 and lower pocket openings Gfinches. 
 
 , Gore seams : Coat to have one plain gore seam extending from collar to each 
 breast pocket. 
 
 Shoulder loops: To be of same material as the coat, sewed into the sleeve 
 seam, and reaching to the collar ; to have a width of 3 inches at the sleeve 
 seam and tapering to If inches at a point \ inch from the collar, then tapering 
 to a point, the free end to be secured with a &-inch dull gilt service button 
 centering at f inch from the tip of the loop. The insignia of rank will be 
 shown on the shoulder loops and will consist of white braid and soutache 
 arranged as on the sleeve of the blue service uniform. The outer edge of first 
 stripe to be f inch from shoulder seam. 
 
 Collar ornaments : Eyelets to be worked in the collar to facilitate attach- 
 ing collar ornaments in proper position. The collar ornaments will consist of 
 the letters " U. S." in gilt metal in Gothic design f inch high, and the corps 
 device f inch in diameter. The first letter to be 1 inch from front edge of and 
 midway between top and bottom of collar, the corps device to be separated 
 in center line from " U. S." by inch. 
 
19 ' < : : ; 
 
 Strike out paragraph 128 (g) and substitute the following: 
 
 (g) White trousers. To be of the same design as the blue trousers but of 
 the same material as the white coat. 
 
 Strike out paragraph 128 (;) and substitute the following: 
 
 (j) Field Coat. The coat will be of duck, canvas, or cotton drilling, or 
 khaki, of light-brown color, but in all other respects shall be similar in cut to 
 the white coat. The insignia of rank will be of slightly darker material than 
 the coat. Buttons and ornaments to be identical with those of the white 
 uniform. 
 
 Strike out paragraph 128 (s) and substitute the following: 
 
 (*) Shoes. Black shoes will be worn with the blue uniform, and white shoes 
 with leather soles and heels with the white uniform. Black or tan shoes may 
 be worn with the field uniform. Plain black stockings will be worn with black 
 shoes, and plain white stockings with white shoes. 
 
 Strike out paragraph 128 (y) and substitute the following: 
 
 (2/) Sleeve stripes for the service coat and overcoat. The stripes on the 
 s i eeves w ill be of black mohair lustrous braid, arranged as on the undress 
 coat to indicate relative rank, but the insignia above the stripes will be omitted. 
 
 42. REGULATION GOVERNING REPAIRS TO VESSELS AND OBTAINING OF 
 MARINE STORES AT NAVY YARDS AND NAVAL STATIONS. 
 
 [Regulation approved by the Secretary July 23, 1913.] 
 
 1. In obtaining competition for repairs to vessels belonging to this Depart- 
 ment, it is hereby directed that, whenever it is practicable to do so, estimates for 
 such work should be secured from the Navy Department, in addition to pro- 
 posals usually solicited from private firms, which estimates should be based upon 
 the same specifications that are submitted to such private concerns. As a result 
 thereof, if it is concluded that the work may be performed more economically 
 and to better advantage by the Navy Department, the repairs should be made at 
 a yard or naval station. 
 
 2. In any case where an exigency exists requiring the immediate performance 
 of the work desired, or where it is impracticable or useless to advertise, pro- 
 posals need not be solicited from private concerns, and in such cases the repairs 
 may be made at navy yards or naval stations. 
 
 3. No repair work of any kind shall be requested from any navy yard or 
 naval station until after the same has been authorized in accordance with the 
 rules of the Department and the regulations of the particular service or bureau 
 to which the vessels are attached. Whenever authority is requested to have 
 work done at navy yards or stations, the recommendation in each instance 
 should be accompanied with a statement fully setting forth the reasons sup- 
 porting such recommendation and the advantages to be derived from such a 
 course. 
 
 4. When any item of repairs has been duly authorized to be made at a navy 
 yard or naval station, no other work or any different work will be done under 
 that item than that would ordinarily be necessary to accomplish that particular 
 item. For any additional work further authority should be obtained. 
 
 5. Supplies, equipment, and other articles needed for vessels of the Depart- 
 ment may be obtained from any of the navy yards or naval stations whenever 
 it is considered advantageous and in the interest of economy to do so; that is, 
 where the prices at which they are furnished are not higher than what they 
 could be obtained for from private concerns. In such cases authority should be 
 requested the same as for repairs, as stated in paragraph 3. 
 
20 
 
 6. In accordance with the request of this Department, the Navy Department 
 has authorized the following navy yards and naval stations to undertake repair 
 work in connection with the vessels of this Department, and to furnish such 
 supplies, equipment, and stores, upon the request of the commanding officer or 
 master of any vessel or the station superintendent or other accredited Depart- 
 ment representative, after the same has been dtaly authorized under the rules 
 of the Department and the particular service or bureau concerned : 
 
 Navy yards: Portsmouth, Boston, New York, Philadelphia, Washington, Nor- 
 folk, Charleston, Mare Island, Puget Sound. 
 
 Naval stations : Key West, Guantanamo, Cavite. 
 
 43. ESTIMATES FOR REPAIRS TO VESSELS. 
 
 [Circular No. 8, June 17, 1914.] 
 
 In order that the necessary repairs to vessels may be promptly made, it is 
 ordered that hereafter the commanding officer of each vessel shall forward to 
 the office estimates in detail for all repairs needed, with full specifications, 
 before closing field work and in ample time to reach the office for action thereon, 
 publication of advertisements, and distribution of invitations to bidders before 
 the arrival of the vessel at the port where the repairs are to be made. The esti- 
 mates and specifications should reach the office at least three weeks before the 
 vessel is expected to reach port. 
 
 o 
 
Serial No. 55 
 
 SUPPLEMENT TO THE 
 REGULATIONS AND INSTRUCTIONS 
 
 FOR THE 
 
 f 
 
 UNITE 
 COAST AND GEODETIC SURVEY 
 
 From July 1 to December 31, 1916 
 
 WASHINGTON : GOVERNMENT PRINTING OFFICE : 1917 
 
CONTENTS. 
 
 Par. 
 
 Address, changes of, to be reported 1 
 
 Bills of lading and passenger transportation requests 2 
 
 Estimates for party expenses, repairs, and other expenses, preparation of_ 3 
 
 Field draftsmen 4 
 
 Injuries to employees, to be reported : 5 
 
 Inventories, rendition of 6 
 
 Penalty envelopes not to be used on merchandise shipped to Govern- 
 ment officers by private firms 7 
 
 Rations and living expenses, crews 8 
 
 Recorders in Philippine Islands, pay of 9 
 
 Register of field officers 10 
 
 Reports and returns required of field officers , 11 
 
 Shipments by express 12 
 
 Shipments by parcels post 13 
 
 Special signals for surveying vessels 14 
 
 Statements of expenses and statements of balances 15 
 
 Subsistence of deck officers 16 
 
 Subsistence of draftsmen 17 
 
 2 
 
CHANGES IN REGULATIONS, CIRCULARS, BULLETIN NOTES, AND 
 OFFICE MEMORANDA IN REGARD TO ACCOUNTS, JULY 1 TO 
 DECEMBER 31, 1916. 
 
 1. ADDRESS, CHANGES OF. 
 
 [Bulletin, December, 1916.] 
 
 To facilitate the forwarding of mail matter and for other reasons it is neces- 
 sary that the Coast and Geodetic Survey office should be informed at all times 
 of the address of each field officer, whether on field or office duty or on leave 
 of absence. 
 
 Field officers are requested to notify the superintendent promptly in advance 
 of each change of address, using the form provided for the purpose, a supply of 
 which may be obtained on requisition. 
 
 2, GOVERNMENT BILLS OF LADING AND PASSENGER TRANSPORTATION 
 
 REQUESTS. 
 
 [Circular No. 33, July 13, 1916.] 
 BILLS OF LADING. 
 
 A record of all bills of lading issued by the department is kept, and any bills 
 that are spoiled, or are not used for any other reason, should be returned to the 
 office together with the shipping order and the memorandum of the same 
 number. 
 
 In making shipments, the weights and descriptions must be entered on the 
 bill of lading, and care should be used to see that they are correct. 
 
 Where possible, the rate should be inserted on the bill of lading. 
 
 When a shipment is made, forward the original bill of lading to the consignee, 
 turn the shipping order over to the transportation company, and forward the 
 memorandum bill of lading to this office promptly. 
 
 There are continuation sheets to be used with bills of lading, where the ship- 
 ment is too large to be listed on one sheet ; do not use two bills of lading for 
 one shipment. 
 
 PASSENGER TRANSPORTATION REQUESTS. 
 
 The memorandum copy of transportation requests must be filled in com- 
 pletely, signed, and forwarded to the office immediately. The cost of the trans- 
 portation furnished on the request (to be obtained from the railroad ticket 
 agent) must not be omitted. 
 
 3. ESTIMATES FOR PARTY EXPENSES, REPAIRS, AND OTHER EXPENSES, 
 
 PREPARATION OF. 
 
 [Office letter, Aug. 10, 1916.] 
 
 Attention is called to the necessity for exercising greater care in the prepa- 
 ration and use of estimates for party expenses, repairs, and other expenditures. 
 
 The reviewing officials are frequently in doubt as to the need for certain 
 articles and especially as to the appropriation to which they are chargeable, 
 because of a lack of the proper information, if any. concerning the intended use 
 of such articles. The need for all articles for which the use is not obvious must 
 be explained on estimates, and failure to supply this information will result in 
 the disallowance of such articles. This requirement does not apply to the usual 
 7562417 3 
 
ship supplies and equipment of shore parties, but only to those articles which 
 are not usually supplied to such parties and to apparently excessive quantities 
 of such articles or to quality above the standard of former allowances for the 
 same. 
 
 Occasionally estimates are received in which articles are arranged alpha- 
 betically in classes, and at the end of the class additional articles are added 
 without regard to their alphabetical positions. This leads to confusion in 
 checking off the articles on the vouchers for their purchase and causes unneces- 
 sary work for the clerks. All articles must be arranged alphabetically in their 
 proper class. 
 
 It is not uncommon for a chief of party to purchase articles in excess of the 
 quantity authorized in his approved estimates. In order to avoid doing so he 
 should check each purchase on his estimate and should submit a supplemental 
 estimate on Form 493, which should be approved by the office before he exceeds 
 the quantity which has been authorized. 
 
 Some uncertainty in passing accounts arises from the fact that articles are 
 billed under different names than those under which they are listed on the 
 estimates, or, as in the case of purchases for signal building, the articles may 
 not have been specified on the estimate but included in the general term " signal 
 building material." 
 
 To obviate this difficulty chiefs of parties should endeavor to supply such 
 information with their vouchers as will enable the examiners to identify each 
 article on the estimates. 
 
 The above remarks apply equally to Forms 1 and 493 and would have been 
 unnecessary had the chiefs of parties .complied strictly with the Regulations 
 and Instructions and exercised greater care in submitting estimates and render- 
 ing accounts. 
 
 4. FIELD DRAFTSMEN. 
 
 [Bulletin, October, 1916.] 
 
 Draftsmen will be appointed to vessels and other field parties as necessary 
 in order to expedite the completion of the field records in the field and under 
 the direction of the chief of party, and to furnish a permanent force of trained 
 men from which selections can be made for appointment to the line of office 
 draftsmen as vacancies occur. The entrance pay will be $900, and subsistence 
 will be allowed them as for other field officers. 
 
 Appointments to this position will be made from the Civil Service eligible 
 lists for aid to topographic draftsman. Officers of the field force who have 
 passed the aid examination will be eligible for appointment as draftsman in 
 the field parties. 
 
 5. INJURIES TO EMPLOYEES TO BE REPORTED. 
 
 [Bulletin, October, 1916.] 
 
 The Department of Commerce has directed, in accordance with a request from 
 the Department of Labor, that all injuries to civilian employees of the Govern- 
 ment coming under the new Federal workmen's compensation act of September 
 7, 1916, be reported, and that claims, if any, be presented to the Department of 
 Labor for filing until the organization of the United States employees compen- 
 sation commission. 
 
 Such reports should be mude to this office on the present forms provided for 
 the purpose. 
 
6. INVENTORIES OF INSTRUMENTS AND GENERAL PROPERTY, RENDI- 
 TION OF. 
 
 [Circular No. 40, Dec. 21, 1916.] 
 
 It is self-evident that a departure from the requirements in rendering in- 
 ventories, in matters of accuracy, neatness, compliance with the rules and in- 
 structions, is sure to entail loss of time for all those engaged in keeping prop- 
 erty accounts, both in the field and in the office, where there is a long-felt want 
 of extra help to dispose of the ordinary work in hand. 
 
 Therefore it is urgently requested that all who are required to make in- 
 ventories of property study the regulations and endeavor strictly to observe 
 the same. 
 
 In the study of the regulations reference is made to instructions on the back 
 of inventory Form 14; remarks at the head of remarks column; directions on 
 back of Form 43, purchase list ; directions on back of Form 46, storage report ; 
 Form 55, p. 5, ship's inventory, for those who render inventories for vessels; 
 and the General Regulations, respectively. 
 
 HINTS AND SUGGESTIONS. 
 
 For numbered instruments or numbered pieces of general property place but 
 one item on a line. 
 
 Unnumbered instruments and unnumbered pieces of general property should 
 ordinarily be reported collectively on one line for items of a special class in 
 the alphabetical arrangement. 
 
 Thoroughly check over the inventory for accuracy, and for test to see if all 
 the requirements have been met, before sending it to the office for audit. 
 
 Forward the inventory to the office as soon as possible after December 31. 
 
 The approval of the inventory at the time it is settled will constitute a re- 
 ceipt for it. 
 
 One convenient way to arrange items alphabetically on an inventory is to 
 make a list of all the items to be reported on a trial sheet with the items con- 
 secutively written as they may occur, without regard to alphabetical arrange- 
 ment. After the trial list is complete each item may be clipped away from the 
 rest and afterwards the whole may be assembled alphabetically on a board or 
 table, loosely arranged ; a steel scale or other weight will hold them in place 
 till they are entered on the inventory. 
 
 Blank cards or blank pieces of paper may also be used by writing but one 
 item on the card or paper, and when all items have been entered the whole pack 
 of cards or bunch of paper may be arranged into alphabetical order. 
 
 When it is desired to insert the inventory Form 14 or 14a into a typewriter 
 the left edge may be laid over the right edge and the paper creased so as to 
 form a medial line; on this line cut the form exactly in half; each half will 
 form a sheet of letter size and entries then may be made freely with a type- 
 writer. 
 
 If the inventory is made out with a typewriter all of the items should be 
 entered first in alphabetical order. The figures and remarks can be entered 
 later, either with a pen or a typewriter. 
 
 After all of the sheets for the inventory have been prepared tlie left edges 
 may be bound together with gummed tape, such as is used in library work, and 
 the whole be neatly made into a cahier with Form 14 for a cover. 
 
 The front of Form 14 properly filled out is sufficient for a letter of trans- 
 mittal relating to the inventory. 
 
7. PENALTY ENVELOPES OR LABELS NOT TO BE USED ON MERCHAN- 
 DISE SHIPPED TO GOVERNMENT OFFICERS BY PRIVATE FIRMS. 
 
 [Bulletin, July, 1916.] 
 
 The postmaster at Portland, Greg., has called attention to the following order 
 of the Post Office Department, issued December 1, 1915 : 
 
 * * * You are informed that any officer of the Government authorized 
 to use penalty envelopes may .inclose them with return address to any person 
 from or through whom official information is desired, the same to be used only 
 to cover such official information and indorsement relating thereto. There is 
 no authority of law, however, for officers of the Government to furnish penalty 
 envelopes or labels to private persons for the purpose of enabling the latter 
 to transmit in the mails free any matter other than " official information and 
 indorsements relating thereto." Merchants and others to whom penalty en- 
 velopes or labels have been erroneously furnished with the request that articles 
 of merchandise be mailed free of postage under them can not use such en- 
 velopes or labels for that purpose. Yon will please report to this office, division 
 of classification, any cases coming to your attention where penalty envelopes 
 were furnished to private individuals or concerns for the purpose of mailing 
 free any matter other than " official information and indorsements relating 
 thereto." 
 
 8. RATIONS AND ACTUAL LIVING EXPENSES FOR CREW. 
 [Circular No. 31, July 1, 1916.] 
 
 Paragraph 527 of the Regulations and Instructions is amended by striking 
 out the last sentence. The amended paragraph will read : 
 
 527. ONE RATION EACH DAY ONLY. When a member of the crew receiving a 
 commuted ration is detached from his ship more than one day, only one ration 
 shall be paid him, either his commuted ration, or actual living expenses, not in 
 excess of the amounts allowed by the regulations. (See par. 435.) 
 
 9. RECORDERS IN THE PHILIPPINES, PAY OF. 
 
 [Bulletin, July, 1916.] 
 
 On June 28, the Secretary of Commerce fixed the maximum pay of recorders 
 employed in the service of the Coast and Geodetic Survey in the Philippine 
 Islands at $60 per month on ships and $50 per month in the Manila office. 
 
 10. REGISTER OF FIELD OFFICERS. 
 
 [Bulletin, September, 1916.] 
 
 A register will hereafter be kept in the office of the assistant in charge in 
 which will be recorded the date of arrival of field officers ; the vessel or party 
 from which detached, and address while in Washington; also the date of de- 
 tachment from the office, date of instructions for travel, and field address. 
 
 Officers are requested to furnish the required information of arrival and 
 departure. 
 
 11. REPORTS AND RETURNS REQUIRED OF FIELD OFFICERS. 
 
 [Circular No. 37, Oct. 3, 1916.] 
 
 Circular No. 37, dated October 3, 1916, gives a list of reports and returns 
 required to be made by the field officers of the Survey, classified according to 
 the intervals of transmission. It is not necessary to repeat this list here. 
 
12. SHIPMENTS BY EXPRESS. 
 
 [Bulletin, July, 1916.] 
 
 Attention of field officers is called to paragraph 430 of the Regulations and 
 Instructions, which directs that shipments by express are not to be made where 
 the time of transit is an unimportant consideration. 
 
 13. SHIPMENTS BY PARCELS POST SENT TINDER FRANK. 
 
 [Bulletin, October, 1916.] 
 
 The Post Office Department has called attention to the provisions of law 
 limiting to 4 pounds the weight of parcel-post packages that may be mailed 
 under frank with the exceptions referred to in the act, which embrace only 
 single books, books and documents published or circulated by order of Congress, 
 printed or written official matter emanating from any of the departments of 
 the Government or from the Smithsonian Institution mailed at Washington, 
 D. C., and postage stamps, stamped envelopes, newspaper wrappers, postal 
 cards, and internal-revenue stamps. 
 
 All parcel-post packages sent either from the office or by field parties under 
 frank are limited to 4 pounds in weight, except publications mailed in Washing- 
 ton referred to in the above extract from the statute. 
 
 The Post Office Department regards it as an evasion of the law to separate 
 matter weighing in excess of 4 pounds into a number of smaller packages in 
 order to keep within the limit of weight. 
 
 Packages up to 50 pounds may be mailed for delivery in the first and second 
 zones, and up to 20 pounds weight in other zones, if the proper amount of 
 postage is paid, and the Comptroller of the Treasury has ruled that the appro- 
 priations for any department which are available for transportation purposes 
 are available for the payment of postage on matter to which the penalty 
 privilege is not applicable. 
 
 14. SPECIAL SIGNALS FOR SURVEYING VESSELS OF THE UNITED STATES 
 EMPLOYED IN HYDROGRAPHIC SURVEYING. 
 
 [Circular No. 32, July 7, 1916.] 
 
 Pursuant to section 7 of the act of March 28, 1908, on application of the 
 United States Coast and Geodetic Survey, the following special signals have 
 been registered by the Bureau of Navigation and will be published : 
 
 A surveying vessel of the United States, under way or at anchor in a fairway 
 and employed in hydrographic surveying, may carry where they can best be 
 seen, but in any case well above the running lights prescribed by law for 
 preventing collisions, three lights in a vertical line, one over the other, and not 
 less than 6 feet apart. The highest and lowest of these lights shall be green, 
 and the middle light, shall be white, and they shall be of such a character as to 
 be visible all around the horizon, at a distance of at least 2 miles. In the case 
 of a small vessel the distance between the lights of such private code may be 
 reduced to 3 feet if necessary. 
 
 By day such surveying vessel may carry in a vertical line, one over the other, 
 not less than 6 feet apart, where they can best be seen, three shapes not less 
 than 2 feet in diameter, of which the highest and lowest shall be globular in 
 shape and green in color, and the middle one diamond in shape and white. 
 
 Vessels of the Coast and Geodetic Survey will carry the above-prescribed 
 marks while actually engaged in hydrographic surveying, including drag work 
 
and current observations. It is desired, also, that launches and other boats 
 shall carry the prescribed marks, if practicable. 
 
 It must be distinctly understood that these special signals serve only to indi- 
 cate the nature of the work upon which the vessel is engaged, and in no way 
 give the surveying vessel the right of way over other vessels or obviate the 
 necessity for a strict observance of the rules for preventing collisions of vessels. 
 
 15. STATEMENTS OF EXPENSES AND STATEMENTS OF BALANCES. 
 
 [Circular No. 35, Sept. 7, 1916.] 
 
 Paragraph 31 of the Regulations is hereby modified to read as follows : 
 
 31. Monthly statement of expenses and of balances. The monthly statement 
 of expenses on Form 474a shall be forwarded monthly and within five days 
 after the end of the month. The monthly statement of balances on Form 474 
 shall be forwarded to the chief of party as soon as possible after the receipt of 
 Form 474a at the office. 
 
 Chiefs of parties will study carefully the modifications of the direction, for- 
 merly on Form 474, now carried on the back of Form 474a, and conform rigidly 
 thereto. 
 
 The footnote on Form 474 relative to the revision of " total expenses " refers 
 to those items which have been paid direct by the division of accounts since the 
 previous notice of settlement. 
 
 All copies of the old Form 474 now on hand should be destroyed. 
 
 16. SUBSISTENCE OF DECK OFFICEES. 
 
 [Circular No. 39, Dec. 2, 1916.] 
 
 The following changes in the Regulations and Instructions are effective 
 January 1, 1917 : 
 
 Amend paragraph 435 by inserting " deck officers " after " aids," so that the 
 amended paragraph will read : 
 
 435. Commutation may, at his discretion, be allowed by the superintendent to 
 assistants, aids, deck officers, extra observers, nautical experts, magnetic ob- 
 servers, watch officers, chief engineers, surgeons, mates, signalmen, and drafts- 
 men, while on field duty under the following-named conditions and exceptions, 
 and at not to exceed the following rates. (Field duty is duty performed under 
 authorization by the superintendent while the person is detached from the office 
 in Washington, D. C., or from any suboffice or fixed magnetic observatory in the 
 United States, and when assigned to temporary duty at a suboffice : Provided, 
 That commutation or subsistence to persons assigned to temporary duty at a 
 suboffice shall cease at the expiration of six months.) 
 
 Amend paragraph 435 (h) by inserting "deck officers, extra observers," after 
 " aids," so that the amended paragraph will read : 
 
 435 (h). While serving in the Philippine Islands, commutation will be allowed 
 only to assistants and aids, deck officers, extra observers, watch officers, chief 
 engineers, surgeons, mates, and magnetic observers, and will include all duty 
 from the time of arrival at a Philippine port to the time of departure for a 
 United States port, at a rate of $2.50 each per day. 
 
 Cancel paragraph 435 (1) entirely, including all amendments heretofore made 
 thereto. 
 
 Amend paragraph 350 by omitting the first two sentences and the word " how- 
 ever " in the third sentence, so that the amended paragraph will read : 
 
 350. No extra pay will be allowed to persons employed expressly for service in 
 the Philippines, the compensation in such cases having been fixed for that service 
 only. 
 
17. SUBSISTENCE OF DRAFTSMEN. 
 
 [Circular No. 38, Oct. 23, 1916.] 
 
 Paragraph 435 of the Regulations and Instructions is amended by inserting 
 " draftsmen " after " signalmen," so that the amended paragraph will read : 
 
 435. Commutation may, at his discretion, be allowed by the superintendent to 
 assistants, aids, extra observers, nautical experts, magnetic observers, watch 
 officers, chief engineers, surgeons, mates, signalmen, and draftsmen, while on 
 field duty, under the following-named conditions and exceptions, and at not to 
 exceed the following rates. (Field duty is duty performed under authorization 
 by the superintendent while the person is detached from the office in Washing- 
 ton, D. C., or from any suboffice or fixed magnetic observatory in the United 
 States, and when assigned to temporary duty at a suboffice: Provided, That 
 commutation or subsistence to persons assigned to temporary duty at a suboffice 
 shall cease at the expiration of six months. ) 
 
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 UNIVERSITY OF CALIFORNIA LIBRARY