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 I 040 
 
 LIST OF CHAPTEKS 
 
 General instructions. 
 
 Entry into the service. 
 
 Separation from the service. 
 
 Transfers. 
 
 Operations and training. 
 
 Promotion and reduction. 
 
 Discipline. 
 
 Decorations, medals, and badges. 
 
 Correspondence. 
 
 Kecords and reports. 
 
 Kecreation fund. 
 
 Exchange regulations. 
 
 Marine Corps Reserve. 
 
 Subsistence. 
 
 Clothing and clothing allowance. 
 
 Transportation. 
 
 Public property. 
 
 Supplies and services. 
 
 Buildings, quarters, and furniture. 
 
 Utilities. 
 
 Animals, forage, and motor vehicles. 
 
 Public funds. 
 
 Returns and vouchers. 
 
 Pay and allowances of officers. 
 
 Pay and allowances of enlisted men. 
 
 Additional pay for aviation. 
 
 Allotments. 
 
 Miscellaneous pay provisions. 
 
 Payments, overpayments, and emergency payments. 
 Pay rolls. 
 
 General Accounting Office. 
 
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 Digitized by the Internet Archive 
 in 2018 with funding from 
 
 University of Illinois Urbana-Champaign Alternates 
 
 https://archive.org/details/marinecorpsmanua00unit_0 
 
 
MARINE CORPS MANUAL 
 
 Headquarters U. S. Marine Corps, 
 
 Washington^ June S, 19iO, 
 
 The accompanying Marine Corps Manual is for the instruction and 
 guidance of the United States Marine Corps and supersedes prior 
 editions. 
 
 T. Holcomb, 
 
 Major General Gommaridant. 
 
 Approved: 
 
 Louis Compton, 
 
 Acting Secretary of the Navy, 
 
 (V) 
 
" (8*iiio1> ^8 .TJ 8aaTjiA'jpaoHif 
 
 
 6ii,fi iioijojKfiteiii ofli lol ai IsKfaniH ?<j‘ioO oiirrcM )^iii'^iiaQisiioooii 
 ichq a^hoBwqrfP. hnJt aqio. ) miHrM ^xisiS I lo 
 
 ^ ^ ^lOiMbs 
 
 . ^oojoH.T 
 
 ‘1 
 
Chapter 1 
 
 GENERAL INSTRUCTIONS 
 
 Section 1. Articles 1-1 to 1-20. Officers. 
 Section 2. Articles 1-21 to 1-50. Enlisted men. 
 Section 3. Articles 1-51 to 2-0. Miscellaneous. 
 
 Section I.—OFFICERS 
 OFFICERS, DUTIES OF 
 
 1-1 
 
 Officers serving with a command shall familiarize themselves Avith 
 the details of its administration, and shall perform such duties con¬ 
 nected therewith as may be prescribed by the commanding officer. 
 
 ORDERS AND PUBLICATIONS 
 
 1-2 
 
 (1) Orders and publications will be distributed to officers and 
 offices as follows, subject to such modifications as may be made by the 
 Commandant of the Marine Corps from time to time. [C. M. C. M. 2.] 
 
 (2) Those receiving orders and publications are required to keep 
 their publications corrected to date of last changes and to keep files 
 of the orders listed. [C. M. C. M. 3.] 
 
 (3) Commanding officers and officers in charge of offices are re¬ 
 quired to maintain the files of orders and publications listed in the 
 following table. These files and publications become part of the 
 official permanent files of the office concerned. [C. M. C. M. 3.] 
 
 (4) When an individual is separated from the active service any 
 books in his personal possession received from the Director, Per¬ 
 sonnel Department, or from the Depot Quartermaster, Philadelphia, 
 Pa., will be returned to the office from which received. [C. M. C. M. 3.] 
 
 (5) Those receiving books from the Director, Personnel Depart¬ 
 ment, will promptly notify the proper accountable officer in order 
 that the books may be taken up on the property account. 
 [C. M. C. M. 3.] 
 
 1 
 
1-2 
 
 MARINE CORPS MANUAL 
 
 • 
 
 A 
 
 B 
 
 C 
 
 D 
 
 E 
 
 Navy Regulations i....... 
 
 
 X 
 
 X 
 
 X 
 
 X 
 
 Navy Department General Orders 2_ . . ...-- 
 
 
 X 
 
 X 
 
 X 
 
 X 
 
 Landing Force Manual!_ ___ .. - 
 
 
 xa 
 
 
 
 
 Marine Corps Manual i...-.. 
 
 
 X 
 
 X 
 
 X 
 
 X 
 
 Marine Corps Orders 2 .....-- 
 
 
 X 
 
 X 
 
 X 
 
 X 
 
 Circular letters 2 _____ _ 
 
 X 
 
 X 
 
 X 
 
 X 
 
 
 Uniform Regulations I.. ... _... .. 
 
 
 xb 
 
 
 
 
 Field Service Regulations !..... 
 
 
 X 
 
 
 
 
 Staff officers’ Field Manual i (FM 101-5)___ 
 
 
 X 
 
 
 
 
 Infantry Field Manual!...... ___ 
 
 
 X 
 
 
 
 
 Rules of Land Warfare i. ... 
 
 
 X 
 
 
 
 
 Court-martial orders 2 ____ __ 
 
 
 xa 
 
 X 
 
 X 
 
 
 Marksmanship qualifications 2 ____ 
 
 
 X 
 
 
 X 
 
 
 War Department General Orders 2 ..___ 
 
 
 X 
 
 
 
 
 1 Furnished by the Depot Quartermaster, Philadelphia, Pa. 
 
 2 Furnished by the Director, Personnel Department. 
 
 A All officers. 
 
 B All posts, stations, and organizations, including independent offices. 
 
 C Offices of disbursing and accoimtable quartermasters, e.xcept where the commanding officer is the post 
 or organizational quartermaster. 
 
 D Offices of disbursing paymasters and paymaster deputies. 
 
 E Officers and warrant officers of the Paymaster Department. 
 
 a Number to be furnished will be as determined by the Commandant of the Marine Corps. 
 
 b The organizations which will be furnished will be as determined by the Commandant of the Marine 
 Corps. 
 
 Distribution to the Government Departments and at Headquarters 
 Marine Corps will be determined by the Commandant of the Marine 
 Corps. [C. M. C. M. 2 and 3.] 
 
 (6) Distribution of publications not mentioned herein is covered 
 in Marine Corps Orders. Eetired officers assigned to active duty 
 will be furnished such publications as may be directed by the Com¬ 
 mandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (7) Commanding officers will cause all orders affecting the officers 
 and enlisted men of their commands to be published at the first 
 parade following the receipt of such orders. 
 
 (8) Requests for publications not mentioned herein should be made 
 on the Quartermaster. [C. M. C. M. 2.] 
 
 2 
 
GENERAL INSTRUCTIONS 1-3 
 
 (2) Company officers will be utilized as far as practicable for 
 guard duty and duty with troops. 
 
 QUARTERMASTERS AND PAYMASTERS ATTACHED TO A MILITARY ORGAN¬ 
 IZATION OR POST 
 
 1-4 
 
 (1^ Commanding officers of military organizations or posts may 
 require the attendance of quartermasters and paymasters at inspec¬ 
 tions and at military ceremonies. 
 
 (2) Quartermasters and paymasters below field rank may be re¬ 
 quired to perform duty as officers of the day, but only after all other 
 officers of appropriate rank attached to the command are reduced 
 below three. They should be required to attend a sufficient number 
 of drills and exercises to insure familiarity with these duties. 
 
 (3) Commanding officers will not detail quartermasters or pay¬ 
 masters for duty on courts or boards when other officers are available 
 for such detail. In general quartermasters and paymasters should 
 not be assigned any duties which would interfere with their para¬ 
 mount duty of exercising proper care and supervision of the prop¬ 
 erty and funds entrusted to them. 
 
 POST QUARTERMASTER 
 
 1-5 
 
 (1) Detail of.—Post quartermasters are detailed by the Major Gen¬ 
 eral Commandant upon recommendation of the Quartermaster. 
 They will not otherwise be detailed, except in an emergency, when 
 a report of the circumstances will be made to the Major General 
 Commandant. When practicable, a post quartermaster will be 
 detailed for each post or station. 
 
 (2) Accountability.—Post or other quartermasters of a command 
 will be in charge of and accountable for and shall receive and issue 
 all Government property of the command pertaining to the Quarter¬ 
 master’s Department. 
 
 (3) Duties.—Post quartermasters shall attend to all matters per^ 
 taining to the Quartermaster’s Department. They shall have super¬ 
 vision over men receiving compensation as specialists who are 
 assigned to work being performed under the Quartermaster’s Depart¬ 
 ment. Specialists will be held to such hours of labor as may be 
 expedient and necessary, but except in case of urgent public necessity, 
 as in military operations, eight hours will be considered a day’s work. 
 
 (4) At small posts.—At posts where the authorized complement is 
 100 men or less and at posts where there is no post quartermaster 
 detailed, all duties assigned such officer by this article will be 
 performed by the commanding officer. 
 
 3 
 
 240250—40-2 
 
1-6 
 
 MARINE CORPS MANUAL 
 
 COMMAND OF MARINES ON ARMY TRANSPORTS 
 
 1-6 
 
 When regularly organized units of the Marine Corps are embarked 
 for transportation on an Army transport the commanding officer of 
 such units will command all members of the Marine Corps on board 
 junior in rank. When marines who are not regularly organized as a 
 unit or units are so embarked and there is no regularly organized unit 
 on board, the senior line officer of the Marine Corps junior to the 
 commanding officer of troops of the Army, or the senior line noncom¬ 
 missioned officer, in the absence of such a commissioned or warrant 
 officer, will command the members of the Marine Corps junior in 
 rank. 
 
 NAVY TRANSPORT REGULATIONS 
 
 1-7 
 
 (1) Paragraphs 23 to 32, inclusive, of Navy Department Instruc¬ 
 tions for Vessels of the Naval Transportation Service dated Novem¬ 
 ber 23, 1937, and made effective January 1, 1938, are quoted for the 
 information and guidance of officers of the Marine Corps: 
 
 23. When members of the Marine Corps are being transported aboard vessels 
 of the Naval Transportation Service the applicable provisions of the Navy 
 Regulations articles 627, 628, 629, and 1455 to 1460, shall be strictly complied 
 with. 
 
 24. The commanding officer of the vessel shall: 
 
 {a) Assign marine officers to quarters in accordance with their seniority in 
 rank, but they shall not displace the officers regularly attached to the vessel as 
 a part of the complement. 
 
 (6) After consultation with the commanding officer of troops arrange for the 
 quartering and messing of the troops. 
 
 (c) ALter consultation with the commanding officer of troops, have prepared 
 for each marine taking passage as soon as practicable after arrival, a card 
 giving his billet, mess, battle station, and station for fire, collision, and abandon 
 ship. 
 
 (d) Designate the parts of the ship where the units of the marine detach¬ 
 ments are to fall in for muster and for other military formations. 
 
 (e) Require the senior medical officer of the ship to adapt the procedure 
 outlined in the Navy Regulations, article 1457 (2), applicable to the Army, to 
 the marine detachments taking passage. 
 
 (f) After consultation with the commanding officer of troops, prescribe the 
 uniform of the day for the marines. 
 
 (g) In ordering summary courts martial and deck courts upon enlisted men 
 of the Marine Corps, order marine officers to this duty if practicable. 
 
 (25) The senior line officer of the Marine Corps, in command of detachments 
 of marines, will assume command of all marine detachments taking passage, 
 with the title of “Commanding Officer of Troops.” 
 
 (26) All marine officers taking passage, not attached to a detachment, who 
 are junior to the commanding officer of troops, shall report to him for duty. 
 Marine officers senior to the commanding officer of troops will have the status 
 of casual officers, and they will not be called upon for duty with troops. 
 
 4 
 
GENERAL INSTRUCTIONS 
 
 1-7 
 
 (27) Marines taking passage as individuals will be organized as a detach¬ 
 ment by the senior marine line officer passenger who will become the com¬ 
 manding oflScer of troops. 
 
 (28) The senior noncommissioned oflScer of the line of the Marine Corps will 
 perform the duties of the commanding officer of troops in case there is no 
 marine officer of the line taking passage. 
 
 (29) The commanding officer of troops shall: 
 
 (а) After consultation with and approval of the commanding officer of the 
 ship, detail a guard, and cause to be posted the necessary sentries and orderlies. 
 
 (б) Designate daily an officer of the guard who shall— 
 
 (1) Be responsible for the execution of all orders promulgated by the com¬ 
 manding officer of troops. 
 
 (2) Accompany the commanding officer of troops on his daily inspection of 
 the living quarters and other spaces occupied by the marines. 
 
 (3) Report to the executive officer of the ship at 20(X) each day to receive 
 any special instructions. 
 
 (c) Be responsible for the cleanliness and sanitary condition of all compart¬ 
 ments or spaces occupied by the marines. 
 
 (d) Detail a sufficient number of cooks, helpers, and messmen, in order that 
 the food for the marines may be properly prepared and served. 
 
 (e) Inspect daily the living quarters and other spaces, including washrooms 
 and toilets occupied or used by the marines. 
 
 (f) If the detachment is large, detail a mess officer, who will be charged 
 with all matters pertaining to the marines’ mess. In case a mess officer is 
 not detailed, this duty will be performed by the officer of the guard. 
 
 ig) Be responsible for the arms, accouterment, and clothing belonging to all 
 marines taking passage, and shall report to the commanding officer of the ship 
 all cases of loss or damage, in order that responsibility may be fixed. 
 
 (h) After approval of the commanding officer of the ship, specify the times 
 for daily muster and inspection, drills, and exercises on board, landing for 
 marching exercises ashore, scrubbing of clothes, bags, and hammocks, and airing 
 of bedding. 
 
 (i) Be present at ship’s mast when cases involving marines are under in¬ 
 vestigation, in order that he may advise the commanding officer of the ship. 
 
 (;) Accompany the commanding officer of the ship on his weekly inspection 
 of those parts of the ship assigned to the marines. 
 
 (fc) Prepare liberty lists for the marines and submit them to the commanding 
 officer of the ship for his approval. 
 
 (1) Prepare the necessary payrolls and vouchers and deliver them to the 
 ship’s disbursing officer when monthly money is to be issued to the troops. 
 
 (30) The loading and unloading of the cargo and equipment of the marines 
 taking passage shall be under the charge of the commanding officer of the 
 ship. The order in which the cargo shall be stowed shall be decided upon by 
 the commanding officer of the troops, after consultation with the commanding 
 officer of the ship, in order that the stability of the ship shall not be en¬ 
 dangered in loading. The commanding officer of troops shall furnish the 
 number of men requested by the commanding officer of the ship to assist with 
 loading and unloading. 
 
 (31) Marines taking passage shall take part in all ship’s emergency drills. 
 These drills are battle stations, fire quarters, collision quarters, and abandon 
 ship. 
 
 (32) Enlisted men of the Marine Corps, while being transported in a naval 
 vessel, shall be subject to and shall obey the regulations of the ship, and 
 shall be liable to their proportionate share of police and guard duty whenever 
 the commanding officer of the ship shall deem it advisable to divide those 
 duties between the enlisted men of the Navy and those of the Marine Corps 
 on board. Enlisted men of the Marine Corps may also be called upon, but 
 only when, in the judgment of the commanding officer, there is an emergency, 
 
 5 
 
1-7 
 
 MARINE CORPS MANUAL 
 
 to perform such duties as their special knowledge and skill may enable them 
 to perform. 
 
 (2) In addition to carrying out the instructions contained in the 
 foregoing quotation the commanding officer of troops will take neces¬ 
 sary steps in connection with clothing issues and accounts to insure 
 compliance with articles 15-7 (6) (b), 15-13,15-16 (2), and 15-18 (2). 
 
 PHOTOGRAPHS AND FINGERPRINTS 
 
 1-8 
 
 (1) On receipt of every commission each officer will forward to 
 Marine Corps feadquarters a photograph of himself in the uniform 
 of the new rank for file with his official record. The photographs 
 should preferably be unmounted, of approximately 2% by 2% inches, 
 and show the head and shoulders of the officer, uncovered. The pho¬ 
 tographic print should be pasted in the center of a sheet of official 
 size paper, and the following data typed below the photograph: (a) 
 Name and rank; (b) approximate date of photograph; (c) signa¬ 
 ture. The photograph should be transmitted with the form for 
 acceptance and oath of office. 
 
 (2) On receipt of original commission each officer will forward his 
 fingerprint record on Fornr NMC BSOvto Marine Corps Headquarters 
 for file. 
 
 EDUCATIONAL COURSES FOR OFFICERS 
 
 1-10 
 
 (1) Upon the completion of the basic school course a marine officer 
 will enroll in the Marine Corps Institute for a course in bookkeeping, 
 accounting, and auditing. T^en an officer has once enrolled he will 
 be required to complete the course unless exempted as provided in 
 paragraph (3). 
 
 (2) The time prescribed for the completion of the course in book¬ 
 keeping, accounting, and auditing is two years, but the time may be 
 extended upon application to the Major General Commandant if an 
 officer becomes due for promotion and is preparing for examination, 
 or is taking a course or on duty in any capacity at any school (in¬ 
 cluding correspondence courses of the Marine Corps schools), or is 
 unable to continue the course because of sickness or other legitimate 
 reason. 
 
 (3) The bookkeeping and accounting course may be completed at 
 any time by passing satisfactorily the required examination upon 
 application therefor to the director. Marine Corps Institute. 
 
 (4) Upon completion of the course in bookkeeping, accounting, 
 and auditing, the director of the institute will inform the Major 
 General Commandant in order that a notation may be entered in the 
 officer’s record. 
 
 6 
 
GENERAL INSTRUCTIONS 
 
 1-10 
 
 (6) Correspondence about enrollments and information concern¬ 
 ing the course will be addressed to the director of the Marine Corps 
 Institute. 
 
 LETTERS OF COMMENDATION 
 
 1-11 
 
 (1) Letters of commendation will be issued only for exceptional 
 performance of duty beyond and above that which is required and 
 expected of an excellent officer of high attainment and principle, and 
 will be issued only by general officers and those who command bri¬ 
 gades or equivalent organizations on separate duty. 
 
 (2) Officers will not issue letters of commendation to those on 
 whom they make fitness reports, but will include appropriate remarks 
 in such reports. Subordinate officers who desire to have others offi¬ 
 cially commended will make appropriate recommendations to those 
 charged with making fitness reports or authorized to issue letters of 
 commendation, as the case may be. 
 
 officers’ choice of station 
 
 1-12 
 
 Officers are afforded the opportunity, through the medium of offi¬ 
 cial letters to the Major General Commandant, to indicate preference 
 for duty and station. 
 
 leaves of absence for officers 
 
 1-17 
 
 (1) The following are authorized, subject to such restrictions as 
 may be imposed by higher authority, to grant leaves of absence of 
 one month or less per fiscal year: 
 
 (a) Commanding officers: Department of the Pacific; Marine Bar¬ 
 racks, Quantico, Va.; Marine Barracks, Parris Island, S. C.; and 
 Marine Corps Base, Naval Operating Base, San Diego, Calif. 
 
 (h) Commanding officers of the Navy who are authorized to grant 
 similar leave to naval officers. 
 
 (c) Commanding officers of brigades and officers higher in com¬ 
 mand serving outside the continental United States. 
 
 (d) Officers designated by the Major General Commandant. 
 
 (2) The granting of leave of absence by officers in charge of 
 recruiting divisions is governed by article 2-82. 
 
 (3) Officers requesting leave will state in their applications the 
 leave, if any, they have had during the current fiscal year. 
 
 (4) When an officer is granted more than 15 days’ leave of absence 
 a copy of the request and approval, showing the leave address, will 
 
 7 
 
1-17 
 
 MARINE CORPS MANUAL 
 
 be forwarded to the Major General Commandant by the officer grant¬ 
 ing the leave. When an officer on duty on a foreign station is granted 
 leave with permission to visit the United States, report of such 
 leave, together with probable date of arrival in United States and 
 address while on leave, will be sent by dispatch to the Major General 
 Commandant by the officer granting the leave. (See art. 24-75.) 
 
 (5) All leave of absence taken will be reported to the Major Gen¬ 
 eral Commandant on Form NMC-730 by the officer taking the leave 
 and will be entered on the muster roll. 
 
 (6) Leaves of absence will include travel time, except as provided 
 by article 1727 (2), Navy Kegulations. 
 
 (7) Leave of absence is not sufficient authority for absence of a 
 member or judge advocate from general-court-martial duty, and 
 relief should be effected before the officer departs on leave. In 
 forwarding to the Major General Commandant requests for leave 
 for such officers, suitable nominations for reliefs should be made. 
 
 PERMISSION TO LEAVE THE UNITED STATES 
 
 1-18 
 
 (1) Officers and enlisted men will not leave the United States on 
 leave or furlough to visit foreign countries other than Canada and 
 Mexico unless application for permission to do so has been approved 
 by the Major General Commandant. 
 
 (2) Visits to Canada or Mexico while on leave, liberty, or fur¬ 
 lough, or while traveling from one station to another do not require 
 the permission of the Major General Commandant provided civilian 
 clothes are worn during the visit. 
 
 (3) Officers and enlisted men, except those serving in naval ves¬ 
 sels visiting Canadian or Mexican ports, who desire to enter Canada 
 or Mexico in uniform will make advance request to the Major General 
 Commandant to arrange for the visit through diplomatic channels. 
 
 REPORT OF DEPENDENTS ENTITLED TO TRANSPORTATION 
 
 1-19 
 
 (1) All officers and warrant officers and all noncommissioned offi¬ 
 cers above the rank of sergeant who have dependents for whom 
 transportation will be required upon change of station will keep the 
 Major General Commandant informed at all times of the names and 
 relationship of such dependents. In the cases of children the sexes 
 and dates of birth will be stated. 
 
 (2) Commanding officers will see that noncommissioned officers of 
 their commands make these reports as required. 
 
 8 
 
GENERAL INSTRUCTIONS 
 
 1-20 
 
 ORDERS AND TRAVEL 
 
 1-20 
 
 (1) Reporting for duty in obedience to orders is covered by article 
 132, Navy Regulations. The folloAving instructions are supple¬ 
 mentary thereto: 
 
 {a) On detachment.— ^When an officer is detached from one per¬ 
 manent duty station and ordered to proceed to another permanent 
 duty station, the orders affixing no date and not expressing haste, he 
 is allowed 4 days’ time (proceed) in addition to travel time in report¬ 
 ing to his new permanent duty station. Example: An officer de¬ 
 tached on August 1 is required to report at his new permanent duty 
 station not later than midnight August 5, plus the necessary travel 
 time from the old to the new duty station. 
 
 (Z)) Travel time. —Actual travel time is in addition to the time 
 allowed before reporting. Travel time is counted in whole days. 
 Where travel by the shortest usually traveled route is 24 hours or 
 less, only 1 day’s travel time is allowed. Travel time on land is 
 based on the assumption that the travel is by rail over the shortest 
 usually traveled route. At sea it varies, depending on whether the 
 officer is ordered to travel by Government or commercial transporta¬ 
 tion. Generally speaking, it is based on the assumption that the 
 travel will be performed by the shortest traveled route. 
 
 (c) Proceed time, when taken. —When travel is involved under 
 orders, the time allowed in which to report may be taken before com¬ 
 mencing the travel, en route, or upon completion of travel. 
 
 {d) Temporary duty. —When an officer is given orders to proceed 
 and report for temporary duty at one or more temporary duty sta¬ 
 tions upon the completion of which to return to his permanent duty 
 station, he is allowed proceed time, plus travel time, as stated in 
 subparagraph {a) above, only between his permanent duty station 
 and the first temporary duty station. No further proceed time is 
 allowed. Proceed time not taken prior to reporting at first tempo¬ 
 rary duty station may not be taken after completion of the tempo¬ 
 rary duty and prior to reporting to the next temporary duty station 
 or return to the permanent station. 
 
 (e) Temporary duty and subsequent detachment.— Wlien an 
 officer is ordered to proceed to a temporary duty station and while 
 on such temporary duty receives modification of orders or new orders 
 detaching him from his permanent station and ordering him to 
 proceed to a new permanent station upon the completion of the 
 temporary duty, he is allowed proceed time, plus travel time, as 
 stated in subparagraph {a) above, between the temporary duty sta- 
 
 [C. M. C.M. 3.] 
 
 9 
 
1-20 
 
 MARINE CORPS MANUAL 
 
 tion and the new permanent station, in addition to any proceed time 
 which may have been taken prior to reporting at the temporary 
 duty station. 
 
 (/) Detachment with temporary duty en route. —^When an offi¬ 
 cer is detached from one permanent duty station and ordered to 
 another permanent duty station and assigned temporary duty en 
 route, he is allowed proceed time, plus travel time, as stated in sub- 
 paragraph (a) above, only upon detachment from his permanent 
 station and prior to reporting for the temporary duty involved. 
 No additional time will be allowed after completion of the tempo¬ 
 rary duty and prior to reporting to the new permanent duty station. 
 Proceed time not taken on detachment from the old duty station 
 and prior to reporting for temporary duty may not be taken after 
 the completion of the temporary duty and prior to reporting at new 
 duty station. 
 
 (y) Reserve and retired officers ordered from an inactive 
 STATUS to active DUTY. —Upon being ordered from an inactive status 
 to active duty. Reserve and retired officers must proceed in sufficient 
 time to report as directed by their orders. They are not entitled to 
 pay or allowances for any travel time in excess of that required 
 for travel via the shortest usually traveled route from their homes 
 to their first duty station via the place of physical examination. Any 
 travel time employed in excess thereof will be without pay or 
 allowances. 
 
 (A) Leave. —When an officer, in obeying orders, is granted delay 
 to count as leave, the date of reporting is computed in the following 
 manner: Take the date on which the 4-day proceed time would have 
 expired, and add to it the number of whole days travel time. This 
 will give the date on which the officer would report without any 
 authorized leave. To this add the authorized delay to be counted 
 as leave, which will give the latest date on which to report. For 
 example: 
 
 Detached_ 1 August. 
 
 4-day proceed time- 4 
 
 3 days’ travel time- 3 
 
 Normally due to report_ 8 August before midnight. 
 
 15 days’ delay to count as leave- 15 
 
 Date on which to report_23 August before midnight. 
 
 In accordance with Navy Regulations, leave for 1 month beginning 
 on the first day of a calendar month shall expire on the last day of 
 the month, whatever its number of days. Beginning on an inter¬ 
 mediate day, the leave will expire on the day preceding the same 
 dav of the next month. For example: 
 
 [C. M. C. M. 3.] 
 
 10 
 
GENERAL INSTRUCTIONS 
 
 1-20 
 
 Detached-25 January. 
 
 4-day proceed time_ 4 
 
 5 days’ travel time- 5 
 
 Normally due to report- 3 February before midnight. 
 
 With 1 month’s delay leave begins February 3, report not later than 
 March 3, before midnight. 
 
 (i) It would be erroneous to assume that because the day of 
 returning from leave does not count as a day of leave if the officer 
 reports before the hour of forenoon quarters on board ship or com¬ 
 mencing work at a shore station, that the officer in the first exam¬ 
 ple in the preceding subparagraph could report on August 24, pro¬ 
 vided he did so before the hour of forenoon quarters or of com¬ 
 mencing work. The officer is not reporting from leave, but is 
 reporting for duty after being granted a delay in such reporting. 
 
 (j) It is not deemed necessary for officers to avail themselves of 
 the full allowance of 4 days in reporting in obedience to orders where 
 the transfer takes place between two ships in the same port, or 
 between two stations at the same place. 
 
 [C. M. C. M. 3.] 
 
 Section 2.—ENLISTED MEN 
 GRADES 
 
 1-21 
 
 (1) The pay grades of enlisted men in the Marine Corps and the 
 relative rank in each grade are as follows: 
 
 First pay grade: Sergeant major; first sergeant; master gunnery 
 sergeant; master technical sergeant; quartermaster sergeant; pay¬ 
 master sergeant; master steward ; master cook. 
 
 Second pay grade: Gunnery sergeant; technical sergeant; drum 
 major; supply sergeant; steward, first class; cook, first class. 
 
 Third pay grade: Platoon sergeant; staff sergeant; steward, second 
 class; cook, second class. 
 
 Fourth pay grade: Sergeant; mess sergeant; chief cook; field 
 music sergeant; steward, third class; cook, third class. 
 
 Fifth pay grade: Corporal; field cook; field music corporal; stew¬ 
 ard’s assistant, first class. 
 
 Sixth pay grade: Private first class; assistant cook; field music, 
 first class; steward’s assistant, second class. 
 
 Seventh pay grade: Private; field music; steward’s assistant, third 
 class. [C.M.C.M.3.] 
 
 (2) Sergeant major is the senior rank of the noncommissioned 
 officer grades of the Marine Corps and will take rank and precedence 
 
 11 
 
1-21 
 
 MARINE CORPS MANUAL 
 
 over all noncommissioned officers of the first pay grade. [C. M. C. M. 
 
 (3) For the purposes of relative rank only, enlisted members of 
 the Marine Band, Avhose pay and allowances are specifically fixed by 
 law (see article 25-131), rank with other enlisted men assigned to 
 pay grades, as follows: 
 
 First pay grade : Second leader. 
 
 Second pay grade: Principal musician. 
 
 Third pay grade: First-class musician. 
 
 Fourth pay grade: Second-class musician. 
 
 Fifth pay grade: Third-class musician. 
 
 SERIOUSLY INJURED OR DANGEROUSLY ILL 
 
 1-22 
 
 Whenever a man is seriously injured or becomes dangerously ill, 
 and unless there is objection on his part, his next of kin will be 
 notified by dispatch. Until the patient is out of danger his condition 
 should be reported with such frequency as may be warranted by the 
 gravity of the case. Cases involving misconduct will be tactfully 
 handled, having due regard for the feelings of the relatives. Infor¬ 
 mation concerning such injury or illness should also be communicated 
 to the Commandant of the Marine Corps, who will keep the relatives 
 informed in cases where injury or illness has occurred at a post or 
 station outside the continental United States. [C. M. C. M. 2.] 
 
 CERTAIN RESTRICTIONS AND AUTHORIZATIONS CONCERNING EMPLOYMENT 
 
 OF ENLISTED MEN 
 
 1-23 
 
 (1) Article 553, Navy Begulations, provides that: “Enlisted men 
 shall not be employed as servants. This shall not be construed as 
 precluding from messman duties those men who enlist in, or are 
 inducted into, the Marine Corps or Marine Corps Reserve for mess- 
 man duties; or men whose voluntary requests for transfer to that 
 specialist duty are approved.” [C. M. C. M. 3.] 
 
 (2) At all marine barracks and Marine Corps posts and offices 
 within and without the continental United States this regulation will 
 be interpreted to have the following meaning, viz: 
 
 (a) Enlisted men of the IMarine Corps and the Marine Corps 
 Reserve who have been specifically designated for messman duties 
 may be employed to perform duties similar to those performed by 
 the mess branch of the Navy in bachelor officers’ quarters and messes, 
 and general officers’^public quarters upon authorization of the Sec¬ 
 retary of the Navy. [C. M. C. M. 3.] 
 
 12 
 
GENERAL INSTRUCTIONS 1-23 
 
 (b) No enlisted man will be employed as a chauffeur of a pri¬ 
 vately owned automobile. 
 
 (c) Enlisted men may be used to deliver horses to officer’s quarters 
 and to call for them. 
 
 (d) Enlisted men may be used to deliver coal and wood, commis¬ 
 sary and other supplies to quarters of officers and enlisted men. 
 
 (e) Enlisted men may be detailed as firemen to care for the heat¬ 
 ing plants of public quarters, not more than one to be employed for 
 each five sets of quarters. They will perform their duties under the 
 post quartermaster and will not be ordered or requested to perform 
 any work in or around the quarters by officers occupying the quarters 
 or by members of their families. 
 
 '(/) Enlisted men may be assigned as orderlies to general officers 
 occupying public quarters, but such orderlies shall not be used as 
 servants. 
 
 (g) Other than general officers occupying public quarters only 
 those officers commanding administrative units will be entitled to 
 orderlies, and such orderlies will be used for official purposes only in 
 connection with the official duties of the officers concerned. 
 
 (h) Officers entitled to rental allowance will not be allowed the 
 services of enlisted men in their quarters in any capacity. 
 
 (^) The necessary repairs to, and upkeep of, public quarters will 
 be made by the Quartermaster Department. 
 
 ENGAGING IN BUSINESS 
 
 1-24 
 
 (1) Hereafter no enlisted man in the active service of the United 
 States in the Army, Navy, and Marine Corps, respectively, whether 
 a noncommissioned officer, musician, or private, shall be detailed, 
 ordered, or permitted to leave his post to engage in any pursuit, 
 business, or performance in civil life for emolument, hire, or other¬ 
 wise, when the same shall interfere with the customary employment 
 and regular engagement of local civilians in their respective arts, 
 trades, or professions (34 U. S. C. 449). 
 
 (2) A member of the Marine Band shall not, as an individual, 
 furnish music, or accept an engagement to furnish music, when such 
 furnishing of music places him in competition with any civilian 
 musician or musicians, and shall not accept or receive remuneration 
 for furnishing music except under special circumstances when au¬ 
 thorized by the President (34 U. S. C. 702). 
 
 (3) Post and regimental bands, or members thereof, shall not receive 
 remuneration for furnishing music outside the limits of their respec¬ 
 tive commands when the furnishing of such music places them in 
 competition with local civilian musicians. 
 
 532089—43 
 
 2 
 
 12a 
 
1-26 
 
 MARINE CORPS MANUAL 
 
 HAIR CUTS 
 
 1-26 
 
 Enlisted men will, at all times, wear their hair neatly and closely 
 trimmed. The hair may be clipped at the edges of the sides and 
 back, but must be so trimmed as to present an evenly graduated 
 appearance, and must not be over 2 inches in length. The back of the 
 neck must not be shaved. 
 
 12b 
 
GENERAL INSTRUCTIONS 
 
 1-27 
 
 QUARTERMASTER AND PAYMASTER SERGEANTS 
 
 1-27 
 
 (1) Quartermaster sergeants and supply sergeants will be detailed for 
 duty upon the recommendation of the quartermaster, according to 
 the strength of the command. They will be mustered in the office of 
 the organization quartermaster and perform their duties under his 
 direction. They will be assigned such duties as the organization 
 quartermaster may deem for the best interests of his department; 
 these duties should, however, be changed from time to time in order 
 that quartermaster sergeants and supply sergeants may be familiar 
 with all the duties pertaining to their rank. They will not, except 
 in cases of emergency, be required to perform any duty outside of 
 the Quartermaster Department. Other enlisted men may, if neces¬ 
 sary, be detailed to assist the organization quartermaster. 
 
 (2) Paymaster sergeants will not, except in cases of emergency, be 
 required to perform any duty not connected with the Paymaster 
 Department. 
 
 MESS MANAGEMENT 
 
 1-29 
 
 (1) Mess stewards.—The allowance of noncommissioned officers 
 (mess management) for organizations of the Marine Corps is as 
 follows: 
 
 Organization 
 
 Strength 
 
 Master 
 
 technical 
 
 sergeant 
 
 (commis¬ 
 
 sary) 
 
 Technical 
 
 sergeant 
 
 (commis¬ 
 
 sary) 
 
 Staff 
 
 sergeant 
 
 (commis¬ 
 
 sary) 
 
 Mess 
 
 sergeant 
 
 (commis¬ 
 
 sary; 
 
 Companies..... 
 
 25 to 100_ 
 
 
 
 
 1 
 
 Companies... 
 
 100 to 150.. . 
 
 
 
 
 1 
 
 Battalions____ 
 
 
 
 
 1 
 
 
 Re? intents... 
 
 
 
 1 
 
 
 
 Brigades_ 
 
 
 1 
 
 
 
 
 
 
 
 
 
 
 Note. —For posts and stations ranks will be as determined by the Commandant of the Marine Corps 
 and set forth in Authorized Allowance Tables. (C. M. C. M, 2 and 3.J 
 
 (2) The detail of an enlisted man in the dual capacity of commis¬ 
 sary sergeant and mess steward is prohibited. 
 
 COOKS AND BAKERS 
 
 1-31 
 
 (1) Cooks.—The allowance of cooks for organizations of the 
 Marine Corps is as follows: 
 
 13 
 
1-31 
 
 MARINE CORPS MANUAL 
 
 Number of men 
 
 1. 50 men or less___ 
 
 2. 51 to 100 men_ 
 
 3. 101 to 150 men... 
 
 4. 151 to 200 men_ 
 
 5. 201 to 300 men_ 
 
 6. 301 to 400 men_ 
 
 7. 401 to 500 men__ 
 
 8. 501 to fiOO men___ 
 
 9. 601 to 700 men____ 
 
 10. 701 to 800 men___ 
 
 11. For each additional 100 men over 800 
 
 Chief 
 
 cook 
 
 (Commis¬ 
 
 sary) 
 
 Field 
 
 cook 
 
 (Commis¬ 
 
 sary) 
 
 
 1 
 
 
 1 
 
 1 
 
 
 1 
 
 1 
 
 1 
 
 1 
 
 1 
 
 1 
 
 1 
 
 2 
 
 1 
 
 3 
 
 1 
 
 3 
 
 1 
 
 3 
 
 
 Assistant 
 
 cook 
 
 (Commis 
 
 sary) 
 
 1 
 
 1 
 
 1 
 
 Note.— When an organization is divided into 2 or more messes, each mess will be allowed cooks according 
 to its ration strength as shown above. [C. M. C. M. 3.J 
 
 (2) Bakers.—At places where bread is baked the allowance of 
 additional cooks as bakers shall be as follows: 
 
 Number of men 
 
 Chief cook 
 (Baker) 
 
 Field cook 
 (Baker) 
 
 Assistant 
 
 cook 
 
 (Baker) 
 
 1. 100 men or less.. . ______ 
 
 
 1 
 
 
 2. iOl to 300 men_____ 
 
 1 
 
 
 1 
 
 3. 301 to 1,000 men_____ 
 
 1 
 
 1 
 
 1 
 
 4. 1,001 to 1,500 men______ 
 
 1 
 
 1 
 
 2 
 
 5. 1,501 to 2,000 men__ 
 
 1 
 
 2 
 
 3 
 
 6. 2,001 to 2,500 men______ 
 
 2 
 
 3 
 
 3 
 
 7. 2,.501 1 0 3,000 men____ 
 
 3 
 
 3 
 
 3 
 
 8. For each 1,000 men additional_ _ 
 
 1 
 
 1 
 
 1 
 
 
 
 
 
 MESSMEN 
 
 1-32 
 
 [C. M. C. M. 3.] 
 
 (1) Messmen shall be detailed from the grades of private first 
 class and private on the basis of 1 for every 20 men. If, after such 
 computation, a remainder of 11 or more results, an additional mess- 
 man is authorized for messes of less than 120 men. For a mess of 
 less than 20 men 1 messman is authorized. Under no circumstances 
 shall noncommissioned officers be detailed as messmen. Enlisted 
 men of the Marine Corps detailed as messmen afloat are entitled 
 to the same extra compensation for service with crew messes as is 
 allowed enlisted men of the Navy under like circumstances. The 
 detail of messmen in marine detachments afloat is governed by 
 article 1289 (2), Navy Regulations. 
 
 (2) At regularly established posts and other shore stations all 
 details as messmen shall be made on the first day of the month; and 
 the number detailed shall be based on the ration strength of the 
 command on that date. No further detail of messmen will be per¬ 
 mitted on intermediate days of the month, except to fill a vacancy 
 
 14 
 
 CO Od CO to 
 
GENERAL INSTRUCTIONS 
 
 1-32 
 
 or where the ration strength of the command is increased by 25 per¬ 
 cent of the number as shown on the first day of the month, nor there¬ 
 after except upon a like increase. For all commands whose ration 
 strength on the first day of the month is more than 400 there will be 
 allowed additional details of messmen for each 100 increase in ration 
 strength during the month. 
 
 SPECIALISTS 
 
 1-35 
 
 [Omitted. C. M. C. M. 3.] 
 
 MARRIED MEN 
 
 1-37 
 
 (1) The mission of the Marine Corps requires that its personnel 
 serve ashore or afloat in any part of the world, and that therefore 
 its members be subject to frequent and often unexpected transfer 
 from one duty to another, regardless of family circumstances. Men 
 who marry must take these conditions into consideration and govern 
 themselves accordingly. 
 
 (2) The law recognizes the families of noncommissioned officers 
 of the first three pay grades by providing for their transportation 
 upon change of station, and consideration will be given to the mar¬ 
 ried status of these men so far as the circumstances of the service 
 may permit. However, the public interests require that the dis¬ 
 charge of official duty and responsibility be the first consideration 
 and these men must not expect exemption from duty or transfer 
 because of the necessities of their families. 
 
 (3) All unmarried enlisted men of the first three grades without 
 dependents must be quartered in barracks at their station of duty, 
 where barracks are available. Married men of the first three pay 
 grades and men in these grades having dependents will be assigned 
 to suitable married quarters, where such are available, but the number 
 and quality of married quarters vary at different posts, and men 
 must not expect to be assigned similar quarters upon transfer. At 
 posts where all of the suitable married quarters are assigned to non¬ 
 commissioned officers of the first three pay grades, quarters allowance 
 is payable to remaining noncommissioned officers of these grades who 
 have dependents. Married quarters will not be furnished to those men 
 whose dependents do not live with them; such men will be classed for 
 purposes of quarters as unmarried. [C. M. C. M. 3.] 
 
 (4) Omitted. [C. M. C. M. 3.] 
 
 (5) Married men will be subject to assignment and transfer on 
 the same basis as other men and must take such contingencies into 
 consideration in making provisions for their families. 
 
 15 
 

 
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GENERAL INSTRUCTIONS 
 
 1-38 
 
 FURLOUGH 
 
 1-38 
 
 (1) Furloughs not to exceed a total of 30 days in an enlistment 
 year may be granted by the following, subject to such restrictions as 
 may be imposed by higher authority: Commanding General, Depart¬ 
 ment of Pacific; Commanding General, Fleet Marine Force; com¬ 
 manding generals or commanders of brigades; commanding officers of 
 separate regiments and battalions or other separate or detached com¬ 
 mands; commanding officers of marine barracks, bases, and staff 
 officers; inspector-instructors of Reserve units; officers in charge of 
 Recruiting Divisions and Districts; other officers designated by the 
 Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (2) Commanding officers of ships and commanding officers or 
 officers in charge of naval shore stations having marine detachments 
 may grant the same furloughs to enlisted men of the Marine Corps 
 that they are authorized to grant to enlisted men of the Navy. 
 
 (3) Furlough upon reenlistment is governed by article 2-83 (1) 
 
 (d). [C.M.C.M.I.] 
 
 (4) Furloughs include travel time, except that if a man is on duty 
 on a foreign station, and is granted furlough, for the purpose of 
 visiting the United States, his furlough begins from the date of his 
 arrival therein and expires on the date of his departure therefrom. 
 
 (5) When an enlisted man is admitted to a government hospital 
 while on furlough, his furlough is suspended for the period he 
 remains therein, and he will be carried on the records as sick in 
 hospital for that period. Upon discharge from hospital he will 
 revert to the status of furlough, and the date he is required to report 
 at his station will be extended accordingly. [C M. C. M. 2.] 
 
 (6) Furloughs will be entered in service-record books and on 
 muster rolls. 
 
 PHOTOGRAPHS 
 
 1-39 
 
 Commanding officers of posts where facilities are provided for tak¬ 
 ing official photographs will have an examination made of service- 
 record books of all enlisted men joining their commands. Where 
 there is no photograph, one will be taken in uniform regardless of 
 whether the man is serving on his first enlistment or on a reenlist- 
 rnent. Pictures will be front view, showing head and shoulders, 
 size 3y2 X 5 inches with a one-half-inch margin at top, below which 
 the following will be typewritten (single space) : Name (surname 
 to left), date of enlistment, and date photograph taken. The subject 
 will be required to sign the photograph in full on the reverse side, 
 approximately one inch from the bottom, and in such a manner that 
 
 17 
 
 I 
 
1-39 
 
 marine corps manual 
 
 if the photograph were fastened at the top (photo up), lifted from 
 the bottom, and partially turned up, the signature would appear right 
 side up. One print will be pasted in the service-record book and one 
 print forwarded to Headquarters Marine Corps. 
 
 Section 3.—MISCELLANEOUS 
 
 DEPARTMENT OF THE PACIFIC 
 
 1-51 
 
 (1) Limits.—The Department of the Pacific shall include all posts, 
 detachments, depots, offices, and other organizations of the Marine 
 Corps in the eleventh, twelfth and thirteenth naval districts, except 
 recruiting activities in the States of New Mexico, Colorado, and 
 Wyoming, and in the Pacific Ocean area with the following excep¬ 
 tions: Fleet Marine Force units, detachments afloat, detachments in 
 the fifteenth naval district, and such other organizations as may be 
 excepted by the Commandant of the Marine Corps. The Comman¬ 
 dant will keep the Commanding General, Department of the Pacific, 
 informed of the Fleet Marine Force units within the limits of his 
 command for purposes of supply. [C. M. C. M. 3.] 
 
 (2) Command.—The departmental commander will, under the di¬ 
 rection of the Commandant of the Marine Corps, command all 
 marines and reservists included in the department insofar as the 
 command is not reserved by law or regulation to other authority. 
 The headquarters of the Department of the Pacific will be in San 
 Francisco, Calif. [C. M. C. M. 2.] 
 
 (3) The staff of the departmental commander will consist of the 
 chief of staff, the Depot Quartermaster, San Francisco, Calif., and 
 the Paymaster, Headquarters, Department of the Pacific, and of such 
 other officers as may be ordered to report to the departmental com¬ 
 mander for duty on the staff. 
 
 (4) (a) In the event that the departmental commander is absent 
 from the limits of his command, is on leave, or is disabled, or in case 
 of a vacancy, the command shall devolve upon the senior line officer 
 of the Marine Corps on duty within the department, exclusive of 
 those detailed to assistant quartermaster or assistant paymaster duty 
 only. 
 
 (h) When such absence, disability, or vacancy is for less than 24 
 hours, the departmental commander shall be represented by the chief 
 of staff, who is authorized to carry out the established routine. 
 
 (c) The chief of staff is also authorized to carry out the established 
 policies and routine of the office when departmental commander 
 or the acting departmental commander is not in San Francisco but 
 on duty elsewhere within the limits of the department. If, under 
 these circumstances, in the judgment of the departmental commander 
 
 18 
 
GENERAL INSTRUCTIONS 
 
 1-51 
 
 or the acting departmental commander, his presence in San Francisco 
 is necessary, he should wire the Commandant of the Marine Corps, 
 requesting orders to proceed to San Francisco. [C. M. C. M. 2.] 
 
 (5) Duties.—The departmental commander will maintain the 
 strength of the posts, detachments, offices, and other organizations 
 included within the department, by transfer of officers and men, in 
 accordance with the necessities of the service, and with the general and 
 special instructions issued by the Commandant of the Marine Corps, 
 and will transfer enlisted men to the recruiting service, western 
 division, to detachments afloat upon application of commanding offi¬ 
 cers to fill vacancies in authorized allowances, and from detachments 
 afloat upon application of commanding officers in cases of undesira- 
 
 18a 
 

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GENERAL INSTRUCTIONS 
 
 1-51 
 
 bles, and may effect mutual transfers of individuals between sliore 
 stations in the department and ships when applications are submitted 
 through proper channels. The departmental commander will make, 
 or authorize to be made, only such inspections of Reserve organiza¬ 
 tions within the Department as are specifically authorized or approved 
 by the Commandant of the Marine I Corps. [C. M. C. M. 2.] 
 
 (6) Promotion and reduction.—See articles 6-23 to 6-34, inclusive. 
 
 (7) Discharges.—The departmental commander will, within the de¬ 
 partment, issue the necessary orders and prepare discharge certificates 
 for the discharge of enlisted men upon the expiration of enlistment, 
 and in other cases when directed by the Commandant of the Ma¬ 
 rine Corps. He will also award good-conduct medals and bars within 
 the department. [C. M. C. M. 2.] 
 
 MARINE CORPS ACTIVITIES IN SAN DIEGO AREA 
 
 1-52 
 
 (1) The senior line officer of the Fleet Marine Force on duty in the 
 eleventh naval district shall command all units and personnel of the 
 Fleet Marine Force serving in the eleventh naval district, not specifi¬ 
 cally excepted, and such other organizations as may be assigned b}^ 
 the Commandant of the Marine Corps wfith the title of Commanding 
 General, Fleet Marine Force, San Diego area. [C. M. C. M. 3.] 
 
 (2) The senior line officer of the Marine Corps, exclusive of the 
 Fleet Marine Force on duty at the Marine Corps base at San Diego 
 shall command all Marine Corps units and personnel, other than Fleet 
 Marine Force, serving at the Marine Corps base, including Camp Cal¬ 
 vin B. Matthews, and such other activities as may be assigned to the 
 Marine Corps base by proper authority. [C. M. C. M. 3.] 
 
 BIRTHDAY OF THE MARINE CORPS 
 
 1-55 
 
 The following will be read to the command on the 10th of Novem¬ 
 ber of each year: 
 
 (1) On November 10, 1775, a Corps of Marines was created by a 
 resolution of the Continental Congress. Since that date many thou¬ 
 sand men have borne the name Marine. In memory of them it is 
 fitting that we who are marines should commemorate the birthday 
 of our corps by calling to mind the glories of its long and illustrious 
 history. 
 
 19 
 
1-55 
 
 MARINE CORPS MANUAL 
 
 (2) The record of our Corps is one which will bear comparison 
 with that of the most famous military organizations in the world’s 
 history. During the greater part of its existence the Marine Corps 
 has been in action against the Nation’s foes. Since the Battle of Tren¬ 
 ton, marines have won foremost honors in war, and in the long eras of 
 tranquillity at home, generation after generation of marines have 
 grown gray in war in both hemis])heres, and in every corner of the 
 seven seas, that our country and its citizens might enjoy peace and 
 security. 
 
 (3) In every battle and skirmish since the birth of our Corps 
 marines have acquitted themselves with the greatest distinction, 
 winning new honors on each occasion until the term ‘‘marine” has 
 come to signify all that is highest in military efficiency and soldierly 
 virtue. 
 
 (4) This high name of distinction and soldierly repute we who are 
 marines today have received from those who preceded us in the 
 Corps. With it we also received from them the eternal spirit which 
 has animated our Corps from generation to generation and has been 
 the distinguishing mark of the marines in every age. So long as 
 that spirit continues to flourish marines will be found equal to every 
 emergency in the future as they have been in the past, and the men 
 of our Nation will regard us as worthy successors to the long line 
 of illustrious men who have served as “Soldiers of the Sea” since 
 the founding of the Corps. 
 
 FLAGS 
 
 1-56 
 
 Tlie following flags, pennants, guidons, and signs are authorized 
 for use in the Marine Corps: 
 
 Flags — 
 
 Marine Corps standard, silk, with staff. 
 
 National colors, silk, with staff. 
 
 Garrison, bunting. 
 
 Post, bunting. 
 
 Storm, bunting. 
 
 Recruiting, red, bunting. 
 
 Recruiting, blue, bunting. 
 
 Major general. Nos. 2 and 4, bunting, with staff. 
 
 Brigadier general. Nos. 2 and 4, bunting, with staff. 
 
 Boat, major general, bunting, with staff. 
 
 Boat, brigadier general, bunting, with staff. 
 
 Hospital, field, bunting. 
 
 Quarantine, field hospital, bunting. 
 
 Sanitary, cordon, bunting, with staff. 
 
 20 
 
GENERAL INSTRUCTIONS 
 
 1-56 
 
 Flags —Continued. 
 
 Signal, red 2-foot, with staff. 
 
 Signal, white, 2-foot, with staff. 
 
 Signal, red, 4-foot, with staff. 
 
 Signal, white, 4-foot, with staff. 
 
 Semaphore, bunting, with staff. 
 
 Pennants — 
 
 Brigade, large, bunting. 
 
 Brigade, small, bunting. 
 
 Post commander, boat, bunting, with staff. 
 Quartermaster’s supply depot and train, bunting. 
 Guidons — 
 
 Silk, with staff. 
 
 Ambulance and dressing station, bunting, with staff. 
 Signs — 
 
 Automobile, major general. 
 
 Automobile, brigadier general. 
 
 MARINE CORPS COLORS 
 
 1-57 
 
 (1) Gold and scarlet are the official colors of the Marine Corps. 
 
 (2) All guidons, banners, athletic ribbons, pennants, and other 
 articles ordinarily designed to represent the Marine Corps colors, will 
 be made accordingly. 
 
 (3) Articles in Marine Corps colors carried by post exchanges will 
 conform to the designated colors, the gold approximating as nearly 
 as possible that in the regulation noncommissioned officers’ chevrons. 
 
 IDENTIFICATION TAGS 
 
 1-58 
 
 (1) In time of war or national emergency, and at other times 
 when directed by competent authority, two identification tags will 
 be issued to each officer and enlisted man of the Marine Corps to be 
 worn when engaged in field service. One tag will be suspended from 
 the neck underneath the clothing by a cord or thong passed through 
 the small hole in the tag, the second tag to be suspended from the 
 first one by a short piece of string or tape. These tags are pre¬ 
 scribed as a part of the uniform, and when not worn as directed 
 herein will be habitually kept in the possession of the owner. When 
 not worn they will be regarded as part of the field kit and will be 
 regularly inspected. 
 
 (2) In order to secure the proper interment of those who fall in 
 battle, and to establish beyond a doubt their identity, should it 
 
 21 
 
1-58 
 
 MARINE CORPS MANUAL 
 
 
 become desirable subsequently to disinter the remains for removal 
 to a national or post cemetery or for shipment home, the identifica¬ 
 tion tag suspended from the neck of the officer or enlisted man will in 
 all cases be interred with the body. The duplicate tag attached thereto 
 will be removed at the time of burial and turned over to the surgeon or 
 person in charge of the burial, from which a record of same, together 
 with the^ cause and date of death, shall be made and reported to the 
 commanding officer. 
 
 (3) Identification tags will contain the following information: 
 
 (a) Name. 
 
 (b) Officer’s rank or man’s service number. Approximately 
 
 three spaces to the right of rank or service number, indi¬ 
 cate religion by “P”, “C”, or “H,” for Protestant, Catho¬ 
 lic, or Hebrew. If no religion is indicated this space 
 will be left blank. [C. M. C. M. 3.] 
 
 (e) Type of blood; and if the man has received tetanus toxoid, 
 the letter ‘‘T” with the date (T-8/40) to so indicate, and 
 in accordance with the instructions contained in the 
 Manual of Medical Department. 
 
 (d) At one end of the tag the letters “USMC” or ‘*USMCR”, as 
 
 may be appropriate. 
 
 (e) Omitted. [C. M. C. M. 3.] 
 
 (4) Tags for men enlisting will be stamped and issued at the re¬ 
 cruit depots, except in the case of reenlisted men who have not pre¬ 
 viously been supplied with them. In such cases tags will be stamped 
 and issued at the posts to which the men are transferred. 
 
 (5) The original issue of tags and tape will be made gratuitously, 
 but issues made to replace those lost will be checked against the man’s 
 pay account. 
 
 (6) Omitted. [C. M. C. M. 1.] 
 
 CHANGE OF NAINIE AND DATE AND PLACE OF BIETH 
 
 1-59 
 
 (1) Change of name will be made on the records only upon applica¬ 
 tion therefor by the interested person, accompanied by a certified 
 copy of the court order, or other evidence satisfactory to Headquar¬ 
 ters, showing that he has obtained legal sanction for such change. 
 
 (2) Correction of name, where the true name is not borne on the 
 records, will be made upon application therefor to Headquarters, 
 Marine Corps, by the interested person, reciting the facts under oath, 
 and furnishing a birth or baptismal certificate, together with the 
 affidavits of two or more disinterested persons to the effect that 
 they know the person serving in the Marine Corps under the name 
 
 of-to be the identical person whose true name 
 
 is --. 
 
 22 
 
GENERAL INSTRUCTIONS 
 
 1-59 
 
 (3) The date and place of birth may be corrected upon application 
 therefor to Headquarters, Marine Corps, by the interested person and 
 the presentation of a birth or baptismal certificate; or, if such cer¬ 
 tificate is unobtainable, then by the affidavit of the attending physi¬ 
 cian, or nurse, or other persons having personal knowledge of the 
 facts. 
 
 22a 
 
GENERAL INSTRUCTIONS 
 
 1-60 
 
 ASSISTANCE FOR EX-SERVICE MEN IN THEIR RELATIONS WITH THE 
 
 veterans’ ADMINISTRATION 
 
 1-60 
 
 (1) It is the purpose of Marine Corps Headquarters, acting through 
 its available personnel, to assist ex-service men in every possible way 
 in securing contact with the Veterans’ Administration, thus enabling 
 them without delay to renew or convert their insurance, to secure 
 medical or dental treatment or hospitalization, or to present their 
 claims for compensation. 
 
 (2) The obligation is imposed upon all post commanders and 
 recruiting officers of the Marine Corps to aid their less fortunate 
 comrades. Such officers will familiarize themselves with the orders 
 and circulars relating to the Veterans’ Administration, insofar as 
 these instructions refer to renewal or conversion of insurance, com¬ 
 pensation, medical or dental treatment, or hospitalization, so that 
 intelligent assistance and advice may be afforded ex-service men in 
 regard to their relations with the Administration. 
 
 (3) The officers mentioned will obtain direct from the Veterans’ 
 Administration a supply of all blank forms needed by ex-service men 
 in their contact with that Administration. 
 
 (4) Upon application from ex-service men the officers mentioned 
 in paragraph (2) will furnish blank forms, will assist in the prep¬ 
 aration of applications, will carefully examine all papers or instruc¬ 
 tions on the forms in question, and will themselves promptly forward 
 the completed applications or statements direct to the United States 
 Veterans’ Administration, Washington, D. C. 
 
 (5) In cases where it is necessary to forward a copy of the dis¬ 
 
 charge certificate of the ex-service man the copy will be made by 
 the post commander or recruiting officer adding the words “Copy of 
 discharge certificate, to be used only with claims against the United 
 States Veterans’ Administration,” at the beginning of the copy, and 
 the words, “I hereby certify that the foregoing is a true, literal, and 
 exact copy of the discharge certificate of-,” with sig¬ 
 
 nature and rank of the attesting officer, at the end of the copy. 
 Ordinary blank paper or the regular discharge certificate blanks (in 
 the case of ex-marines) may be used in making these copies, except 
 that parchment or artificial parchment shall not be used for this 
 purpose. The attestation must be by a post commander, recruiting 
 officer, notary public, or other person authorized to administer oaths. 
 
 (6) Similar assistance will be given to ex-service men in the 
 preparation of applications for pensions. 
 
 23 
 
1~61 
 
 MARINE CORPS MANUAI 
 
 INSURANCE 
 
 1-61 
 
 (1) Every officer and enlisted man who enters the service will be 
 advised that he is entitled to apply for one of the seven forms of 
 Government life insurance (converted) within 120 days from the 
 date of such entry. Recruiting officers and commanding officers may 
 obtain, supplies of blank forms of applications for insurance, rein¬ 
 statement, and conversion, and rate books, upon application to the 
 United States Veterans’ Administration, Washington, D. C. 
 
 (2) When a newly enlisted or reenlisted man is taken up on the 
 rolls, the company commander will, insofar as may be practicable, 
 inform him once each month, up to and including the month in which 
 the time limit elapses, of his right to apply for Government life 
 insurance. (See arts. 28-19 to 28-32.) 
 
 NAVAL A^SSELS ASSIGNED TO MARINE CORPS 
 
 1-63 
 
 (1) Officer in charge.—When, naval vessels are in the custody of the 
 Marine Corps, an officer with experience in seamanship if prac¬ 
 ticable will be detailed in charge. The officer so detailed will be held 
 strictly responsible for the cleanliness, preservation, and operation 
 of any naval craft under his charge. Adequate crews of qualified 
 enlisted men will be detailed. 
 
 (2) Inspection.—Frequent inspections of naval vessels in the 
 custody of the Marine Corps will be made by commanding officers 
 and inspecting officers, and all means adopted to insure that such 
 vessels are kept in a creditable state of cleanliness and preservation. 
 
 ABBREVIATIONS 
 
 1-64 
 
 See current Marine Corps Order containing list of abbreviations 
 authorized for use in muster rolls, and other Marine Corps forms. 
 [C. M. C. M. 3.] 
 
 MAIL CLERKS 
 
 1-65 
 
 (1) The laws, regulations, and instructions governing the designa¬ 
 tion, duties, and supervision of Navy mail clerks and assistant Navy 
 mail clerks are contained in articles 2063 to 2071, Navy Regulations, 
 articles D-5305 to 5311, Bureau of Naval Personnel Manual, and 
 
 24 
 
GENERAL INSTRUCTIONS 
 
 1-65 
 
 pamphlet issued by the Post Office Department entitled ‘‘Instructions 
 for the Guidance of Navy Mail Clerks and Assistant Navy Mail 
 Clerks.” These regulations and instructions, although compiled pri¬ 
 marily for vessels and shore establishments of the Navy, apply 
 equally to Marine Corps commands. 
 
 (2) Commanding officers will require especially that all inspections 
 are made as prescribed and that careful supervision of the duties of 
 mail clerks and assistant mail clerks is maintained. 
 
 (3) The duties assigned to the supply officer, the paymaster, or the 
 disbursing officer, in the regulations and instructions enumerated in 
 paragraph (1), will be performed by the officer or officers (disbursing, 
 if practicable) designated by the commanding officer. 
 
 (4) The allowances of Navy mail clerks and assistant Navy mail 
 clerks are given in article D-5307, Bureau of Naval Personnel 
 Manual. 
 
 DIVISION OF PLANS AND POLICIES 
 
 1-70 
 
 (1) The Division of Plans and Policies is the planning agency of 
 the Marine Corps. Matters requiring planning are referred to it by 
 the Commandant of the Marine Corps for study and recommendations. 
 Questions of policy are studied and recommendations are made to the 
 Commandant of the Marine Corps, for the establishment of policies 
 and doctrines. Proposed exceptions to and necessary or advisable 
 changes in existing policy or doctrine, are similarly handled by this 
 Division. [C. M. C. M. k] 
 
 (2) Plans, recommendations for the establishment of policies and 
 doctrines, and for exceptions to existing plans and policies, when 
 approved by the Commandant of the Marine Corps shall be sent to 
 the proper agency or agencies for such action as is indicated. [C. M. 
 C. M. 2.] 
 
 (3) The organization of the division and the duties and cognizance 
 of its various sections shall be as prescribed by the Commandant of 
 the Marine Corps. [C. M. C. M. 2.] 
 
 DIVISION OF AVIATION 
 
 1-71 
 
 (1) Organization.—The aviation organization of the Marine Corps 
 shall consist of such personnel, regular and reserve, as may be detailed 
 thereto by the Commandant of the Marine Corps. It shall comprise 
 the tactical squadrons specified in the orders of the Chief of Naval 
 Operations and such organizations, detachments, and details as may be 
 authorized by the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 25 
 
 532089—43-3 
 
1-71 
 
 MARINE CORPS MANUAL 
 
 (2) In addition to such orders or instructions as may be given by 
 the Commandant of the Marine Corps, the Marine Corps aviation 
 organization shall be subject to the provisions of the Manual of the 
 Bureau of Aeronautics and such technical orders or instructions as 
 the Chief of the Bureau of Aeronautics may issue. [C. M. C. M. 2.] 
 
 (3) Transfers.—Aviation personnel will not be transferred either 
 to or from aviation without the prior approval of the Commandant 
 of the Marine Corps, nor will it be called upon to perform duties 
 other than those pertaining to aviation and basic training for en¬ 
 listed men as prescribed in Marine Corps Orders, except in cases 
 of emergency. When emergencies are declared in either of the fore¬ 
 going cases, the order will be given in writing and a copy furnished im¬ 
 mediately to the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (4) Administration.—The Headquarters administrative unit of avia¬ 
 tion is designated as the Division of Aviation. The functions of this 
 division under the cognizance of the Bureau of Aeronautics are covered 
 by the Bureau of Aeronautics Manual. For purposes of administra¬ 
 tion, training, operations, or other activities coming under the cog¬ 
 nizance of the Marine Corps, the Division will serve under the 
 direction of the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (5) Duties.—The senior naval aviator ordered to duty with the 
 Division of Aviation will have the title of Director of Aviation. He 
 is empowered to communicate directly with aviation organizations on 
 routine subjects in accordance with the provisions of article 9-2 of 
 this manual. In general his duties comprise: 
 
 Adviser to the Commandant of the Marine Corps on aviation 
 matters. [C. M. C. M. 2.] 
 
 Liaison with the Bureau of Aeronautics. 
 
 Aviation budget officer. 
 
 Training (regular and reserve). 
 
 Aviation qualifications. 
 
 Aviation reports. 
 
 Inspection of regular and reserve aviation organizations. 
 
 (6) Nothing in this article shall be construed as changing the exist¬ 
 ing functions of any other department, division, or section of Head¬ 
 quarters or its present relations to the Division of Aviation. 
 
 COMMUNICATION SERVICE 
 
 1-72 
 
 (1) The Marine Corps communication service is the organization 
 charged with the administration and operation of all Marine Corps 
 signal communication systems except radio installations of aviation 
 organizations. It shall provide trained communication personnel and 
 
 [C. M. C.M. 3.] 
 
 26 
 
GENERAL INSTRUCTIONS 
 
 1-72 
 
 have cognizance of the signal communication for ground combat units, 
 aviation field telephone systems, post communication facilities, and 
 naval radio stations manned by marines at other than Marine Corps 
 Air Stations. [C. M. C. M. 3.] 
 
 (2) The radio facilities of the Marine Corps communication serv¬ 
 ice shall be considered as a part of the naval communication service. 
 
 (3) The communication service consists of personnel assigned 
 thereto and comprises such units as are authorized by the Command¬ 
 ant of the Marine Corps. [C. M. C. M. 2.] 
 
 (4) Officers who are ordered by the Commandant of the Marine 
 Corps to organizations for communication duty will perform such 
 duty until relieved in like manner. This will not prevent the tem¬ 
 porary diversion of officers from such duties in an emergency. 
 [C.M.C.M.3.] 
 
 (5) Enlisted men assigned to the communication service shall 
 be designated “Communication Personnel” and upon such assign¬ 
 ment the service-record book of the individual concerned will be promi¬ 
 nently marked “Communication Personnel” on the outside cover. 
 
 (6) Communication personnel will be transferred to and from 
 communication duties and between organizations only upon approval 
 of the Commandant of the Marine Corps except that the Commanding 
 General, Fleet Marine Force, and commanding generals of Marine 
 brigades are authorized to effect transfers of such personnel within 
 their respective commands where this does not involve transfer between 
 posts. [C. M. C. M. 2.] 
 
 (7) Communication personnel returning from foreign shore service, 
 will, unless otherwise directed by the Commandant of the Marine 
 Corps, be transferred to the Post Signal Battalion, Marine Barracks, 
 Quantico, Va., or to the Base Signal Battalion, Marine Corps Base, 
 San Diego, Calif., whichever is nearer to their place of enlistment. 
 A separate report of such transfers will be made to the communication 
 unit concerned. [C. M. C. M. 2.] 
 
 (8) On change sheets, transfer orders, and reports of transfers and 
 joinings, communication personnel will be shown as such by the ad¬ 
 dition of “(CP)” after their ranks. 
 
 (9) The Bureau of Ships, Navy Department, has cognizance of the 
 procurement and maintenance of all radio equipage used by the 
 Marine Corps except that used in aircraft. Radio material transferred 
 to the Marine Corps will be accounted for in the same manner as other 
 Marine Corps property. (See Section 6, Chapter 31, Manual of Engi¬ 
 neering Instructions.) The Quartermaster procures and maintains 
 all communication material, other than radio. 
 
 (10) Nothing in this article shall be construed as changing the 
 existing functions of any other department, division, or section of 
 Headquarters, United States Marine Corps. 
 
 27 
 
1-73 
 
 MARINE CORPS MANUAL 
 
 ENGINEER SERVICE 
 
 1-73 
 
 (1) The Marine Corps engineer service is charged with the co¬ 
 ordination and administration of Marine Corps engineer equipment, 
 personnel, and activities. It shall provide trained engineer personnel 
 for all engineer units. At Marine Corps posts and stations the engi¬ 
 neer service shall furnish engineer personnel and such technical assist¬ 
 ance in construction and operation of engineer facilities as may be 
 requested by the Quartermaster. 
 
 (2) The engineer service consists of personnel assigned thereto and 
 comprises such units as are authorized by the Commandant of the 
 Marine Corps. 
 
 (3) Officers assigned by the Commandant to serve as engineer 
 officers in engineer units will be relieved from engineering duty only 
 upon orders from the Commandant of the Marine Corps. This does 
 not preclude the transfer of engineer officers to other engineer units 
 within the command, or their temporary employment on other duties 
 in an emergency. 
 
 (4) Enlisted men of the first five pay grades assigned to the engineer 
 service shall be designated “Engineer Personnel,” and upon such 
 assignment the service-record book of the individual concerned will 
 be prominently marked “Engineer Personnel” on the outside cover. 
 
 (5) Engineer personnel will be assigned to and transferred from 
 engineering duties and between organizations only upon approval by 
 the Commandant of the Marine Corps, except that commanding gen¬ 
 erals and commanding officers are authorized to make transfers of such 
 personnel within their respective commands. 
 
 (6) The commanding officer of any separate battalion and the com¬ 
 manding general or commanding officer of any larger unit serving out¬ 
 side the continental limits of the United States may assign, or revoke 
 the assignment, to engineering duty of officers and enlisted men of the 
 first five pay grades to the engineer service. Notification of this 
 assignment or revocation of assignment will be made by letter to the 
 Commandant of the Marine Corps. 
 
 (7) Engineer personnel returning from foreign shore service will, 
 unless otherwise directed by the Commandant of the Marine Corps, 
 be transferred to the nearest engineer organization for further dispo¬ 
 sition. A separate report of such transfers will be made to the engi¬ 
 neer unit concerned. 
 
 (8) On change sheets, transfer orders, and reports of transfers and 
 
 joinings, engineer personnel will be shown as such by the addition of 
 “ (EP) ” after their ranks. [C. M. C. M. 3.] 
 
 28 
 
GENERAL INSTRUCTIONS 
 
 1-73 
 
 (9) The Quartermaster has cognizance of the procurement and 
 maintenance of all engineer equipage used by the Marine Corps. 
 Engineer materiel will be accounted for in the same manner as other 
 Marine Corps property. 
 
 1-74 to 2-0 [C. M. C. M. 3.] 
 
 [Pages 31 and 32 omitted.] 
 
 29 
 

 
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Chapter 2 
 
 ENTRY INTO THE SERVICE 
 
 Section 1. Article 2—1. Officers. 
 
 Section 2. Article 2-21. Warrant officers. 
 
 Section 3. Articles 2-31 to 2-32. Enlisted men. 
 
 Section 4. Articles 2-40 to 3-0. Recruiting instructions. 
 
 Section 1,—OFFICERS 
 
 APPOINTMENT AS SECOND LIEUTENANT 
 
 2-1 
 
 (1) The law provides that vacancies in the grade of second lieu¬ 
 
 tenant shall be filled, first, as far as practicable from graduates of the 
 Naval Academy; second, from meritorious noncommissioned officers 
 of the Marine Corps; and third, from civil life (34 U. S. C. 634). 
 (See art. 13-182.) [C. M. C. M. 1.] 
 
 (2) Graduates of TJ. S. Naval Academy.—The Secretary of the Navy 
 allots to the Marine Corps each year a quota from the current grad¬ 
 uating class at the Naval Academy. This quota is filled by the 
 appointment upon graduation of members of the class whose applica¬ 
 tions for commissions in the Marine Corps are submitted to and 
 approved by the Superintendent of the Naval Academy, final selec¬ 
 tion of applicants being made in accordance with existing policy as 
 approved by the Secretary of the Navy. No midshipman at the 
 Naval Academy, or cadet at the Military Academy, who fails to 
 graduate therefrom shall be eligible for appointment as a commis¬ 
 sioned officer in the Marine Corps until after the graduation of the 
 class of which he was a member. 
 
 (3) Meritorious noncommissioned officers of the Eegular Marine Corps— 
 Policy of the Commandant of the Marine Corps.— (a) It is the policy of 
 the Commandant of the Marine Corps to give full effect to the provi¬ 
 sions of law which open the way to meritorious enlisted men of the 
 Marine Corps for advancement to commissioned rank. At the same 
 time, the mere fact of honest and faithful service in the ranks will not 
 be accepted in lieu of other characteristics which are considered essen¬ 
 tial in one who is to hold a commission in the Corps. [C. M. C. M. 2.] 
 
 33 
 
2-1 
 
 IMARINE CORPS MANUAL 
 
 (b) Officers authorized to recommend. —General and field officers 
 and officers in command of companies and detachments of the Marine 
 Corps are authorized to recommend, through official channels, merito¬ 
 rious noncommissioned officers for appointment to the grade of second 
 lieutenant. In making such recommendations, the officers will 'bear 
 in mind that the candidate— 
 
 1. Must be more than 20 but less than 27 years of age when com¬ 
 missioned ; 
 
 2. Must be a citizen of the United States, and a noncommissioned 
 officer of the Regular Marine Corps; [C. M. C. M. 3.] 
 
 3. Must have served one year in the Marine Corps on date of ap¬ 
 pointment. Only service in the Regular Marine Corps or on active 
 duty in the Marine Corps Reserve will be credited in computing this 
 length of service. 
 
 (c) Recommendations —In each case the recommendation will 
 contain a specific statement as to the physical, mental, and moral 
 fitness of the proposed candidate; and will be accompanied by avail¬ 
 able documentary evidence of character, experience, and personal 
 history. [C. M. C. M. 3.] 
 
 1. Statement as to physical fitness will be based upon a medical 
 examination to determine if any physical defects exist, and upon ob¬ 
 servation to determine if physical energy and endurance or the con¬ 
 trary is indicated. 
 
 2. Statement as to mental fitness will be based upon obtainable 
 evidence of scholastic education and upon observation of mental 
 qualities indicated, such as mental energy, stamina, alertness, intelli¬ 
 gence, adaptability, and interest in the service. 
 
 3. Statement as to moral fitness will be based upon evidence 
 obtained from those in a position to have reliable knowledge of the 
 moral development of the proposed candidate during the formative 
 period of his life and upon personal observation and reports, official 
 and otherwise, relating to his character and habits. His associates, 
 language, deportment, and methods of amusement and recreation 
 should be carefully noted and mentioned. His attitude in relation 
 to self-discipline and willing obedience to orders, regulations, and 
 laAv should be studied and reported upon. 
 
 (d) Educational requirements. —Educational requirements, with 
 instructions for the procedure to be followed in filing applications, 
 will be published bv the Commandant of the Marine Corps. [C. M. 
 C. M. 2.] 
 
 (e) Examinations. —Examinations will be held periodically in the 
 organization or post where the applicant is serving, except where 
 organizations are on field duty, in which case consideration will be 
 given to requests for transfer to a station where facilities for study 
 will be more available. The Naval Examining Board (Marine 
 Corps) will prepare the examination questions and forward them to 
 the applicant’s commanding officer, who will appoint a supervisory 
 
 34 
 
ENTRY INTO THE SERVICE • 
 
 2-1 
 
 officer to conduct the examination and for^Yard complete papers to 
 the Naval Examining Board (Marine Corps), AVashington, D. C. 
 
 (/) Selected candidates. —Periodically the Commandant of the 
 Marine Corps will designate a board to make selections from appli¬ 
 cants who have fully qualified under the provisions of this article. 
 Those selected will be ordered to a course of military instruction, upon 
 completion of which a certain number, depending upon the needs of 
 the service at the time, will be selected for commissions as second 
 lieutenants in the Regular Marine Corps. [C. M. C. M. 2.] 
 
 {g) Withdrawal or recommendations. —An officer who has recom¬ 
 mended any noncommissioned officer may, for cause, withdraw his 
 recommendation at any time prior to the actual commissioning of 
 such noncommissioned officer. 
 
 (h) Omitted. [C. M. C. M. 2.1 
 
 {i) Failure to qualify. —Failure to qualify for commission will 
 not be considered as cause for discharge. 
 
 (4) Civil life.—The number of appointments from civil life 
 is limited by the vacancies remaining after appointments are made 
 from the graduating class at the Naval Academy and from the ranks 
 in accordance with article 2-1 (2) and (3). Appointees from civil 
 life must be more than 20 and less than 25 years of age on appoint¬ 
 ment. They are selected from: (a) Commissioned officers and non¬ 
 commissioned officers of the Marine Corps Reserve; (b) Graduates 
 of selected colleges and universities having Navy or Army R. O. T. C. 
 courses. Persons in the Reserve will be separated therefrom prior to 
 appointment. [C. M. C. M. 2.] 
 
 35 
 
2-21 
 
 LIARINE CQRPS MANUAL 
 
 Section 2.—WARRANT OFFICERS 
 APPOINTmNT OF WARRANT OFFICERS 
 
 2-21 
 
 (1) General.—Warrant officers are appointed from noncommis¬ 
 sioned officers of the Marine Corps after examination as to their phy¬ 
 sical, mental, moral, and professional fitness. The primary purpose 
 for which warrant grades were established is to create and maintain 
 a selected body of men with special knowledge, training, and experi¬ 
 ence along particular lines of the military profession, and capable of 
 performing duties of importance and responsibility of a nature 
 beyond those required of senior noncommissioned officers. Their 
 establishment also provides a means whereby noncommissioned 
 officers of excellent character and qualifications may look forward to 
 further advancement in the Corps. This latter is of great impor¬ 
 tance, but the primary purpose must ever be kept foremost in mind 
 and in no case will advancement to warrant rank be regarded merely 
 in the light of a just reward for long and faithful service. 
 
 (2) Recommendation and selection of candidates.—All commissioned 
 officers are authorized to recommend, through official channels, non¬ 
 commissioned officers who, in their opinion, possess the qualifications 
 requisite for the performance of the duties of the grade for which 
 recommended. Each year, or oftener, if necessary, a board of officers 
 will be convened at Marine Corps Headquarters to recommend non¬ 
 commissioned officers for appointment to the warrant grades of 
 marine gunner (general duty, artillery, aviation, communications, 
 and motor transport), quartermaster clerk, and pay clerk. No candi¬ 
 date will be considered unless he has received an individual letter of 
 recommendation within the last two years prior to the meeting of the 
 board. Recommendations for marine gunner will state whether the 
 candidate is recommended for “general duty” or for one of the tech¬ 
 nical specialties. No candidate will be recommended for one of the 
 latter unless he has the special qualifications, training, and experi¬ 
 ence requisite for the performance of the duties of the specialty for 
 which recommended. Upon approval by the Commandant of the 
 Marine Corps of the board’s recommendations, the names of the 
 selected candidates will be added after the names of those already 
 on the eligible lists and, as vacancies occur, appointments will be 
 made in the order in which the names appear on the lists. The name 
 of any noncommissioned officer once placed upon an eligible list will 
 not be removed therefrom except upon his own request, for miscon¬ 
 duct, or for other causes indicating unsuitability for appointment. 
 [C. M. C. M. 2.] 
 
 (3) Examinations.—Before appointment, each candidate selected by 
 the board will be required to pass the prescribed examinations to 
 determine his physical, mental, moral, and professional fitness. When 
 so specified by the examining board, the candidate’s familiarity with 
 
 36 
 
ENTRY INTO THE SERVICE 2-21 
 
 with current publications in the examination on administration/‘may 
 be tested by written questions, in the solution of which he may refer 
 to these current publications. These questions may constitute all, 
 or any part, of the examination, and shall be plainly marked to 
 indicate that access to publications is allowed. The correctness of 
 the answers and the time consumed in completing them shall de¬ 
 termine the mark for this portion of the examination. The pro¬ 
 fessional examination will cover the following subjects: 
 
 (a) For marine gunner (general duty) : 
 
 1. General information and instructions: 
 
 a. Marine Corps Manual. 
 h. Marine Corps Orders. 
 
 c. Marine Corps circular letters. 
 
 d. Official correspondence. 
 
 e. Company administration. 
 
 /. Duties of a munitions officer. 
 
 2. Arithmetic: Addition, subtraction, multiplication, division, ratio, 
 percentage, interest, fractions (common and decimal), cancelation, 
 proportion, and mensuration of plane surfaces. 
 
 3. English grammar and composition. 
 
 4. Infantry drill and tactics: 
 
 a. Drill, the squad, platoon, and company. 
 
 &. Extended order, exercises, and combat principles. 
 
 c. Marches, march security and outposts. 
 
 d. Tactics, offensive and defensive (to include infantry battal¬ 
 
 ion). 
 
 e. Practical map reading. 
 
 5. Field fortifications: 
 
 a. Camouflage construction. 
 h. Standard types of field works. 
 
 c. Explosives and demolitions. 
 
 6. Rigging. 
 
 7. Basic weapons: 
 
 a. Automatic rifle. 
 h. Machine gun. 
 
 c. Hand grenades. 
 
 d. V. B. rifle grenades. 
 
 e. 81-mm. mortar. 
 
 /. 37-mm. gun. 
 
 ( b ) For marine gunner (artillery) : 
 
 1. General information and instructions: 
 a. Marine Corps Manual. 
 h. Marine Corps Orders. 
 
 c. Marine Corps circular letters. 
 
 d. Official correspondence. 
 
 e. Battery administration. 
 
 /. Duties of a munitions officer. 
 
 37 
 
2-21 
 
 MAKINE CORPS MANUAL, 
 
 2. Arithmetic: Addition, subtraction, multiplication, division, ratio, 
 percentage, interest, fractions (common and decimal), cancelation, pro¬ 
 portion, and mensuration of plane surfaces. 
 
 3. English grammar and composition. 
 
 4. Infantry Drill: 
 
 a. Drill, squad, platoon, and company. 
 h. Infantry pack, equipment, and clothing. 
 
 c. Ceremonies. 
 
 d. Guard duty. 
 
 e. Field sanitation, personal hygiene, and first aid. 
 
 5. Weapons and tactics: 
 
 a. Eifle marksmanship. 
 
 b. Automatic pistol. 
 
 c. Practical map reading. 
 
 d. Tactics, offensive and defensive (to include infantry bat¬ 
 
 talion). 
 
 6. Artillery (general): 
 
 a. A general knowledge of the characteristics; the fire-control 
 
 instruments; and, the ammunition of all Marine Corps 
 artillery and A. A. A. weapons. 
 
 b. A detailed knowledge of the characteristics; the fire-control 
 
 instruments; and the ammunition of any two of the 
 following: 
 
 (1) 75-mm. pack howitzer. 
 
 (2) 75-mm. gim. 
 
 (3) 155-mm. gun G. P. F. 
 
 (4) 3-inch A. A. guns. 
 
 (5) 5-inch/51-caliber guns. 
 
 (6) .50-caliber A. A. machine guns. 
 
 7. Artillery (technical): 
 
 a. A detailed knowledge of the maintenance of any two of 
 
 the following weapons and a knowledge of the use and 
 maintenance of the fire-control instruments supplied with 
 them: 
 
 (1) 75-mm. pack howitzer. 
 
 (2) 5-inch/51-caliber guns. 
 
 (3) 3-inch A. A. guns. 
 
 (4) .50-caliber A. A. machine guns. 
 
 b. A knowledge of the normal types of fire; normal methods 
 
 of adjusting fire; communication installation and the 
 mission and tactical disposition of two of the following: 
 
 (1) Light artillery, in offense, defense, pursuits, and ret¬ 
 
 rograde movements. 
 
 (2) 3-inch A. A. A. in defense. 
 
 (3) .50-caliber machine guns in defense. 
 
 (4) 5-inch/51-caliber artillery in defense. 
 
 (c) For marine gunner (aviation) : 
 
 38 
 
ENTRY INTO THE SERVICE 
 
 2-21 
 
 1. General information and instructions: 
 
 a. Marine Corps Manual. 
 
 1). Marine Corps Orders. 
 
 c. Marine Corps circular letters. 
 
 d. Official correspondence. 
 
 e. Squadron administration. 
 
 2. Arithmetic: Addition, subtraction, multiplication, division, ratio, 
 percentage, interest, fractions (common and decimal), cancelation, pro¬ 
 portion, and mensuration of plane surfaces. 
 
 3. English grammar and composition. 
 
 4. Infantry drill: 
 
 a. Drill, squad, platoon, and company. 
 
 1). Infantry pack, equipment, and clothing. 
 
 c. Ceremonies. 
 
 d. Guard duty. 
 
 e. Field sanitation, personal hygiene, and first aid. 
 
 5. Basic weapons: 
 
 a. Rifle marksmanship. 
 
 5. Automatic pistol. 
 
 c. Thompson submachine gun, caliber .45. 
 
 6. Aviation (general): 
 
 a. Aircraft and power plant inspection. 
 
 Ij. Aircraft operation and maintenance. 
 
 G . Aircraft armament. 
 
 d. Civil air regulations. 
 
 e. Elementary aerology. 
 
 7. Practical examination—(one of the following): Aviation ord¬ 
 nance, photography, aerology, line operating, maintenance, aircraft 
 overhaul, or engine overhaul. 
 
 {d) For marine gunner (communications) : 
 
 1. General information and instructions: 
 
 a. Marine Corps Manual. 
 
 6. Marine Corps Orders. 
 
 c. Marine Corps circular letters. 
 
 d. Official correspondence. 
 
 e. Duties of battalion communications officer. 
 
 2. Arithmetic: Addition, subtraction, multiplication, division, ratio, 
 percentage, interest, fractions (common and decimal), cancelation, pro¬ 
 portion, and mensuration of plane surfaces. 
 
 3. English grammar and composition. 
 
 4. Infantry drill: 
 
 a. Drill, squad, platoon, and company. 
 
 Z>. Infantry pack, equipment, and clothing. 
 
 G . Ceremonies. 
 
 d. Guard duty. 
 
 e. Field sanitation, personal hygiene, and first aid. 
 
 39 
 
2-21 
 
 MARINE CORPS MANUAL 
 
 5. Weapons and tactics: 
 
 a. Rifle marksmanship. 
 h. Automatic pistol. 
 
 c. Practical map reading. 
 
 d. Tactics, offensive and defensive (to include infantry bat¬ 
 
 talion). 
 
 6. Communications (general) : 
 
 a. Detailed knowledge of organization of communication 
 system, United States Navy and United States Marine 
 Corps. 
 
 &. Knowledge of current communication publications. 
 
 G . Codes, ciphers, and communication security. 
 
 d. Marine (Dorps organization. 
 
 e. Detailed knowledge of tactics and technique of Marine 
 
 Corps communications. 
 
 7. Communications (teclmical): 
 
 a. Electricity and magnetism: 
 
 (1) Fundamentals of D. C. and A. C. currents. 
 
 (2) Motors, generators, batteries, switchboards, safety 
 
 devices, and starting equipment. 
 
 (3) Electric measurements. 
 
 (4) Gas engines. 
 
 &. Radio: 
 
 (1) Transmitters and receivers. 
 
 (2) Power supply. 
 
 (3) Antennas and transmission lines. 
 
 (4) Test equipment. 
 
 (5) Radio wave propagation. 
 
 (6) Marine Corps radio and telegraph equipment. 
 
 c. Telephony: 
 
 (1) Local battery, detailed knowledge. 
 
 (2) Common battery, general knowledge. 
 
 (3) Field wire systems. 
 
 (4) Marine Corps field telephone equipment. 
 
 (e) For marine gunner (motor transport) : 
 
 1. General information and instructions: 
 
 a. Marine Corps Manual. 
 h. Marine Corps Orders. 
 
 G . Marine Corps circular letters. 
 
 d. Official correspondence. 
 
 e. Motor transport administration. 
 
 /. Duties of a motor transport officer. 
 
 2. Arithmetic: Addition, subtraction, multiplication, division, ratio, 
 
 percentage, interest, fractions (common and decimal), can¬ 
 celation, proportion, and mensuration of plane surfaces. 
 
 3. English grammar and composition. 
 
 40 
 
ENTRY INTO THE SERVICE 
 
 2-21 
 
 4. Infantry drill: 
 
 a. Drill, squad, platoon, and company. 
 
 Infantry pack, equipment, and clothing. 
 
 c. Ceremonies. 
 
 d. Guard duty. 
 
 e. Field sanitation, personal hygiene, and first aid. 
 
 5. Weapons and tactics: 
 
 a, Kifle marksmanship. 
 
 h. Automatic pistol. 
 
 G , Practical map reading. 
 
 d. Tactics, offensive and defensive (to include infantry 
 battalion). 
 
 6. Motor convoys: 
 
 a. Handling of motor convoys in the field to include 
 the problems of traffic, distances, halts, extra 
 equipment, etc. 
 
 7. Practical examination in maintenance and repair of motor 
 
 vehicles: 
 
 a. Punning, maintenance in the field and at a permanent 
 post. 
 
 h, Eepairs on selected motor vehicles. 
 
 c. Details of construction of motor vehicles. 
 
 d. Safety precautions in the operation of motor vehicles. 
 
 e. Mechanical inspection of motor vehicles. 
 
 (/) For quartermaster clerk (quartermaster department) : 
 
 1. General information: 
 
 a. Marine Corps Manual, chapters 14 to 23, inclusive, 
 and 31. 
 
 h. Marine Corps Orders. 
 
 c. Marine Corps Circular Letters (MGC and QM). 
 
 d. Official correspondence. 
 
 e. Quartermaster Department Administration. 
 
 /. Duties of a warrant officer in the Quartermaster’s 
 Department. 
 
 2. Arithmetic: 
 
 a. Addition, subtraction, multiplication, division, ratio, 
 percentage, interest, fractions (common and deci¬ 
 mal), cancelation, proportion, and mensuration 
 of plane surfaces. 
 
 3. English grammar and composition: 
 
 a. A theme of about 500 words on a current subject, this 
 theme to be judged on grammar, spelling, and 
 composition. 
 
 h. Composition of official correspondence. 
 
 / 
 
 41 
 
2-21 MARINE CORPS MANUAL 
 
 4. Practical examination: 
 
 The examination in the following subjects may be writ¬ 
 ten or oral, and where appropriate, should include a 
 practical demonstration of the candidate’s understand¬ 
 ing of the subject. 
 
 a. Administration—Administration of a post or depot 
 quartermaster’s office. 
 
 h. Disbursing—disbursing assistant quartermaster’s 
 accounts. 
 
 G, Subsistence—subsistence accounts, including issues 
 and sales. 
 
 d. Quartermaster forms—praparation of blank forms of 
 
 the Quartermaster’s Department. 
 
 e. Individual characteristics—officerlike qualities as de¬ 
 
 termined by candidate’s general bearing, appear¬ 
 ance, alertness, executive ability, and reputation 
 as to character. [C. M. C. M. 1.] 
 
 { g ) For quartermaster clerk (quartermaster’s department— 
 
 MAINTENANCE DUTy) : 
 
 1. General information: 
 
 a. Marine Corps Manual, chapters 14 to 23, inclusive, 
 and 31. 
 
 h. Marine Corps Orders. 
 
 c. Marine Corps Circular Letters (MGC and QM), 
 
 d. Official correspondence. 
 
 e. Quartermaster Department Administration. 
 
 /. Duties of a warrant officer on maintenance duty in 
 Quartermaster’s Department (Part lY—Hand¬ 
 book for Quartermaster, U. S. Army—QM 
 Corps). 
 
 2. Arithmetic: 
 
 a. Addition, subtraction, multiplication, division, ratio, 
 percentage, interest, fractions (common and 
 decimal), cancelation, proportion^ anrl mensura¬ 
 tion of plane surfaces. 
 
 3. English grammar and composition: 
 
 а, A theme of about 500 words on a current subject, this 
 
 theme to be judged on grammar, spelling, and 
 composition. 
 
 б. Composition of official correspondence. 
 
 4. Practical examination: 
 
 The examination in the following subjects may be written 
 or oral, and where appropriate, should include a practical 
 demonstration of the candidate’s understanding of the 
 subjects. 
 
 42 
 
ENTRY INTO THE SERVICE 
 
 2-21 
 
 a. Public grounds—maintenance of public grounds, 
 including drainage. 
 
 h. Post utilities—inspection and maintenance of general 
 post utilities. 
 
 c. Construction—knowledge of construction (housing). 
 
 d. Plans and blueprints—reading of plans and blueprints. 
 
 Laying off work from plans. Making of working 
 sketches. 
 
 e. Construction materials—^knowledge of construction 
 
 materials including approximate costs and simple 
 tests for inspection of quality. 
 
 /. Individual characteristics—officerlike qualities as de¬ 
 termined by candidate’s general bearing, appear¬ 
 ance, alertness, executive ability, and reputation 
 as to character. [C. M. C. M. 1.] 
 
 (A) For quartermaster clerk (adjutant and inspector’s depart¬ 
 ment)': ,■_/ P'’. rl . 
 
 1. General information: 
 
 a. Navy Kegulations, chapters 1,2, 4,16, and 52. 
 
 1). Marine Corps Manual, chapters 1 to 13, inclusive. 
 
 c. Marine Corps Orders and Circular Letters. 
 
 d. Navy Department General Orders applicable to the 
 
 Marine Corps. 
 
 e. General duties of a warrant officer in the Adjutant and 
 
 Inspector’s Department. 'Peo y? e / Ijc i > 
 
 2. Arithmetic: 
 
 a. To include addition, subtraction, multiplication, divi¬ 
 sion, ratio, percentage, interest, fractions (common 
 and decimal), cancelation, proportion, and men¬ 
 suration of plane surfaces. 
 
 3. English grammar and composition: 
 
 a. A theme of about 500 words on a current subject, this 
 theme to be judged on grammar, spelling, and 
 composition. 
 
 h. Composition of official correspondence. 
 
 4. Practical examination: 
 
 The examination in the following subjects may be written 
 or oral, and where appropriate, should include a prac¬ 
 tical demonstration of the candidate’s understanding 
 of the subjects. 
 
 a. Bookkeeping and accounting—Manual of accounting 
 for post exchange and recreation funds: United 
 States Marine Corps, Second Edition (MCI). 
 h. Courts-martial procedure—to be based on chapters I, 
 IV, V, VII, VIII, IX, X, and appendices B, C, 
 and F; Naval Courts and Boards—1937. 
 
 42a 
 
2-21 
 
 MARINE CORPS MANUAL 
 
 c. Individual characteristics—officerlike qualities as de¬ 
 termined by candidate’s general bearing, appear¬ 
 ance, alertness, executive ability, and reputation 
 as to character. [C. M. C. M. l.J 
 
 {i) FOR PAY CLERK : 
 
 1. General information: 
 
 a. Marine Corps Manual, chapters 22 to 31, inclusive. 
 h. Marine Corps Orders. 
 
 c. Marine Corps Circular Letters (MGC and PM). 
 
 d. Official correspondence. 
 
 e. Paymaster Department Administration. 
 
 2. Arithmetic: 
 
 a. Addition, subtraction, multiplication, division, ratio, 
 percentage, interest, fractions (common and deci¬ 
 mal), cancelation, proportion, and mensuration 
 of plane surfaces. 
 
 3. English grammar and composition: 
 
 а. A theme of about 500 words on a current subject, this 
 
 theme to be judged on grammar, spelling, and 
 composition. 
 
 б. Composition of official correspondence. 
 
 4. Practical examination: 
 
 The examination in the following subjects may be written 
 or oral, and where appropriate, should include a prac¬ 
 tical demonstration of the candidate’s understanding 
 of the subjects. 
 
 a. Comptroller General’s Decisions—Comptroller Gen¬ 
 eral’s decisions affecting pay and allowances. 
 h. Bills of exchange—Sale of bills of exchange or Treas¬ 
 ury checks. 
 
 c. Bureau of Supplies and Accounts Manual—knowledge 
 
 of regulations contained in the Bureau of Supplies 
 and Accounts Manual. 
 
 d. Individual characteristics—officerlike qualities as de¬ 
 
 termined by candidate’s general bearing, appear¬ 
 ance, alertness, executive ability, and reputation as 
 to character. [C. M. C. M. 1.] 
 
 42b 
 
ENTRY INTO THE SERVICE 
 
 2-31 
 
 Section 3.—ENLISTED MEN 
 
 EXTENSION OF ENLISTMENT 
 
 2-31 
 
 (1) Who may extend.—Any man, whose retention in the service is 
 desirable and who ordinarily would be reenlisted may, subject to the 
 restrictions contained in article 2-111, and paragraph (5) of this 
 article, voluntarily extend his enlistment for a period of 1, 2, 3, or 
 4 full years from the date of expiration of enlistment. 
 
 (2) How and when made.— (a) An agreement to extend an enlist¬ 
 ment must be executed on the forms prescribed prior to or at the 
 expiration of original enlistment, and the extension begins to run on 
 the day following that on which the enlistment would otherwise have 
 terminated, regardless of the date on which the agreement to extend 
 was entered upon. 
 
 (h) A man serving an extension of less than 4 years, may, before 
 the expiration of such extension, further extend his term repeatedly 
 by one or more years, the aggregate of all extensions not to exceed 
 4 full years from the date of expiration of the original term of enlist¬ 
 ment. Such extensions have the effect of changing immediately the 
 term of the original extension to a period equal to the aggregate of all 
 the extensions. Any right which the extension of an enlistment car¬ 
 ries does not accrue until the date the original extension actually 
 begins to run. 
 
 (3) Extensions for 3 or 4 years.—Extensions for 3 or 4 years, subject 
 to the restrictions contained in article 2-111, may be executed by 
 commanding officers without reference to the Major General Com¬ 
 mandant. 
 
 (4) Omitted. 
 
 (5) Extensions for 1 or 2 years.— (a) Enlisted men of the first three 
 pay grades may extend for 1 or 2 years, subject to article 2-111, under 
 the following conditions only: 
 
 1. When on foreign service or sea service on a seagoing ship 
 
 for the purpose of continuing thereon after expiration of 
 term of enlistment, or— 
 
 2. When on shore duty in the United States and have applied 
 
 for sea or foreign duty, and for whose assignment to such 
 duty there is an immediate necessity, and for the purpose 
 of meeting the requirements of such assignment, or— 
 
 42c 
 

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ENTRY INTO THE SERVICE 
 
 2-31 
 
 3. When on recruiting duty, or on duty at Headquarters, Marine 
 
 Corps, or at detached staff offices or depots, or are selected for 
 flight training, or— 
 
 4. When specially authorized by the Major General Commandant. 
 
 (h) Enlisted men of the 4th, 5tti, 6th, and 7th pay grades, who are 
 
 otherwise qualified may extend for one or two years without meeting 
 the requirements in subparagraph (a). 
 
 (6) Cancelation of extensions.—Commanding officers will cancel an 
 extension agreement at any time prior to its beginning to run should 
 a man’s conduct or physical condition so warrant, and will always 
 cancel an extension if a man is sentenced to a bad-conduct discharge. 
 
 (7) Records.—When an agreement to extend enlistment has been . 
 completed it shall be immediately forwarded to the Adj^ant and-^'^ 
 
 ^" fekp&tdry and entries of the extension made in the man’s service- 
 record book on pages headed “Service record of,” and “Pay account 
 record of.” 
 
 (8) Physical examination.—A man desiring to extend his enlistment 
 shall be required to pass the same physical examination as is required 
 for reenlistment, and the examining surgeon’s certificate shall be 
 attached to the completed “Agreement to extend enlistment.” 
 
 (9) Time lost.—An extension of enlistment must not be placed in 
 effect until the man has made good all time lost in his current 
 enlistment under paragraph 15, Navy Department General Order 
 No. 20, 1935. 
 
 REENLISTMENT OR EXTENSION OF ENLISTMENT IN CASES OF MEN WITH 
 
 16 OR MORE YEARS OF NAVAL SERVICE 
 
 2-32 
 
 (1) Any enlisted man whose case does not come within the pur¬ 
 view of paragraph (2) of this article, who has been or shall hereafter 
 be discharged, or shall desire to extend his enlistment, after complet¬ 
 ing the required service for transfer to the Fleet Marine Corps Reserve 
 (16 or 20 years of naval service), will not be reenlisted, or permitted 
 to extend his enlistment, unless he first executes one of the following 
 waiver^ as may be appropriate, in writing: 
 
 (a) In consideration of acceptance for extension of enlistment for 
 1 year (or 2 years) I voluntarily waive the right to apply for 
 transfer to the Fleet Marine Corps Reserve until I shall have com¬ 
 pleted such extension of enlistment. 
 
 (h) In consideration of acceptance for reenlistment (or extension 
 of enlistment for 3 or 4 years) I voluntarily waive the right to apply 
 for transfer to the Fleet Marine Corps Reserve until I shall have 
 completed 2 years’ service under such reenlistment (or extension of 
 enlistment). 
 
2-32 
 
 MARINE CORPS MANUAL. 
 
 (2) A member of the Fleet Marine Corps Reserve, transferred 
 thereto after 16 or 20 years active naval service, who reenlists in 
 the Regular Marine Corps will be required to waive his right to again 
 transfer to the Reserve until the expiration of his enlistment, except 
 in the following cases: 
 
 (a) Enlisted men serving in a regular 4-year enlistment or those 
 serving in the first, second, or third year of an extension, who, upon 
 expiration of enlistment or extension, will have completed 16 years’ 
 service for transfer to the Fleet Marine Corps Reserve, but who will 
 not have sufficient service for maximum pay purposes (over 16 years), 
 may extend their enlistment for 1 year without executing the waiver. 
 
 {h) Enlisted men serving in a regular 4-year enlistment or those 
 serving in the first, second, or third year of an extension, who, upon 
 expiration of enlistment or extension, will have completed 19 years’ 
 service, but less than 20 years’ service, for transfer to the Fleet 
 Marine Corps Reserve, may extend their enlistments for 1 year 
 without executing the waiver. 
 
 {c) Enlisted men who, upon expiration of enlistment or extension, 
 will have completed more than 18 years but less than 19 years’ service 
 for transfer to the Fleet Marine Corps Reserve, may extend or re¬ 
 enlist for any term of years without executing the waiver, provided 
 that an aggregate of 4 successive years in extension is not exceeded, or 
 that they do not reenlist for any term other than 4 years, and pro¬ 
 vided further, that extensions for 1 year shall be subject to the 
 provisions of article 2-31 (5). 
 
 {d) Enlisted men who will have completed 16 years’ service for 
 transfer to the Fleet Marine Corps Reserve, but who will not have 
 had sufficient service for maximum pay purposes (over 16 years), 
 and those who have more than 18 years’ service and less than 20 
 years’ service for transfer to the Fleet Marine Corps Reserve, may 
 reenlist without executing the waiver upon the expiration of the 
 fourth year of extension of enlistment. 
 
 Section 4.—RECRUITING INSTRUCTIONS 
 CONTROL 
 
 2-40 
 
 (1) The Major General Commandant exercises general supervision 
 and control over the reciniiting service of the Marine Corps and 
 over the necessary expenses in connection therewith. 
 
 (2) Subject to the above, the Western Recruiting Division is under 
 the command of the Commanding General, Department of the 
 Pacific. 
 
 44 
 
ENTRY INTO THE SERVICE 
 
 2-45 
 
 ORGANIZATION 
 
 2-45 
 
 (1) The Marine Corps recruiting service is organized into four 
 divisions as follows: 
 
 Eastern Recruiting Division (headquarters, Philadelphia, Pa.) : 
 The States of Maine, New Hampshire, Vermont, Massachusetts, Con¬ 
 necticut, Rhode Island, New York, Pennsylvania, Ncav Jersey, Dela¬ 
 ware, Maryland, Virginia, and the District of Columbia. 
 
 Central Recruiting Division (headquarters, Chicago, Ill.) : The 
 States of West Virginia, Ohio, Michigan, Indiana, Illinois, Wiscon¬ 
 sin, Kentucky, Missouri, Iowa, Minnesota, North Dakota, South Da¬ 
 kota, Nebraska, Kansas, Colorado, and Wyoming. 
 
 Southern Recruiting Division (headquarters, Atlanta, Ga.) : The 
 States of North Carolina, South Carolina, Georgia, Florida, Ten¬ 
 nessee, Alabama, Mississippi, Arkansas, Louisiana, Texas, Oklahoma, 
 and New Mexico. 
 
 Western Recruiting Division (headquarters, San Francisco, Calif.) : 
 The States of Montana, Washington, Oregon, California, Nevada, 
 Idaho, Utah, and Arizona. [C. M. C. M. 3.] 
 
 (2) Each of these divisions is divided into districts, and within 
 each district are a district headquarters station and a number of 
 smaller stations known as substations. The number of stations and 
 substations within the divisions is fixed from time to time by the 
 Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (3) The boundaries of the several districts within each division 
 will be determined by the officers in charge of each recruiting 
 division. 
 
 (4) Where Government transportation is available and quotas can¬ 
 not be obtained otherwise officers in charge of the different divisions 
 may order enlisted recruiting personnel on itinerant recruiting duty. 
 These parties will be known as itinerant recruiting parties. 
 
 ESTABLISHMENT 
 
 2-50 
 
 (1) Officers in charge of recruiting divisions are authorized to 
 establish and discontinue at their discretion, any substations within 
 the number authorized by the Commandant of the Marine Corps, 
 where no rental is involved; where rental is involved, authority must 
 be obtained from the Commandant of the Marine Corps. Such estab¬ 
 lishment or discontinuance of stations must be reported on Form 
 NMC-601, original to the Commandant of the ^larine Corps, and one 
 copy each to the Director, Personnel Department, the Quartermaster, 
 
 45 
 
2-50 
 
 MARINE CORPS MANUAL 
 
 the Depot Quartermaster, Philadelphia, Pa., and the paymaster hav¬ 
 ing the pay accounts of the division. [C. M. C. M. 2 and 3.] 
 
 (2) District recruiting officers will communicate in writing with 
 the chief of police and postmaster of each city and town in their 
 districts informing them of the location of each regularly established 
 Marine Corps recruiting station. When a new recruiting station is 
 established within the district the information and location will 
 likewise be conveyed to the chiefs of police and the postmasters 
 and they will also be notified when any itinerant recruiting party 
 wfill visit their towns or cities, stating the approximate date of their 
 arrival and departure. In like manner when a new substation is 
 established the noncommissioned officer placed in charge will imme¬ 
 diately call upon the chief of police and the postmaster of the city 
 or town and present his credentials. 
 
 (3) In order to permit the assignment to other Government depart¬ 
 ments of office or storage space under lease by the Marine Corps, all 
 recruiting officers will report to the Commandant of the Marine Corps 
 via the officer in charge of the division, all contemplated evacuations 
 of space sufficiently in advance of the actual release. [C. M. C. M. 2.] 
 
 (4) When the custodian of a public building requires authorization 
 for the use of space therein as a recruiting office, the matter will be 
 taken up with the division officer and, if necessary, with the Com¬ 
 mandant of the Marine Corps. [C. M. C. M. 2.] 
 
 C03IMISSI0NED PERSONNEL 
 
 2-55 
 
 (1) The officer assigned in charge of each recruiting division will 
 exercise supervision over the affairs of the districts assigned to that 
 division. 
 
 (2) An officer will be assigned in charge of each recruiting district. 
 
 2-56 
 
 (1) A medical officer of the Navy will be assigned to each recruit¬ 
 ing district. 
 
 (2) Medical officers of the Navy and Naval Reserve on duty as 
 medical examiners at district headquarters recruiting stations will, 
 upon the application of the officer in charge of a recruiting division, 
 be appointed acting recruiting officers and acting assistant quarter¬ 
 masters in the Marine Corps and authorized to enlist applicants 
 during the absence of the recruiting officer, and to issue transpor¬ 
 tation, cash for meals, transfers, etc. 
 
 46 
 
ENTRY INTO THE SERVICE 
 
 2-60 
 
 ENLISTED PERSONNEL 
 
 2-60 
 
 Recruiters will be selected from the ranks of sergeants, corporals, 
 and privates first-class. They must be competent to perform all 
 official clerical work that may be required of them, such as prepara¬ 
 tion of enlistment contracts, service-record books, beneficiary slips, 
 identification records, etc. 
 
 2-61 
 
 The allowance of enlisted men allowed for the entire recruiting 
 service will be fixed by the Major General Commandant; the number 
 allotted to each division will be set by the A djutant ttnd Inspector. 
 
 2-62 
 
 (1) One sergeant major (recruiting warrant), one staff sergeant 
 (clerical) (recruiting warrant), and the necessary number of sergeants 
 (recruiting warrant) will be assigned to each division headquarters. 
 One first sergeant (recruiting warrant) and the necessary number 
 of sergeants (recruiting warrant) will be assigned to each district 
 headquarters. The number of sergeants (recruiting warrant) as¬ 
 signed to each division and district headquarters will be allotted by 
 the officer in charge of the division. [C. M. C. M. 1.] 
 
 (2) Not more than two sergeants (recruiting warrants) should be 
 assigned to duty at each substation, except where specifically author¬ 
 ized by the Adjutant and Inspector .■ 
 
 2-63 
 
 Each district will have a publicity sergeant, whose duties will 
 consist of obtaining newspaper, radio and other publicity for the 
 Marine Corps, the distribution of advertising matter, and such other 
 duties as may be assigned to him by the officer in charge of the 
 district. 
 
 2-64 
 
 (1) Men assigned to recruiting duty must make it a matter of 
 personal concern to acquaint themselves with the physical, mental, 
 and other requirements for applicants. 
 
 (2) Men on recruiting duty will wear correct uniform at all times 
 and will by their deportment, habits, and associations, endeavor to 
 reflect credit upon the corps. Commanding officers should recommend 
 for recruiting duty only men who are of good character, neat and 
 soldierly looking, so that their appearance and behavior will be a 
 good advertisement. Commanding officers will see that men are 
 properly outfitted with uniforms prior to transferring them to re¬ 
 cruiting duty. 
 
 47 
 
2-64 
 
 MARINE CORPS MANUAL 
 
 (3) When new recruiters are assigned to such duty, recruiting 
 officers will see that they familiarize themselves with the requirements 
 of these instructions. 
 
 2-65 
 
 (1) Recruiting personnel may be retained on recruiting duty upon 
 reenlistment for the remainder of their tour without specific authority 
 from the Major General Commandant, provided such reenlistments 
 are made on the day following date of discharge (Sundays and 
 holidays excepted). 
 
 (2) Enlisted men on recruiting duty, upon expiration of enlist¬ 
 ment, will be discharged at the recruiting station where they are 
 serving. When the staff returns of a man on recruiting duty have 
 been forwarded for the preparation of his discharge certificate, the 
 man will not be transferred from the station designated for dis¬ 
 charge, except in case of emergency. An immediate report will be 
 made of such emergency by dispatch to the Major General Comman¬ 
 dant, or the Commanding General, Department of the Pacific, as 
 may be appropriate. 
 
 2-66 
 
 The tour of duty for men detailed on recruiting duty will be 4 
 years. No extensions will be granted on recruiting duty and men 
 will not be redetailed to recruiting until they have served at least 
 4 years in the line except in time of national emergency. 
 
 PROMOTION AND REDUCTION 
 
 2-67 
 
 (1) Upon joining the recruiting service a noncommissioned officer 
 or private first class will be reduced to the rank of private and 
 appointed sergeant major, first sergeant, staff sergeant (clerical) or 
 sergeant (recruiting warrant) by the officer in charge of the division. 
 Upon transfer to general duty the man will be reduced to the rank of 
 private and will be reappointed to the rank held upon joining the 
 recruiting service by the officer in charge of the division. 
 [C. M. C. M. 1] 
 
 (2) Wdien promotions are authorized (temporary or regular) for 
 enlisted men while on recruiting duty, the officer in charge of the 
 division to which the man is attached will— 
 
 (a) Reduce the man to the rank of private. 
 
 (b) Promote him to the new authorized rank. 
 
 (c) Reduce him to the rank of private. 
 
 (d) Promote him to his recruiting rank. 
 
 Upon transfer out of the recruiting service the officer in charge of 
 the division will make the usual reduction to private and promote the 
 man to his new regular or temporary rank. 
 
 48 
 
ENTRY INTO THE SERVICE 
 
 2-67 
 
 (3) A noncommissioned officer in the recruiting service will be 
 reduced by the officer in charge of the division when it is necessary to 
 transfer him to another station where no vacancy exists in the rank 
 held by him. He may also be reduced for misconduct, or for inability 
 to perform the duties assigned him, by the officer in charge of the 
 division. [C. M. C. M. 1 and 3.] 
 
 (4) Wlien a noncommissioned officer or private first class joins the 
 recruiting service the below form will be used: 
 
 Headquarters_Reckuiting Division 
 
 Date:_ 
 
 Order number_ 
 
 _(rank) John P. Doe is hereby reduced to the rank of 
 
 private and appointed a sergeant (recruiting warrant) in the United States 
 Marine Corps, this date. 
 
 Signature_ 
 
 (Rank)_ 
 
 (OIC)- 
 
 Copy to: The Commandant, U. S. Marine Corps. 
 
 CG, Department of the Pacific, San Francisco, 
 
 Calif, (wherever applicable). 
 
 Paymaster (concerned). 
 
 File. 
 
 [C. M. C. M. 3.] 
 
 (5) When a noncommissioned officer on recruiting duty receives a 
 promotion in his line the following form will be issued: 
 
 Headquarters_Recruiting Division 
 
 Order number 
 
 Date: 
 
 John P. Doe,_(rank, recruiting warrant), United States Marine 
 
 Corps, is hereby reduced to a private, promoted to_ (new line 
 
 rank), reduced to private and reappointed _ (rank, recruiting 
 
 warrant), this date. 
 
 Signature 
 
 (Rank)_ 
 
 (OIC) — 
 
 Copy to: The Commandant, U. S. Marine Corps. 
 
 CG, Department of the Pacific, San Francisco, 
 
 Calif, (wherever applicable). 
 
 Paymaster (concerned). 
 
 File. 
 
 Note.— Copy of warrant of appointment will be attached to the 
 copy for the Commandant, U. S. Marine Corps. [C. M. C. M. 3.] 
 
 49 
 
2-68 
 
 MARINE CORPS MANUAL 
 
 2-68 
 
 (1) For instructions regarding the reappointment of noncommis¬ 
 
 sioned officers and privates first class upon reenlistment see article 
 6-27 (2). ^ 
 
 (2) Upon reenlistment of a man in the recruiting service, notation 
 will be made in the new service-record book of rank which was held 
 by him upon joining the recruiting service or the rank to which he 
 may have been promoted since joining the recruiting service, together 
 with date of such rank. 
 
 TRANSFERS 
 
 2-69 
 
 (1) The officer in charge of a division is authorized to transfer 
 enlisted men from one station to another within the limits of the 
 division under his control, and order them to perform such travel as 
 may be necessary in the performance of their duties in connection 
 with the recruiting service. 
 
 (2) An officer in charge of a recruiting division may transfer 
 to the nearest marine barracks, without special authority from the 
 Commandant of the Marine Corps, any enlisted man who, in his 
 opinion, is unsatisfactory, or unsuitabie, for any reason, for the 
 recruiting service. [C. M. C. M. 2.] 
 
 (3) When a man is transferred to barracks from the recruiting 
 service the recruiting officer will in every case enter upon the service- 
 record book of the man concerned the reason therefor and whether 
 or not his redetail to recruiting duty is recommended. 
 
 (4) When the transfer from recruiting duty is for misconduct the 
 officer in charge of the division will report the circumstance to the 
 Commandant of the Marine Corps with his recommendation, for fur¬ 
 ther action if such is desirable. [C. M. C. M. 2.] 
 
 2-70 
 
 An enlisted man on recruiting duty who contracts a venereal 
 disease shall at once be transferred from such duty to either a post 
 of the Marine Corps or a naval hospital, as determined by the 
 medical officer within whose immediate jurisdiction the case lies. 
 
 2-71 
 
 The distribution of recruits from the various recruiting divisions 
 to the recruit depot wdll be as directed by the Commandant of the 
 Marine Corps. [C. M. C. M. 2.] 
 
 50 
 
ENTRY INTO THE SERVICE 
 
 2-72 
 
 2-72 
 
 (1) The following classes of men will be transferred to the proper 
 recruit depots, upon enlistment or reenlistment in the Marine Corps, 
 for the purpose of undergoing the prescribed course of training: 
 
 (a) All first enlistments. 
 
 (b) Men who have served only in special branches of the 
 
 Army and Navy (medical department, etc.), who have 
 had no prior infantry or rifle training. 
 
 (c) Men with only National Guard or Coast Guard service. 
 
 (2) All men, other than those mentioned in paragraph (1), eligible 
 for reenlistment in the Marine Corps, may be transferred to the post 
 of their choice provided the cost of such transfer does not exceed by 
 $15 the cost of transportation to the nearest post. 
 
 2-73 
 
 Should it be necessary to send any man on recruiting duty, or any 
 man on furlough reporting at a recruiting station for medical attend¬ 
 ance, to a hospital, he will not be sent to a civilian hospital unless 
 Government hospitals (Naval, Army, Public Health Service, or 
 Veterans’ Administration Hospitals) are not available. 
 
 50 a 
 
ENTRY INTO THE SERVICE 
 
 2-80 
 
 General Instructions 
 
 OFFICE HOURS 
 
 2-80 
 
 (1) Eecruiting stations will remain open from 9 a. m. until 4:30 
 p. m. daily, except Saturdays, Sundays, and legal holidays. On 
 Saturdays offices will remain open from 9 a. m. until 12:30 p. m. 
 
 (2) "V^en deemed advisable by officers in charge of recruiting 
 divisions and districts, substation’s office hours may be varied to suit 
 local conditions. 
 
 UNIFORMS 
 
 2-81 
 
 (1) The uniform for personnel on recruiting duty will normally 
 be blue coat and trousers with the white cap, belt, and gloves, and 
 russet shoes. Officers in charge of recruiting divisions are authorized 
 to change the uniform to suit climate or weather conditions, but the 
 uniform must be the same for all of the personnel in the same city. 
 
 (2) The prescribed uniform will be worn during office hours by 
 officers and men on recruiting duty. 
 
 LEAVE OF ABSENCE 
 
 2-82 
 
 Officers in charge of recruiting divisions are authorized to grant 
 to officers serving under them leave of absence not exceeding a total 
 of 30 days per fiscal year, not more than 10 days of which may be 
 granted at one time. Requests for longer periods or extensions should 
 be addressed, via the officer in charge of the division, to the Major 
 General Commandant, or in the case of naval medical officers, to the 
 Secretary of the Navy (Bureau of Navigation). 
 
 FURLOUGHS 
 
 2-83 
 
 (1) Commanding officers and recruiting officers are authorized to 
 
 grant 1 month furlough to men upon reenlistment from the Marine 
 Corps, provided the reenlistment is within a period of 1 month from 
 date of discharge. This reenlistment furlough is in addition to 
 the regular annual furlough for the first reenlistment year prescribed 
 in article 1-38. [C. M. C. M. 1.] 
 
 (2) The authority to grant such furloughs extends to commanding 
 officers of posts on one coast, to which men have been transferred 
 immediately after reenlistment on the opposite coast. 
 
 (3) If a man so desires, his furlough may be made effective after 
 receiving his enlistment allowance money at the post to which 
 transferred. 
 
 51 
 
2-84 
 
 MARINE CORPS MANUAL 
 
 MARKSMANSHIP 
 
 2-84 
 
 Eecruiting officers are authorized to permit men under their com¬ 
 mands to fire the prescribed marksmanship course where there are 
 Army, Navy, Marine Corps, National Guard, or other ranges avail¬ 
 able; no transportation is permitted other than street car or truck, 
 unless especially ordered by the Major General Commandant. 
 
 DESERTERS AND STRAGGLERS 
 
 2-85 
 
 When a recruiting officer receives a copy of an offer of reward he 
 will interest himself in the apprehension and return of the deserter 
 to his post and will take such steps as may be practicable to that end. 
 Such steps may include interviewing members of the deserter’s family 
 with a view to obtaining information and explaining to them the im¬ 
 portance of inducing the deserter to immediately return to his post 
 of duty or surrender at the nearest Marine Corps post or recruiting 
 station. 
 
 CANDIDATES FOR ADMISSION TO THE NAVAL ACADEMY 
 
 2-86 
 
 Applicants for enlistment for the purpose of entering the Naval 
 Academy are not sought. Men who enlist with this purpose in view 
 will be informed that in case of failure to secure appointment they 
 will be required to complete their enlistments in the Marine Corps. 
 (See art. 6-21.) 
 
 CORRESPONDENCE 
 
 2-87 
 
 Officers in charge of recruiting districts will, when corresponding 
 with Marine Corps Headquarters, forward their communications 
 through the officer in charge of the recruiting division, except that 
 when time is an object they are authorized to correspond direct on 
 such matters as requests for waivers, military history, etc. In such 
 cases, when necessary to complete his files, they will forward copies 
 of such correspondence to the officer in charge of the recruiting 
 division. 
 
 TELEPHONE SERVICE 
 
 2-88 
 
 (1) Open purchase requisition (in duplicate) for telephone service 
 should be forwarded to the Quartermaster, accompanied by state¬ 
 ment as to the necessity therefor. 
 
 52 
 
ENTRY INTO THE SERVICE 
 
 2-88 
 
 (2) Only one telephone without any extension will be allowed for 
 each district headquarters station. Unless specifically authorized by 
 the Major General Commandant, no telephone will be allowed for 
 substations. 
 
 (3) Every economy will be practiced in the use of telephones where 
 the month]^ number of calls is limited. All personal messages sent 
 over the official recruiting office phone will be paid for by the officer 
 or enlisted man concerned at the regular rate. (See art. 9-41.) 
 
 CIVILIAN MEDICAL EXAMINERS 
 
 2-89 
 
 (1) Officers in charge of recruiting divisions will appoint one or 
 more civilian physicians for the purpose of conducting preliminary 
 physical examinations of applicants for enlistment at substations, 
 where the services of a naval medical officer are not available. The 
 examination conducted by such appointed civilian physician is 
 only preliminary and final determination of physical fitness for enlist¬ 
 ment will be determined by a regularly appointed naval medical 
 officer. Such examinations will be paid for at the rate of not exceed¬ 
 ing $2 for a single examination and $1 for each additional one that 
 may be made on the same day. A physician employed at different 
 recruiting stations will be allowed these rates in full for the examina¬ 
 tions at each station. 
 
 (2) When civilian medical examiners are appointed for duty at 
 Marine Corps recruiting stations, the division officer concerned will 
 forward a copy of the appointment as medical examiner to Head¬ 
 quarters, Marine Corps. 
 
 (3) When a station is closed, or a medical examiner'^ appointment 
 revoked for any reason, a letter of revocation of appointment will be 
 sent to the medical examiner concerned and a copy to Headquarters, 
 Marine Corps. 
 
 (4) Care will be exercised in the selection of civilian physicians for 
 appointment as medical examiners. The physician selected must be 
 in good standing with the medical fraternity of his locality, of good 
 habits, should not have too large a practice (this usually means a 
 comparatively young man), and should have an office in the im¬ 
 mediate vicinity of the recruiting office. He should be required to 
 thoroughly familiarize himself with the requirements for a good 
 recruit as given in the authorized manuals, and it should be seen 
 to by the recruiting officer that he is thorough in his examinations. 
 
 (5) To avoid the annoyance and unnecessary expense caused by 
 unsatisfactory examinations, recruiting officers will give aid and 
 advice to civilian medical examiners and, where the examiner is 
 inexperienced, will exercise particular care in the supervision of the 
 examination of applicants. 
 
 53 
 
2-89 
 
 MAKINE CORPS MANUAL 
 
 (6) As a matter of training recruiters in judging the probable 
 physical fitness of applicants, the recruiter obtaining an applicant 
 should be present when the medical examiner makes the examination. 
 In every case of examination by a civilian medical examiner he will 
 assist in the examination. 
 
 ADVERTISING 
 
 2-90 
 
 (1) Paid advertising in newspapers can be authorized only by 
 the Major General Commandant. 
 
 (2) Free advertising in the newspapers is within the reach of 
 all recruiting officers. Therefore, if a resourceful recruiting officer 
 from time to time furnishes articles illustrating service life and ex¬ 
 periences and also photographs, when practicable, he will find that 
 prominent papers will often be glad to have the necessary mats 
 made and will publish the article free of charge. This is particu¬ 
 larly true of the Sunday editions of the newspapers of large cities. 
 Papers published in the rural districts prefer personals. 
 
 (3) The Treasury Department has authorized the display of Ma¬ 
 rine Corps recruiting publicity cabinets, with glass fronts or doors, 
 in Federal buildings. These cabinets must be attached to plaster or 
 woodwork in the lobbies without marring same and located in a 
 position satisfactory to the custodian. The cabinets will be finished 
 to harmonize with the woodwork of the lobby. Only one cabinet 
 is to be placed in a building, and it will be installed at the expense 
 of the Marine Corps. Eequisition for these cabinets will be made 
 on the Quartermaster. 
 
 (4) Other forms of advertising, such as the display of posters, 
 distribution of handbills, mailing booklets to applicants, etc., will be 
 supervised by recruiting officers. Permission of the postmasters can 
 usually be obtained to hang pads of handbills from the mail boxes. 
 Officers on recruiting duty will keep the Depot Quartermaster, Phila¬ 
 delphia, Pa., fully advised as to all forms of publicity desired or 
 obtained in their districts. 
 
 (5) Officers and men of the recruiting service will, before exhibit¬ 
 ing Marine Corps recruiting posters in post-office buildings, confer 
 with the postmasters thereof in regard to exhibiting same and will 
 display posters in such manner as they may agree upon. 
 
 (6) The annual United States Postal Guide contains the follow¬ 
 ing provision: Recruits for Army^ Navy^ and Marine Corps. —Post¬ 
 masters are directed to aid recruiting officers of the United States 
 Army and Navy so far as possible by displaying recruiting posters 
 in conspicuous places in the post-office lobbies and by distributing to 
 young men who may be interested in the subject any printed matter 
 relative to enlistment in the Army, Navy, or Marine Corps that is 
 sent to them for that purpose from the War and Navy Departments. 
 
 54 
 
ENTRY INTO THE SERVICE 
 
 2-90 
 
 (7) Maps, charts, calendars, or pictures for advertising purposes 
 will not be tacked or pasted on the walls or furniture of public 
 buildings. 
 
 (8) If no suitable space on the walls of public buildings is avail¬ 
 able to display the recruiting publicity cabinet, the displaying of 
 signboards in the lobbies, or at the entrance, if necessary, is author¬ 
 ized, if same will not interfere with the transaction of public business, 
 and subject to the prior approval of the custodian concerned. 
 
 (9) No calendars bearing advertising matter will be displayed in 
 any office under the Navy Department occupying space in Federal 
 buildings under the control of the Treasury Department. 
 
 (10) Kecruiting officers will keep in touch with the postmasters in 
 rural districts and supply them with recruiting literature, etc., as 
 many postmasters are willing to cooperate with recruiting parties in 
 the procurement of recruits. 
 
 (11) The large posters are primarily intended for use on sign¬ 
 boards and for billboard advertisement where such is available. The 
 hangers will be used for window display. Owing to the cost of the 
 large posters, care should be exercised that they are placed only 
 where they will bring the best results. 
 
 (12) There have been prepared and delivered to the recruiting 
 service standard exhibits, comprising arms, accouterments, etc., of 
 the regulation pattern used in the Marine Corps. These standards are 
 invoiced to the officer in charge of the division to which shipped, who 
 is authorized to move them from point to point within the limits 
 of his division at his discretion. 
 
 (13) In order that money appropriated for advertising may be 
 expended to the best advantage, it is essential that Headquarters be 
 able to form an intelligent estimate of the value of each form of 
 publicity used. For this purpose the recruiting service is supplied 
 with cards on which to note in the case of each applicant the par¬ 
 ticular form of advertising which influenced him to apply for en¬ 
 listment. As all advertising is designed merely to bring applicants 
 within reach of recruiters, it follows that the latter should take the 
 closest interest in endeavoring to procure from applicants accurate 
 information on this point, thus aiding Headquarters not merely to 
 direct but actively assist the recruiting service in accomplishing its 
 mission. Every voluntary inquirer is an applicant, whether he enlists 
 or not. 
 
 (14) Recruiting officers will collect every newspaper clipping pos¬ 
 sible that has any reference to the Corps in any manner or form and 
 will securely paste a typewritten slip of paper to each clipping stating 
 the name of the newspaper or magazine from which the clipping was 
 made and the date of the publication. These clippings will be mailed 
 to the Depot Quartermaster, Philadelphia, Pa., where they will be 
 pasted in a special binder and forwarded to the Adjutant and 
 Inspector. 
 
 55 
 
2-95 
 
 MARINE CORPS MANUAL 
 
 GENERAL 
 
 2-95 
 
 (1) All applicants will be examined physically, mentally, and mor¬ 
 ally. The oath of enlistment will be administered by the recruiting 
 officer. 
 
 (2) All first enlistments and reenlistments shall be for a period of 
 4 years. 
 
 (3) The enlistment will be accomplished by administering the oath 
 and otherwise completing the enlistment contract and service-record 
 book. The date and place of oath as shown in the enlistment con¬ 
 tract will be entered in the service-record book as the date and place 
 of enlistment. 
 
 2-96 
 
 No allowance for the transfer of baggage of applicants for enlist¬ 
 ment while en route from place of acceptance to place of enlistment 
 will be authorized under any circumstances. 
 
 2-97 
 
 Wlien an applicant is accepted at a substation or by an itinerant 
 recruiting party, he will be transferred to the district headquarters 
 station, where he will be reexamined and, if deemed advisable, en¬ 
 listed and transferred in the same manner as applicants originally 
 enlisted at the district headquarters stations. 
 
 2-98 
 
 Upon the reenlistment of ex-marines who have had tropical service 
 within the year preceding their enlistment, they will be informed by 
 the recruiting officer that they will have to be in the United States 
 for at least 12 months before they can be transferred to a tropical 
 station. 
 
 AGREEMENTS FOR RENT 
 
 2-99 
 
 (1) Officers in charge of recruiting divisions will cause to be pre¬ 
 pared six copies of each agreement (seven in the Western Recruiting 
 Division), on blank forms provided for that purpose, in which the 
 rooms or offices to be occupied as division headquarters, district head¬ 
 quarters, or other recruiting establishment will be described in de¬ 
 tail, giving the location; also the monthly rental, and, when prac¬ 
 ticable, heat, light, water, janitor service, towel service, etc., will be 
 included. Wlien furniture is included the articles will be enumerated. 
 
 
 56 
 
ENTRY INTO THE SERVICE 
 
 2-99 
 
 After the agreements have been prepared, signed by the lessor or his 
 legal representative, and the signature duly witnessed, they will be 
 immediately mailed to the Director, Personnel Department, accom¬ 
 panied by a full explanation as to whether the premises rented are 
 to take the place of some other station to be closed, and such other 
 details as may be pertinent. If the lessor is a corporation, the agree¬ 
 ment should be signed in the corporation’s name by one of the officers 
 and the capacity in which he signs, and sealed with the corporate 
 seal; where the lessor is a partnership the agreement should be signed 
 in the firm’s name, followed by the signature of one of the members 
 thereof and followed by the words “One of the firm.” Agreements 
 should not extend beyond the end of the fiscal year. (The con¬ 
 tractor should subscribe only to the original form, and name should 
 be stamped or typewritten, if practicable, on all other copies.) 
 [C. M. C. M. 3.] 
 
 HEAT AND LIGHT 
 
 2-100 
 
 Heat and light not included in agreement for rent, and electricity 
 or gas when used should be arranged for by the officer in charge of 
 the division without submitting requisition therefor. (See art. 
 18-43.) 
 
 BOARD AND LODGING 
 
 2-101 
 
 (1) When the recruiting officer is about to leave his headquarters 
 station for any period during which the issuance of meal or lodging 
 orders may become necessary he will turn over to the naval medical 
 officer attached to the district headquarters, who is an acting assistant 
 quartermaster of the Marine Corps when so appointed by the Com¬ 
 mandant of the Marine Corps, the meal and lodging orders of the 
 said district headquarters station. [C. M. C. M. 2.] 
 
 (2) When circumstances render necessary the issue to a noncom¬ 
 missioned officer for reissue of meal and lodging orders, the recruit¬ 
 ing officer will personally give such explicit orders as will insure 
 safekeeping and satisfactory accounting. 
 
 (3) (a) In order to facilitate the handling of large groups of appli¬ 
 cants and recruits, when obtaining meals and lodgings, one meal 
 and lodging order (NMC-654) should be issued to the man in 
 charge of the draft, who will sign his name in the space below the 
 line beginning “received” for the meals and/or lodgings furnished 
 by his draft. The entry on the form should read, for example: 
 
 532089—43-4 
 
 57 
 
2-101 
 
 MARINE CORPS MANUAL 
 
 Please furnish (John Doe) and (number) others with (number) 
 breakfast 
 
 meals ■ dinner ■ and (number) lodgings at contract rate, securing 
 supper 
 
 his signature at the bottom. [C. M. C. M. 3.] 
 
 {h) When contractors render bills for meals or lodging, the sup¬ 
 porting orders (as revised), must be forwarded to Division Head¬ 
 quarters and must accompany the voucher when it is forwarded to 
 the Disbursing Officer for payment. [C. M. C. M. 3.] 
 
 (4) Applicants accepted at substations or by noncommissioned 
 officers in charge of itinerant recruiting parties, may be lodged and 
 subsisted at government expense while awaiting transportation to the 
 district headquarters. 
 
 (5) Minors or applicants whose enlistment is doubtful will not be 
 lodged or subsisted. 
 
 (6) Applicants who have not been accepted will not be lodged or 
 subsisted, except when waivers have been requested from the Com¬ 
 mandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (7) Recruiting officers may subsist applicants pending verification 
 of age and pending replies to telegrams on the subject, but only in 
 cases where no fraud or attempted fraud is suspected and where it is 
 impossible for the applicant to be subsisted with his family. 
 
 (8) Recruiting officers will not subsist or lodge applicants pending 
 discharge from the National Guard. 
 
 (9) Recruiting officers may subsist and lodge applicants pending 
 verification of prior service in accordance with instructions contained 
 herein, but not exceeding 5 days. 
 
 (10) Recruiting officers are authorized to subsist and lodge appli¬ 
 cants for enlistment in the Marine Corps pending receipt of consent 
 of parents or legal guardians, but not exceeding 5 days. 
 
 (11) Recruiting officers must, whenever it is possible to do so, have 
 applicants subsist and lodge themselves pending verification of age 
 and prior service, etc. It is the duty of each officer attached to the 
 recruiting service to economize in every way. Expenses incurred 
 are charged against the districts and against the final cost per recruit 
 for districts and divisions. 
 
 PUBLIC PROPERTY 
 
 2-102 
 
 (1) Officers in charge of recruiting divisions will be accountable 
 for all public property in their respective divisions. Officers in 
 charge of recruiting districts will keep the division officers supplied 
 with all the data necessary to enable him to render his returns. 
 
 58 
 
ENTRY INTO THE SERVICE 
 
 2-102 
 
 (2) Returns of public property for all stations in a division will 
 be consolidated and but one return rendered by the division, accom¬ 
 panied by lists showing the particular stations at which the articles 
 are on hand. 
 
 (3) A sufficient supply of rubber coats, hats, and boots to properly 
 protect recruiters in inclement weather, should be kept on hand at 
 each station. 
 
 STATIONERY, BLANK FORMS, AND SUPPLIES 
 
 2-103 
 
 (1) All stationery, blank forms, posters, and supplies, may be 
 obtained by requisition submitted to the Depot Quartermaster, Phila¬ 
 delphia, Pa., to the limit of the allowances set forth in Marine 
 Corps Orders. 
 
 (2) Supplies not enumerated in the annual order and laundry and 
 towel service, which are required at recruiting stations, will be pro- 
 
 58a 
 
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ENTRY INTO THE SERVICE 
 
 2-103 
 
 cured by submitting open-purchase requisition in duplicate to the 
 Quartermaster, Headquarters Marine Corps. Such requisitions must 
 describe fully the articles or services required, and must specifically 
 state the stations on account of which the expense is to be incurred, 
 the purpose for which intended (if not obvious), and the estimated 
 cost of each article or service (when possible). In the case of con¬ 
 sumable supplies or of services to be rendered, the period during 
 which the articles or services will be required (not extending beyond 
 the current fiscal year) must be shown. 
 
 (3) Storm and recruiting flags will be repaired, when necessary, 
 at the Depot of Supplies, Philadelphia, Pa., and put in good condi¬ 
 tion before being laundered and before being reissued to the recruiting 
 districts. 
 
 (4) Open-purchase requisitions will be sulbnitted to the Quarter¬ 
 master via the A45§&i^4fcftd"In6pee^oFi,^for'^such of the following 
 articles as may be deemed necessary for the use of applicants for 
 enlistment while held under observation at a recruiting station: 
 
 Brooms, whisk 
 Brushes, blacking 
 Brushes, hair 
 Combs, medium 
 Polish, shoe, black 
 
 Polish, shoe, russet 
 Paper, toilet 
 Towels, huckaback 
 Soap, toilet 
 
 TRANSPORTATION 
 
 2-104 
 
 (1) Motor transportation assigned to any division may be trans¬ 
 ferred from point to point within the division at the discretion of 
 the division officer, but under no circumstances may be transferred 
 to points beyond the jurisdiction of the division officer concerned 
 without specific orders from the Major General Commandant. 
 
 (2) No motor transportation assigned to the recruiting service 
 will be returned to the Quartermaster’s Department without the ap- 
 
 rscti 
 
 cf 
 
 j. r ^ imi 
 
 proval of the Adjutant and Inspector. Di 
 
 (3) On Sundays and holidays motor transportation is not allowed 
 to be taken from the garage without the specific authority from 
 the district recruiting officer or some responsible person designated 
 by him. 
 
 TRANSPORTATION OF ACCEPTED APPLICANTS AND ENLISTED MEN 
 
 2-105 
 
 (p When an accepted applicant is transferred to the headquarters 
 station for enlistment, the following procedure with regard to his 
 transfer thereto is prescribed: 
 
 240250—4a 
 
 5 
 
 59 
 
2-105 
 
 MARINE CORPS MANUAL 
 
 (<z)Eacli noncommissioned officer in charge of substation will be 
 furnished by the district officer with such transportation requests, 
 orginal and memorandum, as the officer in charge of the district 
 may deem necessary, said requests to be drawn in favor of the non¬ 
 commissioned officer in charge, countersigned and completely filled 
 out, except that the number of persons to be transported and the 
 valid date will be left blank. 
 
 (h) Wlien itinerant recruiting is authorized by the officer in charge 
 of the recruiting division, and in case transportation by government 
 vehicle is impracticable, the officer in charge of the district concerned 
 may issue transportation requests to the noncommissioned officer in 
 charge of the itinerant recruiting party for the transportation of 
 accepted applicants. In this case the point of departure will be left 
 blank as well as the valid date and number of persons to be trans¬ 
 ported by the officer in charge of the district. 
 
 (c) When accepted applicants are to be transferred from sub¬ 
 stations, the noncommissioned officer in charge will fill in the valid 
 date and the number of persons to be transferred, noting their names 
 on the reverse thereof, and will procure the tickets from the proper 
 agent, giving in exchange therefor the request, which should be prop¬ 
 erly receipted and show date of such receipt. The tickets so pro¬ 
 cured will be turned over to the travelers at the railroad station just 
 prior to the departure of the train. 
 
 (d) The noncommissioned officer in charge of an itinerant recruit¬ 
 ing party will fill in the place of departure on the transportation re¬ 
 quest in addition to the valid date and number of passengers. 
 
 (e) A recruiter will accompany all applicants to the railroad sta¬ 
 tion, if practicable. Immediately after the departure of the appli¬ 
 cant for the district headquarters the noncommissioned officer will, 
 unless previously arranged, telegraph or telephone the recruiting 
 officer the time when the applicant or applicants should arrive. The 
 applicant should be given instructions prior to his departure to be 
 on the lookout upon his arrival at the railroad depot of the city in 
 which the headquarters station is located for a uniformed marine, 
 and in case they should fail to meet, to proceed at once to the head¬ 
 quarters station, the address of which should be furnished him, or, 
 in case of his arrival after office hours, to proceed to a designated 
 hotel. 
 
 (/) The memorandum request, with the names of the travelers 
 noted on^ the reverse thereof, will be mailed to the district head¬ 
 quarters immediately after the transportation has been procured, for 
 use in making proper record of the transportation furnished, and 
 wdll then be forwarded to the Quartermaster. No other than the 
 prescribed form of transportation request will be used by recruiting 
 officers to obtain transportation for applicants, except where street 
 car or interurban electric railroad tickets are used. 
 
 GO 
 
ENTRY INTO THE SERVICE 
 
 2-105 
 
 {g) In territories where agreements are in force to divide the 
 travel between the competing lines care will be exercised that such 
 division is maintained. 
 
 (h) The receipt for transportation and cash will be signed by the 
 applicant in all cases. 
 
 (^) The designation placed on transportation requests of enlisted 
 men transferred from a recruiting station to a post will be “Enlisted 
 men transferred.” 
 
 (2) Upon the receipt of notification from a postmaster to the 
 effect that he has secured an applicant for enlistment, regardless of 
 the classification of the postmaster, transportation request may be 
 immediately forwarded to him, provided the notification has been 
 accompanied by the proper papers, duly executed, and provided fur¬ 
 ther that the district headquarters issuing such transportation is 
 the nearest office of its kind to the town in which the applicant has 
 been procured. In such cases transportation requests should be 
 drawn in favor of the postmaster, who will be requested to exchanire 
 the request for the necessary transportation and to start the appli¬ 
 cant on his journey to the district headquarters. 
 
 (3) Transportation for enlisted men who are authorized to delay 
 en route will be furnished as prescribed in article 16-45. The Gov¬ 
 ernment will pay for such transportation only at the lowest fare for 
 the class furnished between points of origin and ultimate destination 
 as applies at the time transportation is furnished, and any excess 
 cost must be paid by the traveler before same is issued. Where the 
 authorized lay-over is in excess of the time allowed by carriers on 
 stop-over privileges the traveler may be furnished with two requests, 
 one reading to point of lay-over and the other from that point to 
 destination, the time limit on the latter being extended for the neces¬ 
 sary period. In order that the excess cost, if any, may be collected 
 prior to the issuance of requests for transportation and sleeping-car 
 accommodations, the Quartermaster should be communicated with by 
 telegraph if necessary, in cases where it is impracticable to otherwise 
 ascertain the cost. The cost of telegraphing must be borne by the 
 traveler. The transportation will not be furnished to any out-of-the- 
 way places, but will be confined to junction points from and to which 
 the traveler must make his own arrangements. Cash for meals en 
 route will be furnished on the basis of the time involved in continued 
 travel via the short-line route from point of origin to destination. 
 
 (4) When a party of enlisted men is sent to a post, the most re¬ 
 sponsible man in the party will be placed in charge and given concise 
 and explicit orders regarding the travel of the party, and directions 
 to reach their destination, a copy of which will be furnished to each 
 member. Each enlisted man must have his own railroad ticket, cash 
 for meals, and transfers (streetcar fare), and, when authorized, his 
 own sleeping-car tickets. In no case will the man in charge be given 
 the tickets, etc., for the entire party”, except when the party is travel- 
 
 
 61 
 
2-105 
 
 MARINE CORPS MANUAL 
 
 ing on a party ticket, in which case the cash advanced for meals and 
 transfer will be disposed of as above prescribed. 
 
 (5) Where applicants or enlisted men are furnished with cash for 
 meals and transfers, it will, wherever practicable, be delivered by the 
 recruiting officer in person. 
 
 (6) As far as practicable recruiting officers will so arrange trans¬ 
 portation for recruits transferred from their districts that they will 
 arrive at the post at a convenient hour. 
 
 (7) All recruiting officers are authorized to procure transportation 
 to cover the necessary travel of recruiting party, recruits, deserters, 
 and stragglers. (See art. 18-75.) 
 
 (8) In cases where medical officers of the Navy and Naval Reserve 
 are authorized to issue transportation, etc., they will be required to 
 use the same book of transportation requests and the same funds for 
 meals, transfers, etc., as the recruiting officer. Only one transporta¬ 
 tion account will be opened for each district headquarters recruiting 
 station. 
 
 (9) All cash advanced or transportation issued by medical officers 
 will be embodied in reports forwarded to the Quartermaster by 
 recruiting officers. 
 
 transportation of applicant rejected 
 
 2-106 
 
 / 
 
 In cases of rejection of an accepted applicant at the headquarters of 
 the district, the recruiting officer will furnish the applicant return 
 transportation and subsistence to the place of original acceptance, 
 if the applicant desires to return thereto, provided that there has been 
 no fraud perpetrated by the applicant, and provided further that he 
 is not rejected by reason of his own misconduct. 
 
 inspections 
 
 2-107 
 
 (1) Division officers upon assuming charge will inspect their en¬ 
 tire divisions within 30 days. Thereafter, they will inspect every 2 
 months, except, when deemed expedient, they may delegate the re¬ 
 sponsibilities of inspection to one or more other officers of their divi¬ 
 sions. District officers will inspect their districts every month, and 
 upon assuming charge of districts will inspect within 15 days. Divi¬ 
 sion and district officers will also inspect when in their opinion spe¬ 
 cial conditions require their presence. [C. M. C. M. 3.] 
 
 (2) Division and district officers will not inspect their divisions 
 and districts at more or less fixed periods, but will make these 
 inspections at irregular times. 
 
 (3) In making inspections division officers should pay particular 
 attention to the following points: 
 
 ‘ 62 
 
ENTRY INTO THE SERVICE 
 
 2-107 
 
 {a) Offices, desirability of location for securing applicants; prox¬ 
 imity to railroad station; accessibility; number of rooms; suitability 
 and arrangement of; storage space; convenience of lavatories; heat, 
 light, and water, and janitor service; cleanliness. 
 
 {b) Personnel. —Conduct and standing in the city; personal ap¬ 
 pearance and alertness; condition of uniforms; suitability of uniform 
 considering climatic and weather conditions. 
 
 {c) Office equipment. —Furniture, typewriters, file cases and cabi¬ 
 nets ; patriotic decorations; service pictures; railroad maps and time¬ 
 tables ; State and city maps. 
 
 (d) Public property. —Location, condition, sufficiency of allow¬ 
 ance, repairs necessary. 
 
 (e) Books and pamphlets necessary. —^J^Iarine Corps Manual; 
 Marine Corps Orders; Navy Department General Orders; Navy Regu¬ 
 lations; Manual Medical Department; official recruiting bulletins, 
 daily, weekly, monthly, and annual. 
 
 (/) Fingerprint FILING system. —Completeness and accuracy of the 
 station fingerprint system for the detection of undesirables. 
 
 (g) Efficiency of command. —Condition of government vehicles; 
 cash on hand; condition of regulations, bulletins, and other files; 
 railroad transportation facilities; service of board and lodging con¬ 
 tracts; relation with civil officials; chambers of commerce, railroad 
 officials, businesmen’s clubs, postmasters, newspaper editors, radio 
 officials; with Army and Navy recruiting service. National Guard 
 officers; knowledge of local conditions as to demand, supply, and 
 movements of labor; whether or not postmaster has given permission 
 for exhibition of pads of handbills and recruiting cabinets in post 
 offices; whether or not any articles have been written by local re¬ 
 cruiters for local newspapers; what steps, if any, have been taken 
 toward promoting friendly rivalry betw^een stations and substations; 
 whether service of civilian medical examiners is satisfactory. 
 
 TRAVEL 
 
 2-108 
 
 (1) All officers assigned to recruiting duty will be authorized, in 
 individual orders addressed to them by name, to perform such re¬ 
 peated travel as may be necessary in the interests of the Government 
 between their headquarters station and the various stations of the 
 recruiting division or district to which they are attached; or between 
 any of the same, such as are at the time or may hereafter be estab¬ 
 lished, or between their headquarters stations and such towns within 
 the recruiting division or district to which attached as may be found 
 necessary to visit for the purpose of determining the desirability of 
 said towns as locations for the establishment of additional recruiting 
 stations. 
 
 63 
 
2-108 
 
 MARINE CORPS MANUAL 
 
 (2) The officer in charge of the recruiting division will be the 
 judge of the necessity for travel involved when an officer in charge of 
 a recruiting district travels beyond the geographical limits of the 
 district to which he is assigned, and will issue individual orders in 
 the premises. 
 
 (3) For instructions relative to travel by privately owned auto¬ 
 mobiles, see Navy Travel Instructions and act of May 29, 1928 (37 
 U. S. C. 20a) . ^ 
 
 (4) Recruiting officers will procure for themselves on Govern¬ 
 ment transportation requests all railroad tickets for transportation 
 and pullman accommodations, except transportation over interurban 
 lines. 
 
 (5) Such officers will be reimbursed by the proper officer of the 
 Taskmaster’s Department to the amounts of the actual cost to them¬ 
 selves of railroad tickets over interurban lines as paid for in cash by 
 them at the time of travel, traveling expense claims embodying the 
 same to be submitted as often as may be convenient to the claimants, 
 not exceeding, however, four for one calendar month. 
 
 (6) When a naval medical officer, attached to a Marine Corps re¬ 
 cruiting station, is detached from duty thereat, the recruiting officer 
 will issue transportation request on the railroad company for trans¬ 
 portation of the medical officer’s family and show on the request that 
 the charges are to be billed to the Bureau of Supplies and Accounts, 
 Navy Department, Washington, D. C. 
 
 (7) Officers traveling on recruiting duty will use trains on which 
 no extra fare is charged or, if they do use for any reason a train 
 on which an extra fare is charged, they will not bill the excess to 
 the Government for payment. (See art. 16-22.) 
 
 REQUIREMENTS FOR ENLISTMENT AND REENUSTMENT-CITIZENSHIP 
 
 P^UIREMENTS 
 
 2-110 
 
 (1) Only native-born or fully naturalized citizens of the United 
 States will be accepted for first enlistment or reenlistment in the 
 Marine Corps. 
 
 (2) A child born of parents who are United States citizens is a 
 United States citizen. A child born in the United States of alien 
 parents is a United States citizen. A child born of alien parents in 
 a foreign country, if both parents, the surviving parent, or the parent 
 having legal custody where there has been a legal separation, becomes 
 fully naturalized before the child becomes 18 years of age, and such 
 child is residing in the United States at the time of such naturaliza¬ 
 tion or thereafter begins to reside permanently in the United 
 States while under the age of 18 years is a United States citizen. 
 [C. M. C. M. 1.] 
 
 (3) Only men who have been aliens and have become United 
 States citizens are naturalized citizens. 
 
 64 
 
ENTRY INTO THE SERVICE 
 
 2-111 
 
 MARRIED MEN WITH DEPENDENTS 
 
 2-111 
 
 (1) Married men will not be accepted for original enlistment or 
 for reenlistment from the Army or Navy. 
 
 (2) Married men, except those in the first three pay grades, will 
 not be accepted for reenlistment nor will they be permitted to extend 
 their enlistments, without specific authority from Headquarters. 
 
 (3) The policy with regard to granting the above authority is to 
 grant it only in the following cases: 
 
 (a) Where the man is on the Headquarters list for promotion to a 
 rank in the first three pay grades; or 
 
 (b) Where the particular marriage has been waived on previous 
 reenlistment or extension of enlistment; or 
 
 (c) Where the man is detailed on recruiting duty or in a staff office, 
 such detail being of a permanent nature which excludes consideration 
 of 4-year or shorter details; or 
 
 (d) Where the man was married prior to June 1,1939, while detailed 
 on recruiting duty or in a staff office although not on a detail of a 
 permanent nature; or 
 
 (e) Where the services of the man are particularly valuable to the 
 Marine Corps because of his special qualifications. 
 
 (4) (a) Immediate commanding officers in forwarding a request for 
 waiver of marriage will express either approval or disapproval. 
 
 (b) An approval will indicate upon which of the above grounds it is 
 based. If based upon (3) (e), the special qualifications will be set 
 forth. 
 
 (c) A disapproval will state that the man meets none of the require¬ 
 ments of paragraph (3) insofar as known to the commanding officer; 
 or if he does meet one or more, these will be noted and reasons for the 
 disapproval given. 
 
 (d) In either case; i. e., approval or disapproval, the immediate 
 commanding officer will include a statement as to whether the marital 
 status of the man has interfered with his transfer or proper perform¬ 
 ance of duty, and whether there is any indication that it is apt to so 
 interfere in the future. 
 
 (e) Forwarding endorsements which are reversals of the action of 
 the immediate commanding officer will indicate reasons for the 
 reversal. 
 
 (5) In addition to the foregoing, the usual consent certificate of 
 wife must be obtained before a married man is reenlisted, or extends 
 his enlistment. Such certificate must be sworn to before a commis¬ 
 sioned officer, notary public, or other person authorized to administer 
 oaths. 
 
 (6) The consent of wife or waiver of marriage is not required for 
 enlistment in or assignment to the Marine Corps Eeserve. 
 
 65 
 
2-111 MARINE CORPS MANUAL 
 
 (7) Kecruiting officers will inform all men upon enlisting: 
 
 (a) That Headquarters looks with disfavor on the marriage of men 
 whose permanent rank is not higher than sergeant and no special 
 privileges are given to men in the lower pay grades due to the fact that 
 they are married. 
 
 (h) That there are no accommodations at Marine Corps posts for 
 families or dependents of enlisted men, except a few for noncommis¬ 
 sioned officers of the first three pay grades. 
 
 ( c) That an enlisted man whose permanent rank is not higher than 
 sergeant cannot properly expect to support any dependents on his pay 
 and allowances. 
 
 (d) That requests for discharges based on dependency of wife or 
 child will not ordinarily be considered. 
 
 (8) Applicants for first enlistment who are the sole or partial sup-' 
 port of other dependents or minor children will be rejected. 
 
 AGE REQUIREMENTS 
 
 2-112 
 
 (1) Applicants for first enlistment may be accepted, between their 
 eighteenth and thirtieth birthdays inclusive, but only very exceptional 
 men should be accepted who are over 25 years of age. 
 
 (2) Before reenlisting a man who is over 35 years of age special 
 authority must be obtained if he has been out of the Marine Corps 
 more than 1 year, or if his prior service was in the Army, Navy, or 
 Coast Guard. 
 
 ACCEPTANCE OF MINORS 
 
 2-113 
 
 (1) The enlistment of minors over the age of 18 is legal without the 
 consent of parents or guardian (34 U. S. C. 161). 
 
 (2) When authorized by the Commandant of the Marine Corps, 
 men under 18 years of age who have the consent of parents or guardian, 
 may be enlisted for general service. Such men will be required to 
 furnish documentary evidence of date of birth. The only documentary 
 evidence of correct date of birth that will be considered is as follows: 
 
 (a) Certificate of birth. 
 
 (h) Certificate of baptism. 
 
 (g) Age as given on passports. 
 
 {d) Sworn affidavits of parents or guardians. 
 
 (3) In the cases of applicants for enlistment who are under 18 
 years of age, it is highly desirable to secure the consent of both parents, 
 if possible, but the consent of one parent is sufficient. When living, the 
 consent of father is necessary, except where the mother or other person 
 is the legal guardian of the minor. 
 
 66 
 
 [C. M. C. M. 3.] 
 
ENTRY INTO THE SERVICE 
 
 2-113 
 
 (4) The consent of parents shall ordinarily be in writing. 
 
 (5) An affidavit before a notary public, duly sealed, setting forth 
 consent of parent, may be accepted, provided no fraud is suspected. 
 
 (6) A letter from a recruiting officer addressed to the parents of 
 applicants under 18 years of age requesting consent and duly answered 
 in the affirmative, will be sufficient, provided no fraud is suspected. 
 However, this should be done only in cases where parents reside at such 
 a distant point that a personal interview cannot be arranged. 
 
 (7) Where parents or guardians are asked to give consent and they 
 refuse, the applicant will be rejected. 
 
 (8) In the event that the parents, or guardians, do not object to 
 enlistment, but refuse to sign consent papers, the enlistment of the 
 applicant is authorized. The recruiting officer will make a notation 
 to this effect on the enlistment contract. 
 
 (9) Where the parents, or guardians, of an applicant refuse to sign 
 a statement relative to age, although admitting that their son or ward 
 is of legal age to enlist without their signed statement as to age, the 
 following signed certificate by a commissioned officer may be accepted 
 as evidence of date of birth, and will be attached to the enlistment 
 contract: 
 
 I certify that I have this date personally interviewed (name), who stated to 
 me that his son (name in full) was born (date of birth), but he would not sign 
 any statement regarding his son’s age for the purpose of enlisting in the Marine 
 Corps. 
 
 (10) Applicants for enlistment under 18 years of age who furnish 
 proof that they have no parent or legal guardian living, may be 
 enlisted if qualified in all other respects. Evidence of date of birth is 
 required in such cases. 
 
 GENERAL REQUIREMENTS 
 
 [C. M. C. M. 3.] 
 
 2-114 
 
 (1) No person shall be enlisted or reenlisted in the Marine Corps 
 except as a private or field music. All enlistments or reenlistments 
 will be for general service. Applicants other than for the Marine 
 Band will be informed that they must enlist or reenlist for general 
 service with no promise of any special assignments or special duties, 
 unless authority is obtained from the Commandant of the Marine 
 Corps, but after enlistment or reenlistment they may apply to the 
 commanding officer for any particular type of desired duty, and that 
 their applications will be considered. They will also be informed that 
 they are required to serve where their presence is required. This does 
 not preclude recruiting officers from requesting transfers to various 
 posts or stations desired by men who are contemplating reenlistment, 
 but it must always be understood and made clear to the men concerned 
 by the recruiting officer, that if their transfer to the post or station of 
 their choice is authorized that the duration of their tour of duty at that 
 station cannot be guaranteed in any way. [C. M. C. M. 2.] 
 
 67 
 
2-114 
 
 MARINE CORPS MANUAL 
 
 (2) Applicants who are members of the Marine Corps Reserve will 
 be given their discharge from the Reserve immediately prior to taking 
 the oath of enlistment for the regular service. 
 
 (3) It being obviously impracticable to formulate instructions ap¬ 
 plicable to every variety and degree of deformity or mutilation, much 
 must be left to the judgment of the medical examiner and the recruit¬ 
 ing officer, who should base their opinion as to the fitness of the 
 applicant on his ability efficiently to perform the general duties of a 
 marine. 
 
 68 
 
ENTRY INTO THE SERVICE 
 
 2-114 
 
 (4) Changes in the standards applicable to applicants for enlist¬ 
 ment and reenlistment are made from time to time by changing 
 conditions of the service. Such changes are announced to the re¬ 
 cruiting service by the Major General Commandant. 
 
 REENLISTMENTS 
 
 2-115 
 
 (1) Ex-Army men within age requirements, last discharged with 
 character “excellent” may be enlisted. 
 
 (2) In the case of a man last discharged from the Army with 
 character “very good” who presents himself for reenlistment in the 
 Marine Corps, the recruiting officer will carefully scrutinize the 
 discharge certificate. If it bears no notation as to absence without 
 leave or other serious offenses, he will closely question the candidate 
 and, if he considers that the man is exceptionally desirable material 
 for the corps, will report the facts to the Major General Commandant, 
 requesting a decision in the case. The man’s service, and if possible 
 his serial number, should be stated. 
 
 (3) Men last discharged from the Army with character “good,” 
 or below, will not be reenlisted in the Marine Corps. 
 
 (4) Men discharged from the Navy, whose average markings are 
 “proficiency in rating” 2.75 or over, “obedience” 3.5 or over, and 
 “sobriety” 3.5 or over and who are recommended on their discharge 
 certificate for reenlistment may be reenlisted without specific au¬ 
 thority from the Major General Commandant. 
 
 (5) In the cases of ex-Nav}^ men applying for reenlistment in the 
 Marine Corps, whose credits are below those mentioned in the pre¬ 
 ceding paragraph, specific authority must be obtained from the Major 
 General Commandant before their reinlistment is completed. 
 
 (6) Upon the reenlistment of a man who is receiving compensa¬ 
 tion, a pension, or other benefits from the Veterans’ Administration, 
 the recruiting officer concerned will immediately notify the Major 
 General Commandant by letter in order that the proper authorities 
 may be notified in the premises. 
 
 (7) All men discharged by reason of a board of medical survey, 
 regardless of their phj^sical condition upon applying for reenlist¬ 
 ment, must have the fact of discharge by said survey waived by the 
 Major General Commandant before reenlistment is completed. 
 
 (8) Eecruiting officers will advise all men who are receiving com¬ 
 pensation or benefits from the Veterans’ Administration, that in the 
 event of their reenlistment they will automatically lose any and 
 all benefits they may be receiving. 
 
 (9) Recruiting officers to whom members of classes I (e), II (b), 
 III (b), (c) and (d), of the Marine Reserve apply for enlistment 
 or reenlistment in the Regular Marine Corps will effect such enlist¬ 
 ment or reenlistment if the applicants are otherwise qualified and will 
 
 69 
 
2-115 
 
 MARINE CORPS MANUAL 
 
 immediately notify the commanding officer of the battalion, aviation 
 squadron, or reserve district to which the applicant is attached, of the 
 fact and the date together with station of duty. 
 
 (10) The officer who reenlists a man will enter upon the face of 
 his last discharge certificate, over his own signature, the fact of his 
 reenlistment, giving date and place. If practicable, the notation will 
 be entered upon the lower left-hand corner of the certificate. 
 
 (11) An enlistment will not be antedated under any circumstances. 
 
 (12) A man may be reenlisted under a name other than that 
 appearing on his discharge certificate, and apply to the Major Gen¬ 
 eral Commandant for credit for his prior service. He should submit 
 the evidence required for change of name. 
 
 (13) When a man is enlisted or reenlisted at a recruiting station, 
 the recruiting officer will complete the enlistment^contract an^^fin^e:^ 
 print record and forward them direct to the 
 
 The proper entries will be made in the service-record book and health 
 record, both of which will be sent to the post to which the man is 
 transferred or, if the man is to be retained on recruiting duty, the 
 service-record book will be sent to the division headquarters and 
 the health record disposed of in accordance with the directions set 
 forth in article 2-126. 
 
 (14) Kecruiting officers will, before they request waiver for a 
 prior dependency discharge, thoroughly investigate the case in point 
 and obtain statements from the persons whose dependency caused 
 the discharge that they are no longer dependent on the applicant 
 for enlistment for support and that they are not again likely to 
 become so. The recruiting officer will state on such requests for 
 waiver that he has investigated the case and that the dependency no 
 longer exists, nor is likely to exist. Ordinarily the Major General 
 Commandant is not in favor of granting waivers of dependency dis¬ 
 charges, especially where men were discharged from the other 
 branches of the service and particularly where the discharge has 
 been of recent date. Requests of this nature will not be submitted 
 by telegr^mh or radio, and the applicant will not be lodged or sub¬ 
 sisted at Government expense. 
 
 WAIVERS OF PHYSICAL DEFECTS 
 
 2-116 
 
 (1) In any case where an applicant has some physical defects 
 which require a waiver by the Major General Comm.andant, request 
 therefor will be made before the applicant is accepted, the date of 
 his acceptance as an applicant being the date upon which he is 
 informed that the Major General Commandant has waived the 
 disability. 
 
 (2) Requests for waivers must be as specific as possible as to the 
 exact nature and degree of the disability noted. The terminology 
 
 70 
 
ENTRY INTO THE SERVICE 
 
 2-116 
 
 employed must be in strict accordance with that used in the various 
 circulars and orders issued by the Bureau of Medicine and Surgery. 
 
 (3) Waivers for flat feet or depressed arches will be requested 
 only when the medical examiner is satisfied that the man is capable 
 of properly performing his duties as a marine and completing his 
 term of enlistment without the possibility of foot troubles. 
 
 (4) In submitting requests by dispatch for waivers of physical 
 defects, the date and place of birth, chest measurement at expiration, 
 height, and weight of applicant will also be given. If the request 
 is for overweight the waist measurement of the applicant should be 
 included. 
 
 (5) IVlien telegraphic requests are submitted to the Major General 
 Commandant for waivers of physical defects, or any matter which 
 requires action of the Surgeon General of the Navy, recruiting officers 
 will forward form NMC-588 to the Major General Commandant 
 giving full data in the case. This form will not be in duplicate and 
 need not be signed by the medical examiner or the recruiting officer, 
 but their names will be typed therein. In the space now taken on 
 the form concerned by the second and third endorsements, an entry 
 will be made s ‘ 
 
 (dis) approved 
 No_” 
 
 (6) Waiver will not be granted for disqualifications which exist 
 to such a degree that an operation for the removal or correction of 
 the disqualification will be necessary after enlistment. Such cases 
 will be rejected. 
 
 (7) When the degree of a defect is such as not to interfere with 
 proper performance of duty a waiver may be requested. 
 
 (8) In view of the act of March 3, 1885 (38 U. S. C. 24), which 
 provides that “All applicants for pension shall be presumed to have 
 had no disability at the time of enlistment; but such presumption 
 may be rebutted,” a note will be made of waivers requested. 
 
 ting that “Waiver requested by telegram No._; 
 
 by the Major General Commandant, telegram 
 
 EXAMINATION OF APPLICANTS 
 
 2-120 
 
 The examination of applicants for enlistment will consist of the 
 determination of the following facts: 
 
 (a) Citizenship. 
 
 (b) Dependency of relatives. 
 
 (c) Age. ^ 
 
 (d) Physical condition. 
 
 (e) Height. 
 
 (/) Conformation. 
 
 (^) Mental development. 
 
 (k) Moral fitness. 
 
 71 
 
2-121 
 
 MARINE CORPS MANUAL 
 
 2-121 
 
 (1) Upon the noncommissioned officers of the recruiting service 
 devolves for the main part the important duty of eliminating all 
 ineligibles. It is therefore of the greatest importance that they shall 
 be thoroughly familiar with all instructions pertaining to the subject, 
 as laid down in the Manual of the Medical Department of the United 
 States Navy, relating to the physical examination of recruits, and in 
 all circular letters and orders issued by the Major General Com¬ 
 mandant from time to time. This does not mean that they will be 
 required to have an understanding of all the technical terms em¬ 
 ployed or of the official nomenclature authorized by the Medical 
 Corps of the Navy; but it does mean that every noncommissioned 
 officer should apply himself persistently until he is fully able to 
 detect the more obvious disqualifying defects, such as underheight, 
 underweight, color-blindness, short-sightedness, flat feet, mutilations, 
 deafness, etc. He should also be able to prevent the waste of time and 
 the expense of subsisting applicants who are disqualified by the 
 nature of previous service or on account of dependent relatives, 
 by marriage, etc. 
 
 (2) The noncommissioned officer who receives an applicant for 
 enlistment shall make a careful inspection of him as to his general 
 appearance; shall see that he is entirely sober, and if he is under 
 the influence of liquor shall reject him; and if there is any doubt as to 
 his being of the proper height, shall measure him before going 
 further. 
 
 (3) If applying for reenlistment (latest service in the Marine 
 Corps) and last discharged with a character other than “very good” 
 or “excellent” the applicant will be rejected. 
 
 (4) Kecruiters will represent to applicants actual facts only, de¬ 
 scribing fairly and honestly all the features of the service, its work 
 as well as its recreation; the number of years he will be required 
 to serve; the nature of the duty at sea; on shore, and on foreign 
 stations; clothing and rations; allowance such as bed and bedding in 
 barracks; medical and dental and hospital attendance; the amount 
 of pay and deduction of 20 cents per month for hospital fund; the 
 privilege of applying for United States Government life insurance 
 within 120 days from entry into active service; money paid to dis¬ 
 charged men to return to place of enlistment; punishments (particu¬ 
 larly those awarded for absence without leave and desertion); 
 discipline, the benefits of the Navy Home, retirement, pensions, 
 and honorable discharge; also the higher civic standing which comes 
 with an honorable discharge and the social ostracism of those who 
 are dishonorably discharged. 
 
 (5) Recruiters will have the applicant write his name in full; also 
 short sentences. Have him read aloud the declaration on the enlist¬ 
 ment contract he will be required to sign. 
 
ENTRY INTO THE SERVICE 
 
 2-121 
 
 (6) Kecruiters Avill test his vision, hearing, and color sense; 
 measure and weigh him; examine his teeth, hands, and feet. If he 
 wears a shoe smaller than 5-D or larger than 12-F, or wears a hat 
 smaller than or larger than 7%, or is otherwise unable to wear 
 issue clothing, or does not come within the heights of 66 and 74 
 inches, he will be rejected. 
 
 (7) Each applicant for enlistment in the Marine Corps will be 
 questioned as to whether or not he is a member of the Organized 
 Militia, including the National Guard, of a State or Territory or a 
 member of the reserve of the Army or Navy. Should it develop 
 that he is a member of or has had prior service in any such organiza¬ 
 tion he will be required to produce proof of his discharge from all 
 obligations of service therein, either by formal discharge or by letter 
 or telegram from the Adjutant General of the State concerned or the 
 Army Corps Area Commander concerned prior to his being enlisted 
 in the Marine Corps. A certified copy of such quittance must be 
 attached to the enlistment contract. 
 
 (8) In case of naval reservists on inactive duty who apply for 
 enlistment in the Marine Corps, the recruiting officer will instruct 
 the applicant to make out a request for discharge from the Naval 
 Keserve which request yvuII be forwarded by the recruiting officer 
 direct to the commanding officer of the reserve organization to which 
 the man is attached, or if not attached to an organization, to the 
 commandant of the naval district in which the reservist’s records are 
 kept, who are authorized to effect the discharges of such reservists 
 for the purpose of enlistment in the Marine Corps. The discharge 
 from the Naval Reserve will be delivered to the applicant immedi¬ 
 ately prior to his taking the oath of enlistment in the Marine Corps. 
 When the applicant is enlisted a report to that effect will be made by 
 the recruiting officer to the man’s former commanding officer in the 
 Naval Reserve. If not enlisted in the Marine Corps, the discharge 
 will be returned direct to the office of origin with a statement of the 
 facts by the recruiting officer. 
 
 (9) lYhen an apparently desirable applicant denies prior service, 
 but prior service is suspected, his fingerprint records will be for- 
 Avarded, marked “special,” with red ink, for comparison and tele¬ 
 graphic information, but the applicant in the meantime will not be 
 subsisted or lodged at Government expense. When information has 
 been received from the Major General Commandant in connection 
 Avith a “special” identification record, and the applicant is thereafter 
 enlisted and transferred, a copy of the communication from the Major 
 General Commandant should be attached to the enlistment contract 
 in order to obAuate possible subsequent requests for investigation. 
 
 (10) When an applicant claims prior service in the Army, NaA^y, or 
 Marine Corps, but is unable to produce his discharge certificate or 
 other official authentication of his claim, or wdiere there is evidence 
 of error or fraud in the documents produced in support of the claim, 
 
 4 O 
 
2-121 
 
 MARINE CORPS MANUAL 
 
 the recruiting officer will telegraph direct to the Major General Com¬ 
 mandant, requesting verification. (See art. 2-122 (3).) 
 
 (11) When the officer or noncommissioned officer in charge of the 
 station has reason to believe that the man is wanted by the civil 
 or military authorities such inquiry will be made as the circumstances 
 of the case may appear to warrant. 
 
 (12) At outlying stations the noncommissioned officer in charge 
 will keep an accurate account of medical examinations performed 
 by the medical examiner and will see that his assistant is familiar 
 with the work of conducting examinations so as to be able to assist 
 intelligently during their performance. 
 
 (13) Instructions as to physical requirements in recruits must be 
 followed to the letter. Recruiting officers will satisfy themselves 
 that medical examiners do not assume any discretionary authority, 
 beyond what is clearly defined in the current manual of the Medical 
 Department, United States Navy. The tendency in this direction is 
 often noted in connection with cases of hernia, flat feet, defects of 
 color perception, hydrocele, goiter, etc. 
 
 (14) Whenever examinations at the recruit depot, health records, 
 or reports of medical surveys show a disability to have existed 
 prior to enlistment, the medical officer who passed such a recruit 
 will be held accountable for improper enlistment. 
 
 (15) Recruiting officers will personally question every applicant 
 as to whether he has ever been convicted of a crime by any court, 
 or whether or not he has ever commited an act such as would render 
 him liable to criminal prosecution in such a court. If he admits 
 such convictions or the commission of such act, he must be rejected, 
 unless the offense committed was of a trivial nature which, in the 
 opinion of the recruiting officer, would not reflect on the man’s 
 character or affect his desirability for enlistment. 
 
 (16) Before an applicant is enlisted the recruiting officer will 
 personally call his attention to the fact that if the declaration he 
 makes that he has “neither wife nor child” is false, he will be guilty 
 of fraudulent enlistment and that, moreover, the fact of his iDeing 
 in the Marine Corps will not relieve him of his obligation to support 
 his dependent relatives. 
 
 (17) Complete instructions concerning enlistments and reenlist¬ 
 ments in the Marine Corps Reserve are embodied in chapter 13. 
 
 (18) It is essential that every recruiting station be supplied with 
 a complete guide, revised, and kept strictly up to date, covering all 
 those points on which enlisted men should be instructed in order that 
 they will waste no time in endeavoring to procure the enlistment of 
 persons who upon examination or investigation will be found to be 
 disqualified. Guides of this kind, neatly typed and indexed, should 
 be kept on file in places readily accessible to all of the enlisted 
 personnel, and the men should be regularly examined as to their 
 familiarity with the contents thereof. 
 
 74 
 
ENTRY INTO THE SERVICE 
 
 2-121 
 
 (19) If for any reason an applicant concerning whom a waiver is 
 pending is retained for a period of 10 days from the date of his first 
 physical examination, he will be required to undergo another 
 examination. 
 
 Records and Reports 
 
 V TELEGRAMS 
 
 2-122 
 
 (1) Before preparing a telegram the sender should have before 
 him in writing the facts concerning the case which he is about to 
 present including: 
 
 (a) Correct spelling of man’s name. 
 
 (b) Statement of prior service, verified from the man’s discharge 
 certificate when possible. 
 
 (2) In preparing the telegram the sender should: 
 
 (a) Write the message as briefly but clearly as possible. 
 
 (b) Include every fact essential to identify the subject or form a 
 clear impression of the salient feature of the case. 
 
 (c) Avoid the use of abbreviations. This is especially important 
 in the case of names, which should always be spelled out in full. 
 
 (d) Punctuation may be used where considered necessary and 
 may be spelled out or indicated by the letter X. The word stop 
 should not be used to indicate punctuation. 
 
 (e) If the case requires instant action, giving it precedence over 
 all others, state the circumstances briefly, but avoid the use of expres¬ 
 sions such as “please expedite.” 
 
 (3) When a request for verification of prior service forms part of 
 a telegram, the points of identification, in the order of their value 
 are: 
 
 (a) Full name, including all given names and the surname spelled 
 out in full. 
 
 (b) Date and place of enlistment. 
 
 (c) Reason for last discharge. 
 
 (d) Date and place of last discharge. 
 
 (e) In event (b), (<?), or (d) cannot be furnished, any other 
 pertinent fact which would serve to assist in identification should 
 be included. 
 
 . (/) In. case of ex-Army men the serial number, unit or organiza¬ 
 tion (giving exact official designation) from wdiich discharged, and 
 date of discharge. 
 
 (4) The signature to all telegrams from persons in the recruiting 
 service shall be the surname only of the sender, without the words 
 “by direction” or any other words or phrases. 
 
 (5) Recruiting officers are authorized to send telegrams to parents 
 and officials requesting verification of age of applicants for enlist- 
 
 75 
 
2-122 
 
 MAKINE CORPS MANUAL 
 
 ment; telegrams sent collect to recruiting officer by parents and 
 officials, which contain information regarding correct age of appli¬ 
 cants for enlistment, may be charged to the Marine Corps. 
 
 (6) Follow-up telegrams requesting action on prior messages should 
 be used only when circumstances indicate miscarriage of the original 
 message. In this event the original message should be repeated 
 in full. 
 
 PREPARATION OF ENLIST]VIENT RECORDS 
 
 2-123 
 
 (1) When the applicant is accepted he will be required to write 
 his name in full in the proper place on the declaration. Should 
 the applicant’s writing of his own signature not be clearly legible 
 in every part he will be required to dictate the spelling of it, letter 
 by letter, while one of the recruiters at the station prints it in the 
 same manner beneath the signature on the enlistment contract. The 
 applicant will also insert in his own handwriting on the enlistment 
 contract the number of years for which he is enlisting. Some names 
 consist of a single letter. In every such instance wherever the letter 
 appears it should be enclosed in quotation marks upon the enlistment 
 contract, in the service-record book, and upon all papers attached 
 to either of them which bear the applicant’s signature, to the elfect 
 that the name in question consists of one letter only. 
 
 (2) In all cases the street address of the next of kin must be 
 shown on the enlistment contract. 
 
 (3) The place of acceptance of an applicant for enlistment is the 
 place at which he applied for enlistment. 
 
 (4) The date and place of enlistment of a marine are the date 
 and place of oath. 
 
 (5) When an applicant is accepted for enlistment the date and 
 place of such acceptance will be shown on the enlistment contract in 
 the space provided for that purpose. 
 
 (6) The certificate of the medical officer on the enlistment contract 
 must bear the date of the examination. 
 
 (7) Every agreement which in any way qualifies the contract of 
 enlistment shall be clearly set forth in writing, with the authority 
 therefor, over the signature of the recruiting officer authorized to 
 enter into the agreement. No condition or qualification of the con¬ 
 tract of enlistment can be valid unless entered in writing upon such 
 enlistment contract over the signature of the recruiting officer, and 
 only then when such condition or qualification has been authorized 
 either by express or general order issued by competent authority at 
 Headquarters and entered upon the enlistment contract prior to its 
 signature by the applicant. 
 
 (8) The following notation should be entered upon the enlistment 
 contract in the cases of young men enlisted to learn the drum and 
 
 76 
 
ENTRY INTO THE SERVICE 
 
 2-123 
 
 trumpet when such enlistments are authorized by the Major General 
 Commandant: “For assignment as private to learn the drum and 
 trumpet.” 
 
 (9) When a man with prior service is accepted for enlistment, 
 the recruiting officer will enter upon the enlistment contract and the 
 service-record book, each in the place provided, a notation as to 
 such prior service, showing date of enlistment or enlistments and 
 discharge or discharges, branch in which service was performed 
 (Army, Navy, or Marine Corps, etc.), rank or rating held at the 
 time of each discharge, total of all time lost in each enlistment and 
 of time retained beyond expiration of each enlistment, if any, with 
 reasons therefor. If no time has been lost, a statement to that effect 
 must be entered on the enlistment contract and in each place provided 
 in the service-record book. There will also be shown the time from 
 and to which a man has been in an inactive status in the reserve. 
 
 (10) A copy of the request for verification of previous service 
 and of the reply thereto, if any, shall be attached to the enlistment 
 contract of the man concerned. 
 
 (11) In cases where waiver for physical disability is involved the 
 recommendation of the medical examiner will appear at the bottom 
 of his certificate on the enlistment contract and over his signature. 
 
 (12) Immediately after the enlistment or reenlistment of a man 
 the recruiting officer will complete the man’s enlistment contract and 
 forward it together with all supporting papers direct to the Adjutant 
 and Inspector. 
 
 (13) Kecruiting officers, when enlisting foreign-born applicants 
 will accomplish a certificate stating that they have examined the 
 naturalization papers of the man, or papers of the man’s father 
 (mother) giving: (a) number of naturalization certificate, (b) court 
 where issued, ((?) location of court, and (d) date of issuance. This 
 certificate will be attached to the enlistment contract. 
 
 PREPARATION OF FINGERPRINT RECORDS 
 
 2-124 
 
 (1) Fingerprint records (NMC 330 and 331) will be prepared and 
 forwarded to the Adjutant and Inspector, without delay, in the 
 cases of all men enlisting or reenlisting in the Marine Corps, or 
 Marine Corps Eeserve, also when unacknowledged prior service is 
 suspected or when verification of prior service is necessary before 
 enlistment. 
 
 (2) Fingerprints will be made in service-record books only when 
 enlistments have been accomplished. 
 
 (3) No enlisted man or applicant will be transferred, nor will 
 applicants be subsisted or lodged at Government expense, in cases 
 where special identification has been requested. 
 
 77 
 
2-124 
 
 MARINE CORPS MANUAL 
 
 (4) In cases of enlistment of applicants wherein special identi¬ 
 fication has been requested, a copy of the conununication from Head¬ 
 quarters will be attached to the enlistment contract. 
 
 (5) Signature and fingerprint impression.—The applicant will be 
 required to sign his name in full on the line for “Signature of 
 applicant” and immediately a rolled impression of his right index 
 finger will be made in the space above the signature. Both signa¬ 
 ture and fingerprint impression will be made in the presence of the 
 recruiting officer who is to sign the record, and who may be called 
 upon, at a later date, to take oath that he did actually see the making 
 and signing of the record to which his name is affixed. 
 
 (6) All tattoo marks will be described and prior regular and re¬ 
 serve military service, with the branch of service, will be entered 
 on the back of the fingerprint record. 
 
 SERVICE RECORD BOOKS 
 
 2-125 
 
 (1) Entries will not be made in any service-record book until the 
 enlistment contract is executed. The fingerprints required to com¬ 
 plete the opening entries in such book should be made in the actual 
 presence of the officer before whom the enlisted man takes oath of 
 enlistment. 
 
 (2) In the cases of men reenlisting in the Marine Corps from 
 the Army and Navy, who have been in an inactive status prior to 
 their discharge, recruiting officers will show on the enlistment con¬ 
 tract and in the service-record book, in spaces provided, the actual 
 dates of enlistments, the actual dates of discharge with all other 
 necessary data, and will also make a notation showing that the man 
 was in an inactive status, giving dates. 
 
 (3) Appropriate entry will be made in the service-record book, 
 in space provided, when an ex-marine is reenlisted in the Marine 
 Corps and granted furlough, of the number of days granted, together 
 with the inclusive dates. 
 
 (4) Special qualifications.—Upon the reenlistment of a marine who 
 possesses any special qualification other than military, as shown by 
 his discharge certificate, an entry of such qualification will be made 
 in the space “Other special qualifications” of his service-record book. 
 
 HEALTH RECORDS 
 
 2-126 
 
 Health records of officers and enlisted men on recruiting duty 
 should remain in the custody of the medical officer to whom they 
 would normally apply for treatment in case of illness; or, if no 
 medical officer is assigned, in the custody of the recruiting officer. 
 
 78 
 
ENTRY INTO THE SERVICE 
 
 2-127 
 
 'fkrSov 
 
 J^rs 
 
 BENEFICIARY SLIPS 
 
 2-127 
 
 (1) A beneficiary slip will not be completed before actual enlistment 
 of the man concerned. 
 
 (2) Commanding and other officers will impress on enlisted men 
 the necessity for designation of dependent relatives where such exist. 
 
 (3) A new beneficiary slip is not required upon reenlistment, unless 
 there is a change of beneficiary. 
 
 REPORTS 
 
 2-128 
 
 (1) Officers in charge of divisions will render the pay and muster 
 rolls for their respective divisions. They will be furnished by the 
 officers in charge of districts with all the data necessary for the 
 purpose. 
 
 (2) Noncommissioned officers of the recruiting service will be en¬ 
 tered on the muster rolls as of those grades, and on the pay rolls 
 entry will be made under ‘‘Remarks,” showing the nature of the 
 appointment, by whom made, its date, the station for which the 
 appointment is made, and such other remarks as are called for by 
 the pay roll. 
 
 (3) Officers in charge of divisions will direct officers in charge of 
 districts and noncommissioned officers in charge of substations to 
 report on the first of each month in the form of a tabulated statement, 
 showing the number of applicants accepted as the results of the efforts 
 of the individual under consideration. Such reports will be lodged 
 in the files of the division officer concerned. 
 
 (4) Officers in charge of divisions will, as soon as practicable after 
 the first day of each month, submit a report to the Adjutant-andB''^ 
 Tn e pootor * containing a list of recruiting stations, arranged by dis¬ 
 tricts, giving street addresses, monthly rental, roster of officers of 
 the Navy and Marine Corps, and men on duty, and recapitulation of 
 same. One copy of the report will be mailed direct to the Depot 
 Quartermaster, Philadelphia, Pa. 
 
 (5TA11 district recruiting officers will forward to the 
 «an4Tn&pectop in duplicate, reports of the reenlistment of men trans¬ 
 ferred to Marine Corps posts for assignment to aviation duty. 
 
 (6) Report of delivery of discharge certificates, together with the 
 future address of the man concerned, will be reported on daily change 
 sheets. 
 
 (7) District recruiting officers will promptly report transfers 
 effected by their orders to division headquarters by notation on the 
 daily report. 
 
 79 
 
2-128 
 
 MARINE CORPS MANUAL 
 
 (8) Division headquarters will each day report to the Adjutant 
 and Inspector, on change sheet, transfers affecting the personnel of 
 their divisions, whether such transfers are from point to point witliin 
 the division or within the district. This does not apply to accepted 
 applicants nor to men enlisted or reenlisted and transferred to posts. 
 
 (9) Reports of transfers, where such transfers are to pomts beyond 
 the limits of the divisions, will be made to the Major General Com¬ 
 mandant by the officer effecting the transfers, with additional copy 
 to the paymaster having charge of the rolls of the division and to 
 the Quartermaster. 
 
 (10) IVhen men on recruiting duty receive a ^promotion or ^reduc¬ 
 tion the fact will be reported to the j^jut^t^nd Ins p ec to r, the 
 Quartermaster, the paymaster carrying the accounts of the division 
 and the Depot Quartermaster, Philadelphia, Pa. 
 
 REPORT OF DESERTERS OR STRAGGLERS 
 
 2-129 
 
 (1) Recruiting officers will report the delivery or surrender of 
 deserters and stragglers by telegraph to the Major General Com¬ 
 mandant or the commanding general, Department of the Pacific, 
 within the limits of that department, stating date and place of appre¬ 
 hension or surrender, and will forward a written report in duplicate 
 as required by article 7-9. 
 
 (2) Report of the hour and date of delivery and a statement of all 
 expenses incurred will be forwarded to the commanding officer of 
 the post to which the absentee is sent and a carbon copy of said 
 report mailed to the Major General Commandant. (See arts. 18-75 
 and 18-76.) 
 
 INDEBTEDNESS 
 
 2-130 
 
 IVhenever an enlisted man is transferred from the recruiting serv¬ 
 ice a written statement will be obtained from him as to his indebted¬ 
 ness, if any, and the manner in which he proposes to liquidate it. 
 Should the man claim to be free from debt, a statement to that 
 effect will be obtained from him prior to transfer. Statements of 
 indebtedness will not be forwarded to Headquarters, Marine Corps, 
 unless the division officer deems disciplinary or other action necessary. 
 
 REPORT TO RECRUIT DEPOT 
 
 2-131 
 
 [Omitted C. M. C. M. 1] 
 
 80 
 
ENTKY INTO THE SERVICE 
 
 2-132 
 
 REPORT OF MOTOR TRANSPORTATION 
 
 2-132 
 
 Officers in charge of recruiting divisions will render a monthly 
 motor-transportation report to the Quartermaster on the prescribed 
 form. A copy of this report will be furnished the Adjutant and 
 inspector, n: p f sji 
 
 MEN SENT TO CIVILIAN HOSPITAL 
 
 2-133 
 
 When it is necessary to send men to civilian hospitals for treat¬ 
 ment, the fact will be reported to the Major General Commandant 
 immediately. (See article 2-73.) 
 
 BOARD AND LODGING 
 
 2-134 
 
 (1) The record of board and lodging furnished at each station 
 other than a district headquarters station will be kept by the non¬ 
 commissioned officer in charge, who will forward the monthly bills 
 in duplicate to the headquarters station. 
 
 (2) Meals and lodging orders will at all times be kept under lock 
 and key in the custody of the recruiting officer, and a strict record 
 of every order issued shall be kept, showing the number of the order, 
 the name of the man to whom issued, the name of the contractor, the 
 date, and the number of meals and lodging called for. 
 
 (3) When a meal or lodging order has been canceled for any 
 reason, such order will be plainly marked “Canceled” across the face 
 and retained by the recruiting officer. 
 
 EXPENSE 
 
 2-135 
 
 (1) Officers in charge of recruiting districts will prepare the 
 monthly reports of recruiting (Form 40-B) and monthly report of 
 expense (Form 73-B) for the stations in their respective districts, 
 submitting same to the officer in charge of the division. These re¬ 
 ports will.be audited at the division headquarters and forwarded 
 to the A^djutani-and- Inspector. Separate reports of expense will be 
 included in the consolidated report for the division (Form 73-A). 
 These reports must be forwarded so as to reach Marine Corps Head¬ 
 quarters not later than the tenth day of the month following the period 
 which they cover. 
 
 81 
 
2-135 
 
 MARINE CORPS MANUAL 
 
 (2) Expenses in connection with the meals, transportation, etc., of 
 reservists transferred to the Regular Marine Corps shall not be in¬ 
 cluded in the reports of expenses referred to in the preceding 
 paragraph. 
 
 (3) Additional pay of noncommissioned officers (i. e., the amount 
 above the base pay of a private), paid to them by virtue of their 
 holding recruiting warrants; and commuted allowances of recruiters, 
 less the value of the garrison ration, will be reported on Forms 73-A 
 and 73-B referred to in paragraph (1) above, such additional pay 
 and allowances being a proper charge against the cost of procuring 
 enlistments. 
 
 (4) In the preparation of reports of recruiting, accepted appli¬ 
 cants who have been enlisted will be credited to the place of 
 application and not the place of enlistment. 
 
 (5) Uniformity in reporting total number of applicants is essen¬ 
 tial. For this purpose the following method must be followed: 
 
 Under Applicants (item No. 26, Form 73-B) the following will 
 be included: 
 
 All men who have been examined physically for enlistment, whether 
 accepted or rejected, and all men who have proceeded so far toward 
 enlisting that they have entered a recruiting office, and who have 
 actually entered upon definite inquiry as to the nature and duration 
 of service, rates of pay, etc. 
 
 (6) Itinerant recruiting parties attached to recruiting districts 
 
 will be considered, for the purpose of the reports herein contemplated, 
 as recruiting stations, and all applicants accepted by such parties 
 from outlying towns not having recruiting stations will be credited 
 to “Itinerant Recruiting party No._” 
 
 (7) In preparing monthly report of expense there will be included, 
 under the appropriate headings, every item of expense other than 
 the pay and allowances of officers and enlisted men (except as regards 
 additional pay of noncommissioned officers holding recruiting war¬ 
 rants, see par. 3, above), together with the number of applicants, as 
 
 82 
 
ENTRY INTO THE SERVICE 2-135 
 
 defined in paragraphs (5) and (6) of this article, and the average cost 
 for the month. 
 
 (8) Division officers will have the following system put into oper¬ 
 ation throughout their respective divisions and maintained by officers 
 concerned: District recruiting officers are required to receive a “Sales 
 slip” or “Invoice” for all gasoline or oil issued the motor transpor¬ 
 tation in the districts on the date on which the purchase of such 
 articles is made. The chauffeur is required to hand to the district 
 officer at the end of each week, a slip showing the number of miles 
 indicated for each day’s run. In this manner a good check is kept 
 on the expense of the vehicle. 
 
 BULLETINS 
 
 2-136 
 
 (1) Officers in charge of divisions will require that daily bulletins 
 be rendered them by district officers. Such bulletins will be con¬ 
 solidated (on 8 by 13-inch paper) and forwarded Mondays, Wednes¬ 
 days, and Fridays of each week to the Director, Personnel Depart¬ 
 ment, and to the different districts of the division. If the last day 
 of the month does not fall on any of the foregoing days, an additional 
 bulletin will be prepared for the last day of the month in order that 
 all changes may be recorded thereon for muster roll, pay roll, and 
 other data. [C. M. C. M. 3.] 
 
 (2) List of cities where recruiting stations are located, arranged 
 by districts, showing the number of applicants for the Marine Corps 
 accepted or enlisted in each city from the first of the month to date 
 of report. 
 
 (3) The column of remarks on such reports will contain the names 
 of men joining the division and the name of the district to which 
 assigned; appointments and revocations of medical examiners, with 
 their addresses; change of station of officers and medical examiners; 
 promotions; reductions; transfers (including transfers within the 
 division); leaves, furloughs, deaths, absences without leave; inspec¬ 
 tions of stations, with name of inspecting officer and date of such 
 inspections; establishment and discontinuance of stations, with 
 authority, date of accomplishment, name and address of contractor, 
 and rental. When a man is transferred to barracks, the reason for 
 such transfer, report, as to the man’s fitness for recruiting duty, and 
 notation as to whether or not he desires to be redetailed for such 
 duty, should be entered; also notation as to change of the enlisted 
 man’s status by marriage, and any other information which may be 
 of interest or value to the Director, Personnel Department, or to any 
 officer within the district. These bulletins are records of a complete 
 recruiting history of the office from which distributed for the period 
 designated. [C. M. C. M. 3.] 
 
 83 
 
2-137 
 
 MARINE CORPS MANUAL 
 
 VOUCHERS 
 
 2-137 
 
 (1) Vouchers for rent of stations and furniture, for board and 
 lodging furnished under agreement, for the physical examination 
 of applicants for enlistment, for telegrams, bill posting, laundry 
 service, and for other services and articles purchased, such as furni¬ 
 ture, streetcar tickets, etc., in a recruiting division will be prepared 
 on the prescribed form at the division headquarters and forwarded 
 to the Quartermaster as soon as practicable for payment. (See art. 
 23-19 (4).) 
 
 (2) The Western Division will forward vouchers to the Depot 
 Quartermaster, Marine Corps, San Francisco, Calif. Vouchers from 
 all other recruiting divisions will be forwarded to the Quartermaster. 
 
 (3) In order to prevent unnecessary delay in the settlement of the 
 accounts of contractors, officers in charge of recruiting divisions will 
 give special attention to obtaining bills promptly at the end of each 
 month or at such time as the amounts are due, for services rendered 
 or supplies furnished, vouchering same and forwarding them to the 
 office of the quartermaster department designated to pay the same. 
 All bills should be carefully audited before being vouchered. 
 
 (4) Vouchers need not be itemized but should be prepared to cover 
 only the total number of meals and/or lodgings furnished during the 
 month showing the unit price and the extended total, for example: 
 
 Breakfast_ 
 
 • Dinner_ 
 
 Supper_ 
 
 Box lunches_ 
 
 Total_ 
 
 (Where all meals are at same price) 
 
 Meals_ 
 
 Lodgings__ 
 
 7n 
 
 m .ao 
 
 .$22 .50 
 
 .. 120 _ 
 
 . 35 
 
 42. 00 
 
 .. 140 
 
 _ .40 . 
 
 _56.00 
 
 
 . 2.5 
 
 12 .50 
 
 
 
 . $133.00 
 
 . 275 
 
 V 
 
 $0. 14 _ . 
 
 . $110.00 
 
 . 80 
 
 . 75 - 
 
 60. 00 
 
 [C. M. C. M. 3.] 
 
 (5) Officers in charge of recruiting districts and noncommissioned 
 officers in charge of substations will furnish board and lodging, when 
 necessary, to guards sent from the various marine barracks to recruit¬ 
 ing stations for the purpose of receiving and returning stragglers 
 and deserters to their proper stations. The furnishing of the above 
 services under board and lodging agreements executed by the recruit¬ 
 ing service in connection with the subsistence of applicants for enlist¬ 
 ment is permissible. Report of expense involved in such cases should 
 be promptly made to the proper commanding officer on Form 
 NMC-69A Care will be exercised to avoid including expense incident 
 to furnishing such board and lodging on Form NMC-849. 
 
 84 
 
ENTRY INTO THE SERVICE 
 
 2-137 
 
 (6) In preparing vouchers for the transfer of baggage the voucher 
 should give the name of the enlisted man, the number of pieces of 
 baggage, and should state that such hauling was in connection with 
 
 transportation request No._dated-, and that no 
 
 money for transportation of baggage was furnished thereon. 
 
 (7) Vouchers for hauling public property to and’ from freight 
 stations should show the number of the bill of lading on which ship¬ 
 ment was made. 
 
 (8) A record will be kept at each recruiting station of all vouchers 
 forwarded to the Quartermaster Department for payment, with the 
 name of the payee and the date of service, amount, and date of 
 forwarding. 
 
 (9) Recruiting officers will prepare vouchers for expenses which 
 they may incur while traveling and forward same to the assistant 
 paymaster having the pay accounts of the district for payment. 
 
 (10) When a contractor renders a properly certified bill, it is not 
 
 necessary that certificates on vouchers be signed by him, but it is 
 preferable that the accounts be stated in full on the voucher form 
 and the certificate properly executed by the contractor, as far as 
 practicable. (See art. 23-19 (4).) [C. M. C. M. 3.] 
 
 (11) Vouchers covering payment of reward for apprehension and 
 delivery of deserters and stragglers will be prepared as prescribed in 
 article 18-75. 
 
 (12) Vouchers for such professional services as specified in the 
 following paragraph should be supported by the physician’s bill, 
 which bill should include, in addition to the information specified, 
 the full name of each applicant examined. 
 
 (13) Accounts for examination of recruits will show the physi¬ 
 cian’s address and the location of the recruiting station, the number 
 of applicants examined each day and the charge. The recruiting 
 officer will certify that the men examined were applicants for enlist¬ 
 ment. 
 
 (14) When medical treatment, including medicine, nursing, and 
 hospital care, is required by an enlisted man on recruiting duty and 
 cannot otherwise be had, the recruiting officer may employ the neces¬ 
 sary civilian service to furnish it, also in emergency dental treatment, 
 all in accordance with article 1189, Navy Regulations, and chapter 21, 
 Manual of the Medical Department. Accounts will show the full 
 name of the physician and his address. The visits charged for will 
 be set forth chronologically, giving under each date the full name and 
 rank of the patient treated, the disease or injury in each case, and 
 the charge. Additional visits made on the same day will be entered 
 separately and marked “Second visit,” “Third visit,” etc., and the 
 necessity therefor must be explained, the patient named, and the 
 separate charges therefor noted. Any unusual charge must be fully 
 explained. If the medicines charged for extra by the physician 
 
 85 
 
2-137 
 
 MARINE CORPS MANUAL 
 
 were supplied from his own stock, he must so certify and furnish 
 an itemized list thereof. If the medicines were supplied by a drug¬ 
 gist and paid for by the physician, the former’s itemized receipted 
 bill showing payment by the latter is required as a subvoucher, ac¬ 
 companied by the prescriptions, each prescription showing upon its 
 face the date, the druggist’s file number, the price, and the name of 
 the patient for whom the medicines were prescribed. Medicines fur¬ 
 nished by a druggist and not paid for by the physician will not be 
 allowed for in the latter’s account. The physician wdll certify that 
 the account is correct and just, and that the charges do not exceed 
 the customary local rates. The recruiting officer will certify to the 
 correctness of the accounts, stating that the enlisted man named was 
 on duty at the time and place of treatment, and state why it was 
 impossible to secure the services of a naval medical officer. Wlien 
 civilian medical attendance is procured by an enlisted man he will 
 make affidavit to the required certificate. 
 
 REPORTS or INSPECTION 
 
 2-138 
 
 / 
 
 (1) Division and district officers will report upon location, size, 
 convenience, condition of offices; sufficiency and condition of public 
 property, books, records, and blank forms; enlisted personnel, as to 
 knowledge of recruiting instructions and the duties of a noncommis¬ 
 sioned officer on recruiting duty; whether railroad transportation 
 facilities are ample and satisfactory; efficiency of medical examiners; 
 conditions of records, reports, fingerprint equipment, and clerical 
 work; and the condition of the establishment having the contract to 
 feed and lodge applicants. Add such information as may be obtain¬ 
 able and applicable. 
 
 (2) The inspecting officer will require that all published changes 
 affecting any of the publications mentioned in this article shall be 
 posted up to date before the termination of* his visit of inspection or, 
 if proper notice of such change is not at hand, that official applica¬ 
 tion therefor is forwarded at once. Such application shall state the 
 necessity (such as nonreceipt of the original notice of change, loss of 
 such notice, etc.) and shall be endorsed by the inspecting officer with 
 respect to the same matter. 
 
 (3) Addresses of ex-marines—Completeness and accuracy of files 
 as shown by comparison with lists of “Marines eligible for reenlist¬ 
 ment” will be noted by the inspecting officer. 
 
 86 
 
 i 
 
ENTRY INTO THE SERVICE 
 
 2-138 
 
 (4) Division headquarters will keep a record of all inspections 
 made by the division officers and district officers will keep a record 
 of all inspections made within their districts. The regular and 
 thorough inspection of all stations is regarded as a matter of prime 
 importance, and all instructions pertaining thereto will be strictly 
 followed. 
 
 (5) Date showing inspections by division and district officers will 
 be shown on bulletins prepared at division headquarters. 
 
 RECRUITING OFFICERS OF POSTS 
 
 2-139 
 
 The commanding officer of a post, recruit depot, brigade, regiment, 
 or separate office or detachment, or an officer designated by him, shall 
 be the recruiting officer of the organization, and his signature shall 
 appear as such on the enlistment contracts and in the service-record 
 books of men enlisted by him. 
 
 2-140 to 3-0 
 
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Chapter 3 
 
 SEPARATION FROM THE SERVICE 
 
 Section 1. Articles 3-1 to 3-8. Death. 
 
 Section 2. Articles 3-11 to 3-30. Discharges. 
 
 Section 3. Article 3-31. Retirement of enlisted men. 
 
 Section 4. Articles 3-32 to 4-0. Enlisting discharged men in the Reserve. 
 
 Section 1.—DEATH 
 
 GENERAL 
 
 3-1 
 
 (1) Report of death.—In cases not reported under article 1513, 
 Navy Regulations, commanding officers of Marine Corps posts, re¬ 
 cruiting stations, and other organizations will report immediately 
 to the Secretary of the Navy, by dispatch, the death of any officer, 
 enlisted man, or accepted applicant under their command, giving the 
 following information; 
 
 (a) Full name and rank of the deceased. 
 
 (b) Cause, date, and place of death. 
 
 (c) Name and address of the next of kin. 
 
 (d) Whether or not the next of kin has been notified. 
 
 (e) Disposition that has been or will be made of the body. 
 
 (/) Whether on active duty (in case of reservist or retired 
 man). 
 
 (g) Current rate of pay. 
 
 (A) If in a nonpay status because of absence, state the date and 
 hour absence commenced, and whether dropped as a 
 deserter. [C. M. C. M. k] 
 
 When full information under any of the foregoing heads must await 
 later investigation or determination, the dispatch shall be sent with 
 whatever data are available, supplementing it with complete informa¬ 
 tion at the earliest possible date. 
 
 (2) In cases in which many persons are involved the dispatch to 
 the Secretary of the Navy should state the full names and ranks of 
 those dead, seriously injured, slightly injured, and missing. The 
 additional information required by paragraph (1) will be furnished 
 as soon as practicable thereafter. 
 
 89 
 
3-2 
 
 IMARINE CORPS MANUAL 
 
 3-2 
 
 Letters to next of kin.—In all cases of death commanding officers 
 will write a letter to the next of kin. All the circumstances con¬ 
 nected with the death so far as definitely known will be given except 
 when death occurs under discreditable circumstances. (See art. 
 3-3 (3).) This communication should be in such language as to 
 show personal consideration for the next of kin. Care should be 
 exercised to see that the information given is not at variance with the 
 findings of any court or board that may have been convened in the 
 premises; but the fact that a court or board is to investigate the 
 circumstances should not operate to delay this communication, as it 
 is desired that the next of kin be given all available information at 
 the earliest practicable moment. Cases involving serious injury or 
 illness will be similarly handled. 
 
 DISPOSITION OF BODIES 
 
 3-3 
 
 (1) When death occurs in the United States and early shipment is 
 practicable the commanding officer of marines, in all cases not pro¬ 
 vided for in article 1513, Navy Regulations, shall also notify the 
 nearest relative or legal representative of the deceased by dispatch 
 (unless living outside of the continental United States), requesting 
 instructions regarding disposition • of the body and whether or not 
 an escort is desired to accompany the remains to the place of burial. 
 Escort to place of burial may not be furnished if deceased was an 
 accepted applicant. If practicable, the body should be transferred 
 immediately to the nearest naval hospital or medical department of 
 a navy yard or station for embalming, preparation, and disposition. 
 
 (2) Telegram of notification of death.— (a) Telegram of notification 
 of death to the next of kin of a member of the Marine Corps will 
 be worded substantial^ as follows: 
 
 Deeply regret to inform you your (relationship, rank, and name) died (date) 
 (cause of death if not under discreditable circumstances) (place of death) X 
 Please telegraph (address to which instructions should be sent) collect whether 
 you desire remains interred in Government cemetery at Government expense 
 or shipped to you for private burial X If shipped to you transportation of 
 body prepaid by Government and certain designated funeral expenses as per 
 detailed information being forwarded by mail not exceeding fifty dollars reim¬ 
 bursed by Marine Corps X If sent home for burial also advise if you desire 
 escort to accompany body X Please accept my heartfelt sympathy X (Signed 
 by commanding officer.) [C. M. C. M. 2.] 
 
 (See art. 18-72 (9).) 
 
 (h) Telegram of notification of death to the next of kin of a 
 member of the Marine Corps Reserve on active duty will be worded 
 substantially as follows: 
 
 Deeply regret to inform you your (relationship, rank, and name) died (date) 
 (cause of death if not under discreditable circumstances) (place of death) 
 
 90 
 
SEPARATION FROM THE SERVICE 
 
 3-3 
 
 X Please telegraph (address to which instructions should be sent) collect 
 whether you desire remains interred in Government cemetery at Government 
 expense or shipped to you for private burial X If shipped to you preparation, 
 encasement, and transportation of body prepaid by Government X Marine 
 Corps cannot defray expenses of funeral and interment at destination X 
 If sent home for burial also advise if you desire escort to accompany body X 
 Please accept my heartfelt sympathy X (Signed by commanding officer.) 
 
 (See art. 18-72 (9)). 
 
 (3) When death occurs under discreditable circumstances, for in¬ 
 stance, as the result of misconduct on the part of the deceased—the 
 telegram of notification to the family should not, if practicable, 
 state the cause of death. 
 
 (4) In the event the next of kin requests that the body be buried 
 at the place of death or in a post or national cemetery, or when it 
 is impossible to ascertain the wishes of the next of kin within a 
 reasonable time, the body will be interred at the place death occurred 
 or in the nearest available post or national cemetery as may be 
 practicable, at Government expense. 
 
 (5) When death occurs at sea or outside the continental United States, 
 the next of kin will be notified by Headquarters, Marine Corps, and 
 the necessary instructions for disposition of the body will be for¬ 
 warded to the place of death. The letter or letters of condolence 
 will, however, be forwarded in accordance with article 3-2. Burial 
 will not be made in a foreign port or at sea in advance of the receipt 
 of such instructions, except when preservation or retention of the 
 body is impossible. In the latter case a detailed report, giving the 
 reasons, date, and place of burial, will be forwarded to the Major 
 General Commandant as soon as practicable; also the probable date 
 disinterment and return of the body may be anticipated if burial 
 was not made at sea. 
 
 3-4 
 
 (1) Escorts.—An escort of one person may be furnished to accom¬ 
 pany the bodies of officers and enlisted men to the place of burial, 
 the desire of the next of kin or family being ascertained, if prac¬ 
 ticable. (34 U. S. C. 923.) An escort of one person may also be 
 furnished to accompany the cremated remains of officers and enlisted 
 men to the place of burial, provided the escort actually carries with 
 him on the trip the receptacle containing the ashes and personally 
 delivers it to a member of the family or other proper person at 
 the authorized destination. The escort selected shall, when prac¬ 
 ticable, be of the same rank as the deceased and a friend or associate. 
 He shall accompany the remains in transit and exert every effort to 
 insure the safe delivery of the body at its destination. If the 
 family of the deceased so desires, he will attend the funeral and 
 burial services, after which he shall return to his proper station 
 or proceed as directed. Care will be exercised that enlisted person¬ 
 nel selected for this duty shall be of such character and appearance 
 
 91 
 
 240250—40-7 
 
3-4 
 
 MARINE CORPS MANUAL 
 
 9 
 
 i 
 
 as to reflect credit upon the service. A friend or relative (not in the 
 naval service) may accompany the remains^ in lieu of a service 
 escort. When death occurs outside the continental United States, 
 a relative may travel as escort to point of reshipment in the United 
 States, and when no relative is present desiring to accompany the 
 body to the place of burial, naval personnel traveling to the United 
 States at the time may be utilized as escorts to the point of reship¬ 
 ment in the United States. (See arts. 16-29, 16-164, and 18-71.) 
 
 (2) The commanding officer of a Marine Corps post or recruiting 
 station upon receiving intelligence that the body of a member of the 
 Marine Corps is being shipped to the vicinity of his post or station 
 for burial will, whenever practicable, call in person upon the next of 
 kin. He should be careful to have every assistance possible fur¬ 
 nished, and if practicable, a suitable representative of the corps 
 should be detailed to meet the body upon its arrival. The use of 
 Government transportation requests in carrying out these instruc¬ 
 tions is not authorized. In order that the above provisions may be 
 effectively carried out commanding officers of marines will, when 
 bodies are forwarded to relatives, notify the commanding officers 
 of the Marine Corps post or recruiting station nearest the home of 
 the deceased by telegraph, giving the name and rank of the deceased; 
 name and address of the next of kin; route, date, and hour of de¬ 
 parture of the body, and probable date and hour of arrival at 
 destination. 
 
 3-^5 
 
 (1) Flags for draping coffins.—Commanding officers of Marine 
 Corps posts and stations may authorize the issue of storm flags for 
 draping coffins at funerals of officers and enlisted men whose deaths 
 occur while serving in the Marine Corps, also of retired officers, 
 retired enlisted men, and of accepted applicants; such flags to be 
 turned over to the next of kin on request. Bequest for the flags shall 
 be construed as included in an application for the body. In cases of 
 doubt as to whether the persons making requests are legally en¬ 
 titled to the flags, the requests should be forwarded to the Major 
 General Commanclant for authority prior to issuing the flags. 
 
 (2) Flags used for draping coffins at funerals where no next of 
 kin is present will be preserved and stored for safe-keeping tagged 
 with the name of the deceased and date of funeral, and held for a 
 period of three months pending receipt of request therefor from 
 the next of kin. If at the end of three months no request is received 
 the flag will be returned to store for reissue. 
 
 (3) Wlien an escort accompanies the body, the flag should be 
 placed in charge of such escort, to be delivered with the body. When 
 the body is shipped from a point outside the continental United 
 States the flag will not be furnished by the accountable officer at the 
 point of shipment, but by the accountable officer at the last Marine 
 
 92 
 
SEPARATION FROM THE SERVICEi 
 
 3-5 
 
 Corps station having the body in charge, and will be forwarded by that 
 officer either in charge of escort, or be securely wrapped and fastened 
 to shipping case and that fact noted on bill of lading. A flag will 
 not be placed in shipping case, as this may result in its being lowered 
 into the grave with shipping case if the latter is not opened, and the 
 necessity for issue of another flag to be turned over to next of kin. 
 
 (4) The order of the commanding officer in writing will be sufficient 
 voucher for dropping from the property account flags issued in ac¬ 
 cordance with the above. 
 
 (5) A flag used to drape a coffin will not be lowered into the grave 
 and will not be allowed to touch the ground. 
 
 3-6 
 
 (1) Disposition of personal effects.—Upon the death of any person 
 in the Marine Corps the commanding officer shall cause all of the 
 effects of the deceased to be collected and inventoried. If the de¬ 
 ceased was an officer, this shall be done by two officers detailed for 
 that purpose; if an enlisted man, by his immediate commanding 
 officer. The inventories shall be made in quadruplicate, duly at¬ 
 tested, and signed by the officers making them. The commanding offi¬ 
 cer shall retain one copy of the inventory, one copy shall be delivered 
 to the post quartermaster, who shall take charge of the effects; one 
 copy shall be forwarded to the Quartermaster, and the fourth copy 
 forwarded to the Director, Personnel Department, in the case of an 
 enlisted man, securely affixed to his service-record book. [C. M. 
 C. M. 3.] 
 
 (2) If any of the effects of a deceased person are perishable and 
 deteriorating, they shall be immediately sold at auction, and the 
 proceeds of sale shall be disposed of in the same manner as any 
 money found in his effects. 
 
 (3) All moneys, articles of value, papers, keepsakes, and other 
 similar effects shall be forwarded to the legal representatives, or in 
 default of such, the heirs at law of the deceased. U. S. Treasury 
 checks found in the effects of deceased personnel will be delivered to 
 the disbursing officer carrying the accounts of such personnel. Such 
 checks will not be canceled and taken up in the disbursing officer’s 
 account, but will be transmitted to the General Accounting Office with 
 the detailed statement of account. Should it be impossible to ascer¬ 
 tain the existence of the legal representative or heirs at law, the 
 moneys and articles mentioned and other similar effects should be sent 
 to the Commandant of the Marine Corps for safekeeping. Should 
 the above-described property be unclaimed for a period of 2 years 
 after the death of the owner thereof, all articles and effects so de¬ 
 posited shall be sold at auction to the highest bidder, and the proceeds 
 of such sale, together with the moneys mentioned, shall be deposited 
 
 632089—43-5 
 
 93 
 
3-6 
 
 MARINE CORPS MANUAL 
 
 in the Treasury as miscellaneous receipts. If at any time during the 
 2 years such above-described property is in the custody of the Marine 
 Corps the legal representative of the deceased person applies for his 
 effects, they shall be delivered to him. [ C. M. C. M. 2 and 3.1 
 
 (4) All other effects not mentioned in paragraphs (2) and (3) of 
 this article should be forwarded to the next of kin, usually with the 
 remains. The Quartermaster should be advised of the disposition 
 made of effects, in order to complete the records in each case. When 
 effects accompany remains and escort, a receipt will be procured from 
 the next of kin by the escort and forwarded to the Quartermaster. 
 If impossible to ascertain the whereabouts of the next of kin, the 
 effects will be properly marked and placed in storage pending 
 instructions from Headquarters, Marine Corps. (See art. 18-71.) 
 (34 U. S. C. 942 and art. 908, N. R.) 
 
 3-7 
 
 (1) Disposition of Government property.—Government property in 
 possession of deceased persons will be collected and inventoried in 
 the manner prescribed for personal effects in article 3-6 (1). Gov¬ 
 ernment property held on memorandum receipt will be turned over 
 to the accountable officer holding the receipt who will acknowledge 
 receipt of the property turned over to him by endorsement on the 
 inventory. Individual equipment held by deceased enlisted men on 
 Form NMC-782 should be handled in the manner prescribed in article 
 17-110. 
 
 (2) Accountable officers receiving individual equipment of deceased 
 enlisted men or holding memorandum receipt of deceased officers 
 or enlisted men will promptly ascertain what property is miss¬ 
 ing or damaged. If any property for which the deceased is 
 charged is found to be missing or damaged, a board of survey should 
 be requested. (See art. 17-53.) Commanding officers of detach¬ 
 ments en route and having no accountable officer should ascertain 
 whether any individual equipment charged to a deceased enlisted 
 man is missing or damaged at the time inventory is made, and if any 
 such equipment is missing or damaged a board of survey should be • 
 ordered, or if this is impracticable the commanding offier should 
 prepare a statement of the circumstances in the case, which should be 
 attached to Form NMC-782 of the deceased. 
 
 3-8 
 
 (1) Transportation, remains. (See arts. 16-29 and 16-212.) 
 
 (2) Transportation, effects. (See arts. 16-270,16-279, and 18-71.) 
 
 (3) Burial expenses. (See arts. 18-70,18-71, and 18-72.) 
 
 94 
 
SEPARATION FROM THE SERVICE 
 
 3-11 
 
 Section 2.—DISCHARGES 
 CLASSES 
 
 3-11 
 
 Discharges of enlisted men of the Marine Corps are divided into 
 the following classes: 
 
 Class 1. Honorable discharge: 
 
 (a) Upon expiration of enlistment or extended enlistment. 
 
 (&) Upon report of medical survey, disability not due to own 
 misconduct. 
 
 (c) On account of dependency of relatives, dependency arising 
 
 subsequent to enlistment. 
 
 (d) On account of dependency of relatives, for man’s own 
 
 convenience. 
 
 (e) To accept appointment in the military or naval service. 
 
 (/) For man’s own convenience. 
 
 (g) For convenience of the Government. 
 
 (h) For inaptitude involving no reflection upon moral char¬ 
 
 acter or conduct. 
 
 (i) As unsuitable for Marine Corps Service owing to physical 
 
 disqualification existing prior to enlistment. (See art. 
 3-17 (2) (b).) [C. M. C. M. 3.] 
 
 (j) By reason of under-age enlistment. (See art. 3-14.) 
 
 Class 2. Discharge: 
 
 {Jc) Upon report of medical survey, disability due to own 
 misconduct. 
 
 (Z) As undesirable; by reason of: 
 
 (1) Desertion. 
 
 (2) Habits and traits of character. 
 
 (3) Fraudulent enlistment, or fraudulent extension of 
 
 enlistment. 
 
 (4) Conviction by a civil court. 
 
 (5) Other grounds. 
 
 {m) By reason of fraudulent under-age enlistment. (See art. 
 3-14.) 
 
 Class 3. Bad-conduct discharge: 
 
 {n) In pursuance of sentence of a summary or general court- 
 martial. 
 
 Class Jj.. Dishonorable discharge: 
 
 (o) In pursuance of sentence of general court martial. 
 
 95 
 
3-12 
 
 MARINE CORPS MANUAL 
 
 CERTIFICATES USED 
 
 3-12 
 
 In effecting the discharge of marines the following certificates will 
 be used. 
 
 Glass 1. Honorable discharge: 
 
 Upon expiration of enlistment, or extension thereof: 
 
 With award of good-conduct medal, NMC-257a. 
 
 Without award of good-conduct medal, NMC-257. 
 
 From the Marine Corps Keserve, NMC-258 or 258a. 
 
 Upon report of medical survey, disability in line of duty, 
 NMC-258 or 258a. 
 
 Upon report of medical survey, disability not in line of duty, 
 not due to own misconduct, NMC-258 or 258a. 
 
 All other discharges under class 1, NMC-258 or 258a. 
 
 Class 2. Discharge. —Form NMC-385a. 
 
 Class 3. Bad-conduct discharge. —Form NMC-385 (yellow paper). 
 Glass Jl. Dishonorable discharge. —Form NMC-385b (yellow paper). 
 
 [C. M. C. M. L] 
 
 PHTSICxVL EXAMINATION ON DISCHARGE 
 
 3-13 
 
 Commanding officers will have the medical officers make a careful 
 physical examination of all men at the time of their discharge and 
 record all physical defects and other data in the health records. 
 Where practicable, each should be examined by two medical officers. 
 In case physical disability is found, the individual must be ex¬ 
 amined by a board of medical surve}^ before being discharged. 
 
 UNDER-AGE DISCHARGES 
 
 3-14 
 
 Before discharging a minor for any cause under circumstances where 
 neither travel pay nor transportation in kind is to be furnished by 
 the Government, the commanding officer will, if practicable, notify 
 the parents or guardian of such minor a reasonable time in advance 
 of the date set for discharge in order that they may send him funds 
 with which to defraj^ his expenses to his home, if they so desire. 
 
 96 
 
SEPARATION FROM THE SERVICE 
 
 3-15 
 
 MEDICAL SURVEY DISCHARGES 
 
 3-15 
 
 (1) Discharge.—Orders for the discharge of any man who has been 
 surveyed and recommended for discharge because of disability will 
 be issued by Headquarters. 
 
 (2) Men in hospital.—Discharge by reason of physical disability on 
 approved recommendations of a board of medical survey will not 
 be effected until the man has been discharged from treatment in the 
 hospital, except where further hospitalization as a supernumerary 
 patient is considered necessary. 
 
 {a) Medical officers may recommend physical waivers for the re- 
 enlistment or extension of enlistment of men physically disqualified 
 at the time their enlistments expire provided: 
 
 1. Their injury or disease was incurred in line of duty and not the 
 result of their own misconduct. 
 
 2. That the disability is temporary and there is reasonable expec¬ 
 tation of cure. 
 
 3. That they are in all other respects qualified for reenlistment. 
 
 {h) Where enlisted men are under treatment at naval hospitals for 
 
 injury or disease and their condition is such that there is no possi¬ 
 bility that they may be reenlisted, and when the expiration of their 
 enlistment occurs while still under treatment, they shall be surveyed 
 by a board of medical survey with a view to discharge for “physical 
 disability” instead of being discharged “on account of expiration of 
 enlistment.” An enlisted man found physically disqualified, for dis¬ 
 charge at the time of expiration of enlistment will be retained in 
 the service and his accounts will not be closed until disposition has 
 been made of his case by the medical officer. In such cases the 
 following notation will be placed on the discharge certificate: 
 
 “_days retained in the service for treatment, the disease 
 
 or injury not the result of own misconduct.” [C. M. C. M. 3.] 
 
 DISCHARGES FOR OWN CONVENIENCE 
 
 3-16 
 
 [Omitted. C. M. C. M. 3.] 
 
 DISCHARGES FOR INAPTITUDE OR UNDESIRABILITY 
 
 3-17 
 
 (1) Wlien request is made for the discharge of a man from the 
 service for inaptitude or undesirability a full report of the circum¬ 
 stances will be made, together with the recommendation of the com- 
 
 97 
 
3-17 
 
 MARINE CORPS MANUAL 
 
 pany or detachment commander, the recommendation of the post 
 commander, and a statement of the man concerned, or a declaration 
 that he desires to make no statement. Requests for discharges of 
 this nature will not be made by dispatch. No discharges of this 
 nature will be effected without specific authority from the Comman¬ 
 dant of the Marine Corps. [C. M. C. M. 2.] 
 
 (2) (a) A discharge for inaptitude should be recommended only when 
 a man has demonstrated his inaptitude for the service. In this classi¬ 
 fication are those who are unable to cope with service conditions and 
 who give no evidence of being able eventually to adapt themselves. 
 An inaptitude discharge carries no reflection upon the moral quali¬ 
 fications of the man, and the character given on the face of the dis¬ 
 charge will be that indicated by service-record book markings. 
 
 (h) Recruits who are found to react positively to the Kahn test 
 will be reported to Headquarters so that their discharge may be 
 directed as unsuitable for Marine Corps service owing to physical 
 disqualification existing prior to enlistment. [C. M. C. M. 3.] 
 
 (3) A discharge for undesirability is not to be used as a punishment 
 and is to be awarded only in exceptional cases, such as that of a man 
 who is constantly and wilfully committing breaches of discipline of 
 such a minor nature as not to warrant trial by court martial, or who, 
 because of immorality, or other similar causes, is clearly undesirable 
 for retention in the service. The character given on the face of the 
 discharge certificate will be “Bad” unless otherwise directed by the 
 Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 BAD-CONDUCT DISCHARGES 
 
 3-18 
 
 (1) When an enlisted man is sentenced by a court martial to bad- 
 conduct discharge, his accounts will be closed and transmitted for 
 discharge at such time as date of discharge is decided upon, unless 
 
 98 
 
SEPARATION FROM THE SERVICE 
 
 3-18 
 
 he is to be transferred to another station or ship for discharge, in 
 which case his staff returns will be transmitted from his new station. 
 
 (2) No enlisted man shall be discharged with a bad-conduct dis¬ 
 charge in accordance with the sentence of a summary court martial 
 until an order for discharge is received from the Major General 
 Commandant. 
 
 DISCHARGE WHILE ON FOREIGN SHORE DUTY 
 
 3-19 
 
 (1) Waivers to consular aid and transportation.—^Marines who are to 
 be discharged while on shore duty on foreign stations shall not, in 
 consideration of being retained at such stations for discharge, be 
 required to execute waivers of claims to consular aid and to trans¬ 
 portation and subsistence for sea travel incident to return from 
 place of discharge to place of current enlistment. 
 
 (2) Waivers of claims to consular aid and transportation will only 
 be required in cases of marines who are to be discharged upon their 
 own request on expiration of enlistment from a ship on foreign 
 station, in accordance with article 582 (7), Navy Regulations, 1920. 
 
 (3) Waivers in such cases will be worded as follows: 
 
 I,_, serving as a marine on board the U. S. S._, 
 
 request to be discharged upon expiration of my enlistment,_, 19—, 
 
 in the port of_ If so discharged, I hereby waive all claims to 
 
 consular aid and to transportation to the United States. 
 
 (4) Waivers will be executed in duplicate and one copy forwarded 
 to Headquarters, Marine Corps, through official channels; the other 
 will be securely pasted in the man’s service-record book. 
 
 (5) Transportation and subsistence.—Upon the discharge of any 
 enlisted man with an honorable discharge, the law requires that 
 transportation and subsistence in kind for the sea travel over the 
 statutory shortest usually traveled route to his place of acceptance 
 for enlistment should be tendered him. If this tender be accepted, 
 then this transportation and subsistence in kind should be supplied 
 the discharged man after his discharge. For the land travel in the 
 journey, both within and without the United States, travel allowance 
 at the rate prescribed by law rather than transportation and sub¬ 
 sistence in kind should be credited him in his final settlement. If 
 the man declines to accept the tender of the transportation and sub¬ 
 sistence in kind for the sea travel, through his desire immediately to 
 reenlist, or for any other cause, a proper record of this tender and 
 of its nonacceptance, or its waiver, should be made in the space pro¬ 
 vided, but in a case where the accounts are paid by a naval pay 
 officer this record should further be made under “Remarks” on pay 
 rolls where the final statement of the account is extended. 
 
 240250—40-8 
 
 99 
 
3-20 
 
 MARINE CORPS MANUAL 
 
 TRANSFER FOR DISCHARGE 
 
 3-20 
 
 Marines serving in detachments under charge of noncommissioned 
 officers, or in detachments of vessels in home waters, will be trans¬ 
 ferred at least two weeks before expiration of enlistment, without 
 specific authority of the Major General Commandant, to the nearest 
 Marine Corps post for discharge. 
 
 FORWARDING SERVICE-RECORD BOOKS FOR DISCHARGE 
 
 3-21 
 
 The service-record books of men who are to be discharged upon 
 expiration of enlistment within the United States will be forwarded 
 to Headquarters, Marine Corps, or to Headquarters, Department of 
 the Pacific, as the case may require; those for Headquarters, Marine 
 Corps, to be forwarded not less than 15 days prior to expiration of 
 enlistment from posts and recruiting stations east of the Mississippi 
 River, and not less than 25 days prior to expiration of enlistment 
 from posts and recruiting stations v^est of said river; service-record 
 books to be forwarded to Headquarters, Department of the Pacific, 
 not less than 15 days prior to expiration of enlistment. 
 
 COMPLETING BOOKS OF MEN DISCHARGED 
 
 3-22 
 
 The service-record books of all men who are to be discharged for 
 other causes will be retained at the posts (or on board the ships) 
 where said men are to be discharged until the discharge certificates 
 have been delivered, when an entry to the effect that the man has 
 been discharged will be made in the place provided in the service- 
 record book. 
 
 EXAMPLES 
 
 (а) Dishonorably discharged at (place of discharge) on (date of discharge), 
 pursuant to the sentence of a general court martial. Character: Bad. 
 
 _, U. S. M. C., 
 
 Commanding. 
 
 (б) Discharged at (place of discharge) on (date of discharge), with a bad- 
 conduct discharge, pursuant to the sentence of a summary (or general) court 
 martial. Character: Bad. 
 
 _, U. S. M. C., 
 
 Commanding. 
 
 (c) Discharged at (place of discharge) on (date of discharge), as inapt for 
 service (or undesirable), by order of the Major General Commandant (or, by 
 direction of the Secretary of the Navy). Character: 
 
 100 
 
 , U. S. M. C., 
 
 Commanding. 
 
SEPARATION FROM THE SERVICE 
 
 3-22 
 
 (d) Discharged at (place of discharge) on (date of discharge), upon report 
 of medical survey, for disability. Disease or injury was (or was not) the re¬ 
 sult of his own misconduct. Character:- 
 
 _________, U. S. M. C., 
 
 Commanding, 
 
 (e) Discharged at (place of discharge) on (date of discharge), by special 
 order of the Major General Commandant, for his own convenience (or for con¬ 
 venience of the Government). Character:- 
 
 , U. S. M. C., 
 
 Commanding. 
 
 (f) Discharged at (place of discharge) on (date of discharge), by reason 
 of underage enlistment. Character:- 
 
 , U. S. M. C., 
 
 Commanding. 
 
 {g) Discharged at (place of discharge) on (date of discharge), by reason 
 
 of fraudulent underage enlistment. Character:_ 
 
 _, U. S. M. C., 
 
 Commanding. 
 
 (h) Discharged at (place of discharge) on (date of discharge) by special 
 order of the Major General Commandant owing to the dependency of his 
 (mother, father, or parents as case may be) which has arisen subsequent 
 
 to his enlistment. Character: _ 
 
 _, U. S. M. C., 
 
 Commanding. 
 
 FINAL SETTLEMENTS 
 
 3-23 
 
 (1) Preparation of.—The Major General Commandant (or the Com¬ 
 manding General, Department of the Pacific) will send to the pay 
 ofiicer having the man’s account a copy of the order sent to the com¬ 
 manding officer to prepare a discharge certificate. Upon receipt of 
 the copy of the order for discharge, the pay officer will make final 
 settlement, including therein, in addition to the credit or debit for 
 undrawn or overdrawn clothing certified by the post quartermaster 
 or officer keeping the clothing account rolls, the additional clothing 
 allowance due to the date of discharge according to the prescribed 
 scale of allowances, such date to be determined by the paymaster 
 according to the time necessary to allow for the receipt of the final 
 statement and check (if any) at the place of discharge. The officer 
 delivering the discharge certificate will in all cases enter thereon 
 the amount paid. 
 
 (2) Pay and clothing accounts of men to be discharged, upon expira¬ 
 tion of enlistment, made out to include the day of discharge, will be 
 forwarded to the proper paymaster at such time prior to the expira¬ 
 tion of such enlistment as will enable the paymaster to make out 
 and return final statements. The paymaster will make out the final 
 statement, and will forward such statement with check, without fur¬ 
 ther notification, to the man’s commanding officer in time to reach 
 him prior to the expiration of his enlistment. 
 
 101 
 
3-24 
 
 MARINE CORPS MANUAL 
 
 PREPARATION OF DISCHARGE CERTIFICATES 
 
 3-24 
 
 (1) Except in the case of a man to be discharged in the Depart¬ 
 ment of the Pacific or other place where specific authority to prepare 
 discharge certificates and to award good-conduct insignia has been 
 or may be given by the Major General Commandant, all expiration 
 of enlistment discharge certificates will be prepared at Headquarters. 
 All other discharge certificates will be prepared and delivered at the 
 place where the man is serving. 
 
 (2) Phraseology.—Commanding officers, in showing cause of dis¬ 
 charge on discharge certificate, will, when appropriate, employ the 
 phraseology contained in examples under article 3-22, but in no case 
 will the discharge certificate of a marine discharged “upon report of 
 medical survey for disability” bear notation indicating whether or 
 not the disease or injury was incurred in the line of duty. 
 
 (3) Pinal settlements on discharge will be signed by the man’s 
 immediate commanding officer. 
 
 DELIVERY 
 
 3-25 
 
 (1) Delivery of discharge certificate and check will invariably be 
 made in person by a commissioned officer. In the case of a man 
 who has completed his enlistment honorably the delivery should be 
 made by the post or regimental commander, or if that is impracti¬ 
 cable, by the company commander, accompanied by the expression of 
 a hope that he will reenlist or of good wishes for a successful career. 
 
 (2) Delivery of baggage and personal effects of discharged men to 
 the railroad station or other point of departure will be made by the 
 post quartermaster where public vehicles are available. 
 
 CHARACTER WHEN DISCHARGED AS UNDESIRABLE 
 
 3-26 
 
 The character given to a man discharged as undesirable, and entered 
 on the face of his discharge certificate, will be bad, except as directed 
 by the Major General Commandant. 
 
 NO TRANSFERS AFTER ACCOUNTS CLOSED 
 
 3-27 
 
 In order to avoid confusion and delay in final settlement, no trans¬ 
 fers will be made or authorized, after a man’s accounts have been 
 closed preliminary to discharge. 
 
 102 
 
SEPARATION FROM THE SERVICE 
 
 3-28 
 
 ADDRESS CARDS 
 
 3-28 
 
 Commanding officers will furnish men about to be discharged with 
 three or more cards (NMC-684), to be used by them in reporting 
 to Headquarters any change in their address for a period of three 
 months after discharge. 
 
 RETENTION IN SERVICE TO WORK OFF INDEBTEDNESS 
 
 3-29 
 
 (1) Marines who are to be discharged with a bad-conduct dis- 
 cTiarge, upon report of medical survey, upon request of a dependent 
 relative for dependency, or for the convenience of the Government, 
 will not be held in the service for the purpose of working off indebt¬ 
 edness to the Government. 
 
 (2) Marines who are to be discharged for their own convenience 
 will not be discharged while in debt to the Government, except in 
 the cases of minors discharged by reason of underage enlistment. 
 
 (3) In the event that any case arises where the above rules should 
 not be applied, or where there is a doubt as to whether the indebted¬ 
 ness was or was not incurred for the man’s own benefit, the com¬ 
 manding officer will, before closing the accounts for discharge, refer 
 the case to the Commandant of the Marine Corps for instruction. 
 [C. M. C. M. 2.] 
 
 DEPRIVATION OF UNIFORM UPON DISCHARGE FOR BAD CONDUCT, ETC. 
 
 3-30 
 
 (1) Prior to the discharge of an enlisted man for bad conduct, 
 
 undesirability, or inaptitude, all uniform coats, trousers, caps,, and 
 hats in his possession, together with all chevrons, insignia, ornaments, 
 and brass or bronze buttons pertaining thereto, will be secured by his 
 commanding officer, to be disposed of as provided in article 15-23 (2), 
 and an outfit of civilian outer clothing, not exceeding $25 in cost, will 
 be issued to him at the expense of the Marine Corps, if necessary, in 
 accordance with such instructions as the Commandant of the Marine 
 Corps or the Quartermaster may issue. When the season of the year 
 warrants it, the man will be permitted to retain his uniform overcoat, 
 but in such case the bronze buttons will be removed from the coat and 
 replaced with civilian buttons. (See art. 3-11.) [C. M. C. M. 1, 
 
 2 and 3.] 
 
 (2) The same procedure will be followed in cases of men discharged 
 dishonorably or with a bad-conduct discharge, pursuant to sentence 
 
 103 
 
3-30 
 
 MARINE CORPS MANUAL 
 
 of a general court martial, except that necessary civilian clothing in 
 such cases will be furnished in accordance with special instructions on 
 the subject published in Marine Corps Orders and in the Manual for 
 the Government of Naval Prisons. 
 
 (3) Decorations; service medals; good-conduct medals; ribbon 
 bars of decorations and medals; auxiliary insignia in connection 
 with decorations, medals, and ribbons; and qualification badges are 
 the private property of the men to whom awarded and will be retained 
 by them, excepting good-conduct medals forfeited by sentence of a 
 general court martial. 
 
 Section 3.—RETIREMENT OF ENLISTED MEN 
 
 3-31 
 
 (1) Enlisted men of the Marine Corps are entitled to retirement 
 upon the completion of 30 years’ service. In computing the 30 years 
 necessary to entitle them to be retired all service in the Army, Navy, 
 and Marine Corps shall be credited. (See art. 25-162.) 
 
 (2) Closing accounts for retirement.—After approval of an enlisted 
 man’s application for retirement, an order will be issued from 
 Marine Corps Headquarters transferring him to the retired list. 
 Upon receipt of such order by his immediate commanding officer a 
 final statement shall be prepared, his pay and clothing accounts 
 being closed (on Forms NMC-90 and NMC-146, respectively) to 
 include date prior to date of retirement and forwarded to the pay 
 officer carrying his accounts. No discharge shall be given, however, 
 but his name will be transferred to the retired list and his staff 
 returns closed and forwarded to Headquarters. His post office address 
 on retirement will also be forwarded. 
 
 (3) Ceremony.—When an enlisted man of the Marine Corps is to 
 be placed on the retired list after 30 years’ service, the presentation 
 of his retirement papers will be made an occasion of ceremony, the 
 scope of the ceremony and the number of troops participating being 
 left to the discretion of the commanding officer of the post or station. 
 
 (4) Pay.—The authorized pay and allowances of retired enlisted 
 men of the Marine Corps shall be paid them monthly by the Pay¬ 
 master, Headquarters, Marine Corps. 
 
 (5) Hospitalization and medical treatment.—Retired enlisted men of 
 the Marine Corps and transferred members of the Fleet Marine 
 Corps Reserve who participated in any war, military occupation, 
 or military expedition are considered veterans within the meaning 
 of the laws relating to hospitalization under the United States Vet¬ 
 erans’ Administration and are entitled to medical treatment or hos¬ 
 pitalization at all Federal hospitals. 
 
 (6) Omitted. [C. M. C. M. 3.] 
 
 104 
 
SEPARATION FROM THE SERVICE 
 
 3-32 
 
 Section 4.—ENLISTING DISCHARGED MEN IN THE RESERVE 
 
 3-32 
 
 (1) The names and addresses of men discharged under honorable 
 conditions who do not reenlist in the Marine Corps or obligate them¬ 
 selves to serve in Class 1 (e), Fleet Marine Corps Reserve, will be 
 sent by the commanding officers of the posts where the men are 
 discharged to the Reserve District Commander in whose area they 
 will reside. 
 
 (2) The Reserve District Commander should get in touch with such 
 men and, through the use of follow-up letters, or by means of per¬ 
 sonal contact, if practicable, explain to them the advantages of, and 
 when possible secure their enlistment in, the Reserve. 
 
 3-33 to 4-0 
 
 105 
 
Chapter 4 
 TRANSFERS 
 
 Section 1. Articles 4-1 to 4-19. Transfer on Change of Station. 
 Section 2. Articles 4-20 to 5-0. Transfers to the Reserve. 
 
 Section L—TRANSFERS ON CHANGE OF STATION 
 
 transfers between east and west coasts and tropics 
 
 4-1 
 
 Men transferred from the east coast to the west coast for duty or 
 discharge, or to the tropics for duty, will be ordered to Marine Bar¬ 
 racks, Naval Operating Base, Norfolk, Va., and men transferred from 
 the west coast or tropics to the east coast for duty or discharge will be 
 ordered to the Marine Barracks, Norfolk Navy Yard, Portsmouth, 
 Va., unless otherwise directed by the Commandant of the Marine Corps. 
 [C. M. C. M. 2.] 
 
 TRANSFER TO SHIPS 
 
 4-2 
 
 When ordered to detail a detachment for service on board ship, the 
 commanding officer of marines shall carefully select men of the best 
 character for such duty, and shall make such selection without unneces¬ 
 sary delay, in order that they may have time for preparation. Men 
 having less than two years to serve shall not be detailed for duty on 
 board a vessel destined to a foreign station; nor, except in cases of 
 emergency, shall recruits be detailed for service afloat unless they have 
 been thoroughly instructed in regard to their duties on board ship. 
 
 4-3 
 
 Deficiencies in the complement of marines on board ships on the 
 eve of sailing may, by the order of the commandant of the station, be 
 supplied by the commanding officer of marines, who shall report the 
 circumstances to the Commandant of the Marine Corps without delay. 
 [C. M. C. M. 2.] 
 
 107 
 
4-4 
 
 MARINE CORPS MANUAL 
 
 4-4 
 
 Men shall not be transferred from a shore station to a seagoing ship 
 for duty without a complete outfit of uniform. 
 
 TRANSFERS TO HOSPITAL 
 
 4-5 
 
 The transfer of marines to a hospital, and their discharge from the 
 hospital, are governed by article 1203, Navy Kegulations. 
 
 SEA AND FOREIGN SERVICE 
 
 4-6 
 
 (1) As far as may be practicable, the sea and foreign service of 
 enlisted men of the Marine Corps should be equalized. Commanding 
 officers when detailing men for foreign or sea service, except to Asiatic 
 Station, will not, without specific authority from the Commandant 
 of the Marine Corps or Commanding General, Department of the 
 Pacific, detail any man who has completed a tour of sea or foreign 
 service within the preceding 12 months. No man will be detailed for 
 the Asiatic Station who has returned from that station within the 
 preceding 24 months. [C. M. C. M. 2.] 
 
 (2) When forwarding requests from men for sea or foreign duty, 
 commanding officers in the Department of the Pacific will furnish 
 information, if available, as to whether such men are eligible for sea 
 or foreign duty under the preceding paragraph. 
 
 (3) Passports.—All officers, and all married enlisted men ordered 
 to duty on the Asiatic Station will procure for themselves and their 
 dependents passports prior to their departure from the United States. 
 Passports may be obtained at a cost of one dollar per person. British, 
 Japanese, and Chinese visas should be secured prior to departure from 
 the United States and are without cost. Headquarters Marine Corps 
 will furnish such information as desired and render assistance in pro¬ 
 curing passports for Marine Corps personnel and their dependents. 
 
 (4) Transfers for discharge.—The officers designated in paragraph 
 (6) below are authorized to transfer by first available Government 
 transportation, to the nearest marine barracks in the continental United 
 States, any enlisted man under their command, 
 
 (a) who has been sentenced to a bad-conduct discharge, duly ap¬ 
 proved and promulgated without remission of the discharge, 
 either conditionally or unconditionally, or, 
 
 (h) who, following conditional remission of a sentence of dis¬ 
 charge, has conducted himself in a manner so unsatisfactory 
 as to require execution of the discharge. [C. M. C. M. 3.] 
 
 108 
 
TRANSFERS 
 
 4-6 
 
 (5) Orders for execution of discharge in any case pursuant to 
 sentence of summary courts martial will be deferred by the Comman¬ 
 dant of the Marine Corps until receipt of report of the man’s arrival 
 in the United States. [C. M. C. M. 3.] 
 
 (6) In any case covered by paragraph (4) above, transfers may be 
 ordered, in their discretion, by any of the following officers serving 
 outside the continental limits of the United States; 
 
 (a) The commanding officer of any naval station. 
 
 (h) The commandant of any naval district. 
 
 (e) The senior officer present. 
 
 (d) Any flag or general officer. 
 
 {e) The commanding officer of any brigade or larger force. 
 
 [C. M. C. M. 3.] 
 
 TRANSFER OF QUARTERMASTER, PAYMASTER, AVIATION, AND COMMUNICATION 
 
 PERSONNEL 
 
 4-7 
 
 The following restrictions will govern the transfer, within the con¬ 
 tinental limits of the United States or to foreign duty, of enlisted 
 personnel on duty in the following activities: 
 
 108a 
 

 
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TRANSFERS 
 
 4-7 
 
 {a) The assignment to stations of all enlisted men holding war¬ 
 rants for duty in the Quartermaster’s Department will be controlled 
 by Headquarters Marine Corps. 
 
 {h) The assignment to stations of all enlisted men detailed for 
 duty in the Paymaster’s Department will be controlled by Head¬ 
 quarters Marine Corps. 
 
 {c) Transfers of all enlisted men to or from aviation, or of aviation 
 personnel between garrisons comprising aviation within the United 
 States, will be made only by and with the approval of Headquarters 
 Marine Corps. This does not apply to sergeants major, first sergeants, 
 field musics, or personnel of the mess branch. Quartermaster’s and 
 Paymaster’s Department personnel carried in aviation allowances will 
 be controlled as indicated for those activities in the preceding 
 paragraphs. 
 
 {d) Transfers of all enlisted men to or from communication duties 
 or between organizations will be controlled by Headquarters Marine 
 Corps. Any requests for change in status will be forwarded with ap¬ 
 propriate recommendations to the Major General Commandant for 
 decision and action. 
 
 ADVANCE INFORMATION 
 
 4-8 
 
 (1) Advance information will be issued to all officers and to noncom¬ 
 missioned officers of the first three pay grades, prior to change of 
 station, when the exigencies of the service permit. 
 
 (2) Upon receipt of advance information, such officers and non¬ 
 commissioned officers will acknowledge it at once to the Major Gen¬ 
 eral Commandant, stating the names of dependents (and in cases 
 of children,*date of birth and sex) for whom transportation is desired; 
 also, whether the officer or noncommissioned officer desires his de¬ 
 pendents to accompany him or to follow at a later date. 
 
 (3) Wlien leave of absence or furlough is desired prior to arrival 
 at new station or port of embarkation, it is desirable that the officer 
 or noncommissioned officer concerned incorporate his request for 
 leave or furlough in his acknowledgement of receipt of advance 
 information. 
 
 INSPECTION PRIOR TO TRANSFER 
 
 4-9 
 
 Prior to the transfer of any man for duty the post or subordinate 
 commander or, in the case of a detachment, the commander of the 
 departing detachment will inspect the man’s clothing and equip¬ 
 ment. Shortage of necessary articles will be filled and unserviceable 
 equipment will be exchanged in order that each man may leave for 
 his new station properly outfitted. (See art. 5-72 (5).) 
 
 109 
 
4-10 
 
 MARINE CORPS MANUAL 
 
 STAFF RETURNS 
 
 4-10 
 
 (1) When a marine is transferred from one station to another his 
 commanding officer shall close his service-record book in accordance 
 with instructions contained therein, sign it, and forward it, together 
 with the man’s clothing account, to the post or detachment to which 
 transferred. (See art. 30-54.) 
 
 (2) Upon transfer of marines to a post for duty with detachments 
 or companies stationed or being organized thereat, the outside en¬ 
 velope or wrapper containing their staff returns will be in every case 
 addressed to the commanding officer of the post to which transferred. 
 When the staff returns of men are intended for detachment or com¬ 
 pany commanders this may be indicated by placing them in inner 
 envelopes or wrappers marked with designation of the detachment 
 or company. 
 
 (3) The commanding officer will inform the post quartermaster 
 of the names of men leaving the post before transfer. In case any 
 of these men are in debt to the Government for quartermaster’s stores, 
 the post quartermaster will prepare the prescribed form in each case 
 in due time to procure the signature of such men thereon, and to 
 permit the organization commander to make the proper entry in the 
 man’s service-record book. This form when accomplished by the 
 organization commander to the effect that the checkages “have been 
 noted for checkage in service-record book,” will be sufficient authority 
 for the accountable officer to drop the articles from his return. 
 
 (4) When marines are transferred to a naval vessel for trans¬ 
 portation, or to a post for further transfer to a naval vessel for 
 transportation, their service-record books and health records will 
 accompany them. When the men go on board the vessel their serv¬ 
 ice-record books shall be turned over to the commanding officer or 
 noncommissioned officer in charge of the detachment, and shall be 
 available for the purpose of preparing and verifying pay rolls. 
 
 (5) Wien service-record books first come into the custody of the 
 organization commanders, they should be immediately inspected to 
 insure that they contain Form NMC-782, or Form NMC-782b, in 
 lieu thereof, this action to be followed by the inspection required 
 by article 5-63 (2). 
 
 PAYMENT OF MEN PRIOR TO TRANSFER 
 
 4-11 
 
 When men are to be transferred by transport which will consume 
 considerable time in the voyage, the matter of paying them imme¬ 
 diately prior to departure from port of embarkation will be given 
 consideration by commanding officers and payment will be effected 
 if the circumstances so warrant. 
 
 110 
 
TRANSFERS 
 
 4-12 
 
 BLANK FORMS 
 
 4-12 
 
 In order that the pay accounts of marines who are being trans- 
 ported on board a naval vessel may be taken up for pay, the com¬ 
 manding officer or noncommissioned officer in charge of the 
 detachment, when the voyage is more than 15 days’ duration or when 
 there is a probability of liberty being granted at ports en route, 
 and where such detachment consists of five or more men, shall, prior 
 to embarkation, supply himself with the necessary blank forms for 
 submitting pay rolls. (See art. 29-43.) 
 
 NOTIFICATION OF ARRIVAL OF ENLISTED MEN 
 
 4-13 
 
 (1) Upon transfer of detachments of more than five men the post 
 to which transferred will be notified, by letter or dispatch, a rea¬ 
 sonable time in advance of arrival, giving the number of men in the 
 detachment, the date, hour, and place of probable arrival. 
 
 (2) When enlisted men are transferred by staff returns the post 
 or vessel to which the transfers are made will be notified as to the 
 time at which the men may be expected to arrive, and also as to the 
 cause of any delay that may be anticipated. 
 
 (3) When men are transferred, singly or in groups, and their 
 staff returns (service-record books) are transmitted to a new station 
 by mail, a carbon copy of the orders (or a memorandum) covering 
 such cases, showing date and place from and to which transferred, 
 with notation of any furlough or delay granted en route, shall be 
 attached to the outside of each service-record book. If the men are 
 to join a casual organization on board a transport for transfer to the 
 new station, their staff returns will be sent to the commanding 
 officer of the casual organization for transmission to the commanding 
 officer of the new station. 
 
 PROBATIONERS AND FORMER COURT-MARTIAL PRISONERS 
 
 4-14 
 
 Restored probationers or former general-court-martial prisoners 
 shall not be transferred for duty as prison guards except in case of 
 emergency and upon specific orders from Headquarters. They shall 
 not be transferred from one station to another to the exclusion of 
 other enlisted men who are eligible for transfer but whose retention 
 is desired in preference. 
 
 Ill 
 
4-15 
 
 MARINE CORPS MANUAL 
 
 DELAY IN TRANSFER 
 
 4-15 
 
 An order from Marine Corps Headquarters directing the transfer 
 of enlisted men, but fixing no date and not expressing haste, will be 
 understood to mean that the transfer is to be effected within four 
 days after its receipt; if the order read “without delay,” the transfer 
 will be effected within 48 hours, and if “immediately” within 12 
 hours after its receipt. 
 
 ARMY TRANSPORTS 
 
 4-16 
 
 (1) Every detachment transferred from a post in the United 
 States for embarkation in a United States Army transport will be 
 provided with the certificate of a naval medical officer to the effect 
 that its members have been duly inspected and are protected against 
 smallpox. 
 
 (2) In case an epidemic disease appears in any detachment of 
 marines en route for embarkation on any Army transport, the com¬ 
 manding officer of the detachment will at once notify by dispatch 
 the senior Army surgeon at the place of sailing. The commanding 
 officer of the post from which the detachment leaves will direct the 
 commanding officer of the detachment to carry this provision into 
 effect should occasion arise. 
 
 4-17 
 
 (1) The officer transferring a detachment of enlisted men for em¬ 
 barkation on an Army transport will furnish the officer or enlisted 
 man in charge with an order directing him to report to the transport 
 quartermaster, and in all cases there will be included in the order a 
 designation of the messes in which the men comprising the detach¬ 
 ment are entitled to be subsisted. 
 
 (2) Marines will be assigned to messes in accordance with Army 
 Regulations 30-1220, as follows: 
 
 ( a ) Ships’ officers’ mess: Enlisted men of first three pay grades. 
 
 ( b ) Troop mess: All other enlisted men of the Marine Corps, 
 including prisoners, of whatever rank. 
 
 (c) Hospital mess : All sick men of the Marine Corps, irrespective 
 of rank, requiring special diet. 
 
 CLOTHING left AT POSTS ON TRANSFER 
 
 4-18 
 
 (1) Wlien enlisted men are transferred from shore stations in the 
 United States to tropical duty or with expeditionary forces, and the 
 nature of the service is such that it is impracticable for the blue uni- 
 
 112 
 
TRANSFERS 
 
 4-18 
 
 forms and other articles of heavy clothing to be carried and they are 
 ordered to leave the same behind, the steps folloTving will be taken 
 for the safekeeping of such clothing until it is again required. 
 
 (2) Each man will make into one securely arranged bundle the 
 articles to be stored, provided he has no clothing bag or personal box. 
 Each bundle, clothing bag, or box will be plainly marked with the 
 name of the owner, first name in full, with middle initial, if any, and 
 tagged inside and outside with baggage storage check. Two or more 
 men will not be permitted to bundle their effects into one package or 
 box for storage. A list of the names of men storing clothing, giving 
 the nature of the parcel to be stored, will be prepared, and these lists, 
 signed by the commanding officer, will be turned over to the post 
 quartermaster, together with the effects. Effects of men received for 
 storage will not be delivered except upon the claimant establishing 
 his identity to the satisfaction of the post quartermaster. Establish¬ 
 ment of identity and right to effects will include presentation by owner 
 of that part of baggage storage check retained by him at time of 
 storage. The owner should not give up his claim coupon until his 
 effects are turned over to him. 
 
 (3^ The post quartermaster will carefully store the effects until 
 required. A permanent record, in book form, will be kept by him, 
 giving the name of each man and the nature of the parcel stored. 
 Note will be made in the record when the effects are turned over to 
 the man, or shipped to another station for delivery, as the case 
 may be. 
 
 (4) Commanding officers and post quartermasters will take all rea¬ 
 sonable care to insure proper marking, preservation, and safekeeping 
 of this uniform clothing until it is claimed. At posts where no post 
 quartermaster is detailed, storage, care, and delivery of this clothing, 
 as herein directed, wiU devolve^ upon the commanding officer. 
 
 (5) Where enlisted"^rhen^jhave become separated from their effects, 
 as outlined above, shipment of such effects will be made on the direct 
 request of the commanding officer at the post where the men are sta¬ 
 tioned to the commanding officer at the post where the clothing is 
 stored. Requests for shipment should include all information neces¬ 
 sary for locating the clothing, including the designation of the man’s 
 original organization, and serial number of his claim coupon which 
 formed part of the baggage storage check. (See arts. 16-273 
 and 16-274.) 
 
 CARE OF EFFECTS OF DISABLED PERSONNEL 
 
 4-19 
 
 In the event of any Marine Corps personnel, either on board ship 
 or at a post or station, becoming mentally or physically incapacitated 
 under such circumstances as to render it impracticable for him to 
 
 113 
 
4-19 
 
 MARINE CORPS MANUAL 
 
 care for his personal effects, the commanding officer shall cause such 
 effects to be collected and inventoried by an officer and held in appro¬ 
 priate safekeeping until the recovery or transfer of the owner. The 
 inventory shall be prepared in duplicate and duly certified by the 
 officer making it. Should the patient be transferred, a copy of the 
 inventory with a statement of the disposition of his effects shall 
 accompany his transfer papers. 
 
 Section 2,—TRANSFER TO THE RESERVE 
 
 RANK ON TRANSFER TO THE RESERVE 
 
 4-20 
 
 (1) Fleet.—All transfers or assignments of enlisted men of the 
 regular Marine Corps to the Fleet Marine Corps Reserve, when made, 
 will be with the rank and kind of warrant actually held on the date 
 of transfer or discharge from the Marine Corps. 
 
 (2) Volunteer.—Upon transfer or assignment to the Volunteer 
 Marine Corps Reserve, men of the regular Marine Corps will be 
 appointed in the Reserve as follows: 
 
 Men discharged as 
 
 Private_ 
 
 Field music- 
 
 Private first class- 
 
 Assistant cook_ 
 
 Field music first class- 
 
 Corporal- 
 
 Mess corporal- 
 
 Field cook- 
 
 Field music Corporal- 
 
 Sergeant-- 
 
 Mess sergeant, chief cook 
 Platoon sergeant- 
 
 Staff sergeant- 
 
 Sergeant major_ 
 
 Master gunnery sergeant-. 
 Master technical sergeant. 
 Quartermaster sergeant— 
 
 Paymaster sergeant- 
 
 First sergeant- 
 
 Gunnery sergeant- 
 
 Technical sergeant- 
 
 Drum major_ 
 
 Supply sergeant- 
 
 Field music sergeant- 
 
 Will he appointed as 
 _ Private first class. 
 
 .. Field music first class. 
 
 - Corporal 
 
 _ Field cook. 
 
 _ Field music corporal. 
 
 . Sergeant. 
 
 - Mess sergeant. 
 
 _ Chief cook. 
 
 _ Field music sergeant. 
 
 _ Platoon sergeant, or staff sergeant (according to 
 fitness). 
 
 .. Staff sergeant. 
 
 - First sergeant, or gunnery sergeant (according to 
 
 fitness). 
 
 - Technical sergeant, or supply sergeant (accord¬ 
 
 ing to fitness). 
 
 % 
 
 >Rank in which discharged. 
 
 Rank upon reenlistment in the regular Marine Corps will not be increased by 
 reason of increased rank in the Reserve. 
 
 114 
 
TRANSFERS 
 
 4-21 
 
 CONTINUOUS SERVICE BENEFITS 
 
 4-21 
 
 (1) Prior to closing staff returns for discharge upon expiration 
 of enlistment, commanding officers will inform all men who have not 
 obligated themselves to serve in the Marine Corps Reserve that, by 
 so obligating themselves to serve therein or by enlisting in the Marine 
 Corps Reserve within 3 months from the date of discharge from the 
 Marine Corps, they will receive the following benefits: 
 
 (a) Men transferred or assigned to Class I (e). Fleet Marine 
 Corps Reserve, will receive an advance annual payment of $20 
 while so assigned. If appropriations do not permit transfer or as¬ 
 signment to Class I (e), such transfer or assignment may be made 
 to Class III (h) with advance in rank as prescribed in art. 4r-20 (2). 
 
 (b) For continuation of Marine Corps Schools and Marine Corps 
 Institute Correspondence Courses, see art. 13-121 (3) {d). 
 
 OBLIGATION TO SER\^ IN THE MARINE CORPS RESERVE 
 
 4-22 
 
 (1) Upon enlistment, or at any time during an enlistment in the 
 regular Marine Corps, a man may obligate himself to serve 4 years 
 in the Fleet Marine Corps Reserve on termination of his enlistment 
 in the Marine Corps. 
 
 (2) While serving in Class I (e), Marine Corps Reserve, in time 
 of peace, men shall not be ordered to active duty, except with their 
 own consent, and shall be under no obligation to perform training 
 duty or drills. 
 
 (3) Enlisted men who have obligated themselves to serve four 
 years in the Fleet Marine Corps Reserve, who, prior to transfer to 
 the Marine Corps Reserve, desire to reenlist or extend their enlist¬ 
 ments in the regular Marine Corps may do so, in which event obliga¬ 
 tion to serve in the Fleet Marine Corps Reserve will be cancelled by 
 authority of the Major General Commandant. In no case will the 
 cancellation be made until the man has reenlisted or extended his 
 enlistment. Subsequently while serving in an extension of enlist¬ 
 ment or reenlistment, should such men desire again to obligate 
 themselves to serve in the Fleet Marine Corps Reserve they may be 
 permitted to do so. 
 
 (4) The obligation contract will be prepared on Form NMC-321f 
 in duplicate, the oath of assignment executed, physical examination 
 conducted, entry made by medical officer on Form NMC-321f, com¬ 
 manding officer’s acceptance accomplished, and the original and copy 
 of form NMC-321f pasted in the man’s regular service-record book. 
 Upon discharge from the regular Marine Corps, the commanding 
 officer will carry out instruction C on Form NMC-321f. The follow¬ 
 ing notation will be made on the bottom of page 1 of the service- 
 record book of the man concerned: “(date) obligated for Reserve.” 
 
 115 
 
4-23 
 
 MARINE CORPS MANUAL 
 
 ELIGIBILITY FOR TRANSFER TO THE FLEET MARINE CORPS RESERVE 
 
 4-23 
 
 (1) In accordance with the provisions of the Naval Eeserve Act of 
 1938 (34 use 854 c, members of the regular Marine Corps are 
 eligible for transfer or assignment to the Fleet Marine Corps Eeserve 
 as follows: 
 
 {a) To Class I (Z>). Enlisted men having 16 and less than 20 
 years’ service in the regular Marine Corps or Navy who were 
 
 1. Serving in the regular naval service on July 1,1925; or 
 
 2. Discharged from the regular naval service prior to July 1, 1925, 
 and reenlisted therein within 3 months from date of discharge; or, 
 
 3. Serving in the Marine Corps Eeserve or Naval Eeserve on July 1, 
 1925, in an enrollment entered into within 4 months from date of 
 discharge from the regular naval service and thereafter reenlisted in 
 the regular naval service within 3 months from date of discharge 
 from the Eeserve created by the act of February 28, 1925. 
 
 {h) To Class I {c). Enlisted men having 20 years or more service 
 in the regular Marine Corps or Navy who were: 
 
 1. Serving in the regular naval service on July 1,1925; or, 
 
 2. Discharged from the regular naval service prior to July 1, 1925, 
 and reenlisted therein within 3 months from date of discharge; or, 
 
 3. Serving in the Marine Corps Eeserve or Naval Eeserve on July 1, 
 1925, in an enrollment entered into within 4 months from date of 
 discharge from the regular naval service and thereafter reenlisted in 
 the regular naval service within 3 months from date of discharge 
 from the Eeserve created by the act of February 28,1925. 
 
 {c) To Class I {d). Upon their own request and provided they 
 are physically and otherwise qualified to perform duty in time of war, 
 enlisted men having 20 years’ or more service in the regular Marine 
 Corps or Navy who were: 
 
 1. Eeenlisted in the regular naval service after July 1, 1925, having 
 been out of the regular naval service for more than 3 months; or 
 
 2. First enlisted in the regular naval service after July 1, 1925. 
 
 {d) To Class I (e). Enlisted men who, upon or during enlistment 
 in the regular Marine Corps, obligate themselves to serve 4 years in 
 the Marine Corps Eeserve upon termination of their enlistment in the 
 regular Marine Corps. 
 
 TRANSFER TO CLASS I (B), (C), OR (D), MARINE CORPS RESERVE 
 
 4-24 
 
 (1) Commanding Officers will indorse the following information 
 on all applications for transfer to Class I (&), (c), or (c?). Marine 
 Corps Eeserve. 
 
 {a) Any extraordinary heroism which occurred during current 
 enlistment. 
 
 116 
 
TRANSFERS 4-24 
 
 (6) In the case of a man with 20 or more years’ service, the average 
 of semiannual markings during current enlistment. 
 
 (c) Future address. 
 
 (2) Transfer of an enlisted man to Class I (&), (c), or (d) will be 
 made by his commanding officer only upon specific authority of the 
 Major G.eneral Commandant. Copies of the letter will be forwarded 
 to the A^dju ta nt -arnd-InspeetOTj the Paymaster (Retired and Reserve 
 Section), and the commander of the reserve district to which 
 transferred. 
 
 (3) The service-record book of a man transferred to Class I, 
 Marine Corps Reserve, will be prepared as prescribed below and 
 forwarded to the commander of the reserve district to which 
 transferred. 
 
 (a) Under “professional and conduct record,” in addition to the 
 regular transfer markings, enter the authority therefor, in the case 
 of transfer to Class I (b), (e), or (d), 
 
 (h) On the last page of the service-record book, enter the per¬ 
 manent address of the reservist after transfer. 
 
 (4) When transferring men to Class I, commanding officers will 
 prepare and forward Reserve pay cards (NMC-770) in accordance 
 with the instructions printed thereon. 
 
 (5) Men serving at stations west of the meridian passing through 
 Denver, Colo., but excluding that city, who are entitled to travel 
 allowance to points east of the meridian passing through Kansas City, 
 Mo., but excluding that city, will ordinarily be transferred to the 
 East Coast when they apply for transfer to the Fleet Marine Corps 
 Reserve at a time other than on the date of expiration of enlistment. 
 Similarly, men serving at stations east of the meridian passing 
 through Kansas City, Mo., but excluding that city, who are entitled 
 to travel allowance to points west of the meridian passing through 
 Denver, Colo., but excluding that city, will ordinarily be transferred 
 to the west coast when they apply for transfer to the Fleet Marine 
 Corps Reserve at a time other than on the date of expiration of 
 enlistment. Men serving between the meridians passing through 
 Denver, Colo., and Kansas City, Mo., and including those cities, will 
 not be required to execute a waiver. 
 
 (6) Should a man who is subject to such a transfer desire to 
 remain at his present station until transferred to the Fleet Marine 
 Corps Reserve, he may be permitted to do so upon executing a 
 waiver of travel allowance worded as follows: 
 
 “I,-, U. S. M. C., request that I be permitted to remain 
 
 for my own convenience on the (east or west) coast until trans¬ 
 ferred to the Fleet Marine Corps Reserve; and, in consideration 
 of the granting of this request, I do hereby waive all claim to the 
 differences in travel allowance from place of transfer to the Reserve 
 to place of acceptance for enlistment and from-(if serving 
 
 117 
 
4-24 
 
 MARINE CORPS MANUAL 
 
 on the East Coast and accepted for enlistment at a point west of the 
 meridian passing through Denver, Colo., insert San Diego, Calif.; 
 if serving on the West Coast and accepted for enlistment at a point 
 east of the meridian passing through Kansas Citj’, Mo., insert 
 Norfolk, Va.) to place of acceptance for enlistment.” 
 
 When a waiver of travel allowance is executed the original will 
 be forwarded to the Major General Commandant and a copy thereof 
 pasted in the man’s service-record book. In addition, an entry in 
 ink showing that a waiver has been executed will be made on the 
 page of the service-record book headed Pay Account Record. Should 
 a waiver of travel allowance be cancelled an entry to that effect will be 
 made in the man’s service-record book. 
 
 (7) In case there is no Government water transportation avail¬ 
 able transfer to the Fleet Marine Corps Reserve will be effected at 
 place of duty and certificate entered on NMC-90 that the transfer 
 to the Reserve at present post of duty is for the convenience of the 
 Government. 
 
 TRANSFER TO CLASS I (e), MARINE CORPS RESERVE 
 
 4-25 
 
 (1) Upon completion of an enlistment in the regular Marine 
 Corps under honorable conditions, or within three months prior 
 thereto, and if physically qualified, a man who has obligated him¬ 
 self will be transferred to Class I (e) of the Marine Corps Reserve. 
 (See art. 4-22 (4).) 
 
 (2) Men transferred to Class I (e) from aviation units may, on 
 their request, if qualified, be assigned by the commanding officer 
 to aviation in the Reserve. Such aviation detail will be subject to 
 revocation by the Major General Commandant. 
 
 (3) When the account of an enlisted man is closed for transfer 
 to Class I (e). Marine Corps Reserve, a credit of $20 will be included 
 in the statement of the account on NMC-90 to cover the first annual 
 advance payment, supported by an entry in the remarks as follows: 
 “Has obligated himself to serve four years in Class I (e), USMCR.” 
 The disbursing officer making final settlement will include this 
 credit on NMC-423 and will also prepare an additional copy 
 of NMC-423 in these cases for transmittal to the Paymaster, Marine 
 Corps, for his information in connection with subsequent annual 
 payments. 
 
 (4) In the event a man obligates himself to serve in the Marine 
 Corps Reserve after his account has been closed, but prior to delivery 
 of discharge, the commanding officer shall issue a supplementary 
 NMC-90, containing the required information. The disbursing of¬ 
 ficer, on receipt of the supplementary NMC-90, will make payment 
 on form NlMC-423 by check, and if the check be issued and claimed 
 
 118 
 
TRANSFERS 
 
 4-25 
 
 in the same month as check for final settlement, original NMC-^23 
 will be corrected to show additional payment; but if the final settle¬ 
 ment and annual advance payment are to be claimed in different 
 months an additional NMC-423 must be prepared and cross refer¬ 
 ence made between the two vouchers. 
 
 (5) The instructions relating to service-record books and Reserve 
 pay cards in article 13-144, 4-24 (3) and (4) apply. 
 
 4-26 to 5-0 
 
 119 
 
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Chapter 5 
 
 OPERATIONS AND TRAINING 
 
 Section 1. Articles 5-1 to 5-10. Training in general. 
 
 Section 2. Articles 5-11 to 5-20. Schools. 
 
 Section 3. Articles 5-21 to 5-70. Target Practice. 
 
 Section 4. Articles 5-71 to 6-0. Field and Expeditionary Service. 
 
 Section L—TRAINING IN GENERAL 
 BASIS OF TILVINING 
 
 5-1 
 
 Policy.—The basis of training in the Marine Corps is infantry, in 
 which every officer and marine will acquire the highest possible 
 proficiency within the scope of his rank. Complementing this basic 
 training, it is the policy of the Marine Corps to give each officer and 
 marine every opportunity to become proficient in all the duties re¬ 
 quired of marines at sea. Upon this foundation further training 
 in the various arms and services requisite to the general mission of 
 the Marine Corps will be given. 
 
 REGULATIONS, ARMY, NAVY, WHEN GOVERNING 
 
 5-2 
 
 (1) Regulations governing.—The training, exercises, duties, and 
 formations of marines shall be governed by the Landing Force 
 Manual, except that training in bayonet exercises, marksmanship, and 
 other subjects not provided for in the Landing Force Manual shall 
 be as prescribed for the Army; but instructions as to any of the 
 foregoing which are set forth in this manual. Marine Corps Orders, 
 or circular letters will nevertheless be followed. 
 
 (2) Training publications.—The list of training publications issued 
 annually by Marine Corps Headquarters constitutes a reference to 
 current Navy, Marine Corps, and Army publications upon which 
 training in military and technical subjects will be based. 
 
 121 
 
5-3 
 
 MARINE CORPS MANUAL 
 
 DUTIES OF OFFICER OF THE DAY 
 
 5-3 
 
 (1) The officer of the day shall perform his duties in accordance 
 with instructions and regulations prescribed in the Landing Force 
 Manual. 
 
 (2) He shall attend all roll calls, and at posts where there are no 
 organized companies shall inspect the men at all mess formations. 
 
 (3) At the hour designated by his commanding officer, he shall 
 thoroughly inspect the grounds, quarters, bakehouse, kitchen, mess 
 room, cells, and sinks. 
 
 (4) In case of fire at the station, he shall immediately have the 
 alarm sounded in the prescribed way, and inform the commandant 
 of the station and his commanding officer and carry out the fire 
 regulations of the station. 
 
 GUARD DUTY, DRILLS, CEREMONIES 
 
 5-4 
 
 (1) The authorized allowance of marines at naval shore establish¬ 
 ments will, as a rule, be made on the basis of five men per sentry 
 post, plus the barracks detachment (or necessary non-guard-duty 
 personnel), plus 5 percent for noneffectives. Post and detachment 
 commanders will eliminate unnecessary overhead. 
 
 (2) At posts where guarding naval establishments and the prop¬ 
 erty therein is the principal mission of the marine organization, and 
 where the strength does not otherwise permit, guard duty and in¬ 
 struction of the command in guard duty will be considered para¬ 
 mount. In such cases, the following is prescribed as a minimum for 
 the daily routine with respect to drills and ceremonies: 
 
 {a) A short setting-up exercise in the morning. 
 
 {h) A minute troop inspection of arms, equipment, clothing, and 
 general appearance. 
 
 {c) A short drill of about 30 minutes, usually in close order, but 
 varied as circumstances permit. 
 
 (3) At posts mentioned in paragraph (2) there will be one parade 
 and one guard mount per week provided the command is of sufficient 
 strength to carry them out. Inspections by commanding officers and 
 officers of the day will conform to Navy Kegulations and Article 5-3. 
 
 OFFICERS DETAILED TO STAFF DUTIES 
 
 5-5 
 
 (1) The following is the policy with respect to the detail to staff 
 duties of officers other than those assigned to Assistant Paymaster 
 duties only and Assistant Quartermaster duties only: 
 
 122 
 
OPERATIONS AND TRAINING 
 
 5-5 
 
 (a) Officers may be assigned to either line or staff duty. 
 
 (&) Approximately from one-third to one-fourth of the officers 
 detailed in a staff department will be relieved therefrom during each 
 calendar year. 
 
 (c) Officers below the grade of field officer, after relief from detail 
 in a staff department, will perform straight line duty with troops 
 for a period of two years. This precludes their assignment during 
 this period to duty as adjutant, acting assistant quartermaster, spe¬ 
 cial disbursing agent, inspector, post exchange officer, recruiting 
 officer, aide-de-camp, permanent judge advocate of a general court 
 martial, or duty at Headquarters, Marine Corps, or at any headquar¬ 
 ters or staff office. 
 
 (d) No officer below the rank of captain will be regularly detailed 
 as a member of a staff department. 
 
 (2) Unless specifically authorized by the Major General Com¬ 
 mandant second lieutenants will not be detailed to duty as adjutant, 
 acting assistant quartermaster, special disbursing agent, post ex¬ 
 change officer, recruiting officer, aide-de-camp, permanent judge 
 advocate of a general court martial, or to duty at Headquarters, 
 Marine Corps, or at any headquarters or staff office. 
 
 BASIC TRAINING FOR ENLISTED MEN 
 
 5-6 
 
 (1) General.—The training prescribed herein is basic for all 
 marines of the ranks specified. (See art. 5-2.) 
 
 (2) Post and organization commanders will be responsible for the 
 proficiency, as specified in paragraphs (4), (5), and (6), of all men 
 who have been members of their respective commands 6 months or 
 longer. The subjects listed herein will normally be covered by each 
 enlisted man concerned once each year. 
 
 (3) A training record card (Form NMC-926) is issued for use by 
 instructing officers in grading men. These grades will be entered 
 in service-record books in accordance with instructions contained 
 therein. 
 
 (4) Training privates first class, privates, and field musics.—Post and 
 organization commanders are responsible that all privates first class, 
 privates, and^ field musics of their respective commands possess a 
 familiarity with and a knowledge of the following: 
 
 (a) Individual instruction without arms. 
 
 (h) Individual instruction with rifle. 
 
 (c) Close-order drill, the rifle squad. 
 
 {d) The service rifle, caliber .30: Names of parts, stripping and 
 assembling the bolt, care and cleaning of the rifle. 
 
 (e) The automatic pistol, caliber .45: Manual of the pistol, names 
 of parts, safety precautions, care and cleaning of the pistol. 
 
 123 
 
 240250—40-9 
 
5-6 
 
 MARINE CORPS MANUAL 
 
 (/) The automatic rifle, caliber .30: Manual of arms, names of 
 parts, field stripping and assembling, functioning and stoppages, 
 care and cleaning. 
 
 {g) The Thompson submachine gun, caliber .45 (for units armed 
 with the Thompson submachine gun) : Manual of arms, description, 
 names of parts, operation, loading magazines, precautions and mal¬ 
 functions. 
 
 (A) The VB rifle grenade. 
 
 {{) The hand grenade: Action and operation, throwing hand 
 grenade. 
 
 (j) The pack, equipment and clothing: Names of parts, assemb¬ 
 ling pack, display of equipment, display of clothing, marking equip¬ 
 ment, marking clothing. 
 
 (k) Musketry: Range estimation, target designation, fire disci- 
 pline. 
 
 (Z) Extended order: The individual skirmisher, the rifle squad. 
 
 (m) Scouting and patrolling: Individual conduct by day, patrol¬ 
 ling by day, aids to scouting. 
 
 (n) Shelter tents; Pitch and strike. 
 
 {o) Field sanitation. 
 
 (p) Personal hygiene. 
 
 (q) First aid. 
 
 (r) Duties of a sentinel on post and over prisoners. 
 
 {s) Military courtesy. 
 
 (t) Patrolling in small wars. 
 
 (5) Training corporals.—Post and organization commanders are 
 responsible that all corporals of their respective commands possess 
 a familiarity with and a knowledge of those subjects required in 
 paragraph (4) for privates first class and privates, and in addition 
 thereto a Imowledge of the following: 
 
 {a) Close-order drill, the rifle platoon. 
 
 (6) Combat signals. 
 
 (c) Combat principles, the rifle squad. 
 
 (d) Extended order, the rifle platoon. 
 
 (e) Marches, security on the march, outposts. 
 
 (/) Interior guard duty: General information, duties of personnel, 
 formations, complements of. 
 
 (6) Training sergeants, platoon sergeants, staff sergeants, etc.—Post 
 and organization commanders are responsible that all sergeants, 
 staff sergeants, platoon sergeants, technical sergeants, gunnery ser¬ 
 geants, and first sergeants, of their respective commands, possess a 
 familiarity with and a knowledge of those subjects required in para¬ 
 graphs (4) and (5) preceding for corporals, privates first class, and 
 privates, and in addition thereto a knowledge of the following: 
 
 (a) Close-order drill, the rifle company. 
 
 (h) Combat principles, the rifle platoon. 
 
 ' (c) Tactics and technique of the rifle company. 
 
 (d) Shelter. 
 
 124 
 
OPERATIONS AND TRAINING 
 
 5-6 
 
 (e) The defense and attack of cities, riot duty, and national 
 disasters. 
 
 (7) Training signal, artillery and chemical units.—Of the subjects 
 prescribed in paragraphs (4), (5), and (6), signal units, artillery 
 units, antiaircraft artillery units, and chemical units will be held 
 responsible for the following only: 
 
 (a) Individual instruction without arms. 
 
 (&) Individual instruction with the rifle. 
 
 (c) Close-order drill, the rifle squad. 
 
 d) The service rifle, caliber .30. 
 
 e) The automatic pistol, caliber .45. 
 
 (f) The automatic rifle, caliber .30. 
 
 (g) The pack, equipment, and clothing. 
 
 (A) Shelter tents. 
 
 ii) Field sanitation. 
 
 (?) Personal hygiene. 
 
 (k) First aid. 
 
 (Z) Duties of a sentinal on post and over prisoners. 
 
 (m) Military courtesy. 
 
 Close-order drill, the rifle platoon. 
 
 {o) Marches, security on the march, and outposts. 
 
 {p) Interior guard duty. 
 
 (q) Close-order drill, the rifle company. 
 
 (8) Training aviation and tank units.—^Aviation units and tank units 
 armed with the Thompson submachine gun will be held responsible 
 for instructions as prescribed in paragraph (4) {g)^ the Thompson 
 submachine gun, and for all subjects prescribed in paragraph (7) 
 except (/), the automatic rifle, caliber .30. 
 
 (9) Training at larger stations.—Where the strength of the com¬ 
 mand permits, training will be ^ven in: Close-order drill, the rifle 
 platoon, close-order drill, the rifle company, extended order, the 
 rifle platoon, combat formations, the rifle company, and ceremonies. 
 Except at posts and stations where conditions make it impracticable, 
 commanding officers will conduct practice marches to insure that 
 all enlisted men of their command are capable of performing a mini¬ 
 mum march of 12 miles with full equipment. 
 
 (10) Training detachments on naval vessels.—Marine detachments 
 of cruising vessels will carry out the foregoing instructions and 
 training as far as permitted by the ship’s routine. 
 
 (11) Training staff officers, depots, recruiting duty, etc.—The provi¬ 
 sions of this article do not apply to enlisted men having once quali¬ 
 fied as hereinbefore required, who are performing recruiting duty, 
 duty in staff offices, depots of supplies, or other post service activities, 
 unless such additional instruction and training may in the judgment 
 of the commanding officer be conducted without undue interference 
 with the performance of their essential duties. It is incumbent upon 
 commanding officers to carry out the spirit of this general training 
 
 125 
 
5-6 
 
 MARINE CORPS MANUAL 
 
 directive, to tlie end that no marine shall lack the minimum require¬ 
 ments of basic training. 
 
 (12) Training recmit depots.—The provisions of this article are not 
 applicable to recruits at recruit depots. 
 
 (13) Training of field musics in the drum and trumpet.—While a total 
 of 4 hours of practice daily with the trumpet or drum is not excessive 
 for a beginner or for a field music who is not proficient with these 
 instruments, all field musics will practice on the trumpet and drum 
 sufficiently each day, except Saturdays, Sundays, and holidays, to 
 maintain a high standard of proficiency in the use of these instru¬ 
 ments, the total practice time necessary for this purpose to be deter¬ 
 mined by the commanding officer. At stations where there are 
 facilities, field musics will be instructed in reading music and playing 
 the trumpet and drum by note instead of by ear, in addition to their 
 other training. Field musics at a post or station where there is a 
 band will, whenever opportunity offers, march with and as part of 
 the band, such as to morning colors, parades, reviews and inspections, 
 guard mounts, etc., and while so marching will at appropriate oppor¬ 
 tunities play in unison with the band and alternating with the band. 
 
 Section 2.—SCHOOLS 
 MILITARY SCHOOLS 
 
 5-11 
 
 (1) Policy.—The policy of the Marine Corps relative to the military 
 education of commissioned officers shall be in accord with following 
 paragraphs. 
 
 (2) Marine Corps schools.—The principal agency for military 
 schooling is the Marine Corps Schools which will conduct courses as 
 follows: 
 
 (a) Basic course, designed to give second lieutenants the funda¬ 
 mental training necessary to prepare them for general service. All 
 second lieutenants will be given the basic course as soon as practicable 
 after appointment. 
 
 (h) Base defense weapons course, designed to prepare company offi¬ 
 cers for duty with base defense and artillery units. In lieu of the 
 junior course, a sufficient number of lieutenants plus a few desig¬ 
 nated captains, will be given this course, to provide trained officers 
 for artillery and base defense units. 
 
 (c) Junior course, designed to train company officers for the duties 
 of company and battalion commanders and for duty on the battalion 
 and regimental staffs. All captains, who have not had the benefit of 
 equivalent schooling, will be given this course, when practicable, be¬ 
 fore becoming due for promotion. In addition, first lieutenants will 
 be given this course as the conditions of the service permit. 
 
 126 
 
OPERATIONS AND TRAINING 
 
 5-11 
 
 (d) Senior course, designed to give the more senior officers a knowl¬ 
 edge of the art of war as it applies to amphibious and small wars, 
 in order to qualify them for the command of and the exercise of staff 
 functions with the larger units employed in these operations. All 
 lieutenant colonels and majors who have not had the benefit of equiv¬ 
 alent schooling will be given this course when the exigencies of the 
 service permit. In addition, captains who have not already had the 
 benefit of equivalent schooling, may be given this course as the 
 conditions of the service permit. 
 
 (3) General service schools.—In order that the Marine Corps may be 
 in direct touch with the development of the schools of other services, 
 a few officers of appropriate rank will be assigned to other service 
 schools, as follows: 
 
 (a) In lieu of the junior course, a limited number of captains and 
 first lieutenants may be assigned to take courses at the following 
 schools: 
 
 Infantry School, Fort Benning, Ga. 
 
 Field Artillery School, Fort Sill, Okla. 
 
 Coast Artillery School, Fort Monroe, Va. 
 
 Army Signal Corps School, Fort Monmouth, N. J. 
 
 Army Engineer School, Fort Belvoir, Va. 
 
 Army Tank School, Fort Benning, Ga. 
 
 Cavalry School, Fort Riley, Kan. 
 
 (h) In lieu of the senior course, a limited number of captains or 
 majors, who are graduates of the junior course or its equivalent, may 
 be assigned to take a course at Command and General Staff School, 
 Fort Leavenworth, Kans. 
 
 (d) Field officers of appropriate rank who have completed the 
 senior course or its equivalent, may be assigned to one or more of the 
 following courses: 
 
 Junior Course, Naval War College, Newport, R. I. 
 
 Senior Course, Naval War College, Newport, R. I. 
 
 Army War College, Washington, D. C. 
 
 (d) Assignments to other military schools and language courses, as 
 listed below, which may be available for commissioned officers of the 
 Marine Corps, will be made when practicable, but such assignments 
 will be confined to those officers who shall have had the requisite 
 schooling for their respective ranks as heretofore indicated. 
 
 Aeronautical Engineering Course, U. S. Naval Academy. 
 
 Air Corps Tactical School, Montgomery, Ala. 
 
 Air Corps Technical School, Denver, Colo. 
 
 Army Field Service School, Raritan Arsenal, N. J. 
 
 Army Industrial College, Washington, D. C. 
 
 Aviation Flight Training, Pensacola, Fla. 
 
 Aviation Ordnance Engineering Course, U. S. Naval Academy. 
 
 Chemical Warfare School, Edgewood Arsenal, Md. 
 
 Communications Engineering Course, U. S. Naval Academy. 
 
 Fire Control School, Navy Yard, Washington, D. C. 
 
 127 
 
5-11 
 
 MARINE CORPS MANUAL 
 
 Motor Transport School, Camp Holabird, Md. 
 
 Ordnance Field Service School, Raritan Arsenal, N. J. 
 
 Chinese Language Course, Peiping, China. 
 
 Japanese Language Course, Tokyo, Japan. 
 
 Spanish Language Course, Mexico City, Mexico. 
 
 (4) Technical and professional schools.—When practicable, captains 
 and first lieutenants who have had the requisite schooling will be 
 assigned to a course at the following schools: 
 
 George Washington University Law School, Washington, D. C. 
 
 Lowell Textile Institute, Lowell, Mass. 
 
 Sperry Gyroscope Company School, Brooklyn, N. Y. 
 
 (5) Correspondence schools.—The following correspondence courses 
 are available to all ofiicers: 
 
 Marine Corps Correspondence School; Basic, Junior, and Senior courses. 
 
 Field Artillery School Extension Course for Battery Officers. 
 
 Naval War College Junior Course and International Law Course. 
 
 (6) Object.—The particular object of the policy in question is to 
 assure and hasten the military schooling of the commissioned per¬ 
 sonnel as a whole, as opposed to the more comprehensive schooling 
 of a small minority, and to assure to each ofiicer basic schooling ac¬ 
 cording to his rank, in connection with the main requirement that 
 marines be excellent infantrymen and trained as well to serve at 
 sea. At the same time it is proposed to permit opportunities for 
 additional schooling whereby officers may specially educate them¬ 
 selves in particular military subjects, as well as extend their general 
 military education. 
 
 (7) Enlisted personnel.—It is also the policy of the Marine Corps 
 to afford schooling for certain of the enlisted personnel when ap¬ 
 propriate and practicable. This schooling will be supplementary to 
 the regular courses of training prescribed for all marines an3 is 
 provided as a preparation for assignment to duties of a special nature, 
 
 (a) Marine Corps schools for enlisted personnel.— 
 
 Armorer’s School. 
 
 Band School. 
 
 Clerical School. 
 
 Elementary MG School. 
 
 Filed Musics’ School. 
 
 Field Musics’ School (Advanced). 
 Marine Corps Inst. 
 
 Field Telephone School. 
 
 Motor Transport School. 
 
 Officer Candidates Class. 
 
 QM School of Administration. 
 Radio Operators’ School. 
 
 Sea School. 
 
 Telephone Electricians’ School. 
 
 (d) Army and Navy schools. —Enlisted men may be detailed, 
 when practicable to courses of instruction at schools conducted by 
 the Army and Navy. 
 
 Army schools for enlisted personnel: 
 Air Corps Technical School. 
 Engineer School. 
 
 Ordnance Field Service School. 
 Signal Corps Schools. 
 
 128 
 
OPERATIONS AND TRAINING 
 
 5-11 
 
 Navy schools for enlisted personnel: 
 
 Aviation School. 
 
 Aviation Machinist Mates School. 
 
 Aviation Ordnance School. 
 
 Aviation Instruments Course. 
 
 Aviation Metalsmith School. 
 
 Fire Control School. 
 
 Naval Academy Candidates Class. 
 
 Optical School. 
 
 Primary and Advanced Aerology School. 
 
 Radio Material School. 
 
 Parachute Riggers’ Schools. 
 
 Photographic School. 
 
 Sound Motion Picture Technicians’ School. 
 
 (c) Correspondence schools.— The Basic Course of the Marine 
 Corps Correspondance Schools is available to all noncommissioned 
 officers. This course is similar to that given second lieutenants in the 
 Basic School. Enrollment and correspondence will be handled 
 direct with the Commandant of the Marine Corps Schools, Quantico, 
 Va. When a course is satisfactorily completed, credit therefor will 
 be given in accordance with art. 5-15 (3). 
 
 MARINE CORPS INSTITUTE 
 
 5-15 
 
 (1) Enrollment.—Officers and enlisted men desiring to enroll or 
 wishing information relative to the courses offered in the Marine 
 Corps Institute will communicate, via their commanding officer, 
 direct with the Director, Marine Corps Institute, Marine Barracks, 
 Washington, D. C. Upon receipt of inquiries or requests, the di¬ 
 rector of the Institute will forward all information and necessary 
 papers to the applicant via his commanding officer. 
 
 (2) Correspondence.—After enrollment, correspondence relative to 
 the course will be carried on directly between the student and the 
 director of the Institute. 
 
 (3) Diploma.—When a course is satisfactorily completed, a diploma 
 or certificate will be awarded and transmitted to the student, via 
 his commanding officer, by the Director. The commanding officer 
 will make an appropriate entry in the service-record book of the 
 man concerned, showing course and date of its completion. The pres¬ 
 entation of a diploma should be made an occasion of ceremony. 
 
 Section 3.—TARGET PRACTICE 
 
 GENERAL INSTRUCTIONS 
 
 5-21 
 
 The personnel of the regular Marine Corps and the Marine Corps 
 Reserve will be guided by the following instructions governing target 
 practice. 
 
 129 
 
5-22 
 
 MARINE CORPS MANUAL 
 
 5-22 
 
 (1) Target practice with the weapons assigned to the individuals 
 and to the tactical units of the Marine Corps is an essential and 
 fundamental part of military training. The ultimate objective of 
 target practice is to develop the ability of individuals and fire units 
 to establish rapidly and then maintain fire superiority over the enemy. 
 
 (2) Target practice with small arms is divided into four phases: 
 
 {a) Marksmanship, or individual practice on fixed targets at known 
 
 distances to include basic instruction and record firing for qualifi¬ 
 cation ; 
 
 (&) Individual Field Firing, or individual instruction in fire and 
 movement against obscure and moving targets at varying distances, 
 and individual instruction in antiaircraft firing; 
 
 ((?) Muskfe yor the application and control of collective fire of 
 fire units; and 
 
 {d) Combat Firing, or the solution of a tactical problem by a 
 tactical unit firing service ammunition at an enemy represented by 
 suitable targets. Similar training phases are inherent in target prac¬ 
 tice with other weapons. 
 
 (3) Training schedules should include all four of these phases. To 
 be effective, they must be progressive from the first to the fourth. 
 No one of the phases may be eliminated or slighted without reducing 
 the effectiveness of the individual or of the tactical group in combat. 
 
 (4) Limitation of available time and range facilities may prevent 
 the inclusion of all four phases in a given training period. If marks¬ 
 manship is the only phase covered during the annual period of in¬ 
 struction on the rifle range, the objective of target practice has been 
 but partially attained and commanding officers should endeavor to 
 find other opportunities during the year for the completion of train¬ 
 ing which wfill fully develop the fire power of the individual and of 
 the fire unit. 
 
 5-23 
 
 (1) Eesponsibility for conduct of target practice.—Post and organiza¬ 
 tion commanders will be responsible that all officers and men of their 
 commands are thoroughly instructed in the mechanics and prelimin¬ 
 ary exercises governing the use of the weapons with which target 
 practices are to be conducted. Under no circumstances will any man 
 be given range practice involving firing until he has had a thorough 
 course in such preparatory training. Men will not be armed with 
 automatic pistols until they have fired the marksmanship course pre¬ 
 scribed for that weapon. The results attained in all target practices 
 are directly proportional to the care and attention which has been 
 given to the basic training of the firing personnel. Mechanical train- 
 
 130 
 
OPERATIONS AND TRAINING 5-23 
 
 ing, preparatory exercises, gallery practices, and simulated range fir¬ 
 ing will be carried on throughout the entire training year. 
 
 (2) The commanding officer of a rifle range is charged with the 
 organization, training, and supervision of personnel assigned per¬ 
 manently to the range detachment; the care and police of the range; 
 the necessary repairs to targets, shelters pits, and firing points; the 
 condition of the range-communication system; and the maintenance 
 and supply of range materials necessary to the conduct of marksman¬ 
 ship training. He will regulate the distribution of targets and ranges 
 to firing details; prevent infractions of the regulations; insure that 
 the necessary safety precautions are complied with; and in general 
 coordinate and supervise all range activities. He is responsible for 
 conducting the range practice and record marksmanship firing of all 
 detachments of Marines ordered to his range for that purpose, except 
 that the Fleet Marine Force and similar organizations may provide 
 their own range officers and coaches. Commanding officers of the rifle 
 ranges at Parris Island and San Diego only have the added responsi¬ 
 bility of instructing recruits in the mechanics and preliminary exercises 
 of the weapons which they fire. In the event that organizations of 
 the Marine Corps Keserve conduct their target practices at ranges not 
 under the supervision of Kegular Marine Corps personnel, the com¬ 
 manding officers of such organizations will assume responsibility an¬ 
 alogous to those of commanding officers of rifle ranges. 
 
 (3) At least one of the individual field firing courses, as prescribed 
 in Marine Corps Orders, will be fired immediately following the rifle 
 marksmanship practice. If time does not permit the firing of more 
 than the prescribed course during the range period, training schedules 
 should provide for additional field firing instruction before proceeding 
 with the more advanced phases of technique of fire and combat firing. 
 [C. M. C. M. 1.] 
 
 (4) The responsibility for planning and conducting technique of 
 fire and combat-firing exercises rests solely with post and organization 
 commanders. [C. M. C. M. 1.] 
 
 5-24 
 
 Safety precautions.—War Department Army Kegulations No. 750-10, 
 “Range Regulations for Firing Ammunition for Training and Target 
 Practice,” together with such additional regulations as may be neces¬ 
 sary to meet local conditions, shall govern the actions of officers in 
 charge of target practices. In all firing, thorough precautions for 
 safety, designed to preclude all possibility of accident, will be taken. 
 [C. M. C. M. 3.] 
 
 5-25 
 
 Anununition allowances.—The allowances of ammunition for target 
 practice are published in Marine Corps Orders. 
 
 131 
 
5-26 
 
 MARINE CORPS MANUAL 
 
 5-2G 
 
 Target practice courses adopted.—The regulations governing prelimi¬ 
 nary instruction and preparatory exercises with all weapons, except 
 aircraft machine guns, designation of the personnel to be tested for 
 qualification, the courses to be fired or tests to be conducted, the con¬ 
 duct of record practices, and the requirements to be attained for in¬ 
 dividual classification and qualification, will be prescribed in Marine 
 Corps Orders. Regulations governing the foregoing for aircraft 
 machine guns will be as prescribed in Orders for Gunnery Exercises, 
 U. S. Navy. [C. M. C. M. 3.] 
 
 5-27 
 
 The target year for the Marine Corps (including Marine Corps 
 Reserve) is the calendar year. 
 
 5-28 
 
 (1) Frequency and duration of marksmanship qualifications.—An officer 
 or enlisted man will be afforded only one opportunity dn any target 
 year to qualify or requalify in the marksmanship course prescribed 
 for a given weapon. 
 
 (2) A record practice once begun shall be carried to completion 
 except under the most unusual circumstances not under control of 
 the personnel being tested. An interrupted record practice shall be 
 continued from the point at which the interruption occurred, and no 
 additional practice or sighting shots, unless such sighting shots are 
 prescribed as a regular part of the record qualification course, will 
 be permitted. 
 
 (3) The qualification of an officer or an enlisted man remains in 
 effect for a period of one year from the date of qualification or , 
 requalification, provided that during that time he does not attain a 
 higher or lower qualification or fail to requalify. Officers and en¬ 
 listed men who are not afforded an opportunity or who are not 
 required to requalify may wear the badge of the last qualification or 
 requalification. 
 
 5-29 
 
 (1) Prizes.—Additional compensation for special qualification in 
 the arm or arms they may be required to use, and prizes for excel¬ 
 lency in gunnery exercises and small arms target practices (United 
 States Navy), will be paid to enlisted men of the regular Marine 
 Corps in accordance with the regulations prescribed in chapter 25 
 of this Manual. 
 
 (2) In addition to the prizes awarded from public funds, there 
 may be appropriated from the recreation fund in the regular man¬ 
 ner other prizes for marksmanship competitions, except record 
 marksmanship practices with any weapon, in accordance with the 
 regulations prescribed in chapter 11 of this Manual. Officers are not 
 debarred from these competitions and may be granted prizes therein. 
 
 132 
 
OPERATIONS AND TRAINING 
 
 5-30 
 
 5-30 
 
 ( 1 ) Transportation to target ranges.—A commanding officer, upon 
 receiving information that the rifle range to which the personnel of 
 his command are customarily sent for qualification is open, is author¬ 
 ized to communicate with that range direct and to arrange for the 
 transfer of detachments of such a size and at such times as will enable 
 the personnel of his command to complete the prescribed marksman¬ 
 ship practices about 1 month before the probable closing date for the 
 rifle range. 
 
 (2) Where ranges are located at points distant from stations, com¬ 
 manding officers are authorized to direct post quartermasters to fur¬ 
 nish transportation to officers and enlisted men, and to order the 
 travel necessary for the purpose of holding regular rifle marksman¬ 
 ship practice only. For the purpose mentioned, officers will generally 
 perform travel with troops, and no orders for the above purpose is¬ 
 sued by commanding officers to officers traveling without troops will 
 entitle them to mileage unless such orders are approved by the Com¬ 
 mandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (3) Authority for the transportation and travel of troops for prac¬ 
 tices other than rifle marksmanship, and for all Marine Corps Reserve 
 target practices, shall be obtained from the Commandant of the 
 Marine Corps. [C. M. C. M. 2.] 
 
 (4) No enlisted man of the regular Marine Corps who is serving 
 in the last 6 months of his enlistment, or extended enlistment, will be 
 sent to a rifle range or be permitted to fire the marksmanship practice 
 with the rifle or any other weapon unless he has signified his intention 
 to reenlist or to extend his enlistment. 
 
 REPORTS AND SERVICE RECORD-BOOK ENTRIES 
 
 5-31 
 
 (1) Reports of marksmanship practices.—As soon as a prescribed 
 marksmanship qualification practice, including individual qualifica¬ 
 tion practice with aircraft flexible machine guns, has been completed, 
 the officer in charge shall report the results thereof to the Command¬ 
 ant of the Marine Corps on Form NMC-541. This report will state: 
 the target year in which the test is held; the weapon and course re¬ 
 ported on; the range or place where the practice occurs; the station 
 or organization to which the personnel concerned is attached; the 
 date of completion of qualification; the total score; and the qualifi¬ 
 cation attained. The same facts will be entered in the service-record 
 book of each man concerned. In the case of record practice with the 
 rifle, entries in the service-record book will be signed by the officer in 
 charge of the range practice. [C. M. C. M. 2 and 3.] 
 
 (2) On the report, the rank and name of’each individual, and the 
 date of enlistment will be shown. The names of officers and men will 
 
 133 
 
5-31 
 
 MARINE CORPS MANUAL 
 
 be arranged alphabetically, disregarding rank, according to qualifica¬ 
 tion under one of the following headings: “Expert Rifleman (Expert 
 Gunner, Aircraft Machine Gunner, 1st Class, etc.),” “Sharpshooter 
 (1st Class Gunner, Aircraft Machine Gunner, 2d Class, etc.),” “Marks¬ 
 man (2d Class Gunner, etc.),” or “Unqualified.” In the last column, 
 under “Last (Hold-over) Qualification,” the grade of last qualification 
 will be indicated by ER, SS, MM, or UQ, as the case may be, the score 
 being omitted. [C. M. C. M. 3.] 
 
 (3) A complete report will contain the names of all officers and men 
 who fire a weapon or are examined for qualification on the same day 
 and under the same conditions as specified in the certificate of the 
 officer conducting the practice. If the complete report requires more 
 than one sheet, the certificate at the bottom of each sheet will be signed, 
 and a notation will be made in the lower left-hand corner as follows: 
 “Sheet No. 1 of 4,” etc. 
 
 (4) Separate reports will be submitted for each weapon and for 
 each course. Recruits and men firing the rifle for the first time will 
 not be included on the same sheet as men firing for requalification. 
 If a qualification detail consists of men from more than one post or 
 station, a separate sheet will be used for each post or station involved. 
 
 (6) Ileports covering the qualification of Regular Marine Corps 
 personnel and of Marine Corps Reserve personnel on indefinite active 
 duty will be prepared in duplicate, the original to be signed by the 
 officer conducting the record practice and forwarded to the Com¬ 
 mandant of the Marine Corps, the duplicate to be retained for file. 
 [C. M. C. M. 1 and 2.] 
 
 (6) Reports covering the qualification of Marine Corps Reserve 
 personnel not on indefinite active duty will be prepared in triplicate, 
 the original and one copy to be forwarded to the Commandant of the 
 Marine Corps, the triplicate to be retained for file. In order to facili¬ 
 tate and expedite the awarding of qualification badges to Reserve 
 personnel. Reserve organizations will indicate in the column “Last 
 (Hold-over) Qualification” on NMC-541, the badges and bars to which 
 each man is entitled, as follows: 
 
 %—entitled to basic badge 
 *—entitled to bar 
 
 #—not entitled to basic badge or bar. [C. M. C. M. 1 and 2.] 
 
 (7) Wlien the small-arms practices prescribed by chapter 19, Land¬ 
 ing Force Manual, United States Navy, are fired by Marine Corps 
 personnel, reports will be submitted as directed in that manual and 
 a copy thereof will be furnished the Commandant of the Marine Corps. 
 No Navy qualification badge will be awarded to members of the Marine 
 Corps, but the fact of such qualification will be noted in the service- 
 record books of the men concerned. [C. M. C. M. 2.] 
 
 (8) Qualifications in Naval Gunnery will be entered in the service- 
 record books of men concerned. 
 
 134 
 
OPERATIONS AND TRAINING 
 
 5-31 
 
 (9) There shall be noted on the discharge certificate of all enlisted 
 men the grade and date of their current marksmanship qualifications 
 in all weapons. 
 
 (10) In addition, the following shall be noted in the service- 
 record book and on the discharge certificate of the man concerned: 
 
 (a) Membership on a rifle or pistol team representing the Marine 
 Corps or Marine Corps Reserve in the National Trophy Matches, 
 thus: “Participated as (captain, coach, principal, or alternate) on 
 
 Marine Corps (Reserve) rifle (pistol) team winning_ 
 
 place in national trophy matches at_(place), 
 
 _(date) 
 
 (b) Winning a prize in the National rifle (pistol) individual 
 
 match, thus: “Awarded (gold, silver, bronze) badge for (first, 
 second, etc.) place. National rifle (pistol) individual match at 
 _(place),_(date).” 
 
 (<?) Winning a prize in the competitions authorized by articles 
 5-45, 5-46, 5-47, and 5-48, this manual, thus: “Awarded gold 
 
 silver^ bronze) badge for (first, second, etc.) place in the_ 
 
 Division (Marine Corps) rifle (pistol) competition held at 
 _(place),_(date).” 
 
 {d) Membership on Elliott Trophy, San Diego Trophy, and 
 Inter-Division Pistol Teams authorized in articles 5-50, 5-51, and 
 5-52, this manual, thus: “Participated as (captain, coach, principal, 
 
 or alternate) on rifle (pistol) team representing_ 
 
 (post, organization, or division) in_Match winning 
 
 _place at_(place),_(date).” 
 
 (e) “Awarded Distinguished Marksman’s (Pistol Shot) Badge, 
 19__.” 
 
 (/) “Awarded gold (silver, bronze) badge for first (second, third) 
 place in the Lauchheimer Trophy Match, 19__.” 
 
 (11) The Commanding Officer of the Marine Corps (Reserve) 
 Rifle and Pistol Team Detachment is charged with the duty of 
 furnishing information to the Major General Commandant of 
 matches participated in and prizes and places won by the Marine 
 Corps (Reserve) Rifle and Pistol teams and by individual members 
 of those teams. 
 
 (12) At the end of each target year, commanding officers will sub¬ 
 mit a report to the Major General Commandant stating whether 
 or not all officers have fired the required rifle and pistol qualifica¬ 
 tion courses. This report will contain the names of officers attached 
 to their command at that time, who should have fired such courses 
 but failed to do so. A statement will be obtained from each officer 
 concerned, giving the reasons for his failure to fire, and this state¬ 
 ment shall be attached to the commanding officer’s report. 
 
 135 
 
5-32 
 
 MARINE CORPS MANUAL 
 
 5-32 
 
 (1) Reports of individual field firing, technique of firing, and combat 
 
 firing practice.—The results attained in the individual field firing 
 course which must be fired annually as prescribed by Marine Corps 
 orders, will be submitted to the Major General Commandant on Form 
 NMC-541 simultaneously with the reports of marksmanship practices 
 required by article 5-31. [C. M. C. M. 1.] 
 
 (2) Upon the completion of any additional individual field firing, 
 anti-aircraft, technique of fire, or combat firing practices, commanding 
 officers will submit a brief report of such practices to the Major Gen¬ 
 eral Commandant on Form NMC-541, or by letter, as appropriate, 
 indicating thereon: the names of individuals or organizations partici¬ 
 pating; the scores and qualifications attained, if any; the date of 
 firing; a brief description of the course fired; the quantity of ammu¬ 
 nition expended; and other pertinent data. [C. M. C. M. 1.] 
 
 MARKSMANSHIP INSIGNIA 
 
 5-33 
 
 (1) Qualification badges, rifie.—An appropriate rifle qualification 
 badge will be issued to each officer or enlisted man of the regular 
 Marine Corps qualifying for the first time as Expert Kifleman, 
 Sharpshooter, or Marksman with the service rifle. 
 
 (2) Wlien an officer or man requalifies three times (not neces¬ 
 sarily consecutive) as an Expert Rifleman with the service rifle, he 
 will be awarded a requalification bar to be attached to the expert 
 rifleman’s badge, bearing the years in which the three requalifica¬ 
 tions were made. The original qualification will not be counted as 
 one of the three requalifications necessary for the award of a requali¬ 
 fication bar. 
 
 (3) The term “service rifle,” as used above, is defined as either the 
 United States rifle, caliber .30, M1903, or the United States rifle, 
 caliber .30, Ml. 
 
 5-34 
 
 (1) Qualification badges, basic.—A Marine Corps Basic Badge will 
 be issued to each officer or enlisted man qualifying for the first time 
 with any weapon for which the award of a qualification bar is 
 authorized. 
 
 (2) A qualification bar, to be fastened between the holding pin 
 and the medallion of the basic badge, will be issued to each officer 
 and enlisted man for the first qualification in the grades and with the 
 w^eapons listed below. The terms “Expert Gunner,” “1st Class Gun¬ 
 ner,” and “2d Class Gunner,” used to designate the grades of quali¬ 
 fication with certain weapons, are synonymous with “Expert,” “Sharp- 
 
 136 
 
OPERATIONS AND TRAINING 5-34 
 
 shooter,” and “Marksman,” respectively. For any one weapon, only 
 the bar for the qualification held at the time will be worn. 
 
 Inscription on Bar Course 
 
 (o) EX—BAYONET 
 
 (&) EX— or SS—PISTOL_Pistol D. 
 
 (c) EX— SS— or MM—RIFLE D" Rifle D. 
 
 {d) EX— or SS—AUTO-RIFLE_ Auto-rifle A. C.," or E. 
 
 (e) EX— or SS—T. S. M. G. 
 
 (/) EX— or SS—MACH. GUN_Machine gun A. 
 
 ig) EX— or SS—HOWITZER_37 mm ; infantry mortars; .50 cal. 
 
 MG (antitank) 
 
 {h) EX— or SS—L. ARTY. 
 
 (0 EX— or SS—D. ARTY. 
 
 1 Issued to personnel of Marine Corps Reserve only. 
 
 136a 
 

 
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OPERATIONS AND TRAINING 
 
 5-35 
 
 5-35 
 
 (1) Issue of qualification badges.—An annual supply of qualification 
 badges and bars will be furnished each post and organization of the 
 regular Marine Corps ashore and each detachment afloat upon requi¬ 
 sition to the Quartermaster. 
 
 (2) Upon the original qualification of an officer or enlisted man in 
 a new grade, his commanding officer will issue appropriate insignia. 
 A notation will be made in the service-record book of each man con¬ 
 cerned, after the entry required by article 5-31 (1), as folloAvs: 
 “I. I.” and the date, to record the fact that insignia has been issued; 
 or “I. N. I.” where issue is not made because the man is not entitled 
 thereto, having previously qualified in the same grade, or because 
 the supply of insignia has become temporarily exhausted. In the 
 latter case, the eventual issue of the insignia will be noted in the 
 service-record book. 
 
 (3) Badges and bars thus issued will be dropped from the prop¬ 
 erty accounts of accountable officers on the certificate of issue signed 
 by the commanding officer. This may be in the form of a letter 
 to the accounting officer directing the issue of the required number 
 of badges and bars. 
 
 (4) Qualification badges and bars awarded to members of the 
 Marine Corps Reserve will be issued only by Headquarters, Marine 
 Corps, on receipt of report of record practices. 
 
 5-36 
 
 (1) Competition badges.—Gold, silver, and bronze badges will be 
 awarded to officers and enlisted men entitled thereto under the regu¬ 
 lations hereinafter prescribed for division and Marine Corps rifle 
 and pistol competitions. 
 
 (2) Any officer or enlisted man serving in the Marine Corps or 
 Marine Corps Reserve who has won a badge in a division competi¬ 
 tion, and, including such badge, has won any three badges in the 
 following events, shall be classed as a distinguished marksman or 
 distinguished pistol shot and awarded a badge as such for the weapon 
 concerned: 
 
 Division competition, Marine Corps. 
 
 Marine Corps competition. 
 
 National Individual match. 
 
 National Team Match, as a shooting member on a team which, com¬ 
 mencing with the year 1925, won a position among the first 16 rifies or 
 the first 10 pistol teams in order of merit in such national team 
 matches; 
 
 provided that at least one of the badges for consideration for distin¬ 
 guished classification will be: 
 
 (a) Won in a Marine Corps competition; or National Individual 
 match; or 
 
 137 
 
5-36 
 
 MARINE CORPS MANUAL 
 
 (h) A gold or silver badge won in a division competition; or, 
 
 (c) Won as a shooting member of a team representing the Marine 
 Corps in the national team matches. 
 
 (3) Officers and men of the Marine Corps and Marine Corps Re¬ 
 serve who have won badges in the National Matches enumerated 
 above prior to their entrance into the Marine Corps or Marine Corps 
 Reserve and who have not been designated by the War Department 
 as distinguished, may count such badges as credits for distinguished 
 classification. Such credits may be claimed by application to the 
 Major General Commandant, giving full data concerning the badges 
 won. 
 
 (4) An officer or enlisted man of the Marine Corps Reserve who 
 is in other respects eligible for designation as a distinguished marks¬ 
 man or distinguished pistol shot but who has not won a badge in a 
 division competition may, when authorized by the Major General 
 Commandant, enter a division competition for the purpose of 
 winning a badge as a final credit for Marine Corps distinguished 
 classification. 
 
 5-37 
 
 (1) Duplicate issues.—Qualification badges or bars lost by the owner 
 or in transmission to him, or which become unsightly from long 
 wear, may be replaced without cost to the individual concerned. 
 A claim for lost insignia must be made within 60 days from the 
 date of loss. A certificate by the commanding officer to the effect 
 that he has investigated the circumstances of the loss or damage and 
 finds that no negligence can be imputed to the individual concerned 
 will be required as evidence to substantiate the new issue. Duplicate 
 badges and bars, if desired for use on separate coats, may be sold to 
 those entitled thereto. 
 
 (2) Distinguished marksman, distinguished pistol shot, division 
 and Marine Corps competition, and Lauchheimer Trophy badges, if 
 lost or destroyed after having been received by the person to whom 
 issued, can be replaced by purchase onl}^ Authority for such pur¬ 
 chase must be obtained from the Major General Commandant. If 
 the issue of a duplicate badge is authorized, it will be engraved in 
 the same manner as the original badge, the cost of such engraving to 
 be borne by the individual concerned. 
 
 COMPETITIONS IN ARMS 
 
 5-38 
 
 Competitions authorized.—The following competitions in arms will 
 be conducted each year at such times and places as may be designated 
 by the Major General Commandant: 
 
 (a) Division Rifle Competitions. 
 
 (h) Division Pistol Competitions. 
 
 138 
 
OPERATIONS AND TRAINING 
 
 5-38 
 
 U) Marine Corps Kifle Competitions. 
 
 {d) Marine Corps Pistol Competition. 
 
 (e) Lauchheimer Trophy Match. 
 
 (/) Elliott Trophy Match. 
 
 (^) San Diego Trophy Match. 
 
 Ui) Inter-Division Pistol Team Match. 
 
 (i) Franklin Wharton Cup Match. 
 
 {j) Haines Bayonet Trophy Match. 
 
 {Jc) Other competitions authorized or directed by the Major 
 General Commandant. 
 
 5-39 
 
 (1) Courses to be fired.—The courses to be fired in competitions {a) 
 to (A) inclusive as designated above will be published in Marine Corps 
 Orders. 
 
 (2) The rifle and pistol competition courses will be fired in all 
 interpost competitions with the service rifle and pistol. If an inter¬ 
 post competition is held at a range which does not permit firing all 
 stages of the rifle competition course, the competition will be limited 
 to those ranges incorporated in the course which can be fired. 
 
 COMPETITION QUOTAS 
 
 5-40 
 
 (1) The number of competitors authorized for the several Division 
 rifle and pistol competitions and the quotas assigned to the various 
 posts and organizations of the Marine Corps will be published an¬ 
 nually in a circular letter designating the times and places for such 
 competitions. 
 
 (2) Quotas assigned to marine detachments of vessels of the U. S. 
 Fleet will be in excess of those authorized shore stations. Teams 
 from the Fleet are not eligible for the award of the Elliott or San 
 Diego Trophies. 
 
 (3) Quotas assigned to the Marine Corps Reserve.—Officers and en¬ 
 listed men of the Marine Corps Keserve who have been authorized by 
 the Major General Commandant to compete in a Division compe¬ 
 tition in accordance with Article 5-45 (1) will be in addition to those 
 authorized from the Regular Marine Corps. Teams from the Marine 
 Corps Reserve are not eligible to compete in the Elliott or San Diego 
 Trophy Matches. 
 
 (4) Eligibility.—All officers and enlisted men of the regular Marine 
 Corps, except distinguished marksmen and distinguished pistol shots, 
 are eligible to participate for badges in the division rifle and pistol 
 competitions. Commanding officers, in making selections, should give 
 due regard to steadiness, good soldierly habits, and conduct, as well 
 as to excellence in marksmanship. All men whose past perform- 
 
5-40 
 
 MARINE CORPS MANUAL 
 
 ances or range records indicate proficiency in arms should be given 
 an opportunity to qualify for the quota. 
 
 (5) Officers are to be encouraged by their commanding officers to 
 enter the competitions. At posts where there are interested officers, 
 more than one may be recommended as competitors or sent with the 
 Elliott or San Diego Trophy Teams. Officers, when entered in 
 division competitions, are in addition to the quotas assigned. 
 
 (6) Distinguished marksmen and distinguished pistol shots are to be 
 encouraged to enter the competitions. These distinguished shots, 
 when entered in division competitions, are in addition to the quotas 
 assigned. 
 
 (7) Competitors from small posts.—In view of the limited number of 
 competitors authorized for the entire Marine Corps, small posts and 
 detachments whose strength is not sufficient to warrant the assignment 
 of a separate quota of rifle or pistol competitors are combined with 
 and included under the quota assigned to the nearest large post. Com¬ 
 manding officers of the larger posts, the quotas or trophy teams of 
 which include smaller posts or detachments in their vicinity, are 
 directed to give these smaller units every opportunity for their men 
 to qualify as competitors in the division competitions and to make 
 places on the Elliott or San Diego Trophy teams. 
 
 (8) Difficulty in selecting competitors.—In some cases it may be dif¬ 
 ficult or impracticable, due to lack of range facilities, for a command¬ 
 ing officer to select definitely all the men who are to represent his com¬ 
 mand in a division competition. In this case, each post may enter a 
 reasonable number of enlisted men in excess of its assigned quota, in¬ 
 cluding the members of its Elliott or San Diego Trophy team, in the 
 preliminary match of the division competition in order to furnish a 
 basis for the selection of men to enter the competition proper. How¬ 
 ever, the entries from such posts in the division competition proper 
 shall not exceed the authorized quota. As a further aid in the selec¬ 
 tion of principals of Elliott Trophy teams, members of such teams 
 who are not otherwise entitled to enter the Marine Corps Rifle Com¬ 
 petition proper will be permitted to enter the preliminary of that 
 match for practice. 
 
 (9) Quota vacancies.—Posts at which division competitions are held 
 are not restricted as to the number of entries in the preliminary match 
 of the division competitions, but in the competition proper the entries 
 shall not exceed the number authorized except in the case of a post 
 the full quota of which has been reduced through unavoidable cause. 
 In such cases the commanding officer of the post at which the com¬ 
 petition is held may enter a sufficient number of competitors from 
 among the most promising candidates present at the post in order 
 to complete the total quota allowed for the competition. 
 
 140 
 
OPERATIONS AND TRAINING 
 
 5-41 
 
 TRANSFER OF COMPETITORS TO DIVISION COMPETITIONS AND TROPHY 
 
 MATCHES 
 
 5-41 
 
 (1) Time of transfer.—^Upon receipt of the circular letter from the 
 Major General Commandant designating the times and places that 
 division competitions and trophy team matches are to be held, com¬ 
 manding officers concerned 'will select the officers and men within 
 the prescribed quotas they desire to send to such competitions. Com¬ 
 petitors and teams will be sent to the place of competition for pre¬ 
 liminary training at such a time as to arrive 2 weeks (or more if 
 desired) prior to the beginning of the week in which the division 
 competition is scheduled to be held. 
 
 (2) Transfer of enlisted men.—All enlisted competitors, except those 
 selected from marine detachments of the United States Fleet, will 
 be transferred to the place of competition without further reference 
 to headquarters. Such transfers will be complete and the staff re¬ 
 turns of the men concerned will be forwarded to the post where the 
 competitions are held. These transfers are directed in order to facili¬ 
 tate the keeping of administrative records and will in no way be 
 considered as preventing men from representing their original post 
 in the competitions. 
 
 (3) Transfer of a trophy team member not included in the division 
 competition quota.—Members of Elliott and San Diego Trophy teams 
 who are not included in the division competition quota will be trans¬ 
 ferred to the posts where the division competitions are to be held at 
 the same time and in the same manner as the competitors proper. 
 Elliott Trophy teams from posts assigned to divisions other than the 
 Eastern, will be transferred with the badge winners of their division 
 competitions so as to arrive at Marine Barracks, Quantico, Virginia, 
 not less than two weeks prior to the begininng of the week in which 
 the Marine Corps competitions are scheduled to be held. 
 
 (4) Transfer of officers.—Comm.anding officers will submit to the 
 Major General Commandant, by letter or despatch, the names of offi¬ 
 cers whom they desire to send to the competitions and will request 
 orders. When for administrative purposes, such officers are detached 
 from their original station and ordered to duty at the post where the 
 competitions are to be held, they will be considered eligible to repre¬ 
 sent their original posts in the Elliott and San Diego Trophy 
 Matches. 
 
 (5) Transfer of competitors from United States Fleet.—Officers, en¬ 
 listed competitors, and distinguished shots, attached to Marine de¬ 
 tachments of the United States Fleet, who are authorized to partici¬ 
 pate in division competitions by the Commander of the Force or 
 Squadron concerned, will be transferred on temporary detached duty 
 to the post where the competition is to be held. Wlien such transfer 
 involves transportation expense to the Marine Corps, orders will be 
 requested from the Major General Commandant. 
 
 141 
 
5-42 
 
 MARINE CORPS MANUAL 
 
 5-42 
 
 (1) Transfer of competitors on completion of division competitions.— 
 Upon receipt of the radio report prescribed in article 5-55, orders 
 will be issued by the Major General Commandant directing the trans¬ 
 fer of such officers, distinguished marksmen, and distinguished pistol 
 shots as may be considered available to the place where the Marine 
 Corps competitions are to be held to participate therein. 
 
 (2) Enlisted men of the Regular Marine Corps winning badges 
 in a division competition other than the Asiatic (except competitors 
 from marine detachments of the United States Fleet) and enlisted 
 shooting members of the winning San Diego Trophy team will be 
 transferred to the place where the Marine Corps competitions are 
 to be held to participate in such competitions and in the tryouts for 
 the Marine Corps Rifle and Pistol Team Detachment. Transfers 
 of such enlisted competitors will be complete, and their staff returns 
 will be forwarded to the place where the competition is to be held. 
 
 (3) Competitors from marine detachments of the United States 
 Fleet will not be transferred from the West Coast to participate in 
 the Marine Corps competitions without specific orders from the 
 Major General Commandant in each case. 
 
 (4) Enlisted badge winners in an Asiatic division competition 
 will be transferred to the United States by government transporta¬ 
 tion at a convenient time following the completion of the competi¬ 
 tions. They will be in the same status as all other competitors 
 in the competitions to be held the following year and will be eligible 
 for membership on Elliott and San Diego Trophy teams. 
 
 (5) Whenever practicable and desirable, unsuccessful competitors 
 will be returned to their original stations. 
 
 (6) Commanding officers under whose jurisdiction each division 
 competition is held are authorized to direct the post quartermasters 
 to furnish the necessary transportation, and to order the travel 
 necessary, to comply with the above instructions. 
 
 5-43 
 
 Transfer of competitors on completion of Marine Corps competitions.— 
 Upon completion of the Marine Corps competitions and of the tryouts 
 for the Marine Corps Rifle and Pistol Team Detachment, the com¬ 
 manding officer of the post where such competitions are held will 
 submit a report to Headquarters, Marine Corps, setting forth the 
 names of all officers and enlisted men whose transfer to the Marine 
 Corps Rifle and Pistol Team Detachment is recommended, and the 
 names, ranks, and original stations of all unsuccessful competitors, 
 with a request for further instructions. 
 
 142 
 
OPERATIONS AND TRAINING 
 
 5-44 
 
 5-44 
 
 Transportation.—All commanding officers are directed to make the 
 fullest use of government transportation. Commanding officers of 
 posts outside of the United States will not order transfers which in¬ 
 volve commercial transportation by water unless authorized to do so 
 by the Major General Commandant. 
 
 DIVISION RIFLE COMPETITIONS 
 
 5-45 
 
 (1) Who may enter.—A division rifle competition is open to all 
 enlisted men of the Marine Corps, not classified as distinguished 
 marksmen, who have been selected by their commanding officers and 
 of a number not to exceed the quota assigned to the post or organiza¬ 
 tion of which they are members; to all officers and distinguished 
 marksmen who have been authorized to compete by their com¬ 
 manding officers or by special order of the Major General Comman¬ 
 dant; and to all officers and enlisted men of the Marine Corps 
 Reserve who have been authorized to compete by the Major General 
 Commandant. 
 
 (2) Course of fire.—^A division rifle competition consists of two 
 parts: the Preliminary Match, in which the competitors fire the 
 rifle competition course once; and the Competition Proper, in which 
 the competitors fire the rifle competition course twice for record. 
 
 (3) Order of firing.—The rifle competition course will be fired only 
 once in any 1 day. In each rifle competition proper the firing of 
 the first time over the course will be completed prior to starting the 
 course the second time; and the final stage in the second time over the 
 course will invariably consist of the 5th stage of the rifle competition 
 course. Subject to these restrictions, the order of sequence of firing 
 will be determined by the officer in charge of the competition. 
 
 (4) Badges.— (a) Gold, silver, and bronze badges, in numbers to 
 be determined each year by the Major General Commandant, will 
 be awarded to the enlisted competitors of the Regular Marine Corps 
 making the highest scores in each of the division competitions. 
 
 (b) Commissioned competitors of the regular Marine Corps, not 
 classified as distinguished marksmen, who make a score equal to that 
 of any enlisted competitor winning a badge will receive a badge 
 similar in ail respects to that awarded the enlisted man. 
 
 (c) Officers and enlisted men of the Marine Corps Reserve, not 
 classified as distinguished marksmen, who make a score equal to that 
 of any enlisted competitor of the Regular Marine Corps winning a 
 badge will receive a badge similar in all respects to that awarcled 
 the enlisted man, the cost of such badges to be defrayed from Marine 
 Corps Reserve funds. 
 
 143 
 
5-45 
 
 MARINE CORPS MANUAL, 
 
 (d) When quotas of competitors from marine detachments of the 
 U. S. Fleet are entered in division competitions, additional badges 
 will be authorized as determined by the Major General Commandant 
 Competitors from the Fleet are not limited to winning these ad¬ 
 ditional badges but fire on equal terms with other competitors for 
 all badges. 
 
 (e) The award of badges to officers and to members of the Marine 
 Corps Reserve will be made in accordance with their standing after 
 ties have been broken. A score that is outranked will not be con¬ 
 sidered as equal. 
 
 (/) Distinguished marksmen are not eligible for the award of 
 badges but fire for place in the competition. 
 
 (g) The presentation of badges will be made as soon as practi¬ 
 cable after the close of the competitions and will be conducted with 
 the ceremony and formality warranted by the importance of the 
 occasion. 
 
 (A) An officer or enlisted competitor of the Regular Marine Corps 
 who, under the provisions of article 5-36 (2), requires a gold or 
 silver badge as a final merit for distinguished classification but who 
 wins a place in a division competition that would entitle him to a 
 bronze badge only, shall be shown in the report as an extra number 
 and such bronze badge shall not be awarded to him. 
 
 DIVISION PISTOL COMPETITIONS 
 
 5-46 
 
 (1) Who May Enter.—Entry in a division pistol competition is con¬ 
 trolled by the same regulations as govern entry in a division rifle 
 competition. When commanding officers so desire, the entire quota for 
 the pistol competition, or any part of it, may be comprised of men se¬ 
 lected to represent their posts or organizations in the division rifle 
 competitions. 
 
 (2) Course of fire.—A division pistol competition consists of two 
 parts: The preliminary match, in which the competitors fire the pis¬ 
 tol competition course once; and the competition proper, in which 
 the competitors fire the pistol competition course twice for record. 
 
 (3) Order of firing.—Firing of a division pistol competition will 
 follow the conclusion of the division rifle competition. The prelimi¬ 
 nary match will not be fired on the same day as the pistol competition 
 proper. In each pistol competition proper the firing of the first time 
 over the course will be completed prior to starting the course the sec¬ 
 ond time. In all pistol competitions, firing will commence at 50 
 yards, slow fire, and will be completed at 25 yards, rapid fire. 
 
 (4) Badges.—Gold, silver, and bronze badges are awarded under 
 the same regulations as govern the award of badges in division rifle 
 competitions. 
 
 144 
 
OPERATIONS AND TRAINING 
 
 5-47 
 
 MARINE CORPS REFLE COMPETITION 
 
 5-47 
 
 (1) Who may enter.— (a) Officers and enlisted men of the regular 
 Marine Corps who were awarded badges as a result of division rifle 
 competitions of the current year, and distinguished marksmen. 
 
 (b) Officers and enlisted men who are eligible to compete in the 
 Marine Corps pistol competition may enter the Marine Corps rifle 
 competition to fire for a score to be considered in connection with the 
 award of the Lauchheimer Trophy. 
 
 (c) Officers and enlisted men of the regular Marine Corps who 
 qualified as extra numbers in a division rifle competition of the current 
 year under the provisions of article 5-45 (h). 
 
 (2) The course of fire for the Marine Corps rifle competition is the 
 same as that prescribed for a division rifle competition. 
 
 (3) The order of firing for the Marine Corps rifle competition is the 
 same as that prescribed for a division rifle competition. 
 
 (4) Badges.—Gold, silver, and bronze badges, in numbers to be 
 determined each year by the Major General Commandant, will be 
 awarded to the competitors making the highest scores, under the same 
 regulations as govern the award of badges in division competitions; 
 provided that only those competitors who have won badges in a di¬ 
 vision rifle competition of the current year will be considered in the 
 award of Marine Corps rifle competion badges. 
 
 MARINE CORPS PISTOL COMPETITION 
 
 5-48 
 
 (1) Who may enter.— (a) Officers and enlisted men of the regular 
 Marine Corps who were awarded badges as a result of division pistol 
 competitions of the current year, and distinguished pistol shots. 
 
 (b) Officers and enlisted men who are eligible to enter the Marine 
 Corps rifle competition may enter the Marine Corps pistol compe¬ 
 tition to fire for a score to be considered in connection with the award 
 of the Lauchheimer Trophy. 
 
 (^?) Officers and enlisted men of the Regular Marine Corps who 
 qualified as extra numbers in a division pistol competition of the cur¬ 
 rent year under the provisions of article 5-45 (4) (h). 
 
 (2) The course of fire for the Marine Corps pistol competition is 
 the same as that prescribed for a division pistol competition. 
 
 (3) The order of firing for the Marine Corps pistol competition is 
 the same as that prescribed for a division pistol competition. 
 
 (4) Badges.—Gold, silver, and bronze badges, in numbers to be 
 determined each year by the Major General Commandant, will be 
 awarded to the competitors making the highest scores, under the same 
 regulations as govern the award of badges in division pistol compe- 
 
 145 
 
5-48 
 
 MARINE CORPS MANUAL 
 
 titions: Provided, that only those competitors who have won badges 
 in a division pistol competition of the current year will be considered 
 in the award of Marine Corps pistol competition badges. 
 
 LAUCHHEIMER TROPHY MATCH 
 
 5-49 
 
 (1) Who may enter.—Entry of a competitor in both the Marine 
 Corps rifle competition and the Marine Corps pistol competition under 
 the conditions prescribed for those competitions constitutes entry in 
 the Lauchheimer Trophy Match. 
 
 (2) Conditions of award.—The Lauchheimer Trophy will be awarded 
 annually to the officer or enlisted man, including distinguished marks¬ 
 men and distinguished pistol shots, who attains the highest aggregate 
 score with both rifle and pistol during the Marine Corps competitions 
 proper. 
 
 (3) Prizes awarded.— (a) To the competitor attaining the highest 
 aggregate score, the Lauchheimer Trophy, a gold badge, and a letter 
 of commendation from the Major General Commandant. The name 
 of the winner will be engraved upon the trophy, which is emblematic 
 of the rifle and pistol championship of the Marine Corps, and which, 
 under the conditions of award, must be kept in the office of the Major 
 General Commandant at Headquarters, United States Marine Corps. 
 
 (b) To the competitor attaining the second highest aggregate score 
 in order of merit, a silver badge. 
 
 (c) To the competitor attaining the third highest aggregate score 
 in order of merit, a bronze badge. 
 
 ELLIOTT TROPHY MATCH 
 
 5-50 
 
 (1) Who may enter.— (a) Each post and organization stationed in 
 the West Indies, the Canal Zone, or the continental United States 
 east of the Mississippi River, to which a quota of competitors is 
 assigned a division rifle competition as prescribed by article 5-40, 
 will enter a team in the Elliott Trophy Match. 
 
 (5) Should the commanding officer of a smaller post, or of a sepa¬ 
 rate organization of the Fleet Marine Force equivalent in strength to 
 an infantry battalion, not assigned a separate quota in a division 
 rifle competition, consider that the personnel of his command includes 
 such excellent shooting talent as to warrant an independent team, he 
 may submit a request to the Major General Commandant for author¬ 
 ity to enter the Elliott Trophy Match. 
 
 (c) Teams representing the Marine Corps Reserve or detachments 
 of the United States Fleet are not eligible for the award of the 
 Elliott Trophy. 
 
 146 
 
OPERATIONS AND TRAINING 
 
 5-50 
 
 (2) Membership of teams.— {a) Each team will consist of a team 
 captain, a team coach, four shooting members, and one alternate. 
 The team captain and team coach may also be shooting members. 
 
 (&) Each Elliott Trophy Team shall have at least one officer as a 
 shooting member. 
 
 (c) Each Elliott Trophy Team shall have at least one enlisted 
 man as a shooting member who has never before competed as a prin¬ 
 cipal in any Elliott or San Diego Trophy Match. 
 
 {d) Any officer or enlisted man who has been a shooting member 
 of a Marine Corps national match rifle team is not eligible to fire in 
 the Elliott Trophy match, but such officers and enlisted men may act 
 as team captains or coaches. 
 
 {e) All members being eligible, the membership of each team is a 
 matter for each commanding officer to determine. 
 
 (/) The team captain shall certify to the eligibility of his team to 
 the executive officer before the match begins. 
 
 (3) When fired.—The Elliott Trophy Match will be fired each year 
 after the completion of the Marine Corps competitions. 
 
 (4) Course of fire.—The match shall consist of firing the rifle com¬ 
 petition course once, the stages to be fired in the order prescribed. 
 
 (5) Awards.— {a) The team attaining the highest aggregate score 
 in the match will be awarded the Elliott Trophy, which shall be 
 engraved with the name and score of the winning post or organization 
 and be held by the commanding officer of such post or organization 
 until the next match is held. 
 
 {h) The team, representing a post whose authorized allowance 
 does not exceed 300 officers and enlisted men, attaining the highest 
 aggregate score in the match will be awarded the Harold F. Wirgman 
 Trophy which shall be inscribed with the name and score of the win¬ 
 ning post and be held by the commanding officer of such post until 
 the next match is held. Those teams which represent organizations 
 of the Fleet Marine Force or subdivisions of the posts at Quantico or 
 Parris Island may not compete for the Wirgman Trophy. In the 
 event a team eligible for the award of the Wirgman Trophy wins the 
 Elliott Trophy Match, it will automatically relinquish its right to the 
 award of the Wirgman Trophy to the team with the next highest 
 aggregate score eligible to compete therefor. The list of posts eligi¬ 
 ble for the Wirgman Trophy will be published annually by the Major 
 General Commandant in the circular letter designating the times and 
 places for competitions. 
 
 SAN DIEGO TROPHY MATCH 
 
 5-51 
 
 (1) Who may enter.— {a) Each post and organization stationed in 
 Alaska, Hawaii, or the continental United States west of the Missis¬ 
 sippi River, to which a quota of competitors is assigned in a division 
 
 147 
 
5-51 
 
 MARINE CORPS MANUAL 
 
 rifle competition as prescribed by article 5^0, will enter a team in 
 the San Diego Trophy match. 
 
 (&) Should the commanding officer of a smaller post, or of a 
 separate organization of the Fleet Marine Force equivalent in strength 
 to an infantry battalion, not assigned a separate quota in a division 
 rifle competition, consider that the personnel of his command includes 
 such excellent shooting talent as to warrant an independent team, he 
 may submit a request to the Major General Commandant for au¬ 
 thority to enter the San Diego Trophy match. 
 
 (c) Teams representing the Marine Corps Keserve or detachments 
 of the United States Fleet are not eligible for the award of the San 
 Diego Trophy. 
 
 (2) Membership of teams.—The regulations governing the member¬ 
 ship of the Elliott Trophy teams are equally applicable to the 
 membership of the San Diego Trophy teams. 
 
 (3) VThen fired.—The San Diego Trophy Match will be fired each 
 year immediately following the Western Division competitions. 
 
 (4) Course of fire.—The match shall consist of firing the rifle com¬ 
 petition course once, the stages to be fired in the order prescribed. 
 
 (5) Award.—The team attaining the highest aggregate score in the 
 match will be awarded the San Diego Trophy, which shall be en¬ 
 graved with the name and score of the winning post or organization 
 and be held by the commanding officer of such post or organization 
 until the next match is held. 
 
 INTER-DIVISION PISTOL TEAM MATCH 
 
 5-52 
 
 (1) Who may enter.—Each competition division, other than the 
 Asiatic, will enter at least one team in the Inter-Division Pistol Team 
 Match. The executive officer of the Marine Corps competitions is 
 empowered to authorize the entry of more than one team from any 
 of the divisions, provided the shooting material justifies such entry. 
 
 (2) Membership of teams.—Each team will consist of a team cap¬ 
 tain, a team coach, five shooting members, and one alternate. The 
 team captain and team coach may also be shooting members. Teams 
 will be selected from among the competitors representing the respec¬ 
 tive divisions who have been ordered to Quantico for the purpose of 
 participating in the Eastern Division and Marine Corps competitions 
 and the Elliott Trophy Match. 
 
 (3) When fired.—The Inter-Division Pistol Team Match will be 
 fired each year after the completion of the Elliott Trophy Match. 
 
 (4) Course of fire.—The match shall consist of firing the pistol 
 competition course once, the stages to be fired in the order prescribed. 
 
 148 
 
OPERATIONS AND TRAINING 
 
 5-53 
 
 CONDUCT OF DIVISION, MARINE CORPS AND TROPHY TEAM COMPETITIONS 
 
 5-53 
 
 (1) Executive officers.—Commanding officers, under whose jurisdic¬ 
 tion the division. Marine Corps, and trophy team competitions are 
 to be held, will appoint an officer of field rank as executive officer of 
 the competition. Executive officers will conduct the competitions in 
 accordance with the provisions of this Manual and such additional 
 instructions as may be published in the circular letter designating the 
 times and places of the competitions. 
 
 (2) Equipment.— (a) Ammunition will be issued as directed by the 
 executive officers. Care will be taken that the same lots are provided 
 for the competition as were provided for practice. 
 
 (h) The rifle to be used is the United States Kifle, caliber .30, 
 M-1903, having not less than three-pound trigger pull, equipped with 
 either the straight stock (M-1903) or the pistol grip stock (M- 
 1903A1), with knurled-head cocking piece, and either regular or 
 reversed safety lock. National match and star-gaged rifles are per¬ 
 mitted in these competitions. The headless cocking piece will not 
 be used. 
 
 (c) The pistol to be used is the United States Pistol, caliber .45, 
 M-1911 or M-1911A1, having not less than four-pound trigger pull, 
 issued by the Quartermaster, or the same type and caliber pistol as 
 manufactured by the Colt’s Patent Fire Arms Manufacturing Co., 
 privately owned, equipped with fixed sights, the front sight of the 
 blade type (not undercut) and the rear sight an open “U” or rectangu¬ 
 lar notch, and standard stocks. 
 
 (d) Commanding officers of posts and organizations assigned a 
 quota in a division competition will take steps to have requisitions 
 submitted to the Depot Quartermaster, Depot of Supplies, Phila¬ 
 delphia, Pa., for shooting equipment (rifles, pistols, telescopes, microm¬ 
 eters, etc.) for use in such competitions, in accordance with allowances 
 published from time to time by the Quartermaster. Competitors 
 transferred for the purpose of competing in division matches (article 
 5-41) or for the purpose of competing in the Marine Corps compe¬ 
 titions (article 5-42) will be required to take their complete shooting 
 equipment with them, except badge winners of an Asiatic Division 
 competition who are transferred to the United States. Upon the 
 completion of the Marine Corps competitions and national team try¬ 
 outs, the special equipment which has been brought to the place of 
 competition will be collected by the post quartermaster thereat and 
 returned as soon as possible to the Depot Quartermaster, Depot of 
 Supplies, Philadelphia, Pa., for inspection and repair preparatory 
 to the next year’s competitions. A tag will be attached to each rifle 
 setting forth the number of rounds fired through the rifle subsequent 
 to the date of last issue from the Philadelphia depot. 
 
 149 
 
5-53 
 
 MARINE CORPS MANUAL 
 
 (3) Squadding.— {a) Competitors will be squadded for the prelimi¬ 
 nary match in a competition as directed by the executive oflScer. 
 
 {h) For the first time over the course in the competitions proper, 
 competitors will be assigned to relays in order of their standing, in 
 the preliminary match. For the second time over the course, com¬ 
 petitors will be reassigned to relays in order of their standing in the 
 preceding time over the course. Individual competitors will be as¬ 
 signed to targets in their respective relays, by lot, after the pits have 
 been sealed. 
 
 {g) In team matches, targets will be assigned as the result of team 
 captains drawing for position. 
 
 {d) Competitors and teams will be reassigned to relays and targets 
 as directed by the executive officer if, for any reason, pit details 
 have entered or left the pits after relays and targets have been 
 assigned. 
 
 (e) Wlienever a competition is not completed in one day, the day’s 
 firing will cease at the completion of a stage in order that all com¬ 
 petitors may fire under as nearly the same conditions as possible. 
 
 (4) Coaching.— (a) In team matches, coaching by any member of 
 the team will be permitted. When a team uses more than one target, 
 a coach is permitted for each target. Coaching is not authorized in 
 individual matches. 
 
 (&) Visiting Elliott and San Diego Trophy teams not provided 
 with capable coaches will apply to the executive officers at Quantico 
 and San Diego, respectively, for coaching assistance. Coaches for 
 this purpose will be selected from personnel available at those posts. 
 A coach once assigned will not be removed or replaced except for 
 cogent reasons. 
 
 5-54 
 
 (1) Decision of ties.—Ties in individual rifle competitions will be 
 decided as follows: 
 
 («) By the highest score in order of merit in the second time 
 over the course. 
 
 (h) If there is a tie in the numerical score in the second time 
 over the course, the scores shall be ranked in order of merit by: 
 
 1. The highest score at the longest range. 
 
 2. The highest score at the next longest range, etc. 
 
 (c) At any single stage, ties shall be decided by: 
 
 1. The fewest misses. 
 
 2. The fewest hits of the lowest value. 
 
 3. The fewest hits of the next lower value, etc. 
 
 4. In slow fire, by the inverse order of hits, counting singly 
 
 from the last to the first. 
 
 5. If still a tie, the competitors concerned will fire single 
 
 shots at the longest range until the tie is broken. 
 
 150 
 
OPERATIONS AND TRAINING 
 
 5-54 
 
 (2) Ties in rifle team matches will be decided as follows: 
 
 (a) By the team aggregate at the longest range. 
 
 (2>) By the team aggregate at the next longest range, etc. 
 
 (3) Ties in individual pistol competitions will be decided as 
 follows: 
 
 (a) By the highest score in order of merit in the second time 
 over the course. 
 
 (&) If there is a tie in the numerical score in the second time over 
 the course, the scores shall be ranked in order of merit by: 
 
 1. The highest score at rapid fire in the second time over the 
 
 course. 
 
 2. The highest score at timed fire. 
 
 3. The highest score at slow fire. 
 
 4. The highest 5-shot rapid fire score. 
 
 5. The highest 5-shot timed fire score. 
 
 6. The inverse order of shots in slow fire, counting singly 
 
 from the last to the first. 
 
 (4) Ties in pistol team matches will be decided as follows: 
 
 {a) By the team aggregate at rapid fire. 
 
 (&) By the team aggregate at timed fire. 
 
 (<?) By the team aggregate at slow fire. 
 
 (5) Ties in the Lauchheimer Trophy Match will be decided as 
 follows: 
 
 By the highest total score in the rifle competition. 
 
 {h) By the highest total score with the rifle at 1,000 yards. 
 
 (c) By the highest total score with the pistol at rapid fire. 
 
 (d) By the highest number of fives with the rifle at 1,000 yards. 
 
 (e) By the highest number of tens with the pistol at rapid fire. 
 
 (/) By the highest number of fours with the rifle at 1,000 yards. 
 
 (^) By the highest number of nines with the pistol at rapid fire, 
 
 and so on. 
 
 5-55 
 
 (1) Keports by Executive Officers.—Immediately upon completion of 
 each division competition, executive officers will report by radio to 
 the Major General Commandant, the names (first name, middle 
 initial, if any, and surname) and scores of badge winners, including 
 officers and distinguished shots winning places. Executive officers 
 are authorized to include in this same radio the names and scores 
 of a limited number of officers and enlisted men who fail to place 
 among the badge winners whom he recommends for transfer to the 
 Marine Barracks, Quantico, Va., for participation in the national 
 team tryouts. A radio report will be sent, also, upon the completion 
 of the San Diego Trophy match which will include the score of 
 each team, together with the name, rank, and station of the team 
 captain and coach of the winning team. 
 
 151 
 
5-55 
 
 MARINE CORPS MANUAL 
 
 (2) Executive officers will submit a complete report by mail as 
 soon as practicable after the completion of each competition. The 
 names of distinguished shots and their scores will be shown in 
 their proper place in order of merit in the body of the report. 
 
 (3) The complete results of team matches will be reported to the 
 Major General Commandant as soon as practicable after the com¬ 
 pletion of the matches. These reports will contain the names of the 
 teams in order of merit, the names and ranks of team captains, 
 coaches, and shooting members, together with the individual and 
 team scores at each range. 
 
 (4) Eecommendations.—All officers participating in the matches are 
 encouraged to submit to the Major General Commandant, via the 
 executive officers, suggestions and recommendations for the improve¬ 
 ment of competitions. 
 
 THE FRANKLIN WHARTON CUP 
 
 5-56 
 
 (1) The Franklin Wharton Cup will be awarded annually to the 
 post, detachment (including ships’ detachments), or company of the 
 Regular Marine Corps whose average strength for the target year is 
 not less than 40 enlisted men and not greater than 300 enlisted men 
 attaining the highest figure of merit in rifle marksmanship in courses 
 for which compensation is paid during the target year. 
 
 (2) At least 75 percent of the men attached to the organization 
 must fire for record while so attached in order that the organization 
 may be eligible for the cup. 
 
 (3) In arriving at the figure of merit the following computations 
 will be made: 
 
 (a) Multiply the number of expert riflemen by 5. 
 
 (&) Multiply the number of sharpshooters by 4. 
 
 ((?) Multiply the number of marksmen by 3. 
 
 (d) Divide the sum of the figures obtained as above by the number 
 of men who fired to obtain the final figure of merit. 
 
 (4) Rifle-range detachments and recruit organizations are not eli¬ 
 gible to compete for this cup. 
 
 THE HAINES BAYONET TROPHY 
 
 5-57 
 
 (1) The Haines Bayonet Trophy will be awarded annually to the 
 post, detachment (including ships’ detacliments), or company of the 
 regular Marine Corps whose average strength for the target year is 
 not less than 40 enlisted men and not greater than 300 enlisted men 
 attaining the highest figure of merit with the bayonet in the pre¬ 
 scribed qualification course during the target year. 
 
 152 
 
OPERATIONS AND TRAINING 5-57 
 
 (2) An organization will receive credit only for men taking the 
 course or qualifying while attached to the organization. 
 
 (3) At least 75 percent of the men attached to an organization 
 must take the course in order that the organization may be eligible 
 for the trophy. 
 
 (4) In determining the figure of merit the following computations 
 will be made: 
 
 (a) Two points for each man qualifying as bayonet expert. 
 
 (&) One point for each man taking the qualification course but 
 failing to qualify as expert. 
 
 (c) The sum of the above to be divided by the actual number of 
 men who took the qualification course. 
 
 (5) Rifie-range detachments and recruit organizations are not 
 eligible to compete for this trophy. 
 
 INSPECTION, ISSUE, CARE AND CLEANING, AND SURVEY OF SMALL ARMS 
 
 5-61 
 
 (1) General instructions.—The importance of a thorough knowledge 
 of how to inspect, care for, and clean small arms cannot be over¬ 
 emphasized. The kind of attention given to a weapon determines 
 largely whether or not it will shoot accurately and function success¬ 
 fully when needed. Experience has shown that the majority of 
 small arms become inaccurate and unserviceable, not through shoot¬ 
 ing but through the lack of intelligent and proper care. 
 
 (2) It must be clearly understood by all officers and enlisted men 
 that the responsibility for the proper care of a weapon in the hands 
 of an enlisted man will be shared equally by the man himself and by 
 his immediate commanding officer, and in cases of proved neglect 
 by either appropriate disciplinary action shall be taken. (See arts. 
 17-74, 17-75, and 5-63 (5).) 
 
 5-62 
 
 (1) Visual inspection of rifles.—In the inspection of rifles for issue, 
 when turned in, by boards of survey, etc., the inspectors shall be 
 guided by the provisions of War Department Technical Regulations 
 No. 1400-30A and the following instructions. The descriptive words 
 given in (2) to (4), inclusive in this article will be used by all 
 inspectors in order to standardize the description of certain defects 
 throughout the service. The breech bore gage, inspector’s bore 
 reflector, head space gages, striker hole gage, and safety lug clear¬ 
 ance gage are issued for use in connection with these inspections. 
 
 (2) Barrel defects.— (a) OK or No defects. —The bore is free from 
 bulges, gas erosion, tool marks, and pits, and the lands are sharp and 
 uniformly distinct. 
 
 153 
 
5-62 
 
 MARINE CORPS MANUAL 
 
 (h) Bulges.— (State location.) This defect rarely occurs. Bulges 
 are caused by an obstruction in the bore, such as dirt, snow, or a 
 cleaning patch, which allows the maximum pressure to work against 
 the bore of the rifle and forces it outward. In case the barrel does 
 not rupture a bulge will appear. It is indicated by a shadowy de¬ 
 pression or dark ring in the bore. It may or may not be accompanied 
 by a corresponding raised ring on the outside of the barrel. A bulge 
 renders a rifle unserviceable and the rifle should be brought before 
 a board of survey to determine responsibility therefor. 
 
 (c) Gas erosion. —(State location and length of area affected.) 
 Gas erosion is caused by the intense heat and pressure of the powder 
 gases during combustion which wears away and roughens the sur¬ 
 face of the bore, beginning at the forward end of the chamber and 
 extending farther down the bore as the use of the rifle continues. 
 This condition is indicated by a dark and rough appearance at the 
 origin of the rifling. It normally appears first in the gToove at the 
 breech and follows the tool marks near the leading edge of the lands. 
 As erosion progresses, the roughened area within the grooves in¬ 
 creases and the lands become rounded in appearance or are worn away 
 entirely. This defect may be differentiated from pitting as it al¬ 
 ways starts at the origin and affects the entire circumference of the 
 bore. Gas erosion is a normal development not under the control 
 of the individual to whom the rifle has been issued. The rifle is 
 serviceable until it reaches a breech-bore gage reading of .308 or 
 more, when it should be surveyed as unserviceable and worn out in 
 service. 
 
 (d) Tool marks. — (State location, depth, and area affected.) Tool 
 marks are the result of rough tooling in manufacture. They appear 
 in the grooves in the form of shallow scratches which follow the 
 twist of the barrel for its full length. A deep scratch will tend to 
 pit if proper care is not exercised. Tool marks are frequently found 
 in new barrels, but rifles which have been fired for a year or more are 
 generally free from them. This defect is of minor importance and 
 the rifle is serviceable. 
 
 (e) Slight pits. — (State location and area affected.) Pitting is 
 invariably caused by rust. As particles of the metal in the bore oxi¬ 
 dize, they break away from the body of the steel, leaving small holes. 
 Pitting, once begun, is progressive from slight pits to developed pits 
 as described below. The rate of progression is dependent on many 
 factors, the most important being the method of and care exercised in 
 cleaning the weapon. Slight pits cover a range from pits which are 
 minute and present a dull, slightly roughened and frosted appearance 
 to indentations which look like small holes in the metal. This con¬ 
 dition may occur on the lands or in the grooves. It may be dis¬ 
 tinguished from gas erosion by its location, and by the fact that it is 
 generally localized in small areas in the barrel. It remains slight 
 
 154 
 
OPERATIONS AND TRAINING 5-62 
 
 pitting so long as the lands are sharp and uniformly distinct. A 
 rifle with slight pits is serviceable. 
 
 (/) Partially developed pits. — (State location and area affected.) 
 The transition point from slight pits to partially developed pits is the 
 sharpness and uniformity of the lands. As soon as a slight pit 
 develops to such an extent that it breaks across the edge of a land 
 there is a partially developed pit. This development may progress 
 from a land to a groove or vice versa. Partially developed pits pre¬ 
 sent a black and roughened appearance and look like small holes in 
 the metal. These pits may affect slightly the accuracy of the barrel 
 but until they have progressed to the status of developed pits, the 
 rifle is serviceable and should be retained in use. [C. M. C. M. 1.] 
 
 (g) Developed pits. — (State location and size of affected area.) 
 Developed pits are those which extend the width of a land or groove, 
 or which are % to % inch in length, permitting the passage of 
 gas around the bullet as it is propelled through the bore. They 
 are highly irregular in shape. The affected area presents a black and 
 very rough appearance, and the individual pits are clearly defined 
 and readily seen with the naked eye. Gas erosion may also develop 
 adjacent to such pits. A rifle with developed pits is unserviceable. 
 It will be withdrawn from use and brought before a board of survey. 
 
 (h) Worn out at breech. — (State breech bore gage reading.) 
 Breech bore gages are used to determine the amount of wear at the 
 breech. The gage is inserted in the bore of the barrel at the breech 
 end with receiver assembled. Do not force the gage. Read the gage 
 directly below the front of the magazine opening cut on top of the 
 receiver. To insure accuracy, several readings should be taken. 
 When the gage reads .308 (indicated by the second wide black line) 
 or more, the barrel is worn out and is unserviceable. In this case, 
 the rifle will be surveyed as ‘‘worn out in service” and other defects, 
 such as pitting, will be disregarded. 
 
 (i) Inspection of the chamber should take place at the same time 
 as the inspection of the bore. Tool marks and pitting occur here as 
 in the bore. Pits of sufficient size to cause failure to extract render 
 the rifle unserviceable. 
 
 (3) Bolt defects.— (a) Insufficient or excessive head space.— 
 (State defect.) Do not force the bolt home when using the gage. 
 A head space gage is a delicate precision instrument and should be 
 handled as such. A rifle which refuses the 1.940 gage lias insufficient 
 head space. A rifle which accepts the 1.950 gage has excessive head 
 space. Either of these defects renders the rifle unserviceable. 
 
 (h) Enlarged striker hole. — (State defect.) The striker hole 
 gage is a “no go” gage. If the striker hole accepts the gage, the rifle 
 js unserviceable. 
 
 (c) Safety lug clearance.— (State defect.) The safety lug gage 
 is a “go” gage. If the gage is refused, the rifle is unserviceable. 
 
5-62 
 
 MARINE CORPS MANUAL 
 
 {d) A rifle which fails to pass any of these three tests will be ex¬ 
 changed for a serviceable rifle (see art. lT-109 (3)). If pitting is 
 present, it cannot be disregarded as these defects can be remedied 
 independently of the barrel, and the rifle will be brought before a 
 board of survey to determine responsibility for the pitting. 
 
 (4) Stock defects. — {a) Cracked hand guard.— Cracked hand 
 guards should be replaced as necessary without further action. 
 
 {h) Cracked stock. — (State defect.) This condition will generally 
 occur at the small of the stock just to the rear of the tang of the re¬ 
 ceiver or the trigger guard. A split of less than ^ inch may be dis¬ 
 regarded. If a split of more than I /2 inch occurs, the stock should 
 be removed for further inspection. If the recoil block is still intact 
 or has longitudinal cracks of 1 inch or less, the rifle is serviceable. 
 If the recoil block is not intact and has longitudinal cracks greater 
 than 1 inch in length, the rifle is unserviceable. This defect is incident 
 to normal use in service and the man should not be held responsible 
 therefor. [C. M. C. M. 1.] 
 
 (c) Broken stock. —(State defect.) This defect usually occurs 
 at the small of the stock. The rifle should be brought before a board 
 of survey and re^sponsibility for the condition determined. 
 
 (d) Chipped gp scratched stock. — (State location and description 
 of defect.) These defects do not usually affect the serviceability of a 
 rifle; if so, the rifle should be brought before a board of survey to 
 determine the responsibility therefor. 
 
 5-63 
 
 (1) Issue, inspection, and survey of small arms; inspection at time of 
 issue.—The issue of all rifles and pistols shall be witnessed by an officer, 
 other than the accountable officer, who is competent to determine the 
 condition of the weapons at the time of issue. The bore of the weapon 
 will be thoroughly cleaned prior to the issue, and carefully inspected 
 by the witnessing officer. He will note over his signature on Form 
 NMC-782 or NMC-782c, or on the receipt when small arms are issued 
 on memorandum receipt, any minor defects in the barrel, bolt, or 
 stock of the weapon at the time of issue. Under no circumstances 
 will an unserviceable rifle be issued. The purpose of the witnessing 
 officer’s inspection and the notation of minor defects is to fix the re¬ 
 sponsibility for the future condition of the weapon; therefore, great 
 care shall be taken in this inspection, and particularly that defects 
 are properly noted. [C. M. C. M. 1.] 
 
 (2) Inspection on joining or transfer from an organization.—When an 
 enlisted man joins or is transferred from an organization or post, his 
 immediate commanding officer shall make a thorough inspection of the 
 man’s rifle to insure that the piece is serviceable. The serial number 
 of the rifle will be compared with that shown on Form NMC-782 or 
 
 156 
 
OPERATIONS AND TRAINING 
 
 5-63 
 
 NMC-782c in the man’s service-record book. In case of discrepancy, 
 the Quartermaster will be informed. (See art. 17-109.) Rifles found 
 to be unserviceable will be brought before a board of survey im¬ 
 mediately. 
 
 (3) Routine inspections.—Each rifle shall be inspected at least once 
 a week while in the hands of personnel. Should an inspection indicate 
 that a weapon has been neglected, a board of survey will be ordered 
 immediately to fix responsibility. 
 
 (4) Inspection of small arms when turned in.—^An inspection, similar 
 in all respects to that made when a weapon is issued, will be made 
 when a rifle or pistol is turned in for any reason. Should the inspec¬ 
 tion indicate that the weapon has been neglected, a board of survey 
 will be ordered immediately to determine the responsibility. 
 
 (5) Surveys of rifles.—rifle brought before aboard of survey shall 
 be minutely inspected by the members of the board to determine its 
 condition at the time of survey, a statement of such condition to be 
 placed in the body of the report and on a tag to be affixed to the rifle. 
 In determining responsibility for the condition of the rifle, the board 
 will be guided by the instructions contained in article 5-62 of this 
 Manual, the condition of the rifle at time of issue, the length of time 
 the rifle has been in the hands of the individual concerned, and the 
 places and types of duty performed by the man. The usual cause for 
 survey is pitting in the barrel. Although pitting is generally caused 
 by neglect due to improper care and cleaning after firing, it may occur 
 even though the rifle has not been fired. This is especially true if con¬ 
 ditions of the service do not permit adequate care and cleaning within 
 a period of six hours after immersion in salt water, or daily in locali¬ 
 ties subject to high humidity. Once pitting has begun, additional care 
 is necessary to arrest or prevent its progression. If a rifle, brought 
 before a board of survey at the completion of a man’s enlistment, is 
 found unserviceable for reissue because of pitting due to neglect, the 
 board shall fix pecuniary responsibility therefor. A rifle brought 
 before a board of survey prior to the expiration of a man’s enlistment 
 and found pitted due to neglect, but still serviceable, will be returned 
 to the individual concerned, disciplinary action will be taken, and a 
 notation will be placed on Form NMC-782 or NMC-782c as follows: 
 
 “Bd Sur Rpt_(date)-, slight (or partially developed) pits 
 
 due (or not due) to neglect.” If neglect is indicated, a copy of the 
 statement of the enlisted man concerned as required by article 17-74 
 will be pasted in his service-record book. At the end of the man’s cur¬ 
 rent enlistment, the rifle will again be brought before a board of sur¬ 
 vey. If at that time the board finds the rifle unserviceable for reissue 
 because of pitting, and not worn out in service, the man concerned will 
 be held pecuniarily responsible for the cost of the rifle barrel, and the 
 rifle will be returned to the Depot of Supplies, Philadelphia, Pa., for 
 overhaul and repair. 
 
 157 
 
5-64 
 
 MARINE CORPS MANUAL 
 
 5-64 
 
 (1) Care, cleaning, and preservation of small arms; care and cleaning 
 after firing.— {a) The bore of a small arm, under the action of the 
 pressure and heat of the burning powder gases, is hardened in a 
 manner similar to that which forms the so-called case-hardened sur¬ 
 face of steel. Under the further action of heat, pressure, and 
 abrasion, the hardened surface becomes covered with minute cracks. 
 These cracks normally follow the tool marks. They extend, how¬ 
 ever, from the surface of the bore to a depth approximating a maxi¬ 
 mum of 0.0015 of an inch. These minute cracks accumulate fouling 
 which is difficult to remove by merely wiping, and a bore on super¬ 
 ficial cleaning might appear to be in perfect condition, and yet might 
 subsequently rust from the action of fouling and moisture remaining 
 in these cracks. 
 
 {h) All small-arms ammunition (ball, armor-piercing, tracer, 
 blank, and high pressure test) in use in the service is loaded with 
 corrosive primers. The firing of a cartridge deposits in the bore, 
 and in the gas system of gas operated weapons, the products of com¬ 
 bustion of the powder and primer. The combustion of the powder, 
 being very complete, usually leaves a fouling which consists of an 
 almost harmless ash. The combustion of the primer mixture, how¬ 
 ever, results in the deposit of a salt known as potassium chloride, 
 similar to common table salt. This salt is deposited all over the sur¬ 
 face of the bore, and in the gas system of gas-operated weapons, and 
 in all cracks and tool marks. When first deposited it is harmless, 
 but being hygroscopic it quickly absorbs moisture from the air. 
 Particularly it absorbs moisture as soon as the humidity has in¬ 
 creased after nightfall. Steel rusts very quickly when covered with 
 wet salt. This salt if not dissolved, is little affected by oil or by any 
 solution or solvent containing oil, and will continue to absorb mois¬ 
 ture even when saturated with oil. It is, however, readily dissolved 
 in water or in solutions containing water. The proper method of 
 cleaning, therefore, is to dissolve all of this salt from the bore sur¬ 
 faces, cracks, and tool marks, (gas system of gas operated weapons), 
 with which it comes into contact, by using water or solutions contain¬ 
 ing water, then to dry these parts thoroughly, and finally to protect 
 these parts and surfaces with a film of oil or grease. 
 
 {c) Boiling or hot water containing issue soap, or sal soda solution, 
 should be used for cleaning the bore and also the gas system of gas- 
 operated weapons. The water should be kept as near the boiling 
 point as possible. For weapons that can be cleaned from the breech, 
 the hot water should be pumped (not poured) back and forth through 
 the bore, for about 1 minute, with a cleaning rod with flannel patch 
 inserted through the slotted end. While the bore is wet a brass or 
 bronze wire brush should be run through the bore, all the way 
 through, then all the way back, three or four times. Water should 
 
 158 
 
OPERATIONS AND TRAINING 
 
 5-64 
 
 then again be pumped through the bore. For weapons that are 
 cleaned from the muzzle, the same procedure should be followed ex¬ 
 cept that the bore should be swabbed with flannel patches saturated 
 with the hot-water solution, instead of pumping the hot water through 
 the bore. The hot water causes the barrel to expand, thereby opening 
 the cracks and tool marks so that the primer salt may be more readily 
 dissolved. 
 
 {d) Special care should be exercised in cleaning after tracer ammu¬ 
 nition has been fired. Tracer ammunition (caliber .30 Ml, and 
 caliber .50, Ml) contains a bullet a portion of the interior of which 
 is filled with an inflammable substance which is ignited by the 
 propellent powder when the cartridge is fired. The combustion 
 of the tracer substance results in the deposit of a residue known as 
 barium oxide. This fouling appears in patches of white flaky de¬ 
 posits on the surface of the bore. It is not soluble in cold water, but 
 is readily dissolved in hot water at a temperature of not less than 176° 
 F. Therefore, the method for cleaning for tracer ammunition is the 
 same as prescribed in paragraph 1 (c) above, provided the tempera¬ 
 ture of the water is kept near the boiling point. The barrels should 
 be cleaned as soon as practicable after firing as the tracer fouling 
 hardens very quickly, making it more difficult to remove. The stand¬ 
 ard metal fouling solution will remove the tracer fouling by the same 
 method used for removing metal fouling. 
 
 (e) All small arms will he thoroughly cleaned and protected with 
 oil or grease as soon as practicable after being fired and never later 
 than the evening of the day on which they are fired. Thereafter they 
 must be wiped out and reoiled or regreased each day for the next 
 three succeeding days at least. 
 
 (/) The detailed methods of care and cleaning of small arms shall 
 be in accordance with the provisions of War Department Training 
 Kegulations, Technical Kegulations, and Basic Field Manuals, per¬ 
 taining to the particular weapon concerned. The metal fouling 
 solution mentioned in these regulations has been withdrawn from 
 general service use. When ammunition containing bullets jacketed 
 with copper (gilding metal) is used, the ammonia swabbing solution 
 will suffice to remove the slight thin plating of copper on the surface 
 of the bore which sometimes occurs with such amunition. 
 
 (2) Care, cleaning, and inspection of small arms while on rifle ranges.— 
 (a) Range officers are responsible that the weapons in the hands of 
 personnel on the range for range firing are properly cleaned and pro¬ 
 tected; except that when range firing is conducted under the control 
 of an organization commander he will be responsible for the care, 
 cleaning, and protection of the weapons while the organization is on 
 the range. A noncommissioned officer will always be placed in charge 
 of the cleaning of weapons at the cleaning racks. The majority of 
 barrels that are damaged due to pitting (rust) in the bore is a result 
 of neglect in care and cleaning after the weapons have been fired. 
 
 159 
 
5-64 
 
 MARINE CORPS MANUAL. 
 
 Kange officers shall hold daily inspections of the weapons in the 
 hands of personnel on the range to insure that they are properly and 
 thoroughly cleaned from day to day during the period of range 
 firing. The attention of range officers is invited to the necessity of 
 changing the water daily in the hot-water containers. When the 
 water becomes saturated with primer salt it will have little or no 
 effect in cleaning the primer fouling from the bore. Experience 
 shows that 5 gallons of water will clean the bores of approximately 
 50 rifles. 
 
 (h) All rifles shall be checked for head space before they are 
 fired. 
 
 (3) Care, cleaning, and inspection of small arms in the barracks and 
 in the field.— (a) Care and cleaning includes the ordinary care of 
 small arms to preserve their condition and appearance. Damp air 
 and sweaty hands are great promoters of rust; therefore, small arms 
 should be cleaned and protected after every drill. Special precau¬ 
 tions are necessary when weapons have been used on rainy days and 
 aft^r tours of guard duty. After cleaning and protecting weapons 
 with a film of grease or oil they should be placed in racks, store¬ 
 rooms, etc., without any covering whatever. The use of canvass or 
 similar covers is prohibited, as they collect moisture and rust the 
 metal parts. When barracks or storerooms are being cleaned 
 weapons may be covered to protect them from dust. 
 
 (i) The use of emery paper, steel wool, or any other polishing or 
 abrasive material in cleaning weapons is forbidden. 
 
 (c) Regular inspections of the weapons in the hands of personnel 
 shall be made to insure that they are clean and protected with a 
 film of grease or oil at all times. Particular attention is invited to 
 the necessity of frequently inspecting the arms of men on special 
 duty who are not required to be present for routine inspections. 
 These arms shall be inspected at least once a week. Should an in¬ 
 spection indicate that a weapon has been neglected while in the 
 hands of the individual to whom issued, a board of survey will be 
 ordered to fix the responsibility. 
 
 (d) At all inspections, unless otherwise explicitly ordered, 
 weapons shall be cleaned, the bores protected with a film of oil or 
 grease, and the mechanisms lubricated with oil. When it is desired 
 to inspect weapons minutely the grease and oil may be removed from 
 them; but in such cases the grease and oil will be applied again 
 immediately after the inspection and a specific time will be allotted 
 for this purpose. 
 
 (4) Small arms not in the hands of personnel.—The responsibility for 
 care, cleaning, preservation, and the preparation for storage or ship¬ 
 ment of small arms not in the hands of personnel rests upon the 
 responsible and accountable officers. The bores shall be thoroughly 
 cleaned and inspected to insure that all fouling has been removed 
 
 160 
 
OPERATIONS AND TRAINING 5-64 
 
 and immediately following that the weapons shall be protected with 
 grease or oil before they are stored or shipped. 
 
 (6) Care and preservation of rifle, pistol, and other stocks.— (a) The 
 bleaching, scraping, or otherwise removing the oil filler in rifle, pistol 
 and other stocks is prohibited. These stocks are prepared from wood 
 that has been aged for years, and are oil filled to prevent the access of 
 moisture. Removal of this oil will eventually cause warpage, cracks, 
 or other deterioration. Stocks shall not he removed from rifles ex¬ 
 cept when necessary for repairs^ or to inspect the recoil block of a 
 cracked stock and then only hy a qualified armorer. Ordinarily the 
 stock and hand guard need only be wiped dry and then wiped with an 
 oily rag. About once a month or oftener, and always after the stock 
 and forearm have become wet with water or perspiration, they should 
 be thoroughly rubbed with a little linseed oil in the palm of the hand. 
 The linseed oil should be rubbed in until dry. 
 
 (&) Rifles when issued from storage are normally found completely 
 coated with heavy grease. Grease may be removed by the use of gaso¬ 
 line or kerosene, as may be convenient, or may be wiped from the pert 
 with a cloth. In all cases where gasoline or kerosene is used for clean¬ 
 ing purposes, care should be taken to see that they are completely re¬ 
 moved from the parts by wiping, washing with soap and water, and 
 drying. Under no circumstances should the assembled rifle be im¬ 
 mersed in or saturated with gasoline or kerosene. These agents should 
 be used sparingly and should not be allowed to soak into the stock. The 
 stock, when manufactured, is dipped in linseed oil to the point of sat¬ 
 uration. Gasoline, kerosene, and like preparations, will remove the 
 linseed oil and allow the stock to absorb moisture, which causes warp¬ 
 ing and consequent inaccuracy. 
 
 (c) The use of any preparations other than issue linseed oil (raw), 
 on rifle, pistol and other stocks and hand guards, is prohibited. 
 
 RIFLES TO BE USED IN FIRING RIFLE GRENADES 
 
 5-68 
 
 (1) The firing of all types of rifle grenades, including chemical gre¬ 
 nades, with the United States Rifle, Caliber .30, M-1, is prohibited. 
 
 (2) Any United States Rifle, Caliber .30, M-1903, now in the serv¬ 
 ice may be used to fire the VB type of grenade with either .30 caliber 
 ammunition of the ball service type or .30 caliber ammunition of the 
 wooden bullet type. 
 
 (3) United States Rifles, Caliber .30, M-1903, manufactured at 
 Springfield Armory bearing serial numbers less than 800,000 and 
 United States Rifles, Caliber .30, M-1903, manufactured at Rock Is¬ 
 land Arsenal bearing serial numbers less than 285,507 will under no cir¬ 
 cumstances be used in firing rifle grenades which are fitted with a 
 grenade rod and fired by means of a special blank cartridge manufac¬ 
 tured for use therewith. 
 
 161 
 
5-68 
 
 MARINE CORPS MANUAL 
 
 Section 4.—FIELD AND EXPEDITIONARY SERVICE 
 FLEET MARINE FORCE 
 
 5-71 
 
 (1) The term “Fleet Marine Force” shall be used as a general 
 term to designate as a whole those organized units of the Marine 
 Corps which are intended for overseas service with the fleet. 
 
 (2) When Marine Corps units are organized they will be given 
 official (Resignations by Headquarters. 
 
 (3) Bri^dfis will be given a numerical designation and will pre¬ 
 serve their Marine Corps identity by the insertion of the word 
 “Marine” between the numeral and the name which is descriptive 
 of the units, thus: 
 
 1st Marine Brigade. 
 
 2d Marine Brigade. 
 
 (4) Kegiments will be given a numerical designation and will 
 preserve their Marine Corps identity by the addition of the word 
 “Marines” after the numeral, thus: 
 
 6th Marines. 
 
 10th Marines. 
 
 15th Marines. 
 
 In order to identify the type of regiment, numerals are allotted as 
 follows: 
 
 (a) Numbers 1 to 9, inclusive, to Infantry Regiments. 
 
 (b) Numbers 10 to 14, inclusive, to Light Artillery Regiments. 
 
 (c) Numbers 15 to 18, inclusive, to Defense Artillery Regi¬ 
 ments. 
 
 (5) Headquarters companies and service companies of organiza¬ 
 tions which have a numerical designation will be designated by the 
 name descriptive of the unit and the organization which they serve, 
 thus: Headquarters Company, 1st Marine ^aga de; Service Com¬ 
 pany, 6th Marines. 
 
 (6) Companies and batteries, forming a part of a higher tactical 
 unit such as a battalion or a regiment will be designated alphabeti¬ 
 cally. The alphabetical designation will be in accordance with the 
 latest approved Marine Corps Tables of Organization, and utilized 
 in the following manner: 
 
 162 
 
OPERATIONS AND TRAINING 
 
 5-71 
 
 Infantry Regiment 
 
 Light Artillery 
 Regiment 
 
 First (2d, 3d, 4th) Defense Battalion 
 
 Engineer 
 
 Battalion 
 
 1st Battalion 
 
 1st Battalion 
 
 Headquarters and Service Battery. 
 Headquarters and Service Battery, 
 
 Company A. 
 Company B. 
 
 Company A (rifle). 
 
 Battery A. 
 
 5-inch artillery. 
 
 Company C. 
 
 Company B (rifle). 
 
 Battery B. 
 
 Battery A, 5-inch artillery. 
 
 
 Company C (rifle). 
 
 Company D (machine gun). 
 
 2d Battalion 
 
 Battery C. 
 
 2d Battalion 
 
 Battery D. 
 
 Battery B, 5-inch artillery. 
 
 Battery C, 5-inch artillery. 
 Headquarters and Service Battery, 
 antiaircraft artillery. 
 
 Battery D, 3-inch antiaircraft artillery. 
 
 
 Company E (rifle). 
 
 Battery E. 
 
 Battery E, 3-inch antiaircraft artillery. 
 
 
 Company F (rifle). 
 
 Company Q (rifle). 
 
 Company H (machine gun). 
 
 3d Battalion 
 
 Company I (rifle). 
 
 Company K (rifle). 
 
 Company L (rifle). 
 
 Company M (machine gun). 
 
 Battery F. 
 
 Battery F, 3-inch antiaircraft artillery. 
 Battery G, searchlight and sound 
 locator. 
 
 Battery H, .50 caliber antiaircraft 
 machine gun. 
 
 Battery I, .30 caliber machine gun. 
 
 
 (7) Battalions and companies, composing division special troops, 
 will be assigned numerals according to the division to which they 
 belong, thus: 1st Engineer Battalion; 1st Signal Company; or, 2d 
 Engineer Battalion; 2d Signal Company. [C. M. C. M. 1.] 
 
 (8) When a battalion is formed it will be assigned a regimental 
 numerical designation regardless of whether the regimental Head¬ 
 quarters is formed at the time, thus: 1st Battalion, 7th Marines; 3d 
 Battalion, 15th Marines; or it will be designated a separate battalion 
 with a numerical designation, thus: 1st Separate Marine Infantry 
 Battalion; 1st Separate Marine 155 mm. Gun Battalion. 
 
 (9) {a) Aircraft Squadrons, composed of Marine Aircraft, will be 
 designated in accordance with Navy nomenclature. 
 
 (i) Aircraft Groups, composed of Marine Aircraft, will be num¬ 
 bered consecutively commencing with 1 and will be designated, thus: 
 
 1st Marine Aircraft Group. 
 
 2d Marine Aircraft Group. 
 
 FIELD EQUIPMENT 
 
 5-72 
 
 (1) Officers.—The following is the field equipment required for offi¬ 
 cers of all ranks up to and including the rank of colonel: 
 
 (a) Automatic pistol, .45-caliber, 3 magazines, holster, lan¬ 
 yard, and 21 rounds of ammunition. 
 
 {h) Pistol belt, with suspenders and magazine carrier. 
 
 (c) First-aid package and pouch. 
 
 {d) Canteen, with cover and cup. 
 
 (e) Haversack, with knife, fork, and spoon. 
 
 532089—43 
 
 6 
 
 163 
 
5-72 
 
 MARINE CORPS MANUAL 
 
 (/) Field glasses. 
 
 {g) Whistle. 
 
 (A) Poncho. 
 
 (^) Flashlight, electric. 
 
 (i) w rist watch, with luminous dial. 
 
 (A) Compass, with luminous dial. 
 
 {1) Dispatch case. 
 
 (m) Clothing roll. 
 
 {n) Bedding roll, less mattress. 
 
 (o) Trunk locker. (Field officers, 2 trunk lockers.) 
 
 {p) Identification tags, when prescribed. 
 
 {q) Gas mask, when prescribed. 
 
 (r) Steel helmet, when prescribed. [C. M. C. M. 3.] 
 
 (2) The above items, except {j) and (o) may be obtained from the 
 Quartermaster Department upon memorandum receipt; articles (j) 
 and (u) may be purchased from the Quartermaster Department. 
 
 [C. M. C. M. 3.] 
 
 (3) Books.—Officers and organizations ordered on expeditionary 
 duty shall take with them the books and other publications prescribed 
 in current Equipment and Tonnage Tables for Expeditionary Organ¬ 
 izations, U. S. M. C. 
 
 (4) Baggage.—The following allowance of baggage for officers is 
 prescribed and will not be exceeded: All officers—bedding roll and 
 clothing roll; mounted officers, in addition, horse equipment. Bri¬ 
 gade commander—three steamer trunks. Field officers—two steamer 
 trunks. Company officers—one steamer trunk. No trunk shall be 
 taken the cubic content of which is more than that of the enlisted 
 man’s trunk locker, the outside (over-all) dimensions of which are 
 13% inches high, 21% inches wide, and 35 inches long. Officers who 
 have the standard Army trunk (dimensions 14 inches high, 17 inches 
 wide, and 31 inches long) may keep and use this trunk rather than 
 the Marine Corps trunk locker. 
 
 (5) Enlisted men; for foreign tropical expeditionary duty.—When 
 orders are received to transfer detachments to foreign tropical expe¬ 
 ditionary service, it shall be the duty of the commancling officer, com¬ 
 pany, or detachment commander to personally satisfy himself that 
 each man to be so transferred is supplied prior to transfer with all 
 articles of equipment specified in article 17-104, and that each article 
 is in good and serviceable condition, issues being made to replace 
 worn-out or damaged articles. He will also see that each man is 
 supplied with a clothing bag, and the necessary toilet articles, including 
 toilet and washing soap. 
 
 (6) Overcoats.—Companies and detachments will leave the posts 
 in complete field uniform and fully equipped. Overcoats will always 
 be taken, being worn when the weather requires. While abroad, 
 especially in the Tropics, overcoats will accompany the men wherever 
 
 164 
 
OPERATIONS AND TRAINING 5-72 
 
 they are serving, this being required in order that they may have 
 overcoats when ordered to the United States. 
 
 (7) Field hats.—^At posts within the United States at which the 
 cap is prescribed as the uniform in lieu of the field hat, enlisted 
 men will not be required to have field hats in their possession and 
 post quartermasters will not be required to keep field hats on hand 
 in stock. In the event of mobilization, the necessary field hats to 
 complete uniform equipment of personnel will be issued at the point 
 of mobilization. 
 
 (8) Flannel shirts.—Officers commanding detachments in the trop¬ 
 ics will, before the men are transferred to the United States, see that 
 they are properly supplied with a sufficient number of flannel shirts 
 to assure their warmth and comfort upon their arrival in the United 
 States during cold weather. 
 
 (9) The men will carry with them in their clothing bags, so far 
 as may be practicable, all their clothing and personal effects. 
 
 (10) Should any clothing be left at posts, it will be packed in 
 accordance with instructions contained in article 4-18. 
 
 (11) Each company will take its company typewriter and desk. 
 
 (12) In the field such quantity of straw or hay for the bedding of 
 troops is authorized as the commanding officer may deem necessary 
 to preserve the health of the troops. 
 
 (13) Tentage.—The allowance of tentage and paulins for expedi¬ 
 tionary forces will be published in Marine Corps Orders and equip¬ 
 ment tables. 
 
 OFFICERS OF QUARTERMASTER’S DEPARTMENT 
 
 5-73 
 
 (1) When an expeditionary force consists of at least a battalion of 
 three companies or more, an officer of the Quartermaster’s Depart¬ 
 ment will, when practicable, be attached for duty with the organiza¬ 
 tion. A line officer below the grade of captain will usually be detailed 
 for duty as acting quartermaster with expeditionary forces of less 
 than three companies. 
 
 (2) When a brigade of marines is ordered to field service or ex¬ 
 peditionary service, officers of the Quartermaster’s Department will, 
 when practicable, be ordered as brigade and depot quartermasters. If 
 practicable a regimental quartermaster will be provided for each regi¬ 
 ment from the officers of the Quartermaster’s Department. The 
 senior officer of the Quartermaster’s Department on duty with the 
 expedition shall be the brigade quartermaster. Ordinarily the depot 
 quartermaster will act as brigade commissary, but another officer will 
 be separately detailed if the conditions of the service demand. 
 
 5-74 to 6-0 
 
 165 
 
- 1 - 
 
 » ■ ». 
 
Chapter 6 
 
 PROMOTION AND REDUCTION 
 
 Section 1. Articles &-1 to 6-5. Officers. 
 Section 2. Articles 6-21 to 7-0. Enlisted Men. 
 
 Section I.—OFFICERS 
 EXAMINATION FOR PROMOTION 
 
 6-1 
 
 (1) Procedure.—Under provisions of existing law, examinations for 
 promotion of commissioned officers of the Marine Corps are conducted 
 in like manner and under the same relative conditions in all respects 
 as provided for commissioned officers of the line of the Navy, except 
 as may be necessary to adapt said provisions to the Marine Corps. 
 Examining boards for the examination for promotion of officers of 
 the Marine Corps shall be governed by the procedure laid down by 
 Naval Courts and Boards. 
 
 (2) General provisions.— (a) Examinations will be graded for the 
 different promotions, those for the higher ones being of a more ad¬ 
 vanced nature. In general, the examination for line officers shall 
 comprise the knowledge required of a commander of appropriate 
 units plus a proportionate addition of other weapons, services, or 
 arms. The following are considered appropriate units for the various 
 grades: 
 
 Second lieutenant to first lieutenant_The rifle company. 
 
 First lieutenant to captain-The infantry battalion. 
 
 Captain to major-The infantry regiment. 
 
 Major to lieutenant colonel-The infantry brigade. 
 
 Lieutenant colonel to colonel-The infantry division 
 
 (or corresponding unit of the Fleet Marine Force). 
 
 (h) New subjects will be included in the examinations when their 
 development and service knowledge warrant. 
 
 (c) A very intimate Imowledge of the United States Navy Regula¬ 
 tions relating to the subject under examination is required. 
 
 (d) All examinations shall be practical in nature. In marking 
 examinations, the boards will consider how officers have profited by 
 
 167 
 
6-1 
 
 MABINE CORPS MANUAL 
 
 their observations and experience in their duties in relation to the pro¬ 
 fessional subjects in which they are being examined. 
 
 (e) The scope of the examination in aviation will be enlarged and 
 extended as officers have further opportunities to develop their knowl¬ 
 edge of this subject so that they may show the examining board that 
 they are keeping abreast of the times and the development of this 
 subject. Flight knowledge will not be required except from flying 
 officers. 
 
 (/) Officers of the rank of captain and above who are serving on 
 regular details of 4 years in the Quartermaster’s or Paymaster’s 
 Department, and who have so served for the 6 preceding years, may, 
 if they so elect and inform the Major General Commandant, be ex¬ 
 amined for promotion in the subjects herein provided for officers of 
 corresponding rank of the Quartermaster’s or Paymaster’s Depart¬ 
 ment instead of the examination provided for officers of the line. 
 
 (^) Line officers assigned to staff duty only may take either the 
 examinations prescribed for officers of the line or the examinations 
 prescribed for corresponding ranks in the staff departments to which 
 assigned during a period of 3 years following their assignment for 
 staff duty only, if they so elect and inform the Major General Com¬ 
 mandant. Upon examination for promotion 3 years or more after 
 assignment for staff duty only, such officers will take the examina¬ 
 tions prescribed for their staff department. 
 
 (3) Outline of examination.—The following outline of examinations 
 for officers of the Marine Corps is prescribed: 
 
 (a) To GRADE OF COLONEL (LINE) *. 
 
 1. Strategy and tactics. —A practical problem involving appropri¬ 
 ate units in one of the following situations: Reconnaissance; se¬ 
 curity; landing operations; advance base defense; military occupa¬ 
 tion in a small war; domestic disturbances; attack; defense. The 
 employment of aviation, artillery, chemical warfare units, communi¬ 
 cations, or other appropriate related subjects, may be included. The 
 requirement(s) may be one (or more) of the following: Decision; 
 estimate of the situation; formulation of orders; actions actually 
 taken; orders as actually issued. Disposition and movement of 
 forces may be required to be shown on a map. 
 
 2. International law. —Practical situations, action taken, and rea¬ 
 sons. Questions dealing with the following subjects may be expected: 
 Neutrality; blockade; war; treaties; policies; contraband; sover¬ 
 eignty; insurgency. 
 
 3. Aviation. —Organization, aircraft designations, markings, mis¬ 
 sion and requirements of different types, scouting, tactics, communi¬ 
 cation with ground troops. 
 
 {h) To grade of LIEUTENANT COLONEL (LINE) .* 
 
 1. Command and Administration. —Duties of commanding officers 
 in the handling and administration of appropriate units in barracks. 
 
 168 
 
PROMOTION AND REDUCTION 
 
 6~1 
 
 post, or camp; Navy Regulations and customs of the service; a gen¬ 
 eral knowledge of the organization and weapons of appropriate units. 
 
 2. Military law, —This may be included in “1.” Duties of com¬ 
 manding officer as regards discipline, punishments, courts and boards, 
 honors, salutes, etc. 
 
 3. International law, —Practical situations, action taken, and rea¬ 
 sons. Questions dealing with the following subjects may be expected: 
 Neutrality; blockade; war; treaties; policies; contraband; sover- 
 eigTity; insurgency. 
 
 4. Strategy and tactics, —A practical problem involving appro¬ 
 priate units in one of the following situations: Reconnaissance; 
 security; landing operations; advance base defense; military oc¬ 
 cupation in a small war; domestic disturbances; attack; defense. The 
 employment of aviation; artillery; chemical warfare units, communi¬ 
 cations, or other appropriate related subjects, may be included. The 
 requirement(s) may be one (or more) of the following: Decision; 
 estimate of the situation; formulation of orders; actions actually 
 taken; orders as actually issued. Disposition and movement of forces 
 may be required to be shown on a map. 
 
 5. Aviation, —Organization, aircraft designations, markings; mis¬ 
 sion and requirements of different types, scouting, tactics, communi¬ 
 cation with ground troops. 
 
 {c) To GRADE OF MAJOR (LINE) : 
 
 1. Command and administration, —Duties of commanding officers in 
 the handling of and administration of appropriate units in barracks, 
 post, or camp; Navy Regulations; customs of the service; inter¬ 
 course with foreign and United States officials, both civil and mili¬ 
 tary ; a general knowledge of the organization and weapons of appro¬ 
 priate units. 
 
 2. Military law, —Duties of commanding officer as regards disci¬ 
 pline, and administration of justice; president of general court 
 martial; senior officer of other courts or boards; questions of 
 precedence; procedure in dealing with foreign and United States 
 officials, both civil and military; punishments; duties of a judge ad¬ 
 vocate of courts; limitations and duties of courts and boards. 
 
 3. International law, — Practical situations, action taken and rea¬ 
 sons. Questions dealing with the following subjects may be expected: 
 Neutrality; blockade; war; treaties; policies; contraband; sover¬ 
 eignty; insurgency. 
 
 4. Strategy and tactics {combat principles), —Development of offen¬ 
 sive combat; combat principles of the rifle company, machine-gun 
 company, howitzer platoon, infantry battalion, infantry regiment, 
 the service company of the infantry regiment. 
 
 5. Strategy and tactics {practical), —A practical problem involving 
 an appropriate unit in one of the following situations: Reconnais¬ 
 sance; security; landing operation; small war; defense of a base; 
 domestic disturbances; attack; defense. The employment of artillery, 
 
 169 
 
6-1 
 
 MARINE CORPS MANUAL 
 
 communications, or other related subject may be included. The re¬ 
 quirement (s) may be one (or more) of the following: Decisions; 
 estimate of the situation; formulation of orders; actions actually 
 taken; orders as actually issued. Disposition of and movement of 
 forces may be required to be shown on a map. 
 
 6. Amotion. —Organization; designations and markings; mission 
 and requirements of different types; scouting, tactics, communication 
 with ground troops. 
 
 7. Ma'p and aerial 'photograph reading. —Maps, distances; direction, 
 the compass; location, military grid; orientation; elevation, relief, 
 contours; slope^ profile visibility; aerial photographs and mosaics, 
 topographical interpretation; scale, distance, elevation; direction, 
 orientation; restitution of aerial photographs. 
 
 8. Military sketching. —Conventional signs; general symbols; spe¬ 
 cial military symbols; symbols for aerial navigation maps. Map 
 making; military maps and sketching; features of military value; 
 sketching equipment and instruments, field work; instruction of 
 units; training. 
 
 9. Ordnance and gunnei'^. —Division artillery; artillery missions; 
 weapons and ammunition; organization and command; reconnais¬ 
 sance and selection of positions; artillery fire; employment in combat. 
 Gas warfare and gas warfare defense. 
 
 10. Field fortification. —Principles of field fortifications; organiza¬ 
 tion of the ground; infantry disposition for defense; combat groups, 
 strong points, centers of resistance; line of resistance, support line, 
 battalion reserve line, regimental reserve line, battle, reserve and 
 switch positions, machine gun plans, defensive works. The require¬ 
 ment may be practical work to be plotted on a map. The examina¬ 
 tion will stress an appreciation of terrain in its relation to weapons 
 in the defense. 
 
 {d) TO GRADE OF CAPTAIN (LINE) : 
 
 1. Command and administration. —^Duties of commanding officers in 
 the handling and administration of appropriate units in barracks, 
 post, or camp; Navy Regulations, customs of the service; inter¬ 
 course with United States officials, both civil and military; a general 
 knowledge of the organization and weapons of appropriate units. 
 
 2. Military laic. —Duties of commanding officer as regards discipline 
 and administration of justice; judge advocate of courts; senior 
 officer, member and recorder of courts and boards; punishments; 
 limitations and duties of courts and boards. 
 
 3. International law. —Rules of land warfare; basic rules and prin¬ 
 ciples ; qualifications of armed forces of belligerents; hostilities; com¬ 
 mencement of hostilities; conduct of hostilities; prisoners of war; sick, 
 wounded, and dead; espionage and treason; intercourse between bel¬ 
 ligerents; military passports, safe conducts, safeguards, and cartels; 
 capitulations and armistices; military occupation and government of 
 enemy territory; penalties for violations of laws of war; neutrality. 
 
 170 
 
PROMOTION AND REDUCTION 
 
 6-1 
 
 4. Strategy and tactics {corribat principles). —Combat principles of 
 the rifle squad, section, platoon, company, and the infantry battalion; 
 development of offensive combat; communication between aviaton and 
 ground troops. 
 
 5. Strategy and tactics {practical). —practical problem involving 
 an appropriate unit in one of the following situations: Landing oper¬ 
 ations; small war; reconnaissance; attack; defense; security. The 
 requirement(s) may be one (or more) of the following: Decision; esti¬ 
 mate of the situation; formulation of orders; actions actually taken; 
 orders as actually issued. Disposition and movement of forces may 
 be required to be shown on a map. 
 
 6. Aviation. —Same as to grade of major. 
 
 7. Map and aerial photograph reading. —Same as to grade of major. 
 
 8. Military shetching. —Same as to grade of major. 
 
 9. Ordnance and gunnery. —Service explosives; recoil and recoil 
 brakes; naval rifled guns; naval gun mounts; breech mechanisms; 
 naval gun sights; firing attachments and gas expelling devices; pro¬ 
 jectiles; antiaircraft guns. 
 
 (e) To GRADE OF FIRST LIEUTENANT (UNE) : 
 
 1. Command and administration. —Duties of commanding officers 
 in the handling and administration of appropriate units in barracks, 
 post, or camp; Navy Regulations, and customs of the service; inter¬ 
 course with United States officials, both civil and military; a general 
 knowledge of the organization and weapons of appropriate units. 
 During the examination, the candidate shall have full access to the 
 necessary current publications in order that he may use them for 
 reference. 
 
 2. Military law. —^Duties of commanding officer as regards dis¬ 
 cipline and administration of justice; judge advocate of courts; 
 senior officer, member and recorder of courts and boards; punish¬ 
 ments; limitations and duties of courts and boards. During the 
 examination, the candidate shall have full access to the necessary 
 current publications in order that he may use them for reference. 
 
 3. Interior guard duty. —The organization, routine, orders and in¬ 
 structions applying to interior guards; regulations pertaining to the 
 performance of interior guard duty. 
 
 4. Drill. —The regulations governing drill of rifle units (individual, 
 squad, platoon, company) in both close and extended order. 
 
 5. Basic weapons. —The Rifle Company: Rifle marksmanship, 
 automatic-rifle marksmanship, automatic-pistol marksmanship, in¬ 
 struction with the bayonet, instruction with the hand and rifle 
 grenades, and mu s k e try . ^ ^ v? * 
 
 The Machine Gun Company: Mechanical training with the ma¬ 
 chine gun, cal. .30, M-1917, machine gun marksmanship, and direct 
 laying. 
 
 The Antitank Platoon: Mechanical training and marksmanship 
 with the 37-mm. gun. 
 
 171 
 
6-1 
 
 MARINE CORPS MANUAL 
 
 The 81-mm. Mortar Platoon: Mechanical training and marksman¬ 
 ship with the 81-mm. mortar. 
 
 Combat Practice Firing, with foregoing weapons. 
 
 Fire Control Instruments, for .30 cal. machine gun, 37-mm. anti¬ 
 tank gun, and 81-mm. mortar. 
 
 Antiaircraft marksmanship: Kifle and automatic rifle. 
 
 The VB Rifle Grenade, Mark I. 
 
 6. Military -field engineering. —^Defensive measures, including 
 camouflage, field fortifications, explosives and demolitions. 
 
 7. Boats. —Boats in general, boat gear and equipment; lifeboats; 
 boat drills and exercises; duties of crew; boat etiquette. 
 
 8. Signals. —Signal flags, pennants, signs, their meaning and use; 
 the semaphore code. 
 
 9. Ordnance and gunnery. —Service explosives; recoil and recoil 
 brakes; naval rifled guns; naval gun mounts; breech mechanisms; 
 naval gun sights; firing attachments and gas-expelling devices; 
 projectiles; antiaircraft guns. 
 
 10. Military topography. —Military sketching: Conventional signs; 
 general symbols; special military symbols; symbols for aerial navi¬ 
 gation maps; map maldng; military maps and sketching; features 
 of military value; sketching equipment and instruments, field work; 
 instruction of units; training. Map and aerial photograph reading: 
 Maps, distances; direction; the compass; location; military grid; 
 orientation; elevation, relief, contours; slope, profile visibility; aerial 
 photographs and mosaics; topographical interpretation; scale, dis¬ 
 tance, elevation; direction, orientation; restitution of aerial photo¬ 
 graphs. 
 
 11. Aviation. —Organization; designations, markings, mission and 
 requirements of different types; scouting, tactics, communication with 
 ground troops. 
 
 12. International Law. —Rules of Land Warfare; basic rules and 
 principles; qualifications of armed forces of belligerents; hostilities; 
 commencement of hostilities; conduct of hostilities; prisoners of war; 
 sick, wounded, and dead; espionage and treason; intercourse between 
 belligerents; military passports, safe conducts, safe^ards, and car¬ 
 tels; capitulations and armistices; military occupation and govern¬ 
 ment of enemy territory; penalties for violations of the laws of 
 war; neutrality. 
 
 13. Strategy and tactics. —Combat principles of the rifle squad, 
 platoon, company and the infantry battalion; development of offen¬ 
 sive combat; communication between aviation and ground troops. A 
 practical problem involving an appropriate unit in one of the fol¬ 
 lowing situations: Landing operations; small war; reconnaissance; 
 attack; defense; security. The requirement(s) may be one (or more) 
 of the following: Decision; estimate of the situation; formulation 
 of orders; actions actually taken; orders as actually issued. Dispo¬ 
 sition and movement of forces may be required to be shown on a map. 
 
 172 
 
PROMOTION AND REDUCTION 
 
 6-1 
 
 (/) TO GRADES OF COLONEL, LIEUTENANT COLONEL, AND MAJOR, 
 
 quartermaster’s department. — 1. General administration and organ¬ 
 ization. —Duties of quartermasters in the administration of appropri¬ 
 ate units in barracks, posts, or camp; Navy Regulations and customs 
 of the service; a general knowledge of the organization and trans¬ 
 portation of appropriate units. 
 
 2. Military law. —^President of general court martial; senior officer 
 of other courts or boards; questions of precedence; procedure in deal¬ 
 ing with foreign and United States officials, both military and civil; 
 punishments; duties of a judge advocate of courts; senior member 
 of summary court martial and boards; limitations and duties of 
 courts and boards. 
 
 3. International law. —Practical situations, actions taken and rea¬ 
 sons. Questions dealing with the following subjects may be expected: 
 Neutrality; blockade; war; treaties; policies; contraband; sover¬ 
 eignty; insurgency. 
 
 4. Strategy and tactics. —A practical administrative problem in¬ 
 volving the supply and administration of an appropriate unit in 
 one of the following situations: Reconnaissance; security; landing 
 operations; advance base defense; military occupation in a small 
 war; attack; defense. 
 
 5. Administration of the Quartermaster"^s Department. —Laws, reg¬ 
 ulations, and orders. 
 
 {g) TO GRADES OF COLONEL, LIEUTENANT COLONEL, AND MAJOR, PAY¬ 
 MASTER’S DEPARTMENT.— 1. General administration and organiza¬ 
 tion. —Duties of a paymaster of an appropriate unit in barracks, posts, 
 or camp; Navy Regulations and customs of the service; a general 
 knowledge of the organization of appropriate units. 
 
 2. Military law.—Same as for officers of the Quartermaster’s 
 Department. 
 
 3. Inteimational law. —Same as for officers of the Quartermaster’s 
 Department. 
 
 4. Staff prirwiples and functions. —Duties of executive, technical, 
 and administrative staff officers. 
 
 5. Administration of Paymaster"'s Department. —^Laws, regulations, 
 and orders. 
 
 EXEMPTIONS 
 
 6-2 
 
 (1) Strategy and tactics.—Certificates of graduation or diplomas 
 from the Naval War College and the Army War College, and from 
 other service schools as indicated below, will be accepted as evidence 
 of qualification in strategy and tactics in examination for promotion, 
 except that if a candidate for promotion has been found by a naval 
 examining board markedly deficient in his written examination, his 
 record or both, the board may then examine him in the subject of 
 
 173 
 
6-2 
 
 MARINE CORPS MANUAL 
 
 strategy and tactics regardless of the fact that he holds a certificate 
 of graduation or diploma from such schools: 
 
 { a ) For promotion to the grades of lieutenant colonel and 
 COLONEL.— Certificates of graduation or diplomas from the senior 
 course, Marine Corps Schools, or its equivalent. 
 
 (&) For promotion to the grade of major. —Certificates of gradu¬ 
 ation or diplomas from the junior or senior courses. Marine Corps 
 Schools, or their equivalent. 
 
 (^?) For promotion to the grades of first lieutenant and cap¬ 
 tain. —Certificates of graduation or diplomas from the basic or 
 junior courses; Marine Corps Schools, or their equivalent. 
 
 (2) The service schools or courses which are equivalent to the 
 junior and senior courses of the Marine Corps Schools are as follows: 
 
 { a ) Equivalent to the senior course. Marine Corps Schools.— 
 
 Field Officers’ Course, Marine Corps Schools. 
 
 Advanced Course, Army Infantry School. 
 
 Advanced Course, Army Field Artillery School. 
 
 Air Corps Tactical School, United States Army. 
 
 Command and General Staff School, United States Army. 
 
 (6) Equivalent to the junior course, Marine Corps Schools.— 
 
 Company Officers’ Course, Marine Corps Schools. 
 
 Base Defense Weapons Course, Marine Corps Schools. 
 
 Army Infantry School. 
 
 Army Field Artillery School. 
 
 Army Coast Artillery School. 
 
 Army Signal School. 
 
 Army Engineer School. 
 
 Army Tank School. 
 
 Army Cavalry School. 
 
 (3) Duty as instructor during a full year’s term at the Marine 
 Corps Schools will be accepted as evidence of qualification in the 
 subject of strategy and tactics under the same conditions as a certifi¬ 
 cate of graduation. 
 
 (4) International law.—Except in cases of examination for promo¬ 
 tion to the grades of lieutenant colonel and colonel, certificates of 
 satisfactory completion of the Naval War College correspondence 
 course in international law and certificates of graduation or diplomas 
 from the senior (field officers’) course or junior (company officers’) 
 course. Marine Corps Schools, will be accepted as evidence of quali¬ 
 fication in international law, except that if a candidate for promotion 
 has been found by a naval examining board markedly deficient in 
 his written examination, record, or both, the board may examine him 
 in the subject of international law regardless of the fact that he has 
 completed the correspondence course in that subject or holds a cer¬ 
 tificate of graduation or diploma from the Marine Corps Schools 
 mentioned. 
 
 174 
 
PROMOTION AND REDUCTION 
 
 6-3 
 
 PROMOTION FROM WARRANT TO COMMISSIONED WARRANT RANK 
 
 6-3 
 
 (1) Eligibility.—Warrant officers become eligible for promotion to 
 commissioned warrant rank upon completion of six years’ service 
 from date of warrant. In computing this period of service, all prior 
 commissioned or warrant service on the active list of the Marine 
 Corps or Marine Corps Reserve may be counted. 
 
 (2) Examination.—The examination of candidates for promotion 
 to all commissioned warrant ranks will consist of a physical, men¬ 
 tal, moral, and professional examination. Where the subject of ad¬ 
 ministration is included in the scope of the professional examination 
 and when so specified by the examining board (except as otherwise 
 directed in this article), the candidate’s familiarity with current 
 publications may be tested by written questions, in the solution of 
 which he may refer to such current publications. These questions 
 may constitute all or any part of the examination in administration 
 and shall be plainly marked to indicate that access to publications 
 is allowed. The correctness of the answers and the time consumed 
 in completing them shall determine the mark for this portion of the 
 examination. The professional examination will cover the follow¬ 
 ing subjects: 
 
 { a ) For chief marine gunner (general duty) : 
 
 1. A detailed practical and theoretical examination in subjects 4, 
 5, 6, and 7, specified in article 2-21 (3) (a), for marine gunner. 
 
 ( b ) For chief marine gunner (artillery) : 
 
 1. A detailed practical and theoretical examination in subjects 4, 
 5, 6, and 7, specified in article 2-21 (3) (b), for marine gunner. 
 
 {c) For chief marine gunner (aviation) : 
 
 1. A detailed practical and theoretical examination in subjects 4, 
 5, 6, and 7, specified in article 2-21 (3) (c), for marine gunner. 
 
 { d ) For chief marine gunner (communications) : 
 
 1. A detailed practical and theoretical examination in subjects 4, 
 5, 6, and 7, specified in article 2-21 (3) (d), for marine gunner. 
 
 (e) For chief marine gunner ( motor transport ) : 
 
 1. A detailed practical and theoretical examination in subjects 4, 
 5, 6, and 7, specified in article 2-21 (3) (e), for marine gunner. 
 
 (/) For chief quartermaster clerk (Quartermaster’s Depart¬ 
 ment) .— 
 
 1. Administration (chs. 14 to 23 and 31, Marine Corps Manual 
 and Marine Corps Orders and circular letters). 
 
 ( g ) For chief quartermaster’s clerk (Adjutant and Inspector’s 
 Department) . 
 
 1. Accounting. The candidate to be required to analyze a 
 moderately complex post exchange balance sheet. 
 
 175 
 
6-3 
 
 MARINE CORPS MANUAL. 
 
 2. Administration. As required for appointment to the ^var- 
 
 rant rank of Quartermaster Clerk (Adjutant and In¬ 
 spector’s Department) in article 2-21 (3) (c), except that 
 publications may not be used. 
 
 3. Military Law (practical). Use of Naval Courts and 
 
 Boards permitted. 
 
 (A) For chief pay clerk.— 
 
 1. Administration (chs. 22 to 31, Marine Corps Manual and 
 Marine Corps Orders and circular letters). 
 
 OFFICERS HOLDING REVOCABLE COMMISSIONS 
 
 6-4 
 
 (1) Revocation of commission.— («) At any time prior to the com¬ 
 pletion of 7 years’ continuous commissioned service, the Secretary of 
 the Navy may revoke the commission of any officer initially appointed 
 subsequent to June 23, 1938, whose conduct or performance of duty 
 is such as not to justify his retention as an officer of the Marine 
 Corps; or whose retention as an officer is not justified for other good 
 and sufficient reasons appearing to the satisfaction of the Secretary 
 of the Navy; and each officer whose commission is so revoked shall 
 be discharged from the naval service. 
 
 (b) The marriage of any second lieutenant during a period of 2 
 years from the date of his original commission will be considered 
 cause for the revocation of such commission. 
 
 (c) In case the revocation of an officer’s commission is recom¬ 
 mended by his commanding officer or higher naval authority, such 
 recommendation shall be accompanied by a complete statement of 
 facts, together with such statement as the officer concerned may de¬ 
 sire to make with respect thereto. 
 
 (d) No officer discharged by reason of revocation of commission 
 during a period of probation shall receive advance pay or allowances 
 upon such discharge. 
 
 (e) Nothing in these regulations shall be construed as precluding 
 the trial of an officer by court martial in the case of misconduct of 
 such nature as to warrant such action. 
 
 (2) Determination of rank among themselves of officers appointed from 
 sources other than naval academy.— (a) The rank among themselves 
 of officers of the Marine Corps appointed from sources other than 
 the United States Naval Academy with the same date of commis¬ 
 sion, shall be determined on promotion to first lieutenant in accord¬ 
 ance with their relative standing upon examinations conducted by 
 the Naval Examining Board, Marine Corps, whose recommendations 
 shall be final when approved by the Secretary of the Navy. 
 
 {b) The examination will consist of (1) a consideration by the 
 Naval Examining Board of the reports on fitness and other records 
 bearing on the efficiency of the officers concerned, and (2) their pro- 
 
 176 
 
PROMOTION AND REDUCTION 
 
 6-4 
 
 fessional examinations for promotion to the grade of first lieutenant, 
 the weights of each to be assigned as follows, graded on a basis of 
 100 : 
 
 Reports on fitness, etc_ 20 
 
 Professional examination- 80 
 
 (c) The weights assigned to each subject for the purpose of this 
 examination will be as follows: 
 
 Command and administration 
 
 Interior guard duty_ 
 
 Drill__ 
 
 Basic weapons_ 
 
 Military field engineering_ 
 
 Military law_ 
 
 Boatsj_^_ 
 
 Military topography_ 
 
 Ordnance and gunnery_ 
 
 Signals_ 
 
 Aviation_ 
 
 International law- 
 
 10 
 
 5 
 
 10 
 
 20 
 
 10 
 
 10 
 
 3 
 
 10 
 
 10 
 
 2 
 
 Total_100 
 
 (3) The Naval Examining Board will prepare for the approval 
 of the Secretary of the Navy lists showing the relative rank of these 
 officers as recommended by the board in accordance with the provi¬ 
 sions of this article. 
 
 EXAMINING BOARDS 
 
 6-5 
 
 (1) The examinations for promotion of officers of the Marine 
 Corps will, in general, be conducted by the Naval Examining Board, 
 Headquarters, Marine Corps, Washington, D. C., through Super¬ 
 visory Boards. 
 
 (2) Supervisory Boards will be appointed as authorized by the 
 Secretary of the Navy and in accordance with the instructions con¬ 
 tained in Naval Courts and Boards. 
 
 (3) In eonductii^ the examinations for promotion of officers of 
 the Marine Corps, Supervisory Boards will be governed by the pro¬ 
 cedure prescribed by Naval Courts and Boards and the instructions 
 of the Naval Examining Board. 
 
 (4) In the examination for promotion a candidate will be fur¬ 
 nished only such number of questions or be required to conduct such 
 practical exercises as he may be able to answer or complete before 
 a recess or adjournment is taken. Examinations shall continue from 
 day to day, Sundays and holidays excepted, until completed. 
 
 (5) As soon as practicable after the completion of the examina¬ 
 tion all papers will be forwarded by the Supervisory Board direct to 
 the Naval Examining Board, Headquarters, Marine Corps, Washing¬ 
 ton, D. C. 
 
 177 
 
6-21 
 
 MARINE CORPS MANUAL 
 
 Section 2.—ENLISTED MEN 
 
 APPOINTMENT TO THE NAVAL ACADEMY 
 
 6-21 
 
 (1) Congressional appointments.—An enlisted man who receives a 
 principal or alternate appointment to the Naval Academy or to the 
 Military Academy from a Senator or Representative in Congress, or 
 has an application approved by the Commandant of the Coast Guard 
 for an examination for appointment to the Coast Guard Academy, 
 New London, Conn., may apply to the Major General Commandant 
 for assignment to the Naval Academy Preparatory School, Naval 
 Training Station, Norfolk, Va., or for a furlough in order to prepare 
 for the final examinations at his own expense. An enlisted man who 
 receives a principal appointment to the Naval Academy or Military 
 Academy from a Member of Congress may request discharge in order 
 to prepare for the entrance examinations. 
 
 (2) Eligibility.—Enlisted men of the Marine Corps are eligible to 
 take the entrance examinations for admission to the Naval Academy 
 if they meet the requirements outlined in article D-6102, Bureau of 
 Navigation Manual. The following instructions, contained in arti¬ 
 cles r)-6102 to D-6107, Bureau of Navigation Manual, govern the 
 assignment of enlisted men of the Marine Corps to the Naval Acad¬ 
 emy Preparatory School at Norfolk: 
 
 D-6102. Appointment of enlisted men to 'Naval Academy—Entrance require¬ 
 ments. — (1) The law authorizes the appointment to the Naval Academy each 
 year of 100 midshipmen, to be selected as the result of a competitive examina¬ 
 tion given enlisted men of the Navy and Marine Corps * * *. 
 
 (2) In order to take the entrance examination to the Naval Academy a man 
 must have the following qualifications: 
 
 {a) Be of officer caliber. 
 
 (&) Be a citizen of the United States. 
 
 (c) Have enlisted in the Navy or Marine Corps on or before July 1 of 
 the year preceding that in which the examination is held. 
 
 (d) Have had nine months’ sea duty in a ship in full commission by the date 
 of his final transfer to the Naval Academy, where he is due to report by 
 July 1 of the year in which the entrance 'examination is held. 
 
 (e) Be not less than 16^nor more thaif'26 years of age on April 1 of the year 
 in which the examination is held. 
 
 (/) Have had two years in high school or an equivalent education, and have 
 passed successfully at least two half-years of algebra and one half-year of 
 geometry. 
 
 (g) Be able to pass the required physical examination. 
 
 f3) To be eligible to attend the Naval Academy Preparatory School, a man 
 must have the additional qualification of being in such a status that he will 
 have had nine months’ sea duty in a ship in full commission before his final 
 detachment in time to reach the school at Norfolk by November 1 of the year 
 preceding that in which the entrance examination is held. 
 
 (4) The bureau desires that all enlisted men eligible under the law and 
 having the required qualifications be given an opportunity to apply for appoint¬ 
 ment to the Naval Academy; however, commanding officers shall exercise the 
 utmost care in selecting applicants whom they will nominate for appointments, 
 so as to eliminate those who do not fully measure up to the requirements. 
 
 178 
 
PROMOTION AND REDUCTION 
 
 6-21 
 
 D-6103. Procedure to 'be followed in the case of men eligible for the Naval 
 Academy Preparatory School. — (1) The following procedure shall be followed 
 in the cases of all men coming within the purview of paragraph (3), D-6102: 
 
 (а) At least six weeks before the preliminary written examination (D- 
 6104) commanding officers shall— 
 
 (1) Make a survey of all men eligible, and give them information concern¬ 
 ing the requirements for entrance to the Naval Academy. (The requirement 
 of a deposit of $100 should be known by each candidate. This is held out 
 of the pay of candidates while at the Naval Academy Preparatory School.) 
 
 (2) Disseminate to these men information about the Naval Academy. 
 
 (3) Explain to them the procedure for entering the Naval Academy. 
 
 (4) Describe the amount and character of preparation required. 
 
 (5) Cause all those who are eligible and who desire to apply to fill out 
 and submit Form N, Nav. 116. 
 
 (б) When the procedure in {a) (5) above has been carried out, a selection 
 board shall be convened at each station and aboard each ship to examine 
 applicants and select therefrom those who may be officer material. Where 
 possible, this board shall consist of three line officers of or above the grade 
 of lieutenant. The board shall interview the division officers, petty officers, 
 and others under whom the applicant has served; shall personally interview 
 each applicant concerning his education, his desire to become an officer, and any 
 other matter which affects his character and qualifications for the Naval 
 Academy; shall examine the enlistment record of each applicant and shall 
 make a recommendation on each applicant to the commanding officer. Only 
 men who have excellent records and who are believed to be suitable candi¬ 
 dates for appointment to the Naval Academy and ultimate commissioning 
 shall be recommended. 
 
 (c) Those applicants who are found to be suitable material by the selection 
 board will be examined by a board of medical officers in strict accordance 
 with the Manual of the Medical Department. Upon completion of the exam¬ 
 ination the Bureau of Medicine and Surgery Form Y will be forwarded, in 
 duplicate, immediately to the Bureau of Medicine and Surgery for review. 
 The fact of the examination and the date of forwarding the Form Y will 
 be entered on the man’s application card. Form N. Nav. 116, which will be 
 returned to the commanding officer. 
 
 (d) The commanding officer shall review each case and nominate those whom 
 he considers suitable, entering his action on Form N. Nav. 116. An applicant 
 will be favorably recommended by the commanding officer only after a personal 
 interview, in which he shall satisfy himself that the applicant is of officer 
 caliber. As the recommendation of the board of medical officers is subject to 
 review by the Bureau of Medicine and Surgery the commanding officer’s decision 
 will not be based on the findings of that board. Form N. Nav. 116 in the case 
 of applicants whom the commanding officer does not nominate shall be filled out 
 and forwarded immediately to the bureau. In the case of applicants whom the 
 commanding officer does nominate. Form N. Nav. 116 will be retained for use 
 by the examining board (article D-6104 (2)) in recording the results of the 
 preliminary written examination. If the commanding officer disapproves an 
 unfavorable report by the selection board, the applicant will take the physical 
 examination prescribed in paragraph (c). 
 
 (e) An applicant who has been nominated by his commanding officer will be 
 eligible to take the preliminary written examination sent out by the bureau. 
 (Article D-6104.) 
 
 (2) Commanding officers shall make suitable provision for assisting nominees 
 to review the subjects in which they will be examined and to make up work 
 whicli they have not had. 
 
 D-6104. Preliminary examination of men nominated for the Naval Academy 
 Preparatory School. — (1) The Bureau of Navigation will forward each year, in 
 time to arrive at all ships and stations prior to September 1, a sufficient number 
 of copies of a preliminary mental examination for use m selecting men for the 
 
 179 
 
6-21 
 
 MARINE CORPS MANUAL 
 
 Naval Academy Preparatory School. Commanding officers will arrange to have 
 all men nominated in accordance with article D-6103 take the preliminary 
 examination on September 1 or on such other date as may be designated by 
 the bureau. 
 
 (2) Commanding officers will appoint a board to consist, if practicable, of 
 three Naval Academy graduates. The board will conduct the examination and 
 grade the papers in accordance with the instructions forwarded therewith. Care 
 shall be taken that the examination is not compromised. The results of this 
 examination will be entered on Form N. Nav. 116. 
 
 (3.) Completed Form N. Nav. 116 for all nominees shall be forwarded to the 
 Bureau of Navigation upon completion of the preliminary examination, together 
 with the original examination papers of all men examined. 
 
 (4) In addition to mailing this report, ships and stations outside the con¬ 
 tinental limits of the United States shall send the list of names by dispatch and 
 give the final mark in each subject and the general classification test mark of 
 each man examined. 
 
 D-6105. Transfer of men to the Naval Academy Preparatory School. —(1) 
 Upon receipt of Form N. Nav. 116 and marked examination papers or of dis¬ 
 patch results, the bureau will direct the necessary transfers to the preparatory 
 school. 
 
 D-6106. Naval Academy Preparato7'y School. — (1) To provide for intensive 
 instruction of enlisted men selected to take the competitive examination for 
 appointment to the Naval Academy, the bureau maintains a special school at 
 the naval training station, Norfolk, Va. 
 
 (2) The course of instruction begins on November 1 of each year and con¬ 
 tinues until the date set for the beginning of the competitive examination. 
 This instruction is such as to prepare the candidate for the entrance examina¬ 
 tion as described in the “Regulations governing the admission of candidates 
 into the United States Naval Academy as midshipmen.” 
 
 (3) On completion of the final competitive examination, the completed 
 examination papers will be forwarded by the commanding officer of the train¬ 
 ing station to the Superintendent, United States Naval Academy, for marking. 
 
 (4) Men under instruction at this special school will be kept under military 
 discipline, and required to observe the rules and regulations of the station, but 
 all due consideration will be given to the purpose for which they are so 
 assigned. 
 
 D-6107. Procedure to he followed in the case of 7nen not eligible for the 
 preparatory school hut eligihle to take the entrance examinations. — (1) The 
 following procedure shall be followed in the case of those men coming within 
 the purview of D-6102 (1) and (2), but who do not have the additional 
 qualification given in D-6102 (3) : 
 
 (a) During the first week in January of the year in which the entrance 
 examination to the Naval Academy is to be held, commanding officers shall: 
 
 (1) Make a survey of all men eligible, and give them information concerning 
 the requirements for entrance to the Naval Academy. (The requirement of a 
 deposit of $100, upon admission to the Naval Academy, should be known by 
 each candidate. The candidate should have this sum before being transferred 
 to the Naval Academy.) 
 
 (2) Disseminate to these men information about the Naval Academy. 
 
 (3) Explain to them the procedure for entering the Naval Academy. 
 
 (4) Describe the amount and character of preparation required. 
 
 (5) Cause all those who are eligible and who desire to apply, to fill out 
 and submit Form N. Nav. 116. 
 
 (h) When the procedure in (a) (5) above has been carried out, a selection 
 board shall be convened at each station and aboard each ship to examine 
 applicants and select therefrom those who may be officer material. Where 
 possible, this board shall consist of three line officers of or above the grade 
 of lieutenant. The board shall interview the division officers, petty officers, 
 and others under whom the applicant has served; shall personally interview 
 
 180 
 
PROMOTION AND REDUCTION 
 
 6-21 
 
 each applicant concerning his education, his desire to become an officer, and 
 any other matter which affects his character and ciualifications for the Naval 
 Academy; shall examine the enlistment record of each applicant and shall 
 make a recommendation on each applicant to the commanding officer. Only 
 men who have excellent records and who are believed to be suitable candidates 
 for appointment to the Naval Academy and ultimate commissioning shall be 
 recommended. 
 
 (c) Those applicants who are found to be suitable material by the selection 
 board will be examined by a board of medical officers in strict accordance with 
 the Manual of the Medical Department. Upon the completion of the examina¬ 
 tion the Bureau of Medicine and Surgery Form Y will be forwarded, in dupli¬ 
 cate, immediately to the Bureau of Medicine and Surgery for review. The 
 fact of the examination and the date of forwarding the Form Y will be entered 
 on the man’s application card. Form N. Nav. 116, which will be returned to the 
 commanding officer. 
 
 (d) The commanding officer shall review each case and nominate those 
 whom he considers suitable, entering his action on Form N. Nav. 116. An 
 applicant will be favorably recommended by the commanding officer only 
 after a personal interview in which he shall satisfy himself that the applicant 
 is of officer caliber. As the recommendation of the board of medical officers 
 is subject to review by the Bureau of Medicine and Surgery the commanding 
 officer’s decision will not be based on_the findings of that board. 
 
 (e) Form N. Nav. 116, in the case of all applicants, whether nominated or 
 not, will be forwarded to the bureau. 
 
 (2) An applicant who has been nominated by his commanding officer, and 
 whose nomination has been approved by the bureau, will be eligible to take 
 the Naval Academy entrance examination. 
 
 (3) The entrance examination to the Naval Academy will be held under 
 the supervision of examining boards on the third Wednesday in April. The 
 candidates will take this examination on board ship, thereby not interrupting 
 their sea service. 
 
 (4) Commanding officers will give all the help practicable in preparing for 
 the entrance examination to the men that they nominate. 
 
 AUTHORIZED ALLOWANCES 
 
 6-23 
 
 (1) The authorized allowances of noncommissioned officers for 
 posts, stations, and organizations will be determined and announced 
 by the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (2) Unless otherwise directed by the Commandant of the Marine 
 Corps, the authorized allowance of privates first class within a com¬ 
 mand shall not exceed 30 percent of the combined total of privates 
 first class and privates in the authorized allowance of the command, 
 except that this proportion of privates first class shall not exceed 60 
 percent in recruit depots, Marine Corps schools (staff), communica¬ 
 tion personnel, and the organized marine detachments of naval 
 vessels. [C. M. C. M. 2.] 
 
 EXAMINATION AND PROMOTION ROSTERS 
 
 6-24 
 
 (1) Noncommissioned officers promotion board.—A noncommissioned 
 officers promotion board will meet at such time as may be directed 
 
 181 
 
6-24 
 
 MARINE CORPS MANUAL 
 
 by the Commandant of the Marine Corps, at Headquarters Marine 
 Corps, for the purpose of preparing rosters for promotion to the 
 first and second pay grades. Promotions will be made from these 
 rosters and by the Commandant of the Marine Corps. Information 
 regarding boards will be issued to commanding officers by the Com¬ 
 mandant of the Marine Corps whenever necessary. [C. M. C. M. 2 
 and 3.] 
 
 (2) {a) Recommendations for promotions contained in fitness re¬ 
 ports will be used by promotion boards in preparing rosters of non¬ 
 commissioned officers eligible for promotion to the first and second 
 pay grades. For this reason reporting officers will exercise care in 
 making recommendations so that only deserving noncommissioned 
 officers will be considered. 
 
 (b) Recommendations for special duty warrants in the third pay 
 grade will continue to be indicated on fitness reports rendered for men 
 of the fourth pay grade, i. e., for staff sergeant (Commissary) ; staff 
 sergeant (band) ; staff sergeant (CP) ; staff sergeant (barrage bal¬ 
 loons) ; staff sergeant (photographer—FMF); staff sergeant (drafts¬ 
 man—FMF) etc. 
 
 {c) Recommendations and promotions will continue to be made 
 on the basis of one pay grade at a time, unless otherwise directed by 
 the Commandant of the Marine Corps. [C. M. C. M. 3.] 
 
 (3) Examining board.—In all cases of promotion of privates, pri¬ 
 vates first class, or noncommissioned officers, the commanding officer 
 of marines shall convene a board to conduct the required examination 
 except in the case of promotion to certain ranks where no examination 
 is required. The local examining board shall consist, if practicable, of 
 a field officer and two other officers. If not practicable to constitute 
 the board as above, it shall consist of such officers as are locally 
 available. 
 
 (4) A noncommissioned officer who has been placed on a promotion 
 roster by the noncommissioned officers promotion board for appoint¬ 
 ment to a grade above that of sergeant will be examined at any time, 
 prior to his promotion, in the prescribed subjects by a local board in 
 cases where an examination by a local board is required, and a report 
 will be made to the Commandant of the Marine Corps by his com¬ 
 manding officer stating whether or not he is qualified for promotion 
 in accordance with the requirements of this article. [C. M. C. M. 2.] 
 
 (5) Names of noncommissioned officers placed on a promotion ros¬ 
 ter prepared by a noncommissioned officers promotion board will be 
 removed therefrom only on authorization of the Commandant of the 
 Marine Corps. [C. M. C. M. 2.] 
 
 (6) Any enlisted man who has qualified for promotion to the next 
 higher grade as prescribed herein shall have an appropriate notation 
 to this effect entered in his service-record book when closed for trans¬ 
 fer and signed by the commanding officer, such entry to show the 
 date of qualification for promotion. The entry shall be made under 
 
 182 
 
PROMOTION AND REDTTCTION 
 
 6-24 
 
 the service-record book heading, ‘‘Other special qualifications.” He 
 shall then be placed on the promotion list at his new post in the 
 seniority his date of qualification indicates. Promotion lists will be 
 maintained in each organization for each rank. Such lists should 
 only be large enough to meet the prospective requirements for a 
 6-month period. 
 
 (7) Scope of examinations.—Examinations for promotion shall be 
 oral and practical, except where otherwise prescribed. WEere the 
 preparation of reports and returns is required as part of the exami¬ 
 nation, such reports and returns shall be prepared by the candidate. 
 
 (8) Privates first class, corporals, sergeants, and platoon sergeants.— 
 Candidates for promotion to private first class, corporal, sergeant, 
 and platoon sergeant shall be examined in the subjects prescribed 
 for those ranks by the current Marine Corps Order governing the 
 basic training of enlisted men. Reports of examination for promo¬ 
 tion up to and including the rank of sergeant of the line need not 
 be made to the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (9) Staff sergeants and technical sergeants.—Staff sergeants (clerical) 
 for general duties and technical sergeants for duties other than speci¬ 
 fied elsewhere in the promotion section of the Manual, must have 
 special technical qualifications, trades, or specialties. The local board 
 will make a thorough inquiry into the candidate’s proficiency in his 
 trade or specialty before recommending him for promotion. These 
 appointments will be made without examination. 
 
 (10) First sergeants.—First sergeants will be selected habitually 
 from the list of platoon sergeants or staff sergeants (clerical). Lead¬ 
 ership should be the outstanding characteristic of a first sergeant. He 
 should be in fact as well as in name the first sergeant, capable of 
 maintaining discipline, conducting drills and instructions, and han¬ 
 dling the organization either in barracks or in the field. His clerical 
 qualifications and duties should be given weight and importance, but 
 placed secondary to the qualification of leadership. Candidates for 
 promotion to first sergeant shall be examined by the local board in the 
 reports and returns required of a company, and in their ability to 
 conduct drills and instructions. 
 
 (11) Gunnery sergeants.—Gunnery sergeants will be appointed 
 halDitually from platoon sergeants. Candidates for promotion to 
 gunnery sergeant must be well-qualified ordnance technicians. The 
 local board will examine such candidates in their ordnance specialty 
 and in the subjects prescribed for the rank of gunnery sergeant by the 
 current Marine Corps Order governing the basic training of enlisted 
 men. 
 
 (12) Sergeants major, master gunnery sergeants, and master technical 
 sergeants.—Sergeants major, master gunnery sergeants, and master 
 technical sergeants, except master technical sergeants (band), will be 
 appointed habitually from first sergeants, gunnery sergeants, and 
 technical sergeants, respectively. Appointments may be made with- 
 
 183 
 
6-24 
 
 MARINE CORPS MANUAL 
 
 out examination. An applicant should have long and varied service, 
 an excellent record, and the demonstrated ability to perform the re¬ 
 quired military and technical duties. 
 
 (13) Privates first class, corporals, and sergeants (Communication Per¬ 
 sonnel).—Candidates for promotion to private first class, corporal, 
 and sergeant. Communication Personnel, shall be examined in the sub¬ 
 jects prescribed for those ranks by the current Marine Corps Order 
 governing the basic training of enlisted men. Candidates must have 
 the technical qualifications and qualities of leadership appropriate 
 to the next higher rank. The examination will be conducted by a local 
 board, and will be oral and practical. No report of examination will 
 be made to the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (14) Staff sergeants, technical sergeants, and master technical sergeants 
 (Communication Personnel).—Staff sergeants, technical sergeants, and 
 master technical sergeants of Communication Personnel will be pro¬ 
 moted from sergeants, staff sergeants, and technical sergeants, respec¬ 
 tively. They will be required to pass an examination conducted by 
 Headquarters in the various phases of signal communication. The 
 examination will include the following subjects; Electricity and 
 magnetism; operating procedure; mathematics; field communica¬ 
 tions ; radio theory or telephone theory. Men recommended for pro¬ 
 motion to these grades must also have an excellent knowledge of the 
 subjects enumerated in the current Marine Corps Order governing 
 the basic training of enlisted men. [C. M. C. M. 2.] 
 
 (15) Omitted. [C. M. C. M. 2.] 
 
 (Ifi) Omitted. [C. M. C. M. 2.] 
 
 (17) Commissary branch.—All examinations for personnel of the 
 commissary branch will be conducted by local boards. Candidates for 
 promotion in the commissary branch must have a knowledge of the 
 subjects prescribed by the current Marine Corps Order goyerning the 
 basic training of enlisted men for corresponding ranks in the line. 
 Reports of examination for promotion up to and including the fourth 
 pay grade need not be made to the Commandant of the Marine Corps, 
 [a M. C. M. 2 and 3.] 
 
 (18) Assistant cook.— {a) An assistant cook must be able to pre¬ 
 pare and serve food in a sanitary and economical manner in barracks, 
 tie must be able to estimate the quantity of foodstuffs required for a 
 given number of men. 
 
 (6) Assistant cook (Baker).— 
 
 Practical: 
 
 Operate the ovens, dough-mixing machinery, and other 
 bakery equipment correctly. 
 
 Baking of bread, cakes, pies, and simple pastries. 
 
 'Written: 
 
 Sanitary precautions to be observed by bakery personnel 
 in storage, preparation, and issue of food and informa¬ 
 tion relative to identification of spoiled canned foods. 
 
 184 
 
PROMOTION AND REDUCTION 6-24 
 
 Knowledge of basic training for enlisted men of corre¬ 
 sponding rank. [C. M. C. M. 1.] 
 
 (19) Field cook.— {a) A field cook must have the qualifications of 
 an assistant cook and must, in addition, be able to put up emergency 
 rations; care for and operate galley ranges, rolling kitchens, and 
 field ranges; cook over an open fire; and know the necessity for 
 sanitary ice boxes, meat blocks, vegetable lockers, and galley utensils. 
 
 (h) Field cook (Baker).— 
 
 Practical: 
 
 Qualifications of Assistant cook (Baker) and in addition 
 be able to set up field oven and bake field bread. 
 
 Prepare substitute for ready-made yeast. 
 
 Written: 
 
 Same as Assistant cook (Baker). [C. M. C. M. 1.] 
 
 (20) Chief cook.— (a) A chief cook must have the qualifications of 
 a field cook and must, in addition, be able to take complete charge 
 of a galley, be thoroughly familiar with all of the methods of 
 cooking in the field, have a thorough knowledge of mess personnel 
 duties in combat, be able to cut meats and understand the economical 
 use of meat, and be familiar with the Navy ration and recipes. 
 
 (b) Chief cook (Baker).— 
 
 Practical: 
 
 Bake bread, rolls, cakes, and pastries as required to 
 determine candidate’s fitness to perform any kind of 
 baking. 
 
 Operation of all mechanical appliances found in bakeries. 
 Written: 
 
 Sanitary precautions and storage. 
 
 Regulations and instructions with regard to rations, sales, 
 and surveys. 
 
 Identification of spoiled contents as indicated by can. 
 
 Description of baking materials and their functions. 
 
 Causes for failures in baking breads and cakes. 
 
 Knowledge of basic training for enlisted men and corre¬ 
 sponding ranks. [C. M. C. M. 1.] 
 
 (21) Omitted. [C. M. C. M. 3.] 
 
 (22) Mess sergeants (Commissary).—A mess sergeant, commissary, 
 must have the qualifications of a chief cook and must, in addition, be 
 able to take charge of the delivery, inspection, and storage of pro¬ 
 visions and fresh meats. He must be able to provision a force taking 
 the field with the necessary cooking utensils and must be able to ar¬ 
 range the field kitchen equipment for landing forces, including the 
 camp ice box, kitchen pits, kitchen fires, field ranges, camp ovens, and 
 camp incinerators. [C. M. C. M. 3.] 
 
 (23) Staff sergeants (Commissary).— {a) A staff sergeant, commis¬ 
 sary, must have the qualifications of a mess sergeant, commissary, 
 
 185 
 
6-24 
 
 MARINE CORPS MANUAiL 
 
 and must, in addition be familiar with the provisions of the Navy 
 Regulations and Marine Corps Manual relating to messes and sub¬ 
 sistence. He must have a thorough knowledge of the Army training 
 manual, The Army Cook. He must have a demonstrated ability to 
 cater for enlisted men and must be able to plan menus for a week or 
 longer. [C. M. C. M. 3.] 
 
 (?) Staff sergeant (Baker).— 
 
 Practical: 
 
 Same as Chief cook (Baker). 
 
 Written: 
 
 Same as Chief cook (Baker) and in addition canned goods. 
 
 Bread scoring and correction of defects. 
 
 Operation of bake shop and keeping of necessary records. 
 
 Kjiowledge of basic training for enlisted men of corre¬ 
 sponding ranks. [C. M. C. M. 1.] 
 
 (24) Technical sergeants (Commissary).— {a) A technical sergeant, 
 commissary, must have the qualifications of a staff sergeant, commis¬ 
 sary, and must, in addition, be able to direct the cooking and prepara¬ 
 tion of food in the galley and in the bake shop. He must be able to 
 direct proper storage of fresh and other provisions and to estimate 
 capacities of storerooms including cold storage spaces. He must be 
 able to take complete charge of the delivery, handling, storage, and 
 issue of foodstuff's for a barracks or for a regiment in the field. [C. 
 M. C. M. 3.] 
 
 {!)) Technical sergeant (Baker).— 
 
 Practical: 
 
 Same as Chief cook (Baker) and in addition varieties 
 made from basic sweet doughs. 
 
 Written: 
 
 Same as Staff sergeant (Baker) and in addition leavening 
 agents. 
 
 Field equipment, types, construction, and use of field 
 ovens. 
 
 Must be able to take complete charge of bakery; delivery, 
 handling, accountability, and storage of foodstuffs for 
 a regiment in field. [C. M. C. M. 1.] 
 
 (25) Master technical sergeants (Commissary).— (a) A master tech¬ 
 nical sergeant, commissary, must have the qualifications of a technical 
 sergeant, commissary, and must, in addition, be familiar with the 
 regulations regarding subsistence allowance, commutation of rations, 
 and all current instructions regarding messes issued by Headquarters 
 Marine Corps. He must know current prices and normal seasonal 
 fluctuations of prices of various ingredients of the Navy ration and 
 other foodstuffs purchased for special occasions. He must be able to 
 take complete charge of the delivery, handling, storage, and issue of 
 foodstuffs for a brigade in the field. [C. M. C. M. 3.] 
 
 186 
 
PROMOTION AND REDUCTION 
 
 6-24 
 
 (b) Master technical sergeant (Baker),— 
 
 Practical: 
 
 Same as Technical sergeant (Baker). 
 
 Written: 
 
 Must be able to take complete charge of bakery; delivery, 
 handling, accountability, and storage of foodstuffs for 
 a brigade in field. [C. M. C. M. 1.] 
 
 (26) Band and field musics—-Field music sergeants and field music cor¬ 
 porals.—Candidates for promotion to field music sergeant and field 
 music corporal will be examined in the subjects prescribed for the 
 ranks of sergeant and corporal, respectively, by the current Marine 
 Corps Order governing the basic training of enlisted men, and on 
 the latest edition of the Manual for Field Musics, United States 
 Marine Corps. They will be required to have an exact knowledge 
 of all chapters of that Manual, including the ability to read music. 
 Field musics will be required to sound any trumpet call or trumpet 
 march in a regulation manner. They will be further required to play 
 any drum music contained in the Manual and to play marches with 
 trumpeters. Reports of examinations for promotion to these ranks 
 need not be made to the Commandant of the Marine Corps. [C. M. 
 C. M. 2 and 3.] 
 
 (27) Omitted. [C. M. C. M. 3.] 
 
 (28) Aviation—Promotion board.—The officers and warrant officers 
 attached to the Division of Aviation will constitute a permanent Non¬ 
 commissioned Officers Promotion Board for the purpose of recom¬ 
 mending technical noncommisioned officers of the aviation organi¬ 
 zation for promotion to the first, second, and third pay grades. The 
 board will meet from time to time when vacancies exist or are antici¬ 
 pated in the various trades and activities of aviation. When directed 
 by the Director of Aviation, commanding officers of aviation organi¬ 
 zations will convene boards for the purpose of recommending can¬ 
 didates having the desired qualifications for consideration by the 
 promotion board. 
 
 (29) Corporals, sergeants, staff sergeants, and technical sergeants (avia¬ 
 tion).—Candidates for promotion to the above ranks shall be 
 examined in the subjects prescribed for these ranks by the current 
 
 186a 
 
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PROMOTION AND REDUCTION 
 
 6-24 
 
 Marine Corps Order governing the basic training of enlisted men 
 for aviation units. The candidate will be further examined as to^ his 
 knowledge of the specialty in which he is engaged. The examina- 
 tion will be conducted by a local board and will be both oral and 
 practical. The board will consider the candidate’s qualities of lead¬ 
 ership applicable to the rank in the specialty concerned. 
 
 (30) Master technical sergeant (aviation).—No examination is re¬ 
 quired for promotion to this grade. 
 
 (31) Adjutant and Inspector’s Department.—The examinations of non¬ 
 commissioned officers assigned to the Adjutant and Inspector’s 
 Department will be the same as those prescribed for corresponding 
 ranks of the line. 
 
 (32) Paymaster’s Department.—The Major General Commandant 
 will, upon the recommendation of the Paymaster, whenever neces¬ 
 sary, convene a board composed of designated officers and warrant 
 officers of the Paymaster’s Department on duty at Headquarters, 
 Marine Corps. This board will prepare suitable questions for the 
 promotion of noncommissioned officers of the Paymaster’s Depart¬ 
 ment and will grade the papers of the candidates. A certificate of 
 graduation from that course in the Paymaster’s Department corre¬ 
 spondence courses appropriate for the rank to which the candidate 
 is to be examined may be accepted by the board as evidence of the 
 qualification of the candidate in professional and general educa¬ 
 tional requirements. The examination of sergeants and corporals 
 of the Paymaster’s Department in the subjects prescribed for those 
 ranks by the current Marine Corps Order governing the basic train¬ 
 ing of enlisted men will be conducted by a local board and will be 
 oral and practical. The requirements for promotion to the various 
 ranks in the Paymaster’s Department are contained in paragraphs 
 
 (33), (34), and (35). 
 
 (33) Corporals and sergeants (Paymaster’s Department).—Candidates 
 for corporal and sergeant shall be examined in the subjects pre¬ 
 scribed for those ranks by the current Marine Corps Order govern¬ 
 ing the basic training of enlisted men. In addition, they shall be 
 examined in the preparation of pay rolls and final settlements and 
 in the preparation of blank forms peilaining to the Paymaster’s 
 Department with the exception of blank forms pertaining to monthly 
 accounts. 
 
 (34) Staff sergeants (Paymaster’s Department).—Candidates for pro¬ 
 motion to staff sergeant (Paymaster’s Department) shall be examined 
 in the following subjects: Grammar, composition of official letters, 
 spelling, typewriting, audit of pay rolls and final settlements, prep¬ 
 aration of all blank forms pertaining to the Paymaster’s Department. 
 
 (35) Paymaster sergeants and technical sergeants (Paymaster’s Depart¬ 
 ment).—Candidates for promotion to paymaster sergeant and techni¬ 
 cal sergeant (Paymaster’s Department) shall be examined in the fol- 
 
 240260—4a 
 
 13 
 
 187 
 
6-24 
 
 MARINE CORPS MANUAL 
 
 lowing subjects: Grammar and composition, geography, United States 
 history, administration. Candidates shall demonstrate that they 
 have a thorough knowledge of all forms used in the Paymaster’s 
 Department and in the General Accounting Office. They must have 
 a knowledge of the action to be taken on analysis of accounts and 
 notices of exception by the General Accounting Office. 
 
 (36) Quartermaster’s Department.—^When necessary, a board com¬ 
 posed of officers of the Quartermaster’s Department on duty at Head¬ 
 quarters Marine Corps will, upon recommendation of the Quarter¬ 
 master, be convened by the Major General Commandant for the 
 purpose of preparing promotion rosters in the cases of noncommis¬ 
 sioned officers coming under the cognizance of the Quartermaster’s 
 Department, except those on duty at Headquarters, Marine Corps 
 or at Marine Corps supply depots. In such cases, because of the 
 specialized duty involved, promotion will be considered by the Major 
 General Conunandant on the recommendation of the proper officer 
 concerned and the provisions of paragraphs (37) to (44), inclusive, 
 of this article do not apply. 
 
 (37) A noncommissioned officer of the Quartermaster’s Depart¬ 
 ment placed on a promotion roster will be examined, prior to his 
 promotion, in the prescribed subjects by a local board in cases where 
 an examination is required. The local board will prepare suitable 
 questions covering the scope of the prescribed examinations, will 
 grade the papers of the candidates, and will forward the completed 
 examinations to the Major General Commandant for inspection by 
 the Quartermaster. 
 
 (38) Corporals and sergeants (Quartermaster’s Department).—Candi¬ 
 dates for corporal and sergeant shall be examined in the subjects 
 prescribed for those ranks b^y the current Marine Corps Order gov¬ 
 erning the basic training of enlisted men, and this examination 
 shall be oral and practical. In addition, they shall be given such 
 further examination as may be prescribed by the Quartermaster. 
 
 (39) Staff sergeants (mechanical) (Quartermaster’s Department).—For 
 motor transport: Candidate shall be required to demonstrate his 
 practical mechanical ability to a qualified motor transport officer. 
 For utilities (ice plant, power plant, plumber, steam fitter, carpenter, 
 construction, electrician, engineer, etc.) : Candidate shall have dem¬ 
 onstrated his ability, by actual experience, to perform the technical 
 duties required of his proposed rank, to the satisfaction of the repre¬ 
 sentative of the Quartermaster’s Department under whom he is 
 serving. 
 
 (40) Staff sergeants (clerical) (Quartermaster’s Department).—Candi¬ 
 date must successfully pass an examination consisting of the follow- 
 ing: 
 
 188 
 
PROMOTION AND REDUCTION 
 
 6-24 
 
 (а) Compose and type an official letter of at least two 5-line para¬ 
 graphs pertaining to Quartermaster Department administration. 
 
 (б) Examination on the following subjects, the questions to be of 
 sufficient scope to indicate general knowledge of Quartermaster work: 
 
 Subsistence account and returns, five questions. 
 
 (Chapter 14, Marine Corps Manual.) 
 
 Clothing accounts, five questions. 
 
 (Chapter 15, Marine Corps Manual.) 
 
 Transportation, five questions. 
 
 (Chapter 16, Marine Corps Manual.) 
 
 Public property, five questions. 
 
 (Chapter 17, Marine Corps Manual.) 
 
 Procurement, five questions. 
 
 (Chapters 18 to 21, Marine Corps Manual.) 
 
 Disbursing and finance, five questions. 
 
 (Chapters 22 and 23, Marine Corps Manual.) 
 
 Spelling, fifteen words. 
 
 Arithmetic, ten problems. 
 
 Each question should be complete in itself and selected with a view 
 to determining general knowdedge of the various functions of the 
 Quartermaster Department and should not be among those, the 
 answers to which, in the conduct of ordinary routine in the depart¬ 
 ment, require constant reference to printed instructions. 
 
 (41) Technical sergeants (Quartermaster Department).—To be se¬ 
 lected from the grade of staff sergeant mechanical) as a result of 
 actual performance of duty in technical status from which promoted. 
 
 (42) Supply sergeants.—To be selected from staff sergeants (cleri¬ 
 cal), Quartermaster Department. [C. M. C. M. 3.] 
 
 (43) Master technical sergeants (Quartermaster Department).—To be 
 selected from the grade of technical sergeant as a result of actual 
 performance of duty in technical status from which promoted and 
 demonstration of ability to supervise any technical duty within the 
 department and proper control of other technical workers. 
 
 (44) Quartermaster sergeants.—Quartermaster sergeants are ap¬ 
 pointed from the grade of supply sergeant. No examination is re¬ 
 quired for promotion to this grade. 
 
 (45) Corporals and sergeants (Engineer Personnel).—Candidates for 
 promotion to corporal and sergeant (EP) shall be examined in the 
 subjects prescribed for these ranks by the current Marine Corps Order 
 governing the basic training of enlisted men, and this examination 
 will be oral and practical. In addition, they must have the technical 
 qualifications and qualities of leadership appropriate to the next 
 higher rank. The examination will be given by a local board, and 
 when practicable boards to examine engineer personnel will include 
 one or more engineer officers. [C. M. C. M. 3.] 
 
 189 
 
6-24 
 
 MARINE CORPS MANUAL 
 
 (46) Staff sergeants (Engineer Personnel).—Staff sergeants (EP) 
 shall be promoted from the grade of sergeant (Engineer Personnel). 
 Candidates shall have demonstrated to the satisfaction of the local 
 board their ability by actual experience to perform the technical 
 duties of the proposed rank. Men promoted to this rank shall be 
 fully qualified to perform the duties of platoon sergeant. [C. M. 
 C. M. 3.] 
 
 (47) Technical sergeants (Engineer Personnel).—Technical ser¬ 
 geants (EP) shall be selected from the grade of staff sergeant (Engi¬ 
 neer Personnel) following actual performance of duty in a technical 
 capacity in the grade from which promoted and after demonstrating 
 their ability to handle duties and responsibilities of technical sergeant 
 (EP). [C. M. C. M. 3.] 
 
 (48) Master technical sergeants (Engineer Personnel).—Master tech¬ 
 nical sergeants (EP) shall be selected from the grade of technical 
 sergeant (Engineer Personnel) following the actual performance of 
 duty in a technical capacity in the grade from which promoted, and 
 after demonstrating their ability to supervise and control properly 
 the technical work of others. [C. M. C. M. 3.] 
 
 WARRANTS AND APPOINTMENTS 
 
 6-25 
 
 (1) Sergeants and corporals receive either regular or special war¬ 
 rants. All other noncommissioned officers receive regular warrants. 
 
 (2) Appointments in the sixth pay grade are evidenced by written 
 order on Form NMC-115d. 
 
 (3) Special warrants are issued for certain duties and are good 
 only at the post where applicable. They shall be revoked in writing 
 upon termination of the duty for which appointed or upon transfer 
 of the man, and notation thereof shall be made in his service-record 
 book. 
 
 (4) Within authorized allowances, special warrants are issued for 
 duties in the Quartermaster Department, the Paymaster Depart¬ 
 ment, Aviation, Communication Personnel, Bands, Fleet Marine 
 Force, and other separate organizations, and transfer does not revoke 
 same. 
 
 WHO MAT APPOINT 
 
 6-26 
 
 (1) Appointments of noncommissioned officers and men of the sixth 
 pay grade, with the exceptions set forth in paragraphs (2) and (3) 
 of this article, will be made only by special authorization of the Com¬ 
 mandant of the Marine Corps. [C. M. C. M. 2.] 
 
 190 
 
PROMOTION AND REDUCTION 
 
 6-26 
 
 (2) Commanding officers are authorized to make promotions or 
 appointments, within authorized allowances, to fill vacancies in the 
 ranks of sergeant, corporal, and private first class, for straight duty 
 with troops, without reference to the Commandant of the Marine 
 Corps, when such vacancies are the result of reduction in rank, retire¬ 
 ment, death, or discharge. Commanding officers will not make pro¬ 
 motions in communication personnel, aviation personnel, mess branch 
 personnel, field musics of any rank, or personnel of the Quartermaster 
 or Paymaster Department, unless specially authorized by the Com¬ 
 mandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (3) Ship’s appointments.—Promotion to the grades of sergeant, field 
 music sergeant, corporal, field cook, field music corporal, private first 
 class, assistant cook, and field music first class in marine detachments 
 afloat may be made to fill vacancies in authorized allowances on ship’s 
 warrants or appointments, without reference to the Commandant of 
 the Marine Corps. (See art. 614, Navy Regulations.) Ship’s war¬ 
 rants and appointments shall be revoked upon transfer from the ship, 
 and notation thereof shall be made in service-record books. Such 
 warrants or appointments may be made permanent as may be author¬ 
 ized by the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 REAPPOINTMENTS 
 
 6-27 
 
 (1) On transfer from special to general duty.—Enlisted men who have 
 been reduced for detail to special duty and who are subsequently 
 transferred to general duty will, except when the transfer is for mis¬ 
 conduct, be reappointed to the rank from which reduced or to which 
 they have been promoted while on special duty. 
 
 (2) On reenlistment.—Upon reenlistment of noncommissioned offi¬ 
 cers and men of the sixth pay grade, reappointment by enlisting 
 officers will be governed by the following provisions: 
 
 {a) Reappointments will be made by enlisting officers only when 
 the discharge was with character “Excellent,” or with character “Very 
 Good” and recommendation appears on the discharge certificate for 
 reappointment. When the discharge was with character “Very Good” 
 and no recommendation for reappointment appears on the discharge 
 certificate, the question of reappointment will be referred to the Com¬ 
 mandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (&) Noncommissioned officers and men of the sixth pay grade will 
 be reappointed in their respective ranks only if the reenlistment is on 
 the day (Sundays and holidays excepted) after discharge and at the 
 post or within the organization from which discharged. 
 
 (c) All reappointments in accordance with this article will be 
 effected by letters from the enlisting officers to the men concerned, 
 stating the facts and dates of reappointments, and the occasion there¬ 
 for, e. g., “upon reenlistment.” 
 
 191 
 
6-27 
 
 MARINE CORPS MANUAL 
 
 {d) A commanding officer of marines, upon delivery of a dis¬ 
 charge certificate of a noncommissioned officer or man of the sixth 
 pay grade, shall always endorse thereon a statement as to whether or 
 not the man is recommended for reappointment to his former grade 
 should he reenlist. A man so reappointed will immediately assume 
 the rank, insignia, and duties, and will be entitled to the pay of his 
 grade, from the date of such reappointment. 
 
 (3) Omitted. [C. M. C. M. 3.] 
 
 REDUCTIONS 
 
 6-28 
 
 (1) First three pay grades.—Warrants of noncommissioned officers 
 of the first three pay grades will be revoked only by sentence of court 
 martial or by the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (2) Fourth and fifth pay grades.—^AVarrants of noncommissioned 
 officers of the fourth and fifth pay grades after 6 months from date 
 of issue will be revoked only by sentence of court martial or by the 
 Commandant of the Marine Corps or the Commanding General in the 
 Department of the Pacific. Such warrants may be revoked by com¬ 
 manding officers for cause within 6 months of issue. [C. M. C. M. 2.] 
 
 (3) Sixth pay grade.—Commanding officers are authorized to re¬ 
 duce men of the sixth pay grade within their organizations by 
 written orders. 
 
 (4) For inefficiency.— {a) When a recommendation is made for the 
 reduction of a noncommissioned officer for inefficiency, a written state¬ 
 ment of the man concerned, or his declaration that he has no state¬ 
 ment to make, will be forwarded therewith. Such reduction will be 
 effected by letter addressed to the man, to be attached to his warrant, 
 giving date and reason for reduction. 
 
 {h) Incompetent noncommissioned oeeicers.— When it comes to 
 the attention of a commanding officer that a noncommissioned officer 
 is not competent to perform the duties commensurate with his rank, 
 or where his services are unsatisfactory to a lesser degree than requir¬ 
 ing his trial by court martial, he will convene an informal board of 
 not less than three officers to examine into the qualifications of such 
 noncommissioned officer to hold his rank or to examine into his unsat¬ 
 isfactory performance of assigned duties and recommend his reduc¬ 
 tion or retention in rank. The report of the informal board of officers 
 will be forwarded to the Commandant of the Marine Corps with the 
 recommendation of the commanding officer. No advance copy of the 
 record will be prepared or forwarded. These informal boards are 
 convened merely for the purpose of furnishing the commanding officer 
 and the Commandant of the Marine Corps.with all the pertinent facts 
 of the case in order that proper administrative action may be taken 
 and are not to be considered as boards of investigation requiring 
 
 192 
 
PROMOTION AND REDUCTION 
 
 6-28 
 
 action by the Secretary of the Navy. In the precept convening these 
 boards no reference will be made to the provisions of Naval Courts 
 and Boards. [C. M. C. M. 2.] 
 
 (5) On desertion.—Should a noncommissioned officer or man of the 
 sixth pay grade be declared a deserter, his position shall be considered 
 as vacated from the date of his unauthorized absence, and if he be 
 subsequently returned to the service he shall be taken up as a private, 
 or field music, as may be appropriate. 
 
 SERVICE-RECORD BOOK ENTRY 
 
 6-29 
 
 Wlien a man is promoted or reduced, or reappointed upon reenlist¬ 
 ment, an entry will be made in his service-record book, under “Gen¬ 
 eral pay data,’’ in the column headed “Kind of warrant,” to show the 
 kind of warrant issued or revoked. 
 
 REPORTS OF PROMOTIONS AND REDUCTIONS 
 
 6-31 
 
 A copy of each appointment, reappointment, or reduction shall, as 
 made, be forwarded to the Commandant of the Marine Corps, and, if 
 within the Department of the Pacific, an additional copy shall be 
 forwarded to the departmental commander. [C. M. C. M. 2.] 
 
 SPECIAL INSTRUCTIONS 
 
 6-34 
 
 The foregoing provisions in regard to noncommissioned officers and 
 men of the sixth pay grade are subject to such special instructions 
 as may be issued by the Commandant of the Marine Corps. 
 [C. M. C. M. 2.] 
 
 6-35 to 7-0 
 
 193 
 

 
 
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Chapter 7 
 
 DISCIPLINE 
 
 Section 1, Articles 7-1. Punishment. 
 
 Section 2, Articles 7-2 to 7-16. Deserters and Stragglers. 
 Section 3, Articles 7-18 to 7-19. Court-Martial Memorandum. 
 Section 4, Articles 7-21 to 8-0. Removal of Mark of Desertion. 
 
 Section L-^PUNISHMENT 
 
 7-1 
 
 (1) Punishments for offenses committed by persons belonging to 
 the Marine Corps shall be inflicted in accordance with the provisions 
 of the articles for the Government of the Navy. 
 
 (2) When marines are detached for service with the Army by 
 order of the President, they are subject, while so detached, to the 
 Rules and Articles of War prescribed for the government of the 
 Army. 
 
 (3) Under no circumstances shall an offender be placed on guard 
 or required to perform extra guard duty as a punishment, whether 
 serving afloat or on shore. 
 
 (4) Deck and summary courts.—For the trial of offenses which the 
 commanding officer of marines may deem deserving of greater punish¬ 
 ment than he is authorized to inflict under the provisions of article 
 24, A. G. N. (34 U. S. C. 1200), but not sufficient to require trial 
 by general court martial, he may order a deck court or summary 
 court martial. 
 
 (5) General courts martial.—Offenses, which, in his opinion, require 
 the trial of the offender by a general court martial, shall be reported 
 by the commanding officer through official channels to the officer 
 within whose command he is serving who has authority to convene 
 general courts martial, or, if there be none such, to the Secretary of 
 the Navy, through the Major General Commandant. 
 
 (6) Recommendations for trial by general courts martial should 
 be so complete of themselves as to furnish all important facts neces¬ 
 sary for the preparation of charges and specifications. Service-rec¬ 
 ord books will, whenever available, accompany recommendations for 
 
 195 
 
 240250—40-14 
 
7-1 
 
 MARINE CORPS MANUAL 
 
 trial for unauthorized absence. In cases of theft, the articles stolen, 
 ownership, place, and time of theft, and the value of items will be 
 clearly specified. Original checks will, whenever practicable, accom¬ 
 pany recommendations for trial for unlawful check transactions. 
 (Photographic copies will be accepted when originals cannot be pm- 
 duced.) Specimen charges and specifications often prove of consid¬ 
 erable value as indicating precisely the real nature and extent of the 
 offense charged and will accordingly be furnished. 
 
 (7) It is the policy of the Navy Department not to resort to trial 
 by general court martial except in those cases where it is clearly evi¬ 
 dent that a deck court or a summary court martial would be unable 
 to award a suitable and effective punishment. 
 
 (8) Officer under arrest.—^When a commanding officer has an officer 
 placed under arrest for trial by general court martial, he will notify 
 the paymaster carrying such officer’s account of his action and of the 
 nature of the charges which are to be preferred. A copy of the noti¬ 
 fication will be furnished to the Paymaster, Marine Corps. 
 
 (9) Punishments inflicted upon commissioned officers shall be re¬ 
 ported without delay to the commandant of the navy yard or com¬ 
 manding officer of the station, whichever the case may be, and to the 
 Major General Commandant. 
 
 (10) Register of punishments.—The commanding officer of marines 
 shall cause a register of all punishments inflicted by him to be kept. 
 
 Section 2.—DESERTERS AND STRAGGLERS 
 
 7-2 
 
 Desertion defined.—Absence without leave with a manifest intention 
 not to return will be regarded as desertion; therefore, when the inten¬ 
 tion to desert is apparent a reward will be offered immediately, with¬ 
 out awaiting the expiration of 10 days. 
 
 7-3 
 
 The staff returns of a deserter will be forwarded without delay to 
 the Major General Commandant. A notation will be made and 
 signed in the service-record book as to whether or not a reward has 
 been offered for tlie apprehension and delivery of the deserter, and if 
 so the amount of the reward. 
 
 7-4 
 
 Rewards.—An offer of reward for the apprehension and delivery 
 of a straggler or a deserter will state that payment of said reward 
 will be made upon the delivery of the straggler or the deserter at any 
 marine barracks, naval station. Marine Corps recruiting station. 
 Navy recruiting station, or such other place as the Major General 
 Commandant may direct. In case of a deserter, the offer of reward 
 will specify that delivery must be made within 22 months after 
 expiration of enlistment. 
 
 196 
 
DISCIPLESTE 
 
 7-5 
 
 7-5 
 
 Offer of reward, where sent.—A signed copy of the offer of reward 
 for the apprehension and delivery of a deserter or straggler will be 
 sent to the Director, Personnel Department, direct, without delay; to 
 the recruiting officer nearest the place of the deserter’s usual resi¬ 
 dence; to the deserter’s next of kin; to the mayor (or chief of police) 
 of the town where he resided at date of enlistment; to the chiefs of 
 police of any other towns to which it is thought he may have pro¬ 
 ceeded, the selection being governed by facts obtained from his 
 military history, declarations to comrades, or other sources of 
 information; and to such detective agencies as may be designated. 
 A copy of the offer of reward will also be pasted in the man’s service- 
 record book. [C. M. C. M. 3.] 
 
 7-6 
 
 (1) Entries in service-record books.—In order to have at hand and 
 immediately available for use before courts martial the necessary 
 evidence for the trial of enlisted men of the Marine Corps who have 
 been declared deserters, and to aid courts martial in determining 
 whether such men are guilty of desertion or absence without leave, 
 when the staff returns are closed, entries signed by the commanding 
 officer will be made in the service-record books of the following 
 circumstances attending the desertion: 
 
 Disposal of effects, especially uniforms. 
 
 Secret preparations. 
 
 Procuring plain clothes. 
 
 Declarations. 
 
 Desire to quit the service. 
 
 Taking passage for a distant point. 
 
 Escaping from arrest. 
 
 Commission of an offense and fear of punishment therefor. 
 
 Whether or not any effects of value were left. 
 
 Hour, date, and place of commencement of unauthorized ab¬ 
 sence. 
 
 (2) The entries “Not known” and “Unknown” shall not be in¬ 
 serted in the service-record book until every reasonable effort has been 
 made to discover the probable causes. 
 
 (3) An enlisted man is not a deserter within the meaning of 
 articles 18 and 19, A. G. N. (34 U. S. C. 1200), until he has legally 
 been found guilty by a court martial of the charge of desertion. An 
 entry “deserted” in a man’s service-record book is merely the com¬ 
 manding officer’s conclusion and not a legal determination of the fact 
 as to whether or not the man deserted. Such entry should not be 
 made, but the following form should be used, varying the statements 
 as the facts warrant: 
 
 532089—43 
 
 ■7 
 
 197 
 
7-6 
 
 MARINE CORPS MANUAL 
 
 BD, MB, NNYd, Portsmouth, Va. AWOL from 1:00 p. m., Jan. 6, 1940. 
 Declared a deserter Jan. 16, 1940, as of Jan. 6, 1940. All equipment and uni¬ 
 forms were left by him in his locker except his dress blue uniform which he 
 wore when last seen; so far as known, he made no secret preparations, declara- 
 tions to desert, nor expressed any desire to quit the service; he was not under¬ 
 going punishment for any offense committed and apparently had no fear of 
 arrest. No personal effects of any value were left. A reward of $50.00 has 
 been offered. John Doe, Capt. U. S. M. C., Comdg. 
 
 (4) Whenever applicable the entry should include an appropriate 
 statement to the following etfect: 
 
 4 January 1940 was notified that he had been made PAL AOH by order of 
 Commanding Officer. 
 
 [C. M. C. M. 3.] 
 
 7-7 
 
 Inventory of Government property.—Immediately upon the desertion 
 of an enlisted man an inventory will be made, by a disinterested officer 
 or noncommissioned officer detailed for the purpose, of the Govern¬ 
 ment property left by him. The officer holding the man’s receipts 
 will promptly ascertain what Government property covered by such 
 receipt is lost, missing, damaged, or destroyed, and will forward a 
 list of the same on Form NMC-69T, requesting checkage against the 
 account of the deserter. This form will be prepared and handled in¬ 
 accordance with the printed instructions. In the event the list of 
 missing or damaged property includes a rifle, pistol, shotgun or other 
 firearm, the officer holding the man’s receipt will request a board of 
 survey on the missing or damaged firearms and a copy of the com¬ 
 pleted survey report should be used by the accountable officer to 
 support the Form NMC-697 as a voucher to his property account. 
 (See art. 17-53.) 
 
 7-8 
 
 Inventory of personal effects.—Commanding officers of organizations 
 will immediately collect and make an inventory of the effects left by 
 absentees. Wlien an absentee is declared a deserter his effects and the 
 inventory will be turned over to the post quartermaster, who will 
 receipt for them. These effects will be held until two months from 
 the date of desertion, after which time any discharge certificates, non¬ 
 commissioned officers’ warrants, medals, badges, etc., will be mailed 
 to the Director, Personnel Department, Headquarters, Marine Corps, 
 Washington, D. C. Uniform clothing will be disposed of as indi¬ 
 cated in article 15-23 (1); other effects will be disposed of by sale 
 at public auction, the amount received from such sale to be handled 
 as set forth in article 25-69. (See art. 1879 (2), Navy Regulations, 
 and art. 15-23.) [C. M. C. M. k] 
 
 198 
 
DISCIPLINE 
 
 7-9 
 
 7-9 
 
 (1) Report of deserters and stragglers.—When a deserter or straggler 
 surrenders or is delivered, or reports under orders at a post, recruit¬ 
 ing station, or on board a ship, a written report will be made im¬ 
 mediately, in duplicate, and fowarded to the Commandant of the 
 Marine Corps, by airmail (except where ordinary mail would result 
 in equally quick delivery, except that in the case of the straggler who 
 surrenders or is delivered at his place of duty no report is required. 
 The written report will cover the following points: 
 
 (а) Hour and date of surrender or delivery. When delivery is 
 made to a marine guard sent to take charge of a deserter, the place, 
 hour, and date of delivery to the guard by the civil, or other author¬ 
 ities will be shown. 
 
 (б) Date and place of unauthorized absence. 
 
 (c) In case of delivery, by whom delivery was made, whether 
 claim is made for reward, amount, and whether claimant has signed 
 voucher for reward. When claim is made for reward, voucher there¬ 
 for will be immediately prepared and fowarded in all cases. 
 
 (d) Statement of deserter or straggler. 
 
 (e) Proof of identity. 
 
 (/) Whether deserter or straggler was in uniform, condition of his 
 clothing, and whether adequate for the season. 
 
 {g) Report of physical condition by medical officer. This report 
 to state specifically whether or not the man is fit for confinement 
 and restoration to duty. If physically unfit the nature of the unfit¬ 
 ness will be shown. 
 
 (h) Statement as to whether the deserter or straggler had been 
 assigned to a specialist branch such as Aviation, Communication, 
 Engineer, Ordnance, etc. 
 
 (i) Recommendation as to: 
 
 (1) Transfer to another station. 
 
 (2) Disciplinary action. 
 
 (2) When a deserter or straggler surrenders or is delivered at a 
 post under the jurisdiction of the Department of the Pacific, on 
 board a naval vessel on the west coast, or at a recruiting station of 
 the Western Recruiting Division, the report required in paragraph 
 (1) will be sent immediately to the Commanding General, Depart¬ 
 ment of the Pacific, who will issue such instructions as he may deem 
 necessary in connection with the sending of a guard or furnishing 
 transportation, and, in addition, duplicate signed copies of the re¬ 
 port will be forwarded to the Commandant of the Marine Corps, by 
 airmail. In all cases the Commanding General, Department of the 
 Pacific, will forward to the Commandant of the Marine Corps, by 
 airmail, a copy of the action he takes. 
 
 [C. M. C. M. 3.] 
 
 199 
 
7-10 
 
 MARINE CORPS MANUAL 
 
 7-10 
 
 (1) Payment of reward.—The officer receiving a deserter shall sat¬ 
 isfy himself that the man is a deserter and that he is the person he 
 is represented to be, and, if any doubt exists with respect to his 
 identity, shall telegraph his personal description and statement of 
 service claimed to Headquarters, with a request for verification. 
 
 (2) When the identity of a deserter or straggler is established, the 
 officer receiving the deserter shall prepare the necessary vouchers for 
 the payment of the reward offered and forward them to the Quarter¬ 
 master, Headquarters Marine Corps, Washington, D. C., for payment, 
 with the exception of such vouchers as are prepared within the West¬ 
 ern Recruiting Division, or the Department of the Pacific, which will 
 be forwarded to the Depot Quartermaster, San Francisco, Calif., for 
 payment. A copy of the offer of reward, including the description of 
 the man, must accompany the voucher. The disbursing officer receiv¬ 
 ing such voucher shall, if it be in due form, make the necessary 
 payment. (See arts. 18-75 and 18-76.) 
 
 (3) When a commanding officer is advised by the civil authorities 
 of the arrest or surrender of an absentee, in the absence of definite 
 information, the date of such arrest, or surrender, will be ascertained 
 and if any reward for delivery is paid, it will be based on the offer 
 outstanding at the time of the man’s arrest. A reward will not be 
 paid for the delivery of an absentee who is arrested while on author¬ 
 ized liberty, nor a reward greater than $25 for the delivery of an 
 absentee who at the time of his arrest was in the status of a straggler. 
 Where there is any doubt as to the method of procedure, or when 
 extraordinary circumstances exist, such cases should be referred to the 
 Commandant of the Marine Corps, who will determine on the merits 
 of the case the amount of the reward, if any, to be paid. [C. M. C. M. 2.] 
 
 7-11 
 
 Deserters shall be taken up on the rolls of the post designated by 
 the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 7-12 
 
 Physical examination.—The officer receiving a deserter shall also 
 cause him to be examined by a medical officer, and if he be found 
 physically unfit will so telegraph to Headquarters. By physical 
 unfitness of a deserter is meant that degree of unfitness resulting 
 from disease or disability which would render him, in case of his 
 return to the Marine Corps authorities, a menace to the health of 
 those with whom he wmuld come in contact, or which would put 
 the Government to a greater expense in his care and treatment than 
 would be warranted by the benefit accruing to the service by reason 
 
 200 
 
DISCIPLINE 
 
 7-12 
 
 of his punishment. The test of unfitness in the case of a deserter 
 is entirely different from the standard set in the case of an applicant 
 for enlistment. While such disabilities as loss of fingers, flat feet, 
 underweight, impaired vision or hearing, loss of teeth, varicose 
 veins, etc., would cause the rejection of an applicant for enlistment, 
 their existence in a deserter will not render him unfit and should 
 not constitute a reason why he should escape punishment. To con¬ 
 stitute unfitness in a deserter there must exist disabilities or diseases 
 of a more serious and vital nature, such as insanity, tuberculosis, 
 appendicitis, diseases of a contagious nature, etc. Again, a distinction 
 should be made between deserters for whom a reward has been paid 
 for delivery and those who voluntarily surrender; in the former case, 
 i. e., where a reward has been paid for delivery, the deserter will not 
 be pronounced ‘‘unfit” except as above outlined, while in the latter case, 
 where the deserter voluntarily surrenders, he will be pronounced 
 “unfit” if the disability be such as would unquestionably preclude 
 enlistment. 
 
 7-13 
 
 Desertion in time of war.—A marine shall not be tried by court 
 martial or otherwise punished for desertion in time of war, which 
 appears to have been committed more than two years prior to the 
 issuing of the order for such trial or punishment, unless by reason of 
 having absented himself, or of some other manifest inpediment he 
 shall not have been amenable to justice within that period (34 U. S. C. 
 1200, art. 61). 
 
 7-14 
 
 Discharge as undesirable.—When a deserter is discharged as unde¬ 
 sirable, an itemized statement of all expenses incurred will be reported 
 to the Paymaster and the Quartermaster furnished with a certificate 
 that the necessary checkage has been made. 
 
 7-15 
 
 Discouragement of straggling.—Every effort will be made to dis¬ 
 courage the practice of marines wilfully absenting themselves and 
 reporting in at other stations for duty. 
 
 7-16 
 
 (1) Man’s commanding officer notified by dispatch.—When a strag¬ 
 gler from another post is apprehended or surrenders within 30 days 
 from the time of his original absence, the commanding officer will im¬ 
 mediately send this information by dispatch to the commanding officer 
 of the barracks from which the man is absent, giving the date and hour 
 of his original surrender. [C. M. C. M. 3.] 
 
 201 
 
7-16 
 
 MARINE CORPS MANUAL 
 
 (2) Upon the receipt of such a telegram the commanding officer shall 
 retain the staff returns until orders as to their disposition are received 
 from Headquarters. 
 
 (3) When a straggler from a Marine Barracks, Naval Station, or 
 naval vessel, is apprehended, or surrenders at any naval or Marine 
 Corps activity, located within the same metropolitan area as the or¬ 
 ganization from which he is absent, and when motor transportation is 
 available to either organization, the straggler will be returned to the 
 station from which he is absent by motor transportation without await¬ 
 ing specific authorization from this Headquarters. [C. M. C. M. 2.] 
 
 Section 3.—COURT MARTIAL MEMORANDUM 
 
 7-18 
 
 Who makes, where sent.—Commanding officers of marines at shore 
 stations shall prepare the deck and summary court-martial memoranda 
 in duplicate on Form NMC-512. One copy shall be transmitted to the 
 Director, Personnel Department, and except in the case of acquittal, 
 the second copy pasted in service-record book. Great care should be 
 exercised to see that court-martial memoranda contain correct state¬ 
 ments of facts, particularly as to forfeitures of pay. The officer sign¬ 
 ing court-martial memoranda will be held pecuniarly responsible for 
 the correctness of entries made over his signature. [C. M. C. M. 2 
 and 3.1 
 
 7-18A 
 
 (1) The memorandum shall state the offense in detail sufficient to 
 indicate clearly the relevant circumstances, since the court-martial 
 memorandum is the only complete record of the offense which is pre¬ 
 served indefinitely at Headquarters Marine Corps. 
 
 (2) In some cases, such as gambling, a mere statement of the charge 
 serves to describe the offense. In other cases, such as scandalous con¬ 
 duct, conduct to the prejudice of good order and discipline, violation 
 of orders or regulations, or neglect of duty, a mere statement of a 
 charge does not fully indicate the circumstances or the gravity of the 
 offense. 
 
 (3) In a case of theft or embezzlement there should be stated the 
 nature, value, and ownership of the property stolen. 
 
 [C. M. C. M. 3.] 
 
 7-19 
 
 (1) Absence without leave and over leave.—Care shall be taken in 
 describing the offenses of absence without leave and absence over leave. 
 The memoranda shall show briefly, in substantial accordance with the 
 following example, the dates and the hours of the beginning and the 
 ending of the unauthorized absence: 
 
 202 
 
DISCIPLINE 7-19 
 
 ‘‘AWOL (or AOL), 7:30 a. m., March 14, 1930, to 7 p. m., March 
 16, 1930, when reported at- 
 
 Absence or return beginning or ending at noon or midnight should 
 be stated “12 noon” or “12 midnight.” 
 
 When authorized leave or furlough expires at twelve o’clock mid¬ 
 night, the controlling time for absence after expiration of such leave or 
 furlough is 12: 01 a. m., the day following. 
 
 (2) If the man surrendered at a post or station other than that 
 from which he absented himself, and was returned to the latter, the 
 memorandum shall contain additional data similar to the following: 
 
 “Joined this command therefrom, March 18, 1930.” 
 
 (3) All entries under “Remarks” on pay rolls and muster rolls shall 
 agree with the data contained in the memorandum above mentioned. 
 
 (4) loss of pay.—Commanding officers of marines at shore stations, 
 and other officers in command of detachments rendering pay rolls to 
 the Paymaster Department, will note, over their signatures, on the 
 records of summary and deck courts, that the loss of pay in the par¬ 
 ticular case, if any has been adjudged and approved, has been noted 
 in service-record book. 
 
 Section 4.—REMOVAL OF MARK OF DESERTION 
 
 7-21 
 
 (1) Commanding officers shall remove as an erroneous entry the 
 mark of desertion from the service-record book of any enlisted man 
 whose book was closed for desertion but who subsequently has been 
 tried and convicted of absence without leave or of absence over leave, 
 or acquitted. 
 
 (2) The mark of desertion must be removed as soon as possible after 
 
 trial and promulgation of sentence. This action of the commanding 
 officer will be reported to the Commandant of the Marine Corps, one 
 copy of the report forwarded to the Paymaster, Marine Corps, one copy 
 to the disbursing officer carrying the accounts, and one copy for the 
 Quartermaster officer carrying clothing accounts, for recredit of any 
 amounts due on date of alleged desertion, but such recredit will in no 
 case be made until receipt of transfer pay accounts from the deserters’ 
 roll. (See art. 15-11 (4).) [C. M. C. M. 2.] 
 
 7-22 to 8-0 
 
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Chapter 8 
 
 DECORATIONS, MEDALS, AND BADGES 
 
 Section 1. Articles 8-1 to 8—9. Decorations. 
 
 Section 2. Articles 8-10. Commemorative Medals. 
 
 Section 3. Articles 8-11 to 9-0. Campaign and Service Insignia. 
 
 Section L—DECORATIONS 
 
 8-1 
 
 The decorations, medals, and badges authorized for the United 
 States Marine Corps are as follows: 
 
 Decorations— 
 
 Medal of Honor (old and new). 
 
 Brevet Medal. 
 
 Distinguished Service Medal. 
 
 Navy Cross. 
 
 Distinguished Flying Cross. 
 
 Specially Meritorious Medal. 
 
 Gold Life Saving Medal, Treasury Department. 
 
 Silver Life Saving Medal, Treasury Department. 
 
 Commemorative medals— 
 
 Medal commemorating the Battle of Manila Bay (Dewey 
 Medal). 
 
 Medal commemorating naval engagements in West Indies 
 (Sampson Medal). 
 
 Campaign and service medals— 
 
 Civil War Campaign. 
 
 Expeditionary (Initial award 1874). 
 
 Spanish Campaign. 
 
 Philippine Campaign. 
 
 China Relief Expedition. 
 
 Cuban Pacification. 
 
 Mexican Service. 
 
 Nicaraguan Campaign. 
 
 Haitian Campaign, 1915. 
 
 Dominican Campaign. 
 
 Victory. 
 
 203 
 
8-1 
 
 MARINE CORPS MANUAL 
 
 Campaign and service medals—Continued. 
 
 Haitian Campaign, 1919-1920. 
 
 Second Nicaraguan Campaign. 
 
 Yangtze Service. 
 
 China Service. 
 
 Good Conduct. 
 
 Reserve Service. 
 
 Marksmanship badges— 
 
 Distinguished Marksman. 
 
 Distinguished Pistol Shot. 
 
 Marine Corps Rifle Competition. 
 
 Marine Corps Division Rifle Competition. 
 
 Marine Corps Pistol Competition. 
 
 Marine Corps Division Pistol Competition. 
 
 Lauchheimer Trophy. 
 
 Rifle Badges—expert rifleman, sharpshooter, and marksman. 
 Marine Corps Basic Badge. 
 
 Qualification Bars: 
 
 EX or SS—Pistol 
 EX or SS—Automatic Rifle 
 EX or SS—Machine Gun 
 EX or SS—Infantry Hov^itzer 
 EX or SS—T. S. M. G. 
 
 EX—Bayonet 
 
 EX or SS—Light Artillery 
 
 EX or SS—Defense Artillery 
 
 Certain miscellaneous marksmanship badges approved for wear 
 as listed in Uniform Regulations. 
 
 (For detailed information concerning qualification and marks¬ 
 manship insignia see chapter 5.) 
 
 DECORATIONS 
 
 8-2 
 
 (1) Medal of Honor (old).—Any enlisted man of the Navy or 
 Marine Corps who shall have distinguished himself in battle or dis¬ 
 played extraordinary heroism in the line of his profession shall, upon 
 the recommendation of his commanding officer, approved by the flag 
 officer and the Secretary of the Navy receive a * * * medal of 
 honor * * ». (Act Mar. 3,1901.) (34 U. S. C. 361.) 
 
 The Medal of Honor was originally authorized for oflBcers of the Navy and 
 Marine Corps in the act of March 3, iMs (34 U. S. C. 353) which provides: “The 
 President of the United States is hereby empowered to prepare a suitable Medal 
 of Honor to be awarded to any oflScer of the Navy, Marine Corps, or Coast 
 Guard who shall have distinguished himself in battle or displayed extraordinary 
 heroism in the line of his profession.” 
 
 204 
 
DECORATIONS, MEDALS, AND BADGES 
 
 8-2 
 
 (2) Medal of Honor (new).—The act of February 4,1919 (34 U. S. C. 
 354) provides: “That the President of the United States be, and is 
 hereby authorized, to present in the name of Congress, a medal of 
 honor to any person who, while in the naval service of the United 
 States shall, in action involving actual conflict with the enemy distm- 
 guish himself conspicuously by gallantry and intrepidity at the risk 
 of his life above and beyond the call of duty and without detriment 
 to the mission of his command or the command to which attached.” 
 (See art. 1709 N. R.) 
 
 8-3 
 
 The Brevet Medal is authorized for issue to any officer holding a 
 brevet commission. 
 
 8-4 
 
 Distinguished Service Medal.—The act of February 4, 1919 (34 
 U. S. C. 355), provides: “That the President be, and he hereby is, 
 further authorized to present, but not in the name of Congress, a 
 distinguished-service medal of appropriate design and ribbon, 
 together with a rosette or other device to be worn in lieu thereof, 
 to any person who, while in the naval service of the United States, 
 since the 6th day of April 1917, has distinguished, or who hereafter 
 shall distinguish, himself by exceptionally meritorious service to the 
 Government in a duty of great responsibility.” (See art. 1709, N. R.) 
 
 8-5 
 
 Navy Cross.—The act of February 4, 1919 (34 U. S. C. 356), pro¬ 
 vides: “That the President be, and he hereby is, further authorized 
 to present, but not in the name of Congress, a Navy cross of appro¬ 
 priate design and a ribbon, together with a rosette or other device 
 to be worn in lieu thereof, to any person who, while in the naval 
 service of the United States, since the 6th day of April 1917, has 
 distinguished, or who shall hereafter distinguisn, himself by extraor¬ 
 dinary heroism or distinguished service in the line of his profession, 
 such heroism or service not being sufficient to justify the award of 
 a medal of honor or a distinguisned-service medal.” (See art. 1709, 
 N. R.) 
 
 8-6 
 
 Distinguished Plying Cross.—The President is further authorized to 
 present, but not in the name of Congress, a distinguished flying 
 cross, to any person who while serving in any capacity with the Air 
 Corps of the Army of the United States, including the National 
 Guard and the Organized Reserves, or with the United States Navy, 
 since the 6th day of April 1917, has distinguished, or who distin¬ 
 guishes, himself by heroism or extraordinary achievement while par¬ 
 ticipating in an aerial flight. (See art. 1709, N. R.) 
 
 205 
 
8-7 
 
 MAKINE CORPS MANUAL 
 
 8-7 
 
 Specially Meritorious Medal, War with Spain.—The act of March 3, 
 1901, authorizes the award of bronze medals to officers and men of 
 the Navy and Marine Corps who rendered specially meritorious serv¬ 
 ice, otherwise than in battle, during the War with Spain. The act 
 further provides that any person entitled to receive recognition in 
 more than one instance under this provision of law and under 
 8-10 (2), shall, instead of a second medal, be presented with a bronze 
 bar, appropriately inscribed, to be attached to the ribbon by which 
 the medal is suspended. (31 Stat. 1465.) 
 
 8-8 
 
 (1) Life saving medals awarded by the Treasury Department.—Gold 
 life saving medals are awarded to those who by extreme and heroic 
 daring have endangered their lives in saving or endeavoring to save 
 lives from the perils of the sea in waters over which the United 
 States has jurisdiction or upon American vessels. 
 
 (2) Silver life saving medals are aw^arded to those who, in cases 
 not sufficiently distinguished to deserve the gold medal have endan¬ 
 gered their lives in saving on endeavoring to save lives from the 
 perils of the sea in waters over which the United States has juris¬ 
 diction or upon American vessels. 
 
 (3) Satisfactory evidence of the services performed must be filed 
 in each case with the Secretary of the Treasury through the Secre¬ 
 tary of the Navy. (See art. lt09, N. R.) 
 
 8-9 
 
 (1) Recommendations for awards.—No award is authorized without 
 a specific statement from a naval superior distinctly setting forth 
 the act or service and suggesting or recommending official recogni¬ 
 tion. The President is authorized to delegate, under such conditions, 
 regulations, and limitations as he shall prescribe, to flag officers who 
 are commanders in chief or commanding on important independent 
 duty the power conferred upon him by the act of February 4, 1919, 
 (34 U. S. C. 364), to award the Navy Cross. Recommendations for 
 award should be addressed to the Secretary of the Navy and for¬ 
 warded through official channels. Before making any specific recom¬ 
 mendation for award, the superior should, whenever possible, make 
 sure that the act, service, or achievement is of such a nature as to 
 merit the award. It is quite proper to recommend a person for 
 “suitable award” or “appropriate recognition,” leaving the exact na¬ 
 ture of the award or recognition, if any, to the judgment of the De¬ 
 partment. Recommendations should be complete in themselves and 
 should contain all the data required by law. This applies to such 
 
 206 
 
DECORATIONS, MEDALS, AND BADGES 
 
 8-9 
 
 matters as full names, ranks or rates, regular or temporary station, 
 responsibility, mission, dates, places, opposition encountered or ex¬ 
 pected, results obtained, damage or loss suffered by the command, etc. 
 Recommendations should be submitted as soon after the act or service 
 as practicable. 
 
 (2) Time limit for recommendations and awards.—Except as other¬ 
 
 wise prescribed herein, no Medal of Honor, Distinguished Service 
 Medal, Navy Cross or bar or other suitable emblem or insignia in lieu 
 of either of said medals or of said cross shall be issued to any person 
 after more than 5 years from the date of the act or service justifying 
 the award thereof, nor unless a specific statement or report distinctly 
 setting forth the act or distinguished service and suggesting or recom¬ 
 mending official recognition thereof shall have been made by his naval 
 superior through official channels at the time of the act or service or 
 within 3 years thereafter (sec. 7, act of Feb. 4, 1919). (34 IT. S. C. 
 
 360.) For any act of heroism or extraordinary achievement per¬ 
 formed subsequent to July 2, 1926, the Distinguished Flying Cross 
 will not be awarded after more than 3 years from the date of the act 
 or achievement, nor unless the recommendation therefor shall have 
 been made at the time of the act or within 2 years thereafter. 
 
 (3) Limitation of medals.—No more than one Medal of Honor or one 
 Distinguished Service Medal or one Navy Cross or Distinguished 
 Flying Cross shall be issued to any one person; but for each succeeding 
 deed or service sufficient to justify the award of a Medal of Honor or 
 a Distinguished Service Medal or Navy Cross or Distinguished Flying 
 Cross, respectively, the President may award a suitable bar, or other 
 suitable emblem or insignia, to be worn with the decoration and the 
 corresponding rosette or other device. (See art. 1709, N. R.) 
 
 (4) Presentation of decorations.—The presentation of a Medal of 
 Honor to any enlisted man in the naval service, as awarded by section 
 1407, Revised Statutes, and the act of March 3,1901 (34 U. S. C. 351), 
 and also to officers whenever the same may be authorized by law, shall 
 always be made with formal and impressive ceremonial. The recipient 
 shall, when practicable, be ordered to Washington, D. C., and the pres¬ 
 entation will be made by the President as Commander in Chief, or by 
 such representative as the President may designate. Wlien not prac¬ 
 ticable to have the presentation at Washington, the details of time, 
 place, and ceremony will be prescribed by the Secretary of the Navy 
 for each case. All other decorations herein authorized shall, when 
 practicable, be presented in accordance with the instructions contained 
 in paragraph 10-21, Landing Force Manual, United States Navy, 1938. 
 
 (6) Gratuity.—The receipt of the new Medal of Honor, the Dis¬ 
 tinguished Service Medal, Navy Cross, or Distinguished Flying Cross 
 by an enlisted man entitles him to additional pay at the rate of $2.00 
 per month from the date of the distinguished act or service on which 
 the award is based. 
 
 207 
 
8-10 
 
 MARINE CORPS MANUAL 
 
 Section 2.—COMMEMORATIVE MEDALS 
 8-10 
 
 (1) Medal commemorating the Battle of Manila Bay (Dewey Medal).— 
 The act of Congress approved June 3, 1898, provides: ‘‘That the Sec¬ 
 retary of the Navy be, and he hereby is, authorized to present a sword 
 of honor to Commodore George Dewey, and cause to be struck bronze 
 medals commemorating the Battle of Manila Bay, and to distribute 
 such medals to the officers and men of the ships oi the Asiatic Squad¬ 
 ron of the United States under the command of Commodore George 
 Dewey on May 1, 1898,” etc. Any person who was attached to one 
 of the following ships on May 1, 1898, is eligible for this medal: 
 
 Olympia. McCullough. Concord. 
 
 Baltimore. Boston. Petrel. 
 
 Ealeigh. 
 
 (2) Medal commemorating naval engagements in the West Indies 
 (Sampson Medal).—The act of March 3, 1901, provides: “That the 
 Secretary of the Navy be, and he is hereby, authorized to cause to be 
 struck bronze medals commemorative of the naval and other engage¬ 
 ments in the waters of the West Indies and on the shores of Cuba 
 during the war with Spain, and to distribute the same to the officers 
 and men of the Navy and Marine Corps who participated in any of 
 said engagements deemed by him of sufficient importance to deserve 
 commemoration: Provided further^ That any person who may, under 
 the provisions of this act, be entitled to receive recognition in more 
 than one instance shall, instead of a second medal, be presented with 
 a bronze bar, appropriately inscribed, to be attached to the ribbon 
 by which the medal is suspended.” 
 
 Section 3.—CAMPAIGN AND SERVICE INSIGNIA, AND BUTTONS 
 
 8-11 
 
 (1) Civil War medal.—For service in the Marine Corps, Eegular 
 
 or Volunteer Army, or in the militia of the United States during the 
 Civil War, between April 15, 1861, and April 9, 1865. (N. D. S. O. 
 
 82, 1908.) 
 
 (2) Spanish campaign medal.—For service between April 20 and 
 December 10, 1898, in the Marine Corps. (N. D. S. 0. 82, 1908; 
 N. D. G. O. 81, 1922.) 
 
 (3) Philippine campaign medal.—For service on shore in the Philip¬ 
 pine Islands between Februar}^ 4, 1899, and July 4, 1902, or on shore 
 in the Department of the Mindanao cooperating with the Army, 
 between February 4, 1899, and December 31, 1904, or on one of the 
 vessels of the Navy in Philippine waters as specified in article 
 A-1017, Bureau of Navigation Manual. 
 
 208 
 
DECORATIONS, MEDALS, AND BADGES 8-11 
 
 (4) China relief expedition.—For service ashore in China with the 
 Peking Belief Expedition, between May 24, 1900, and May 27, 1901, 
 or with the Legation Guard at Peking, or on any of the vessels oi 
 the Navy in Chinese waters as specified in article A-1018, Bureau 
 of Navigation Manual. 
 
 (5) Cuban pacification medal.—For service in Cuba with the Army 
 of Cuban pacification between September 12, 1906, and April 1, 1909, 
 or on any of the ships named in article A-1019, Bureau of Naviga¬ 
 tion Manual, between the dates mentioned opposite each ship. 
 
 (6) Nicaraguan campaign medal.—For service in Nicaragua or on 
 board the Aimapolis^ California^ Clereland^ Colorado^ Derwer^ 
 Glacier^ Maryland^ or Takoma^ from July 29 to November 14, 1912, 
 both dates inclusive. 
 
 (7) Mexican service medal.—For service on shore at Vera Cruz 
 from April 21 to 23, 1914, inclusive or on board any of the vessels 
 named in article A-1021, Bureau of Navigation Manual, between 
 the dates mentioned opposite each vessel. 
 
 (8) Haitian campaign medal.—For service in Haiti between July 9 
 and December 6, 1915, or on board any of the vessels named in 
 article A-1022 (1), Bureau of Navigation Manual, between the dates 
 mentioned opposite each vessel. 
 
 (9) Haitian campaign medal, 1919-20.—For service in Haiti be¬ 
 tween April 1, 1919, and June 15, 1920, or on board any of the ves¬ 
 sels named in article A-1022 (2), Bureau of Navigation Manual, be¬ 
 tween the dates mentioned opposite each vessel, l^ere a person has 
 received a Haitian campaign medal for 1915, and is also entitled to 
 a medal for service in 1919-20, he will be issued a clasp inscribed 
 “1919-1920” to be worn on the ribbon of the medal first awarded. 
 k. bronze star will be worn on the service ribbon representing the 
 medal to denote possession of the 1919-20 clasp. 
 
 (10) Dominican campaign medal.—For service in Santo Domingo 
 between May 5 and December 4, 1916, or on board any of the vessels 
 named in article A-1024, Bureau of Navigation Manual, between the 
 dates mentioned opposite each vessel. 
 
 (11) Victory medal, World War.—For honorable service in the 
 World War between April 6,1917, and November 11,1918, or to those 
 who entered the naval service on or after November 12,1918, and prior 
 to March 30,1920, and served not less than 10 days on shore in North¬ 
 ern Russia or Siberia or who were attached to one of the following 
 vessels: Albany^ Broohlyn^ Des Moines^ Eagle No. i, Eagle No. 
 Eagle No. J, New Orleans.^ Sacramento.^ South Dakota.^ Yankton. 
 
 (a) A service clasp with the duty inscribed thereon will be worn 
 on the ribbon of the medal by persons who performed any of the 
 duties designated in article A-1025, Bureau of Navigation Manual. 
 No one will be entitled to more than one service clasp. 
 
 209 
 
8-11 
 
 MARINE CORPS MANUAL 
 
 {h) Battle clasps. —For service in the following specified major 
 operations, one for service in each such operation: 
 
 Aisne^ June 1 to 5, 1918. 
 
 Aisne-Manie^ July 18 to 20,1918. 
 
 St. Mihiel.^ September 12 to 16,1918. 
 
 Meuse-Argonne.^ September 29 to October 10, 1918; October 21 
 and 22, 1918; October 25 to November 11, 1918. (Only one 
 Meuse-Argonne battle clasp to an individual.) 
 
 (<?) Defensive-sector clasp. —For service, irrespective of awards 
 for major operations, one only being awarded, notwithstanding that 
 service may have been rendered in more than one defensive sector: 
 
 Toulon-Troyon sector (Lorraine), March 18 to May 13, 1918. 
 
 Ohateau-TMerry sector (He de France), June 6 to July 16, 
 1918. 
 
 Marhdche sector (Lorraine), August 6 to 16,1918. 
 
 Limey sector (Lorraine), September 10 and 11,1918. 
 
 {L) Bronze stars are worn on the service ribbon to indicate the 
 possession of the service clasps referred to in article A-1025, Bu¬ 
 reau of Navigation Manual, and the battle clasps listed in subpara¬ 
 graph (h) above. A star is worn for each clasp awarded. 
 
 (e) Silver stars. —^When an officer or enlisted man has been cited 
 by the Navy Department for service during the World War, not justi¬ 
 fying the award of a medal of honor, distinguished-service cross. Navy 
 cross, or distinguished-service medal, he will wear a silver star on the 
 service ribbon and on the ribbon of the Victory medal for each such 
 citation. 
 
 (/) A bronze Maltese cross will be worn in the center of the service 
 ribbon by those officers and enlisted men of the Marine Corps and 
 Medical Corps, United States Navy, who were attached to the Ameri¬ 
 can Expeditionary Forces in France any time between April 6, 1917, 
 and November 11, 1918, and who did not participate in any engage¬ 
 ments. 
 
 (12) Second Nicaraguan Campaign Medal.—For service in Nicaragua 
 between August 27, 1926, and January 2, 1933, or on board the 
 vessels of the Navy listed in article A-1026, Bureau of Navigation 
 Manual, between the dates set opposite each vessel. 
 
 (13) Yangtze Service Medal.—For service on shore at Shanghai or 
 in the Valley of the Yangtze Kiver, China, between September 3, 
 1926, and October 21,1927, and between March 1,1930, and December 
 31,1932, or on the vessels of the Navy listed in article A-1027, Bureau 
 of Navigation Manual, between the dates appearing opposite each 
 vessel. No officer or enlisted man is entitled to more than one such 
 medal. 
 
 (14) , China Semce Medal.—For service in China from July 7, 1937, 
 to a date to be deterihined later, or on board the vessels of the Navy 
 listed in General Order No. 135, Navy Department, August 23, 1940. 
 
 210 
 
DECORATIONS, MEDALS, AND BADGES 
 
 8-11 
 
 (15) Reserve Service Medal.—The Marine Corps Reserve Service 
 Medal will be awarded to all officers and men for service in the Marine 
 Corps Reserve subsequent to July 1, 1925 (for Navy see art. 13-161 
 (4)); provided that, within any four-year period of service, computed 
 from the date of assignment or reassignment to the Organized Marine 
 Corps Reserve, or the quadrennial anniversary date thereof, they meet 
 the following requirements: 
 
 {a) Have attended with an organized unit of the Reserve, four 
 annual field training periods of not less than fourteen days each; and 
 
 {h) Have attended, with an organized unit of the Reserve, 80 per¬ 
 cent of all scheduled drills each year, for four consecutive years. 
 Appropriate duty, and equivalent instruction or duty, may be credited 
 in lieu of drills; and 
 
 (c) Have, in the case of officers, received no unsatisfactory fitness 
 reports; or, in the case of enlisted men, have been awarded an average 
 service record marking of not less than 4.5. 
 
 {d) A bronze star, to be worn on the ribbon of the Marine Corps 
 Reserve Service Medal, will be issued for each subsequent qualification 
 earned, in accordance with the above requirements. 
 
 (16) American Defense Service Medal.— (a) The American Defense 
 Service Medal is authorized by Executive Order No. 8808, dated June 
 
 28.1941, and will be issued under the provisions of Navy Department 
 General Order No. 172 to all persons in the naval service who served 
 on active duty at any time between September 8, 1939, and December 
 
 7.1941. 
 
 (&) Service clasps are authorized to be worn on the ribbon of the 
 medal by persons who served as follows: 
 
 1. ‘‘Fleet” for service on the high seas while regularly attached 
 to any vessel or aircraft squadron of the Atlantic, Pacific, or Asi¬ 
 atic Fleets to include vessels of the Naval Transportation Service 
 and vessels operating under the Chief of Naval Operations. 
 
 2. “Base” for service on shore at bases and naval stations out¬ 
 side the continental limits of the United States. 
 
 {c) No person will be entitled to more than one clasp. 
 
 [C. M. C. M. 3.] 
 
 211 
 
8-12 
 
 MARINE CORPS MANUAL 
 
 EXPEDITIONARY :MEDALS 
 
 8-12 
 
 (1) Expeditionary medals, for service with the following-named 
 expeditions or other operations, will be issued to officers and enlisted 
 men who are now or were formerly in the Marine Corps: 
 
 Authorized expeditions 
 
 Country 
 
 Abyssinia: 
 
 Djibouti. 
 
 Aegentina: 
 
 Buenos Aires. 
 Chile: 
 
 Valparaiso.... 
 
 (3) 
 
 ( 4 ) 
 
 China: 
 
 (1) Tientsin--- 
 
 (2) Chefoo------ 
 
 Peiping or Tientsin- 
 
 (a) Peiping, Shanghai, etc.... 
 
 (b) Ameriean Legation Guard, Peiping 
 and Landing Forces Ashore at vari¬ 
 ous places in China. 
 
 (5) (a) Expeditionary and Landing Forces 
 .\shore at various places, excluding 
 the Legation Guard. Peiping, vith 
 the exception of period mentioned 
 below. 
 
 (b) Legation Guard, Peiping-- 
 
 (c) Shanghai.... 
 
 (d) Canton.. 
 
 (6) Armed guard duty on board. 
 
 (7) Officers and men attached to and serving 
 
 on board at Ichang. 
 
 (8) Personnel on board_ 
 
 Colombia, U.vited States of: 
 
 (1) (a) State of Panama___ 
 
 (b) State of Panama__ 
 
 (2) Boca del Toro... 
 
 (3) State of Panama_ 
 
 (4) Boca del toro... 
 
 (5) Isthmus of Panama__ 
 
 (6) Panama and Colon and along railroad. 
 
 Vessel 
 
 Landing forces from— 
 
 Brooklyn_ 
 
 Machias... 
 
 San Francisco_ 
 
 Tallapoosa.. 
 
 San Francisco. 
 Baltimore_ 
 
 Baltimore. 
 
 Yorktown. 
 
 Boston_ 
 
 Rainbow.. 
 
 Edsall.. 
 
 Elcano_ 
 
 Hart_ 
 
 Isabel_ 
 
 MacLoish_ 
 
 McCormack. 
 
 Noa... 
 
 Parrott_ 
 
 Peary_ 
 
 Penguin_ 
 
 Pillsbury_ 
 
 Pope_ 
 
 Stewart...... 
 
 Truxton.. 
 
 Pampanga... 
 Sacramento.. 
 S. S. I’Ping.. 
 S. S. Mcilu.. 
 Oahu... 
 
 Panay. 
 
 Galena... 
 Atlanta.. 
 Machias. 
 Marietta. 
 
 Iowa. 
 
 Concord. 
 
 Ranger... 
 
 Machias. 
 
 Ranger... 
 
 ^Panther.. 
 
 Period of service ashore 
 
 From— 
 
 To— 
 
 Nov. 21,1903 
 
 Jan. 18,1904 
 
 _do... 
 
 Do. 
 
 _do.. 
 
 Do. 
 
 July 30,1890 
 
 July 30,1890 
 
 Aug. 28,1891 
 
 Aug. 30,1891 
 
 _do_ 
 
 Do. 
 
 Dec. 4,1894 
 
 May 16,1895 
 
 Mar. 1,1895 
 
 Mar. 18,1895 
 
 Nov. 4,1898 
 
 Mar. 13,1899 
 
 Oct. 10,1911 
 
 Jan. 19,1914 
 
 _do... 
 
 Do. 
 
 Sept. 9,1924 
 
 Sept. 24,1934 
 
 _do. 
 
 Mar. 1,1925 
 
 Juno —, 1925 
 
 July —, 1925 
 
 _do_ 
 
 Do. 
 
 .do... 
 
 Do. 
 
 _do. 
 
 Do. 
 
 .do. 
 
 Do. 
 
 _do.. 
 
 Do. 
 
 July 25.1925 
 
 Aug. 10,1925 
 
 June —, 1925 
 
 July —,1925 
 
 July 25,1925 
 
 Aug. 10,1925 
 
 _do. 
 
 Do. 
 
 _do.. 
 
 Do. 
 
 _do.... 
 
 Do. 
 
 .do_ 
 
 Do. 
 
 _do. 
 
 Do. 
 
 Dec. —,1927 
 
 Dec. —1927 
 
 _do_ 
 
 Do. 
 
 Apr. 22,1928 
 
 May 3,1928 
 
 May 5,1028 
 
 May 15,1928 
 
 Apr. 15,1929 
 
 Dec. 12,1937 
 
 
 Apr. 11,1885 
 
 May 22,1885 
 
 Mar. 31,1885 
 
 Do. 
 
 Mar. 8,1895 
 
 Mar. 9,1895 
 
 Nov. 11,1901 
 
 Dec. 4,1901 
 
 .do. 
 
 Do. 
 
 .do.. 
 
 Do. 
 
 .do.. 
 
 Do. 
 
 .do.. 
 
 Do. 
 
 Apr. 17.1902 
 
 Apr. 19.1902 
 
 Sept. 18,1902 
 
 Sept. 22, 1902 
 
 Sept. 23,1902 
 
 ,Nov. 18,1902 
 
 212 
 
DECORATIONS, MEDALS, AND BADGES 8-12 
 
 Vessel 
 
 Period of service ashore 
 
 Country 
 
 Colombia, United States of— Continued. 
 
 (7) (a) Republic of Panama.. 
 
 (b) Colon_ 
 
 (c) Porto Bello.. 
 
 Cuba: 
 
 (1) Guantanamo Bay and other points.... 
 
 ( 2 ) Cuba..... 
 
 Dominican Republic: 
 
 (1) Santo Dominero City__ 
 
 (2) (a) Santo Domingo City...-. 
 
 (b) San Pedro de Marcoris-.. 
 
 (3) Dominican Republic and Republic of 
 
 Haiti: 
 
 (a) Dominican Republic.... 
 
 (b) Dominican Republic___ 
 
 (c) Republic of Haiti..... 
 
 fd) Republic of Haiti.... 
 
 (4) Dominican Republic.... 
 
 Eoypt: 
 
 Alexandria...... 
 
 Haiti: 
 
 (1) Navassa Island..... 
 
 (2) fa) Port au Prince___ 
 
 (b) Port au Prince....... 
 
 (c) Oonaives........ 
 
 (d) Cape Haitien... 
 
 f3) fa) Republic of Haiti.... 
 
 fb) Republic ofHaiti.... 
 
 fc) Republic of Haiti... 
 
 f4) Republic of Haiti during period martial law 
 
 was in effect. [C. M. C. M. 3.] 
 Haw.uian Islands: 
 
 (1) Honolulu........ 
 
 (2) Honolulu____ 
 
 f3) Honolulu.'. 
 
 Honduras; 
 
 (1) Truxillo, Ceiba or Puerto Cortez. 
 
 f2) (a) Laguna.... 
 
 fb) Choloma___ 
 
 f3) (a) La Ceiba, Puerto Cortez, and Tela 
 
 (b) Tegucigalpa 
 Korea: 
 
 fl) Seoul.. 
 
 f2) Seoul. 
 
 f3) American Legation Guard, Seoul 
 Nicara'^ua: 
 
 (1) Bluefields.. 
 
 (2) Corinto..... 
 
 f3) San Juandel Sur.. 
 
 (4) Bluefields.. 
 
 (6) Corinto. 
 
 Landing forces from— 
 
 Nashville 
 
 Dixie. 
 
 Prairie... 
 
 Dixie_ 
 
 Atlanta.. 
 
 Atlanta.. 
 
 Columbia 
 
 Newark.. 
 
 Yankee... 
 
 Lancaster. 
 
 Nipeic. 
 
 Quinnebaug_ 
 
 Kearsarge_ 
 
 Montana_ 
 
 South Carolina 
 
 Eaple.. 
 
 Tacoma_ 
 
 Tuscarora_ 
 
 Portsmouth... 
 
 Adams... 
 
 Boston... 
 
 Marietta.. 
 
 Olympia.. 
 
 Panther.. 
 
 Raleieh_ 
 
 San Francisco, 
 
 Paducah.. 
 
 _do_ 
 
 Billingsley_ 
 
 Denver. 
 
 Lardner.. 
 
 M ilwaukee_ 
 
 Essex_ 
 
 Baltimore_ 
 
 Charleston_ 
 
 Concord. 
 
 Detroit.. 
 
 Yorktown_ 
 
 Machias. 
 
 Marblehead 
 
 Columbia... 
 
 Alert.. 
 
 _do_ 
 
 Marietta_ 
 
 Buflalo.. 
 
 From— 
 
 Nov. 4,1903 
 
 Nov. 5,1903 
 Dec. 13,1903 
 Jan. 3,1904 
 Dec. 31,1903 
 
 May 28,1912 
 Feb. 20,1917 
 
 Apr. 1,1903 
 Feb. 11,1904 
 
 _do_ 
 
 Feb. 25,1904 
 
 Aug. 1.5.1914 
 Nov. 26,1914 
 Oct. 31,1914 
 Dec. 13,1914 
 Dec. 6.1916 
 Nov. 12,1918 
 
 June 10,1882 
 
 _do.. 
 
 _do.. 
 
 May 2.1891 
 Jan. 26.1914 
 Jan. 29,1914 
 Feb. 1.1914 
 Oct. 18.1914 
 Dec. 7,1915 
 Nov. 12.1918 
 June 16,1920 
 Dec. 4,1929 
 
 Feb. 12,1874 
 
 _do_ 
 
 July 30.1889 
 Jan. 16,1893 
 
 Mar. 21,1903 
 
 _do... 
 
 _do_ 
 
 _do.. 
 
 _do_ 
 
 Apr. 28.1907 
 May 24.1907 
 Feb. 28,1924 
 
 _do_ 
 
 _do.. 
 
 Mar. 18,1924 
 
 June 19,1888 
 July 24,1894 
 
 _do...._ 
 
 _do.. 
 
 _do_ 
 
 July 24.1895 
 Nov. 29.1895 
 Jan. 5,1904 
 
 July 6,1894 
 July 31,1894 
 May 2.1896 
 Feb. 7.1898 
 Feb. 24,1899 
 Dec. 20,1909 
 
 To— 
 
 Feb. 26,1904 
 
 Aug. 5,1912 
 Apr. 5.1917 
 
 Apr. 19,1903 
 
 Feb. 27,1904 
 
 Oct. 30,1914 
 Dec. 11,1914 
 Nov. 14,1914 
 Dec. 17,1914 
 Apr. 5.1917 
 Sept. —, 1924 
 
 Aug. 29,1882 
 Do. 
 
 Do. 
 
 June 20.1891 
 Feb. 10.1914 
 Feb. 9,1914 
 Feb. 3.1914 
 Nov. 17,1914 
 Apr, 5,1917 
 Mar, 31,1919 
 Nov. 25, 1924 
 Aug. 5.1931 
 
 Feb. 20,1874 
 Do. 
 
 July 31.1889 
 Apr. 1,1893 
 
 Apr. 16,1903 
 Do. 
 
 Do. 
 
 Do. 
 
 Do. 
 
 May 23,1907 
 .Tune 8,1907 
 Mar. 13,1924 
 Do. 
 
 Do. 
 
 Apr. :30,1924 
 
 June 30.1888 
 June 19,1895 
 Do. 
 
 Do. 
 
 Do. 
 
 Nov. 30.1895 
 Apr. 3,1896 
 Nov. 11,1905 
 
 Aug. 6,1894 
 Aug. 7,1894 
 Mav 4.1896 
 Feb. 8,1898 
 Feb. 28,1899 
 Mar. 15,1910 
 
 213 
 
8-12 
 
 MARINE CORPS MANUAL 
 
 Vessel 
 
 Period of service ashore 
 
 Country 
 
 Nicaragua— Continued. 
 
 (6) Bluefields_ 
 
 (7) Legation Guard, Managua.. 
 
 (8) Bluefields__ 
 
 Philippine Islands: 
 
 (1) Islands of Basilan and Jolo-. 
 Russia: 
 
 Embassy Guard, St. Petersburg 
 Samoa: 
 
 (1) Apia_ 
 
 (2) Apia_ 
 
 Siberia: 
 
 Russian Island_ 
 
 Syria: 
 
 Beirut_ 
 
 Landing forces from- 
 
 Cleveland. 
 
 Pampanga. 
 
 From— 
 
 May 30,1910 
 Nov. 15,1912 
 Nov. 12,1918 
 May 7,1926 
 
 Sept. 13.1911 
 
 Dec. —, 1905 
 
 To— 
 
 Sept. 4,1910 
 Apr. 5,1917 
 Aug. 3,1925 
 June 4,1926 
 
 Nov. 18,1911 
 
 Jan. 1,1907 
 
 Nipsic_ 
 
 Philadelphia 
 
 Nov. 13,1888 
 Mar. 14,1899 
 
 Mar. 31,1920 
 
 Mar. 20,1889 
 May 18,1899 
 
 Nov. 19,1922 
 
 Brooklyn_ 
 
 San Francisco 
 
 Sept. 8,1903 
 Oct. 10,1903 
 Sept. 8,1903 
 Oct. 10,1903 
 
 Sept. 13,1903 
 Oct. 17,1903 
 Sept. 13,1903 
 Oct. 17,1903 
 
 Turkey: 
 
 (1) Ismit... 
 
 (2) Smyrna. 
 
 Humphreys. 
 
 Edsall_ 
 
 Lawrence... 
 Litchfield... 
 MacLeish... 
 S. C. No. 96 
 Simpson_ 
 
 June 28,1921 
 Sept. 16,1922 
 Oct. 8,1922 
 Sept. 7,1922 
 Oct. 1,1922 
 Sept. —, 1922 
 Sept. 8,1922 
 
 July 3,1921 
 Oct. 2,1922 
 Oct. 18,1922 
 Sept. 16,1922 
 Oct. 5,1922 
 Oct. —,1922 
 Sept. 13,1922 
 
 [C. M. C. M. 3.] 
 
 (2) The medal itself represents participation in one operation, or 
 other duty; while participation in two or more operations, or other 
 duty, will be represented by the placing of a bronze star in the center 
 of the ribbon. One star for each expedition in excess of one. 
 
 (3) To be entitled to this expeditionary medal, or the bronze stars, 
 members of the above expeditions or detachments must have actually 
 served ashore in the foreign countries mentioned, for the purpose of 
 protecting American or other foreign interests, during all or part of 
 the period between the dates set forth. 
 
 GOOD-CONDUCT MEDALS 
 
 8-13 
 
 (1) Eligibility.—When a man is discharged upon the expiration of 
 his first enlistment with a final average marking of 4.6 or over in 
 obedience and sobriety, and a final average marking of 4.0 or over 
 in military efiiciency, neatness and military bearing, and intelligence, 
 and is recommended therefor by his commanding officer, he may be 
 awarded a good-conduct medal. IVhen a man is discharged, trans¬ 
 ferred to Fleet Marine Corps Reserve or retired, upon the expira¬ 
 tion of a subsequent enlistment with a final average marking of 4.8 
 or over in obedience and sobriety, and a final average marking of 
 4.0 or over in military efficiency, neatness and military bearing, 
 and intelligenccj and is recommended therefor by his commanding 
 
 214 
 
DECORATIONS, MEDALS, AND BADGES 8-13 
 
 oflicer, he may be awarded a good-conduct medal, or a good-conduct 
 bar if he is in possession of a medal. An enlisted man discharged 
 with above markings, after not less than two years’ service in his 
 enlistment, to accept an appointment in the naval or military service 
 is eligible for a good-conduct award. 
 
 (2) Extension of enlistment.—If a man has extended his enlistment 
 and is discharged, transferred to the Fleet Marine Corps Keserve, or 
 retired during or upon the expiration of such extension, he will 
 likewise be eligible for a good-conduct award. If the discharge, 
 transfer to Fleet Marine Corps Reserve, or retirement, is upon the 
 expiration of a 4-year extension, or of extensions aggregating 4 years, 
 the man will be eligible for an award for the original enlistment 
 and to an additional award for the extension. 
 
 (3) Court-martial men not eligible.—Ordinarily, recommendation 
 for a good-conduct medal should not be made in the case of a man 
 who during his current enlistment has been convicted by a court 
 martial, other than a deck court, and whose sentence has been ap¬ 
 proved by proper authority; but if a recommendation for a good- 
 conduct medal is made in such a case, the reasons therefor shall be 
 given over the commanding officer’s signature. 
 
 (4) Recommendation.—At posts having a company organization 
 the markings shall be entered personally and signed by the man’s 
 company commander, who shall also make recommendations as to 
 good-conduct medals and bars. Commanding officers of such posts 
 shall satisfy themselves that company records are properly kept and 
 that company commanders comply with the provisions of this article. 
 In cases where the commanding officer of a post does not agree with 
 the markings for transfer or discharge or the recommendations in 
 regard to good-conduct medal or bar, his recommendation with rea¬ 
 sons therefor shall be given over his signature. 
 
 (5) Awards.—Good-conduct medals and bars are awarded by the 
 Commandant of the Marine Corps, and by the departmental com¬ 
 mander in the Department of the Pacific. Good-conduct medals and 
 bars may also be awarded by the commanding officer of a post or 
 organization when specifically authorized by the Commandant of the 
 Marine Corps. [C. M. C. M. 2.] 
 
 (6) Delivery.—The medal or bar will be delivered with the dis¬ 
 charge certificate, or where this is impracticable will be delivered 
 or forwarded as soon as possible thereafter. 
 
 (7) An enlisted man shall not be deprived of a good-conduct medal 
 or pin except by conviction for an offense committed in a prior 
 enlistment in which a good-conduct medal or pin had been previously 
 held to have been earned but not bestowed. 
 
 215 
 
8-14 
 
 MARINE CORPS MANUAL 
 
 VICTORY BUTTONS 
 
 8-14 
 
 (1) Bronze and silver victory buttons will be issued to members 
 and former members of the Marine Corps who served honorably 
 therein between the dates of April 6,1917, and November 11,1918, and 
 to those who entered the naval service on or after November 12, 1918, 
 and prior to iSIarch 30, 1920, and served not less than 10 days on shore 
 in northern Russia or Siberia or who were attached to one of the fol¬ 
 lowing vessels: Albany^ Brooklyn^ Des Moines^ Eagle No. i, Eagle 
 No. Eagle No. New Orleans., SacramentOy South Dakota^ or 
 Yankton. 
 
 (2) Silver victory buttons are awarded only to officers and men 
 who were wounded or gassed in action during the World War. 
 
 reser\t: buttons 
 
 8-15 
 
 Each member of the Marine Corps Reserve will be issued a Marine 
 Corps Reserve button to be worn with civilian dress only. 
 
 HONORABLE-DISCHARGE BUTTONS 
 
 8-16 
 
 (1) To each member of the Marine Corps who may be honorably 
 discharged from the service there will be issued a Marine Corps 
 honorable-discharge button to be worn onlv with civilian dress. 
 
 (2) To each member of the Marine Corps Reserve, who has had 30 
 days or more of active service, there shall be issued one of these buttons 
 upon honorable discharge from the Marine Corps Reserve. [C. M. 
 C. M. 3.] 
 
 (3) The buttons will be furnished the various stations by the Direc¬ 
 tor, Personnel Department, upon requisition. [C. !M. C. M. 3.] 
 
 (4) Former members of the ^larine Corps who have been issued 
 buttons will be permitted to purchase duplicate buttons upon request 
 to the Director, Personnel Department. [C. M. C. M. 3.] 
 
 FRENCH FOURRAGERE 
 
 8-17 
 
 (1) The Fifth and Sixth Regiments, United States Marines, hav¬ 
 ing each received three citations in the French Orders of the Army, 
 for service at Belleau Wood from June 2 to 13, 1918, Soissons on 
 
 216 
 
DECORATIONS, MEDALS, AND BADGES 
 
 8-17 
 
 July 18 and 19, 1918, and Champagne from October 1 to 10, 1918, 
 and the Sixth Machine Gun Battalion, United States Marines, hav¬ 
 ing received two citations in the French Orders of the Army, for 
 service at Belleau Wood from June 2 to 13, 1918, and Soissons on 
 July 18, and 19, 1918, have been awarded the fourragere of the colors 
 of the ribbon of the croix de guerre (green and red) by the French 
 Ministry of War. This award having been accepted by the War 
 Department on behalf of these organizations, the said fourragere 
 becomes a part of the uniform of the above-mentioned units and 
 will be issued to officers and enlisted men who ma}^ become members 
 of these organizations. The Fourth Brigade, United States Marines, 
 received one citation in the French Orders of the Army, as an 
 organization; this, however, is the same as that covering the cor¬ 
 responding period for which the Fifth and Sixth Regiments and the 
 Sixth Machine Gun Battalion were cited. 
 
 (2) In order that an individual may be entitled to wear the said 
 fourragere at all times, regardless of whether or not he is serving 
 with the unit so decorated he must have been attached to the organ¬ 
 ization on at least two occasions covered by the above dates. 
 
 8-18 
 
 Gratuitous issues.—All decorations, m.edals, badges, ribbons, and 
 auxiliary insignia will be gratuitously issued to officers and enlisted 
 men who are entitled thereto; also to former officers and enlisted 
 men who have been honorably separated from the naval service. 
 Duplicates will be gratuitously issued to enlisted men in the service, 
 and will be sold at cost price to officers and former officers and men 
 upon presentation of satisfactory evidence that the original was lost, 
 destroyed, or rendered unfit for use without fault or neglect on the 
 part of persons to whom originally furnished, except as otherwise 
 provided in article 1709(9), N. R. 
 
 8-19 
 
 (1) Ribbons, fourrageres, and auxiliary insignia.—An allowance of 
 not more than one ribbon for each decoration presented by the 
 United States Government, one ribbon (with stars or Maltese cross 
 when required) for each service medal, one good-conduct ribbon 
 (with numeral, when required), and one fourragere, is prescribed for 
 gratuitous issue during an enlistment, if necessary, to each enlisted 
 man entitled thereto. 
 
 (2) Ribbons, stars, Maltese crosses, numerals, and fourrageres 
 issued in excess of allowance will be charged to enlisted men at in¬ 
 voice prices. Officers requiring additional ribbons, fourrageres, etc., 
 may purchase them. 
 
 217 
 
8-20 
 
 MARINE CORPS MANUAL 
 
 8-20 
 
 Wearing medals while undergoing punishment.—The commanding 
 officer may forbid the wearing of medals by any person undergoing 
 punishment. (See art. 1711(2), N. R.) 
 
 8-21 
 
 Insignia withheld.—Xo decoration, medal, badge, ribbon, or other 
 insignia herein described shall be awarded or issued to any indi¬ 
 vidual, or to the representative of any individual, whose entire serv¬ 
 ice subsequent to the time when his right thereto arose shall not have 
 been honorable, unless such right shall be absolute under the law. 
 
 , 8-22 
 
 (1) Decorations awarded by foreign governments may not be accepted 
 without consent of Congress.—No person holding any office of profit or 
 trust under them (the United States) shall, without the consent of 
 Congress, accept of any present, emolument, office, or title of any kind 
 whatever from any king, prince, or foreign state. (See Constitution, 
 art. I, sec. 9, cl. 8.) 
 
 (2) To be tendered through Department of State, not to be delivered 
 
 without authority from Congress.—Any present, decoration, or other 
 thing, including citation, which shall be conferred or presented by any 
 foreign government to any officer or enlisted man of the United States, 
 civil, naval, or military, shall be tendered through the Department of 
 State, and not to the individual in person, but such present, decora¬ 
 tion, or other thing shall not be delivered by the Department of State 
 unless so authorized by act of Congress. (See sec. 3, act of Jan. 31, 
 1881.) (5 U. S. C. 115.) 
 
 (3) When the bestowal of a foreign decoration is made under such 
 circumstances that its refusal would prove embarrassing to the power 
 conferring it, the individual may accept it. He should, at the same 
 time, inform the donor that he is accepting it subject to the approval 
 of Congress, and forward the decoration and diploma or other thing to 
 the Bureau for further transmittal to the Department of State. He 
 should not obligate himself or the United States in any way. 
 
 8-23 to 9-0 
 
 218 
 
Chapter 9 
 
 CORRESPONDENCE 
 
 Section 1. Articles 9—1 to 9—21. General. 
 Section 2. Articles 9—31 to 9—41. Dispatches. 
 Section 3. Articles 9—61 to 10—0. Pile Systems. 
 
 Section 1.—GENERAL 
 
 CORRESPONDENCE 
 
 9-1 
 
 Addressed to Major General Commandant.—All communications re¬ 
 lating to details of officers, transfers, applications for orders or for 
 revocation thereof, as well as applications for leaves of absence and 
 furloughs which are not granted by other authority, and applica¬ 
 tions for extension of such leaves and furloughs beyond 30 days shall 
 be addressed to the Major General Commandant and forwarded 
 through official channels. 
 
 9-2 
 
 From officers at Headquarters.—^All official communications between 
 officers of the corps stationed at Headquarters and other officers (except 
 letters containing money and checks and such routine correspondence 
 by or with officers of or between the staff departments as requires no 
 action of the Major General Commandant) shall be sent via the Major 
 General Commandant. 
 
 9-3 
 
 General officers of the Marine Corps commanding departments, 
 posts, stations, brigades, or other organizations of the Marine Corps, 
 will be addressed, and will style themselves in all official correspond¬ 
 ence as “The Commanding General,” followed by the name of the 
 department, post, station, etc. 
 
 240250—40 
 
 15 
 
 219 
 
9-4 
 
 MARINE CORPS MANUAL 
 
 9-4 
 
 Names in full.—To avoid error, confusion, and delay in conducting 
 correspondence, official communications containing the names of offi¬ 
 cers or enlisted men shall in every instance give both the Christian 
 and the surname of such officers and enlisted men written in full, 
 except middle names, for which initials only may be used. In case 
 there is more than one enlisted man of the same name at a given post 
 or station, the one to whom it is intended to refer must be identified 
 by giving his Christian, middle name, and surname in full; also the 
 place and date of his enlistment, or otherwise. 
 
 REGISTERED MAIL 
 
 9-5 
 
 (1) The Post Office Department considers that its responsibility 
 ceases with the delivery of registered mail to a duljr authorized mail 
 orderly, and that in the event of its loss after delivery to him the 
 sender must look to the naval authorities for reimbursement. 
 
 (2) Commanding officers will require every person handling regis¬ 
 tered mail to receipt for it, making sure that such mail is delivered to 
 and signed for by the person to whom it is addressed. Kegistry 
 receipt books will be kept for this purpose. 
 
 PERSONAL MAIL 
 
 9-6 
 
 When mail is received at a post for an officer or enlisted man who 
 at the time of receipt is not attached to the post the mail will be 
 disposed of as follows: ’ ^ 
 
 (1) If for an officer or enlisted man whose address is known, as in 
 
 case of those recently transferred, etc., the mail will be redirected and 
 forwarded to that address. ^ X)i>eei'Pe \ 
 
 (2) In all other cases the mail will be forwarded to tne Adjutant 
 and Inspector, Headquarters, Marine Corps. 
 
 RELATING TO PAYMASTER’S DEPARTMENT 
 
 9-7 
 
 (1) Vouchers for current pay and allowances and routine corre¬ 
 spondence relating thereto should be forwarded direct to the proper 
 disbursing officer. 
 
 (2) Indorsements affecting pay, mileago, transportation, and trav¬ 
 eling expenses shall be placed on the face of the original order involv- 
 
 220 
 
CORRESPONDENCE 
 
 9-7 
 
 ing travel, if practicable, otherwise on the back of the order. Such 
 indorsements shall never be placed on sheets which might be detached 
 from the original order. 
 
 (3) When chief pay clerk or pay clerk signs.—During the temporary 
 absence of a disbursing officer, exceeding 1 day, the senior chief pay 
 clerk or pay clerk on duty in his office may enter the name of the 
 disbursing officer under the phrase “For and in the absence of,” and 
 sign the communication over his title. This, however, should not be 
 considered authority for signing bills of exchange, requisitions for 
 funds to be deposited in the Treasury to the official credit of a dis¬ 
 bursing officer, or any part of the papers included in the accounts of 
 any disbursing officer. This has equal application to chief pay clerks 
 and pay clerks deputized as well as those not so deputized. 
 
 (4) Applications to the Comptroller General of the United States, 
 under the Act approved July 31, 1894 (31 U. S. C. 74), for his deci¬ 
 sion upon any question involving a prospective payment, shall be 
 forwarded through the usual official channels to the Navy Depart¬ 
 ment for transmission to that officer. The above does not apply, 
 however, to a request for decision by the Comptroller General when 
 an appeal is made by a disbursing officer from a disallowance appear¬ 
 ing in the statement of differences. 
 
 (5) Carbon copies.—In all offices of the Paymaster’s Department, 
 where outgoing communications are addressed to or forwarded 
 through another office of the Paymaster’s Department, an extra copy 
 on yellow-tinted paper should be forwarded with such communica¬ 
 tion for retention in the receiving office. 
 
 (6) Where enclosures accompany communications a copy of such 
 enclosures on yellow-tinted paper should be transmitted if such 
 enclosures are either prepared or copied in the sending office; other¬ 
 wise the receiving office will prepare such copies as are required for 
 its files. The method may be stated as follows: Where an office pre¬ 
 pares a paper or makes a copy of all or part of the enclosures, it 
 should at the same time prepare yellow-tinted copies for the office 
 to or through which the papers are to be sent. The adoption of this 
 method will largely reduce duplication of work. 
 
 (7) Carbon copies of such communications, on white paper, 
 should be sent to the officer, post, or office having interest in such 
 correspondence. 
 
 (8) Authorizing expenditures.—A written communication to author¬ 
 ize the payment of public money, either directly or indirectly, as 
 credits in an account must show official action by the actual signature 
 of the proper officer having authority to sign, who may not delegate 
 his authority to sign by the use of his typewritten name with the 
 initials of a clerk or other officer signed thereunder. (2fi Comp. 
 Dec. 787.) 
 
 221 
 
9-8 
 
 MARINE CORPS MANUAL 
 
 RELATING TO QUARITERMASTEr’s DEPARTMENT 
 
 9-8 
 
 (1) Materiel.—Communications from shore stations concerning ma¬ 
 teriel of the Quartermaster’s Department intended for consideration 
 at Headquarters, shall be addressed by the commanding officer or 
 post quartermaster to the Quartermaster. Such communications 
 from stations within the Department of the Pacific, shall be trans¬ 
 mitted via the Commanding General of that department, except in 
 emergencies and specific cases where great haste is necessary, com¬ 
 munications may be sent direct to Headquarters, U. S. Marine Corps, 
 furnishing copies to Headquarters, Department of Pacific. 
 [C. M. C. M. 1.] 
 
 (2) Personnel.—Communications concerning the personnel of the 
 Quartermaster’s Department shall be addressed to the commanding 
 officer, and by him forwarded to the Quartermaster, for reference to 
 the Major General Commandant. 
 
 (3) Prom depots.—In relation to matters of the Quartermaster’s De¬ 
 partment intended for consideration at Headquarters, the assistant 
 quartermasters in charge of depots of supplies will address all official 
 communications to the Quartermaster, except as provided in article 
 9-1. All official communications from depots of supplies intended 
 for Headquarters wdll be forwarded direct to the Quartermaster. 
 
 (4) Contractors.—Official mail matter addressed to contractors and 
 other persons not in Government service will be sent direct. 
 
 (5) Public bills for supplies and services originating at the several 
 posts of the corps will be forwarded direct to the disbursing officer 
 designated to pay them, except accounts payable by the disbursing 
 officer. Quartermaster’s Department, Headquarters, Marine Corps, 
 which will be addressed to the Quartermaster. 
 
 USE OF OFFICIAL ENVELOPES AND LABELS 
 
 9-21 
 
 The following instructions will be observed when using official 
 envelopes or labels for the transmission of official mail: The words 
 “Navy Department,” followed by the official designation and address 
 of the sending office or activity, and thereunder the words “Official 
 business,” will be stamped or printed in the upper left-hand corner 
 of the envelope or label, for example: 
 
 Navy Department 
 Office of the Commanding General 
 Marine Barracks, Parris Island, S. C. 
 
 Official Business 
 
 In the upper right-hand corner of the envelope or label will be 
 stamped or printed the penalty clause, i. e., “Penalty for private use 
 
 222 
 
CORRESPONDENCE 
 
 9-21 
 
 business,” will be stamped or printed in the upper left-hand corner 
 of the envelope or label, for example: 
 
 Navy Department 
 OflSce of the Commanding General 
 Marine Barracks, Parris Island, S. C. 
 
 Official Business 
 
 In the upper right-hand corner of the envelope or label will be 
 stamped or printed the penalty clause, i. e., “Penalty for private use 
 to avoid payment of postage, $300,” and nothing else. Officers in 
 charge of Post Exchanges may use penalty envelopes for sending in 
 the mails free of postage bills for articles purchased from the ex¬ 
 changes and other correspondence relating to the conduct of the official 
 business thereof. Such envelopes may not, however, be used by the 
 exchanges in soliciting customers, the delivery of goods, or in return¬ 
 ing merchandise to the manufacturers and wholesalers. 
 
 [C. M. C. M. 3.J 
 
 # 
 
 532089—43 
 
 8 
 
 222a 
 

 
 !K‘' 
 
 .. K-i^y '---i j«rf!lifr!4ji .t;.ii> j,* ’ ', 
 
 :i/ 
 
 
 
 \P' . 
 
 _ ■_ . - r ,'• ■':V^i*fcJ ■'^' 
 
 ■ - -rif fe • ■ ’‘ifc;^' 
 
 ’.c 
 
COERESPONDENCE 
 
 9-31 
 
 Section 2.—DISPATCHES 
 GENERAL 
 
 9-31 
 
 (1) The telegraph, telephone, cable, and radio will be used only in 
 cases of necessity, in which the delay consequent upon transmission by 
 mail would be prejudicial to the public interests. 
 
 (2) In the preparation of dispatches to be transmitted by United 
 States Naval Communication facilities, current Naval Communication 
 Instructions will be followed. 
 
 9-32 
 
 Telegrams, cablegrams, and commercial radiograms shall be brief 
 and so worded as to be intelligible without the use of punctuation 
 marks, if possible. When this cannot be devised, the necessary punc¬ 
 tuation marks shall be included in the message. 
 
 9-33 
 
 Night letters.—If a commercial dispatch prepared in the afternoon 
 will not be received at destination prior to the closing hour, it will be 
 forwarded at night rates. Night letters should be utilized whenever 
 practicable in the interest of economy. 
 
 9-34 
 
 Confirmation.—Confirmation copies are not used unless conditions 
 are such as to indicate their necessity, in which cases copies should be 
 sent and clearly marked “Confirmation.” 
 
 ON OFFICIAL BUSINESS 
 
 9-35 
 
 (1) Telegrams, cablegrams, or radiograms sent on official business 
 by officers while in travel-expense status will be prepared in duplicate, 
 on Standard Form 14A, or in emergency on commercial forms, and 
 will be paid for in cash from personal funds at the time of filing. 
 Such telegrams, cablegrams, or radiograms will be certified in dupli¬ 
 cate over the officer’s signature as follows: “Certified official business 
 and paid in advance at Government rate in the amount receipted for 
 below.” A receipt in the following form will be entered by the officer 
 
 concerned on each copy of all such messages: “Received $-, 
 
 in payment of this message.” The receipt of the telegraph, cable, or 
 radio company will be obtained on both copies of such messages and 
 the duplicate copy of the message will be filed with the officer’s expense 
 voucher prior to submitting such voucher to the Paymaster’s Depart¬ 
 ment for reimbursement. 
 
 223 
 
9-35 
 
 MARINE CORPS MANUAL 
 
 (2) Messages pertaining to matters of a personal nature, or for 
 convenience or in the interest of the sender, received at any post or 
 station of the Marine Corps will not be transcribed to official forms 
 and quoted to the interested person at some distant point in an attempt 
 to place such message on an official basis. 
 
 (3) Telegrams, cablegrams, or commercial radiograms sent by in¬ 
 dividuals not in the naval service for the convenience or in the interest 
 of the sender, and the replies made thereto by telegraph, cable, or 
 radio will not be transmitted at Government expense. Such messages 
 will not be prepared on official forms, and when prepared on commer¬ 
 cial forms will not be certified “Official business.” Commercial mes¬ 
 sages should be sent prepaid and where a reply is desired, arrange¬ 
 ments should be made by the person desiring the information to have 
 such reply sent prepaid. Where the sender desires a reply, but fails 
 to arrange to have it prepaid, or where such reply is sent on a com¬ 
 mercial form “Collect” and the addressee does not receive such reply, 
 due to previous departure or for other causes, the question as to the 
 payment for the services rendered in such cases is one for settlement 
 between the person desiring the information, the one making the reply, 
 and the telegraph, cable, or radio company, as the Marine Corps does 
 not act in the capacity of a collecting agency for such companies in 
 cases of this character. 
 
 (4) Wlien an individual in the Marine Corps sends a telegram, 
 cablegram, or radiogram making application for leave of absence, 
 or extension of leave, or makes an inquiry of a personal nature or as 
 to whether leave has been granted, such telegram, cablegram, or radio¬ 
 gram will not be transmitted at Government expense, nor be prepared 
 on official forms. Messages of this nature should be sent prepaid on 
 commercial forms. The answers when strictly personal, for the con¬ 
 venience or in the interest of the addressee should not be transmitted 
 at Government expense, but should be prepared on commercial forms 
 and sent “Collect.” Messages of this kind will not be billed on public 
 vouchers. Answers when addressed by proper authority to an in¬ 
 dividual in the naval service, either authorizing an extension of his 
 leave or denying said extension, are official business and should be 
 transmitted at Government expense on the official Government forms. 
 (Op. J. A. G., file 4400-347, 27 Sept. 1922.) 
 
 (5) Telegrams sent “Collect” by private individuals, if strictly on 
 Government business, and authorized by proper authority, may be 
 paid for by the United States. 
 
 (6) WTien an officer or enlisted man of the Marine Corps absent on 
 leave or furlough applies to the proper administrative officer for an 
 extension of his leave or furlough and that officer, not having authority 
 to act thereon, telegraphs the Major General Uommandant, or such 
 other properly authorized administrative officer for the necessary 
 authority, such messages are considered official business, and should be 
 p^aid for from the public funds at the regular Government rates. (14 
 Comp. Dec. 940.) 
 
 224 
 
CORRESPONDENCE 
 
 9-36 
 
 PREPARATION OF DISPATCHES 
 
 9-36 
 
 (1) Messages are subject in all respects to the prevailing commer¬ 
 cial count of chargeable words, and the address and signature of 
 domestic messages are transmitted free, in accordance with the com¬ 
 mercial practice. 
 
 (2) The minimum length of a domestic Government telegram is 10 
 words, not counting the address and signature; i. e., from 2 to 10 words 
 may be sent to a given point for the same charge as one word. In 
 messages between points in the United States groups of figures and 
 ordinal numbers composed of figures and any of the affixes “st,” “d,” 
 “nd,” “rd,” and ‘‘th” are counted at the rate of five characters or frac¬ 
 tion thereof as one word. In groups consisting of figures and letters, 
 other than ordinal numbers consisting of figures and an ordinal affix, 
 each uninterrupted sequence of letters and each uninterrupted se¬ 
 quence of figures (a fraction bar, period or decimal point, comma, 
 colon, dash, or hyphen being counted as a figure) will be counted at 
 the rate of one word for every five characters or less. The foregoing 
 regulations apply when groups consisting of figures, groups of figures 
 and marks, or groups consisting of figures and letters are used in their 
 normal sense and not as a cipher or code. The following punctuation 
 marks in the text of a message are not counted or charged for: the 
 comma, period, colon, semicolon, dash or hyphen, quotation marks, 
 parentheses, question mark, apostrophe. The word “stop” and words 
 designating punctuation marks such as the word “comma,” “period,” 
 “paragraph,” etc., will be counted and charged for. In messages to 
 and from points outside the United States, punctuation marks will 
 be counted and charged as one word each except “ ” (quotation marks) 
 and ( ) (parentheses) one word. 
 
 (3) The charge for United States Government messages is 60 per¬ 
 cent of the tolls for a commercial full-rate message, day letter, or 
 night letter. The minimum charge for any day (full rate) message 
 is 25 cents, any day letter is 45 cents, and any night letter is 30 cents. 
 A day letter shall be charged for as a day letter or a day (full rate) 
 message, according to which of these classifications shall produce the 
 lower charge for the particular message. In no case shall the rate 
 charged for a United States Government message exceed the amount 
 charged for a commercial message of the same class of service and of 
 the same length between the same points. United States Government 
 messages charged on the commercial-rate basis when lower should, 
 nevertheless, be checked “Government” to identify them as on official 
 Government business. 
 
 (4) Unless a telegram exceeds 10 words when written in ordinary 
 English, it will not be enciphered, except for the purpose of secrecy. 
 
 (5) In counting the words of domestic telegraphic messages the 
 
 225 
 
9-36 
 
 MARINE CORPS MANUAL, 
 
 following rules will be observed: Names of cities and places, when 
 used in the body of messages to designate such cities or places, and 
 words properly connected by a hyphen will be counted as one word; 
 numerals will be expressed in figures. Names of places and persons 
 when given to things will be counted according to the number of dis¬ 
 tinct words in each. Names such as Van Voorhees, or St. Thomas, 
 will be counted as one word. All words contained in the body of an 
 official telegram will be counted. The name, title, and address of the 
 party to whom an official telegram is sent and the name of the sender, 
 when not coded or abbreviated, will not be counted and charged for, 
 nor the name of the place from which sent, date, and the words “Official 
 Business,” which should appear on each telegram. Except where sat¬ 
 isfactory evidence is submitted, showing that payment has not already 
 been made, and no charge will thereafter be made in cases of loss or 
 destruction of the original sent messages, no settlement with the tele¬ 
 graph company will be effected unless the original sent message 
 covering the charge is attached to the bill presented for payment. 
 
 (6) Whenever special delivery is necessary to expedite the delivery 
 of an official telegram, or where the place of delivery is located beyond 
 the established free-delivery limit, the officer filing the telegram should 
 mark it “Special delivery, charges paid.” Special-delivery charges 
 should be included in the bill of the telegraph company transmitting 
 the telegram. If the addressee lives at such a distance from the tele¬ 
 graph office as to make the special-delivery charges excessive, and the 
 delay will not be of a serious nature, the telegram should be marked: 
 
 “By mail from_,” indicating the name of the telegraph 
 
 office from which the telegram should be mailed. 
 
 (7) Where the facilities are equal and the interests of the Govern¬ 
 ment are properly served, telegraph service should be evenly divided 
 between the Western Union and Postal Telegraph Companies. 
 
 ADDRESSES 
 
 9-37 
 
 (1) Telegrams for Headquarters Marine Corps will be addressed 
 “Marine Corps, Washington, D. C.” It is not necessary to indicate 
 whether for the Major General Commandant, the Adjutant and In¬ 
 spector, the Quartermaster, the Paymaster, or other official at Head¬ 
 quarters. 
 
 (2) In the preparation of official telegrams, cablegrams, and radio¬ 
 grams on Standard Form 14A at places other than marine barracks, 
 the street and number address in addition to the name of the city will 
 be entered in the space opposite “Sent from” in order that the local 
 manager of such company may have the coniplete address of the 
 originating office to whom monthly bills will be submitted for the 
 rendition of usual vouchers to cover such accounts. 
 
 226 
 
CORRESPONDENCE 
 
 9-38 
 
 TELEGRAPH BLANKS 
 
 9-38 
 
 Blank forms for official telegrams will be furnished by the Quarter¬ 
 master’s Department. All telegrams must be sent as paid and the 
 original sent messages forwarded with the bill for payment except 
 as otherwise provided for in this chapter. The original telegram will 
 be signed by the sending officer and forwarded to the telegraph com¬ 
 pany for use in transmission, same to be returned at the end of the 
 month in support of the company’s bill. Original messages are those 
 bearing marks of transmission, such as initial of sender, receiver, and 
 the time of dispatch of the operator sending the message. 
 
 PAYMENT 
 
 9-39 
 
 (1) In settling accounts for telegrams which pass over lines of more 
 than one company (bond-aided excepted), payment may be made on 
 the original telegram to the initial company for the entire services. 
 
 (2) The cost of telegraphic inquiries relative to stragglers or de¬ 
 serters, addressed to officers in the military or naval services, will be 
 paid from Government funds, provided the official records show that 
 the men in question were actually stragglers or deserters at the time the 
 inquiries were made. (1 Comp. Gen. 272.) (See art. 18-75 and 
 18-76.) 
 
 (3) Questions arising in connection with the payment of charges 
 for the transmission of telegrams, cablegrams, or radiograms which 
 the disbursing officers concerned may consider prohibited, with regard 
 to matters of a personal nature, or for the convenience or in the inter¬ 
 est of the sender, or messages erroneously prepared on official forms, 
 or collect messages erroneously certified official business, will be sub¬ 
 mitted to the proper administrative officer for instruction as to pay¬ 
 ment. 
 
 (4) Vouchers to cover such accounts will be prepared on the proper 
 form by the local billing office of the telegraph, cable, or radio company 
 rendering the service, in the name of such company, and, accompanied 
 by the originals of sent paid messages and the carbon or tissue copies 
 of received collect messages, will be submitted to the proper disbursing 
 officer for payment direct to such local billing office. 
 
 TELEPHONES IN PRIVATE RESIDENCES 
 
 9-40 
 
 Government funds will not be expended for the installation of tele¬ 
 phone service in any private residence or apartment (which includes 
 public quarters assigned to officers and others for use as private resi- 
 
 227 
 
 240250—40-16 
 
9-40 
 
 MARINE CORPS MANUAL. 
 
 dences), or for tolls or other charges for telephone service from pri¬ 
 vate residences or private apartments, except long-distance telephone 
 calls required strictly for the public business, and so certified on vouch¬ 
 ers covering the expense and approved by the commanding officer. 
 
 9-41 
 
 The unofficial use by officers, enlisted men, and employees, of Gov¬ 
 ernment telephone facilities, under written or implied contract with 
 the United States for which the Government is responsible, is pro¬ 
 hibited except in cases of emergency. Where, however, in emergency, 
 the telephone facilities are used for unofficial business, the value of 
 each call will be collected from the user and transmitted to the dis¬ 
 bursing officer, Quartermaster’s Department, Headquarters, Marine 
 Corps, Washington, D. C., at the end of the month in which the col¬ 
 lection was made, except as noted in articles 17-89 and 22-20 (4). 
 (See Art. 23-19 (34).) 
 
 Section 3.—FILE SYSTEMS 
 paymaster’s department 
 
 9-61 
 
 In the office of the Paymaster and each disbursing officer the sub¬ 
 jective classification of correspondence, based on the Dewey decimal 
 system, shall be used in recording and filing correspondence. Dis¬ 
 bursing officers on expeditionary duty or in the field should follow 
 the same system as far as practicable, procuring the necessary in¬ 
 structions, code, etc., from the Paymaster. 
 
 9-62 to 10-0 
 
 228 
 
Chapter 10 
 
 RECORDS AND REPORTS 
 
 Section 1. Articles 10-1 to 10-14. 
 Section 2. Article 10-15. 
 
 Section 3. Articles 10-16 to 10-18. 
 Section 4. Articles 10-19 to 10-20. 
 Section 5. Article 10—21. 
 
 Section 6. Articles 10-22 to 10—25. 
 Section 7. Articles 10-26 to 10-29. 
 Section 8. Article 10-30. 
 
 Section 9. Articles 10-31 to 10-40. 
 Section 10. Articles 10-41 to 10-60. 
 Section 11. Articles 10-61 to 10-70. 
 Section 12. Articles 10-71 to 10-120. 
 Section 13. Articles 10-121 to 11-0. 
 
 Muster Rolls. 
 
 Rosters. 
 
 T giaa o n tMtes and Change Sheets. 
 
 Punishments. 
 
 Record of Events. 
 
 Reports on Fitness. 
 
 Officers ; Addresses and Movements. 
 
 Reports in the Department of the Pacific. 
 Reports, Paymaster’s Department. 
 
 Annual Report of Activities. 
 
 Disposition of Records and Correction of Papers. 
 Service-Record Book of Instructions. 
 Miscellaneous. 
 
 Section 1.—MUSTER ROLLS 
 10-1 
 
 (1) Defined.—^Muster rolls are permanent records of military facts 
 pertaining to organizations and personnel of the Marine Corps, the 
 Marine Corps Reserve, and other armed services attached to the Marine 
 Corps. 
 
 (2) Purpose.—The purpose of muster rolls is to periodically account 
 for facts and military data of all organizations and personnel of the 
 Marine Corps, both regular and reserve, and personnel attached from 
 other armed services. 
 
 (3) Importance.—The importance of correct muster rolls cannot be 
 overemphasized. From the information contained therein military 
 histories of organizations, officers, and enlisted men are compiled and 
 facts of service determined. Muster rolls are used as authentic sources 
 of information for the adjudicating of claims, pensions, etc. Their 
 data are acceptable to the various departments of the Government and 
 before courts long after their makers and the men whose names appear 
 therein have been separated from the service. Muster rolls on file at 
 Headquarters Marine Corps are continuous from 1798 and are con¬ 
 stantly being referred to for data, both individual and collective. 
 Little correspondence, if any at all, is available to support the entries 
 of the older rolls, therefore the value of these records cannot be over¬ 
 estimated. Since it is possible that the muster rolls being written today 
 will in a comparatively few years be, at least in part, unsupported, 
 accuracy and completeness are mandatory. 
 
 229 
 
10-2 
 
 MARINE CORPS MANUAL 
 
 10-2 
 
 (1) By whom rendered.—Muster rolls will be rendered by all or¬ 
 ganizations of the Marine Corps, and by officers and men on separate 
 duties, as follows: 
 
 ( a ) Organizations of the Kegular Marine Corps— 
 
 1. Marine barracks or marine detachments ashore when there is but 
 one organization for the entire command. 
 
 2. Companies, headquarters detachments, rifle-range detachments, 
 service detachments, sea school detachments, etc., when any or all of 
 such organizations are serving under a common command at a bar¬ 
 racks, embassy, legation, or post. 
 
 3. Companies of organized brigades, regiments, or battalions. 
 
 4. Aviation squadrons. 
 
 5. Eecruiting divisions. 
 
 6. Marine detachments of ships. 
 
 7. Inspector-instructors of reserve organizations, for themselves 
 and their assistants. 
 
 ( h ) Officers and enlisted men on separate duties. —Personnel 
 who have been detached or transferred from their organizations and 
 are serving on separate duties away from a Marine Corps organiza¬ 
 tion. Such details include Fleet Marine Officers, officers on separate 
 General Court-Martial duty, Naval Attaches, etc., and personnel serv¬ 
 ing at various schools, universities, embassies, legations, etc. The sen¬ 
 ior officer or enlisted man present is charged with the rendition of 
 such roll. 
 
 ( c ) Other organizations will submit rolls as may be directed by 
 the Major General Commandant. 
 
 ( d ) Other branches of the service. —^When members of the Army, 
 Navy, Coast Guard, or other armed services are attached to and 
 serving with the Marine Corps, they will be carried on the muster 
 roll of the organization with which serving. 
 
 ( e ) Organizations of the marine corps reserve.— 
 
 1. Aviation units. 
 
 2. Aviation squadrons. 
 
 3. Companies of battalion organizations. 
 
 4. Units of reserve districts. 
 
 5. Reserve organizations in rendering muster rolls use the same 
 form, and, insofar as is applicable, the same type of remarks as is 
 used in the preparation of regular Marine Corps unit muster rolls. 
 
 (2) Composition of command.—The senior officer of every post and 
 of every organization at a post, where the command consi^ of more 
 than one unit, shall have entered on the last sheet of every muster 
 roll of the headquarters unit, immediately following the last entry 
 on the roll, a list of the units composing his command (by com¬ 
 panies, battalions, regiments, etc.) as of the last day of the period 
 for which the roll is rendered, and a statement of changes of com¬ 
 position of the command, by organizations, which have been effected 
 during the period. 
 
 230 
 
RECORDS AND REPORTS 
 
 10-3 
 
 10-3 
 
 (1) When rendered—Organizations of the Marine Corps and officers and 
 enlisted men of the Marine Corps serving on separate duties will render 
 muster rolls monthly, for calendar months. A separate roll will be 
 rendered for that portion of a calendar month involved when a unit 
 is organized or disbanded during the month, or in the cases of per¬ 
 sonnel serving on separate duties being detailed to or relieved from 
 such duties during the month. No one muster roll will cover periods 
 involving fractional parts of consecutive calendar months although 
 a muster roll may contain single remarks covering such periods. 
 When an organization ceases to exist a final roll will be rendered. 
 
 (2) Organizations of the Marine Corps Reserve will render muster rolls 
 monthly, using the same form and, insofar as is applicable, the same 
 type of remarks as in the preparation of rolls of regular Marine 
 Corps Units. [C. M. C. M. 1.] 
 
 (3) Dates.—All dates entered on muster rolls will be inclusive. 
 
 10-4 
 
 Signature.—The roll will be signed immediately after the last entry 
 therein by the officer in command or by the noncommissioned officer 
 in charge of the organization rendering the roll, or by the officer 
 authorized by the Major General Commandant, or by the senior of 
 officers or men serving separately, stating the name, rank, and office, 
 as appropriate in each case. Personnel signing muster rolls will be 
 held responsible for the correctness of entries appearing therein. 
 
 10-5 
 
 (1) Forwarding.—All muster rolls shall be forwarded to the Adju- 
 tfthk and Inspector. 
 
 (2) In addition, the following organizations and personnel will 
 furnish the Commanding General, Department of the Pacific, a car¬ 
 bon copy of each muster roll submitted. 
 
 (a) Units, and personnel serving on separate duties, located on the 
 Pacific coast, on island possessions in the Pacific, and in the Far 
 East. 
 
 (h) Detachments and Fleet Marine Officers serving on board 
 vessels in the Pacific. 
 
 (3) In the lower left-hand corner of the last page, on the last line, 
 will be entered the notation “Forwarded” followed by the date on 
 which forwarded, and in cases of organizations afloat, the place from 
 which forwarded. 
 
 (4) Muster rolls shall not be folded. 
 
 231 
 
10-6 
 
 MARINE CORPS MANUAL 
 
 10=-6 
 
 How written.—Muster rolls will be prepared on forms NMC-107 and 
 NMC-107a. They will be typed with black record ribbon. Entries 
 must be clear with no erasures or interlineations. No blank lines 
 will be left between entries nor between the last entry in the column 
 of remarks and the signature to the roll. Original rolls only are 
 acceptable for use in Headquarters Marine Corps. 
 
 10-7 
 
 Each sheet will he headed by the full designation of the unit (com¬ 
 pany, battery, squadron, battalion, regiment, brigade, etc.), location 
 on the last day of the period for which the roll is rendered, and the 
 dates covered by the roll. All sheets will be numbered consecutively. 
 
 10-8 
 
 Pirst sheet (NMC-107).—On the face of the first sheet will be 
 recorded the following: 
 
 (1) Heading.—Designation of unit, location on last day of period, 
 and inclusive dates for which roll is rendered. 
 
 (2) Eecapitulation.—Strength of command at beginning of period, 
 joinings and separations, and strength on last day of period. In 
 order to reconcile differences in totals of each grade and rank in line 
 “Attached at end of period” notation will be made below recapitula¬ 
 tion under “Notes” showing promotions and reductions during 
 period, e. g., “Promotions: 3 sgts fr corp; 1 corp fr pfc. Reductions: 
 1 corp fr sgt.” 
 
 (3) Notes.—The following data will also,b^ entered under “Notes” : 
 
 (a) When a unit is organized^or disbande(ly^during the^period, the 
 
 authority for such action, wnth effective dates. 
 
 (h) When a unit changes location during the period, the inclusive 
 dates of all locations and the means of travel between stations. In 
 the cases of cruising ships entry will be made to cover all ports of 
 call and time at sea. 
 
 (c) When a unit is serving on temporary duty away from its per¬ 
 manent station, the inclusive dates of such duty, temporary location, 
 and authority therefor. 
 
 (cl) The following dates of temporary duty will govern: date of 
 beginning of temporary duty will be the date of departure from per- 
 
 232 
 
RECORDS AND REPORTS 
 
 10-8 
 
 manent station. Date of termination of temporary duty will be the 
 date of return to old station or date of permanent assignment to new 
 station. 
 
 10-9 
 
 Keverse of first sheet (NMC 107) and both sides of subsequent 
 sheets (NMC 107a) are divided into four columns: 
 
 (1) “No.” column.—In this column the names in each grade or rank 
 will be numbered consecutively in the body of the roll and under 
 each separate heading. Names in each grade or rank will begin with 
 the number “1.” 
 
 (2) “Rank and name” column.—(a) Rank headings will be in¬ 
 dented three spaces from the left, in the order of seniority, on a line 
 immediately above the first name in each grade or rank. They will 
 be written in capital letters and underscored in ink, preferably red, 
 but not by typewriter. In cases of reservists, classes will be entered 
 in Reserve numerical order, the lowest first. 
 
 (&) Names will be placed at the extreme left of this column in 
 alphabetical order, immediately under appropriate grade or rank 
 headings. The surname, written in capital letters, will be placed first, 
 followed by the Christian name in full and initials of middle names, 
 if any, on the same line. 
 
 (c) Same personas name appearing twice.—A person’s name will not 
 appear twice on a roll except in the case of a man who is discharged 
 from the rejoins the organization by reenlistment, retransfer, or 
 acceptance of commission or warrant during the period covered by 
 the roll, in either of which cases his name will appear under the 
 separate heading “Discharged” and also in the body of the roll. For 
 example: 
 
 (Under “Discharged”)—“1-14, elk CO office; 15, exp enl, char 
 Exc; awd GCMed.” 
 
 (In Body of roll)—^“16, jdreenl; 16-31, elk CO office.” 
 
 (3) “Enlisted” column.— (a) In cases of joinings, discharges, and 
 similarity of names, the dates of enlistment will be shown in the 
 “enlisted” column as follows: 
 
 Regular Marine Corps: date of enlistment. 
 
 Marine Corps Reserve, Class I (b), (c), and (d): date of last 
 enlistment in regular Marine Corps. 
 
 Marine Corps Reserve, Class I (e). Class II (b), and Class III 
 (b). III (c), and III (d): date of enlistment. 
 
 (&) The figures of the day of the month will be entered first, fol¬ 
 lowed by the first three letters of the month, and the last two figures 
 of the year, omitting punctuation marks, e. g., 
 
 “30Sep37” “6Jul38.” 
 
 233 
 
10-9 
 
 MAKINE CORPS MANUAL 
 
 (4) “Remarks” column.—In this column must be stated opposite the 
 names concerned, facts of service which are of vital importance to 
 individuals and to the Marine Corps. Such entries will be made in 
 chronological order and in compact form, using abbreviations au¬ 
 thorized in Article ^ a r- 
 
 10-10 
 
 (1) Body of the roll and headings.—The “body of the roll” (reverse 
 of NMC 107 and subsequent sheets (NMC 107a)) will contain the 
 names of all personnel who are members of the organization on the 
 last day of the period for which the roll is rendered, and facts per¬ 
 taining thereto. 
 
 (2) Headings.—Following the body of the roll, headings, under 
 which names and remarks are to be entered, will be placed in the 
 center of the page on the line following the last line used in the 
 preceding entry and should be written in capital letters, underscored 
 in ink, preferably red, but not by typewriter, and in the following 
 sequence: 
 
 DETACHED 
 
 TRANSFERRED 
 
 RETIRED 
 
 DETACHED AND AWAITING RETIREMENT 
 
 RESIGNED 
 
 DISMISSED 
 
 DISCHARGED 
 
 DIED 
 
 DESERTED 
 
 ENLISTMENT CANCELLED 
 TEMPORARILY ATTACHED 
 STRAGGLERS AND DESERTERS 
 GENERAL COURT-MARTIAL PRISONERS 
 MARINE CORPS RESERVE (CLASS) 
 
 U. S. NAVY 
 
 U. S. ARMY 
 
 U. S. COAST GUARD 
 
 BOARD OP INSPECTION 
 
 FOOTNOTES 
 
 Only those headings under which entries are to appear will be used. 
 Remarks pertaining to names listed under any of the above headings 
 will show all facts of service for the period covered. For example, a 
 man who joined the command on the 2d, served as post plumber until 
 the 10th, was on furlough from 11th to 20th, and was transferred on 
 the 21st would be shown as follows: 
 
 (Under “Transferred”) “2, jdfr SerCo, MB, Parris Island, S. C. 
 
 ^10, post plumber; 11-20, fur; 21, to MB, Quantico, Va.” 
 
 10-11 
 
 What “Remarks” should show.—The following facts of service will 
 be shown in the “Remarks” column, in chronological order opposite 
 names concerned. Examples are given below as guides but should 
 
 234 
 
RECORDS AND REPORTS 
 
 10-11 
 
 npt be construed as covering every case that may arise. Kefer toaurr^r^-h 
 A !^ iol e- d ?=<84 for authorized abbreviations. 
 
 (1) Absence without or over leave.— (a) In excess of 24 hours: dates 
 and hours of absence (the number of days or hours comprising such 
 absence should not be shown), e. g., 
 
 “AWOL fr 7:30 a. m., 10, to 4:00 p. m., 14.” 
 
 If a man is acquitted by court martial of the offense of absence with¬ 
 out or over leave, or excuse for such an offense is accepted by his 
 commanding officer, no entry will be made as to unauthorized absence, 
 the acquittal or acceptance of excuse being an official determination 
 that there was no unauthorized absence. 
 
 (h) In hands of civil authorities: the period of absence is the 
 period from the unauthorized departure, or from the expiration of 
 leave, as the case may be, until return to naval authority. Show dates 
 and hours of absence, where confined, whether convicted (sentence, 
 if any), acquitted, or released without trial, nature of offense, e. g., 
 
 “AOL IHCA fr 7:30 a. m., 5, to 11:30 a. m., 8, at Fredericks¬ 
 burg, Va. 7, conv of “disorderly conduct”; sent $50 fine.” 
 
 (2) Bandsmen.— (a) Members of the Marine Band will be shown 
 under their proper rank headings, as: Principal Musician, Second 
 Class Musician, etc. Members of post or regimental bands will be 
 shown under their Marine Corps ranks. 
 
 (h) When men perform duties as bandsmen, such facts will be 
 shown in “Remarks” by the designation “Bandsman.” Men under 
 instruction with bands will be shown as “Band student.” 
 
 (3) Battle, expedition, affair, or skirmish participated in by an officer 
 or enlisted man: show date and nature of and location if permissible. 
 
 (4) Confinement.—All confinement, with inclusive dates and status, 
 e. g., 
 
 (May roll) “24 only, conf AOH; 25-26, conf ATI SCM; 27, 
 
 SCM conv; 27-31 conf ARTl SCM.” 
 
 (Jun roll) “1-30, conf ser sent SCM; 27 May 37, conv SCM for 
 AOL fr 7:30 a. m., 18 May 37 to 4:00 p. m., 24 May 37, sent 
 2 mos conf; app 1 Jun 37.” 
 
 Confinement awarded as punishment by the commanding officer 
 should be shown as well as confinement as a result of court-martial 
 proceedings. Other forms of punishment awarded by the command¬ 
 ing officer need not be shown except in the cases of officers confined 
 to quarters, limits of station, etc. 
 
 (5) Deserted.—Under the heading “Deserted”: date and hour of 
 desertion, date of desertion being the first day of unauthorized ab¬ 
 sence, e. g., 
 
 (Under “Deserted”) “5, at 7: 30 a. m.” 
 
 235 
 
10-11 
 
 MAEINE CORPS MANUAL 
 
 See subparagraph (20) (d), “Joined,” for cases in which desertion 
 and return therefrom occur during the same month. 
 
 (6) Detached and awaiting retirement.—Officers detached and or¬ 
 dered home to await retirement will be dropped from the strength 
 of the organization and shown under the heading “Detached and 
 Awaiting Ketirement.” They should be so carried on the rolls of the 
 organizations with which serving when ordered home until the ef¬ 
 fective date of retirement, which will be shown, e. g., 
 
 (May roll) “1, det and ordered home to awt retirement.” 
 
 (Jun roll) “1^0, at home awtg retirement.” 
 
 (Jul roll) “1, retd.” 
 
 (7) Detached or transferred.— (a) Upon detachment of an officer or 
 transfer of enlisted man, show: post, ship, or station to which de¬ 
 tached or transferred, and date, e. g., 
 
 (Under “Detached” or “Transferred”) “5, to MB, Quantico, Va.” 
 
 ( h ) Transfers via naval vessels. —^Men transferred from one or¬ 
 ganization to another via a vessel of the United States Fleet (other 
 than a transport) carrying a marine detachment will be shown on 
 the muster rolls under the heading “Temporarily attached.” The re¬ 
 marks opposite their names should show all pertinent facts. Where 
 applicable a footnote may be used. 
 
 {c) If sea travel is involved: show name of vessel, port and dates of 
 embarkation and sailing, e. g., 
 
 (Under “Detached” or “Transferred”) “6 to MENS, Guantana¬ 
 mo Bay, Cuba; emb and sailed fr Norfolk, Va. via USS 
 Henderson.^^ 
 
 (d) When transferred to a post for further transfer to another 
 post, station, or ship, such facts will be shown, e. g., 
 
 (Under “Transferred”) “7, to MB, NOB, Norfolk, Va., FFT 
 MBSB, Coco Solo, C. Z.” 
 
 (e) Men granted furlough upon transfer will be shown in the 
 following manner: 
 
 (Under “Transferred”) “8, by S/KS to MBNY, New York, 
 N. Y., auth fur to 7Jul37.” 
 
 (/) Leave or delay granted officers will be shown in the following 
 manner: 
 
 (Under “Detached”) “9, to MBNY, Boston, Mass., auth 15 das 
 delay.” 
 
 (g) Transfer to Fleet Marine Corps Reserve upon completion of 
 over 16 or 20 years’ service: show date, class, and Reserve District to 
 which assigned, e. g., 
 
 (Under “Transferred”) “10, to Cl I (c), USMCR (F), 3d Res 
 Dist.” 
 
 236 
 
RECORDS AND REPORTS 
 
 10-11 
 
 (A) General court-martial prisoners transferred will be shown as 
 such under the separate heading “General Court-Martial Prisoners,” 
 (subdivision) “Transferred,” e. g., 
 
 “11, to Portsmouth, N. H., a GCMP.” 
 
 (i) When a man is sent to a naval hospital for treatment he will 
 be transferred by staff returns to the nearest marine barracks. Re¬ 
 marks will show date, marine barracks to which transferred, and 
 hospital to which sent, e. g., 
 
 (Under “Transferred”) “12, by S/RS to MBNY, New York, 
 N. Y., and to USNH, New York, N. Y., for treatment.” 
 
 (8) Died.—Under the heading “Died” show date and hour, place, 
 cause, whether or not Navy Department General Order No. 20 ap¬ 
 plies, and in the cases of enlisted men, character that would have 
 been awarded if discharged. If death occurs while man is absent on 
 authorized liberty or furlough, show date and hour of actual depart¬ 
 ure on such absence and authorized duration thereof. When inter¬ 
 ment is near unit to which man is attached, show date and place of 
 burial, with grave location; when remains are forwarded to next of 
 kin or to military or civil authorities, show date, place, and to whom 
 forwarded, and final disposition if known. Example: 
 
 (Under “Died”) “2-3, sk USNH, Post; 3, died at 10:03 a. m., of 
 ‘pulmonary tuberculosis’; GO 20 does not apply; char Exc; 5, 
 remains interred in Lot #478, Section “B,” Forest Lawn 
 Cemetery, Norfolk, Va.” 
 
 (9) Discharged.—The following remarks will be shown under the 
 heading “Discharged”: 
 
 {a) Upon expiration of enlistment; date and cause, character 
 awarded, good conduct medal or bar, e. g., 
 
 “6 exp enl; char Exc; awd GCMed.” 
 
 (A) Upon special order: date, cause, authority, and character 
 awarded, e. g., 
 
 “7, SOMGC, own convn to accept warrant as MGun, auth MGC 
 Itr 123456 ACA-ebb, 4Jun37; char Exc.” 
 
 ((?) Upon report of medical survey for disability: date, cause, 
 misconduct or not own misconduct, and character awarded, e. g., 
 
 “8, upon report MS for disability, not result of own misconduct; 
 char VG.” 
 
 {d) As undesirable or inapt: date, cause, authority, and character 
 awarded, e. g., 
 
 “9, as undesirable by reason of conv in a civil court, auth MGC 
 Itr 789000 ACA-ec, 2Jun37; no char awarded.” 
 
 237 
 
10-11 
 
 MARINE CORPS MANUAL 
 
 {e) Upon sentence of court-martial: date, cause, kind of discharge, 
 and character awarded, e. g., 
 
 “1, with BCD, pur sent SCM app 26May37; char “BAD.” 
 
 General court-martial prisoners when discharged will be shown 
 under heading (subdivision) “Discharged,” following the heading 
 “General Court-Martial Prisoners.” 
 
 (/) In all cases show number of days lost and cause, and number 
 of days retained in the service, with cause, e. g., 
 
 “* * * ret 7 das, GO 20.” 
 
 “* * * lost 9 das. Art 10-99(1), MCM.” 
 
 (10) Dismissed.—^Under the heading “Dismissed” show effective 
 date and cause. 
 
 (11) Duties performed by enlisted men.— {a) When men are detailed 
 to special duties such as clerk, truck driver, messman, etc., which re¬ 
 moves their names from the ordinary duty roster, show inclusive 
 dates of such special duty, e. g., 
 
 “2-20, elk CO office; 21-31, act Post SgtMaj.” 
 
 “6-9, temp d to NP, Portsmouth, N. H., as guard.” 
 
 “8-13, temp d to Lancaster, Pa., as escort remains late Pvt. John 
 Doe, USMC.” 
 
 When duties which are shown on a roll are performed during the 
 entire month, dates may be eliminated but the duties performed 
 should be stated. 
 
 {h) Fleet Marine Corps Reservists assigned to active duty will be 
 shown on the roll under the heading Marine Corps Reserve (Class). 
 The remarks will show the date and hour of leaving home and of 
 joining station. Upon completion of active duty they will be shown 
 under MCR (class) and “Transferred.” The remarks will show date 
 and hour of relief from active duty. (See art. 13-154 (3).) 
 
 (12) Duties performed by officers.— {a) Show all duties with inclu¬ 
 sive dates, including membership on general courts martial, boards 
 (except local boards of survey), post councils and post exchange 
 councils. Membership on such bodies should be shown during the 
 life of the court, board, or council itself, not merely for the days on 
 which the body met, e. g., 
 
 “1-14 and 20-31, PAdj; 15-19, Iv; Member GCM and PE 
 Council.” 
 
 (b) Detail to duty in staff departments, detail as naval aviator, 
 aide-de-camp, etc., and relief therefrom: show date designation re¬ 
 ceived and effective, and authority, e. g., 
 
 “29, reed desig AQM eff 25May37.” 
 
 “14, reed desig NAP eff lMay37.” 
 
 238 
 
RECORDS AND REPORTS 10-11 
 
 Subsequent rolls will show, at beginning of remarks, nature of such 
 detail (while in force), e. g., 
 
 “AQM; Post Commissary Officer.” 
 
 {c) Retired officers on active duty. —^Retired officers assigned to 
 active duty will be shown in the body of the roll with the regular 
 officers alphabetically under proper headings with the abbreviation 
 “retd” after their names. The remarks will show the date assigned 
 to active duty; date of leaving home; date of joining post, and duties 
 performed. Upon completion of active duty the officers will be shown 
 under heading “Detached” and the remarks will show date relieved 
 and date of detachment. (See art. 24-149.) These officers will be car¬ 
 ried with the Regular officers in the recapitulation and a notation of 
 the number by rank shown under “Notes.” 
 
 {d) When retired or Reserve personnel perform active duty with¬ 
 out pay and allowances, remarks will show pertinent facts. 
 
 (13) Enlistment cancelled.—Under heading “Enlistment Cancelled” 
 show date and authority. The cancellation of an enlistment dates 
 from the date of enlistment, e. g., 
 
 “3, enl cancelled as of 16May37, auth MGC Itr 101010 ACA-198- 
 fm, 3Jun37.” 
 
 (14) Extension of enlistment.— {a) When an enlistment is extended 
 show date extension executed, number of years for which executed, 
 and special considerations, if any, which resulted in the extension, 
 such as, transfer to foreign station, detail to school, etc., e. g., 
 
 “3, ext enl executed for 2 yrs to attend Clerical School, Phila¬ 
 delphia, Pa.” 
 
 {h) When extension of enlistment becomes effective, show date, e. g., 
 
 “29, ext enl eff.” 
 
 Note. —Date of execution and date effective rarely occur during the 
 same month, except in the case of reserves. 
 
 {c) When an extension of enlistment is cancelled show date can¬ 
 celled and authority, e. g., 
 
 “17, ext enl cancelled, auth MGC Itr 010101 ACD-abs, 17May37.” 
 
 fl5) Plights.—Performed by aviation personnel: 
 
 (а) Flights not of a routine nature and made for a specified purpose 
 on order of authority higher than the commander of the post to which 
 aviator is attached. 
 
 (б) Flights involving absence of 24 hours or more from regular 
 
 station. ; 
 
 {6) Flights involving travel expenses of the aviator concerned. 
 
 {d) Forced landings with brief summary of any injuries to per¬ 
 sonnel. 
 
 239 
 
10-11 
 
 MARINE CORPS MANUAL 
 
 (16) Fraudulent enlistment or facts warrant presumption of fraudulent 
 enlistment.—Upon receipt of information leading to the presumption 
 that an enlisted man has procured his enlistment through fraud and 
 while an investigation of such facts is being conducted, muster rolls 
 rendered subsequent to the time that fraudulent enlistment is dis¬ 
 covered or suspected will show the following: 
 
 “3-21, AAHA, facts warrant presumption frd enl.” 
 
 Where, after investigation by Headquarters Marine Corps, it is de¬ 
 termined that an enlistment was not procured by fraud, the following 
 entry will appear: 
 
 “3-21, AAHA, facts warrant presumption frd enl; 22, investiga¬ 
 tion reveals enl not procured by fraud, auth MGC Itr * * *” 
 
 Where fraudulency has been established and it is directed by Head¬ 
 quarters Marine Corps that he be held to his enlistment: 
 
 “3-21, AAHA facts warrant presumption frd enl; 22, frd enl 
 waived, auth MGC Itr * * 
 
 (17) General court-martial prisoners.— (a) When a sentence of gen¬ 
 eral court-martial is approved, the name of the man cancerned will 
 be dropped from the strength of the organization and the body of 
 the roll and carried imder the heading “General Court-Martial Pris¬ 
 oners” with appropriate remarks as to trial, sentence, status, etc., e. g.. 
 
 (Body of Jun roll): “11-26, conf ATI GCM; 27 GCM conv; 
 27-30, conf ARTl GCM.” 
 
 (Under “General Court-Martial Prisoners,” Jul roll): “1-14, conf 
 ARTl GCM; 14-31, conf ser sent GCM and awtg tr NP, Ports¬ 
 mouth, N. H., 27Jun37, conv by GCM of ‘Desertion,’ sent 18 
 mos conf at NP, Portsmouth, N. H., then DD, app by ND 
 14Jul37.” 
 
 (b) Transferred: See subparagraph (7) (g). Detached or Trans¬ 
 ferred. 
 
 (c) Discharged: See subparagraph (9) (e), Discharged. 
 
 (d) When sentence of general court-martial expires and the man 
 is restored to duty, or when a general court-martial prisoner is re¬ 
 stored to duty (with or without probation), the name of the man 
 will be shown in the body of the roll as a member of the organization. 
 (See subparagraph (35), Restoration to Duty.) 
 
 (18) In hands of civil authorities.—Delivery to civil authorities hav¬ 
 ing been made by the commanding officer, show date of and authority 
 for such delivery; dates and place of confinement; whether convicted 
 (sentence, if any), acquitted or released without trial; nature of offense, 
 e. g., 
 
 May roll: “8-31, IHCA Bronx County, N. Y. 8, del to CA auth 
 SecNav despatch 0321-1322, April 1937.” 
 
 240 
 
RECORDS AND REPORTS 10-11 
 
 Jun roll: “1-7, IHCA Bronx County, N. Y. 9, conv of Grand 
 Larceny, sent 5 yrs conf.” 
 
 For absence without or over leave and in hands of civil authorities 
 see subparagraph (1) (b). Absence without or over leave. 
 
 (19) Injuries.—Date and nature of all injuries received. State cir¬ 
 cumstances briefly and whether or not in line of duty. If injury 
 occurs while man is absent on authorized liberty or furlough, show 
 date and hour of actual departure on such authorized absence and 
 duration thereof. If injury occurs while man is absent without or 
 over leave, remarks should so show. 
 
 (20) Joined.— (a) By acceptance of commission or warrant: Date 
 of acceptance and rank, e. g., 
 
 “14, acc comm as 2dLt to rank fr 10Jun37.” 
 
 (b) By transfer from another organization: unit from which joined 
 and date, e. g., 
 
 “16, jdfr BksDet, MBNY, New York, N. Y.” 
 
 1. If sea travel is involved: Name of conveyance, date and port of 
 embarkation, date of sailing, date and port of arrival, date of dis¬ 
 embarkation, e. g., 
 
 (Jul roll): “2, jdfr Co “B”, MBNY, Pearl Harbor, T. H., via 
 USS Chavmont. 25Jun37, emb and sailed fr Pearl Harbor, 
 T. H., 2 arr and disemb at San Diego, Calif.” 
 
 Men who join via a transport from another station join their new 
 organization from their old organization, and will not be taken up 
 on the roll as having joined from the transport detachment. 
 
 2. In cases of men first joining by staff returns: date of receipt of 
 staff returns and subsequent date of joining in person, e. g., 
 
 “15, jdby S/RS fr MB NAD Dover, N. J. 15-23, fur; 24, jd in 
 person.” 
 
 (c) By enlistment or reenlistment: date, e. g., 
 
 “5, jdreenl; reapp sgt.” 
 
 (d) From desertion: Before authority is received from the Major 
 General Commandant to take the man up on the rolls he will be 
 carried under the heading “Stragglers and Deserters.” Upon receipt 
 of authority from the Major General Commandant to take man up 
 on rolls he will be carried in the body of the roll. Remarks should 
 show place, date and hour of surrender or delivery; organization, date 
 and hour from which absent, when verified, date staff returns are re¬ 
 ceived, date taken up on rolls; removal of mark of desertion if such 
 occurs, and authority therefor, e. g., 
 
 (Under “Stragglers and Deserters”): June roll-— 
 
 “26, sur 11:30 a. m., as des fr MD USS New York since 7:30 
 a. m., 29May37.” 
 
 241 
 
10-11 
 
 MARINE CORPS MANUAL 
 
 (Same man in body of July roll): 
 
 “2, taken up on rolls. Mark of des removed, auth MGC Itr 
 
 lit He * 
 
 Where surrender or delivery, and authority to take up on rolls occur 
 during same month, remarks appear in body of roll, e. g., 
 
 “6, del by CA, 12: 30 p. m., as des fr BksDet., MBNY, New York, 
 N. Y., since 7:30 a. m., 3Jan37. 12, taken up on rolls.” 
 
 Where desertion from and return to the same organization occur 
 during the same month, the name of the man concerned will not be 
 shown under the heading “deserted,” but will be shown once on the 
 roll, either in the body of the roll or under the heading “Stragglers 
 and deserters,” as the case may ’warrant, e. g., 
 
 (Body of roll): “3 des at 7:30 a. m. 20, sur 10:00 a. m. 26, 
 taken up on rolls; mark of des removed, auth MGC Itr 
 
 ^ Ht yy 
 
 (e) Stragglers: See paragraph (39), Stragglers and Deserters. 
 
 (21) Men joining for further transfer.—When men are transferred 
 to a post for further transfer to another post, station or ship, they 
 will be joined by the intermediate station and taken up on the rolls 
 thereof. 
 
 (22) Leave or furlough—Inclusive dates of officers’ absence on leave 
 and inclusive dates of furlough of enlisted men.—The day of de¬ 
 parture counts as a day of duty for an officer and the day of return 
 as a day of absence unless the return is before morning office hours, 
 morning quarters, or the usual hour of beginning the day’s work. 
 Leave or furlough granted by the commanding officer of a hospital 
 to a patient should be shown on muster rolls in the same manner as 
 other leave or furlough. 
 
 (23) Leave or furlough to visit United States, granted on foreign sta¬ 
 tion begins on the day of disembarking at a port in the United States 
 and terminates on the day of sailing of ship from the United States. 
 Show names of conveyances, dates of embarkations, disembarkations, 
 arrival and sailing, and ports, e. g., 
 
 (Jun roll) : “29, emb and sailed fr San Juan, P. R., via SS 
 Borincuen^ en route fur to U. S.” 
 
 (Jul roll): “3-19, fur U. S.; 3, arr and disemb at New York, 
 N. Y., via SS Bormeuen; 20, emb and sailed fr New York, 
 N. Y., via SS Ban Juan; 25, arr and disemb at San Juan, 
 P. R.” 
 
 (24) Leave or delay en route, officers.—^An officer jdetached from one 
 station to another and granted leave en route or delay in reporting at 
 his new station, will, upon reporting for duty, inform his command¬ 
 ing officer of the inclusive dates of leave or delay which he may have 
 taken. This leave or delay will be shown on the first muster roll 
 
 242 
 
RECORDS AND REPORTS 
 
 10-11 
 
 submitted after the officer joins his new station, and will appear im¬ 
 mediately after the entry of facts pertinent to his joining. See Article 
 1-20 for method of computing delay taken. Example: 
 
 “3, jdfr MBNY, Washington, D. C., 31Jan-2Feb, delay enroute.” 
 
 (25) Marksmanship qualifications.—Show date and class, e. g., 
 “4, qual ER.” 
 
 (26) Medals, decorations, and commendations.—Date of receipt, nature 
 of award, and briefly circumstances for which award is made. Award 
 of marksmanship insignia will not be shown. For good conduct 
 medals and bars, see subparagraph (9) (a). Discharged. 
 
 (27) Navy gunnery qualifications.—When men qualify under Navy 
 Gunnery Instructions as defined in Articles D^5312 to D-5316, Bureau 
 of Navigation Manual, show dates and ratings, e. g., 
 
 “5 qual GP 2cl.” 
 
 Subsequent rolls will show such qualifications while in force, e. g., 
 
 “GP 2cl.” 
 
 The amounts of prize money awarded will be shown as such awards 
 occur. 
 
 (28) Navy and assistant Navy mail clerk.—When appointed show 
 effective date of designation, and class. Subsequent rolls will show 
 inclusive dates and class; if in force during entire month dates may 
 be eliminated. Show relief with effective date, class, and cause. 
 Examples: 
 
 (Jun roll) : “5, desig NMClk, Cl I.’’ 
 
 (Jul roll): “NMClk,CL I.” 
 
 (Aug roll) : “1-15 and 26-31, NMClk, Cl I.” 
 
 (Sep roll): “1-16, NMClk, Cl I; 17, desig as NMClk, Cl I, re¬ 
 voked, tr to other duty.” 
 
 (29) Officers ordered to hospital.—See Article 10-12. 
 
 (30) Promoted.— (a) Officers: Show dates of acceptance and rank, 
 
 e. g., 
 
 “2, acc comm as Capt to rank fr 24May37.” 
 (b) Enlisted: Show effective date, e. g., 
 
 “6, pro.” 
 
 Indicate if recruiting, ship, or special warrant. 
 
 (c) Reappointment upon reenlistment: See subparagraph (20) 
 (c), Joined. 
 
 (31) Punishments.—See subparagraph (4), Confinement. 
 
 (32) Reduced.—Show effective date. 
 
 (33) Removal of mark of desertion.—See subparagraph (20) (d), 
 Joined. 
 
 (34) Resigned.—Under heading “Resigned” show effective date. 
 
 243 
 
10-11 
 
 MAEINE CORPS MANUAL 
 
 (35) Eestoration to duty (in body of roll), with date, when restored 
 before expiration of term of confinement in a naval prison (or at a 
 receiving ship or station designated as a naval prison), and if placed 
 on probation, the length j;h.ereof, e. g., 
 
 “1-2, conf serv sent GOM.; 3, restored to duty and placed on 6 
 mos prob. * * 
 
 See paragraph (17), General Court-Martial Prisoners. 
 
 (36) Ketired.—Under heading “Retired” show effective date. See 
 paragraph (6), Detached and Awaiting Retirement, for officers or¬ 
 dered home to await retirement. 
 
 (37) Sick in hospital, in sick quarters, and in quarters.—Show inclu¬ 
 sive dates of sickness and place. The date of admission is shown as 
 a day of sickness, the date of discharge to duty as a day of duty. In 
 case Navy Department General Order No. 20 applies, the remark 
 “GO 20” will be entered following recording of dates of sickness to 
 which it applies. If Navy Department General Order No. 20 does 
 not apply, no entry to that effect is necessary. Examples: 
 
 “3-17, sk USNH, New York, N. Y., GO 20.” 
 
 “6-29, sk Sk Qtrs, Post.” 
 
 “5-27, sk USNH, Post, GO 20 (time only).” 
 
 “1-14, sk qtrs.” 
 
 Commanding officers of posts receiving staff returns of men joining 
 hospitals under Navy Department General Order No. 20 from points 
 involving sea travel will ascertain whether or not Navy Department 
 General Order No. 20 applied during the voyage, and if it did, the 
 remarks will so show. 
 
 (38) Specialist ratings.—When rated, show effective date, class, and 
 duty for which rated. Subsequent rolls will show inclusive dates, 
 class, and duty; if in force during entire month dates may be elim¬ 
 inated. When disrated, show effective date, class, duty, and cause. 
 Examples: 
 
 (Jun roll): “4, rated spl 3cl, plumber.” 
 
 (Jul roll): “Spl 3cl, plumber.” 
 
 (Aug roll): “1-14, spl 3cl, plumber; 15, spl 3cl revoked, tr other 
 duty.” 
 
 Furlough does not affect pay as specialist. A man who is a specialist 
 and who was on furlough part of the month should be shown as 
 follows: 
 
 “Spl 3cl, plumber; 2-15, fur.” 
 
 (39) Stragglers and deserters.—^This heading will be used for strag¬ 
 glers from other organizations, authority not having been received 
 from the Major General Commandant to take them up on the rolls, 
 and who are returned to their regular stations; and for deserters who 
 
 244 
 
RECORDS AND REPORTS 
 
 10-11 
 
 have surrendered or have been delivered and authority has not been 
 received from the Major General Commandant to take them up on 
 the rolls. 
 
 (a) Stragglers: Show date and hour of surrender or delivery; 
 organization, hour and date from which absent, when and if veri¬ 
 fied; status (confinement, etc.); date on which returned to regular 
 station, if sea travel involved show name of conveyance, dates and 
 port of embarkation and sailing, e. g., 
 
 (Jun roll): “26, sur 11:30 a. m., as strag fr MB, NAD, Dover, 
 N. J., since 6:00 a. m., 19; 26-30, conf AAHA.” 
 
 July roll): “1-3, conf AAHA; 4, to MB, NAD, Dover, N. J.’' 
 
 Kegular station of straggler would show in body of roll: 
 
 (Jun roll): “AOL fr 6:00 a. m., 19, to 11:30 a. m., 26, when sur 
 at MBNY, New York, N. Y.; 26-30, conf AAHA at MBNY, 
 New York, N. Y.” 
 
 (Jul roll): “1-3, conf AAHA at MBNY, New York, N. Y.; 4, 
 reported under orders.” 
 
 (h) Deserters: see subparagraph (20) (d). Joined. 
 
 (40) Temporarily attached.—On roll of organization with which 
 temporarily serving, under the heading “Temporarily attached,” show 
 inclusive dates so attached; name of organization from which at¬ 
 tached; duties performed; and if sea travel involved, name of con¬ 
 veyance, dates and ports of embarkation, sailing, arrival and disem¬ 
 barkation. The word “joined” shall not be used. Example: 
 
 “7-14, fr VMS-3, Charlotte Amalie, St. Thomas, V. I., as GCM 
 witness. 3, emb and sailed fr San Juan, P. E., via SS Borin- 
 cuen; 7, arr and disemb at New York, N. Y. 15, emb and sailed 
 fr New York, N. Y., via SS San Juan for San Juan, P. E.” 
 
 See paragraph (41), Temporary detached duty, for remarks appear¬ 
 ing on roll of organization to which regularly attached. 
 
 (41) Temporary detached duty.—Show unit with which temporarily 
 serving, inclusive dates, and sea travel if any involved, e. g., 
 
 “3-16, temp d MB, Parris Island, S. C.” 
 
 See paragraph (40), Temporarily Attached, for remarks appearing 
 on roll 01 organization with which temporarily serving. 
 
 (42) Trial by deck courts and courts martial.—Show nature and date 
 of offense; date of trial; whether convicted or acquitted; sentence; 
 date of approval. See paragraph (4), Confinement, and paragraph 
 (17), General court-martial prisoners, for sample remarks. 
 
 (43) Marine Corps Reserve.—Under the heading Marine Corps Ee- 
 serve (class) show members of the Marine Corps Eeserve attached to 
 the organization during the period for active duty, with appropriate 
 
 245 
 
10-11 
 
 MARINE CORPS MANUAL 
 
 remarks as to reportings, duties, detacliment, and relief from active 
 duty, etc., e. g., 
 
 “(Date) assgd to act d (date) reported fr (Unit, Kes Dist) ; 
 (inclusive dates) (duties) 
 
 Upon relief from this active duty the dates of detachment and relief 
 will be shown in the remarks. (See art. 1&-154 (3).) Example: 
 
 “(Dates) (duties) (date) to (Unit, Res Dist); (date) relieved 
 from act d.” 
 
 (44) XT. S. Navy, IT. S. Army, U. S. Coast Guard, and other armed 
 services.—Under proper headings, show personnel from the foregoing 
 services attached to the organization, with appropriate remarks as to 
 joinings, duties, detachment, transfer, etc. 
 
 (45) Board of Inspection.—Under this heading show inclusive dates 
 inspecting parties were present from Headquarters Marine Corps, 
 etc., e. g., 
 
 “4-7, fr HQMC as member Board of Insp.” 
 
 (46) Footnotes.—Where identical remarks would apply to a large 
 number of men, for example, when a large detail joins from the same 
 post, via same conveyance, same dates involved, or where a number 
 of men are performing similar duties, it is permissible to record this 
 information by means of a “Footnote,” lettered for identification. 
 In such cases a notation may be made in the “Remarks” column after 
 the name of the man concerned as follows: “See Footnote ‘A’.” At 
 the foot of the roll, under the heading “Footnotes,” immediately 
 following the last entry, and before the signature, enter the remarks 
 applicable, e. g., 
 
 “ ‘A’—8, jdfr MENS, Coco Solo, C. Z.; 1, emb and sailed fr Cris¬ 
 tobal, C. Z., via USS Henderson: 8, arr and disemb at Nor¬ 
 folk, Va.” 
 
 “ ‘B’—1-25, temp d, MB, Quantico, Va.” 
 
 (47) Ditto marks, symbols, the remarks “Same as above,” and other 
 remarl^s signifying repetition of remarks in another entry, other than 
 “Footnotes,” shall not be used. 
 
 10-12 
 
 (1) Oincers ordered to hospital.—When an officer is detached from 
 duty aboard ship, or from points beyond the limits of the United 
 States, and is ordered to a naval hospital in the United States, he will, 
 immediately after admission thereto, report by letter to the Major 
 General Commandant, via the commanding officer of the nearest ma¬ 
 rine barracks (if on the west coast the letter should be addressed via 
 such commanding officer and the Commanding General, Department 
 of the Pacific), giving the station from which detached and date of 
 
 246 
 
RECORDS AND REPORTS 
 
 10-12 
 
 detachment; authority; dates and ports of embarkation, sailing, ar¬ 
 rival, and disembarkation; name of conveyance; and date of admission 
 to hospital. 
 
 (2) Upon receipt of this letter the commanding officer of the marine 
 barracks will take up on his muster roll the said officer, with remarks 
 showing that he reported by letter; organization from which he was 
 detached; inclusive dates of sickness in hospital beginning with date of 
 admission; and sea travel if any involved. He will continue to carry 
 the said officer on the roll, whether in the hospital or on sick leave, 
 until detached by the Major General Commandant or the Command¬ 
 ing General, Department of the Pacific. 
 
 (3) Officers who are patients at any United States Veterans Hos¬ 
 pital will be carried on the rolls of the organization to which they 
 were attached when admitted to such hospital, unless orders for their 
 detachment are received. 
 
 10-13 
 
 Reserve units.—In rendering muster rolls. Marine Corps Reserve 
 units will use, insofar as is applicable, the same type of remarks as is 
 used in the preparation of rolls of Regular Marine Corps units. 
 Proper class headings will be shown on the rolls. 
 
 (1) Drills attended will be shown as follows: 
 
 “Drills: Jul 12,19,25, 29; Aug 2,13, 31; Sep 3,10,17, 24.” 
 
 (2) Periods of active-duty training performed will be shown in the 
 following manner: 
 
 {a) Notation in the following form will be entered under “Notes” 
 on the face of the first sheet (NMC 107): 
 
 “Except as noted in ‘Remarks,’ all officers and enlisted men 
 shown on this roll performed active-duty training at Marine 
 Barracks, Qantico, Va., during the period 11-25, July 1937, in¬ 
 clusive.” 
 
 {b) This is further qualified by entry under “Remarks” opposite 
 names of men who did not train, as follows: 
 
 “Did not train.” 
 
 (c) Those training on dates other than those shown under “Notes” 
 (11-25 July), will be shown under “Remarks,” as follows: 
 
 “6-30 Jul, trained.” 
 
 (d) Footnotes may be used in recording remarks illustrated in (b) 
 and (o) above. (See article 10-11(46), Footnotes.) 
 
 (3) Administrative and/or appropriate duties will be shown as follows: 
 
 “Adm and appro duties BnComdr fr (inclusive dates).” 
 
 “Adm duties CoComdr fr (inclusive dates).” 
 
 “Appro duties BnSgtMaj fr (inclusive dates).” 
 
 247 
 
10-13 
 
 MARINE CORPS MANUAL 
 
 (4) In cases of joinings, reservists will be taken up on the rolls of 
 their new organizations on the date of receipt of their staff returns. 
 
 (5) Active duty.— {a) Eeservists ordered to associate with a reserve 
 battalion or with reserve aviation for drills and instructions will 
 continue to be shown in the body of the roll of the unit of the Eeserve 
 district. The remarks will show the inclusive dates of association 
 and the organization with which associated. The rolls of the reserve 
 battalion and of reserve aviation will show these reservists under the 
 heading of “Temporarily attached.” Inclusive dates of the associa¬ 
 tion; with the unit of Eeserve district from which associated; all dates 
 of drills, and inclusive dates of instructions or other duties performed. 
 (See art. 13-154 (3).) 
 
 {h) Eeserve personnel assigned to active duty with the Eegular 
 Marine Corps for a specified period will be shown in the body of the 
 roll and the remarks will show the date that they are assigned to active 
 duty with the inclusive dates of active duty; the organization where 
 the duty was performed; date of relief from active duty (date that 
 they arrived home) (see art. 13-154 (3)). For example: 
 
 “Aug. 5 assigned to act d; Aug. 8-22 act d at MB, Quantico, Va. 
 
 (Duties; 24 reld from act d.)” 
 
 (<?) Eeserve officers assigned to continuous duty with the Eegular 
 Marine Corps will be shown under the heading “Detached.” The 
 remarks will show the dates of assignment to active duty and of 
 detachment and the organization to which detached. For example: 
 
 “Sep 12 assgd to act d and det to MB, Quantico, Va.” 
 
 Upon completion of active duty they will be shown in the body of 
 the roll with the date of joining and organization from which joined. 
 
 {d) Fleet Marine Corps Eeservists will be shown under the heading 
 “Transferred” with the date and hour that they are transferred to 
 active duty and the station to which transferred. 
 
 Section 2.—ROSTERS 
 
 10-15 
 
 (1) When a command or detachment of the Marine Corps en 
 route from one station to another embarks on a naval or other vessel, 
 the senior line commissioned, warrant, or noncommissioned officer of 
 the detachment will prepare a roster of the names of the members of 
 the detachment. The roster will show the name of the vessel, the 
 dates and ports of embarkation and sailing, and opposite each name 
 the organization from which joined. The roster will be forwarded 
 to the Adjutant^nd Inspector, Headquarters Marine Corps, on the eve 
 of sailing, by a conveyance other than the vessel on which the detach¬ 
 ment is being transported. 
 
 (2) Upon debarkation a roster will be submitted showing the name 
 of the vessel, date, and port of debarkation, and opposite each name 
 
 248 
 
RECORDS AJSTD REPORTS 10-15 
 
 the organization to which detached or transferred, and a report of 
 any casualties. 
 
 (3) In case of two or more similar names, dates of enlistment 
 should be given for purpose of identification. Rosters may be pre¬ 
 pared on muster-roll blanks or other available sheets. 
 
 Section 3.—REPORTS OF STRENGTH AND CHANGE SHEETS 
 
 10-16 
 
 Reports of strength, Form NMC-49, will be prepared and mailed 
 promptly in accordance with the instructions contained on the form 
 and such supplementary instructions as may be issued from time to 
 time. [C. M. C. M. 3.] 
 
 10-17 
 
 (1) Daily change sheets will be submitted in quintuplicate, to the 
 Director, Personnel Department, Headquarters Marine Corps by all 
 Marine Corps posts, stations, and other separate commands (includ¬ 
 ing recruiting divisions, staff offices, etc.) ; and by Marine Corps 
 Reserve districts, battalions, aviation squadrons, and aviation units 
 of the Marine Corps Reserve. [C. M. C. M. 3.] 
 
 (2) Changes for each organization of a command will be grouped 
 and shown under headings of organizations concerned, on a consoli¬ 
 dated change sheet for the command. 
 
 (3) Change sheets will be numbered consecutively throughout the 
 calendar year, i. e., change sheet for January 1st wdll bear the serial 
 number “1”; for February 14th, the serial number “45,” etc. Each 
 change sheet will be dated. 
 
 (4) .Where few or no changes occur on a certain day or on con¬ 
 secutive days, submission of daily change sheets may be delayed until 
 the several change sheets for the days concerned contain sufficient 
 remarks to fill one sheet of paper. Such consolidation should not 
 include more than seven days, and should not be carried over from the 
 last day of one month to the next month. The notation “No Changes” 
 will be entered on change sheets submitted in which no changes have 
 occurred. 
 
 (5) The change sheet will contain a consolidated report of joinings, 
 transfers, discharges, changes in status of specialists and men drawing 
 commutation of rations or subsistence and quarters allowances and of 
 other events, as they occur, which affect muster and pay-roll status 
 of personnel. Show the authority and effective dates when a unit is 
 organized, disbanded or changes designation. ^ Information neces¬ 
 sary for post administration may be included in the change sheet. 
 The day’s changes should begin and end at midnight. [C. M. C. M. 3.J 
 
 249 
 
10-17 
 
 MARINE CORRS MANUAL 
 
 (6) Remarks should be placed under appropriate headings, such 
 as: Joined; Discharged; Absent over leave, from; Furlough, to; etc. 
 Abbreviation authorized in current Marine Corps Order should be 
 utilized. [C. M. C. M. 3.] 
 
 (7) The following information, in addition to that required for 
 muster rolls, will be shown: 
 
 {a) Discharged. —Future address, assignment to Marine Corps 
 Reserve. 
 
 (5) Dismissed, resigned, etc.— Future address. 
 
 (c) Change of address (reserwsts). —Change of address in the 
 case of a reservist will be shown under the heading “Change of 
 Address.” 
 
 (8) Copies of post transfer or other orders will not be appended 
 as supplements to change sheets in reporting transfers, etc. 
 
 (9) The name, rank, and branch of service to which assigned of 
 each person concerned will be entered on the change sheet, as follows: 
 Surname written in capital letters and followed successively by the 
 Christian name in full; middle initials, if any; rank; and letter, in 
 parentheses, denoting branch of service to which assigned, e. g., 
 
 JONES, James J., MTSgt (C). 
 
 SMITH, Frank G., Sgt (PM). 
 
 BROWN, Samuel L., PFC (B). 
 
 The following letters, in parentheses, will be used to denote branch 
 of service with which serving or assigned: 
 
 (A) Aviation 
 
 (B) Band 
 
 (C) Commissary ^ 
 
 (CP) Communication Personnel 
 
 (PM) Paymaster Department 
 
 (QM) Quartermaster Department 
 
 [C.M.C.M.3.] 
 
 (10) Reserve change sheets will also show class of reserve, of indi¬ 
 viduals. 
 
 (11) A recapitulation of the strength of each individual unit of 
 the command, showing the total number of officers, chief warrant and 
 warrant officers, aviation cadets, and enlisted men attached will be 
 entered at the end of each change sheet or series of change sheets 
 submitted. The number temporarily attached from other posts, and 
 on temporary detached duty away from the command will also be 
 shown. 
 
 (12) Change sheets should be signed by the officer responsible for 
 their issue. 
 
 Section 4 .— PUNISHMENTS 
 
 10-19 
 
 (See art. 7-1 (9) and (10).) 
 
 250 
 
RECORDS AND REPORTS 
 
 10-21 
 
 Section 5.—RECORD OF EVENTS 
 10-21 
 
 (1) When and by whom prepared.—A chronological record of events 
 will be kept by companies or similar units, battalions, regiments, or 
 higher units, whether acting independently or as part of a larger unit, 
 on expeditionary duty or maneuvers. 
 
 (2) Form.—The record of events will be kept in journal form. 
 Entries will be made daily and will form a concise history of military 
 operations. The whole record of events is a permanent record and 
 is therefore to be considered the primary historical record of the 
 organization. 
 
 (3) Suspension of record.—Commanders of expeditions or units en¬ 
 gaged in maneuvers or campaign are authorized to modify or suspend 
 the preparation of the record of events if in their opinion the nature 
 of the duty does not justify committing all or any part of the events to 
 record, in which case the modification or suspension will be reported 
 to the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (4) Special reports.—An extra copy of reports required in accord¬ 
 ance with article 805, Navy Regulations, will be made and marked 
 “For the Commandant of the Marine Corps, Headquarters, Marine 
 Corps.” [C. M. C. M. 2.] 
 
 Section 6.—REPORTS ON FITNESS 
 10-22 
 
 (1) When submitted.— (a) Reports on fitness of officers of the 
 Marine Corps will be submitted at the times prescribed by article 137, 
 Navy Regulations, and in addition thereto will be submitted: 
 
 1. Upon temporary detachment for and upon completion of expe¬ 
 ditionary duty. 
 
 2. Upon the relief of the reporting senior. 
 
 3. Upon the relief of an officer who, during the absence of the 
 regular reporting senior, has held temporarily the position of a re¬ 
 porting senior for a period of 6 weeks or more. The regular reporting 
 senior will, in such cases, exclude the period of absence from his report. 
 
 (b) Reports on fitness of officers on duty as students at service 
 schools need not be submitted semiannually, but one report covering 
 the entire school period may be submitted upon completion of the 
 school year, unless during that period such student officer is examined 
 for promotion, in which case the provisions of article 137, Navy Regu¬ 
 lations, will apply, or in the event of a change of reporting senior, in 
 which case the provisions of paragraph (1) (a) 2. of this article will 
 be applicable. 
 
 251 
 
10-22 
 
 MARINE CORPS MANUAL 
 
 (2) By whom submitted.— (a) Eeports on fitness of officers of the 
 Marine Corps will be submitted by reporting seniors in accordance 
 with the applicable provisions of article 137, Navy Regulations. 
 
 (b) The officer reported on will, at the prescribed times, submit to 
 his reporting senior a fitness report form on which the parts required 
 of him are filled in and signed. 
 
 (3) Aviation.—In preparing reports on fitness of officers on avia¬ 
 tion duty, reporting seniors will note tliereon the desirability of con¬ 
 tinuance on aviation duty of the officer concerned, giving particular 
 consideration to his ability for either executive or command assign¬ 
 ments in aviation. 
 
 (4) Mailing.—Reports on fitness shall be considered as private 
 (official) communications between the Commandant of the Marine 
 Corps, the reporting senior, and the officer reported upon. They will 
 be forwarded through regimental, brigade, and base commanders and 
 commanding officers of marine barracks, for their information only. 
 No marks or comments, other than those of the proper reporting 
 senior, are authorized. [C. M. C. M. 2.] 
 
 10-25 
 
 Noncommissioned officers of the first four pay grades.—Reports on fit¬ 
 ness of noncommissioned officers of the first four pay grades, also of 
 all enlisted men serving as officers with native troops, shall be made 
 on Form NMC-655 by the officer under whom they are immediately 
 serving. Reports will be submitted on March 31 and September 30 of 
 each year to the Commandant of the Marine Corps direct (not 
 through official channels), also upon the transfer of such men, or the 
 detachment of the reporting officer occurring more than three months 
 after the rendition of last report, and upon discharge. These reports 
 will be rendered in the handwriting of the reporting officer and will 
 be considered as of a confidential nature. They will not be forwarded 
 by registered mail. (See art. 6-24.) [C. M. C. M. 2 and 3.] 
 
 Section 7.-~OFFICERS, ADDRESSES, AND MOVEMENTS 
 
 10-26 
 
 (1) On leave or delay.—An officer of the Marine Corps, when mak¬ 
 ing application to the Commandant of the Marine Corps for leave of 
 absence or delay in reporting at his new station, shall state in his 
 application for leave or delay, his prospective address while on such 
 leave or delay and shall keep the Commandant of the Marine Corps 
 advised promptly of any change in this address. [jC. M. C. M. 2.] 
 
 (2) While delaying on proceed orders.—An officer who takes advan¬ 
 tage of any delay allowed him on “proceed” or “proceed without 
 delay” travel orders will leave at his last station his telegraphic and 
 mail addresses during the delay period. 
 
 252 
 
RECORDS AND REPORTS 
 
 10-26 
 
 (3) Retired officers of the Marine Corps shall report any chang^e of 
 residence to the Commandant of the Marine Corps. This is in addi¬ 
 tion to the report of address which article 134, Navy Regulations, re¬ 
 quires shall be made prior to December 20 of each year. [C. M. C. M. 2.] 
 
 10-27 
 
 (1) Officers will not telegraph to the Commandant of the Marine 
 Corps or the commanding general, Department of the Pacific, the in¬ 
 formation that they have arrived in or departed from the United 
 States, except when the arrival is made on a commercial vessel. 
 [C. M. C. M. 2.] 
 
 (2) Arrivals and departures of officers will be reported as set forth 
 below: 
 
 (а) Officers arriving by Government vessel on the east coast will 
 make no report to the Commandant of the Marine Corps. [C. M. C. 
 M. 2.] 
 
 (б) Officers arriving at San Francisco will report in person to the 
 commanding general. Department of the Pacific, San Francisco. 
 
 (c) Officers traveling on commercial vessels at their own expense 
 by choice, whether on leave or under orders, will upon arrival in the 
 united States at other places than San Francisco report their arrival 
 and address by prepaid telegram to the Commandant of the Marine 
 Corps or the commanding general, Department of the Pacific, as may 
 be appropriate. [C. M. C. M. 2.] 
 
 (d) Officers ordered to-travel by first available transportation will 
 upon arrival in the United States at other places than San Francisco 
 aboard a commercial vessel report their arrival and address by tele¬ 
 gram at Government expense to the Commandant of the Marine 
 Corps or the commanding general, Department of the Pacific, as may 
 be appropriate. [C. M. C. M. 2.] 
 
 (e) Officers departing from the United States under orders will, 
 just prior to embarkation, mail Form NMC-332d, to the Commandant 
 of the Marine Corps or the commanding general, Department of the 
 Pacific, as may be appropriate. [C. M. C. M. 2.] 
 
 (3) The commanding officer of troops aboard each transport oper¬ 
 
 ating between the West Indies and the United States will imme¬ 
 diately upon departure from the last port of call in the West Indies 
 radio the Commandant of the Marine Corps the names, rank, and 
 status of every marine officer aboard. (See art. 16-17.) [C. M. C. 
 
 M. 1 and 2.] 
 
 (4) The commanding general. Department of the Pacific, will 
 report by dispatch to the Commandant of the Marine Corps, the 
 names, rank, and status of all marine officers reporting their arrival 
 to his department in compliance with this article. [C. M. C. M. 2.] 
 
 253 
 
10-30 
 
 MARINE CORPS MANUAL 
 
 Section 8.—REPORTS IN THE DEPARTMENT OF THE PACIFIC 
 
 10-30 
 
 (1) Jurisdiction.—The commanding general, Department of the 
 Pacific, will have supervision of all reports, returns, staff returns, 
 court-martial memoranda, etc., which are required to be submitted to 
 the Commandant of the Marine Corps, or to the Director, Personnel 
 Department, by the posts and detachments in the Department of the 
 Pacific and in Asia, and detachments serving on board vessels in the 
 Pacific. Commanding officers of posts and detachments will forward 
 such papers via the commanding general. Department of the Pacific, 
 who will cause such papers to be carefully examined; and should any 
 errors not of a trivial nature be discovered therein they will be 
 returned for correction. When they have been properly prepared 
 and the necessary information has been compiled therefrom, they 
 will be forwarded without delay to the proper office. [C. M. C. M. 2 
 and 3.] 
 
 (2) Commanding officers of posts and detachments in the Depart¬ 
 ment of the Pacific and in Asia, and detachments serving on board 
 vessels in the Pacific will forward an information card (NMC-906) to 
 the commanding general. Department of the Pacific, in the case of 
 each marine who joins from a post or detachment which does not 
 forward reports, staff returns, etc., via the commanding general. 
 Department of the Pacific, as required by the preceding paragraph. 
 
 Section 9.—REPORTS, PAYMASTER DEPARTMENT 
 
 10-31 
 
 The Paymaster to the Commandant of the Marine Corps: Annual 
 report, in writing, relative to the condition and requirements of his 
 department, together with such recommendations as he may deem 
 appropriate. [C. M. C. M. 2.] 
 
 10-32 
 
 (1) The following reports will be made by disbursing officers of 
 the Paymaster Department to or through the Paymaster. 
 
 ANNUALLY 
 
 (a) PejDort covering organizations and detachments paid, includ¬ 
 ing method of payment, suggestions, and recommendations. 
 
 MONTHLY 
 
 (b) Repayment of deposits and accrued interest. (NMC-438.) 
 ((?) To the Bureau of Naval Personnel: Report showing number 
 
 of enlisted men United States Navy at each station or post, according 
 to class, who are being paid a subsistence allowance. 
 
 254 
 
EECOKDS AND REPORTS 
 
 10-32 
 
 {d) To the Quartermaster: Monthly report on NMC-836 of ex¬ 
 penditures made by the Paymaster Department, Marine Corps, 
 chargeable to “General expenses. Marine Corps.” 
 
 (e) Report on the last day of each month of all changes in person¬ 
 nel. This report will be made whether or not there are any changes. 
 (/) Report of charges to appropriations by stations. 
 
 (2) All of the reports above mentioned should be submitted to 
 the Paymaster as early as practicable after the period covered by 
 the report. When two or more copies of the same report are for¬ 
 warded separately to different offices or officers, a notation will be 
 made on each copy that it is a copy, andv of the disposition of the 
 others for the information and guidance of such office or officer. 
 
 254a 
 

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RECORDS AND REPORTS 
 
 10-41 
 
 Section 10.—ANNUAL REPORT OF ACTIVITIES 
 
 10-41 
 
 (1) Each of the following will submit through official channels 
 to Headquarters Marine Corps, as soon as practicable after June 30 
 each year, a report of the activities of his organization during the 
 fiscal year ended that date: 
 
 Heads of staff departments. 
 
 Commanding General, Department of the Pacific. 
 
 Commanding officers of Marine Corps posts and detachments, 
 including ships’ detachments. 
 
 Brigade commanders. 
 
 Commanding officers of expeditionary forces. 
 
 Commanding officers of other organizations serving separately. 
 
 (2) A similar report will be submitted when an organization is 
 disbanded or its status is so changed as to take it out of the above 
 list. 
 
 (3) Annual report will contain only statements of facts and mat¬ 
 ters of historical interest. Recommendations on which action is 
 desired by Headquarters Marine Corps will be made the subject of 
 separate correspondence. 
 
 (4) The following general outline will be used in the preparation 
 of annual reports. Reporting officers will report on only such sub¬ 
 jects listed below as apply to their respective commands. Subjects 
 will be listed and treated by all reporting officers in the order and 
 under the paragraph and subparagraph numbering and lettering 
 outlined below: 
 
 I. Personnel 
 
 1. General organization. 
 
 2. Administration. 
 
 3. Strength. 
 
 (а) Authorized. 
 
 (б) Actual. 
 
 4. Changes. 
 
 (а) Joined. 
 
 (б) Separations. 
 
 5. Condition. 
 
 (a) Comfort. 
 
 (&) Contentment. 
 
 (c) General efficiency. 
 
 6. Liberty. 
 
 7. Recreation. 
 
 (a) Motion pictures. 
 
 (5) Swimming. 
 
 (c) Bowling. 
 
 (d) Golf course. 
 
 (e) Officers’ club. 
 
 (f) Hostess house. 
 
 255 
 
10-41 
 
 MARINE CORPS MANUAL 
 
 8. Athletics. 
 
 (a) Baseball. 
 
 (&) Football. 
 
 (c) Boxing. 
 
 (d) Wrestling. 
 
 (e) Boat crews. 
 
 (/) Other athletics. 
 
 (ff) Oflicers and men employed in administration. 
 
 (h) Percentage of command engaged in athletics. 
 
 9. Chaplain. 
 
 10. Library. 
 
 11. Recreation fund. 
 
 (a) Receipts. 
 
 (&) Disbursements. 
 
 (c) Balance on hand. 
 
 12. Post Exchange. 
 
 (a) Summary of business. 
 
 (ft) Branches. 
 
 (c) Insurance. 
 
 (d) Bond. 
 
 (e) Capitalization. 
 
 13. Law oflScer. 
 
 14. Prisons. 
 
 15. Provost marshal. 
 
 16. Mail clerk. 
 
 17. Band. 
 
 18. Fire marshal. 
 
 19. Red Cross. 
 
 20. Post school for children. 
 
 21. Punishments. 
 
 (а) Percentage of punishments by commanding oflScer. 
 
 (б) Percentage of courts-martial and deck courts. 
 
 22. Inspections. 
 
 II. Intelligence 
 
 1. Military. 
 
 2. Matters of historical interest. 
 
 III. Operations and Training 
 
 1. Military drills and instruction. 
 
 2 . Fire drills. 
 
 3. Cooperation and training with the Navy. 
 
 4 . Guard duty. 
 
 5. Recruiting. 
 
 6. Recruit training. 
 
 7. Training of Reserves. 
 
 8. Rifle and pistol training. 
 
 9. Target practice. 
 
 10. Gunnery. 
 
 11. Landing force. 
 
 (a) Equipment. 
 
 (ft) Communication. 
 
 (c) Transportation. 
 
 (d) Subsistence. 
 
 12. Aviation. 
 
 256 
 
RECORDS AND REPORTS 
 
 10-41 
 
 13. Communications. 
 
 (a) Visual. 
 
 (&) Radio. 
 
 (o) Sound. 
 
 (d) School. 
 
 14. Schools. 
 
 (a) Officers. 
 
 (&) Noncommissioned officers and men. 
 
 (c) Percentage of men enrolled in Marine Corps Institute courses. 
 
 15. Publications. 
 
 IV. Supply 
 
 1. Quartermaster. 
 
 (а) Buildings and grounds. 
 
 (б) Construction and repair. 
 
 (c) Depot of supplies. 
 
 (d) Motor transport. 
 
 (e) Commissary. 
 
 (f) Storerooms. 
 
 (g) Subsistence. 
 
 (h) Laundry. 
 
 (0 Reclamation. 
 
 (j) Post farm. 
 
 (k) Incinerator. 
 
 (l) Gas station. 
 
 (m) Power house. 
 
 (n) Ice plant. 
 
 (o) Carpenter shop. 
 
 ip) Plumbing shop. 
 
 iq) PaintShop. 
 
 (r) Tinsmith shop. 
 
 (s) Electric shop. 
 
 ( 0 Coal bin. 
 
 iu) Boats. 
 
 iv) Water system. 
 
 (w) Garbage collection. 
 
 (a?) Other activities. 
 
 2. Paymaster. 
 
 3. Surgeon. 
 
 (а) Buildings and grounds. 
 
 (б) Sanitation. 
 
 (o) Ambulance service. 
 
 (d) Hospitals. 
 
 (e) Storerooms. 
 
 if) Laboratories. 
 
 ig) Dispensaries. 
 
 (h) Diseases. 
 
 (i) Epidemics. 
 
 (/) Deaths. 
 
 (fc) First-aid instruction. 
 
 il) Average officers and men per day on sick list 
 (m) Health and hygienics. 
 in) Other activities. 
 
 4. Public works. 
 
 (a) Officers. 
 
 (&) Civilian workmen. 
 
 257 
 
10-61 
 
 MARINE CORPS MANUAL 
 
 Section 11.—DISPOSITION OF RECORDS AND CORRECTION OF PAPERS 
 
 10-61 
 
 (1) When it becomes desirable to reduce accumulations of records, 
 papers, and photographic films in the files of Marine Corps organiza¬ 
 tions, that in the discretion of the officer in charge of the organization 
 are not needed or useful in the transaction of current business and are 
 without permanent value or historical interest, lists of the records, in 
 quintuplicate, will be submitted to the Major General Commandant, 
 via official channels, accompanied by at least four actual samples of 
 each class of items listed. The lists will be forwarded in sufficient time 
 to reach headquarters prior to September 1 of the year in which 
 reported. The lists to be in the following form: 
 
 NAVY DEPARTMENT 
 United States Marine Corps 
 
 (Post or Station) (Address) 
 
 Location of records ____ 
 
 Person in immediate charge:__ 
 
 Item 
 
 No. 
 
 File 
 
 No. 
 
 Title or description 
 
 Original or 
 duplicate 
 
 Period 
 
 covered 
 
 Quantity 
 in linear 
 feet 
 
 
 
 
 
 
 > 
 
 The above form to be filled out in the following manner: (a) Num¬ 
 ber consecutively the items on the list, each group of records filed as 
 a unit to be considered an item. (Z>) Under the heading “File num¬ 
 ber” give the number, or symbol, if any, used to designate this collec¬ 
 tion of papers, (c) Under the heading “Title or description” give 
 the name by which the item is designated. If it has no regular title, 
 use a concise description by which it can be easily identified. Avoid 
 the terms “miscellaneous” whenever possible, (d) State whether the 
 the records are originals, duplicates, or both, (e) Give the exact 
 dates of the period or periods covereci by the records. (/) Give the 
 linear footage measured through the records themselves as they are 
 filed, disregarding the containers. 
 
 (2) Commanding officers of organizations will combine lists of 
 useless papers from subordinate units into one report. 
 
 258 
 
RECORDS AND REPORTS 
 
 10-61 
 
 (3) The Paymaster and the Quartermaster will forward the lists 
 of the offices of assistant paymasters and assistant quartermasters, 
 respectively, and will recommend thereon the final disposition to be 
 made of useless records of these offices. 
 
 (4) No records or papers of reference value to any activity should 
 be included in these lists, nor any circular letter or other correspond¬ 
 ence containing instructions still in force. If any doubt exists as 
 to the future value of a paper, it should be retained. Clothing rec¬ 
 ords less than 10 years old and property, transportation, cash, bag¬ 
 gage, and board and lodging records less than 5 years old will be 
 retained. 
 
 (5) For accumulations of classified documents see art. 2039 United 
 States Navy Kegulations. 
 
 10-62 
 
 (1) Wlien a post or station is abandoned, or an organization, de¬ 
 tachment, or guard is disbanded, all records, reports, etc., not other¬ 
 wise provided for, will be disposed of in the following manner ; 
 
 (a) The files and records of the paymaster’s department will be 
 forwarded to the Paymaster, Headquarters Marine Corps, Washing¬ 
 ton, D. C.; except that those on the west coast will be forwarded to 
 the Paymaster, Department of the Pacific, United States Marine 
 Corps, San Francisco, Calif. 
 
 (h) The files and records of the quartermaster’s department will 
 be forwarded to the Quartermaster, Headquarters Marine Corps, 
 Washington, D. C. 
 
 (c) All other files, records, reports, etc., will be forwarded to the 
 A^^utant- and-Tttspeetor, Headquarters Marine Corps, Washington, 
 D. C., who will transfer to the Paymaster and the Quartermaster 
 such parts as pertain to their departments. 
 
 10-64 
 
 (1) The use of acids or chemical preparations (ink eradicator) 
 for the purpose of making erasures is prohibited. 
 
 (2) Necessary changes or corrections in papers of any character 
 that have been signed or certified are to be made in the following 
 manner: That portion necessary to be erased shall be lined out 
 leaving such portion legible, if previously so, and the words, figures, 
 or other characters necessary to take the place of those lined out 
 shall be written in above. No attempt shall be made to conceal the 
 fact of erasure or the matter erased. Such changes or erasures as 
 are of sufficient importance, or those involving change in meaning 
 or amounts stated, should be accompanied by the initials of the 
 person making them, in his handwriting, in such form as to be 
 recognized by persons familiar with his signature. 
 
 240260—40-18 
 
 259 
 
10-71 
 
 MARINE CORPS MANUAL 
 
 Section 12.—SERVICE-RECORD BOOK INSTRUCTIONS 
 
 10-71 
 
 (1) Allotments.—When allotments of enlisted men are approved 
 by commanding officers they will at once be fully described in the 
 space provided in the service-record of the men concerned. 
 
 (2) When an allotment is stopped or expires the cause of stoppage 
 will be entered thus: “K. G.” (request of grantor); “Exp.” (ex¬ 
 piration of period for which registered); “C. M. S.” (court-martial 
 sentence); “Desertion” (desertion of allotter); “Death” (death of 
 allotter), etc. (See arts. 1805 to 1807, 'Nslyj Regulations.) 
 
 10-72 
 
 Courts-martial checkages.—All the necessary information pertain¬ 
 ing to courts-martial checkages will be entered in the service-record 
 book in the space provided for that purpose. (See arts. 25-12 and 
 30-58.) 
 
 10-73 
 
 Courts-martial memoranda.—Except in the case of acquittal one copy 
 of court-martial memoranda on Form NMC-512 shall be pasted in the 
 service-record book in the space provided for that purpose. (See art. 
 7-18.) 
 
 10-74 
 
 (1) Death.—In the event of death the service-record book will be 
 closed as for discharge except as follows: Immediately after the 
 final marking under “Professional and Conduct Record” will be 
 entered the hour, date, place, and cause of death, and the date and 
 place of burial or disposition of remains and the character the man 
 would have received if discharged. 
 
 (2) Inventory of effects.—See article 3-6 (1). 
 
 10-75 
 
 Desertion.—See articles 7-4 to 7-6. 
 
 10-76 
 
 (1) Discharge.—Before the service-record book is closed for dis¬ 
 charge, the commanding officer shall enter the markings to which the 
 man is entitled since last semiannual markings-, taking into con¬ 
 sideration any markings given since last semiannual markings, “For 
 Dis.” being used in the column provided therefor. On the line fol¬ 
 lowing shall be entered the date on which the book is closed and the 
 markings to which he is entitled for the whole of his service, after 
 
 260 
 
RECORDS AND REPORTS 
 
 10-76 
 
 the words “Final M.” When the book is forwarded to Headquarters 
 for preparation of discharge certificate the date will be the forward¬ 
 ing date. Where discharge is effected before forwarding the book, 
 the date will be the actual date of discharge, and the word “Dis¬ 
 charged” shall be entered in the apjDropriate column in place of 
 “Final M.” 
 
 (2) The entry of discharge will be filled out in the space provided 
 therefor only when discharge is effected before the book is forwarded 
 to Headquarters. The entry for closing and forwarding will be filled 
 out only when the book is forwarded for preparation of discharge 
 certificate. These entries shall not be made in other cases. 
 
 (3) Forwarding service-record hooks for discharge.—See article 3-21. 
 
 (4) Future address.—The marine’s future address will be entered 
 in the space provided, before the service-record book is forwarded to 
 Headquarters. 
 
 (5) Discharge*of general court-martial prisoner.—In case of a general 
 court-martial prisoner, an additional signed entry shall be made after 
 the last marking under “Professional and conduct record” to show 
 the following: (a) cash paid, (h) transportation paid (or furnished 
 to what point), (c) civilian clothing furnished (or not furnished). 
 
 (6) Retention of service-record hook until discharge.—See article 
 3 - 22 . 
 
 10-77 
 
 (1) Enlistment.—^When a man’s enlistment has been accomplished, 
 his name, rank, date of enlistment, and previous active service will 
 be neatly printed in ink on the front cover of the service-record book. 
 His fingerprints shall be taken in the space provided therefor in the 
 presence of the officer who administered the oath. Other entries 
 required on the fingerprint p^es shall be filled in and signed by the 
 medical officer. The pages “l^rvice record” shall be filled in under 
 the supervision of the officer who administered the oath and signed 
 by him and the recruit. In all cases the place and date of taking of 
 the oath of enlistment shall be recorded as the place and date of 
 enlistment. 
 
 (2) Verification of entries by medical officer.—The medical officer at 
 the recruit depot should verify the entries under “Marks, scars, etc.” 
 in the service-record book, and in the event of errors therein should 
 make the necessary corrections. 
 
 (3) Extension of enlistment.—See article 2-31. 
 
 10-78 
 
 (1) Individual equipment.—When individual equipment is issued 
 receipt therefor is taken on NMC-782 (for rifle and pistol equip¬ 
 ment). The original and duplicate will be pasted in the man’s 
 service-record book on the page provided for the purpose. For de¬ 
 tailed instructions see articles 17-104 to 17-111. 
 
 261 
 
10-78 
 
 MARINE CORPS MANUAL 
 
 (2) When a man is to be discharged, or is required to turn in his 
 equipment, or deserts or dies, the original and duplicate of his receipt 
 therefor (NMC-782) will be detached from his service-record book 
 and turned over by his immediate commanding officer, together with 
 the property, to the accountable officer. 
 
 (3) When it becomes necessary to detach NMC-782 from a service- 
 record book, NMC-782b will be prepared and placed in the book in 
 lieu of the form or forms removed. This provision does not apply 
 when the book is closed for discharge prior to expiration of enlist¬ 
 ment in accordance with article 3-21. 
 
 (4) When service-record books first come into the custody of 
 organization commanders they should be immediately inspected to 
 insure that they have NMC-782 or the required NMC-782b in lieu 
 thereof. 
 
 (5) Form NMC-782 will be detached from the service-record book 
 and turned over to the accountable officer, together with equipment, 
 when a man is transferred to a hospital (or hospital ship) without 
 the transfer of staff returns. On his return, the form will be repasted 
 in the book and equipment reissued. 
 
 (6) When men are transferred to hospitals, accompanied by staff 
 returns, article 17-111 will apply. 
 
 (7) Upon transfer of a man in the status of a prisoner, NMC-782 
 will be detached from the service-record book and turned over, to¬ 
 gether with the equipment, to the accountable officer. 
 
 10-79 
 
 Fingerprints.—See articles 2-124, 2-125, and 10-77 (1). 
 
 10-80 
 
 Foreign shore service.—The date of departure from the United 
 States and the place and date of arrival on foreign station; also 
 the place and date of departure from foreign station and date of 
 arrival in the United States will be entered in the service-record 
 book on the page provided for “Expeditions, Engagements, Dis¬ 
 tinguished Service, etc.” When the entry is typed or printed to be 
 pasted in the book the slip will not be more than 4% inches wide and 
 will be neatly pasted down along the entire top margin. 
 
 10-81 
 
 Fraudulent enlistment.—See article 25-120 (14), (15). 
 
 10-82 
 
 General courts martial.—Service-record books will, whenever avail¬ 
 able, accompany recommendations for trial by general courts martial 
 for unauthorized absence. 
 
 262 
 
RECORDS AND REPORTS 
 
 10-83 
 
 10-83 
 
 Good-conduct medal or bar.—See article 8-13. 
 
 10-84 
 
 (1) The commanding officer will enter markings under the proper 
 headings on transfer, semiannually on June 30, December 31, and 
 whenever the book is closed. 
 
 (2) The markings on transfer and on closing the book will invari¬ 
 ably include entries under “Obedience” and “Sobriety,” regardless of 
 how short a period of time the man was attached to the command. 
 Markings under “Military efficiency,” “Neatness and military bearing,” 
 and “Intelligence” will be given, except where the period was so short 
 that the commanding officer had no opportunity to observe the man, 
 and under such circumstances the commanding officer will enter “None” 
 in the column or columns affected. 
 
 (3) The marking under “Military efficiency” shall indicate the com¬ 
 manding officer’s estimate of the man’s value as a soldier, including 
 zeal, manner of performing duty, proficiency in drill, marksmanship, 
 and all other matters relating to his service other than those covered by 
 other markings. 
 
 (4) When no offense is entered in a man’s service-record book, he 
 shall receive a mark denoting “Excellent” in “Obedience” or “Sobri¬ 
 ety,” or both, except that during recruit training minor offenses need 
 not be entered, but may be considered in the markings. 
 
 (5) (a) In case of desertion, the mark given under “Obedience” 
 shall be “Zero.” 
 
 (h) Marks of “Zero” in all columns will be given for any period of 
 confinement in a designated naval prison, the result of the sentence of 
 a General Court Martial (28-1 (15) (d)). 
 
 (6) Semiannual markings and markings for discharge under each 
 heading shall take into consideration all markings since the previous 
 semiannual marking, as well as the current estimate of the man’s value. 
 
 (7) No entry shall be made in the column headed “Average stand¬ 
 ing” except when a final marking is given. 
 
 (8) The final marking shall be arrived at as follows: 
 
 (a) Enter in each of the five columns the average of all semiannual 
 markings and the marking for discharge therein, giving the first semi¬ 
 annual marking and the marking for discharge their proportional 
 value according to the time covered. 
 
 (h) On the next line enter: (1) The average of the three final 
 markings in “Military efficiency,” “Neatness and military bearing,” and 
 “Intelligence.” (2) The average of the two final markings in “Obedi¬ 
 ence” and “Sobriety.” (3) The average of (1) and (2) under “Aver¬ 
 age standing.” 
 
 263 
 
10-84 
 
 MARINE CORPS MANUAL 
 
 (9) The final markings should indicate the character to which the 
 marine is entitled for his entire service, as follows: 
 
 Less than 1_Bad. 
 
 1 and less than 2_Indifferent 
 
 2 and less than 3_Fair. 
 
 3 and less than 3.8_Good. 
 
 3.8 and less than 4.3_Very good. 
 
 4.3 to 5- j— -Excellent. 
 
 Character “BSd,” regardless of marks, will be awarded if discharged 
 through sentence of a court martial. In other cases, should there be 
 good reason to recommend a character not in accordance with the 
 markings, the reasons therefor shall be stated in full, and signed by 
 the commanding officer. 
 
 10-85 
 
 Marksmanship.—See articles 5-31 and 5-M. 
 
 10-86 
 
 Occupation prior to entering military or naval service.—Prior occupa¬ 
 tions will be shown in the space provided for the purpose such as 
 ‘‘clerk, grocery”; “mechanic, automobile,” etc. If occupation was 
 “laborer,” enter kind or type, such as “laborer, farm.” 
 
 10-87 
 
 Pay data.—Commanding officers of marines charged with the keep¬ 
 ing of service-record books will immediately after payment of each 
 monthly pay roll, or settlement to include an intermediate day of 
 the month, cause to be entered and verified without delay, in the 
 space provided in the service-record book, a record of the payment 
 or settlement as audited or settled by the disbursing officer concerned, 
 entering balance “overpaid,” or “unpaid,” if any, and if none, the 
 stamp “Paid in full,” through the space for balances. For entry of 
 emergency payments, not included in regular settlements, see articles 
 29^1 and 29-42. 
 
 10-88 
 
 Prior service.—See article 2-123 (9). 
 
 10-89 
 
 Prizes.—The notation of the award of prizes will be made in the 
 service-record book. Wlien men entitled to prizes are transferred 
 or when their pay accounts are closed for discharge, before the prizes 
 are paid or credited on the pay rolls, the fact of nonpayment will be 
 specially noted. 
 
 264 
 
RECORDS AND REPORTS 
 
 10-90 
 
 10-90 
 
 (1) Promotions and reductions.—When a man is promoted or re¬ 
 duced or reappointed upon reenlistment, an entry will be made under 
 “Promotions and Reductions” in his service-record book, in the column 
 headed “Kind of Warrant,” to show the kind of warrant issued, or 
 revoked, and, in the case of technical warrants, the nature of the duty 
 for which appointed, e. g., “T. Plumber,” “Reg.,” etc. 
 
 (2) Examinations and recommendations for promotion.—See article 
 6-24. 
 
 10-91 
 
 (1) Reeenlistments.—Entries will be made at the station where the 
 accounts of a reenlisted man are first taken up for pay and as far as 
 possible the entries will be verified from discharges in the man’s 
 possession or such other authentic official data as may be obtainable. 
 
 (2) Under the heading “Service record” enter the cause of dis¬ 
 charge from each prior enlistment. Only such absence will be shown 
 in the column provided for that purpose as affects a man’s right 
 to longevity pay. 
 
 (3) In the cases of men reenlisting in the Marine Corps from the 
 Army and Navy who have been in an inactive status for some time 
 prior to their discharge recruiting officers will show in the service- 
 record book in spaces provided, the actual dates of enlistments, 
 the actual dates of discharges with all other necessary data^ and will 
 also make a notation showing that the man was in an inactive status, 
 giving dates. 
 
 10-92 
 
 Retirement.—When a man is retired, the words “For retirement” 
 should be written in the column provided under “Professional and 
 Conduct record,” and in the column marked “Date” there shall be 
 entered the date of the last day of active service. Below the final 
 markings, an entry should be made as follows: “Retired 1 April, 
 1934,” and give the authority, and his staff returns will be closed and 
 forwarded to Headquarters. 
 
 10-93 
 
 Sea and foreign-shore service.—See article 4^6. 
 
 10-94 
 
 Loss of service-record book.—In the event of the loss of the service- 
 record book of any man en route between ships or stations on trans¬ 
 fer, the commanding officer of the post or detachment where the marine 
 joins will immediately apply to the man’s previous commanding officer 
 for the data necessary to take up properly the accounts on his rolls. 
 
 265 
 
10-95 
 
 MARINE CORPS MANUAL. 
 
 10-95 
 
 (1) Settlement not entered.—In case a man joins the command and 
 the date of last settlement in the service-record book is so remote as to 
 make it appear that a settlement has actually been made subsequent 
 to the date shown in the book the commanding officer should imme¬ 
 diately take steps to ascertain the correct date of settlement. 
 
 (2) Record of settlement.—After payment, the record of settlement 
 will be made in the service-record book before the original roll is 
 returned to the disbursing officer. 
 
 10-96 
 
 Special qualifications in prior enlistments.—Upon the reenlistment of 
 a marine who possesses any special qualification other than military, 
 as shown by his discharge certificate, an entry of such qualification 
 will be made in the space provided in his service-record book. 
 
 10-97 
 
 Specialist and special-duty details.—Enter all ratings as specialist 
 and all special-duty details in the space provided for the purpose. 
 The manner of performing specialist or special duty shall be certi¬ 
 fied to by the officer having cognizance of the work and not by an 
 officer who enters this important notation merely because he is the 
 company commander of the man concerned. 
 
 10-98 
 
 Surrender or apprehension.—Circumstances attending surrender or 
 apprehension and delivery shall be noted in the space provided under 
 “Offenses.” 
 
 10-99 
 
 (1) Time lost.—Time lost by a marine by reason of unauthorized 
 absence or confinement as defined in article 28-1 (15) (a) and (c) 
 will be entered in the space provided for such entry under “General 
 Pay Data” in his service-record book. A man is not required but 
 may be permitted to make good time so lost. 
 
 (2) \Mien it has been determined that an enlisted man has been 
 absent from duty due to causes within the purview of Navy Depart¬ 
 ment General Order No. 20, 1935, the company or detachment com¬ 
 mander will make a notation in the man’s service-record book of the 
 inclusive dates of such absence and in the event'the man is trans¬ 
 ferred before checkage of pay has been made the following entry 
 
 will be made: “Time lost (G. O. 20) from-to- 
 
 to be checked in next settlement.” 
 
 266 
 
RECORDS AND REPORTS 10-99 
 
 (3) Absence from or to 12 o’clock should be entered as noon or 
 midnight, as the case may be. 
 
 (4) Enter the date and hour from which and to which there was 
 unauthorized absence in excess of 1 day. 
 
 (5) Enter the dates from and to which absent from duty in excess 
 of 1 day on account of sickness or disease resulting from intemperate 
 use of drugs or alcoholic liquors or other misconduct (G. O. 20). 
 
 (6) Enter the dates from and to which absent for periods of ab¬ 
 sence from duty in excess of 1 day while in confinement awaiting 
 trial or disposition of case, if the trial results in conviction, or while 
 in confinement serving sentence, provided the confinement is in a 
 naval prison or at a receiving ship or station designated as a naval 
 prison. Men who have lost time for reasons herein stated (other 
 than G. O. 20) should be advised of the benefits of paragraph (1) of 
 this article when their accounts are closed for discharge or when 
 extension of their accounts becomes effective. 
 
 10-100 
 
 Transfers.—See articles 4-10,4-13, 30-17 (3), and 30-54. 
 
 10-101 
 
 Transfers with pay accounts overpaid or unpaid.—See articles 30-53 . 
 (2) and 30-56. 
 
 10-102 
 
 Transfers with pay due.—Men who are stated on pay rolls for pay 
 and are transferred before payment of command will be given full 
 credit for such pay in the space provided for “Pay account record” 
 in the service-record book, less any amount they may have requested 
 credited to their deposit accounts, or deducted in favor of the post 
 exchange. 
 
 10-103 
 
 Transfers upon relief from recruiting duty.—See article 2-69 (3). 
 
 10-105 
 
 Waivers of travel allowances.—See article 4-24. 
 
 10-106 
 
 Offenses.—No entry will be made where a man’s excuse has been 
 accepted by his commanding officer or where a man has been tried 
 by deck court or court martial and acquitted. (See also art. 10-84 
 
 ( 4 ).) 
 
 267 
 
10-121 
 
 MARINE CORPS MANUAL 
 
 Section 13.—MISCELLANEOUS 
 
 10-121 
 
 Trophies and cups.—When trophies or cups -which were presented 
 for competition by individuals or civilian organizations are won by 
 marines or Marine Corps organizations the results of such competi¬ 
 tions and the conditions surrounding them will be reported to Marine 
 Corps Headquarters as they occur by commanding officers concerned, 
 unless the award of the trophy or cup was made by Headquarters, 
 Marine Corps. 
 
 10-122 
 
 (1) Evidence of graduation of officers.—Marine Corps Headquarters 
 receives from the schools evidence of graduation of students of 
 Marine Corps Schools and of the Naval War College, and such 
 evidence need not be furnished by the officer concerned. Normally, 
 it does not receive evidence of graduation of Marine officer students 
 of Army service schools or of postgraduate schools. Accordingly, 
 each officer concerned, upon graduation from these schools, will for¬ 
 ward to the Commandant of the Marine Corps without delay a photo¬ 
 stat, or certified copy of his diploma or certificate of graduation, in 
 order that his official record may be complete. [C. M. C. M. 2.] 
 
 (2) Official records.—Graduates of service schools and of postgrad¬ 
 uate schools shall have the fact of graduation entered on their official 
 records. 
 
 (3) Navy Register.—Graduates will be indicated in the Navy Regis¬ 
 ter with an appropriate note to show the school and course from' 
 which graduated. 
 
 10-123 
 
 [Omitted. C. M. C. M. 3.] 
 
 10-124 to 11-0 
 
 I 
 
 268 
 
Chapter 11 
 
 RECREATION FUND 
 
 AUTHORIZED FUNDS 
 
 11-1 
 
 Recreation and exchange funds for posts, regiments, and separate 
 organizations are authorized. Only one recreation and one exchange 
 fund may be maintained at a post except by authority of the Major 
 General Commandant. Other funds, exclusive of public money, are 
 prohibited, except upon approval by the Major General Comman¬ 
 dant. 
 
 OFFICIAL designation 
 
 11-2 
 
 The official designation of a recreation fund will be similar to the 
 following: “Recreation Fund, Marine Barracks, Quantico, Va.”; 
 “Recreation Fund, 5th Marines, Fleet Marine Force”; “Recreation 
 Fund, Aircraft Two, Fleet Marine Force,” etc. Recreation funds 
 pertaining to units or detachments of a temporary nature, when 
 authorized, such as rifle teams attending national or international 
 matches, will have similar designations. 
 
 SOURCE 
 
 11-3 
 
 The recreation fund will consist of money donated from the profits 
 of post exchanges, gifts, receipts from games and entertainments, 
 profits from the operation of authorized activities, etc., and in addi¬ 
 tion thereto, the value of all property acquired. The Government 
 Fund, “Recreation for enlisted men,” will not be included as a part 
 of any recreation fund. 
 
 269 
 
11-4 
 
 MARINE CORPS MANUAL 
 
 PURPOSE 
 
 11-4 
 
 The recreation fund is established and maintained for the recrea¬ 
 tion and amusement of enlisted men of the command to which the 
 fund pertains and this principle will be adhered to at all times and 
 under all circumstances. 
 
 COMMANDING OFFICER 
 
 11-5 
 
 (1) General administration.—The commanding officer will be re¬ 
 sponsible for the general administration of the recreation fund and 
 will require all regulations pertaining thereto to be observed. 
 
 (2) Responsible for expenditures approved by him.—The command¬ 
 ing officer will be held responsible for all expenditures approved by 
 him which are not in accordance with the regulations. 
 
 (3) Appointments.—The commanding officer will detail in writing 
 the members of the organization council, the recreation officer, as¬ 
 sistants, and the employees. In making these details he will take 
 into consideration the knowledge, experience, and aptitude of the 
 personnel detailed. 
 
 (4) Inspections.—The commanding officer will be held responsible 
 that the necessary inspections are made to insure that funds are 
 being properly kept and safeguarded. He will inspect, or cause to 
 be inspected, the accounts of the recreation fund at least once each 
 month. 
 
 RECREATION OFFICER 
 
 11-6 
 
 (1) Custodian.—A commissioned officer known as the recreation 
 officer, selected and detailed in writing by the commanding officer 
 of the organization to vdiich the fund belongs, will be the custodian 
 of the recreation fund and property, and will conduct the affairs 
 pertaining thereto. The appointment by the commanding officer of 
 eligible commissioned officers as assistants to the recreation officer 
 in large organizations is authorized. Second lieutenants, chief war¬ 
 rant officers, and warrant officers will not be detailed as recreation 
 officers without authority of the Major General Commandant. Officers 
 detailed to staff departments will not be detailed as recreation 
 officers. 
 
 (2) Responsibility.—The recreation officer is responsible for all 
 cash and property committed to his charge, and in case of loss or 
 damage will be required to reimburse the fund unless it appears by 
 affirmative evidence that he has exercised due care and diligence. 
 
 270 
 
RECREATION FUND 
 
 11-6 
 
 (3) Absence of recreation officer.—Should the recreation officer be 
 absent from the organization for any period beyond 3 days and 
 less than 10 days the commanding officer will detail in writing an¬ 
 other commissioned officer to act for the recreation officer under such 
 conditions as he may prescribe. The recreation officer will leave the 
 fund with the officer acting in his place, taking a memorandum 
 receipt therefor. If the recreation officer be absent for 10 days or 
 more he will be regularly relieved and will transfer the funds, prop¬ 
 erty, and accounts to his successor. 
 
 (4) Relief of recreation officer.—When a recreation officer is relieved 
 he will invoice to his successor and his successor will receipt to him 
 for all funds, property, accounts, and vouchers turned over, specify¬ 
 ing such as are missing, and using for this purpose a combined 
 invoice and receipt, the original to be included in the accounts, and 
 copies furnished the relieving and relieved officers. 
 
 (5) Post exchange officer detailed as recreation officer.—In small or¬ 
 ganizations the post-exchange officer may be detailed as the recrea¬ 
 tion officer. When the exchange officer is so detailed the accounts 
 and property will form a part of the regular accounts of the post 
 exchange, and disbursements for the recreation and amusement of 
 enlisted men of the command will be subject to the regulations con¬ 
 tained in this chapter. 
 
 ORGANIZATION COUNCIL 
 
 11-7 
 
 (1) Personnel.—The post, regimental, or organization council will 
 be a continuous body detailed in writing by the commanding officer, 
 of not less than three commissioned officers, including the recrea¬ 
 tion officer who will have a vote. If the number of Marine Corps 
 officers is less than three, the commanding officer himself will be a 
 member. In case the commanding officer is alone he will act as 
 the council. Officers detailed to the Adjutant and Inspector’s De¬ 
 partment will not be detailed as members of the council. The 
 recreation officer will not take part in the audits or the inventories. 
 
 (2) Duties.—The council will audit the fund account, inventory 
 the property, and investigate the source from which the fund and 
 property has accrued, examining particularly into all disbursements 
 to determine whether or not they are made in accordance with exist¬ 
 ing regulations. It will make recommendations regarding expendi¬ 
 tures from the fund and such other recommendations as to the 
 management and conduct of the fund as it may deem appropriate. 
 The council may delegate to committees of one or more of its mem¬ 
 bers, excluding the recreation officer, the performance of such por¬ 
 tion of the duties of the council as it may decide, but the council is 
 responsible for the action of its committees. 
 
 271 
 
11-7 
 
 MARINE CORPS MANUAL 
 
 (3) Meetings.—^The council will meet at the call of its senior mem¬ 
 ber, promptly after the regular monthly closing of the accounts 
 for the purpose of auditing the account, inventorying property, and 
 making appropriate recommendations. In addition, it will meet 
 when directed by the commanding officer, whenever the recreation 
 officer is relieved, and at such other times as may be deemed necessary 
 or advisable. 
 
 (4) Eecord of proceedings.—The record of proceedings of each meet¬ 
 ing of the council will be recorded by the junior member and signed 
 by all the members. Minority reports may be submitted by one or 
 more members. The report of the council will include a statement 
 of the cash on hand and of the cash in the bank as verified by the 
 bank statement, that the property has been inventoried, the accounts 
 audited, recommendations for expenditures and conduct of the fund, 
 and such other matters as may be pertinent. 
 
 (5) Record of proceedings submitted to the commanding officer,—^The 
 record of proceedings will be submitted to the commanding officer, 
 who will decide on matters of disagreement in the council. Should 
 the commanding officer disapprove the proceedings or recommenda¬ 
 tions, and the council, after reconsideration adhere to its position, 
 the subsequent action of the commanding officer will be final, except 
 in cases involving financial responsibility which will be subject to 
 appeal to the Major General Commandant. A copy of each record 
 of the proceedings of the council and the action of the commanding 
 officer thereon will be forwarded to the Major General Commandant, 
 
 (6) Post-exchange council.—When the post-exchange officer is de¬ 
 tailed as the recreation officer as set forth in article 11-6 (5) the 
 post-exchange council will perform the duties of the organization 
 council. 
 
 DISBURSEMENTS 
 
 11-8 
 
 (1) General.—Disbursements will be made by the recreation offi¬ 
 cer upon the recommendation of the organization council concerned, 
 approved by the commanding officer, for the recreation and arrmse- 
 ment of enlisted men of the command to which the fund pertains^ 
 and not otherwise unless specifically approved by the Major Gen¬ 
 eral Commandant. 
 
 (2) Proper expenditures.—The following are proper expenditures 
 from recreation funds: 
 
 {a) For athletic equipment for post athletic teams; for special 
 equipment for rifle and pistol teams to be used in competitions not 
 connected with preliminary, instruction, and record practice in 
 qualification firing of these weapons; provided, athletic supplies and 
 equipment furnished by the Government for such teams are not suffi¬ 
 cient for the needs of the command. 
 
 272 
 
RECREATION FUND 
 
 11-8 
 
 (Z>) For repairs to athletic equipment. 
 
 (c) For the building of athletic fields, tennis courts, hand ball 
 courts, bowling alleys, etc. 
 
 (d) For the upkeep and repair of athletic fields, etc., irrespective 
 of whether or not the original installation was furnished by the 
 Government. 
 
 (e) For prizes for athletics, sports, and markmanship competi¬ 
 tions with infantry weapons, when such markmanship competitions 
 are not connected with preliminary, instruction, and record practice 
 in qualification firing of these weapons. 
 
 (/) For the purchase and upkeep of riding horses, sail boats, motor 
 boats, busses, etc., for recreational purposes. 
 
 (g) For rental of motion-picture films. 
 
 (h) For motion-picture equipment, including repairs and replace¬ 
 ments thereto. 
 
 (i) For furniture and equipment of recreation rooms and repairs 
 and replacements thereto, when the Government will not furnish 
 such. 
 
 (j) For enlisted men’s dances. 
 
 (k) For necessary operating expenses, such as salaries of attend¬ 
 ants, postage, traveling expenses of athletic teams, traveling expenses 
 of rifle and pistol teams when engaged in competitions not connected 
 with preliminary, instruction, and record practice in qualification fir¬ 
 ing of such weapons, and traveling expenses of other personnel on 
 legitimate business of the fund. 
 
 (l) For operating expenses, purchase of supplies, purchase of 
 equipment, and repairs thereto, for hostess houses, restaurants, etc., 
 when operated as activities of the recreation fund. 
 
 (m) For seeds for post farms and gardens. 
 
 (n) For cultivating post farms and gardens. 
 
 (o) For livestock and equipment, and upkeep and repairs thereto, 
 of post farms and gardens. 
 
 (p) For necessary music and instruments for Marine Corps bands 
 and orchestras not obtainable from the Government. 
 
 (q) For tobacco, fruits, candies, pastries, ice cream, and decora¬ 
 tions for holidays and special occasions. 
 
 (3) Eequests for authority to make expenditures from recreation 
 funds for the recreation and amusement of enlisted men of the com¬ 
 mand not covered by these regulations will be submitted to the Major 
 General Commandant. 
 
 (4) Kestrictions.—The following expenditures from recreation 
 funds are prohibited: 
 
 (a) For the benefit of individuals, except as provided in article 
 
 11-8 ( 2 ). 
 
 For loans. 
 
 (c?) For flowers for deceased persons, either military or civil. 
 
 (d) For donations to relief organizations. 
 
 273 
 
11-8 
 
 MARINE CORPS MANUAL 
 
 (e) For services due to the Government. 
 
 (/) For articles which are obtainable from the Government. 
 
 Ig) For services or articles which should be supplied by the Gov¬ 
 ernment, except athletic equipment as authorized in article 11-8 
 (2) (a). 
 
 (A) For repairs or replacements to Government property and 
 equipment, unless such is athletic property and equipment, as author¬ 
 ized in article 11-8 (2) (b) and (d). 
 
 (i) For gas, oil, and repairs to Government automobiles. 
 
 (j) For personal services to chapels, such as janitors, organists, 
 choirs, etc. 
 
 (k) For articles to be used in chapels, such as furniture, vest¬ 
 ments, flowers, flags, etc. 
 
 (l) For the construction, repair, or maintenance of officer’s clubs 
 furniture, and equipment. 
 
 (m) For the operation or establishment of post schools or pay¬ 
 ment of tuition of children of officers or enlisted men. 
 
 (n) For the operation or establishment of post playgrounds for 
 children of officers or enlisted m.en, or payment for services rendered 
 in connection therewith. 
 
 (o) For entertainment for or gifts to the children of officers or 
 enlisted men. 
 
 (p) For prizes in the firing of infantry weapons in connection 
 with preliminary, instruction, and record practice in qualification 
 firing of these weapons. 
 
 (q) For services of military personnel as referees or umpires. 
 
 (r) For rent of land for post farms or gardens. 
 
 ( 5 ) For the purchase of food, supplies, and equipment for galleys 
 and mess halls, except as authorized in article 11-8 (2) (q). 
 
 ACCOUNTS AND RECORDS 
 
 (1) Cash.—Recreation funds will be deposited in a Government 
 Depository, or when none is available, in a national bank. The 
 deposit will be made under the official designation of the fund, for 
 example, “The Recreation Fund, Marine Barracks, Quantico, Va.,” 
 and not to the credit of the officer who is custodian. No moneys 
 which do not pertain to the fund will be deposited with this account. 
 Funds will be promptly deposited, except that cash in amounts ap¬ 
 proved by commanding officers may be kept at the risk of the custo¬ 
 dian in his possession. When practicable the recreation officer will 
 make all payments by check. 
 
 (2) Check book or check register.—The bank balance will be kept in 
 the check book or check register. Deposits and amounts drawn by 
 check will be entered on the stubs or in the register and the balance 
 carried forward on each stub or page. 
 
 274 
 
RECKEATION FUND 
 
 11 -9 
 
 (3) Cash book.—The recreation officer will keep a cash book in 
 which will be entered each cash transaction, cash received being 
 entered on the left hand, or debit side, and cash paid out on the 
 right hand, or credit side. The date, explanation of the entry, and 
 the amount of the transaction will be entered on a separate line for 
 each transaction. All debit and credit entries must be supported by 
 vouchers. The debit vouchers will consist of dated statements signed 
 by the persons making the payments, and will be designated by con¬ 
 secutive letters. The credit vouchers may consist of canceled checks 
 or commercial receipts, but the vouchers must be supported by item¬ 
 ized bills or dated memorandum statements showing for what pur¬ 
 poses the expenditures were made. The credit vouchers will be num¬ 
 bered consecutively. Assets and liabilities will be entered in the 
 cash book immediately after the closed account. 
 
 (4) Payment of obligations.—Bills will be paid promptly so that 
 advantage will be taken of cash discounts. Payment of all obliga¬ 
 tions will be made habitually within 30 days after the end of the 
 month in which the obligation was incurred, unless otherwise pre¬ 
 scribed by orders or regulations. 
 
 (5) Property.—The recreation officer will keep a property account 
 book containing entries of all property pertaining to the fund; show¬ 
 ing under each article, the number on hand at last accounting, the 
 number since received, and the number expended. Memorandum 
 receipts v/ill be required from responsible persons to whom such prop¬ 
 erty is issued, and the latter will be responsible for articles issued to 
 them. Entries will be substantiated by vouchers. Debit vouchers will 
 be in the form of commercial invoices; if such are not obtainable, or 
 if they are filed with the cash account, certificates by the purchasing 
 officer will be filed. Credit vouchers will be in the form of memo¬ 
 randum receipts or reports of approved surveys showing the disposi¬ 
 tion of the articles. The number of the articles remaining on hand 
 should agree with the inventory, and if any discrepancy exists investi¬ 
 gation will be made by the organization council and a report sub¬ 
 mitted to the commanding officer. 
 
 (6) Surveys.—Property which has become unfit for use will be sur¬ 
 veyed by the organization council, which will make recommendations 
 as to disposition and responsibility. Approval of such recommenda¬ 
 tions by the commanding officer will be final, subject to the right of 
 appeal in cases of persons found responsible. 
 
 (7) Investigation of loss.—In case of loss of any funds or property 
 the circumstances will be carefully investigated by the organization 
 council, and a report accompanied with recommendations made to 
 the commanding officer as to responsibility. 
 
 (8) Tiling of vouchers.—Vouchers will be filed flat, and will bear 
 on the face a notation of the name of the fund or account, the month, 
 and the number or letter. Each month’s vouchers will be filed sep¬ 
 arately, or separated in the same file by a cover sheet appropriately 
 marked. 
 
 275 
 
11-9 
 
 MARINE CORPS MANUAL 
 
 (9) Closing of accounts.—The recreation fund accounts, cash, and 
 property will be closed monthly and when the recreation officer is 
 relieved. 
 
 (10) Destruction of records.—Kecords and accounts of recreation 
 funds may be destroyed, unless reason exists to the contrary, when 
 4 j^ears old if they have been inspected by an officer of the 
 
 and Inspector’s Department and all irregularities have been adjusted. 
 
 (11) Kemoval of funds and property from organization.—Under no 
 circumstance will recreation funds or property be removed from the 
 post or the organization to which they pertain except when necessary 
 to pay indebtedness or for deposit or when it is necessary to use 
 athletic equipment in regularly scheduled games. 
 
 TRANSFERS 
 
 11-10 
 
 When enlisted men are transferred from one organization having 
 a fund to expeditionary duty, or to a new unit which is being or¬ 
 ganized at and transferred from the post, a proportionate part of 
 the recreation fund of the old organization will be transferred to the 
 recreation fund of the organization to which the transfer of enlisted 
 men is made. When the amount involved is less than $10 no transfer 
 of funds will be made and a letter stating the reason why no transfer 
 of recreation funds was made will be submitted to the commanding 
 officer of the organization to which the transfer of enlisted men was 
 made. In either case a copy of the letter transferring the fund or 
 stating the reason why no transfer was made will be forwarded to the 
 Major General Commandant. 
 
 DISBANDING OF ORGANIZATION 
 
 11-11 
 
 Upon the disbanding of an organization the commanding officer 
 will direct the closing of the recreation fund accounts,.have tli^m 
 audited and forwarded with all vouchers to the Ad jutant an d -I n - 
 spector, Headquarters, Marine Corps. Funds and property will be 
 transferred to the new organization to which the enlisted men are 
 transferred and if such enlisted men are transferred to more than 
 one organization, then a proportionate share to each new organiza¬ 
 tion. A copy of the letter or letters transferring the fund will be 
 forwarded to the Major General Commandant. 
 
 276 
 
RECREATION FUND 
 
 11-12 
 
 POST FARMS AND GARDENS 
 
 11-12 
 
 (1) Land.—Commanding officers of posts at or near which suitable 
 lands are available, without expense for rent therefor, may set aside 
 for post farms or gardens such ground as may be necessary for 
 the production of vegetables or other products for the command. 
 
 (2) Operation.—The necessary operating expenses for post farms 
 and post gardens as set forth in article 11-8 (2) (m), (n), and (o) 
 are proper expenditures from the recreation fund. Surplus products 
 not required for the enlisted men will be sold and the proceeds turned 
 over to the recreation fund. 
 
 DETACHMENT MESS 
 
 11-13 
 
 When the men of a detachment are on a commutation basis and 
 organize a mess the noncommissioned officer in charge of such mess 
 will keep a cash book supported by the necessary receipt and ex¬ 
 penditure vouchers. The organization council will audit the accounts 
 of the mess each month and when the custodian of the account is 
 relieved, and will submit its report to the commanding officer for 
 his approval. 
 
 11-14 to 12-0 
 
 277 
 
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 Oi''* 'V _.^1 . - _ __ , 
 
 
 
Chapter 12 
 
 POST EXCHANGES 
 
 PURPOSE 
 
 12-1 
 
 (1) Primary purpose.—The primary purpose of Marine Corps ex¬ 
 changes is to supply naval personnel, at reasonable prices, with arti¬ 
 cles necessary for their health, comfort, and convenience. 
 
 (2) Secondary purpose.—The secondary purpose of Marine Corps 
 exchanges is, through reasonable profits, to afford to the enlisted men 
 of the command means for recreation and amusement. 
 
 (3) Exchanges are instituted and maintained for the benefit of the 
 enlisted men and this principle will be kept in view at all times and 
 under all circumstances. They will, therefore, be conducted in such 
 manner as to be of real assistance and convenience to the enlisted 
 men of the command rather than as large profit-making institutions. 
 
 ESTABLISHMENT 
 
 12-2 
 
 (1) Por any organization.—An exchange may be established for any 
 organization of the Marine Corps upon the written application of 
 the commanding officer, approved by the Major General Com¬ 
 mandant. Authority to approve the establishment of exchanges for 
 organizations serving outside the continental limits of the United 
 States is delegated to the commanding marine officer of the force with 
 which serving. 
 
 (2) Capital.—^When the establishment of an exchange has been au- 
 diorized, the exchange council, with the approval of the command¬ 
 ing officer, will fix the amount of capital necessary, which may be 
 raised by subscription among the enlisted men and officers or may be 
 borrowed from the Marine Corps Fund, or from such other source as 
 may be approved by the Major General Commandant. 
 
 (3) Designation.—Exchanges will be designated according to the 
 organization to wffiich they pertain, e. g.. Post Exchange, Marine 
 
 279 
 
12-2 
 
 MARINE CORPS MANUAL 
 
 Barracks, Norfolk; Second Regiment Exchange; Fourteenth Com¬ 
 pany Exchange. 
 
 (4) Any available set of public buildings, or rooms therein, may 
 be set aside by the commanding officer for the use of the exchange or, 
 when the financial condition of the exchange will justify such a 
 course, a suitable building or buildings may be erected for the pur¬ 
 pose. If a temporary building is erected for the use of the exchange, 
 or if such a building is constructed wholly or in part by the labor 
 of troops, the use of the necessary transportation and such tools and 
 building material as can be spared by the Quartermaster’s Depart¬ 
 ment is authorized. Repairs and alterations to the exchange build¬ 
 ing will be made by the Quartermaster’s Department when practi¬ 
 cable. When the necessary and authorized repairs and alterations 
 cannot be so made, the expense thereof may be borne by the exchange. 
 
 (5) Fuel, heat, light, power, gas, and water.—Article 20-36, Marine 
 Corps Manual. The Quartermaster’s Department will provide neces¬ 
 sary heat and illumination for exchange recreational rooms. 
 
 (6) Activities.—No activities other than the following will be oper¬ 
 ated by a Marine Corps Exchange, except by specific authority of 
 the Major General Commandant: Store, soda fountain, beer garden, 
 restaurant, gasoline filling station, barber shop, tailor shop, cobbler 
 shop, theater, recreation rooms, library, bowling alleys, poolrooms, 
 gymnasium, and athletic teams. 
 
 (7) Concessions.—Under no conditions will a concession be given to 
 any person or group of persons to operate any activity of a Marine 
 Corps Exchange. 
 
 COMMANDING OFFICER 
 
 12-3 
 
 (1) Appoints exchange council.—The commanding officer will detail 
 in writing the members of the exchange council, the exchange officer 
 and assistants, the exchange employees, and the committee of non¬ 
 commissioned officers. In making these appointments, he should take 
 into consideration the knowledge, experience, and interest of the 
 officers and enlisted men of and in the affairs of the exchange. 
 
 (2) Responsible for expenditures.—The commanding officer who ap¬ 
 proves the appropriations of the exchange council will be held 
 responsible for expenditures not made in accordance with regulations. 
 
 (3) General administration.—The commanding officer will be respon¬ 
 sible for the general administration of the affairs of the exchange 
 and will require all regulations pertaining thereto to be observed. 
 
 (4) Inspections.—The commanding officer wilLbe held responsible 
 that the necessary inspections are made to insure that funds, mer¬ 
 chandise, and property are being properly kept and safeguarded. 
 He will inspect, or cause to be inspected, the accounts of the post 
 exchange at least once each month. 
 
 280 
 
POST EXCHANGES 
 
 12-4 
 
 EXCHANGE OFFICER 
 
 12-4 
 
 (1) Conducts exchange.—The affairs of the exchange will be con¬ 
 ducted by a commissioned officer known as the exchange officer, who 
 will be selected and detailed in writing by the commanding officer 
 of the organization to which the exchange pjertains. The appointment 
 by the commanding officer of eligible commissioned officers as assist¬ 
 ants to the exchange officer in large exchanges is authorized. Second 
 lieutenants, chief warrant officers and warrant officers will not be 
 detailed as exchange officers without the authority of the Commandant 
 of the Marine Corps. Officers detailed to staff departments will not 
 be detailed as exchange officers. [C. M. C. M. 2.] 
 
 (2) Supervises subordinates.—The exchange officer will carefully 
 supervise the conduct and duties of his subordinates in the exchange. 
 He will frequently and at irregular intervals check their accounts, 
 with a view both to verifying their accuracy and to detecting irregu¬ 
 larities. 
 
 (3) Custodian of records, funds, and property.—The exchange officer 
 will be the custodian of the records, funds, and other property of the 
 exchange and will be responsible for their safekeeping and preserva¬ 
 tion. In the case of loss to the exchange, he will be required to show 
 affirmatively that he exercised due care and diligence in the discharge 
 of his duties in all circumstances connected with the loss, failing in 
 which he will be required to reimburse the exchange for such loss. 
 
 (4) Personally takes inventory.—The exchange officer will frequently 
 and at irregular intervals take inventories of merchandise and prop¬ 
 erty. Preliminary inventories made by the post exchange officer or 
 exchange attendants will not be made available to the post exchange 
 council. 
 
 (5) Acting exchange officer.—In the absence of the exchange officer 
 and his assistants, their duties in the exchange will be conducted by 
 officers acting in their places, detailed by the commanding officer, 
 under such conditions as the commanding officer may prescribe. If 
 the absence is to be for a period of more than 3 days and less than 
 10 days, the officer will leave the funds with the officer acting in his 
 
 E lace, taking a memorandum receipt therefor. If the absence is to 
 e for a period of more than 10 days, the officer will be regularly 
 relieved and the funds and property transferred to his successor. 
 
 (6) Upon relief.—^When an exchange officer or assistant is relieved 
 he will invoice to his successor, and his successor will receipt to him 
 for all accounts and vouchers turned over, specifying such as are miss¬ 
 ing, using for this purpose a combination invoice and receipt. This 
 invoice and receipt will be filed with the final balance sheet of the 
 officer relieved, copies being furnished the relieving and relieved 
 officers. 
 
 281 
 
12-5 
 
 MARINE CORPS MANUAL 
 
 ATTENDANTS 
 
 12-5 
 
 (1) Selection.—The exchange officer will be assisted by a steward 
 and such other attendants as the business may warrant. The attend¬ 
 ants will ordinarily be enlisted men detailed from the command, but the 
 employment of retired men or of civilians is authorized where the 
 financial condition of the exchange justifies the expense, in the selection 
 of whom preference will be given to retired and honorably discharged 
 marines, other circumstances being equal. No enlisted man will be 
 detailed to duty in any one post exchange of the Marine Corps in any 
 capacity for a period of more than 3 years out of any 6 consecutive 
 years. The following table will govern the allowance of noncommis¬ 
 sioned officers and privates for post exchanges: 
 
 Talkie of allowances 
 
 Monthly gross sales 
 
 MT Sgt. 
 
 Tech. 
 
 Sgt. 
 
 $1,500 gross and under 
 
 $1,500 to $3,000. 
 
 $3,000 to $0,000_ 
 
 $C,000 to $10,000.. 
 
 $10,000 to $20,000. 
 
 $20,000 to $50,000. 
 
 $50,000 to $75,000_ 
 
 $76,000 to $100,000. 
 
 2 
 
 Stf. Sgt. 
 
 i 
 
 Sgt. 
 
 Cpl. 
 
 Pvt. 
 
 Total 
 
 1 
 
 
 
 
 1 
 
 
 1 
 
 
 1 
 
 1 
 
 1 
 
 
 2 
 
 2 
 
 1 
 
 
 1 
 
 1 
 
 1 
 
 
 1 
 
 1 
 
 1 
 
 
 2 
 
 1 
 
 1 
 
 
 2 
 
 1 
 
 1 
 
 
 1 
 
 2 
 
 3 
 
 6 
 
 For each $25,000 over $100,000—1 additional private. 
 
 For each branch exchange or activity, an additional allowance, less bookkeeper, dependent upon the gross 
 sales of the branch concerned. [C. M. C. M. 3.] 
 
 (2) Qualifications.—All attendants of the exchange should be men 
 of excellent record and character. They should be without extrava¬ 
 gant tastes and men who are able and satisfied to live within dheir 
 means. 
 
 (3) Bond.—The exchange steward, the bookkeeper, and all other 
 employees who have cash, merchandise, or property in their charge 
 will be bonded, in amounts to be determined by the exchange council, 
 but at least sufficient to cover normal activities, with the approval of 
 the commanding officer, the expense thereof to be borne by the 
 exchange. 
 
 (4) The exchange steward, if an enlisted man, should be a non¬ 
 commissioned officer having the necessary business qualifications and 
 knowledge of accounts. He should be of unquestioned integrity, have 
 the character necessary to enforce order and discipline in the exchange, 
 and possess the full confidence of the exchange officer in all respects. 
 
 (5) Bookkeeper.—When the books are kept by an attendant other 
 than the post exchange steward, he will be assigned to no other duties 
 in the exchange than that of bookkeeper and under no circumstances 
 
 282 
 
 CX> Oi 
 
POST EXCHANGES 
 
 12-5 
 
 will he have access to the cash. Wliere no bookkeeper is employed the 
 exchange steward will keep the books of the exchange, under the 
 supervision of the exchange officer. 
 
 (6) Extra compensation.—The exchange attendants will be paid such 
 extra compensation from the funds of the exchange as may be pre¬ 
 scribed by the exchange council and approved by the commanding 
 officer. Such compensation may be either a salary or a percentage of 
 the amount of the receipts. 
 
 (7) Responsibility of steward.—The exchange steward will be re¬ 
 sponsible to the exchange officer for the merchandise and property 
 of the exchange committed to his charge, and will be held pecuniarily 
 responsible for any loss occurring in the exchange due to a failure 
 on his part to exercise due care and diligence in the discharge of his 
 duties. 
 
 282a 
 

 
 
 
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 W ' **'^' 
 
 
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 T. k . 
 
 
POST EXCPIANGES 
 
 12-5 
 
 (8) Kelief of steward.—When the steward is relieved, an inventory 
 of all merchandise and property in his charge will be taken, and his 
 account will be closed. The new steward (and the relieved steward, 
 if practicable) will be present when this is done. 
 
 (9) Personal sales prohibited.—No attendant will be permitted to sell 
 articles in the exchange on his own account. 
 
 (10) Personal profit prohibited.—Neither the steward nor any other 
 employee of the exchange shall have any personal profit in the pur¬ 
 chases, sales, or any advantage of wastage or perquisites of any kind 
 whatever. 
 
 EXCHANGE COUNCIL 
 
 12-6 
 
 (1) Personnel.—The exchange council will be a continuous body 
 detailed in writing by the commanding officer, of not less than three 
 commissioned officers, including the post exchange officer who will 
 have a vote. If the number of Marine Corps officers attached to the 
 post is less than three, the commanding officer himself will be a 
 member. In case the commanding officer is alone he will act as 
 exchange council. Officers detailed to the Adjutant and Ingpeetor%1^ 
 Department will not be detailed as members of the council. The 
 exchange officer will not take part in the audit or in the inventories, 
 but will assist the council by giving advice and information. 
 
 (2) The exchange council will make recommendations regarding excep¬ 
 tional purchases, the compensation of attendants and employees, and 
 make such other recommendations as to the management and conduct 
 of the exchange as it may deem appropriate. 
 
 (3) The exchange council will be convened at any time at the call of 
 its president or by order of the commanding officer. 
 
 (4) Eegular meetings.—On the last day of the accounting period 
 (or on the day following when falling on a Sunday or on a holiday), 
 whenever the exchange officer is relieved, and at such other times as 
 may be necessary or advisable, the exchange council will meet and 
 proceed to audit the accounts and take inventories of cash, coupons, 
 bills receivable, and merchandise. The monthly inventories taken in 
 July and January will include all other property. 
 
 (5) The exchange council may delegate the details of inventory, audit, 
 and investigation of the affairs of the exchange to committees of one 
 or more of its members, excluding the exchange officer, appointed 
 by the president. The reports of these committees will be submitted 
 to the full meeting of the council, and the council in accepting such 
 reports adopts them as its own and becomes responsible for their 
 accuracy. 
 
 (6) The loss of collectible credits will be investigated and reported on 
 by the exchange council, the report and recommendations of which 
 will be forwarded by the commanding officer, with his recommenda- 
 
 283 
 
 240250—40-19 
 
12-6 
 
 MARINE CORPS MANUAL 
 
 tions, to the Major General Commandant, or, in the Department of 
 the Pacific, the departmental commander, or if serving in a marine 
 brigade outside the continental limits of the United States, to the 
 brigade commander for decision as to responsibility. 
 
 (7) The exchange council will verify and certify all entries in the bal¬ 
 ance sheets submitted by the exchange ofiicer. 
 
 (8) Proceedings.— {a) The proceedings of the exchange council will 
 be made a matter of record and will be submitted to the commanding 
 officer for his action. After the commanding officer has taken action 
 on them, a copy will be forwarded to the Major General Com¬ 
 mandant together with the balance sheet. 
 
 (&) Records of proceedings of exchange councils will contain the 
 following information and any other that is appropriate: 
 
 Composition of the council. 
 
 Date of convening. 
 
 Certificate that cash has been verified and merchandise inven¬ 
 toried. 
 
 Amount of overage or shortage in merchandise inventory. 
 
 Discussion of transactions not routine, including an itemized 
 statement of donations. 
 
 Recommendations. 
 
 Signatures. 
 
 Action of the commanding officer. 
 
 (9) Minority reports.—Members of an exchange council have the 
 rignt to submit minority reports, which will be signed, and submitted 
 to the commanding officer with the report of the council. 
 
 (10) Disapproval of proceedings.—Should the commanding officer 
 disapprove the proceedings or recommendations of the exchange coun¬ 
 cil, or any part thereof, he will return the report, with his remarks 
 thereon, for reconsideration and further action. Should the exchange 
 council after reconsideration adhere to its conclusions, and the com¬ 
 manding officer again disapprove, the action of the commanding offi¬ 
 cer will be final, except as to matters involving financial responsibility, 
 in which case the report of the proceedings will be sent by the com¬ 
 manding officer to the Major General Commandant, or, in the De¬ 
 partment of the Pacific, the departmental commander, or, if serving 
 with a marine brigade outside the continental limits of the United 
 States, to the brigade commander, whose decision thereon will be 
 final. 
 
 (11) Responsibility.—The members of an exchange council will be 
 held pecuniarily responsible for losses to an exchange due to negli¬ 
 gence or lack of due care and diligence in the performance of their 
 duties. 
 
 284 
 
POST EXCHANGES 
 
 12-7 
 
 COMMITTEE OF NONCOMMISSIONED OFFICERS 
 
 12-7 
 
 (1) A committee of representative noncommissioned officers, ap¬ 
 pointed in writing by the commanding officer, will be convened quar¬ 
 terly or oftener. This committee will be afforded all proper means 
 for investigating the condition of the exchange, and will submit in 
 writing to the exchange council its views and recommendations in 
 respect to the operations of the exchange. The recommendations of 
 this committee will receive due consideration by the council. 
 
 (2) The reports of the noncommissioned officers’ committee, signed 
 by its members, will be attached to the record of proceedings of the 
 exchange council. 
 
 STOCK AND PROPERTY 
 
 12-8 
 
 (1) Orders for merchandise or supplies of any kind for the exchange 
 will be given in writing, signed by the exchange officer, and a duplicate 
 kept on a permanent file. In case a telephonic order is necessary, a 
 memorandum of such order, signed by the exchange officer, will be 
 kept. In cases of emergency, when supplies are required and the 
 exchange officer is not present or available, a written order may be 
 signed by the commanding officer. The exchange officer will notify, 
 in writing, all firms and individuals from whom purchases are made 
 that the exchange will not be liable for the payment of any bills for 
 merchandise or other property purchased by any other persons than 
 the exchange or assistant exchange officers in person or upon written 
 order of the commanding officer, and that the original invoices per¬ 
 taining to any purchase must be mailed direct to the exchange officer. 
 In no case shall orders, however small, be signed or given by an 
 attendant, except that the steward may be authorized by the exchange 
 officer, in writing, to order ice cream and milk in emergencies when 
 the exchange officer is not present. When articles of Marine Corps 
 uniform or equipment are sold in post exchanges they must conform 
 in every respect to the specifications as contained in Uniform Regu¬ 
 lations, U. S. M. C. 
 
 (2) Inspection of supplies.—All merchandise and other property re¬ 
 ceived for the exchange will be inspected by the excliange officer or 
 the assistant exchange officer, or in case he is not available, by an 
 officer designated by the commanding officer, who will personally 
 satisfy himself as to the quantity and quality of each article received, 
 and certify to the facts on the face of the invoice. If no invoice is 
 
 285 
 
12-8 
 
 MARINE CORPS MANUAL 
 
 received a certificate will be prepared and signed by the inspecting 
 officer. A rubber stamp of the following form should be provided: 
 
 Invoice No_ 
 
 Invoice Received_ 
 
 Goods received_ 
 
 Checked in_ 
 
 Entered S. R_ 
 
 Entered Steward_ 
 
 Bookkeeper_ 
 
 Paid by check- 
 
 Voucher No_ 
 
 (3) Purchases limited.—Supplies will be purchased only in sufficient 
 quantities to meet the needs of the exchange for the immediate future. 
 The amount carried will be governed by the proximity of adequate 
 markets and the facilities for delivery to the exchange. 
 
 (4) Merchandise in exceptional quantities will not be procured except 
 upon the recommendation of the exchange council, with the approval 
 of the commanding officer. 
 
 (5) The Quartermaster’s Department is authorized to sell to exchanges 
 such articles of clothing, rations (including ice), forage, furniture, 
 and fixtures as may be needed and can be spared from the stock on 
 hand. 
 
 (6) Storeroom.—In exchanges where such a system is practicable, a 
 storeroom should be provided which will be placed in charge of an 
 attendant as storeroom keeper. Wlien a storeroom is provided the 
 storeroom keeper will receive all stores of whatever kind that come 
 into the possession of the exchange, and issue all stores to the several 
 departments on written requisition in triplicate. These requisitions 
 will be O. K.’d by the steward, and when filled the original will be 
 filed in the storeroom, the duplicate with the department receiving 
 the goods, and the triplicate with the person who keeps the accounts. 
 
 (7) The handling of merchandise by consignment agreement by a 
 post exchange is prohibited. 
 
 (8) “Tree merchandise.”—^When merchandise is received in excess of 
 that ordered, as “free merchandise,” it will be taken up on certificate 
 by the exchange officer, and shown as a gain in the merchandise 
 account. The certificate will be attached to the invoice in connection 
 with which the “free merchandise” is received. 
 
 MANAGEMENT 
 
 12-9 
 
 (1) All obligations will be paid as soon as practicable, to the end 
 that the liabilities of the exchange may be at a'minimum at all times 
 and the advantages of discounts obtained. 
 
 (2) Price lists will be conspicuously posted in the various sec¬ 
 tions of the exchange, and prices will be plainly marked on the 
 shelves. The terms “reasonable prices” and “reasonable profits” as 
 
 286 
 
POST EXCHANGES 
 
 12-9 
 
 used in Article 12-1 are interpreted to mean that to the net invoice 
 price of an article, less trade discounts, plus transportation and 
 overhead charges, a percentage will be added sufficient to cover the 
 cost of handling, breakage, or deterioration, and to make a small net 
 profit. 
 
 (3) A copy of the latest balance sheet, showing the exchange council’s 
 and commanding officer’s action thereon, will be kept posted in a 
 conspicuous place in one of the exchange rooms. 
 
 (4) Regulations.—corrected copy of these regulations will be kept 
 hung up at all times in an accessible place in one of the exchange 
 rooms. 
 
 (5) Rules of order will be prescribed by the exchange officer, with 
 the approval of the commanding officer, and a copy thereof posted 
 in each of the exchange rooms. 
 
 (6) Gambling forbidden.—Gambling or playing any game for 
 money, or anything of value, or raffiing, or the use of any device that 
 savors of gambling, such as punchboards, slot machines, grab or 
 claw machines, etc., is forbidden in an exchange. 
 
 (7) The use of penalty envelopes will be governed by article 9-21. 
 
 (8) Civilians not employed at a post will not be permitted to enter 
 an exchange without the authority of the commanding officer. 
 
 (9) The presence of an attendant in the exchange will be required all 
 day, and at night when at all practicable. 
 
 (10) Mail and correspondence pertaining to the post exchange will be 
 opened only by the exchange officer or by the assistant exchange 
 officer. 
 
 (11) Sales.—Except as otherwise authorized by the Major General 
 Commandant, sales by Marine Corps exchanges will be limited to: 
 
 (a) Units and components thereof of the Marine Corps and Navy, 
 (b) Personnel of the Marine Corps and Navy, active and retired, 
 and their immediate families, and enlisted men transferred to the 
 Fleet Marine Corps Reserve or Fleet Naval Reserve after sixteen or 
 more years’ regular service and their immediate families, (c) Other 
 members of the Marine Corps Reserve and Naval Reserve on active 
 duty within the reservation, (d) All members of the Marine Corps 
 Reserve, articles of uniform and equipment. 
 
 (12) Removal of merchandise and property from station.—Merchan¬ 
 dise and property will not be removed from the station of the organi¬ 
 zation or post to which they pertain, except when it is necessary 
 to use athletic equipment in regularly scheduled games, or merchan¬ 
 dise donated for the recreation and amusement of the enlisted men 
 of the command. 
 
 (13) Surveys.—Damaged merchandise or property will be brought 
 before a member of the exchange council, other than the exchange 
 
 287 
 
12-9 
 
 MAEINE CORPS MANUAL 
 
 officer, for survey. The report of the action taken will be made 
 on adjusting voucher signed by the council member and entries made 
 in the appropriate records. 
 
 CASH 
 
 12-10 
 
 (1) The exchange officer or assistant exchange officer will attend 
 to all cash transactions in person, except routine cash sales. He will 
 allow no employee to have access to the cash after it is turned in to 
 him. A reasonable sum, for which monthly receipt will be taken, 
 may be placed or left in the hands of the steward for the purpose of 
 making change. 
 
 (2) Eemoval of funds from station.—Under no circumstances will the 
 exchange funds be removed from the station of the organization or 
 post to which they pertain, except as may be necessary for the pay¬ 
 ment of obligations, for deposit, or for the purpose of obtaining 
 necessary change. 
 
 (3) Depository.—When not impracticable, exchange funds, except 
 such amounts as may be reasonably necessary for routine transactions, 
 will be deposited in a Government depository or, if one is not avail¬ 
 able, in a national bank or in such other bank as may be approved 
 by the Major General Commandant. 
 
 (4) Government checks may be cashed by the exchange officers for 
 enlisted men, and will be cashed for marines discharged, if practica¬ 
 ble, whenever such checks cannot be cashed otherwise without ex¬ 
 pense or delay. No charge will be made for this accommodation. 
 
 (5) Private checks may be cashed by the exchange for officers in 
 amounts fixed by the exchange council, with the approval of the com¬ 
 manding officer, but not in excess of $25 in one day for any officer. 
 Exchanging cash for checks or checks for cash is not a transaction 
 under modern bookkeeping practice requiring an entry on the books 
 of the exchange. It is simply changing the type of cash and no 
 entry will be made unless a check is dishonored. However, in case 
 of exchanging a check for cash the check stub or check register will 
 contain the notation “exchange for cash.” 
 
 (6) Payments of bills by check.—The exchange officer will not permit 
 the attendants to pay the obligations or bills of the exchange and 
 will, whenever it is possible, make payments of such obligations or 
 bills by check. 
 
 (7) A cash register will be provided for each exchange, and for each 
 department thereof, if practicable. All cash received will be placed 
 in the cash drawer and the amount of the sale rung up. The indi¬ 
 cator of the cash register will be kept locked and the keys kept in the 
 personal possession of the exchange officer. The indicator of the 
 cash register will be read daily by the post exchange officer at the 
 time he takes up the cash. 
 
 288 
 
POST EXCHANGES 
 
 12-10 
 
 (8) The exchange officer will compare daily the sales as shown by 
 the cash register with the sales as shown by the steward’s daily 
 report. 
 
 (9) Cash turned in by steward.—The exchange officer will require the 
 steward to turn in to him the cash in excess of that authorized to be 
 kept for change at a convenient hour approximating the closing of 
 the post exchange for the night, or at such hour as the commanding 
 officer may direct. In case the post exchange officer is absent the 
 steward will turn in the cash to the officer of the day or such other 
 officer as the commanding officer may direct, who will give a receipt 
 for same and be responsible for its delivery to the exchange officer. 
 On days when unusual amounts are received, cash will be turned in 
 to the exchange officer as many times as may be necessary in order, 
 to prevent a considerable accumulation in the hands of the attend¬ 
 ants. At no time shall the total cash in the custody of the steward 
 be allowed to exceed one-fourth the amount for which the steward 
 is bonded. 
 
 (10) Cash will not be left in the cash register or drawer overnight.— 
 The steward will be provided with a combination-lock safe of such 
 size and condition as to be reasonably secure against theft, and such 
 cash as may be in the hands of the steward for change, as provided 
 in paragraph (1), together with cash that is received between the 
 hour mentioned in paragraph (9) and the close of business for the 
 night, will be placed in the steward’s safe, provided the total of 
 such cash does not in any case exceed one-fourth the amount for 
 which the steward is bonded. When cash is thus left in the safe of 
 the steward overnight, all cash receipts so left will be turned in to 
 the exchange officer as soon as practicable on the following morning. 
 
 (11) Check book or check register.—The bank balance will be kept in 
 the check book or check register. Deposits and amounts drawn by 
 check will be entered on the stubs or in the register and the balance 
 carried forward on each stub or page. The word “cancelled” will be 
 written across the face of all cancelled checks and on the stub or in 
 the check register. Paid checks returned from the bank will be im¬ 
 mediately pasted or otherwise securely attached to their stubs in 
 such a manner as not to cover any entries on the stub or in case 
 check vouchers are used, they will be filed serially. 
 
 CREDIT 
 
 12-11 
 
 (1) General.—All Marine Corps exchanges will be conducted on a 
 cash basis, extending no credit for merchandise or services, except as 
 provided in this section. 
 
 (2) Conditions under which credit may be extended.—Credit may be 
 extended to enlisted men under the following conditions: 
 
 289 
 
12-11 
 
 MARINE CORPS MANUAL 
 
 {a) To men joining by reenlistment after having been separated 
 from the service for a period of more than one month, for articles 
 necessary for their health, comfort, and convenience, upon written 
 approval of the commanding officer. 
 
 {h) To recruits, for articles necessary for their health, comfort, 
 and convenience, upon written approval of the commanding officer. 
 
 (c) To men for barber, tailor, and shoemaker services, not to 
 exceed $3.00 per month for all three services. 
 
 {d) To men in a nonpay status awaiting trial, awaiting results of 
 trial, and serving sentence, for articles necessary for their health, 
 comfort, and convenience, upon written approval of the commanding 
 officer. 
 
 (e) To Navy Supply Officers for articles requisitioned for enlisted 
 personnel of the Navy held in custody at a marine barracks, or 
 serving sentence. (See art. 921, Navy Regulations, and sec. 2153-4, 
 Bureau of Supplies and Accounts Manual.) 
 
 (/) Under conditions and situations when the extension of credit 
 is specifically approved by the Major General Commandant. 
 
 (3) Sales slips.—When credit is extended sales slips will be used. 
 They will be initialed by the salesman and signed by the purchaser. 
 They will be turned in by the steward to the exchange officer daily. 
 They will be retained by the exchange officer as notes until the indebt¬ 
 edness has been satisfied, when they will be plainly stamped “Paid,” 
 and returned to the men if practicable, or, if not practicable, de¬ 
 stroyed, except that when men are transferred such slips will be 
 retained six months before being destroyed. When coupon books 
 are sold on credit a sales slip will be used. In this connection cou¬ 
 pons will be used as far as practicable for the extension of credit 
 to men in good standing. 
 
 (4) Services furnished prisoners gratis.—Services performed by the 
 barber, tailor, and shoemaker for enlisted men held in custody as 
 prisoners, not in a pay status and without funds, who are awaiting 
 trial or final disposition of their cases, will be furnished, without 
 charge, both for the services rendered and the actual cost of the sup¬ 
 plies or materials furnished. 
 
 (5) Collections for credit.— (a) Collections will be made in cash at 
 the pay tables as far as practicable. Where such is not practicable 
 the procedure for collections through the Paymaster of amounts due 
 on account of credit extended is set forth in article 25-161. 
 
 (6) Commanding' officer. —Extension of credit under conditions set 
 forth in 2 (c) and (e), above, do not require the approval of the 
 commanding officer. His authorization to the exchange officer to 
 extend credit to the men under the conditions SQt forth in 2 (a) and 
 (d), above, will include the name of each man and the amount of 
 monthly credit to be extended in each case. His authorization cover¬ 
 ing 2 (5), recruits, may be a blanket authorization to cover all 
 
 290 
 
POST EXCHANGES 
 
 12-11 
 
 recruits with the amount extended to each recruit stated. The origi¬ 
 nal of each authorization will be forwarded to the exchange officer as 
 his authority for extending credit. A duplicate will be forwarded 
 to the commanding officer rendering the pay roll on the man for whom 
 the credit is authorized as his authority for placing the names on 
 the credit roll he renders to the exchange officer. 
 
 (c) Credit roll.—At the beginning of each month, each commanding 
 officer rendering a pay roll will submit a credit roll to the exchange 
 officer upon which will appear the names and signatures of each man 
 of the organization who desires credit extended under the provisions 
 of 2 (c), barber, tailor, and shoemaker services, together with the 
 names and signatures of each man to whom the commanding officer 
 has authorized the extension of credit, with the amount of monthly 
 credit approved for each man. Credit rolls will be submitted to the 
 exchange officer in duplicate, the original of which will be retained 
 by him as his authority for extending the credit, the duplicate re¬ 
 turned with a certificate of receipt. Supplementary credit rolls will 
 be submitted for men who join during the month subsequent to the 
 submission of the credit roll. 
 
 (d) Collection rolls.—The exchange officer prior to submitting rolls 
 will ascertain from the commanding officer rendering a pay roll which 
 men to whom credit has been extended come within the provisions of 
 article 25-161, for collections, and will take action indicated in that 
 article for such men. For cash collections to be made at the pay table 
 the exchange officer will submit, in duplicate, to each commanding 
 officer rendering a pay roll a collection roll setting forth the amount 
 of credit extended to each man of the organization during the month. 
 The original will be used at the pay table to make collections. 
 When the collections have been completed it will be returned 
 to the exchange officer with a statement shown thereon of the 
 collections made and the reasons for not making collections, if 
 any, and then used as a supporting voucher in the exchange 
 records. The duplicate will be receipted by the exchange officer 
 acknowledging the collections received, and then returned with 
 the sales slips covering the collections made to the commanding officers 
 concerned. 
 
 (e) Navy supply officer.—The Navy Supply Officer will be billed for 
 the credit extended to Navy personnel outlined in 2 (e). 
 
 (6) Responsibility.— (a) Officers commanding organizations for 
 WHICH PAY rolls ARE RENDERED.— Sucli officers will be held liable to an 
 exchange for loss due to the failure to make proper cash collections, or 
 for failure to make proper checkages on the pay rolls, or to enter 
 indebtedness upon service record books when required by the regu¬ 
 lations. 
 
 ( h ) Exchange officers.— Such officers will be held liable to the ex¬ 
 change for loss due to the extension of credit in excess of that 
 
 240260—40 - -20 
 
 291 
 
12-11 
 
 MARINE CORPS MANUAL 
 
 approved on credit rolls, or for failure to submit the proper collection 
 rolls, or to make the proper collection or claim as required in the 
 instructions contained in article 25-161. 
 
 ACCOUNTS AND RECORDS 
 
 12-12 
 
 (1) Eow kept.—The accounts of an exchange will be kept in such 
 form and in such detail as will enable the exchange officer, the 
 exchange council, the commanding officer, or an inspecting officer to 
 obtain a full history of the transactions of the exchange, and to 
 ascertain the condition of the affairs of the exchange at any time. 
 
 (2) It should be kept in mind that transactions which are not 
 recorded are not available for scrutiny in the absence of those actually 
 effecting the transaction, and that therefore all essential matters 
 should be committed to the records. 
 
 (3) Kemoval of records from station.—The records of an exchange 
 
 will not be removed from the station of the exchange except on the 
 authority of the commanding officer or the Major General Com¬ 
 mandant. Upon the permanent closing of the exchange they will 
 be forwarded to the Adjutant and Inspector. . 
 
 (4) The double-entry system of bookkeeping will be used in all ex¬ 
 changes, and the following books and accounts will be kept: 
 
 (5) Blotter, in which the exchange officer or his authorized assistant 
 will keep in his own handwriting a rough record of all cash receipts 
 and expenditures. The blotter may be omitted if such officer keeps 
 the cash book journal in his own handwriting. 
 
 (6) The steward’s account is the record in which the exchange officer 
 or assistant exchange officer will keep in his own handwriting a 
 memorandum account with the steward debiting him with the selling 
 value of the merchandise turned over to him for sale and crediting 
 him with the selling value of all goods sold or properly expended. 
 All entries will be made in the presence of the steward. Proper debit 
 and credit will be made when selling prices are changed. The balance 
 of this account will show the selling value of the merchandise which 
 the steward should have on hand. The selling price value of the 
 inventory will be credited at the end of the accounting period. If 
 there is an overage or a shortage in the value of the actual physical 
 inventory, the account will be debited the value of the overage and 
 credited the value of the shortage. The actual value of the physical 
 inventory will be carried forward to the next accounting period. 
 The value of the overage or shortage will be entered in the post 
 exchange council’s report with the recommendations as to the action 
 to be taken. Articles which do not have a definite unit-cost value 
 when divided up and sold in units, or as parts of other articles, such 
 as draft beer, bulk ice cream, lunch supplies, gasoline, barber supplies, 
 
 292 
 
POST EXCHANGES 
 
 12-12 
 
 shoemaker supplies, tailor supplies, etc., will not be carried in the 
 steward’s account. They will be carried in the account of the activ¬ 
 ity concerned at the cost price of the articles as received in bulk. 
 The selling price of such articles will be determined in accordance 
 with the principle set forth in article 12-9 (2). 
 
 (T) The steward’s daily reports.—This is a standard form used 
 throughout the Marine Corps. Its object is to show the daily opera¬ 
 tions of the exchange from the standpoint of the steward as regards 
 cash and merchandise and other activities. The exchange oifficer will 
 require the steward to submit this report to him daily and to turn in 
 with it the cash in excess of that authorized to be kept for change. 
 
 (8) The cashbook journal is the record in which will be kept a 
 smooth account of all transactions. Entries will be made in separate 
 columns, appropriately headed, according to the classification in which 
 it is desired to divide the receipts and expenditures. The number of 
 the check, voucher, or invoice supporting each expenditure or receipt 
 will be entered in the appropriate column. 
 
 (9) The ledger is the record in which summaries of the exchange’s 
 debit and credit transactions will be entered. The ledger will be di¬ 
 vided into two sections—the general and the petty ledger. The post¬ 
 ings appearing in the general ledger are made in lump sum totals 
 monthly, from the columns of the cash book journal. The petty ledger 
 will contain accounts with every firm or individual with whom the 
 exchange has any transactions. This includes all employees and at¬ 
 tendants. The postings appearing in the petty ledger are made daily 
 for each firm and individual account appearing in the cash book 
 journal. 
 
 (10) Entries in the columns of the cash book journal.—^The purpose of 
 the arrangements of money columns of the cash book journal is to 
 simplify the posting of the various classifications of data to the ledger. 
 The columns represent accounts in the general ledger. If a ledger 
 account has only debits posted thereto, as in the case of recreation and 
 expense, a debit column only is provided in the cash book journal. 
 Accounts which ordinarily have both debit and credit transactions are 
 represented in the cash book journal by both debit and credit money 
 columns. Blank columns are provided in the regulation form of the 
 cash book journal which may be captioned to suit the requirements 
 of the individual post exchange in instances where accounts are re¬ 
 quired in addition to the ones ordinarily maintained. The following 
 account columns are ordinarily kept in the cash book journal: 
 
 {a) Recreation. —This is normallv a loss account and entries will be 
 made in the debit column setting forth each transaction during the 
 period involving a donation, either cash, merchandise, or anything 
 of value, to the recreation and amusement of enlisted men. The money 
 value of each donation will be credited to cash or merchandise, as the 
 case may be, in the credit side of the cash book journal. 
 
 293 
 
12-12 
 
 MARINE CORPS MANUAL 
 
 ( h ) Property. —Entries will be made in these columns setting forth 
 each transaction in items concerning property of the exchange includ¬ 
 ing property used by activities, which is not carried for sale. Entries 
 will be maae in the debit column of the money value of all property 
 received during the period, and the amount oi any increase in value. 
 Entries will be made in the credit column of the value of all property 
 expended, the amount realized from the sale of property, and the 
 amount of depreciation of property during the period. 
 
 (<?) Expense. —This is a loss account and entries will be made in the 
 debit column setting forth each transaction during the period involving 
 an expense, such as salaries of attendants, with the exception of the 
 barber, tailor, shoemaker, soda fountain attendants, etc., which will be 
 debited to those particular columns, bonding of employees, ice for 
 general use, insurance, books and stationery for use in the exchange, 
 repairs to property, and transportation charges when the transporta¬ 
 tion involved is an item belonging to general expense. The corre¬ 
 sponding credit entry is normally made in the accounts payable 
 colunrn and cash column. 
 
 (d) Loss AND GAIN. —Entries will be made in the debit column con¬ 
 cerning each transaction involving a loss to the exchange during the 
 period, such as, dropping of uncollectible accounts receivable, the cost 
 value of surveyed merchandise, the value of property depreciated, etc. 
 Entries will be made in the credit column concerning each transac- 
 tioix involving a gain to the exchange, such as, the value of gifts to 
 the exchange, proceeds from the sale of junk, the value of free 
 merchandise, etc. 
 
 (e) Barber, tailor, and shoemaker.— Entries will be made in the 
 debit columns involving expenses in conducting these activities, in¬ 
 cluding salaries to attendants. Entries will be made in the credit 
 columns of the amount of cash received from the activity or the amount 
 of credit extended. Such is normally taken from the steward’s daily 
 report. 
 
 (/) Bills receivable. —Entries will be made in the debit column of 
 all sales on credit to enlisted men during the period. Entries will 
 be made in the credit column of all cash receipts from credit extended 
 to enlisted men and all uncollectible credits to enlisted men dropped 
 as a loss. 
 
 ( g ) Accounts receivable. —Entries will be made in the debit col¬ 
 umn of all sales on credit to officers during the period. Entries will 
 be made in the credit column of all payments on account made by 
 officers during the period. 
 
 (A) Accounts payable. —Entries will be made in the debit column of 
 all payments made by the exchange to dealers during the period. 
 Entries will be made in the credit column of all bills owed by the 
 exchange to dealers or firms, whether paid during the period or not. 
 
 (^) Merchandise. —Entries will be made in the debit column of the 
 cost price of all merchandise received during the period, including 
 
 294 
 
POST EXCHANGES 
 
 12-12 
 
 any transportation charge on the merchandise. Entries will be made 
 in the credit column of the selling price of all merchandise sold during 
 the period, and the cost price of all merchandise expended, returned to 
 dealer, or transferred to other accounts. 
 
 { j ) Cash. —Entries will be made in the debit column of all items of 
 cash received during the period. Entries will be made in the credit 
 column of all items of cash paid out during the period. 
 
 { k ) Interest and discount.— This is normally a credit account and 
 entries will be made in the credit column of all items of interest 
 received on deposits, 
 bills. 
 
 (Z) Amusement rooms. —This account covers the activities of the 
 bowling alleys and other forms of amusement rooms from which 
 revenue is derived. Entries will be made in the debit column of all 
 items of expense involved in conducting amusement rooms, except 
 property which will be debited to the property account. Entries will 
 be made in the credit column of the amount of cash received from the 
 operation of these rooms. 
 
 (m) Fountain.— Entries will be made in the debit column of the cost 
 price of all articles, such as ice cream, etc., received for the fountain 
 during the period. Entries will be made in the credit column of the 
 amount of cash received, and the cost price of articles returned to the 
 dealer, expended, or transferred to other accounts. Such is normally 
 taken from the steward’s daily report. 
 
 (n) Lunch counter. —Entries will be made in the debit column of 
 the cost price of all foodstuffs to be sold in the lunch counter received 
 during the period. Entries will be made in the credit column of the 
 amount of cash received, and the cost price of articles returned to 
 dealer, expended, or transferred to other accounts. Such is normally 
 taken from the steward’s daily report. 
 
 (11) Entries in the general ledger.—The postings appearing in the 
 general ledger are made monthly in lump sum totals from the footings 
 of the cash book journal. The following accounts will be kept in the 
 ledger: 
 
 {a) Cash. —On the debit side of this account will be entered the 
 cash balance on hand at the beginning of the accounting period and 
 the total of the cash column on the debit side of the cash book journal. 
 The credit entry will be the total of the cash column on the credit side 
 of the cash book journal. The credit side will also show, in red ink, 
 the balance of the cash remaining on hand at the end of the accounting 
 period. This balance will be transferred to the debit side of the bal¬ 
 ance account. 
 
 { h ) Merchandise. —On the debit side of this account will be entered 
 the cost price of the inventory of merchandise on hand at the begin¬ 
 ning of the accounting period and the total of the merchandise column 
 on the debit side of the cash book journal. The debit side will also 
 show the profit on merchandise during the period. This will be shown 
 
 and all items of discount actually taken on paid 
 
 295 
 
12-12 
 
 MARINE CORPS MANUAL 
 
 in red ink and transferred to the credit side of the loss and gain ac¬ 
 count. The credit entry is the total of the merchandise column on the 
 credit side of the cash book journal. The credit side will also show, 
 in red ink, the cost price of the inventory of merchandise on hand at 
 the end of the period, which will be transferred to the debit side of 
 the balance account. 
 
 ( c ) Accounts payable. —On the debit side of this account will be 
 entered the total of the accounts payable column on the debit side of 
 the cash book journal. The credit side will contain the balance owed 
 by the exchange to dealers and firms at the beginning of the account¬ 
 ing period and the total of the accounts payable column of the cash 
 book journal on the credit side. The balance of this account, entered 
 in red ink, will be transferred to the credit side of the balance ac¬ 
 count. This balance must agree with the schedule of accounts pay¬ 
 able filed with the balance sheet. 
 
 ( d ) Accounts receivable. —On the debit side of this account will be 
 entered the balance due from the ofiicers at the beginning of the 
 accounting period and the total of the accounts receivable column 
 on the defe side of the cash book journal. The credit entry is the 
 total of the accounts receivable column on the credit side of the cash 
 book journal. The balance of this account, entered in red ink, will 
 be transferred to the debit side of the balance account. This balance 
 must agree with the total of the schedule of accounts receivable filed 
 with the balance sheet. 
 
 ( e ) Barber, taitx^r, shoemaker, fountain, lunch room, and other 
 SIMILAR ser^uces. —The debit side of these accounts will contain the 
 cost price of the inventory at the beginning of the accounting period, 
 if any, and the total of the debit column of the cash book journal. 
 The debit side will also show, in red ink, the profit made during the 
 period, which will be transferred to the credit side of the loss and 
 gain account. The credit entry is the total of the credit side of the 
 cash book journal. The credit side will also show, in red ink, the 
 cost price of the inventory on hand at the end of the period, which 
 will be transferred to the debit side of the balance account. 
 
 (/) Loss AND GAIN.—The debit entry is the total of the loss and gain 
 column on the debit side of the cash book journal. The debit side 
 will also show the balances transferred from other accounts operat¬ 
 ing at a loss, such as recreation and expense. The credit entry is 
 the total of the loss and gain column on the credit side of the cash 
 book journal. The credit side will also show the balances trans¬ 
 ferred from other accounts showing a gain, such as merchandise, 
 amusement rooms, interest and discount, barber, tailor, lunch room, 
 fountain, and other similar services. The balance, showing the net 
 gain or loss, is entered in red ink on the side necessary to balance. 
 If the balance is on the credit side, it is a net loss, while if it is on 
 the debit side, it is a net gain. A net gain is transferred to the credit 
 side of the exchange account, and a net loss is transferred to the debit 
 side of the exchange account. 
 
 296 
 
POST EXCHANGES 
 
 12-12 
 
 (gr) Expense. —The debit entry is the total of the expense column of 
 the debit side of the cash book journal. The credit side will be bal¬ 
 anced and transferred to the debit side of the loss and gain account. 
 
 ( k ) Inteeest and discount. —The credit entry is the total of the In¬ 
 terest and Discount column on the credit side of the cash book jour¬ 
 nal. The debit side will be balanced and transferred to the credit 
 side of the Loss and Gain Account. 
 
 (i) Pkoperty. —This account will show on the debit side the value 
 of all property on hand at the beginning of the accounting period 
 and the total of the property column on the debit side of the cash 
 book journal. The credit entry is the total of the property column 
 on the credit side of the cash book journal, and, in red ink, the 
 balance of the property at the end of the accounting period, which 
 will be transferred to the debit side of the Balance Account. 
 
 ( j ) Kecreation. —^The debit entry is the total of the Kecreation 
 column of the cash book journal on the debit side. The credit side 
 will be balanced, in red ink, and transferred to the debit side of the 
 Loss and Gain Account. 
 
 { k ) Amusement rooms. —The debit entry will be the total of the 
 amusement rooms column of the cash book journal and the cost price 
 of the inventory, if any, of articles other than property on hand at 
 the beginning of the accounting period. The debit side will also 
 show, in red ink, the profit made for the period, which will be trans¬ 
 ferred to the credit side of the Loss and Gain Account. The credit 
 entry is the total of the amusement rooms column of the credit side 
 of the cash book journal. The credit side will also show, in red ink, 
 the cost of the inventory, if any, of articles other than property on 
 hand at the end of the accounting period, which will be transferred to 
 the debit side of the balance account. 
 
 ( l ) Exchange account. —This account represents the present worth 
 of the exchange. On the debit side will be entered the net loss, if any, 
 for the period as transferred from the credit side of the Loss and Gain 
 Account. The entry on the credit side will be the Present Worth 
 at the beginning of the period, and the net gain, if any, for the period, 
 as transferred from the debit side of the Loss and Gain Account. The 
 balance of this account is the Present Worth of the exchange at the end 
 of the accounting period and is the same as the balance of the Balance 
 Account. 
 
 (m) Balance account. —This is the account that exhibits the assets 
 and liabilities of the exchange, and as such contains entries transferred 
 from other accounts of the general ledger which consists of assets and 
 liabilities. On the debit side will be entered the assets, such as cash, 
 merchandise, accounts and bills receivable, property, and the inven¬ 
 tories, if any, of barber, tailor, shoemaker, lunch room, fountain, 
 amusement rooms, and similar services. On the credit side will be 
 entered the liabilities, which are normally the total accounts payable. 
 The excess of the assets over the liabilities is entered on the credit side 
 
 297 
 
12-12 
 
 MARINE CORPS MANUAL 
 
 in order to balance this account. This balance represents the present 
 worth of the exchange and must agree with the present worth shown 
 in the exchange account. 
 
 (12) Entries in the petty ledger.—The petty ledger will contain ac¬ 
 counts with ever;^ firm or individual with whom the exchange has any 
 dealings. This includes all employees and attendants. The petty 
 ledger will be posted daily from the cash book journal. The debit side 
 of each account will contain, first, any amount that may be owed to 
 the exchange by the firm or individual for whom the account is kept 
 at the beginning of the period. Second, the debit side will contain all 
 payments made to the firm, or individual concerned as shown by the 
 cash book journal. The credit side will show, first, the amount owed 
 to the firm or individual at the beginning of the period, for merchan¬ 
 dise, services or anything else. Second, the credit side will show all 
 transactions wherein the firm or individual concerned has furnished 
 or supplied the exchange with merchandise, services, or anything else 
 of value. The balance of each account, in red ink, will show if such 
 balance is entered on the debit side, the amount the exchange owes that 
 person or firm at the end of the accounting period; if the balance 
 appears on the credit side, the amount the person or firm owes the ex¬ 
 change at the end of the period will show. 
 
 (13) Invoices will be numbered serially by months, and the number 
 of each invoice will be entered in the invoice number column of the 
 cash book journal. There will be entered on the invoices the inspec¬ 
 tor’s stamp, the unit and the total cost and selling values of each group 
 of articles and the account or accounts, with the amount of each, to 
 which debited. If it is impracticable to enter these facts on the 
 invoice itself, a separate sheet may be used which will be securely 
 fastened to the invoice it supports. 
 
 (14) Vouchers.—Vouchers will be required for all cash expendi¬ 
 tures. Paid checks will be accepted as vouchers for expenditures 
 where the accounts show the purpose for which the expenditures were 
 made. Wlien bills are not paid by check, commercial receipts or re¬ 
 ceipted bills will be required. Vouchers will be plainly numbered by 
 months, and the voucher number entered opposite each expenediture 
 entered in the cash book journal. 
 
 (15) Files.—Separate permanent flat files will be kept for invoices, 
 vouchers (except paid checks), inventories, balance sheets, steward’s 
 daily reports, credit rolls and notices, and collection rolls, on which 
 these records will be filed in order. 
 
 (16) Stock book.—The storeroom keeper will enter in a stock book 
 or card file, on the debit side, the number of articles and the selling 
 value of all stores received, and on the credit side the number of arti¬ 
 cles and the selling value of all stores issued. 
 
 (IT) Coupon books will be serially numbered and be countersigned 
 before issued by the exchange officer. The name of the man to whom 
 issued will be entered on the cover, and the coupons will not be hon- 
 
 298 
 
POST EXCHANGES 12-12 
 
 ored except when presented by the man to whom issued. The books 
 will be carefully accounted for by the exchange officer. 
 
 (18) Closing the books.—After the council has taken the inventory 
 the books will be closed at the end of each accounting period, when 
 the exchange officer is relieved, and at such other times as may be 
 directed by proper authority. 
 
 (19) Binders and forms.—Form NMC-159, balance sheet, is fur¬ 
 nished upon requisition by the Depot Quartermaster, Philadelphia, 
 Pa. In order to have standard binders and forms used in all Marine 
 Corps Exchanges, the following binders and forms will be purchased 
 from the Headquarters Exchange Officer. These binders and forms 
 are sold at cost: 
 
 Binders, cash book journal. 
 
 Binders, officer’s blotter. 
 
 Binders, steward’s account. 
 
 Forms, cash book journal. 
 
 Forms, officer’s blotter. 
 
 Forms, steward’s account. 
 
 Forms, Inventory. 
 
 Forms, steward’s daily report. 
 
 (20) Destruction of records.—Eecords and accounts of the exchange 
 may be destroyed, unless sufficient reasons exist to the contrary, when 
 four years old, if they have been inspected by an officer of the Ad- 
 jutant and Tuspeetor’s Department and all irregularities have been 
 adjusted. 
 
 INA^ENTORY 
 
 12-13 
 
 (1) General.—Before the books can be audited the amount of the 
 inventory on hand at the end of the accounting period must be deter¬ 
 mined. Inventories have two general features, quantity and value. 
 Unless the quantity and value, at both cost and selling prices, are 
 properly included in the inventory, true results will not be obtained. 
 
 ’ Therefore, a physical inventory involves determination of the quan¬ 
 tities on hand by actual count, measurement, or weight of all goods 
 on hand which have been recorded in the books of account, and the 
 valuation of each unit cost and selling price. Errors of omission or 
 commission may result in injustice either to the exchange personnel 
 or to the command or to both. The greatest care and exactness will 
 be exercised in taking inventories. 
 
 (2) Procedure.—The post-exchange officer will furnish the inventory 
 committee of the council the inventory sheets with the names of all 
 articles to be inventoried and the unit cost and unit selling price filled 
 in. The post-exchange officer will be held responsible that the unit 
 cost and selling prices entered on the inventory sheets are correct. 
 Articles which are not entered on the inventory sheets will be filled 
 in by a member or members of the inventory committee and unit cost 
 
 299 
 
12-13 
 
 MARINE CORPS MANUAL 
 
 and selling prices will be furnished by the post-exchange officer. All 
 other entries on the inventory sheets will be filled in by a member or 
 members of the inventory committee of the council. The services of 
 officers and competent enlisted men, except the exchange officer, his 
 authorized assistants, and exchange attendants, may be used to assist 
 in counting the quantity of the articles inventoried, but the inventory 
 committee will be held responsible that the count is correct. A mem¬ 
 ber or members of the inventory committee will personally verify from 
 the invoices a sufficient number of unit cost and unit selling prices in 
 order to insure that the entries made on the inventory sheets are cor¬ 
 rect and that a proper value is being given to the stock. 
 
 (3) Inventory in relation to steward’s account.—The selling price 
 inventory should balance the steward’s account. (See art. 12-12 (6).) 
 
 (4) Eecapitulation.—A recapitulation sheet will be prepared when 
 all the individual totals have been compiled. The number of each 
 inventory sheet will be entered on the recapitulation together with the 
 total cost and selling value of the merchandise represented thereon. 
 The entries on the recapitulation sheet will be certified to by the mem¬ 
 bers of the inventory committee. 
 
 (5) Disposition of inventory sheets.—The inventory sheets and the 
 recapitulation will be kept in the possession of some member of the 
 exchange council and will not be returned to the exchange until such 
 time as the balance sheet is prepared, signed by all members of the 
 council, and approved by the commanding officer. 
 
 AUDITING 
 
 12-14 
 
 (1) Purpose.—The purpose of an audit is to verify the records and 
 reports which reflect the financial condition and operating results of 
 the exchange to promote efficiency in accounting, and to furnish accu¬ 
 rate information to the commanding officer, the exchange council and 
 the exchange officer, which may serve as an aid to the administration - 
 of the exchange. 
 
 (2) Exchange council.—The audit will be performed by members of 
 the exchange council, who may utilize the services of qualified officers 
 and enlisted men, excluding the exchange officer, his authorized assist¬ 
 ant and attendants. All work connected with the auditing must be 
 done under the direct and personal supervision and scrutiny of the 
 auditing committee composed of members of the exchange council. 
 
 {a) Pencils. —All persons conducting the aufiit will be provided 
 with blue pencils for checking items. Whenever exchange personnel 
 check items, they will use ordinary black pencils. Green pencil marks 
 will be reserved for use by officers of the Adjutant-and- Inspoo t or’ a 
 Department. * - ^ 
 
 300 
 
POST EXCHANGES 
 
 12-14 
 
 (6) Checking. —As each entry in any record is verified a check 
 mark (\^) will be made opposite the entry in the column so provided. 
 Before completion of the audit each book, file, and account will be gone 
 over by a member of the auditing committee to ascertain whether 
 any items have not been checked, and if such items are found they 
 will be verified. 
 
 (c) Adding machines. —^Auditing committees will take special care 
 to see that adding machines are not improperly manipulated. Post 
 exchange personnel will not be used to operate adding machines in 
 totaling columns, or in any way connected with the audit. 
 
 (d) Discrepancies and irregularities. —Careful note will be made 
 that the regulations have been observed. In case of discrepancies or 
 irregularities a report will be made by the council as to responsibility. 
 
 (3) Auditing cash.— (a) Secure a statement to the date of audit 
 from the dispository. 
 
 (b) Count the cash on hand, including that in the hands of the 
 steward for change, and verify the steward’s receipt to see that it is 
 dated subsequent to last audit. If checks are with cash they should 
 be current ones and deposited immediately. 
 
 (o) Verify the bank balance. —Check the deposits with the bank 
 statement. Add to the check book, or check register balance, the 
 total amount of outstanding checks. If this figure equals the balance 
 as stated on the bank statement, the bank statement is reconciled. 
 
 (d) Verify the cash balance. —Add to the cash balance of the 
 end of the last accounting period the total receipts (debits) for the 
 period under audit as shown by the cash book journal. From this 
 amount subtract the total expenditures (credits) for the period under 
 audit as shown by the cash book journal. If this amount equals the 
 balance of the officer’s blotter or check book balance plus the amount 
 of cash counted, or check register plus the amount of cash counted, 
 the cash balance is verified. 
 
 (4) Verify items entered in records and accounts.—The records, ac¬ 
 counts, and duties pertaining thereto should be assigned to the audi¬ 
 tors and assistants as circumstances permit. All accounts and 
 records are interrelated and must be considered together. The cash 
 book journal contains entries for all transactions for the period, and 
 therefore it is necessary to verify these entries from the other records 
 in order to determine that there are substantiating documents to 
 support them. 
 
 ( a ) Cash. —^Receipts, entered on the debit side of the cash book 
 journal and the officer’s blotter are substantiated by the steward’s 
 daily reports as sales and services, receipts from surveyed articles 
 sold, interest from bank accounts, etc. Expenditures, entered on the 
 credit side of the cash book journal and the blotter are substantiated 
 by the vouchers check book or check register, cash vouchers, etc. 
 
 (b) Merchandise, property, fountain, barber, tailor, etc. —^Re¬ 
 ceipts entered on the debit side of the cash book journal are substan- 
 
 301 
 
12-14 
 
 MARINE CORPS MANUAL 
 
 dated by the invoices. Sales and other entries on the credit side of the 
 cash book journal are substantiated by the steward’s daily reports, 
 steward’s account, credit memorandums for returned merchandise, 
 survey voucher’s etc. 
 
 ( c ) Other columns. —At the same time cash and merchandise 
 entries of the cash book journal are substantiated the corresponding 
 entries made in the other columns should be verified in order to deter¬ 
 mine that the proper accounts have been debited or credited. 
 
 (d) Footings. —All footings of the cash book journal will be veri¬ 
 fied and a preliminary test balance made. 
 
 (5) Verify items entered in the general ledger.— {a) From the cash 
 BOOK journal. —The totals of all columns in the cash book journal 
 will be verified as having been posted to the proper account in the 
 general ledger. 
 
 (b) Additions. —Each account, the balances as brought forward, 
 and the balances as carried to other accounts will be checked and 
 verified. The balances will be compared with those entered on the 
 balance sheet. 
 
 (6) Verify items entered in the petty ledger.—Postings to the indi¬ 
 vidual accounts of the petty ledger, accounts receivable, bills re¬ 
 ceivable, and accounts payable, need not be verified in detail unless 
 some special reason therefor develops. However, a test will be made 
 by totaling all credit and debit entries therein and comparing the 
 totals with the general ledger balances under these heads. 
 
 balance sheet 
 
 12-15 
 
 (1) Form.—The balance sheet is prepared on NMC-159 which is 
 divided into sections as follows: 
 
 (a) Trial balance. —The trial balance is a list of the general 
 ledger accounts, exhibiting the cash book journal postings to both the 
 debit side and the credit side of each account, plus any balances car¬ 
 ried forward from the previous period. Care should be exercised that 
 only the cash book journal postings of the loss and gain account in 
 the general ledger are entered opposite the loss and gain caption in 
 the trial balance. If the totals of the two columns of the trial bal¬ 
 ance agree the ledger is “in balance”; otherwise it is “out of balance” 
 and an error has been made which must be located. 
 
 (b) Losses and gains columns. —These columns exhibit the gen¬ 
 eral ledger entries, which consist of the current cash book journal 
 postings and the amounts shown as losses and gains of other accounts 
 in the general ledger during the period covered. The cash book 
 journal entries, having been entered in the trial balance opposite loss 
 and gain, are not extended directly to the losses and gains cloumns. In 
 order to determine to what accounts the losses and gains pertain they 
 
 302 
 
POST EXCHANGES 
 
 12-15 
 
 are analyzed by consulting the itemized entries in the debit and 
 credit columns of the loss and gain account in the cash book journal, 
 which decides the account they will be shown opposite as losses and 
 gains. They are then asterisked (*) to show that they refer to the 
 loss and gain entries in the trial balance. The total of the asterisked 
 entries, opposite the one or more accounts in the losses column will 
 equal the debit entry opposite loss and gain in the trial balance, and 
 the total of the asterisked entries opposite the one or more accounts 
 in the gains column, will equal the credit entry opposite loss and 
 gain in the trial balance. The net gain or loss is determined by to¬ 
 taling the losses and the gains columns. In case the losses exceed the 
 gains the excess is entered opposite the caption net gain or loss in 
 the gains column, and the result is a net loss. In case the gains 
 exceed the losses the excess is entered in the losses column, and the 
 result is a net gain. The operation also places the two columns in 
 balance. If they are out of balance an error has been made which 
 must be located. 
 
 (c) Assets and liabilities columns.— The figures placed in these col¬ 
 umns are taken from the balance account in the general ledger. The 
 figures entered opposite their respective captions as assets should be 
 the same as those on the debit side of the balance account. The 
 figures entered opposite their respective captions as liabilities should 
 be the same as those on the credit side of the balance account. In this 
 connection, the caption Exchange in the balance account is the same 
 as the caption Present Worth in the balance sheet, and the item opposite 
 Exchange is placed in the liabilities column opposite Present Worth 
 in the balance sheet. The totals of the two columns should be “in 
 balance” and the same figures as the totals of the balance account. If 
 they are “out of balance” an error has been made which must be located. 
 
 (6?) Exchange balance columns. —These columns are located just 
 below the trial balance columns. This section of the balance sheet is 
 merely a reproduction of the exchange account in the general ledger, 
 showing the exchange balance, which is the same as the exchange 
 balance entry in the credit side of the trial balance, entered in the 
 credit column and the net gain entered in the same column. The sum 
 of these two entries equals the present worth, which is the same as 
 the last entry under the liabilities column, and is entered in the debit 
 column. If the result of operations is a net loss, then the amount 
 thereof is written in the debit column. The present worth is the differ¬ 
 ence between two columns and is entered as a debit opposite the caption 
 Present Worth, and is extended into the liabilities column. The totals 
 of the two columns should be “in balance.” 
 
 (e) Schedule of accounts and bills receivable.— The information 
 for these accounts should be obtained from the petty ledger. The 
 totals of these accounts should agree with the figures shown in the 
 assets column of the balance sheet. The complete name, rank, amount 
 owed, and the date receivable should be entered in the columns pro¬ 
 vided in the schedule. 
 
 303 
 
12-15 
 
 MARINE CORPS MANUAL 
 
 (/) Schedule of accounts payable. —The information for this ac¬ 
 count should be obtained from the petty ledger. The total of this 
 account should agree with the figures shown in the liabilities column 
 of the balance sheet. The complete name and amount owed should 
 be entered in the columns provided in the schedule. The date of 
 probable settlement is entered on the bottom of the face of the balance 
 sheet. 
 
 ( gr ) Transfers affecting credit side of accounts other than mer¬ 
 chandise.— The credit entries in the trial balance column, other than 
 merchandise, do not entirely represent sales, as transfers of the money 
 value of articles to other accounts may be included therein. In order 
 to properly analyze the balance sheet it is necessary to enter in this 
 schedule such transfers and accounts as they affect. For example, 
 transfers of property to recreation, return of articles debited to foun¬ 
 tain, refund on returned coupons, etc. 
 
 (A) Memorandum of cost price merchandise affecting the credit. 
 SIDE OF THE MERCHANDISE ACCOUNT.— Ill Order to properly analyze the 
 balance sheet it is necessary to know the exact amount of sales for the 
 period. Therefore, all credits to merchandise which do not represent 
 sales will be entered in this schedule. 
 
 ( i ) Profits distributed during the period. —The information for 
 this schedule may be obtained from the recreation column of the cash 
 book journal. The various ways in which the profits were distributed 
 should be indicated. 
 
 ( j ) Attendants and employees.— A list of the salaries paid to all 
 persons having any connection with the exchange should be entered 
 in this schedule. This information may be obtained from the pay roll 
 voucher or any other convenient source. The ranks of enlisted per¬ 
 sonnel will be shown. 
 
 ( k ) Schedule of cash. —This is the exchange officer’s certification 
 that the cash shown on the face of the balance sheet is correct. The 
 amount on hand on the last day of the accounting period and the 
 balance in the bank are separately shown. The total of the two items 
 should equal the amount shown as cash in the assets column of the 
 balance sheet. 
 
 ( l ) Councils certificate and action of the commanding officer.— 
 This certificate is signed by all the members of the council and then 
 forwarded to the commanding officer for his action. 
 
 (m) If there is insufficient space in any of the schedules on the 
 balance sheet to record the required information a separate sheet 
 should be prepared and submitted. 
 
 (2) Exchange officer.—The exchange officer will’ submit to the council 
 the balance sheet in triplicate setting forth in detail all the informa¬ 
 tion required thereon. After the duplicate and triplicate copies have 
 been returned with the action of the commanding officer, one copy 
 will be placed in a prominent place in one of the exchange rooms for 
 
 304 
 
POST EXCHANGES 
 
 12-15 
 
 the information of the enlisted men of the command and the other 
 copy will be placed in a permanent file of the exchange records. 
 
 (3) Exchange council.—^After auditing the accounts and checking 
 the information set forth on the balance sheet the council will sign 
 each copy, submitting them to the commanding officer for his action. 
 By signing the balance sheet the council makes itself responsible for 
 its accuracy. 
 
 (4) Commanding officer.—After the commanding officer has taken 
 final action on the report of the council he will forward the original 
 of the balance sheet to the Major General Commandant and return 
 the duplicate and triplicate copies to the exchange officer. 
 
 DISPOSITION OF PROFITS 
 
 12-16 
 
 (1) Determination of profits for disposition.—Profits for disposition 
 will be the amount of cash on hand at the end of the month, less 
 the following: 
 
 («) A sum sufficient to pay all liabilities of the exchange. 
 
 {b) The difference, if any, obtained by subtracting 90 percent of 
 the total bills and accounts receivable and 50 percent of the inventory 
 of merchandise, cost price, from the total of all anticipated ordinary 
 expenses for the ensuing month (including operating expenses, pur¬ 
 chase of stock and other property). If the anticipated expenses are 
 less than the total of the two amounts mentioned, no deduction will 
 be made under this heading. 
 
 {g) The sum required for specific objects approved by the Major 
 General Commandant, by the Commanding General, Department of 
 the Pacific, or, if serving in a marine brigade outside the United 
 States, by the brigade commander, for the betterment of the com¬ 
 mand additional to the anticipated ordinary expenses. 
 
 Examples: 
 
 1. Total cash on hand May 31, 1937_$1,450.00 
 
 Total liabilities. May 31_ 35.60 
 
 1, 414. 40 
 
 Anticipated ordinary expenses for June_$1, 400. 00 
 
 90 percent of bills and accounts receivable, 
 
 May 31-,-$84.60 
 
 50 percent cost price inventory of merchandise. 
 
 May 31_ 800. 00 
 
 - 884.60 
 
 - 515.40 
 
 899. 00 
 
 Approved specific objects_ 125.00 
 
 Amount of cash profits subject to disposition on May 31, 1937 
 
 (payable in June)_ 774.00 
 
 305 
 
12-16 
 
 MAMNE CORPS MANUAL 
 
 2. Total cash on hand May 31, 1937-$6, 538.39 
 
 Total liabilities, May 31- 3,4.53.66 
 
 3, 084. 73 
 
 Anticipated ordinary expenses for June-$4, 000.00 
 
 90 percent of bills and accounts receivable. 
 
 May 31_ $194.87 
 
 50 percent cost price inventory of merchandise. 
 
 May 31_ 7, 566. 68 
 
 - 7,761.55 
 
 - 0 
 
 3, 084. 73 
 
 Approved specific objects_ (none) 0 
 
 Amount of cash profits subject to disposition on May 31, 1937 (pay¬ 
 able in June)_ 3,084.73 
 
 (2) Profits subject to disposition will be transferred to the Recrea¬ 
 tion Fund or used to provide enlisted men of the command with 
 articles necessary for their health, comfort, and convenience, not sup¬ 
 plied by the Government. When articles such as washing machines, 
 electric irons, electrical equipment, etc., are provided they will be car¬ 
 ried on the property account of the post exchange. Memorandum 
 receipts will be required from responsible persons to whom such prop¬ 
 erty is issued, and the latter will be responsible for such articles issued 
 to them. 
 
 (3) Transfers.—The same procedure as set forth in Art. 11-10 will 
 be carried out in transferring profits in case the organization does not 
 have a recreation fund. 
 
 (4) All disbursements for the recreation and amusement of the 
 enlisted men of the command will be in accordance with the instruc¬ 
 tions contained in chapter 11. 
 
 (5) The payment or loan of any part of exchange funds to indi¬ 
 viduals is prohibited, except as provided for in chapter 11. 
 
 (6) Recommendation for deviation from the methods provided for 
 the disposition of profits may be submitted to the Major General 
 Commandant for approval. 
 
 FINAL DISPOSITION OF BUSINESS 
 
 12-17 
 
 When it becomes known that an exchange is to be discontinued 
 the exchange stock will be reduced to the lowest extent possible and, 
 so far as may be, converted into cash. Prior to the closing of the 
 exchange the property will be converted into cash. The cash and 
 remaining merchandise and property will be transferred to the new 
 organization to which the enlisted men are transferred, and if such 
 enlisted men are transferred to more than one organization, then a 
 proportionate share will be transferred to each organization. A copy 
 of the letter, or letters, transferring the cash, merchandise, and prop¬ 
 erty will be forwarded to the Major General Commandant. 
 
 306 
 
POST EXCHANGES 
 
 12-18 
 
 THE MARINE CORPS FUND 
 
 12-18 
 
 (1) Marine Corps fund.—The Marine Corps fund will consist of all 
 moneys received from the exchanges of the Marine Corps and from 
 other sources. It will be held in trust for the enlisted men and will 
 be disbursed only for the general benefit of the Corps as a whole and 
 for the enlisted men in particular. It will not be expended for the 
 benefit of individuals unless such individuals are representing the 
 entire Marine Corps. It will be available for carrying out the recrea¬ 
 tion and exchange business of the Corps and may be expended for the 
 purposes outlined in articles 11-10 (1) and 12-2 (2). Disbursements 
 will be made only on the recommendation of the Marine Corps Ex¬ 
 change Board approved by the Commandant of the Marine Corps. 
 [C. M. C. M. 2.] 
 
 (2) The Headquarters Exchange Officer will be designated by the 
 Commandant of the Marine Corps. He will have general supervision 
 of correspondence pertaining to matters connected with exchanges 
 under the supervision and orders of the Director, Personnel Depart¬ 
 ment. It will be his duty to take charge of and administer the Marine 
 Corps fund. [C. M. C. M. 2 and 3.] 
 
 (3) {a) The Marine Corps Exchange Board will be composed of the 
 Headquarters Exchange Officer and such other officers as the Com¬ 
 mandant of the Marine Corps may designate. The duties of this 
 board will be to consider and make recommendations upon such sub¬ 
 jects as pertain to the affairs of the Marine Corps exchanges and to 
 audit accounts of the Headquarters Exchange Officer. This board 
 will meet at the call of its president or upon the order of the Com¬ 
 mandant of the Marine Corps, and a record of its proceedings will 
 be kept by the Headquarters Exchange Officer for submission to the 
 Commandant of the Marine Corps for his action. [C. M. C. M. 2.] 
 
 (b) The Board will make recommendations to the Commandant of 
 the Marine Corps as to the amount of the initial monthly assessment 
 noted in article 12-9 (14), and the percent to be levied on gross sales, 
 and from time to time will make recommendation for changes in the 
 percent or stoppage of assessments. [C. M. C. M. 2.] 
 
 (c) The Board will, when necessary, make recommendation to the 
 
 Commandant of the Marine Corps for donations to recreation funds 
 as contemplated in article 11-10 (2) and for donations and loans to 
 exchanges as contemplated in article 12-2 (2). [C. M. C. M. 2.] 
 
 (d) In making a recommendation for a donation to create a recrea¬ 
 tion fund, the Board will consider the strength of the organization, 
 its relation to the strength of *the organizations at the post from 
 which it came, and the size of the funds of the latter. 
 
 (e) In making recommendations for capital, loans, and donations 
 to post exchanges, the principle to be followed is that donations are 
 
 532089—43 
 
 9 
 
 307 
 
12-18 
 
 MARINE CORPS MANUAL 
 
 to provide a small immediate working fund and that loans will pro¬ 
 vide the balance of capital required. In fixing the capital considera¬ 
 tion will be given to the strength of the command and remoteness 
 from normal sources of supply. [C. M. C. M. 2.] 
 
 (4) Flowers for funerals.—When a funeral ceremony for an enlisted 
 man is held at the post the commanding officer is authorized to fur¬ 
 nish a floral tribute, the cost not to exceed $5, and to send the bill to 
 the Headquarters Exchange Officer, United States Marine Corps, 
 Washington, D. C., for settlement. When the interment of an 
 enlisted man is not made in the immediate vicinity of the post, or 
 is not made in Arlington National Cemetery, the commanding officer 
 is authorized, in addition to the floral tribute for the post ceremony, 
 to furnish the escort with an order to purchase a floral tribute at the 
 place of interment, the cost not to exceed $5, directing that tlie bill 
 be sent by the dealer to the Headquarters Exchange Officer, United 
 States Marine Corps, Washington, D. C., for settlement, and that the 
 card attached to the floral tribute be worded “United States Marine 
 Corps.” When the interment of a marine officer is not made in the 
 Arlington National Cemetery the commanding officer will furnish 
 the Commandant of the Marine Corps the necessary information in 
 order that a suitable floral tribute may be authorized. Under no 
 circumstances will post exchange or recreation funds be used to pur¬ 
 chase floral tributes for deceased persons. [C. M. C. M. 2*] 
 
 DECISIONS 
 
 12-19 
 
 (1) Authority for establishment.—Post exchanges are authorized 
 
 under the authority of article 559, U. S. Navy Regulations, which 
 are issued in accordance with the provisions of 34 U. S. C. 591, and 
 have the force and effect of law (25 Op. Atty. Gen. 270; Denoy v. 
 Berry^ 263 U. S. 29). They are governed by the provisions of chap¬ 
 ter 12, Marine Corps Manual. They have been held to be Govern¬ 
 ment instrumentalities by the United States Supreme Court {Stand¬ 
 ard Oil V. Johnson^ 316 U. S. 481). See also Dugan v. TJ. N., 34 
 Ct. Cls. 458; Woog v. TJ. S., 48 Ct. Cls. 80; C. M. O. 12, 1935, p. 7; 
 C. M. O. 10, 1936, p. 13. [C. M. C. M. 3.] 
 
 (2) Accounting by the Comptroller General for post exchange funds.— 
 Funds of post exchanges may not be classified as “funds in the official 
 custody of officers and employees of the United States, in which the 
 Government is financially concerned,” within the meaning of the Act 
 of June 26, 1934 (31 U. S. C. 725w). Therefore no accounting of 
 post exchange funds can be required by the Comptroller General 
 under existing law (C. M. O. 9,1934, p. 8). 
 
 (3) Collection of debts due from deserters, discharged men, and men 
 serving sentence while in debt to the United States.—The yearly Naval 
 
 308 
 
POST EXCHANGES 
 
 12-19 
 
 Appropriation Act appropriates funds for the payment of “post ex¬ 
 change debts of deserters, and of men discharged or sentenced to 
 terms of imprisonment while in debt to the United States” (Naval 
 Appropriation Act for the fiscal year ending June 30, 1937.) (See 
 art, 25-161 (10).) 
 
 (4) Employment of retired officers.—The restrictions of the Act of 
 June 30, 1932 (5 U. S. C. 59a) have no application to a retired officer 
 employed by a post exchange, and he may therefore receive a total 
 compensation from both sources in excess of $3,000 per annum. (C. 
 M. O. 9, 1934, p. 10). 
 
 (5) Employees’ compensation acts.—Employees of post exchanges are 
 not covered by the Federal Employees’ Compensation Act. The ter¬ 
 ritorial laws of Hawaii, including the Workman’s Compensation Law, 
 have no application to the Post Exchange, Marine Barracks, Pearl 
 Harbor (C. M. O. 1, 1937, p. 15). 
 
 (6) Federal tax on the retail sale of beer.—Post exchanges are govern¬ 
 ment instrumentalities and are not required to pay the special tax 
 imposed by 26 U. S. C. 205 for the retail sale of beer (C. M. O. 11, 
 1934, p. 11). 
 
 (7) Post exchanges.—Jurisdiction of Commandant, Navy Yard. 
 Use of profit (C. M. O. 3, 1937, p. 15). 
 
 (8) Omitted. [C. M. C. M. 3.] 
 
 (9) State taxes.—Post exchanges are not legally liable for any state 
 tax on supplies purchased in a state within which a post exchange 
 is located (C. M. O. 8, 1932, p. 16). Post exchanges are govern¬ 
 ment instrumentalities and as such are not subject to State laws. 
 Sales made by them are consummated on Government reservations 
 over which State laws have no application. Therefore, sales made 
 by a post exchange located within a state are not subject to state re¬ 
 tail sales tax acts (Sec. Nav. File JF/L14 (340817) dated November 
 12, 1934; C. M. O. 7,1937, p. 10). 
 
 (10) State taxes on gasoline under act of June 16, 1936.—Operation of 
 Act and procedure thereunder (C. M. O. 9, 1936, p. 24; C. M. O. 10, 
 1936, p. 13). 
 
 (11) State license for sales.—No state license should be obtained or 
 other supervision of state authorities permitted (C. M. O. 9, 1936, 
 p. 24; C. M. O. 10, 1936, p. 13). 
 
 12-20 to 13-00 
 
 309 
 
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Chapter 13 
 
 MARINE CORPS RESERVE 
 
 Section 1. Articles 13-1 to 13-19. 
 Section 2. Articles 13-20 to 13-29. 
 Section 3. Articles 13-30 to 13-39. 
 Section 4. Articles 13-40 to 13-49. 
 Section 5. Articles 13-50 to 13-59. 
 Section 6. Articles 13-60 to 13-79. 
 Section 7. Articles 13—80 to 13-89. 
 Section 8. Articles 13-90 to 13-99. 
 Section 9. Articles 13-100 to 13-109. 
 
 Section 10. Articles 13—110 to 13-119. 
 Section 11. Articles 13—120 to 13—139. 
 Section 12. Articles 13-140 to 13-149. 
 Section 13. Articles 13-150 to 13-159. 
 Section 14. Articles 13-160 to 13-169. 
 Section 15. Articles 13-170 to 13-189. 
 Section 16. Articles 13—190 to 14—0. 
 
 General. 
 
 Composition. 
 
 Discipline. 
 
 Rank and precedence. 
 
 Procurement. 
 
 Promotion. 
 
 Reduction. 
 
 Interclass transfer. 
 
 Physical examinations, vaccination, and 
 typhoid prophylaxis. 
 
 Separation. 
 
 Instruction and training. 
 
 Records, reports, and correspondence. 
 
 Pay and allowances. 
 
 Uniform. 
 
 . Selection and training of aviation cadets. 
 Selection and training of platoon leaders. 
 
 Section I.—GENERAL 
 
 ESTABLISHMENT 
 
 13-1 
 
 The Marine Corps Reserve is established and maintained under the 
 provisions of the Naval Reserve Act of 1938 as a component part of 
 the Marine Corps. 
 
 MISSION 
 
 13-2 
 
 The mission of the Marine Corps Reserve is to provide a trained 
 force of officers and enlisted men available to serve as reinforcements 
 to the Regular Marine Corps in time of war or national emergency. 
 
 REGULATIONS, ORDERS, AND INSTRUCTIONS APPLICABLE 
 
 13-3 
 
 (1) General.—In addition to the instructions contained herein, the 
 regulations, orders, and instructions governing the Regular Marine 
 Corps are, except as modified herein or otherwise, applicable to the 
 Marine Corps Reserve. 
 
 311 
 
13-3 
 
 MARINE CORPS MANUAL 
 
 (2) Quartermaster Instructions.—The handling and accounting of 
 all phases of subsistence, clothing, transportation, and public prop¬ 
 erty by the Marine Corps Reserve shall be governed by instructions 
 contained in the Marine Corps Manual, chapters 14 to 21, inclusive, 
 and by such quartermaster instructions for the Marine Corps Reserve 
 as may be issued by the Major General Commandant from time to 
 time. 
 
 THE MAJOR GENERAL COMMANDANT 
 
 13-4 
 
 The Marine Corps Reserve will be administered by the Major 
 General Commandant in the same manner, so far as practicable, as the 
 Regular Marine Corps. 
 
 THE DIRECTOR, MARINE CORPS RESERVE 
 
 13-5 
 
 (1) The Director, Marine Corps Reserve, under the Major General 
 Commandant, is charged with the procurement, instruction, training, 
 discipline, and distribution of officers and men of the Marine Corps 
 Reserve, and the organization, administration, and mobilization of 
 the Marine Corps Reserve. 
 
 (2) The principal duties of the Director, Marine Corps Reserve, are 
 as follows: 
 
 (a) Carries out the policies relating to the Marine Corps Reserve, 
 and within the limitations of the funds available, apportions the 
 funds and distributes the personnel in accordance therewith. 
 
 (h) Is directly responsible for expenditures under the Marine 
 Corps Reserve appropriation. Determines the amount of money 
 required from year to year for the Marine Corps Reserve and .pre¬ 
 pares and presents the Marine Corps Reserve budget. 
 
 (c) Prescribes the details of instruction, training, and other activi¬ 
 ties of the various units and individuals of the Marine Corps 
 Reserve. 
 
 (d) Supervises the appointment of officers and the enlistments and 
 reenlistments of men in the Marine Corps Reserve. 
 
 (e) Supervises discharges and retirements. 
 
 (/) Supervises the promotion of officers and men of the Marine 
 Corps Reserve. 
 
 (g) Supervises the transfer of reservists from one class to an¬ 
 other of the Marine Corps Reserve. 
 
 (h) Supervises the ordering of reservists to and from active or 
 training duty. 
 
 (i) Maintains statistics and records of the drilling and training 
 activities of the various organized units and individuals. 
 
 312 
 
MARINE CORPS RESERVE 
 
 13-5 
 
 (j) Supervises the annual selection of enlisted men of the Marine 
 Corps Reserve for appointment as midshipmen to the Naval 
 Academy. 
 
 (^) Supervises the procurement of armories and equipment. 
 
 (1) Supervises the training of armorers and their assignment, and 
 determines the number to be so assigned; also the number and 
 assignment of reservists for active duty in connection with the other 
 Reserve activities. 
 
 RESER^rE DISTRICT COMMANDERS 
 
 13-6 
 
 (1) Reserve district commanders will command all Class I and 
 Class III reservists within their respective districts and are charged 
 with the procurement, administration, training, and readiness for 
 war of reservists under their jurisdiction, as may be directed from 
 time to time by the Major General Commandant. 
 
 (2) Correspondence.— (a) In general, correspondence may be con¬ 
 ducted by the Reserve district commander direct with the Major 
 General Commandant; however, matters such as personnel, training, 
 etc., and items such as in the Regular service must pass through 
 the commandant of the naval district, will be routed via that officer. 
 
 (5) All correspondence and administrative functions pertaining to 
 reserve personnel in a Reserve district will be handled by the Regular 
 personnel of the post or station, except where additional personnel 
 has been authorized by the Major General Commandant. 
 
 (3) Supplies.—Requisitions for supplies for the use of a Reserve 
 district will be submitted on the regular forms, in sextuplicate, to 
 the Director, Marine Corps Reserve, except in the case of requisitions 
 for stationery^ which will be forwarded direct to the Depot Quar¬ 
 termaster, Philadelphia. The original and all copies will be for¬ 
 warded via the post quartermaster, who will endorse thereon what 
 items he can furnish. No supplies except stationery are authorized 
 to be issued to any Reserve district commander until approved by 
 the Director, Marine Corps Reserve, or the Quartermaster, Head¬ 
 quarters Marine Corps. 
 
 (4) Officers’ health records and enlisted men’s staff returns—Prepara¬ 
 tion of new records.— (a) In case officers’ health records and enlisted 
 men’s staff returns are not received within 10 days from receipt of 
 assignment notification, the Reserve district commander shall take 
 steps to see if such records are in existence, and if none exist he 
 shall immediately prepare a service record for enlisted men and 
 health records for officers and enlisted men. In case it is necessary 
 to prepare a health record, and the officer or enlisted man is not 
 located where it is convenient to have him appear for physical 
 examination, the Reserve district commander will prepare the health 
 
 313 
 
13-6 
 
 MARINE CORPS MANUAL 
 
 record, Bureau of Medicine and Surgery Form H, in blank, inserting 
 the name, rank, and other data which may be on hand. 
 
 Transmission of records for acti\te duty. —^When reservists 
 
 attached to a Keserve district are ordered to active or training duty, 
 the Reserve district commander will forward the health records of 
 officers and the staff returns of enlisted men to the place of training. 
 
 (5) Physical examinations.— (a) Class I (&), (c), and (d ).— 
 Reserve district commanders will see that quadrennial physical ex¬ 
 aminations are conducted and reported in the case of all Class I (&), 
 ((?), and (d) reservists as prescribed in articles 13-102 and 13-103. 
 
 ( d ) Upon request for actu^ or training duty. —^Upon receipt 
 of a request for assignment to active or training duty. Reserve 
 district commanders will furnish the reservist with the necessary 
 forms and information so that a physical examination may be con¬ 
 ducted as prescribed in articles 13-101 (8) (&) and 13-102 (3). Upon 
 receipt of the report of physical examination it will be forwarded, 
 together with the request, to the Major General Commandant. 
 
 (6) Fitness reports.—Reserve district commanders will see that 
 fitness reports are rendered by Class I (a) and Class III (a) reserv¬ 
 ists annually as of March 31, as prescribed in article 13-141. 
 
 COMMANDING OFFICERS OF ORGANIZED UNITS 
 
 13-7 
 
 (1) Commanding officers of reserve battalions or squadrons, will 
 command all Class II reservists attached to their respective organiza¬ 
 tions, and under supervision of the Director, Marine Corps Reserve, 
 or the Director of Aviation, and the Inspector-Instructor, concerned, 
 are responsible for the procurement, administration, training, and 
 readiness for war of their respective organizations. 
 
 (2) The administrative functions of the commanding officer in¬ 
 clude all matters relating to discipline, preservation of arms, equip¬ 
 ment, and other Government property; pay, reports, and the keeping 
 of records of his organization. 
 
 (3) Commanding officers of reserve battalions and squadrons, 
 when authorized by the Major General Commandant, may enlist 
 hospital corpsmen. United States Naval Reserve, for duty with their 
 organization. 
 
 (4) In the execution of their duties, commanding officers will be 
 guided by Navy Regulations, the Marine Corps Manual, and such 
 other orders, instructions, bulletins, and letters as are applicable. 
 
 MARINE CORPS RESERVE POLICY BOARD 
 
 13-8 
 
 For the purpose of advising the Secretary of the Navy on the 
 formulation of Marine Corps Reserve policies, there shall be con- 
 
 314 
 
MARINE CORPS RESERVE 
 
 13-8 
 
 vened annually at Headquarters, Marine Corps, a Marine Corps 
 Reserve Policy Board, at least half the members of which shall be 
 Marine Corps Reserve officers, and during peace such Marine Corps 
 Reserve officers shall be called to this duty from an inactive duty 
 status. [C. M. C. M. 3.] 
 
 DEFINITIONS 
 
 13-9 
 
 (1) Officers.—This term, wherever it appears in this chapter, in¬ 
 cludes commissioned officers, commissioned warrant officers, aviation 
 cadets, and warrant officers, including those on the honorary retired 
 list, unless otherwise indicated by the context. [C. M. C. M. 3.] 
 
 (2) Enlisted men and enlisted reservists.—These terms include all 
 men in grades corresponding to those of enlisted men of the Regular 
 Marine Corps, irrespective of whether the reservist so designated 
 entered the Reserve by enlistment or transfer, unless otherwise indi¬ 
 cated by the context. 
 
 (3) Active duty.—This term, wherever it appears in this chapter, 
 includes active duty, with or without pay and allowances, unless 
 otherwise indicated by the context. 
 
 (4) Training duty.—This term, wherever it appears in this chapter, 
 includes active duty for annual field or aviation training; active 
 duty for training, with or without pay; and repeated active duty for 
 training, without pay; unless otherwise indicated by the context. 
 (See art. 13-154.) 
 
 DESIGNATIONS 
 
 13-10 
 
 (1) Individual.— (a) The designation “USMCR” may be used by 
 members of the United States Marine Corps Reserve. 
 
 (h) For administrative purposes, individuals of the Marine Corps 
 Reserve will be designated as follows: 
 
 Members of Fleet Marine Corps Reserve_ USMCR(P). 
 
 Members of Organized Marine Corps Reserve_ USMCR(O). 
 
 Members of Volunteer Marine Corps Reserve (line) _USMCR(V). 
 
 Members of Volunteer Marine Corps Reserve (specialists)_USMCR(VS). 
 
 Members of Limited Service Marine Corps Reserve_USMCR(LS). 
 
 Members of Aviation Fleet Marine Corps Reserve_USMCR( AF). 
 
 Members of Aviation Organized Marine Corps Reserve_USMCR(AO). 
 
 Members of Aviation Volunteer Marine Corps Reserve 
 
 (naval aviators)_USMCR(NAV). 
 
 Members of Aviation Volunteer Marine Corps Reserve 
 
 (nonpilot specialists)_USMCR (AVS). 
 
 Members of Aviation Volunteer Marine Corps Reserve 
 
 (line officers assigned to Aviation)_USMCR(AV). 
 
 Graduate Aviation Cadets, Volunteer Marine Corps Re¬ 
 serve_USMCR(NAVC). 
 
 Aviation Specialist Transport Pilot_ TJSMCR(NAVT). 
 
 [C. M. C. M. 3.] 
 
 313 
 
13-10 
 
 MARINE CORPS MANUAL 
 
 (c) For mailing purposes, the designation “USMCK” may be used 
 for members of the Marine Corps Reserve of whatever class. 
 
 (2) Organization.—Units of the Organized Marine Corps Reserve 
 will be designated as follows: 
 
 First Battalion, Marine Corps Reserve; or 1st Bn., USMCR. 
 Headquarters Company, First Battalion, Marine Corps Reserve; or 
 Hq. Co., 1st Bn., USMCR. Company A, First Battalion, Marine 
 Corps Reserve; or Co. A, 1st Bn., USMCR. Marine Reserve Scout¬ 
 ing Squadron One; or VMS-IR. Marine Reserve Service Squadron 
 Two; or SS-2MR. 
 
 EMPLOYAIENT IN PUBLIC SERVICE 
 
 13-11 
 
 Members of the Marine Corps Reserve are authorized to accept 
 employment in any civil branch of the public service and to receive 
 the pay and allowances incident to such employment in addition to 
 any pay and allowances to which they may be entitled as members of 
 the Reserve, or to practice their civilian professions or occupations 
 before or in connection with any department of the Federal Govern¬ 
 ment (34 U. S. C. 853b). 
 
 MILITARY LEzWE FOR TRAINING 
 
 13-12 
 
 All officers and employees of the United States or of the District 
 of Columbia, who are members of the Marine Corps Reserve, shall 
 be entitled to leave of absence from their respective duties without 
 loss of pay, time, or efficienc}^ rating, on all days during which they 
 are emploj^ed, with or without pay, under orders or authorization of 
 competent authority, on-training duty for periods not to exceed 15 
 days in any one calendar year. This leave shall be in addition to any 
 leave of absence with pay authorized by other provisions of law 
 (34 U. S. C. 853g). 
 
 APPOINTMENT OF MIDSHIPMEN FROM ENLISTED MEN 
 
 13-13 
 
 The Secretary of the Navy may appoint not more than 50 mid¬ 
 shipmen in any one year to the Naval Academy' from the enlisted 
 men of the Naval Reserve and the Marine Corps Reserve under simi¬ 
 lar conditions so far as applicable as prescribed by law for appoint¬ 
 ments from enlisted men of the Navy. Additional reservists may be 
 appointed to fill vacancies left unfilled by appointments from the 
 Regular naval service (34 U. S. C. 855f). 
 
 316 
 
MARINE CORPS RESERVE 
 
 13-14 
 
 REQUIREMENTS FOR APPOINTMENT AS MIDSHIPMEN 
 
 13-14 
 
 (1) Only enlisted men of the Marine Corps Reserve who meet 
 the following requirement will be selected as a result of a competitive 
 examination for appointments as midshipmen: 
 
 ;»/ (a) Must be citizens of the United States who are not more than 
 -20 years of age on April 1 of the year in which appointed. 
 
 (b) Must have been in the Marine Corps Reserve at least 1 year 
 by July 1 of the year in which appointed. In this computation, serv¬ 
 ice in the Marine Corps Reserve, Naval Reserve, in the Regular 
 Navy, and in the Regular Marine Corps shall be credited. 
 
 (c) Must be attached to or associated wdth a unit of the Organized 
 Marine Corps Reserve and have maintained efficiency by attending 
 therewith at least 27 drills or periods of equivalent instruction or 
 duty during the period between July 1 of the year preceding appoint¬ 
 ment and the third Wednesday in the following April, which is the 
 date of mental examination for admission. Not more than seven of 
 these periods may be periods of individual equivalent instruction or 
 duty. 
 
 (d) Must have a good record. 
 
 (e) Must submit application prior to October 1 of the year pre¬ 
 ceding appointment. This application should be addressed to the 
 Major General Commandant and routed for further endorsement as 
 to qualification via the commanding officer, Inspector-Instructor, and 
 the Director, Marine Corps Reserve. Transcript from the service 
 record, and a report of physical examination on Bureau of Medicine 
 and Surgery Form Y, in duplicate, should be attached to the 
 application. 
 
 (/) Must be recommended by the commanding officer of the bat¬ 
 talion or squadron. 
 
 (^) Must take a competitive examination which is held on the 
 third Wednesday in April of each year and in the regular examina¬ 
 tion given to candidates nominated for appointment as midshipmen. 
 
 (k) Must meet the same mental and physical requirements as are 
 required of other candidates for appointment as midshipmen. Re¬ 
 quests for regulations governing the admission of candidates into the 
 Naval Academy as midshipmen and sample examination papers may 
 be addressed to the Major General Commandant, via the commanding 
 officer. 
 
 (2) Any enlisted man of the Marine Corps Reserve making appli¬ 
 cation for appointment to the Naval Academy who has made a false 
 statement as to his age when applying for enlistment, or subsequent 
 thereto, shall be automatically barred from competing for such ap¬ 
 pointment, and his further retention as a member of the Marine 
 Corps Reserve will be decided on the merits of the case and the 
 recommendations of his commanding officer. 
 
 317 
 
13-15 
 
 MARINE CORPS MANUAL. 
 
 PHYSICAL DISABILITY AND MEDICAL TREATMENT 
 
 13-15 
 
 (1) Physical injury.—In time of peace if any officer or enlisted man 
 of the Marine Corps Reserve is injured in line of duty while per¬ 
 forming active duty, authorized training duty, drills, equivalent 
 instruction or duty, appropriate duty, or other prescribed duty or 
 while performing authorized travel to or from such duty; or dies 
 as the result of such physical injury, whether or not he received pay 
 for such service, he or his beneficiaries shall be entitled to all bene¬ 
 fits prescribed by law for civil employees of the United States who 
 are physically injured in line of duty, or who die as the result 
 thereof; and the United States Employees’ Compensation Conmiission 
 shall have jurisdiction in such cases, and shall perform the same 
 duties with reference to them as in the cases of civil employees of the 
 United States so injured (34 U. S. C. 855c). 
 
 (2) Application of Pension Act of 1937.—^Where a person who is 
 eligible for the above benefits is also eligible for pension under the 
 provisions of the act of June 23, 1937, entitled, “An Act to amend 
 the provisions of the pension laws for peacetime service to include 
 Reserve officers and members of the enlisted Reserve,” he shall elect 
 which benefit he shall receive (34 U. S. C. 855(7). 
 
 (3) Medical treatment and hospitalization.—Reservists who become ill 
 or contract disease in line of duty during the performance of active 
 or training duty, with or without pay, shall be entitled, at Govern¬ 
 ment expense, to such medical, hospital, or other treatment as is 
 necessary for the appropriate treatment of such illness or disease 
 until the resulting disability cannot be materially improved by hos¬ 
 pitalization or treatment. They are further entitled to necessary 
 transportation and subsistence incident to such medical and hospital 
 treatment and to be returned to their homes when discharged from 
 treatment. However, treatment or hospitalization for such illness 
 or disease shall not be continued for more than ten weeks following 
 discharge from active or training duty, except on the approved rec¬ 
 ommendation of a board of medical survey, consisting of one or 
 more medical officers of the Navy, or when authorized by the Sur¬ 
 geon General of the Navy, based on the certificate of a reputable 
 physician. Such certificate must show that the illness or disease is a 
 continuation of the illness or disease which was sustained or con¬ 
 tracted during the period of active or training duty and that further 
 benefit will result from continued treatment. 
 
 (4) Sickness or disease not an injuiy.—In no case shall sickness or 
 disease be regarded as an injury within the meaning of this article. 
 
 (5) Medical treatment for injuries.—If an injury is incurred in the 
 vicinity of a place where a United States Government activity em¬ 
 ploys civil personnel, the official in charge thereof sl^ll be com- 
 
 318 
 
MARINE CORPS RESERVE 
 
 13-15 
 
 municated with for information concerning a United States hospital 
 or dispensary, or hospital or dispensary designated by the United 
 States Employees’ Compensation Commission, to which men may be 
 sent for examination and first-aid treatment. If such facilities are 
 available, the injured person must report for treatment without delay. 
 If no such facilities are available in the vicinity, and the injury is 
 such as to make hospital treatment necessary, the injured person 
 may be taken to any available hospital. In such case he may select 
 the hospital, but the Employees’ Compensation Commission will pay 
 for hospital service in a general ward only. The injured person 
 may obtain service in a private room, provided he pays the differ¬ 
 ence between the rate for a private room and the rate for a general- 
 ward patient. If hospital treatment is not necessary, but medical 
 treatment for the injury is required, it may be secured in the same 
 general manner as prescribed above. 
 
 (6) Report of injuries.—The commanding officer, or other person in 
 authority having immediate knowledge of the circumstances, shall 
 immediately ma& a written report via the commanding officer of the 
 battalion, aviation squadron, or Keserve district concerned, to the 
 Major General Commandant setting forth the circumstances under 
 which the person was injured, the nature and exent of the injury, 
 so far as known, and what action, if any, has been taken to provide 
 treatment, as well as any other information that may be of value 
 in establishing the injured person’s right to compensation, or medical 
 or hospital service. 
 
 (7) Minor injuries to be recorded.—It is important that every minor 
 injury be made a matter of record, including a statement of what 
 first-aid treatment was rendered, as experience in handling claims of 
 civil employees shows that injuries, thought to be of no importance 
 when incurred, are subsequently made the basis of claims for com¬ 
 pensation, hospitalization, or medical treatment. 
 
 (8) Forms for report of injury.—The action indicated in the fore¬ 
 going paragraphs having been taken, the commanding officer of the 
 battalion, aviation squadron, Keserve district, or the official *in charge 
 of the nearest United States Government activity employing civil 
 personnel, must be consulted, and the necessary forms obtained for 
 making the additional reports required by the United States Em¬ 
 ployees’ Compensation Commission. 
 
 (9) Claim for compensation, when filed.—The compensation act re¬ 
 quires that no claims for benefits on account of an injury can be 
 considered unless filed within 1 year from the date of the injury so 
 incurred, or in case death results, within 1 year from the date of 
 death. 
 
 (10) Class I (b), (c), and (d) reservists.—For hospitalization and 
 medical treatment of Class I (&), (c), and (d), reservists, see article 
 3-31 (5). 
 
 319 
 
13-15 
 
 MARINE CORPS MANUAL 
 
 (11) Funeral expenses.—If death occurs while on active duty the 
 expense of funeral and local burial, or of transportation of remains 
 to place in the United States designated by the next of kin, is pay¬ 
 able by the Navy Department from the appropriation “Care of the 
 dead.” (See art. 18-72 (9) and Comp. Gen. A-14470, June 19,1926.) 
 
 13-15A 
 
 All officers, warrant officers, and enlisted men of the United States 
 Marine Corps Keserve, who, if called or ordered into active naval 
 or military service by the Federal Government for extended naval 
 or military service in excess of 30 days, suffer disability or death in 
 line of duty from disease or injury while so employed, shall be 
 deemed to have been in the active naval service during such period, 
 and they or their beneficiaries shall be in ail respects entitled to re¬ 
 ceive the same pensions, compensation, retirement pay, and hospital 
 benefits as are now or may hereafter be provided hy law or regula¬ 
 tion for officers, warrant officers, and enlisted men of corresponding 
 grades and length of service of the Kegular Marine Corps. A per¬ 
 son eligible for the benefits prescribed herein and who is also eligible 
 for pension under the provisions of the act of June 23, 1937 (50 Stat. 
 305), compensation from the United States Employees’ Compensa¬ 
 tion Commission under the provisions of section 304 of the Naval Ee- 
 serve Act of 1938 (52 Stat. 1181) (34 U. S. C. 855(?) or retired pay 
 under the provisions of section 310 of the Eeserve Act of 1938 (52 
 Stat. 1183) (34 U. S. C. 855Z), shall elect which benefit he shall re¬ 
 ceive (Act of 27 August 1940). The benefits contained in this article 
 include the 6 months’ pay to beneficiaries of personnel of the Marine 
 Corps Eeserve ordered to active duty in excess of 30 days and who 
 die while so employed. (Acts of 27 Aug. 1940 and 17 Mar. 1941.) 
 (See art. 28-14.) [C. M. C. M. 1.] 
 
 go\t:rnment insurance 
 
 13-16 
 
 All members of the Marine Corps Eeserve are entitled to take out 
 Government insurance after having served on active or training duty 
 for a period of 16 or more days, provided application is made to the 
 Administrator of Veterans’ Affairs within 120 days after reporting 
 for such duty. (See arts. 28-19 to 28-32.) 
 
 NAVAL MILITIA 
 
 13-17 
 
 (1) Any officer or man of the Marine Corps branch of the Naval 
 Militia may, in the discretion of the Secretary of the Navy, be tem¬ 
 porarily appointed or regularly enlisted in the Marine Corps Eeserve 
 
 320 
 
MARINE CORPS RESERVE 
 
 13-17 
 
 and assigned to the Organized Reserve in the rank, not above that 
 of captain, which he holds in the Naval Militia. Within a year from 
 the date of appointment, such officers are required to qualify for the 
 rank in which they were appointed in accordance with the regular 
 provision for appointment to and promotion in the Marine Corps 
 Reserve; failing qualifications, their temporary commissions will be 
 revoked. 
 
 (2) The Major General Commandant will specify the standard for 
 the organization, administration, and training of marine companies 
 of the Naval Militia. 
 
 (3) Officers or men of the Marine Corps Reserve who are members 
 of the Naval Militia of any State, Territory, or the District of Co¬ 
 lumbia shall stand relieved from all service or duty with the Naval 
 Militia when on active duty in time of war or national emergency, 
 or when ordered to such duty. 
 
 Section 2.—COMPOSITION AND ORGANIZATION 
 COMPOSITION 
 
 13-20 
 
 ^ VC- 
 
 The Marine Corps Reserve consists of t hre e classes as follows: 
 
 (1) Class I. Fleet Marine Corps Reserve.— (a) Commissioned officers 
 and warrant officers of the Marine Corps Reserve who were honor¬ 
 ably discharged from the Regular Marine Corps after not less than 
 4 years’ service. 
 
 320a 
 

 
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 4)se 
 
MARINE CORPS RESERVE 
 
 13-20 
 
 (b) Enlisted reservists having 16 years’ or more Kegular naval 
 service, who served in the Kegular Navy or Marine Corps on or before 
 July 1, 1925. 
 
 {c) Enlisted reservists who served in the Regular Navy or Marine 
 Corps on or prior to July 1, 1925, having 20 years’ or more Kegular 
 naval service. 
 
 {d) Enlisted reservists who first enlisted in the Kegular Navy or 
 Marine Corps after July 1, 1925, or who reenlisted therein with 
 broken service after July 1, 1925, having 20 years’ or more Kegular 
 naval service. Continuous service is not required for transfer to 
 Class I (<i). Fleet Marine Corps Reserve. 
 
 {e) Enlisted reservists having 4 years’ or more honorable Kegular 
 naval service who do not come under subparagraphs (6), (c), or {d) 
 herein. The term “4 years” includes a minority discharge or a dis¬ 
 charge 3 months prior to normal expiration of a 4-year enlistment. 
 
 (2) Class II. Organized Marine Corps Reserve.— {a) Commissioned 
 officers and warrant officers of the Marine Corps Reserve who are 
 members of an organized unit and others as may be designated by 
 the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 {h) Enlisted reservists who are members of an organized unit and 
 others as may be designated by the Commandant of the Marine Corps. 
 [ C. M. C. M. 2.] 
 
 (3) Class III. Volunteer Marine Corps Reserve.— (< 2 ) Marine Corps 
 Reserve officers qualified for general duties who are not assigned to 
 class I or II. [C. M. C. M. 3.] 
 
 (b) All trained enlisted reservists not otherwise assigned. 
 
 (c) All untrained enlisted reservists not otherwise assigned, as 
 
 specified in article 13-54 (4) (e). [C. M. C. M. 3.] 
 
 (d) Men enlisted in the Marine Corps Reserve for training as 
 platoon leaders or aviation cadets. 
 
 (4) Class IV. Limited Service Marine Corps Reserve.—Men enlisted 
 
 or reenlisted in the Marine Corps Reserve for Limited Service, as 
 provided in article 13-54 (12). [C. M. C. M. 3.] 
 
 (5) Class V. Specialist Volunteer Marine Corps Reserve.— (a) Marine 
 Corps Reserve officers commissioned or appointed for specialist duties 
 only. 
 
 (b) Men enlisted for specialist duties only. [C. M. C. M. 3.] 
 
 NOTES 
 
 1. For general requirements for membership in the Marine Corps Reserve, see 
 
 article 13-50. 
 
 2. For eligibility for commission or warrant in the Marine Corps, Reserve, see 
 
 articles 13-51 and 13-52, respectively. 
 
 3. For eligibility for enlistment in the Marine Corps Reserve, see article 13-54. 
 
 4. For eligibility for transfer to the Marine Corps Reserve, see chapter 4. 
 
 5. For eligibility for enlistment in Limited Service Marine Corps Reserve, see 
 
 article 13-54 (12). [C. M. C. M. 3.] 
 
 6. For regulations governing enlistments and appointments of Specialists, Class 
 
 V, see articles 13-51 (7) and 13-54 (16). [C. M. C. M. 3.] 
 
 321 
 
13-21 
 
 MARINE CORPS MANUAL 
 
 PURPOSE, COMPOSITION, AND ORGANIZATION OF CLASSES 
 
 13-21 
 
 (1) Fleet Marine Corps Reserve—Purpose.— (a) To provide an avail¬ 
 able reserve which may be utilized without further training to fill 
 station assignments requiring experienced personnel in the initial 
 stages of mobilization. 
 
 (h) Composition. —The Fleet Keserve comprises former officers 
 and former enlisted men of the Regular Marine Corps. 
 
 (c) Organization. —Personnel of the Fleet Reserve and Volunteer 
 Reserve are combined and organized into units within Reserve dis¬ 
 tricts as prescribed in paragraph (6) below. [C. M. C. M. 3.] 
 
 (2) Organized Marine Corps Reserve—Purpose.— (a) To provide a 
 trained force of officers and men which, with qualified personnel from 
 other sources, will be adequate in numbers and composition to com¬ 
 plete the war organization of the United States Marine Corps. 
 
 (b) Composition. —The Organized Reserve comprises officers and 
 men, available for immediate mobilization, who are required to per¬ 
 form annual training and other duties. 
 
 (c) Organization. —The personnel shall be organized into units 
 which shall conform in organization and equipment as far as prac¬ 
 ticable with corresponding units of the Regular Marine Corps. 
 
 (3) Volunteer Marine Corps Reserve.— (a) Purpose. —To provide a 
 force of qualified officers and men in numbers which, added to those 
 in other branches of the Reserve, will be adequate to fulfill the emer¬ 
 gency needs of the Marine Corps. 
 
 (h) Composition. —The Volunteer Reserve comprises officers and 
 men not assigned to the Fleet Reserve or Organized Reserve who are 
 qualified or partially qualified for prescribed mobilization duties. 
 
 (c) Organization. —Personnel of the Volunteer Reserve and Fleet 
 Reserve are combined and organized into units within reserve dis¬ 
 tricts as prescribed in paragraph (6) below. [C. M. C. M. 3.] 
 
 (4) Limited Service Marine Corps Reserve.— (a) Purpose. —To pro¬ 
 vide a force of enlisted men not qualified for general mobilization 
 duties, but qualified for limited service as guards at naval shore activi¬ 
 ties, within the continental United States, to relieve younger men who 
 are qualified for combat duty for service in the field in time of war or 
 national emergency. 
 
 (h) Composition. —The Limited Service Marine Corps Reserve 
 shall be composed of men over 30 but less than 51 years of age when 
 enlisted therein who by reason of age, dependents^ marital status or 
 physical defects are not qualified for general duties but who meet the 
 reduced standards established for limited service. 
 
 (g) Organization. —Personnel of the Limited Service Marine Corps 
 Reserve are organized into the units within Reserve districts as pre¬ 
 scribed in paragraph (6) below. [C. M. C. M. 3.] 
 
 322 
 
MARINE CORPS RESERVE 
 
 13-21 
 
 (5) Specialist Volunteer Marine Corps Reserve.— (a) Purpose. —To 
 provide for the appointment or enlistment in the Marine Corps 
 Reserve of officers and men who possess special qualifications which 
 may be utilized by the Marine Corps in time of war or national 
 emergency, but who, due to physical defects, age, or lack of training, 
 are not qualified for general service. 
 
 (b) Composition. —The Specialist Volunteer Marine Corps Reserve 
 shall be composed of officers and men appointed or enlisted upon 
 specific authority of the Commandant of the Marine Corps, to perform 
 the specialist duties for which qualified. 
 
 (o) Organization. —Personnel of the Specialist Volunteer Marine 
 Corps Reserve are organized into the units within Reserve Districts 
 as prescribed in paragraph (6) below. [C. M. C. M. 3.] 
 
 (6) Organization of the combined Fleet and Volunteer Reserve.— 
 Within each reserve district, personnel of the combined Fleet and 
 Volunteer Reserve are organized into units as follows: 
 
 (a) General service unit.— Personnel whose emergency assign¬ 
 ment is for general duties. 
 
 (b) Aviation unit. —Personnel whose emergency assignment is for 
 duty with aviation organizations. 
 
 (e) Platoon leaders’ unit. —Personnel who have been selected and 
 designated for training with the platoon leaders’ class. 
 
 (d) Special service unit. —As per assignment by the Commandant 
 of the Marine Corps, including members of the Limited Service 
 Marine Corps Reserve, Class IV, and Specialists, Class V, when not 
 on active duty. [C. M. C. M. 2 and 3.] 
 
 TERRITORIAL ORGANIZATION 
 
 13-22 
 
 The United States and its territorial possessions are divided into 
 Reserve districts, each corresponding geographically and in numeri¬ 
 cal designation with the corresponding naval district. A reservist 
 who resides without the continental United States and its territorial 
 possessions shall be attached to the Reserve district, the headquarters 
 of which is most accessible by mail and passenger route. The com- 
 
 
 322a 
 
MARINE CORPS RESERVE 13-22 
 
 manding officer of marine barracks as shown below is the district 
 commander of the corresponding Keserve district. 
 
 1st Keserve District, M. B., NYd., Boston, Mass. 
 
 3rd Reserve District, M. B., NYd., New York, N. Y. 
 
 4th Keserve District, M. B., NYd., Philadelphia, Pa. 
 
 5th Reserve District, M. B., Norfolk NYd., Portsmouth, Va. 
 
 Severn and Potomac Keserve District, M. B., NYd., Washington, 
 D. C. 
 
 6th Reserve District, M. B., NYd., Charleston, S. C. 
 
 7th Keserve District, M. B., NYd., Charleston, S. C. 
 
 8th Keserve District, M. B., N. A. S., Pensacola, Fla. 
 
 9th Keserve District, M. B., N. T. S., Great Lakes, Ill. 
 
 10th Keserve District, M. D., N. A. S., San Juan, P. K. 
 
 11th Reserve District (officer assigned by commanding general. 
 Marine Corps base), M. C. B., NOB., San Diego, Calif. 
 
 12th Keserve District, M. B., NYd., Mare Island, Vallejo, Calif. 
 
 13th Reserve District, M. B., Puget Sound NYd., Bremerton, 
 Wash. 
 
 14th Keserve District, M. B., NYd., Pearl Harbor, T. H. 
 
 15th Reserve District, M. B., S. B., Coco Solo, C. Z. 
 
 16th Keserve District, M. B., NYd., Cavite, P. I. 
 
 (See art. 1480, United States Navy Regulations.) 
 
 Section 3.—DISCIPLINE 
 LAWS AND REGULATIONS GOVTT^NING 
 
 13-30 
 
 Officers and men of the Marine Corps Keserve, when employed on 
 active duty, authorized training duty, with or without pay, drill, or 
 other equivalent instruction or duty, or when employed in authorized 
 travel and to and from such duty, or appropriate duty, drill, or in¬ 
 struction, or during such times as they may by law be required to 
 perform active duty, or while wearing a uniform prescribed for the 
 Reserve, shall be subject to the laws, regulations, and orders for the 
 government of the Navy. 
 
 INACTIVE-DUTY STATUS 
 
 13-31 
 
 Disciplinary action for an offense committed while so subject to the 
 laws, regulations, and orders for the government of the Navy shall 
 not be barred by release from active-duty status of the officer or man 
 concerned. For the purpose of carrying out the above provisions, 
 
 240250—40-22 
 
 323 
 
13-31 
 
 MARINE CORPS MANUAL 
 
 members of tbe Marine Corps Reserve may be retained on or returned 
 to an active-duty status without their consent, but not for a longer 
 period than may be required for disciplinary action. 
 
 RETIRED STATUS 
 
 13-32 
 
 Officers and men who have heretofore been or may hereafter be 
 transferred to the retired list of the Marine Corps Reserve, with pay, 
 shall be subject to the laws, regulations, and orders for the govern¬ 
 ment of the Navy. 
 
 REPORT OF OFFENSES 
 
 13-33 
 
 Recommendations for disciplinary action in cases of such serious¬ 
 ness as to warrant trials by courts martial will be reported to the Major 
 General Commandant. Such reports will be submitted as prescribed 
 by Navy Regulations and Naval Courts and Boards. 
 
 Section 4.—RAM AND PRECEDENCE 
 DISTRIBUTION OF OFFICERS IN GRADE 
 
 13-40 
 
 (1) Organized Marine Corps Reserve.—(a) The total number of 
 officers in the Organized Reserve in the grades of major general, briga¬ 
 dier general, colonel, and lieutenant colonel shall not exceed one-half 
 of 1 percent of the actual number of enlisted men regularly assigned 
 to the units of the Organized Reserve (including aviation) and entitled 
 to pay therefor, one of which may be allowed in the grade of major 
 general or brigadier general (34 U. S. C. 855e). 
 
 (h) Computation to determine the number of officers above the 
 rank of major will be made annually as of January 1 of each year. 
 No officer shall be reduced in rank as the result of such computation. 
 
 (<?) Wlienever a final fraction occurs in computing the authorized 
 number of officers in said higher grades, the nearest whole number shall 
 be regarded as the authorized number. 
 
 (d) The total number of officers in the Organized Reserve in the 
 grades of major, captain, first lieutenant, and second lieutenant shall 
 not exceed, without authority of the Major General Commandant, the 
 number of officers in such respective grades required to complete the 
 authorized allowance of officers in the various units of the Organized 
 Reserve. 
 
 (2) Volunteer Marine Corps Reserve.—The number of officers ap¬ 
 pointed or promoted to the grades of major, lieutenant colonel, and 
 
 324 
 
MARINE CORPS RESERVE 
 
 13-40 
 
 colonel in the Volunteer Keserve shall not exceed mobilization needs 
 for such officers for duties appropriate to these grades. The number 
 of officers in the sections of the special-service unit will be limited by 
 the allowances prescribed therefor by the Major General Commandant. 
 
 PRECEDENCE 
 
 13-41 
 
 (1) Within the Marine Corps Keserve.—Commissioned officers of the 
 same rank and warrant officers of the Marine Corps Reserve shall take 
 precedence among themselves according to dates and numbers of com¬ 
 missions or warrants. Commissioned officers of the same rank and 
 warrant officers who are transferred in accordance with the provisions 
 of the Naval Reserve Act of 1938 shall take precedence among 
 themselves and with other officers of the Marine Corps Reserve ac¬ 
 cording to the dates and numbers of the commissions or provisional 
 assignments of rank or grade held by them at the time of transfer. 
 
 (2) (a) While serving with the Regular Marine Corps during 
 war or a national emergency, each officer of the Marine Corps Re¬ 
 serve shall take precedence next after that officer of the Regular 
 Marine Corps of the same rank or grade whose length of service in 
 such rank or grade on the date of the declaration of such national 
 emergency or war is one-half or the nearest one-half of that of the 
 Reserve officer. This applies to all Reserve officers who were com¬ 
 missioned prior to the date of declaration of war or a national emer¬ 
 gency, regardless of the date of reporting for such duty. A Marine 
 Corps Reserve officer appointed after the declaration of war or na¬ 
 tional emergency shall take precedence, upon reporting for active 
 duty in time of war or a national emergency, next after the officer 
 of the Regular Marine Corps of the same rank or grade whose length 
 of service in such rank or grade on the date the Reserve officer reports 
 for such active duty is one-half or the nearest one-half of that of 
 the Reserve officer. Thereafter officers of the Marine Corps Reserve 
 who are advanced to higher grades while performing active duty, 
 other than training duty, shall during the continuance of such active 
 duty take precedence among themselves and with officers of the Reg¬ 
 ular Marine Corps in accordance with the date of such advancement 
 or promotion. In time of peace each officer of the Marine Corps 
 Reserve who reports for active duty, other than training duty, on or 
 after July 1, 1938, shall take precedence next after that officer of the 
 Regular Marine Corps of the same rank or grade whose length of 
 service in such rank or grade on the date the active duty began is one- 
 half or the nearest one-half of that of the Reserve officer in that rank 
 or grade. In the event the date an officer last reported for active dutj^ 
 should be prior to July 1, 1938, for purposes of precedence he will be 
 
 [C. M. C. M. 1.] 
 
13-41 
 
 MARINE CORPS MANUAL 
 
 considered as having reported for active duty on that date. There¬ 
 after officers of the Marine Corps Reserve who are advanced to higher 
 grades while performing active duty, other than training duty, shall 
 during the continuance of such active duty take precedence among 
 themselves and with officers of the Regular Marine Corps in accord¬ 
 ance with date of such advancement or promotion. 
 
 (h) In the event the computation of one-half of the Reserve officer’s 
 service in grade on date of mobilization as provided in paragraph (a) 
 gives him a date of precedence identical with the date of rank of an 
 officer or group of officers of the Regular Marine Corps, the Reserve 
 officer takes precedence next after the junior officer of the Regular 
 Marine Corps, having the same date of rank. If the computation re¬ 
 sults in a date of precedence for the Reserve officer between the dates 
 of rank of two officers or two groups of officers of the Regular Marine 
 Corps, the following rules shall apply; 
 
 1. If the date for the Reserve officer is exactly midway between 
 
 two officers or two groups of Regular Marine officers, or 
 above that point, the Reserve officer shall take precedence 
 next after the junior officer immediately preceding. 
 
 2. If the date for the Reserve officer is below the midwav 
 
 point between two officers or two groups of Regular Ma¬ 
 rine officers, the Reserve officer shall take precedence next 
 after the senior officer next following. 
 
 (c) In case there is no officer of the same rank or grade in the 
 Regular Marine Corps senior in date of rank to the date of pre¬ 
 cedence of the Reserve officer on mobilization the Reserve officer shall 
 take precedence next after the senior officer of the Marine Corps in 
 his grade. [C. M. C. M. 1.] 
 
 (3) Command of combined forces.—For the purpose of determining 
 who shall exercise command over a combined force, composed of units 
 commanded by officers of the Marine Corps Reserve and units com¬ 
 manded by officers of the Regular Marine Corps or Navy, acting in 
 conjunction, an officer of the Reserve of or above the rank of major 
 will be regarded as junior to majors and lieutenant commanders of the 
 Regular Marine Corps and Navy, respectively (art. 150 (8), Navy 
 Regulations). 
 
 (4) Platoon leaders and aviation cadets.— (a) The position on the 
 lineal list, among themselves, of officers commissioned second lieuten¬ 
 ants in the Marine Corps Reserve from the platoon leaders’ classes, 
 will be determined by their final standing in the class from which 
 commissioned. 
 
 (h) The position on the lineal list, among themselves, of officers 
 commissioned second lieutenants in the Marine Corps Reserve from 
 aviation cadets will be determined by the final marks attained by them 
 upon completion of their flight training. 
 
 326 
 
MARINE CORPS RESERVE 
 
 13-41 
 
 {c) The relative position on the lineal list of officers commissioned 
 in the Marine Corps Reserve, with the same date of rank, from the 
 platoon leaders’ classes, aviation cadets, and other sources not herein 
 specified, will be as determined by the Major General Commandant. 
 
 {d) The precedence of Marine Corps Reserve aviation cadets is 
 determined as follows: 
 
 1. Second lieutenants (USMC and USMCR). 
 
 2. Commissioned warrant officers (USMC and USMCR). 
 
 3. Aviation cadets. 
 
 4. Midshipmen. 
 
 5. Warrant officers (USMC and USMCR). 
 
 Section 5.—PROCUREMENT 
 FXIGIBILITY FOR MEMBERSHIP 
 
 13-50 
 
 (1) Male citizens of the United States and of the insular possessions 
 of the United States who have attained the age of 17 years and who, 
 by appointment or enlistment therein, or by transfer thereto, obligate 
 themselves to serve in the Marine Corps in time of war or during the 
 existence of a national emergency declared by the President are eli¬ 
 gible for membership in the Marine Corps Reserve. 
 
 326a 
 

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 n-i 
 
 
 
MARINE CORPS RESERVE 
 
 13-50 
 
 (2) A person who has a claim pending for or who is drawing a 
 pension, disability allowance, disability compensation, or retired pay 
 from the Government of the United States is not eligible for mem¬ 
 bership in the Marine Corps Keserve. (See art. 13-150 (3) (b).) 
 
 (3) A member of any other naval or military organization. State 
 or Federal (except the Marine Corps branch of the Naval Militia), 
 is not eligible for ^membership in the Marine Corps Reserve. 
 
 (4) Ordinarily appointments to commissioned or warrant rank in 
 the Marine Corps Reserve of foreign-born persons who have been 
 naturalized less than 10 years will not be made. If the officer inter¬ 
 viewing a candidate who has been naturalized less than 10 years con¬ 
 siders the case exceptional and desires to recommend appointment, 
 he should state fully his reasons therefor in his report to the Com¬ 
 mandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (5) A civilian employee of the Marine Corps or Navy is not eligible 
 for membership in the Organized or Volunteer Marine Corps Reserve, 
 unless an officer is required in his present civilian position in time of 
 war or emergency. 
 
 (6) The basic requisite for the existence of the Marine Corps Re¬ 
 serve is the immediate availability of its members for mobilization. 
 It is therefore undesirable to accept individuals as members of the 
 Marine Corps Reserve who, upon mobilization, would be required to 
 sever their connection with their normal civil occupation, provided 
 such occupation be of a nature vital to the service of the armed 
 forces. 
 
 ELIGIBILITY FOR COMMISSION 
 
 13-51 
 
 (1^ Meritorious noncommissioned officers.— (a) Meritorious noncom¬ 
 missioned officers of the Regular Marine Corps and Marine Corps 
 Reserve may be commissioned second lieutenants in the Marine Corps 
 Reserve, depending on the needs of the service, provided they meet 
 the following conditions: 
 
 1. Be over 20 but not over 30 years of age when commissioned. 
 
 [C. M. C. M. 3.] 
 
 2. Have served at least 4 months in the Marine Corps or on 
 
 active duty, including training duty, in the Marine Corps 
 
 Reserve on date of application. [C. M. C. M. 3.] 
 
 3. Be a citizen of the United States or of its insular possessions 
 
 and a noncommissioned officer. 
 
 4. Be recommended for a reserve commission by his com¬ 
 
 manding officer. 
 
 5. Be qualified for a commission as established by standing in 
 
 his community, character, appearance, manner and bear¬ 
 ing, and capacity for leadership. 
 
 327 
 
13-51 
 
 MARINE CORPS MANUAL 
 
 6. Have the physical qualifications prescribed for officers of 
 
 the Regular Marine Corps. 
 
 7. Present satisfactory evidence of educational qualifications 
 
 as prescribed for noncommissioned officer applicants for 
 regular commissions. 
 
 (h) The procedure prescribed under article 2-1 (3) (e) And (/) 
 will apply in the examination and selection of noncommissioned offi¬ 
 cer candidates for reserve commissions. 
 
 (c) Meritorious noncommissioned officers of the Marine Corps Re¬ 
 serve may be commissioned in the Regular Marine Corps under the 
 same conditions as prescribed in article 2-1, Marine Corps Manual. 
 
 (2) Graduates of platoon leaders’ classes.—As prescribed in article 
 13-194, Marine Corps Manual. 
 
 (3) Graduates of candidates’ classes.—Under such regulations as may 
 be prescribed by the Secretary of the Navy from time to time. 
 
 (4) Former officers of the Regular Army, Navy, Coast Guard; Army, 
 Naval, or Marine Corps Reserve, or National Guard.—If morally and 
 physically qualified, may be commissioned, not above the rank of 
 major, in the rank and with date of rank as recommended by the 
 Commandant of the Marine Corps. [C. M. C. M. 3.] 
 
 (5) Graduates of the Naval Academy, the Military Academy, the Coast 
 Guard Academy, the Senior Division, Army Reserve Officers’ Training Corps 
 or the Naval Reserve Officers’ Training Corps.—If morally and physically 
 qualified, may be commissioned, not above the rank of major, in the 
 rank and with date of rank as recommended by the Commandant of 
 the Marine Corps, upon presentation of proof of their graduation from 
 a Service Academy or the R. O. T. C., provided they be over 20 years 
 of age when commissioned. R. O. T. C. graduates must furnish 
 proof of having: 
 
 (a) Satisfactorily completed the Senior Division course of,the 
 Army R. O. T. C.; or 
 
 (h) Satisfactorily completed the course prescribed in the 
 Naval R. O. T. C. [C. M. C. M. 3.] 
 
 (6) Exceptional service in battle.—Enlisted men who do not meet the 
 foregoing requirements may be appointed as commissioned officers 
 in the Marine Corps Reserve for exceptional performance of duty in 
 battle upon specific recommendations of the commanders concerned 
 and of the Commandant of the Marine Corps. [C. M. C. M. 2 and 3.] 
 
 (7) For special duty.—Any specially desirable or qualified candidates 
 for commission who do not meet the foregoing requirements, and 
 whose services are required, may be appointed not above the rank of 
 major, upon specific recommendation of the Commandant of the 
 Marine Corps for assignment to the special duty for which qualified. 
 
 [C. M. C. M. 2 and 3.] 
 
 328 
 
MARINE CORPS RESERVE 
 
 13-52 
 
 ELIGIBILITY FOR WARRANT 
 
 13-52 
 
 Warrant officers may be appointed from noncommissioned officers 
 of the Eeserve and from civil life and will be required to pass a physi¬ 
 cal examination and present satisfactory evidence of their moral, 
 mental, and professional qualifications. As evidence of moral char¬ 
 acter it will be necessary to furnish five letters from reputable citi¬ 
 zens as to the character of the candidate. The professional qualifica¬ 
 tions required will be as prescribed in article 2-21 (2). 
 
 APPOINTMENT 
 
 13-53 
 
 Persons appointed to commissioned grades in the Reserve will be 
 commissioned to serve during the pleasure of the President. Warrant 
 officers, aviation cadets, and midshipmen will be appointed to serve 
 during the pleasure of the Secretary of the Navy. 
 
 EUGIBILITY FOR ENLISTMENT, REENLISTMENT, AND EXTENSION 
 
 13-54 
 
 (1) Eligibility for transfer from the Regular Marine Corps to the Eleet 
 Marine Corps Reserve.—See chapter 4. 
 
 (2) Eligibility for enlistment and assignment to the Fleet Marine Corps 
 Reserve.—Men discharged from the Regular Marine Corps with 
 character very good or excellent, (a) after not less than 4 years’ serv¬ 
 ice therein, (h) receiving a 3 months’ priority discharge, or (c) 
 receiving a discharge upon completion of a minority enlistment, may, 
 within 3 months from date of discharge from the Marine Corps and 
 upon their own request, be enlisted in the Marine Corps Reserve and 
 assigned to Class I (e), subject to appropriations. When appropria¬ 
 tions do not permit, similar assignment may be made to Class III (&). 
 (For rank on transfer and benefits, see ch. 4.) 
 
 (3) Eligibility for enlistment and assignment to the Organized Marine 
 Corps Reserve.—In addition to the other requirements of this article, 
 applicants must be acceptable to the commanding officer of the organ¬ 
 ization concerned. They need have no previous military training. 
 
 (4) Eligibility for enlistment and assignment to the Volunteer Marine 
 Corps Reserve.—In addition to the other requirements of this article, 
 applicants must have one of the following qualifications: 
 
 {a) At least 1 year’s service in the Regular Army, Navy, Marine 
 Corps, or Coast Guard. 
 
 329 
 
13-54 
 
 MARINE CORPS MANUAL 
 
 (h) At least 2 years’ service in the Organized Marine Corps Ee- 
 serve, Naval Eeserve, Army Eeserve, Naval Militia, or National 
 Guard. 
 
 (c) Omitted. [C. M. C. M. 1.] 
 
 (d) Omitted. [C. M. C. M. 1.] 
 
 (e) No previous military experience, upon authorization of the 
 Commandant of the Marine Corps. [C. M. C. M. 1 and 2.] 
 
 (5) Term of enlistment, and extensions thereof.—The term of enlist¬ 
 ment or reenlistment in the Marine Corps Reserve is 4 years. The 
 enlistment or reenlistment may be extended in accordance with the 
 regulations governing extensions of enlistment in the Regular Marine 
 Corps. A minority enlistment is counted as 4 years’ service. Any 
 enlistment terminated within 3 months prior to its expiration is 
 counted as a full term of service for which enlisted. 
 
 (6) Physical requirements.— (a) The physical requirements for en¬ 
 listment in or assignment to the Fleet, Organized, or Volunteer Marine 
 Corps Reserve will be the same as those prescribed for enlistment in 
 the Regular Marine Corps, except that waivers may be granted by 
 the Commandant of the Marine Corps for enlistment in the Volunteer 
 Marine Corps Reserve in the case of applicants whose physical defects 
 are not such as to prevent them from performing limited duty on 
 shore in the United States, or specialist duties. (See art. 13-102 (2).) 
 [C. M. C. M. 2 and 3.] 
 
 (b) Particular attention is invited to article 2-121 (6) which pre¬ 
 scribes the maximum and minimum sizes of clothing for which appli¬ 
 cants may be accepted and also the final provision which states that 
 the applicant must be rejected if he cannot wear issue clothing. 
 
 (7) Age limit.—To be acceptable for first enlistment in the Marine 
 Corps Reserve, applicants must be not less than 17 nor more than 35 
 years of age, except that in cases where the applicant has served hon¬ 
 orably in the Regular Marine Corps and in other exceptional cases, 
 the upper age limit may be waived by the Commandant of the Marine 
 Corps. An applicant under 21 5 ^ears of age should be required to 
 furnish the written consent of his parent(s) or guardian(s). The 
 consent of wife or waiver of marriage by the Commandant of the 
 Marine Corps is not required for enlistment. After the expiration 
 of 3 months from date of discharge, men will be reenlisted only if 
 less than 35 years of age, unless in special cases, the age limit is waived 
 by the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (8) Requests for waivers of physical defects or age limit will be for¬ 
 warded to the Commandant of the Marine Corps for approval prior to 
 enlistment. Requests for physical waivers will be submitted on NMC 
 Form 588 in triplicate. [C. M. C. M. 2.] 
 
 (9) Reappointment to rank above private upon reenlistment.—Enlisted 
 reservists above the rank of private who reenlist in the Marine Corps 
 Reserve will be reappointed by the enlisting officer, upon reenlistment 
 
 330 
 
MARINE CORPS RESERVE 
 
 13-54 
 
 in the Keserve, to the rank and kind of warrant held when discharged. 
 If assigned to a unit of the Organized Reserve, appointment to such 
 rank will depend on vacancies in the authorized allowance of the 
 organization to which assigned, except as provided in paragraph 
 (13) of this article. [C. M. C. M. 3.] 
 
 (10) Former marines discharged on grounds of dependency be 
 enlisted in the Marine Corps Reserve without reference to the Com¬ 
 mandant of the Marine Corps, provided they qualify in every other 
 respect. [C. M. C. M. 2.] 
 
 (11) The provisions of article 2-115 will be complied with in all 
 cases of men applying for reenlistment either from the Regular 
 Marine Corps, the Marine Corps Reserve, or from other armed 
 branches of the United States Services, except as provided in para¬ 
 graphs (13), (14), (15), and (16) of this article. [C. M. C. M. 3.] 
 
 (1*2) Eligibility for enlistment in Class IV, Limited Service Marine Corps 
 Reserve.— (a) Men over 30 and under 51 years of age, who, in addition, 
 fulfill one of the following conditions, are eligible for enlistment in 
 Class IV, Limited Service Marine Corps Reserve, during such times 
 as enlistments in that class are authorized by the Commandant of 
 the Marine Corps: 
 
 (1) Meet the reduced physical requirements as specified by 
 
 the Commandant of the Marine Corps, but are not fully 
 qualified for combat duty; or 
 
 (2) By reason of marriage or dependents may not be qualified 
 
 for general duty. (Former enlisted men between the 
 ages of 30 and 34, inclusive, who are qualified for combat 
 duty, are not eligible for enlistment in Class IV). 
 
 (h) Recruiting officers must exercise extreme care in the selection 
 of men for enlistment in Class IV. Only high caliber and responsible 
 men in good standing within their community will be accepted. 
 
 (c) Terms of enlistment and physical standards for Class IV will 
 be as directed by the Commandant of the Marine Corps. [C. M. C. M. 
 3.] 
 
 (13) Reappointment and promotion.— (a) All World War veterans 
 will be appointed or reappointed to the rank of private first class upon 
 enlistment. 
 
 {h) Former marines who have had 4 or more years of continuous 
 service will be reappointed upon reenlistment to the rank (line rank) 
 held upon last discharge, not above sergeant. Appointments under 
 this subparagraph will be made only when documentary evidence of 
 previous rank is produced by the applicant, such evidence to consist 
 of discharges or appointments by constituted authority. 
 
 (c) Class IV reservists may be promoted, after assignment to 
 regular duty, under the same regulations as apply to other classes of 
 reservists. [C. M. C. M. 3.] 
 
 331 
 
13-54 
 
 ]MARINE CORPS MANUAL 
 
 (14) Choice of station and assignment to active duty.— (a) Insofar as 
 practicable, men enlisted in Class IV will be given their choice of 
 initial station, within the Reserve District in which enlisted. Before 
 enlistment, however, they will be informed that no definite promise 
 of choice of station can be guaranteed them nor that they will remain 
 permanently at their initial duty station. 
 
 (b) Recruit training. —All Class IV reservists will be ordered 
 to a recruit depot for training before being assigned to a regular duty 
 station. 
 
 (c) Assignments from recruit depots will be effected in accordance 
 with instructions published by the Commandant of the Marine Corps. 
 [C. M. C. M. 3.] 
 
 (15) Pay and allowances.—The pay and allowances of members of 
 Class IV will be governed by laws and regulations applying to other 
 classes of the Marine Corps Reserve. Regardless of their rank. Class 
 IV reservists, under the law are entitled to allowances for quarters 
 and subsistence and to transportation of dependents and household 
 effects in the same manner and under the same conditions as are au¬ 
 thorized for men of the first three pay grades of the Marine Corps 
 Reserve. However— 
 
 (a) transportation of dependents and household effects is not 
 
 authorized until assignment to permanent station has 
 been made, recruit training being considered temporary 
 duty. 
 
 (b) transportation of recruits from the place of enlistment 
 
 shall be limited to the same class of transportation and 
 sleeping car accommodations as are enlisted men of the 
 Marine Corps of like grades. (See art. 16-135.) 
 
 Men having dependents are entitled to commutation of quarters 
 from the date of their enlistment, provided no Government quarters 
 have been furnished them for their dependents. Commanding 'offi¬ 
 cers will inform these men of their rights under the law as set forth 
 herein. [C. M. C. M. 3.] 
 
 (16) Enlistment of specialists.— (a) Men who possess special quali¬ 
 fications which can be utilized by the Marine Corps in time of war 
 or national emergency, but who are not qualified for enlistment for 
 general service by reason of age, physical defects, or the like, may be 
 enlisted in the Marine Corps Reserve as “specialists” upon approval 
 of the Commandant of the Marine Corps. 
 
 (d) Recommendation for the enlistment of a specialist will be made 
 to the Commandant of the Marine Corps and will state his special 
 qualifications in detail, as well as his disqualification for regular en¬ 
 listment. If the disqualification is due to a physical defect, report 
 of rejection on Form NMC-588 will accompany the recommendation. 
 
 332 
 
MARINE CORPS RESERVE 
 
 13-54 
 
 (c) Men enlisted for specialist duties will be assigned to Class 
 V (b), Volunteer Marine Corps Keserve (see art. 13-20 (5)), and the 
 face of the service-record book will be plainly marked to show the 
 special qualification for which enlisted, as “Stenographer,” “Me¬ 
 chanic,” “Kadio technician,” etc. 
 
 (d) Men assigned to Class V (b) will not be transferred from the 
 organization to which assigned except upon specific authority from 
 the Commandant of the Marine Corps. 
 
 Note 1.—For administrative designation of specialist reservists, 
 see article 13-10 (1) (b). [C. M. C. M. 3.] 
 
 532089—43 
 
 10 
 
 332a 
 
13-60 
 
 MARINE CORPS MANUAL 
 
 Section 6.—PROMOTION 
 METHOD OF PROMOTION FOR OFFICERS 
 
 13-60 
 
 (1) Second lieutenants, first lieutenants, and captains shall be pro¬ 
 moted by seniority to the next higher rank when eligible and qualified 
 physically, mentally, morally, and professionally for promotion. 
 
 (2) Officers of the rank of major and above shall be promoted 
 only upon the recommendation of a selection board, in the order 
 selected by the board, when their running mates in the Eegular Marine 
 Corps are promoted, subject to ph^^sical, mental, moral, and profes¬ 
 sional examinations. The date of rank on promotion of such selected 
 officers will be the date of rank on promotion of their running mates 
 in the Regular IMarine Corps, except that in no case shall such date 
 of rank antedate the date of the vacancy in the grade to which pro¬ 
 moted in the Marine Corps Reserve. 
 
 (3) Running mates.—For the purposes of eligibility for selection 
 and for promotion, each Reserve officer of the rank of major and 
 above will be assigned as a running mate the officer of the same rank 
 in the Regular Marine Corps whose date of rank is the same or 
 nearest subsequent date of rank. Each such Reserve officer shall 
 become eligible for consideration for selection when his running mate 
 in the Regular service has been selected for promotion. 
 
 SELECTION BOARDS 
 
 13-61 
 
 Selection boards will be convened by the Secretary of the Navy, 
 from time to time, as may be required. Each such board will be com¬ 
 posed of not less than five officers of or above the grade for which 
 selections are to be made, one of whom may be an officer of the Marine 
 Corps Reserve. Selection boards shall make recommendations for 
 promotion to the grades of lieutenant colonel, colonel, and brigadier 
 or major general in numbers not exceeding those directed by the 
 Secretary of the Navy. 
 
 ELIGIBILITY FOR PROMOTION OF OFFICERS 
 
 13-62 
 
 (1) Eligibility.—In time of peace, officers of the Marine Corps 
 Reserve will be eligible for promotion as follows: 
 
 (a) Second lieutenants. —Upon completion of 3 years in grade. 
 
 (5) First lieutenants. —Upon completion of 4 years in grade. 
 
 (c) Captains. —Upon completion of 5 years in grade. 
 
 (d) Majors, lieutenant colonels, and colonels. —Officers of and 
 above the rank of major shall become eligible for promotion when 
 their running mates become eligible for selection for promotion. 
 
 332b 
 
MARINE CORPS RESERVE 
 
 13-63 
 
 EXAMINATION FOR PROMOTION OF OFFICERS 
 
 13-63 
 
 (1) General.—When a Reserve officer is eligible for promotion, he 
 will be examined to determine his physical, mental, moral, and pro¬ 
 fessional fitness. 
 
 (2) Physical and mental.—Physical and mental examinations will 
 be conducted in accordance with articles 13-66 (2) (a) and 13-101. 
 
 (3) Moral.—The board will inquire into the moral character of the 
 candidate to determine his moral fitness. It may call witnesses, ques¬ 
 tion the candidate, or afford him opportunity to submit a statement 
 relative to unfavorable matter on his record. 
 
 (4) Professional.—The Marine Corps Reserve Examining Board will 
 determine the candidate’s professional qualification for promotion 
 by an examination, appropriate to his rank and duty, based on the 
 specified correspondence course as prescribed in article 13-121 (2) 
 (d) and (4) (d ); or, if exempted therefrom, by the provisions 
 of article 13-65. The examining board may exclude from the exam¬ 
 ination any subcourse of the prescribed course which the candidate 
 has completed. 
 
 (5) When an officer of the Marine Corps Reserve becomes due 
 for promotion and has not qualified professionally by the comple¬ 
 tion of the required correspondence course, the Director, Marine 
 Corps Reserve, will address a letter to said officer requesting informa¬ 
 tion as to whether or not the officer desires to be examined profes¬ 
 sionally for promotion. If he does not so desire to be examined, 
 this notification and rejection by said officer of the opportunity for 
 this examination will be considered as one failure of examination for 
 promotion, and appropriate action in his case will be taken by the 
 Commandant of the Marine Corps as set forth in article 13-66 (2) (c). 
 [C. M. C. M. 2.] 
 
 EXAMINING BOARDS 
 
 13-64 
 
 (1) (a) Recommendations for appointment of officers of the 
 
 Marine Corps Reserve shall be made by the Director, Marine Corps 
 Reserve, who will certify to the Commandant of the Marine Corps 
 that, in accordance with regulations and the instructions issued by 
 that officer, the applicant is mentally, morally, and professionally 
 qualified for appointment; provided that no applicant be initially 
 appointed in the rank of lieutenant colonel or above except upon 
 recommendation therefor by a selection board. [C. M. C. M. 3.] 
 
 (h) Examinations for promotion of officers of the Marine Corps 
 Reserve shall be conducted by boards appointed by the Commandant 
 of the Marine Corps and in accordance with instructions issued by 
 
 333 
 
13-64 
 
 MARINE CORPS MANUAL 
 
 that officer, who is authorized to act on the reports of such boards./ 
 The examining boards will follow the procedure outlined in Naval 
 Courts and Boards, with such modifications as may be prescribed by 
 the Commandant of the Marine Corps. [C. M. C. M. 2 and 3.] 
 
 (2) Supervisory examining boards will be appointed by the Com¬ 
 mandant of the Marine Corps, or by his authority, and will function 
 as prescribed in Naval Courts and Boards for regular officers, with 
 such modifications as the Commandant of the Marine Corps may 
 prescribe. [C. M. C. M. 2.'] 
 
 EXCEPTIONS TO PRESCRIBED PROFESSIONAL. EXAMINATION REQUIREMENTS 
 
 13-65 
 
 In lieu of examination, the Marine Corps Reserve Examining 
 Board may determine the candidate’s professional qualification by: 
 
 (1) Satisfactory completion of a correspondence course, appropri¬ 
 ate to the rank and duty for which he is a candidate for promotion, 
 as prescribed in art. 13-121 (2) (d); or 
 
 (2) Completion of 1 year of syllabus training in grade as a pilot; 
 or 
 
 (3) One year’s continuous active duty in grade; or 
 
 (4) Two years’ duty in grade with an organized unit and attend¬ 
 ance at two annual training camps; or 
 
 (5) Graduation from the Reserve officers class. Marine Corps 
 
 Schools (second lieutenants only); or [C. M. C. M. 1.] 
 
 (6) Solution of a map problem appropriate to the rank for which 
 he is a candidate for promotion, provided he has, in his present grade 
 attended annual training periods of at least 2 weeks’ duration, per¬ 
 formance of duty thereat being satisfactory, each as follows: 
 
 three for promotion to first lieutenant; 
 two for promotion to captain, major, or above. 
 
 FAILURE TO QUALIFY FOR PROMOTION 
 
 13-66 
 
 (1) Failure to be selected.—Officers twice passed over for selection 
 for promotion will be placed on the honorary retired list. 
 
 (2) Failure on examination.— {a) Physically or mentally. —An 
 officer who fails to qualify physically or mentally will be honorably 
 discharged or placed on the honorary retired list in accordance with 
 article 13-111 or article 13-113. 
 
 (b) Morally. —An officer who fails to qualify morally shall be 
 discharged from the Marine Corps Reserve in accordance with article 
 13-111. 
 
 334 
 
MARINE CORPS RESERVE 
 
 13-66 
 
 (c) Professionally. —An officer who fails to qualify professionally 
 may be honorably discharged or, in the discretion of the Commandant 
 of the Marine Corps, be suspended from promotion for a period of 1 
 year from the date of his examination, with the loss of 1 year’s num¬ 
 bers from the date he originally became due for promotion. Should he 
 then qualify, his loss of numbers will be that of all officers of his rank, 
 junior to him, who have been promoted during the year. At the 
 end of 1 year should he fail to qualify upon reexamination, he 
 shall be honorably discharged (see art. 13-111), placed on the hon¬ 
 orary retired list (see art. 13-113), or retained in the Marine Corps 
 
 334a 
 

 
 
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 • * ^ i » "" 7 ^ •^■ 7 '^ 
 
 
MARINE CORPS RESERVE 
 
 13-66 
 
 Reserve as an extra number in grade until attaining 40 years of age 
 in the grade of second lieutenant or first lieutenant; 46 years of age 
 in grade of captain; 52 years of age in the grade of major; or 58 
 years of age in the grade of lieutenant colonel; at which time he shall 
 be honorably discliarged or placed on the honorary retired list (34 
 U. S. C. 855^). While so serving as an extra number in grade, he 
 may request reexamination and, if and when so qualified, may be 
 reassigned to the regular lineal list Vvdth a consequent loss of num¬ 
 bers. 
 
 VACANCIES IN CLASS II 
 
 13-67 
 
 (1) Creation of.— {a) When the promotion of an officer of the Or¬ 
 ganized Reserve causes an excess in the allowance of officers of his 
 rank in accordance with tables of organization, the Major General 
 Commandant may transfer from the battalion or squadron, an offi¬ 
 cer of the same or higher grade to the Volunteer or Fleet Reserve, as 
 appropriate. The officer to be so transferred will be designated by 
 the Major General Commandant upon the separate recommendations 
 of the commanding officer of the battalion or squadron, the Inspector- 
 Instructor, and the Director, Marine Corps Reserve, or the Director 
 of Aviation, as applicable. These recommendations marked private 
 (official), will be mailed direct without forwarding endorsements to 
 this Headquarters. Before action is taken by the Major General 
 Commandant, the officer concerned will be given an opportunity to 
 submit a statement. 
 
 (h) In lieu of the provisions as set forth in (a) above, when it is 
 impracticable for the officer due for promotion to assume the duties 
 of the higher grade and he desires to remain in his present rank, 
 upon request of the officer and the unit commander concerned, the 
 Major General Commandant may delay the issuance of such com¬ 
 mission. When commissions so held in abeyance are later issued, 
 date of rank of such commission v^ill be that of the date of issuance. 
 
 (2) Exception.—The provisions of paragraph (1) will not apply 
 when it is impracticable for the officer promoted to assume the duties 
 of the higher grade. Such officer will be transferred to the Volun¬ 
 teer or Fleet Reserve as may be appropriate. 
 
 TEMPORARY COMMISSIONS, CLASS II 
 
 13-68 
 
 When a vacancy exists in an organization in which no officer of 
 appropriate rank is available, the commanding officer may recommend 
 to the Major General Commandant the temporary promotion of an 
 officer to fill such vacancy. With the approval of the Major General 
 Comimandant the officer recommended will be temporarily commis- 
 
13-68 
 
 MARINE CORPS MANUAL 
 
 sioned in the higher grade, subject to physical qualification, and will 
 be carried as an extra number in such grade. His commission will be 
 confirmed, if he is found qualified at the time he is due for promotion. 
 If he fails to qualify, the provisions of article 13-66 apply. Tem¬ 
 porary commissions may be revoked by the Major General Comman¬ 
 dant for sufiicient cause. If relieved from his unit by reason of trans¬ 
 fer, after 4 years’ satisfactory service in grade therein, he will be 
 carried as an extra number in grade until eligible for a permanent 
 commission, at which time his commission will be confirmed if he is 
 found qualfied; otherwise, the provisions of article 13-66 apply. 
 
 PROMOTION IN TIME OF WAR OR NATIONAL EMERGENCY 
 
 13-69 
 
 (1) In time of war or national emergency, officers on the active 
 list of the Marine Corps Keserve employed on active duty shall be 
 advanced in grade in the same manner as prescribed for officers of 
 the Regular Marine Corps. When so advanced they shall take pre¬ 
 cedence among themselves and with other officers of the Marine Corps 
 in accordance with date of such advancement or promotion. 
 
 (2) No officer of the Marine Corps Reserve shall be advanced to 
 a higher rank until he has qualified therefor by such physical, mental, 
 moral, and professional examinations as the Secretary of the Navy 
 may prescribe. 
 
 (3) All officers of the Marine Corps Reserve who may be advanced 
 to a higher grade or rank in time of peace or in time of war or 
 national emergency shall be allowed the pay and allowances of the 
 higher grade or rank from the dates of rank as stated in their com¬ 
 missions as distinguished from the dates of commission, or dates of 
 acceptance of commission, and the dates of rank as stated in their 
 commission shall be conclusive for all purposes. [C. M. C. M. 1.] 
 
 (4) The above provisions do not apply to officers who have been, or 
 may hereafter be, retired from the Marine Corps Reserve. 
 
 PROMOTION OF AVIATION CADETS 
 
 13-70 
 
 (1) Aviation cadets may, if qualified after completion of training, 
 
 be commissioned second lieutenants in the Marine Corps Reserve. 
 (See Article 13-182). [C. M. C.^ M. 1.] 
 
 (2) Second lieutenants commissioned from aviation cadets may, 
 after 3 years’ service as such and if found qualified after examina¬ 
 tion, be commissioned first lieutenants. 
 
 336 
 
MARINE CORPS RESERVE 
 
 13-71 
 
 PROMOTION OF WARRANT OFFICERS 
 
 13-71 
 
 Warrant officers will be eligible for promotion to chief warrant rank 
 upon the completion of 6 years of service from date of rank. They 
 will be examined for chief warrant rank in accordance with article 6-3. 
 
 PROMOTION OF ENLISTED MEN 
 
 13-72 
 
 (1) Class I (e) and Class III.—Promotions in all enlisted grades of 
 Class I (e) and Class III may be made by Reserve district commanders 
 only by authorization of the Major General Commandant, except that 
 such men having been ordered to active duty and having been ex¬ 
 amined and recommended for promotion by the commanding officer 
 under whom serving while on active duty, may be so promoted^ subject 
 to the provisions of paragraph (3) below, by Reserve district com¬ 
 manders without reference to the Major General Commandant. 
 
 (2) Class II (b).—Promotions in all enlisted grades of Class II may 
 be made, subject to provisions of paragraph (3) below, by command¬ 
 ing officers of battalions and squadrons, to fill vacancies within 
 authorized allowances, without reference to the Major General 
 Commandant. 
 
 (3) Examinations.—Examinations for promotion may be oral or 
 written and practical and shall cover such subjects prescribed by 
 the current Marine Corps Order governing the basic training of 
 enlisted men for the respective ranks. In organized units the com¬ 
 manding officer of the battalion or squadron shall convene a board of 
 from one to three officers, as may be practicable, to conduct exami¬ 
 nations of enlisted men recommended for promotion. 
 
 (4) Promotion in time of war.—In time of war or national emer¬ 
 gency enlisted men of the Marine Corps Reserve employed on active 
 duty will be promoted under the same regulations as those applying 
 to enlisted men of the Regular Marine Corps. 
 
 Section 7.—REDUCTIOH 
 
 REDUCTION OF NONCOMMISSIONED OFFICERS AND PRIVAIE FIRST CLASS 
 
 13-80 
 
 Q) Class I and Class III.—Reduction of enlisted men in Class I 
 and Class III will be made only by sentence of court martial or by 
 authorization of the Major General Commandant. 
 
 (2) Class II.—A commanding officer of a battalion or squadron is 
 authorized to reduce for cause any noncommissioned officer under his 
 command within 1 year from date of appointment, or any private 
 
 337 
 
13-80 
 
 MARINE CORPS MANUAL 
 
 first class under his command regardless of date of appointment. 
 Other reductions will be made only by sentence of court martial or by 
 authorization of the Major General Commandant. Keports of reduc¬ 
 tions made by commanding officers of battalions or squadrons shall 
 be made to the Major General Commandant. 
 
 (3) Transfer to Class II.—Upon transfer of a noncommissioned 
 officer or private first class from Class I (e) or Class III to Class II, 
 if no vacancy exists in the organization in the rank held by him, the 
 commanding officer of the battalion or squadron shall reduce the man 
 to such rank as may be necessary to avoid exceeding the authorized 
 allowance in rank of the battalion or squadron concerned. If sub¬ 
 sequently transferred back to Class I or Class III before attaining the 
 rank held on joining, the commanding officer of the battalion or squad¬ 
 ron shall reappoint him on transfer to the original rank with same 
 date of rank held on joining. 
 
 (4) Transfer from Class II.—Except as provided in (3) above, any 
 noncommissioned officer or private first class with less than 1 year’s 
 service in grade, shall, upon transfer from the organization, be reduced 
 to the rank held by him on joining or, to the last rank held therein 
 for a period of 1 year or more, unless otherwise directed by the Major 
 General Commandant. 
 
 Section 8.—INTERCLASS TRANSFER 
 
 GENERAL 
 
 13-90 
 
 (1) Officers and enlisted men whose services are determined to be 
 of greater value to the Government in time of war, in present civilian 
 occupation than they would be if mobilized as reservists, will be dis¬ 
 charged, but without prejudice to their later reappointment or’reen¬ 
 listment in the rank held at the time of discharge, provided they are 
 qualified in accordance with current regulations. 
 
 (2) Transfer in case of waivers.—Reservists who were granted 
 waivers of physical defects or overage for appointment or enlistment 
 in the Marine Corps Reserve, will not be transferred to the Organized 
 Marine Corps Reserve except upon approval of the Major General 
 Commandant. 
 
 OFFICERS 
 
 13-91 
 
 (1) To Class II (a).—Officers of the Fleet or Volunteer Marine 
 Corps Reserve are eligible for transfer to the Organized Marine Corps 
 Reserve if there are vacancies and if physically qualified for active 
 
 338 
 
y 
 
 MARINE CORPS RESERVE 
 
 13-91 
 
 duty. Requests for transfer to the Organized Marine Corps Reserve 
 with reports of physical examinations on Bureau of Medicine and 
 Surgery Form Y, in duplicate, attached, will be forwarded to the 
 Commandant of the Marine Corps via the Reserve district commander, 
 the Inspector-Instructor, and the commanding officer of the battalion 
 or aviation squadron concerned, for appropriate recommendations. 
 LC. M. C. M. 2.] 
 
 (2) From Class II (a).—Requests for transfer from the Organized 
 Reserve will be forwarded to the Commandant of the Marine Corps 
 via the commanding officer of the battalion or squadron, and the In¬ 
 spector-Instructor, for appropriate recommendations. [C. M. C. M. 2.] 
 
 (3) From the special service unit.— {a) Officers assigned to the special 
 service unit will not be eligible for transfer to another class or section 
 within the special service unit except when shown to be qualified by 
 professional examination. 
 
 {h) From class V (a).—Officers assigned to Class V (a) will not 
 be transferred from that class, nor, when on active duty, from the 
 organization and duty to which assigned, except upon specific author¬ 
 ity of the Commandant of the Marine Corps. [C. M. C. M. 3.] 
 
 ENLISTED MEN 
 
 13-92 
 
 (1) To Class II (b) .—Reserve district commanders are authorized 
 to transfer enlisted members of Class III, Volunteer Marine Corps 
 Reserve, who are physically qualified for active duty, to Class II (5), 
 Organized Marine Corps Reserve, subject to the approval of the 
 commanding officer of the battalion or squadron which they desire 
 to join. 
 
 (2) From Class II (b).—Commanding officers of battalions or 
 squadrons are authorized to transfer members of Class II (&), Or¬ 
 ganized Marine Corps Reserve, from their commands to Class III, 
 on request of the member concerned, or by reason of removal from 
 company or unit station, or inability to attend drills or to train. 
 
 (3) From Class I (e).— (a) On the completion of 4 years’ service 
 in Class I (e), men who extend their enlistment or reenlist, will be 
 transferred to the Organized Reserve or Volunteer Reserve as appro¬ 
 priate. 
 
 (h) Reserve district commanders are authorized to transfer enlisted 
 members of Class I (e) who are physically qualified for active duty 
 to Class II (&), subject to approval of the commanding officer of the 
 battalion or squadron which they desire to join. No such transfer 
 shall be effected within 3 months from the date of original assign¬ 
 ment and receipt of the initial advance payment. 
 
 (c) Enlisted men of Class II {h) who were originally assigned to 
 Class I (e), may be retransferred to Class I {e) from the Organized 
 Reserve within 4 years from their original assignment to Class I (e); 
 
 339 
 
13-92 
 
 MARINE CORPS MANUAL 
 
 however, only such time as they are actually assigned to Class I (e) 
 may be counted in claiming the second and succeeding years’ retainer 
 pay of $20 per annum. 
 
 (4) From Class III (c).—Class III (c) reservists on active duty will 
 be transferred, immediately upon completion of recruit training, to 
 Class III (b). [C. M. C. M. 3.] 
 
 (5) To Class IV.—Transfer to Class IV, Limited Service Marine 
 Corps Reserve, from any other class will be effected only upon author¬ 
 ity of the Commandant of the Marine Corps. Application for transfer 
 to Class IV must be made via official channels, and must be accom¬ 
 panied by certificate of a medical officer, that the man concerned is not 
 considered physically fit for combat duty, but meets the reduced physi¬ 
 cal standards for assignment to Class IV. The nature and degree of 
 physical defects must be stated. The age of the applicant and existing 
 vacancies in the Limited Service Marine Corps Reserve are governing 
 factors in the consideration of such requests. [C. M. C. M. 3.] 
 
 (6) From Class IV.—Men enlisted in Class IV will not be trans¬ 
 ferred from that class except upon their own written request and ap¬ 
 proval of the Commandant of the Marine Corps. Request for transfer 
 will be made via official channels and will be accompanied by proof 
 of qualification for assignment to the class to which transfer is desired. 
 Men transferred from Class IV will not be eligible for the benefits as 
 provided by law for the Limited Service Marine Corps Reserve. This 
 should be explained to each man who requests such transfer. [C. M. 
 C. M. 3.] 
 
 (7) From Class V (b).—Members of Class V (b) will not be trans¬ 
 ferred from that class nor, when on active duty, from the organization 
 and duty to which assigned, except upon specific authority of the 
 Commandant of the Marine Corps. [C. M. C. M. 3.] 
 
 Section 9.—PHYSICAL EXAMINATIONS, VACCINATION, AND TYPHOID PROPHYLAXIS 
 
 } 
 
 PHYSICAL STANDARDS 
 
 13-100 
 
 The physical standards prescribed for the Marine Corps Reserve 
 are the same as those prescribed for the regular Marine Corps, with 
 due consideration however for age in* grade and the character of 
 duty to be assigned in the event of war or national emergency. 
 
 PHYSICAL EXAMINATION OF OFFICERS 
 
 13-101 
 
 (1) Wlien required.—All officers of the Marine Corps Reserve shall 
 be examined physically as follows: 
 
 (a) Quadrennially, or more often if deemed necessary. 
 
 (h) For appointment and promotion in the Marine Corps Reserve. 
 
 340 
 
MARINE CORPS RESERVE 
 
 13-101 
 
 ((?) For active or training duty and release therefrom. 
 
 (d) For duty involving the actual flying of aircraft. 
 
 (e) For transfer to Class II. 
 
 {/) Special examinations as directed. 
 
 (2) duadrennial.— (a) A physical examination for any other pur¬ 
 pose is sufficient to fulfill the requirements of the quadrennial exami¬ 
 nation, if properly reported on Bureau of Medicine and Surgery Form 
 Y, in which event, the anniversary date of the quadrennial examina¬ 
 tion will be computed from the date of last examination. 
 
 (d) Reserve district commanders will notify all Marine Corps Re¬ 
 serve officers in their districts at least 60 days in advance of their 
 quadrennial anniversary dates. If after being so notified, an officer 
 has not appeared for examination, or submitted a satisfactory excuse 
 for failure to do so, within 30 days after the date on which he became 
 due. Reserve district commanders will submit a report to the Com¬ 
 mandant of the Marine Corps in order that the officer may be discharged 
 from the Marine Corps Reserve. [C. M. C. M. 2.] 
 
 (3) For appointment and promotion.—Physical examinations will be 
 ordered by the Commandant of the Marine Corps upon receipt of an 
 acceptable application for appointment, when eligible for promotion, 
 and upon receipt of recommendation for a temporary promotion. 
 [C. M. C. M. 2.] 
 
 (4) For active or training duty and release therefrom.— (a) Prior to 
 REPORTING.—Marine Corps Reserve officer is required to take a 
 physical examination prior to or as soon as practicable after reporting 
 for active or training duty, with or without pay, and to be found 
 physically qualified to perform active duty appropriate to his rank 
 and class. If not physically qualified, he shall be returned to an 
 inactive status. [C. M. C. M. 1.] 
 
 (b) Upon completion. —Upon completion of active or training 
 duty, an officer shall be given such physical examination as necessary 
 
 340a 
 
MARINE CORPS RESERVE 13-101 
 
 to determine whether or not his health has been adversely affected by 
 such duty. 
 
 (c) Repeated training duty. —Officers performing repeated train¬ 
 ing duty without pay shall be examined physically and found qualified 
 therefor prior to commencement of the first authorized period of such 
 training, and shall again be examined physically upon the completion 
 of the last authorized period of such training. No other physical 
 examination will be made during the extended period of training ex¬ 
 cept in the case of injury, sickness, or disease, provided that officers 
 authorized to perform flights shall have passed a satisfactory flight 
 physical examination within 6 months immediately preceding any 
 period of duty. 
 
 (5) For duty involving the actual flying of aircraft.—A candidate for 
 appointment, promotion, active duty, or training duty involving actual 
 flying of aircraft, must be examined and found to be physically and 
 psychologically qualified to serve as a pilot of Marine Corps or naval 
 aircraft. 
 
 (6) For transfer to Class II.—Officers will be examined physically 
 and found qualified for active duty prior to being transferred to 
 Class II. 
 
 (7) Special examinations.—Special examinations and examinations 
 by boards of medical survey may be ordered as required or at the 
 request of a Reserve officer, to determine his fitness for retention, 
 retirement, discharge, or other disposition. Reserve officers on con¬ 
 tinuous active duty shall report for physical examination annually in 
 accordance with the requirements for officers of the Regular Marine 
 Corps. 
 
 (8) By whom conducted.— (a) For appointment and promotion.— 
 Physical examinations for appointment and promotion shall, if prac¬ 
 ticable, be conducted by statutory boards of medical officers composed 
 of meclical officers of the Regular Navy, or the Naval Reserve, or of 
 both. If impracticable to assemble the required board without in¬ 
 curring mileage or other expense, the physical examination may be 
 conducted by one medical officer of the Regular Navy or of the Naval 
 Reserve, or if this be impracticable the Major General Commandant 
 will direct the method by which the examination may be conducted. 
 When the examination is not conducted by a statutory board, the re¬ 
 port of medical examination, together with the medical history of the 
 candidate on file with the JDepartment, will be acted upon by the 
 medical members of the Marine Corps Reserve examining board. 
 
 (h) Quadrennial physical examinations and physical examina¬ 
 tions FOR TRANSFER TO CLASS H, AND FOR ACTI^T: OR TRAINING DUTY, AND 
 PtELEASE THEREFROM, WITH OR WITHOUT PAY, shall be conducted by a 
 medical officer of the Regular Navy or Naval Reserve, if available. If 
 no such medical officer is available without incurring mileage or other 
 expense, such examinations may be conducted by a medical officer of 
 the Army, Army Reserve, Public Health Service, Veterans’ Adminis- 
 
 341 
 
13-101 
 
 MARINE CORPS MANUAL 
 
 tration, or in special cases by a reputable physician. Reports of such 
 examinations are received by the Bureau of Medicine and Surgery, 
 together with the medical history of the officer on file in the Depart¬ 
 ment. 
 
 {c) Physical examinations for duty involving the flying of 
 AIRCRAFT shall be conducted by an officer of the Regular Navy or Naval 
 Reserve who is qualified and designated to conduct such examination. 
 
 {d) Special physical examinations shall be conducted as directed. 
 
 PHYSICAL EXAMINATION OF ENLISTED MEN 
 
 13-102 
 
 (1) Class I (b), (c), and (d).—Members of Class I (5), (c), and 
 {d) shall be examined physically at least once during every 4-year 
 period by a medical officer of the Regular Navy or Naval Reserve. 
 
 (2) Por enlistment or reenlistment.—Candidates for enlistment or 
 reenlistment in the Marine Corps Reserve shall be examined physically 
 by a medical officer of the Regular Nav}^ or Naval Reserve. 
 
 (3) For transfer to Class II, and for active or training duty, and re¬ 
 lease therefrom, physical examination of enlisted men shall be con¬ 
 ducted, as prescribed for officers, by the battalian or squadron medical 
 officer. 
 
 RECORDS AND REPORTS OF PHYSICAL EXAMINATIONS 
 
 13-103 
 
 (1) Health records.—New health records for members of the Marine 
 Corps Reserve will be prepared at the time of entry into the’ Reserve 
 and kept in the same manner in all respects (entry, promotion, active 
 duty, training duty, death, etc.) as for members of the Regular Marine 
 Corps. Health records of members of organized units of the Reserve 
 will be kept at the headquarters of such units, and those of all other 
 members of the Reserve will be kept at the headquarters of the Reserve 
 district to which the reservists concerned are attached. 
 
 (2) Entiles in health record.—The result of every physical examina¬ 
 tion shall be entered in the reservist’s health record and will become 
 a part of his medical history. Should health record be not available 
 for such entry, report wull be made to the officer in whose charge the 
 record may be, for attachment thereto or entry by him. 
 
 (3) Report of physical examination of all officers.— {a) The results of 
 all physical examinations of officers, other than those for appoint¬ 
 ments and duty involving flying in actual control of aircraft, shall be 
 prepared on Bureau of l^Iedicine and Surgery Form Y, in duplicate, 
 and forwarded to the Bureau of Medicine and Surgery via the com¬ 
 manding officer concerned and the Major General Commandant. 
 
 342 
 
MARINE CORPS RESERVE 
 
 13-103 
 
 (h) The results of examinations for appointments and duty involv¬ 
 ing flying in actual control of aircraft shall be prepared on Bureau of 
 Medicine and Surgery Form NMS-1, in quadruplicate, and forwarded 
 as prescribed above. 
 
 (4) Report of physical examination of enlisted reserves, all classes.— 
 Report of physical examinations of members of the Marine Corps 
 Reserve, all classes, shall be made on Bureau of Medicine and Surgery 
 Form Y, in duplicate, and forwarded by the examining officers to the 
 commanding officers of organizations or districts concerned who, in 
 turn, will forward such reports direct to the Bureau of Medicine and 
 Surgery, Navy Department, Washington, D. C. [C. M. C. M. l.J 
 
 (5) Purpose of examination indicated on report.—The Form Y or 
 NMS-1 should clearly indicate the purposes of the examination at the 
 top of the form. 
 
 (6) Recommendations when not physically qualified.—If a reservist 
 is found not physically qualified, the commanding officer concerned and 
 the Commandant of the Marine Corps shall make appropriate recom¬ 
 mendation as to retention, waiver, discharge, or transfer to the honorary 
 retired list or to another class. [C. M. C. M. 2.] 
 
 VACCINATION AND TYPHOID PROPHYLAXIS 
 
 13-104 
 
 (1) Class II.—(a) Marine Corps Reserve personnel shall be vac¬ 
 cinated and have typhoid prophylaxis administered in accordance with 
 the provisions of the Medical Department Manual, United States Navy, 
 when assigned to the Organized Marine Corps Reserve, or as soon 
 thereafter as practicable. A record of such vaccination and inoculation 
 shall be entered in their health records. 
 
 (&) Organized reservists who are not vaccinated and inoculated will 
 not be ordered to active duty for training. 
 
 (2) Class I and Class III.— (a) Members of Class I and Class III 
 are encouraged to take such vaccinations and inoculations voluntarily. 
 Naval and Naval Reserve medical officers will perform this service 
 free of charge and, when accomplished, will either enter a record of 
 such vaccination and inoculation in the health record, or report same 
 to the reserve district commander concerned, who will cause the report 
 to be attached to the appropriate health record. 
 
 (h) Upon reporting for active or training duty, members of Class I 
 and Class III will be vaccinated and inoculated in accordance with the 
 provisions of the Medical Department Manual, United States Navy, 
 unless their health records indicate that such medical service has 
 already been rendered. 
 
 343 
 
13-110 
 
 MARINE CORPS MANUAL 
 
 Section 10.—SEPARATION 
 GENERAL 
 
 13-110 
 
 (1) Wlien not on active duty, no officer or enlisted man of the 
 Marine Corps Reserve shall be discharged except upon expiration of 
 his term of service or upon his own request or for full and sufficient 
 cause, in the discretion of the Secretary of the Navy in the cases of 
 officers, and in the discretion of the Commandant of the Marine Corps 
 in the cases of enlisted men. (See art. 13-111.) [C. M. C. M. 2 and 3.] 
 
 (2) On active duty.—Officers and enlisted men of the Marine Corps 
 Reserve on active duty shall be subject to separation therefrom in the 
 same manner as may be provided by or in pursuance of law for the 
 separation of officers and enlisted men of the Regular Marine Corps. 
 
 (3) In Fleet Reserve and on retired list with pay.—Members of the 
 Fleet Marine Corps Reserve and officers and enlisted men on the retired 
 list of the Marine Corps Reserve or the honorary retired list with pay 
 shall not be discharged therefrom without their consent, except by 
 sentence of a court martial, or, in the discretion of the Secretary of the 
 Navy, when sentenced by civil authorities to confinement in a State 
 or Federal penitentiary as a result of a conviction for a felony. 
 
 (4) Regulations applicable.—The regulations covering discharges in 
 the Regular Marine Corps shall, so far as practicable, govern discharges 
 in the Reserve. [C. M. C. M. 2.] 
 
 DISCHARGE OF OFFICERS 
 
 13-111 
 
 * > 
 
 Except as provided in article 13-110, an officer of the Marine Corps 
 Reserve will be discharged for one of the following reasons: 
 
 (1) Failure to qualify morally for promotion. 
 
 (2) When found not physically qualified for promotion or for active 
 duty; unless, within the discretion of the Secretary of the Navy, he is 
 placed on the honorary retired list of the Marine Corps Reserve (art. 
 13-113). 
 
 (3) Failure to qualify professionally for promotion; unless, within 
 the discretion of the Commandant of the Marine Corps, he is suspended 
 from promotion for 1 year with loss of numbers. [C. M. C. M. 2.] 
 
 (4) Failure a second time to qualify professionally for promotion 
 upon the expiration of 1 year’s suspension from promotion; unless, 
 within the discretion of the Commandant of the Marine Corps, he is 
 transferred to or retained in the Volunteer Marine Corps Reserve as 
 an extra number in grade. [C. M. C. M. 2.] 
 
 344 
 
MARINE CORPS RESERVE 
 
 13-111 
 
 (5) When 40 years of age in grade of second lieutenant or first lieu¬ 
 tenant ; 46 years of age in grade of captain; 52 years of age in the grade 
 of major; or 58 years of age in the grade of lieutenant colonel; unless, 
 within the discretion of the Secretary of the Navy, he is placed on 
 the honorary retired list of the Marine Corps lieserve (art- 13-113). 
 
 (6) Upon own request. 
 
 (7) To accept a commission in the Kegular Army, Navy, Marine 
 Corps, or Coast Guard. 
 
 (8) For other full and sufficient cause, such as failure to complete 
 successfully prescribed course of study, failure to answer official corre¬ 
 spondence, obvious lack of interest in the lieserve, serious breach of 
 discipline, etc. [C. M. C. M. 2.] 
 
 (9) An officer will be afforded a reasonable time, prior to discharge, 
 to submit to the Secretary of the Navy, via official channels, any state¬ 
 ment he may desire to make; which opportunity will be considered as 
 having been afforded through the mailing of notice to his official 
 address. 
 
 DISCHARGE OF ENLISTED MEN 
 
 13-112 
 
 (1) Cause.—Except as provided in article 13-110, enlisted men of 
 the Marine Corps Eeserve will be discharged for one of the following 
 reasons: 
 
 (a) Upon expiration of term of service. 
 
 (b) When found not qualified physically for active duty, unless 
 retention is affected as prescribed in art. 13-103 (6) or in the case of 
 the Class I (&), (c), or (d) men, unless transferred to the retired list 
 of the Regular Marine Corps, as specified by art. 13-113 (6). 
 
 (c) Upon own request. 
 
 (d) For enlistment or reenlistment in any other branch of the 
 service. 
 
 (e) For other sufficient cause such as a breach of discipline, lack of 
 interest in the Reserve, failure to attend drills or answer official cor¬ 
 respondence, fraudulent enlistment (see art. 13-150 (4)), such as 
 concealment of prior criminal record, etc. 
 
 (2) Upon expiration of term of service.—Commanding officers of 
 battalions, aviation squadrons, and Reserve districts will discharge 
 enlisted men upon expiration of enlistment or term of service. 
 
 (3) When not physically qualified.—Upon receipt of a report from 
 a medical officer who has found a man not qualified physically for 
 active duty, commanding officers of battalions, aviation squadrons, 
 and Reserve districts will forward the report to the Commandant 
 of the Marine Corps with appropriate recommendations, for approval. 
 [C. M. C. M. 2.] 
 
 345 
 
13-112 
 
 MARINE CORPS MANUAL 
 
 (4) Upon own request.—Commanding officers of battalions, aviation 
 squadrons, and Reserve districts are authorized to discharge enlisted 
 men of the Marine Corps Reserve upon their own written request. 
 
 (5) For enlistment or reenlistment in any other branch of the service.— 
 Commanding officers of battalions, aviation squadrons, and Reserve 
 districts will discharge a man to enlist or reenlist in any other branch 
 of the service upon his own written request. Such discharge from the 
 Reserve will be made as of the date prior to that on which he enlists 
 or reenlists in the Regular Marine Corps or Navy. The following 
 notation will be placed on his discharge certificate: “Discharged be¬ 
 cause of enlistment (or reenlistment) in the Marine Corps (or other 
 branch of the Regular service).” When discharged to enlist or reen¬ 
 list in the Regular or Reserve service other than the Regular Marine 
 Corps or Navy, the following additional notation will be placed on 
 his discharge certificate: “To become effective the day prior to enlist¬ 
 ment (or reenlistment) in the Army (or other service).” When 
 members of Class I (b), (c), or (d) are discharged, the Paymaster, 
 Headquarters Marine Corps, will be so advised in order that payment 
 of retainer pay may be discontinued. (See par. (8) («).) 
 
 (6) For other good and sufficient cause.—Recommendations for dis¬ 
 charge will-be made to the Commandant of the Marine Corps by com¬ 
 manding officers of battalions, aviation squadrons, and Reserve dis¬ 
 tricts when warranted by breach of discipline, lack of interest in the 
 Reserve, failure to attend drills, or answer official correspondence, etc. 
 A written statement from the man concerned, if obtainable, will be 
 forwarded with the recommendations. [C. M. C. M. 2.] 
 
 (7) Staff returns upon discharge.—The service-record book, with the 
 request for discharge when made, attached, and the health record, will 
 be forwarded upon discharge as in the case of a man in the Regular 
 service, in accordance with instructions as contained in article 3-22, 
 except when the reservist is discharged for the purpose of accepting 
 appointment to commissioned or warrant rank in the regular Marine 
 Corps or the Marine Corps Reserve, in which case the health record 
 will be retained by or forwarded to the commanding officer of the 
 organization to which the individual is to be assigned as an officer. 
 [C. M. C. M. 1 and 3.] 
 
 (8) Refund of initial annual payment.— (a) Members of Class I (e) 
 discharged for the reasons stated in (5), supra^ within 3 months from 
 the date of original assignment, and receipt of the initial advance 
 payment, shall be requirecl to refund such payment. 
 
 (b) In order that the disbursing officer paying the reenlistment 
 allowance will have the necessary information to effect checkage, the 
 recruiting officer who reenlists the man will furnish the disbursing 
 officer concerned and the commanding officer of the post to which 
 the man is transferred the following information: name, rank, class 
 in the Reserve, date of last discharge from Regular Marine Corps, 
 and date of discharge from the Marine Corps Reserve. 
 
 346 
 
MARINE CORPS RESERVE 
 
 13-112 
 
 {c) If checkage is to be made on Form NMC-424, a letter with the 
 above information will be submitted with this form to the proper 
 disbursing officer, who will make the checkage thereon. If the refund 
 is to be made by checkage on pay roll where first taken up for pay, 
 the above information, and the complete service, class, and duration 
 of active and inactive service, will be entered on the pay roll. 
 
 (9) Action upon rejection of a reservist for enlistments in the Eegular 
 service.—When the rejection of a reservist at recruit depots or recruit¬ 
 ing offices for enlistment in the Eegular service warrant it, the case 
 will be referred to the Commandant of the Marine Corps for consid¬ 
 eration of the man’s discharge from the Reserve. In these cases com¬ 
 manding officers of battalions, aviation squadrons, or Reserve districts 
 will furnish all evidence available regarding such rejection for enlist¬ 
 ment in the Regular service, together with recommendation regarding 
 the man’s retention or discharge. (See art. 2-121 (8).) [C. M. 
 
 C. M. 2.] 
 
 34Ca 
 
f 
 
MARINE CORPS RESERVE 
 
 13-113 
 
 RETIREMENT 
 
 13-113 
 
 (1) Officers, physical.—If upon examination an officer is found not 
 physically qualified for active duty, he shall be honorably discharged 
 (see art. 13-111) or, within the discretion of the Secretary of the 
 Navy, be placed on the honorary retired list of the Marine Corps 
 Keserve. Due consideration will be given to the character of duty 
 to be assigned him in the event of war or national emergency. 
 
 (2) Officers, age in grade.—Within the discretion of the Secretary of 
 the Navy, officers may be discharged (see art. 13-111) or placed on 
 the honorary retired list of the M^arine Corps Keserve upon the at¬ 
 tainment of age in grade as follows: Second lieutenants and first 
 lieutenants at the age of 40 years; captains at the age of 46 years; 
 majors at the age of 52 years; and lieutenant colonels at the age of 
 58 years. Due consideration will be given to the duty to be assigned 
 these officers in the event of war or national emergency. 
 
 (3) Officers and enlisted men, age and service.—Officers and enlisted 
 men of the Marine Corps Reserve, Class I (a), I (&), I (c), and 
 I (c?), excepted, shall be placed on the honorary retired list of the 
 Marine Corps Keserve without pay or allowances upon reaching the 
 age of 64 years; or upon their own request after 20 years’ service in 
 the Marine Corps Keserve. For this purpose service in the Army, 
 Navy, Marine Corps, Coast Guard, Naval Auxiliary Service, Naval 
 Keserve Force, Naval Militia, National Naval Volunteers, Naval 
 Keserve, and Marine Corps Keserve shall be counted as service in 
 the Marine Corps Keserve. [C. M. C. M. 1.] 
 
 (4) Reservists who have been specially commended for their per¬ 
 formance of duty in actual combat with the enemy by the head of 
 the executive department under whose jurisdiction such duty was 
 performed, shall, when placed upon the honorary retired list, be 
 advanced to the next higher grade. 
 
 (5) When transferred to the honorary retired list, officers and 
 men of the Marine Corps Keserve will retain their respective class 
 designations until transferred to another class of the Keserve by 
 proper authority. When in inactive status, reservists on the honor¬ 
 ary retired list will be carried on the rolls of the Keserve District in 
 which they permanently reside. When on active or training duty, 
 they will be carried on the rolls of the organization to which attached. 
 Reservists on the honorary retired list will be shown on muster rolls 
 under the heading “Honorary Retired List, Marine Corps Keserve” 
 by class, and alphabetically according to rank. [C. M. C. M. 3.] 
 
 (6) Officers and men of the honorary retired list who have performed 
 a total of not less than 30 years’ active service in the Army, Navy, 
 Marine Corps, Coast Guard, Naval Auxiliary Service, Naval Reserve 
 Force, Naval Militia in Federal status. National Naval Volunteers, 
 Naval Reserve, and Marine Corps Reserve, or who have had not less 
 
 347 
 
 532089—43 
 
 11 
 
13-113 
 
 MARINE CORPS MANUAL 
 
 than 20 years’ such active service, the last 10 years of which shall 
 have been performed during the 11 years immediately preceding their 
 transfer to the honorary retired list, shall, except when on active 
 duty, be entitled to pay at the rate of 50 per centum of their active- 
 duty rate of pay. [C. M. C. M. 3.] 
 
 (7) Members of Class I (5), (c), and {d ).—Upon completion of 30 
 years’ service, or when found not physically qualified, members of 
 Class I (?)), (c), and {d) shall be transferred to the retired list of 
 the Kegular Marine Corps. Toward the 30 years all service in the 
 Army, Navy, Marine Corps, Coast Guard, Naval Reserve Force, Fleet 
 Naval Reserve, Fleet Reserve, and Marine Corps Reserve, and on 
 the retired list of the Regular Marine Corps, shall be counted; and 
 such service as has been authorized by law to be counted as double 
 time shall be credited as double time in this computation. [C. M. 
 C. M. 3.] 
 
 Section IL—INSTRUCTION AND TRAINING 
 GENERAL 
 
 13-120 
 
 (1) Instruction and training policy.—It is the policy to provide for 
 the instruction, and to conduct the training of individuals and units 
 of the Marine Corps Reserve so as to provide trained personnel in 
 numbers and composition to meet mobilization needs of the Marine 
 Corps. 
 
 (2) The Director, Marine Corps Reserve, and the Director of Aviation.— 
 The Director, Marine Corps Reserve, or the Director of Aviation, as 
 applicable, is charged with the instruction and training of the Marine 
 Corps Reserve and prescribes the details of instruction and training 
 for various individuals and units of the Marine Corps Reserve. 
 
 (3) Departments of Headquarters, United States Marine Corps.—The 
 various Departments of Headquarters, United States Marine Corps, 
 will cooperate with and assist in the instruction and training of 
 reservists insofar as pertains to their departments. 
 
 (4) Reserve district commanders.—The commanders of the several 
 Marine Corps Reserve Districts, under the supervision of the Direc¬ 
 tor, Marine Corps Reserve, are charged with the instruction and 
 training of Fleet and Volunteer reservists in an inactive status under 
 their jurisdiction. 
 
 (5) Personnel of the Regular Marine Corps.— (a) Officers.— ^When 
 practicable and desirable, the Commandant of the Marine Corps will 
 detail officers of the Regular Marine Corps as Inspectors-Instructors 
 for the various units of the Organized Reserve, who will be directly 
 responsible to the Director, Marine Corps Reserve. [C. M. C. M. 2.] 
 
 (6) Enlisted men. —Enlisted men may be similarly assigned to 
 assist in the instruction and training of Marine Corps Reserve units 
 and individuals and, in the absence of the Regular officer, the senior 
 nonconmiissioned officer will act as the Inspector-Instructor, 
 
 348 
 
MARINE CORPS RESERVE 
 
 13-120 
 
 (6) Commanding; officers of Marine Corps posts and stations.— {a) Type 
 OF DUTY.— When an individual reservist is ordered to a Marine Corps 
 post or station for training duty, with or without pay, the orders 
 will indicate the type of training (general, artillery, quartermaster, 
 etc.) it is desired the reservist will be given to qualify him for his 
 particular mobilization assignment. 
 
 (b) Training provided.— Commanding officers of posts and sta¬ 
 tions engaged in training Marine Corps Reserve individuals and 
 units are charged with the task of providing the maximum training 
 
 348a 
 
MARINE CORPS RESERVE 13-120 
 
 obtainable during the training period, and may assign officers and 
 troops under their command for that purpose. 
 
 (c) Keport of training. —^Unless otherwise indicated in the orders, 
 no report of training is necessary, other than the report of fitness 
 prescribed by article 13-141 (4) (c). 
 
 (7) Commanding officers of naval air stations and Naval Reserve avia¬ 
 tion bases.—Commanding officers of naval air stations and Naval 
 Keserve aviation bases will provide reservists the maximum training 
 obtainable with the facilities and equipment of the bases. 
 
 (8) Officers of the Marine Corps Reserve.—When desirable, the Major 
 General Commandant will detail officers of the Marine Corps Reserve 
 to active duty to assist in the instruction and training of other 
 reservists. 
 
 13-121 
 
 INSTRUCTION OF THE MARINE CORPS RESERVE 
 
 (1) Means provided.—The following means are provided for the 
 instruction of the Marine Corps Reserve: 
 
 (a) Correspondence Courses, Marine Corps Schools. 
 
 (h) Correspondence Courses, Marine Corps Institute. 
 
 (c) Correspondence Courses, Recruiting and Selective Service. 
 
 (d) Group Instructions at armories and aviation bases. 
 
 (2) Correspondence courses, Marine Corps schools. — (a) Courses pro¬ 
 vided. —The list of correspondence cources provided by the Marine 
 Corps schools will be published from time to time. 
 
 (b) Eligibility. —All officers and noncommissioned officers of the 
 Marine Corps Reserve are encouraged to enroll and are eligible for 
 enrollment in correspondence courses appropriate to their rank and 
 duty. Privates first-class who have been selected for promotion are 
 eligible for enrollment in the Primary Course upon application by 
 them and favorable recommendation by their commanding officer. 
 
 (c) Application for enrollment. —^Application for enrollment 
 should be made via the commanding officer of the organized unit, or 
 the Reserve district commander concerned, as the case may be. 
 
 (d) Requirement for promotion in the case of officers. —Satis¬ 
 factory completion of the courses indicated below, or a satisfactory 
 knowledge of the subcourses contained in the required course as dem¬ 
 onstrated by examination conducted by the Marine Corps Reserve 
 Examining Board, is required for promotion of officers, except as pre¬ 
 scribed in article 13-65. When an officer, due for promotion, has 
 failed to complete the required course indicated below and elects to 
 take examinations on the various subcourses of the prescribed course, 
 he shall be exempt from examination on such subcourses as he may 
 have satisfactorily completed, upon submission to the Marine Corps 
 Reserve Examining Board, or certificates of credit which will be 
 issued by the correspondence school for work satisfactorily com¬ 
 pleted as a student. 
 
 349 
 
13-121 
 
 MARINE CORPS MANUAL 
 
 GENERAL SERVICE 
 
 For the promotion to rank of 
 
 First lieutenant_ 
 
 Captain_ 
 
 Major_ 
 
 Lieutenant colonel_ 
 
 Colonel_ 
 
 aviation 
 
 Marine Corps schools correspondence course 
 _ Basic. 
 
 _ Junior Reserve (first half). 
 
 - Junior Reserve (second half). 
 
 . Senior Reserve. 
 
 - Solution of an appropriate map problem. 
 
 First lieutenant_Basic aviation. 
 
 Captain- Squadron aviation (first half). 
 
 Major-Squadron aviation (second half). 
 
 Lieutenant colonel_Senior Reserve. 
 
 Colonel-Solution of an appropriate map problem. 
 
 The subcourses prescribed for the first and second halves of the 
 Junior Reserve and squadron courses will be determined by the 
 commandant, Marine Corps schools, and a list furnished the Director, 
 Marine Corps Reserve. Students will not be permitted to enroll in 
 the second half of the Junior Reserve or squadron aviation courses 
 without having satisfactorily completed the first half. Summaries of 
 the above-listed courses will be furnished by the correspondence 
 schools, Quantico, Va., upon request. 
 
 {e) Reserve officers, below field rank, attached to Reserve Artil¬ 
 lery Units may qualify professionally for promotion, when eligible, 
 by satisfactory completion of (1) the prescribed correspondence 
 course for the general service unit appropriate to rank, or (2) an 
 examination based on such course, or (3) an examination based on 
 artillery subjects appropriate to the rank for which being examined. 
 Such officers of field rank will be subject to the same requirements 
 as officers of similar rank as prescribed under General Service Unit. 
 
 (3) Correspondence Courses, Marine Corps Institute.— {a) Courses 
 PROVIDED. —All commanding officers of Marine Corps posts and sta¬ 
 tions, Reserve district commanders, and commanding officers of Or¬ 
 ganized Marine Corps Reserve units, are provided with catalogs 
 covering the courses provided by the Marine Corps Institute. 
 
 { h ) Eligibility. —The following members of the Marine Corps 
 Reserve are eligible for enrollment in courses provided by the 
 Marine Corps Institute: Officers and men on continuous active duty; 
 officers and men attached to Organized units; officers and men of 
 the Fleet Marine Corps Reserve; officers of the Volunteer Marine 
 Corps Reserve (in the second lieutenants’ preparatory course only), 
 upon payment for the textbooks to be used; enlisted members of the 
 recruiting staff of the Volunteer Marine Corps Reserve, upon the 
 recommendation of the officer under whom they are serving. 
 
 {c) Application for enrollment.— Application for enrollment 
 will be submitted to the Director, Marine Corps Institute, via the 
 commanding officer concerned and the Inspector-Instructor. 
 
 350 
 
MARINE CORPS RESERVE 
 
 13-121 
 
 {d) CoMPi/ETiON OF COURSE UPON CHANGE OF STATUS. —Enlisted men 
 of the Organized Marine Corps Reserve who are transferred to the 
 Volunteer Marine Corps Reserve and who are enrolled in a course 
 with the Marine Corps Institute will be disenrolled upon transfer, 
 unless upon the recommendation of the Inspector-Instructor, and ap¬ 
 proval of the Major General Commandant, the privilege of complet¬ 
 ing such course is considered to be in the best interest of the service. 
 If a member of the Organized Marine Corps Reserve, prior to en¬ 
 listing in the Reserve, has entered into a contract with the Interna¬ 
 tional Correspondence Schools, he will not be eligible for enrollment 
 with the Marine Corps Institute for the same course he is taking 
 from the International Correspondence Schools, and his eligibility 
 for enrollment in other courses with the Marine Corps Institute will 
 not in any way affect such contract with the International Corre¬ 
 spondence Schools. Enlisted men of the Regular Marine Corps who 
 are transferred to the Fleet Marine Corps Reserve, Class I (e); or 
 who, within 3 months from discharge, enlist in the Marine Corps 
 Reserve and are at the time of discharge enrolled for a course with 
 the Marine Corps Institute, will be permitted to complete such 
 course while a member of the Marine Corps Reserve. 
 
 (4) Recruiting and selective service correspondence courses.— {a) Eligi¬ 
 bility. —Officers and enlisted men of the Marine Corps Reserve ten¬ 
 tatively selected for or assigned to recruiting or selective service duty 
 are eligible for enrollment in the recruiting and selective service 
 courses provided by the various recruiting divisions of the Regular 
 Marine Corps. Officers tentatively assigned for such duty are urged 
 to enroll immediately and, upon assignment, should require the en¬ 
 listed personnel on their staff to also enroll in the same course. 
 
 {h) Application for enrollment. —Application for enrollment by 
 officers should be made in quadruplicate to the officer in charge of 
 the recruiting division concerned, via the Reserve District Com¬ 
 mander; the extra copy to be forwarded to the Director, Marine 
 Corps Reserve, by the Reserve district commander. 
 
 (c) Report upon completing of course. —^Upon completion of a 
 course, the officer in charge of the recruiting division will report by 
 letter to the Reserve district commander concerned, indicating the 
 student’s name, rank, and a statement as to whether the course was 
 satisfactorily completed. In the case of an officer student, a copy of 
 the report will be forwarded to the Director, Marine Corps Reserve. 
 
 (d) Officers assigned by the Major General Commandant to the 
 selective service section of the special service unit may qualify pro¬ 
 fessionally for promotion by satisfactory completion of the joint 
 Army and Navy selective service extension course in lieu of the pre¬ 
 scribed course outlined in article 13-121 (2) (d). 
 
 (5) Group instructions at armories and aviation bases.— (a) At 
 ARMORIES. —Group instruction at armories will be conducted in 
 accordance with instructions contained in the armory training pro- 
 
 351 
 
13-121 
 
 MARINE CORPS MANUAL 
 
 gram for the Organized Reserve, issued annually by the Director, 
 Marine Corps Reserve. 
 
 (b) At aviation bases.— Group instructions at aviation bases will 
 be conducted in accordance with drill schedules prepared by the 
 commanding officer of the Reserve organization. 
 
 INSPECTORS-INSTRUCTORS 
 
 13-122 
 
 (1) Attendance at regular drills.—Officers and noncommissioned 
 officers of the Regular Marine Corps and reservists who are assigned 
 to instruct Marine Corps Reserve organized units shall attend each 
 regular drill insofar as practicable. In attending regular drills, 
 instructors shall wear appropriate uniforms. 
 
 (2) Instruction of units not in immediate vicinity.— (a) Inspectors- 
 Instructors assigned to organizations having units not located in 
 their immediate vicinity will submit requests to the Major General 
 Commandant for orders to inspect and instruct such units, as many 
 trips as practicable being made the subject of one request. Requests 
 need not specify exact dates on which travel is to be performed, but 
 must be submitted sufficiently in advance of the proposed travel to 
 allow sufficient time for orders to be issued. In the event any travel 
 for which orders have been issued is not performed, the Major Gen¬ 
 eral Commandant shall be notified accordingly so that the tentative 
 obligation of funds therefor may be removed. 
 
 (h) Under the above conditions, Inspector-Instructors will also 
 submit requests to the Major General Commandant for authority to 
 issue travel orders to enlisted personnel of the Regular Marine Corps 
 assigned to their offices as may be necessary in connection with the 
 performance of their duties. Such requests should specify the num¬ 
 ber of men required to perform the duty involved, the place at which 
 the duty is to be performed, and the number of trips to be made 
 within a stated perigd. 
 
 (3) Duties of Inspectors-Instnictors.—Duties of the Inspector-In¬ 
 structor are essentially advisory. Reserve officers in command of 
 units are responsible for the efficiency of their commands, and instruc¬ 
 tors shall in no way usurp the functions of these officers. Reserve 
 officers in command shall, however, lose no opportunity to utilize 
 to the fullest extent the experience and practical and theoretical 
 knowledge of the instructors. Advice of the instructor on all matters 
 pertaining to training and instruction should be freely sought and 
 given. Instructors shall prepare and deliver such lectures and assist 
 in the planning and execution of instructions of both officers and men, 
 as may be practicable, upon the request of commanding officers. As 
 an inspector, the Inspector-Instructor is a direct representative of the 
 Major General Commandant, and as such his duties include the 
 requirement to ascertain by inspections that required standards are 
 
 352 
 
MARINE CORPS RESERVE 
 
 13-122 
 
 met relative to troops, armory, Government property, records, etc. 
 All inspections should be made with a view toward the correction of 
 errors and mistakes, and compliance with regulations, orders, and 
 instructions. He will confer with the commanding officer regarding 
 unsatisfactory conditions noted, and report the facts to the Director, 
 Marine Corps Reserve, if he deems such action necessary. 
 
 TRAINING OF THE MARINE CORPS RESERVE 
 
 13-123 
 
 (1) Means provided.—The following means of training are provided 
 for the Marine Corps Reserve: 
 
 {a) Regular drills. 
 
 Equivalent instruction or duty. 
 
 (c) Appropriate duty. 
 
 (d) Administrative duty. 
 
 (e) Active duty. 
 
 (/) Annual training duty. 
 
 (g) Training duty with pay. 
 
 (h) Training duty without pay. 
 
 (^) Repeated training duty without pay. 
 
 (2) Requests for assignment to duty.— (a) With pay and allow¬ 
 ances. —^All requests for assignment to active or training duty, with 
 pay and allowances, will be submitted to the Major General Com¬ 
 mandant, via the organization or Reserve district commander. 
 
 (b) Without pat and allowances. —Request for assignment to 
 active duty or training duty, without pay and allowances, will be 
 submitted to the Major General Commandant, or the commanding 
 general. Department of the Pacific, via the organization or Reserve 
 district commander. 
 
 (3) Physical examinations.—For instruction relative to physical ex¬ 
 amination for active or training duty, see article 13-101 and 13-102. 
 
 (4) Vaccination and typhoid prophylaxis.—For instructions relative 
 to vaccination and typhoid prophylaxis for active or training duty, 
 see article 13-104. 
 
 (5) Pitness reports.—For instructions relative to fitness reports for 
 active or training duty, see articles 13-141 and 13-142. 
 
 regular drills (ORGANIZED RESERVE) 
 
 13-124 
 
 (1) Definition.—A drill is an authorized assembly of officers and 
 enlisted men of the Organized Reserve in the prescribed uniform, 
 designated in advance, at which practical work of not less than 1^2 
 hours’ duration is conducted in duties pertaining to the Marine Corps. 
 
 353 
 
13-124 
 
 MARINE CORPS MANUAL 
 
 (2) Authorization.—The number of drills for the fiscal year will be 
 as prescribed by the Major General Commandant, provided that the 
 number of drills, periods of equivalent instruction or duty, and 
 appropriate duty periods, combined, shall not exceed the total num¬ 
 ber of drills authorized for the fiscal year. 
 
 (a) For a company, battery, or a battalion, not more than one pay 
 drill shall be held in any 1 calendar week. 
 
 (b) For an aviation squadron, not more than three pay drills shall 
 be held on any one day, not more than three in any 1 calendar week, 
 nor more than four in any 1 calendar month. 
 
 (3) Restricted dates.—No paid dyjlls are authorized on 
 
 legal holidays as defined in article Navy Regulations, or during 
 the weeks in which fall Thanksgiving Day and Christmas Day. 
 
 \ 
 
 EQUIVALENT INSTRUCTION OR DUTY (ORGANIZED RESER\T:) 
 
 13-125 
 
 (1) Line.— (a) Definition. —Equivalent instruction or duty for 
 officers or enlisted men attached to a company, battery, or bat¬ 
 talion of the Organized Reserve is any practical or theoretical 
 instruction or duty, designated in advance, of not less than 11/2 
 hours’ duration in connection with duties pertaining to the Marine 
 Corps, performed or conducted either with or without the pre¬ 
 scribed uniform, within the discretion of the commanding officer of 
 the organization concerned, in lieu of a drill that has been or may be 
 missed, and performed on a day other than one on which a regular 
 drill has been prescribed, and deemed by the commanding officer 
 essential for training. 
 
 (b) Restrictions .—Not more than one period of such instruction 
 or duty shall be performed in any 1 calendar week; not more than 
 3 in any one calendar month; nor more than 16 in any 1 fiscal year. 
 (See art. 13-124 (2).) 
 
 (2) Aviation. — (a) Definition.— Equivalent instruction or duty 
 for officers and enlisted men of the aviation branch of the Marine 
 Corps Reserve, is any practical or theoretical ground instruction, or 
 actual flying in Navy or Marine Corps aircraft, or instruction or 
 flying combined, of not less than 1^ hours’ duration. 
 
 (b) When performed. —Such equivalent instruction or duty can 
 be performed only at such times as may be acceptable to the com¬ 
 manding officer of the station; it cannot be performed on a date on 
 which a drill is held for the organization to which the individual 
 is assigned; it need not be designated in advance; and it may be 
 instruction or duty for either a squadron, a group of individuals, 
 or an individual. 
 
 (c) Certificates. —Officers and men performing equivalent instruc¬ 
 tion or duty under authority of this paragraph will obtain certificates 
 from the commanding officer of the station for presentation to their 
 
 354 
 
MARINE CORPS RESERVE 13-125 
 
 organization commanders as evidence of the instruction received or 
 duty performed. 
 
 ( d ) Restrictions. —1. Except as provided in 2 and 3 below, not 
 more than 1 period of equivalent instruction or duty shall be per¬ 
 formed under the provisions of this paragraph in any 1 calendar 
 week; not more than 3 in any 1 calendar month; not more than 16 
 in any 1 fiscal year. 
 
 2. Officers in the employ of commercial air lines, whose duties with 
 these companies preclude their drilling at certain of the prescribed 
 drills, will be permitted to perform not more than 3 periods of equiva¬ 
 lent duty at any 1 time and not more than 4 periods during any 
 quarter; provided that the total number of equivalent duty periods 
 for an individual does not exceed 16 in any 1 fiscal year. 
 
 3. Squadron commanders, squadron first sergeants, and one enlisted 
 man in each squadron assigned to clerical duties, may be permitted 
 to perform equivalent instruction or duty in lieu of authorized drills, 
 provided such equivalent instruction or duty is performed in accord¬ 
 ance with paragraph (2) above. 
 
 4. For additional restrictions see article 13-124 (2). 
 
 APPROPRIATE DUTY (ORGANIZED RESERVE) 
 
 13-126 
 
 (1) General. —Orders assigning a reservist to appropriate duty 
 will be issued by the Major General Commandant and shall state the 
 nature of duty to be performed. 
 
 (2) Line.— (a) Definition. —^Appropriate duty for officers and men 
 attached to a company, battery, or battalion, is any duty specifically 
 authorized by the Major General Commandant, performed or con¬ 
 ducted either with or without the prescribed uniform, within the 
 discretion of the commanding officer of the organization concerned, 
 and performed in unbroken periods of not less than 1% hours each. 
 
 ( h ) Restrictions. —Not more than one period of appropriate duty 
 shall be held in any 1 calendar week. The number of appropriate 
 duty periods for the fiscal year will be as authorized by the Major 
 General Commandant, for drills. (See art. 13-124 (2).) 
 
 (3) Aviation.— (a) Definition. —Appropriate duty for members of 
 the aviation branch of the Organized Marine Corps Reserve, is any 
 duty specifically authorized by the Major General Commandant. 
 
 ( h ) Restrictions.— A period of appropriate duty shall consist of 
 aggregate duty of not less than 1% hours per calendar week. Such 
 duty may be performed in broken increments, but the duty performed 
 in 1 calendar week may not be credited in a subsequent calendar week. 
 Not more than three periods of appropriate duty will be performed 
 in any 1 calendar week, not more than four in any 1 calendar month. 
 (See art. 13-124 (2).) 
 
 240250—40-24 
 
 355 
 
13-126 
 
 MARIITE CORPS MANUAL 
 
 (o) Certificates. —Whenever a part of the appropriate duty con¬ 
 sists of actual flying in aircraft, it may be performed in Navy or 
 Marine Corps aircraft. Such flights need not be designated in advance, 
 but the individual concerned must arrange with the commanding 
 officer of the station for such flights and must obtain from him a 
 certificate of flight, which should be forwarded to his squadron com¬ 
 mander as evidence of the amount of appropriate duty performed. 
 
 ADMINISTRATIVE DUTY (ORGANIZED RESERVE) 
 
 13-127 
 
 (1) Definition.—Administrative duties consist of those duties per¬ 
 formed by an officer in command of an organization connected with 
 the discipline, preservation of arms, equipment, and other Government 
 property, pay, reports, returns, and the keeping of records of an 
 organization. 
 
 (2) Assignment to command.—The senior line officer of each bat¬ 
 talion, squadron, company, or battery will be in command; except 
 that in a battalion headquarters company or battery, the adjutant 
 will be in command, and the commanding officer of a tactical squadron 
 must be a naval aviator. During the temporary absence of the com¬ 
 manding officer, the next senior line officer will assume temporary com¬ 
 mand, but as such will only be considered in an administrative duty 
 status for pay provided the regular commanding officer is absent 
 from the organization for a period in excess of 14 days, in which 
 case administrative duty pay will be allowed for the entire jieriod of 
 absence of the regular commanding officer. 
 
 (3) Certificate.—The faithful performance of such administrative 
 duties will be established by the certificate of the next superior com¬ 
 manding officer having administrative duties, or by the Inspector- 
 Instructor of the organization where there is no other superior com¬ 
 manding officer, that the officer claiming administrative pay was ac¬ 
 tually and properly in command of the organization and faithfully 
 performed the administrative duties in connection therewith during 
 the period for which administrative duty pay is claimed. 
 
 ANNUAL TRAINING DUTY (ORGANIZED RESER^TJ) 
 
 13-128 
 
 Annual training duty is duty prescribed for battalions, and squad¬ 
 rons of the Organized reserve, during which time intensive training 
 will be conducted in duties particularly required for these organiza¬ 
 tions on mobilization. 
 
 356 
 
MARINE CORPS RESERVE 
 
 13-129 
 
 ACTIVE DUTY 
 
 13-129 
 
 Active duty is any duty other than for training so stated in and 
 performed under competent orders, with or without pay and allow¬ 
 ances, regardless of the length of time. It may be for a stated period 
 of time or indefinitely until revoked. (See art. 13-154.) 
 
 TRAINING DUTY WITH PAY 
 
 13-130 
 
 (1) Definition.—Training duty with pay is any active duty for 
 training, performed with pay and allowances, and specified as active 
 duty for training under competent orders. 
 
 (2) When authorized.—Officers and enlisted men of the Marine 
 Corps Eeserve may be permitted, on their own application, to per¬ 
 form training duty with pay and allowances, dependent on the quota 
 for the fiscal year, and in accordance with the succeeding paragraphs 
 hereof. 
 
 (3) Quota.—Quotas for assignment to active and training duty for 
 officers and enlisted men are determined annually, dependent upon 
 appropriations therefor. 
 
 (4) In time of peace members of the Organized Marine Corps 
 Reserve are required to perform training duty not to exceed 15 days 
 annually, subject to available appropriations, unless excused there¬ 
 from for good and sufficient reasons. Members of the Marine Corps 
 Reserve may, upon their own request, be assigned additional training 
 duty. 
 
 (5) Frequency of training.—The frequency of training duty for in¬ 
 dividuals is dependent upon the quota assigned; e. g., should the 
 quota be equivalent to one-quarter strength, individual training duty 
 may be given once every 4 years, unless shortage of applications for 
 training duty permits more frequent assignment for certain 
 individuals. 
 
 TRAINING DUTY WITHOUT PAY 
 
 13-131 
 
 (1) Definition.—Training duty without pay is any active duty for 
 training, performed without pay or allowances, under competent 
 orders. 
 
 (2) When authorized.—Officers and enlisted men of the Marine 
 Corps Reserve may be authorized, on their written application, and 
 dependent upon the exigencies of the service, to perform training 
 duty without pay or allowances and without expense to the Govern- 
 
 35Y 
 
13-131 
 
 MARINE CORPS MANUAL 
 
 ment for travel to and from such duty: Provided, however, that when 
 authorized training or other duty without pay is performed by mem¬ 
 bers of the Marine Corps Eeserve they may in the discretion of the 
 Major General Commandant be furnished with transportation to and 
 from such duty, with subsistence and transfers en route, and, during 
 the performance of such duty, be furnished subsistence in kind or 
 commutation thereof at a rate fixed from time to time by the Secre¬ 
 tary of the Navy. 
 
 REPEATED TRAINING DUTY WITHOUT PAY 
 
 13-132 
 
 (1) Definition.—^Eepeated training duty without pay is any active 
 duty for training, performed under competent orders at no expense 
 to the Government, during periods not in excess of 1 week each, over 
 an extended period not in excess of 1 year. 
 
 (2) When authorized.—Officers and enlisted men of the Fleet and 
 Volunteer Marine Corps Reserve may be permitted on their written 
 application and dependent upon exigencies of the service, to perform 
 repeated training duty without pay, at Marine Corps posts or sta¬ 
 tions, naval air stations, and Naval Reserve aviation bases. Such 
 authority may be renewed from year to year. 
 
 (3) Aviation.—Officers who hold effective letters of authority to 
 solo Marine Corps or Naval aircraft may be authorized to make 
 fiights under authority for repeated periods of duty in the same 
 manner as they are authorized to perform flights while in an inactive- 
 duty status. Such flights shall constitute authorized training duty. 
 
 (4) Injury, sickness, or disease incurred.—In case injury, sickness, or 
 disease is incurred by any member of the Marine Corps Reserve per¬ 
 forming such duty, appropriate entries shall be made and reports 
 submitted. 
 
 (5) Endorsement of orders.—The authorization for repeated train¬ 
 ing duty without pay shall be retained at the post, station, or base 
 where the duty is performed, until it expires or is canceled, at which 
 time it will be returned to the individual concerned. At the expira¬ 
 tion of each period, it shall be signed by the commanding officer and 
 the reservist performing the duty. Upon expiration or cancelation, a 
 complete copy shall be forwarded to the Major General Commandant, 
 and a copy shall be retained for future reference. 
 
 (6) Cancelation.—The commanding officer of the post, station, or 
 base where such duty is performed may, for lack of interest on the 
 part of the reservist or for any other good and sufficient cause, recom¬ 
 mend to the Major General Commandant at any time that the author¬ 
 ization for such duty be canceled. 
 
 358 
 
MARINE CORPS RESERVE 
 
 13-133 
 
 INSTRUCTION AND TRAINING OF THE ORGANIZED RESERVE 
 
 13-133 
 
 (1) Duties required.— (a) Officers and men of the Organized Reserve 
 are required to perform weekly drills, equivalent instruction or duty, 
 appropriate duty, and administrative duty, as directed; and training 
 duty not to exceed 15 days annually. These duties will be performed 
 in accordance with instructions herein. 
 
 ( b ) Leave. —^When an officer of the Organized Marine Corps Re¬ 
 serve is unable to attend drills due to his absence from the place of 
 drill, for causes beyond his control, exclusive of sickness, he should 
 request a leave of absence for such period, in order that this absence 
 from the regular drill period will not count against his record of 
 attendance for promotion and eligibility for the Reserve service 
 medal. 
 
 (2) Instructions.— (a) During the regular drill and field-training 
 periods, all personnel of companies, batteries, and battalions will be 
 instructed by officers and qualified enlisted men of the organization, 
 in subjects prescribed by armory and field-training programs; in 
 aviation units, in subjects prescrifcd by the commanding officer. 
 
 (b) Inspectors-Instructors and their staffs shall be employed as 
 necessary for instructional purposes in delivering lectures and con¬ 
 ducting practical demonstrations and schools for officers and noncom¬ 
 missioned officers. 
 
 (c) Other means for individual instructions are outlined in article 
 13-121. 
 
 (3) Drills.— ( a ) When conducted. —Regular drills will be con¬ 
 ducted by companies, batteries, and battalions, in accordance with 
 article 13-124 and as prescribed in the armory-training program; and 
 by squadrons, as prescribed by the commanding officers thereof. 
 
 (b) Drill schedules. —Commanding officers of battalions and 
 
 squadrons will publish quarterly drill schedules in advance, show¬ 
 ing the days, hours, and subjects scheduled, and will forward same in 
 duplicate, 15 days prior to the beginning of the quarter, to the Di¬ 
 rector, Marine Corps Reserve, or director of aviation, as appropriate. 
 Commanding officers of such units are authorized, for specific cause, 
 to alter such drill dates as may be necessary, provided no drill will be 
 conducted on a legal holiday, or during the weeks of Thanks¬ 
 
 giving and Christmas. 
 
 ( c ) Record and report of drills. —^The commanding officer of each 
 unit shall keep a monthly record of each officer and man of his organi¬ 
 zation at every drill or assembly for instruction, showing the number 
 of drills prescribed during the month, the name of the person, the 
 date of the drill, the period during which he was actually present and 
 
 359 
 
13-133 
 
 MARINE CORPS MANUAL 
 
 under instruction in uniform, and the character of drill and instruc¬ 
 tion for the entire period. The immediate commanding officer of a 
 reservist authorized to receive equivalent instruction, perform equiv¬ 
 alent duty, or to perform appropriate duties, shall likewise maintain 
 a complete record showing the date, place, amount, and character of 
 the duty or instruction. Such reports will be submitted to the 
 Director, Marine Corps Reserve, or the Director of Aviation, as appro¬ 
 priate, the last day of each month, on Form NMC 907. 
 
 (4) Equivalent instruction or duty, appropriate duty, and administrative 
 duty.—These duties will be performed in accordance with articles 
 13-125, 13-126, and 13-127. 
 
 (5) Annual training duty.— (a) Requirement. —Officers and enlisted 
 men of organized units are required to perform annual training duty 
 with organizations to which attached, not to exceed 15 days annually, 
 unless excused therefrom for good and sufficient reasons, subject to 
 available appropriations for training of the Reserve. They may, 
 upon their own requests, be assigned additional duty. 
 
 (h) Application to be excused. —^Application to be excused from 
 annual training duty will be addressed to the commandmg officer of 
 the battalion or squadron, who is authorized to excuse individuals, if 
 in his opinion such action is necessary and desirable. 
 
 (g) Training programs. —Annual training duty will be conducted 
 by battalions in accordance with the field-training program; and by 
 squadrons, as prescribed by commanding officers thereof. Reserve 
 organizations will be trained at such training centers and during such 
 months as prescribed by the Major General Commandant. 
 
 (d) Training schedules. —Upon receipt of advance information 
 regarding annual field training, commanding officers of battalions 
 will prepare training schedules for their respective organizations and 
 will submit same to the Director, Marine Corps Reserve, for approval. 
 Commanding officers of squadrons will, prior to the training period, 
 submit their training schedule to the Director of Aviation, for ap¬ 
 proval. Copies of approved training schedules will be furnished by 
 commanding officers of battalions and squadrons to the commanding 
 officers of the post, station, or base where the training is to be 
 conducted. 
 
 (e) Orders to training duty.— ^When authorized by the Major Gen¬ 
 eral Commandant, Reserve organization commanders will cause each 
 reservist under their command to be immediately informed as to 
 the period assigned in order that individuals may plan accordingly; 
 and will issue the necessary travel orders to the designated post or 
 station, furnishing the commanding officer thereof; the Major General 
 Commandant, the Director, Marine Corps Reserve; the Paymaster, 
 Headquarters Marine Corps (2 copies); the Paymaster, Reserve Ac¬ 
 counts, Headquarters Marine Corps; the paymaster who will handle 
 their accounts during the training period; and the Quartermaster, 
 Headquarters Marine Corps; with one copy of the orders. In addi- 
 
 360 
 
MARINE CORPS RESERVE 
 
 13-133 
 
 tion, in the case of officers, each officer concerned will be furnished 
 two copies for pay purposes and two copies for each occasion when 
 mileage may be claimed. In cases of reservists detailed to aviation 
 duty, a copy of the orders will also be furnished the Director of Avi¬ 
 ation. All orders must cover the following points: 
 
 Reference to the authority for the orders. 
 
 Date on which the reservist assumes active duty, if known. 
 
 Necessary instructions for the travel involved. 
 
 Date on which the reservist is to report at the designated place, post, 
 or station. 
 
 Date on which the training period of reservist terminates, if known. 
 
 Necessary instructions relative to the return of the reservist to his 
 home. 
 
 Date on which he is to resume his inactive status. 
 
 A statement of prior service for pay purposes in the case of officers. 
 (The necessary information will be furnished by the Major General 
 Commandant.) 
 
 A statement that the travel enjoined is necessary in the public 
 service. 
 
 (/) Report of arrival. —Upon arrival at the location of training, 
 commanding officers of battalions and squadrons will report by dis¬ 
 patch to the Director, Marine Corps Reserve, or Director of Aviation, 
 as appropriate, the actual strength of their organizations present, 
 as follows: Organization officers, casual officers, medical officers, 
 organization enlisted, casual enlisted, and medical enlisted. 
 
 {g) Report of training. —Upon the conclusion of the training each 
 Reserve battalion and squadron commander will submit a report in 
 duplicate to the Major General Commandant showing the number of 
 reservists in his organization, attendance, training activities, progress 
 made, and such other information as may be of assistance in plan¬ 
 ning future training periods. 
 
 (6) Inspection of Organized Reserve units. —Organized Reserve 
 units shall be inspected at least once annually during the armory 
 training period and once during each annual field-training period by 
 an officer of the United States Marine Corps, preferably above the 
 rank of captain. Units failing to meet satisfactory standards of 
 strength and training may, in the discretion of the Major General 
 Commandant, be disbanded. 
 
 INSTRUCTION AND TRAINING OF THE FLEET AND VOLUNTEER RESERVE 
 
 13-131 
 
 (1) Duties.— {a) Class I (&), (c?), and {d ).—In time of peace 
 members of these classes may be required to perform not more than 
 2 months’ active duty in each 4-year period. 
 
 361 
 
13-134 
 
 MARINE CORPS MANUAL 
 
 ( h ) Class I (a) and (e), and Class III.—Officers and enlisted 
 men of these classes shall not be required to attend drills or perform 
 training duty, but may, upon their own application, be given training 
 duty with or without pay or assigned to repeated training duty 
 without pay. 
 
 (2) Individual instruction and training.—Officers and men of Class 
 I (a) and (e) and Class III are instructed and trained as individuals 
 in the specific duties of their particular rank and classification and 
 in accordance with their mobilization assignment. 
 
 (3) Instruction. —Correspondence courses are available to officers 
 and men as specified in article 13-121. 
 
 (4) Training.—Officers and men are encouraged to avail themselves 
 of the training duty with or without pay or repeated training duty 
 without pay as prescribed in articles 13-130, 13-131, and 13-132. 
 
 (5) Association with organized units.—During the armory training 
 yearj officers and men of the Fleet and Volunteer Reserve may be au¬ 
 thorized to associate themselves with an organized unit for the pur¬ 
 pose of instruction and training for a period of 10 drills. Upon the 
 completion thereof, and if recommended by the Commanding Officer 
 and Inspector-Instructor continued association may be authorized. 
 Requests will be submitted to the Major General Commandant via the 
 Reserve district commander and commanding officer of the organized 
 unit concerned. In the event of vacancy within the unit, assignment 
 thereto may be made in accordance with section 8, chapter 13. 
 
 (6) Endorsement of orders.— {a) Reservists shall endorse on their 
 orders the place, date, and hour of receipt, and the dates and hours of 
 departure for and arrival at place of duty. Upon arrival they shall 
 present their orders to the commanding officer of the post or station 
 of duty for his endorsement. Upon completion of duty, their orders 
 will be returned to them. Upon return to inactive duty status, re¬ 
 servists shall endorse on their orders the places, dates, and hours of 
 departure from place of duty and arrival at place of relief from 
 active duty. 
 
 { h ) In case of travel involving no expense to the Government the 
 only endorsements necessary are those of the commanding officer of 
 the post or station of duty. 
 
 (7) Eeimbursement for travel.—In case of duty performed with 
 pay and allowances, reservists should, upon completion of duty, re¬ 
 quest the necessary forms and instructions for reimbursement for 
 travel performed and, upon assuming inactive duty status, should 
 complete the forms, attach original and two certified copies of orders 
 v/ith all endorsements. In the case of officers their claims will be for¬ 
 warded to the paymaster who carried their accounts while on active 
 duty. In the case of enlisted men, their claims wnll be forwarded to 
 the Quartermaster, Headquarters, United States Marine Corps, Wash¬ 
 ington, D. C. 
 
 362 
 
MARINE CORPS RESERVE 
 
 13-140 
 
 Section 12.—RECORDS, REPORTS, AND CORRESPONDENCE 
 
 officers’ records 
 
 13-140 
 
 The records of Keserve officers will be forwarded to and kept at 
 Headquarters, Marine Corps, in the same manner as the records of 
 Regular officers. 
 
 FITNESS REPORTS, OFFICERS 
 
 13-141 
 
 (1) When rendered.— (a) Fitness reports will be rendered on March 
 31 and September 30 on all Class II officers and on Class I and Class 
 III officers associated with an organized unit, and on March 31 on all 
 other Class I and Class III officers. 
 
 (h) Additional fitness reports will be rendered on Reserve officers 
 upon: 
 
 1. Completion of any period of active or training duty, other than 
 periods of repeated training duty. 
 
 2. Completion of the last authorized period of repeated training 
 duty. 
 
 3. Transfer. 
 
 4. Receipt of orders for examination or reexamination for pro¬ 
 motion. 
 
 5. The relief of the reporting officer (no report is necessary when 
 the Reserve district commander is relieved). 
 
 (c) Separate reports need not be submitted for periods of less than 
 2 months before or after the last day of the regular reporting date, 
 provided such periods are included in the current regular report with 
 an appropriate modification of the dates covered thereby. 
 
 (2) rorm.— (a) Form NMC 652 will be used in submitting fitness 
 reports on all officers of the Organized Reserve and on all Reserve 
 officers on active or training duty or associated with an organized 
 unit of the Reserve. 
 
 (b) Form NMC 653 will be used in submitting fitness reports on 
 all other Reserve officers. 
 
 (3) The officer reported on.—The officer reported on will, at the 
 prescribed times, submit to the commanding officer under whom he is 
 serving or to his reporting senior, a fitness report form properly filled 
 out and signed. 
 
 (4) The reporting officer.— (a) The battalion or squadron com¬ 
 mander will render the required fitness reports on all Reserve officers 
 attached to or associated with his unit, forwarding them to the Major 
 General Commandant, via the Inspector-Instructor and the Director, 
 Marine Corps Reserve, or the Director of Aviation, as the case may be. 
 
 363 
 
13-141 
 
 MARINE CORPS MANUAL 
 
 The Inspector-Instructor will append such comments thereto as he 
 may see lit and, when reporting on the battalion commander or squad¬ 
 ron commander, will enter his markings thereon in pencil. The base 
 commander will render the required fitness reports on the respective 
 squadron commanders and Inspector-Instructor, of Reserve aviation 
 squadrons and units. 
 
 (h) Reserve district commanders will render the necessary fitness 
 reports on all Class I and Class III officers within their districts to 
 the Major General Commandant via the Director, Marine Corps Re¬ 
 serve, except during the period when such officers are associated with 
 units of the Organized Marine Corps Reserve, or on active or train¬ 
 ing duty. 
 
 (c) The commanding officer under whom active or training duty 
 is performed will render fitness reports on all officers upon the com¬ 
 pletion of the period of active or training duty to the Major General 
 Commandant via the Director, Marine Corps Reserve, or the Director 
 of Aviation, as the case may be, entering under paragraph 16, “Re¬ 
 marks in addition to other appropriate comments, the type of duty 
 the officer appears best qualified to perform; and, in case the duty 
 was performed without pay, “Duty performed without pay.” 
 
 (5) Aviation.—The reporting officer in preparing fitness reports of 
 officers on aviation duty will note thereon the desirability of con¬ 
 tinuing the officer concerned on such duty, giving particular con¬ 
 sideration to his ability as an executive or for command assignment 
 in aviation. 
 
 FITNESS REPORTS, NONCOMMISSIONED OFFICERS 
 
 13-142 
 
 Fitness reports shall be rendered on noncommissioned officers of 
 the first iJlree pay grades when performing active or training duty, 
 on March 31 and September 30 of each year, also upon detachment 
 of the reporting officer and upon completion of such periods of duty 
 if occurring more than 3 months after the rendition of the last report. 
 Those reports will be rendered in the handwriting of the reporting 
 officer and forwarded by the reporting officer to the Major General 
 Commandant, via the director. Marine Corps Reserve, or the director 
 of aviation, as appropriate. 
 
 ENLISTMENT RECORDS 
 
 13-143 
 
 (1) Preparation of records upon enlistment.—The following records 
 will be prepared for enlistment in the iSlarine Corps Reserve: 
 
 (a) Enlistment contract (NMC 321c). 
 
 364 
 
MARINE CORPS RESERVE 
 
 13-143 
 
 (h) Consent of parents or guardians to be submitted only for 
 minors, in accordance with article 13-54 (7). (NMC 526 in the case 
 of enlistment for assignment in the Organized Reserve and NMC 524 
 in the case of enlistment for assignment in the Volunteer Reserve.)- 
 
 (c) Fingerprint form (NMC 330). 
 
 (d) Beneficiary slip, if not previously submitted (NMC 502). 
 
 (e) When necessary, documentary evidence of birth, citizenship 
 status, and proof of discharge from another branch of the service. 
 (Applicant should retain discharge certificate.) 
 
 (/) Waivers of physical defect (NMC 588), overage, etc., approved 
 by the Major General Commandant. 
 
 (gr) Occupational qualification record (NMC 940 and 940a) in the 
 case of Organized Reservists. 
 
 (A) Service record (NMC 110 and NMC 110a). 
 
 (^) Health record (Bureau of Medicine and Surgery, Form H 
 complete). 
 
 (2) Forwarding of records upon enlistment.— (a) The records listed 
 in j^^^aOTaph (^1) (a) to (A), inclusive, will be forwarded direct to 
 the A^jutctntUnd inspector*, Headquarters Marine Corps, except that, 
 in the Department of the Pacific, they will be forwarded via the 
 department commander. 
 
 (b) The records listed in paragraph (1) (y) and (A) will be re¬ 
 tained by or forwarded to the commanding officer of the organiza¬ 
 tion to which the man is assigned. 
 
 SER^UCE RECX)RD8 
 
 13-144 
 
 (1) Joined by enlistment.—When a man enlists in the Marine Corps 
 Reserve for assignment to any class other than Class I (A), (c), or 
 (d), Si new service-record (Form NMC 110 and 110a) will be pre¬ 
 pared in accordance with instructions therein, and as follows: Under 
 “Professional and conduct record” line 1, complete columns 1, 2, 3, 
 and 4, and enter “Assigned Class —, USMCR,” in columns 5, 6, 7, 8, 
 9, and 10, authenticated by the commanding officer’s signature. 
 
 (2) Entries.—Service-record books of reservists will be kept in 
 accordance with instructions for the Regular Marine Corps by the 
 commanding officers of organizations submitting muster rolls. Pro¬ 
 fessional and conduct markings will be entered in accordance with 
 instructions contained in the service-record book, except that in the 
 case of Class I and Class III enlisted reservists, markings will be 
 awarded only upon termination of each period of active or training 
 duty and upon separation from the service. 
 
 365 
 
13-145 
 
 MARINE CORPS MANUAL 
 
 HEALTH RECORDS 
 
 13-145 
 
 For instructions relative to health records, see article 13 -103. 
 
 PAY ROLLS 
 
 13-146 
 
 For instruction relative to pay rolls, see article 13-152. 
 
 ORGANIZATION REPORTS 
 
 13-147 
 
 (1) (See arts. 10-1 to 10-14.) 
 
 (2) Change sheets.—Change sheets will be accomplished and for¬ 
 warded in accordance with Art. 10-17, except that local changes in 
 the address of Class 11 (b) and Class III (&) will not be shown. An 
 additional copy will be forwarded to the appropriate paymaster, and 
 to the Director, Marine Corps Institute, M. B., Eighth and Eye Streets 
 SE., Washington, D. C. (See art. 13-151 (5) and (6).) 
 
 (3) Monthly report of strength and distribution.—A monthly report 
 of strength and distribution by rank will be made to the Adjutant and 
 Inspector by each organization, squadron, and unit commander sub¬ 
 mitting muster rolls. This report will be submitted as soon as possible 
 after the last day of the month. Company commanders will submit 
 reports on form NMC 904 to the battalion commander who will for¬ 
 ward them and at the same time submit the battalion report on form 
 NMC 902. Squadron commanders will furnish the Director of Avia¬ 
 tion with a copy of the report submitted. Keserve district command¬ 
 ers will submit separate reports for the General Service Unit, Aviation 
 Unit, Platoon Leader’s Unit, and each section of the Special Service 
 Unit on form NMC 904. 
 
 (4) Monthly report of drills and attendance.—For instruction per¬ 
 taining to the report of drills and attendance submitted monthly by 
 commanding officers of organized units, see article 13-133 (3) (<?). 
 
 (5) Keport of death.—Upon notification of the death of a reservist, 
 the organization or Keserve district commander concerned will, if 
 possible, procure a death certificate from the authoi^ities where the 
 death occurred and forward it to the Adjm-ant ai^ -Ihspecie^ Wlien 
 a reservist dies, while on active duty or training duty, the same pro¬ 
 cedure will be followed as prescribed for the Regular Marine Corps. 
 (See art. 18-72 (9).) 
 
 366 
 
MARINE CORPS RESERVE 
 
 13-148 
 
 individual reports 
 
 13-148 
 
 (1) Officers employed by the Civilian Conservation Corps.—Officers of 
 the Marine Corps Reserve who are employed by the Civilian Con¬ 
 servation Corps in a civil status will submit a report to the Major 
 General Commandant, via their commanding officer or Reserve dis¬ 
 trict commander, giving the following information: Date of employ¬ 
 ment with the Civilian Conservation Corps; name and place of 
 duty; nature of duty, such as camp or company commander, ex¬ 
 change officer, mess officer, or other duties assigned; together with 
 any pertinent information which should be made a part of the 
 officer’s military record. 
 
 (2) Change of address.—Reservists will report any change in home 
 address to their organization or district commander. If change of 
 address is permanent, and is in another Reserve district, the district 
 commander or organization commander will transfer the staff returns 
 and all records of the reservist concerned to the headquarters of 
 the organization or district to which transferred. He will so notify 
 the reservist and report the transfer and the new address on the 
 change sheet. Members of Class I (&), (o), and (d) will also report 
 changes of address direct to the Paymaster, Headquarters Marine 
 Corps, Washington, D. C. 
 
 (3) Report of civil einployment.—A reservist, upon acceptance of 
 appointment or upon enlistment, will report to his organization or 
 Reserve district commander the name of his employer and the place 
 and nature of such employment. 
 
 (4) Leaving the United States.—Reservists intending to leave the 
 United States, or to change their residence or status as may render 
 them not available for call, are required to report the fact and 
 probable duration of the absence from the United States, or non¬ 
 availability, to the organization or Reserve district commander con¬ 
 cerned. 
 
 CORRESPONDENCE 
 
 13-149 
 
 (1) Preparation.—All official correspondence will be prepared in 
 accordance with chapter 52, Navy Regulations. 
 
 (2) Organised Reserve.—Ail correspondence to and from a battalion 
 or squadron of the Organized Marine Corps Reserve will be routed 
 via the Inspector-Instructor for forwarding endorsement, recom¬ 
 mendation, or comment. In the absence of the Inspector-Instructor, 
 the Assistant to the Inspector-Instructor will endorse correspondence 
 as Acting Inspector-Instructor. 
 
 (3) Reserve Districts.—See article 13-6 (2). 
 
 
 367 
 
13-149 
 
 MARINE CORPS MANUAL 
 
 (4) Individual.—All correspondence originated by an individual 
 of the Marine Corps Reserve will be forwarded via his immediate 
 commanding officer (Reserve district commander, company com¬ 
 mander, battery commander, etc.). 
 
 Section 13.—PAY AW ALLOWANCES 
 
 INACTIVE DUTY AND RETIRED PAT AND ALLOWANCES 
 
 13-150 
 
 (1) Pay tables.—The following tables show the pay, other than for 
 active or training duty, authorized for the Marine Corps Reserve: 
 
 
 Fleet Marine Corps Reserve 
 
 Class! 
 
 Rate of pay * 
 
 Class I (a)--. 
 
 Retainer Pay 
 
 COMMISSIONED, CHIEF WARRANT AND WARRANT OFFICERS 
 
 $20 per annum in advance. 
 
 ENLISTED MEN 
 
 Class I (6)—. 
 
 One-third of the base pay at time of transfer to the Reserve, plus all permanent 
 additions thereto; plus 10 per cent of the above amounts, if credited with 
 extraordinary heroism in line of duty. 
 
 Class I (c)... 
 
 One-half of the base pay at time of transfer to the Reserve, plus all permanent 
 additions thereto; plus 10 per cent of the above amounts, if credited with 
 extraordinary heroism in line of duty or if the average markings in conduct 
 after 20 years’ or more service shall not be less than 95 percent of the maxi¬ 
 mum (or 4.75). 
 
 Class I (d)_ 
 
 Class 1(e).. 
 
 One-half base pay at time of transfer to the Reserve. 
 
 $20 per annum in advance. 
 
 Retired Pay 
 
 Class I (a)... 
 
 COMMISSIONED, CHIEF WARRANT AND WARRANT OFFICERS 
 
 No retired pay provided. 
 
 ) 
 
 ENLISTED MEN 
 
 Class I (6)... 
 
 Pay they were receiving on date of retirement, plus the allowances authorized 
 for retired enlisted men of the Regular Marine Corps. If retired for physical 
 disability, entitled to the allowances only after the completion of 30 years’ 
 service, counting service on the active list, in the Reserve and on the retired 
 list. 
 
 Class 1(c)_ 
 
 Class I (d)__- 
 
 Same as Class I (6), 
 
 Pay they were receiving on date of retirement, plus all permanent additions 
 thereto, plus the allowances authorized for retired enlisted men of the Regular 
 Marine Corps. If retired for physical disability, entitled to receive all per¬ 
 manent additions to their base pay, plus the allowances, only after the com¬ 
 pletion of 30 years’ service, counting service on the active list, in the Reserve, 
 and on the retired list. 
 
 Class 1(e)__ 
 
 No retired pay provided. 
 
 • For composition. See art. 13-20. 
 
 3 That the Secretary of the Navy, upon discovery of any error or omission in the service or rank, for trans¬ 
 fer or retirement, is authorized to correct the same and upon such correction the person so transferred or 
 retired shall be entitled to pay and allowances, in accordance with his rank and length of service as deter¬ 
 mined by the Secretary of the Navy. 
 
 [C. M. C. M. 1.] 
 
 368 
 
MARINE CORPS RESERVE 
 
 13-150 
 
 
 Organized Marine Corps Reserve 
 
 Class ‘ 
 
 Rate of pay ^ 
 
 Class II (a).- 
 
 Drill Pay 
 
 COMMISSIONED, CHIEF WARRANT AND WARRANT OFFICERS 
 
 Drill Pay—Equivalent instruction or duty pay appropriate duty pay. —One- 
 thirtieth of the monthly base pay of their rank, not to exceed $10, for the per¬ 
 formance of each drill, period of equivalent instruction or duty or period of 
 appropriate duty, authorized by the Major General Commandant, but not 
 to exceed 60 periods in any 1 fiscal year. 
 
 Aviation duty.—For those performing aerial flights in the capacity of pilots, pre¬ 
 scribed as part of their training, the pay prescribed above shall be increased by 
 50 percent for any quarter during which not less than four hours of such 
 flying has been performed. 
 
 Administrative duties. —In addition, officers regularly assigned to and command¬ 
 ing battalions, companies, batteries, or aviation squadrons shall receive com¬ 
 pensation at the rate of $240 per annum for the faithful performance of the 
 administrative duties connected therewith. (See art. 13-127.) 
 
 ENLISTED MEN 
 
 Class II (6). 
 
 Drill pay—Equivalent instruction or duty pay—Appropriate duty pay. —Same as 
 Class II (a), except that administrative duty pay is not authorized for enlisted 
 men. 
 
 Aviation duty. —Same as Class II (a). 
 
 Retired Pay 3 
 
 Class II (a) and (b) . 
 
 OFFICERS, CHIEF WARRANT AND WARRANT OFFICERS AND ENLISTED MEN 
 
 50 percent of their active duty rate of pay if the conditions of footnote 3 apply. 
 
 Volunteer Marine Corps Reserve 
 
 Class ‘ 
 
 Rate of pay * 
 
 Class III (a), (b), (c) and 
 (d). 
 
 Inactive Duty 
 
 OFFICERS, CHIEF WARRANT AND WARRANT OFFICERS, AND ENLISTED MEN 
 
 No pay provided. 
 
 Retired Pay 
 
 Class III (a), (b), and (c). 
 
 OFFICERS, chief WARRANT AND WARRANT OFFICERS AND ENLISTED MEN 
 
 Same as Class II (a) and (6). 
 
 1 For composition. See art. 13-20. 
 
 2 That the Secretary of the Navy, upon discovery of any error or omission in the service or rank, for 
 transfer or retirement, is authorized to correct the same and upon such correction the person so transferred or 
 retired shall be entitled to pay and allowances, in accordance with his rank and length of service as deter¬ 
 mined by the Secretary of the Navy. 
 
 3 Officers and men of the honorary retired list created by sec. 309 of the Naval Reserve Act of 1938 (34 
 U. S. C. 855ft) who have performed a total of not less than 30 years’ active service in the Army, Navy, Marine 
 Corps, Coast Guard, Naval Auxiliary Service, Naval Reserve Force, Naval Militia in Federal status. 
 National Naval Volunteers, Naval Reserve, Marine Corps Reserve Force, and Marine Corps Reserve or 
 who have had not less than 20 years’ such active service, the last 10 years of which shall have been performed 
 during the 11 years immediately preceding their transfer to the honorary retired list of the Marine Corps 
 Reserve or to the honorary retired list in existence on the date of approval of the above act, shall, except 
 while on active duty, be entitled to pay at the rate of 50 per centum of their active duty rate of pay. The 
 pay of members of the honorary retired list shall be paid from the appropriations made for the maintenance 
 of the Marine Corps Reserve. 
 
 [C. M. C. M. 1.] 
 
 369 
 
13-150 
 
 MARINE CORPS MANUAL 
 
 (2) Eate of pay.—The following table shows the rate of pay for 
 each drill or period of equivalent instruction or duty, and appro¬ 
 
 priate duty: 
 
 Commissioned and warrant 
 
 Rank Amount 
 
 Major general-$10. 00 
 
 Brigadier general_ 10. 00 
 
 Colonel_ 10. 00 
 
 Lieutenant colonel_ 9. 72 
 
 Major- 8. 33 
 
 Captain_ 6. 67 
 
 First lieutenant_ 5. 56 
 
 Second lieutenant_ 4.17 
 
 Chief warrant officer_ 4.17 
 
 Warrant officer_ 4. 93 
 
 Enlisted men 
 
 First pay grade_ 4. 20 
 
 Second pay grade_ 2. 80 
 
 Third pay grade_ 2. 40 
 
 Fourth pay grade_ 1. 80 
 
 Fifth pay grade_ 1. 40 
 
 Sixth pay grade- 1 ___ 1. 00 
 
 Seventh pay grade_ . 70 
 
 Note. —See art. 1-21, for the relative rank of enlisted men in the various pay grades. 
 
 (3) Restrictions. — ( a) On active or training duty.— Pay for drills, 
 equivalent instruction or duty, appropriate duties, or for adminis¬ 
 trative duties, shall not accrue to any officer or enlisted man during 
 a period when he shall be lawfully entitled to pay for active or train¬ 
 ing duty. 
 
 {!)) Pensions, disability allowance, etc.— No member of the 
 Marine Corps Reserve is entitled to compensation for active duty, 
 training duty, for performing drills, equivalent instruction or duties, 
 appropriate duties, or administrative duties, or for uniform gratuity, 
 who may be drawing a pension, disability allowance, disability com¬ 
 pensation, or retired pay from the Government of the United States, 
 and “retired pay” as here used shall not include the pay of trans¬ 
 ferred members of reserve forces of the United States. (See annual 
 naval appropriation act.) 
 
 ic) Sundays, holidays, etc. —Compensation is not payable for 
 drills held on a legal holiday, as defined in article 330, Navy Regula¬ 
 tions, nor for drills held during the weeks in which fall Thanksgiv¬ 
 ing Day or Christmas Day. This restriction, however, does not apply 
 to appropriate duty and equivalent instruction or duty. Officers and 
 enlisted men of the Marine Corps Reserve shall receive compensation 
 for all regular authorized drills performed on Sunday. [C. M. C. 
 M. 1.] 
 
 (4) Fraudulent enlistment.— {a) Fraud is a willful concealing of 
 facts that would, if known, disqualify the individual from enlisting 
 in the Marine Corps Reserve, and, unless the Government, with 
 knowledge of the fraud, waives its rights and permits the contract 
 
 370 
 
MARINE CORPS RESERVE 
 
 13-150 
 
 of enlistment to stand, no payments of pay or allowances may be 
 made to the individual, subsequent to the discovery of the fraud. 
 
 (b) Therefore, no individual will be certified for pay or allow¬ 
 ances, subsequent to the actual knowledge or suspicion of fraud. 
 Pay rolls will show in remarks “Presumption of fraudulent enlist¬ 
 ment,” and any amounts due the individual will be shown as “Due 
 and unpaid,” until such time as final disposition is made of the case 
 by competent authority. 
 
 (c) It shall be the duty of the commanding officer, upon receiv¬ 
 ing information of a presumption of fraud, to immediately notify 
 the paymaster carrying the accounts of the organization to which 
 the individual is attached, by letter, that there is a presumption of 
 fraud in his case. 
 
 PAYMENT TO RESERVISTS 
 
 13-151 
 
 (1) First payment to members of Class I (a) and Class 1(e ).—When 
 an officer is appointed and assigned to Class I (a) or a man is en¬ 
 listed and assigned to Class I (e), the Reserve district commander, 
 or other proper commanding officer, will certify to the Paymaster, 
 Marine Corps, such individuals for annual advance payment of $20. 
 
 (2) First payment of men transferred to Class I (e ).—The first annual 
 payment of men transferred from the Regular Marine Corps to 
 Class I (e) will be made as prescribed in article 4-25 (3). 
 
 (3) Certification for pay of members of Class I (a) and I (e ).—On or 
 about the first of each month Reserve district commanders, or other 
 proper commanding officers, will certify to the Paymaster, Marine 
 Corps, for payment, all members of Class I and I (e) who were 
 due for an annual advance payment of $20 during the preceding 
 month, giving names, addresses, and anniversary dates. Prior to 
 certifying members of Class I (a) and I (e) for payment, district 
 commanders or other proper commanding officers will obtain a certifi¬ 
 cate from each man who is due for an anniversary payment to the 
 effect that he is not drawing a pension, disability allowance, disability 
 compensation, or retired pay from the United States Government, 
 and district commanders will state in their certificate to the Paymaster 
 that each individual has certified as herein. The Reserve district com¬ 
 mander will enter “Certified for anniversary payment (date)” in the 
 service-record book of each man so certified. The proper disbursing 
 officer of the Paymaster’s Office, Headquarters, Marine Corps, will 
 make a card payment of $20 (but not before the anniversary date), 
 forwarding the check to the payee direct. After payment, the Pay¬ 
 master will inform the certifying officer of the check number and date 
 of payment. The right of a member of Class I (a) or I (e) to receive 
 and retain the advance payment of $20 per annum is not affected by 
 reason of active duty performed during his period of assignment to 
 Class I (a) or I (e) (6 Comp. Gen. 19). 
 
 371 
 
13-151 
 
 MARINE CORPS MANUAL 
 
 (4) Payment of Class I reservists.—Payments to transferred and 
 assigned members of the Fleet Marine Corps Reserve will be made, 
 except as provided for by chapter 4, by the Paymaster, Retired and 
 Reserve Allotment Section, Headquarters, IT. S. Marine Corps. 
 Checks covering such payments will be mailed to reservists direct. 
 
 (5) Paymaster to be notified of transfers.—The Reserve district com¬ 
 mander will promptly notify the Paymaster, Retired and Reserve 
 Accounts, Headquarters U. S. Marine Corps, Washington, D. C., by 
 change sheet, showing new address of reservist, of all transfers of 
 Class I reservists from his reserve district to another reserve district. 
 
 (6) Designation of disbursing officers.—Compensation for drills, 
 equivalent instruction or duties, appropriate duties, or administrative 
 duties, will be paid on the basis of the fiscal quarter, by the Disbursing 
 Officer, Paymaster’s Department, in the Pay Area in which the head¬ 
 quarters of the Reserve organization is located. The boundaries of the 
 various pay areas are published in circular letters by the Paymaster. 
 
 {a) Paymasters paying drill pay rolls of Organized Marine Corps 
 Reserve battalions and Reserve aviation squadrons when preparing 
 the transcript, will make an extra copy (Form NMC-434r-J) and 
 forward it to the Director, Marine Corps Reserve, Headquarters 
 Marine Corps, Washington, D. C. 
 
 (7) Transmission of checks.—Checks for compensation, other than 
 pay and allowances while on active or training duty, will be trans¬ 
 mitted direct to the commanding officer of the battalion, company, 
 battery, or aviation squadron to which the reservist is attached. 
 
 (8) Disposition of checks not delivered.— {a) In the event of the 
 reservist’s transfer prior to receipt of check the commanding officer 
 will return the check to the issuing paymaster together with the reserv¬ 
 ist’s recorded address. Checks in the cases of officers and men trans¬ 
 ferred during the quarter to Class I or Class III, will be mailed by the 
 paymaster direct to the reservist concerned to the address as shown 
 in the remarks on the pay roll. 
 
 (&) If, after the drill roll is rendered, and prior to the delivery 
 of the check, it is discovered that the man is in debt to the Govern¬ 
 ment, or for any other reason should not be paid, the check will be 
 returned to the disbursing officer. 
 
 {c) The disbursing officer concerned will furnish a schedule of 
 checks mailed to an organization commander, showing the number, 
 date, payee, and amount of check, the payee to sign his name and 
 date of receipt opposite these entries. Upon completion of the 
 schedule it is to be returned to the disbursing officer (Standard Form 
 1025 may be adapted to this use). 
 
 {d) Checks received by reserve organizations, and not delivered to 
 the payee within 15 days from the date of receipt, will be returned 
 to the disbursing officer with a statement of the reason for non¬ 
 delivery in each case. In case checks are returned, the disbursing 
 officer will make one final attempt to pay the man by mailing his 
 check to the last-known address. 
 
 372 
 
MARINE CORPS RESERVE 
 
 13-152 
 
 GENERAL INSTRUCTIONS FOR PAY ROLL 
 
 13-152 
 
 (1) Basic unit for pay purposes, Class II.—For purposes of rendition 
 of organization pay rolls either for pay while on active or training 
 duty, or for drill pay, the company or battery will be considered the 
 basic unit of a Marine Corps Keserve line organization. For such 
 purposes, the squadron will be considered the basic unit of a Marine 
 Corps Keserve aviation organization. Commanding officers of such 
 basic units will prepare and submit pay rolls as prescribed below^ 
 
 (2) When and how submitted.— (a) While on active or training 
 DUTY. —Pay rolls will be submitted when prescribed by the Paymaster, 
 in accordance with, and on the same forms as prescribed for the 
 Regular Marine Corps. AVlien due for discharge while on active duty 
 or training duty. Form NMC 90 will be rendered as prescribed for the 
 Regular Marine Corps. 
 
 { h ) For the purpose of drill, equivalent instruction or duty, 
 appropriate duty, and administrative duty pay. —Pay rolls will be 
 prepared quarterly on Forms NMC 891, NMC 891a, and NMC 891a, 
 as soon after the close of the quarter as possible, and submitted to 
 the disbursing officer, in quadruplicate, by mail. Pay rolls should 
 never be folded, but mailed either flat or rolled in mailing tubes. 
 
 (3) Number of copies.—The pay roll will be prepared in quadrupli¬ 
 cate (on the typewriter when practicable) and certified by the com¬ 
 manding officer of the unit or other commissioned officer acting in his 
 absence. 
 
 (4) Return of quadruplicate.—The disbursing officer will, after audit 
 has been completed, compare the quadruplicate copy of the pay roll 
 with the original, enter on the quadruplicate all corrections noted on 
 the original, and return the quadruplicate copy to the organization 
 for its files. 
 
 (5) Notes.— (a) Special. —Since the pay roll is the record to 
 wffiich reference is made in the adjustment of claims and other ques¬ 
 tions affecting those whose names are borne thereon, it is important 
 in its preparation that nothing be omitted which properly pertains 
 to the complete understanding of the status of the officer or man as 
 affecting his pay, and in case of doubt an entry will always be pref¬ 
 erable to an omission. 
 
 ( h ) General.— The word “Drill” wherever used in these instruc¬ 
 tions refers only to drill for which pay is claimed. Drills performed, 
 which for administrative reasons are not to be claimed as “pay drills,” 
 will not be referred to on the pay roll. 
 
 (6) All members attached to command to be shown.— (a) All officers 
 and enlisted men attached to a command on the first day of the 
 quarter (whether to be paid or not) must be shown on the pay roll 
 for such period of the quarter as so attached. 
 
 373 
 
13-152 
 
 MARINE CORPS MANUAL 
 
 ( b ) Arrangement. —Those attached at the end of the quarter will 
 appear in the body of the roll arranged according to rank; alpha¬ 
 betically in each rank, and numbered consecutively beginning with 
 the number one (1) at the top of the first page. 
 
 (c) Separations. —Those who become separated during the quar¬ 
 ter for any cause will be shown on the back of the roll immediately 
 following those attached under an appropriate heading, e. g., “Died,” 
 “Detached,” “Transferred,” “Discharged,” “Retired,” “Resigned,” 
 etc., and numbered separately under each heading. (See subpar. 
 
 14 (e).) 
 
 (d) Accounts not extended. —Those separated to join other active 
 organized units rendering drill pay rolls will not have their accounts 
 extended into the ruled columns “Credit,” “Debit,” and “Amount 
 due,” but otherwise they will be stated in full. (See par. 14 (c).) 
 
 ( e ) Extensions. —Those separated for all other causes will have 
 their accounts extended in full including “Amount due.” Where 
 enlisted men are transferred to Class III, Volunteer Marine Corps 
 Reserve, the remarks will show the address of the reservists so as to 
 enable the pa 5 unaster to forward the check direct to the reservist 
 concerned. (See par. 14 (c).) 
 
 (7) Transfer of pay data on separation.—Where separations are 
 effected, under paragraph 6 (d) above, the new unit commander con¬ 
 cerned will be fully informed immediately of the individual pay 
 status of the reservist concerned on Transfer of Pay Data Form as 
 prescribed in article 13-153. The information shown on Transfer of 
 Pay Data Form will agree with that shown on the pay roll from 
 which transferred, as required by paragraph 14 (c). 
 
 (8) Ruled spaces.— (a) Spaces have been ruled off for convenience 
 in the preparation and subsequent audit of the pay roll to permit of 
 
 15 drills wdthin a quarter. In these spaces the date upon which a 
 drill is performed will be placed in such a manner as to bring the 
 same date in each succeeding account directly under the same date 
 in each preceding account. Drills should not be totaled at the bottom 
 of the page, nor is it necessary to complete the summary on the cover 
 sheet. 
 
 ( b ) Only dates of drills performed with the organization for which 
 the roll is being submitted will appear in the ruled spaces. Drills 
 performed with other organizations will be shown under “Remarks” 
 only. (See par. 14 (a).) 
 
 (9) Ceii:ificates.— (a) Company. —The certificate of the unit com¬ 
 manders will be properly signed on the original of the pay roll in every 
 case prior to submission of the roll to the proper disbursing officer 
 for payment. 
 
 ( b ) Battalion. —The certificate of the battalion commander will be 
 required only if and when administrative-duty pay is claimed on the 
 pay roll where the battalion commander is next superior in command 
 of the claimant. 
 
 
 374 
 
MARINE CORPS RESERVE 
 
 13-152 
 
 (c) Inspector-instructor. —The certificate for inspector-instructor 
 will be required only if and when administrative-duty pay is claimed 
 upon the pay roll and there is no next superior officer attached to the 
 command. 
 
 (10) Front and back of sheet.—The pay-roll sheets have a front and 
 back. The wide margin is to the left on the front and to the right 
 on the back. Care should be used to prevent accounts belonging on 
 the front being put on the back and vice versa, in order to permit easy 
 binding into permanent records. 
 
 (11) Pages to be identified.—Each page has at the top spaces pro¬ 
 vided for numbering, for the name of the organization, and the period 
 for which the roll is rendered. These spaces will be filled out on every 
 page to identify the page in the event it should become separated from 
 the remainder of the roll. 
 
 (12) Name, how shown.—The name will be shown, surname first 
 (all capitals), then first name and middle initial. Example: JONES, 
 Robert B. 
 
 (13) Remarks to be shown.— (a) All changes of rank. 
 
 (b) All authorized checkages or back credits. 
 
 (c) All dates of enlistment and reenlistment. 
 
 (d) All extensions of enlistment. 
 
 (e) All facts affecting the pay status of reservists joined from or 
 transferred (detached) to other organizations, or otherwise separated. 
 
 (/) All other facts affecting the pay of every officer or enlisted man 
 appearing on the pay roll necessary to support the entries under 
 “Credits” and “Debits.” 
 
 (^) Inclusive dates between which active or training duty was per¬ 
 formed. 
 
 (k) Presumption of fraud. 
 
 (14) Guide for entry of remarks.—The minimum remarks to support 
 
 the ordinary routing entries are herewith indicated as a guide. No 
 additional remarks should ordinarily be needed. Periods wdll not be 
 used after abbreviations for entries in pay rolls. Each entry will be 
 started with a capital letter. For authorized abbreviations, see 
 arrticle-Tr- 64. 0 u.'rre'Af Corosa . ^ 
 
 (a) Where the account of a reser^ust not appearing on the 
 
 PREVIOUS ROLL IS ENTERED.- 
 
 OFFICERS 
 
 Joining by new appointment: “Jd by orig appt” 
 
 Joining from a Reserve district: “(date) jd by tr fr_Res Dist” 
 
 Joining from another organized unit with moneys due from old 
 organization: “(date) jd by tr fr (organization) Perf drills and/or 
 eiod, and/or appro d on (dates)” If the duty was performed with a 
 different organization than that from which joined, add name of such 
 organization to the entry. 
 
 375 
 
13-152 
 
 MARINE CORPS MANUAL, 
 
 ENLISTED MEN 
 
 Joining from another organized unit with moneys due from old 
 organization: “(date) jd by tr fr (organization) Perf drills and/or 
 eiod, and/or appro d on (dates)” If the duty was performed with a 
 different organization than that from which joined, add name of such 
 organization to the entry. 
 
 Joining from another organized unit without moneys due from old 
 organization: “(date) jd by tr fr (organization) No cred cert as due” 
 
 Joining by enlistment or reenlistment: “Jd by enl” or, “Jd by reenl 
 Last sett on rolls of (organization)”; or, “Jd by reenl Last sett on 
 acct No — under dis this roll” 
 
 Joining from a Keserve district: “ (date) jd by tr fr_Kes Dist No 
 
 prev sett curr fis yr” or “Last sett by_to_on 
 
 rolls of_(Res List)” In the latter case, prior-paid drills 
 
 should be entered in the space provided on the pay roll. 
 
 (h) Change in ranks.— 
 
 ENLISTED MEN 
 
 Promoted: “(Date) pro to (rank) by BN, (SQ), CO, Auth Art 
 ia-72 MCM, or Ltr MGC (date).” 
 
 Reduced: “(Date) red to (rank) by BN, (SQ), CO, Auth Art 
 13-80 MCM, or Ltr MGC (date).” 
 
 Reappointment: “(Date) reappt (rank) by BN, (SQ), CO, Auth 
 Art 13-54 (9) MCM, or Ltr MGC (date).” 
 
 (g) Separations.— 
 
 OFFICEBS 
 
 Detached to a Reserve district: “(date) det to_Res Dist 
 
 Sett for prd fr_19_to_19_Not indeb to US for PP” 
 
 State address. 
 
 Resigned, died, discharged, or retired: “(date) res (died, dis, or 
 
 retd) Sett for prd fr_19_to_19_not indeb to US 
 
 for PP” State address. 
 
 Detached to another active organized unit: “(Date) det to (organi¬ 
 zation) Unpaid dr this qtr (No unpaid dr this qtr)” Drill dates to be 
 shown in proper spaces, and, if entitled to pay for administrative 
 
 duty, add: “Faithfully perf adm d fr_19_to_19_as 
 
 CO (organization).” In making this entry, be sure that the informa¬ 
 tion shown on the pay roll agrees in full with the information fur¬ 
 nished the man’s new commanding officer on the Transfer Pay Data 
 form. 
 
 ENLISTED MEN 
 
 Transferred to a Reserve district: “(date) tr to_(organiza¬ 
 tion) _performed drills on dates as shown hereon to incl date 
 
 of tr” or “No drills performed this qtr prior to tr” as appropriate. 
 
 376 
 
MARINE CORPS RESERVE 
 
 13-152 
 
 (15) Authorized checkages.—Any overpayments resulting from any 
 
 cause must be checked, from any sums claimed due from the United 
 States, before payment may be made. Lost, destroyed, or damaged 
 Govermnent property is an authorized checkage if responsibility is 
 acknowledged by the person to be checked, or the responsibility is 
 determined by a board of survey. (See art. 17-43.) For reservists 
 not on continuous active duty, clothing is classed as Government 
 property the same as equipment. Overpayments or short-checkages 
 resulting from administrative analyses will be adjusted by the dis¬ 
 bursing officer paying the account, and an explanation thereof fur¬ 
 nished the commanding officer for his information. In the case of a 
 reservist checked for lost, destroyed, or damaged Government prop¬ 
 erty, the “Remarks” will show: “Ckd $_for PP per req (Name of 
 
 officer requesting checkage) dated_19_” in the column headed 
 
 “Item” on blank line, enter “For PP.” In the column headed “Debit” 
 on the same line enter the amount. Where such adjustments produce 
 an overpayment the amount of the overpayment will be entered in 
 the “Amount Due” Column and will be plainly marked in red ink 
 “Overpaid $_” by the disbursing officer. 
 
 (16) Credits.— (a) Drill pay will be entered on the pay roll show¬ 
 ing the dates on which the drills were performed in the ruled spaces. 
 (See par. (8).) 
 
 (b) Equivalent instruction or duty pay.—E quivalent instruction 
 or duty will be entered on the pay roll by showing in remarks “EIOD 
 (date or dates)” and, in the space provided for showing the drill 
 date, the letters “EIOD” will be entered. 
 
 (c) Appropriate duty pay.—^A ppropriate duty pay will be entered 
 on the pay roll by showing in remarks “perf appro d auth MGC Itr 
 
 dated_19_” and in the ruled spaces the dates upon which the 
 
 appropriate duties were performed. When the appropriate duty is 
 performed in increments, the date on which the period of appropri¬ 
 ate duty is completed will be shown in the ruled space provided for 
 date. A certified copy of the letter authorizing the performance of 
 appropriate duty will be filed with the first pay roll on which credit 
 is claimed. 
 
 (d) Flight pay.—^F light pay will be shown on the pay roll by 
 entering on the first blank line in the individual’s pay account “fit 
 pay” and opposite thereof under “Credits,” the amount of such flight 
 pay. Form NMC 944, Flight Certificate and Schedule for members 
 of the Organized Marine Corps Reserve, will be submitted with the 
 pay roll to support credit for flight pay. 
 
 (e) Administrath^e duty pay.—A dministrative duty pay will be 
 
 shown on the pay roll by entering in “Remarks”: “Faithfully perf 
 adm d as CO (Name of organization) fr_19_to_19__.” 
 
 (/) Miscellaneous credits.—S hort credits or overcheckages noted 
 in the administrative analyses of account will be adjusted by the dis¬ 
 bursing officer paying the account, and an explanation furnished the 
 
 377 
 
13-152 
 
 MARINE CORPS MANUAL 
 
 commanding officer for his information. In case an error is dis¬ 
 covered by the commanding officer after payment has been made, ad¬ 
 justment will be made on subsequent pay roll and the “remarks” will 
 show: “Cred $_for (Explain nature of credit).” 
 
 (17) Kesponsibility of commanding officers.—Commanding officers or 
 other commissioned officers who sign certificates relative to pay, are 
 held to be pecuniarily responsible for payments made on the strength 
 of such certificates. 
 
 (18) Doubtful payments.—A disbursing officer is not authorized to 
 make payments in cases involving disputed questions of law or fact, 
 the proper procedure being to send all such cases to the General Ac¬ 
 counting Office, Claims Division, for direct settlement. 
 
 (19) Ditto marks.—The use of the word “ditto” or ditto marks 
 (“) on a pay roll is prohibited. 
 
 (20) Red ink.—The use of red ink on a pay roll is prohibited, 
 except by the office of the disbursing officer paying the roll. 
 
 (21) Credits from prior enlistments prohibited.—Amounts due from a 
 prior enlistment should not be credited in a subsequent enlistment. 
 The individual concerned should be advised of his right to make 
 claim on the General x4.ccounting Office. 
 
 (22) Units disbanded.—^Whenever an organization is disbanded and 
 the officers and men are transferred to other organizations, a pay roll 
 for the organization disbanded will be prepared for the fraction of 
 the quarter elapsed prior to disbandment, the transfer pay roll to show 
 the data required by paragraphs (6) {d) and (14) (<?) of this article, 
 as may be appropriate. 
 
 TRANSFER OF PAY DATA 
 
 13-153 
 
 (1) Instructions.—The form prescribed in paragraph (2) will be 
 prepared in triplicate in cases of transfer of any reservists. 
 
 {a) When transferred to another unit of the organized re¬ 
 serve.— The original and duplicate will be forwarded to the reservist’s 
 new commanding officer, who will file the duplicate with the pay roll 
 for file in the office of the disbursing officer paying the roll. The 
 triplicate will be retained in the files of the originating office. 
 
 (5) When transferred to the volunteer reserve.— The original 
 and duplicate will be securely attached to the “Pay Account Kecord” 
 page of the service record for future use in the event the reservist is 
 retransferred to the Organized Marine Corps Reserve during the same 
 fiscal year. 
 
 {c) The form is furnished as a guide for organizations in preparing 
 transfer pay data. The form will not be furnished by the Quarter¬ 
 master or % Headquarters Marine Corps, but will be prepared by 
 each organization as needed, inserting the pertinent data shown on 
 the face hereof. 
 
 378 
 
MARINE CORPS RESERVE 
 
 13-153 
 
 2. Pom.— 
 
 Transfeb of Pay Data—Organized Marine Corps Reserve 
 
 (Name of organization) 
 
 (Location) 
 
 __, 19—. 
 
 (Date) 
 
 I certify that__ USMCR(O), transferred from 
 
 _to- 
 
 (Organization from which transferred) (Organization to which transferred) 
 
 on__ 19_, has performed the following duties: 
 
 (Date) 
 
 Prior paid drills, current fiscal year,_ 
 
 Prior paid EIOD’s current fiscal year,_ 
 
 Prior paid appropriate duty periods, current fiscal year,_ 
 
 Unpaid drills, current quarter, performed on dates as follows:_ 
 
 Unpaid EIOD’s, current quarter, performed on dates as follows:_ 
 
 Unpaid appropriate duty x)erio(is, current quarter, performed on dates as fol¬ 
 lows :__ 
 
 Totals, drills, EIOD’s, appropriate duty periods:_ 
 
 Satisfactorily performed administrative duty as commanding officer of 
 
 -from _, 19_, to _, 19—. 
 
 During the current quarter the reservist performed aerial flights in the capacity 
 of pilot for_hours_minutes. 
 
 The above-named reservist w^as last settled on the drill pay roll of_ 
 
 by-for the quarter ending_, 19_ 
 
 The date of commission or enlistment is_ 
 
 U8MCR (0), CommaJiding. 
 
 ACTnVE AND TRAINING DUTY PAY AND ALLOWANCES 
 
 13-154 
 
 (1) Officers.— (a) Commissioned officers of the Marine Corps Re¬ 
 serve, including those on the honorary retired list or who may have 
 been retired, when employed on active duty or training duty, with pay, 
 or when employed in authorized travel to and from such duty, shall 
 be deemed to have been confirmed in grade and qualified for all general 
 service and shall receive the pay and allowances, including longevity 
 pay, as provided by law (34 U. S. C. 853^, as amended by Sec. 8, 
 Naval Aviation Personnel Act of 1940) for the Reserve Forces of the 
 United States, and shall, when traveling under orders, or under com¬ 
 petent authority, receive transportation in kind, mileage, or actual 
 expenses as provided by law for travel performed by officers of the 
 Regular Marine Corps. For the purpose of computing increases in 
 pay of commissioned officers on account of length of service, active 
 service in grade of aviation cadet shall be considered as commissioned 
 service. [C. M. C. M. 1.] 
 
 379 
 
13-154 
 
 MARINE CORPS MANUAL 
 
 (b) Pay periods.—When Reserve officers, exclusive of chief warrant 
 officers, are authorized by law to receive Federal pay, those serving 
 in grades corresponding to those of colonel, lieutenant colonel, major, 
 captain, first lieutenant, and second lieutenant shall receive the pay of 
 the sixth, fifth, fourth, third, second, and first periods, respectively 
 (37 U. S. C. 7). 
 
 (c) For pay and allowances of aviation cadets, see article 13-175. 
 
 (2) Chief warrant officers, warrant officers, and enlisted men.—Chief 
 
 warrant officers, warrant officers, and enlisted men of the Marine 
 Corps Reserve, including those on the honorary retired list, or who 
 may have been retired, when employed on active or training duty, 
 with pay, or when employed in authorized travel to and from such 
 duty, shall receive the same pay and allowances as received by chief 
 warrant officers, warrant officers, and enlisted men of the Regular 
 Marine Corps of the same rank and of the same length of service, 
 which shall include active service in the Regular Army, Navy, Marine 
 Corps, Coast Guard, Coast and Geodetic Survey, and Public Health 
 Service; and active service, other than for training, in the Naval 
 Militia and National Naval Volunteers; active service, other than 
 for training, prior to June 30, 1925, in the Naval Reserve, Marine 
 Corps Reserve, and the National Guard. No chief warrant officer 
 promoted to other commissioned grade or warrant officer promoted 
 to chief warrant officer or other commissioned grade shall suffer any 
 reduction of pay by reason of such promotion. All periods, whether 
 active or inactive, during which chief warrant officers have held com¬ 
 missions in the Marine Corps Reserve shall be included in computing 
 their pay as provided in the act of February 16, 1929 (45 Stat. 1186) 
 (37 U. S. C. 5) (Comp. Gen. B-12441, Feb. 6, 1941). [C. M. C. M. 
 
 1 and 3.] 
 
 (3) Beginning and termination of active and training duty pay.— (a) 
 The pay and allowances to which officers and enlisted men of the 
 Naval Reserve are entitled while on active or training duty begin on 
 the date when between the hours of two successive midnights they 
 entrain, and end on the date when between the hours of two succes¬ 
 sive midnights they could reach their homes, following detachment 
 under orders, over the shortest usually traveled route (7 Comp. Gen. 
 100 ). 
 
 (b) Released from actht: duty.— When an officer of the Marine 
 Corps Reserve is ordered home, and, upon arrival, to assume an 
 inactive status, pay and allowances, including pay and allowances 
 for the time necessary to travel to his home, will be credited and paid 
 on the current pay voucher prior to his departure from his active 
 dutv station. (See arts. 24-124 (1) (b) and 25-117 (3), M. C. M.). 
 [C. W C. M. 3.] 
 
 (4) Pay for the 31st day of any month.—When officers and men of the 
 Marine Corps Reserve perform active duty or training for periods 
 of 30 days or less, such duty performed on the thirty-first day of any 
 
 380 
 
MARINE CORPS RESERVE 13-154 
 
 month shall be paid for at the same rate as for any other day (34 
 U. S. C. 85de). 
 
 (5) Aviation.—Officers and enlisted men, while employed on active 
 or training duty, with pay, which involves actual flying in aircraft, 
 shall receive the same increase of pay of their ranks as may be received 
 by officers and enlisted men in similar ranks in the Regular Marine 
 Corps for the performance of similar duty (34 U. S. C. 853^). 
 
 (6) Payment.—Pay and allowances of officers and enlisted men of 
 the Marine Corps Reserve on active or training duty will be paid by 
 subordinate officers of the Paymaster Department in accordance with 
 instructions issued by the Paymaster, United States Marine Corps. 
 
 UNIFORM GRATUITY 
 
 13-155 
 
 fl) When eligible.—In time of peace, upon first reporting for active 
 or training duty, with pay, at a location where uniforms are required 
 to be Avorn, or after the authorized performance of fourteen drills, a 
 commissioned or warrant officer of the Marine Corps Reserve shall be 
 paid a sum not to exceed $100 as reimbursement for the purchase of 
 the required uniforms. Thereafter he shall be paid an additional sum 
 of $50 for the same purpose upon the completion of each period of not 
 less than 4 years in the Marine Corps Reserve. The last-named amount 
 of $50 shall not become due any officer until he has completed not less 
 than 150 drills or periods of other equivalent instruction or duty or 
 appropriate duties and 56 days’ active or training duty or 75 drills and 
 84 days’ active or training duty, or 112 days’ active or training duty. 
 Any officer who has heretofore received a uniform gratuity shall not 
 be entitled to a further uniform gratuity, except in time of war or 
 national emergency, until the expiration of 4 years from the date of 
 the receipt of the last gratuity. Reserve officers will become entitled 
 to the uniform gratuity mentioned above only after they have provided 
 themselves with the uniform and equipment prescribed for them (34 
 U. S. C. 855(2). The foregoing provisions are also applicable in 
 time of war or national emergency. (21 Comp. Gen. 739.) FC. M. 
 
 C. M. 1 and 3.] 
 
 (2) During war or national emergency.—In time of war or national 
 emergency a further sum of $150 for the purchase of required uniforms 
 shall be paid to officers of the Marine Corps Reserve when they first 
 report for active duty. The purchase of uniforms in this latter case 
 is not a prerequisite. [C. M. C. M. 1.] 
 
 (3) Payment of uniform gratuities.— (a) When any of the above 
 conditions, with respect to the $100 and $50 uniform gratuities have 
 been met, claim Avill be submitted on Form NMC-890 and NMC-890a 
 to the Paymaster, Headmiarters, U. S. Marine Corps, Washington, 
 
 D. C., for payment. [C. M. C. M. 1.] 
 
 381 
 
13-155 
 
 MARINE CORPS MANUAL 
 
 (2>) The payment of the $150 uniform gratuity to former aviation 
 cadets under section 11, Act of August 4, 1942, or the payment of 
 the $150 uniform gratuity to commissioned and warrant officers upon 
 first reporting for active duty in time of war or during a national 
 emergency under the last proviso of section 302 of the Naval Re¬ 
 serve Act of 1938, will be made by the disbursing officer first taking 
 up their accounts upon reporting for active duty by crediting the 
 same on their pay vouchers. Disbursing officers subsequently tak¬ 
 ing up their pay accounts are not authorized to pay this gratuity 
 without authority from Headquarters, Marine Corps. [C. M. 
 C. M. 3.] 
 
 (4) When claim for uniform gratuity of $100 is based upon com¬ 
 pletion of 14 drills, a certificate as to the completion of the required 
 number of drills, signed by the battalion commander, will be submitted 
 with the voucher. [C. M. C. M. 1.] 
 
 Section I4.—USIF0RM 
 UNIFORM PRESCRIBED 
 
 13-160 
 
 The uniform for officers and enlisted men of the Marine Corps 
 Reserve shall be the same as that prescribed for corresponding ranks 
 and grades of officers and enlisted men of the Regular Marine Corps. 
 
 WEARING OF UNIFORM 
 
 13-161 
 
 (1) Members of the Marine Corps Reserve shall wear the uniform 
 of their rank and grade when at drills. They may wear such uniforms 
 on appropriate occasions. 
 
 (2) Marine Corps Reserve personnel employed in any capacity, by 
 a military school will not wear the Marine Corps uniform while per¬ 
 forming such duty, except on specific authority of the Commandant 
 of the Slarine Corps, and when such authority is granted, th^ will 
 wear the insignia of their rank in the Marine Corps Reserve. School 
 insignia will not be worn on the Marine Corps uniform. [C. M. 
 C. M. 2.] 
 
 (3) The Marine Corps Reserve service medal.—See chapter 8 for in¬ 
 structions on eligibility, wearing, and type. 
 
 (4) Naval Reserve personnel.—Officers or enlisted men of the Naval 
 Reserve, attached to and serving with an Organized Marine Corps 
 Reserve unit, are eligible for the Marine Corps Reserve service medal 
 under the same conditions as apply to members of the Marine Corps 
 Reserve. [C. M. C. M. 2.] 
 
 13-162 
 
 For eligibility, submission of claim, and payment of uniform gra¬ 
 tuity, see article 13-155. 
 
 382 
 
MARINE CORPS RESERVE 
 
 13-163 
 
 articles of uniform required 
 
 13-163 
 
 (1) Organized Reserve.—Reserve officers attached to an organized 
 unit will provide themselves with such uniforms and equipment as 
 prescribed by the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (2) Tor active or training duty.—Reserve officers ordered to active or 
 training duty shall provide themselves with the following articles of 
 uniform: 
 
 1 belt, officers’, Model 1935, with 1 shoulder strap. ^ 
 
 1 belt, trousers, woven.^ 
 
 1 boots or leggings, pair.^ 
 
 1 cord, hat.^ 
 
 1 hat, field.^ 
 
 1 insignia of rank, pair. 
 
 1 ornament, cap and hat, service. 
 
 1 ornament, collar, service, pair. 
 
 1 scarf, service.- 
 3 shirts, khaki.^ 
 
 2 shoes, brown, pairs.^ 
 
 (a) Additional articles required outside the department of the 
 PACIFIC: 
 
 3 breeches, service, summer, pairs.^ 
 
 1 buttons, coat, bronze, set.® 
 
 2 coats, service, summer.® 
 
 1 cap, service, summer.^ 
 
 2 trousers, service, summer.® ® 
 
 (&) Additional articles required in the department of the 
 
 PACIFIC: 
 
 1 coat, service, winter (with buttons).® 
 
 1 breeches, service, winter.® 
 
 1 trousers, service, winter.® 
 
 1 cap, service, winter.^ 
 
 2 breeches, service, summer.® 
 
 1 trousers, service, summer.® ® 
 
 (3) Other articles allowed.—The procurement of regulation uniforms 
 and equipment not specified above is optional unless an officer is 
 ordered on some specific duty requiring their use. 
 
 ^ Leather goods to be dark russet, dark brown, mahogany, or cordovan. (See Uniform 
 Regulations, 1937.) 
 
 * These articles may be purchased from any depot, post, or reserve battalion, or squadron 
 quartermaster. 
 
 • These articles, or buttons^ and materials for making uniforms, njay be purchased from 
 the Depot Quartermaster, United States Marine Corps, 1100 South Broad St., Philadelphia, 
 Pa. 
 
 382a 
 
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 S'-, 'iti 
 
MARINE CORPS RESERVE 
 
 13-170 
 
 Section IS.—SELECTION AND TRAINING OF AVIATION CADETS 
 
 QUALIFICATIONS 
 
 13-170 
 
 (1) General requirements.—An applicant for appointment as Marine 
 Corps Reserve aviation cadet must: 
 
 (a) Be a male citizen of the United States. 
 
 (Z)) Be not less than 20 years of age at time of appointment in the 
 Marine Corps Reserve, and not over 27 years of age at the time the 
 training course at Pensacola is completed. 
 
 (c) Be unmarried and remain so during first 2 years of training. 
 
 (d) Agree (with consent of parents or guardian, if a minor) to re¬ 
 main on active duty four years (including period of training duty at 
 Pensacola), if such is authorized by the Commandant of the Marine 
 Corps. [C. M. C. M. 2.] 
 
 (e) Agree to maintain flying efficiency insofar as is practicable by 
 associating himself with a Marine Corps Reserve aviation unit, after 
 completing his training and required active duty. 
 
 (/) Be physically, mentally, morally, and psychologically qualified 
 for appointment as an aviation cadet, in accordance with prescribed 
 standards. 
 
 (g) Submit five letters of recommendation signed by persons of rec¬ 
 ognized standing in the community in which the applicant resides. 
 
 (2) Educational requirements.—Not less than 2 years of training at 
 an accredited college or university. Preference will be given to: 
 
 (a) Graduates. 
 
 ( b ) Those who have pursued a course in military science. 
 
 (<?) Those who have pursued a course in aeronautical engineering. 
 
 (3) Physical requirements.—Covered by Manual of the Medical De¬ 
 partment, chapter 11. Provision should be made for submission of 
 reports on Bureau of Medicine and Surgery Forms Y and Aviation 
 No. 1. 
 
 Note.— The minimum height of officers is 66 inches; maximum 
 height 74 inches. Each selected applicant is an embryo officer and 
 must qualify as such for appointment as an aviation cadet. 
 
 IVLETHOD OF NOMINATION AND SELECTION 
 
 13-171 
 
 (1) Candidates shall be nominated by the commanding officers 
 of Marine Corps Reserve aviation units. 
 
 (2) Applications and supporting papers, together with the recom¬ 
 mendation of the nominating officer, will be forwarded to Headquar¬ 
 ters, Marine Corps, for review and final selection by the Commandant 
 of the Marine Corps. [C. M. C. M. 2.] 
 
 383 
 
13-171 
 
 MARINE CORPS MANUAL 
 
 (3) Candidates who have previously failed in flight training, due 
 to unsatisfactory performance, in either an Army or Navy flight 
 school, shall not be eligible for selection. This does not apply, how¬ 
 ever, to failure in elimination flight training at Naval Eeserve avia¬ 
 tion bases. 
 
 RECORDS 
 
 13-172 
 
 (1) Forms.—The following forms will record the history of a 
 private first class, US'MCR(AV), and aviation cadet, USMCE, until 
 he graduates or has failed in training: 
 
 Application Form. 
 
 Form N. Nav. 139 (revised 1935)—Elimination Flight Training. 
 
 Pensacola—NAS—Training School Eecord. 
 
 (2) Application form.—The application form will be accomplished 
 by all applicants. Only the original and supporting papers will be 
 retained in the files at the Headquarters, Marine Corps. 
 
 (3) Form N. Nav. 139. —Upon completion of elimination flight 
 training. Form N. Nav. 139 will be completed and forwarded to Head¬ 
 quarters, Marine Corps. Under remarks on this form, one of the 
 following statements shall be made: 
 
 (a) Qualified; recommended for appointment as aviation cadet, 
 and flight training at Pensacola, Fla. 
 
 (&) Qualified but in excess of allowed quota for this class; placed 
 on eligible list for possible selection later. 
 
 (c) Failed elimination flight training. 
 
 (4) Training-school record.—The training-school record of each 
 student, upon completion of training or when the student has failed, 
 is forwarded by the Commandant, Naval Air Station, Pensacola, Fla., 
 to Headquarters, Marine Corps. 
 
 384 
 
MARINE CORPS RESERVE 
 
 13-173 
 
 FLIGHT training 
 
 13-173 
 
 (1) Phases of training.—The training will take place in three phases 
 as follows: 
 
 {a) Elimination flight training as a private first class, USMCR 
 (AV). This course will last about 30 days. 
 
 (6) Primary and advanced flight training at a designated naval 
 air station, as an aviation cadet of the United States Marine Corps 
 Keserve. This course is conducted in accordance with the same sylla¬ 
 bus as is used for the Regular service and covers a period of about 
 12 months. Upon satisfactory completion of training at a designated 
 naval air station, aviation cadets will be eligible for appointment as 
 second lieutenants in the Marine Corps Reserve, with date of prece¬ 
 dence as of the date of reporting for active duty undergoing train- 
 
 {c) Active duty in the aircraft squadrons of the United States 
 Marine Corps as a second lieutenant of the Marine Corps Reserve, 
 provided such duty is authorized by the Major General Commandant. 
 This duty will commence immediately after graduation at a desig¬ 
 nated naval air station, and will continue for a period of approxi¬ 
 mately 3 years. 
 
 (2) Active duty undergoing training, and active duty.—Aviation 
 cadets shall be deemed to be serving on “active duty undergoing 
 training” while at a designated naval air station. Upon acceptance 
 of appointment as second lieutenant in the Marine Corps Reserve, 
 each officer shall be deemed to be on “active duty” as distinguished 
 from “active duty undergoing training.” 
 
 {a) Aviation cadets who fail to meet the prescribed requirements 
 while undergoing training shall be released from active duty and 
 discharged from the United States Marine Corps Reserve by the 
 Major General Commandant, by direction of the Secretary of the 
 Navy. 
 
 (5) Aviation cadets shall be given an opportunity to be heard by 
 the commandant of the naval air station at which their training is 
 conducted, prior to being recommended for release and discharge, 
 such commandants being hereby designated as the agencies by whom 
 the aviation cadets may be heard. 
 
 (3) Orders.—When the final selection of students has been made at 
 Headquarters Marine Corps, instructions will be issued, by the Major 
 General Commandant, for the Inspectors-Instructors to enlist the 
 selected candidates, at Naval Reserve aviation bases, and then assign 
 them active duty for elimination flight training. Upon receipt of 
 Form N. Nav. 139, which should be forwarded to Headquarters Ma¬ 
 rine Corps at the close of each elimination flight training class, those 
 privates first class, USMCR (AV), who are qualified for further 
 
 385 
 
13-173 
 
 MARINE CORPS MANUAL 
 
 training will be selected within the quota allowed, appointed aviation 
 cadets by the Secretary of the Navy, and orders issued for them to 
 proceed to the naval air station, Pensacola, Fla., and report for active 
 duty undergoing training. 
 
 DESIGNATIONS 
 
 13-174 
 
 (1) Student naval aviation pilots.—Privates first class, USMCK 
 (AV), upon assignment to active duty for elimination flight training, 
 will be designated student naval aviation pilots. The issuance of 
 designations will be made by the commanding officer of the Naval 
 Reserve aviation base to which the student is first ordered for elim¬ 
 ination flight training, and will be revoked by him or by the officer 
 in command of any training activity to which the student may later 
 be attached at such time as he fails or his training is abandoned. 
 It will not otherwise be revoked while he is in training in an enlisted 
 status on active or inactive duty. 
 
 (2) Student naval aviator.—If a student is appointed as aviation 
 cadet by the Secretary of the Navy and further orders issued for 
 him to report at the naval air station, Pensacola, Fla., he will be 
 designated as a student naval aviator by the commandant, naval air 
 station, Pensacola. 
 
 (3) Naval aviators.—Upon successful completion of the flight 
 course, his designation as a student naval aviator will be terminated 
 and he will be desisfnated as a naval aviator. 
 
 PAY AND ALLOWANCES 
 
 13-175 
 
 (1) Elimination flight training.—Upon reporting for elimination 
 flight training, privates first class, USMCR (AV), will be entitled 
 to the pay of a private first class, USMC, plus flight pay, subsistence 
 allowance at the rate of $1.20 per diem, and where adequate quarters 
 are not provided, quarters allowance at the rate of 75 cents per diem. 
 
 (2) Active duty undergoing training.—While on active duty under¬ 
 going training at the naval air station, Pensacola, Fla., aviation 
 cadets will receive pay at the rate of $75 per month, which pay shall 
 include pay for flying risk as provided by law, plus a subsistence 
 allowance at the rate of $1 per diem. 
 
 (3) Active duty.—During the period of active duty as commissioned 
 officers they will receive the pay and allowances of their rank. 
 
 (4) Uniform allowance.—Upon acceptance of appointment as second 
 lieutenant in the Marine Corps Reserve, with immediate assignment 
 to active duty, each officer shall be paid a uniform allowance of $150. 
 This allowance shall be paid by the paymaster handling the accounts 
 
 386 
 
MARINE CORPS RESERVE 
 
 J3-175 
 
 of the officer concerned when he accepts his appointment. The dis¬ 
 bursing officer will endorse the original order showing fact and date 
 of such payment. Credit will be entered under “Paymaster’s state¬ 
 ment” with the following notation opposite the credit: “Uniform 
 allow.” A certified copy of the order detaching the officer from train¬ 
 ing and assigning him to active duty must be filed with the voucher 
 on which credit is given and forwarded with the accounts of the 
 disbursing officer concerned, in support of the payment of the uniform 
 allowance. 
 
 (5) Eestriction on pay and allowances.—See article 13-150 (3) (h). 
 
 (6) Travel.—For allow^ances while traveling see article 16-23. 
 
 INSURANCE 
 
 13-176 
 
 The basic law provides that while on active duty undergoing train¬ 
 ing, aviation cadets will be issued Government life insurance in the 
 amount of $10,000, the premiums on which shall be paid out of the 
 current appropriations for the Marine Corps Reserve, until com¬ 
 missioned, when the premiums wfill be checked against the officer’s 
 pay. In accordance with article 13-16, men selected for elimination 
 flight training may apply for Government life insurance upon the 
 completion of 16 days of their elimination flight training, the pre¬ 
 miums of such part as may be in effect prior to appointment as avia¬ 
 tion cadet to be paid by them. When an aviation cadet is commis¬ 
 sioned in the Marine Corps Reserve and ordered to active duty the 
 insurance shall be continued in force, but the premiums shall be 
 deducted from the pay of the officer concerned and paid b]^ allotment 
 to the Treasurer of the United States, Veterans’ Administration, 
 Washington, D. C. When released from active duty or discharged 
 they have the option of continuing the insurance at their own 
 expense. 
 
 COMPENSATION FOR INJURIES 
 
 13-177 
 
 The provisions of section 304 of the Naval Reserve Act of 1938 
 (34 U. S. C. 855c) make the benefits authorized for civilian employees 
 of the Government in the case of injury in the line of duty, or death 
 resulting from such injury, applicable to privates first class, USMCR 
 (AV), aviation cadets, USMCR, and second lieutenants, USMCR 
 (AVC), while performing active military or naval service which 
 shall include the performance of active duty with or without pay, 
 training duty with or without pay, drills, equivalent instruction or 
 duty, appropriate duty, or other prescribed duty, or while perform¬ 
 ing authorized travel to or from such duties. In case of injury, or 
 death resulting from injury, commanding officers will be guided by 
 article 13-15. 
 
18-178 
 
 MARINE CORPS MANUAL 
 
 BONUS 
 
 13-178 
 
 (1) When officers commissioned in the Marine Corps Reserve pur¬ 
 suant to the Naval Aviation Reserve Act of 1939 are released from 
 active duty that has been continuous for 1 or more years, they are 
 entitled to a lump sum payment of $500 for each complete year of 
 active service excluding duty as aviation cadets undergoing training, 
 and to pro rata part of such sum for fractional parts of each year of 
 such duty; but if released from active duty at their own request or 
 as a result of disciplinary action, the fractional part of the year in 
 which released will not be included in computing the lump-sum pay¬ 
 ment. No lump-sum payment is authorized if the period of' active 
 service is less than 1 year. 
 
 (2) The lump-sum payments authorized herein are in addition to 
 any pay, allowances, compensation, or benefits which such officers may 
 otherwise be entitled to receive (Sec. 6, Naval Aviation Personnel 
 Act of 1940). [C. M. C. M. 1.] 
 
 NEXT or KIN 
 
 13-179 
 
 Enlistment papers and service records shall show the name and 
 address of next of kin. Upon appointment as aviation cadets and 
 in case of any subsequent change in the name or address of next of 
 kin aviation cadets shall report to Headquarters Marine Corps the 
 name and address of their next of kin. 
 
 DISCHARGE 
 
 13-180 
 
 Upon appointment as aviation cadet, USMCR, a private first class, 
 USMCR(AV), will be issued a discharge as of the day preceding 
 acceptance and oath of office as aviation cadet, and records as enlisted 
 man closed out in accordance with articles 3-11 (e) and 3-22. 
 
 388 
 
MARINE CORPS RESERVE 
 
 13-181 
 
 UNIFORMS 
 
 13-181 
 
 (1) For elimination flight training.—Upon the reporting of enlisted 
 students for elimination flight training, they will be issued the cloth¬ 
 ing specified in list I, below, which must last for the entire period 
 of elimination flight training. This clothing will be furnished by 
 the accountable officer of the Marine Corps Reserve aviation activities 
 at the station or base concerned. Students who fail to successfully 
 complete elimination flight training will be required to turn in all 
 uniform clothing prior to relief from active duty. 
 
 (2) For active duty undergoing training.—Upon reporting at the 
 naval air station, Pensacola, Fla., for active duty undergoing training, 
 aviation cadets, USMCR, will be issued the additional uniform cloth¬ 
 ing specified in list II, below, by the Post Quartermaster, Marine 
 Barracks, Naval Air Station, Pensacola, Fla., as may be necessary. 
 Additional articles of uniform, specified in list III, below, will be 
 obtained from sources indicated and issued to aviation cadets, 
 USMCR, after they have reported at the naval air station, Pensa¬ 
 cola, Fla. 
 
 (3) Upon successful completion of the flight course.—See article 
 13-175 (4). 
 
 List I. —Elimination training (to he issued at 'Naval Reserve Aviation Bases) 
 
 Source 
 
 1 Belt, trousers, woven_ Reg. stock. 
 
 2 Caps, garrison, service, summer, or if weather conditions 
 
 warrant, 1 cap, garrison, service, winter_ Reg. stock. 
 
 4 Drawers, knee_ Reg. stock. 
 
 2 Scarfs, service_ Reg. stock. 
 
 1 Shoes, leather, pair_ Reg. stock. 
 
 3 Shirts, cotton_ Reg. stock. 
 
 4 Socks, cotton, pair_ Reg. stock. 
 
 3 Trousers, service, summer; or if weather conditions warrant, 
 
 2 trousers, service, winter_ Reg. stock. 
 
 4 Undershirts, cotton_ Reg. stock. 
 
 1 Clasp, collar_ Reg. stock. 
 
 1 Gloves, leather, lined, pair (winter issue only)_ Reg. stock. 
 
 1 Ornament, bronze, collar, pair_ Reg. stock. 
 
 List II .—Advanced Aviation Cadets (to he issued at Pensacola) 
 
 1 Cap, garrison, service, winter, or if weather conditions war¬ 
 rant, 2 caps, garrison, service, summer_ Reg. stock. 
 
 4 Drawers, knee_ Reg. stock. 
 
 1 Scarf, service, cotton_ Reg. stock. 
 
 1 Scarf, black, oflScers_ D. Q. P. 
 
 1 Shoes, leather, pair_ Reg. stock. 
 
 5 Shirts, cotton_ Reg. stock. 
 
 8 Socks, cotton, pair_ Reg. stock. 
 
 2 Trousers, service, winter, or 5 trousers, service, summer_ Reg. stock. 
 
 4 Undershirts, cotton_ Reg. stock. 
 
 389 
 
13-181 MARINE CORPS MANUAL 
 
 List III —Advanced Aviation Cadets (to he issued at Pensacola) 
 
 Source 
 
 1 Belt, oflScers’, Model 1935, complete_ D. Q. P. 
 
 1 Omament, bronze (cap and hat)-Reg. stock. 
 
 2 Coats, white (warrant officers)_D. Q. P. 
 
 1 Coat, dress (warrant officers)_D. Q. P. 
 
 1 Cap, dress (warrant officers)_D, Q. P. 
 
 1 Cap, white (warrant officers)_D. Q. P. 
 
 1 Cap, service, summer (warrant officers)_D. Q. P. 
 
 2 Coats, service, summer (warrant officers)_ D. Q. P. 
 
 1 Shoes, white, pair- Local Purchase 
 
 1 Shoes, black, pair-Local Purchase 
 
 4 Socks, white, lisle, pair_ Local Purchase 
 
 4 Socks, black, lisle, pair_ Local Purchase 
 
 1 Insignia, bronze, pair_ D. Q. P. 
 
 1 Insignia, gilt, pair- D. Q. P. 
 
 1 Ornaments, collar, dress, pair_Local Purchase 
 
 1 Ornaments, gold and silver plated, cap, dress_Local Purchase 
 
 4 Shirts, white_ Local Purchase 
 
 4 Collars, white_ Local Purchase 
 
 2 Trousers, wffiite (warrant officers)_ D. Q. P. 
 
 1 Trousers, dress (warrant officers)_ D. Q. P. 
 
 2 Trousers, service, summer (warrant officers)_ D. Q. P. 
 
 COMMISSIONING IN REGULAR MARINE CORPS 
 
 13-182 
 
 (1) Naval aviators of the Marine Corps Reserve, who are former 
 aviation cadets, are eligible for appointment to the Regular Marine 
 Corps, under the provisions of the Naval Aviation Personnel Act 
 of 1940, in such numbers as the President may authorize and the 
 authorized number of commissioned officers of the Marine Corps is 
 increased accordingly. 
 
 (2) Such officers, on June 30 of the calendar year in which ap¬ 
 pointed, must have completed not less than 18 montlis of continuous 
 active service next following the completion of their active duty 
 as aviation cadets undergoing training and must have been less than 
 25 years of age upon successful completion of training as aviation 
 cadets. They must also establish their moral, physical,* mental, and 
 professional qualifications to the satisfaction of the Secretary of the 
 Navy. They will be appointed in the Regular Marine Corps in the 
 same grade occupied by them in the Marine Corps Reserve at the time 
 of such appointment and will take precedence in such grade in accord¬ 
 ance with the ])rovisions of article 13-41 (2). [C. C. M. 3.] 
 
 (3) A board will be convened each year at Headquarters Marine 
 Corps for the purpose of selecting recommended applicants for ap¬ 
 pointments in the Regular Marine Corps under the provisions of the 
 Naval Aviation Personnel Act of 1940. 
 
 390 
 
MARINE CORPS RESERVE 
 
 13-182 
 
 (4) To be eligible for consideration each applicant must meet the 
 age and service requirements stated above and must be recommended 
 therefor by his present commanding officer. Such recommendation 
 must include a specific notation as to the moral and mental fitness 
 of the applicant as determined from personal interview. No appli¬ 
 cant selected shall be appointed in the Marine Corps until he shall 
 have successfully passed a physical examination before a board of 
 naval medical examiners. 
 
 (5) In computing the pay of officers so appointed, credit for lon¬ 
 gevity shall be given them for all service, including service as aviation 
 cadets, with which they have heretofore been credited. 
 
 (6) Each officer so appointed to the grade of second lieutenant and 
 each officer so appointed to a grade above that of second lieutenant, 
 shall, respectively, become eligible for promotion or for consideration 
 by a selection board as of the date the line officer next junior to him 
 at the date of appointment becomes so eligible. 
 
 (7) Omitted. [C. M. C. M. 3.] 
 
 Section I6.~SELECTI0N AND TRAINING OF PLATOON LEADERS 
 
 QUALIFICATIONS 
 
 13-190 
 
 (1) General requirements.—An applicant for enlistment for training 
 as a platoon leader must: 
 
 (a) Be a male citizen of the United States. 
 
 (b) Be over 18 and less than 23 years of age at time of enlistment. 
 
 {c) Furnish written consent of parents or guardian to enlistment if 
 
 a minor. 
 
 (d) Be a freshman or sophomore in an accredited college or 
 university. 
 
 {e) Not be a medical, dental, or theological student. 
 
 (/) Sign an application for 6 weeks’ active-duty training for the 
 current year. 
 
 {g) Not be a member of any military organization, including Army 
 and Navy R. O. T. C. units, except the Naval Militia. 
 
 (2) Physical requirements.—Physical requirements, except height, 
 are the same as prescribed for enlistment in the Regular Marine Corps 
 (art. 2-121). The following height standards will govern : Ages 18 to 
 20, inclusive, minimum height, 67 inches; Ages 21 to 23, inclusive, 
 minimum height, 68 inches. 
 
 (3) Moral requirements.—A student selected for this training must 
 possess unquestioned moral integrity, better than average scholastic 
 standing, and must be of commissioned-officer caliber as established by 
 character, appearance, manner and bearing, and capacity for leader¬ 
 ship. 
 
 390a 
 
MARINE CORPS RESERVE 
 
 13-191 
 
 METHOD OF NOMINATION AND SELECTION 
 
 13-191 
 
 (1) From accredited colleges and universities.—A list of accredited 
 colleges and universities from which it is desired to enlist applicants 
 will be compiled annually at Headquarters, United States Marine 
 Corps, and a quota assigned to each school so selected. Recruiting 
 officers will be designated by the Major General Commandant to visit 
 these schools to interview and enlist desirable applicants. Recruiting 
 officers will make two visits to each school, the first one to contact 
 authorities of the school and to accept applications; the second trip 
 will be to enlist the applicants. Each visit will be made at a time 
 when students are present and free from examinations. 
 
 (2) Enlistment and assignment.—Each student will be enlisted as a 
 private; appointed private first class without reference to the Major 
 General Commandant; assigned to Class III {d)^ Volunteer Marine 
 Corps Reserve; and transferred by staff returns to the platoon leaders, 
 unit of the Reserve district in which he permanently resides, by the 
 officer who effects the enlistment. 
 
 (3) Assignment from the Organized Reserve.—Members of Organized 
 battalions, squadrons, and units of the Marine Corps Reserve who have 
 the qualifications listed in article 13-190, are eligible for assignment to 
 the platoon leaders’ class. A reservist desiring this assignment will 
 submit his application to the Major General Commandant via his or¬ 
 ganization commander and the Inspector-Instructor. This applica- 
 oon will include the following information: 
 
 {a) Full name, rank, and organization of the applicant. 
 
 \h) Date of birth. 
 
 \g) College or university he is attending. 
 
 {d) Graduating year of his class. 
 
 (e) Subject in which he is specializing. 
 
 (/) Prior military training. 
 
 {g) Present height and weight. 
 
 In their forwarding endorsements the organization commander and 
 the Inspector-Instructor will make such comments and recommenda¬ 
 tions as they deem desirable with regard to the fitness of the applicant 
 for assignment to the platoon leaders’ class. 
 
 (4) Transfer for training duty.—When ordered to training duty, 
 platoon leaders will be transferred by staff returns to the training 
 center, and upon return to inactive status will be transferred back to 
 their respective districts or organizations. 
 
 (5) Rank.—Upon his assignment to training duty with the platoon 
 leaders’ class, a member of the Organized Reserve so selected will be 
 appointed or reduced to the rank of private first class for duty with 
 the platoon leaders’ class prior to transfer to the training center. 
 
 391 
 
13-191 
 
 MARINE CORPS MANUAL 
 
 (6) Orders for training duty.—Orders to training duty will be issued 
 by the Major General Commandajit or as directed by him. 
 
 (7) Transportation.—Transportation requests will be forwarded 
 with orders to each platoon leader traveling on Government request. 
 Subsistence en route will be paid after arrival at the training center. 
 
 TRAINING 
 
 13-192 
 
 (1) Time and place.—Each training period will be continuous for 
 6 weeks, beginning the first Sunday in July unless otherwise designated 
 by the Major General Commandant. The training will be conducted 
 at such posts as may be desigiiated by the Major General Commandant 
 and will be under the supervision of the Commandant, Marine Corps 
 Schools. [C.M. C.M. 1.] 
 
 (2) Training schedule.—A training program will be prepared by 
 the Commandant, Marine Corps Schools, and submitted to the Major 
 General Commandant for approval by April 15 of each year. 
 
 (3) Training, advanced course.—All members of the advanced course 
 will be assigned to training duty as privates first class for a period 
 of 4 weeks, after which they will, if qualified, be commissioned sec¬ 
 ond lieutenants. Marine Corps Reserve, and assigned to 2 weeks’ train¬ 
 ing duty with troops. Applicants for the advanced course will comply 
 with article 13-194 prior to being assigned and furnished travel orders 
 to the place of training. 
 
 (4) Relief from training.—The Commandant, Marine Corps Schools, 
 and the Commanding General, Marine Corps Base, Naval Operating 
 Base, San Diego, Calif., are authorized to relieve from training duty 
 and return home any member of the platoon leaders’ class for any of 
 the following reasons: 
 
 {a) Because of obvious inaptitude for the military service; i. e., 
 failure to meet the standards demanded of a platoon leader. 
 
 (Z>) Because of physical defect discovered by a board of medical 
 examiners. 
 
 (<?)' Upon request of the individual. 
 
 ORGANIZATION 
 
 13-193 
 
 (1) Class.—Classes wdll be formed as separate organizations and 
 will be designated as “Eastern (Western) Platoon Leaders’ Class, 
 
 
 (2) Junior course.—The basic group, consisting of newly enlisted 
 students undergoing their first period of training, will be assigned to 
 the junior course. 
 
 392 
 
MARINE CORPS RESERVE 13-193 
 
 (3) Senior course.—Students taking the second year of training will 
 be assigned to the senior course. 
 
 (4) Advanced course.—Students who have completed the required 
 two periods of training and return for the third period of training 
 will be assigned to the advanced course. 
 
 COMMISSION IN THE MARINE CORPS RESERVE 
 
 13-194 
 
 After qualifying for commission by the successful completion of 
 the senior course to receive a commission as a second lieutenant in the 
 Marine Corps Reserve, an applicant must: 
 
 (a) Make application, in writing, for appointment to commissioned 
 rank in the Marine Corps Reserve. 
 
 (b) Furnish documentary evidence of graduation with a degree 
 from college. (See art. 13-51 (3) (<?) for nongraduates.) 
 
 (c) Furnish birth certificate or sworn affidavit of parents showing 
 date and place of birth. 
 
 (d) Furnish a report of physical examination on Bureau of Medi¬ 
 cine and Surgery Form Y, in duplicate. 
 
 COMMISSION IN THE REGULAR MARINE CORPS 
 
 13-195 
 
 (1) Eligibility for consideration.—Graduates of the senior course of 
 the Eastern and Western Platoon Leaders’ Classes, who have made 
 outstanding records during both the junior and senior courses, and 
 have completed such further service as the Major General Command¬ 
 ant may decide, will be eligible for consideration for commission in 
 the U. S. Marine Corps in accordance with the needs of the service, 
 provided they possess the following additional qualifications: 
 
 (a) Desire to be officers of the United States Marine Corps. 
 
 (h) Have not attained the age of 25 years on date of commis¬ 
 sioning. 
 
 (c) Are citizens of the United States. 
 
 (d) Are unmarried. 
 
 (e) Meet the physical requirements for appointment to com¬ 
 
 missioned rank in the United States Marine Corps. 
 
 (2) Examination.—College graduates selected for commission in the 
 Regular Marine Corps pursuant to paragraph (1) above, may be com¬ 
 missioned without further academic examination. Selected candi¬ 
 dates who are not college graduates will be required to pass the aca¬ 
 demic examination prescribed for noncommissioned officer candidates 
 for regular commission. [C. M. C. M. 1.] 
 
 393 
 
13-196 
 
 MARINE CORPS MANUAL 
 
 DISCHARGE 
 
 13-196 
 
 For discharge from the Marine Corps Reserve, see article 13-112. 
 
 PAY AND ALLOWANCES 
 
 13-197 
 
 Members of the platoon leaders’ class are entitled to the pay and 
 allowances of a private, first class, Marine Corps Reserve, while on 
 training duty. 
 
 CXOTHING 
 
 13-198 
 
 (1) Issue.—The quartermasters of the commands where reservists 
 report for training duty with the platoon leaders’ classes will issue 
 the following articles of clothing. The triplicate copy of the issue 
 slip will be securely placed in the back of the service-record book. 
 
 2 belts, trousers, woven. 
 
 1 cap, garrison, S. S. 
 
 6 chevrons, S. S. Pfc., sets. 
 
 1 coveralls. 
 
 6 drawers, knee. 
 
 1 hat, field. 
 
 2 leggings, canvas, pairs. ^ 
 
 1 ornament, bronze (cap and hat). 
 
 1 ornament, collar, bronze, pair. 
 
 6 scarfs, service, cotton. 
 
 6 shirts, cotton. 
 
 2 shoes, leather, pairs. 
 
 6 socks, wool, pairs. 
 
 6 trousers, service, summer. 
 
 6 undershirts, cotton. [C. M. C. M. 1.] 
 
 (2) Keissues.—For the purpose of issue or reissue to platoon lead¬ 
 ers, both new, clean, and serviceable recovered article of clothing may 
 be issued as available, except that underwear, socks, and shoes shall 
 not be reissued to another individual. 
 
 (3) Recovery.— {a) Junior course. —Upon completion of the 
 training period, members of the junior course will be required to turn 
 in all clothing except shoes in separate packages for reissue to them in 
 the following year. Shoes will be retained and cared for by the 
 individual for use during the following year. 
 
 (b) Senior course. —Upon completion of the training period, mem¬ 
 bers of the senior course will be required to turn in all articles of cloth¬ 
 ing except underwear, socks, and shoes. 
 
 394 
 
MARINE CORPS RESERVE 
 
 13-196 
 
 (c) Advanced course. —Upon completion of the training period, 
 members of the advanced course will be permitted to retain all articles 
 of clothing issued to them except ornaments. 
 
 (d) All articles of recovered clothing found to be unserviceable or 
 otherwise unsuitable for reissue will be surveyed or otherwise disposed 
 of as may be directed by the Major General Commandant. 
 
 (4) Keplacements.—When members of the senior course report for 
 duty the accountable officers mentioned in paragraph (1) above are 
 authorized to replace such of the articles listed as are unserviceable 
 due to wear during the preceding period of training; the replacement 
 issue to be made as specified in paragraph (1) for initial issue. 
 
 REPORTS AND RECORDS 
 
 13-199 
 
 (1) Reports.—Upon the completion of training of a platoon leaders’ 
 class the commanding officer of the class will make a report to the 
 Major General Commandant containing the following: 
 
 (a) List of members of senior course recommended for Keserve 
 commissions, in order of their final class standing. (See art. 13-194.) 
 
 (d) List of members of senior course recommended for disenroll- 
 ment, stating reason in each case for such recommendation. 
 
 (e) List of members of junior course recommended for further 
 training. 
 
 (d) List of members of junior course recommended for disenroll- 
 ment, stating reason in each case for such recommendation. 
 
 (e) List of all members of platoon leaders’ class relieved from 
 training duty and returned to inactive status prior to completion 
 whether the men are recommended for disenrollment or for further 
 training. 
 
 (/) Other information and recommendations. [C. M. C. M. 1.] 
 
 (2) Platoon leaders’ record card.—Platoon leaders’ record card. Form 
 
 NMC-111, will be kept in the case of each member of the platoon 
 leaders’ class, and upon separation of any member of the class by 
 graduation, discharge, disenrollment, or other cause, the record cards 
 for that man will be forwarded to the Adjutank-and Inspector-for file 
 with his military record. :Dir jt^r, 
 
 13-200 to 14-0 
 
 395 
 
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Chapter 14 
 
 SUBSISTENCE 
 
 RATIONS 
 
 14-1 
 
 Law.—Except when detached by the President of the United States 
 for duty with the Army, enlisted men of the Marine Corps shall be 
 entitled to the same allowance for rations as are enlisted men of the 
 Navy, under such rules and regulations as may be prescribed by the 
 Secretary of the Navy. (34 U. S. C. 976.) 
 
 14-2 
 
 (1) Ration defined.—The term ration ordinarily denotes the Navy 
 ration, as prepared and issued to persons who are entitled to receive 
 it at Government expense, the unit being 1 day’s legal allowance of 
 provisions. 
 
 (2) The ration is considered as commuted when it is not furnished 
 in kind, and its relative money value as fixed by law is paid to the 
 individual concerned. 
 
 (3) The term ration is also used in connection with additional, sub¬ 
 stituted, or partial allowances in kind authorized under certain circum¬ 
 stances, such as emergency, hospital, landing-force rations, etc. 
 
 14-3 
 
 (1) Regulations.—All messes of posts and organizations of the 
 Marine Corps will be subsisted on the Navy ration, computed in ac¬ 
 cordance with article 14^87, except when, for small posts and organiza¬ 
 tions whose average ration strength is 50 or less, the Major General 
 Commandant authorizes an additional allowance. The Major General 
 Commandant, with the approval of the Secretary of the Navy, may 
 authorize a fixed allowance for special organizations on temporary 
 duty. The value of the ration, whether computed or fixed, is a credit 
 allowance only, there being no actual cash involved, and the command¬ 
 ing officer may authorize the issue of provisions to the mess against 
 that credit. Provisions are obtained and issued in the same manner 
 
 397 
 
14-3 
 
 MARINE CORPS MANUAL 
 
 whether on a computed or fixed allowance, and a monthly return of 
 subsistence stores wdll be rendered to the Quartermaster. 
 
 (2) The ration as authorized in paragraph (1), being considered 
 ample to cover general conditions, will not be augmented by cash con¬ 
 tributions from individuals or other sources, except on authority of 
 the Major General Commandant. Requests for such authorization 
 will state reason in detail. 
 
 14-4 
 
 (1) Wlio entitled.—Enlisted men of the Marine Corps, applicants 
 for enlistment while held under observation, prisoners of war, and 
 military prisoners shall be entitled to one ration daily at Government 
 expense. Other persons may be subsisted at their own expense when 
 authorized. 
 
 (2) Mess or duty otRcers.—Regulations governing the inspection of 
 food in enlisted men’s messes by mess or duty officers do not contem¬ 
 plate nor authorize serving a meal or meals to such officers at Gov¬ 
 ernment expense. 
 
 14-5 
 
 (1) Supernumerary and paid supernumerary.—Enlisted men’s messes 
 are composed of, and their daily ration credit established by, the 
 number of enlisted men composing the command and present for 
 rations. Other enlisted men present for rations but not composing 
 part of the command are known as supernumeraries. Their presence 
 for rations is reported in the column provided for this purpose on 
 NMC 828. Wliere such additional members of a mess belong to other 
 branches of the service, the settlement for rations furnished is effected 
 by a transfer of appropriations. 
 
 (2) All additional persons furnished meals in an enlisted men’s 
 mess and "who are required to pay for such meals are reported as “paid 
 supernumeraries” and their presence is also reported in a separate 
 column provided for such purpose on NMC 828. The money derived 
 from the sale of such rations is reported on NMC 563. 
 
 (3) The governing price for supernumerar}' rations furnished en¬ 
 listed men other than paid supernumeraries will be the current estab¬ 
 lished price of the ration. Enlisted men authorized to subsist as 
 paid supernumeraries will be charged an appropriate percentage of 
 the established price of the ration for each meal furnished; i. e., 25 
 percent for breakfast, 50 percent for dinner, and 25 percent for supper. 
 All others authorized to eat in an enlisted men’s mess will be charged 
 20 cents for breakfast, 30 cents for dinner, and 20 cents for supper. 
 The usual 10 percent overhead will not be added to the foregoing 
 
 398 
 
SUBSISTENCE 
 
 14-5 
 
 prices. The sale of cooked rations, when authorized, is for the con¬ 
 venience of the Government and not the individual. The food will 
 be the same as that furnished the general mess, and no distinction will 
 be made in favor of meals furnished officers or others as to prepara¬ 
 tion, quality, or kind. 
 
 (4) Whether a person is entitled to be subsisted in an enlisted men’s 
 mess depends upon his military status. Generally an enlisted man 
 must be “present for rations” and “eligible” to be entitled to this privi¬ 
 lege. The privilege is not ordinarily extended to enlisted men who 
 are in a commutation status, nor to any person solely for his own con¬ 
 venience, and commanding officers should not extend the privilege to 
 anyone except when it is a distinct benefit to the Government to do so. 
 
 (5) No meals will be sold to a person in a nonmilitary status with¬ 
 out proper authority from the Major General Commandant. Re¬ 
 quests for such authority will state the number and status of persons 
 to whom it is desired to extend the privilege of purchasing cooked 
 rations, the period to be covered, the availability of eating places, 
 other than governmental, if any; and the extent to which the privi¬ 
 lege forms a part of the military training of those seeking it. The 
 sale of cooked rations to any person shall not be made without the 
 prior approval of tlie commanding officer. 
 
 (6) The sale of a cooked ration is the only type of sale that can be 
 properly reported as a paid supernumerary ration. Under no cir¬ 
 cumstances will money accrued from the sale of uncooked food (sub¬ 
 sistence stores) be reported as a sale of supernumerary rations. 
 
 (7) A daily record will be maintained by the mess officer of all 
 meals furnished individuals as paid supernumeraries. At the end of 
 the accounting period a report will be prepared by the mess officer and 
 approved by the commanding officer showing the names of all such 
 paid supernumeraries to whom meals were furnished, the number and 
 description of meals; i. e., breakfast, dinner, supper, and the total 
 amount charged for each. The total rations credited to the mess ac¬ 
 cruing from the sale of paid supernumerary rations will be one- 
 quarter ration for each breakfast or supper meal sold, one-half ration 
 for each dinner meal sold. Fractional parts of a ration less than one- 
 half will be disregarded. Credit will be taken for a full ration where 
 the fraction is one-half or more. The following example will serve 
 to show the manner which is desired in preparing the mess officer’s 
 report NMC 828a. 
 
 399 
 
14-5 
 
 MARINE CORPS MANUAL 
 
 (FACE) 
 
 Mess officer’s report of paid supernumerary rations furnished during the month 
 of June 1938, at M. B., Quantico, Va., rifle range to be attached to the monthly 
 ration memorandum (mess designated). 
 
 Enlisted, men 
 [Unit ration value 0.4061] 
 
 Name and rank 
 
 Breakfast 
 at $0.1015 
 
 Dinner 
 at $0.2031 
 
 Supper 
 at $0.1016 
 
 Number 
 
 rations 
 
 Amount 
 
 due 
 
 Thomas, J. J., 1st Sgt... 
 
 7 
 
 20 
 
 8 
 
 13M 
 
 $5.68 
 
 Doe, John, QM Sgt___ 
 
 
 20 
 
 
 10 
 
 4.06 
 
 Moe, H. A., Qy. Sgt....... 
 
 
 15 
 
 
 7H 
 
 3.05 
 
 Smith, B. C., St. Sgt..... 
 
 
 20 
 
 
 10 
 
 4.06 
 
 Hare, Joseph H., Sup. Sgt..... 
 
 
 2 
 
 1 
 
 
 .51 
 
 Blue, G. M., PFC. __ 
 
 1 
 
 6 
 
 2 
 
 ZVi 
 
 1.62 
 
 Total. 
 
 8 
 
 83 
 
 11 
 
 46M 
 
 18.78 
 
 (REVERSE SIDE) 
 
 Officers and nonmilitary personnel authorized 
 
 Name and rank 
 
 Breakfast 
 at $0.20 
 
 Dinner 
 at $0.30 
 
 Supper 
 at $0.20 
 
 Number 
 
 rations 
 
 Amount 
 
 due 
 
 Blank, Capt______ 
 
 5 
 
 20 
 
 3 
 
 12 
 
 $7.60 
 
 Blank, 1st Lt... 
 
 2 
 
 20 
 
 2 
 
 11 
 
 6.80 
 
 Blank, Commander___ 
 
 4 
 
 20 
 
 
 11 
 
 6.80 
 
 Public, J. Q., Civilian... 
 
 1 
 
 20 
 
 3 
 
 11 
 
 6.80 
 
 Total.... 
 
 12 
 
 80 
 
 8 
 
 45 
 
 28.00 
 
 Recapitulation 
 OFFICERS AND OTHERS 
 
 20 meals at $0.20 or 5 rations_$4. 00 
 
 80 meals at $0.30 or 40 rations_24. 00 
 
 ENLISTED MEN 
 
 19 meals at $0.1015 or 4% rations- 1. 93 
 
 83 meals at $0.2031 or 4^/2 rations_16. 86 
 
 Total, 91% rations. 
 
 Loss or due to fractions_ . 01 
 
 Credit claimed by mess, 91 rations at $0.4061, $36.96. 
 
 To be reported on NMO 563 under “Credit” heading “General expenses, Marine 
 Corps” as: 
 
 General expenses. 
 Marine Corps 
 
 Supernumerary rations-$46. 78 
 
 Approved. 
 
 (Commanding officer) 
 
 (Mess officer) 
 
 (8) This report, when completed, will be turned over to the ac¬ 
 countable officer; will support the number of paid supernumerary 
 rations claimed under hea(iing “Additions,” subhead “Paid supers”; 
 and verify the amount of money reported on NMC 563 as received 
 from the sale of paid supernumerary rations. It will be attached to 
 and form a part of the monthly ration memorandum, NMC 828. 
 
 400 
 
SUBSISTENCE 
 
 14-6 
 
 14-6 
 
 (1) Daily ration statement.—^The commanding officer shall prepare 
 the daily ration statement, NMC-565, to be forwarded to the post 
 quartermaster as early as possible, on the date to which it pertains, 
 and shall be responsible for its correctness as affording the Quarter¬ 
 master a ration-issue basis. 
 
 (2) The daily ration statement will be summarized monthly on the 
 monthly ration memorandum, NMC-828, which should be carefully 
 verified after being prepared. 
 
 (3) One ration will be allowed daily for each person actually pres¬ 
 ent for rations, including men granted liberty not exceeding 48 hours, 
 and men absent for any reason who take at least one meal at the post. 
 (Comp. Dec., Dec. 9,1907.) 
 
 (4) When men are transferred from one Marine Corps post, organi¬ 
 zation, or mess to another, credit for rations will be taken on the basis 
 of the number of meals furnished, three meals constituting a ration. 
 For illustration: If nine men are transferred after breakfast, credit for 
 three rations should be taken. If nine men join after breakfast, 
 credit should be taken for six rations. In cases of men transferred 
 to or joining from naval vessels, or organizations subsisted by the 
 Navy, credit for rations for the day of transfer will be taken by the 
 ship, post, or organization from which transferred, unless the transfer 
 is made before breakfast. No credit will be taken for fractional parts 
 of rations on account of men transferred or joining. 
 
 (5) In computing the number of days patients are subsisted in hos¬ 
 pital, the day of admission shall be disregarded and the day of 
 discharge shall be included. 
 
 14-7 
 
 (1) Subsistence for other branches except Navy and Coast Guard.—At 
 stations where enlisted men of other branches of the service are sub¬ 
 sisted by the Marine Corps upon competent authority, the cost of such 
 rations furnished will be the unit ration value in effect on the day such 
 rations are furnished. When rations are furnished enlisted men of 
 the Army or Civilian Conservation Corps, a statement will be prepared 
 on Form NMC-738 and rendered in septuplicate, showing the number 
 of rations furnished and the cost, and will be forwarded to the Quarter¬ 
 master in order that steps may be taken to have the Marine Corps 
 reimbursed in the amount involved. Where rations are furnished a 
 body of men in charge of a commissioned officer, noncommissioned 
 officer or private of the United States Army, a certificate should be 
 typed on the face of Form NMC-738 as follows (for example): 
 
 [C. M. C. M. 3.] 
 
 532089—43-12 
 
 401 
 
14-7 
 
 MARINE CORPS MANUAL 
 
 I certify that 3,000 rations were furnished enlisted men under my command 
 by the Marine Corps during the period 1 through 31 December 1941. 
 
 [s] John Doe, 
 
 Captain Commanding, 
 Company “J5”, 18th Infantry, U. S. Army. 
 
 When rations are furnished enlisted men of the Army or Civilian 
 Conservation Corps who are not in charge of a commissioned officer 
 of the Army, the certificate on Form NMC-738 will be signed by the 
 noncommissioned officer or private in charge and countersigned by 
 a commissioned officer of the Marine Corps. [C. M. C. M. 3.] 
 
 (2) On expeditionary duty junior quartermasters of the same unit 
 will forward this statement to the senior quartermaster, who will 
 render a complete statement, in septuplicate, as prescribed in the pre¬ 
 ceding paragraph, to the Quartermaster. [C. M. C. M. 3.] 
 
 (3) Where enlisted men of the Marine Corps attached to naval ves¬ 
 sels, or to organizations subsisted by the Navy, are temporarily 
 subsisted by the Marine Corps (as in the case of a ship’s marine de¬ 
 tachment sent ashore for target practice), a list of the men so sub¬ 
 sisted, showing the period each was subsisted and the number and 
 cost of rations furnished, will be attached to the return of subsistence 
 for the month during which the rations shown thereon were fur¬ 
 nished. The list must bear a certificate of the supply officer of the 
 ship, or organization to which the men belong, stating that credit for 
 rations for them for the periods shown thereon has not been claimed 
 by him. Rations so furnished will be shown on the monthly ration 
 memorandum under a separate heading. 
 
 (4) When subsistence stores are transferred to other branches of 
 the service the same procedure should be followed as is required by 
 article 17-95. 
 
 14-8 
 
 On Army transport.—A detachment of marines traveling on duty 
 under orders on a vessel of the United States Army Transport Serv¬ 
 ice will be quartered and subsisted in the same manner as troops of 
 the Army traveling thereon. The commanding officer of the detach¬ 
 ment will certify to the proper transport officer the total number of 
 rations drawn. Settlement for this subsistence will be made by check 
 with the Army submitting proper bills, using the usual voucher form, 
 upon which should be stated the number of men transported, the 
 number of rations furnished, showing first and last meal, with dates, 
 character, and unit price of rations, a copy of the order for each man 
 transported, with reasons for such travel, and a receipt from the 
 officer or other person in charge of the detachment that the travel 
 actually has been performed as stated. 
 
 402 
 
SUBSISTENCE 
 
 14-9 
 
 14-9 
 
 Discharged men returning to the United States.—An enlisted man of 
 the Marine Corps discharged while serving at a station outside of 
 the continental limits of the United States, who is furnished trans¬ 
 portation to the United States on a Government vessel, will be allowed 
 subsistence while on board. Payment for such subsistence will be 
 effected in the same manner as in the case of enlisted men traveling 
 on duty aboard a Government vessel. 
 
 14-10 
 
 (1) On expeditionary service, when field hospitals are established under 
 a Marine Corps command, men attached thereto and patients shall 
 be subsisted in the following manner: 
 
 mu 
 
'^r 
 
 m 
 
 M-i 
 
 [f. -„. '\ 
 
 
 \ Ui |T!B^.;r<^. ’StiS^ 
 
 :■■* ;'r:/ 
 
 fN- 
 
 
 
 
 i: .^>-‘'■•...?'V^*<V. .; -'f':- u^!/'*>^S^P*^'--5w-' ^ '"Mi '"• 
 
 '-: >>■ 
 
 
 
 ^ iUr I 
 
 \'t-. 
 
 .,»a^4i" tIV'wH" ^'i\'^.•>V; j T-:-r' 
 
 >6 
 
 , 5 ^ ; - 
 
 i. ' 
 
 
 .■F} 
 
 >_ ■^■j.x.^. • T, '"-.V '<■ 
 
 
 
 „ ■•'. i.'>-‘.*'*' ',■■■ < '..iK. f.;' . ', 
 
 e..(wV’£i;.^.-Pv #Z'i* 
 
 -.. *!#'' 
 
 '■#1 
 
 \i.Jik*' J 1 
 
 
 
 • r 
 
 *♦ ', ■ .7 f • » • ■'- TJ} 
 
 •.‘i^v :,vv|^ ■ ' '-y 
 
 ’-"V^ Z •••!^-.i,^;u .4^, 
 
 ^ 4 ^ '* *' ’^(■1 ' it - V 
 
 ■Xv 
 
 ■>, /< ' v. ,'. 4 -, un 
 
 ♦ '•‘f.r.-'- .,.C'•i.iS-i, 
 
 ^>'.L 
 
 
 F\,-»7 
 
 'S'* ^*;'>, 
 
 -y 
 
 ■ ■ '■• .V; tA:- 
 
 ■ fc j*", ., 
 
 i f-^’>;'''' 
 
 
 • • ^ ^ ■ •• ^ ' - m-::' ^ 
 
 i> .. Ar 
 
 
SUBSISTENCE 
 
 14-10 
 
 (2) The field hospital will be given credit of one ration per day 
 for each patient subsisted, officers as w^ell as enlisted men, at the cur¬ 
 rent value of the Marine Corps ration. If, at the end of the month, 
 it is found that the subsistence stores drawn from the Marine Corps 
 by the hospital mess are in excess of the above-mentioned credit, 
 such excess will be covered by an invoice on wffiich the Marine Corps 
 will obtain reimbursement by transfer of funds from the appropria¬ 
 tion “Medical Department, Navy,” to the appropriation “General 
 Expenses, Marine Corps.” 
 
 (3) Officers of the Marine Corps and the Navy who are patients 
 in a field hospital shall be charged the actual cost of the patient’s 
 mess ration. Of this amount the cost of the Regular Marine Corps 
 ration shall be turned over to the accountable officer concerned as 
 payment for the ration credit given to the mess on his account, and 
 the balance, if any, shall be turned over to the disbursing officer con¬ 
 cerned, who will take it up on his account current as a credit to the 
 appropriation “Medical Department, Navy.” 
 
 (4) Enlisted men of the Navy attached to a field hospital shall be 
 rationed in the regular mess, and reimbursement at the value of the 
 ration computed or fixed shall be effected by a transfer of funds, 
 using NMC 738. 
 
 14-11 
 
 (1) V/lien serving with Army.—Rations will be furnished by the 
 Quartermaster Corps of the Army to officers and enlisted men of the 
 Marine Corps when acting or proceeding to act in cooperation with 
 the land forces of the United States, in conformity with the require¬ 
 ments of section 1143 of the Revised Statutes. (10 U. S. C. 75.) 
 
 (2) Rations constitute an element of subsistence supplies, payment 
 for which must be made in cash. Payment by check constitutes a 
 cash payment as contemplated by the law. 
 
 PROCUREMENT, METHOD OF SUPPLY, AND INSPECTION 
 
 14-21 
 
 Prom depots.—Depot quartermasters will furnish on the first of each 
 quarter to all posts supplied by them a list showing the articles of 
 provisions carried in stock. Requisition for subsistence stores car¬ 
 ried in stock by depots, duly approved by the commanding officers, 
 will be submitted to the nearest depot of supplies. 
 
 14-22 
 
 On monthly contract.—Monthly proposals will be issued by post 
 quartermasters in the United States for fresh provisions, and for 
 such items of dry provisions not obtainable from depots as may 
 advantageously be purchased on monthly contracts. 
 
 403 
 
14-23 
 
 MARINE CORPS MANUAL 
 
 14-23 
 
 (1) On open-purchase requisition.—Post quartermasters are author¬ 
 ized to purchase competitively in the open market, as required, on 
 open-purchase requisitions, approved by commanding officers, any 
 articles of subsistence stores required for issue to messes that can¬ 
 not be obtained from depots, including fresh provisions of which 
 only occasional issues are made. Fresh vegetables and fruits will 
 only be procured when in season, and they shall be considered in 
 season if the officer ordering can certify, in case of question, that at 
 the time the order was placed they were on general sale in the local 
 market by ordinary dealers in these commodities. The certificate of 
 the officer concerned must give a list of the names, addresses, and 
 prices of such ordinary dealers. 
 
 (2) Whenever necessary, post quartermasters will prepare open- 
 purchase requisitions, NMC 461, in triplicate, and submit the same 
 to commanding officers for approval, who will return them to post 
 quartermasters after approval or disapproval. These requisitions 
 will be numbered consecutively for each fiscal year, commencing with 
 No. 1, with the name of the station preceding the number, e. g., 
 Quantico, No. 1. The original and duplicate of the requisition will 
 be filed with the first voucher in the case, and the triplicate retained 
 in the files as a permanent record at the post. Public vouchers cover¬ 
 ing such purchases will be handled in the same manner as other 
 public vouchers at the post. 
 
 14-24 
 
 < 
 
 Awards of contracts for provisions will be made by individual items 
 to the lowest responsible bidder on each item. (34 U. S. C. 675.) 
 
 14-25 
 
 Competition shall invariably be had in making open purchases, 
 formal bids being invited from at least three regular dealers, except 
 where such is positively impossible; and all bids received, together 
 with a record of proposals issued but not returned, shall be filed for 
 future reference. 
 
 14-26 
 
 Proposals should embody specifications as to quality as closely 
 resembling Federal standard specifications as market conditions 
 render practicable, or so phrased as to insure the procurement of 
 articles of the best plain quality without controversy as to their suit¬ 
 ability. Payments for net weights only should be specified. In 
 case of meats, fish, fowl, etc., it will frequently be necessary to con¬ 
 form to local customs of cutting, cleaning, etc., but these points 
 must be clearly laid down in order that controversy may not arise 
 as to the weights claimed. 
 
 404 
 
SUBSISTENCE 
 
 14-27 
 
 14-27 
 
 (1) Weights of containers shall be excluded and net quantities only 
 are to be receipted for, irrespective of trade customs. 
 
 (2) The marked weights of fresh and frozen meats are usually 
 excessive, owing to shrinkage or to nonconformity to the specified 
 Marine Corps cut. 
 
 (3) Chickens and fowl, fresh, chilled, or frozen, are required by 
 Federal Specifications Board Specification No. 267 to be delivered 
 dressed, i. e., with feathers only removed. Purchases will be made 
 on that basis and the contractor paid for the weight delivered. 
 
 (4) Fresh fish are required by specifications to be delivered with 
 scales and tails off, and clean, i. e., all entrails removed, and only the 
 resulting net weight allowed. 
 
 14-28 
 
 (1) Specifications.—Articles received on contracts should be re¬ 
 quired to conform to the latest issue of standard specifications as 
 quoted or referred to in the contract. Copies of specifications are 
 procurable from the Quartermaster, Washington, D. C. Specifica¬ 
 tions provide that all deliveries shall conform to the requirements 
 of the National Food and Drugs Act of June 30,1906, Title 21, U. S. C., 
 as far as applicable, and to the laws of the State in which deliveries 
 are made. 
 
 (2) A complete set of Federal specifications for subsistence stores 
 will be kept up to date at all posts and stations. 
 
 (3) All contractors should be held to a rigid observance of the 
 specifications of their contracts, and no deviations from the speci¬ 
 fications should be tolerated unless absolutely necessary on account 
 of lack of time or unforeseen conditions, and under no circumstances 
 should contractors be permitted to substitute other kinds or cuts of 
 meats or meat-food products or any other items of provisions than 
 those specifically covered by the contract. 
 
 (4) In general messes where the ration strength and economic 
 mess administration permit, type I or II, Federal specification, beef, 
 should be purchased; however, the Quartermaster will give careful 
 consideration to requests for the purchase of special cuts and kinds 
 of meats and other classes of provisions not specifically covered by 
 contract, if the desirability of such purchases be brought to his atten¬ 
 tion, and arrangements will be made to have such requirements met 
 by special purchases or through additional contracts. Consequently 
 substitutions of any nature on provision contracts on the ground of 
 convenience are not at all necessary. 
 
 (5) Fresh (and frozen) meats.—The most careful study of meat 
 specifications is essential for protection against inferior deliveries. 
 All meat delivered under Marine Corps contracts is required to bear 
 on it, or on the original packages containing it, the stamp or label 
 
 405 
 
14-28 
 
 MARINE CORPS MANUAL 
 
 of the Department of Agriculture, that the meat has been “U. S. 
 Inspected and Passed.” The word “fresh,” whenever occurring in 
 Federal specifications for meats and meat-food products, shall be 
 interpreted to include “chilled” fresh products which are not and 
 have not been frozen. 
 
 (6) Beef.—The specifications for beef call for a grade of beef 
 generally obtainable in all markets, and of a quality used largely in 
 the shipping trade and by hotels and restaurants that cater to com¬ 
 mercial rather than fashionable patrons. Bull and stag meat can be 
 detected by its unusually dark color, unusual leanness, and on the 
 fore quarter by the heaviness of the neck. Meat from females can be 
 detected by parts of the udder remaining on the hind quarter and 
 from the formation of the pelvic bone. In general, young cattle as 
 required by the specifications can be distinguished by the bright red 
 color of the backbone where it is split. 
 
 (7) Veal.—Prime condition of the calf is indicated by the kidney, 
 which should be covered with clear white fat. 
 
 (8) Hamburger, sausage, etc., and corned beef.—Particular care 
 should be exercised with these classes of meats that they bear cer¬ 
 tificates showing inspection by the Department of Agriculture, as so 
 much opportunity exists for the introduction of adulterants and 
 preservatives, and in view of the frequent practice of butchers to use 
 for these items the remnants of carcasses as they collect. Meat and 
 meat-food products to which substances have been added must bear 
 labels plainly indicating the character and percentage of added sub¬ 
 stances. The purchase of beef, hamburger style, is not authorized. 
 IVhen beef in this style is desired issued to the general mess it will 
 be prepared at the station concerned. It may be readily prepared 
 from trimmings cut from bones, shanks, necks, etc., to which may be 
 added, if needed, the cuts that are ordinarily boiled or stewed, as 
 naval flanks, flanks, and briskets. Cuts are stated in order of their 
 economy. 
 
 (9) Retail meats.—When bills are rendered for meats delivered by 
 the cut a certificate must be furnished by the contractor to the effect 
 that they were “U. S. Inspected and Passed” before being cut up. 
 
 (10) Butter.— {a) Tubs which have been passed by inspectors of 
 the Department of Agriculture will be sealed at the top by official 
 caution labels, at each end of which will be stamped the inspection 
 mark, slightly overlapping the seal. 
 
 {h) The act prescribing the Navy ration includes a daily allow¬ 
 ance of butter to each person. Substitutive articles are authorized 
 for certain components of the ration, not, however, including butter. 
 Accordingly no substitution can be made for this article. (Navy 
 Department’s letter, file 19398-34, dated Apr. 14,1913, to Bu. S. & A.) 
 
 (11) Eggs delivered in the vicinity of New York must be accom¬ 
 panied, when required by the post quartermaster, by a certificate of 
 inspection from the New York Mercantile Exchange that the eggs 
 
 406 
 
SUBSISTENCE 
 
 14-28 
 
 delivered conform to the specifications. Eggs delivered in the vicinity 
 of San Francisco, Calif., must be accompanied, when required by the 
 purchasing officer, by a certificate of inspection from the San Francisco 
 Wholesale Dairy Produce Exchange that the goods delivered conform 
 to the specifications. 
 
 (12) Milk.—The contractor may be required to furnish a satis¬ 
 factory certificate from a qualified veterinarian or from the board of 
 health showing in specified terms that the herd from which the milk 
 is obtained is free from all disease and has been specially examined 
 for tuberculosis and found to be absolutely free from infection; also, 
 that the conditions surrounding the herd are hygienic and the care 
 and handling of the milk sanitary. 
 
 (13) Oysters and clams.—Post quartermasters must personally 
 assure themselves that the conditions of the specifications have been 
 strictly complied with. 
 
 14-29 
 
 (1) Inspection of provisions.—Being responsible for provisions, the 
 post quartermaster should enforce, in his own department, such inspec¬ 
 tion routine as may be necessary. Mess officers are responsible for the 
 quantity and quality of all provisions received by their messes, and 
 shall, either in person or by their proper representative, inspect all 
 provisions received. The greatest care and vigilance should be exer¬ 
 cised by commanding officers, post quartermasters, and, in fact, all^ 
 officers serving at posts who are in any way brought in contact with the 
 ration, to see that not only do the articles of the ration as supplied by 
 contractors conform in all respects as to quality with the requirements 
 of the contract and specifications, but furthermore to note that the 
 quantities actually received are in accordance with the amounts called 
 for in the dealer’s invoices, so that there may be no questions that both 
 in quantity and quality the rations supplied enlisted men conform in 
 every particular to the requirements of the contract. This is a ques¬ 
 tion of the utmost importance, and the officers concerned are therefore 
 enjoined to exercise the greatest vigilance in the m.atter. 
 
 (2) Nothing herein contained shall in any way relieve the post 
 quartermaster or his subordinates of their responsibility in the 
 premises. 
 
 (3) Under all ordinary circumstances the net weights or measure¬ 
 ments marked on standard packages from supply depots may be 
 accepted. 
 
 (4) Keceipts for open-market purchases should be given only for 
 net quantities, exclusive of containers. To avoid controversy over 
 special deductions for trimmings of meat, fish, fowl, etc., it is essential 
 that the manner of trimming, cleaning, etc., be clearly agreed upon at 
 the time of purchase. (See art. 14-26.) 
 
 (5) Contract deliveries will be inspected as to quantity in accord¬ 
 ance with the preceding paragraph. 
 
 407 
 
14-30 
 
 MARINE CORPS MANUAL 
 
 14-30 
 
 (1) Inspection of meat.—All meat and meat-food products for the 
 Marine Corps, in the United States, will be inspected either at place 
 of preparation or place of delivery, or both, by inspectors of the Bureau 
 of Animal Industry, Department of Agriculture, with such exceptions 
 as may be authorized by the Quartermaster, Marine Corps. 
 
 (2) Proposals for meat and meat-food products will contain a 
 clause requiring bidders to state the name and location of the plant 
 from which the meat and meat-food products are to be furnished, 
 and that no contracts will be entered into unless such products, other 
 than smaller quantities provided for in paragraph 4, are to be pre¬ 
 pared in an establishment regularly under the supervision of the 
 inspectors of the Bureau of Animal Industry of the Department of 
 Agriculture. 
 
 (3) To enable the inspectors of the Bureau of Animal Industry 
 properly to inspect meat and meat-food products for compliance with 
 Federal specifications, at the time of preparation, all information (such 
 as copy of contract and specifications) must invariably be furnished to 
 them at the establishment where such products are prepared. 
 
 (4) When the quantities involved are so small that the supplies 
 will be furnished from a branch house or from other unofficial estab¬ 
 lishments (unofficial in this sense indicates plants where there are 
 no regular Federal meat inspectors, although the products have been 
 prepared under Federal inspection, and so marked), the inspection 
 for compliance with Federal specifications will be made by the Bureau 
 of Animal Industry inspectors at time of delivery at some designated 
 place in the yard mutually agreeable to the inspector and the post 
 quartermaster. 
 
 (5) Arrangements have been made with the Bureau of Animal 
 Industry, when inspection is made at time of preparation, to have 
 a special stamp, “U. S. M. C.,” placed on all meat and meat-food 
 products, and inspectors and Marine Corps officers assigned to duty 
 at posts and stations are directed carefully to observe that meat and 
 meat-food products are so marked on reinspection at time of delivery. 
 
 (6) Under the conditions of paragraph 4, and in emergencies, 
 meat and meat-food products not bearing the special “U. S. M. C.” 
 stamp will be accepted. In emergency cases, report in detail will 
 be forwarded immediately to the Quartermaster, Headquarters. 
 
 (7) Proposals and contracts must clearly and explicitly refer to 
 the specifications under which each item is to be furnished. When 
 the amount involved for any one post or depot warrants inspection 
 at place of preparation, proposals and contracts must also contain 
 a clause requiring the contractor to notify the inspectors of the Bu¬ 
 reau of Animal Industry concerned that he is about to prepare such 
 products for the Marine Corps and will afford every facility for 
 the inspectors to determine whether same are in compliance with 
 Federal specifications. 
 
 408 
 
SUBSISTENCE 
 
 14-30 
 
 (8) Inspectors of the Bureau of Animal Industry are stationed in 
 the following cities, where it will be possible for them to inspect or 
 reinspect the meat and meat-food products at the time of delivery to 
 the Marine Corps posts: 
 
 Boston, Mass_ 
 
 Hingham, Mass_ 
 
 Bremerton, Wash- 
 Charleston, S. C—. 
 
 Dover, N. J_ 
 
 Mare Island, Calif 
 
 ■12001 Customhouse Building, Boston, Mass. 
 
 . 557 Central Building, Seattle, Wash. 
 
 . Food Inspection Building, Navy Yard. 
 
 - 1094 Broad Street, Newark, N. J. 
 
 . 501 Customhouse Building, San Francisco, 
 Calif. 
 
 CTn ^ - }Building, New Orleans. 
 
 Newport, R. I_ 407 Federal Building, Providence, R. I. 
 
 New 
 
 Norfolk, Va_Post OflEice Box 465 (office 226 Water Street), 
 
 Norfolk. 
 
 Philadelphia, Pa_ 520 Walnut Street, Philadelphia, Pa. 
 
 Portsmouth, N. H_ 2001 Customhouse Building, Boston, Mass. 
 
 San Diego, Calif_219 Federal Building, San Diego 
 
 Indianhead, Md_ 
 
 Quantico, "Va_ 
 
 Washington, D. C_ 
 
 Annapolis, Md_102 Customhouse Building, Baltimore, Md 
 
 Parris Island, S. C.^_Federal Building, Augusta, Ga. 
 
 Bureau of Animal Industry, Department of 
 Agriculture, Washington, D. C. 
 
 1 The inspector in charge of meat inspection at Augusta is also in charge at Atlanta and 
 Savannah, Ga. 
 
 14-31 
 
 Canned meats from depots.—It will not be necessary to have canned 
 meat and meat-food products received from Marine Corps depots in¬ 
 spected at posts and stations, as these articles have been inspected 
 prior to delivery at the depot. 
 
 14-32 
 
 Standard packages.—Articles of the ration received in standard 
 packages from supply depots or other accountable officers of the 
 Marine Corps may, under all ordinary circumstances, be presumed to 
 be in the same condition which warranted their original acceptance. 
 
 14-33 
 
 (1) Open-market purchases should be required to conform to the 
 specifications under which purchased, i. e., to be of the best plain 
 quality, or, if standard specifications exist, to conform to them or to 
 such modification as market conditions render necessary at time of 
 purchase. 
 
 (2) Whenever fresh provisions have to be obtained under contract 
 or by open purchase, the post quartermaster himself, or a commis¬ 
 sioned assistant who has been designated as commissary officer and 
 specifically authorized, shall sign in advance an order for each de¬ 
 livery and keep a copy thereof in his office. 
 
 409 
 
14-34 
 
 MARINE CORPS MANUAL 
 
 14-34 
 
 Wholesale purchases of meats.—Whenever practicable, meats shall be 
 procured in sufficient quantity to enable purchase under the wholesale 
 contract, but when this is impracticable by reason of small messes, 
 lack of storage facilities, etc., proposals may be issued and contracts 
 made for the purchase of fresh meat by the retail cut. 
 
 14-35 
 
 (1) Where beef, fresh, as described in existing Federal specifica¬ 
 tions, is not obtainable for issue or, because of lack of storage facili¬ 
 ties or other reason, purchase of same is not practicable, and live cat¬ 
 tle are purchased and kept on hand to supply fresh beef for troops, 
 the following method will be used in determining the net weight and 
 unit price of beef, issue, to be taken up on the subsistence return. 
 
 (2) Live cattle will be taken up on the return in the following 
 manner: 
 
 5 steers, at $54 each_$270 
 
 and so shown on the public voucher covering purchase. When issued 
 for slaughter such cattle will be expended by certificate and, after 
 being slaughtered and the carcasses dressed to the condition required 
 by existing Federal specifications and cut accompanying article 14-65, 
 the resulting net weight of beef, fresh, will be taken up on the return 
 as “Beef, fresh.” The certificate should read as follows: 
 
 5 steers, at $54 each-$270 
 
 expended for slaughter and 
 
 3,375 pounds beef, fresh, issue, at .$0.0S pound_$270 
 
 taken up for issue; the unit price of beef, fresh, issue, being deter¬ 
 mined by dividing the total cost of the live cattle plus the cost of 
 slaughtering, if any, by the net weight of issue beef derived from the 
 slaughter of the cattle. 
 
 (3) The unit price of beef, fresh, issue, covering all slaughtering 
 during the month obtained, as shown above, will be determined on 
 the last day of each month and will be used as the price of fresh beef 
 for the following month. Live cattle remaining on hand at the end 
 of the month will be carried over to the next month’s return at the 
 price per head for the last lot purchased. 
 
 (4) Purchase of live cattle, when necessary, will be made by a 
 representative of the Quartermaster’s Department, who will also ar¬ 
 range for the care and maintenance of the animals until they are 
 converted into fresh beef. 
 
 14-36 
 
 Purchases against contractor’s account.—Whenever, in accordance 
 with the provisions of contracts, subsistence stores are purchased 
 in the open market to be charged to the account of the contractor, 
 
 410 
 
SUBSISTENCE 
 
 14-36 
 
 the post quartermaster will promptly submit a detailed report of the 
 case to the Quartermaster, a copy of which will be furnished the 
 contractor. 
 
 14-37 
 
 Legality of purchases.—The purchase of certain items of provisions 
 may not fall within the terms of the ration, and in case the post 
 quartermaster has the slightest doubt as to the legality of such pur¬ 
 chase the matter will be referred to the Quartermaster before 
 purchase is consummated. 
 
 14-38 
 
 Initial 30 days’ provision supply for 1,000 men.—The following will 
 habitually constitute the first provision supply to be provided ex¬ 
 peditionary forces per 1,000 men. If articles and quantities listed 
 are deviated from, the issuing officer will enter appropriate notation 
 on the face of the invoice in order to enable the receiving officer to 
 take suitable action to establish ration value and maintain supply. 
 
 Article 
 
 Unit 
 
 Bread: i 
 
 Biscuit, tinned... 
 
 Flour, wheat, 50-pound tins 
 Flour, cornmeal, tinned_ 
 
 -Pound 
 
 _do. 
 
 -do. 
 
 Total 
 
 Meats: * 
 
 Bacon, tinned.. 
 
 Beef, chipped, tinned. 
 
 Beef, corned, tinned *_ 
 
 Cod and haddock, tinned.. 
 
 Salmon, tinned.. 
 
 Sausage, Vienna, No. 2 tin 
 
 Pound 
 
 _do. 
 
 _do- 
 
 _do. 
 
 _do- 
 
 _do. 
 
 Total_ 
 
 Eggs: * Storage 
 
 -Dozen 
 
 Vegetables: ® 
 
 Asparagus, tinned. No. tin... 
 
 Beans, kidney, dry. 
 
 Beans, lima, dry.... 
 
 Beans, navy, dry___ 
 
 Beans, baked, tinned. No. 2 tin. 
 Beans, string, tinned. No. 10 tin 
 
 Beets, tinned. No. 10 tin.. 
 
 Corn, tinned. No. 2 tin.. 
 
 Peas, tinned. No. 2 tin.. 
 
 Sauerkraut, tinned. No. 10 tin... 
 Spinach, tinned. No. 10 tin.. 
 
 Pound 
 
 _do. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 Quantity 
 for 1,000 
 men for 
 30 days 
 
 Number of 
 packages 
 
 Total 
 
 gross 
 
 weight 
 
 (pounds) 
 
 Total 
 
 cubic 
 
 feet 
 
 3,000 
 
 60 cases. 
 
 4,320 
 
 204 
 
 17,350 
 
 347 cases_ 
 
 22,208 
 
 416.4 
 
 660 
 
 11 cases_ 
 
 792 
 
 24.2 
 
 21,010 
 
 
 
 
 
 
 
 4,536 
 
 63 cases. 
 
 5,985 
 
 151.83 
 
 288 
 
 4 cases. 
 
 380 
 
 8.6 
 
 6,768 
 
 94 cases. 
 
 8,930 
 
 203.04 
 
 480 
 
 10 cases. 
 
 700 
 
 17.5 
 
 3,024 
 
 63 cases. 
 
 4,410 
 
 94.5 
 
 1,152 
 
 24 cases. 
 
 1,560 
 
 42 
 
 16,248 
 
 
 
 
 
 
 
 300 
 
 10 crates_ 
 
 560 
 
 23.5 
 
 697 
 
 15 cases_ 
 
 930 
 
 21 
 
 400 
 
 4 sacks. 
 
 408 
 
 9 
 
 500 
 
 6 sacks... 
 
 510 
 
 11.25 
 
 2,700 
 
 27 sacks. 
 
 2,754 
 
 60.75 
 
 4,401 
 
 163 cases. 
 
 8,150 
 
 163 
 
 1,683 
 
 44 cases. 
 
 2,420 
 
 53.68 
 
 1,693 
 
 43 cases.. 
 
 2,365 
 
 52. 46 
 
 3,370 
 
 107 cases.. 
 
 4,601 
 
 101.65 
 
 1,710 
 
 57 cases. 
 
 2, 451 
 
 54.15 
 
 1,687 
 
 45 cases. 
 
 2,475 
 
 54.9 
 
 3,346 
 
 85 cases. 
 
 4, 675 
 
 103.7 
 
 1 The proportion of biscuit and flour may be changed to meet conditions of service. 
 
 * The aggregate of meats is 68 percent of the total allowance. This is on the assumption that 32 percent 
 will be procurable in fresh meats by local purchase. If conditions under which a force is to operate are 
 known to be such that fresh meats cannot be obtained, the full allowance will be furnished in tinned meats. 
 
 * With few exceptions, weights, number of cases, and dimensions of canned foods are based on No 10. cans. 
 6 cans to a case. Twenty percent of the quantity of items indicated by the numeral 3 should be furnished 
 in small-size containers, if obtainable, for use as emergency rations. 
 
 * This is on the assumption that 90 percent will be procurable by local purchase. 
 
 * The aggregate of vegetables is 161 percent of the total allowance. This is in order to make ample pro¬ 
 vision to cover the contingency of spoilage of potatoes and onions. In no case will fresh vegetables be sup¬ 
 plied In excess of what can be consumed in 30 days. 
 
 411 
 
 240250 — 40—27 
 
14-38 
 
 MAKINE CORPS MANUAL 
 
 Article 
 
 Vegetables—Contlnaed. 
 
 Tomatoes, tinned. No. 10 tin •_ 
 
 Onions, fresh, in crates_ 
 
 Potatoes, fresh, in crates.. 
 
 Total. 
 
 Cereals and starch foods: 
 
 Cornstarch.. 
 
 Rice... 
 
 Hominy grits.. 
 
 Oats, rolled..... 
 
 Macaroni_ 
 
 Total. 
 
 Fruits: • 
 
 Raisins, No. 10 can. 
 
 Applesauce, No. 10 can_ 
 
 Jam, assorted, No. 10 can *... 
 Apples, canned. No. 10 can. 
 
 Apricots, No. 10 can.. 
 
 Peaches, No. lOcan*... 
 
 Pears, No. 10 can *. 
 
 Pineapple, No. 2H can. 
 
 Prunes, No. 10 can. 
 
 Total. 
 
 Unit 
 
 .do. 
 
 .do- 
 
 .do. 
 
 Pound. 
 
 _do.. 
 
 _do.. 
 
 _do.. 
 
 _do.. 
 
 Pound. 
 
 _do- 
 
 _do. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 .do. 
 
 .do. 
 
 -do- 
 
 Beveragos: 
 
 Cocoa.. 
 
 Coflee.. 
 
 Tea.... 
 
 Total. 
 
 Milk. 
 
 Butter. 
 
 Cheese_ 
 
 Lard or lard substitute. 
 Sugar, granulated. 
 
 Vinegar and sauces: 
 
 Catsup, No. 10 can_ 
 
 Oil, salad_ 
 
 Sauce, Worcestershire. 
 Vinegar.. 
 
 Total. 
 
 Baking powder.. 
 
 Bakine soda. 
 
 Extract, lemon_ 
 
 Extract, vanilla... 
 
 Mustard, dry_ 
 
 Pepper, black_ 
 
 Pepper, Cayenne.. 
 Pickles, cucumber. 
 
 Salt__ 
 
 Sirup__ 
 
 Spices, assorted_ 
 
 .do.. 
 
 .do.. 
 
 .do.. 
 
 .do. 
 
 .do. 
 
 .do. 
 
 .do. 
 
 .do. 
 
 Gallon. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 Pound. 
 .do. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 _do. 
 
 .do. 
 
 _do. 
 
 Gallon. 
 
 Pound. 
 
 Quantity 
 for 1,000 
 men for 
 30 days 
 
 6,757 
 8,250 
 49, 530 
 
 86,724 
 
 320 
 
 500 
 
 100 
 
 175 
 
 750 
 
 1,845 
 
 360 
 783 
 2, 256 
 
 1, 872 
 974 
 
 2, 835 
 940 
 
 1,890 
 
 1,897 
 
 13, 807 
 
 200 
 3, 400 
 71 
 
 3, 671 
 
 7,525 
 3,040 
 960 
 3,008 
 9, 400 
 
 146 
 
 78 
 
 15 
 
 128 
 
 367 
 
 150 
 
 72 
 
 12 
 
 12 
 
 48 
 
 48 
 
 24 
 480 
 
 1,100 
 
 133 
 
 25 
 
 Number of 
 packages 
 
 170 cases.. 
 65 crates.. 
 381 crates. 
 
 8 cases.. 
 5 sacks.. 
 1 sack... 
 3 cases.. 
 15 cases. 
 
 9 cases.. 
 19 cases. 
 47 cases. 
 52 cases. 
 23 cases. 
 70 cases. 
 23 cases. 
 42 cases. 
 44 cases. 
 
 5 cases.. 
 68 sacks. 
 1 chest.. 
 
 173 cases. 
 38 cases.. 
 16 cases.. 
 47 cases.. 
 94 sacks.. 
 
 33 cases. 
 13 cases. 
 3 kegs... 
 8 kegs.. 
 
 5 cases.. 
 2 cases.. 
 
 _do... 
 
 .do... 
 
 .do... 
 
 .do... 
 
 I case... 
 5 kegs... 
 
 II sacks. 
 28 cases. 
 1 case... 
 
 Total 
 
 gross 
 
 weight 
 
 (pounds) 
 
 9,350 
 9,350 
 57,150 
 
 496 
 
 510 
 
 102 
 
 255 
 
 855 
 
 468 
 1,026 
 2,632 
 2. 860 
 1,265 
 3, 850 
 1,265 
 2,604 
 2,420 
 
 285 
 3, 536 
 87 
 
 10. 899 
 4,180 
 1,264 
 3,760 
 9,494 
 
 1,815 
 
 767 
 
 192 
 
 1,200 
 
 190 
 78 
 40 
 40 
 78 
 78 
 38 
 780 
 1,111 
 1, 820 
 30 
 
 Total 
 
 cubic 
 
 feet 
 
 207.4 
 
 176 
 
 1,333.6 
 
 15.2 
 
 10 
 
 2 
 
 6 
 
 30 
 
 9 
 
 23. 76 
 57.34 
 68.12 
 28.06 
 85.4 
 28.06 
 67.2 
 63.68 
 
 10 
 136 
 3.76 
 
 231.82 
 
 83.6 
 
 30.66 
 
 94 
 
 188 
 
 40.28 
 
 14.3 
 
 4.26 
 
 19.2 
 
 6.40 
 
 2 
 
 1.5 
 1.5 
 2.17 
 2.17 
 1.68 
 17.92 
 22.99 
 33.6 
 1.09 
 
 * With few exceptions, weights, number of cases, and dimensions of canned foods are based on No. 10 
 cans. 6 cans to a case. Twenty percent of the quantity of the items indicated by the numeral 3 should 
 be furnished in small-size containers, if obtainable, for use as emergency rations. 
 
 « The aggregate of fruits is 85 percent of the total allowance. This is on the assumption that 16 percent 
 will be procurable in fresh fruits by local purchase. 
 
 412 
 
SUBSISTENCE 
 
 14-51 
 
 RECORD OF ARTICLES RECEIVED, PREPARATION OF VOUCHERS, AND FORMS 
 
 14-51 
 
 Record of articles received.—An account with each dealer having 
 contracts with the post or station or sales commissary for delivery of 
 supplies will be kept on NMC 585. Delivery of articles contracted for 
 will be abstracted from daily receiving reports and credited to the 
 dealers at the end of the accounting period. Total deliveries as evi¬ 
 denced by this record will be the basis for preparation of vouchers 
 (Standard Form 1034) in payment thereof. 
 
 14-52 
 
 (1) Vouchers.—Each month vouchers will be prepared in favor of 
 the contractor in accordance with instructions contained in article 
 23-19 (3). 
 
 (2) The firm name of the payee on the monthly voucher and the 
 signature to the certificate of correctness on the contractor’s bill (or 
 on the voucher form) should agree literally with the signature to the 
 contract in each instance. 
 
 (3) Forms.—The following blank forms pertain to the return of 
 subsistence stores: 
 
 NMC 17. Survey. 
 
 NMC 24. Invoice and receipt. 
 
 NMC 563. Certificate of issues and/or sales. 
 
 NMC 565. Daily ration statement. 
 
 NMC 580. Computation of unit ration value and financial statement of mess, 
 
 NMC 581. Return of subsistence stores. 
 
 NMC 582. Record of inventory. 
 
 NMC 583. Abstract of averaged prices and adjustment due to price change. 
 
 NMC 584. Financial status of mess. 
 
 NMC 585. Record of articles received on contract or local purchase. 
 
 NMC 586. Financial control record. 
 
 NMC 587. Daily report of receipts. 
 
 NMC 591. Daily record of credits. 
 
 NMC 738. Reimbursement for rations furnished enlisted men, Army, Navy, 
 and/or Coast Guard. 
 
 NMC 828. Monthly ration memorandum. 
 
 NMC 828a. Mess oflacer’s report of paid supernumerary rations. 
 
 Standard Form 1034. Public voucher. 
 
 Standard Form 1080. Voucher for adjustments between appropriations and/or 
 
 funds. 
 
 SALE OF PRO\TSIONS 
 
 14-61 
 
 (1) To whom authorized to be made.—At navy yards and stations 
 where no Navy commisary store is operated, sales of provisions (in¬ 
 cluding fresh bread) may be made by the accountable officer, when 
 authorized by the commanding officer, to the following persons, on 
 
 413 
 
14-61 
 
 MARINE CORPS MANUAR 
 
 their certificate that the articles they purchase are for their personal 
 or family use, or for use of a mess, organization, or activity in their 
 charge, all members of which are entitled to sales privileges under 
 these regulations: 
 
 {a) Officers and enlisted men of the Army, Navy, Marine Corps, and 
 Coast Guard, and officers of the Public Health Service, both active and 
 retired. 
 
 (5) Widows of officers and enlisted men of the Navy, Marine Corps, 
 and Coast Guard. 
 
 {c) Members of the Nurse Corps. 
 
 (d) Members of the Marine Corps Reserve and Naval Reserve on 
 active duty. 
 
 (e) Members of the Fleet Marine Corps Reserve and the Fleet Re¬ 
 serve of the Navy on inactive duty who were transferred to the reserve 
 after 16 or 20 years’ service. 
 
 (/) Members of the immediate family of an officer or an enlisted 
 man absent on duty or leave (i. e., wife, children, and parents and 
 relatives who are actually members of his household), upon his writ¬ 
 ten request and certificate. 
 
 (g) Honorably discharged officers and enlisted men of the Army, 
 Navy, and Marine Corps who are being cared for and are receiving 
 medical treatment fi*om the Veterans’ Administration while under¬ 
 going such care and treatment. 
 
 (h) Companies, detachments, and exchanges, upon the request and 
 certificate of the officer in charge. 
 
 (i) Civilian officers and employees of the United States at naval 
 stations beyond the continental limits of the United States or in 
 Alaska (34 U. S. C. 533). 
 
 (2) Sales will be made by the accountable officer for cash paid at 
 the time of sale, except that in the case of officers, companies, detach¬ 
 ments, exchanges, enlisted men of the first pay grade (including chief 
 petty officers of the Navy attached to a Marine Corps post or organi¬ 
 zation), and other enlisted men who have made special deposits for 
 this purpose in accordance with article 22-23, charge sales may be 
 permitted, to be paid for within 10 days from the end of the calendar 
 month in which made, but such sales to enlisted men will be limited 
 to two-thirds of their unobligated monthly pay. 
 
 (3) Where sales commissaries are not operated each activity making 
 sales of provisions will issue sales slips, NMC 734 in all cases, number¬ 
 ing such slips serially and retaining copies thereof for a period of 3 
 months. Purchases of apparently excessive quantities of provisions 
 will be reported by the accountable officer concerned to the command¬ 
 ing officer, who will cause them to be investigated to satisfy himself 
 that only those entitled to the sale privilege are being supplied. Such 
 sales will be limited to stock ordinarily carried for issue to enlisted 
 
 414 
 
SUBSISTENCE 
 
 14-61 
 
 messes. Miscellaneous articles will not be procured exclusively for 
 sales purposes without special authority of the Quartermaster, Head¬ 
 quarters, Washington, D. C. 
 
 (4) At navy yards and stations where a Navy commissary store is 
 operated, but does not handle fresh bread, fresh, smoked, and salted 
 meats, those components of the ration may be sold by the accountable 
 officer as authorized in the two preceding paragraphs. Fresh meats 
 will be sold by the accountable officer only to the extent and in such 
 proportions of the various cuts as will not deprive enlisted men’s 
 masses of an equitable proportion of the choice cuts. 
 
 (5) Under no circumstances will subsistence stores that have been 
 issued to an enlisted men’s mess for consumption be sold to anyone. 
 
 14-62 
 
 Sale by net weight, etc.—Articles purchased by the Marine Corps 
 by net weight will be sold at net weight at the time of sale. Where 
 the weight of a wrapper or cover was included in the weight of an 
 article at the time of purchase, it will be included in the weight when 
 the article is sold. Except when specific authority is otherwise granted 
 sales commissaries, articles in cartons, packets, or sealed cans will be 
 sold as purchased. Stores longest on hand will, if in fit condition, be 
 vsold first. 
 
 14-63 
 
 Resale of supplies.—The commanding officer will regulate the sale 
 and delivery of supplies. Selling or bartering of supplies purchased 
 is forbidden, except by post exchanges. 
 
 14-64 
 
 (1) Report of sales.—An account will be kept with each patron. 
 These accounts will be kept posted to date and show current balances. 
 These records will be kept in duplicate, a copy to remain on file at 
 all times in the office of the accountable officer; the originals, covering 
 the total charges for the period against the patrons, will be turned 
 over to the post quartermaster, who will make collections and report 
 such on NMC 563 in the following manner: 
 
 (^Date) 
 
 I certify that I have tliis date forwarded to the Disbursing OflScer, Headquar¬ 
 ters, Washington, D. C., the sum of $17.21 (seventeen dollars and twenty-one 
 cents), which represents collections from individuals to whom sales were made 
 during the mouth of December 1939, with due observance of regulations and 
 instructions relative to the sale of subsistence stores. 
 
 415 
 
14-64 
 
 MAEINE CORPS MANUAL 
 
 Credit 
 
 
 General 
 
 expenses, 
 
 Marine 
 
 Corps 
 
 Miscella¬ 
 
 neous 
 
 receipts 
 
 Total 
 
 Oommissary supplies_ 
 
 $8.63 
 
 
 $8.63 
 
 .86 
 
 7.72 
 
 10 percent charge_ 
 
 $0.86 
 
 Supernumerary rations_ 
 
 7.72 
 
 Garbage (contract No. and name of contractor! 
 
 
 Empty containers (contract No. and name of contractor)_ 
 
 
 
 
 Total_ 
 
 
 
 
 $16.35 
 
 .86 
 
 $17.21 
 
 
 Signed 
 
 • (Rank) 
 
 (2) A record will be kept posted to date of the sum of all total 
 balances of individual charge accounts and cash sales, which sum 
 will represent the total amount due for stock sold for cash or on 
 credit. 
 
 (3) The actual quantities of carcass (beef, sheep, veal, and pork) 
 cut for sales purposes will be shown on a supporting certificate as 
 outlined in Article 14-65 (4). The commanding officer will satisfy 
 himself that the sales have been properly authorized and duly made 
 and will so certify on NMC 563. "When the proceeds of sales of pro¬ 
 visions are remitted to the Disbursing Officer, Quartermaster’s De¬ 
 partment, Headquarters Marine Corps, IVashington, D. C., this form 
 will be prepared in quadruplicate, the original and one copy for¬ 
 warded therewith. The other copies will be used by the officer mak¬ 
 ing the sale, one accompanying his provision return, which should 
 bear the autograph signature of the accountable officer, and the other 
 being retained. This form should be prepared in quintuplicate when 
 these funds are forwarded to any other disbursing officer, the original 
 and two copies being forwarded therewith; the other two copies will 
 be used by the officer making the sale, one of which, bearing the auto¬ 
 graphed signature of the accountable officer and accompanied by the 
 acknowledgement of the receipt of the cash signed by the disbursing 
 officer, will accompany his return. When the selling officer is also the 
 disbursing officer, the form should be prepared in quadruplicate, the 
 original to accompany his account current to the General Accounting 
 Office, Audit Division, Washington, D. C., one copy to accompany 
 the account current to the Quartermaster, one copy to accompany his 
 provision return, and the remaining copy to be retained. 
 
 14-65 
 
 (1) Sale of meats other than sales commissaries.—In order to provide 
 a uniform method of cutting meat for sale purposes, and the deter¬ 
 mining of prices to be used, the following tables showing the per¬ 
 centages of weight of the quarters, sides, and carcasses of certain cuts 
 
 416 
 
SUBSISTENCE 
 
 14-65 
 
 of meat, together with the percentages of the cost price to be charged 
 for such cuts, will be used. To the prices determined by this method 
 will be added the overhead of 10 percent in arriving at the prices to 
 be shown on the monthly price list. 
 
 (2) The base price to be used will be the unit contract price of 
 the particular kind of meat sold. 
 
 (3) To determine the sales price of any cut the unit price should be 
 multiplied by the percentage in the column “Percentage of issuing 
 price.” For example, with beef at the unit price of 12 cents per pound, 
 porterhouse steak should be sold at 200 percent of 12 cents, or 24 cents 
 per pound, plus 10 percent overhead. On the same basis, chuck roast 
 would be sold at 115 percent, or 13.8 cents per pound, plus 10 percent 
 overhead. No variation from prices established by this method will 
 be permitted without specific authority of the Quartermaster, Head¬ 
 quarters, Marine Corps. 
 
 (4) l^ere the selling of meat involves cutting and subsequent sale 
 under a different title and at a different price from that which the 
 Government had paid for the whole piece, the actual quantities of 
 meat cut for sales purposes and sold during the accounting period will 
 be supported by a separate certificate setting forth in detail the quanti¬ 
 ties of each cut, together with the prices and extensions. The quanti¬ 
 ties, prices, and extensions shown on this certificate will be arrived at 
 by a recapitulation of all the sales slips for the accounting period 
 covering the sales of such cuts, and this fact will be certified to on the 
 face of the form by the accountable officer. The difference between 
 the total amount of individual sales and the actual cost of the cor¬ 
 responding item, plus 10 percent, will be taken up as “Gain on meat 
 sales.” Where trimmings, i. e., tallow and bones, are sold, the pro¬ 
 ceeds thereof will be shown on NMC 563 as a separate entry, and the 
 total “Gain on meat sales” reduced accordingly. The following exam¬ 
 ple will serve to show the manner in which it is desired to make up 
 the certificate in question: 
 
 Station_ 
 
 Date- 
 
 Certificate supporting meat cut and sold during the month of _ 
 
 under different title and at different price from that under which Govern¬ 
 ment purchase was made. 
 
 1,500 lbs. beef, fresh, hinds @ .20-$300. 00 
 
 plus 10% $330. 00 
 Includes 10% 
 
 Actually cut and sold as— 
 
 126 lbs. Hind shanks @ .07- 8. 82 
 
 156 lbs. Rump @ .15- 23. 40 
 
 413 lbs. Round @ .24_ 99.12 
 
 285 lbs. Sirloin @ .29_ 82. 65 
 
 264 lbs. Porterhouse @ .44- 116.16 
 
 106 lbs. Flank @ .18_ 19. 08 
 
 150 lbs. Trimmings @ .02- 3. 00 
 
 1 , 500 
 
 Gain on beef 
 
 $352. 23 $352. 23 
 _ $22.23 
 
 417 
 
14-65 
 
 MARINE CORPS MANUAL, 
 
 All meat cut and sold should be shown as above on the same certifi¬ 
 cate. At the bottom of this certificate will be shown the following: 
 “I certify that the quantities of all meat cuts shown above were arrived 
 at by an actual recapitulation of all individual sales made during 
 the accounting period,” signed by the accountable officer. 
 
 (5) It will oe noted that the percentage tables covering cutting of 
 hind and fore quarters of beef permit a wastage of 10 percent. This 
 
 HIND QUARTER 
 
 Per ecn4 op 
 
 Quarfftr 
 
 a.4 © HlNOSHAilK 
 Soup bones 
 
 7.1 © Blanks 
 
 S'bevos or 
 f^emburejer 
 
 ® Knuckle 
 10.0 LuraSAR ond 
 KlpNEY TAT 
 
 Trimm»o^5 
 
 Per ecnf op 
 
 CJuorler 
 
 (D I^OUNB 27.5 
 
 ■Round sPeok 
 
 ® Runp 
 
 Sleaks or 
 TOO sis 
 
 10.4 
 
 @ LOIN END 19.0 
 
 3irlom sleoUs 
 
 ® 6H0RT Lorn 17.6 
 PorloT house 
 sleevk 
 
 YORZ QUAKTER 
 
 1.5 ® rtAVEL Plank 
 
 Sieves 
 
 16.0 0 BRISKET 
 
 61etus or* 
 
 roos+s 
 
 11.^ G 
 
 FORE 
 
 SHARK 
 
 Soup 
 
 bones 
 
 Rib red.sf3 
 
 14.5 
 
 SHORT Ribs 43 
 ® Chuck 40.5 
 
 RooLsfs 
 
 ^ KNUCKLE 10.0 
 Rl VERTEBRAL 
 
 HAW^bur<jcr 
 Trimrnin^s, 
 
 Fiqueb 1. 
 
 418 
 
SUBSISTENCE 
 
 14-65 
 
 figure represents bone, fat, suet, and trimmings that in most instances 
 are salable. Every effort will be made to secure proper cash return 
 for this item and when sold, it should be listed on the certificate as 
 “trimmings,” giving weight and total amount realized by sale. 
 
 (6) Meat products such as fresh ham, smoked ham, sausage, etc., 
 which produce no waste or trimmings, will be sold at the contract price 
 plus the overhead of 10 percent. 
 
 Table showing cuts, percentage of issue price, etc. 
 
 
 Per¬ 
 
 cent 
 
 Per¬ 
 centage 
 of issue 
 price 
 
 
 Per¬ 
 
 cent 
 
 Per¬ 
 centage 
 of issue 
 price 
 
 BEEF HINDQUARTERS IN SMALL 
 
 
 
 FORES, SHEEP 
 
 
 
 CUTS 
 
 
 
 
 
 
 
 
 
 French chops. 
 
 39.34 
 
 155 
 
 Hind shanks_ 
 
 8.4 
 
 30 
 
 Stew...... 
 
 69.01 
 
 60 
 
 Rump_ 
 
 10.4 
 
 70 
 
 Shrinkage_ 
 
 1.65 
 
 
 PmiTifi 
 
 27.5 
 
 no 
 
 
 
 
 Sirloin steak_ 
 
 19.0 
 
 130 
 
 
 100.00 
 
 
 
 17 6 
 
 200 
 
 
 
 
 Flanks_ 
 
 l.l 
 
 80 
 
 Forequarters..... 
 
 51.69 
 
 90 
 
 Trimmings___ 
 
 10.0 
 
 
 Hindquarters... 
 
 48.31 
 
 no 
 
 
 
 
 
 
 
 
 100.0 
 
 
 
 100.00 
 
 
 BEEF FOREQUARTERS IN SMALL 
 
 
 
 CARCASS VEAL IN SMALL CUTS 
 
 
 
 CUTS 
 
 
 
 
 
 
 Short ribs_ ___ 
 
 4.3 
 
 80 
 
 Breast_ 
 
 14.41 
 
 90 
 
 Navel flanks__ 
 
 1.3 
 
 60 
 
 Chops_ 
 
 18. 01 
 
 135 
 
 Rib roasts..__ 
 
 14.5 
 
 200 
 
 Chucks__ 
 
 17.12 
 
 70 
 
 Chuck roasts_ 
 
 40.5 
 
 115 
 
 Shanks_ 
 
 5. 42 
 
 50 
 
 Briskets__ _ 
 
 18.0 
 
 90 
 
 Legs____ 
 
 21.61 
 
 135 
 
 Shanks_ 
 
 11.4 
 
 40 
 
 Loins_ 
 
 14.41 
 
 110 
 
 Trimmings. _ 
 
 10.0 
 
 
 Flanks_ 
 
 3. 61 
 
 70 
 
 
 
 
 fthonlrQ 
 
 3 60 
 
 50 
 
 
 100.0 
 
 
 Shrinkage__ 
 
 1.81 
 
 
 
 
 
 
 
 Hindquarters_ 
 
 48.43 
 
 10 
 
 
 100.00 
 
 
 TTnrprmfirfprQ 
 
 51.57 
 
 10 
 
 
 
 
 
 
 L'nPTPQ VTTAT 
 
 
 
 
 100.00 
 
 
 Breast_ _ 
 
 25.82 
 
 90 
 
 
 
 
 r'Ennc! 
 
 32 26 
 
 135 
 
 
 
 
 Chucks____ 
 
 30.67 
 
 70 
 
 CARCASS SHEEP IN SMALL CUTS 
 
 
 
 Shanks.... 
 
 9.67 
 
 50 
 
 
 
 
 Shrinkage__ 
 
 1.58 
 
 
 fievs 
 
 23 73 
 
 100 
 
 
 
 
 Loin chops__ 
 
 20.34 
 
 130 
 
 
 100. 00 
 
 
 Flanka 
 
 3 39 
 
 .50 
 
 
 
 
 French chops.... 
 
 20! 34 
 
 155 
 
 HINDS, VEAL 
 
 
 
 Stew__ 
 
 30.50 
 
 60 
 
 Legs_ 
 
 48.98 
 
 135 
 
 Shrinkage_ 
 
 1.70 
 
 
 Loins_ 
 
 32.66 
 
 no 
 
 
 
 
 PlcinlrQ 
 
 8 16 
 
 70 
 
 
 100.00 
 
 
 Shanks_ 
 
 8! 16 
 
 60 
 
 
 
 
 
 2.04 
 
 
 HINDS, SHEEP 
 
 
 
 
 
 Legs_ 
 
 49.13 
 
 100 
 
 
 100.00 
 
 
 T,nin phnn9 
 
 42 11 
 
 130 
 
 
 
 
 Flanks_ 
 
 7.01 
 
 50 
 
 Forequarters_ 
 
 55.85 
 
 90 
 
 Shrinkage_ 
 
 1.75 
 
 
 Hindquarters_ _ 
 
 44.15 
 
 no 
 
 
 
 
 
 
 
 
 100.00 
 
 
 
 100.00 
 
 
 240250—4a 
 
 28 
 
 419 
 
14-65 
 
 MARINE CORPS MANUAL 
 
 MUTTOfi 
 
 VEAL 
 
 Figube 2.—Cuts of mutton and lamb: Figitee 3.—Cuts of veal: 1, 2, saddle 
 1, 2, saddle; 3, 4, 5, rack; 1, 2, 3, (or 2 hindquarters) ; 3, 4, rack (or 
 
 long saddle; 2, 3, 4, 5, body; 1 leg; 2, 2 forequarters) ; 1, leg; 2, loin; 3, 
 
 loin; 3, short rack; 2, 3, back; 4, ribs; 4 , stew, 
 breast; 5, chuck; 4, 5, stew. 
 
 14-66 
 
 Sale of empty food containers.—Proceeds from sales of empty food 
 containers will be deposited in the Treasury as “Miscellaneous re¬ 
 ceipts,” except in cases where such containers are returned in ac¬ 
 cordance with the terms of a contract, when the refund will be 
 deposited to the credit of the appropriation which stands charged 
 with their cost. Such sales will be reported as a separate entry on 
 NMC 563. (See Comp. Dec., Feb. 1,1913.) 
 
 14-67 
 
 Sale of garbage, etc.—When garbage, tallow, and bones have been 
 disposed of to the highest bidder on sealed proposals, a letter of 
 award and statement and certificate of award. Standard Form 1036, 
 will be prepared and forwarded, together with all proposals, attached 
 to NMC 563, to the disbursing officer receiving the remittance. 
 
 420 
 
SUBSISTENCE 
 
 14-68 
 
 14-68 
 
 A copy of contract or letter of award for disposal by sale of gar¬ 
 bage, tallow, bones, empty food containers, etc., should be attached 
 to the first sales voucher submitted with subsistence return or account, 
 covering the period affected by the contract. 
 
 Sx\LES COMMISS.VRIES 
 
 14-70 
 
 (1) The mission of the sales commissary is to provide a convenient 
 means for the procurement of food of the best quality for sale to mem¬ 
 bers of the command at the lowest possible prices. 
 
 (2) The commissary officer will be accountable for all merchandise, 
 and shall, under direction of the commanding officer, have charge of 
 all matters connected with the operation of the sales commissary. 
 
 (3) Sales of stock will be made at cost price plus 10 percent except 
 as hereinafter provided. Transfers of stock will be made at cost 
 price. Invoices and receipts (NMC 24) for stock transferred or re¬ 
 ceived will be extended in money value. (See 14-86 (2)). 
 
 14-71 
 
 (1) Price list.—Price lists will be prepared monthly by the com¬ 
 missary officer and submitted to the commanding officer for approval. 
 Sales prices, computed to not more than two decimal places, will be 
 determined as set forth in article 14-70 (3). After 10 percent has 
 been added to the cost prices, 5 or more mills in the result will be con¬ 
 sidered as 1 cent. Less than 5 mills will be disregarded. Upon ap¬ 
 proval, these prices will govern all sales during the month and/or 
 until the cost price of new lots placed on sale necessitate a change. 
 This will frequently be necessary in the case of meats and similar 
 items purchased on a monthly contract basis where the previous 
 month’s supply is sold at its established price until exhausted. 
 
 (2) Exceptions.— 
 
 Meats ,—^Meat cuts will be sold at prices determined by cutting tests, 
 cost prices, and the necessity of moving slow-selling items in order 
 to avoid loss. To these prices will be added 10 percent. 
 
 Fruits and vegetables .—^Wlien necessary to avoid excessive surveys 
 a mark-up will be made. The amount of this mark-up will be left to 
 the judgment of the commissary officer. 
 
 Coffee .—Two percent will be added to the cost price of issue coffee 
 ground for sale, prior to the addition of the 10 percent, to account for 
 the loss in grinding and bagging. 
 
 Bakery .—The bakery shall keep an accurate cost record of all prod¬ 
 ucts manufactured for sale and shall furnish the commissary officer 
 with an abstract showing the quantity of ingredients used, unit prices, 
 and extended value, from which sales prices will be determined. 
 
 421 
 
14-72 
 
 MARINE CORPS MANUAL 
 
 14-72 
 
 (1) The commissary officer will have custody of one set of keys 
 to locks of all storerooms and salesrooms containing articles for 
 which he is accountable. All other stores and salesroom keys shall 
 be turned in for safekeeping at the close of each day’s business to such 
 place as is designated by the commanding officer. 
 
 (2) The commissary officer shall sign correspondence, orders for 
 procurement of stores, returns, and reports pertaining to the sales 
 commissary account. When authorized to make contracts and pur¬ 
 chases, he will prepare all papers in connection therewith. 
 
 (3) No limit is placed on the amount of stock to be carried in the 
 sales commissary. The total value of the stock maintained will be 
 the minimum consistent with good business administration. Variety 
 of stock will be limited to that necessary, in the judgment of the com¬ 
 missary officer, to meet reasonable demands of customers. 
 
 (4) Requisitions for supplies will be submitted for approval to 
 the Quartermaster via the commanding officer. Proprietary brands 
 will be specified only when no other brands are acceptable. 
 
 (5) In case of relief, the relieving officer will receipt for all stock 
 on hand and all records of outstanding and unpaid accounts. Rec¬ 
 ords shall include the names and amounts of all unpaid accounts and 
 the period covered by each. Retained sales slips and store-control 
 machine records will support the above. 
 
 14-73 
 
 < 
 
 Articles of stock considered unfit shall be disposed of in accordance 
 with article 14-89. 
 
 14-74 
 
 Each patron of the commissary will be required to have a commis¬ 
 sary permit bearing a permit number. 
 
 14-75 
 
 (1) The following permanent records will be kept by the commis¬ 
 sary officer: 
 
 (2) Inventory.— (a) A complete inventory (NMC 582) of all sales 
 commissary stock taken at the end of the month and/or upon detach¬ 
 ment or relief of the commissary officer. Inventories will be taken 
 personally by the commissary officer. 
 
 (b) Inventories of stock on hand will be computed at cost price. 
 The cost price will be the unit price appearing on the invoices or 
 vouchers covering receipts. In case two or more lots of the same 
 ' identical description, but different unit price, are on hand at the end 
 of the month, these articles will be shown separately on the inventory 
 
 422 
 
SUBSISTENCE 14-75 
 
 at the unit prices at which they were received. The oldest lot should 
 be sold or disposed of first. 
 
 {c) The inventory form will have the following columnar head¬ 
 ings: Quantity, Net contents, Articles, Cost price, Value, Voucher 
 number. Articles will be entered in alphabetical order. The column 
 “Value” on each page of the form will be totaled and carried forward 
 to the succeeding pages until a final total is obtained. Each depart¬ 
 ment, “Groceries,” “Meats,” “Vegetables,” and “Bakery,” will be 
 inventoried and shown separately. A consolidated total of all de¬ 
 partments will be made and this total supported by the following 
 certificate: 
 
 I certify that I personally inventoried the subsistence stores on hand at the 
 sales commissary, this post, this date, and found the quantities shown as on 
 hand to be correct. 
 
 Signature- 
 
 Rank_ 
 
 (3) Tinancial control record.— {a) A financial control record INMC 
 586) supported by daily reports of receipts in each department (NMC 
 687), and a daily record of credits (NMC 591) as evidenced by the 
 sales recorded on the store-control machines, invoices, and other 
 credit entries as necessary. 
 
 (5) NMC 586 contains the commissary control account proper and 
 subordinate accounts (groceries, meate, vegetables, and bakery). 
 On this form will be kept a record in money value of all move¬ 
 ment of stock occurring during the day which the form covers. 
 Balances from the previous day’s business will be brought forward. 
 Debits for the day will be posted to the control account and also in 
 the debit column of the subordinate account affected. Entries cover¬ 
 ing the total money value of groceries, meats, vegetables, and bakery 
 supplies received will be taken from daily reports (NMC 587) made 
 by the receiving activity. 
 
 {c) Credits, including sales, will be similarly posted to the com¬ 
 missary control account and subordinate accounts. Exchange of stock 
 between subordinate accounts will affect only the subordinate ac¬ 
 counts involved by posting proper debits and credits in the daily 
 financial control record. In the case of meats purchased by the car¬ 
 cass or the piece and sold by the cut the meat department will be 
 debited on NMC 586 with the cost of the meat upon delivery and 
 credited with the total daily sales of all cuts. Tallow and bones will 
 be taken up as a debit by certificate on NMC 586 showing the quantity, 
 contract price, and value of each. Proceeds of sale will be reported on 
 NMC 563 as separate entries and will be entered as a credit on NMC 
 586. At the end of the accounting period an inventory (NMC 582) 
 will be made of each department and the money value thereof will 
 be computed at cost price and posted to the credit of the department 
 concerned on the financial control record (NMC 586). Each depart¬ 
 ment’s activities will then be balanced. Differences between debits 
 
 423 
 
14-75 
 
 MARINE CORPS MANUAL 
 
 and credits will represent the charge of 10 percent and the gain or 
 loss involved. The 10 percent will be entered as a debit and the gain 
 or loss entered as a debit or credit as the case may be. 
 
 {d) NMC 587.—This form will be kept to record daily receipts 
 of each department. It will list the name of the contractor or the de¬ 
 partment involved in the transaction, the article, quantity, unit price, 
 and extended money value. 
 
 (4) Ledger account.—(See art. 14-51). 
 
 (5) Commissary record of charge accounts.—(a) A record consisting 
 of the names of all persons having charge accounts with the sales 
 commissa^, their addresses and permit numbers. An account will 
 be kept with each patron. These accounts will be kept posted to date 
 and show the current balances except that ice purchased during the 
 period will be shown as one sum and as a separate item. These 
 records will be kept in duplicate, a copy to remain on file at all times 
 in the sales commissary and the originals covering total charges for 
 the period against patrons turned over to the post quartermaster who 
 will receipt for them on NMC 563. Collections will be made by the 
 disbursing officer who will certify on NMC 563 that the funds received 
 have been deposited in his account current. A record will be kept 
 posted to date of the sum of all total balances of individual charge 
 accounts which sum will represent the total amount due the sales 
 commissary for stock sold. 
 
 (6) Stock record.—A record kept on property account sheets (NMC 
 748) of the quantity and cost prices of stock received. At the end of 
 the accounting period the inventory (count) will be entered as a 
 balance. 
 
 (7) Voucher register .—K record in chronological order showing 
 total amounts of all receipt and expenditure vouchers accomplished 
 that pertain to the sales commissary. This record will be compared 
 and reconciled at the end of the accounting period with the sales 
 commissary return and financial control record. Vouchers will be 
 numbered at the time they are entered in the register. They will be 
 numbered in a single series beginning with “1” for each month and 
 filed with the accounts of the month to which they pertain. The 
 voucher number and the month to which it pertains will appear on 
 the lower right-hand corner of the first page of the voucher, i. e., 
 “1 Oct.” The inventory taken on the last day of the accounting 
 period will be the last voucher of the account, given a voucher number 
 and the total amount thereof entered as a credit. It also becomes 
 the first entry of the register for the succeeding accounting period 
 and is entered as a debit. 
 
 (8) Store control machine records.— {a) Sales to patrons of the sales 
 commissary will be recorded on the store-control machine. This 
 machine furnishes two records of sales. One, recorded in duplicate, 
 shows the permit number, classification by symbol, value of each item 
 listed and total. The original of this record is given to the patron. 
 
 424 
 
SUBSISTENCE 
 
 14-75 
 
 The duplicate remains in the machine, is removed at the close of 
 business, and forms a permanent record of the day’s sales. The 
 second record is a receipt for the purchase, signed by the patron, 
 showing permit number and total of the purchase. This record is 
 retained and posted against the patron’s charge account. 
 
 (b) At the close of each day’s business, accumulated totals taken 
 from the machine records will be posted to the daily financial-control 
 record (NMC-586). The grand total will be compared and recon¬ 
 ciled with the total amount posted to charge accounts daily. 
 
 (c) Where store-control machines are not provided, sales slips 
 (NMC-734) will be used, numbering such slips serially. The dupli¬ 
 cate will be given to the patron; the original will be used for posting 
 the patron’s account. At the close of each day’s business totals of the 
 sales slips used will be abstracted, taken from the triplicate copies 
 retained in the sales books, and will be posted to the daily financial- 
 control record (NMC-586) as outlined in subparagraph (b). 
 
 (9) Sales commissary return (NMC-581).— (a) A return consisting 
 of a debit and credit account. It will be prepared and forwarded to 
 the Quartermaster at the end of each accounting period. All entries 
 will be supported by vouchers. Vouchers supporting the sales comr 
 missary return will be forwarded with the return. Vouchers will 
 bear the same numbers given them in tl^e voucher register. Debit and 
 credit entries will be entered as follows: 
 
 DEBIT ENTRIES 
 
 1. Total money value of the inventory taken at the close of the 
 preceding accounting period will be the first debit entry in the current 
 return. 
 
 2. The money value of all stock and merchandise received, sup¬ 
 ported by vouchers. 
 
 CREDIT ENTRIES 
 
 3. Money value of all stock and merchandise transferred, supported 
 by vouchers. 
 
 4. Money value of all surveys, supported by vouchers. 
 
 5. Keturned stock previously debited, supported by certificate. 
 
 6. Value of merchandise, including ice, sold during the current 
 accounting period, supported by certificate. 
 
 7. Value of inventory taken on the last day of the current account¬ 
 ing period. 
 
 8. At the end of the accounting period, when all vouchers have been 
 entered on the sales-commissary return, the debit and credit columns 
 will be totaled and their difference determined. This difference will 
 represent the charge of 10 percent and such gains or losses as have 
 occurred. The charge of 10 percent will be entered as a debit, and 
 gains or losses entered as a debit or credit as the case may be. 
 
 425 
 
14-75 
 
 MARINE CORPS MANUAL 
 
 (b) Cektitication. —A certificate shall be appended to the return 
 as follows: 
 
 I certify that this return is correct. Date of mailing to the Quartermaster, 
 
 Headquarters, United States Marine Corps, Washington, D. C.,_, 
 
 19— 
 
 U. S. M. C. 
 
 14-76 
 
 Analysis of commissary departments.—The sales commissary return 
 will be accompanied by an analysis of the various departments of 
 the sales commissary, listing each separately. Under each will be 
 shown its financial standing taken from the financial-control record 
 and that part of the total debit and credit of the sales conmiissary 
 account belonging to each department with a summary of its loss 
 and gain. 
 
 ACCOUNTABILITY FOR SUBSISTENCE STORES 
 
 14-81 
 
 (1) An officer of the Quartermaster Department or an officer or 
 noncommissioned officer on duty as a Quartermaster representative 
 will have charge of and be accountable for all subsistence stores. 
 
 (2) When an officer is appointed especially for this duty, under the 
 direct supervision of a post quartermaster, he shall thereafter be 
 known as the commissary officer. 
 
 (3) Commissary not to be mess officer.—Under no circumstances 
 will the officer accountable for subsistence stores, or noncommissioned 
 officer under him in charge of such stores, be in charge of any en¬ 
 listed men’s mess, except at posts where there is only one officer on 
 duty and in cases of detacliments in charge of noncommissioned officers. 
 
 14-82 
 
 (1) Accounting.—All subsistence stores (sales and issues) will be 
 accounted for in money value on NMC-581. 
 
 (2) The basic principle governing accounting for subsistence sup¬ 
 plies in terms of money value requires that debits and credits be 
 entered on NMC-581 at cost prices. 
 
 (3) Omitted. [C. M. C. M. 3.] 
 
 (4) Omitted. [C. M. C. M. 3.] 
 
 (5) When chickens and other fowl are purchased dressed in 
 accordance with Federal specifications, the post quartermaster will 
 be allowed to expend by certificate and drop from the return of 
 subsistence stores a quantity representing 20 percent of the gross 
 weight of the actual issues, using the certificate as a voucher sup¬ 
 porting the expenditure. The gross weight of the actual issues must 
 be shown on the certificate. 
 
 426 
 
SUBSISTENCE 
 
 14-83 
 
 14-83 
 
 Maximum safekeeping period 
 
 Article 
 
 Quantity 
 
 Period 
 
 Remarks 
 
 Apple sauce, canned... 
 
 Pound_ 
 
 1 year.. 
 
 
 Apricots, canned._ 
 
 ...do_ 
 
 _do_ 
 
 
 Asparagus, canned_ 
 
 ...do_ 
 
 _do_ 
 
 
 Bacon, canned__ 
 
 ...do.. 
 
 _do. _ 
 
 Reduce this period if possible. 
 
 Baking powder_ 
 
 ...do_ 
 
 9 months_ 
 
 Baking soda___ 
 
 ...do_ 
 
 1 year_ 
 
 
 Barley, pearl__ 
 
 ...do_ 
 
 _do... 
 
 
 Beans: 
 
 Kidney, red.. 
 
 ...do. _ 
 
 _do_ 
 
 Keep dry and cool, otherwise they will become 
 [musty, moldy, or weevily. 
 
 Lima, dried_ ... 
 
 ...do_ 
 
 .do_ 
 
 Navy, white___ 
 
 ...do_ 
 
 .do_ 
 
 
 String, canned_ 
 
 ...do_ 
 
 _do_ 
 
 
 Beef: 
 
 Dried, sliced, canned. 
 
 Corned, canned.. 
 
 ...do_ 
 
 _do _ 
 
 .do. 
 
 _do_ 
 
 jReduce this period if possible. 
 
 Beets, canned __ 
 
 ...do _ 
 
 .do . 
 
 
 Biscuits, canned__ 
 
 ...do. 
 
 8 months_ 
 
 Keep dry and cool. 
 
 Butter, canned and cube or 
 tube, cold storage of same. 
 Catsup, canned .. 
 
 _do __ 
 
 1 year_ 
 
 Keep under refrigeration. 
 
 Gallon_ 
 
 .do.. 
 
 Cheese, canned_ 
 
 Pound_ 
 
 _do_ 
 
 Reduce this period if possible. 
 
 Keep in cool place. 
 
 Citron_ 
 
 ...do_ 
 
 _do. 
 
 Cocoa ... 
 
 .. do :... 
 
 _do _ 
 
 Coconut, shredded _ 
 
 .. do_ 
 
 8 months_ 
 
 Keep dry and cool; look out for weevils. 
 
 Codfish and haddock, canned. 
 Coffee, green_ 
 
 .. do _ 
 
 1 year_ 
 
 Reduce this period if possible. 
 
 ...do_ 
 
 _do_ 
 
 Corn meal___ 
 
 ...do_ 
 
 5 months_ 
 
 Keep dry and cool. 
 
 Cornstarch_ 
 
 ...do.. 
 
 1 year_ 
 
 Corn, canned. ... 
 
 ...do. 
 
 _do_ 
 
 
 Figs, canned.... 
 
 ...do.. 
 
 _do... 
 
 
 Flavor, nonalcoholic; 
 
 Lemon .... 
 
 Quart_ 
 
 6 months_ 
 
 
 Vanilla___ 
 
 ..~do _ 
 
 .do_ 
 
 
 Flour, buckwheat... 
 
 Pound_ 
 
 5 months_ 
 
 Do. 
 
 Flour, Graham (wheat meal). 
 Flour, wheat___ 
 
 ...do. 
 
 _do_ 
 
 Do. 
 
 ...do_ 
 
 9 months_ 
 
 Keep cool, dry, and well ventilated; reluoc 
 period if possible. 
 
 Delicate; keep stock to the minimum. 
 
 Hams, sweet pickled, smoked. 
 Hominy grits.. 
 
 ...do.. 
 
 ...do.. 
 
 6 months_ 
 
 8 months_ 
 
 Hops___ 
 
 ...do... 
 
 1 year_ 
 
 
 Jams, assorted, canned_ 
 
 ...do_ 
 
 _do_ 
 
 
 Vegetable shortening. _ 
 
 ...do_ 
 
 _do. 
 
 
 Macaroni (spaghetti) . _ 
 
 ...do _ 
 
 _do_ 
 
 Perishable; reduce period if possible. 
 
 Turn cases monthly; shake cans before opening. 
 Must be kept cool; refrigerate if possible. 
 
 Milk, evaporated. _ 
 
 ...do.. 
 
 .do.. 
 
 Mincemeat__ ... 
 
 ...do _ 
 
 5 months ... 
 
 Mustard, ground_ 
 
 ...do . ... 
 
 1 year_ 
 
 Nuts, mixed.. _ _ 
 
 ...do 
 
 6 months ... 
 
 
 Peaches, canned..__ 
 
 do 
 
 1 year_ 
 
 
 Pears, canned_ 
 
 ...do_ 
 
 _do_ 
 
 
 Peas, canned_ 
 
 ...do_ 
 
 .do_ 
 
 
 Peppers: 
 
 Black ____ 
 
 ...do_ 
 
 .do_ 
 
 
 Cayenne__ 
 
 _do_ 
 
 do 
 
 
 Pickles__ 
 
 .. do_ 
 
 _do.. 
 
 Reduce to 8 months wherever possible. 
 
 Pineapple, canned__ 
 
 ...do_ 
 
 _do_ 
 
 Prunes, canned_ 
 
 ...do_ 
 
 _do_ 
 
 
 Pumpkin, canned.. .. 
 
 ...do_ 
 
 _do. 
 
 
 Raisins, canned_ 
 
 ...do. 
 
 _do_ 
 
 
 Rice__ 
 
 _do_ 
 
 _do_ 
 
 Keep dry and cool; otherwise it will become 
 musty, or moldy, weevily. 
 
 Do. 
 
 Rolled oats____ 
 
 do 
 
 5 months ... 
 
 Salmon, canned_ 
 
 ...do.. ... 
 
 1 year_ 
 
 Salt*..... 
 
 ...do_ 
 
 Indefinite... 
 
 
 427 
 
14-83 
 
 MARINE CORPS RIANUAL 
 
 Maximum safekeeping period —Continued. 
 
 Article 
 
 Quantity 
 
 Period 
 
 Sardines, canned__ 
 
 Pound_ 
 
 Gallon_ 
 
 1 year_ 
 
 Sauce, Worcestershire_ 
 
 _do_ 
 
 Sauerkraut, canned. 
 
 Pound_ 
 
 _do_ 
 
 Sausage, Vienna, canned_ 
 
 Spices: 
 
 Allspice.. 
 
 ...do. 
 
 ...do_ 
 
 _do_ 
 
 _do_ 
 
 Cinnamon_ 
 
 ...do_ 
 
 _do_ 
 
 Cloves...... 
 
 ...do_ 
 
 .do_ 
 
 Curry powder... 
 
 Ginger.. 
 
 ...do. 
 
 ...do_ 
 
 _do_. 
 
 .do_ 
 
 Sage__ 
 
 ...do_ 
 
 .do.. 
 
 Thyme___ 
 
 ...do__ 
 
 _do_ 
 
 Spinach, canned.. 
 
 ...do_ 
 
 _do_ 
 
 Sugar: 
 
 Granulated... 
 
 ....do_ 
 
 Indefinite... 
 
 4 months_ 
 
 1 year_ 
 
 Powdered__ 
 
 ...do. _ 
 
 Tapioca____ 
 
 ...do_ 
 
 Tea.... 
 
 ...do. _ 
 
 . do ... 
 
 Tomatoes, canned... 
 
 ...do_ 
 
 _do_ 
 
 Tongue, canned. 
 
 Vinegar. 
 
 ...do.. 
 
 Gallon.... 
 
 _do. 
 
 _do_ 
 
 
 
 
 Remarks 
 
 Reduce this period if possible. 
 
 fReduce this period if possible to 8 months. 
 
 
 Keep dry and cool; otherwise will become 
 musty, moldy, or weevily. 
 
 14-84 
 
 (1) Subsistence stores longest on hand, if in good condition, will be 
 issued first. Reserve stocks must be continuously turned over and 
 not allowed to deteriorate. 
 
 (2) Subsistence stores in good condition but not required for use 
 will be immediately reported to the Quartermaster. Stores liable to 
 rapid deterioration, or in other urgent cases, such as sudden aban¬ 
 donment of a post, may be sold or otherwise disposed of on the recom¬ 
 mendation of the post quartermaster, approved by the commanding 
 officer. 
 
 (3) Perishable provisions shall not be procured in greater quantities 
 than can probably be used before spoiling. 
 
 (4) The accountable officer is charged with the responsibility of 
 insuring turn-over of all subsistence stores within 6 months from date 
 of receipt. Each article should show at least a 50-percent movement 
 during each quarter and in no case should an article be allowed to 
 remain in stock more than 1 month without an issue being made. 
 
 14-85 
 
 (1) A complete inventory of subsistence storerooms shall be taken 
 at the end of each month and/or upon detacliment or relief of the 
 accountable officer. Inventory will be taken personally by the ac¬ 
 countable officer. Inventories of all stock on hand will be computed at 
 cost price. Cost price will ordinarily be the unit price appearing 
 • [C. M. C. M. 3.] 
 
 428 
 
SUBSISTENCE 
 
 14-85 
 
 on the invoice or voucher covering receipt. If two or more lots of an 
 article of the same identical description are on hand at different prices, 
 they will be shown separately on the inventory as such. 
 
 (2) All articles listed in article 14^87 (6) will be shown on the 
 inventory whether there is a stock on hand or not and will be identified 
 by entering the symbol “KC” after the description of the article, which 
 will signify that these unit prices will be used for the purpose of com¬ 
 puting the unit ration value for the succeeding month. 
 
 (3) A certificate will be appended to the inventory as follows: 
 
 We we 
 
 I certify that I personally inventoried the subsistence stores on hand at this post 
 
 this_day of_19_, and found the quantities shown on 
 
 hand to be correct. 
 
 Signed_ 
 
 Signed _ 
 
 Upon detachment or relief of an accountable officer additional cer¬ 
 tificates will be appended to the inventory as follows: 
 
 I certify that all articles of subsistence stores enumerated on this inventory 
 
 were actually turned over by me to-this_ 
 
 day of _19_ 
 
 Signed_ 
 
 Rank 
 
 I certify that all articles of subsistence stores enumerated on this inventory 
 were received by me this_day of_19— 
 
 Signed _ 
 
 Rank 
 
 [C. M. C. M. 3.] 
 
 14-86 
 
 (1) Prices governing current issues, transfers, etc., will be the 
 actual unit price at which the article was received, except as modi¬ 
 fied by paragraphs (2) and (4). 
 
 (2) Prices governing sales of subsistence stores at posts or stations 
 where separate accountability is not maintained for sales commis¬ 
 saries will be governed by instructions contained in articles 14-70 (3) 
 and 14-71 (1). However, stores procured primarily for issue to en¬ 
 listed men’s messes may be sold to regularly established officers’ or non¬ 
 commissioned officers’ messes consisting of three or more men at the 
 actual unit price at which the article was received. 
 
 [C. M. C. M. 3.] 
 
 429 
 
14-86 
 
 MARINE CORPS MANUAL 
 
 (3) Prices to be used for the purpose of computing the unit ration 
 value will be determined in the following manner: 
 
 Perishables—defined as: 
 
 Bacon, smoked. 
 
 Beef, fresh, issue (carcass beef). 
 
 Eggs. 
 
 Onions, dry, fresh. 
 
 Potatoes, Irish. 
 
 Fruit, fresh (represented by the least expensive of apples, 
 bananas, or oranges). 
 
 Butter. 
 
 Cheese. 
 
 Least expensive of lard or lard substitute. 
 
 Current contract price if the contract covers 1 month or more, 
 otherwise the unit price of the last lot received from the regular 
 source of supply. In the latter case, the actual date of receipt 
 will be entered on the voucher opposite each item affected. 
 
 Nonperishables (dry stores) : 
 
 All articles not defined as perishables. 
 
 Bacon, canned (only when fresh slab bacon is not avail¬ 
 able). 
 
 Invoice or purchase price of last lot received from the regular 
 source of supply prior to the last day of the month for which the 
 account is rendered. 
 
 (4) At posts or stations where separate accountability is main¬ 
 tained for both issue and sales commissaries, stores procured pri¬ 
 marily for issue to enlisted men’s messes may be sold by the issue com¬ 
 missary to regularly established officers’ and noncommissioned officers’ 
 messes consisting of three or more at the actual unit price at which 
 the article is received. Miscellaneous articles which are procured for 
 sales purposes will not be transferred from the sales commissary to 
 the issue commissary for the purpose of evading the usual 10 percent 
 charge for overhead directed in articles 14-70 (3) and 14-71 (1). 
 
 [C. M. C. M. 3.] 
 
 14-87 
 
 (1) Computation of ration value.—On the first day of each month the 
 value of the ration will be computed by entering on the table on 
 NMC-580 the unit prices of component articles listed in the table and 
 multiplying these prices by the quantity allowed, carrying the value 
 of each component to the fourth decimal place. (The fifth and suc¬ 
 ceeding decimals will be disregarded.) The unit prices to be used 
 for the current month will be current contract prices and prices 
 determined as directed in article 14—86 (3). The ration value so 
 determined will not be changed during the month. [C. M. C. M. 3.] 
 
 430 
 
SUBSISTENCE 
 
 14-87 
 
 (2) When component articles of the ration are provided for by 
 contract, or furnished on invoice, there being different kinds of pack¬ 
 ages, the price varying with the package, the price of the article in 
 the least expensive package will be used. 
 
 (3) If at a post or station a component article of the ration has 
 not been supplied, or if, for any reason, the post quartermaster is un¬ 
 able to determine the current price for use in computing the ration 
 value, the price for the month (or until a supply is received) will be 
 fixed by the Quartermaster, who will base it, whenever practicable, 
 upon the last price of the article at the place designated as the source 
 of supply for the particular post or station. 
 
 (4) The unit price of beef, fresh issue, i. e., type I or II (defined as 
 carcass beef, equal portions of fore and hind quarters) covered by 
 Federal specifications only, wull be used for the purpose of comput¬ 
 ing the unit ration value when a price for carcass beef cannot be deter¬ 
 mined locally, a report will be made to the Quartermaster, furnishing 
 detailed information and quoting prices of such beef cuts as are avail¬ 
 able, with request that a price be fixed. [C. M. C. M. 3.] 
 
 (5) Organizations on a fixed-ration allowance will not be required 
 to compute the cost of the ration; in lieu thereof the ration allowance 
 as fixed by the Secretary of the Navy will be used. 
 

 '•# I >a -t'KiV-Vi /r. _ 
 
 / 'Vj ^ >;.; r<6%.i^gfe ' ^ J 
 
 j^.' >*S^ :) IV^rxl ^.p)|..--l ‘i './ 
 
 ^ ^ U.. --». Psirt .f Jr. Jb->.< ^li */03 |Cm '* t .,..*^1. 4 ' W J»..4 'in 
 
 I 
 
 
 
 :.&iWl •:,-f : ! ;.iT m0 
 
 Vt.-> 
 
SUBSISTENCE 
 
 14-87 
 
 (6) Computation table for determining unit ration value. 
 
 Percent 
 
 Component 
 
 Quantity 
 
 allowed 
 
 Unit price 
 
 Value 
 
 
 100-.. 
 
 Floiu, issue__ 
 
 .pound . 
 
 75. 
 
 
 
 
 
 Meats.. 
 
 f30-... 
 
 Bacon, smoked, issue.... 
 
 _do_ 
 
 26.25 
 
 
 
 
 
 170_ 
 
 Beef, fresh, issue_ 
 
 ...do_ 
 
 87,5 
 
 
 
 
 
 
 100.. 
 
 Eggs___ 
 
 dozen.. 
 
 10. 
 
 
 
 
 
 
 flO.... 
 
 Beans, navy, dry_ 
 
 .pound.. 
 
 7.6 
 
 
 
 
 
 Vegetables.. 
 
 .30_ 
 
 Tomatoes, canned_ 
 
 _do_ 
 
 33. 75 
 
 
 
 
 
 10_ 
 
 Onions, fresh.. 
 
 _do_ 
 
 27.5 
 
 
 
 
 
 
 50_ 
 
 Potatoes, Irish, fresh_ 
 
 ...do_ 
 
 137.6 
 
 
 
 
 
 Cereals and starch 
 
 50_ 
 
 Macaroni, issue_ 
 
 _do_ 
 
 5. 
 
 
 
 
 
 foods. 
 
 [50_ 
 
 Rice, issue_ 
 
 _do_ 
 
 6. 
 
 
 
 
 
 
 f5. 
 
 Raisins, drv, issue_ 
 
 _do_ 
 
 1.25 
 
 
 
 
 
 Fruits.• 
 
 30.... 
 
 Jam, assorted, issue_ 
 
 _do_ 
 
 11.25 
 
 
 
 
 
 45_ 
 
 Apples, canned, issue_ 
 
 . do_ 
 
 28.125 
 
 
 
 
 
 
 20.... 
 
 ( j fresh_ 
 
 _do_ 
 
 20. 
 
 
 
 
 
 
 (5. 
 
 Cocoa, issue_ 
 
 _do_ 
 
 .625 
 
 
 
 
 
 Beverages..■ 
 
 90.... 
 
 Coffee, R&O, issue_ 
 
 do_ _ 
 
 11. 25 
 
 
 
 
 
 
 5. 
 
 Tea, issue_.. 
 
 _do_ 
 
 . 1582 
 
 
 
 
 
 
 flOO... 
 
 Milk, evaporated, issue 
 
 _do_ 
 
 25. 
 
 
 
 
 
 Dairy products. 
 
 100... 
 
 Butter, issue_!._ 
 
 ...do_ 
 
 10. 
 
 
 
 
 
 
 100... 
 
 Cheese, issue_ 
 
 do _ 
 
 3.125 
 
 
 
 
 
 
 100... 
 
 Lard of lard substitute.. 
 
 
 10. 
 
 
 
 
 
 
 100... 
 
 Sugar, granulated, issue 
 
 do 
 
 31.25 
 
 
 
 
 
 Sauces and vinegar..• 
 
 roo_ 
 
 Catsup, issue___ 
 
 gallon.. 
 
 .75 
 
 
 
 
 
 [40_ 
 
 Vinegar, issue_ 
 
 . do_ 
 
 .5 
 
 
 
 
 
 
 
 Baking powder, issue_ 
 
 pojirtd 
 
 .5 
 
 
 
 
 
 
 
 Extract (lemon), issue . 
 
 _do_ 
 
 .0875 
 
 
 
 
 
 
 
 Mustard, dry, issue 
 
 do 
 
 .296 
 
 
 
 
 
 
 
 Pepper black, issue 
 
 _do_ 
 
 .296 
 
 
 
 
 
 Sundry components. .< 
 
 
 Pickles, cucumber, issue. 
 
 _do_ 
 
 1.875 
 
 
 
 
 
 
 
 Salt, issue _ 
 
 do 
 
 3. 57 
 
 
 
 
 
 
 
 Sirup, issue__ 
 
 gallon 
 
 .446 
 
 
 
 
 
 
 
 Spices (cinnamon), issue 
 
 .pound.. 
 
 .1116 
 
 
 
 
 
 Value of 100 rations .. 
 
 
 
 
 
 
 
 
 Value of 1 ration.. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Note. —The least expensive of apples, bananas, or oranges will be used as the fresh-fruit component used 
 In computing the unit ration value, entering the article in the blank space provided for that purpose. 
 
 14-88 
 
 (1) Issue of provisions.—Provisions may be issued by the accomit- 
 able officer within the value of the ration credit of the mess. 
 
 (2) In no case will an organization be allowed to draw articles of 
 the ration and sales articles in excess of the total credit of the organi¬ 
 zation for the period for which the return is rendered. 
 
 (3) An account in money value of subsistence stores issued will 
 be kept on NMC 584. At posts where separate messes are main¬ 
 tained an account by money value will be kept with each mess on 
 NMC 584 but all issues will be consolidated and the rationing of the 
 command conducted and reported to the Quartermaster as for a 
 single unit. It will be the duty of the accountable officer to see that 
 each individual mess is kept within its authorized allowance. 
 
 431 
 
14-88 
 
 MARINE CORPS MANUAL 
 
 (4) The aggregate value of all articles of subsistence stores, issued 
 to a command as a unit, or a mess, as the case may be, supported by 
 NMC 734, will be determined by computing the quantities of various 
 articles issued at prices determined for the month as prescribed in 
 article 14-86, and such aggregate will be entered on NMC 663 as 
 follows: 
 
 CERTIFICATE 
 
 (Date) 
 
 I certify that I have issued subsistence stores to Mess Officer_ 
 
 during the month_, 19_, in amount of $_, which amount is sup¬ 
 
 ported by memorandum receipts signed by the officer concerned, and retained as 
 post records. 
 
 Signed _ 
 
 (Rankf 
 
 (5) NMC 563 will constitute the voucher for dropping the money 
 value of the articles from the subsistence return. 
 
 (6) In no case will articles that have been issued to a mess be sold 
 to anyone. 
 
 SURVEYS OF PROVISIONS 
 
 14-89 
 
 (1) Condition.—The accountable officer will keep himself informed 
 as to the condition of provisions and see that unfit articles are 
 promptly surveyed. Articles of stock considered unfit shall be re¬ 
 moved from contact with good stock and will be retained until 
 examined by the surveying officer. Fresh provisions should, when 
 necessary, be overhauled and sorted. A medical officer shall, when 
 required, inspect the provisions and report any that are unsound 
 or likely to cause illness. 
 
 (2) Storerooms must be kept clean and in good order, and every 
 opportunity should be availed of for thorough cleaning of the refrig¬ 
 erator rooms and vegetable lockers. 
 
 (3) A survey book will be maintained for the purpose of recording 
 the following data: name of article, cost price, date and source of 
 receipt, date damage or spoilage was discovered, nature and cause of 
 damage, and any additional remarks necessary. This book will be 
 presented to the surveying officer for his written recommendation 
 therein with regard to responsibility and disposition of the damaged 
 articles. The surveying officer will sign his name and enter his rank 
 opposite his entries. At the end of each accounting period or earlier, 
 if ordered, one survey covering all articles examined during the period 
 will be prepared on NMC 17 by the accountable officer for signature 
 of the surveying officer. NMC 17 must be complete in all details 
 and be approved by the commanding officer of the post or organiza- 
 
 432 
 
SUBSISTENCE 
 
 14-89 
 
 tion. Instructions pertaining to the duties of the surveying officer, 
 as set forth in articles 17-57 and 17-58, will be strictly complied with. 
 Surveys must be approved before acceptable as vouchers to the return. 
 
 (4) Survey officer.—Commanding officers of posts shall appoint at 
 the beginning of each quarter, to serve to the end of it, a surveying 
 officer for provisions. Officers who are interested in or responsible 
 for subsistence stores will not be detailed as surveying officers or as 
 members of boards of survey. To this officer the accountable officer 
 shall refer all such provisions as he may consider unfit for use, pro¬ 
 vided they do not exceed in value, on any one occasion, $300. 
 
 (5) Board of survey.—^Where the amount involved on any one occa¬ 
 sion exceeds $300, a board of survey will be requested in the manner 
 prescribed for surveys on property. 
 
 (6) Surveys should in all cases show the name of the contractor 
 from whom the provisions were received, the date of their receipt, 
 and the contract number. 
 
 14-90 
 
 Returns for Army subsistence stores.—An officer of the Marine Corps 
 who has in his charge subsistence stores belonging to the Army shall 
 render returns for such stores as prescribed by Army Regulations. 
 
 RETURN OF SUBSISTENCE STORES 
 
 14-91 
 
 (1) A return of subsistence stores consisting of a debit and credit 
 account will be prepared in duplicate on NMC-581 by the accountable 
 officer each month and/or upon relief or detachment. A memorandum 
 return shall be started at the beginning of each month or accounting 
 period and will show all transactions as they occur. The return shall 
 show in chronological order the total amount of each receipt and 
 expenditure voucher accomplished that pertains to it. Vouchers will 
 be numbered in a single series beginning with “1” for each month and 
 filed with the accounts of the month to which they pertain. All 
 vouchers will be extended in money value. The voucher number and 
 the month to which it pertains will appear on the lower right-hand 
 corner of the first page of the voucher, i. e., “1,” November. The 
 original and a complete set of supporting papers will be forwarded 
 to the Quartermaster within 10 days after the expiration of the ac¬ 
 counting period to which it pertains, if practicable. The duplicate 
 will be retained by the accountable officer and filed as an organization 
 record. Debit and credit entries will be entered as follows: 
 
 (2) Debit entries.— {a) Total money value of the inventory taken 
 at the close of the preceding accounting period will be the first entry 
 in the current return. 
 
 433 
 
14-91 
 
 MARINE CORPS MANUAL 
 
 (&) Price adjustment certificate authorized in article 14-82 (3). 
 
 (c) The money value of each stock and merchandise receipt sup¬ 
 ported by vouchers. 
 
 (d) Omitted. [C. M. C. M. 3.] 
 
 (e) Omitted. [C. M. C. M. 3.] 
 
 (3) Credit entries.— (a) Money value of each stock and merchandise 
 transfer supported by voucher. 
 
 (b) Omitted. [C. M. C. M. 3.] 
 
 (c) Money value of each survey supported by voucher. 
 
 (d) Returned stock previously debited and supported by voucher. 
 
 (e) Value of merchandise sold during the current accounting period 
 supported by certificate. 
 
 (/) Value of merchandise issued to mess officers against the ration 
 credit supported by certificate on NMC-563. 
 
 {g) Value of inventory taken on the last day of the accounting 
 period supported by NMC-582. 
 
 {h) Omitted. [C. M. C. M. 3.] 
 
 (i) Authorized expenditures, fowl, ice, cold storage, etc., supported 
 by certificates and adjustment certificate authorized in paragraph (4) 
 of this article. [C. M. C. M. 3.] 
 
 (4) At the end of the accounting period which the return covers 
 and after the last voucher has been entered, the debit and credit 
 columns will be totaled and their difference determined. This dif¬ 
 ference will represent either a loss or gain. The accountable officer 
 will submit a certificate in duplicate showing the actual shortage or 
 gain in money value, including explanatory information which will 
 be considered a valid voucher, and credit and debit allowed therefor, 
 if approved. The value of the certificate will be added to the lesser 
 column in order to balance the account. In case of gain or loss exceed¬ 
 ing three-tenths of 1 percent, the accountable officer will submit the 
 certificate to the commanding officer for his action, and when ap¬ 
 proved by him shall be a valid voucher to the return. 
 
 (5) A certificate shall be appended to the return as follows: 
 
 I certify that this return is correct. Date of mailing to the Quartermaster, 
 
 Headquarters U. S. M. C., Washington, D. C.,_, 19— 
 
 Signed - 
 
 _U. S. M. C. 
 
 Rank 
 
 14-92 
 
 Stock record.—A continuous inventory will be'kept on NMC-748, 
 for commissary stores. Daily issues will be abstracted and dropped 
 from the stock record after issue. 
 
 434 
 
SUBSISTENCE 
 
 14-93 
 
 FINANCIAL. STATEIVIENT OF MESS 
 
 14-93 
 
 Enter on the “Financial statement” on NMC 580 the value of un¬ 
 used allowance from previous month; the total number of rations as 
 shown by monthly ration memorandum KMC 828, together with com¬ 
 puted or fixed allowance per ration and the aggregate value of same; 
 subtract total value of subsistence stores issued, as per KMC 563, from 
 total ration credit, which will give the value of unused ration allow¬ 
 ance to be carried to succeeding month. The value of any unused 
 allowance will be carried forward to the return of the following 
 month of the current quarter as an additional allowance, but no unused 
 allowance existing at the end of a quarter will be carried to the suc¬ 
 ceeding quarter. All unused allowance at the end of a quarter will 
 revert to the Government and will not be taken up on the ration return 
 of a succeeding quarter. 
 
 14-94 
 
 (1) Over or under credit.—In the event an accountable officer was 
 not informed of the presence of men entitled to rations, and did not 
 take credit during an accounting period, he is entitled to take credit 
 for such rations during the accounting period in which such informa¬ 
 tion is furnished to him. 
 
 (2) In the event an accountable officer was not informed of the 
 absence or transfer of men entitled to rations and took excess credit 
 during an accounting period, he will make the necessary deduction 
 from the number of rations due for the accounting period in which 
 such information is furnished him. 
 
 BAKERIES 
 
 14-95 
 
 (1) Bread, pastry, etc.—Bread shall be baked in post bakeries when 
 practicable. At all permanent posts a suitable space and the neces¬ 
 sary fuel, utensils, and furniture therefor shall be provided by the 
 Quartermaster’s Department, which shall also provide the ovens 
 and keep them in repair. The post quartermaster shall have charge 
 of the bakery and its operations. 
 
 (2) The necessary components shall be issued to the bakery for 
 the manufacture of bread, pastry, pies, etc., and dropped from the 
 provision return on certificate that they were issued to bakery for 
 manufacture. The bread, pastry, pies, etc., manufactured shall be 
 taken up on the return on certificate that they were manufactured 
 
 435 
 
14-95 
 
 MARINE CORPS MANUAL 
 
 in the post bakery. The unit cost of an article so manufactured 
 will be the sum of the cost of the components in that article. 
 
 (3) Articles shown on the certificate should be expended from 
 the return as a separate transaction from the issues to the mess. The 
 certificate taking up the products of the bakery should show the 
 quantity and value of each article received from the bakery. The 
 total value of certificate of issue and certificate of receipt should 
 agree. 
 
 ICE 
 
 14-96 
 
 (1) Ice.—Eequisitions for ice for the preservation of rations and 
 for use in offices will be made on the Quartermaster’s Department 
 annually or when necessary, the quantity for each purpose to be 
 stated separately. Surplus ice manufactured with Government ice 
 machines at posts and stations of the Marine Corps may be sold under 
 regulations and at prices to be established by the Quartermaster. 
 
 (2) Ice that may be issued in accordance with regulations will be 
 dropped from the subsistence returns of the accountable officer on 
 certificate of the issuing officer, duly approved by the commanding 
 officer. Such certificate will show the quantity, unit price, and ex¬ 
 tended value of ice used for preservation of rations and ice used for 
 other purposes as separate items on the certificate. 
 
 DEPOT or SUPPLY RETURNS 
 
 14-97 
 
 Depots of supplies and organizations acting as such, rendering a 
 separate subsistence return for this purpose, will render monthly re¬ 
 turns on NMC 581, supported by vouchers extended in money 
 value. All stores expended will be at the actual cost price, except 
 in cases where transportation charges are added to the cost price by 
 direction of the Quartermaster. 
 
 QUARl-ERS AND SUBSISTENCE ALLOWANCES 
 
 14-101 
 
 (1) Requests for subsistence and quarters allowance will be referred 
 to the Major General Commandant, or such officer as may be desig¬ 
 nated by him to approve them, by the commanding officer of the 
 post, with the following information, together with the recommenda¬ 
 tion of the commanding officer: 
 
 (a) Full name and rank of applicant. 
 
 (h) Married or single. 
 
 436 
 
SUBSISTENCE 
 
 14-101 
 
 (c) If married, whether his family is with him. 
 
 (a) Nature of duty performed. 
 
 (e) Whether or not the military efficiency of the command will 
 suffer by reason of his being quartered outside the post. 
 
 (f) Whether or not quarters and messing facilities are available. 
 
 (g) If quarters and messing facilities are not available, whether 
 they can economically be made available. 
 
 (h) The nearest approximate distance from the post at which he 
 could procure quarters, provided an allowance for quarters is 
 authorized. 
 
 (2) Before the request is forwarded, the commanding officer will 
 carefully consider all existing facilities for quartering and messing. 
 These, if available, or can economically be made available, must 
 be employed. Special privilege or benefit to any man will not be 
 considered as a reason for granting allowances for quarters and 
 subsistence. 
 
 (3) Where an enlisted man is discharged and reenlists the fol¬ 
 lowing day and continues at the same post or station on the same 
 duty, or under the same conditions, and is entitled to a quarters and 
 subsistence allowance, or either, the authority therefor will be con¬ 
 tinued without further action. Where more than one day lapses 
 between date of discharge, and date of reenlistment, the original 
 authorization will be considered as void and must be renewed in the 
 usual manner. 
 
 14-102 
 
 Payment.—The allowances prescribed in table I, article 14-103, are 
 authorized to be paid to enlisted men regularly stationed at any of 
 the below-named places: 
 
 Navy Department. Recruiting duty. 
 
 Headquarters Marine Corps. Offices of Naval Attaches. 
 
 Department of the Pacific, San Fran- Insular Patrol, Guam. 
 
 cisco, Calif. To other enlisted men when authorized 
 
 Depot of Supplies, Philadelphia, Pa. by the Commandant of tlie Marine 
 
 Offices of the Inspectors-Instructors of Corps, or officer designated by him. 
 
 the Marine Corps Reserve. [C. M. C. M. 2.] 
 
 All payments will be made from the appropriation “Pay, Marine 
 Corps.” Payments authorized by table II, article 14-103, will be made 
 from the appropriation “General Expenses, Marine Corps.” 
 
 14-103 
 
 (1) The allowances for quarters and subsistence for enlisted men pre¬ 
 scribed by the President, under authority of section 10 of the Act of 
 June 16,1942, Public Law 607, are as follows: [C. M. C. M. 3.] 
 
 (2) (a) Men on duty where quarters or rations in kind are not 
 furnished shall be granted allowances as follows: 
 
 437 
 
14-103 
 
 MARINE CORPS MANUAL 
 
 Table I 
 
 
 No Govern¬ 
 ment mess¬ 
 ing facilities 
 furnished 
 
 Govern¬ 
 ment mess¬ 
 ing facilities 
 furnished 
 
 A. General—When assigned to countries or places not otherwise hereinafter 
 specified: 
 
 (a) Subsistence______ 
 
 $1.50 
 
 $1.20 
 
 (b) Quarters_ 
 
 1.25 
 
 1.25 
 
 B. Special—When assigned (except as hereinafter provided) to Europe, South 
 America, India, Africa, Australia, or at such other countries or isolated 
 stations as determined by the head of the department concerned, or 
 when absent from their ships on temporary duty not involving travel: 
 (a) Subsistence___ 
 
 2.25 
 
 2.10 
 
 (6) Quarters_ 
 
 1.25 
 
 1.25 
 
 Exception No. 1—Canal Zone: 
 
 (a) Subsistence_ 
 
 1.50 
 
 1.20 
 
 (6) Quarters_ 
 
 1. 25 
 
 1.25 
 
 Exception No. 2—Alaska: 
 
 (a) Subsistence— _ 
 
 3.00 
 
 3.00 
 
 (b) Quarters_ 
 
 2.00 
 
 2.00 
 
 Exception'^No. 3—Naval Missions to Brazil, Colombia, Ecuador, Peru, and 
 Venezuela: 
 
 (a) Subsistence_ 
 
 .75 
 
 (b) Quarters_ 
 
 1. 25 
 
 
 Exception'No. 4—American Embassies, Bogota, Colombia, Havana, Cuba, and 
 Moscow, U. S. S. R.; and American Legations, Addis Ababa, Ethiopia, and 
 Guatemala City, Guatemala: 
 
 (a) Subsistence_ 
 
 3.00 
 
 3.00 
 
 (b) Quarters_ 
 
 2.00 
 
 2.00 
 
 C. Special—Enlisted men assigned to duty where emergency conditions justify 
 such allowances, payable at the discretion and upon the determination of 
 the head of the department concerned, in lieu of allowances at rates other¬ 
 wise specified herein: 
 
 (a) Subsistence___ 
 
 3.00 
 
 3.00 
 
 (b) Quarters_____ 
 
 2.00 
 
 2.00 
 
 
 Note L— Upon arrival at or departure from a station where allowances for subsistence are paid, allow¬ 
 ances shall be computed as follows: The day to begin at midnight; for 18 hours or more at the station, 1 
 whole day; for 12 hours or more but less than 18 hours at the station, two-thirds of 1 day; for 6 hours or more 
 but less than 12 hours at the station, one-third of 1 day. No allowance for subsistence will be paid for the 
 day on which a man arrives at a station after 6 o’clock p. m. 
 
 Note 2. —In determining the allowance for quarters a fractional part of a day will be computed as a 
 whole day, the day to begin at midnight. 
 
 [C. M. C. M. 1,2, and 3.] 
 
 438 
 
SUBSISTENCE 
 
 14-103 
 
 Table II 
 
 [Men traveling on duty where cooked or travel rations are not furnished for the journey shall be granted 
 
 daily allowances as follows:) 
 
 
 Travel 
 status, 
 including 
 detention 
 of not to 
 exceed 3 
 days at 
 one place 
 
 Travel status involv¬ 
 ing detentions 
 
 
 For the 
 
 4 th to the 
 6th days 
 (inclusive) 
 of deten¬ 
 tion at 
 one place 
 
 For the 
 7th to the 
 31st days 
 (inclusive) 
 of deten¬ 
 tion at 
 one place 
 
 A. Sleeping car, stateroom accommodations, or other quarters 
 furnished: 
 
 (a) Subsistence (in dining car on train at not to exceed $1 per 
 meal)___ 
 
 $3.00 
 
 
 
 (6) Subsistence (elsewhere at not to exceed $0.75 per meal)... 
 B. No sleeping car, stateroom accommodations, or other quarters 
 furnished: 
 
 (a) Subsistence (in dining car on train at not to exceed $1 per 
 meal)_______ 
 
 2.25 
 
 3.00 
 
 $1.80 
 
 $1.50 
 
 (f>) Subsistence (elsewhere at not to exceed $0.75 per meal)_ 
 
 (c) Quarters when subsistence includes 3 meals in dining car 
 on train at not to exceed $1 each...__ 
 
 2.25 
 
 1.50 
 
 1.80 
 
 1.50 
 
 (d) Quarters when subsistence includes 2 meals in dining car 
 on train at not to exceed $1 each__ 
 
 1.50 
 
 
 
 (e) Quarters when subsistence includes 1 meal in dining car on 
 train at not to exceed $1___ 
 
 1. 50 
 
 
 
 (f) Quarters when subsistence is paid at rate of not to exceed 
 $2.25 per day______ 
 
 1.50 
 
 1.50 
 
 1.25 
 
 C. Special: Europe, Mexico, Central America, and South America: 
 (a) Subsistence___ 
 
 3.00 
 
 2.70 
 
 2. 25 
 
 (6) Quarters (if not furnished by the Government)... 
 
 2.00 
 
 1.50 
 
 1.25 
 
 Exception No. 1—Alaska: 
 
 (a) Subsistence___ 
 
 3.00 
 
 3.00 
 
 3.00 
 
 (6) Quarters (if not furnished by the Government).. 
 
 2.00 
 
 2.00 
 
 2.00 
 
 Note 1.—The combined allowance for subsistence and quarters shown in first column opposite subdivi¬ 
 sions A and B under heading of “Travel status including detention not exceeding 3 days at one place,” 
 shall in no case exceed $5 for any 1 day. 
 
 Note 2.— When in a travel status allowances for subsistence shall be computed as follows for the day of 
 departure from and arrival at station: The day to begin at midnight; for 18 hours or more in travel status, 
 1 whole day; for 12 hours or more but less than 18 hours in travel status, two-thirds of 1 day; for less than 
 12 hours in travel status, one-third of 1 day. No allowance shall be paid for the first day of a journey which 
 begins after 6 o'clock p. m. 
 
 Note 3.—In determining the allowance for quarters a fractional part of a day will be computed as a 
 whole day, the day to begin at midnight. No allowance shall be paid for the first day of a journey which 
 begins after 6 o’clock p. m. 
 
 Note 4.—Men absent under orders from their stations upon duty which involves travel and also tempo¬ 
 rary detentions during the journey shall be deemed to be traveling under orders during the entire period 
 of such absence. Allowances for the periods spent in actual travel, including detentions not exceeding 31 
 days, will be computed as indicated in table II. For longer periods of detention at one place, the allowances 
 prescribed in table I will govern after the first 31 days. The day of actual arrival at, or departure from place 
 of detention will be considered a day of travel. 
 
 [C. M. C. M. 1 and 3.] 
 
 632089—43 
 
 13 
 
 439 
 
14^103 
 
 MARINE CORPS MANUAL 
 
 (h) Enlisted men traveling on duty by privately owned convey¬ 
 ance are entitled to allowance for subsistence en route at $0.75 per 
 meal, but not exceeding the number of meals that they would be 
 entitled to had transportation been furnished to them by the Gov¬ 
 ernment. [C. M. C. M. 1 and 3.] 
 
 (c) By the word “quarters” is meant quarters which are equiva¬ 
 lent to those a man would have assigned to him at a barracks, post, 
 or camp. By “Government messing facilities” is meant facilities 
 for establishing a mess equivalent to a general mess at a barracks, 
 post, or camp. This includes the procurement of provisions from the 
 Quartermaster Department, the detail of cooks and messmen, and the 
 proper facilities for preparing and serving meals. [C. M. C. M. 1.] 
 
 (d) Enlisted men of the Army, Navy, and Marine Corps, includ¬ 
 
 ing the members of the United States Army, Navy, and Marine 
 Corps Bands and the Naval Academy Band, entitled to receive 
 allowances for quarters and subsistence, shall continue, while their 
 permanent stations remain unchanged, to receive such allowances 
 while sick in hospital or absent from their permanent duty stations 
 in a pay status: Provided further^ That allowances for subsistence 
 shall not accrue to such an enlisted man while he is in fact being 
 subsisted at Government expense (34 U. S. C. 914). [C. M. C. M. 1.] 
 
 {e) An enlisted man regularly in receipt of a quarters allowance 
 at the permanent base of the organization to which he is attached, 
 who moves with his organization on temporary duty away from the 
 permanent base under conditions that make it necessary for him to 
 be quartered with that organization, is not entitled to continue to 
 receive such allowance following actual departure from the perma¬ 
 nent base by virtue of the provisions of the act of June 20, 1936 
 (34 U. S. C. 914; 17 Comp. Gen. 449). [C. M. C. M. 1.] 
 
 (/) Payments of allowances for quarters and subsistence may be 
 made to enlisted men not more than 1 month in advance, except that 
 as to men proceeding to or from a station beyond the continental 
 limits of the United States or in Alaska, such payments may be 
 made not more than 3 months in advance. The heads of the depart¬ 
 ments concerned may prescribe such additional regulations as may 
 be necessary to carry out the provisions of this paragraph. 
 [C. M. C. M. 3.] 
 
 14-104 
 
 (1) Commutation of rations at the rate prescribed by law may 
 be paid to enlisted men of the Marine Corps on duty at shore sta¬ 
 tions when the following conditions obtain: [C. M. C. M. 3.] 
 
 {a) When the man submitting the request is a married man, who 
 will, if ration is commuted, subsist himself with his family. 
 
 (b) When the mess of which such man is a member will not be 
 left with too few members to permit of an economical administration. 
 
 440 
 
SUBSISTENCE 
 
 14-104 
 
 {c) Commanding officers, after inquiry as to the facts of (a) and 
 (5), may approve such requests for commutation of rations at the 
 ' rate prescribed by law. [C. M. C. M. 3.] 
 
 (d) In other cases when approved by the Commandant of the 
 Marine Corps. [C. M. C. M. 2.] 
 
 (e) The act of June 20, 1936 (34 U. S. C. 914), authorizing the 
 continuance under certain conditions of allowances for quarters and 
 subsistence of enlisted men, while absent from their permanent duty 
 stations in a pay status, is not applicable to an enlisted man in receipt 
 of commuted rations (Dec. Comp. Gen. A-79601, Sept. 9, 1936). 
 
 14-105 
 
 (1) On Army transport.—Enlisted men of the Marine Corps travel¬ 
 ing on duty under orders on a vessel of the United States Army 
 Transport Service will not be allowed commutation of rations or 
 subsistence allowance for the time they are aboard. They will be 
 quartered with the enlisted men of the Army on board of corre¬ 
 sponding rank and will mess with them accordingly. 
 
 (2) Enlisted men granted furlough with permission to travel on 
 a vessel of the United States Army Transport Service will be quar¬ 
 tered with the enlisted men of the Army aboard of corresponding 
 rank and will mess with them accordingly, and will be required to 
 reimburse the transport quartermaster the actual cost of subsistence 
 furnished. The transport officer will certify upon the man’s fur¬ 
 lough the dates between which the subsistence was so furnished. 
 
 14-106 to 15-0 
 
 440a 
 
Chapter 15 
 
 CLOTHING AND CLOTHING ALLOWANCE 
 
 CLOTHING 
 
 15-1 
 
 Procurement.—Clothing required for issue to enlisted men shall be 
 procured from the depot quartermaster designated in the annual 
 “Marine Corps Price List of Clothing, etc.,” on requisition approved 
 by the commanding officer, except as otherwise provided in this 
 manual. Only such articles and sizes as are specified in the “Marine 
 Corps Price List of Clothing, etc.,” and the “Table of Allowances of 
 Arms, etc.,” will be called for on requisition. The quantity on hand, 
 if any, of the articles called for on a requisition must be shown there¬ 
 on. When a man cannot be properly fitted with any of the regular 
 stock sizes, measurements stated on prescribed forms shall be for¬ 
 warded to the Depot Quartermaster, Philadelphia, Pa. 
 
 15-2 
 
 Post quartermaster to supply.—Except where otherwise authorized 
 by the Quartermaster, all clothing required by organizations attached 
 to a post, as well as marine detachments of naval hospitals, naval 
 prisons, receiving ships, station ships, and prison ships attached to 
 the navy yard or naval station in which the post is located, shall be 
 supplied ny the post quartermaster. The accountable officers of such 
 organizations and detachments shall procure from the post quarter¬ 
 master, not oftener than once a month (except in emergency), such 
 clothing as they may actually require for issue, which will be regu¬ 
 larly in voiced, by the post quartermaster. 
 
 15-3 
 
 (1) Requisitioning to avoid excess stock.—In preparing a requisition 
 the utmost care must be exercised to avoid the accumulation of a 
 stock in excess of requirements, particularly in sizes that are seldom 
 called for, and the consequent possibility of loss due to articles be¬ 
 coming shopworn or obsolete. Officers submitting requisitions will be 
 held directly responsible for failure to comply with this requirement. 
 
 441 
 
15-3 
 
 MARINE CORPS MANUAL 
 
 A record of the quantities of each size of the various articles of cloth¬ 
 ing issued shall be kept to serve as a guide as to the proper proportion 
 of sizes of clothing to be kept on hand to meet requirements for a 
 given period of time. A copy of all requisitions shall be kept on file 
 in order to prevent duplication in requisitioning supplies. (See art. 
 17-159.) 
 
 (2) Quantity to be stocked.—Requisitions from posts in the United 
 States will call for supplies needed in quantities sufficient to last at 
 least three months, and those from posts outside of the continental 
 limits of the United States, which are not supplied by a depot quar¬ 
 termaster on the station, will call for at least six months’ supply. 
 
 (3) Requisitions from ships.—Requisitions from ships will be based 
 upon the probable duration of the cruise, and will not in any case be 
 for less than a six months’ supply. On foreign stations, requisitions 
 from ships shall be sent through the commanding officer of the vessel 
 to the fleet marine officer, by whom after examination and approval, 
 they will be forwarded to destination through the proper channels. 
 In the absence of the flapship, when the needs of the men will not ad¬ 
 mit of delay, requisitions may be forwarded direct through the com¬ 
 manding officer of the vessel. 
 
 15-4 
 
 Surplus on hand.—Commanding officers, or noncommissioned offi¬ 
 cers, in charge of ships’ marine detachments having on hand a sup¬ 
 ply of stores in excess of requirements, shall forward a list of such 
 stores to the fleet or force marine officer, stating their condition and, 
 in the case of clothing, sizes. Accountable officers having a surplus 
 on hand may, with the commanding officer’s approval, invoice to 
 other accountable officers articles necessary for immediate use. If 
 not required by vessels of the fleet, excess clothing should be dis¬ 
 posed of in accordance with article 17-51. 
 
 15-5 
 
 (1) Emergency purchases.—If by wreck of vessel, destruction by 
 fire, or other reasons, it becomes necessary to procure uniform cloth¬ 
 ing for the marine detachment of a vessel, or a detachment serving 
 on shore, and it is impracticable to procure it in time to meet the 
 need from a depot quartermaster, or from another post or vessel, 
 the officer or noncommissioned officer in charge of the detachment 
 may purchase, under emergency, for immediate use, such clothing as 
 m.ay be absolutely necessary for the health and comfort of the men, 
 but such purchase will not be made without the approval of the com¬ 
 manding officer. The clothing so purchased must conform as nearly 
 as possible to the regulation uniforms, and shall be issued to the men 
 at the price of like articles of regular Marine Corps issue. A list of 
 
 442 
 
CLOTHING AND CLOTHING ALLOWANCE 
 
 15 - 
 
 the clothing so purchased, showing the cost of each item, and the 
 names of the men for whom required, shall be forwarded to the 
 Quartermaster. The officer or noncommissioned officer making the 
 purchase shall render proper vouchers to the nearest disbursing 
 officer of the Quarttoaster’s Department, or supply officer of the 
 Navy, for payment. "" Supply officers of the Navy are authorized to 
 make such payments and charge them to the appropriation “General 
 Expenses, Marine Corps.” 
 
 (2) Clothing procured from the Army shall be issued at the price of 
 like articles of regular Marine Corps issue. 
 
 15-6 
 
 (1) Issuing oldest articles first.—All persons charged Avith the issue 
 of clothing shall issue the articles longest on hand first. Under no 
 circumstances will new clothing be issued when that of older manu¬ 
 facture can be supplied in the sizes required. 
 
 (2) Frequency of issues.—Enlisted men needing clothing shall be 
 required to draw it on the day and at the time set for issue to the 
 organization to AAffiich they belong, which will not be oftener than once 
 a month, except in cases of emergency. 
 
 (3) Issues for expeditionary duty.—No special issues of clothing will 
 be made in order to meet the needs of expeditionary units immediately 
 prior to departure except in cases where such needs could not have been 
 anticipated. 
 
 (4) Witnessing issues.—All issues of clothing shall be Avitnessed by 
 a commissioned officer other than the commanding officer or the issuing 
 officer, and when one is not available, the issue Avill be witnessed by the 
 issuing officer. Where a noncommissioned officer is in charge, issues 
 shall be witnessed by a noncommissioned officer other than the one in 
 charge. The witnessing officer or noncommissioned officer shall attest 
 each issue, as it is made, by affixing his signature to the issue slip. 
 
 (5) To be charged as made.—The value of clothing issued to an 
 enlisted man, except authorized gratuitous issues, shall be charged 
 against his clothing account immediately after the issue is made and 
 recorded on the check sheet. 
 
 15-7 
 
 (1) Individual requisitions.—An enlisted man Avho requires clothing 
 shall enter on a requisition slip the articles and sizes required and sub¬ 
 mit it to his organization commander for vise in time to have it com¬ 
 pleted and turned in to the issuing officer at least 2 days prior to issue 
 day. The organization commander shall examine very carefully the 
 requisition slips submitted to him for vise, strike off excessive or un¬ 
 necessary articles, and require the men to enter thereon all necessary 
 articles. Men shall be required to draw sufficient clothing to meet their 
 requirements for a reasonable length of time, in order to reduce the 
 
 443 
 
 240250—4a 
 
 29 
 
15-7 
 
 MARINE CORPS MANUAL, 
 
 bulk of clothing records and avoid the unnecessary expenditure of time, 
 labor, and blank forms caused by numerous small issues. 
 
 (2) Issue slips.—A separate issue slip is required for each issue of 
 clothing to an individual. It will be prepared in triplicate by the use 
 of carbon paper and an indelible pencil. The original and duplicate 
 will be used by the issuing officer as subvouchers to the abstract of 
 clothing issued. The triplicate will be given to the enlisted man con¬ 
 cerned, at the time the issue is made, to be retained by him. Both the 
 original and duplicate shall be signed by the enlisted man to whom the 
 issue is made, and all three copies shall be signed by the witnessing 
 officer. Organization conunanders may retain for safekeeping the 
 triplicate issue slips pertaining to enlisted men of their organizations. 
 The addition of the entries in the money value colmnn on the triplicate 
 should be verified and the issuing officer promptly notified of any dis¬ 
 crepancy discovered. The value of each item (except toilet kits issued 
 to recruits) and the total value of all the articles issued must be entered 
 on the issue slip before it is signed by the man to whom the issue is 
 made and by the witnessing officer. 
 
 (3) Erasures and interlineations made on an issue slip must be initi¬ 
 aled by the witnessing officer. Those made on clothing records must be 
 initialed by the officer in charge of such records. Erasures and inter¬ 
 lineations shall be avoided, so far as possible. 
 
 (4) Check sheets.—At the conclusion of the day’s issue, the articles 
 issued shall be checked from the issue slips to the check sheet, and the 
 total of each of the articles issued and the aggregate value thereof 
 entered in appropriate columns on the sheet, also the total previous 
 issues and the aggregate of each of the articles issued to date. The 
 entries in the column headed “Aggregate of values of articles issued 
 this date” should be added, and the value of toilet kits issued to recruits, 
 if any, deducted from the total. The money value totals of the issue 
 slips for the day will then be added. If the two sums agree, the work is 
 correct; if they do not agree, an error exists, either in the entries and 
 computation on the check sheet or those on the issue slips, which must 
 be located and corrected. The check sheets shall be kept posted up to 
 date, and in loose-leaf binders provided for the purpose. 
 
 (5) Accounting.—The totals of articles of clothing issued shall be 
 transferred monthly to an “Abstract of clothing issued,” also whenever 
 the property account is closed. This abstract constitutes the account¬ 
 able officer’s credit voucher to his property account, supporting the 
 dropping of the clothing appearing thereon from that account. The 
 original abstract, together with the original issue slips supporting it 
 (arranged in alphabetical order, irrespective of rank), shall be for¬ 
 warded to the Quartermaster as soon as practicable after the end of the 
 period which it covers. The duplicate shall be used as the retained 
 copy of the voucher by the accountable officer, who will also retain the 
 duplicate issue slips. At large posts, where it may be desirable to sub¬ 
 mit the abstract of clothing issued oftener than once a month, the 
 
 444 
 
CLOTHING AND CLOTHING ALLOWANCE 
 
 15-7 
 
 accountable officer shall submit suitable recommendations to the Quar¬ 
 termaster. Care must be taken to have all issues made during the 
 month or part of a month covered by the abstract included thereon, 
 and to avoid including on it any issues made after the end of that 
 month or part of month. 
 
 (6) {a) Issue slips covering issues to men of regularly organized 
 detachments not having accountability must show the organization to 
 which the men are attached and be arranged in a separate alphabetical 
 group when they are included with those supporting the abstract of 
 clothing issued to the regular command. 
 
 (5) Emergency issues of clothing to troops en route should be 
 abstracted separately and must bear a notation showing circumstances 
 surrounding the emergency issue. The copy of the issue slip usually 
 given to the man should be turned over to the officer, or noncommis¬ 
 sioned officer, in charge of troops en route in order that entry may 
 be made in the clothing account, after wffiich triplicate issue slip will 
 be given to man concerned. Where clothing accounts of men are not 
 available the triplicate issue slip should be forwarded to the organiza¬ 
 tion to which the men are transferred to be entered in clothing record 
 and later delivered as prescribed in article 15-7 (2). The Quarter¬ 
 master should be advised in each case of the action taken. 
 
 (7) The post quartermaster, or the accountable unit that issues the 
 clothing, should be indicated opposite the entry “Issue” in the individ¬ 
 ual clothing records of detachments not having accountability; and in 
 cases of men who draw clothing from an accountable unit other 
 than the organization in which they are serving. 
 
 CLOTHING ALLOWANCE 
 
 « 
 
 15-8 
 
 (1) Authority.—Enlisted men of the Marine Corps are entitled to 
 an annual allowance for uniform clothing. Any articles drawn in 
 excess of this allowance shall be charged against their pay, and for 
 value not drawn they shall receive credit on final settlement for un¬ 
 used allowance. The money allowance for clothing is published 
 annually in Marine Corps Orders “Marine Corps Price List of Cloth¬ 
 ing, etc.” 
 
 (2) The money value of clothing undrawn due men extending their 
 enlistments will not become payable to them until actual discharge 
 from the service. 
 
 15-9 
 
 (1) Period covered.—The clothing allowance begins on day of entry 
 into the service and continues until date of separation therefrom, 
 except as otherwise provided herein. 
 
 (2) Men retained in the service beyond the date of expiration of 
 their enlistments, if entitled to clothing allowance, shall be given the 
 
 445 
 
15-9 
 
 MARINE CORPS MANUAL 
 
 allowance prescribed for the last year of enlistment. (See art. 15-10 
 
 (3), (5).) 
 
 (3) Extended enlistments.—In cases of extension of enlistment cloth¬ 
 ing allowance shall be given as follows: 
 
 Enlistment extended for period of— 
 
 Allowance prescribed for first year of 
 enlistment for period of— 
 
 1 year......... 
 
 3 months. 
 
 2 years_____ 
 
 6 months. 
 
 3 years.......... 
 
 9 months. 
 
 4 years_ 
 
 12 months. 
 
 
 Note.—R emainder of extension daily allowance shall be rate prescribed for second and succeeding years. 
 
 (4) The allowance prescribed for the first part of an extension of 
 enlistment begins on the date following that on which the original 
 term of enlistment or a prior extension thereof expires, adding 
 thereto the total number of days required to be made good on account 
 of time lost under Navy Department General Order No. 20, also days 
 requested to be made good in accordance with act of May 21, 1928 
 (34 U. S. C. 183a); for example, if a man who enlisted for 4 years, 
 June 2, 1925, extended his enlistment, the extension took effect June 
 2, 1929; but if during his enlistment he lost 5 days under Navj^ De¬ 
 partment General Order No. 20, and 10 days for absence or confine¬ 
 ment were served in accordance with the act of May 21, 1928, the 
 extension became effective June 17, 1929. Inasmuch as time lost by 
 unauthorized absence or confinement is not required to be made good, 
 it has no bearing on the date of expiration of enlistment and does not 
 affect the date from which an extension is effective, unless NMC-917 
 is executed, approved, and carried into effect by the commanding 
 officer. 
 
 (5) Reservists.—Instructions governing allowances and issue of 
 clothing to reservists on active duty for training are governed by 
 quartermaster instructions for the Marine Corps Reserve as issued 
 from time to time by the Major General Commandant which may 
 be obtained from the Director, Marine Corps Reserve when required. 
 (See art. 13-3 (2).) 
 
 (6) In order that issues to enlisted reservists of Class I (b) to 
 (e). Class II (h) and Class III (h) and (c) who are ordered to 
 active duty (except training duty), may be kept to the minimum 
 consistent with uniform requirements of the post at wdiich they 
 are serving, and within the allowance of articles authorized for en¬ 
 listed men of the Regular Marine Corps, clothing accounts will be 
 opened as prescribed in article 15-11 and carried in the regular 
 manner, except that clothing allowance will be credited from date 
 of assignment to active duty, instead of date of enlistment. For 
 Classes I (e), II (Z)), III (h) and III (c)^ in addition to the 
 enlistment date, the date of assignment to active duty will be en¬ 
 tered on each page of the clothing record and the following nota- 
 
 [C.M. C. M. 1.] 
 
 446 
 
CLOTHING AND CLOTHING ALLOWANCE 
 
 15-9 
 
 tion will be placed on the face of the clothing record cover in red ink: 
 “Reservist, no saving to be paid.” Issues to such reservist will be 
 charged against clothing accounts and abstracted on a separate Ab¬ 
 stract of clothing, headed “Reservists on active duty, other than train¬ 
 ing.” The value of issues in excess of clothing allowance credit avail¬ 
 able for current year of active duty will be checked against their pay 
 as prescribed in article 15-18. For Class I (h) to (d) reservists the 
 date of assignment to active duty will be entered on each page of 
 the clothing record. These accounts will be treated in the same man¬ 
 ner as accounts of enlisted men of the Regular Marine Corps and 
 issues made to them abstracted along with the regular issues of the 
 post at which they are serving. 
 
 (7) Entry on NMC-146 of reservists of all classes.—If settlement upon 
 transfer, discharge from active duty, or death before completion of 
 one year of continuous active duty results in a balance “Due U. S.,” 
 serviceable clothing of a reissue value equal to this balance may be 
 turned in and credit therefor entered in the clothing account to offset 
 such indebtedness, in order that “No balance” due U, S. or marine 
 may be certified on the statement of clothing account. Certificates 
 taking up the recovered clothing on the property account must ac¬ 
 company the copy of the clothing account and 1S[MC-146 rendered 
 to the Quartermaster to support the amount of credit given. If set¬ 
 tlement for desertion, general court-martial, bad-conduct, or dishon¬ 
 orable discharge results in a balance “Due U. S.,” it will be so certified 
 to the Paymaster. If the settlement for any reason results in a 
 balance due marine, “No balance” will be entered on NMC-146. 
 [C. M. C. M. 1.] 
 
 15-10 
 
 (1) In arrest.—When an enlisted man is held in arrest or confine¬ 
 ment by the civil authorities, or is discharged from the service by 
 reason of his conviction of a crime by the civil authorities, his right 
 to clothing allowance is determined by the regulations governing his 
 right to pay under such conditions, i. e., if he is not entitled to pay, 
 he is not entitled to clothing allowance. An enlisted man held by the 
 civil authorities as a witness does not lose his right to clothing 
 allowance for the period of such detention. 
 
 (2) Detained serving sentence.—An enlisted man held in the service 
 beyond the date of expiration of his enlistment to serve sentence of 
 a court martial is not entitled to clothing allowance after his enlist¬ 
 ment expires, even if his sentence does not involve loss of pay and 
 allowances. When the enlistment of a general court-martial prisoner, 
 released from confinement and awaiting dishonorable or bad-conduct 
 discharge, expires before his discharge is effected, he is not entitled 
 to clothing allowance for the period between the date of expiration 
 of his enlistment and the date of discharge. 
 
 (3) Retained for trial.—Men held in the service awaiting trial, the 
 result of trial, or in hands of civil authorities (if not considered for 
 
 447 
 
15-10 
 
 MARINE CORPS MANUAL 
 
 the convenience of Government) after expiration of enlistment, are 
 not entitled to clothing allowance. 
 
 (4) Returned deserters.—A deserter forfeits all pay and allowances 
 due him on date of desertion. A deserter who surrenders or is appre¬ 
 hended and delivered after the date of expiration of his enlistment 
 will not be credited with clothing allowance. 
 
 (5) Retained in hospital.—Men retained for treatment in hospital 
 are not entitled to credit for clothing allowance from date of expira¬ 
 tion of enlistment (after considering time lost during enlistment) to 
 date of discharge. 
 
 INDIVIDUAL CLOTHING RECORD 
 
 15-11 
 
 (1) An individual clothing account shall be opened and kept for each 
 enlisted man, using Forms NMC 737, 737a, and 737b. It shall be 
 known as the “Clothing record” and shall be kept by the accountable 
 officer or noncommissioned officer in charge of clothing from whom 
 the organization to which the man is attached draws such supplies, 
 except as may be otherwise authorized by the Quartermaster. 
 
 (2) When a man joins by enlistment, his name, date of enlistment, 
 and station shall be typewritten on the clothing record sheets in 
 triplicate, the original (white) and the duplicate (yellow) placed 
 in the binder NMC-737, and retained, and the triplicate (green) 
 immediately forwarded to the Quartermaster. 
 
 (3) When a man extends his enlistment, there shall be entered on 
 every page and on the cover of his clothing record, above his name, 
 the notation “Extended (1, 2, 3, or 4 years, as the case may be), 
 effective (giving date from which the extension is effective),” and to 
 the date of enlistment shall be added a notation showing the original 
 term thereof, so that, for example, in the case of John D. Brown, 
 who enlisted November 11,1924, for 4 years, and did not in accordance 
 with the act of May 21, 1928 (34 U. S. C. 183c), request permission 
 to make good time lost and lost no time under G. O. No. 20, Navy 
 Department, and extended his enlistment 2 years, the heading on the 
 cover and every page of his clothing record would read: 
 
 Extended 2 years, effective Nov. 11, 1928. 
 
 Name: Brown, John D. 
 
 Enl. Nov. 11, 19i24, for 4 years. 
 
 (4) When a man joins from desertion, a new clothing record shall be 
 prepared. The fact that he joined from desertion and the date of his 
 return to naval control (also, if he deserted after extending his enlist¬ 
 ment, the data called for in the preceding paragraph) shall be 
 entered on all three copies of the clothing record slip before the 
 triplicate is forwarded to the Quartermaster. If enlistment has not 
 expired, he shall be credited with clothing allowance from and 
 including the date of his surrender or return to naval control. If 
 
 448 
 
CLOTHING AND CLOTHING ALLOWANCE 
 
 15-11 
 
 enlistment expired before that date, he is not entitled to clothing 
 allowance and entry to that effect shall be entered on clothing record. 
 The clothing account balance due the United States at the time of 
 desertion will not be debited in the new account, but in cases of the 
 removal of the mark of desertion, as having been erroneously entered, 
 the balance due marine at the time of desertion shall be credited on 
 the new account upon receipt of authority from the Quartermaster. 
 (See art. 15-11 (6) (h).) 
 
 (5) Prisoners restored to duty.—^When a general-court-martial 
 prisoner whose sentence involves loss of allowances and dishonorable 
 or bad-conduct discharge is restored to duty a new clothing record 
 shall be prepared. The date of restoration to duty and (if appli¬ 
 cable) the data relating to extension of enlistment called for in para¬ 
 graph (3) of this article shall be entered on the clothing record 
 before the triplicate is forwarded to the Quartermaster. If enlist¬ 
 ment has not expired, allowance begins on the date of restora¬ 
 tion to duty, which is the date of the order remitting the unexecuted 
 portion of his sentence, unless otherwise specified in the order. If his 
 enlistment has expired, he is not entitled to clothing allowance and 
 entry to that effect shall be noted in his clothing record. The certified 
 statement of the prisoner’s clothing account, as settled by reason of 
 sentence of general court martial, which was furnished to the officer 
 carrying his pay accounts while serving sentence, will be forwarded by 
 that officer to the proper accountable officer upon the prisoner’s release 
 from confinement and restoration to duty. If statement shows a bal¬ 
 ance due marine, it shall be entered as a credit on the new clothing ac¬ 
 count, If a balance due the United States, such balance shall be 
 disregarded and the words “No balance” entered. 
 
 (6) How kept.—The clothing record shall be kept on a debit and 
 credit basis in duplicate (white and yellow), with indelible pencil and 
 carbon paper, and shall be posted up to date at all times, except that 
 the “regular daily allowance” will be entered when settling an account. 
 
 (a) The debit items are: 
 
 Due United States from last settlement. 
 
 Issues. 
 
 Absence without leave or overleave (show dates and number of days). 
 
 Absence in hands of civil authorities (show dates and number of days). 
 
 Forfeiture of allowance credited while serving period of confinement adjudged 
 by sentence of a general court martial, which also includes the accessories pre¬ 
 scribed in section 622, Naval Courts and Boards, and a dishonorable or bad- 
 conduct discharge, when such discharge, held in abeyance during the probationary 
 period adjudged, is executed in accordance with the terms of the sentence, or in 
 case of desertion during the period that the dishonorable or bad-conduct dis¬ 
 charge is held in abeyance. (See art. 15-14 (1).) Special debits by direction of 
 the Quartermaster (give date and file number of the Quartermaster’s letters di¬ 
 recting such debit to be entered). Allowance credited after fraudulency of enlist¬ 
 ment is discovered. 
 
 Amount due marine upon final settlement for discharge (or conviction by 
 general court martial) forfeited by reason of fraudulent enlistment. Allow- 
 
 449 
 
15-11 
 
 MARINE CORPS MANUAL, 
 
 ance credited during period of retention after actual date of expiration of enlist¬ 
 ment (all time having been made up) if such period of retention is not con¬ 
 sidered for “Convenience of Government” (see art. 15-10). 
 
 (6) The credit items are: 
 
 Due marine from last settlement. 
 
 Credit for undrawn clothing from deserter’s roll (give date and file number 
 of the Quartermaster’s letter authorizing it). 
 
 Balance due marine upon settlement of clothing account by reason of sentence 
 of general court martial, in cases covered by paragraph 5 of this article. 
 
 C’heckages made on pay rolls for clothing issued after the limit of indebtedness 
 has been reached. 
 
 Special credits authorized by the Quartermaster (give date and number of 
 authority). 
 
 Regular daily allowance for the period covered by the settlement. 
 
 Additional allowance for sea duty as prescribed in Marine Corps Order, 
 “Marine Corps Price List of Clothing.” 
 
 (7) Computation of allowance.—To compute the allowance for a 
 given period, multiply the daily allowance by the actual number of 
 days in the period. When a man reaches the end of the first year of 
 his enlistment during the period, compute the amount due for the 
 actual number of days in the period he is serving in the first year 
 of his enlistment at the daily allowance for that year of enlistment, 
 and the remainder of the period at the daily allowance for the second 
 year of enlistment; then add the two amounts thus obtained to arrive 
 at the total allowance for the period. Similarly, when there is a 
 change of the daily rate of allowance during the period by reason of 
 extension of enlistment, the allowance due for each portion of the 
 period must be computed separately at the rate applicable thereto, 
 and the results added together to arrive at the allowance for the whole 
 period. 
 
 (8) Clieckages of clothing allowance on account of absence without 
 leave or overleave, and absence in hands of civil authorities, for one 
 connected period of 24 hours or more, shall be computed from the 
 date (inclusive) on which the absence begins to the date (exclusive) 
 of the return of the man concerned to naval control. No checkage will 
 be made for disconnected periods of absence of less than 24 hours. In 
 cases of men arrested and confined by the civil authorities while on 
 furlough, clothing allowance shall be checked from the date of 
 expiration of furlough. 
 
 (9) When an enlisted man is absent in hands of civil authorities, 
 awaiting action or trial, at the time of the semiannual settlement of 
 clothing accounts, allowance for the period of such absence will be 
 withheld. If eventually released without trial, or after trial and ac¬ 
 quittal, the allowance so checked will be entered as a credit. If re¬ 
 leased without trial upon his agreement to make reparation for the 
 offense for which he had been committed, he is not entitled to clothing 
 allowance. 
 
 450 
 
CLOTHING AND CLOTHING ALLOWANCE 
 
 15-12 
 
 SETTLEMENT OF CLOTHING ACCOUNTS 
 
 15-12 
 
 (1) When settled.—The clothing accounts of all enlisted men shall 
 be settled semiannually, March 31 and September 30, except as may 
 be necessary to settle individual accounts for discharge, transfer to 
 the Fleet Marine Corps Reserve, retirement, death, desertion, or sen¬ 
 tence of general court martial involving confinement, with loss of pay 
 and allowances, and dishonorable or bad-conduct discharge. 
 
 (2) How settled.—To settle an account, the date it is settled to in¬ 
 clude shall be entered in the first column; the words “All. for period” 
 in the second column; and the amount of the regular daily allowance 
 in the credit column. Additional allowances for sea duty will be 
 entered as a separate item. A single line will then be drawn across 
 the debit and credit columns, under the last entry, both columns 
 totaled, and a double line drawn clear across the page, as illustrated 
 in the sample printed on Form NMC-73T. The “All. for period” will 
 be the allowance for the total number of days in the period covered 
 by the settlement, without any deductions for absence without leave, 
 or other reasons, as such deductions are required to be posted in the 
 clothing record as debits at the time the need for making them 
 arises. 
 
 (3) Semiannual settlements.—^When the account is settled for the 
 semiannual period, the date of the last day of the period shall be 
 entered in the first column, just below the double line; the words 
 “Due United States” or “Due marine,” as the case may be, shall be 
 entered in the second column; and the amount due shall be entered in 
 the debit column if due the United States, and in the credit column 
 if due marine. Upon completion of the semiannual settlement of all 
 clothing accounts, the duplicate (yellow) copies shall be detached 
 from the clothing records and arranged in alphabetical order, regard¬ 
 less of rank, securely wrapped, and forwarded to the Quartermaster. 
 The original (white) account slip shall be pasted along its top edge 
 to the inner side of the back cover of the clothing record to which it 
 pertains, fresh sheets (w^hite and yellow) placed in the folder, and 
 the balance due the United States, or marine, as the case may be, 
 entered on them. 
 
 15-13 
 
 (1) Clothing accounts shall be closed in certain cases as follows: 
 
 Accounts closed for— 
 
 To include— 
 
 Conviction by general court martial.. 
 
 Date prior to date sentence takes effect. 
 
 Date of death. 
 
 Date prior to date of desertion. 
 
 Date of expiration. 
 
 Date of discharge as determined. 
 
 Date of retirement. 
 
 Date prior to that which transfer takes effect. 
 
 Date of release from active duty. 
 
 Death_ 
 
 Desertion_... 
 
 Discharge: 
 
 Expiration of enlistment... 
 
 For any other reason..... 
 
 Retirement_ 
 
 Transfer to Reserve_ 
 
 Reservists, transfer from active duty other than training 
 duty (art. 15-9)._______ 
 
 
 451 
 
 [C. M. C. M. 1.] 
 
15-13 
 
 MARINE CORPS MANUAL 
 
 Clothing records of men who are paid by naval paymasters and who 
 are to be discharged for any reason shall be settled to include date 
 of discharge. 
 
 (2) Final settlement.—In closing an account for final settlement, 
 while the semiannual settlement is being made, it shall be closed for 
 the entire period from the previous semiaimual statement to include 
 the date for which the final statement is required: For example, if a 
 man’s account has to be closed on October 5 by reason of expiration of 
 his enlistment on October 20, it shall be settled for the period April 1 
 to October 20, inclusive, regardless of the fact that it extends beyond 
 the semiannual period. 
 
 (3) When the clothing account is settled for any other reason than 
 the semiannual settlement, the date which settled to include shall be 
 entered in the first column, just below the double line; the words ‘‘Due 
 United States,” or “Due marine,” as the case may be, shall be entered 
 in the second column; and the amount due shall be entered in the debit 
 column if due the United States, and in the credit column if due 
 marine. Following those entries the reason for settlement of the ac¬ 
 count shall be stated; for example: “For discharge (stating reason)”; 
 “For transfer to F. M. C. R. (stating date on which transfer takes 
 effect)”; “For retirement (stating date thereof)”; “Died (showing 
 date)”; “Deserted (stating time and date)”; or “Sentence of G. C. M. 
 approved (stating date).” In cases of settlement for discharge as 
 “Undesirable,” the reason will be stated; for example: “For discharge 
 as undesirable (stating reason).” The officer or noncommissioned 
 officer settling the account shall certify it by affixing his signature 
 thereto immediately following the remarks. Before settling the ac¬ 
 count, it is important that the service-record book of the man con¬ 
 cerned and his clothing record be carefully examined to determine 
 whether all checkages for absence without leave, and other conditions 
 involving loss of clothing allowance have been properly checked. If 
 it is found that any such checkages have been omitted, they must be 
 made at the daily rate at which they should have been made originally. 
 
 (4) When a clothing account is settled in accordance with the pre¬ 
 ceding paragraph, a statement of clothing account shall be prepared 
 on NMC-146 and forwarded to the officer keeping the pay account of 
 the man concerned for transmission with NMC-90 to the settling pay¬ 
 master. The original must bear the signature of the officer rendering 
 it. If a final settlement by reason of fraudulent enlistment results in 
 a balance due marine, a debit equal to the balance due marine will be 
 entered in the clothing account and “No balance due marine or due 
 United States” will be certified on the statement. In all cases involv¬ 
 ing the preparation of this statement, a copy must be forwarded to the 
 Quartermaster. 
 
 {a) When an enlisted man is to be discharged upon report of medi¬ 
 cal survey or by reason of under-age enlistment, and is indebted to 
 the Government for clothing in excess of that which can be liquidated 
 
 452 
 
CLOTHING AND CLOTHING ALLOWANCE 
 
 15-13 
 
 by clieckage against pay due him to include the date of discharge, 
 serviceable clothing (other than necessary for him to wear to be prop¬ 
 erly clothed and present a creditable appearance) will be turned in, 
 not to exceed in aggregate value (at current issue price) the amount 
 of his remaining indebtedness. The clothing so turned in will be 
 credited in his clothing account on final settlement; for example: If, 
 upon settlement of his clothing account, it shows $30 due the United 
 States, and $10 pay due him to include the date of discharge, service¬ 
 able clothing amounting to $20 at issue price will be turned in (if in 
 his possession) and clothing account will be credited with $20, which 
 will reduce indebtedness to the amount that can be liquidated by 
 checkage against his pay, i. e., $10. In no case will credit for clothing 
 turned in exceed the amount due the United States minus the amount 
 that can be liquidated by checkage. 
 
 (h) A certificate showing the article of clothing turned in and value 
 thereof, computed at the current issue price, v/ill be attached to the 
 copy of the statement of clothing account (NMC-146), forwarded to 
 the Quartermaster. In cases where it is impracticable to have cloth¬ 
 ing turned in exactly equal in value to the amount of indebtedness, the 
 articles that will amount to the nearest total in excess of the required 
 amount will be turned in, but credit given for the required amount 
 only. The clothing turned in will be disposed of as provided in 
 article 15-23. 
 
 (5) The complete clothing account settled on account of death or 
 desertion shall be forwarded to the Quartermaster immediately upon 
 settlement, together with a copy of NMC-146, rendered. 
 
 (6) When a man’s clothing account is closed for any reason except 
 death or desertion, the duplicate copy of the clothing record and 
 one copy of NMC-146 will be forwarded to the Quartermaster imme¬ 
 diately, and the original retained at the post until such time as the 
 man is actually discharged, retired, or transferred to the Reserve. 
 Additional credit for clothing allowance given by the settling pay¬ 
 master will be entered therein and notice thereof shall be furnished 
 to the officer keeping the clothing account, by the commanding officer 
 of the organization to which the man is attached. Each of the above 
 forms shall bear a notation stating the reason for retention for period 
 from date of expiration of enlistment (after considering time lost 
 during enlistment) to date of discharge. (See 19 Comp. Gen. 288, 
 290, and art. 15-17.) 
 
 (7) When an error in the account is discovered upon audit in the 
 office of the Quartermaster, and notice of the correction is received, 
 prompt steps must be taken to prevent an overpayment. In all such 
 cases a notation in red ink shall be entered on the clothing record, 
 prior to forwarding to the Quartermaster, stating whether or not 
 correction was made on the final settlement (NMC-423) or by col¬ 
 lection from the man upon discharge. 
 
 453 
 
15-13 
 
 MARINE CORPS MANUAL. 
 
 (8) Collection of checkages.—In cases involving checkage of clothing 
 allowance occurring between the date a man’s clothing account is 
 closed and the date of separation from service, the clothing allowance 
 required to be checked shall be collected by the commanding officer 
 before separation from service and the amount forwarded to the 
 settling paymaster. 
 
 15-14 
 
 (1) Greneral-conrt-maiiial prisoners.—When an enlisted man is con¬ 
 victed by a general court martial and sentence as approved involves 
 loss of allowances as prescribed in section 622, Naval Courts and 
 Boards, and a dishonorable or bad-conduct discharge, his clothing 
 account will be settled as noted in article 15-13 (1). The clothing 
 record, together with a copy of NMC-146, will be forwarded to the 
 Quartermaster. In case the execution of sentence or that portion 
 involving loss of allowances and dishonorable or bad-conduct dis¬ 
 charge is held in abeyance, or remitted, subject to satisfactory con¬ 
 duct during confinement or probation, and if sentence does not involve 
 bad-conduct or dishonorable discharge, the man’s clothing account 
 will be kept open in the same manner as the clothing accounts of men 
 in good standing. Should his conduct during confinement or pro¬ 
 bation prove unsatisfactory and he be either required to serve his 
 sentence or ordered discharged in accordance with the terms of his 
 sentence, his clothing account will be closed, and the allowance which 
 has accrued to his credit during confinement will be debited in his 
 account as “forfeited by sentence of G. C. M.” The clothing allowance 
 accruing to a man’s credit during his probationary service, from the 
 date of his restoration to duty on probation and including the date 
 prior to the termination thereof, will be allowed to stand to his credit. 
 Like procedure will be followed in case the man deserts during his 
 term of confinement or during the probationary period. 
 
 (2) In all cases of conviction and sentence of enlisted men by a 
 general court martial, the commanding officer will promptly inform 
 the officer in charge of clothing records of the terms of the sentence, 
 as approved or mitigated, and any later modification thereof. Wlien 
 a general-court-martial prisoner whose sentence includes loss of 
 allowances is released from confinement and restored to duty, either 
 unconditionally or on probation, the officer in charge of his clothing 
 record will notify the Quartermaster, giving the date on which the 
 restoration to duty takes effect, and make appropriate entry in the 
 man’s clothing account. 
 
 (3) Issues to prisoners.—Clothing necessary for the health and com¬ 
 fort of marines serving sentence of general court martial involving 
 loss of pay and allowances, and dishonorable or bad-conduct dis¬ 
 charge, may be issued only on the written order of the commanding 
 officer, which must specify the articles to be issued and embody a cer- 
 
 454 
 
CLOTHING AND CLOTHING ALLOWANCE 15-14 
 
 tificate that they are necessary for the health and comfort of the 
 prisoners concerned. Such issues are a charge against the appropria¬ 
 tion “Miscellaneous expenses, Navy.” The issuing officer shall enter 
 on the issue slip covering the issue a notation reading “This clothing 
 issued by order of (state name and rank of the commanding officer 
 ordering the issue), letter dated (state date of the order), as neces¬ 
 sary for the health and comfort of the prisoner named herein,” and 
 forward the original and duplicate, accompanied by the order, to 
 the Quartermaster. The triplicate copy of the issue slip shall be 
 retained by the issuing officer. Issues made in accordance with this 
 paragraph shall be abstracted on a separate abstract, headed “Issues 
 chargeable to appropriation ‘Miscellaneous expenses. Navy,’ ” which 
 will be the voucher to the property account supporting the expenditure 
 of the articles so issued. 
 
 15-15 
 
 Entry on NMC-90.—^When the accounts of an enlisted man are 
 closed for settlement on discharge, retirement, or transfer to the 
 I'leet Marine Corps Keserve, the credit or debit shown on the state¬ 
 ment of clothing account, NMC-146, shall be entered on the state¬ 
 ment closing account for settlement, NMC-90; but when such accounts 
 are closed by reason of death, desertion, or sentence of general court 
 martial, it will not be entered on the statement closing account for 
 settlement or included in such accounts when extended on pay rolls. 
 
 15-16 
 
 (1) When a man is transferred his clothing account shall be care¬ 
 fully checked to ascertain whether it is correctly posted up to date, 
 and any errors corrected. The date of transfer and the post or 
 organization to which transferred shall be entered on the line fol¬ 
 lowing the last entry and the clothing record forwarded to the man’s 
 new station with his staff returns. His account will not be settled 
 unless the date of transfer is so near the semiannual settlement that 
 he will not arrive at new station until after that date, in which case, 
 the account shall be settled before transfer to include the date of 
 semiannual settlement, and the duplicate (yellow) copy immediately 
 forwarded to the Quartermaster. The instructions in this paragraph 
 apply whenever a man is transferred from one accountable unit 
 to another, regardless of the fact that both such units may be at¬ 
 tached to the same post or organization. 
 
 (2) Expeditionary service.—When a large force is ordered on expe¬ 
 ditionary service at about the time of the semiannual settlement 
 and the accounts have not been settled, they shall be forwarded 
 with the troops and settled to include the date of the semiannual 
 settlement, as soon thereafter as practicable. 
 
 455 
 
15-17 
 
 MARINE CORPS MANUAL 
 
 15-17 
 
 (1) Eesponsibility of officers keeping clothing accounts.—Officers and 
 noncommissioned officers charged with the duty of keeping clothing 
 accounts of enlisted men and certifying statements thereof, NMC- 
 146, will be held pecuniarily responsible for overpayments resulting 
 from errors and omissions except those due to noncompliance with 
 the requirements of the following paragraph. 
 
 (2) Commanding officers shall promptly notify the proper officer 
 in charge of clothing records, in writing, of ail occurrences and 
 changes affecting the clothing accounts of enlisted men under their 
 command and their right to clothing allowance. The information 
 so furnished must be accurate and sufficiently complete to enable 
 the latter officer to enter on the clothing accounts involved proper 
 debits or credits and other necessa:^ data. When a man joins by 
 enlistment, or from a recruiting office after enlistment, the officer 
 in charge of clothing records shall be furnished with the man’s 
 full name, and the date and term of his enlistment. In cases of 
 extension of enlistment, information as to the term of the extension, 
 the date from which it takes effect, and all time lost considered in 
 determining such date, during the original enlistment and prior 
 extension shall be furnished. When a man joins from desertion, 
 or from inactive duty in the Marine Corps Keseive, his full name, 
 date of enlistment, and the actual date of his return to military 
 control from desertion or the date of assignment to active duty in 
 the case of a reservist, shall be furnished. Commanding officers 
 will be held pecuniarily responsible for overpayments resulting from 
 failure to comply with the requirements of this paragraph. 
 
 CHECKAGES 
 
 15-18 
 
 (1) Checkages for overdrawn clothing.—^When the clothing allowance 
 of an enlisted man for the current year of his enlistment (plus credits 
 from the preceding year) has been exhausted, the value of clothing 
 issued to him in excess of allowance, and the value of all subsequent 
 issues during that enlistment year, shall be checked against his pay 
 on the pay roll for the month in which the issues are made except 
 as provided in paragraph (2). If the man is a reservist of class I (e), 
 II (b). III (b) or III (c), assigned to active duty during last year of 
 current enlistment, checkage should be deferred until the value of 
 clothing issued exceeds one full year’s clothing allowance. 
 
 (2) In cases of men transferred, no checkage for clothing issued 
 after the limit of indebtedness has been reached will be requested, 
 but the notation ‘‘Excessive issues” shall be made on the clothing 
 record to inform the officer to whom the record is transferred that 
 
 [C. M. C. M. 1.] 
 
 456 
 
CLOTHING AND CLOTHING ALLOWANCE 15-18 
 
 the man concerned has drawn clothing in excess of the authorized 
 credit and that checkage against his pay should be requested. This 
 procedure also applies when clothing records are forwarded to an¬ 
 other accountable officer, though the men themselves are not trans- 
 
 i C. M. C. M. 1.] 
 
 45Ga 
 

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CLOTHING AND CLOTHING ALLOWANCE 15-18 
 
 ferred, for example, when the clothing accounts of a company are 
 ordered transferred from the regimental quartermaster to some other 
 officer designated to keep them. It shall be the duty of every officer 
 receiving clothing records to examine them carefully as soon as 
 received, and to make immediate request for checkage in the cases 
 of all bearing the notation “Excessive issues.” 
 
 (3) Checkage of deserters.—Kequests for checkage for overdrawn 
 clothing (NMC-1) will not be made in cases of deserters after the 
 date of desertion. 
 
 (4) When a man is transferred after a request for checkage for 
 overdrawn clothing against his pay has been made, but before the 
 checkage can actually be made on the payroll, his name and the 
 entries set opposite it shall be eliminated from the request (NMC-1), 
 with red ink and the notation “Excessive issues” entered in his cloth¬ 
 ing record. In no case will the amount requested to be checked 
 for overdrawn clothing be entered in the service-record book, under 
 the head of pending checkages. The instructions on the subject in 
 the service-record book apply only to clothing replaced as provided 
 in paragraph 7, of this article. 
 
 (5) Handling of requests for checkages.—The original and duplicate 
 of the request for checkage (NMC-1), shall be returned by the officer 
 in charge of the pay roll, properly certified, to the officer who made 
 the request, as soon as the checkages have actually been made and 
 the clothing accounts of the men concerned will be credited the 
 amounts so checked. The original will be forwarded immedi¬ 
 ately to the Quartermaster, and duplicate retained on file in his 
 office. When the checkage requested can not be made against a 
 man whose name appears on the request, his name and the entries 
 set opposite it shall be eliminated from the request in red ink and 
 the reasons therefor noted thereon before the original and duplicate 
 of the request are returned. 
 
 (6) Responsibility for noncheckage.—Officers in charge of clothing 
 accounts failing to request a checkage for issues of clothing after 
 the limit of indebtedness has been reached, and officers in charge 
 of pay rolls neglecting to make the checkage requested, will be held 
 pecuniarily responsible for any loss to the Government resulting 
 from such failure or neglect. 
 
 (7) Checkage for clothing replaced.—When a man loses through neg¬ 
 lect, or unlawfully disposes of any article of clothing, the money 
 value of articles issued for replacement shall be checked against his 
 pay, whether the limit of indebtedness has been reached or not. The 
 commanding officer will determine all points involved in such cases 
 and inform the issuing officer of his decision. Such issues will not be 
 entered on an abstract of clothing issued, but will be itemized on 
 NMC-6 and when accomplished to show that the checkage has been 
 made, will be the voucher supporting the expenditure of the article 
 from the property account. 
 
15-19 
 
 MARINE CORPS MANUAL 
 
 GRATUITOUS ISSUES 
 
 15-19 
 
 (1) Gratuitous issues of clothing shall be limited to buttons, chev¬ 
 rons, and sleeve insignia of all kinds, service stripes, trousers, stripes, 
 fourrageres, ribbons for decorations, service medals, and miscellane¬ 
 ous medals (with stars, crosses, and numerals when required), special 
 full dress Marine Band uniforms, toilet kits to recruits on first enter¬ 
 ing the service, and such other articles as may be authorized in the 
 annual “Marine Corps Price List of Clothing, etc.”; articles neces¬ 
 sary for the health and comfort of stragglers and and deserters rec¬ 
 ommended for trial by general court martial; clothing required dur¬ 
 ing period from date of expiration of enlistment to date prior to 
 approval of sentence, or date of discharge, in cases of men in the 
 status described in article 15-10 (3) and (5), and the issues author¬ 
 ized in paragraphs (6), (8), and (11) of this article. No other 
 gratuitous issues shall be made, except on specific authority of the 
 Quartermaster. 
 
 (2) Abstract.—Gratuitous issues of clothing (other than to Hos¬ 
 pital Corps men) shall be shown on a separate abstract which will be 
 headed “Gratuitous issues.” Except as provided in paragraphs (3) 
 and (5), articles of clothing issued gratuitously must be shown on 
 separate issue slips, and attached to the abstract of issues. When 
 Form NMC-575 is used for an abstract of gratuitous issues, the 
 printed certificate thereon should be modified by striking out that 
 part relating to charging the issues against the clothing accounts of 
 the men concerned. 
 
 (3) How expended.—Buttons, chevrons, and sleeve insignia of all 
 kinds, service stripes, trousers stripes, and all other articles the gratu¬ 
 itous issue of which may be authorized in the annual “Marine Corps 
 Price List of Clothing, etc.,” will not be entered on issue slips, but shall 
 be expended after being abstracted separately on the regular abstract 
 under the heading “Gratuitous issues” and certificate thereon accom¬ 
 plished. 
 
 (4) Entries.—All gratuitous issues, except those covered by para¬ 
 graphs (3), (5), and (H), will be entered in clothing accounts suffi¬ 
 ciently complete to identify the issue in the column headed “Remarks,” 
 showing the authority, voucher number, money value, etc. No entries 
 will be made in the “Debit” or “Credit” columns. The triplicate copy 
 of gratuitous issue slip, NMC-603, should be pasted on inside the 
 cover of the clothing record. 
 
 (5) Toilet kits, when issued to recruits, shall be entered on the issue 
 slip with regular issues, but money value will not be entered. The 
 word “Gratuitous” shall be written on the slip immediately to the 
 right of the printed words “Kits, toilet,” and when so issued shall 
 be included with the gratuitous issues abstracted separately on the 
 
 458 
 
CLOTHING AND CLOTHING ALLOWANCE 
 
 15-19 
 
 abstract of regular issues. The value of toilet kits issued to those 
 other than recruits shall be included with the charged issues on the 
 reverse side of the abstract of regular issues and charged against the 
 clothing accounts of men concerned. 
 
 (6) Hospital corpsmen transferred to a Marine Corps post or or¬ 
 ganization for expeditionary service, or training for expeditionary 
 service, shall be issued gratuitously an initial outfit of outer uniform 
 clothing consisting of the following: 
 
 Badges, rating, or mark, hospital corps (as required). 
 
 1 belt, trousers, woven. 
 
 1 belt, service, with buckle. 
 
 1 cap, garrison, service, summer. 
 
 1 coat, service, winter. 
 
 2 coats, utility. [C. M. C. M. 3.] 
 
 1 coat, service, winter. 
 
 1 cover, cap, khaki. 
 
 1 frame, cap. 
 
 1. hat, field, with head strap. 
 
 1 ornament, hat, bronze. 
 
 2 ornaments, collar, bronze, pair. 
 
 1 overcoat (when required by climatic conditions). 
 
 1 scarf, service, cotton. 
 
 2 shirts, cotton or flannel. 
 
 1 shoes, leather, pair; or 
 
 1 shoes, field pair. [C. M. C. M. 1.] 
 
 2 trousers, service, summer. 
 
 1 trousers, service, winter. 
 
 2 trousers, utility. [C. M. C. M. 3.] 
 
 Such issues are a charge against the Marine Corps appropriation 
 and shall be abstracted on a separate abstract of clothing issued, 
 headed “Gratuitous issues to Hospital Corpsmen,” which, accom¬ 
 panied by the issue slips involved, will be the voucher supporting the 
 expenditure of articles from the property account. A list of the 
 clothing so issued shall be kept in service record of man concerned. 
 The value of any clothing issued to Hospital Corpsmen subsequent 
 to the initial gratuitous issue shall be checked against their pay in 
 the manner prescribed in the last sentence of article 15-18 (7). The 
 provisions of this paragraph do not apply to Hospital Corpsmen 
 ordered to duty in a hospital at a Marine Corps post in the United 
 States. 
 
 (7) In case of transfer from expeditionary service or expeditionary 
 training service, all Marine Corps clothing in possession of Hospital 
 Corpsmen issued to them gratuitously shall be turned in to the 
 Marine Corps. If the man transferred does not possess suflScient 
 Navy clothing suitable for the climate and season of the year, he 
 will be permitted to retain such Marine Corps clothing in his posses¬ 
 sion as is absolutely necessary, and the commanding officer of his 
 next station shall be requested to turn it in to the nearest post 
 quartermaster. 
 
 (8) Replacement of clothing destroyed (fire or contagion).—The gra¬ 
 tuitous issue of articles of clothing necessary to replace such as have 
 been destroyed to prevent contagion, or rendered unserviceable in 
 
 459 
 
15-19 
 
 MARINE CORPS MANUAL 
 
 fighting a fire threatening the destruction of Government property, is 
 authorized. Issues must be based on the official report and recom¬ 
 mendation of the surgeon of the post or vessel and the order of the 
 commanding officer directing the destruction of the clothing, certified 
 copies of which shall be attached to the abstract of clothing. An in¬ 
 ventory of the articles to be destroyed shall be made, under the super¬ 
 vision of an officer (or, if no officer is available, a noncommissioned 
 officer), their destruction carried out in his presence, and only those 
 articles actually destroyed shall be replaced. In the case of issues 
 made to replace clothing rendered unserviceable in fighting a fire, 
 the commanding officer’^ order directing the issue (which must specify 
 articles to be replaced and state the circumstances) shall be attached 
 to the abstract of clothing. 
 
 (9) Keplacement of clothing lost or destroyed in action.—When articles 
 of clothing issued and charged to an enlisted man on his clothing 
 allowance have been lost, destroyed, or rendered unserviceable (other¬ 
 wise than by fair wear and tear) in action, through no fault on his 
 part, replacement thereof by gratuitous issue in the manner provided 
 in paragraph (8) of this article is authorized. 
 
 (10) Keplacement of clothing lost, destroyed, etc.—When, in cases 
 other than those covered by paragraphs (8), (9), and (11), articles 
 of clothing issued and charged to an enlisted man during his current 
 enlistment have been lost, destroyed, or so damaged as to be unfit for 
 use, through no fault on his part, a board of survey will be ordered 
 to investigate the circumstances and determine what credit should 
 be allowed. The length of time articles have been in use, condition, 
 number of like articles remaining in his possession, len^h of time 
 man concerned has to complete his enlistment, and the articles to be 
 drawn on account of loss to enable him to perform his duties should 
 be considered. A sworn statement of the man concerned, listing 
 articles lost or rendered unserviceable, their condition, length of time 
 in use, and an inventory of like articles remaining in his possession 
 immediately after the loss, will be attached to the report of the board. 
 In determining the amount of credit to be recommended, the board 
 will take into consideration only such articles lost or rendered un¬ 
 serviceable' which, together with like articles remaining in his pos¬ 
 session immediately after the loss, do not exceed the quantity of 
 such articles that is ordinarily necessary to have in his possesion 
 for the performance of his military duties and will be necessary 
 to replace before expiration of enlistment. No credit for articles 
 issued during a previous enlistment will be allowed. The board 
 will submit its report in duplicate, which, after action by the ap¬ 
 proving authority, will be forwarded to the Quartermaster for 
 final action. Upon notification of final action, the accountable 
 officer will credit (if necessary) the account of man concerned, 
 stating purpose and authority therefor. Articles of clothing neces¬ 
 sary to be issued to replace those lost or rendered unserviceable will 
 be charged in clothing account as a regular issue, but should such 
 
 460 
 
CLOTHING AND CLOTHING ALLOWANCE 
 
 15-19 
 
 issues exceed the allowance specified in article 15-18 (1), checkage 
 against pay will be held in abeyance pending receipt of final action 
 by the Quartermaster. 
 
 (11) For burial.—Wlien it is necessary to issue new clothing for 
 use in the burial of a deceased marine, the expense of the issue will be 
 borne by the United States. Such issue shall be made on the order 
 of the commanding officer, which must cite the necessity therefor and 
 be attached to the abstract of gratuitous issues of clothing. 
 
 SPECIAL ISSUES 
 
 15-20 
 
 (1) Ponchos will be issued for use and accounted for in the same 
 manner as prescribed for arms and equipment. 
 
 (2) Rubber coats, hats, and boots shall be issued, on memorandum 
 receipt, to enlisted men only, for use only when actually on duty. 
 These articles shall be carried and accounted for on the property ac¬ 
 count while in use, and when no longer serviceable should be brought 
 before a board of survey for disposition. A list of other articles of 
 clothing to be issued and accounted for in this or similar manner will 
 be published in the annual “Marine Corps Price List of Clothing, etc.’’ 
 
 15-21 
 
 (1) White caps, coats, and trousers (for cooks and messmen) will be 
 issued and accounted for in the same manner as prescribed in article 
 15-20 (2). 
 
 (2) Trousers, white, when so issued will be dropped as Trousers, 
 white, and taken uj) as Trousers “C&M” by certificate. They will be 
 plainly marked “C&M” in the back on inside of waist band, using 
 marking machine, stencil, or stamp, letters to be one-quarter inch 
 high. 
 
 (3) Unserviceable cooks’ clothing will be brought before a board 
 of survey in the same manner as other articles issued on memorandum 
 receipt. 
 
 15-22 
 
 (1) Issues to deserters.—Uniform clothing, as may be necessary for 
 their health and comfort only, will be issued to enlisted men who sur¬ 
 render or are delivered to Marine Corps authorities as stragglers or 
 deserters from the Marine Corps and who are recommended for trial 
 by general court martial, upon written order of commanding officers. 
 Such men retained in confinement, if convicted, will be transferred to 
 prison in the clothing worn by them when received into the custody of 
 the Marine Corps. The commanding officer authorizing issue shall 
 specify in his order the articles and certify that they are necessary for 
 
 461 
 
15-22 
 
 MARINE CORPS MANUAL 
 
 the health and comfort of the prisoner. Such issues shall be made 
 from clothing left by deserters and turned in to the officer in charge 
 of clothing. If the articles required cannot be furnished from cloth¬ 
 ing left by deserters, the issue will be made from stock and the value 
 of the clothing issued charged against the clothing account of the 
 man concerned. If he is not entitled to clothing allowance, the issu¬ 
 ing officer will place on the back of the issue slip the following cer¬ 
 tificate: “I certify that the articles of clothing receipted for on this 
 slip were issued by order of (give name and rank of commanding 
 officer ordering the issue), letter dated (give date of the order), as 
 necessary for the health and comfort of the prisoner named hereon, 
 and that such articles are not available for issue from deserters’ cloth¬ 
 ing on hand.” A certified copy of the order shall be attached to the 
 issue slip and the issue shown on a separate abstract, headed “Gratui¬ 
 tous issues,” which will be used as a voucher to the property account. 
 
 (2) Issues to men in nonpay status after expiration of enlistment.— 
 Necessary issues of clothing to men in the status described in article 
 15-10 (3) and (5) will be made and dropped from the property ac¬ 
 count in the same manner as those prescribed in paragraph (1) of this 
 article. 
 
 CLOTHING OF DESERTERS AND 3IEN ENLISTED FRAUDULENTLY, ETC. 
 
 15-23 
 
 (1) Left by deserters.—The accountable officer in charge of clothing, 
 shall retain the uniform clothing left by deserters, for loan to appli¬ 
 cants for enlistment, under the direction of the commanding officer, 
 and as prescribed in article 15-22 (1-2). When a surplus of such 
 clothing accumulates a report of the fact shall be made to the 
 Quartermaster. 
 
 (2) Of men enlisted fraudulently.—T^Tienever an enlisted man is 
 
 convicted of fraudulent enlistment and sentenced to be discharged or 
 confined in prison, his commanding officer shall secure all uniform 
 clothing issued to him by the Government, before discharge or trans¬ 
 fer to prison. Clothing so collected shall be turned over to the 
 officer in charge of clothing, who shall take up on his property 
 accounts, by certificate, such articles as are fit for reissue and retain 
 the others for purposes described in the preceding paragraph. 
 (See art. 3-30.) [C. M. C. M. 1.] 
 
 (3) Issue of civilian clothing.— (a) The outfit of civilian clothing 
 authorized to be issued in accordance with the provisions of article 
 3-30 (1) to enlisted men discharged for bad conduct, unfitness, un¬ 
 desirability (including for fraudulent enlistment), or inaptitude 
 will be limited to the following articles: 
 
 1 hat or cap. 
 
 1 trousers. 
 
 1 coat. 
 
 462 
 
 IC. M. C. M. 1.] 
 
CLOTHING AND CLOTHING ALLOWANCE 
 
 15-23 
 
 1 belt (when a vest is not furnished). 
 
 1 vest (when appropriate to the season of the year). 
 
 1 overcoat (during cold season of the year only, when the man does not 
 possess a serviceable uniform overcoat and one cannot be furnished 
 him from deserters’ effects or renovated clothing on hand). 
 
 {h) The expense ^involved, which in no case will be permitted to 
 exceed a total of ’ 4s chargeable to the appropriation “General 
 Expenses, Marine Corps.” When a vest is furnished, a pair of regu¬ 
 lar issue suspenders (or in lieu thereof a woven trousers belt) will 
 be issued gratuitously. When the man does not possess a serviceable 
 flannel, cotton, or civilian shirt, and a properly laundered shirt can¬ 
 not be furnished him from deserters’ effects or renovated clothing 
 on hand, a cotton or flannel shirt will be issued gratuitously. A field 
 scarf will be issued gratuitously, when necessary. 
 
 {c) Issues of necessary civilian clothing to enlisted men discharged 
 dishonorably or with a bad-conduct discharge, pursuant to sentence 
 of a general court martial not involving confinement in a naval prison 
 when discharged, will be made and charged as prescribed in the 
 preceding paragraphs for men discharged for bad conduct. Such 
 men are not classed as general-court-martial prisoners, within the 
 meaning of paragraph {g) of this article. (See C. M. O. 11, 1931, 
 p. 12, which defines naval prisons.) 
 
 {d) The issue of civilian clothing to a man discharged under the 
 above-stated conditions is not a gratuity to which he is entitled 
 whether he needs it or not, but is authorized by law when necessary. 
 Only such articles authorized herein will be furnished the man to be 
 discharged if not in his possession and are necessary to enable him 
 to leave the place of discharge presentably clothed in a manner suit¬ 
 able to the season of the year. Commanding officers will give this 
 matter their personal attention with a view to effecting strict econ¬ 
 omy and at the same time protecting the welfare of the man dis¬ 
 charged. If the man desires to procure a suit of civilian clothing at 
 his own expense, in preference to accepting that which can be fur¬ 
 nished him at Government expense, and he has sufficient funds for 
 the purpose, over and above the minimum of $25 authorized in cer¬ 
 tain cases to meet immediate needs, he will be permitted to do so. 
 (See art. 25-106.) 
 
 {e) Civilian clothing will not be carried in stock, but will be pro¬ 
 cured and issued by officer in charge of clothing, as needed, upon 
 written order of the commanding officer, which will state the articles 
 to be issued and the necessity therefor. A receipt for the articles 
 issued will be taken from the man to whom the issue is made. The 
 receipt and a certified copy of the order will be the property account 
 voucher supporting the expenditure. The original order will be 
 attached to the voucher covering payment for the clothing so issued. 
 
 (/) Civilian clothing will be procured under a Navy contract, 
 where possible. At posts where a Navy contract is not available such 
 clothing will be procured by annual contract where the number of 
 
 463 
 
15-23 
 
 MARINE CORPS MANUAL, 
 
 discharges involving the issue of civilian clothing is likely to be suffi¬ 
 ciently large to warrant it, and by emergency purchases where such 
 discharges are not likely to be numerous. The contract will be 
 formal when the total of the purchases during the fiscal year is apt 
 to exceed $500, and informal where the total purchases are not likely 
 to reach that amount. Second-hand suits in good condition, properly 
 renovated and disinfected, will be acceptable, but suits made of cotton 
 or linen fabrics will not Idc purchased. 
 
 {g) General-court-martial prisoners serving sentence involving a 
 term of confinement and a dishonorable or bad-conduct discharge, 
 whose pay accounts are carried by a Marine Corps paymaster, will, 
 upon discharge in accordance with the terms of their sentence, be 
 furnished necessary civilian clothing as prescribed herein for men 
 specified in paragraph {a). The expense in such cases where suffi¬ 
 cient funds are not available to the prisoner to defray same is a 
 charge against the appropriation “Miscellaneous Expenses, Navy.” 
 The cost is limited to $i5 for the outfit without an overcoat, including 
 the cost of the articles of service clothing that may be issued gratui¬ 
 tously as provided in paragraph {!)). In addition thereto, when it is 
 necessary to issue a civilian overcoat, one not exceeding $10 may be 
 furnished. 
 
 (A) In order that proper charge for civilian clothing issued to 
 general-court-martial prisoners specified in the preceding paragraph 
 may be made, the officer issuing the clothing will furnish the settling 
 paymaster a request for checkage, covering the cost thereof (includ¬ 
 ing cost of service clothing issued gratuitously) in sufficient time to 
 enable that officer to prepare final settlement. The final settlement 
 to be prepared in accordance with the instructions contained in article 
 0153. Bureau of Supplies and Accounts Manual. 
 
 FIT OF CLOTHING 
 
 15-24 
 
 (1) Try-on.—Men drawing clothing shall be required to try on 
 outer garments before taking them. It is the practical and surest 
 way to obtain a proper fit. Clothing is supplied to the service in such 
 a variety of sizes that alteration of garments should not be necessary, 
 except in rare cases, if careful attention is paid to trying on at time 
 of issue. Alterations will not be permitted, even at personal expense, 
 except upon authority of the company or detachment commander. 
 When authorized by the Major General Commandant, and when 
 stocks do not permit of proper fitting, alterations at Government 
 expense will be effected by the post quartermaster. Issues of gar¬ 
 ments of a larger size than required for a proper fit, for the purpose 
 of alterations, will not be made except in cases where garments of 
 proper size are not on hand and cannot be procured in time to meet 
 the need. 
 
 464 
 
CLOTHING AND CLOTHING ALLOWANCE 
 
 15-24 
 
 (2) Sizes.—Particular attention is called to the various sizes of 
 coats and trousers. The conformation of the men varies. To provide 
 for this, ‘dong,” “medium,” and “short” coats and trousers are man¬ 
 ufactured. Complaints are occasionally made that coats part in front 
 at the bottom. Experience shows that in most cases this parting is 
 due to one or two causes—men have had coats taken in at the hips or 
 seat, or the coats issued are too small over the hips or seat. For 
 illustration, a man may seem to require a No. 2 “medium” coat; it is 
 possible that a No. 3 “short” will fit better. Special care in this 
 respect shall be observed in the issue of garments. 
 
 (3) Hooks prohibited.—Enlisted men will not be permitted to attach 
 hooks below the bottom button of the uniform coat. 
 
 MARKING OF CLOTHING 
 
 15-25 
 
 (1) Every article to be marked.—Every article of clothing in pos¬ 
 session of enlisted men shall be plainly and indelibly marked with 
 the owner’s name, using a marking machine, stencil, or stamp for 
 the purpose, the letters to be one-quarter inch high and similar in 
 style to the following sample: 
 
 J. T. SMITH 
 
 (2) Manner of marking.—These names shall be marked in black on 
 light-colored material and in white on dark-colored material and 
 shall be placed on the several articles as follows: 
 
 Belt, dress; ielt, service: In center of under side of belt, parallel to top, and 6 
 inches from plate or buckle. 
 
 Belt, tronsers, woven: In center of under side of belt, parallel to top, and 6 
 inches from buckle. 
 
 Cap; frame, cap; hat, field: On inside of sweatband, in the center, at the 
 right side, and parallel to edge. 
 
 Cap, garrison: In center of lining of right side, 1 inch from and parallel to 
 lower edge. 
 
 Coat, dress; coat, service, winter; overcoat: On lining of right sleeve, near and 
 parallel to the shoulder seam. 
 
 Coat, dungaree: Inside, under the pocket on left breast. 
 
 Coat, service, summer: Inside, on right facing, under the pocket, and parallel 
 to upper stitching. 
 
 Cover, cap: Inside of band, on right side, on double edge. 
 
 Coveralls: Inside, under the pocket on left breast. 
 
 Drawers: On the outside of right half waistband, parallel to top edge. 
 
 Cloves, cotton: Inside wrist, parallel to edge. 
 
 Gloves, leather: Inside wrist, parallel to edge. 
 
 Cloves, wool: Sew small piece of white cloth on inside of glove, back of wrist. 
 Mark parallel to edge. 
 
 Kit, toilet: 1% inches from, and parallel to, upper edge. 
 
 Leggings, canvas: On the inside, 1 inch from, and parallel to, the top. 
 
 Poncho, rul)l)er: On inside, rear of neckpiece. 
 
 Scarf, service, cotton: In the center of the neck loop of scarf. 
 
 Shield, cap: On under side of cloth, 1 inch from, and parallel to, sewed edge of 
 celluloid strip. 
 
 465 
 
15-25 
 
 MARINE CORPS MANUAL. 
 
 Shirt, cotton and flannel: In the center of the inside, rear, of the collar band, 
 parallel to the seam joining back to collar. 
 
 Shoes: Inside, near top, parallel to upper edge. 
 
 Socks, cotton and wool: On the smooth weave of the sock, 1 inch from, and 
 parallel to, the seam joining the ribbed and the smooth weaves. 
 
 Trousers: Inside right waistband. 
 
 Undershirt: Across center of back, inside, 1 inch below collar. 
 
 (3) Blankets shall be marked with the owner’s name in white 
 block letters 1 inch in height, similar to the standard stencil issued 
 by the Quartermaster’s Department, on the face of the blanket in 
 the center of the lower stripe. 
 
 (4) Bags, clothing, shall be marked in black block letters one-half 
 inch in height in the place provided on the side, and, in addition, on 
 the bottom in the center. 
 
 (5) Post laundries will place numbers, names, or other marks on 
 the articles of clothing in the places designated in the preceding 
 paragraphs. 
 
 (6) Articles of clothing issued on temporary memorandum receipt 
 will not be marked. 
 
 PROTECTION OF WOOLEN CLOTHING 
 
 15-26 
 
 Protection from moths.—OJficers and noncommissioned officers in 
 charge of clothing shall procure from the depot quartermaster the 
 necessary quantity of naphthalene to prevent damage to woolen 
 clothing by moths. Woolen clothing must be frequently inspected 
 and paiticular care taken to prevent such damage. 
 
 DESTRUCTION OF CLOTHING OR OTHER PROPERTY 
 
 15-27 
 
 (1) To he inventoried.—When clothing or any other Government 
 property is ordered to be destroyed and the articles to be destroyed 
 and the quantities thereof are not enumerated in the order, a board 
 should be requested to make an inventory of the property, except 
 in cases where this is manifestly impracticable, such as destruction 
 of property to prevent its capture by an enemy or to prevent the 
 spread of a conflagration. Such inventory, in duplicate, duly ap¬ 
 proved and accompanied by certified copies of the order directing 
 the destruction of the property, will be the accountable officer’s 
 voucher for expending the articles destroyed from his property 
 account. 
 
 (2) Ordei's to be obtained.—Before destroying or abandoning Gov- 
 ermnent property of any kind, the responsible officer should always 
 obtain the necessary orders. 
 
 15-28 to 16-0 
 
 466 
 
Chapter 16 
 
 TRANSPORTATION 
 
 GENERAL PROVISIONS 
 
 16-1 
 
 The duartermaster Department is charged with furnishing the 
 means of transportation required in the movement of troops and 
 material of the Marine Corps. The following instructions must be 
 observed in procuring transportation unless there are special rea¬ 
 sons which necessitate deviation therefrom, in which case a full 
 report shall be made immediately to the Quartermaster. 
 
 16-2 
 
 Officer furnishing transportation.—An officer, charged with the duty 
 of furnishing transportation, should familiarize himself with traffic 
 conditions out of his post or station in order that passengers and 
 freight may be forwarded by the most economical routes. He should 
 keep advised as to any special rates that may be permanently or 
 temporarily in effect from his post or station, and the lines over 
 which tourist cars are operated. This information can be secured 
 from the local agent of the carrier. Should additional information 
 be desired or should any doubt arise as to the application of rates 
 or any other points connected with transportation, advice should be 
 requested from the Quartermaster. 
 
 16-3 
 
 Water lines.—^Where water lines can be used, the rates charged by 
 such lines are as a rule considerably lower than those charged by 
 all-rail carriers, and issuing officers stationed at a post that is on, 
 or contiguous to, a seaport should ascertain and compare the rates 
 charged by all-rail, rail-and-water, or all-water routes, in order that 
 the most economical route may be used. 
 
 467 
 
16-4 
 
 MARINE CORPS MANUAL 
 
 16-4 
 
 Liability of vessel owners.—Vessel owners are not liable for losses 
 resulting from dangers of the sea, provided the owner of any ves¬ 
 sel suffering such loss exercised due diligence to make the vessel 
 in all respects seaworth}?^ and properly manned, equipped, and sup¬ 
 plied. Statutes limiting the liability of vessel owners for losses 
 incident to navigation being for the public good, the Government 
 is bound by them although not expressly named therein. 
 
 16-5 
 
 General average.—The doctrine of general average is founded on the 
 principle that what is sacrificed for the benefit of all should be made 
 good by the contribution of all. The Government is not liable for 
 the payment of general average charges assessed against property 
 of officers of the military and naval forces of the United States when 
 being transported at Government expense on change of'station, the 
 obligation to pay therefor being that of the owners of the property 
 (Comp. Gen. Dec. A16631; 6 Comp. Gen. 173). 
 
 TRANSPORTATION OF OFFICERS, ENLISTED MEN, AND CUTLIAN EMPLOYEES 
 
 , 16-10 
 
 By whom authorized.—Transportation will be furnished on the 
 order of the Commandant of the Marine Corps or other person au¬ 
 thorized to direct the transfer of troops and civilian employees. 
 [C. M. C.'M. 2 and 3.] 
 
 16-11 
 
 Travel by personnel on commercial aircraft, domestic or foreign, 
 including travel between airports and centers of population or posts 
 of duty when incidental to travel on commercial aircraft, shall be 
 allowed at public expense when authorized or approved by competent 
 authority, and transportation requests for such travel may be issued 
 upon such authorizations. Such expense shall be allowed without 
 regard to comparative costs of transportation. (Public Law 607, 
 June 16,1942.) [C. M. C. M. 3.] 
 
 16-12 
 
 (1) Reimbursement can only be made in such amounts as the Gov¬ 
 ernment would have paid had the transportation been officially 
 requested, and in view of the fact that the Marine Corps is a party 
 to various agreements which cover practically the entire United 
 States, whereby certain concessions in fares are granted by the car¬ 
 rier parties thereto in exchange for transportation requests, officers, 
 civilian employees (entitled to receive actual travelling expenses 
 
 468 
 
TRANSPORTATION 
 
 16-12 
 
 only), and enlisted men should, whenever practicable, be furnished 
 requests for such transportation as may be required when traveling 
 on public duty. 
 
 (2) Claims for reimbursement for expenditures from personal 
 funds for transportation by common carrier will in all cases be sup¬ 
 ported by individual receipts. Such claims will be made on standard 
 voucher Form No. 1012, supported by the original and two certified 
 copies of orders. 
 
 (3) Wlienever, under competent orders which entitle them to trans¬ 
 portation or transportation and subsistence as distinguished from 
 mileage, officers and enlisted men travel by privately owned convey¬ 
 ance they are entitled, in lieu of transportation in kind over the 
 shortest usually traveled route, to a money allowance at the rate of 
 3 cents a mile for the same distance (56 Stat. 364.) Such mode of 
 travel must either be authorized by the travel orders or be approved 
 by the Commandant of the Marine Corps after the travel has been 
 performed. [C. M. C. M. 2 and 3.] 
 
 (4) Officers who issue travel orders to enlisted men may authorize 
 travel by privately owned conveyance unless specifically prohibited. 
 This privilege should be exercised carefully and in general confined 
 to men of the first three pay grades, but in exceptional cases, may be 
 extended to men of the lower grades. The record of the applicant 
 should justify the privilege; he must possess an automobile in good 
 mechanical condition, and hold a valid operator’s permit. 
 
 (5) Claims by enlisted men for reimbursement authorized in the 
 
 preceding paragraph will be presented on standard voucher Form 
 No. 1012, supported by the original and two certified copies of orders, 
 showing the date and hour of departure from station and arrival at 
 destination and the mode of transportation used, and will be sub¬ 
 mitted direct to the Quartermaster for settlement, except in the case 
 of personnel reporting at a post or station where a disbursing officer 
 of the Quartermaster Department is stationed, claims will be sub¬ 
 mitted to such disbursing officer for payment, and personnel reporting 
 at posts or stations in the Department of the Pacific or the Western 
 Recruiting Division, whose claims will be submitted to such disburs¬ 
 ing officer for payment, and personnel reporting at posts or stations 
 in the Department of the Pacific or the Western Recruiting Division, 
 whose claims will be submitted to the Disbursing Officer, Quarter¬ 
 master Department, Depot of Supplies, San Francisco, Calif., for 
 payment. The claim may also include expenditures for subsistence 
 not to exceed that authorized in article 14-103 (3) (&), provided cash 
 was not advanced at time of departure from starting point, and a 
 statement to that effect is inserted on the claim. An oath is not 
 required in connection with this class of claims; therefore, the affidavit 
 form will be altered and executed as a certificate by striking out the 
 words “do solemnly swear (or affirm)” and substituting the words 
 “hereby certify” (15 Comp. Gen. 28). [C. M. C. M. 1 and 3.] 
 
 
 469 
 
16-12 
 
 MARINE CORPS MANUAL 
 
 (6) Transportation, enlisted men on furlough.—When an enlisted man 
 makes a permanent change of station, not as a part of an organiza¬ 
 tion, and when the change is not for his own convenience, he is 
 entitled to transportation at the expense of the United States by the 
 shortest usually traveled route, and his right in that respect is not 
 affected by the fact that he may be granted a furlough to be availed 
 of en route. 
 
 16-13 
 
 Traveling on official business.—No person connected with the Marine 
 Corps will be furnished with a transportation request unless he is 
 traveling on official business, except by order of the Commandant of 
 the Marine Corps, in which case the value thereof will be checked 
 against the account of the person transported. [C. M. C. M. 2.] 
 
 16-14 
 
 Endorsing orders.—Transportation furnished upon orders to or from 
 duty shall be endorsed upon the original orders, giving such data as 
 request numbers, date of issue, and complete routing. 
 
 16-15 
 
 Beyond continental limits of United States.—Transportation from 
 points beyond the continental limits of the United States will be 
 furnished on United States Government conveyance whenever prac¬ 
 ticable, and the officer or enlisted man in charge of a detachrhent, or 
 an enlisted man traveling alone, will be directed to report upon 
 arrival in the United States to a representative of the Quartermaster- 
 Department for transportation to the ultimate destination, or, if there 
 is no such representative in the immediate vicinity, to the command¬ 
 ing officer of such marine barracks as may be nearest to the place of 
 deoarkation. 
 
 16-16 
 
 Foreign stations.—Officers or civilian employees ordered to travel 
 without troops to or from foreign stations, should apply to an officer 
 of the Quartermaster Department for the necessary transportation 
 for the sea travel involved. Duplicate certified copies of orders with 
 all endorsements thereon will be forwarded to the paymaster con¬ 
 cerned. (See arts. 16-14 and 16-150.) 
 
 470 
 
TRAN'SPORTATION 
 
 16-17 
 
 16-17 
 
 (1) Travel of detachments.—Routings desired will be obtained from 
 the Quartermaster when there are 15 or more men in the party. 
 Dispatches advising the Quartermaster of contemplated movements 
 should contain the following information: Date of movements, desti¬ 
 nation, number of men (and officers, when 15 or more), and number 
 and kind of cars other than coaches or sleeping cars when required 
 such as baggage or freight, box, flat, horse, etc. Special standard 
 sleeping or parlor cars will not be furnished for less than 18 officers. 
 The necessary number of coaches based on three men to two seats, or 
 sleeping cars based on two men to a section, will be provided in all 
 cases when practicable. [C. M. C. M. 2.] * 
 
 (2) In order to facilitate the movements of organized units of 
 troops from ports of entry in the United States to final destinations, 
 the commanding officer of such troops will furnish the Quartermaster 
 the following information as far in advance of the date of arrival 
 as practicable: 
 
 Name of vessel, date and hour of arrival. 
 
 Number of commissioned and enlisted personnel. 
 
 Baggage cars required for personal baggage. 
 
 Freight equipment such as box, flat, gondolas, etc., required for 
 equipment. 
 
 Date and hour organization is to depart from port of entry. 
 
 16-18 
 
 Enlisted men upon retirement will be furnished the same class of 
 transportation and subsistence to their homes as specified for their 
 grade while in active service. A period of 1 year from date of retire¬ 
 ment is fixed as the time during which transportation may be fur¬ 
 nished to retired enlisted men. (See art. 16-171 (12) (c).) 
 
 16-19 
 
 Enlisted men without funds.—When an enlisted man (straggler or 
 deserter) who is absent without leave from his station and is without 
 funds to return thereto, or an enlisted man on furlough without 
 funds, reports at 
 
 470a 
 
TRANSPORTATION 
 
 16-19 
 
 funds, reports at another station, the issuing officer at such station 
 is authorized to furnish necessary transportation and subsistence for 
 the return of the enlisted man to his proper station. The cost of 
 the transportation and subsistence thus furnished will be a proper 
 charge against the pay account of the enlisted man concerned, and 
 the necessary steps will be taken to have the checkage made and a 
 report of same furnished the Quartermaster on Form NMC-698. 
 Full commercial tariff fare will be checked for the transportation 
 furnished for a deserter or straggler traveling alone; for stragglers 
 voluntarily returning to their station without guard, and for men 
 reporting from furlough without funds. The net Government fare 
 will be checked for transportation furnished for a deserter or 
 straggler traveling under guard. (See art. 18-76.) 
 
 16-20 
 
 Witnesses.—Officers and enlisted men reporting as witnesses before 
 a civil court should receive from the civil authorities the necessary 
 expenses incurred in travel and attendance; neither mileage nor 
 travel allowance will be paid in such cases by the Marine Corps. If, 
 however, it is absolutely necessary to furnish them transportation in 
 kind to enable them to appear as witnesses for the Government before 
 a civil court of the United States, an account of such expenditure, 
 together with the evidence that they were properly subpoenaed and 
 did attend the court, will be forwarded to the Quartermaster for 
 presentation to the Department of Justice. Officers providing such 
 transportation will notify the marshal of the court that it was fur¬ 
 nished, specifying points between which furnished, whether one way 
 or round trip, and that it was furnished to enable the witnesses to 
 perform the requisite journeys in obedience to the summons. Trans¬ 
 portation requests issued under above authority will be endorsed: 
 “Payable by Department of Justice” (28 U. S. C. 604; 3 Comp. Gen. 
 271; 11 Comp. Gen. 142). 
 
 16-21 
 
 Civilian employees traveling under orders.— (See art. 24-125.) 
 
 16-22 
 
 Extra-fare trains.—The use of extra-fare trains by officers on re¬ 
 cruiting duty is not authorized. If for any reason such trains are 
 used, the excess cost must be borne by the officer so traveling. 
 
 16-23 
 
 (1) Aviation cadets.—Aviation cadets of the Marine Corps Reserve, 
 Avhile traveling under orders en route to Pensacola, Fla., for active 
 duty undergoing training, or when traveling under orders in the 
 
 471 
 
16-23 
 
 MARINE CORPS MANUAL 
 
 performance of active duty, or when traveling under orders en route 
 to their homes or places of appointment for detachment from active 
 duty or active duty undergoing training, will be issued transporta¬ 
 tion requests for first-class railroad and pullman accommodations 
 (lower standard berth or parlor-car seat) and cash for subsistence at 
 the rate of 75 cents per meal and transfers of person and baggage. 
 The subsistence allowance for fractional parts of a day will be com¬ 
 puted on the basis of hours of departure and arrival, and cash for 
 meals will be issued as follows: 
 
 Breakfast: If the hour of departure is before 8 a. m., or the hour of arrival 
 after 8 a. m. 
 
 Luncheon: If the hour of departure is before 1 p. m., or the hour of arrival 
 after 1 p. m. 
 
 Dinner: If the hour of departure is before 7 p. m., or the hour of arrival 
 after 6 p. m. 
 
 (2) Travel by privately owned convevance is authorized. (Sro an. 
 16-12 (3).) 
 
 (3) Wlien traveling under competent orders, by Government air¬ 
 craft or beyond the continental limits of the United States, Marine 
 Corps Keserve aviation cadets shall receive the same allowances for 
 traveling expenses as are now, or may hereafter, be authorized by law 
 for officers of the Navy. 
 
 (4) The cost of transportation and subsistence furnished aviation 
 cadets is chargeable to the appropriation “Pay, Marine Corps,” and 
 transportation requests should be noted “Bill to the Paymaster, Ma¬ 
 rine Corps, Washington, D. C.” 
 
 16-24 
 
 Enlisted men of the Marine Corps Reserve, engaged on active duty, are 
 entitled to the same class of transportation and sleeping-car accom¬ 
 modations as are enlisted men of the Marine Corps of like grades. 
 
 16-25 
 
 Discharged enlisted men entitled to sea travel and reporting within 
 one year from date of discharge to the representative of the Quarter¬ 
 master’s Department at port of embarkation, will be furnished the 
 necessary transportation and subsistence for the sea travel involved, 
 said transportation to be furnished, upon proper identification, on 
 Government vessels in all instances, when practicable. 
 
 16-26 
 
 Transportation for applicants for enlistment, accepted or rejected, is 
 “nonmilitary,” and the regular commercial fares, less 5 percent al¬ 
 lowance, apply for this class of travel. The carriers also apply 
 equalization of fares between competitive points via usually traveled 
 routes; therefore this travel should be equitably divided as provided 
 in article 16-55. 
 
 472 
 
TRANSPORTATION 
 
 16-27 
 
 16-27 
 
 (1) Enlisted men under 18 years of age, discharged on the applica¬ 
 tion of either of their parents or legal guardian will be furnished 
 transportation in kind, but not subsistence from the place of discharge 
 to the railroad station at or nearest to the place of acceptance for 
 enlistment, or to their bona fide homes, if the distance thereto is not 
 greater, but if the distance be greater, they may be furnished trans¬ 
 portation in kind for a distance equal to that from the place of dis¬ 
 charge to the place of acceptance for enlistment. Pullman accom¬ 
 modations in accordance with existing regulations will be furnished 
 to the proper destination under conditions stated herein (34 U. S. C. 
 895). 
 
 (2) The above-mentioned transportation should be recorded in the 
 usual manner on the ‘‘Weekly report of transportation issued” and 
 the notation, “Discharged man, act of September 22, 1922,” entered 
 in the “Kemarks” column on such form, also in the lower left-hand 
 corner of all transportation requests issued for this class of travel. 
 
 16-28 
 
 (1) Free baggage allowance.—The following named articles trans¬ 
 ported by either regular or special trains in connection with troop 
 movements will be included in the free baggage allowance: 
 
 Desks, field (company). 
 
 Desks, field (regimental). 
 
 Dispensaries (battalion). 
 
 Dispensaries (regimental). 
 
 Litters with sling. 
 
 Tools, cobblers’ kits. 
 
 Typewriters (properly inclosed). 
 
 The following additional articles will be included in the free baggage 
 allowance when transported in special-train movements: 
 
 Ranges (installed in car and used in the preparation of food to be 
 consumed en route). 
 
 Rations (travel, to be consumed en route). 
 
 (2) Installation of ranges.—^T\^here ranges are installed for the above 
 purpose, all labor incident to such installation, as well as to the re¬ 
 moval thereof, will be performed by the Government, and in no case 
 will the carrier be requested to perform such service. 
 
 (3) A field range No. 1 may be installed in a baggage or other 
 car as an emergency kitchen-car equipment. The method of install¬ 
 ing this range in a baggage car will be as follows: 
 
 {a) To install the field range No. 1 in a baggage car as a part of 
 an emergency kitchen equipment, when kitchen cars are not available, 
 construct a box 7 feet long by 3 feet 6 inches wide and about 12 inches 
 deep, inside measurements, with bottom, using V/^- or 2-inch mate¬ 
 rial. Line the sides, ends, bottom, and top edge of box with gal- 
 
 473 
 
16-28 
 
 MARINE CORPS MANUAL, 
 
 vanized iron or zinc. Place box in car on 2 by 4’s, running length- 
 Tvise on one side of car about 2 feet from the side, giving a 4-inch 
 air space between bottom of box and floor of car; box to be securely 
 fastened to 2 by 4’s. Aline box so that when range is set up the 
 center of smoke-pipe opening will be in alinement with the center of 
 top ventilating window, through which it is intended to carry stove¬ 
 pipe; range to be set up with oven toward front of train where 
 possible. Fill box with dirt up to about 2 inches of the top. Do 
 not use sand under any circumstances. Place a brick flush with top 
 of dirt at each of the four corners where oven will be set. Place 
 range in box so that front and oven end will be 4 inches from end of 
 box and deep enough in the box so that when oven door is opened it 
 will lie flat on edge of box. Place a brick at each front corner in the 
 4-inch space between the front end of range and end of box in order 
 to prevent range from shifting. Place boiling plate in box, the end 
 resting on top of angle iron on rear of range. Place a brick under 
 each front corner of boiling plate flush with top of dirt. Six bricks, 
 placed three to the side, will serve to hold the range securely in posi¬ 
 tion while the car is in motion. The alamo attachments are not used 
 when range No. 1 is installed in the above manner. 
 
 (&) Fasten range and boiling plate firmly to box by means of 
 strap iron or wire. Fill space between range, boiling plate, and side 
 of box with soft mud to prevent heat from escaping. Three and 
 even four field ranges may be installed in a car. 
 
 (c) Kemove one of the top ventilating windows from car; tack 
 tent guards, furnished with each range, over the opening, one on the 
 outside of the car and one on the inside. Carry stovepipe up and 
 out through the opening. End of pipe should extend about 6 inches 
 outside of the ventilator opening. Elbow should be placed on end 
 of pipe facing up and wired firmly to car. Wire stovepipe firmly 
 to both sides of car. 
 
 (d) Box can be held firmly in position by securely cleating or nail¬ 
 ing 2- by 4-inch strips upon which it rests to the floor of car. This 
 is important and must not be neglected. 
 
 {e) The following additional equipment to that supplied with each 
 range is necessary: Two galvanized-iron water cans, two galvanized- 
 iron buckets, one stovepipe elbow, and 100 feet of wire. 
 
 (/) Water cans should be filled on every possible occasion when 
 stops are made. 
 
 16-29 
 
 (1) Escorts for bodies of deceased officers and enlisted men.—Trans¬ 
 portation may be issued for one escort to accompany the body of an 
 officer or enlisted man, including retired officers and retired enlisted 
 men who die while on active duty, to the place of burial. The escort 
 will accompany the body, and the transportation request will be 
 
 474 
 
TRANSPORTATION 
 
 16-29 
 
 issued in the name of the escort for two tickets, one first-class ticket 
 for the corpse, and one first-class, intermediate, or coach ticket for 
 the escort, according to his rank or status. A separate transportation 
 request will be drawn for the escort in cases where round-trip trans¬ 
 portation is required or different appropriations involved. Officers 
 detailed as escorts wdll travel in a mileage status. Enlisted men will 
 be furnished with all travel allowances provided by regulations, in¬ 
 cluding subsistence and quarters, while in a detention status. (See 
 table II, art. 14-103.) A relative or friend (not in the naval service) 
 who accompanies a body in lieu of a service escort will be provided 
 with transportation (“corpse escort” ticket) and one lower berth or 
 seat in parlor car. Transportation for civilian escort is limited to 
 the cost of round-trip travel between place of death or port of entry 
 and place of burial, and such round-trip transportation may be fur¬ 
 nished originating at any of these points. Transportation may also 
 be furnished from any point at which the escort may be located to 
 place of death or port of entry in the United States, thence to place 
 of burial and return to starting point, or, if escort does not desire to 
 return to starting point, transportation may be furnished to any 
 place selected, but in any case the total expense shall not exceed the 
 cost of round-trip transportation from the place of shipment to place 
 of burial (Comp. Gen. Dec. A-38287, August 31, 1931, and B-9374, 
 April 16,1940; see art. 16-44). 
 
 (2) Civilian escorts, while traveling in the United States, will also 
 be allowed subsistence expenses, including meals, lodging, bath, and 
 tips at meals and hotel, not to exceed $5 per day, and not to exceed, 
 for individual items, the following amounts: 
 
 Meals on train or boat (receipts required) : 
 
 Breakfast_$1. 25 
 
 Midday_ 1. 25 
 
 Dinner_ 2. 00 
 
 Single meals, not on train or boat (receipts required)_ 1.25 
 
 Tips ^ at meals, each_ . 15 
 
 The following additional items, not to exceed the amounts shown, 
 will also be allowed: 
 
 Tips^ to porters (exclusive of meal tips) on train or boat: 
 
 Per day-$0. 50 
 
 Trips less than 5 hours_ . 25 
 
 Baggage: Transfer; actual cost not to exceed 2 pieces for which receipt 
 must be furnished; in absence of receipt, charge not to exceed_ 1. 25 
 
 Tips: ^ Fees to expressmen and porters on arrival at and departure from hotels 
 and stations not to exceed 15 cents for 1 piece, or total payment 25 cents 
 when the service is rendered in connection with the transportation of baggage. 
 Checking: Fees for checking baggage at stations and hotels not to exceed 10 
 cents for each piece. 
 
 Taxi: The usual taxicab fares from station or wharf to place of abode or place 
 of abode to station or wharf will be allowed and receipts will not be required. 
 
 1 Reimbursement will not be made for tips given in a State having antitipping laws 
 prohibiting such tips. 
 
 240250 — 40 - 
 
 31 
 
 475 
 
16-29 
 
 MARINE CORPS MANUAL 
 
 (3) Outside the United States.—^When the body is returned from 
 points outside the continental limits of the United States, a relative or 
 other civilian escort will be furnished with one first-class passage at 
 minimum rate, and will be allowed fees for sea travel, for the duration 
 of the voyage, including dates of embarkation and disembarkation, 
 as follows: 
 
 Trips of 10 days or less, per day, $1.50. 
 
 Trips of 11 to 20 days, $1.50 per day for tlie first 10 days, and $1 per 
 day for each day in excess of 10 days. 
 
 Trips exceeding 20 days, $1.50 per day for the first 10 days, $1 per day 
 for the second 10 days, and 50 cents per day for each day in excess 
 of 20 days. 
 
 Steamer chair and rng for duration of the voyage, including dates of 
 sailing and arrival, minimum commercial rates, actually charged. 
 
 Fees for sea travel must be supported by an itemized list of expenditures 
 on account of tips and by receipts for expenditures claimed for use 
 of steamer chair and rug. 
 
 (4) Reimbursement of authorized expenditures will be made upon 
 the submission of an itemized claim in duplicate on standard Form 
 1012, direct to the Quartermaster, together with substantiating re¬ 
 ceipts and two certified copies of letter authorizing travel. Civilian 
 escorts will be instructed by issuing officers regarding the submission 
 of such claims. 
 
 (5) Cremated remains.—In the case of cremated remains the escort 
 will be furnished transportation in like manner as above except that 
 one ticket only (“corpse escort”) will be furnished, and the receptacle 
 containing the remains actually carried by the escort and delivered 
 at authorized destination. (See arts. 3^ and 18-71.) 
 
 (6) For instructions regarding transportation of personal effects 
 of deceased officers and enlisted men see article 16-270. 
 
 16-30 
 
 (1) Transportation for general-court-martial prisoners.—Enlisted men 
 discharged dishonorably or with a bad-conduct discharge, unless 
 confined at time of discharge pursuant to a sentence of a general 
 court martial, are not entitled to transportation. 
 
 (2) General-court-martial prisoners serving sentence involving a 
 term of confinement and a dishonorable or bad-conduct discharge, 
 whose pay accounts are carried by a Marine Corps paymaster, will, 
 upon discharge in accordance with the terms of their sentences, be 
 furnished transportation to their homes or places of enlistments or 
 to any other place in the United States to which the cost of trans¬ 
 portation does not exceed cost of transportation to their homes or 
 place of enlistment as the commanding officer may consider to be 
 to their best interests^ of the class authorized for privates traveling 
 under orders, including necessary sleeping accommodations, sub¬ 
 sistence, and transfers en route, and will be designated on the trans¬ 
 portation requests covering such transportation and on the weekly 
 
 476 
 
TRANSPORTATION 
 
 16-30 
 
 report of transportation as “Discharged prisoners.” Transportation 
 so furnished is payable by the Bureau of Supplies and Accounts, is 
 classed as “Nonmilitary,” and is chargeable to “Fines and forfeitures. 
 Navy.” Transportation requests in such cases will be marked “To be 
 billed to the Bureau of Supplies and Accounts, Navy Department.” 
 
 (3) In order that the proper charge for transportation and cash 
 advanced for subsistence and transfers en route issued upon dis¬ 
 charge to general-court-martial prisoners specified in the preceding 
 paragraph may be made in the final settlement, the issuing officer 
 will furnish to the settling paymaster a request for checkage cover¬ 
 ing the cost thereof in sufficient time to enable the settling paymaster 
 to prepare a final settlement for delivery on discharge, the final 
 settlement to be prepared in accordance with the instructions con¬ 
 tained in article 2153, Bureau of Supplies and Accounts Manual. 
 
 TRANSPORTATION REQUESTS 
 
 16-31 
 
 (1) Issue of books.—Books containing transportation requests will 
 be issued to assistant quartermasters, post quartermasters, com¬ 
 manding officers of posts where there are no post quartermasters, 
 recruiting officers, and any others who may be authorized to procure 
 transportation. Requisitions for supply of transportation requests 
 will be made on the Quartermaster. Receipts must be given for 
 these books showing the serial numbers of the requests contained 
 therein. 
 
 (2) Each officer whose duties require him to perform repeated travel 
 will be furnished by the Quartermaster with an identification card, 
 (Standard Form 1033), and a book containing 50 transportation re- 
 
 ? uests, for use in procuring transportation required for travel per- 
 ormed by himself. The card has no connection with the issue and 
 use of transportation requests for any other purpose. The officer to 
 whom the identification card is issued will sign it in the blank space 
 provided for the purpose^ immediately upon its receipt, and upon 
 being relieved will return it to the Quartermaster. The relieving offi¬ 
 cer will promptly request the Quartermaster to furnish him an iden¬ 
 tification card. Identification cards and small books of transportation 
 requests will not be furnished to medical officers attached to recruiting 
 stations. 
 
 16-32 
 
 Disposition when relieved.—^An officer having in his possession trans¬ 
 portation requests will, upon being relieved, turn over all blank re¬ 
 quests to his successor, taking receipt in duplicate therefor, which 
 will show the quantity of blank requests turned over and their serial 
 numbers. The original receipt will be forwarded to the Quarter¬ 
 master. 
 
 477 
 
16-33 
 
 MARINE CORPS MANUAL 
 
 16-33 
 
 Safeguarding transportation requests.—The same care must be exer¬ 
 cised in safeguarding transportation requests as would be given to 
 actual cash. Should these requests, through loss or theft, get into 
 unauthorized hands and tickets be procured thereon, the carrier would 
 be entitled to payment, and it would be incumbent upon the officer 
 charged with the requests to prove that every precaution was taken 
 to prevent such loss or theft. 
 
 16-34 
 
 Lost or stolen.—^If an officer discovers that transportation requests 
 have been lost or stolen, the local carriers will be notified immediately 
 not to honor them if presented, and a detailed report, giving the serial 
 numbers of those missing and circumstances attending the loss, will 
 be made at once to the Quartermaster. If the requests are later 
 recovered, they should be immediately canceled and forwarded to the 
 Quartermaster. 
 
 16-35 
 
 How filled out.—A transportation request should set forth the fol¬ 
 lowing on the face thereof: Date to which it will be valid; officer 
 designated to settle the account; name of company required to furnish 
 the transportation; name of person, or, if a party, of person in charge 
 and the number comprising the party; the points between which trans¬ 
 portation is to be furnished; the initial letters of each road or line and 
 junction points to be used on the journey; class and character of the 
 transportation to be furnished; date and place of issue; and in the 
 lower left-hand corner date of orders under which the request was 
 furnished; also, nature of journey and appropriation involved as out¬ 
 lined in articles 16-49 and 16-50. 
 
 16-36 
 
 Where number of men is less than indicated.—If for any reason the 
 number of men in a detachment is found to be less than that shown 
 on the request, or transportation varying from that called for is 
 furnished, the person in charge will enter a notation on the reverse 
 of the request showing the actual transportation furnished, which 
 should be signed by him; in such cases the receipt on the face of 
 the request will have added thereto the words ‘‘except as stated on 
 the back hereof.” If while traveling members of a detachment for 
 any reason fail to complete the journey, that fact and the place from 
 which they absented themselves should be reported to the conductor 
 of the train, with request that proper notation be made on the ticket. 
 A report of the circumstances should be forwarded to the Quarter- 
 
 478 
 
TRANSPORTATION 
 
 16-36 
 
 master immediately upon completion of the journey. The transporta¬ 
 tion furnished must not, in any case, be in excess of that called for 
 on the face of the request, unless the difference is collected from the 
 traveler. In no case will a receipt be given for transportation of more 
 persons than the request calls for. 
 
 16-37 
 
 Status of traveler indicated.—Transportation requests will in all 
 cases show the status of persons traveling, which will be stated on 
 the two blank lines at the left of the certificate headed “Authorization 
 or object,” and will conform to the designations shown in column 1, ar¬ 
 ticle 16-49. When issued in connection with the transportation of 
 stragglers, deserters, general-court-martial prisoners, insane or invalid 
 marines, and attendants accompanying the remains of deceased ma¬ 
 rines, the rank and name of all persons traveling on such request should 
 be shown thereon. One transportation request will be drawn for trans¬ 
 portation of deserters, stragglers, or prisoners, and guards in cases 
 where the guards are not to return to the original station. In cases 
 where guards are to return to the original station separate transporta¬ 
 tion requests will be drawn for the guards’ transportation calling for 
 round-trip tickets, in accordance with article 16^4. When separate 
 transportation requests are drawn, the designation shown in column 
 1, article 16-49, will be modified accordingly. 
 
 16-38 
 
 Passenger rates.—An officer issuing a transportation request must 
 acquaint himself with the passenger rates in effect between the points 
 of contemplated travel, and the transportation requested should be 
 specifically and fully described in the spaces provided therefor in the 
 block at the right side of the request, using the blank spaces for 
 description of service not specifically indicated. A request should 
 not be used to obtain transportation or accommodation of a class of 
 greater value than first class limited by land or minimum first class 
 by water. 
 
 16-39 
 
 Restrictions upon issues.—Requests for parlor-car or sleeping-car 
 and other accommodations not furnished on regular tickets for trans¬ 
 portation must be issued separately from those for rail transporta¬ 
 tion. A transportation request will not be issued for the purpose of 
 checking baggage only, nor to cover the transfer of passengers or 
 baggage between railroad terminals and steamship wharves. Trans¬ 
 portation requests will not be issued after service has been performed. 
 (See art. 16-114.) 
 
 479 
 
16-40 
 
 MARINE CORPS MANUAL 
 
 16-40 
 
 Manifolding upon typewriter.—Books of transportation requests are 
 printed with original and memorandum copies so arranged that 
 they will register in the proper place by the use of carbon paper, 
 and the memorandum should be filled out at the same time as the 
 original and show all the information called for above. A type¬ 
 writer should be used when practicable in filling out the requests. 
 
 16-41 
 
 Disposition of original and memorandum requests.—The original re¬ 
 quest will be turned over to the traveler or person in charge of the 
 party. The memorandum request will be detached by the issuing 
 officer and mailed at the close of the week, together with all other 
 memorandum requests issued during the week, to the Quartermaster. 
 Stubs of used transportation request books should be retained by the 
 issuing officer for a period of 6 months, after which they will be 
 destroyed. 
 
 16-42 
 
 Erasures or alterations will not be made on transportation requests. 
 When errors are made, the request will be canceled and a new one 
 prepared. 
 
 16-43 
 
 Canceled requests.—When necessary to cancel a request because of 
 an error in its preparation or other cause, it should be marked “Can¬ 
 celed” across its face and forwarded to the Quartermaster. (See 
 art. 16-61.) 
 
 16-44 
 
 Round-trip transportation.—When transportation to any given point 
 and return is required, the issuing officer will issue one request, 
 drawn for a round-trip ticket. By calling for round-trip transpor¬ 
 tation, even though there may be no round-trip fares in effect to the 
 actual destination, the Government in many cases receives the benefit 
 of round-trip fares in effect to nearby points. The round-trip tickets 
 are sold for a limited period, the shorter the period the lower 
 the fare, and the request should call for the specific round-trip ticket 
 desired, such as “week-end ticket,” “30-day ticket,” or “all-year tourist 
 ticket.” 
 
 480 
 
TEANSPORTATION 
 
 16-45 
 
 16-45 
 
 Excess cost for delay en route and via circuitous routes.—When delay 
 en route is authorized for a person’s own convenience, the excess cost 
 of transportation, if any, will be collected before transportation is 
 issued. When transportation is furnished, via circuitous routes for a 
 person’s own convenience, or when the cost with authorized stop-over 
 privileges, via direct routes, is in excess of the limited ticket via 
 direct routes, the excess will likewise be collected before transporta¬ 
 tion is issued. The amount collected will be remitted to the disbursing 
 officer. Quartermaster’s Demrtment, Headquarters, United States 
 Marine Corps, Washington, D. C. 
 
 16-46 
 
 Lost ticket.—Where the passenger has lost the ticket issued on a 
 transportation request, no refund can be secured from the carrier. A 
 new transportation request can be issued for the same journey, in 
 which case checkage should be made against the pay account of 
 man concerned (21 Comp. Dec. 784; see art. 16-64 (2)). 
 
 16-48 
 
 (1) Loss of requests by carrier.—^In case of transportation requests 
 being lost by a carrier after the service has been performed, the 
 issuing officer will advise the agent of the carrier that the auditor 
 of said carrier should submit to the Quartermaster an affidavit 
 showing— 
 
 {a) That request No._was honored for passage of_be¬ 
 tween _and_ 
 
 {h) That ticket No._, Form No._, was furnished on this 
 
 request. 
 
 (c) That the request has been lost or mislaid. 
 
 (d) That if it is afterward found, it will be surrendered to the 
 Quartermaster, and no claim made thereon. 
 
 (2) Upon receipt of this affidavit, the Quartermaster will take the 
 proper action relative to payment of the account involved. 
 
 16-49 
 
 Notations on transportation requests.—Kequests will, in all cases, be 
 endorsed to show to what department the charge for the services 
 should be billed and notation made thereon in the lower left-hand 
 corner indicating the nature of the journey as designated below: 
 
 481 
 
16-49 
 
 MARINE CORPS MANUAL. 
 
 Payable by the Quartermaster — Classification, nonmilitary 
 
 APPROPRIATION, “GENERAL EXPENSES, MARINE CORPS” 
 
 Notation indicating 
 nature of journey 
 
 Transfer applicants 
 
 Transfer enlisted men, 
 on furlough. 
 
 Transfer stragglers.. 
 
 Transfer deserters. 
 
 Transfer discharged en¬ 
 listed men under 18 
 years of age. 
 
 Transfer dependents, 
 family officer. 
 
 Transfer dependents, 
 family enlisted men 
 above grade of ser¬ 
 geant. 
 
 Transfer retired man.... 
 
 Transfer corpse.... 
 
 Transfer, civilian. 
 
 Transfer dependents, 
 family deceased officer. 
 
 Transfer dependents, 
 ^ family deceased en¬ 
 listed man above grade 
 of sergeant. 
 
 Travel civilian. 
 
 Notation shown in column 1 will be used for the 
 following— 
 
 (а) Accepted applicants for enlistment.. 
 
 (б) Rejected applicants from place of rejection 
 to place of acceptance. 
 
 Enlisted men without funds on furlough return¬ 
 ing to station, transportation paid by them. 
 
 Enlisted men absent without leave returning 
 to station, traveling alone. 
 
 Enlisted men, deserters, returning to station, 
 traveling alone. 
 
 Enlisted men discharged, under 18 years of age 
 
 Dependent families of officers, where permanent 
 change of station is involved (show name of 
 officer and age and sex of children). 
 
 Dependent families of enlisted men, where per¬ 
 manent change of station Is involved (show 
 name of enlisted man,age and sex of children). 
 
 Retired enlisted men traveling to homes... 
 
 Transportation, remains of commissioned offi¬ 
 cers, warrant officers, and enlisted men^i^fi^Jari 
 
 (а) Civilian accompanying remains deceased 
 applicant for enlistment. 
 
 (б) Civilian accompanying remains deceased 
 enlisted man. 
 
 Dependent family of officer dying outside con¬ 
 tinental United States (show name of officer, 
 age and sex of children). 
 
 Dependent family of enlisted man dying outside 
 continental United States (show name of 
 enlisted man, age and sex of children). 
 
 Class of traveler 
 
 Accepted applicants. 
 
 Rejected applicants. 
 
 Enlisted men on furlough. 
 
 Stragglers. 
 
 Deserters. 
 
 Enlisted men discharged 
 under 18 years of age. 
 
 Dependent members, family 
 of officers. 
 
 Dependent members, family 
 enlisted men. 
 
 Retired men. 
 Corpse. 
 
 Civilian. 
 
 Dependent members, family 
 deceased officer. 
 
 Dependent members, family 
 deceased enlisted man. 
 
 Civilians other than clerks 
 
 Civilian employees. 
 
 Payable by the Quartermaster — Classification, military 
 
 APPROPRIATION, “GENERAL EXPENSES, MARINE CORPS” 
 
 Transfer enlisted man, 
 (men.) 
 
 (а) Reenlisted men___ 
 
 (б) Enlisted men, change of station.... 
 
 (c) Enlisted men, accompanying corpse_ 
 
 (d) Enlisted insane, sick, or invalid men, and 
 
 Transfer enlisted men, 
 guards and deserters. 
 
 Transfer enlisted men, 
 guards and stragglers. 
 
 Transfer enlisted men, 
 guards for (deserters) 
 (stragglers) (prison¬ 
 ers). 
 
 Transfer guards and 
 prisoners. 
 
 Transfer general-court- 
 martial witness, en¬ 
 listed man. 
 
 Transfer officer, with 
 troops. 
 
 Transfer enlisted man 
 (men), reservist(s) 
 (Aviation). 
 
 Transfers deserter under 
 guard. 
 
 Transfer straggler under 
 guard. 
 
 enlisted attendants. 
 
 Enlisted men accompanying deserters as guards. 
 
 Enlisted men accompanying stragglers as guards . 
 
 Enlisted men proceeding from or returning to 
 station on duty as guards for deserters, strag¬ 
 glers or prisoners (not general court-martial 
 prisoners) or while accompanying Navy de¬ 
 serters or stragglers as guards. 
 
 Guard ordered to conduct enlisted men to place 
 of trial. 
 
 Enlisted man traveling as general court-martial 
 witness to and from place of trial. 
 
 Officer traveling with troops. 
 
 Members of the Reserve ordered to active duty. 
 
 Enlisted men, deserters returned to station un¬ 
 der guard. 
 
 Enlisted men absent without leave, returning 
 to station under guard. 
 
 Enlisted men. 
 
 Guards and deserters, en¬ 
 listed men. 
 
 Guards and stragglers, en¬ 
 listed men. 
 
 Enlisted men, guards. 
 
 Prisoners and guards, en¬ 
 listed men. 
 
 General-court-martial wit¬ 
 ness, enlisted man. 
 
 Officer with troops. 
 
 Enlisted men. 
 
 Deserters. 
 
 Stragglers. 
 
 482 
 
TRANSPORTATION 
 
 16-49 
 
 Payable by the Paymaster—Classiflcationj military 
 
 APPROPRIATION “PAY, MARINE CORPS” 
 
 Notation indicating 
 nature of journey 
 
 Notation shown in column 1 will be used for the 
 following— 
 
 Class of traveler 
 
 Transportation, officer... 
 
 (a) Officer on inspection duty___ 
 
 Officers traveling under 
 orders. 
 
 (bj Officer on repeated travel-... 
 
 
 (c) Officer traveling as general-court-martial 
 
 witness. 
 
 (d) Officer traveling on change of station.. 
 
 Transportation, aviation 
 cadet. 
 
 (a) Aviation cadet en route to active duty_ 
 
 Aviation cadet traveling 
 under orders. 
 
 (bj Aviation cadet traveling on active duty_ 
 
 (c) Aviation cadet en route from active duty_ 
 
 Note 1.—All transportation bills within the continental limits of the United States, chargeable to the 
 appropriation “Pay, Marine Corps” will be paid by the Paymaster, Eastern Pay Area, Headquarters, 
 Marine Corps, Washington, D. C. 
 
 Note 2.—All transportation bills outside the continental limits of the United States, chargeable to the 
 appropriation “Pay Marine Corps” will be paid by the nearest disbursing officer of the Paymaster De¬ 
 partment. 
 
 Payable by the Paymaster — Classification, nonmilitary 
 
 APPROPRIATION, “PAY, MARINE CORPS” 
 
 Transfer civilian 
 
 (a) Civilian clerks... 
 
 (b) Civilians returning to station 
 
 Civilian employees. 
 
 Payable by Bureau Supplies and Accounts — Classification, military 
 
 Transfer, general court- 
 
 (a) Officers or enlisted men en route to prison 
 
 General-court-martial prison- 
 
 martial prisoners and 
 guards. 
 
 after general court martial. 
 
 (b) Guards (enlisted men) accompanying gen¬ 
 
 eral-court-martial prisoners. 
 
 (c) Guards (enlisted men) returning to station 
 
 after accompanying general-court-martial 
 prisoners. 
 
 ers and guards. 
 
 Transportation, officer... 
 
 Medical officer traveling under orders.. 
 
 Officer traveling under 
 orders. 
 
 Enlisted man, men, 
 
 Enlisted men of the Navy, furnished transporta- 
 
 Enlisted men of the Navy 
 
 Navy. 
 
 tion. 
 
 traveling as guard or at¬ 
 tendant to insane or sick 
 marines. 
 
 Payable by Bureau Spplies and Accounts — Classification, nonmilitary 
 
 Transfer discharged gen¬ 
 eral-court-martial pris¬ 
 oners. 
 
 Transfer deserters. 
 Navy, 
 
 Transfer stragglers. 
 Navy. 
 
 Transfer civilian wit¬ 
 ness, general court 
 martial. 
 
 Transfer corpse. 
 
 Discharged general-court-martial prisoners (offi¬ 
 cers or enlisted men) traveling to homes after 
 expiration of sentence. 
 
 Enlisted men of the Navy, deserters, returning 
 to station either alone or under guard. 
 
 Enlisted men of the Navy^ absent without leave 
 returning to station either alone or under 
 guard. 
 
 Civilian traveling as general-court-martial wit¬ 
 ness to place of trial and from place of trial to 
 station. 
 
 Transportation, remains of commissioned offi¬ 
 cers, warrant officers and enlisted men, reserv¬ 
 ists, on active duty. (Appropriation, “Care 
 of the Dead”.) 
 
 General-court-martial prison¬ 
 ers discharged, officers, or 
 enlisted men. 
 
 Deserters. 
 
 Stragglers. 
 
 Oeneral-court-martial wit¬ 
 ness (civilian). 
 
 Corpse. 
 
 [C. M. C. M. 3.] 
 
 Payable by the Department of Justice — Classification, nonmilitary 
 
 Witness, Federal court. . 
 
 Officers or enlisted men, subpoenaed to appear as 
 witnesses for the Government in Federal court. 
 
 Officers, or enlisted men, wit¬ 
 nesses, Federal court. 
 
 483 
 
16-50 
 
 MARINE CORPS MANUAL 
 
 16-50 
 
 When transportation is furnished enlisted men of the Navy, they 
 should be given separate requests. The appropriation and object 
 of journey should be indicated on all requests issued for the trans¬ 
 portation of enlisted men of the Navy, in accordance with the 
 following table: 
 
 Object of journey 
 
 Appropriation 
 
 Transfer of recruits..-___ ___ _ 
 
 Pay, subsistence, and trans¬ 
 portation. 
 
 Do. 
 
 Transfer of enlisted men..... . ... . 
 
 Transfer of deserters or stragglers and guards. . ... . _ 
 
 Do. 
 
 Transfer of patients and attendants........ .. 
 
 Do. 
 
 Transportation of applicants for enlistment...... . . 
 
 Do. 
 
 Transportation of rejected applicants... .. .. 
 
 Transportation dependent members of officers’ and petty officers’ families.. 
 Transportation of general-court-martial prisoners and guards__ 
 
 Do. 
 
 Do. 
 
 Miscellaneous expenses, 
 Navy. 
 
 Fines and forfeitures. Navy. 
 
 Transportation of discharged general-court-martial prisoners.. 
 
 
 16-51 
 
 Place of issue.—Transportation requests which are on charge at a 
 post or recruiting station will in all cases show the name of said post 
 or station as the place of issue, regardless of the fact that the trans¬ 
 portation furnished thereon may originate at other points. This will 
 also apply in cases where recruiting officers temporarily relieve offi¬ 
 cers in other districts and issue transportation from books charged 
 to them. 
 
 16-52 
 
 (1) Unused requests and tickets.—All unused transportation re¬ 
 quests, as well as railroad or steamship tickets or portions thereof 
 issued in exchange for Marine Corps transportation requests, will be 
 immediately turned over to the nearest representative of the Quarter¬ 
 master Department for transmittal to the Quartermaster, together 
 with a statement which should be obtained from the traveler, show¬ 
 ing why the ticket was not used to destination, and whether or not 
 baggage was checked to final destination or only to point ticket was 
 used. 
 
 (2) In connection with party movements, the officer in charge of 
 the detachment will prepare a report on Form NMC-943, in accord¬ 
 ance with instructions on the reverse thereof, showing the number of 
 tickets called for on the transportation request and the number of 
 passengers actually carried. Care should be exercised by officers in 
 charge of detachments to prepare and forward such report to the 
 Quartermaster in all cases, as it is required in making adjustments 
 when the number of passengers actually carried varies from that 
 shown on the transportation request. 
 
 484 
 
TRANSPORTATION 
 
 16-53 
 
 ROUTE AND CLASSES 
 
 16-53 
 
 Contract rates.—^All officers issuing transportation will be furnished 
 by the Quartermaster with such contract rates in which they may 
 be interested as may be accepted for any period. 
 
 16-54 
 
 Concessions in fares.—The Marine Corps, together with the War and 
 Navy Departments, is a party to the joint military agreement 
 whereby certain concessions in fares are made by the carriers parties 
 thereto in exchange for an equitable distribution of travel in the 
 territories affected. Copies of this agreement are furnished by the 
 Quartermaster to all concerned for their information and guidance, 
 and, in order that full benefit may be derived therefrom, the rules 
 and regulations contained therein should, as far as practicable, be 
 complied with. 
 
 16-55 
 
 Competitive lines.—It is the policy of the Government to divide all 
 business between competing lines when the service and accommoda¬ 
 tions are on a parity; therefore, in furnishing transportation between 
 points where no contracts or arrangements are in force, issuing 
 officers will adhere to that principle, keeping in mind the fact that 
 the lowest fare between any two points will be the basis for deter¬ 
 mining the proper routing. 
 
 16-56 
 
 Fares.—First-class, intermediate, mixed class, and coach fares are 
 available on railroads in the United States. No other class should be 
 specified on transportation requests, except on notice from the Quar¬ 
 termaster. No reduction is made for parties traveling together on one 
 ticket. 
 
 16-57 
 
 Cheaper water rates.—The Colonial Navigation Co. offers cheaper 
 rates than are available by rail or other lines between New York, 
 N. Y., Boston, Mass., Portsmouth, N. H., Newport, K. I., and other 
 New England points, and advantage should be taken thereof when¬ 
 ever practicable. The transportation request should be drawn for a 
 through ticket from starting point to destination, which includes 
 transfer of passenger and baggage between railroad station and steam¬ 
 ship pier at Providence, E. I. Cash for transfer of men and baggage at 
 New York, and Boston, when necessary, should be furnished in accord¬ 
 ance with articles 16-116 and 16-119. 
 
 485 
 
16-60 
 
 MAKINE CORPS MANUAL 
 
 WEEKLY REPORT OF TRANSPORTATION REQUESTS ISSUED 
 
 16-60 
 
 Preparation and disposition.—The weekly report of transportation, 
 NMC 193, will be prepared at the close of business on each Saturday, 
 and will cover all transportation requests and meal tickets issued 
 during the current week. This form will be prepared in triplicate, 
 the original to be forwarded to the Quartermaster, one copy to the 
 chairman of the passenger association in which the post or station 
 is located, and the third copy retained for the records of the issuing 
 officer. The addresses of the chairmen of the various passenger asso¬ 
 ciations are as follows: Trunk Line Association territory, 143 Liberty 
 Street, New York, N. Y.; Central Passenger Association territory, 
 1943 Transportation Building, Chicago, Ill.; New England Pas¬ 
 senger Association territory. Boom 493, South Station, Boston, Mass.; 
 Southeastern Passenger Association territory, 101 Marietta Street, 
 Atlanta, Ga.; Western Military Bureau, 516 West Jackson Boulevard, 
 Chicago, Ill. 
 
 16-61 
 
 (1) Items to be shown.—Tliis report must show all requests issued 
 for transportation, parlor- and sleeping-car accommodations, and 
 stateroom berths on steamships. When two or more requests are 
 issued in connection with any one movement they will be stated in 
 numerical order. A separate line will be used for each request issued. 
 Canceled requests will be stated in their numerical order and noted 
 as “ Canceled.” Meal tickets issued during the week will also be 
 shown on this report in numerical order, giving number, date of 
 issue, name of person in charge, number of meals, total cost, and 
 number of transportation request covering the travel of the detach¬ 
 ment. (See art. 16-43.) 
 
 (2) Transportation requests issued by recruiting officers for future use 
 at outlying recruiting stations should be included in the report of 
 transportation for the week in which issued and should be stated 
 in their numerical order; the report should show the number, the 
 date of issue, name of carrier on which drawn, points between which 
 the transportation is provided, and, in column for “ Kemarks,” the 
 words “ Not used.” The numlDer of men for whom transportation 
 is issued, and fare, will be entered in the office of the Quartermaster 
 upon receipt of the transportation bills. No subsequent report of 
 these requests will be made. 
 
 16-63 
 
 Transportation payable by other departments.—Transportation pay¬ 
 able by the Paymaster’s Department, Marine Corps, by the Bureau 
 of Supplies and Accounts, Navy Department, and other Government 
 
 486 
 
TRANSPORTATION 
 
 16-63 
 
 departments should be reported in numerical order on the Quarter¬ 
 master’s report, and in the column for fares, instead of reporting 
 the cost of such travel, the words “Paymaster Department,” “Bureau 
 of Supplies and Accounts,” or the name of the department, as the 
 case may be, should be inserted. 
 
 16-64 
 
 (1) In preparing the weekly report of transportation issued, the in¬ 
 structions on the form should be strictly complied with. When 
 reporting transportation furnished deserters, stragglers, or general- 
 court-martial prisoners, the names of such persons will be entered in 
 the column for “Kemarks.” When the fare for any travel cannot be 
 ascertained, the space therefor will be left blank. 
 
 (2) Checkages—Attaching Form NMC-698.—When it is necessary to 
 prepare NMC-698 in connection with checkage against the accounts 
 of stragglers and deserters, also men reporting from furlough with¬ 
 out funds, a copy of the checkage form will be attached to the weekly 
 report of transportation issued and forwarded to the Quartermaster 
 to cover each case. In preparing requests for checkages on NMC-698, 
 and transportation report, the public tariff fares wall be used in con¬ 
 nection with transportation furnished for deserters or stragglers 
 traveling alone; for stragglers voluntarily returning to their stations 
 without guards, and for men reporting from furlough without funds. 
 The net government fares will be used in connection with transporta¬ 
 tion for deserters and stragglers traveling under guard. (See art. 
 18-76.) 
 
 CASH FOR SUBSISTENCE, LODGINGS, AND TRANSFERS 
 
 16-65 
 
 Cash furnished.—Enlisted men and applicants for enlistment, ac¬ 
 cepted or rejected, in travel status as per table II, article 14-103, con¬ 
 ditions 1 and 2, will be furnished cash for subsistence, when traveling 
 individually or in parties of less than 15 men. This allowance will not 
 apply to travel via commercial vessels where subsistence is included in 
 the fare, or to travel via Government vessels. [C. M. C. M. 2.] 
 
 16-66 
 
 Cash advances.—^Upon requisition to the Quartermaster, cash for 
 subsistence, lodgings, and transfers will be furnished to post quarter¬ 
 masters, commanding officers where there are no post quartermasters, 
 recruiting officers, and any others who may be authorized to provide 
 subsistence, lodgings, and transfers in connection with transportation, 
 except disbursing officers at the following-named posts and stations, 
 who will make all cash advances from funds for which they are 
 
 487 
 
16-66 
 
 MARINE CORPS MANUAL 
 
 accountable to the Treasurer of the United States: Depot Quarter¬ 
 master, Marine Corps, Naval Operating Base, Norfolk, Va.; Disburs¬ 
 ing Officer, Marine Barracks, Parris Island, S. C.; Depot Quarter¬ 
 master, Marine Corps, 1100 South Broad Street, Philadelphia, Pa.; 
 Post Quartermaster, Marine Barracks, Quantico, Va.; Depot 
 Quartermaster, Marine Corps, 100 Harrison Street, San Francisco, 
 Calif.; Post Quartermaster, Marine Barracks, New River, N. C.; 
 Base Disbursing and Transportation Officer, Marine Corps Base, San 
 Diego, Calif.; Disbursing Officer, Second Base Depot, Fleet Marine 
 Force, San Diego, Calif.; Disbursing Officer, Base Depot, Fleet Marine 
 Force, Norfolk, Va. [C. M. C. M. 2 and 3.] 
 
 16-67 
 
 (1) Turning over cash on relief.—An officer having in his possession 
 cash for subsistence, lodgings, and transfers should, upon being re¬ 
 lieved, turn over the unexpended balance remaining on hand to his 
 successor, and take receipt in duplicate therefor, forwarding the orig¬ 
 inal to the Quartermaster and retaining the duplicate for his own 
 protection, except that disbursing officers specified in article 16-66 
 will retain original receipts. 
 
 (2) Post disbanded.—At a post or station which has been dis¬ 
 banded, an officer having in his possession cash for subsistence should 
 forward the unexpended balance direct to the disbursing officer. 
 Quartermaster Department, who advanced the funds. 
 
 16-68 
 
 (1) Meal tickets.—Upon requisition to the Quartermaster, books 
 containing meal tickets, NMC-920, will be furnished to officers au¬ 
 thorized to provide subsistence. 
 
 (2) When traveling in parties of 5 or more men, the original 
 
 Marine Corps meal ticket, NMC-920, will be turned over to the per¬ 
 son in charge, each ticket to be drawn for as many meals as the 
 number of men in the detachment and a separate ticket to be issued 
 for each meal required by the party en route. The memorandum 
 meal ticket will be detached by the issuing officer and mailed to the 
 Quartermaster at the close of the week, together with all other memo¬ 
 randum meal tickets issued during the week. Stubs of used meal- 
 ticket books should be retained by the issuing officer for a period of 
 6 months and then destroyed. (See art. 16-61 (1).) [C. M. C. M. 3.] 
 
 (3) An officer having in his possession meal tickets will upon being 
 relieved, turn over all blank meal tickets to his successor, taking 
 receipt in duplicate therefor, which will show the number of blank 
 meal tickets and their serial numbers. The original receipt will be 
 forwarded to the Quartermaster and the duplicate retained. 
 
 (4) An officer at a post or station which has been disbanded will 
 forward to the Quartermaster any unused meal tickets which he may 
 have in his possession. 
 
 488 
 
TRANSPORTATION 
 
 16-69 
 
 16-69 
 
 (1) Basis of advances.—The amount of cash to be advanced for sub¬ 
 
 sistence will be based on the time necessary to complete the travel 
 contemplated, and the amount so advanced for meals and lodgings 
 will be shown on the original orders, together with the time of de¬ 
 parture from post or station. In cases where long journeys are in¬ 
 volved and delays are liable to occur, the issuing officer is author¬ 
 ized to furnish such additional cash for subsistence as may be deemed 
 necessary, such excess advance to be shown separately in endorse¬ 
 ment of orders in accordance with article 16-78. (See art. 14r-103(3) 
 (note a);) • 
 
 Note. —In cases where the travel commences and terminates on the 
 same day, the allowance for meals will be based on the actual time 
 in a travel status, regardless of the number of meal periods involved, 
 i. e., a man in a travel status from 5 a. m., to 9 p. m., would be en¬ 
 titled to a cash allowance for two meals (11 Comp. Gen. 346). 
 
 (2) In cases where a change in the station or status of a man re¬ 
 ceiving a commuted allowance in lieu of quarters occurs, the follow¬ 
 ing will govern: If the departure is prior to 6 p. m., no station allow¬ 
 ance for quarters will be allowed, but the travel allowance for quar¬ 
 ters will be advanced. If the departure is after 6 p. m., the station 
 allowance for quarters will be paid and no cash allowance for 
 quarters advanced. For the day of arrival at a station the station 
 allowance for quarters will be paid and no cash allowance will be 
 advanced. Cash will not be advanced for quarters in cases where 
 travel is completed in the same day, i. e., between midnights. The 
 following examples are given for illustration: 
 
 (a) Departure 4 p. m.: No station allowance for quarters should 
 be paid, but travel allowance for quarters should be advanced. 
 
 (b) Departure 6:30 p. m.: Station allowance for quarters will be 
 paid, but no cash travel allowance for quarters advanced, although 
 Pullman berth or stateroom may be furnished if necessary. 
 
 (c) Arrival at a station any time between midnights: Station al¬ 
 lowance, but no travel allowance for quarters will be allowed. Sta¬ 
 tion allowance for quarters will be allowed even though a Pullman 
 berth or stateroom was furnished for part of the day of arrival at a 
 station. 
 
 (3) Upon arrival of traveler or party at a post or station, post 
 quartermasters, or other designated officers, will require an account¬ 
 ing from the man to whom cash was advanced, and endorse the time 
 of arrival and the amount of cash turned in, if any, on the original 
 orders. Any unexpended funds or repayment of improperly used 
 funds collected should be forwarded to the Disbursing Officer, Head¬ 
 quarters Marine Corps, Washington, D. C., with a statement show- 
 
 489 
 
16-69 
 
 MARINE CORPS MANUAL 
 
 ing by whom the cash was advanced and the name of the traveler, 
 or person in charge of the detachment, except when cash was ad¬ 
 vanced by one of the disbursing officers specified in article 16-66, in 
 which cases such collections should be forwarded to the disbursing 
 officer at the post or station concerned, together with the same state¬ 
 ment as required when cash is forwarded to the Disbursing Officer, 
 Headquarters. When cash is forwarded to other than the Disburs¬ 
 ing Officer, Headquarters Marine Corps, Washington, D. C., a copy 
 of the statement accompanying cash should be forwarded to the 
 Quartermaster to be filed with copy of the voucher on which cash 
 was advanced. In no case will cash turned in or collected be taken 
 up by a deputy, or other than the disbursing officer, who must ac¬ 
 count for the advance to the General Accounting Office. (See arts. 
 14-103 and 16-79(1).) 
 
 16-70 
 
 Detachment en route.—Wlien detachments consisting of 15 or more 
 men are to be furnished transportation which involves subsistence 
 en route, arrangements will be made, by the Quartermaster, to pro¬ 
 vide the necessary subsistence, the cost of which is not to exceed 75 
 cents per meal for each traveler, and with the understanding that 
 meal tickets will be presented by the commissioned or noncommis¬ 
 sioned officer in charge. (See art. 16-68.) 
 
 16-71 
 
 Deserters and stragglers.—Cash advanced for subsistence of deserters 
 or stragglers in travel status will be included in the statement of 
 expenses prepared in each case for checkage. (See arts. 18-75 
 and ia-76.) 
 
 16-72 
 
 General-court-martial prisoners.—The cost of subsistence en route 
 furnished to general-court-martial prisoners and their guards is a 
 charge against the appropriation “Miscellaneous expenses. Navy,” 
 and special care will be taken that all cash advanced for that purpose 
 is properly accounted for on NMC-625. 
 
 16-73 
 
 Cash for coffee.—When cooked rations are furnished to enlisted 
 men traveling a sufficient amount of cash may be provided for the 
 purchase of coffee en route, the quantity being based on 1 pint per 
 man per meal. Cash so provided will be accounted for on cash pay¬ 
 ment voucher, NlVIC-727, to which should be appended the receipt, 
 NMC-625, covering the expenditure. 
 
 490 
 
TRANSPORTATION 
 
 16-74 
 
 16-74 
 
 I 
 
 Cash for lodging.—Enlisted men in charge of detachments, and 
 guards in charge of prisoners, if directed to return to their regular 
 stations after having delivered the detachment or prisoners to the 
 proper authorities, will be furnished a reasonable amount of cash by 
 the issuing officer for lodging, while awaiting return transportation, 
 when it is impracticable for them to be quartered at a marine bar¬ 
 racks or at a recruiting station. 
 
 16-75 
 
 Enlisted men traveling via Government-owned aircraft.—See art. 
 16-113 (2).) 
 
 CASH PAYMENT VOUCHERS AND RECEIPTS FOR TRANSPORTATION AND CASH 
 
 16-76 
 
 The cash-payment voucher, NMC-727, will be prepared by deputies, 
 i. e., officers in charge of funds to be used for advances of cash for 
 meals and transfers, at the close of business on each Saturday, where 
 any such funds have been issued by them during the week. This 
 voucher will be prepared in triplicate, the original and duplicate to 
 be forwarded to the Quartermaster and the triplicate retained by the 
 deputy, except in the cases of disbursing officers specified in article 
 16-66. In such cases the original and duplicate will be retained by 
 such disbursing officer and the triplicate copy forwarded to the 
 Quartermaster. In the latter case original voucher will support the 
 account current and the duplicate will be retained by the disbursing 
 officer as an office record. IVhen transportation payable out of an ap¬ 
 propriation other than a Marine Corps appropriation is issued, an 
 extra copy of the voucher, together with applicable receipt or receipts, 
 will be prepared for each such appropriation involved, and forwarded 
 with the original and duplicate to the Quartermaster. [C. M. C. M. 3.] 
 
 16-77 
 
 The receipt for transportation and cash (NMC-625) will be prepared 
 in triplicate when cash has been advanced for meals or lodgings to in¬ 
 dividuals or detachments of less than 5 men and the signature of each 
 individual for whom cash is advanced will be obtained. (See art. 16- 
 113 (1).) The original will be completed and attached to the original 
 of the cash payment voucher, as a subvoucher thereto, and the dupli¬ 
 cate and triplicate copies attached to copies of the cash payment 
 voucher. The receipts for transportation and cash will be numbered 
 consecutively, commencing with 1 and continuing until the deputy is 
 relieved. A new set of serial numbers will be started upon relief of 
 deputy. [C. M. C. M. 3.] 
 
 532089—43 
 
 14 
 
 491 
 
16-78 
 
 MARINE CORPS MANUAL 
 
 16-78 
 
 Endorsing receipt and orders.—The officer issuing transportation, 
 meal tickets, or cash for meals and cash for transfers en route will 
 state on the receipt the exact time of the departure of the traveler 
 from the post and the expected time of arrival at destination. In cases 
 where cash is advanced for meals, both on dining cars and elsewhere, a 
 notation should be made on the receipt showing how the amount 
 advanced was computed. The hours shown should not be the times 
 of departure from and arrival at railroad stations, but due allowance 
 should be made for time consumed from post to railroad station at 
 starting point and from railroad station to post at destination; neither 
 should times of departure and arrival be shown at 6 a. m., 6 p. m., 12 
 noon, or 12 midnight; a time either before or after the hour will be 
 shown, depending on whether the allowance for subsistence and 
 quarters is to be paid. This information will also be endorsed, to¬ 
 gether with the numbers of meal tickets or the amount of cash advanced 
 for meals and the amount of cash advanced for transfers, on the travel 
 orders in the case, in order that the cash so advanced may be properly 
 accounted for at the traveler’s destination. In cases where cash in 
 excess of needs is for any reason advanced, such excess should be shown 
 as a separate item in the endorsement on the orders. When cash is 
 advanced for transfer of baggage, the receipt will be endorsed to shovr 
 the number of pieces and the kind of baggage, i. e., whether trunks or 
 hand baggage. [C. M. C. M. 3.] 
 
 16-79 
 
 (1) Traveler to account for cash, unused transportation requests, and 
 tickets.—The traveler to whom cash for meals and transfers is ad¬ 
 vanced will be carefully instructed as to the purposes for which the 
 cash advanced to him is to be used and the amount allowed for each 
 of such purposes. He will also be instructed to report at his destina¬ 
 tion to the post quartermaster (or, where there is no post quarter¬ 
 master, to the commanding officer) and account for the cash, unused 
 requests, and tickets. When the cash and meal tickets expended by 
 the traveler are in excess of the allowance, based on the actual time 
 consumed in the travel, the amount of such excess will be collected 
 from him and disposed of as provided in article 16-69 (3). (See 
 art. 16-52.) 
 
 (2) Travel interrupted by temporary detentions.—Men furnished with 
 cash for meals and transfers while absent, under orders from their 
 regular stations, on duty involving travel interrupted by temporary 
 detentions, will be instructed upon arrival at final destination to pre¬ 
 pare, in duplicate, a complete itinerary of all travel performed, show¬ 
 ing date and hour of departure from station, arrival at and departure 
 from each intermediate point, and arrival at destination, which, to¬ 
 gether with two copies of travel orders, should accompany original 
 
 492 
 
/ 
 
 TRAN’SPORTATION 
 
 16-79 
 
 and duplicate copies of cash payment voucher, whether such cash pay¬ 
 ment voucher is forwarded to the Disbursing Officer, Headquarters 
 United States Marine Corps, Washington, D. C., or to the General 
 Accounting Office direct. 
 
 (3) Travel by private conveyance.—When cash for subsistence has 
 been advanced in connection with travel by private conveyance, as 
 provided by article 14-103 (2) (5), the cash payment voucher will be 
 accompanied by two copies of travel orders. [C. M. C. M. 3.] 
 
 16-80 
 
 Disposition of unexpended cash.— (See art. 16-69 (3).) 
 
 16-81 
 
 Cash for transfers will be advanced to officers only when traveling 
 with troops. It will not be advanced to dependents of officers or 
 enlisted men. 
 
 16-82 
 
 Claims of officers in charge of detachments or enlisted men for 
 reimbursement for meals, transfers, etc., paid out of their personal 
 funds while in travel status will be made on Standard Form 1012, 
 supported by the claimant’s original travel orders and two certified 
 copies thereof, and submitted direct to the Quartermaster for settle¬ 
 ment. The original orders will be returned to the claimant when 
 settlement is effected. In cases of travel interrupted by temporary 
 detentions, the claim will be supported by an itinerary of all travel 
 performed, as provided in article 16-79 (2) and NMC-625a. 
 [C. M. C. M. 3.] 
 
 16-83 
 
 Entries on cash-payment voucher and individual receipt.—The date, 
 number, and amount of checks received from the Disbursing Officer, 
 Quartermaster Department, Headquarters, or issued by a disbursing 
 officer advancing funds from moneys for which he is accountable to 
 the Treasurer of the United States, for use in making cash advances, 
 will be stated as a separate item and entered on the cash-payment 
 voucher. “Meals,” “Transfers,” “Lodging,” etc., will be itemized 
 separately, and transportation-request and meal-ticket numbers shown 
 on receipts, NMC-625. 
 
 16-84 
 
 Receipts in triplicate will be obtained by travelers for all expendi¬ 
 tures for other than meals and lodgings. The original receipt will 
 accompany the original cash-payment voucher to the General Ac¬ 
 counting Office, the triplicate will accompany the triplicate of the 
 cash-payment voucher to the Quartermaster, and the duplicate will 
 be retained by the disbursing officers when cash is advanced by any 
 
 493 
 
16-84 
 
 MARINE CORPS MANUAL 
 
 of the disbursing officers specified in article 16-66. When cash-pay¬ 
 ment vouchers are forwarded to the Disbursing Officer, Quarter¬ 
 master Department, Headquarters, the original and duplicate copy 
 of the receipt will accompany the original and copy of the cash-pay¬ 
 ment voucher to that officer, and the triplicate will be retained by the 
 advancing officer. 
 
 16-85 
 
 Advances for purchase of motor fuels, etc.—All officers, enlisted men, 
 and civilian employees who are ordered to perform travel via Govern¬ 
 ment-owned vehicles where it is impracticable to purchase motor 
 fuels, lubricants, and antifreeze liquids from regular contractors of 
 the Marine Corps will be advanced funds by a representative of the 
 Quartermaster Department for the procurement of such motor fuels, 
 etc., such advances to be estimated according to the time involved to 
 complete the orders. A receipt in triplicate on NMC-625 will be 
 taken from the traveler for the money advanced, and upon return to 
 post or station after completion of orders, the traveler will turn over 
 to the officer from whom the funds were obtained a receipt in tripli¬ 
 cate on Form NMC-867, signed by each dealer. (See art. 18-32.) 
 
 TRANSFERS 
 
 16-113 
 
 (1) Cash for transfers will be furnished each individual when 
 traveling separately or in parties of less than 5 men, and an individ¬ 
 ual receipt will be obtained from each traveler, on 'NMC-625. In 
 case of detachments of 5 or more men cash for transfers will be fur¬ 
 nished the person in charge, and a receipt for the total amount will 
 be obtained from him on NMC-625a. (See art. 16-77.) [C. M. 
 
 C. M. 3.] 
 
 - (2) Enlisted men transferred either permanently or temporarily 
 by proper authority from one station to another via Government- 
 owned aircraft will not be furnished with cash for meals, lodging, or 
 other expenses. Claims for reimbursement for expenses incurred 
 should be submitted to the Paymaster Department, as travel via 
 Government-owned aircraft by enlisted men is a proper charge against 
 the appropriation ‘‘Pay, Marine Corps.” 
 
 16-114 
 
 Cash for transfers of men and baggage will be furnished by issuing 
 officers, when necessary, to and from railroad and steamship ter¬ 
 minals at places of departure, and destination, as well as through 
 Baltimore, Boston, New York, Norfolk, Philadelphia, San Fran¬ 
 cisco, Seattle, and Washington. Where transfers are involved at 
 points not specifically mentioned in articles 16-116 and 16-119, the 
 agent of the initial carrier should be consulted as to the proper 
 amount of cash to be furnished for such transfers. The number of 
 
 494 
 
 I 
 
TRANSPORTATION' 
 
 16-114 
 
 pieces of baggage will not be in excess of two, and the authorized 
 weight of 150 pounds will not be exceeded. No allowance for trans¬ 
 fer of baggage of applicants for enlistment en route from recruiting 
 offices to posts or stations is authorized under any circumstances. 
 Wlien, in the judgment of the recruiting officer, streetcar fares are 
 necessary they may be allowed. Transportation requests will not be 
 issued to cover the transfer of baggage. 
 
 16-115 
 
 Men transferred to marine barracks or stations shown in table of article 
 16-119 and men transferred for duty on board ships, including station 
 ships at navy yards or naval stations where there is a marine barracks, 
 will not be furnished cash for transfer of baggage from railroad sta¬ 
 tion or steamship pier at destination to the marine barracks or station. 
 They will be instructed to deliver such checks to the post quartermaster 
 or commanding officer at the post or station where they report, who 
 will take the necessary steps to have the baggage hauled from station 
 or pier and delivered by post vehicle, if there be one, otherwise by the 
 drayage contractor. Particular care will be exercised to see that all 
 men traveling alone or in detachments are thoroughly familiar with 
 this requirement. 
 
 16-116 
 
 (1) Transfers to or from New England points via New York, N. Y.— 
 Wlien individuals or detachments of enlisted men are transferred 
 to or from New England points via New York, N. Y., and the Colonial 
 Navigation Co., arrangements for transfer of men and baggage 
 through New York will be made as follows: 
 
 VIA COLONIAL NAVIGATION CO., PIER 11, NORTH RIVER 
 
 Via Baltimore & Ohio R. R. or Central R. R. 
 of New Jersey—Liberty Street Terminal, 
 
 or 
 
 Via Pennsylvania R. R., Lehigh Valley R. 
 R., or West Shore R. R.—Cortlandt Street 
 Terminal. 
 
 Check baggage, whether trunks or hand baggage, through 
 from starting point to destination, regardless of number of 
 men traveling. Men proceed on foot from terminal of 
 arrival to terminal of departure. 
 
 No cash to be furnished either for transfer of men or baggage. 
 
 Via Delaware, Lackawanna & Western 
 R. R.—Barclay Street Terminal, 
 
 or 
 
 Erie R. R.—Chambers Street Terminal. 
 
 Check hand baggage to terminal of arrival only. 
 
 Men claim hand baggage, proceed on foot and carry baggage 
 to terminal of departure, where men recheck baggage to 
 destination. 
 
 No cash to be furnished either for transfer of men or hand 
 baggage. 
 
 Check trunks, if less than 10 men traveling, through from 
 starting point to destination. Furnish $0.76 cash for 
 transfer of each trunk. 
 
 (2) In view of the fact that baggage is transferred without charge 
 via the Colonial Navigation Co. and the Baltimore & Ohio Railroad, 
 Central Railroad of New Jersey, Pennsylvania Railroad, Lehigh 
 Valley Railroad, or West Shore Railroad, these routes will be used 
 
 495 
 
16-116 
 
 MARINE CORPS MANUAL 
 
 as far as practicable for all travel where a charge for transfer of 
 baggage would otherwise be incurred. Adjustments in the distribu¬ 
 tion of traffic between competing lines will be effected when necessary 
 in connection with the routing of individuals or detachments without 
 baggage or travel not concerned with the transfer at New York. 
 
 (3) Baggage will be checked through New York without charge 
 via the following routes and no cash will, therefore, be furnished 
 either for transfer of men or baggage, regardless of the number 
 traveling: 
 
 Between points on or via the New York Central Railroad and 
 points on or via the New York, New Haven & Hartford Railroad. 
 (Both lines use Grand Central Terminal.) 
 
 Between Iona Island, N. Y., or other points on the West Shore 
 Railroad (Cortlandt Street Terminal) and points on or via the Penn¬ 
 sylvania Railroad (Cortlandt Street Terminal) or the Baltimore & 
 Ohio Railroad (Liberty Street Terminal). 
 
 Between points on the Long Island Railroad (Pennsylvania Sta¬ 
 tion) and points on or via the Pennsylvania Railroad (Pennsylvania 
 Station) or the Baltimore & Ohio Railroad (Twenty-third Street 
 Terminal). 
 
 (4) A charge for transfer of baggage through New York is made 
 when travel is routed via the Eastern Steamship Lines or, with cer¬ 
 tain exceptions, via routes other than those mentioned in paragraphs 
 (1), (2), and (3) of this article. When in doubt the issuing officer 
 should consult the ticket agent of the initial carrier for information 
 as to whether a transfer charge is involved. The baggage transfer 
 rates are shown in article 16-119 and cash will be furnished in ac¬ 
 cordance therewith, when necessary, checking baggage, whether trunks 
 or hand baggage, through from starting point to destination, in the 
 case of individuals or detachments of less than 10 men. Cash for 
 transfer of men by streetcar, regardless of the number traveling, will 
 be furnished as shown in article 16-119. 
 
 (5) When it is necessary to route detachments of 10 or more men 
 with baggage via routes involving a baggage transfer charge, no cash 
 for transfer of baggage through New York will be furnished, but the 
 officer dispatching the detachment will notify the Post Quartermas¬ 
 ter, Marine Barracks, Navy Yard, New York, N. Y., by dispatch, as 
 far in advance as practicable, of the number of men in the detach¬ 
 ment, the time it is due to arrive in New York, and the number of 
 pieces of baggage it will have, also the name of steamship line to be 
 used from New York. That officer will telephone the information to 
 the agent of the steamship line, in order that reservation for the men 
 may be made, and will transfer the baggage of the detachment 
 through New York. If the arrival in New York is via the Baltimore 
 & Ohio Railroad or the Central Railroad of New Jersey, the officer 
 effecting the transfer should instruct the man in charge of the detach¬ 
 ment to transfer on the Liberty Street Ferry from Jersey City to 
 
 496 
 
TRANSPORTATION 
 
 16-116 
 
 New York. If the detachment is bound for a point beyond Boston, 
 cash for transfer of baggage through Boston will be furnished as 
 provided in article 16-119, i. e., 60 cents for each piece of hand bag¬ 
 gage, which includes sea bags and hammocks, and 75 cents for each 
 trunk, box, or locker. 
 
 (6) Men transferred to Marine Barracks, Naval Operating Base, 
 Newport, R. I., and Marine Barracks, Naval Air Station, Quonset 
 Point, R. I., should be instructed to check their baggage to Providence, 
 R. I., and turn their claim checks over to the Post Quartermaster 
 upon arrival. The Post Quartermaster will arrange for the transfer 
 of the baggage from Providence. For men en route to Newport, 
 R. I., the transportation request should be drawn on the Short Line 
 bus from Providence to Newport, R. I. For men en route to Quonset 
 Point, R. I., the transportation request should be drawn on the 
 Rhode Island bus from Providence to Quonset Point, R. I. 
 [C. M. C. M. 3.] 
 
 16-117 
 
 When cash is advanced for transfers the traveler will be instructed 
 as to the points of transfer and the amount furnished him for Use 
 at each point, in order that he may not exhaust in one payment 
 funds intended for transfer at several points. Officers making cash 
 advances for transfer of baggage should ascertain the actual number 
 of the pieces of baggage accompanying detachments, and not assume 
 that each man has baggage. Clothing bags and diWy boxes should be 
 securely lashed together, in order that the two may be transferred as 
 one piece. 
 
 16-118 
 
 V 
 
 Cash advanced for streetcar and ferry fares when no transportation re¬ 
 quest is issued will be reported on NMC-625. Where it is practicable 
 to purchase tickets, recruiting officers should not advance cash for 
 streetcar and ferry fares for use by members of recruiting parties 
 in accompanying applicants for enlistment to and from railroad 
 stations. Open-purchase requisition should be submitted to the 
 Quartermaster for authority to purchase such tickets. (See art. 16- 
 181.) 
 
 16-119 
 
 Transfers of men and baggage.—The amounts in the following tables 
 are considered sufficient for the transfer of men and baggage, but 
 such amounts may be modified to meet the necessities of the service, 
 in which case the fact should immediately be reported by letter to the 
 Quartermaster. (With reference to baggage, see art. 16-115.) When 
 cash is advanced for more than one piece of baggage per man, the 
 number of pieces to be transferred will be shown on the face of the 
 receipt for transportation and cash under the head “For transfer.” 
 Officers becoming cognizant of any changes in the following rates 
 should immediately report them by letter to the Quartermaster: 
 
 497 
 
16-119 
 
 MARINE CORPS MANUAL 
 
 Atlanta, Ga.: 
 
 Between recruiting station and railroad stations (4 tickets for 30 cents).... 
 
 Baltimore, Md.; 
 
 Between recruiting station and railroad stations_ 
 
 Between steamship terminals and railroad stations. (Through tickets include 
 transfer of passenger and one piece of baggage.) 
 
 Additional pieces: 
 
 Trunks and articles other than hand baggage___ 
 
 Hand baggage.---- 
 
 Boston, Mass.: 
 
 Between navy yard and south station and steamship terminals_ 
 
 Between navy yard and north station___ 
 
 Between north station and naval hospital...... 
 
 Between south station and naval hospital_ 
 
 Between south station and north station_____ 
 
 Between recruiting station and north station__ 
 
 Between recruiting station and south station (walking distance). 
 
 Between recruiting station and all steamship lines except Ocean Steamship Co. 
 (walking distance). 
 
 Between recruiting station and Ocean Steamship Co___ 
 
 Between recruiting station and marine barracks___ 
 
 Between recruting station and naval hospital______ 
 
 Between north station and any steamship line___ 
 
 Between south station and Ocean Steamship Co___ 
 
 Between south station and other steamship lines (walking distance). 
 
 Between points in Boston: 
 
 Sea bags______ 
 
 Trunks___________ 
 
 Brownsville, Tex.: 
 
 Between railroad stations_____ 
 
 Charleston, S. C.: 
 
 Between navy yard and railroad, steamship, or bus terminals.__ 
 
 Between navy yard and North Station, A. C. L. R. R... 
 
 Charleston, W. Va.: 
 
 Between South Charleston and Charleston______ 
 
 Cleveland, Ohio: 
 
 Between recruiting station and Pennsylvania R. R. station (4 tickets for 30 cents). 
 Dallas, Tex.: 
 
 Between recruiting station and railroad station (5 tokens for 30 cents).... 
 
 Denver, Colo.: 
 
 Between recruiting station and railroad station (3 tokens for 25 cents).... 
 
 Detroit, Mich.: 
 
 Between recruiting station and railroad stations and between railroad stations 
 
 (9 tickets for 50 cents).... 
 
 Dover, N. J.: 
 
 From Baltimore & Ohio or Pennsylvania to Delaware, Lackawanna & Western 
 
 R. R., where change is made at Newark, N. J...... 
 
 Fort Mifflin, Philadelphia, Pa.: 
 
 Between Fort Mifflin and Philadelphia, Pa.. 
 
 Houston, Tex.: 
 
 Between recruiting station and railroad stations (4 tokens for 30 cents) and 
 
 between railroad stations... 
 
 Indianapolis, Ind.: 
 
 Between recruiting station and railroad station (4 tokens for 25 cents). 
 
 Kansas City, Mo.: 
 
 Between recruiting station and railroad stations.... 
 
 Keyport, Wash.: 
 
 Between marine barracks, Keyport, and ferry dock, Seattle (includes 100 pounds 
 
 of baggage)....... 
 
 Los Angeles, Calif.: 
 
 Between recruiting station and railroad stations. 
 
 Mare Island, Calif.: 
 
 Between navy yard and Vallejo, between 7 a. m. and 5:15 p. m. (civilian ferry).. 
 Between navy yard and Vallejo, detachments of less than 10 men, between 5:15 
 
 p. m. and 7 a. m. (bus)..... 
 
 Memphis, Tenn.: 
 
 Between recruiting station and railroad stations.. 
 
 Newark, N. J.: 
 
 Between recruiting station and railroad stations and between railroad stations... 
 New London, Conn.: 
 
 Between submarine base and railroad station.... 
 
 Men 
 
 only 
 
 $ 0.10 
 
 .10 
 
 .10 
 
 .05 
 
 .10 
 
 .10 
 
 .10 
 
 .10 
 
 .10 
 
 .10 
 
 .10 
 
 .10 
 
 .10 
 
 .10 
 
 .05 
 
 .10 
 
 .10 
 
 .07 
 
 .10 
 
 .06 
 
 .09 
 
 .15 
 
 .10 
 
 .07 
 
 .10 
 
 .40 
 
 .07 
 
 .05 
 
 .10 
 
 .07 
 
 .07 
 
 .15 
 
 Baggage 
 
 only 
 
 $0. 50 
 .35 
 
 .50 
 
 .75 
 
 .50 
 
 .75 
 
 .75 
 
 [C. M. C. M. 1 and 3.] 
 
 498 
 
TRAKSPORTATION 
 
 I 
 
 16-119 
 
 
 Men 
 
 only 
 
 Baggage 
 
 only 
 
 New Orleans, La.: 
 
 Between naval station and Louisville & Nashville R. R...___ 
 
 $0.10 
 
 
 Between naval station and other railroad lines...... 
 
 . 17 
 
 
 Between railroad stations___ _ 
 
 .07 
 
 
 New York, N. Y.: 
 
 Between navy yard or hospital and railroad or steamship terminals__ 
 
 .10 
 
 
 Between recruiting station and railroad and steamship terminals_ 
 
 .05 
 
 
 Between railroad and steamship terminals i_____ 
 
 .05 
 
 
 Trunks_____ 
 
 $0. 75 
 
 Hand baggage___ 
 
 
 .40 
 
 Norfolk, Va.: 
 
 Between navy yard, marine barracks, or hospital and Seaboard Air Line R. R.. 
 
 .07 
 
 Between navy yard, marine barracks, or hospital and other railroads or steamship 
 terminals (includes fare between Norfolk and Portsmouth, Va.).. 
 
 .22 
 
 
 Between naval operating base and railroad or steamship terminals (3 tokens for 
 $.25)........ 
 
 . 10 
 
 
 Pensacola, Fla.: 
 
 Between marine barracks and railroad stations___ 
 
 . 10 
 
 
 Philadelphia, Pa. (2 tokens for 15 cents where fare is 8 cents): 
 
 Between navy yard and Baltimore & Ohio R. R. (24th and Chestnut Sts.)_ 
 
 . 11 
 
 
 Between navy yard and Pennsylvania R. R. (30th Street Station). 
 
 . 11 
 
 
 Between navy yard and Penn.sylvania R. R. (Broad Street Station)__ 
 
 .08 
 
 
 Between naval 'hospital or home and railroad stations_____ 
 
 .08 
 
 
 Between depot of supplies and Pennsylvania R. R. (Broad Street Station). 
 
 .08 
 
 
 Between depot of supplies and Pennsylvania R. R. (30th Street Station)_ 
 
 . 11 
 
 
 Between depot of suppiles and Baltimore & Ohio R. R. (24th and Chestnut Sts.).. 
 
 . 11 
 
 
 Between depot of supplies and Philadelphia & Reading R. R. (12th and Market 
 St<!.)...... 
 
 .08 
 
 
 Between recruiting stations and railroad stations and between railroad stations. 
 
 .08 
 
 
 Between Pennsylvania R. R. (Broad Street Station) or Baltimore & Ohio R. R. 
 (24th and Chestnut Sts.) and Market St. wharf. 
 
 Trunks and articles other than hand baggage...... 
 
 . 50 
 
 Hand baggage___ 
 
 
 .35 
 
 Pittsburgh, Pa.: 
 
 Between recruiting station and railroad stations (3 tickets for 25 cents). 
 
 . 10 
 
 Portland, Oreg.: 
 
 Between recruiting stations. Union Railway Station and Pacific Steamship Dock 
 (3 tickets for 25 cents)_ 
 
 .10 
 
 
 Providence, R. I.: 
 
 Between railroad and steamship terminals....... 
 
 .08 
 
 
 Puget Sound, Wash.: 
 
 Between Bremerton and Seattle, Wash, (includes transfers and baggage)_ 
 
 .42 
 
 
 Richmond, Va.: 
 
 Between recruiting station and railroad stations and between railroad stations... 
 St. Louis, Mo.: 
 
 Between recruiting station and railroad stations and between railroad stations... 
 San Diego, Calif.: 
 
 Between marine barracks and railroad stations (4 tokens for 30 cents)_ 
 
 .07 
 
 
 .07 
 
 
 . 10 
 
 
 San Francisco, Calif.: 
 
 Between Southern Pacific R. R. Station, 3d and Townsend Sts., or Pacific Steam¬ 
 ship Co. and Monticello Steamship wharf_____ 
 
 .05 
 
 
 Betw*een depot of supplies and railroad and steamship terminal and between 
 Southern Pacific Terminal, 3d and Townsend Sts., or Pacific Steamship Co. 
 and Monticello Steamship wharf..... . . . . _ 
 
 .05 
 
 
 Between ferty terminals and Monticello Steamship wharf (distance, 100 yards). 
 
 
 Between Army transport docks and ferry terminals of railroads (baggage check 
 should be given to Marine Corps truck driver who meets all transports). 
 Between recruiting station and Ferry Building, Southern Pacific terminal, 3d 
 and Townsend Sts., or Monticello Steamship wharf__ 
 
 .05 
 
 
 Savannah, Qa.: 
 
 Between railroad, steamship, and bus terminals (bus fare) (includes hand baggage) 
 (4 tickets for 25 cents)_______ 
 
 .08 
 
 
 Between railroad station and bus terminal trunks and articles other than hand 
 baggage________ 
 
 . 50 
 
 Between steamship and bus terminals trunks and articles other than hand bag¬ 
 gage_____ 
 
 
 .75 
 
 Seattle, Wash.: 
 
 Between ferry dock and railroad station..... ... 
 
 . 10 
 
 .25 
 
 South Charleston, W. Va.: 
 
 Between South Charleston, W. Va., and Charleston, W. Va___ 
 
 . 10 
 
 ‘ For arrangement covering transfer of baggage through New York see art. 16-116. 
 
 [C. M. C. M. 1 and 3.] 
 
 499 
 
 < 
 
16-119 
 
 MARINE CORPS MANUAL 
 
 • 
 
 Men 
 
 only 
 
 Baggage 
 
 only 
 
 Wakefield, Mass.: 
 
 Between rifle range and railroad stations (bus fare)___ 
 
 $0.10 
 
 .10 
 
 
 Washington, D. C.: 
 
 All transfers (6 tokens for 50 cents)_______ 
 
 
 Between steamship terminals and Union Station: 
 
 Through tickets include transfer of passenger and 1 piece of baggage; addi¬ 
 tional pieces: 
 
 Trunks and articles other than hand baggage_ 
 
 $0.50 
 
 .35 
 
 Hand baggage__ 
 
 
 Jforktown, Va.: 
 
 Between Yorktown, Va., and Lee Hall, Va. (includes baggage). 
 
 .15 
 
 [C. M. C. M. 3.] 
 
 16-121 
 
 Receipts for emergency expenditures, other than meals and transfers, 
 while on special temporary duty, should always be obtained and for¬ 
 warded to the Quartermaster, securely attached to the cash-payment 
 voucher. 
 
 PARLOR- AND SLEEPING-CAR ACCOMMODATIONS 
 
 16-131 
 
 Requests for parlor- and sleeping-car accommodations must be 
 drawn on the Pullman Co., except when the travel originates on a 
 line operating its own sleeping and parlor cars, in which case the 
 requests will be drawn on the railroad company concerned. , The 
 following line operates its own sleeping and parlor cars: Chicago, 
 Milwaukee, St. Paul & Pacific Railroad Co. A separate request will 
 be issued for each stop-over. 
 
 16-132 
 
 Separate requests issued.—Issuing officers providing parlor- or sleep¬ 
 ing-car accommodations will issue separate requests therefor, and 
 state thereon the number of berths or seats required and the number 
 of persons. All other spaces on the request in the block should be 
 stricken out by XXXX. 
 
 16-133 
 
 Sleeping accommodations.—Transportation requests issued for sleep¬ 
 ing accommodations for officers and enlisted men will show separately 
 on the reverse thereof the actual number of officers and enlisted men 
 comprising the detachment, and who are furnished accommodations. 
 When detachments of 10 or more men are to be transferred sleeping- 
 car accommodations should be allotted on the basis of 2 men to a 
 section. 
 
 500 
 
TRANSPORTATION 
 
 16-134 
 
 16-134 
 
 Lower berth or parlor-car chair.—When traveling under orders, the 
 following persons are entitled to a lower berth in a standard sleeping 
 car or to a seat in a parlor car: Officers traveling on duty with troops; 
 civilian employees when traveling under orders on public business; 
 noncommissioned officers above the grade of sergeant when traveling 
 individually, or included in parties of 9 persons or less; chief petty 
 officers traveling without troops; and invalid marines when traveling 
 under orders without troops on the certificate of a medical officer 
 showing the necessity therefor, which certificate should be forwarded 
 
 500a 
 
TRANSPORTATION 
 
 16-134 
 
 to the Quartermaster with the memorandum copy of transportation 
 request issued. The enlisted attendants accompanying invalid and 
 insane marines are entitled to accommodations equal to those herein 
 allowed to patients. When the number of officers traveling with 
 troops does not justify the procurement of a standard sleeping car 
 for their accommodation, or it is impracticable to furnish such ac¬ 
 commodations, a suitable portion of a tourist sleeping car may be 
 curtained off for their use, one lower berth to be furnished to each 
 officer, if practicable. Noncommissioned officers above the grade of 
 sergeant, when traveling with troops, i. e., included in parties of 10 
 or more men, will be furnished the same accommodations as are 
 furnished to other enlisted men. (See art. 16-139.) 
 
 16-135 
 
 Upper berths.—Enlisted men of the grade of sergeant and below, 
 when performing travel with or without troops, may be furnished with 
 an entire berth in a sleeping car, of the cheapest class, upper berth 
 when available, for night travel only, when the travel involves a ride 
 of 1 night. Wliere 2 or more nights’ travel is involved, Pullman 
 accommodations may be furnished from starting point to destina¬ 
 tion, provided through sleeping-car service can be obtained without a 
 change of trains en route. Example: Washington, D. C., to San Fran¬ 
 cisco, Calif., it is necessary to change from standard to tourist at 
 Chicago, as there is no through train service. Leave Washington 10:20 
 p. m., arrive Chicago 7:40 p. m. the next day. Issue one request for 
 standard berth for the night travel only, Washington, D. C., to Pitts¬ 
 burgh, Pa., and another for tourist-car accommodations, Chicago to 
 San Francisco. Tourist sleeping-car accommodations will always be 
 furnished when available, changing when necessary from standard to 
 tourist or vice versa, and separate requests issued for each class of 
 accommodations. 
 
 16-136 
 
 Tourist sleeping cars.—In the transfer of detachments, tourist sleep¬ 
 ing cars will be requisitioned when available and the number of troops 
 justifies the use of an entire car. In case the number of troops com¬ 
 prising the detachment is in excess of the number of berths in tourist 
 car, and it is impracticable to procure the necessary number of cars 
 to allow one berth to each man, the space in the tourist car will be 
 allotted on the basis of one man to a berth and the remaining men 
 assigned to upper berths in a tourist or standard car of the regular 
 equipment. The railroad authorities should be communicated with 
 as to the number of additional upper berths required, in order that 
 proper space may be procured. 
 
 501 
 
16-137 
 
 MAKINE CORPS MANUAL. 
 
 16-137 
 
 Pullman requests.—Persons holding requests drawn on the Pullman 
 Company for sleeping or parlor-car accommodations should present 
 the request to the railroad agent, who will make the reservation, enter 
 notation on the back of the request showing the accommodations re¬ 
 served, and stamp the request with his dating stamp. The transpor¬ 
 tation request will then be returned to the traveler to be presented to 
 the Pullman conductor on the train, who will collect it and issue a 
 ticket to the passenger. Officers issuing such requests will also com¬ 
 municate with the agent of the initial line whenever practicable, and 
 request that the accommodations called for thereon be reserved through 
 to destination. 
 
 16-138 
 
 Excess Pullman cost.—Officers issuing requests for tourist or stand¬ 
 ard sleeping-car accommodations will advise the traveler that there 
 is no objection to the holder of a tourist request procuring standard 
 sleeping-car accommodations on such request, provided he pays the 
 Pullman Co. the difference in rate from his personal funds. The 
 holder of a request should in no case receipt for accommodations in 
 excess of those called for on the request. 
 
 16-139 
 
 (1) Insane persons will, when their physical condition renders it 
 practicable and when the interests of the public safety and comfort 
 permit, be furnished with the authorized transportation and sleeping- 
 car accommodations to which entitled, according to their rank, grade, 
 or class, under existing regulations. (See art. 16-134.) 
 
 (2) Wiien insane persons may be expected to be noisy, ill-mannered, 
 unpresentable, or otherwise objectionable to the public, or when it is 
 deemed necessary to safeguard the public from injury or annoyance, or 
 when their physical condition renders it necessary, such insane persons 
 and their attendants will be furnished parlor- or sleeping-car accom¬ 
 modations on the following basis, on the certificate of the responsible 
 medical officer: For 1 insane person and 2 attendants, a compartment; 
 for 2 insane persons and 2 attendants, a drawing room; for more than 
 4 and less than 18 persons, including attendants, on the foregoing 
 basis: When compartments are not available, drawing rooms will be 
 furnished. 
 
 (3) Wlien water lines are used, accommodations will be furnished 
 equivalent in class to, but not in excess of, the cost of accommodations 
 via rail lines on the foregoing basis: When the number of persons in¬ 
 cluding attendants is 15 or more, application will be made to the Quar¬ 
 termaster for instructions. 
 
 502 
 
TRANSPORTATIOI^ 
 
 16-150 
 
 TRANSPORTATION BEYOND CONTINENTAL UNITED STATES AND BY 
 
 COMMERCIAL VESSELS 
 
 16-150 
 
 Transportation for officers, enlisted men, and dependents to or from 
 stations beyond the continental United States and for intercoastal 
 travel shall be by Government transport if available. The availability 
 of such means of transportation will be determined by the Major Gen¬ 
 eral Commandant. When travel via commercial vessel is authorized, 
 transportation must be furnished via vessels flying the United States 
 flag, except in cases where no ships of American registry ply between 
 the ports involved, either directly or by means or transshipping at 
 intermediate ports. Issuing officers, if in doubt as to whether trans¬ 
 portation may be furnished via foreign-flag vessels, will obtain instruc¬ 
 tions from the Quartermaster. 
 
 16-151 
 
 Class of accommodations furnished.—The following persons traveling 
 on steamboats and steamships will be furnished with minimum first- 
 class transportation when stateroom accommodations are included 
 in the fare. Officers traveling under orders; noncommissioned officers 
 above the grade of sergeant traveling under orders without troops; 
 dependent members of officers’ families and families of noncom¬ 
 missioned officers above the grade of sergeant; and invalid and insane 
 marines with attendants. Other enlisted men so traveling and all 
 noncommissioned officers traveling with troops will be furnished 
 cheapest available second-class or intermediate stateroom accommo¬ 
 dations. If such accommodations are not available, minimum first- 
 class stateroom accommodations will be furnished. When traveling 
 via a vessel having only one class of accommodations, minimum-rate 
 accommodations only will be furnished. Steerage accommodations 
 will not be furnished enlisted men of the Marine Corps. 
 
 16-152 
 
 (1) Staterooms.—^When staterooms are not included in the fare, as 
 in the case of coastwise, bay, and river steamer travel, the request for 
 transportation for enlisted personnel will be drawn for the required 
 number of minimum-rate staterooms on the basis of two men to a 
 room, except that in the case of travel via the Chesapeake Steamship 
 Co., the Baltimore Steam Packet Co., or the Norfolk and Washington 
 Steamboat Co., the transportation request will be drawn for the 
 cheapest available not to exceed a minimum-rate, outside stateroom. 
 
 (2) In the transportation of a detachment of troops on commercial 
 vessels on which there are not sufficient minimum-rate, first-class 
 
 503 
 
16-152 
 
 MARINE CORPS MANUAL 
 
 staterooms to accommodate all of the detachment, Section 10 of the 
 act of March 3, 1933 (5 U. S. C. 73b), requires the procurement of 
 stateroom accommodations beginning with the minimum first-class 
 rate rooms and continuing with the next higher priced rooms as may 
 be required, after lower priced rooms are exhausted, on condition 
 that the aggregate cost of transportation of the detachment does not 
 exceed the cost of their transportation by rail (13 Comp. Gen. 254). 
 
 (3) For instructions regarding stateroom accommodations for 
 dependents see article 16-167 (8). 
 
 16-153 
 
 Meals and berths.—When meals, or meals and berths, are included 
 in the fare, that fact must be stated on the requests issued for the 
 transportation. 
 
 16-154 
 
 Ascertaining available accommodations.—Before issuing requests for 
 transportation via commercial vessels, issuing officers must ascertain 
 from the agent of the transportation company if proper accommoda¬ 
 tions can be provided. This applies especially in case of detachments. 
 
 16-155 
 
 Accommodations for applicants.—^When transferred via commercial 
 vessels, applicants for enlistment, accepted or rejected, will be fur¬ 
 nished the same class of accommodations as are enlisted men in the 
 service. 
 
 16-156 
 
 Accommodations for detachments.—In contracting or arranging for 
 transportation of detachments via commercial vessel, the issuing 
 officer shall ascertain whether the rates quoted by water lines include 
 meals, or meals and sleeping accommodations, and if the latter, what 
 class of accommodation it is intended to furnish, and said informa¬ 
 tion shall be made a part of the agreement for the transportation. 
 
 TRANSPORTATION BY ARMY TRANSPORTS 
 
 16-161 
 
 (1) To whom furnished.—The following extract from paragraph la. 
 Army Regulations, 30-1195, is quoted for the information of all 
 concerned: * * transportation may be provided for the offi¬ 
 cers, enlisted men * h* * Marine Corps * * * and 
 
 for the families of those persons herein authorized to be trans¬ 
 ported * * 
 
 504 
 
TRANSPORTATION 
 
 16-161 
 
 (2) The policy of the War Department in respect to furnishing 
 such transportation to families is to insure compliance with the spirit 
 of the law authorizing the same and to prevent the abuse of this 
 privilege. Pursuant to this policy, except in case of emergency, 
 such as illness or important and urgent business, relatives who do 
 not habitually reside with an officer will not be granted transporta- 
 to visit him more than once in two years, and those members of 
 his family who do habitually reside with him will not be granted 
 transportation to visit the United States more than once in any one 
 year. 
 
 (3) No transportation will be issued to the family of any person, 
 the transportation of whose family is authorized as set forth above, 
 except as the result of an application by such person. 
 
 (4) Applications for such transportation of families will be 
 made in the United States, by officers and enlisted men of the Marine 
 Corps, through the Quartermaster, Headquarters Marine Corps, 
 Washington, D. C. 
 
 (5) Information on application.—In each case the application must 
 show that the persons for whom transportation is requested are per¬ 
 manent members of the family of the officer or enlisted man, that 
 the journey is necessary for the purpose of permitting the persons 
 to join the officer or enlisted man or to return from the station of 
 the officer or enlisted man where they have been living as members 
 of his family, and the number of journeys by transport that have 
 been made by such persons. 
 
 (6) In case of transportation for servants, a person making ap¬ 
 plication for such transportation will certify that the person is a 
 bona fide servant and not employed for the trip. Authority for 
 transportation will be contingent upon such certificate. 
 
 16-162 
 
 (1) Rules governing transportation.—The following rules governing 
 transportation upon Army transports are published for the informa¬ 
 tion and guidance of all concerned: 
 
 {a) The law as interpreted and published in paragraph 2b (11) 
 (a). Army Regulations 30-1195, permits transportation to be fur¬ 
 nished on Army transports for members of families of officers, en¬ 
 listed men, employees, and other persons mentioned in that paragraph 
 upon certificates that they are permanent members of the family of 
 the person concerned. The department holds this to limit trans¬ 
 portation to such persons as habitually reside with the head of the 
 family and are naturally domiciled therewith and to exclude those 
 who are, or may desire to become, transient visitors, guests, and 
 temporary members of his household. 
 
 505 
 
16-162 
 
 MAKINE CORPS MANUAL. 
 
 (5) Certificates.—Whenever application is made for the oversea 
 transportation of persons other than the immediate members of 
 family (wife and children) a certificate will be forwarded for the 
 consideration of the War Department as follows: 
 
 Place_ 
 
 Date 
 
 This certifies that_my_is a permanent member of my 
 
 immediate family, habitually resides with me, and has no other home. (The 
 full name and relationship of the person will be given.) Has lived with me 
 
 _years_months in the past as an immediate member of my family, 
 
 and will remain with me at my overseas station if transportation is furnished 
 
 _year_months. The reason and necessity for such person making 
 
 trip at this time, is- Last Army 
 
 Transport transportation was furnished this immediate member of my family, 
 date_19__. 
 
 (c) When the oversea transportation of servants (male or female) 
 is desired, a certificate is required under paragraph 2b (11) (&), 
 article 30-1195, Army Regulations, to the following effect: 
 
 Place_ 
 
 Date_ 
 
 This certifies that_is a bona fide servant in my family and not 
 
 employed for the trip only. I personally guarantee that if the transportation 
 is granted, said servant will not become a public charge upon the community 
 to which taken and will be returned to the United States when necessary, with¬ 
 out expense to the United States. 
 
 (d) When transportation is desired on transports sailing from 
 New York to the Canal Zone, the indorsement of the Major General 
 Commandant is required on the certificate mentioned in (b), to the 
 effect that the officer concerned will have at least six months’ further 
 service on foreign station after the arrival of his family. 
 
 16-163 
 
 Enlisted men of Navy and Marine Corps.—The following Executive 
 order published in General Orders, No. 7, War Department, January 
 16, 1909, is reprinted for the information and guidance of all con¬ 
 cerned : 
 
 Enlisted men of the Navy and Marine Corps, while being transported on 
 an Army transport, shall be subject to and obey the United States Army Trans¬ 
 port Service Regulations and shall be liable to their proportionate share of 
 police and guard duty whenever the commanding oflBcer of troops on board the 
 transport shall deem it advisable to divide those duties between the enlisted 
 men of the Army and those of the Navy or Marine Corps on board. Enlisted 
 men of the Navy and Marine Corps may also be called upon, but only when in 
 the judgment of said commanding officer, there is an emergency, to perform such 
 duty as their special knowledge and skill may enable them to iperform. ♦ ♦ * 
 
 All orders to enlisted men of the Navy or Marine Corps on board an Army trans¬ 
 port, or to enlisted men of the Army on board a naval vessel, shall, as far as 
 practicable, be given through their respective officers, noncommissioned or petty 
 officers. 
 
 506 
 
TRANSPORTATION 
 
 16-164 
 
 TRANSPORTATION FOR DEPENDENTS 
 
 16-164 
 
 (1) When any officer, warrant officer, or enlisted man above the 
 fourth grade, having dependents as defined in paragraph (2) hereof, 
 is ordered to make a permanent change of station, the United States 
 shall furnish transportation in kind to his new station for such de¬ 
 pendents: Provided^ That for persons in the naval service the term 
 ‘•permanent station” shall be interpreted to mean a shore station or 
 the home yard or home port of the vessel to which the person con¬ 
 cerned may be ordered; and a duly authorized change in home jsird 
 or home port of such vessel shall be deemed a change of station: 
 Provided further^ That if the cost of such transportation exceeds that 
 for transportation from the old to the new station, the excess cost shall 
 be paid to the United States by the officer, warrant officer, or enlisted 
 man concerned: Provided further^ That transportation supplied the 
 dependents of such officer, warrant officer, or enlisted man, to or from 
 stations beyond the continental limits of the United States, shall not 
 be other than by Government transport, if such transportation is 
 available as may be determined by the head of the department con¬ 
 cerned : Ard 'provided further^ That in lieu of transportation in kind 
 authorized for dependents, the President may authorize the payment 
 in money of amounts equal to such commercial transportation costs 
 for the whole or such part of the travel for which transportation in 
 kind is not furnished when such travel shall have been completed. 
 In the case of original appointments or enlistments, such transporta¬ 
 tion is authorized from the place at which the dependents are located 
 on receipt by the officer or man of his orders to active duty, not to 
 exceed the cost of transportation from the place at which the officer or 
 man is located when accepted for appointment or enlistment in the 
 reserve. (Asst. Comp. Gen. Dec. B-25083, May 12,1942, and Sept. 22, 
 1942.) 
 
 The words “permanent change of station” shall include the change 
 from home to first station and from last station to home when ordered 
 to active duty other than training duty, of any officer, warrant officer, 
 or enlisted man, including retired personnel and members of the 
 Reserve, in a grade for which the transportation of dependents is 
 authorized at Government expense, and the change from last station 
 to home in connection with retirement, relief from active duty, or 
 transfer to the Reserve (56 Stat. 364). 
 
 (2) The term “dependent” shall include at all times and in all places 
 a lawful wife and unmarried children under 21 years of age. It shall 
 also include the father or mother of the person concerned provided he 
 or she is in fact dependent on such person for his or her chief support: 
 Provided^ That the term “children” shall be held to include step- 
 
 [C. M. C. M. 3.] 
 
 507 
 
16-164 
 
 MARINE CORPS MANUAL 
 
 children and adopted children when such stepchildren or adopted ^ 
 children are in fact dependent upon the person claiming dependency 
 allowance (56 Stat. 361). 
 
 (3) Transportation for dependents will be furnished at any time 
 after receipt of orders involving a permanent change of station, but 
 prior to receipt of subsequent orders involving another permanent 
 change of station. 
 
 (4) Transportation for the dependents of a deceased officer, or non¬ 
 commissioned officer above the grade of sergeant, who dies outside 
 the continental Limits of the United States will l3e furnished from 
 last duty station of the deceased to his home or place of burial in 
 the United States provided travel commences within 1 year from the 
 date of death of the officer or man concerned, subject to restrictions 
 on commercial transportation set forth in article 16-170 (6). No 
 transportation of dependents of an officer or enlisted man who dies 
 while on active duty in the United States is authorized. 
 
 (5) The application for transportation of a dependent father or 
 mother must include the following certificate: 
 
 I further certify in the case of my dependent (father) (mother) that (he) 
 (she) is in fact dependent on me for (his) (her) chief support, that (he) (she) 
 resided with me as a member of my household while at my last permanent 
 
 duty station, and that an affidavit of evidence of dependency, filed_, 
 
 has been accepted by the General Accounting Office for pay purposes. 
 
 I certify that there has been no change in the conditions of dependency since 
 last filing of affidavit of dependent (father) (mother). 
 
 Officers not making this certificate, and enlisted men, will purchase 
 transportation for a dependent father or mother from personal 
 funds and submit claim for reimbursement in accordance with article 
 16-170 (7). 
 
 (6) The dependents and household and personal effects of any 
 person on active duty (without regard to pay grade) who is officially 
 reported as injured, dead, missing as the result of military or naval 
 operations, interned in a neutral country, or captured by the enemy, 
 may be moved (including packing and unpacking of household ef¬ 
 fects) to the official residence of record of any such person, or, upon 
 application by such dependents, to such other locations as may be 
 determined by the head of the department concerned oi by such 
 person as he may designate, by the use of either commercial or Gov¬ 
 ernment transportation: Provided^ That the cost of such transporta¬ 
 tion, including packing and unpacking, shall be charged against ap¬ 
 propriations currently available (56 Stat. 146). 
 
 (7) The determination of the fact of dependency under the provi¬ 
 sions of this Act, and the determination of the fact of dependency 
 under the provisions of any and all other laws providing for the pay¬ 
 ment of pay, allowances, or other emoluments to enlisted men where 
 
 [C. M. C. M. 3.] 
 
 508 
 
TRANSPORTATION 
 
 16-164 
 
 such payments are contingent upon dependency, shall be made by the 
 head of the department concerned, or by such subordinate as he may 
 designate, and such determination so made shall be final and conclu¬ 
 sive (56 Stat. 145). 
 
 (8) The provisions of paragraphs (6) and (7) shall be effective 
 from September 8, 1939, and shall remain in effect until the termi¬ 
 nation of the present war with Germany, Italy, and Japan, as pro¬ 
 claimed by the President, and for 12 months thereafter (56 Stat. 147. 
 1093). 
 
 (9) Representatives of the Quartermaster Department who maRe 
 shipments of household effects as authorized in paragraph (6) should 
 inform dependents that services of hauling and unpacking at their 
 homes should be procured through a representative of the Quarter¬ 
 master Department, if any located at that place, otherwise by invit¬ 
 ing bids, if practicable, from three or more concerns in that locality 
 and making award to the lowest bidder. If the services are procured 
 through the latter method, a bill in duplicate certified ‘‘correct and 
 just, payment not received” and signed by the person or concern fur¬ 
 nishing the services should be forwarded to the Quartermaster for 
 payment accompanied by a certificate by the dependent that the serv¬ 
 ice was actually performed, was incurred after competition, if any, 
 and that the amount charged is just and reasonable. 
 
 [C. M. C. M. 3.] 
 
 16-165 
 
 (1) Application for transportation for dependents, Form NMC-914, 
 should be submitted in quadruplicate, by the officer or noncommis¬ 
 sioned officer concerned to the nearest representative of the Quarter¬ 
 master Department. If the applicant is serving aboard a ship of 
 the Navy or at an Army post or school, request should be made on 
 the supply officer of the ship or Army quartermaster, as the case 
 may be. If the applicant is serving under conditions not included 
 in the above, request should be submitted to the Quartermaster. The 
 request will be accompanied by the original orders, if practicable, 
 and two certified copies thereof with all endorsements. The officer 
 issuing the transportation will endorse the original orders as to the 
 transportation furnished and return them to the officer or noncom¬ 
 missioned officer concerned. When it is impracticable to forward 
 the original orders with the request, the issuing officer will make a 
 report by letter to the commanding officer of the officer or man 
 concerned, with a request that the issue of transportation be endorsed 
 on the original orders of the officer or man concerned, and that the 
 issuing officer be informed of the action taken. A noncommissioned 
 officer’s request will be granted after verification from service-record 
 book as to dependents and approval by his commanding officer. In 
 
 508a 
 
16-165 
 
 MARINE CORPS MANUAL 
 
 cases where applications for transportation of dependents are re¬ 
 ceived after 60 days from the time officer is detached from old station 
 the Government will not bear the cost of additional transportation 
 due to children becoming 5 or 12 years of age, and collection should 
 be made on the basis of the cost of transportation authorized at the 
 time officer is detached from old station or within 60 days thereafter. 
 
 (2) Disposition of application.—The original and two certified 
 copies of application for transportation for dependents (Form NMC- 
 914), and one copy of change of station orders, will be forwarded 
 to the Quartermaster with the transportation report. The other copy 
 of NMC-914 and one copy of orders will be retained in the office of 
 the issuing officer. 
 
 16-166 
 
 (1) Transportation, where famished.—Transportation may be fur¬ 
 nished from the old station to the new station, or from any point 
 to the new station, provided any excess over the cost of transporta¬ 
 tion from the old station to the new station via the shortest usually 
 traveled route is paid to the officer issuing the transportation at the 
 time of issue. In the event it is impracticable for the dependents 
 to travel to the officer’s or noncommissioned officer’s new station 
 within 60 days after the detachment from old station, and orders are 
 issued within 60 days for a further change of station prior to the 
 departure of the dependents from the first station, dependents may 
 be furnished transportation to the latest station via a direct usually 
 
 
 508b 
 
TRANSPORTATION 
 
 16-166 
 
 traveled route. A 30-day limit is allowed on all first-class ticket 
 which will permit stop-overs at all points en route within the limit 
 of the ticket. Issuing officers should communicate with the ticket 
 agents before issuing transportation involving stop-overs, in order to 
 determine what excess collections, if any, should be made. Trans¬ 
 portation will not be furnished to intermediate points en route for the 
 purpose of allowing a stop-over of longer duration than that pro¬ 
 vided in connection with a through ticket, thus necessitating another 
 transportation request to complete the journey, unless a sum repre¬ 
 senting the amount in excess of the cost of transportation direct 
 from the old station to the new station or point of embarkation on 
 a transport is deposited at the time transportation is furnished. 
 In cases where stop-overs in excess of that allowed on a through 
 ticket are desired, transportation requests may be issued accordingly 
 and will be limited to 60 days from the date of issue. If travel is 
 not completed within the time specified, all unused transportation 
 requests should be forwarded to the Quartermaster, Headquarters, 
 United States Marine Corps, Washington, D. C., and additional 
 requests will be issued in order that the travel may be completed. 
 In each case the excess amount collected will be remitted to the 
 Disbursing Officer, Quartermaster’s Department, Headquarters, 
 United States Marine Corps, Washington, D. C., and proper notation 
 placed on the weekly report of transportation issued. For officers 
 regularly attached to ships of the Navy, the term “station” shall bo 
 interpreted to mean the home yard or the home port of the vessel 
 to which the officer is attached under his orders, and a duly author¬ 
 ized change of home yard or home port of such vessel shall be deemed 
 a permanent change of station. 
 
 (2) Transfer of personal baggage.—Transportation to be furnished 
 is limited to the cost of the ticket and Pullman fares, and no trans¬ 
 portation of baggage is authorized except that which may be covered 
 by ticket. 
 
 16-167 
 
 (1) Class of accommodations.—When their transportation is author¬ 
 ized, wives, dependent children, and dependent mothers of officers 
 and noncommissioned officers above the grade of sergeant are entitled 
 to seats in a parlor car, berths in a standard sleeping car, or the cus¬ 
 tomary stateroom accommodations on steamers on the following basis: 
 
 (a) For wife alone, one seat. 
 
 (&) For wife and infant child under 2 years of age, two seats. 
 
 (c) For wife, infant child under 2 years of age, and one child be¬ 
 tween 2 and 5 years of age, two seats. 
 
 (d) For wife, infant child under 2 years of age, and two children 
 between 2 and 5 years of age, three seats. 
 
 (e) For each child over 5 years of age, one seat. 
 
 (/) For dependent mother alone, one seat. 
 
 509 
 
16-167 
 
 MAKINE CORPS MANUAL. 
 
 (2) Transportation request for railroad fare will be issued in con¬ 
 nection with the above to read as follows: 
 
 a) For one full fare. 
 
 b) For one full and one half fare. 
 
 c) For one full and one half fare. 
 
 d) For one full and two half fares. 
 
 (e) For each child over 5 and under 12 years of age, one half-fare 
 ticket, over 12 and under 21 years of age, one full-fare ticket, to be 
 issued separately if traveling alone or included in a, c, or d if accom¬ 
 panied by a parent. 
 
 (/) For one full fare. 
 
 (3) Transportation request for parlor-car seats in connection with 
 the above will be issued to read as follows: 
 
 (a) For one seat. 
 
 (b) For two seats. 
 
 (c) For two seats. 
 
 (d) For three seats. 
 
 (e) For each child over 5 and under 21 years of age, if traveling 
 alone, request will be drawn for one seat, or included in a, &, (?, or d^ if 
 accompanied by a parent. Sleeping-car accommodations will be fur¬ 
 nished on the following basis: 
 
 For dependent mother alone_ 
 
 For wife alone- 
 
 For child alone- 
 
 For wife and child under 6 years of age- 
 
 For wife and female child under 12 years of age_ 
 
 For 2 children, same sex, less than 12 years of age_ 
 
 For 2 children, opposite sex, both under 6 years of age__ 
 
 For wife and 1 male child over 6 years of age_ 
 
 For wife and 2 children under 12 years of age_ 
 
 For 2 children, opposite sex, one or both over 6 years of age_ 
 
 For 2 children both over 12 years of age_ 
 
 For wife and 2 children over 12 years of age-' 
 
 One lower berth. 
 
 One section or 
 separate lower 
 and upper 
 berths. 
 
 One section and 
 one lower 
 berth. 
 
 (4) For additional children on basis as provided above, using 
 sections when practicable. A separate berth will be furnished for 
 each child 12 years of age and over, regardless of sex. When an odd 
 berth is required after section or sections have been filled, a lower 
 berth will be furnished. If lower berth is not available for an indi¬ 
 vidual or individuals entitled to one lower berth, under any of the 
 conditions stated in this or the preceding paragraph, one upper berth 
 may be furnished for each individual, and in any case where two upper 
 berths are furnished in lieu of one lower berth a statement of the facts 
 in the case will be made by the issuing officer on the reverse of the 
 transportation request. Only one request will be issued to cover the 
 required railroad fares and one request to cover the necessary parlor- 
 car seats or Pullman accommodations, except where stop-overs are 
 
 510 
 
TRANSPORTATION 
 
 16-167 
 
 authorized as covered in article 16-166. Transportation for depend¬ 
 ents should not be included in request for transportation of officers or 
 noncommissioned officers above the grade of sergeant on change of 
 station or traveling vs^ith or without troops. 
 
 (5) Eailroad fare for children on Pullman.—Only one half-fare rail¬ 
 road ticket, in addition to the regular parlor-car space charge, will 
 be required for each seat occupied exclusively by one or more children 
 under 5 years of age, if accompanied by a parent or guardian occu¬ 
 pying other space. In cases where the family consists of 1 or 2 
 children, both under 5 years of age, and separate Pullman accom¬ 
 modations are necessary for the use of children less than 5 years of 
 age, the railroads will require the one-half ticket for the occupancy 
 by such children of a separate parlor-car seat, and the necessary half¬ 
 fare ticket will be called for on transportation request only between 
 the points where Pullman service is requested, with a notation thereon 
 that ticket was necessary and was issued on account of Pullman 
 
 accommodations called for on request M_ Only one adult ticket 
 
 is required for a section in the sleeping car. 
 
 (6) Pullman allowance; excess.—In no case should transportation 
 requests for Pullman accommodations be issued in excess of the stated 
 allowance. When the total allowance for a family equals or exceeds 
 the cost of a stateroom or drawing room, a stateroom or drawing room 
 may be furnished if desired. If the traveler desires Pullman accom¬ 
 modations in excess of the stated allowance (for which transportation 
 request will be issued), the extra expense incurred will be paid by the 
 traveler direct to the Pullman company at the time accommodations 
 are procured, instead of being paid to the issuing officer as heretofore. 
 (The foregoing does not modify art. 16-166.) 
 
 (7) Pares for children, general rules.—The following rules regarding 
 children’s fares via rail lines are quoted for information: 
 
 {a) Children under 5 years of age, when accompanied by parents 
 or guardian, will be transported free of charge. 
 
 (b) Children 5 years of age and under 12 years of age will be 
 charged one-half fare. 
 
 {g) Children 12 years of age and over will be charged the adult fare. 
 
 (8) Stateroom accommodations.—^When dependents are transferred 
 via commercial vessel and stateroom accommodations are included in 
 the fare, as is usually the case in oversea and intercoastal travel, the 
 transportation request will be drawn for minimum first-class passage. 
 When stateroom accommodations are not included in the fare, as is 
 sometimes the case in coastwise, bay, and river steamer travel, the 
 transportation request will be drawn for a first-class ticket and for a 
 minimum-rate stateroom, except in the case of travel between Balti¬ 
 more, Md., and Norfolk, Va., via the Chesapeake Steamship Co. and 
 the Baltimore Steam Packet Co., and between Washington, D. C., and 
 Norfolk, Va., via the Norfolk & Washington Steamboat Co., in which 
 
 511 
 
16-167 
 
 MARINE CORPS MANUAL. 
 
 case the transportation request will be drawn for a minimum outside 
 stateroom. A stateroom will be furnished on the following basis: 
 
 For dependent mother alone. 
 
 For wife alone. 
 
 For child alone. 
 
 For wife and daughter. 
 
 For wife and male child under 12 years. 
 
 For wife and two children under 12 years. 
 
 For wife, daughter over 12, and child under 6 years. 
 
 For wife and two daughters of any age. 
 
 For one or two male children over 12 years accompanying 
 mother, a separate stateroom will be furnished. 
 
 16-169 
 
 (1) Preparation of request.—The transportation request should be 
 prepared in the name of the wife, or, if the wife is not performing the 
 travel, then in the name of the responsible child. The request must 
 indicate in block spaces kind of tickets required, e. g., “two full-fare,” 
 “three half-fare,” etc. The space ordinarily blank in the block may 
 be used when necessary to explain in cases where a half-fare ticket is 
 furnished a child under 5 years of age for the purpose of obtaining 
 parlor-car accommodations. The age of all children traveling will be 
 shown in the lower left-hand corner of transportation requests. In 
 every case the name and rank of the officer or noncommissioned officer 
 concerned should be shown on the request. Example: Where the wife 
 and three children, ages 1,3, and 5 years, are performing the travel, the 
 proper notation in the lower left-hand corner of the transportation 
 request is “wife and three dependent children, ages 1, 3, and 6 years, 
 of Capt. John Doe^ U. S. M. C.” Requests for Pullman accommoda¬ 
 tions should bear similar notations. 
 
 (2) Weekly reports.—The transportation shall be accurately re¬ 
 ported on the regular weekly reports, using full tariff fares, half tariff 
 fares, or no charge, according to whether adults or children of differ¬ 
 ent ages are traveling. Proper data should be secured from the rail¬ 
 road agent. 
 
 (3) Rules to be followed.—The general rules governing the issue of 
 transportation should be followed where such rules do not conflict with 
 the foregoing instructions. 
 
 16-170 
 
 (1) Transportation procured by individual.—^WTien it is impracticable 
 to secure transportation on a transportation request to cover the travel 
 for wife or dependent children of an officer or noncommissioned officer 
 above the grade of sergeant (as, for example, when traveling in a 
 foreign country), the officer, noncommissioned officer, or dependents 
 
 512 
 
TRANSPORTATION 
 
 16-170 
 
 concerned may procure the same from personal funds. Reimburse¬ 
 ment claim will be submitted on Form 1012 to Quartermaster De¬ 
 partment by officers or enlisted men concerned. 
 
 (2) Vouchers for reimbursement for transportation submitted to the 
 Quartermaster Department must be accompanied by the original 
 orders, together with duplicate copies thereof. A statement that 
 previous transportation has not been provided under the accompany¬ 
 ing orders and that no transportation in kind has been furnished for 
 that portion of the journey therein claimed should be shown on the 
 voucher. 
 
 (3) Dependents traveling later on.—Whenever it is contemplated by 
 an officer or noncommissioned officer that transportation will later be 
 
 - requested for authorized members of his family, a request for trans¬ 
 portation on Form NMC-914, properly prepared, and certified copies 
 of his orders, should always be left in the hands of the wife or child 
 who will receive the transportation. Issuing officers will endorse on 
 the original orders the serial numbers of transportation requests, 
 points between which issued, the amount of excess cost collected, if 
 any, and the relationship to the officer of person or persons to whom 
 transportation is furnished. 
 
 (4) Omitted. [C. M. C. M. 3.] 
 
 (5) Omitted. [C. M. C. M. 3.] 
 
 ^6) Omitted. [C. M. C. M. 3.] 
 
 (7) Claims for payment of commercial transportation costs will be 
 made on Standard Form 1012, and will be submitted direct to the 
 Quartermaster for settlement, except as follows: Claims of personnel 
 reporting to units of the Amphibious Corps, Pacific Fleet, San Diego, 
 Calif., will be submitted to the Disbursing Officer, Base Depot, Fleet 
 Marine Force, San Diego, Calif.; claims of personnel reporting at the 
 Marine Corps Base, San Diego, Calif., and to units in the San Diego 
 area not attached to the Amphibious Corps will be submitted to the 
 Base Disbursing and Transportation Officer, Marine Corps Base, San 
 Diego, Calif.; claims of personnel reporting at other posts or stations 
 in the Department of the Pacific or the Western Recruiting Division, 
 will be submitted to the Disbursing Officer, Quartermaster Depart¬ 
 ment, Depot of Supplies, San Francisco. Calif., for payment. On such 
 claims will be stated the names and relationship of dependents, dates 
 of birth and sex of children, the names of the old and new permanent 
 station, the location of the dependents on the date of receipt by the 
 officer of his change of station orders, the dates and the points between 
 which travel was performed, and the fact that transportation in kind 
 has not been and will not be requested and none has been furnished. 
 An oath is not required in connection with this class of claims; there¬ 
 fore, the affidavit form will be altered and executed as a certificate by 
 striking out the words “do solemnly swear (or affirm) ” and substituting 
 the words “hereby certify” (15 Comp. Gen. 28). Claims will be 
 accompanied by: 
 
 513 
 
 [C. M. C. M. 3.] 
 
16-170 
 
 MARINE CORPS MANUAL 
 
 {a) The original and two certified copies of orders directing travel 
 to the new permanent station with all endorsements, including an 
 endorsement showing the date the ofiicer or man concerned reported 
 for duty at the new station. After the proper notations have been 
 made on the original orders as to reimbursement for transportation 
 of dependents, they will be returned to the officer or noncommissioned 
 officer concerned for his record. 
 
 (b) A certificate of dependency in duplicate in the following 
 form: 
 
 I,__ certify that_(is/are) 
 
 my (legitimate/step/adopted child/children), will be_ 
 
 years of age, respectively, at next birthday, and (is/are) a (member/members) 
 of my household; that said (child is/children are) not possessed of property or 
 income adequate for (its/their) support and education; that (it is/they are) 
 not the beneficiary or beneficaries, either directly or through others, of any trust 
 or estate entitling (it/them) to income adequate for (its/their) support and 
 education, that said (child is/children are) in fact now and at all times solely 
 dependent on me; that in all respects I maintain the (child/children) at my 
 own expense and from my own resources and am not reimbursed therefor, directly 
 or indirectly, in any manner or form whatsoever,* and that evidence of the 
 (child’s/children’s) dependency upon me and my maintenance of (it/them) has 
 been filed with my pay accounts and is hereby made a part hereof. 
 
 (See art. 16-171 (15).) 
 
 (c) In the case of a father or mother whose dependency has been 
 established and affidavit on Standard Form 1037 has been filed and 
 accepted by the General Accounting Office in connection with rental 
 and subsistence allowances, the same certificate as that prescribed by 
 article 16-164 (5) is required. If an affidavit has not previously been 
 filed in the General Accounting Office in connection with other allow¬ 
 ances, such affidavit must accompany the claim for transportation, 
 together with a certificate that the father or mother resides with the 
 officer or man concerned as a member of his household. Such claims 
 will be transmitted to the General Accounting Office for direct settle¬ 
 ment. [C. M. C. M. 3.] 
 
 (d) When reimbursement is requested for travel to a point other 
 than the new station, the claim must include a waiver of additional 
 transportation as follows; 
 
 If reimbursement is made for costs of travel to other than my new station, I 
 hereby waive additional transportation under attached orders and certify that 
 the remainder of the trip to my new station will be completed within a reasonable 
 period at the expense of myself or my dependents. ^ 
 
 (Signature of applicant) 
 
 [C. M. C. M. 3.] 
 
 *In the case of officers drawing rental and subsistence allowances with dependents, 
 including a wife, this clause may be omitted. 
 
 514 
 
TRANSPORTATION 
 
 16-171 
 
 DECISIONS OF THE COMPTROLLER GENERAL OF THE UNITED STATES RELATIVE 
 
 TO TRANSPORTATION OF DEPENDENTS 
 
 16-171 
 
 (1) Transportation to or from point other than duty station.— {a) De¬ 
 pendents are entitled to transportation from where they, the depend¬ 
 ents, are located to the new station of the officer or man, provided the 
 cost is no greater than the cost from the old station to the new station 
 (2 Coinp. Gen. 464). 
 
 (b) The law clearly provides that dependents will be entitled to 
 transportation between two points and two points only, i. e., the 
 new station and the old station. This law has'been construed to 
 mean “From old station to the new station, or from any other point 
 to the new station upon prior deposit of any excess cost over and 
 above that from old station to the new station” (7 Comp. Gen. 255). 
 
 {c) Where an officer is directed to report to the commanding gen¬ 
 eral of a corps area or other superior officer for duty, and the facts 
 show that the direction to report to such superior was for the purpose 
 of assignment to duty wherever his services might be required within 
 the territorial area under the jurisdiction of the superior, the ulti¬ 
 mate assignment of the officer is his “new^” station for the purpose of 
 transportation of his dependents, if they have not accompanied him 
 on his first reporting, and not the place at which he reported to the 
 superior officer as directed in his orders (7 Comp. Gen. 255). 
 
 {d) When, due to disturbed conditions at the new station transpor¬ 
 tation for dependents to that station is prohibited by proper au¬ 
 thority, transportation may be furnished to some other place in the 
 United States. Transportation in kind or reimbursement in lieu 
 thereof may not exceed the cost from the officer’s old station in the 
 United States to the port on the coast nearest thereto from which 
 Government transports previously may have departed en route to the 
 overseas station. (Asst. Comp. Gen. Dec. B-26966, Mar. 12, 1943). 
 Transportation furnished under such conditions does not deprive an 
 officer of his right to further transportation of dependents at Gov¬ 
 ernment expense to the new station wdien prohibition is removed. 
 If the commercial cost of transportation so furnished exceeds the 
 cost of commercial transportation direct from the old to the new 
 station, the excess must be borne by the officer or man concerned 
 (Comp. Gen. A-36350, July 27, 1931). [C. M. C. M. 1 and 3.] 
 
 (2) Omitted. [C. M. C. M. 3.] 
 
 (3) Transportation to and from temporary or intermediate stations, 
 change of orders en route.— {a) Travel performed by dependents of an 
 officer pursuant to an order directing temporary change of station 
 does not entitle the officer to reimbursement nor does he become en- 
 
 532089 — 43 - 
 
 1.5 
 
 515 
 
16-171 
 
 MARINE CORPS MANTTAL 
 
 titled thereto by an amendment of his orders after the travel has 
 been performed by his dependents making the change a permanent 
 one (3 Comp. Gen. 585). 
 
 (b) Where an officer is traveling under orders from one permanent 
 station to another permanent station over the direct and shortest 
 usually traveled route, and accompanied by his dependents traveling 
 on Government transportation requests, orders changing his new sta¬ 
 tion and reaching him en route entitle him to transportation for his 
 dependents who are accompanying him from his old station to the 
 point en route where he is required to deviate from his first station 
 and from the point where his change of orders are received to the 
 new station assigned by the direct and shortest usually traveled route 
 (2 Comp. Gen. 638). 
 
 (c) Upon a temporary change of station, when it is known that 
 the officer will return to his permanent station or after a brief period 
 proceed to another station, no necessity for moving his dependents 
 to such temporary station exists and on such change the act does not 
 contemplate that transportation shall be furnished. However, where 
 
 ' the change involves a permanent separation from the old station and 
 requires duty at the new post or station the transfer is permanent 
 within the meaning of the act, although orders state that the transfer 
 is. for the release of an officer from active service (4 Comp. Gen. 156). 
 
 (d) The fact that an officer has been detached from his permanent 
 station without a new permanent station in view or one having been 
 assigned does not in itself entitle his dependents to transportation to 
 a place not his permanent station. Whether an order contemplates a 
 permanent change of station is to be determined from all facts and 
 circumstances in the case and in the wording of the orders (3 Comp. 
 Gen. 751). 
 
 (4) Officer ordered to a hospital for treatment.— (a) Where an officer 
 is ordered detached from duty at a foreign station and ordered to the 
 United States for treatment in a naval hospital, such permanent 
 detachment may be considered as a permanent change of station, and 
 the officer is entitled to transportation of his dependents from the 
 foreign-shore station to the United States (4 Comp. Gen. 653). 
 
 (b) If an officer is on duty in the United States and is ordered to a 
 hospital for treatment, he is not entitled to transportation of his 
 dependents (4 Comp. Gen. 654). 
 
 (5) Marriage while en route.—The right to transportation for the 
 dependents of an officer accrues on the effective date of his orders to 
 make a permanent change of station, and marriage while en route does 
 not entitle the dependent to transportation from her former home to 
 the new station (2 Comp. Gen. 712). Wlien an officer is granted leave 
 or authorized to delay en route on a permanent change of station, the 
 effective date of orders for the purpose of dependents’ transportation 
 is the date of expiration of leave, and marriage while on such leave 
 
 516 
 
TRANSPORTATION 16-171 
 
 does not deprive the officer of the right to transportation for his 
 dependent (Comp. Gen. No. A-34234, Dec. 17,1930). 
 
 (6) Illness of dependents.—The furnishing of transportation in 
 kind by the Government is conditional upon the capacity of the bene¬ 
 ficiary to use means offered, and no extra traveling expenses occa¬ 
 sioned by illness or disability of the dependent will be paid by the 
 Government (27 Comp. Dec. 1042). 
 
 (7) Cancelation of mode of travel obtained by the Government with 
 view toward obtaining other transportation.— (a) Where water trans¬ 
 portation, via Army or Navy transports, has been obtained for the 
 dependents of an officer or man, and the dependents either do not 
 
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 ri.'»'.: *•. ■■ ■ t.l> ( 
 
TRANSPORTATION 
 
 16-171 
 
 desire to use that mode of travel or cannot for their own convenience 
 make the transport specified, then no rail transportation can be au¬ 
 thorized, and it will be necessary for the dependent to wait until such 
 time as water transportation, via Government transport, is again 
 available (1 Comp. Gen. 309). 
 
 (8) Permission to travel to new station at own expense.— (a) None of 
 the expenses of transportation incurred by an officer of the Marine 
 Corps, under a permission to change station as distinguished from an 
 order to change station, may be borne by the Government under 
 existing law where the orders permitting the change of station at 
 own request provide that ‘‘all transportation for yourself and de¬ 
 pendents involved is to be without expense to the Government.” In 
 such a case, if the officer or man does not desire to pay the expenses 
 of transportation, he will regard the orders as revoked (3 Comp. 
 Gen. 25). 
 
 (5) Where an officer is ordered to make a permanent change of sta¬ 
 tion and is granted permission to report to another station, to enable 
 him to travel by other means at his own expense, and such permission 
 does not include his dependents, his right to transportation of depend¬ 
 ents at Government expense is not anected (4 Comp. Gen. 1067). 
 
 (c) Where an officer upon being ordered from one station to another 
 requests that his dependents be issued transportation to a point other 
 than his new station, at a lower cost, and signs an agreement expressly 
 waiving additional transportation and certifying that the remainder 
 of the trip to his new station will be completed by his dependents within 
 a reasonable time and at expense of himself, he is not further entitled 
 to transportation at Government expense (5 Comp. Gen. 669). 
 
 (9) Time within which dependents must travel.— (a) What is to be 
 determined as a reasonable time within which transportation in kind 
 may be furnished to dependents is primarily for determination by the 
 Major General Commandant (1 Comp. Gen. 90). 
 
 (5) Where it is shown that the expense to the Government is not 
 increased in the cost of transportation, the dependents of an officer 
 ordered to make a permanent change of station may be transported to 
 the new station at Government expense at any time prior to the officer’s 
 detachment from that station (5 Comp. Gen. 171). 
 
 (c) Transportation for dependents of an officer or man to his home 
 on retirement is authorized only where travel is commenced after re¬ 
 ceipt of orders and within one year from the date of retirement (16 
 Comp. Gen. 228; see art. 16-170 (6)). 
 
 (d) When and where conditions will permit the dependents of an 
 officer to join him at his new station and the officer does not elect to 
 have his dependents join him and is subsequently ordered to another 
 station, the officer is not entitled to transportation of his dependents 
 from the first old station to his first new station, thence from his sec¬ 
 ond old station to his last new station. Where conditions will not per¬ 
 mit the dependents of an officer to join him and he has requested 
 
 517 
 
16-171 
 
 MAKINE CORPS MANUAL. 
 
 permisBion to have them join him and such permission has been 
 refused, the officer is then entitled to transportation of his depend¬ 
 ents from his first old station in the United States to his last new 
 station in the United States. Cor G . ic,j 
 
 (10) Travel by dependents prior to effective date of orders.—A perma¬ 
 nent change of station of an officer occurs when a change is made from 
 his old permanent station, and he is not entitled, under the act, to 
 transportation in kind or reimbursement for travel of his dependents 
 before the order for the change of station is issued and the dependents 
 have actually performed the travel (1 Comp. Gen. 227). 
 
 (11) Officer ordered to report on naval vessel.— (a) The transfer of 
 an officer from one vessel to another, both vessels having the same home 
 yard, does not constitute a permanent change of his station as far as 
 transportation of dependents is concerned (4 Comp. Gen. 41). 
 
 (?)) The detachment of an officer from duty at a station to duty on 
 a naval vessel whose home yard is different from the station to which 
 attached entitles dependents to transportation (4 Comp. Gen. 41). 
 
 (12) Payment of funds in lieu of transportation in kind.— (a) The act 
 of June 10,1922 (37 U. S. C. 21), provides that “in lieu of transportation 
 in kind authorized by the act of May 18, 1920 (34 U. S. C. 896), pay¬ 
 ment of amounts equal to commercial transportation costs may be 
 made when such travel shall have been completed.” Obviously, where 
 transportation in kind is requested and issued, there can be no payment 
 in lieu thereof, and the fact that an officer, of his own initiative, did 
 not secure all the transportation that might have been issued under 
 the first act gives no basis for payment of travel performed under 
 the second act, i. e.. May 18,1920 (34 U. S. C. 896), (7 Comp. Gen. 59). 
 
 (h) Where transportation requests have been issued for transporta¬ 
 tion and Pullman accommodations for the dependents of an officer, 
 and the request for Pullman accommodations is returned and can¬ 
 celed, the officer is not entitled to a payment of the amount that the 
 Government would have paid if the requests had been used (7 Comp. 
 Gen. 59). 
 
 ((?) An officer or enlisted man under orders for a change of station be¬ 
 tween the east coast of the United States and the west coast of the 
 United States, where the Government operates transport service, must 
 request that transportation of dependents be furnished. No claim for 
 reimbursement of travel of dependents via personal automobile will 
 be considered unless it is shown that no Government transport service 
 was available for the dependents. Regardless of the fact that the 
 officer or man may be permitted to travel via personal automobile, 
 it still remains that a request for transportation of dependents must 
 be filed. 
 
 (d) An officer or enlisted man submitting application for trans¬ 
 portation of dependents between the east and west coasts of the 
 United States, where the journey involves travel by rail, to port of 
 embarkation, thence by Government transport or commercial vessel 
 
 518 
 
TRANSPORTATION 
 
 16-171 
 
 to port of debarkation, and further travel by rail to destination, must 
 either request transportation in kind for all rail travel involved or 
 furnish transportation at personal expense for all rail travel, sub¬ 
 mitting claim for reimbursement when travel has been completed. 
 Where transportation in kind has been requested and furnished for 
 a portion of the travel involved by rail, payment of the commercial 
 cost of transportation for the balance of the journey by rail is pro¬ 
 hibited. Where, however, transportation in kind has been requested 
 for the entire travel involved by rail and has been furnished for 
 only a portion thereof, and transportation for the balance refused, or 
 it was impracticable to have furnished the transportation, reim¬ 
 bursement of the commercial cost of travel of the dependents from 
 the intermediate point to the ultimate destination may be made (10 
 Comp. Gen. 17). 
 
 (13) Travel via personal automobile.— {a) An enlisted man, when 
 authorized on permanent change of station, to travel via his personal 
 automobile, is entitled, in lieu of transportation in kind, to a money 
 allowance of 3 cents per mile by the shortest traveled route (Official 
 Table of Distances). No allowance can be provided on what the 
 actual cost would have been to the Government when authorized 
 travel is performed in part by automobile. The man is entitled to a 
 money payment of 3 cents per mile for the distance by the shortest 
 usually traveled route between points of authorized travel less the 
 cost to the Government of any transportation furnished; e. g., if 
 man had performed travel between Parris Island, S. C., and New 
 Orleans, La., in his privately owned automobile, and from New 
 Orleans, La., to San Francisco, Calif., via rail on Government re¬ 
 quests, his change of station orders being from Parris Island, S. C., 
 to San Francisco, Calif., and the Government had paid a total of 
 $83.11 from New Orleans, La., to San Francisco, Calif., for trans¬ 
 portation and Pullman, then the man is entitled to the difference 
 between $83.11 and 3 cents per mile (3,069) from Parris Island, 
 S. C., to San Francisco, Calif., or $8.96 due to man (Comp. Gen. 
 Dec. A-^1621, May 13, 1930). 
 
 {h) Where transportation requests are furnished dependents under 
 the act of May 18, 1920 (34 U. S. C. 896), and used by dependents 
 for part of the journey, either the commencement or the termination, 
 payment can not be made of an equal amount to the commercial cost 
 of the transportation. The fact that it becomes necessary, after 
 travel of dependents at personal expense has actually begun, to pro¬ 
 cure transportation in kind for the remainder of the journey, gives 
 no right to payment for reimbursement of the part of the journey 
 performed at personal expense (Comp. Gen. Dec. A-31621, May 13, 
 1930). 
 
 (14) Change in home yards and home ports.— {a) Transportation is 
 authorized for dependents from the old home yard to the new home 
 
 519 
 
16-171 
 
 MARINE CORPS MANUAL. 
 
 yard or from the old home port to the new home port, when the home 
 yard or home port of a vessel is changed. 
 
 (5) Home yards and home ports are given in Index of Vessels, 
 current issue of Navy Directory. 
 
 (15) Certificate of dependency of adopted children and stepchildren.— 
 The certificate to support issue of transportation or payment of com¬ 
 mercial cost of transportation for children, including adopted chil¬ 
 dren, contains the following clause: 
 
 * * * and that evidence of the child’s dependency upon me and my mainte¬ 
 nance of it has been filed with my pay accounts and is hereby made a part 
 hereof. 
 
 A footnote to this clause, indicated by an asterisk, is as follows: 
 
 In the case of officers drawing rental and subsistence allowance with depend¬ 
 ents including a wife, this clause may be omitted. 
 
 The purport of the certificate relative to transportation of children, 
 as applied to adopted children, is that an officer who has no wife 
 must furnish evidence of the adoption, but if such evidence has been 
 furnished in connection with his pay accounts proper reference there¬ 
 to is sufficient. In cases of officers whose dependents include a wife, 
 the reference to evidence filed with the officer’s pay accounts is not 
 required. Since an enlisted man is not entitled to rental and subsistence 
 allowance his certificate as to the dependency of an adopted child 
 should in all cases be supported by authenticated copies of the adop¬ 
 tion papers. In cases where an officer is claiming cost of commer¬ 
 cial transportation for a wife and minor stepchild, his certificate 
 that the stepchild is a dependent member of his household may be 
 accepted as establishing the relationship. However, since relation¬ 
 ship by affinity terminates with dissolution of the marriage status, 
 where an officer claims cost of commercial transportation of a minor 
 stepchild he should furnish evidence that the child’s mother is his 
 wife (Comp. Gen. A-86734, July 9, 1937). 
 
 STREETCAR AND FERRY TICKETS 
 
 16-181 
 
 (1) Issue, use, and accounting.—Streetcar, electric railway, or ferry 
 tickets and/or tokens for the transportation of officers, enlisted men, 
 applicants for enlistment, and employees of the United States in the 
 transaction of public business, or the transportation of public prop¬ 
 erty, will be supplied upon requisition to the Quartermaster, when 
 this form of transportation is preferable in convenience and cost to 
 other forms of transportation. This will not apply to an officer 
 traveling under orders covering mileage. Travel between the place 
 of residence and office or place of employment is not travel in the 
 transaction of public business within the meaning of this article. 
 
 520 
 
TRANSPORTATION 
 
 16-181 
 
 (2) Tickets and/or tokens when purchased will be taken up and 
 accounted for on the property account and expended solely in the 
 performance of public duty. The responsible officer who issues such 
 tickets or tokens to individuals will maintain an office record show¬ 
 ing the receipt and issue of such tickets or tokens, which record will 
 reflect the total issues made during the current month and will form 
 the basis for the expenditures to be incorporated in the monthly ex¬ 
 penditure voucher. The persons to whom they are issued will be 
 informed that they are to be used only in the exchange for the 
 service that is due the United States, and that in the event that they 
 are not so used they will be returned to the officer who issued them. 
 The issuing officer will make frequent check of balances on hand to 
 insure that tickets and/or tokens are being expended only in the 
 transaction of public business. 
 
 TOLL BRmOES, FERRIES, AND TURNPIKES 
 
 16-191 
 
 Manner of obtaining passage.—Whenever it shall be necessary for 
 troops, animals, vehicles, or employees in the military or naval service 
 to pass on public duty over a legally constituted toll bridge, ferry, or 
 turnpike, the officer or person in charge of the party will apply to the 
 nearest issuing officer for a request for such passage, unless such 
 officer or person is provided with public funds with which payment 
 can be made. If he cannot obtain such request and cannot make 
 payment in cash, he will give to the keeper of the bridge, ferry, or 
 turnpike a certificate stating the number of persons and whether 
 mounted or on foot, number of loose animals, motor vehicles, and 
 animal-drawn vehicles, and animals to each, for which toll or ferriage 
 is due, and showing that the travel is on public duty. Accounts for 
 such service, accompanied by the request or certificates duly receipted, 
 will be presented to the nearest disbursing officer for settlement, who, 
 before payment, will satisfy himself that the rates charged do not 
 exceed those authorized, or paid by private individuals, and that the 
 indebtedness was necessarily incurred for the public service. Pay¬ 
 ment will be made at the authorized or usual rates, unless more favor¬ 
 able terms can be obtained. 
 
 TRANSPORTATION OF SUPPLIES 
 
 16-201 
 
 Duties of Quartermaster’s Department.—The Quartermaster’s Depart¬ 
 ment is charged with furnishing transportation for all supplies of the 
 Marine Corps, including the authorized allowance of baggage of 
 officers on change of station, authorized mounts of officers, personal 
 effects of enlisted men, public funds, and such other articles or sup¬ 
 plies as may be required to be transported at Government expense. 
 
 521 
 
16-202 
 
 MAUINE CORPS MANUAL 
 
 16-202 
 
 (1) Markings on packages.—^All property transported by the Quar¬ 
 termaster’s Department must be plainly marked on each package to 
 show name and address of consignee, its weight (and when necessary, 
 its measurement), and the letters “U. S.” 
 
 (2) All packages comprising less than carload shipments by ex¬ 
 press or freight will be marked to show the number of the bill of 
 lading issued in connection therewith, such number to include the 
 letter M in all cases—as, for example, “Gov’t B/L M6543-31.” This 
 will identify the package as being covered by a Marine Corps bill 
 of lading. 
 
 16-203 
 
 Transportation by express, when in excess of cost by ordinary freight, 
 must be limited to emergencies and shipments of delicate instruments, 
 and vouchers in payment must show the emergency or the character 
 of the instruments transported and authority for such transportation. 
 Upon application of an officer of the Paymaster’s Department, a 
 quartermaster may transport public funds by express. In such cases 
 he will receipt only for so many sealed packages said to contain so 
 much public money. In case of loss of funds by unavoidable acci¬ 
 dent, the shipping officer will not be held responsible, and the officer 
 accountable for the funds must seek relief through application to 
 the Court of Claims or to Congress. 
 
 16-204 
 
 Small packages by express.—Shipping quartermasters are authorized 
 to forward small packages by express without obtaining authority 
 therefor in advance when the express charges are less than the cost 
 of shipment by ordinary freight, including drayage when necessary. 
 
 16-205 
 
 Delicate instruments, etc., by express.—Authority is hereby given to 
 officers of the Quartermaster’s Department to ship by express, when 
 called upon to furnish such transportation, delicate instruments, and 
 such other property of small w-eight or dimensions as is likely to be 
 damaged or lost when shipped by ordinary freight. This authority 
 will not be extended to shipments of property other than that herein 
 specified or authorized by existing regulations without the sanction 
 of the Quartermaster, nor will it in any instance cover shipments to 
 secure quick delivery which becomes necessary owing to delay in mak¬ 
 ing timely requisitions. Voltmeters of all types, ammeters, electrical- 
 instrument cases, time-interval clocks, mercurial barometers, and all 
 electric apparatus of delicate construction which are susceptible to 
 
 522 
 
transportation 
 
 16-205 
 
 injury by rough handling in shipment will in every instance be 
 shipped by express. These instructions will not apply to surveyed 
 articles of the classes described herein which will be shipped by ordi¬ 
 nary freight, unless cheaper by express. 
 
 16-206 
 
 (1) Express: Special authority for.—In cases where special authority 
 is obtained to make shipments by express, copy of authority will be 
 attached to the bill of lading. ^ 
 
 (2) All bills of lading covering express shipments, when land grant 
 is involved, must show the route that will result in the lowest net 
 express rate. When such land grant route is not known to the ship¬ 
 ping officer, the following notation will be shown in the space pro¬ 
 vided for routing on the bill of lading: “via cheapest land grant 
 route.” (See art. 16-266 (eS) for baggage by express.) 
 
 (3) Bills of lading covering express shipments of motion-picture 
 films and disk records used in connection therewith should bear one 
 of the following applicable notations according to the conditions 
 of shipment indicated: 
 
 (a) On bills of lading covebing betuen shipments fbom one-point exhibi¬ 
 tions : 
 
 “Films and/or disk records being returned to distributing office from first 
 point of exhibition. Original movement from distributing office covered by 
 B/L No-issued_, 19__.” 
 
 ( h) On bills of lading covebing shipment fob cibcuit ob multipoint exhi¬ 
 bitions : 
 
 “En route for circuit exhibitions,” for shipments between two exhibition 
 points, or “returning from circuit exhibitions,” upon return to distributing 
 office. 
 
 (c) On bills of lading co\l:bing shipments not to be betubned to obigin : 
 
 “Return of this shipment to origin is not contemplated.” 
 
 [C. M. C. M. 3.] 
 
 16-207 
 
 Freight or express not used for mail.—The use of freight or express 
 lines for transmitting official letters or packages that can be sent by 
 mail is forbidden. 
 
 16-208 
 
 (1) Mailable matter.—Packages of public property partaking of the 
 characteristics of fourth-class mail matter, weighing not more than 4 
 pounds and not greater in size than 100 inches in length and girth 
 combined (i. e., the length of the parcel and the measurement of the 
 parcel around its thickest part added together), may be sent under 
 cover of the penalty envelope. Packages of first-class mail and printed 
 matter which comply with the regulations mentioned above as to 
 size and which do not exceed the weight limit of 70 pounds may be 
 sent under cover of the penalty envelope from Washington, D. C., 
 
 523 
 
16-208 
 
 MARINE CORPS MANUAL 
 
 only, to points in all zones. Packages weighing more than 4 pounds 
 which conform to the limit of size indicated and which do not exceed 
 70 pounds in weight when mailed for delivery in all zones, including 
 Manila, P. I., are transmissible in the mails provided postage is paid 
 at the appropriate rate. The parcel-post service offers an inexpensive 
 mode of transportation for Marine Corps property and supplies of all 
 descriptions, with the exception of certain restricted articles not mail- 
 able, and will be used by Marine Corps shippers when the charges are 
 lower than via any other transportation agency. 
 
 (2) Registry and insurance.—Payment of insurance fees is prohib¬ 
 ited by the act of July 8, 1937 (5 U. S. C. 134c). On parcel-post 
 packages, however, the minimum fee of 5 cents may be paid, in order 
 to secure a receipt from the post office by the sender and a receipt 
 from the addressee on delivery. The minimum 15-cent registration 
 fee may also be paid. In addition, if matter mailed has an actual 
 money value, such value will be declared and the surcharge required 
 by postal regulations on valuation in excess of $5 may be paid, as such 
 surcharge is not regarded as insurance. 
 
 16-209 
 
 (1) Released rates.—Shipment of public property will be made at 
 released rates in accordance with the conditions of the Government 
 bill of lading, and, in view of said conditions, no notation is necessary 
 on the face thereof, except that bills of lading covering shipments by 
 express will, in all cases, unless authority for a higher valuation is 
 obtained from the Quartermaster, be noted (1) “Value not in excess 
 of $50” where shipment does not exceed 100 pounds in weight, or (2) 
 “value not in excess of $0.50 per pound” where shipment exceeds 100 
 pounds in weight. The same notation will be placed on the package 
 or packages comprising the shipment. (Chief Cordinator Bulletin 
 No. 107, Sup. No. 1, Jan. 2, 1930.) 
 
 (2) Valuables which it was formerly the practice to insure shall, on 
 and after August 15, 1937, be transported uninsured in a manner 
 affording the greatest possible protection against loss, destruction or 
 damage (act of July 8, 1937 (5 U. S. C. 134c), and Treasury Depart¬ 
 ment Circular No. 576, July 16,1937). No insurance fee can be paid; 
 however, on shipments of coin or currency by express, the full value 
 will be declared, as required by express company rules, and the full 
 charge may be paid, as the insurance feature is inseparable from the 
 transportation charge (17 Comp. Gen. 139). When the actual or 
 replacement value of exceptionally fragile and costly articles, such 
 as those mentioned in article 16-205, is in excess of the “release” 
 valuation stated in the preceding paragraph, and is so declared, the 
 transportation charge based upon such declared valuation may be 
 paid (17 Comp. Gen. 741). 
 
 524 
 
TRANSPORTATION 
 
 16-210 
 
 16-210 
 
 Eesponsibility for shipment.—An officer who turns over supplies to 
 another for transportation in the best condition in which it is possible 
 to put them is relieved from any further responsibility therefor by the 
 receipt of the officer to whom they are intrusted for transportation. 
 Procedure in case of loss, damage, or deficiency found on arrival at 
 destination will be as prescribed in articles 16-254 and 16-263. 
 
 16-211 
 
 (1) Marking packages.—Each package (box, crate, bundle, or loose 
 piece) of property shipped on Government bill of lading must be 
 plainly, legibly, and durably marked, as follows: 
 
 {a) When consigned to a place of which there are two or more 
 of the same name in the same State, the name of the place and of 
 
 524a 
 
TRANSPORTATION 
 
 16-211 
 
 the county also must be shown. When consigned to a place not 
 located on the line of a carrier, it must also be marked with the name 
 of the station of the last carrier at which the consignee will accept 
 delivery. If labels are used, they must be securely attached with 
 glue or equally good adhesive. If tags are used, they must be suffi¬ 
 ciently strong and durable to withstand the wear and tear incident 
 to transportation, and when tied to a package of any kind must be 
 securely attached through a reenforced eyelet. Tags used to mark 
 wooden pieces or wooden containers must be fastened at all corners 
 and center with large-headed tacks or tag fasteners, or may be tied 
 to wooden pieces when the freight would be injured by the use of 
 tacks or tag fasteners. Tags tied to bags, bundles, or pieces must 
 be securely attached by strong cord or wire, except that when tied 
 to bundles or pieces of metal they must be securely attached by a 
 strong wire or strong tarred cord. Old consignment marks must be 
 removed or effaced. (From Standard Kules and Conditions of 
 Freight Classification, adopted by United States railroads.) 
 
 16-212 
 
 (1) Shipments of remains by express.—In all cases where shipments 
 of the remains of officers or enlisted men are made to the homes of the 
 deceased, a form of receipt, in duplicate, will be prepared and for¬ 
 warded to the consignee, together with the original bill of lading, 
 with instructions that upon receipt of the remains the bill of lading 
 will be accomplished to show delivery and turned over to the express 
 company making such delivery, and that the form of receipt will also 
 be accomplished and returned to the shipping officer in an addressed 
 franked envelop furnished for that purpose. One copy of the re¬ 
 ceipt will be forwarded to the Quartermaster, and the other will be 
 retained by the shipping officer. Every effort should be made to 
 obtain these receipts, as they will be used in cases where the original 
 bill of lading has been lost, in connection with the certificate of ship¬ 
 ment prepared by the shipping officer on Form NMC-358, in effecting 
 payment for the transportation charges. (See arts. 3-6 (4), 16-29, 
 16-270, 16-279, and 1&-71.) 
 
 (2) Bills of lading for remains.—^When the remains of deceased 
 marines are shipped on Government bills of lading, one copy of the 
 bill of lading on which transportation is effected should be securely 
 pasted on the top of the outer or shipping casket and then covered 
 with shellac or varnish to protect from moisture or rough handling. 
 There should be stamped in letters about % inch square, diagonally 
 across the face of each copy of the bill of lading, the following: 
 
 Pay no charges on this shipment. Transportation will be paid by the Marine 
 Ck)rps. No charges of any kind in connection with this bill of lading will be 
 collected from the consignee. 
 
 (3) In absence of the proper stamp, the above notation should be 
 typewritten in capital letters. 
 
 625 
 
16-221 
 
 MAEINE CORPS MANUAL 
 
 BILLS OF LADING 
 
 16-221 
 
 (1) Description.—Public property, or other property transported at 
 public expense, will be transported on the prescribed form of Govern¬ 
 ment bill of lading. This bill of lading has three parts; The orig¬ 
 inal, Form NMC-T39; shipping order, NMC-739b; and the memo¬ 
 randum, NMC-739a. There is also an additional sheet to the original 
 shipping order or memorandum, NMC-739c, when the shipment is so 
 extensive as to require more than one sheet. 
 
 (2) A series of numbers for bills of lading will be assigned by the 
 Quartermaster to each post or station of the Marine Corps for use 
 during each fiscal year. At the beginning of each fiscal year the 
 series of numbers should again be used, using the first number of the 
 series and changing the fiscal year in the following manner; 1500/40 
 for fiscal year 1940, and 1500/41 for fiscal year 1941. 
 
 (3) How to issue.—The property being ready for shipment, the 
 shipping officer issues the bill of lading. One copy each of the orig¬ 
 inal and shipping order and three copies of the memorandum will be 
 used, and these five copies should be made simultaneously by the use 
 of carbon paper. One of the three memorandum copies will be 
 plainly stamped or indorsed “Property received copy” and another 
 “Property shipped copy.” The shipping order will be signed by the 
 officer making the shipment. 
 
 (4) Name of issuing officer.—In issuing Government bills of lading, 
 the name as well as the official designation of the issuing officer will 
 be stated on the forms (NMC-739, 739a, 739b, and 739c) in the space 
 provided for “consignor.” 
 
 (5) Consignor and consignee.—The consignor is the officer who is¬ 
 sues the original bill of lading. The consignee, as the word is used 
 herein, and in general, as understood by transportation companies, is 
 the person to whom the last carrier turns over the shipment, and 
 therefore is not necessarily the person for whom the property shipped 
 is intended. 
 
 (6) Erasures, interlineations, or alterations in a bill of lading will be 
 authenticated and explained by the person making them, preferably 
 on the margin. 
 
 16-222 
 
 (1) Copies accompanying shipment.—Three copies, original, ship¬ 
 ping order, and unstamped memorandum (but not the “Property 
 received” and “Property shipped” copies) should accompany the ship¬ 
 ment when delivered to the carrier. 
 
 (2) Action of carrier’s agent.—The agent of the carrier will retain 
 the shipping order, receipt the original and memorandum, and return 
 them to the shipping officer. 
 
 526 
 
TRANSPORTATION 
 
 16-222 
 
 (3) Disposition of original.—When receipted by the agent of the 
 receiving carrier and returned to the consignor, the original bill of 
 lading will, together with the invoices covering the shipment, be 
 promptly mailed in the same envelope to the consignee, in order that 
 the original bill of lading can be promptly accomplished to the 
 carrier upon receipt of the shipment. 
 
 (4) Accomplishment and surrender of original.—Upon receipt of the 
 shipment, the consignee will accomplish and surrender the bill of 
 lading to the carrier who makes delivery, being particular to note on 
 the reverse thereof any loss or damage that may exist. This bill of 
 lading then becomes the evidence upon which settlement for the 
 service will be made. 
 
 (5) Receipting.—In the absence of the consignee, or on his failure 
 to receipt, the person receipting will certify that he is duly authorized 
 to do so, and cite such authority. 
 
 (6) Carrier from whom property is received.—When there is more 
 than one carrier at the point of destination, the receiving officer 
 should see that his certificate of receipt shows the carrier from whom 
 the property was actually received. The word “carrier” herein used 
 does not apply to local drayage concerns. 
 
 (7) Disposition of unstamped memorandum.—The unstamped memo¬ 
 randum copy, together with all other memorandum bills of lading 
 issued during the day, will be mailed to the disbursing quartermaster 
 charged with the settlement of the account. 
 
 (8) Disposition property received copy.—The memorandum marked 
 “Property received copy” will be mailed to the consignee as soon 
 as prepared. Upon receipt of this copy in the consignee’s office, it 
 will be filed as a record of property received. 
 
 (9) Receipts of addressee.—Receipts will be obtained by the receiv¬ 
 ing officer from the person to whom the property shown on each bill 
 of lading is shipped, and will be attached to and made a part of the 
 property received copy. 
 
 (10) Filing of receipt.—Proper care should be taken by the officers 
 receiving property that “Property received” copies of bills of lading 
 and receipts for property shown thereon are carefully filed, and that 
 all notations as to shortage, damage, or other unusual condition are 
 entered on the “Property received” copy, in order to afford ready 
 reference to same in connection with inquiries that may be made on 
 his office for information in regard thereto. 
 
 (11) Disposition of property shiped copy.—Tlie memorandum 
 marked “Property shipped copy” will be retained by the consignor 
 as his office file copy. 
 
 16-223 
 
 Through hills of lading will be issued in all instances between 
 initial and ultimate points of shipment, including those for service 
 
 527 
 
16-223 
 
 MARINE CORPS MANUAL 
 
 over land-grant and bond-aided lines, except where specific instruc¬ 
 tions to the contrary have been given. 
 
 16-224 
 
 Carload lots.—A bill of lading covering the shipment of property 
 in carload lots will have noted thereon the initials and numbers of 
 cars in which the property is loaded, together with the seal numbers 
 placed on the doors. 
 
 16-225 
 
 Contract or special rates.—^When a shipment is made under contract 
 or special rates, notations of such fact will be made on the face of the 
 bill of lading. 
 
 16-226 
 
 Shipments outside United States.—Bills of lading covering shipments 
 to points outside the continental limits of the United States must 
 show consignee and final destination, and value of the entire ship¬ 
 ment, except that the value of household goods shipped at a limited 
 valuation or the value of the property handled with troops should 
 not be indicated on bill of lading. The cubic measurement in cubic 
 feet must also be shown on all shipments. Value may be shown in 
 one amount for the entire shipment, but measurements should be in 
 detail, not showing the three dimensions (except of some extraordi¬ 
 nary pieces), but the number of cubic feet or decimals thereof for 
 each item. (See art. 16-305.) 
 
 16-227 
 
 Lines owned or leased by Government.—A bill of lading issued for 
 supplies to be forwarded by conveyance owned or leased by the 
 Government should show that no payment is to be made for the 
 service. 
 
 16-228 
 
 When not issued.—In no case will a second bill of lading be issued 
 for any shipment, nor will a bill of lading be issued after the trans¬ 
 portation has been performed. 
 
 16-229 
 
 (1) Lost or destroyed.—In case a bill of lading has been lost or 
 destroyed, the shipping officer will issue upon application of the 
 , carrier or consignee a certificate in duplicate on Standard Form 
 1061. This certificate will be forwarded to the consignee, who will 
 endorse thereon his acknowledgment of the receipt of the property 
 
 528 
 
/ 
 
 TRANISPORTATION 16-*229 
 
 and a statement as to its condition. This certificate will then become 
 the substitute for the bill of lading and payment may be made hereon. 
 Kecord should be made of the loss of the bill of lading and of the issue 
 of the certificate. 
 
 (2) Certificate of loss, when given.—The shipping officer will not 
 give his certificate until he has satisfied himself by correspondence 
 with the.consignee that the bill of lading is not in his possession. 
 The shipping officer will also require proper evidence from the car¬ 
 rier that the bill of lading is not in its possession, and cannot be 
 traced or located, and a statement that if subsequently found it will 
 be surrendered at once to the Quartermaster without demand. In 
 case the bill of lading should subsequently be recovered, proper 
 record will be made thereof and the bill of lading forwarded to the 
 proper disbursing officer to be filed with the voucher in the case. 
 
 16-230 
 
 (1) Delivery without hill of lading.—To insure the prompt delivery 
 of property, in the absence of the bill of lading, the consignee will 
 execute temporary receipt. Standard Form 1060, in favor of the car¬ 
 rier, for the property actually delivered. In the event the origi¬ 
 nal bill of lading cannot be found after diligent effort has been 
 made to locate it, and it is evident that it has been lost or destroyed, 
 a form of “Certificate in lieu of lost bill of lading,” as provided in 
 article 16-229, will be prepared. The fact that a temporary receipt. 
 Standard Form 1060, was issued for delivery of the property shipped 
 will be endorsed on the “Certificate in lieu of lost bill of lading.” 
 Likewise when the certificate is received by the carrier for accom¬ 
 plishment of its certificate and waiver, reference to such “Certificate 
 in lieu of lost bill of lading” will be made on the temporary receipt 
 and the certificate and receipt attached to the claim for payment. 
 
 (2) Temporary receipt.—The use of the consignee’s temporary re¬ 
 ceipt, Standard Form 1060, will be limited so far as practicable to 
 cases where prompt delivery of shipment is important, or the bill 
 of lading is lost or its receipt seriously delayed. Under no circum¬ 
 stances will transportation charges be paid on a temporary receipt. 
 
 16-241 
 
 ' (1) Exact facts.—Bills of lading should show the exact facts. If the 
 
 delivery was made on April 29, the bill of lading should show that 
 fact, with the actual condition as revealed at the time, the exact 
 or full nature of the loss or damage, if not then known, to be fur¬ 
 nished the company thereafter as soon as possible. If for any rea¬ 
 son the bill of lading is not delivered to the carrier upon receipt of 
 shipment, a receipt for the goods actually received should be given 
 to the carrier and the bill of lading when delivered should show the 
 
 529 
 
16-241 
 
 MARINE CORPS MANUAL 
 
 date of its delivery as well as the date of delivery of shipment, and 
 any other facts pertinent thereto, so as to furnish a correct statement 
 of the transaction with no fictitious presumptions to be corrected later 
 by outside evidence (Comp. Dec., Apr. 27, 1915). 
 
 (2) The following notations relative to pick-up and delivery serv¬ 
 ice will be stamped or typed in convenient places on the faces of 
 bills of lading and will be completed by consignors and consignees 
 respectively, striking out the inapplicable word or words: 
 
 Pick-up service at origin Government. 
 
 (Signature of consignor.) 
 
 Delivery service at destination | ^^^ot} Government. 
 
 (Signature of consignee.) 
 
 [C. M. C. M. 3.] 
 
 16-242 
 
 When to use commercial forms.—A quartermaster or acting quarter¬ 
 master should at all times have a supply of the standard form of 
 Government bill of lading in his possession. If, however, a quarter¬ 
 master or acting quartermaster is without Government bills of lad¬ 
 ing he may, as an emergency measure only, make a shipment on the 
 regular commercial bill of lading, noting thereon that the shipment 
 is for the Government, making the same number of copies, and dis¬ 
 posing of them as prescribed for the Government bill of lading, and 
 advising the receiving officer, and also the disbursing officer, by 
 whom the transportation account will be settled, of his action and 
 the reason thereof in full. The consignee will, on receipt of the 
 property, handle the commercial bill of lading as prescribed in 
 article 16-243.- 
 
 16-243 
 
 When Government bill of lading not issued.—In cases of shipments 
 by freight or express payable by the Marine Corps, and covered by 
 commercial bills of lading or express receipts, no Government bills 
 of lading having been issued, the receiving officer will on receipt of 
 the property attach the commercial bill of lading or express receipt 
 to a Government bill of lading form, preferably by pasting, accom¬ 
 plish the certificate of delivery thereon, and surrender to the deliv¬ 
 ering carrier. This bill of lading will be given a serial number, 
 using the first unused number of the series assigned to the post or 
 station, with the letters “com” immediately following, as, for ex¬ 
 ample, M6543-31-com. A memorandum copy thereof, bearing the 
 same serial number, will be prepared and immediately forwarded to 
 the office charged with the settlement of the accounts. 
 
 530 
 
TRANSPORTATION 
 
 16-244 
 
 16-244 
 
 (1) Lowest legal rates.—In order that the Government may avail 
 itself of the lowest legal rates applying on shipments, care should be 
 exercised in classifying, crating, and packing articles for shipment. 
 
 (2) Description of articles.—The bill of lading should describe the 
 articles comprising the shipment, in accordance with the description 
 as shown in the consolidated classification,' which publication is au¬ 
 thorized by the Interstate Commerce Commission for the purpose of 
 classifying the larger percentage of freight shipments between points 
 in the United States. 
 
 63Ua 
 
TRANSPORTATION 
 
 16-244 
 
 (3) Description of articles and packing.—The consolidated classifica¬ 
 tion has been furnished the depots and larger posts of the Marine 
 Corps and should always be consulted for proper description of 
 articles on bills of lading. Where the consolidated classification is 
 not available, the articles should be described as shown in article 
 16-247, and in the event the article to be shipped is not shown therein, 
 the commercial name of the article should be shown. The manner 
 in which articles are packed should also be shown; i. e., boxed, crated, 
 burlapped, etc. Articles that can be knocked down or nested should 
 be so packed and so stated on the bill of lading; the material com¬ 
 posing the article should be stated, such as wood, iron, copper, 
 enameled ware, tinware, etc. 
 
 (4) Express food shipments.—In making shipments of articles of 
 food by “express,” all components coming under the term of “Sub¬ 
 sistence stores,” will be specified on the bill of lading, as “Food, 
 articles of, N. O. S.,” and the designation “Subsistence stores” will be 
 shown directly thereunder. 
 
 16-245 
 
 Itemizing packages.—Two or more packages comprising articles in 
 no way analogous should not be shown as one item on the bill of 
 lading; example: “Two boxes clothing and tent pins,” same should 
 be stated as two separate items. The weight of each article should be 
 shown opposite the entry thereof, and when articles are composed of 
 two or more parts or two or more articles are shipped, the weights 
 thereof should not be combined and shown as one weight; example: 
 “Motorcycle and side car,” each packed separately, the weight of each 
 package should be shown opposite each article and not “two packages 
 motorcycle and side car, weight 500 pounds.” 
 
 16-246 
 
 (1) Household effects of officers should be billed as “Household 
 goods,” itemizing the number of boxes, crates, bundles, etc., stating 
 separately the packages of professional books, as, for example: 
 
 Pounds 
 
 8 boxes household goods-^_1,678 
 
 3 crates household goods- 459 
 
 4 bundles household goods_ 284 
 
 2 boxes professional books_ 261 
 
 (2) Tree entry of household goods and personal property of officers 
 and military personnel. Attention is invited to Circular Letter No. 
 T. D. 45904 from the Commissioner of Customs, Treasury Depart¬ 
 ment, dated September 27, 1932, to collectors of customs and others 
 concerned, reading as follows: 
 
 “The following regulations for the declaration and entry of certain 
 effects of members of the armed forces of the United States return- 
 
 531 
 
16-246 
 
 MAEINE CORPS MANUAL. 
 
 ing from tours of duty abroad, and of employees of the Panama Canal 
 coming from the Canal Zone to resume or establish their residence in 
 this country, are prescribed for the guidance of customs officers and 
 others concerned: 
 
 A member of the armed forces of the United States returning from 
 a foreign country in the course of his duty is ordinarily classifiable 
 for customs purposes under the provisions of paragraph 1798 of the 
 Tariff Act of 1930 as a returning resident of the United States, and 
 such person should be classified as a nonresident only after inquiry 
 made of him to determine that during his stay abroad he acquired a 
 fixed place of residence, and maintained no residence or place of abode 
 in the United States. A citizen of the United States employed in a 
 civilian capacity by the Panama Canal is usually a resident of the 
 Canal Zone, and should be classified as a returning resident only upon 
 inquiry developing that while abroad he has retained a residence and 
 place of abode in the United States, to which he at all times expected 
 to return after the expiration of his foreign service. Effects of the 
 persons above mentioned to be shipped to the United States otherwise 
 than as baggage from points in the Canal Zone, the Philippine 
 Islands, the Virgin Islands (United States), or the islands of Guam 
 or Tutuila (American Samoa), where customs officials are stationed, 
 shall be passed free of duty without examination upon arrival of the 
 shipment in this country and upon an entry being filed to cover the 
 importation, provided: 
 
 {a) The effects have been corded and sealed immediately after 
 an examination made by a principal customs officer at the place of 
 shipment; 
 
 (h) The cords and seals are intact at the time of importation; and 
 
 (c) There are filed at the port of entry a sworn declaration of the 
 owner and a certificate of the examining customs officer, both indi¬ 
 cating that the packages corded and sealed contain nothing but arti¬ 
 cles of the classes entitled to free entry under paragraphs 1615 and 
 1632 of the Tariff Act of 1930. Returning residents may also include 
 in the corded and sealed packages articles classifiable under the tariff 
 act. The declaration of the owner shall contain an affidavit as to his 
 residence, and the certificate of examination shall contain or be sup¬ 
 ported by detailed inventories of the contents of the packages cov¬ 
 ered by the declaration and certificate, certified by the examining 
 customs officer to be correct in every particular. Both the declara¬ 
 tion and the certificate shall be executed in triplicate, the original to 
 accompany the shipment to the United States, the duplicate to be 
 retained by the shipper of the merchandise, and the triplicate to be 
 forwarded by mail to the collector of customs at the port in the 
 United States where the shipment will be imported. Examiners 
 at the places of shipment abroad shall exercise particular care to see 
 that no articles subject to duty or entitled to free entry under any 
 provision of law other than paragraphs 1615,1632, or the second pro- 
 
 532 
 
TRANSPORTATION 
 
 16-246 
 
 viso to paragraph 1798 of the tariff act are included in the packages 
 corded and sealed and covered by the certificate contemplated by these 
 regulations. Effects of United States Army, Navy, and Marine Corps 
 personnel returning to the United States from Tientsin or Shanghai, 
 China, may be released free of duty upon the arrival of the effects in 
 the United States and compliance with the foregoing procedure, 
 except that examination of the effects will be made and the certificate 
 of inspection will be executed by an officer or responsible civilian 
 employee of the United States Army or Navy designated by the 
 commanding officer of the department. Effects of members of the 
 armed forces of the United States, who are returning to this country 
 from points abroad, other than Tientsin or Shanghai, China, where 
 no customs officer under the jurisdiction of the United States is sta¬ 
 tioned, may be examined abroad under the procedure outlined above, 
 the examination to be made by the senior officer of the post, ex¬ 
 cluding the owner of the effects except where only one officer is 
 stationed. Upon the arrival of such shipments^ consigned to the 
 official representative of the Army, Navy, or Marine Corps, and the 
 receipt of the required certificate of inspection and declaration 
 of the owner, the packages shall be delivered to the consignee under 
 cord and seal in order to eliminate storage and other charges, but not 
 finally released until an entry has been filed and the goods have been 
 actually examined by a customs officer of the port of entry. Exami¬ 
 nation in these cases will be made at Army, Navy, or Marine Corps 
 storehouses and, if items not classifiable under paragraphs 1615, 1632, 
 or the second proviso to paragraph 1798 of the tariff act are found, the 
 consignment will again be corded and sealed and left in the custody 
 of the official representative of the Army, Navy, or the Marine Corps 
 until regularly entered and cleared through tne customs under the 
 usual customs regulations. For the purpose of completing the col¬ 
 lectors’ records, the fact of arrival of Army, Navy, or Marine Corps 
 personnel taking advantage of these regulations will be certified 
 by the proper representative of the service to which the owners of 
 the effects belong, to the collector of the port through which their 
 effects have been imported. Nothing in these regulations shall be 
 construed to preclude the examination and detention of any importa¬ 
 tion, if a customs officer having proper jurisdiction deems such action 
 advisable in the interest of the revenue. Importations may be entered 
 under these regulations at any time after their publication in the 
 weekly Treasury Decisions, and 3 months after the date of publica¬ 
 tion the instructions contained herein shall supersede Bureau Cir¬ 
 cular Letter No. 688, November 7, 1924, and all other instructions 
 concerning similar shipments. 
 
 (3) Military personnel must, prior to leaving old station abroad, 
 execute the certificate required by the Treasury Department on Form 
 NM(^885, and comply with the instructions as set forth in the afore¬ 
 mentioned circular letter of the Treasury Department. If, for any 
 
 533 
 
16-246 
 
 MARINE CORPS MANUAL 
 
 reason, the property will precede the owner on return, the certificate 
 amended so as to show his probable time of arrival will be executed 
 and mailed to the representative of the Quartermaster’s Department 
 or supply officer, port of entry, so as to arrive with or before the 
 shipment. On arrival in the United States the owner must report 
 promptly in person, if practicable, otherwise by letter or telegram to 
 the representative of the Quartermaster’s Department or supply 
 officer at the port of entry of the shipment and arrange with latter 
 the clearance of his property and thus avoid any subsequent 
 difficulties. 
 
 16-247 
 
 Description of articles.—The following instructions should be ob¬ 
 served when describing articles on bills of lading, and such articles 
 should be packed in strict accordance herewith (this classification to 
 be used by all shipping officers where the consolidated classification 
 is not available) : 
 
 Commercial name of ar¬ 
 ticles or their name and 
 description as known 
 to the Marine Corps 
 
 Name by which articles should be described on bills of lading In accordance 
 with consolidated freight classification and manner in which they should be 
 packed 
 
 Airplanes.... 
 
 Ambulances (motor, pas* 
 senger). 
 
 Ammunition (fixed).. 
 
 Anvils___ 
 
 Automobiles (passenger) . 
 Automobile trucks 
 (freight). 
 
 Bags (bat).. 
 
 Bags (clothing)... 
 
 Bags (feed)... 
 
 Bags (mail).. 
 
 Bags paddle).. 
 
 Bags (sand)...__ 
 
 Bags (shooting).. 
 
 Basins (wash)_ 
 
 Baskets (waste paper).... 
 
 Baskets (wire desk).. 
 
 Batteries (dry).. 
 
 Batteries (storage).. 
 
 Benches (mess)_ 
 
 Binders (loose leaf). 
 
 Blanco (cans).. 
 
 Boards ^rawing). 
 
 Boats (gravy)_ 
 
 Bodies (automobile). 
 
 Boilers (copper). 
 
 Boilers (tin)... 
 
 Bottles (water).. 
 
 Boxes (clothing). 
 
 Boxes (packing)... 
 
 Braces (ratchet)_ 
 
 Brackets (flagpole, re¬ 
 cruiting) . 
 
 Airplanes, flying boats, or hydroplanes, with or without power installed, 
 in boxes or crates. 
 
 Automobiles, freight, loose, in boxes, in crates. 
 
 Fixed ammunition for cannon (explosive projectiles), in boxes. 
 
 Anvils, iron or steel, 15 pounds or over, loose. 
 
 Automobiles, passenger, loose, in boxes, in crates. 
 
 Automobile trucks, freight, loose, in boxes or crates. 
 
 Bat bags, in boxes. 
 
 Bags, clothing, in boxes. 
 
 Bags, horse feeding, in barrels or boxes. 
 
 Bags, mail, cloth or leather in bags, bales, boxes, or bundles. 
 
 Bags, saddle, in bales, boxes, or bundles. 
 
 Bags, sand, in bales, boxes, or bundles. 
 
 Bags (cotton, new or old), in bales, boxes, or bundles. 
 
 Wash basins, nested, enameled ware, tinware, in barrels, boxes, or crates. 
 Baskets, waste paper, fiber, nested in bundles, boxes, or crates. 
 
 Baskets, wire desk, nested, in boxes or crates. 
 
 Batteries, dry cell, not spent, in bairels or boxes. 
 
 Batteries, dry cell, spent (old batteries), in barrels or boxes. 
 
 Batteries, storage, assembled with chemicals, in barrels, boxes, or crates. 
 Batteries, storage, assembled, without chemicals, in barrels, boxes, or crates. 
 Benches, mess, K, D. or folded flat, in boxes or crates. 
 
 Binders, loose leaf, in boxes. 
 
 Cleaning compound, N. O. I. B. N., in cakes, in cans. In barrels or boxes. 
 Boards, drawing, in boxes or crates. 
 
 Crockery, porcelain ware, enamelware, in barrels, boxes, or crates. 
 
 Bodies, auto, freight or truck or passenger (if 8. U. or partly K. D., the height 
 in inches should be shown on B/L), in boxes or crates (completely K. D. 
 show whether parts are flat or nested), loose or in packages; not necessary 
 to show size of packages. 
 
 Boilers, wash copper, nested, if possible to nest, in boxes or crates. 
 
 Tinware, nested, if possible to nest, in barrels, boxes, or crates. 
 
 Bottles, glass, sliow capacity, viz, 5 gallons, etc., each in individual box or 
 crate or packed in barrels, boxes, or erates. 
 
 Boxes, wooden, set up, not nested. If shipped knocked down or folded flat the 
 rate would be cheaper. 
 
 Boxes, wooden, N. O. I. B. N., new or old, nested or not nested, K. D., or 
 folded flat (cheapest rate applies when folded flat, or knocked down). 
 Mechanics’ tools, hand, N. O. I. B. N., in boxes. 
 
 Brackets, iron or steel, N. O. I. B. N., galvanized, in barrels, boxes, or crates. 
 
 534 
 
TRANSPORTATION 
 
 16-247 
 
 Commercial name of ar¬ 
 ticles or their name and 
 description as known 
 to the Marine Corps 
 
 Name by which articles should be described on bills of lading in accordance 
 with consolidated freight classification and manner in which they should be 
 packed 
 
 Brackets (wood) 
 Buckets (G. I.)- 
 Bunks (iron)_ 
 
 Burlap (for sand bags)... 
 
 Cans (bacon).. 
 
 Cans (condiment)_ 
 
 Cans (garbage, with 
 cover). 
 
 Cans (meat).. 
 
 Cans (water with covers) 
 
 Canteens__ 
 
 Carbide of calcium. 
 
 Cartridges (ball). 
 
 Cartridges (blank). 
 
 Cartridges (dummy)_ 
 
 Cartridge shells, empty, 
 being returned for re¬ 
 loading. 
 
 Cartridge shells, empty, 
 when useless, being re¬ 
 turned as scrap. 
 
 Cases, brass or metallic, 
 for guns, not small 
 arms, empty, returned 
 for reloading. 
 
 Cases, brass or metallic, 
 for guns, not small 
 arms, empty, when 
 useless, being returned 
 as scrap. 
 
 Carts (dump). 
 
 Carts (hand). 
 
 Chains (tire). 
 
 Chairs (barrack). 
 
 Chairs (folding).. 
 
 Chairs (office). 
 
 Chests (arm). 
 
 Chests (tool, carpenter).. 
 
 Choppers (meat)... 
 
 Cinches.. 
 
 Cleanser (Oakite)... 
 
 Cleaner (russet leather, 
 bottles). 
 
 Cleavers (butchers’). 
 
 Clothing. 
 
 Coolers (water, twenti¬ 
 eth century). 
 
 Cots (field). 
 
 Cots (steel)... 
 
 Covers (mattress). 
 
 Cresol... 
 
 Cups (enamel). 
 
 Desks (flat top)..... 
 
 Disinfectant (gallons).... 
 
 Disks (marking). 
 
 Dressing (harness, rus¬ 
 set, gallons). 
 
 Drier (Japan, gallons). 
 
 Drums. 
 
 Brackets, wood, in boxes or crates. 
 
 Buckets, G. I., nested or not nested, in barrels, boxes, bundles, or crates. 
 
 Beds, 3-piece, K. D., ends laid flat against linked or woven wire spring and 
 rails combined, iron, wrapped in burlap, paper, excelsior or hay pads or 
 excelsior in rope form, or in boxes or crates. 
 
 Burlap bagging or cloth, not paper lined, in bags, bundles, bales, boxes, or rolls. 
 Cans, bacon (sheet-steel ware, plain), not nested, in barrels, boxes, or crates. 
 Cans, condiment (tinware), not nested, in barrels, boxes, or crates. 
 
 Cans, garbage, with cover, G. I., nested, in boxes, bundles, or crates. 
 
 Cans, meat (sheet steel ware, plain), not nested, in barrels, boxes, or crates. 
 Cans, water, with cover, G. I., nested in boxes, bundles, or crates. 
 
 Canteens, Army (aluminum), in barrels or boxes. 
 
 Carbide of calcium, in metal cans, in barrels or boxes or in iron or steel barrels. 
 Cartridges for small arms, loaded in boxes. 
 
 Cartridges for small arms, blank in boxes. 
 
 Cartridges, dummy, in copper cans or in crates. 
 
 Cartridge shells, small arm, empty, old, used, in barrels with solid or cloth 
 tops or in boxes. 
 
 Scrap brass, in barrels, boxes, or crates. 
 
 Cartridge cases, empty, not primed, metallic, in boxes. 
 
 Scrap brass, in bales or bundles, weighing each 50 pounds or over, or in barrels, 
 boxes, or crates. 
 
 Freight carts, without springs, S. U., wheels on or off. (If body can be knocked 
 down, show it on bill of lading.) 
 
 Carts, hand, S. U., wheels on or off, loose (impossible to knock down body), 
 in boxes bundles, or crates. 
 
 Chains, automobile tire, in bags, barrels, or boxes. 
 
 Chairs, wooden, S. U., in burlap or paper, loose, or in boxes or crates. 
 
 Chairs, folding, folded flat in boxes, bundles, or crates. 
 
 Chairs, oflice, revolving, tops and bases separated or base reversed on screw 
 wrapped in burlap or paper or in boxes or crates. 
 
 Boxes, wooden, not nested, new or old, as the case may be, loose or in packages. 
 
 Chests, tool, wooden, loose or in packages. 
 
 Choppers, meat, hand, in barrels or boxes. 
 
 Cinches (saddlery, N. O. I. B. N.), in bales or boxes. 
 
 Cleaning compound, N. O. I. B. N., In packages, in barrels or boxes. 
 
 Cleaning compound, N. O. I. B. N., liquid, in glass, packed in barrels or boxes. 
 
 Cleavers, chopping knives, in barrels or boxes. 
 
 Clothing; description on bill of lading should be shown by the name of the 
 article, viz, 1 box hats, 1 box trousers, 1 box coats, 1 box shirts, etc., as the 
 case may be. 
 
 Coolers, water, indurated fiber ware, with inside earthenware crock. 
 
 Cots, canvas, completely collapsed and folded or rolled solid, in boxes, bundles, 
 or crates. 
 
 Cots, steel linked or woven wire, fiat or folded flat, loose or in bundles, or in 
 boxes or crates. 
 
 Bags, cotton, other than clayed, in bales, boxes, or bundles. 
 
 Disinfectant, other than medicinal, liquid, in metal cans, in barrels or boxes. 
 
 Enameled ware, nested or not nested as the case may be, in barrels, boxes, or 
 crates. 
 
 Desks, N. O. I. B. N., wooden finished, S. U., wrapped in burlap or fiber board, 
 or in boxes or crates. 
 
 Disinfectant, other than medicinal, liquid, in metal cans, in barrels or boxes. 
 
 Disks, galvanized iron, in bags, barrels, or boxes. 
 
 Dressing, harness, liquid, in cans, in barrels or boxes. 
 
 Drier, paint or varnish, N. O. I. B. N., liquid or paste, in metal cans, or pails, 
 in barrels or boxes. 
 
 Drums (other than toy), musical instruments, S. U., in boxes or taken apart 
 shells nested in boxes. 
 
 535 
 
16-247 
 
 MARINE CORPS MANUAL 
 
 Commercial name of ar¬ 
 ticles or their name and 
 description as known 
 to the Marine Corps 
 
 Engines (gasoline). 
 
 Extinguishers (fire). 
 
 Files (document, steel, 2 
 drawers). 
 
 Filters (syphon, com¬ 
 plete). 
 
 Finders (range). 
 
 Flies (tent)_ 
 
 Fluid (fire extinguishers, 
 gallons). 
 
 Folders (paper).. 
 
 Forges (portable). 
 
 Forks (table)—. 
 
 Frames (cot).. 
 
 Frames (target).. 
 
 Furnaces (gasoline), 
 plumbers.' 
 
 Fuse.. 
 
 Fuse (detonating).. 
 
 Fuse (combination per¬ 
 cussion, percussion 
 tracer, or time). 
 
 Generators.. 
 
 Glasses (field) ... 
 
 Globes (lantern).. 
 
 Grates (field range). 
 
 Grease (axle).. 
 
 Grease (cup, pounds)_ 
 
 Grease (transmission)_ 
 
 Griddles... 
 
 Grinders (tool). 
 
 Guns, machine (Brown¬ 
 ing), Cal. .30 
 Handles (hammer and 
 hatchet). 
 
 Handles (marking disk)— 
 
 Handles (mop)... 
 
 Haversacks. 
 
 Heliographs—... 
 
 Irons (hand and leg, 
 pairs). 
 
 Knives (table).. 
 
 Lamps (electric).. 
 
 Lanterns (acetylene). 
 
 Lanterns (oil).. 
 
 Lead (red and white).... 
 
 Lime (chloride of)... 
 
 Lime (hypochlorlde of)... 
 
 Links (bunk spring). 
 
 Lockers (trunk). 
 
 Lockers (steel). 
 
 Machetes. 
 
 Mops.. 
 
 Motorcycles. 
 
 Motorcycle side cars. 
 
 Motorcycle parcel cars_ 
 
 Muslin (unbleached, for 
 target). I 
 
 Name by which articles should be described on bills of lading In accordance 
 with consolidated freight classification and manner in which they should be 
 packed 
 
 Engines, internal-combustion, N. O. I. B. N., not mounted on trucks, in pack¬ 
 ages, loose, or on skids. 
 
 Extinguishers, fire, chemical, hand, other than glass. In barrels, boxes, or crates 
 Filing cases, steel, in boxes or crates. 
 
 Water filters, earthenware or stoneware, packed in barrels, boxes, or crates. 
 
 Finders, range (scientific Instruments), in barrels or boxes. 
 
 Flies, tent, in bags, bales, barrels, boxes, or crates. 
 
 Fire extinguishing compound, liquid, in metal cans, in barrels or boxes, or in 
 bulk in barrels. 
 
 Letter or document files, paper or pulpwood, folded flat, in boxes or crates. 
 Forges, portable, with bases or legs detached, hoods or shields detached, in 
 bundles, or in boxes or crates. 
 
 Forks, table, ironware, galvanized, tinned, or plain, in barrels or boxes. 
 Frames, cot, K. D., in boxes, bundles, or crates. 
 
 Military target frames, K. D., in boxes, bundles, or crates. 
 
 Furnaces, plumbers’, gasoline, in barrels, boxes, or crates. 
 
 Fuse, safety. In bales, barrels, or boxes. 
 
 Fuse, detonating (high explosive), in barrels or boxes. 
 
 Fuse (combination percussion, percussion tracer, or time), in boxes. 
 
 Generators, electric, in boxes or crates, or on skids. 
 
 Glasses, field, in boxes. 
 
 Globes, lantern, packed in barrels or boxes. 
 
 Grates, iron, other than gas, in barrels, boxes, or crates, or loose if possible to 
 knock down. 
 
 Grease, axle, in metal cans in crates, in wooden pails or tubs, in barrels, boxes, 
 kits, or iron or steel pails. 
 
 Grease, lubricating, in wooden pails or tubs, in barrels, boxes, kits, or Iron and 
 steel pails. 
 
 Grease, lubricating, in metal cans, in crates, barrels, or boxes. 
 
 Griddles, cast iron (hollow ware), loose or in bundles, in barrels, boxes* or crates. 
 
 Grinding machines with hand or pedal attachment, K. D., or folded flat. In 
 barrels, boxes, bundles, or crates. 
 
 Guns, machine; for use of small arms ammunition, in boxes. 
 
 Handles, wooden, finished or in the white, without metal ferrules or caps, in 
 bags, bundles, barrels, boxes, or crates. 
 
 Handles, wooden, finished or in the white, with metal ferrules or caps, in bags, 
 bundles, barrels, boxes, or crates. 
 
 Handles, mop, with metal holders attached, in bundles, boxes, or crates. 
 
 Haversacks, in boxes. 
 
 Scientific instruments (heliograph), in barrels or boxes. 
 
 Shackles, iron or steel, in barrels, boxes, or crates. 
 
 Cutlery, other than gold-plated or silver-plated, in barrels or boxes. 
 
 Lamps, electric, incandescent, packed in barrels or boxes. 
 
 Lanterns, gas generating, with or without globes or shades, in barrels or boxes, 
 or in boxes inclosed in crates. 
 
 Lanterns, metal, N. O, I. B. N., with globes, in barrels, boxes, or crates, or 
 without globes (lantern frames). In barrels, boxes, or crates. 
 
 Lead, red or white, paste or CTOund in oil, in metal cans or pails, in barrels or 
 boxes, in bulk, in barrels, kits, or pails. 
 
 Lime, chloride of, in pails, in cans, in barrels, or boxes, or in bulk In barrels. 
 
 Lime, hypochloridc of, in pails, in cans, in barrels or boxes, or in bulk in barrels. 
 
 Bed springs, fabric links, or ties, iron or steel, in barrels or boxes. 
 
 Lockers, trunk, wrapped or in boxes or crates. 
 
 Lockers, sheet steel, 8. U., in boxes or crates (If possible to knock down the 
 rate will be cheaper). 
 
 Machetes (chopping knives), in barrels or boxes. 
 
 Mops, in barrels, boxes, bundles, or crates. 
 
 Motorcycles, 2-wheeled, in boxes or crates. 
 
 Motorcycle side cars. 8. U. or K. D., as the case may be. In boxes or crates 
 (removing the wheels only will not be considered K. D.). 
 
 Motorcycle parcel cars (side cars), 8. U. or K. D., as the case may be, in boxes 
 or crates (removing the wheels only wUl not be considered K. D.). 
 
 Cotton piece goods, N. O. I. B. N., in the original piece, in boxes or burlapped 
 bales or rolls. 
 
 536 
 
TEANSPORTATION 
 
 16-247 
 
 Commercial name of ar¬ 
 ticles or their name and 
 description as known 
 to the Marine Corps 
 
 Nails (roofing). 
 
 Nails (horseshoe). 
 
 Nails (wire). 
 
 Oil (motor). 
 
 Oil (sperm). 
 
 Ovens (field, bake, Army 
 No. 1). 
 
 Parts, airplane. 
 
 Parts, spare, automobile 
 and motor wagon. 
 
 Parts, spare, motorcycle.. 
 
 Pads, cotton, 12 pounds; 
 Kapok, 9 pounds. 
 
 Name by which articles should be described on bills of lading in accordance 
 with consolidated freight classification and manner in which they should be 
 packed 
 
 Nails, roofing, iron or steel, In barrels or boxes. 
 
 Nails, horseshoe, in barrels or boxes. 
 
 Nails, iron or steel, galvanized or plain, in barrels, boxes, or kegs. 
 
 Oil, lubricating, petroleum, in metal cans in crates, in metal cans In boxes, or 
 in bulk in barrels. 
 
 Oils, fish, in metal cans in crates, barrels, or boxes. 
 
 Ovens, baking, iron or steel, other than reel, without legs. In boxes or crates, or 
 K. D., if possible to knock down. 
 
 Boats or pontoons in boxes or crates. 
 
 Fuselage with or without power installed In boxes or crates. 
 
 Propellers, propeller wheels or propeller blades, wooden or wood and metal 
 combinei (state number of blades), in boxes. 
 
 Wings, panels or wing sections, K. D., cowls, elevator, rudders or stabilizers, 
 in boxes or crates. 
 
 Airplane, flying boat or hydroplane parts, N. O. I. B. N., cloth and wood 
 combined, or cloth, wood, and iron or steel combined, in boxes or crates, iron, 
 steel, or wooden in boxes or crates, metal and wood combined, In boxes or 
 crates, metal, other than iron or steel, in boxes or crates. 
 
 Axles, with attachments, loose in boxes or crates. 
 
 Axles without attachments, loose or in packages. 
 
 Axles, shafts, loose or In packages. 
 
 Boards, floor, running or toe, wooden, trimmed or not trimmed, in boxes, 
 bundles, or crates. 
 
 Boards, running, iron or steel, in boxes, bundles, or crates. 
 
 Bodies, freight or passenger, finished, S. U., or partially K. D., in boxes or crates. 
 Packages exceeding 54 inches in height, actual weight, but not less than 1,000 
 pounds each, packages exceeding 44 inches but not exceeding 54 inches in 
 height, actual weight, but not less than 1,000 pounds each; packages exceed¬ 
 ing 34 inches but not exceeding 44 Inches in height. Packages not exceeding 
 34 inches in height. 
 
 Note.—T he lowest rate applies when the height of the package is the lowest, 
 and on the last two mentioned dimensions there is no specified minimum 
 weight of 1,000 pounds. 
 
 Brake drums without attachments, loose or in packages. 
 
 Brake shoes. In boxes. 
 
 Cylinders, cylinder castings or transmission cases, cast Iron or steel In the 
 rough, loose or in barrels or boxes. 
 
 Cylinder blocks, cast iron or steel, in the rough. Loose, each weighing less 
 than 25 pounds or wired together in bundles weighing each less than 25 pounds. 
 
 Loose weighing each 25 pounds or over, or wired together in bundles weighing 
 each 25 pounds or over, in barrels, boxes, or crates. 
 
 Engine hoods, N. O. I. B. N., nested or not nested in boxes, bundles, or crates. 
 
 Engine driving gear or steering gear parts, N. O. I. B. N., aluminum, brass, 
 bronze, or copper, in barrels, boxes, or crates. 
 
 Babbitt metal or white metal alloy in barrels, boxes, or crates, iron or steel, In 
 barrels, boxes, or crates. 
 
 Fenders (mud guards), or running-board shields, finished, not flat nor nested 
 in boxes, bundles, or crates. Flat or nested, in boxes, bundles, or crates. 
 
 Gear frames, side or cross bars, loose or in packages. 
 
 Hubs, Iron or steel, with or without bearings, in boxes, bundles, or crates. 
 
 Parts, automobile, N. O. I. B. N., aluminum, brass, bronze, or copper, in bar¬ 
 rels, boxes, or crates. Babbitt metal, or white metal alloy in barrels, boxes, 
 or crates. Iron or steel in bundles, barrels, boxes, or crates. 
 
 lladiator fans. Iron or steel, in barrels, boxes, or crates, shock absorbers. In bar¬ 
 rels or boxes. 
 
 Spokes, wire wheel, in boxes. 
 
 Steering gear assemblies, with steering wheels attached. In barrels, boxes, or 
 crates; with steering wheels detached, in barrels, boxes, or crates; without 
 steering wheels, in barrels, boxes, or crates. 
 
 Steering wheel rims in boxes or crates. 
 
 Steering wheels in boxes or crates. 
 
 Wheel bands, wheel felloes, wheel or hub flanges, wheel rims, wheel rim clamps 
 or wedges, tire bases of side or lockingwheel rings, iron or steel, weighing each 
 less than 26 pounds, or in bundles, weighing each less than 25 pounds; weigh¬ 
 ing 26 pounds or over, loose or in bundles weighing each 25 pounds or over, or 
 in barrels, boxes, or crates. 
 
 Wheels, iron or steel, without brake drums, gears, motors, sprockets, or rubber 
 tires, loose or in packages. Wire, in boxes or crates. 
 
 Parts, motorcycle, N. O. I. B. N., other than engines or engine parts, in barrels or 
 boxes. 
 
 Pads, mattresses, cotton. In boxes, paper-lined crates, bales, machine pressed or 
 not machine pressed. 
 
 537 
 
16-247 
 
 MAEINE CORPS MANUAL 
 
 Commercial name of ar¬ 
 ticles or their name and 
 description as known 
 to the Marine Corps 
 
 Name by which articles should be described on bills of lading in accordance 
 with consolidated freight classification and manner in which they should be 
 packed 
 
 Pads, elbow, shooting 
 canvas (and shoulder). 
 
 Padlock_ 
 
 Paint, battleship, gray, 
 O. D., gallons. 
 
 Pans, bake, march kit—.. 
 
 Pans, dish..... 
 
 Pans, frying.. 
 
 Pans, roasting..... 
 
 Paper, roofing, rolls. 
 
 Paper, stencil, sheets_ 
 
 Paper, toilet, rolls_ 
 
 Paper, typewriter, not 
 printed. 
 
 Parts, spare. Browning 
 machine gun. 
 
 Parts, spare, rifle. 
 
 Parts, spare, pistol_ 
 
 Parts, spare, radio. 
 
 Parts, spare, range. 
 
 Paste, target, dry. 
 
 Pasters, target.. 
 
 Paulins... 
 
 Pillows, Kapok. 
 
 Pins, tent.... 
 
 Pipe, field range.. 
 
 Pistols, Colt, automatic 
 cal. ,45. 
 
 Pitchers, enamel.. 
 
 Plates.. 
 
 Plates, enamel_ 
 
 Poles, tent.. 
 
 Polish, glass, cakes. 
 
 Polish, metaJ, cans... 
 
 Polish, stove, cakes. 
 
 Pots, coffee, enamel. 
 
 Pots, stock, aluminum... 
 Powder, soap, packages... 
 
 Powder, hydroxide. 
 
 Preservative, leather. 
 
 Primers____ 
 
 Radio, pack set. Army, 
 1 end complete, \i kilo¬ 
 watt. 
 
 Ranges, field.. 
 
 Ranges, Army, No. 3, 
 with water backs. 
 
 Ranges, cooking. 
 
 Refrigerators. 
 
 Reins, bridle. 
 
 Revolvers__ 
 
 Rifles, cal. .30,1903_ 
 
 Rifles, Browning, auto¬ 
 matic. 
 
 Rods, cleaning, barrack.. 
 Rods (T), bunk. 
 
 Rope..... 
 
 Saddles, pack... 
 
 Saddles, field... 
 
 Safes, field.. 
 
 Pads, N. O. I. B. N., in bo.xes. 
 
 Locks, N. O. I. B. N., in barrels or boxes. 
 
 Paint, liquid, or paste, in pails or metal cans, in barrels or boxes. In bulk, in 
 barrels. 
 
 Pans, baking (sheet steel), N. O. I. B. N., nested or not nested as the case may 
 be, in bundles, barrels, or boxes. 
 
 Pans, dish (tinware), plain, nested or not nested, in barrels, boxes, or crates. 
 Pans, frying, sheet steel ware, nested or not nested .in barrels, boxes, or crates. 
 Pans, roasting, sheet iron, U. S. Standard gage No. 17, or tinware, nested or not 
 nested, in barrels, boxes, or crates. 
 
 Roofing, prepared, N. O. I. B. N. 
 
 Paper, stencil, waxed in boxes. 
 
 Paper, toilet, in rolls, in boxes or crates. 
 
 Paper, writing, other than folded, not printed or imprinted, in boxes, bundles, 
 or crates. (A watermark will not be considered imprinting.) 
 
 Parts, firearm, N. O. I. B. N., in barrels or boxes. 
 
 Parts, firearm, N. O. I. B. N., in barrels or boxes. 
 
 Parts, firearm, N. O. I. B. N., in barrels or boxes. 
 
 Electrical appliances, N. O. I. B. N., in barrels or boxes. 
 
 Parts, stove or range, cast iron or steel, or other than cast iron or steel, in barrels 
 or boxes. 
 
 Paste, target (dry flour paste), or flour and chemicals combined dry, in pails, 
 bags, barrels, or boxes. 
 
 Pasters, target, in boxes. 
 
 Paulins, in balesjboxes, bundles, or crates. 
 
 Pillows, N. N., in bags, boxes, or bales, machine pressed or not machine 
 
 pressed. 
 
 Pins, tent, wooden, in bags, barrels, boxes, or crates. 
 
 Pipe, stove, side seams closed, iron or steel, or tin nested or not nested, in boxes 
 or crates. 
 
 Pistols (firearms), in strapped wooden boxes. 
 
 Enameled ware, not nested, in barrels, boxes, or crates. 
 
 Porcelain ware or earthenware packed in barrels, boxes, tierces, or crates. 
 Enameled ware, nested in barrels, boxes, or crates. 
 
 Poles, tent, wooden, in bundles or crates. 
 
 Polishing compound, in cakes, in barrels and boxes. 
 
 Polishing compound in metal cans, in barrels or boxes. 
 
 Polish, stove, in cakes, in barrels or boxes. 
 
 Enameled ware, not nested, in barrels, boxes, or crates. 
 
 Pots, stock aluminum, not decorated, nested, or not nested, in barrels or boxes. 
 Powders, soap, in packages, in barrels or boxes. 
 
 Powder, baking, in cans or cartons packed in barrels or boxes (analogous to). 
 Preservative, leather, liquid in metal cans, packed in barrels or boxes. 
 
 Primers, cannon, combination electric, friction, or percussion. Percussion caps, 
 small-arm primers or primers, N. O. I. B. N., m boxes (explosive ammuni¬ 
 tion). 
 
 Radio sets (electrical instruments), in barrels or boxes. 
 
 Ranges, Army, field, loose or in crates. 
 
 Ranges, iron or steel (coal), in boxes or crates. 
 
 Ranges, cooking, iron or steel (coal or wood), in boxes or in crates, or loose. 
 
 Refrigerators, N. O. I. B. N., S. U., padded with excelsior and wrapped wdth 
 burlap; S. U., in boxes or crates; K. D., in boxes, bundles, or crates (if pos¬ 
 sible to knock down). 
 
 Harness, N. O. I. B. N., in bales or boxes. 
 
 Revolvers (firearms), in strapped wooden boxes. 
 
 Rifles (firearms), in boxes. 
 
 Do. 
 
 Rods, firearm, cleaning, in boxes. 
 
 Mosquito net frames, iron or steel, K. D., flat or folded flat in boxes, bundles, or 
 crates. 
 
 Rope, in bundles, in coils or in reels, bur lapped or not burlapped. 
 
 Saddles, pack, in bags, bales, or boxes. 
 
 Saddles, riding, in bags, bales, or boxes. 
 
 Safes, with solid walls less than 1 inch in thickness, wrapped or in boxes or 
 crates. 
 
 538 
 
TRANSPORTATION 
 
 16-247 
 
 Commercial name of ar¬ 
 ticles or their name and 
 description as known 
 to the Marine Corps 
 
 Sapolio, hand, cakes.. 
 
 Sapolio, scouring, cakes... 
 
 Scales, beam.. 
 
 Scales, counter. 
 
 Scales, platform.. 
 
 Scales, postal-. 
 
 Scales, recruiting. 
 
 Screening, wire. 
 
 Shells, shotgun. 
 
 Shoes.. 
 
 Shoes, horse, mule, and 
 pony. 
 
 Shotguns.. 
 
 Shovels, long handle. 
 
 Shovels, short handle_ 
 
 Shovels, intrenching. 
 
 Shrapnel, empty (con¬ 
 taining neither a pro¬ 
 jectile nor a bursting 
 charge). 
 
 Shrapnel, loaded with 
 bursting charge, with 
 fu^e on either base or 
 point. 
 
 Sifters, flour.. 
 
 Signs, glass front.. 
 
 Signboards, recruiting, 
 wooden. 
 
 Signboards, recruiting, 
 steel. 
 
 Silhouettes, paper. 
 
 Soap, automobile.. 
 
 Soap, castile. 
 
 Soap, laundry, cakes. 
 
 Soap, saddle, cans. 
 
 Soap, salt water. 
 
 Soap, toilet, cakes.. 
 
 Solder... 
 
 Solvol, quarts.. 
 
 Spotters, target, large. 
 
 Springs, bunk, cot, com¬ 
 plete. 
 
 Spring, helical, bunk. 
 
 Stazon. 
 
 Stoves, oil... 
 
 Stretchers, field. 
 
 Swords, N. C. O. 
 
 Switchboards. 
 
 Scientific instruments.... 
 Subsistence stores... 
 
 Tables, folding 
 
 Name by which articles should be described on bills of lading in accordance 
 with consolidated freight classification and manner in which they should be 
 packed 
 
 Scouring or cleaning compound in cakes, in barrels or boxes or in cans or cartons, 
 in boxes or barrels. 
 
 Do. 
 
 Scale beam or steelyard, iron or steel, In boxes. 
 
 Scales, N. O. I. B. N., in boxes. 
 
 Do. 
 
 Do. 
 
 Do. 
 
 Wire cloth, iron or steel, less than Vi*mch mesh, in barrels, boxes, crates, or rolls. 
 Cartridges (small arms), loaded, in boxes. 
 
 Shoes, N. O. I. B. N., inboxes. 
 
 Shoes, horse, mule, and pony, iron or steel, in boxes or kegs. 
 
 Shotguns (firearms), in boxes. 
 
 Shovels, N. O. I. B. N., iron or steel and wood combined, in boxes, bundles, or 
 crates. 
 
 Do. 
 
 Do. 
 
 Projectiles, empty, other than small arms, in boxes. 
 
 Fixed ammunition for cannon (explosive projectiles), in boxes. 
 
 Sifters (tinware), nested or not nested, in barrels, boxes, or crates. 
 
 Signs, glass, N. O. I. B. N., nested or not nested, flat or K. D., flat in barrels 
 or boxes. 
 
 Signboards, without advertisement, wooden, in boxes, bundles, or crates. 
 
 Signboards, without advertisement, steel, in boxes, bundles, or crates. 
 
 Targets, military, packed flat, in boxes, bundles, or crates. 
 
 Soap, N. O. I. B. N., in inner container or in bulk, packed in pails, tubs, bar- 
 rels or boxes. 
 
 Soap, N. O. I. B. N., in inner container or cakes or bars, wrapped or not wrapped 
 packed in barrels or boxes. 
 
 Soap, N. O. I. B. N., in bars or cakes, wrapped or not wrapped, packed in 
 barrels or b oxes. 
 
 Soap, N. O. I. B. N., in tin cans, packed in barrels or boxes. 
 
 Soap, N. O. I. B. N., in bars or cakes, wrapped or not wrapped or in bulk, in 
 pails, tubs, barrels, or boxes. 
 
 Soap, N. O. I. B. N., in cakes, wrapped or not wrapped, packed in barrels or 
 boxes. 
 
 Solder, N. O. I. B. N., in pigs or slabs, weighing each 25 pounds or over, loose. 
 On slatted reels or on reels or spools in crates, in barrels or boxes. 
 
 Cleaning compound, in cans, in barrels or boxes. 
 
 Targets, spotters, paper, in boxes. 
 
 Bedstead, rails and wire bed springs combined, iron or steel, loose or in pack¬ 
 ages. 
 
 Springs, bed, coiled or spiral wire with or without woven wire fabric, tops com¬ 
 pressed to not exceeding 1 inch in thickness of the wire work of each bed 
 spring securely tied or wired in bundles or in crates (not compressed loose 
 or in packages takes much higher rate). 
 
 Compressed to not exceeding one-half of normal thickness of each bed spring, 
 securely tied or wired in bundles or in crates. 
 
 Iron or steel rust-preventing compound, in metal cans or tubes, in barrels or 
 boxes. 
 
 Stoves, oil, N. O. I. B. N., in barrels, boxes, or crates. 
 
 Stretchers, hospital, other than wheeled, K. D., or folded in boxes, bundles, or 
 crates. 
 
 Swords, in boxes. 
 
 Switchboards, in boxes or crates. 
 
 Scientific instruments, N. O. I. B. N., in barrels or boxes. 
 
 Description should be shown by name of the article shipped, viz, 1 bag coffee, 
 1 box canned goods, canned fruit or canned vegetables, 1 bag sugar, etc., as 
 the case may be. 
 
 Tables, folded flat, finished, wrapped in burlap, fabric board, or paper, or in 
 boxes or crates. 
 
 240260—40 
 
 35 
 
 539 
 
16-247 
 
 MABINE CORPS MANUAL 
 
 Commercial name of ar¬ 
 ticles or their name and 
 description as known 
 to the Marine Corps 
 
 Tables, mess.. 
 
 Targets, Aiken, complete. 
 Targets, “O,” 1913, 
 
 wooden. 
 
 Targets, paper.. 
 
 Telephone, field.. 
 
 Telescopes.. 
 
 Tires, pneumatic_ 
 
 Tires, solid, pressed on 
 steel base. 
 
 Tongs, ice..__ 
 
 Torches, blow... 
 
 Toweling.. 
 
 Tractors... 
 
 Tripods, machine gun, 
 etc. 
 
 Trucks, automobile.. 
 
 Trucks, hand. 
 
 Trumpets.... 
 
 Tumblers.. 
 
 Tureens, soup, enamel... 
 Turpentine.. 
 
 Twine, bales... 
 
 Typewriters... 
 
 Uprights, target, frames.. 
 Varnish.. 
 
 Vises, bench.. 
 
 Waste, cotton... 
 
 Washstand, combination. 
 Wheelbarrows, iron. 
 
 Wire, barbed.. 
 
 Wire, copper, insulated.. 
 
 Wire, copper, bare. 
 
 Wire, G. I... 
 
 Name by which articles should be described on bills of lading in accordance 
 with consolidated freight classification and manner in which they should be 
 packed 
 
 Tables, mess, K. D., or folded fiat, in boxes or crates. 
 
 Military targets, K. D., iron or steel, in boxes, bundles, or crates. 
 
 Military targets, K. D., wooden, in boxes, bundles, or crates. 
 
 Targets, military, in boxes, bundles, or crates. 
 
 Telephones, N. O. I. B. N., in barrels, boxes, or crates. 
 
 Telescopes, hand or other than hand, in boxes. 
 
 Tires, rubber, pneumatic, in wrapped bales or bundles or in boxes or crates. 
 
 Tires, rubber, solid, mounted on iron or steel base, loose or in packages. 
 
 Ice tools, in barrels or boxes. 
 
 Torches, blow, in barrels or boxes. 
 
 Cotton piece goods, in the original piece, in boxes or burlapped bales or rolls. 
 
 Tractors, internal combustion, loose. 
 
 Tripods, N. O. I. B. N., iron or steel, K, D,, or folded flat in boxes, bundles 
 or crates; wooden, K. D., or folded flat in boxes, bundles,or crates. 
 
 Trucks, freight, automobile, S. U., loose. 
 
 Trucks, hand, with platform without standing ends, sides, stakes, or standards 
 or with ends, side stakes, or standards detached, loose, or in packages. 
 
 Trumpets (musical instruments, N. O. I. B. N., wind), in boxes. 
 
 Tumblers, glass, packed in barrels, boxes, or crates. 
 
 Enameled ware, nested or not nested, in barrels, boxes, or crates. 
 
 Turpentine, spirits of, or wood turpentine in metal cans in crates, barrels, or 
 boxes, or in bulk in barrels. 
 
 Twine, N. O. I. B. N., in bags or bundles or in coils or on reels not wrapped; 
 in coils or on reels paper wrapped or in burlapped coils or on burlapped reels; 
 in barrels with cloth tops or in bales, barrrels, boxes, or crates. 
 
 Typewriters in boxes. 
 
 Frames, target, military, K. D., in boxes, bundles, or crates. 
 
 Varnish, N. O. I. B. N., in metal cans or pails in barrels or boxes, or in bulk in 
 kits or in iron or steel pails, in bulk in barrels. 
 
 Vises, iron or steel, in barrels or boxes, weighing 15 pounds or over, loose or in 
 packages. 
 
 Waste, cotton, in bales compressed to not less than 15 pounds per cubic foot. 
 
 Washstands, wrapped in burlap, fiber board, or paper, in boxes or crates. 
 
 Wheelbarrows, iron, S. U., loose or K. D., wheels detached, legs detached or 
 folded to frame or without legs, in bundles, K. D., wheels detached, legs 
 detached or folded to frame, or without legs, trays detached and nested in 
 bundles. K. D., in boxes or crates. 
 
 Wire, barbed, iron or steel, in barrels, boxes, or colls, or on reels. 
 
 Wire, copper, insulated, in barrels, boxes, or tubs, or in coils or reels. 
 
 Wire, copper, plain, in barrels, boxes, or tubs, or in coils or on reels. 
 
 Wire, galvanized-iron, in barrels, boxes, bundles, or coils, or on reels. 
 
 16-248 
 
 (1) Military impedimenta.—All company, battalion, regimental, or 
 Government property, other than that shown in article 16-28, moving 
 in connection with bodies of troops (but not necessarily in the same 
 train with the troops), will be covered by Government bill of lading. 
 Under the provisions of the consolidated classification such property 
 may be shown on the bill of lading as “Military impedimenta,” with¬ 
 out other specific description. The carrier will assess a minimum 
 weight of 24,000 pounds and the third-class rating on carload quan¬ 
 tities and the first-class rating on less-than-carload quantities. Mili¬ 
 tary impedimenta may be loaded in cars regardless of carrier’s pack¬ 
 ing requirements. 
 
 (2) Conditions and instnictions on reverse.—Shipping officers should 
 familiarize themselves with the “Conditions and instructions” on 
 
 540 
 
TRANSPORTATION 
 
 16-248 
 
 the reverse side of the bill of lading as they frequently detennine the 
 charges made by a carrier for moving a shipment. For example, 
 condition 5, reading “This shipment is made at the restricted or 
 limited valuation specified in the tariff or classification at or under 
 which the lowest rate is available, unless otherwise indicated on the 
 face hereof,” eliminates the necessity for notations on the face of the 
 bill of lading as to valuation in the shipment of personal effects or 
 other articles on which there is a declared valuation. However, if 
 the actual valuation is greater than the declared valuation as shown 
 in the classification, the exact valuation should be shown on the bill 
 of lading. For notations on bills of lading covering express ship¬ 
 ments see articles 16-209 and 16-268 (1). 
 
 (3) Extra notations, abbreviations, etc.—Unnecessary notations 
 should not be shown on bills of lading in connection with the rate or 
 any other service, unless a special rate not published in tariffs on 
 file with the Interstate Commerce Commission is contracted for or 
 granted by the carrier, in which case the rate and the authority there¬ 
 for should be shown on the bill of lading. Abbreviations or ditto 
 marks should not be used when describing shipments, as they may be 
 misinterpreted and a higher rating assessed. The carrier’s agent 
 or bill clerk cannot always check the articles against the bill of lad¬ 
 ing description; therefore, numerous errors are liable through the 
 use of abbreviations or ditto marks. For example, “25 rolls of W. 
 paper” is incorrect; same could be read “wall paper,” “wrapping 
 paper,” “wax paper,” etc., all taking different rates. The rate on the 
 highest classed article would be assessed. 
 
 (4) Size of car furnished.—When cars of certain dimensions are 
 ordered for carload shipments, the size of the car ordered should be 
 shown on the bill of lading, together with the initial and number of 
 the car and the size of the car furnished by the carrier. When a car 
 of the size ordered is not available, and the carrier at its own con¬ 
 venience furnishes a larger car, or two smaller cars, this information, 
 together with the initials and the numbers of cars furnished should be 
 shown on the bill of lading. 
 
 (5) When old or used articles are to be shipped, full description 
 should be shown on the bill of lading to denote that same is an old 
 or used article. If this is not done, the carrier will charge the same 
 rate as applicable to the article when new, which in most cases is 
 higher than on the same article when old or used. Articles that are 
 of no further use, except as scrap, i. e., old empty cartridge shells and 
 clips, the article should be described as “scrap,” and should also be 
 broken up or^ scrapped before being tendered to the carrier, other¬ 
 wise, the carrier will assess the rate applicable to the set-up, finished, 
 or complete article. This also is applicable to old engines, boilers, or 
 other articles made of iron or steel, the rate on scrap iron or steel 
 being much lower than the rate on such articles set-up or in their 
 complete state. 
 
 541 
 
16-248 
 
 MAEINE CORPS MANUAL 
 
 (6) Consolidating shipments.—In making shipments of household 
 goods, personal effects, or other articles from one post to another, 
 and when the property of more than one officer or enlisted man is 
 shipped on the same day, only one bill of lading should be issued 
 to cover all of the property shipped. The bill of lading should show 
 the post quartermaster, at the post to which the shipment is destined, 
 as the consignee and should also show the ultimate consignee or 
 owner of the property. A separate bill of lading for each ship¬ 
 ment is improper, and will, in most cases, result in additional charges 
 being assessed by the carrier. By consolidating such shipments, 
 the carload ratings can be applied in most cases, resulting in lower 
 charges for handling the shipment. The foregoing procedure should 
 be followed in making shipments to ports of the United States, for 
 reshipment beyond the continental limits of the United States. 
 
 (7) Airplanes.—When making shipments of airplanes, flying boats, 
 or hydro-airplanes or their spare parts, care should be exercised 
 to see that the full description, as shown in the consolidated classi¬ 
 fication or article 16-247 is used when describing such shipments on 
 bills of lading. The material of which the spare parts are com¬ 
 posed should be shown on “airplane parts, cloth and wood com¬ 
 bined or metal and wood combined, etc.” and not simply, “airplane 
 parts.” If a shipment is composed of the component parts of a 
 complete airplane, it should be described on the bill of lading as 
 “airplane, K. D.” The number of blades and the material from 
 which constructed should be shown on the bill of lading when ship¬ 
 ping airplane propellers. 
 
 PACKING 
 
 16-249 
 
 (1) Consolidated freight classification.—Shipments should be packed 
 in accordance with the specifications promulgated by the Interstate 
 Commerce Commission and published in the “Consolidated freight 
 classification” to obtain the lowest freight rates. Proper and secure 
 packing insures safe transportation by the carrier from point of 
 origin to destination and shipping officers should give the packing 
 of freight shipments their most careful attention. 
 
 (2) Marine Corps property.—The packing and crating of officers’ 
 baggage, personal effects, or household goods, are taken care of in 
 articles 1^264 to 16-288, inclusive, of these instructions, and the 
 instructions contained herein under “Packing” should in no way 
 be considered as modifying any of the provisions affecting officers’ 
 baggage, personal effects, or household gipods, but should be applied 
 to all other shipments of Marine Corps property. 
 
 (3) Ratings are applied on articles in accordance with the manner 
 in which they are packed. Articles knocked down are given lower 
 
 542 
 
TRANSPORTATION 
 
 16-249 
 
 rates than when set up. Articles nested are given lower rates than 
 when not nested. Articles in boxes, crates, or packages which give 
 them more protection are given lower rates than when loose or 
 in bundles or packages which do not give them as much protection. 
 
 (4) Secure packing.—All freight should be packed securely to in¬ 
 sure safe transportation and to eliminate loss and damage by rough 
 handling, thereby eliminating the necessity for loss and damage 
 claims against carriers. The placing of a shipment in a cheap con¬ 
 tainer will cause loss or damage to the article in transit which can¬ 
 not be recovered from the carrier. 
 
 (6) Cost of container.—The cost of the container should be taken 
 into consideration; as for example, a shipment is made in a heavy 
 high-priced container between two short-haul points, whereas had 
 the shipment been wrapped in a bundle, bale, or shipped loose even 
 though a higher rate would be applied, there would actually have 
 been a saving effected on the transaction and no damage incurred by 
 so packing. The judgment of the shipping officer should be exercised 
 in such cases, but for long hauls, the safe container is most desirable. 
 
 (6) Articles of different descriptions should never be placed in the 
 same container, as this causes the carrier to charge the rate on the 
 entire package, which would apply on the highest classed or rated 
 article in the package. 
 
 (7) To obtain cheapest rates.—In order to obtain the cheapest rates 
 the following should be considered, viz: 
 
 The material and style of package which will fully protect ship¬ 
 ment at the least expense in construction. 
 
 The style of package which secures lowest classification or rating. 
 
 The style and material of package which reduces the tare or dead 
 weight to the lowest possible minimum. 
 
 (8) Weight on which rates are based.—Freight rates are based on 
 the gross weight of the package, which includes the weight of the 
 article shipped and the weight of the container. The weight of the 
 container is considered the tare or dead weight and should be as 
 light as possible to obtain the lowest charges. The material and 
 style of package should be given close consideration. In construct¬ 
 ing containers made of wood, the lightest but strongest kinds of 
 lumber should be used, as the matter of tare or dead weight depends 
 on the kind of material used in the construction of the box or crate. 
 The weight of lumber depends upon whether it is dry or green, 
 weighing at least 25 percent more when green than when dry. Using 
 green or only partly dry lumber for boxing or crating purposes in¬ 
 creases freight bills. Leaving crating lumber out in the rain also 
 brings about higher freight charges. 
 
 (9) Density or bulk of a package or the amount of space it will 
 occupy in a car is always considered by the carriers and the 
 classincation committee when rating or classification is assigned to 
 an article in the “Consolidated classification.” The style of the pack- 
 
 543 
 
16-249 
 
 MARINE CORPS MANUAL. 
 
 age should be considered together with the reduction of its density 
 or bulk, if possible. The smaller the package which will accommo¬ 
 date the shipment, the less space in a car it will consume when 
 loaded. 
 
 (10) Reducing space occupied.—Whenever possible, articles should 
 be knocked down to secure the lowest rate. Compression is a method 
 by which bulk may be reduced and lower rates obtained, as the com¬ 
 pression of articles in bales. Another method of securing a lower 
 and cheaper rating or classification is by nesting three or more like 
 articles fitted one within the other, so that each upper article will not 
 project above the next lower article more than one-third of its height. 
 
 (11) Crating versus boxing.—When an article is given the same 
 classification in crates as in boxes, it should be crated, as a crate can 
 be constructed at less expense and will afford almost as much protec¬ 
 tion, especially if the corners are locked or strips placed diagonally 
 across each corner, and the tare or dead weight is lower than that of 
 a box. If the article crated is classified higher than boxed and a 
 long haul is involved, the saving in freight charges at the lower rate 
 on the shipment boxed would offset the saving in the construction of 
 the different container. 
 
 (12) Articles in bulk.—Articles that can be handled or will be 
 accepted by the carrier without packing should be so tendered to them 
 and shipments which will be accepted in bulk by the carriers when 
 in carload lots should be so loaded in the cars by the shipper. 
 
 LOADING 
 
 16-250 
 
 (1) Carload or less.—Less than carload shipments, unless they are 
 of a very heavy or bulky nature, are usually handled and loaded by 
 carriers at the platforms of their freight stations by their agents, and 
 carload shipments are usually loaded by the shipper. 
 
 (2) Carload shipments.—The consolidated classification, in its de¬ 
 scription of carload shipments, reads as follows: 
 
 Carload ratings or rates apply only when a carload of freight is shipped from 
 one station, in or on one car in one day, by one shipper for delivery to one con¬ 
 signee at one destination. Only one bill of lading from one loading point and 
 one freight bill shall be issued for such carload shipment The minimum carload 
 weight provided is the lowest weight on which the carload rate or rating will 
 apply. 
 
 (3) Size of car to order.—The size of the load and the space neces¬ 
 sary to accommodate the shipments determine the size of the car 
 which will best accommodate the shipment. It is essential to specify 
 the size of the car required when ordering same from carrier, for if 
 this is not done the carrier may furnish a car which is much too large 
 and base the freight charges on the minimum weight provided for 
 the car furnished in accordance with the sliding scale of weights 
 
 544 
 
TRANSPORTATION 16-250 
 
 for extra size cars shown under rule No. 34 of consolidated classi¬ 
 fication. 
 
 (a) For example, if a certain size car, say a 40-foot car, will better 
 accommodate a shipment than a 42-foot car, or one larger, the size 
 of the car required should be ordered, for if the shipment was loaded 
 in a 42-foot car or one larger than the car required, the minimum 
 weight for the larger car would be assessed if greater than the actual 
 weight, this transaction necessitating payment for weight not hauled. 
 
 (d) When a carrier furnishes a larger car than the one required 
 at its own convenience, the smaller car not being available, the 
 charges will be computed on the minimum weight for the car re¬ 
 quired or ordered, viz, the smaller car. 
 
 (c) When a certain size car is ordered and two smaller cars are 
 furnished by the carrier at its own convenience on account of car 
 ordered not being available, one of the cars, the larger of the two, 
 if of different lengths and subject to different minimum weights, 
 when loaded singly, shall be charged the minimum weight fixed for 
 such car and the remainder of the shipment loaded in or on the other 
 car and shall be charged for at actual or estimated weight and car¬ 
 load rate, but in no case shall the total weight charged for the two 
 cars be less than the minimum weight fixed for the car ordered. 
 
 (4) Different classifications.—All cars should be loaded to their 
 fullest or marked capacity, especially when shipments of mixed sup¬ 
 plies differently rated or classified are to be made and the largest cars 
 procurable should be ordered for such shipments. 
 
 (a) Eule No. 10 of consolidated classification permits the mixing 
 of various articles which are differently classified or rated in car¬ 
 loads. One section of rule 10 reads: 
 
 (b) “When a number of different articles for which carload ratings 
 or rates are provided are shipped at one time by one consignor to one 
 consignee and destination, in a carload, they will be charged at the 
 carload rate applicable to the highest classed or rated article and the 
 carload minimum weight will be the highest provided for any of the 
 articles in the carload.” 
 
 (a) For example, a carload shipment containing 15,000 pounds 
 of wooden boxes, S. U., nested, 12,000 pounds of rapid-fire guns not 
 mounted, and 500 pounds of enameled ware should be charged for 
 under rule No. 10 of consolidated classification as follows: Wooden 
 boxes, S. U., nested, are classified or rated fourth class, minimum 
 weight 18,000 pounds; rapid-fire guns not mounted are classified or 
 rated fifth class, carload minimum weight 30,000 pounds, and enam¬ 
 eled ware is classified or rated in carloads, fourth class, minimum 
 weight 20,000 pounds. The highest classed or rated article in this 
 carload mixture is fourth class and the highest minimum weight is 
 30,000 pounds; therefore, the correct charges would be based on the 
 total weight of the shipment, viz, 27,500 pounds at the highest mini¬ 
 mum weight, 30,000 pounds and the highest classed rating, fourth 
 class. 
 
 545 
 
16-250 
 
 MARINE CORPS MANUAL 
 
 {d) In loading a carload of mixed articles, articles taking the 
 same classification or rating when in straight carloads should be 
 segregated in different parts of the warehouse, loading platform, 
 or near the siding on which cars are spotted, and articles of the low¬ 
 est classification should be loaded first, the next lowest, and so on 
 until the highest-classed articles are the last to be placed or loaded in 
 the car. Heavy or compact articles, such as luml^r or iron or steel 
 sheet or other low-classed articles should always be loaded or packed 
 on the car floor and at the ends of the car. Bulky articles should 
 be always left until the other supplies are loaded, and if the car 
 is full they can sometimes be gotten in the doorway of the car. Some 
 articles are rated the same, both in carloads and less than carloads, 
 and such articles should be among the last to go into a mixed carload. 
 
 (5) Ascertaining weights before loading.—^Whenever practicable the 
 correct weight of articles shipped in carloads should be ascertained 
 by the shipping officer before loading, as many overcharges due to 
 errors in weight are caused by allowing the carrier to weigh ship¬ 
 ments in transit. These errors are due to faulty scales or the fact 
 that cars are weighed on track scales while still in the train and not 
 uncoupled at each end and weighed separately as they should .be. 
 
 {a) The car and its contents are weighed by the carrier and the 
 tare weight of the car stenciled on each side is deducted from the 
 gross weight of the car and its contents to obtain the net weight. 
 This method often causes a heavy loss when the shipping officer is 
 not aware of the exact weight of the articles in the car due to the 
 following: The tare weight is stenciled on the car by the builders 
 when it is new. After the car has been in service for some time and 
 has been exposed to the elements the wood becomes soaked, etc., and 
 the weight of the car is thereby materially increased over the figures 
 stenciled on its sides. There are other reasons which cause the tare 
 weight of the car to be increased over the figures stenciled thereon, 
 such as being weighed with snow and ice on its top in the winter 
 months and in cold climates, and by accumulations of dirt, etc., on 
 the car floor which are not removed. If the officer making shipment 
 has weighed the articles before loading and can prove the weights, 
 these weights would govern in cases of disputes. 
 
 (6) Less than carloads consolidated.—If less-than-carload shipments 
 are made from one post to another at frequent intervals, that is, a 
 few days apart, and the supplies are not urgently needed, expense can 
 be saved by holding them until sufficient weight has accumulated to 
 ship as carload shipments on which the carriers assess carload rates. 
 
 (7) Articles of same description in one car.—If two carload ship¬ 
 ments of mixed articles are being loaded the same day, destined to 
 the same place, even though the final destinations may be different, 
 as in the case of shipments to Norfolk for various points in the West 
 Indies, a portion of like articles should not be loaded into each car. 
 
 546 
 
TRANSPORTATION 
 
 16-250 
 
 The articles should be stored according to their description and classi¬ 
 fication and all of one article should be in the same car and not loaded 
 indiscriminately into both of the cars. 
 
 (8) Destination via another carrier.—On movements of freight to a 
 point located on the tracks of one carrier but reached via the tracks 
 of another carrier, the carrier moving the freight into the city or 
 town at which the post is located usually absorbs the switching or 
 charges for making delivery to the other carrier’s tracks on carload 
 shipments. Shipments to points thus located should be made in 
 carload lots whenever practicable as there is usually an extra charge 
 for making this delivery on less-than-carload shipments. For ex¬ 
 ample: The naval operating base, Norfolk, Va., is located at Sewalls 
 Point, Va., a local point of the Virginian Railway, and is reached via 
 the Norfolk & Portsmouth Belt Line, a switching carrier operating 
 through the city of Norfolk, Va., and the Virginian Railway. The 
 various carriers receiving a line haul into Norfolk will absorb the 
 charges for switching a carload shipment by the two lines mentioned 
 above when the weight of the load is 12,000 pounds or more, or, in 
 other words, the flat rates to Norfolk will apply on carload shipments 
 weighing 12,000 pounds or over when destined to the naval-operating 
 base, Norfolk, Va., without any additional charges. However, on less- 
 than-carload shipments under 12,000 pounds, there is an extra charge 
 for making this delivery over and above the flat Norfolk rates, unless 
 Government vehicles can go to Norfolk, a distance of nearly 10 miles, 
 and haul the freight to the post, which is usually impracticable. 
 
 (9) Overflow shipments.—After a car has been loaded to its fullest 
 capacity and there still remains some of the same shipment which 
 must be shipped to the same consignee and destination, if the freight 
 is not subject to rule No. 34 of consolidated classification (the slid¬ 
 ing scale of weights for extra-length cars into which is loaded freight 
 with a minimum weight of 30,000 pounds or under) and if it is 
 included on the bill of lading covering the carload shipment, it may 
 be handled as what is known as an overflow shipment and loaded 
 into another car. No matter what the oversow shipment may weigh, 
 if the carrier is properly notified of the transaction so that notation 
 can be made on the waybills covering both the carload and the over¬ 
 flow shipment, the charges for the overflow shipment will be based 
 on the actual weight at the carload rate applying on the carload 
 shipment. 
 
 {a) If the carrier is not properly notified in a case of this kind, 
 an overcharge to the Government will result on account of the car¬ 
 rier assessing less-than-carload rates on an overflow shipment when 
 carload rates are applicable. The above applies when the minimum 
 weight for the article or articles in carloads is more than 30,000 pounds. 
 
 (5) The same condition mentioned in the preceding paragraph 
 may exist when the articles (which cannot be loaded into the car after 
 
 547 
 
 240250—40 - 36 
 
16-250 
 
 MAKINE COKPS MANUAL 
 
 its capacity has been reached) are subject to rule No. 34 of consoli¬ 
 dated classification. In a case of this kind after a car has been loaded 
 to its fullest capacity, the balance of the shipment may be loaded into 
 another car, if one is available, and tendered to the carrier as a less- 
 than-carload shipment. This car should not be sealed by the shipper, 
 in order that carrier’s agent may load other freight into the same car 
 if desired. This method may be used if possible or the balance of the 
 shipment may be hauled to the carrier’s freight station by Marine 
 Corps conveyance and handled as a less-than-carload shipment over 
 the carrier’s platform. 
 
 (10) Class of service desired.—Many overcharges result both on 
 Government and commercial shipments by not following the rule of 
 notifying the carrier’s agent that less-than-carload service is desired 
 on a car loaded by shipper with freight that does not fill the car and 
 on which, by applying the less-than-carload rate, a lower charge is 
 obtained than by applying the carload rate. There is a rule in the 
 consolidated classification which states that when, by applying less- 
 than-carload rates, a lower charge is obtained on a car loaded to its 
 fullest capacity, than by applying carload rates on the car, that the 
 charges based on the less-than-carload rates will apply. Another 
 section of the same rule states that when carload rates are cheaper 
 that carload rates will apply. Still another section of the same rule 
 states that when a car is loaded and sealed by a shipper and tendered 
 to the carrier as a carload shipment, without other freight therein, 
 that this car shall receive carload service and that carload rates will 
 be assessed thereon. As the three sections of this rule are confusing, 
 the Interstate Commerce Commission has been requested on various 
 occasions to render decisions as to what actually constituted a car¬ 
 load shipment and when a carload rate was properly assessable, and 
 in all of its decisions the Interstate Comm^erce Commission has con¬ 
 tended that the service requested, viz, carload or less than carload, 
 should be the service on which the charges should be based. 
 
 (11) Carload versus less-than-carload service.—If a car is loaded by 
 a shipper, sealed at his warehouse or siding and so tendered to the 
 carrier, it is always considered a carload, even though it contains only 
 a small lot of freight^ and unless the carrier’s agent is notified that 
 less-than-carload service is desired on the car, the carload minimum 
 weight and the carload rate will be assessed, even though the total 
 charges are higher than if less-than-carload rates are assessed at actual 
 weight. In view of the foregoing, shipping officers who load their 
 carload and less-than-carload shipments at their warehouses or sidings 
 should be careful to see that the kind of service desired is always 
 requested from the carrier’s agent, so that overcharges resulting from 
 the practice of not following this rule may be eliminated. 
 
 548 
 
TRANSPORTATION 
 
 16-251 
 
 TRANSPORTATION 
 
 ROUTING 
 
 16-251 
 
 (1) Routing of Marine Corps freight traffic by the quartermaster.— 
 Routings will be obtained from the Quartermaster for all shipments 
 to be forwarded by commercial carrier under Government bills of 
 lading, except the following: 
 
 (a) See paragraph 16-251 (5). 
 
 (&) Shipments via carriers with whom contract rates or agree¬ 
 ments are in effect. 
 
 (g) Shipments between points in foreign countries. 
 
 (2) Requests for routing.—Requests for routing will be made by 
 letter sufficiently in advance of the contemplated movement of the 
 material or property to permit of action and answer by mail when¬ 
 ever practicable. In emergencies where time will not permit, requests 
 by radio will be made. Requests for routing will contain the fol¬ 
 lowing information: 
 
 (a) Material or property to be shipped. 
 
 (h) Consignee. 
 
 (c) Destination. 
 
 (d) Quantity, weight, and cubic measurement. 
 
 (e) Approximate date material or property will be available for 
 shipment. 
 
 (/) If shipment is to be loaded in cars, state railroad serving the 
 post, activity, or plant from which shipment will be made, and any 
 other facts pertinent to the shipment. 
 
 (g) In cases where special packing is required, or pieces are of 
 unusual weight, length, or bulk, information with reference thereto 
 will be furnished. 
 
 (3) Routing order furnished.—^Upon receipt of request for routing 
 the Quartermaster will furnish the shipping officer with complete 
 routing instructions to be shown on the bill of lading together with 
 the routing order number covering each shipment. 
 
 (4) Monthly statement of tonnage via contract carriers.—A monthly 
 statement of all tonnage via carriers with whom contract rates are in 
 effect, as mentioned in paragraph (1) (&) of this article, will be fur¬ 
 nished the Quartermaster. 
 
 (5) Authorized routing by shipping officers.—Shipping officers are 
 authorized to furnish carriers with routings for shipments of Govern¬ 
 ment property weighing less than 5,000 pounds and personal property 
 weighing less than 1,000 pounds and they should familiarize them¬ 
 selves with the various lines or carriers, both rail and water, operating 
 into and out of the town or city in which they are making shipments^ 
 
 549 
 
16-251 
 
 MARINE CORPS MANUAL 
 
 the terminal facilities offered, and other geography from a traffic 
 standpoint. When a shipment is to be made the various carriers 
 should be consulted, and the carrier offering to move the shipment 
 from point of origin to destination at the lowest total charges should 
 be the one to which the shipment should be tendered, whether the 
 route be all rail, all water, water and rail, rail and water, or some 
 other combination of carriers. Except as provided for all-rail ship¬ 
 ments in paragraph (13), if the carrier’s agent at point of origin 
 is unable to supply information as to the cheapest route to destina¬ 
 tion or is not in position to obtain it from his company when alterna¬ 
 tive routes as outlined in the foregoing are offered, or the route is not 
 shown in paragraph (11), the shipping officer will obtain the routing 
 from the Quartermaster. “No through rate” is not sufficient evidence 
 to preclude sending a shipment via a certain route, as there may be a 
 combination of rates, as from an inland point to a port to which is 
 added the water rate, or a water rate to a port to whicn is added a rail 
 rate, that may result in cheaper charges from point of origin to desti¬ 
 nation than the charges based on a through rate via some other route. 
 
 (6) Government vessels.—Shipping officers, if located on the coast 
 
 or at a seaport which is touched by Government-owned vessels or 
 transports, should, whenever possible, use this mode of transporta¬ 
 tion. Shipping officers at posts located at inland points should route 
 shipments to the nearest seaport for further shipment via Govern¬ 
 ment-owned vessels or transports or commercial ships- whichever 
 method will save expense on a long haul, except as provided in article 
 16-272 (2). . 
 
 (7) Commercial water routes.—The rates on shipments via all-water 
 routes when it is necessary to use a commercial carrier are usually 
 much lower than rates via all rail, or rail-and-water routes, and ship¬ 
 ments will be so routed when the rates are lower. 
 
 (8) Shipments from contractors.—When a shipment is made from a 
 contractor located at a point where there are competitive carriers, one 
 carrier may have a cheaper rate in effect to the destination point than 
 the other carrier and such condition should be familiar to the ship¬ 
 ping officer when the bill of lading is issued. The originating line 
 having the cheapest rate should be given the shipment 
 
 (a) There are times where the contractor’s warehouse is located on 
 a certain carrier’s tracks, and he requests the loading of the car at 
 his warehouse, where a competitive carrier with no physical connec¬ 
 tions may have a cheaper rate in effect. In a case of this kind the 
 contractor should not be allowed to load the car at his warehouse 
 unless the freight charges are to be paid by him or he pays the differ¬ 
 ence between the charges at the cheaper rate and the charges that 
 would apply by loading the car at his warehouse. The rates from 
 points of origin to destinations via competitive lines and routes 
 should be ascertained before a contract is made with contractor when 
 the charges are to be paid by the Marine Corps, and the rates via the 
 
 550 
 
TRANSPORTATION 16-251 
 
 cheapest routes from the point of shipment to destination should 
 always be taken advantage of. 
 
 (9) American-owned vessels.—Shipping officers who make shipments 
 via commercial water carriers to posts located at island possessions 
 of the United States or in foreign countries when Government trans¬ 
 portation is not available should route shipments via American- 
 owned vessels whenever practicable. 
 
 (10) Shipments to Peiping and other destinations in China, Philippine 
 Islands, Guam, and Honolulu.—^When Government transportation is 
 not available, all shipments so destined from posts on or near the 
 east coast will be forwarded via the cheapest route to the nearest 
 seaport from which there are sailings of vessels of carriers in the 
 trade. There are through freight rates available, and through bills 
 of lading to these destinations will be accepted by carriers operating 
 from Boston, Mass.; New York, N. Y.; Philadelphia, Pa.; Norfolk, 
 Va.; Newport News, Va.; and most of the South Atlantic and Gulf 
 of Mexico ports. Transshipment is made at Shanghai and other 
 ports in China of cargo destined to Peiping. Some of the carriers 
 in this trade operate through the Panama Canal direct to destina¬ 
 tions without touching at or transshipping via ports on the west coast 
 of the United States, but intercoastal steamship lines and other car¬ 
 riers that operate via west coast ports will accept through bills of 
 lading and assess the same through rates from east coast ports to 
 these destinations. 
 
 (11) Cheapest routes.—The following routes between the points in¬ 
 volved have been found to be the cheapest, and will be used for ship¬ 
 ments authorized by paragraph (5) to be routed commercially by ship¬ 
 ping officers, unless otherwise instructed: 
 
 Boston, Mass., to Charleston, S. C., via Clyde Steamship Co. 
 
 Boston, Mass., to Jacksonville, Pla., via Clyde Steamship Co. 
 
 Boston, Mass., to New York, N. Y., via Eastern Steamship Lines. 
 
 Boston, Mass., to Norfolk, Va., via Merchants & Miners’ Transportation Co. 
 
 Boston, Mass., to Parris Island, S. C., via Ocean Steamship Co.; Savannah, 
 Ga., Beaufort & Savannah Line. (Issue through bill of lading showing route.) 
 
 Boston, Mass., to San Francisco, Calif., and other ports on west coast via 
 Intercoastal Conference Steamship Lines. 
 
 New York, N. Y., to Key West, Fla., via dyde-Mallory Line. 
 
 New York, N. Y., to New Orleans, La., via Morgan Line. 
 
 New York, N. Y., to Norfolk, Va., via Eastern Steamship Co. 
 
 New York, N. Y., to Parris Island, S. C., via Ocean Steamship Co.; Savannah 
 Ga., Beaufort & Savannah Line. 
 
 New York, N. Y., to San Diego, Calif., via Intercoastal Conference Steamship 
 Lines. 
 
 New York, N. Y., to San Francisco, Calif, and all other ports on the west 
 coast via any Intercoastal Conference Steamship Lines. 
 
 New York, N. Y., to points in Texas, via Clyde-Mallory Line or Morgan Line to 
 Gulf ports, all rail beyond. (Issue through bill of lading showing route.) 
 
 Norfolk, Va., to Charleston, S. C., via Norfolk, Baltimore & Carolina Line; 
 Baltimore, Md., Bull Steamship Co. (Issue through bill of lading showing 
 route.) 
 
 Norfolk, Va., to New Orleans, La., via Mooremack Gulf Lines. (Issue through 
 bill of lading showing route.) 
 
 551 
 
16-251 
 
 MARINE CORPS MANUAL 
 
 Norfolk, Va., to Parris Island, S. C., via Merchants & Miners Transportation 
 Co.; Baltimore, Md., Merchants & Miners Transportation Co.; Savannah, Ga., 
 Beaufort & Savannah Line. (Issue through bill of lading showing route.) 
 
 Norfolk, Va., to Pensacola, Fla., via Norfolk, Baltimore & Carolina Line; 
 Baltimore, Md., Bull Steamship Co. (Issue through bill of lading showing 
 route.) 
 
 Norfolk, Va., to San Diego, Calif., via Intercoastal Conference Steamship 
 Lines. 
 
 Norfolk, Va., to San Francisco, Calif., and all other ports on the west coast 
 via any Intercoastal Conference Steamship Line. 
 
 Parris Island, S. O., to San Francisco, Calif., and other ports on the west 
 coast, via Beaufort & Savannah Line, Savannah, Ga., and any Intercoastal 
 Conference Steamship Line. (Issue through bill of lading showing route.) 
 
 Pensacola, Fla., to San Francisco, Calif, and other ports on the west coast, 
 Louisville & Nashville Railroad; Mobile, Ala., and any Intercoastal Conference 
 Steamship Line calling at Mobile. (Issue through bill of lading showing route.) 
 
 Pensacola, Fla., to Washington, D. C., via Bull Steamship Co.; Baltimore, Md., 
 Baltimore & Ohio Railroad CJo. (Issue through bill of lading showing route.) 
 
 Philadelphia, Pa., to Boston, Mass., via Merchants & Miners Transporta¬ 
 tion Co. 
 
 Philadelphia, Pa., to Hampton Roads, Va., via Philadelphia & Norfolk Steam¬ 
 ship Co. 
 
 Philadelphia, Pa., to Key West, Fla., via rail to New York, N. Y., care of 
 Clyde-Mallory Line. 
 
 Philadelphia, Pa., to New Orleans, La., via Mooremack Gulf Lines. 
 
 Philadelphia, Pa., to Norfolk, Va., via Philadelphia & Norfolk Steamship Co. 
 
 Philadelphia, Pa., to Parris Island, S. C., via Merchants & Miners Trans¬ 
 portation Co.; Savannah, Ga., Beaufort & Savannah Line. 
 
 Philadelphia, Pa., to Pensacola, Fla., via Ericsson Line; Baltimore, Md., Bull 
 Steamship Co. (Issue through bill of lading showing route.) 
 
 Philadelphia, Pa., to San Diego, Calif., any intercoastal Conference Steamship 
 Line. 
 
 Philadelphia, Pa., to San Francisco, Calif., and other ports on the w^est coast 
 of the United States, via any Intercoastal Conference Steamship Line. 
 
 Philadelphia, Pa., to various points in Texas, via Southern Steamship Line to 
 Houston, Tex.; all rail beyond. 
 
 Portsmouth, N. H., to points in the South and Southeast usually cheaper via 
 port of Boston and water carriers if there be service from this port. 
 
 Points in central territory east of Mississippi River to San Francisco, Calif., 
 and other ports on the west coast usually cheaper via rail to Baltimore, Md., 
 and thence via any intercoastal line to west coast. 
 
 Quantico, Va., to Pensacola, Fla., via rail lines to Baltimore, Md., Bull Steam¬ 
 ship Co. (Issue through bill of lading showing route.) 
 
 Quantico, Va., to San Francisco, Calif., and other ports on the west coast via 
 rail to Baltimore, Md., any International Conference Steamship Line beyond. 
 (Issue through bill of lading.) 
 
 San Diego, Calif., to Los Angeles Harbor, Calif., via rail if cargo not of suffi¬ 
 cient quantity for water carrier. 
 
 San Francisco, Calif., to ports in China, via American President Lines. 
 
 San Francisco, Calif., to Guam, via American President Lines. 
 
 San Francisco, Calif., to Honolulu, via Matson Navigation Co., or American 
 President Lines. 
 
 San Francisco, Calif., to Mare Island, Calif., via Crowley Launch & Tugboat 
 Co. (Navy contract renewed each year. Line with lowest bid performs service. 
 Present contract with Crowley Launch & Tugboat Co.). 
 
 San Francisco, Calif., to San Diego, Calif., via rail if cargo not of sufficient 
 quantity for water carrier. 
 
 552 
 
TRANSPORTATION 16-251 
 
 Seattle, Wash., to Puget Sound Navy Yard or Bremerton, Wash., via Puget 
 Sound Navigation Co. 
 
 Washington, D. C., to Norfolk, Va., via Norfolk & Washington Steamboat Co. 
 
 (12) Routes in reverse direction.—The carriers performing service 
 via the foregoing routes will, with very few exceptions, perform the 
 same service in the reverse direction, and shipments will be so routed 
 unless information is received from the carrier’s agent that such 
 service is not available or that the same rates do not apply in the 
 reverse direction. 
 
 (13) Unrouted bills of lading.—Where there is any doubt as to the 
 correct routing from point of origin to destination in the case of all¬ 
 rail shipments which are authorized by paragraph (5) to be routed 
 by shipping officers, such shipments will be tendered to the initial 
 carrier on unrouted bills of lading (bills of lading with no rout¬ 
 ing other than the initial carrier). In no case, however, where a 
 combination of water-and-rail or rail-and-water routes is involved 
 will a shipment be tendered to the initial carrier on an unrouted bill 
 of lading. For this class of traffic complete routing from point of 
 origin to destination must be shown on the bill of lading. 
 
 (14) Land-grant routes.—Where land-grant routes are involved and 
 there are lines which do not equalize rates via these land-grant routes 
 but are in competition with lines which do equalize, shipments which 
 are authorized by paragraph (5) to be routed by shipping officers will 
 be routed only via carriers which equalize rates established via the 
 cheapest land-grant route. 
 
 (15) Delivery at destination.—^In many cases the Marine Corps ware¬ 
 house to which a shipment is destined is located near the freight 
 depot of a particular carrier, making delivery by that carrier de¬ 
 sirable. Before issuing a bill of lading for a shipment which he is 
 authorized to route, the shipping officer should familiarize himself 
 with delivery conditions at destination and in cases where delivery 
 is desired by a particular carrier, as above stated, the delivering line 
 should be specified, even on unrouted bills of lading. 
 
 DEMURRAGE 
 
 16-252 
 
 (1) Definition.—Demurrage charges are assessed by the carriers for 
 the detention of freight cars for a longer time than is allowed for the 
 loading or unloading of the cars. Demurrage charges accrue both on 
 empty and loaded cars detained over and above the free time allotted 
 by the carrier for loading or unloading. This free time is 48 hours 
 or 2 days, exclusive of Sundays and legal holidays, and in the estima¬ 
 tion of the carriers this is ample time in which to load or unload a 
 car, unless adverse conditions exist. 
 
 553 
 
16-252 
 
 MAEINE CORPS MANUAL. 
 
 (2) At points where demurrage unavoidably occurs, the officer hav¬ 
 ing cognizance of unloading or loading of cars will obtain a copy 
 of the demurrage tariff from the carrier and familiarize himself 
 therewith. 
 
 (3) Average agreement.—^Where the conditions are such that de¬ 
 murrage charges cannot be avoided and where demurrage accrues 
 monthly, the shipping officer or the receiving officer should enter into 
 an agreement with the carrier to assess demurrage charges under 
 what is known as the ‘‘average-agreement” plan of demurrage. 
 
 DRAYAGE 
 
 16-254 
 
 (1) Marine Corps vehicles.—Dray age from the railroad station or 
 freight warehouse to a Marine Corps post or station will be per¬ 
 formed by Marine Corps vehicles whenever practicable. 
 
 (2) Government vehicles.—^When Marine Corps vehicles are not 
 available the local corps area coordinator for traffic will be requested 
 to furnish a Government-owned vehicle before steps are taken to 
 procure the services of commercial draymen. 
 
 (3) Commercial draymen.—When the service of commercial dray¬ 
 men are necessary, bids will be invited and the lowest bid accepted, 
 if satisfactory. 
 
 (4) Delivery to authorized representatives.—Railroad agents will be 
 instructed to deliver shipments only to authorized representatives of 
 the Marine Corps for drayage to the post or station. 
 
 (5) Removal from railroad station.—Promptly upon receipt of 
 arrival notice from the carrier’s agent a Marine Corps vehicle or 
 some other authorized drayman of the Marine Corps will call at the 
 railroad station and remove the shipment to avoid storage charges. 
 
 (6) Responsibility of drivers.—Drivers of Marine Corps vehicles or 
 of other vehicles performing drayage for the Marine Corps will be 
 instructed that they are representatives of the Marine Corps, or of 
 the consignee, and that any document signed by them is legal as 
 being for the consignee or receiving officer. Wlien a driver removes 
 a shipment from the carrier’s freight station he will be required to 
 sign a delivery receipt. The shipment should always be inspected 
 by him to determine if it is in good condition, and if in good condi¬ 
 tion a delivery receipt will be signed without exception, thereby 
 giving the carrier a clear receipt of delivery. 
 
 {a) If the container appears to be in bad condition or to have been 
 tampered with, or if a shortage exists, or the contents of container 
 appear to be rattling, all notations as to existing conditions will be 
 noted on the delivery receipt before being signed by the driver. 
 Drivers will not sign delivery receipts until it has been determined 
 that no loss or damage to the shipment exists. 
 
 554 
 
TRANSPORTATION 
 
 16-254 
 
 (h) Drivers will be held accountable for any delivery receipts or 
 other documents which are incorrectly signed before an examination 
 of a shipment has been made. 
 
 CLAIMS AGAINST CARRIERS 
 
 16-256 
 
 The Government bill of lading contains the following provision: 
 
 “(1) Unless otherwise specifically provided hereon, this bill of 
 lading is subject to the same rules and conditions as govern com¬ 
 mercial shipments made on the usual forms provided therefor by the 
 carrier.” 
 
 16-257 
 
 Loss or damage to property in possession of carrier.—In case of loss 
 or damage to property while in the possession of the carrier, such 
 loss or damage shall, when practicable, be noted on the bill of lading 
 before its accomplishment. All practicable steps shall be taken at 
 that time to determine the loss or damage and the liability therefor, 
 and to collect and transmit to the proper officer, without delay, all 
 evidence as to the same. Should the loss or damage not be discovered 
 until after the bill of lading has been accomplished, the proper officer 
 shall be notified as soon as the loss or damage is discovered, and the 
 agent of the carrier advised immediately of such loss or damage, 
 extending privilege of examination of shipment. 
 
 Note. —The “proper officer” is the officer designated to settle the 
 account for transportation. 
 
 16-258 
 
 (1) Period for presenting claim.—Claims for loss, damage, or delay 
 must be made in writing to the carrier at point of delivery or at 
 point of origin within nine months after delivery of the property, or 
 in case of failure to make delivery, then within nine months after a 
 reasonable time for delivery has elapsed. Unless claims are so made 
 the carrier shall not be liable. 
 
 (2) Notifying carrier.—In order that this rule may be complied 
 with in all cases of loss or damage to public property, the agent of 
 the carrier should be notified in writing of any loss or damage and 
 informed that proper notation has been made on the bill of lading 
 showing loss or damage incurred and that same constitutes a claim 
 for the value thereof. In cases of loss or damage to personal prop¬ 
 erty or baggage transported on Government bills of lading, the agent 
 of the carrier should be notified in writing that claim will probably 
 be filed by the owner of the property; the owner also being advised 
 that it is incumbent upon him to file claim with the carrier within 
 nine months after deliver}^, as otherwise the carrier will decline to 
 entertain claim. In every case a copy of the letter addressed to the 
 carrier will be forwarded to the disbursing quartermaster charged 
 
 \ 
 
 555 
 
16-258 
 
 MARINE CORPS MANUAL 
 
 with the settlement of the freight charges, and an additional copy 
 thereof attached to the report of board of survey held in connection 
 with such loss or damage. Any collection or adjustment on account 
 of loss or damage to Government property will be effected by the 
 disbursing officer paying the carrier’s bill. [C. M. C. M. 3.] 
 
 16-259 
 
 Checking discrepancy, loss or damage, survey.—Public property that 
 has been in transit will be carefully checked by the receiving officer 
 against the bill of lading, property invoice, or carrier’s expense bill ^ 
 upon arrival at destination in order to ascertain whether the carrier 
 has fully carried out all obligations imposed upon it. Should any 
 discrepancy, loss, or damage be found, the receiving officer will at 
 once make application for a surveying officer, by whom the facts will 
 be fully investigated (unless the carrier voluntarily assumes liability 
 for the loss), and the money value of the damage or discrepancy will 
 be charged to the party responsible therefor. The property will be 
 delivered by the receiving officer to the officer to whom it is invoiced 
 or to other proper consignee, with a statement of the deficiency or 
 damage, and that action by a surveying officer has been requested. 
 In case the responsibility is fixed upon the carrier, the receiving 
 officer will note on the bill of lading the deductions which shall be 
 made for such loss or damage by the disbursing officer who pays the 
 accounts. 
 
 16-260 
 
 Application for surveying officer.—Should the officer to whom the 
 property is invoiced on receipt of the same discover loss, damage, or 
 discrepancy not noted by the receiving officer, he will at once make 
 application for a surveying officer, notifying the receiving officer of 
 the action. 
 
 16-261 
 
 (1) Loss or damage to private property.—In case of loss or damage 
 to private property of officers or other persons connected wnth the 
 military service that has been shipped on Government bill of lading, 
 the Comptroller General has decided that any claim for loss or dam¬ 
 age to the property by the carrier is a matter between the owner 
 of the property and the carrier, and that there is no authority of law 
 for the withholding of money due by the Government to the carrier 
 to reimburse the owner for the loss of his property. The proper officer 
 of the Quartermaster Department, will, however, exhaust every proper 
 means to have a satisfactory adjustment made. The owner of the 
 property must file claim with the carrier for any loss or damage, 
 but the claim may be filed through the disbursing officer designated 
 to settle the account, and that officer will in such cases endeavor to 
 effect a prompt and equitable settlement. 
 
 556 
 
TRANSPORTATION 
 
 16-261 
 
 (2) An act approved December 28, 1922 (31 U. S. C. 215), confers 
 upon the Secretary of the Navy authority to consider, ascertain, ad¬ 
 just, and determine any claim on account of damages to or loss of pri¬ 
 vately owned property where the amount of the claim does not exceed 
 $1,000, caused by the negligence of any officer or employee of the Gov¬ 
 ernment acting within the scope of his employment. This includes 
 damages to or loss of household effects while in the custody of the 
 Navy or Marine Corps on shore or in transit in Navy conveyance. In 
 the case of claims arising out of the loss or damage to private property 
 while in shipment, it must be shown that the custody of and control 
 by the Navy or Marine Corps of such property has been specifically 
 authorized by the Marine Corps Manual or the Bureau of Supplies 
 and Accounts Manual. No claim may be considered unless presented 
 within 1 year from date of accrual thereof. Claims may be sub¬ 
 mitted to the department for consideration and certification to Con¬ 
 gress for such amount as may be found due. 
 
 (3) Claims submitted under the act of December 28,1922 (31U. S. C. 
 215), should be duly sworn to and addressed to the Judge Advo¬ 
 cate General, via the Major General Commandant, and should include 
 a brief statement of the essential facts and circumstances attending to 
 the loss of or damage to the claimant’s property, together with a state¬ 
 ment that the said loss or damage was in no way due to the acts or neg¬ 
 ligence of the claimant. The property damaged or lost must be listed, 
 the nature of the damage shown, and the time when such property was 
 acquired by the claimant, the original cost price thereof, its estimated 
 value at the time of the loss or damage, and the amount claimed in 
 reimbursement for such loss or damage must be shown. Where claim is 
 made for damage to property receipted bills for the repair thereof must 
 be attached to the claim. 
 
 (4) The statement must show if the articles damaged or lost were 
 covered by personal insurance and, if so, amount collected, if any, 
 under said policy. 
 
 16-262 
 
 Missing property located.—If at any time subsequent to the receipt 
 of a shipment property that has been reported as missing should be 
 located or received, that fact will immediately be reported to the 
 proper disbursing officer, stating the number and date of the bill of 
 lading as well as the name of the shipping officer. 
 
 16-263 
 
 Payment for transportation will be made to the last carrier, unless 
 otherwise provided in the bill of lading, and only for the quantity of 
 stores delivered at destination, except that in case of loss of weight 
 from natural shrinkage en route the weight shipped as shown on the 
 bill of lading will be paid for, provided the packages are delivered 
 
 557 
 
16-263 
 
 MARINE CORPS MANUAL 
 
 intact. The payee will be held responsible for all loss or damage to 
 stores while in transit unless released by a surveying officer, and such 
 loss or damage will be deducted in making settlement for service. 
 
 transportation of baggage 
 
 16-264 
 
 (1) In changing station an officer’s or noncommissioned officer’s 
 authorized baggage will be turned over to the Quartermaster’s De¬ 
 partment to be packed, crated, weighed, and marked for transporta¬ 
 tion as freight by ordinary freight lines, or by commercial van in ac¬ 
 cordance with the provisions of article 16-277. This transportation 
 will be from quarters at one station to quarters at the other, and his 
 effects will be placed therein but not unpacked. Allowable services 
 of packing, crating, hauling, and transportation of household effects 
 may be performed upon receipt of permanent change of station orders 
 prior to detachment of the owner, subject to the provisions of article 
 16-272. Preparatory orders do not authorize a permanent change 
 of station, therefore no expense for commercial packing, crating, and 
 transportation services should be incurred; however, such packing and 
 crating as can be done by personnel of the Quartermaster’s Depart¬ 
 ment may be performed upon presentation of such orders. 
 
 (2) A statement in the form of an inventory, in quadruplicate, 
 showing the condition of the individual items of household effects 
 turned over to the Government for shipment, will be prepared by the 
 shipping officer when packing, crating, and hauling are performed by 
 the Government. Example: 
 
 Package No. 
 
 Kind of package 
 
 Contents 
 
 Condition of contents 
 
 61 .. 
 
 Crate_ 
 
 1 dining table___ 
 
 Top scarred. 
 
 Old, leg broken. 
 
 Good. 
 
 29 good; 2 plates chipped. 
 
 1 good; 1 stained. 
 
 62. 
 
 _do__ 
 
 1 side table...... 
 
 63 . 
 
 Box_ 
 
 30 professional books_ 
 
 64... 
 
 Barrel_ 
 
 31 pieces chinaware.. 
 
 65. 
 
 Bale__ 
 
 2 mattresses___ 
 
 
 
 
 Trunks (to be crated) and packages turned over to the shipping 
 officer by the owner already packed for shipment will be shown on 
 the inventory in a manner similar to the following example: 
 
 Package No. 
 
 Kind of package 
 
 Contents 
 
 Condition of contents 
 
 64. 
 
 Crate... 
 
 Trunk, said to contain clothing. 
 
 Packed by owner. Condi* 
 tion of package good. 
 
 Do. 
 
 67. 
 
 Box... 
 
 Said to contain tableware and linen... 
 
 
 
 558 
 
TRANSPORTATION 
 
 16-264 
 
 (3) Packages held in storage for the owner will, when shipped, be 
 shown on the inventory in the same manner as those packed by owner, 
 and the fact that they had been held in storage for his convenience and 
 taken out of storage already packed wdll be noted on the inventory. 
 The condition of packages received from owner or taken out of storage 
 already packed shown on the inventory should be that at the time of 
 receipt for shipment or removal from storage. Those not in good 
 condition for shipment will be either placed in proper condition or 
 repacked by the shipping officer, and those repacked will be shown on 
 the inventory in the same manner as effects turned over to him for 
 packing and crating. 
 
 (4) When the packing and crating are performed by commercial 
 concerns, under contract or order placed by a representative of the 
 Quartermaster Department, the contract or order will contain the 
 following provisions: 
 
 {a) That an inventory of the items packed, in quadruplicate, show¬ 
 ing their condition, will be promptly furnished by the contractor to the 
 shipping officer. 
 
 (b) That the contractor will reimburse the owner for any damage 
 to the effects packed, crated, or hauled by him, due to improper 
 performance of such services. 
 
 (5) - The original of the inventory will be retained on file by the 
 shipping officer, to be furnished to the Judge Advocate General (if 
 requested) for use in connection with the settlement of any claim for 
 loss or damage to the shipment that the owner may submit; the 
 duplicate will be furnished to the owner of the effects; the triplicate 
 will be forwarded to the receiving officer at destination; and the 
 quadruplicate will be retained by the shipping officer. 
 
 16-265 
 
 (1) Eequests for transportation will be made in triplicate on NMC- 
 150 and will be addressed to the representative of the Quartermaster 
 Department, at the post or station from whence transportation of 
 baggage is desired, and wull be accompanied by three certified copies 
 of orders directing change of station of the officer or noncommis¬ 
 sioned officer making the request. The officer making the shipment 
 will complete that portion of the form provided for reporting the 
 cost of packing, crating, drayage, and shipment, and will forward the 
 original and duplicate to the officer designated to settle the freight 
 charges, together with two copies of orders directing the change of 
 station and the memorandum copy of bill of lading covering the 
 shipment. 
 
 (2) Where an officer or enlisted man is at or ordered to an overseas 
 station and shipment of his baggage and/or household effects is author¬ 
 ized under the provisions of article 16-264 such shipment may be 
 
 [C. M. C. M. 3.] 
 
 559 
 
16-265 
 
 MARINE CORPS MANUAL 
 
 accomplished upon the signature of the wife or other lawful adult 
 dependent of the officer or enlisted man on Form NMC-150. The de¬ 
 pendent signing Form NMC-150 must satisfy the shipping officer 
 that he or she is the dependent head of the family in the absence of the 
 officer or enlisted man involved, and has authority to request the release 
 of the property. 
 
 The foregoing provisions apply only to authorized weight allowance 
 of personnel involved. The cost of any excess weight involved, or 
 shipment by any means other than ordinary freight or van, will be 
 collected from the person requesting the shipment prior to forwarding 
 of the effects. Excess weight packed, crated, drayed, or any weight 
 forwarded by express will involve collection of extra expense involved 
 prior to shipment. 
 
 Form NMC-150 will be signed by the person requesting the shipment 
 as per following example: 
 
 ' John Doe, 2d Lieut., U. S. M. C., 
 by Mary Doe, wife. 
 
 [C. M. C. M. 3.] 
 
 (3) IVliere any or all of the effects transported are packed and 
 crated, or hauled, by commercial concerns, the vouchers submitted for 
 such charges will be supported by two additional copies of Form 
 NMC-150, and two certified copies of change of station orders. This 
 is in addition to the requirements in the preceding paragraph. 
 [C. M. C. M. 1 and 3.] 
 
 16-266 
 
 (1) Weight allowance.—The household effects that may be trans¬ 
 ported at public expense upon change of station will not exceed, when 
 prepared for shipment in accordance with the commercial usage of the 
 carrier selected as the transporting agent, the following gross weights: 
 
 Rank 
 
 Major general_________ 
 
 B rigadier general..... 
 
 Colonel....... 
 
 Lieutenant colonel.....-- 
 
 Major_______ 
 
 Captain........ 
 
 First lieutenant------ 
 
 Second lieutenant_____ 
 
 Commissioned warrant officer during first 10 years’ commissioned service— 
 
 Commissioned warrant officer after 10 years’ commissioned service- 
 
 Commissioned warrant officer after 20 years’ commissioned service_ 
 
 Warrant officer_____ 
 
 Aviation cadet, Marine Corps Reserve__-.-. 
 
 Noncommissioned officers, first, second, and third grades_ 
 
 Noncommissioned officers, fourth grade____ 
 
 In the field 
 or temporary 
 change of 
 station 
 
 Pounds 
 1,000 
 1,000 
 800 
 800 
 800 
 600 
 600 
 600 
 600 
 600 
 800 
 600 
 600 
 
 Permanent 
 change of 
 station 
 
 Pounds 
 14.500 
 12,000 
 11,000 
 10,000 
 9,000 
 
 8.500 
 
 7.500 
 6.000 
 
 7.500 
 
 8.500 
 9.000 
 
 5.400 
 
 5.400 
 
 4.500 
 3,000 
 
 [C. M. C. M. 2.] 
 
 560 
 
TRANSPORTATION 
 
 16-266 
 
 (2) In computing allowances for commissioned warrant officers, the 
 term “commissioned service” will include any prior service as a tem¬ 
 porary commissioned officer. For the information of shipping offi¬ 
 cers, applications for transportation of household effects shall show 
 total length of commissioned service of the applicant. 
 
 (3) When certain items of household effects and professional books 
 are required for immediate use in the carrying out of change of sta¬ 
 tion orders, and shipments by ordinary freight will not serve the pur¬ 
 pose, express shipment within the continental limits of the United 
 States of not in excess of 500 pounds is authorized from old duty sta¬ 
 tion to new duty station or port of embarkation en route to new duty 
 station. The weight shipped by express including professional books 
 will be charged against the authorized weight allowance. Any weight 
 in excess of 500 pounds shipped by express at the request of the owner 
 of the property will be handled in accordance with article 16-267. 
 [C.M. C.M.3.] 
 
 (4) Checkable baggage.—An officer traveling in a mileage status by 
 common carrier is not entitled to transportation, transfer, or drayage 
 at public expense of any baggage accompanying him on the journey. 
 
 (5) Professional books of officers, and noncommissioned officers above the 
 grade of sergeant.—The Quartermaster Department will pack, crate, 
 and furnish transportation for professional books, including standard 
 works of fiction, of officers, and noncommissioned officers above the 
 grade of sergeant, changing station, officers ordered home for retire¬ 
 ment, also for noncommissioned officers upon retirement or transfer to 
 the reserve upon completion of twenty (20) years’ active service, grad¬ 
 uates of the United States Naval Academy and officers promoted from 
 the ranks on their first assignment to duty as officers, which they 
 certify to be their property or Government property entrusted to them 
 and pertain to their official duties. The weight of professional books 
 of noncommissioned officers above the grade of sergeant will be lim¬ 
 ited to five hundred (500) pounds. The weight of such books will 
 not be charged against the authorized allowance of household effects, 
 provided, the actual weight of such books is shown on Form NMC-150 
 in space provided therefor, and shown on bill of lading as a separate 
 item. Failure to show the actual weight of professional books on 
 Form NMC-150 and on bill of lading as a separate item will result 
 in the weight involved being charged against the authorized allow¬ 
 ance of household effects. Where such books are packed by the owner 
 of the property, such owner will be obligated to notify the shipping 
 officer of the contents of the package. [C. M. C. M. 1.] 
 
 16-267 
 
 Shipment of excess baggage.—Baggage in excess of the allowances 
 prescribed in article 16-266 (1) will be shipped upon the same bill 
 of lading wfith the regulation allowance, but no bills of lading will 
 be issued by shipping officers, for baggage presented for shipment in 
 excess of the authorized allowance until the owner of the property 
 has consented in writing to checkage of his pay account for any extra 
 
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TRANSPORTATION 
 
 16-267 
 
 expense involved over and above the authorized allowance. Upon 
 receipt of report of packing, crating, and shipment of baggage, all 
 collections for extra expense involved will be made by the office of the 
 Quartermaster, Headquarters, Marine Corps, except as provided in 
 article 16-265 (2) and with the exception of reserve personnel placed 
 on an inactive status, in which case the extra expense involved will be 
 collected by the shipping officer prior to forwarding the shipment. 
 [C. M. C. M. 3.] 
 
 16-268 
 
 (1) Notation of valuation.—Bills of lading covering shipments ot 
 baggage, personal effects, or household goods should not bear the nota¬ 
 tion “Released valuation $10 per 100 pounds.” This notation is not 
 necessary on a Government bill of lading. (See par. 5, instructions 
 on reverse side of bill of lading). If carriers demand a notation as to 
 valuation, when the value does not exceed 10 cents per pound, they 
 can usually be convinced that it is not necessary by referring them to 
 paragraph 5 mentioned above. In accordance with the freight classi¬ 
 fication, the rates on personal effects or household goods vary accord¬ 
 ing to the value placed thereon. The Government will pay only the 
 rate applicable on personal effects or household goods when the value 
 of each piece does not exceed 10 cents per pound; therefore, the no¬ 
 tation, “Unlimited valuation” should never be shown on bills of lading 
 unless the owner desires to place a value of from $2 to $5 per pound on 
 his property and pay the difference. Bills of lading covering ship¬ 
 ments of personal property by express will, in all cases, regardless of 
 whether such shipments are made at the released valuation or at a 
 higher valuation, bear notation as to the valuation declared thereon 
 by the owner, who will be required to consent in writing to checkage 
 of his pay account in a sum sufficient to cover all costs in excess of the 
 cost of shipment by ordinary freight, as provided in article 16-267. 
 
 (2) Higher valuation.—If owner desires and files written authority 
 with the shipping officer to ship his baggage, personal effects, or house¬ 
 hold goods at a valuation higher than 10 cents per pound, he must 
 place the valuation thereon as follows and consent in writing, to check- 
 age of his pay accounts in a sum equal to the difference between the 
 first-class rate and the rates hereinafter stated opposite the valua¬ 
 tions ; if the value of each article exceeds 10 cents per pound and does 
 not exceed 20 cents per pound, one and one-fourth times first class; if 
 value of each article exceeds 20 cents per pound and does not exceed 
 50 cents per pound, one and one-half times first class; if value of each 
 article exceeds 50 cents per pound and does not exceed $2 per pound, 
 two times first class; if value of each article exceeds $2 per pound 
 and does not exceed $5 per pound, three times first class; if value ex¬ 
 ceeds $5 per pound, the shipment will not be taken by the carrier for 
 shipment by ordinary freight. Collections will be made in accord¬ 
 ance with article 16-267. 
 
 532089—43 
 
 16 
 
 561 
 
16-268 
 
 MARINE CORPS MANUAL 
 
 (3) Payment by other than the Quartermaster Department.—In all 
 cases where the transportation charges on shipments covered by Gov¬ 
 ernment bills of lading are payable by departments other than the 
 Quartermaster Department, United States Marine Corps, the depart¬ 
 ment to which the charges should be billed will be shown in the body 
 of the original bill of lading and on all copies thereof. 
 
 16-269 
 
 Attache in foreign country.—An officer detailed for duty in a foreign 
 country as a military attache is entitled to packing, crating, and 
 transportation of professional books and papers and the number of 
 pounds of personal baggage specified in article 16-266. 
 
 16-270 
 
 (1) Upon retirement or death.—Upon receipt of orders detaching 
 them from duty and directing them to proceed to their homes for 
 retirement, the Quartermaster Department will pack, crate, and 
 transport the authorized change-of-station allowance of baggage and 
 professional books and papers of officers, warrant officers, and en¬ 
 listed men, from their last-duty stations or places of storage to such 
 places as may be designated by them as their homes, or to such places 
 as may be desired by them, provided that any cost in the aggregate 
 of all shipments so made over and above that which would have been 
 allowed at Government expense on a like weight of authorized prop¬ 
 erty shipped in one lot from the last permanent station to the place 
 designated as home will be borne by the owner. The authorized al¬ 
 lowance of effects of officers, warrant officers, and enlisted men of 
 the first, second, third and fourth pay grades who die in active service 
 may be shipped from their last-duty stations or places of storage to 
 such places as may be the homes of their families or as may be 
 designated by their legal representatives or executors as the homes 
 of their heirs. 
 
 (2) Enlisted men discharged for disability.—The permanent change- 
 of-station allowance of authorized baggage may be shipped at Gov¬ 
 ernment expense for any enlisted man of the first, second, third, or 
 fourth grade, from his last-duty station to his home, who having 10 
 or more years’ service in the Marine Corps is discharged on account 
 of disability incurred in the line of duty. 
 
 (3) Enlisted men dying in service.—The effects of enlisted men below 
 the grade of sergeant who die in active service will be transported 
 in the most economical manner at Government expense from their last- 
 duty stations or places of storage to such places within the limits of 
 the United States as may be the homes of their families or as may 
 be designated by their legal representatives. The term “effects” as 
 used in this paragraph will include household goods and other per¬ 
 sonal property, exclusive of automobiles., (See arts. 3-6 (4), 16-212, 
 16-279 and 1^71.) 
 
 662 
 
TRANSPORTATION 
 
 16-270 
 
 (4) Effects of deceased officers and enlisted men within the allow¬ 
 ance transported free as baggage will, where practicable, accompany 
 the remains, and effects in excess of the free allowance will be for¬ 
 warded separately in the most economical manner. 
 
 (5) Effects of former enlisted man.—^No shipment of personal effects 
 may be made at public expense in excess of that carried free by 
 public carriers when accompanying the body of a deceased former 
 enlisted man discharged while a patient in a naval hospital and con¬ 
 tinued therein to date of death. Transportation charges for effects 
 in excess of the free allowance should be paid in advance by the next 
 of kin. 
 
 (6) Enlisted men transferred to the Meet Reserve.—Packing, crat¬ 
 ing, hauling, and transportation of household effects at public expense 
 within specified allowances are authorized for noncommissioned of¬ 
 ficers of the first, second, third, and fourth pay grades upon receipt 
 of orders for transfer to the Marine Corps Reserve (Class I, Fleet 
 Marine Corps Reserve, (b), (c), and (d)). Transportation is au¬ 
 thorized from the last-duty station or place of storage of the effects 
 to one or more destinations as may be desired. However, the total 
 cost to public funds for all shipments will be limited to the cost on 
 the actual weight shipped, within allowance, as one lot, from the old 
 station to such place as may be selected by the individual concerned 
 as his official home upon transfer to the Reserve. Shipment must 
 actually be accomplished within one year from date of transfer. 
 
 16-271 
 
 (1) Graduates of Naval Academy.—Packing, crating, and transpor¬ 
 tation of 1,500 pounds of baggage will be furnished to graduates of 
 the United States Naval Academy on their first assignment to duty 
 as officers, from the Naval Academy or their homes to the point of 
 first assignment. 
 
 (2) Sergeants and above commissioned.—Noncommissioned officers 
 above the grade of sergeant, commissioned as officers from the ranks, 
 will be furnished packing, crating, and transportation for 4,500 
 pounds of baggage, and sergeants commissioned as officers from the 
 ranks will be furnished packing, crating, and transportation for 3,000 
 pounds of baggage, on their first assignment to duty as officers, from 
 their homes or former stations to point of first assignment. 
 
 (3) Other enlisted men commissioned.—Enlisted men below the grade 
 of sergeant commissioned as officers from the ranks will be furnished 
 packing, crating, and transportation for 1,500 pounds of baggage, 
 on their first assignment to duty as officers, from their homes or 
 former stations to point of first assignment. 
 
 (4) Unauthorized shipments.—With these exceptions, transportation 
 of baggage at public expense is not authorized when joining for duty 
 
 563 
 
16-271 
 
 MAEINE COKPS MANUAL. 
 
 on first appointment to the military service nor upon reinstatement 
 or reappointment, nor to effect transfers from one station to another 
 at the request of those transferred. 
 
 16-272 
 
 (1) Shipments within allowances.—On permanent change of station, 
 authorized baggage within the prescribed weight allowance may be 
 transported at Government expense from the last permanent station 
 to the new permanent station and/or from any points to any points, as 
 may be desired by the owner; provided, that any cost in the aggregate 
 of all shipments so made over and above that which is authorized at 
 Government expense on the same weight of authorized property 
 shipped in one lot from the last permanent station to the new perma¬ 
 nent station, will be borne by the owner, as required by article 16-267; 
 provided further, that authorized baggage within the prescribed 
 weight allowance may be shipped from last permanent station to place 
 of storage in the United States in the case of officers or noncommis¬ 
 sioned officers ordered from shore duty in the United States to sea duty 
 or duty overseas, or from place of storage in the United States to new 
 permanent station when returning from sea duty or duty overseas to 
 shore duty in the United States, without the collection of any excess 
 cost. 
 
 (2) Authorized allowance of change-of-station shipments of baggage 
 of officers, and noncommissioned officers of the first, second, third, and 
 fourth pay grades where water transportation is involved will be 
 forwarded in the most economical manner to the port of egress and 
 from the port of egress via commercial water transportation, on 
 through bill of lading, issued by the officer at the port of egress, direct 
 to the new station, unless Government transportation is available at 
 the time or will be available within 30 days from the date the baggage 
 is turned over to the shipping officer. Such shipments will not be 
 forwarded from the east coast to the west coast, or vice versa, for re¬ 
 shipment to destination via Government vessel but will be forwarded 
 direct to destination on through bills of lading. 
 
 (3) When shipment is made in Government vessel the authorized 
 allowance may be increased without collection of transportation costs 
 on the excess weight, provided other Government material is not dis¬ 
 placed thereby. The actual weight of such shipments will be shown 
 on bills of lading, and will be used in computing excess costs if a subse¬ 
 quent commercial shipment is made under identical change-of-station 
 orders. 
 
 (4) Retired and reserve officers and noncommissioned officers.—Re¬ 
 tired personnel of the Regular Marine Corps and personnel of the 
 Marine Corps Reserve, when ordered to active duty or temporary 
 active duty other than training, are entitled to transportation of their 
 household effects as for a permanent or temporary change of 
 
 564 
 
TRANSPORTATION 
 
 16-272 
 
 station, as the case may be, as provided in article 16-266 (1), 
 from their homes to place of duty. Upon termination of active duty 
 or temporary active duty the permanent or temporary change of sta¬ 
 tion allowances, as the case may be, are authorized between any points 
 in the United States but limited in cost to shipment of the same weight 
 within allowance from place of duty to place to which mileage has been 
 or will be obtained, or, if no mileage is involved, then to place selected 
 as home or place of abode upon release. Shipment must be made 
 within 1 year from termination of duty. 
 
 (5) Household effects, Navy personnel.—Navy personnel who have 
 been on duty where no Navy supply officer is available, and who are in 
 receipt of proper orders detaching them from such duty may submit 
 application for transportation of household effects, S. and A. Form 34 
 cr Form NMC-150 to the representative of the Quartermaster’s Depart¬ 
 ment concerned for packing and crating of effects. Upon completion of 
 the transaction the representative of the Quartermaster’s Department 
 concerned will submit the report to the Quartermaster. Invoice and 
 receipt NMC-24 will be properly executed in each case and forwarded 
 to the Quartermaster, in order that the Marine Corps may obtain trans¬ 
 fer of funds to cover the expense involved. Where the labor performed 
 is by enlisted personnel or civilian employees of the post or station 
 concerned, no charge for such labor will be computed, the cost to cover 
 material only. 
 
 (6) Certificate of other shipments.—Officers and noncommissioned 
 officers desiring to make a shipment of baggage under authority of this 
 article will furnish the shipping officer to whom application is made 
 for such shipment with a certificate showing all other shipments made 
 on the same order for change of station, including the points from and 
 to which such shipments have been made and the weight of all property 
 so transported. 
 
 (7) Where no shipment to new station.—If an individual ordered to 
 make a permanent change of station does not desire to ship any or all 
 of his baggage at that time, the foregoing provisions will not preclude 
 the shipment of such baggage at public expense under subsequent 
 change-of-station orders used in connection with the former change-of- 
 station orders; provided that if the weight of such shipment exceeds 
 the allowance to which the owner was entitled at the time the former 
 change of station orders were issued, the excess cost to be collected from 
 him will be computed on the basis of the cost of shipment from the 
 former permanent station to the new permanent station. The pro¬ 
 visions of this paragraph do not authorize shipment from a former 
 station other than the last former station (14 Comp. Gen. 889). Where 
 an officer is directed to report at a department headquarters for duty 
 andj upon reporting or shortly thereafter, is assigned to a different 
 station within the department for permanent duty, the assignment to 
 the department headquarters is not to be regarded as a separate change 
 of station. 
 
 565 
 
16-272 
 
 MAKINE CORPS MANUAL 
 
 (8) Transfer to hospital.—Where officers or enlisted men are trans¬ 
 ferred either from a permanent duty station or from a hospital where 
 the person is listed as a patient to the Fitzsimons General Hospital, 
 Denver, Colo., or to St. Elizabeths Hospital, Washington, D. C., or, 
 in exceptional instances to other Government hospitals for treatment 
 or observation, packing, crating, and transportation of entitled 
 allowance of household effects at public expense are authorized as 
 for a permanent change of station, provided the medical officer hav¬ 
 ing cognizance shall certify, on the application for transportation 
 of household effects which the patient makes, that it is believed the 
 period of treatment will be of prolonged and indefinite duration. 
 
 16-273 
 
 Enlisted men separated from effects.—^When enlisted men become 
 separated from their effects, as described in article 4r-18 or when 
 ordered to change station within the United States under conditions 
 that rendered it impracticable or inadvisable to take their baggage 
 with them at the time, shipment of such effects, not exceeding 150 
 pounds per man, will be made on the direct request of the command¬ 
 ing officer at the post where the men are stationed to the command¬ 
 ing officer at the post where the effects are stored. This will not apply 
 to shipments to their homes of effects belonging to discharged ma¬ 
 rines, for which there is no authority. Requests for shipment should 
 include all information necessary for locating the effects, and any 
 difficulty arising from the fact that all or part of the effects cannot 
 be located should be adjusted by correspondence between the posts 
 interested and not by reference to the Quartermaster. In cases where 
 men are due for discharge the date of discharge will be shown in 
 requests for shipment. 
 
 16-274 
 
 (1) Manner of shipment of effects.—The shipments prescribed in the 
 preceding article will be securely packed and made in the most eco¬ 
 nomical manner, using Government conveyance when practicable. In 
 cases of emergency, when time will not admit of shipment by freight, 
 as in cases where men are to be discharged, shipment may be made 
 by express upon the request of the proper commanding officer to that 
 effect. Where men have become separated from their effects through 
 their own fault the cost of making the shipment will be checked 
 against the accounts of the men and a certified copy of such checkage 
 furnished the Quartermaster. Bills of lading covering such ship¬ 
 ments will be noted that request for checkage has been made to cover 
 the amount of transportation charges. 
 
 (2) Enlisted men who are granted furloughs with permission to 
 report at new stations and do hot desire to carry their effects with 
 them will be required to ship them to the new stations by parcel post 
 or express, charges prepaid, before entering upon a furlou^ status. 
 
 566 
 
TRANSPORTATION 
 
 16-275 
 
 16-275 
 
 [Omitted. C. M. C. M. 1.] 
 
 16-276 
 
 [Omitted. C. M. C. M. 1.] 
 
 16-277 
 
 (1) Transfer via commercial van.—In changes of station, regardless 
 of distance, where the entire cost of transporting the baggage actually 
 comprising the shipment is less by commercial van than the total cost 
 of packing and crating for shipment by ordinary freight, drayage 
 from residence to railroad station, shipment at ordinary freight rates, 
 and drayage from railroad station to residence, the shipping quarter¬ 
 master will, if practicable, arrange with commercial trucking firms 
 for shipment in this manner. Baggage will also be transported by 
 commercial van upon specific request of the owner in writing, includ¬ 
 ing a certificate to the effect that any expense involved in excess of the 
 cost of the same quantity via ordinary freight (rail or water^ will 
 be paid from personal funds or consent to checkage against his pay 
 accounts. Where shipments originate at or are destined to points 
 where there is a Marine Corps activity with Government drayage 
 facilities no allowance should be made for the cost of commercial dray¬ 
 age to or from freight station in estimating the cost of shipment by 
 rail. 
 
 (2) Bids for commercial moving van service will not be required 
 if rates lawfully published covering transportation between the points 
 involved are on file in the Interstate Commerce Commission. Ship¬ 
 ments between such points will be covered by Government bill of 
 lading in the same manner as shipments via rail carrier. Van concerns 
 shall be required to furnish evidence as to the equipment which they 
 control and their ability to perform the services desired. 
 
 (3) In event there are no lawfully published rates between the 
 points involved on file in the Interstate Commerce Commission, bids 
 for the service required will be obtained in the usual manner. Whera 
 time will permit, proposals should be submitted to commercial con¬ 
 cerns in the usual manner, otherwise telephonic bids should be solicited 
 and a statement of all such bids submitted with vouchers covering the 
 services. In contracting for commercial hauling, care should be taken 
 to specify to prospective bidders the approximate amount of china, 
 glassware, etc., included in the effects to be transported. In cases 
 where the quantity to be hauled can be accurately determined, bids 
 should be invited on a definite quantity basis; however, in cases where 
 it is impracticable to determine accurately the quantity to be hauled, 
 care should be exercised to show clearly that the quantity stated is an 
 
 [C. M. C. M. 3.] 
 
 567 
 
16-277 
 
 MARINE CORPS MANUAL 
 
 estimate for the information of prospective bidders only and that the 
 responsibility rests with the bidders to determine for themselves the 
 actual quantity by inspection, or that they may base their bids on the 
 estimated quantity, if they so desire, with the understanding that no 
 recourse may be had to claims for additional compensation in the event 
 that it is found upon performance of service that the actual quantity 
 exceeds the estimated quantity shown in the proposal. 
 
 (4) All invitations to bid for moving van services must contain a 
 proviso that the contractor is to furnish the officer under whose direc¬ 
 tion the shipment is being made with a certificate of the actual weight 
 of the effects transported; such weight to be determined by having the 
 vehicle in which the effects are hauled weighed on a public weigh- 
 master’s scale both before and after loading, and any expense involved 
 to be borne by the contractor. Award will be made on the basis of 
 the lowest bid for transportation charges, except that in the case of 
 tie bids award will be made to the bidder offering the most favorable 
 liability rate. The following form will be used in the invitation to 
 bid: 
 
 Transportation charges_ 
 
 (The transportation charges quoted do not include any charge for insurance) 
 Bidder shall state in the following space the amount of liability to owner (in 
 dollars per hundred pounds) bidder will assume under the above-quoted 
 charges for the household effects being transported while in his custody; also 
 whether such liability is protected by insurance; if so, indicating the name 
 of the insurance company. 
 
 (5) Vouchers covering transportation by commercial van, with all 
 supporting papers, will be forwarded direct to the Quartermaster for 
 payment. 
 
 [C. M. C. M. 3.] 
 
 16-278 
 
 Privately owned automobiles will not be transported at Government 
 expense or on Government bills of lading at owner’s expense, except 
 under such instructions as may be promulgated by the Quartermaster. 
 
 5G8 
 
TRANSPORTATION 
 
 16-279 
 
 16-279 
 
 Time limit in certain cases.—A limit of 1 year from date of retire¬ 
 ment, relief from active duty, discharge for disability, or decease 
 is fixed during which change of station allowance of the personal 
 effects, professional books, and papers authorized by article 16-270 
 and 16-272 (4) may be transferred at public expense. The right to 
 transportation of baggage at public expense in the case of personnel 
 retired or transferred to the Fleet Marine Corps Keserve is not ter¬ 
 minated by death, if occurring within one year from date of retire¬ 
 ment or transfer to the reserve (Comp. Gen. A-71642, March 6, 
 1936). After the expiration of the time limit herein fixed such ship¬ 
 ments will not be made at public expense, except that if the indi¬ 
 vidual is confined in a hospital undergoing medical treatment on the 
 date of retirement, relief from active duty, or discharge for dis¬ 
 ability, and continuously therefrom in hospitals during the fixed 
 period of 1 year, or beyond, then in such event shipment of authorized 
 baggage may be made within 60 days from the date of discharge from 
 such medical treatment, provided that the application for shipment 
 is supported by a statement of the responsible medical officer certi¬ 
 fying as to extent of said medical treatment. The original statement 
 will be attached to the memorandum copy of the bill of lading when 
 forwarded to the office of the Quartermaster. 
 
 16-280 
 
 Officers wholly retired, discharged, or resigned.—The property of 
 wholly retired or honorably discharged officers, or of officers who 
 have resigned^ from the service, cannot be transported to their homes 
 or to other points at public expense. 
 
 16-281 
 
 Packing and crating; money allowance.—In packing and crating 
 authorized baggage of officers and enlisted men on permanent change 
 of station, the money allowance for such packing and crating, when 
 labor and material are furnished by the Quartermaster’s Depart¬ 
 ment, will be at the rate of $1.'90 per hundred pounds, and $2.10 per 
 hundred pounds when labor and material are furnished by commer¬ 
 cial firms. When more than the maximum allowance for each grade 
 is packed and crated, the proportionate cost per 100 pounds will be 
 used in determining the extra expense involved. The allowance for 
 packing and crating baggage covers both material and labor, and will 
 not be exceeded unless the service of packing and crating exceeds 
 the above allowances due to local conditions. 
 
 569 
 
16-282 
 
 MAEINE CORPS MANUAL. 
 
 16-282 
 
 The maximuin tare weight of any of the foregoing allowances will 
 not exceed one-fifth of the gross weight. Any saving in tare weight 
 effects an increase in net weight. With this end in view, burlap and 
 excelsior should be used as much as possible as a substitute for crat¬ 
 ing, and the use of lumber should be limited as much as possible. 
 Should the owner desire lighter packing or crating than the ship¬ 
 ping officer deems sufficient, the lighter crating or packing will be 
 used only upon written request of the owner. 
 
 16-283 
 
 Packing books and papers.—The cost of packing professional books 
 and papers, including standard works of fiction, for officers changing 
 station, is not included in the allowance for packing household goods. 
 
 16-284 
 
 Authority for packing and crating does not include a temporary 
 absence on detached service from the post or station, but there must 
 be an order for an actual change of station. 
 
 16-285 
 
 (1) Where no representative of Quartermaster’s Department.—Officers 
 stationed or having baggage which they are entitled to have trans¬ 
 ported from points where there is no representative of the Quarter¬ 
 master’s Department should, when requiring packing, crating, and 
 shipment of their allowance of baggage, make application in writing 
 to the nearest representative of the Quartermaster’s Department, who 
 will authorize the services, the cost of which will not exceed the maxi¬ 
 mum cost for the grade of the officer making application as prescribed 
 in article 16-281, and will also furnish the necessary forms upon which 
 to procure bids for the packing, crating, and hauling, and bill of 
 lading for making the shipment. Vouchers should be prepared and 
 forwarded to the proper disbursing officer for payment in the usual 
 manner. If conditions are such that there is not sufficient time to 
 await Government bills of lading, the shipment may be made on a 
 commercial bill of lading, collect, and the charges guaranteed by the 
 shipper, the commercial bill of lading to be handled further in accord¬ 
 ance with articles 16-242 and 16-243. 
 
 (2) An officer under orders to change station to a point where there 
 is no representative of the Quartermaster’s Department available will 
 arrange for the hauling of his baggage in the most economical manner 
 and will forward the bill in duplicate to the disbursing officer desig¬ 
 nated to settle the charge for payment, certifying thereon that the 
 
 570 
 
TRANSPORTATION 
 
 16-285 
 
 service was actually performed, was incurred after competition, if 
 any, and that the amount charged is just and reasonable. 
 
 (3) Attaches and other officers on foreign duty.—An exception to the 
 provisions of paragraphs (1) and (2) above will be made in the case 
 of naval attaches and other commissioned officers serving on special 
 duty at points abroad (including territorial possessions of the United 
 States) where they have no superior officer or other representative of 
 the Quartermaster’s Department at their station to whom application 
 for authority to make shipment can be made. Officers under such 
 circumstances may issue their own authorization in writing and, if 
 necessary, may pay for packing, crating, hauling, and shipment from 
 personal funds, subject to claim for reimbursement. Officers having 
 official funds to their credit should pay authorized expenses therefrom. 
 
 (4) Shipment at personal expense.—Except as provided in paragraph 
 (3) above, there is no authority for reimbursing an officer who pays 
 from his personal funds for the packing, crating, hauling, or shipping 
 of his baggage. 
 
 Packing materials public property.—^All crates, boxes, barrels, and 
 packing materials supplied by the Quartermaster’s Department for 
 packing and crating baggage are public property, will be cared for 
 as such, and so long as serviceable will be continued in use for pack¬ 
 ing and crating. 
 
 16-288 
 
 Identification numbers.—Numbers on packages of household goods 
 placed thereon by the owner for purposes of identification will not be 
 erased by shipping officers unless a record thereof is made showing 
 the owner’s numbers and those corresponding therewith which have 
 been placed on packages by the shipping officer. One copy of the 
 record will be furnished the owner and one retained in the files of 
 the shipping officer. 
 
 Transportation of Animals 
 
 16-293 
 
 Authorized mounts and attendant.—The Quartermaster’s Depart¬ 
 ment will transport at public expense for officers changing station 
 the number of horses for which they are legally entitled to forage, 
 and an attendant to accompany the horses when necessary, subject to 
 the following restrictions: 
 
 (a) That the horses are owned by the officer and are intended to 
 be used by him at his new station in the public service, and are suit¬ 
 able mounts. 
 
 (b) The horses of retired officers or officers ordered to their homes 
 to_ await retirement or of officers effecting a voluntai'y transfer will 
 
 240250—40-37 
 
 571 
 
16-293 
 
 MABINE CORPS MANUAL, 
 
 not be transported at public expense. The horses of deceased officers 
 who die in the service may, within 90 days after the death of the 
 officer, be transported at public expense from their last duty station 
 to such places within the limits of the United States as may be the 
 homes of their families or as may be designated by their legal repre¬ 
 sentatives or executors, or such mounts may be disposed of as directed 
 by such representatives or executors. 
 
 {c) When horses are purchased by officers at points other than 
 their station the Quartermaster’s Department will transport them 
 from points of purchase to the station of the officer, provided the 
 officer is entitled to have and has not had his authorized private 
 mounts shipped from his old to his new station, and provided, when 
 the cost of shipment from point of purchase to new station exceeds 
 the cost from the old to the new station on last change of station, 
 the officer will deposit the excess cost with the shipping officer when 
 shipment is made by the Quartermaster’s Department. 
 
 {d) Officers ordered for extended service over the seas, if they 
 so desire, may have their authorized mounts transported from their 
 old stations to any designated point in the United States for safe¬ 
 keeping, and upon their return transported to their new stations 
 in the United States; provided that where the cost of transportation 
 exceeds the cost of transportation from his last station to the port 
 of embarkation, or, upon return to the United States from the port 
 of debarkation to his new station, the officer requesting such ship¬ 
 ment must deposit with the shipping officer the amount of such excess 
 cost before shipment is made. 
 
 (e) Private mounts of officers in excess of the authorized number 
 of mounts may be shipped on the same Government bill of lading 
 with authorized mounts, upon the deposit with the shipping officers, 
 prior to shipment, of a sum equal to the commercial freight charges 
 on the excess mount or mounts, to be ascertained from or through 
 the agent of the carrier at point of shipment, and the cost of ex¬ 
 change for remittance to the officer who will settle the transportation 
 charges. The excess mounts will not be shipped on Government bill 
 of lading unless such deposit be first made. 
 
 (/) Officers making application for shipment of mounts will in 
 all cases specify the last change of station, referring to orders under 
 which it was made, and also the number of private mounts previously 
 transported, if any, on last change of station. 
 
 16-294 
 
 Descriptive card.—Wken private mounts of officers are shipped on 
 change of station under the provisions of article 16-293, a descriptive 
 card of each mount will accompany the invoice covering the shipment 
 so as to enable the receiving officer readily to identify the animal at 
 destination. 
 
TRANSPORTATION 
 
 16-295 
 
 16-295 
 
 Certificate; valuation.—All private mounts turned over to the Quar¬ 
 termaster’s Department for transportation must be accompanied by 
 a certificate, in duplicate, signed by the owner of the momits, stating 
 that they are authorized mounts and intended for use in the public 
 service at the new station, and giving reference to the order for the 
 change of station. These certificates should be attached to the mem¬ 
 orandum bill of lading. Different rates of freight are applicable 
 under the present classification and under tariffs governed by such 
 classification on “Livestock, chiefly for breeding, racing, show pur¬ 
 poses, or other special uses” of different values, and the shipper must 
 state in the uniform livestock contract the value of each animal 
 in each shipment of such livestock, either in carloads or less than 
 carloads, which he offers for transportation. In cases where officers’ 
 private mounts are shipped under a valuation exceeding $150 per 
 mount, the Government will not pay freight charges on such mounts 
 to exceed the charge applicable to a valuation of $150 per moimt. 
 
 16-296 
 
 (1) Mounted and unmounted status.—^An officer stationed at a point 
 where he is on mounted status and who is transferred to another 
 station as an unmounted officer will be furnished transportation at 
 public expense for his authorized mounts. 
 
 (2) An officer on change of station from a point where he is on a 
 dismounted status to a station where his duties require him to be 
 mounted will be furnished transportation for his authorized mounts 
 at public expense. 
 
 (3) An officer who is on a dismounted status and changes station 
 as an unmounted officer but after arrival at his new station is assigned 
 to duty which requires him to be mounted is not entitled to transporta¬ 
 tion at public expense of his private mounts from his old station. 
 
 16-297 
 
 Building stalls in box cars.—There is no authority under which the 
 cost of building stalls in box cars for transportation of private mounts 
 can be paid from public funds. If stalls are desired by the officers 
 concerned, the expenses of installation must be paid by the officers 
 from personal funds. 
 
 ACCOUNTS AND VOUCHER FORMS 
 
 16-298 
 
 Payment for transportation service.—Accounts for passenger trans¬ 
 portation, parlor and sleeping car accommodations, express and freight 
 
 573 
 
16-298 
 
 MAKINE CORPS MANUAL. 
 
 shipments are billed direct by the carriers to the department indicated 
 on the transportation requests and bills of lading on voucher forms 
 prescribed by the Comptroller General of the United States. 
 
 16-299 
 
 Forms of voucher.—The voucher forms approved by the Comptroller 
 General of the United States under date of June 26, 1931, are as 
 follows: 
 
 Standard Form No. 1067.—Public voucher for transportation of passengers 
 (original). 
 
 Standard Form No. 1067a.—Public voucher for transportation of passengers 
 (memorandum). 
 
 Standard Form No. 1067b.—Public voucher for transportation of passengers, 
 first and follow sheet (original). 
 
 Standard Form No. 1067c.—Public voucher for transportation of passengers, 
 first and follow sheet (memorandum). 
 
 Standard Form No. 1068.—Public voucher for transportation of freight and 
 express (original). 
 
 Standard Form No. 1068a.—Public voucher for transportation of freight and 
 express (memorandum). 
 
 Standard Form No. 1068b.—Public voucher for transportation of freight and 
 express, first and follow sheet (original). 
 
 Standard Form No. 1068c.—Public voucher for transportation of freight and 
 express, first and follow sheet (memorandum). 
 
 16-300 
 
 Procuring blank forms.—Under an arrangement with the Publid 
 Printer, a supply of the standard blank voucher forms will be kept 
 in stock by him, subject to the requisition of the transportation com¬ 
 panies, who will address their requests for blanks on which to bill 
 transportation charges directly to the Public Printer, Government 
 Printing Office, Washington, D. C., using for this purpose the form 
 numbers and descriptions given above. 
 
 POSTS AND STATIONS 
 
 16-305 
 
 The following data relative to posts and stations of the Marine 
 Corps, with instructions as to the routing and the issuance of bills of 
 lading and transportation requests thereto, should be followed in all 
 cases. 
 
 (1) Annapolis, Md., Marine Detachment, U. S. S. “Reina Mercedes” 
 Naval Academy.—Post office and telegraph address, same. Railroad 
 station, Annapolis, Md. Baggage shipments delivered by Government 
 vehicles. Bills of lading for officer’s household effects should be mailed 
 to Supply Officer, United States Naval Academy. Detachment bills 
 of lading to commanding officer. Marine detachment. 
 
 574 
 
$ 
 
 TRANSPORTATION 
 
 16-305 
 
 (2) Boston, Mass., Marine Barracks, Navy Yard.—Post office and tele> 
 graph address, same. Kail road and steamship terminals, Boston, 
 Mass. Baggage and freight shipments delivered by Government 
 vehicles. Bills of lading should be mailed to the post quartermaster. 
 The Boston & Maine Kailroad Co. has direct rail connection with the 
 navy yard. The New York, New Haven & Hartford Kailroad Co. 
 and the Boston & Albany Kailroad Co. do not have direct rail connec¬ 
 tion with the navy yard, and a haul must be made of approximately 
 2 miles. There is no siding in the navy yard leading to the marine 
 barracks. 
 
 (3) Charleston, S. C., Marine Barracks, Navy Yard.—Post office and 
 telegraph address, same. Kailroad and steamship terminals. Charles¬ 
 ton, S. C., which are 7 miles from the navy yard; streetcar service. 
 Baggage delivered by Government vehicles. Freight shipments by 
 rail are delivered at the navy yard, and bills of lading to cover should 
 be issued to Navy Yard, Charleston, S. C. Freight shipments by 
 water are drayed by Government vehicles. Bills of lading should be 
 mailed to the post quartermaster. 
 
 (4) Cherry Point, N. C., Marine Corps Air Station.—Post office and tele¬ 
 graph address, same. Kailroad station, Havelock, N. C., miles 
 from Cherry Point, N. C. Delivering rail carrier, Atlantic and East 
 Carolina Railroad. Transportation requests should be issued to 
 Havelock, N. C. Freight and express shipments should be consigned 
 to Havelock, N. C., and bills of lading mailed to the Post Quarter¬ 
 master, Marine Corps Air Station, Cherry Point, N. C. [C. M. C. M. 3.] 
 
 (5) Guam, Marine Barracks, Naval Station.—Post office address. Ma¬ 
 rine Barracks, Naval Station, Island of Guam. Passenger service 
 from San Francisco, Calif., via United States Army transports. 
 AYlien no Government transportation is available, freight shipments 
 from posts on or near the east coast will be forwarded via the cheap¬ 
 est route to the nearest seaport from which there are sailings of the 
 Intercoastal Conference Steamship Lines (Boston, Mass.; New York, 
 N. Y.; Philadelphia, Pa.; and Norfolk, Va.). These lines will accept 
 through bills of lading from ports on the east coast. Except as pro¬ 
 vided in article 16-272 (2), freight shipments from posts on or near 
 the west coast will be forwarded to San Francisco, Calif., in care of 
 the Depot Quartermaster, Marine Corps, to be reshipped via Gov¬ 
 ernment transport or via the American President Lines. All ship¬ 
 ments will be plainly marked, showing consignee and destination in 
 care of the shipping officer at port of reshipment. The cubic meas¬ 
 urement in feet and decimal fractions thereof will be shown on all 
 shipments and also opposite each item on the bill of lading. Bills of 
 lading will be mailed to the shipping officer at point of reshipment. 
 
 (6) Guantanamo Bay, Cuba, Marine Barracks, Naval Station.—Post 
 office address, same. Railroad stations: Caimanera, Cuba, distance 5 
 miles; Boqueron, Cuba, distance 5 miles. Reached by Government 
 boats. Steamship terminal: Steamers of the New York & Cuba Mail 
 
 575 
 
16-305 
 
 MARINE CORPS MANTJAl. 
 
 Steamship Co. call at the naval station wharf for freight only. Naval 
 supply ships from Naval Operating Base, Norfolk, Va., for both 
 freight and passengers. Freight shipments will be consigned to the 
 Depot Quartermaster, Marine Corps, Naval Operating Base, Norfolk, 
 Va., for further shipment by that officer to destination via Giovern- 
 ment transportation. When necessary to use commercial carriers, 
 shipments will be routed via New York, N. Y., and New York & Cuba 
 Mail Steamship Co. Bills of lading for reshipments via Government 
 transports should be mailed to Depot Quartermaster, Marine Corps, 
 Naval Operating Base, Norfolk, Va. Through bills of lading from 
 New York to Guantanamo Bay, Cuba, should be used on shipments 
 via commercial carriers. Shipments from inland points should be 
 made via the Post Quartermaster, Marine Barracks, Navy Yard, New 
 York. 
 
 (7) Hawthorne, Nev., Marine Barracks, Naval Ammunition Depot.— 
 Post office and'telegraph address, same. Railroad station, Thorne, Nqv., 
 on Southern Pacific Railroad, 6 miles from naval ammunition depot. 
 Government spur track between Thorne and naval ammunition depot. 
 Transportation requests should be issued to Thorne, Nev., and men 
 will be transferred to the naval ammunition depot by Government 
 vehicle. As one train arrives daily at Thorne, Nev., from the west, 
 the post quartermaster at Hawthorne should be notified in advance, 
 by dispatch, in every case so men may be met by such vehicle. De¬ 
 livery of freight and express shipments will be taken at Thorne, and 
 bills of lading will show Thorne as the destination and will be mailed 
 to the post quartermaster. 
 
 (8) Hingham, Mass., Marine Barracks, Naval Ammunition Depot.—Post 
 office and telegraph address, same. Transportation requests should 
 be issued to Hingham, Mass. Freight shipments should be made to 
 Hingham, and bills of lading mailed to the Post Quartermaster, Ma¬ 
 rine Barracks. Baggage and freight shipments delivered by Govern¬ 
 ment vehicles. 
 
 (9) Indianhead, Md., Marine Barracks, Naval Powder Factory.—Post 
 office address, same. Telegraph address, Indianhead, Md., via Navy 
 Yard, Washington, D. C. Transportation requests should issued to 
 Washington, D. C., and men instructed to report to the navy yard for 
 further transportation via naval vessel. Freight shipments, both 
 carload and less than carload, and express shipments will be marked 
 and consigned “Post Quartermaster, Marine Barracks, Naval Powder 
 Factory, Indianhead, Md., via P. R. R., to White Plains, Md., care 
 Indianhead Connection.” Bills of lading should be mailed to the 
 post quartermaster. 
 
 (10) Iona Island, N. Y., Marine Barracks, Naval Ammunition Depot.— 
 Post office and telegraph address, same. Railroad station, Iona 
 Island, N. Y., on West Shore Railroad. Baggage and freight ship¬ 
 ments delivered by Government vehicles. Bills of lading should be 
 mailed to the post quartermaster. 
 
 [C. M. C. M. 3.] 
 
TRANSPORTATION 
 
 16-305 
 
 (11) Keyport, Wash., Marine Barracks, Naval Torpedo Station.—Lo¬ 
 cated at Keyport, Wash. Railroad and steamship terminals, Seattle, 
 Wash. Steamers of the Kitsap County ferry ply between Galbraith 
 Dock, Pier 12, Seattle, and Keyport, fare 40 cents, including 100 pounds 
 of baggage. Transportation requests should be issued to Seattle, 50 
 cents allowance for transfer of baggage across Seattle; 40 cents for 
 ferry as described above from Galbraith Dock, Pier 12, Seattle, to Key- 
 port, Wash., where conveyance meets ferry. Men transferred to Marine 
 Barracks, Keyport, Wash., who arrive at Seattle too late to connect 
 with the last boat for Keyport should report to Marine Corps recruit¬ 
 ing office at Seattle, Wash., for meals and lodging. Freight and express 
 shipments should be consigned to the Post Quartermaster, Marine 
 Barracks, Naval Torpedo Station, Keyport, Wash., via Seattle, Wash. 
 Bills of lading should be mailed to the post quartermaster. 
 
 (12) Key West, Fla., Marine Barracks, Naval Station.—Post office and 
 telegraph address, same. Steamship terminals Key West, Fla. Pas¬ 
 sengers should be routed via rail to Miami, Fla., and the Florida Mo¬ 
 tor Lines. Issue one transportation request from starting point to 
 destination. Transfer of passenger and baggage will be provided at 
 Miami without additional charge. Baggage and freight shipments de¬ 
 livered by Government vehicles. Bills of lading should be mailed to the 
 post quartermaster. 
 
 (13) Lake Denmark, Dover, N. J., Marine Barracks, Naval Ammunition 
 Depot.—Post office and telegraph address, Dover, N. J. Transporta¬ 
 tion requests should be issued to Dover, N. J. Baggage and freight 
 shipments delivered by Government vehicles. Bills of lading should 
 be mailed to the post quartermaster. 
 
 (14) Lakehurst, N. J., Marine Barracks, Naval Air Station.—Post office 
 and telegraph address, same. Railroad station, Lakehurst, N. J., on 
 Central Railroad of New Jersey. When routed via Philadelphia, the 
 transportation request should be issued to Whitings, N. J., via the 
 Pennsylvania Railroad and the men will be transferred to the Naval 
 Air Station at Lakehurst by Government vehicle. The Post Quarter¬ 
 master at Lakehurst should be notified in advance, by dispatch, in every 
 case so men may be met by such vehicle. Baggage and freight ship¬ 
 ments delivered by Government vehicles. Bills of lading should be 
 mailed to the post quartermaster. 
 
 (15) Mare Island, Calif., Marine Barracks, Navy Yard.—Post office ad¬ 
 dress, Vallejo, Calif. Telegraph address, Mare Island, Calif. Rail¬ 
 road station, Vallejo Wharf, Calif. Passengers routed over the South¬ 
 ern Pacific Co. should be via trains due to arrive at Crockett before 
 10:30 p. m., in order to connect with the last bus for Vallejo. Delivery 
 of baggage handled by the post quartermaster. Freight shipments 
 should be made to Mare Island and bills of lading mailed to the post 
 quartermaster. 
 
 [C. M. C. M. 3.] 
 
 577 
 
16-305 
 
 MARINE CORPS MANTJAl. 
 
 (16) New London, Conn., Marine Barracks, Naval Submarine Base.— 
 Post office and telegraph address, same. Kailroad and steamship 
 terminals, New London, Conn. Men transferred by rail should be 
 furnished with transportation requests reading to New London, Conn. 
 Bills of lading covering both freight and express shipments should 
 be issued to Submarine Base, New London, Conn. Baggage and 
 freight shipments delivered by Government vehicles. Bills of lading 
 should be mailed to the post quartermaster. 
 
 (17) Newport, R. I., Marine Barracks, Naval Torpedo Station.—Post 
 office and telegraph address, same. Railroad and steamship terminals, 
 Newport, R. I. Baggage and freight shipments delivered by Govern¬ 
 ment vehicles. Bills of lading should be mailed to the post quarter¬ 
 master. 
 
 (18) New River, N. C., Marine Barracks.—Post office and telegraph 
 address, same. Railroad station, Jacksonville, N. C., 8 miles from 
 New River, N. C. Less-carload freight handled from Jacksonville, 
 N. C., to New River Base by truck. Carload freight should be billed 
 to Jacksonville, N. C., Atlantic Coast Line Railroad delivery and will 
 be switched to New River, N. C., by the Atlantic Coast Line Railroad 
 to reservation limits, thence to Government locomotive; express Jack¬ 
 sonville, N. C. Railroad station, Jacksonville, N. C., on Atlantic 
 Coast Line Railroad, 8 miles from New River, N. C. Steamship 
 carriers, none. Transportation requests should be issued to Wilming¬ 
 ton, N. C., and a separate request drawn on the Seashore Transporta¬ 
 tion Co. (bus) from Wilmin^on, N. C., to Jacksonville, N. C. Trans¬ 
 portation from Jacksonville to New River is furnished by the Post 
 Quartermaster, Marine Barracks, New River, N. C. Notification of 
 the time of arrival of men should be made by telegraph to the Com¬ 
 manding Officer, Marine Barracks, New River, N. C., the day prior to • 
 arrival in order that transportation may be sent to the Jacksonville 
 Bus Terminal to pick up the individual or group. [C. M. C. M. 3.] 
 
 (19) New York, N. Y., Marine Barracks, Navy Yard.—Located at 
 Brooklyn, N. Y. Post office and telegraph address, New York, N. Y. 
 Railroad and steamship terminals. New York, N. Y. Delivei-y of 
 baggage and freight shipments made by Government vehicles. Bills 
 of lading should be mailed to the post quartermaster. 
 
 (20) Norfolk, Va., Marine Barracks, Navy Yard.—Located at Ports¬ 
 mouth, Va. Railroad and steamship terminals, both Norfolk and 
 Portsmouth. Freight and passenger rates same to either point. Pas¬ 
 sengers arriving at or leaving from Norfolk require ferry fare to and 
 from Portsmouth in addition to streetcar fare in Portsmouth and 
 Norfolk. Delivery of baggage and freight shipments made by Gov¬ 
 ernment vehicles. Bills of lading should be mailed to the post quarter¬ 
 master. 
 
 (21) Norfolk, Va., Marine Barracks, Naval Operating Base.—Post office 
 address, Norfolk, Va. Less than carload shipments of supplies (other 
 than shipments from the Depot of Supplies, Philadelphia, Pa.), and 
 
 578 
 
TRANSPO'RTATION 
 
 16-305 
 
 all shipments of personal effects belonging to officers and enlisted men, 
 will be consigned to the Depot Quartermaster, United States Marine 
 Corps, Naval Operating Base, Norfolk, Va. Delivery will be taken at 
 Norfolk, Va., and drayed by Government vehicles to the base. 
 Sewall’s Point, Ya., a local station on the Virginian Eailway, is the 
 station at which delivery is taken on carload shipments to the base. 
 Bills of lading covering such shipments will show “Sewall’s Point, 
 Va.,” in the space provided for the destination. Cars are switched 
 from Norfolk, Va., to Sewall’s Point, Va., by the Norfolk & Ports¬ 
 mouth Belt Line Railroad and the Virginian Railway. All switching 
 within the base is performed by the base engine. Deliveries of freight 
 to and from the-express companies and steamship lines are made by 
 depot trucks, the naval operating base being located beyond the city 
 limits of Norfolk. Bills of lading should be mailed to the Depot 
 Quartermaster, Marine Corps, Naval Operating Base, Norfolk, Va. 
 
 (22) Parris Island, S. C., Marine Barracks.—One and one-half miles 
 from the town of Port Royal, S. C. Post office and telegraph address, 
 Parris Island, S. C. Railroad station. Port Royal, S. C. Steamship 
 line, Beaufort & Savannah Line to and from Savannah calls at the 
 wharf at the marine barracks. Passengers arriving at Port Royal by 
 rail use Government transportation to the marine barracks. Freight 
 shipments via rail are delivered at Port Royal, S. C., on the Charles¬ 
 ton & Western Carolina Railway to go via Marine Corps conveyance 
 to Parris Island. The Beaufort & Savannah Line operates steamers 
 from Savannah, Ga. Bill of lading should be mailed to the post 
 quartermaster. 
 
 [C. M. C. M. 3] 
 
 
 678a 
 
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TRANSPORTATION 
 
 16-305 
 
 (21) Pearl Harbor, T. H., Marine Barracks, Navy Yard.—Post-office 
 address, same. Passenger service from San Francisco, Calif., via 
 United States Army transports or commercial lines. When no 
 Government transportation is available, freight shipments from 
 posts on or near the east coast will be forwarded via the cheapest 
 route to the nearest seaport from which there are sailings of the 
 American President Lines. (Boston, Mass., New York, N. Y.) This 
 line will accept through bills of lading from ports on the east coast. 
 Except as provided in article 16-272 (2), freight shipments from 
 posts on or near the west coast will be forwarded to San Francisco, 
 Calif., in care of the Depot Quartermaster, Marine Corps, to be re¬ 
 shipped via Government transport, Matson Navigation Company or 
 the American President Lines. All shipments must be plainly 
 marked, showing consignee and destination, in care of the shipping 
 officer at point of reshipment. The cubic measurement in feet and 
 decimal fractions thereof will be shown on all shipments and also 
 opposite each item on the bill of lading. Bills of lading will be 
 mailed to the shipping officer at point of reshipment. 
 
 (22) Peiping, China, Marine Detachment, American Embassy.—Post- 
 office address, same. Transportation of passengers from San Fran¬ 
 cisco, Calif., via United States Army transports to Manila, P. I., or 
 Nagasaki, Japan; thence via Government vessel or commercial line to 
 port of debarkation in China and rail to destination. When no 
 Government transportation is available, freight shipments from posts 
 on or near the east coast will be made as prescribed in article 16- 
 251 (7). Through bills of lading will be accepted by carriers in 
 the trade from ports on the east coast to Shanghai, Tientsin, Taku 
 Bar, and other ports in China from which reshipment to Peiping is 
 made. Except as provided in article 16-272 (2), shipments from 
 posts on or near the west coast will be forwarded via the cheapest 
 route to San Francisco, Calif., in care of the Depot Quartermaster, 
 Marine Corps, for reshipment via Government transport or com¬ 
 mercial carrier. All shipments must be plainly marked, showing 
 consignee and destination, in care of the shipping officer at port of 
 reshipment. The cubic measurement in feet ancl decimal fractions 
 thereof will be shown on all shipments and also opposite each item 
 on the bill of lading. Bills of lading will be mailed to the shipping 
 officer at point of reshipment. 
 
 (23) Pensacola, Pla., Marine Barracks, Naval Air Station.—Located at 
 New Warrington, Fla., distance 9 miles from Pensacola. Post office, 
 railroad, and telegraph station, Pensacola, Fla. Carload shipments 
 via rail switched from Louisville & Nashville Kailroad to St. Louis- 
 San Francisco Railway for delivery to Bayou Grande after which 
 cars are handled by Navy. Transportation requests should be issued 
 to Pensacola. Bills of lading should be issued to the Marine Bar¬ 
 racks, Naval Air Station, Pensacola, Fla., and mailed to the post 
 quartermaster. Bus service between Pensacola, Fla., and marine 
 
 579 
 
 240250—40-38 
 
16-305 
 
 MAEINE CORPS MANUAL. 
 
 barracks. Baggage and freight shipments (less than carload) de¬ 
 livered by Government vehicles. 
 
 (24) Philadelphia, Pa., Depot of Supplies, United States Marine Corps.— 
 Post-office and telegraph address, 1100 South Broad Street (store¬ 
 house located at Delaware Avenue, foot of Snyder Avenue). Rail¬ 
 road and steamship terminals, Philadelphia, Pa. Delivery of less- 
 than-carload baggage and freight shipments made by Government 
 vehicles. Bills of lading should be mailed to the depot quartermaster. 
 Correct shipping address should be obtained from the depot quarter¬ 
 master for all carload shipments. 
 
 (25) Philadelphia, Pa., Marine Barracks, Navy Yard.—Post-office and 
 telegraph address, same. Railroad and steamship terminals, Phila¬ 
 delphia, Pa. Streetcar service between the navy yard and railroad 
 stations and steamship wharves. Delivery of baggage and freight 
 shipments made by Government vehicles. Bills of lading should be 
 mailed to the post quartermaster. 
 
 (26) Philippine Islands.—Transportation of passengers from San 
 Francisco, Calif., via United States Army transports to Manila, P. I. 
 When no Government transportation is available, freight shipments 
 from posts on or near the east coast will be forwarded via the cheap¬ 
 est route to the nearest seaport from which there are sailings of the 
 American President Lines (sailing to Manila from Boston, Mass., 
 New York, N. Y.). This line will accept through bills of lading from 
 ports on the east coast. Except as provided in article 16-272 (2), 
 freight shipments from ports on or near the west coast will be for¬ 
 warded via the cheapest route to San Francisco, Calif., in care of the 
 Depot Quartermaster, Marine Corps, to be reshipped via Government 
 transport or commercial carrier. All shipments will be plainly 
 marked, showing consignee and destination, in care of the shipping 
 officer at port of reshipment. The cubic measurement in feet and 
 decimal fractions thereof will be shown on all shipments and also 
 opposite each item on the bill of lading. Bills of lading will be mailed 
 to the shipping officer at port of reshipment. All shipments to the 
 Philippine Islands will be consigned to the post quartermaster, marine 
 barracks. Navy Yard, Cavite, P. I. 
 
 (27) Portsmouth, N. H., Marine Detachment, United States Naval Prison, 
 Navy Yard.—Post office, telegraph, and railroad station, Portsmouth, 
 N. H. Shipments should be consigned and bills of lading mailed to 
 the post quartermaster, marine detachment. United States naval 
 prison. Navy Yard, Portsmouth, N. H. 
 
 (28) Portsmouth, N. E., Marine Barracks, Navy Yard.—Located at 
 Kittery, Maine. Post-office and telegraph address, Portsmouth, N. H. 
 Railroad station, Portsmouth, N. H. Government ferry and,highway, 
 1% miles. Delivery of baggage made by Government vehicles. 
 Freight shipments delivered direct to the navy yard by railroad, and 
 bills of lading should be issued to Navy Yard, Portsmouth, N. H. 
 Bills of lading should be mailed to the post quartermaster. 
 
 580 
 
TRANSPORTATION 
 
 16-305 
 
 (^) Puget Sound, Wash., Marine Barracks, Navy Yard, and Naval 
 Ammunition Depot.—Located at Bremerton, Wash. Post-office address 
 Puget Sound Navy Yard, Bremerton, Wash.; radio and telegraph 
 addresses marine barracks, Puget Sound, Wash. (Navy Yard), and 
 Marine Barracks, Puget Sound, Wash. (N. A. D.) Railroad and 
 steamship terminals, Seattle, Wash. Steamers of the Puget Sound 
 Navigation Co. ply between Colman Dock, Seattle, and the navy yard; 
 fare 35 cents, including baggage. Transportation requests shoidd be 
 issued to Bremerton, Wash., which will include transfer of baggage 
 through Seattle and fare from Seattle to Bremerton. Men transferred 
 to Bremerton who arrive at Seattle too late to connect with the boat 
 from the navy yard should report to the Marine Corps recruiting 
 office in Seattle for meals and lodging. Freight and express ship¬ 
 ments should be consigned to the post quartermaster. Marine Bar¬ 
 racks, Navy Yard, Puget Sound, Bremerton, Wash., via Seattle, 
 Wash. Bills of lading should be mailed to the post quartermaster. 
 
 ' (^) Quantico, Va., Marine Barracks.—Post-office and telegraph ad¬ 
 
 dress, same. Transportation requests should be issued to Quantico, 
 Va. No charge for transfer of men or delivery of baggage to camp. 
 Freight and express shipments should be consigned to the post quarter¬ 
 master and bills of lading mailed to that officer. 
 
 (31) St. Juliens Creek, Portsmouth, Va., Marine Barracks, Naval Am¬ 
 munition Depot.—Post-office and telegraph address, same. Freight 
 and express shipments should be consigned to the post quartermaster, 
 Marine Barracks, Naval Ammunition Depot, St. Juliens Creek, Ports¬ 
 mouth, Va., and bills of lading mailed to that officer. Freight and 
 baggage handled by Government vehicles. Streetcar service between 
 Portsmouth and St. Juliens Creek. Transportation requests should 
 be issued to Norfolk or Portsmouth, Va. (See marine barracks. Navy 
 Yard, Norfolk, Va.) 
 
 (32) St. Thomas, V. I.—Freight shipments will be consigned to 
 the depot quartermaster. Marine Corps, Naval Operating Base, Nor¬ 
 folk, Va., for further shipment to destination via Government 
 transportation when same is available. Bills of lading will be mailed 
 to consignee. When necessary to use commercial carrier, freight ship¬ 
 ments from inland points will be made via New York, N. Y., or Balti¬ 
 more, Md., whichever is nearer the shipping point. There are several 
 carriers operating from New York, N. Y., to the Virgin Islands, and 
 shipments for this reason should be consigned to the post quarter¬ 
 master, marine barracks. Navy Yard, New York, for reship¬ 
 ment to destination. Bills of lading will be mailed to the consignee. 
 
 (33) San Diego, Calif., Marine Corps Base, Naval Operating Base.—Post- 
 office and telegraph address, same. Railroad and steamship ter¬ 
 minals, San Diego, Calif. Baggage and freight shipments de¬ 
 livered by Government vehicles. Bills of lading should be issued to 
 the marine base, San Diego, Calif., and mailed to the post quarter¬ 
 master at that point. 
 
 581 
 
16-305 
 
 MARINE CORPS MANUAL. 
 
 (34) San rrancisco, Calif., Depot of Supplies, United States Marine 
 Corps.—Post-office and telegraph address, 100 Harrison Street, San 
 Francisco, Calif. Kailroad and steamship terminals, San Francisco, 
 Calif. Delivery of baggage and freight shipments made by Govern¬ 
 ment vehicles. Bills of lading should be mailed to the depot quarter¬ 
 master. 
 
 (35) South Charleston, W. Va., Marine Barracks, Naval Ordnance 
 Plant.—Post-office and telegraph office, same. Freight and express 
 shipments should be consigned to the post quartermaster. Marine 
 Barracks, Naval Ordnance Plant, South Charleston, W. Va., and bills 
 of lading mailed to that officer. Streetcar service between Charleston, 
 W. Va., and South Charleston, W. Va. Transportation requests 
 should be issued to Charleston, W. Va. 
 
 (36) Washington, D. C., Marine Barracks.—Post-office and telegraph 
 address, same. Kailroad and steamship terminals Washington, D. C. 
 Steamship line, Norfolk & Washington Steamboat Co.; streetcar 
 service. Delivery of baggage and freight shipments made by Govern¬ 
 ment vehicles. Bills of lading should be mailed to the post quarter¬ 
 master. All carload shipments will be consigned to the post quarter¬ 
 master, Marine Barracks, Navy Yard, Washington, D. C., and the 
 bills of lading mailed to that officer. 
 
 (37) Washington, D. C., Marine Barracks, Navy Yard.—Same as 
 marine barracks. 
 
 (38) Washington, D. C., Headquarters Marine Corps.—All freight and 
 express shipments for the offices of the Major General Commandant, 
 Adjutant and Inspector, Quartermaster and Paymaster will be con¬ 
 signed to the post quartermaster. Headquarters, Marine Corps, Navy 
 Building, indicating both on the bill of lading and marking on the 
 package the office or department for which intended, when other than 
 the Quartermaster’s Department. Shipments of baggage of officers 
 ordered to Washington, D. C., for duty elsewhere than the marine 
 barracks, or marine barracks, navy yard, will in all cases be consigned 
 to the post quartermaster, headquarters, indicating both on the bills 
 of lading and marking on the packages, the name of the officer to 
 whom the baggage belongs. Information as to the disposition desired 
 made of the baggage will be furnished the post quartermaster, head¬ 
 quarters, at the time of shipment. In each of the above cases the bills 
 of lading will be mailed to the post quartermaster. Headquarters 
 Marine Corps, Washington, D. C. (See marine barracks for carload 
 shipments.) 
 
 (39) Yorktown, Va., Marine Barracks, Naval Mine Depot.—Railroad 
 station, Lee Hall, Va. Marine barracks located 7 miles from Lee Hall, 
 Va. Post-office and telegraph address, Yorktown, Va. All shipments 
 by rail should be billed to Lee Hall, Va. Shipments via the Chesa¬ 
 peake Steamship Co. should be billed to Yorktown, Va. Bills of 
 lading should be sent to the Post Quartermaster, Marine Barracks, 
 
 582 
 
TRANSPORTATION 16-305 
 
 naval mine depot, Yorktown, Va. Transportation requests by rail 
 should be drawn to read Lee Hall, Va. 
 
 {4(f) Eeporting to commander in chief, Asiatic Fleet.—Where officers 
 are ordered to report to the commander in chief of the Asiatic Fleet 
 for such duty as he may assign, the final new station is, for the time 
 being, indeterminate. In such instances packing, crating, and trans¬ 
 portation of household effects are authorized as for a permanent 
 change of station, and such of the effects as are intended for the new 
 duty station should be consigned in care of the post quartermaster. 
 Marine Barracks, Navy Yard, Cavite, P. I. (provided some other 
 routing is not more appropriate), for forwarding to the proper 
 destination. 
 
 (M) San Diego, Calif., Marine Barracks, Naval Air Station.—Second 
 Marine Aircraft Group. 
 
 Except in cases where property for several local activities at the 
 naval operating base, San Diego, Calif., is included on the same bill 
 of lading. Government property should be shipped direct to the unit 
 for which intended. Household goods should be shipped to the base 
 quartermaster. Marine Corps base, naval operating base, San Diego, 
 Calif., and marked with the name of the organization to which the 
 owner is attached as well as the name of the owner, except the house¬ 
 hold goods for officers and men of the Second Marine Aircraft Group, 
 which should be consigned to the Group Quartermaster, Second 
 Marine Aircraft Group, naval air station, San Diego, Calif. Carload 
 shipments including naval material for Second Marine Aircraft 
 Group, should be billed to North Island, Calif., instead of to San 
 Diego, Calif., and the bills of lading mailed to the group quarter¬ 
 master. 
 
 16-306 to 17-0 
 
 583 
 
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Chapter 17 
 
 PUBLIC PROPERTY 
 
 ACCOUNTABILITY AND RESPONSIBILITY 
 
 17-1 
 
 Accountability and responsibility devolve upon any person to whom 
 public property is intrusted and who is required to make returns 
 therefor. Responsibility without accountability devolves upon one 
 to whom such property is intrusted but who is not required to make 
 returns therefor. (See art. 17-46 (2).) An accountable officer is 
 relieved from responsibility for property for which he holds a proper 
 memorandum receipt. A responsible officer is not relieved from 
 responsibility for public property for which he has given a memo¬ 
 randum receipt until he has returned the property to the accounta¬ 
 ble officer, or has secured memorandum receipt from a successor, or 
 until he has otherwise been relieved by the operation of regulations or 
 orders. 
 
 17-2 
 
 Failure to make returns promptly.—Should any person charged with 
 Government property fail to prepare and forward the required re¬ 
 turns thereof within the prescribed time, a settlement of his accounts 
 may be made by the Quartermaster Department, and the money value 
 of the property with which he is charged reported against him for 
 stoppage. 
 
 17-3 
 
 (1) One accountable officer at post.—Unless otherwise directed, there 
 will be at each post or station but one accountable officer in the 
 Quartermaster Department, and he will account for all quarter¬ 
 master’s property in use or in store. 
 
 (2) Regulations, orders, etc.—All officers and noncommissioned offi¬ 
 cers who are either accountable or responsible for Government 
 property should familiarize themselves with the provisions of chap¬ 
 ters 14 to 23, relating to the procurement, issue, and preservation of 
 
 585 
 
17-3 
 
 MARINE CORPS MANUAL 
 
 Government property, and accountability therefor; also with the pro¬ 
 visions of the annual “Marine Corps price list” and all orders and 
 instructions issued from time to time on this important subject. 
 
 17-4 
 
 Reporting change in status of command.—The commanding officer will 
 inform the post quartermaster when any change occurs in the status 
 or strength of the command. 
 
 17-5 
 
 (1) Personal and pecuniary responsibility.—An officer in charge of 
 public property cannot delegate any part of his responsibility to an 
 assistant or to enlisted men. All articles drawn upon the requisition 
 of an officer, or received upon the exchange of invoices and receipts, 
 without a requisition, stand charged to him, and he is held accounta¬ 
 ble for the money value of any article lost through the negligence 
 of a subordinate. 
 
 (2) The officer or noncommissioned officer who has charge of cloth¬ 
 ing, arms, accouterments, or other public property at a post or on 
 board ship is alone held accountable for the same. In view of this 
 accountability it is important that he should hold each man in whose 
 hands these articles are placed for use to a strict responsibility for 
 the same, according to their money value, as any loss or damage to 
 any of the articles will be charged to the officer or noncommissioned 
 officer, unless he is relieved of the responsibility by competent 
 authority. 
 
 (3) Security and issues of property.—It is the duty of an officer in 
 charge of public property personally to attend to the security of the 
 property and to superintend all issues. When it is impracticable for 
 an officer personally to superintend his issues, he should choose with 
 ffreat caution the agent to whom he intrusts the duty. (See arts. 
 17-7 and 17-41.) 
 
 17-6 
 
 (1) Property held by guards.—The following procedure in account¬ 
 ing for public property in the possession of guards at Marine Corps 
 posts and stations will obtain: 
 
 (2) Preparation of property list.—A list of all articles on hand and 
 in the use by the guard will be prepared by the post quartermaster, 
 which will bear the signed indorsement of the commanding officer 
 to the effect that any change therein will only be made by the post 
 quartermaster, and any change in the list not initialed by the account¬ 
 able officer will be unauthorized. 
 
 (3) Location of list.—This list will be placed in a glass-covered 
 frame and kept in a convenient place in the guard room. 
 
 58G 
 
PUBLIC PROPERTY 
 
 17-6 
 
 (4) Eeceipt of sergeant of the guard.—Sergeants of the guard in 
 receipting for property on charge will make entry in the guard 
 report book in the following manner: 
 
 “Property on charge correct,” or, in case of discrepancy, “Prop¬ 
 erty on charge correct with following exceptions” (naming missing 
 articles), such entry to be properly signed. 
 
 (5) Responsibility for discrepancy.—In case of a discrepancy being 
 noted by a sergeant of the guard receipting for the property, the 
 responsibility therefor will rest with the sergeant turning over the 
 property. 
 
 17-7 
 
 Detail of enlisted men.—An officer who has receipted for public 
 property is personally and pecuniarily responsible therefor, yet as it is 
 the duty of the commanding officer to see that the best arrangements 
 are made for the security of such property, the officer in charge of it 
 at a post should be allowed to nominate the noncommissioned officers 
 (other than the quartermaster sergeants) or privates he wishes de¬ 
 tailed to assist him. 
 
 17-8 
 
 Separation of accountable officer from property.—An officer will not, 
 when it can be avoided, be detailed for duty which will separate him 
 from public property for which he is accountable, but when detailed 
 for duty which temporarily separates him from the property, and 
 thereby endangers its safekeeping, his commanding officer shall desig¬ 
 nate another officer to take charge of it, receive and issue, in the name 
 of the accountable officer; if no other officer be present, the command¬ 
 ing officer shall himself take charge of the property until the return 
 of the accountable officer. The officer so detailed will be responsible 
 for the disposition and handling of all Government property left in 
 his charge. If the absence of the accountable officer extends beyond a 
 period of 30 days, a regular transfer of the property to another officer 
 should be made. (See art. lT-49.) 
 
 17-9 
 
 Removal of accountable officer.—If it becomes necessary to remove 
 an officer from the charge of public property, the commanding officer 
 will take measures to secure such property and be guided by the 
 provisions of article 17-49. 
 
 17-10 
 
 Private use of property or labor prohibited.—Public property will not 
 be used nor will labor hired for the Government be employed for 
 any private purpose whatsoever. 
 
 587 
 
17-11 
 
 MARINE CORPS MANUAL. 
 
 17-11 
 
 (1) When unauthorized expenditure is ordered.—When ordered by his 
 commanding officer to make an expenditure of stores which the post 
 quartermaster believes to be illegal or contrary to regulations, the 
 latter shall state in writing the grounds on which he objects to obeying 
 the order and request that the order be reiterated in writing. On the 
 receipt of such order the expenditure will be made. 
 
 (2) Vouchers for unauthorized issues to include orders.—Vouchers 
 for issues or expenditures of property not authorized by regulations 
 will be accompanied by copies of the orders directing the issues or 
 expenditures. 
 
 17-12 
 
 Price list.—The price list of clothing, equipment, etc., is published 
 annually in Marine Corps Orders. In preparing abstracts of sales, 
 statements of charges, and other vouchers requiring unit prices this 
 price list will be consulted to insure use of correct prices. 
 
 ATHLETIC APPARATUS 
 
 17-13 
 
 Instructions regarding the procurement and supply of athletic ap¬ 
 paratus and supplies will be published in Marine Corps Orders. 
 
 CHANGE OF ACCOUNTABLE OFFICERS 
 
 17-14 
 
 (1) Turning over property.—An accountable officer, on being re¬ 
 lieved, shall turn over to his successor all property for which he is 
 responsible, including the books and blank returns pertaining to the 
 Quartermaster Department, and his successor shall give him receipts 
 therefor as prescribed. A final certificate of balances for the prop¬ 
 erty will be transmitted within 20 days to the Quartermaster. 
 
 (2) Receipting for property.—A transfer of public property in¬ 
 volves a change of possession and accountability. In ordinary cases 
 of transfer the transferring officer will furnish the receiving officer 
 with combination invoice and receipt in quadruplicate, accurately 
 enumerating the property, and the latter will return duplicate receipts. 
 In cases in which complete transfer of property occurs, instead of ex¬ 
 changing separate invoices and receipts, as above provided, the re¬ 
 ceiving officer may make direct entry on the final certificate of balances 
 (both original and duplicate) of his predecessor that all the property 
 thereon enumerated as on hand and transferred to successor was 
 received by him. 
 
 588 
 
PUBLIC PROPERTY 
 
 17-15 
 
 17-15 
 
 (1) Verification by receiving officer.—The officer relieving another 
 in charge of clothing or other public property will, when time will 
 permit, make a careful inventory of the property and see that each 
 article on charge is actually present. 
 
 (2) Surveying articles lost or damaged.—The officer being relieved 
 will request a survey upon such articles as are damaged or missing 
 before transferring the property. 
 
 17-16 
 
 (1) Qualified receipt when property not verified.—^When an officer in 
 charge of public property is relieved, and from any cause there is no 
 time for the relieving officer to verify the amount of property 
 stated to be on hand, the latter must, in all cases, give a qualified 
 receipt for the property to the officer relieved; that is, he should 
 •acknowledge the receipt of the articles according to the invoice pre¬ 
 sented to him, this receipt to become final, if the articles shall, upon 
 subsequent inspection, be found to correspond in quantity and condi¬ 
 tion to said invoice. 
 
 (2) Inventoiy of unverified property.—Immediately thereafter the 
 relieving officer should apply to his commanding officer for a board 
 to take an inventory and report upon tlie condition of the property 
 turned over to him. One copy of this inventor}^ of which the report 
 on the condition of the property forms a part, should be immedi- ' 
 ately transmitted to the Quartermaster and one to the officer relieved. 
 The latter will be held to account for any damage or deficiency found 
 by such board. 
 
 17-17 
 
 Refusal to receipt.—If an officer to whom public property has been 
 transferred refuses to receipt for it, the invoicing officer will report 
 the facts to the commanding officer of the former for action. Copies 
 of all papers relating to the transaction will be filed with his returns. 
 
 17-18 
 
 Form of receipt used when change of accountable officers occurs.— 
 When a change of accountable officers occurs, the new accountable 
 officer will receipt for the property on the certificate of balances, 
 in the space under the signature of the old accountable officer, using 
 a form similar to the following: “Received this 15th day of May 
 1925, from Captain John Smith, A. Q. M., U. S. M. C., the articles 
 enumerated in the foregoing certificate of balances.” When from 
 any cause, there is no time to count and verify the property at 
 
 589 
 
17-18 
 
 MARINE CORPS MANUAL 
 
 the time the change of accountable officers takes place, the new ac¬ 
 countable officer ■ should give a qualified receipt in form similar to 
 the following: “Received this 15th day of May 1925, from Captain 
 John Smith, A. Q. M., U. S. M. C., the articles enumerated in the 
 foregoing certificate of balances, subject to count and verification,” 
 this receipt to become final if upon subsequent inventory the prop¬ 
 erty on hand is found to correspond with the certificate of balances. 
 
 MARINE DETACHMENTS ABOARD SHIPS 
 
 17-19 
 
 When a detachment is ordered to a vessel it will, when practicable, be 
 armed and equipped at the post from which detailed, and the arms 
 and accouterments must be in good condition. The officer or non¬ 
 commissioned officer commanding the detachment will receipt for 
 the property in the hands of the detachment or delivered to him 
 by the officer making the transfer. (See arts. 17-38 and 17-144.) 
 When time will, permit, the receiving officer or noncommissioned 
 officer should immediately actually count the articles received. He' 
 is accountable for all articles for which he receipts. 
 
 17-20 
 
 (1) Property of ship’s detachment transferred ashore.—^IVhenever a 
 detachment is transferred ashore from a vessel the officer command¬ 
 ing it will, at the same time, deliver to the proper officer at the 
 station to which the transfer is made all the public property he may 
 have remaining on hand, except official books and typewriting ma¬ 
 chines, which will be forwarded to the nearest depot of supplies. 
 The Post Quartermaster of the station to which the property is trans¬ 
 ferred will report to the usual depot the receipt of the typewriting 
 machines and official books received from the Marine Detachment 
 and request shipping instructions. [C. M. C. M. 3.] 
 
 (2) Return and vouchers.—The officer making the transfer will 
 transmit to the Quartermaster his final certificate of balances, sup- - 
 ported by proper vouchers, in order to secure a settlement of his 
 account. Delayed vouchers will be forwarded as soon as received. 
 (See art. 17-154.) 
 
 17-21 
 
 Storage of equipment on board ship.—Pack carriers, haversacks, can¬ 
 teens, intrenching tools, and woven cartridge belts may be kept in 
 the storeroom on board ship, and put in the hands of the men when 
 occasion requires. 
 
 , 590 
 
PUBLIC PROPERTY 
 
 17-22 
 
 17-22 
 
 Change of flagship.—^When there is a change of flagships of the 
 same fleet, the articles authorized for flagships only, such as dress 
 and field color slings, battalion flags, storm flags and halyards, 
 sterilizers, and carpenter tools, will, when practicable, be transferred 
 to the new flagship. 
 
 17-23 
 
 (1) Forwarding of returns and requisitions.—^All returns and requi¬ 
 sitions from officers and noncommissioned officers commanding marine 
 detachments aboard ships will be forwarded, when the flagship is 
 present (inclosed in envelopes, unsealed, addressed to the person for 
 whom intended), through the commanding officer of the vessel to the 
 marine officer of the fleet. In the absence of tho flagship they will 
 be sent direct through the commanding officer of the vessel. 
 
 (2) Returns from posts will be inclosed and addressed in like 
 manner and forwarded through the commanding officer of the post. 
 
 EXPEDITIONARY SERVICE 
 
 17-24 
 
 (1) Unit of accountability.—On expeditionary duty, the unit of 
 accountability will be decided by the expeditionary commander and 
 changed according to the needs of the service. He will issue such 
 orders relative to accountability, within the scope of these regula¬ 
 tions, as may best conserve the interests of the Government. It is 
 not desirable, except in extreme cases, that commanding officers of 
 units smaller than a company be designated as accountable officers. 
 
 (2) The Quartermaster of the Corps will be advised as to the units 
 from which returns will be made. 
 
 17-25 
 
 [Omitted. C. M. C. M. 3.] 
 
 17-26 
 
 Returns.—All accountable officers will render returns direct to the 
 Quartermaster. (See art. 17-154.) 
 
 17-27 
 
 Stores shipped by depot quartermasters or quartermasters of other 
 organizations to units whose commanding officers are not accountable 
 officers will be invoiced to the officer accountable for the property of 
 
 591 
 
17-27 
 
 MARINE CORPS MANTJAL 
 
 that unit, notation being made on the invoices showing unit and place 
 to which stores were shipped and date and manner of shipping. The 
 commanding officer of the unit to which the stores are shipped will 
 immediately forward to his accountable officer a memorandum receipt 
 for the stores received, in order that the invoices may be accomplished 
 by the accountable officer. [C. M. C. M. 3.] 
 
 17-28 
 
 [Omitted. C. M. C. M. 3.] 
 
 17-29 
 
 (1) Transfers to United States.—Where individual enlisted men or 
 small detachments are transferred to the United States from ex¬ 
 peditionary forces, a memorandum receipt for the Government 
 property in the hands of each enlisted man will be inclosed with his 
 service-record book. 
 
 (2) When detachments of enlisted men are transferred with equip¬ 
 ment in their possession for which their immediate commander is 
 responsible but for which another officer is accountable, the ac¬ 
 countable officer will be furnished by the responsible officer with 
 certificates, in duplicate, setting forth the names of the men and 
 the articles in their possession. The accountable officer will invoice 
 the articles to the accountable officer at the station to which the men 
 are transferred and will support his invoices by the certificates of 
 the responsible officer. 
 
 17-30 
 
 When serving with Army.—Marine officers commanding detach¬ 
 ments of marines under orders to act on shore, in cooperation with 
 troops of the United States Army, and during the time such de¬ 
 tachment is acting or proceeding to act, shall make requisitions upon 
 the officers of the Quartermaster Corps, United States Army, for the 
 necessary camp equipage, also for the necessary transportation for 
 officers and troops, their baggage, provisions, and cannon (34 
 U. S. C. 541). 
 
 17-31 
 
 [Omitted. C. M. C. M. 3.] 
 
 17-32 
 
 Equipment for naval personnel.—^When Navy personnel are ordered to 
 duty with Marine forces, they will be issued such individual equip¬ 
 ment as in the opinion of the commanding officer is necessary. This 
 equipment will be accounted for in the same manner, as is individual 
 equipment issued to marines. [C. M. C. M. 3.] 
 
 17-33 
 
 [Omitted. C. M. C. M. 3.] 
 
 592 
 
PUBLIC PROPERTY 
 
 17-34 
 
 17-34 
 
 [Omitted. C. M. C. M. 3.j 
 
 RECEIVING PROPERTY 
 
 17-35 
 
 Accountability for property received.—Every accountable officer and 
 noncommissioned officer who receives public property will be held 
 accountable for the same until his final certificate of balances of such 
 property have been received and audited. Upon the completion of 
 such audit he will be notified of the result by the Quartermaster. 
 
 17-36 
 
 (1) Receipts in duplicate.—Receipts for public property will be 
 given in duplicate. To be admissible as vouchers to accounts, one 
 copy must be signed by an officer or noncommissioned officer duly 
 authorized to receive public property; the second copy may show 
 typewritten or rubber stamp signature. 
 
 (2) Restrictions on receipting by enlisted men.—Under no circum¬ 
 stances can noncommissioned officers or privates, except when in 
 charge of detachments, receipt for property and thus become account¬ 
 able parties. 
 
 17-37 
 
 Receipts for property issued enlisted men.—Receipts will be taken for 
 all Government property issued to enlisted men. Where the prop¬ 
 erty in the hands of a company is receipted for to the organization 
 quartermaster by the company commander, the receipts of enlisted 
 men should be retained by the company commander. In other cases 
 such receipts will be held by the accountable officer. [C. M. C. M. 3.] 
 
 17-38 
 
 (1) Inspection of property from Government source.—Within 24 hours 
 after the receipt of public property received from a Government 
 source the person to whom it is sent will carefully examine the same 
 ill the presence of an officer, w^hen one is available, and when not, a 
 noncommissioned officer, in order that receipts may be transmitted 
 to the officer who invoiced the articles. These receipts will be accom¬ 
 plished and forwarded with the least possible delay. Before open¬ 
 ing, the consignee will have the box or parcel weighed to ascertain 
 if it corresponds with the weight marked thereon. When it is opened 
 it shall be examined in the presence of the witness referred to above, 
 and its contents compared with the invoice. The noncommissioned 
 
 593 
 
17-38 
 
 MARINE CORPS MANUAL 
 
 officer mentioned in this paragraph should be a quartermaster ser¬ 
 geant or supply sergeant, when one is available. 
 
 (2) Discrepancy, damage, or loss.—Should there be any discrepancy 
 between the quantity received and that stated in the invoice or bill 
 of lading, or the weight be different from that stated, or should any of 
 the stores be damaged or lost in transit, the person to whom they were 
 addressed shall report immediately to his connnanding officer and re¬ 
 quest the detail of a disinterested officer to report as to the facts and 
 decide the extent of loss or damage and on whom the responsibility 
 rests, stating whether the box or parcel had the appearance of having 
 been tampered with and whether the weight was correct as invoiced. 
 The report of the disinterested officer will give the date of each 
 invoice^ also date and number of each bill of lading, together with 
 the serial number of each package, crate, etc., to which the lost or 
 damaged property may pertain, and whether or not proper notation 
 of the loss and damage has been made on the bill of lading covering 
 the shipment. A copy of the consignee’s letter to the carrier notify¬ 
 ing him of the loss or damage will be attached to the report. Re¬ 
 ceipts, however, will always be rendered for the quantity involved, 
 subject to the report of the disinterested officer, unless the receiving 
 officer has reason to believe that the invoices are erroneous, in which 
 case the invoicing officer wall be so informed. (See article 17-144.) 
 Articles short will be dropped from the return of the receiving officer 
 by certificate supported by a copy of the report of the disinterested 
 officer approved by the commanding officer. A copy of this report, 
 accompanied by a copy of the letter to the carrier, will, after action 
 by the commanding officer, be mailed to the Quartermaster. 
 [C. M. C. M. 3.] 
 
 (3) When impracticable to immediately inspect.—^At posts, in the 
 
 field, or aboard ships, where, by reason of inadequate storage accom¬ 
 modations, it is impracticable to comply with the requirements of 
 paragraph (1), property received wall be retained in original packages. 
 If upon receipt, how^ever, any of the original packages bear evidence 
 of damage or of having been tampered with, their contents should be 
 verified. Thereafter wffien an original package is opened, the account¬ 
 able officer, in the presence of a witness, will verify the contents 
 thereof, and should there be a shortage or defect in the contents of the 
 package the accountable officer will comply with the provisions of 
 paragraph (2). (See arts. 16-256 to 16-263.) [C. M. C. M. 3.] 
 
 17-39 
 
 (1) Signing orders for supplies purchased.—Whenever supplies of 
 any kind are purchased and are furnished from other than a Govern¬ 
 ment source, the organization quartermaster or purchasing officer will 
 himself sign in advance an order for each delivery and keep a copy 
 thereof in his office. In case a telephonic order is necessary, a signed 
 
 [C. M. C. M. 3.] 
 
 694 
 
V 
 
 PUBLIC PROPERTY 17-39 
 
 memorandum of such order will be kept. In case of an emergency, 
 when supplies are required and the organization quartermaster or 
 purchasing officer are not present, the order for said supplies can be 
 signed by an officer detailed for this purpose by the commanding 
 officer, but in no case shall orders be signed by an enlisted man, except 
 at posts where there is no commissioned officer on duty. [C. M. 
 C. M. 3.1 
 
 (2) Inspection of supplies purchased.—Commanding officers will re¬ 
 quire that all such supplies, upon delivery, be inspected to establish 
 that the quantity and quality of the articles delivered are in accord¬ 
 ance with the specifications and the contract or order covering same. 
 Any discrepancy, damage, or loss will be handled in accordance with 
 the procedure outlined in article 17-38. The orders to establish this 
 inspection routine will be issued by the organization quartermaster 
 and approved by the commanding officer. [C. M. C. M. 3.] 
 
 (3) Omitted. [C. M. C. M. 3.] 
 
 17-40 
 
 Safes.—Each invoice and receipt, NMC-24, covering the transfer 
 of safes, shall show on the face of the form the combinations of such 
 safes, unless for reasons of security it is not deemed advisable or 
 unless the combinations have been lost. When the combination is 
 omitted the reason shall be stated on the face of the form. An officer 
 receiving a safe will immediately change the combination before 
 using the safe for the safekeeping of any Government property or 
 funds, unless it is an empty safe received for store only, in which case 
 the combination need not be changed. 
 
 632089 — 43 - 
 
 17 
 
 595 
 
PUBLIC PROPERTY 
 
 17-41 
 
 SAFEGUARDING PROPERTY 
 
 17-41 
 
 (1) Responsibility of commanding officer.—The officer in permanent 
 or temporary command of a post^ station, company, or detachment is 
 responsible for the security of all public property thereat, whether in 
 use or in store, and although for purposes of periodical accountability 
 to the proper authority all such property may have been officially 
 receipted for by subordinate officers, the commanding officer is never¬ 
 theless responsible and pecuniarily liable with them for the strict ob¬ 
 servance of the regulations in regard to its preservation, use, and issue. 
 He will take care that all storehouses and rooms are secure and, when 
 advisable, properly guarded, that only reliable agents are employed, 
 and trustworthy enlisted men detailed for duty in connection with such 
 property. 
 
 (2) Keys of storerooms will not be intrusted to enlisted men or 
 civilians without the express approval of the commanding officer, and 
 then only on the exercise of great vigilance on the part of the account¬ 
 able officer and a resort to every reasonable precaution, including 
 frequent inspections, to prevent loss or damage. 
 
 (3) Clothing room.—Enlisted men will not transact clerical work 
 in the clothing room. Books and all other papers relating to this 
 property must be kept in a room separate from the clothing room. 
 
 (4) Pistols.—^To provide for the security of automatic pistols 
 which, by order of the commanding officer, have been placed in the 
 hands of individual enlisted men, it shall be the duty of commanding 
 officers to provide a suitable place or places for their safe-keeping, 
 where they shall be kept when not in actual use. The responsibility 
 for the loss of a pistol when out of the storeroom or place assigned 
 for its safe-keeping will rest on the person to whom it is issued; except 
 that when the exigency of the service is such that men are ordered to 
 keep their pistols in their possession at all times, responsibility will 
 be determined by a board of survey. 
 
 MAINTAINING PROPERTY; LOSS, DAMAGE, ETC. 
 
 17-42 
 
 (1) Maintaining property.—As far as practicable, everv officer or 
 noncommissioned officer in charge of public property of any kind, 
 whether in use or in store, will endeavor by timely repairs to keep it 
 in serviceable condition, and for this purpose, if at sea, will apply 
 to the executive officer for such assistance as may be needed, and if 
 on shore, to the nearest depot quartermaster or the Quartermaster. 
 Arms, accouterments, equipment, barracks furniture, and camp equip¬ 
 ment will be used as issued by the Quartermaster Department and 
 
 597 
 
17-42 
 
 MARINE CORPS MANUAL 
 
 will not be altered in color, finish, or any other respect without 
 specific authority from the Major General Commandant. Pack 
 equipment and web accessories may be blancoed with khaki bianco by 
 Marine Corps units ashore and afloat, at home and foreign stations, 
 except expeditionary forces actively engaged in field service. White 
 bianco may be used on the additional bayonet scabbard authorized 
 for marine detachments afloat and the funeral escort. Marine Bar¬ 
 racks, Washington, D. C. Metal parts of pack equipment and acces¬ 
 sories will not be polished. 
 
 (2) Causes of damage, etc.—Causes of damage to, and of loss and 
 destruction of, military property are classified as follows: Unavoid¬ 
 able causes, being those over which the responsible officers have no 
 control, occurring (a) in the ordinary course of service, or (&) as an 
 incident to active field service. Avoidable causes being those due to 
 carelessness, willfulness, or neglect. 
 
 17-43 
 
 (1) Pecuniary liability for loss or damage.—Avoidable loss or dam¬ 
 age to any article of public property is to be made good or, in the case 
 of enlisted men, charged on the pay rolls against the man responsible 
 for the same or collected in cash. 
 
 (2) When responsibility is acknowledged.—When men acknowledge 
 responsibility for the loss or destruction of Government property, a 
 “Statement of charges” will be prepared by the officer responsible for 
 the property, on NMC-6, in accordance with the instructions printed 
 on same and signed by the men. Upon approval by the commanding 
 officer, the statement of charges will be authority for making proper 
 checkages on pay rolls. When responsibility is acknowledged and the 
 value of the lost or destroyed property collected in cash, a “Statement 
 of charges” will not be prepared. Such collections will be abstracted 
 on NMC-138. The abstract will show the names of the men from 
 whom cash was collected, enumerate the articles charged to each man, 
 and contain a notation to the effect that the transaction covers refunds 
 for lost or damaged property for which no 10 percent was charged. 
 Such abstracts and the proceeds thereof will be handled as prescribed 
 in articles 17-89 to 17-90. 
 
 (3) When responsibility is not acknowledged.—When enlisted men de¬ 
 cline to acknowledge responsibility for the loss or destruction of 
 Government property, the responsibility for such loss will be deter¬ 
 mined by a board of survey. In all cases where an enlisted man is 
 held pecuniarily responsible by a board of survey for loss of or dam¬ 
 age to Government property, upon approval of such survey by proper 
 authority, a statement of charges will be prepared and handled as 
 prescribed in paragraph (2) hereof except that signature of the re¬ 
 sponsible party will not be required and reference to the survey 
 should be made on the face of such stat^nent of charges. (See art. 
 17-74.) 
 
 598 
 
PUBLIC PROPERTY 
 
 17-43 
 
 (4) Collectings for loss or damage.—^When such loss or damage occurs 
 between the date the final account is closed and the date the man is to 
 receive his discharge article 17-74 (3) will govern. Form NMC-i38 
 will be used for abstracting such articles and as a voucher dropping 
 these articles from the property account. The abstract will show the 
 names of'officers and men from whom cash was collected, enumerate 
 the articles charged to each officer and man whose name appears 
 thereon, and contain a notation to the effect that the transaction 
 covers refunds for lost or damaged property for wffiich no 10 percent 
 was charged. Such abstracts and the proceeds thereof will be handled 
 as prescribed for sales in articles 17-89 and 17-90. 
 
 (5) The provisions of paragraphs (1) to (4) will not apply to 
 rifles, pistols, shotguns, or other firearms when missing. In such 
 cases the accountable officer will request a board of survey. [C. M. 
 C. M. 3.] 
 
 17-44 . 
 
 (1) Property unavoidably lost or destroyed will be accounted for 
 by survey in the prescribed manner. However, if in the opinion of 
 the commanding officer, no culpability is involved, a certificate by the 
 accountable officer, supported by statements of the interested parties, 
 approved by the commanding officer, listing the property and stating 
 the circumstances relative to the loss or damage, may be used as a 
 voucher to the property account. 
 
 (2) Examples of the use of this certificate might be in the cases 
 of a capsized small boat, fire in a barracks squad room, or subsistence 
 stores spoiling. 
 
 [C. M. C. M. 3.] 
 
 PROPERTY ISSUED ON MEMORANDUM RECEIPT 
 
 17-45 
 
 (1) Loan of property.—Public property shall not be loaned to any 
 State or organization, or individual outside the naval service, except 
 as provided in article 83 (3), Navy Regulations. 
 
 (2) Wording of receipts for property loaned outside.—All memoran¬ 
 dum receipts covering articles of Government property loaned to 
 any individual other than a member of the Marine Corps will be 
 
 ^ worded, in substance, as follows: “I certify that I have this date 
 
 received from_the following articles of Government 
 
 property, for which I hold myself pecuniarily responsible.” 
 
 (3) Property subject to deterioration or wear and tear will not be 
 retained by officers for their personal use or held on memorandum 
 receipt, except for brief periods pending arrival of effects in transit. 
 The following articles, however, may be retained by officers, viz: 
 authorized horse equipment for those below the rank of major, au¬ 
 thorized personal military equipment and professional books, and, 
 for bachelor officers in public quarters; bed, mattresses and bed linen. 
 (See art. 19-27.) [C. M. C. M. 1.] 
 
 599 
 
 
17-45 
 
 MARINE CORPS MANUAL 
 
 (4) Paragraph (3) precludes the issue on memorandum receipt, 
 to officers for their personal use, of such articles as mattresses; bed 
 linen; mosquito nets; buckets; mess utensils; tableware; crockery; 
 rubber coats, boots, and hats; tools; and all such articles that are 
 subject to deterioration or breakage and that do not pertain to an 
 officer’s authorized personal military equipment, or that do not per¬ 
 tain to the authorized furnishings of Government quarters to which 
 the officer may be assigned, except for brief periods pending arrival 
 of officers’ effects in transit, as set forth in-paragraph (3). 
 
 (5) Purchase by officers of articles not issued.—^Officers who require 
 articles for personal use the issue of which on memorandum re¬ 
 ceipt is prohibited may provide themselves with such articles by pur¬ 
 chase from the Quartermaster Department. 
 
 17-46 
 
 (1) Supplies Issued companji or detachment commanders.—Officers 
 commanding companies or detachments will be furnished by the 
 proper quartermaster, on approved requisitions, with the necessary 
 authorized quartermaster’s supplies, excej)t clothing, and for all such 
 supplies such commanding officers will give memorandum receipts 
 to the accountable officer, who will continue to bear the supplies on 
 his returns until they have been transferred or extended and duly 
 accounted for as required by these regulations. Officers commanding 
 companies or detachments temporarily absent from posts, camps, etc., 
 will continue responsible to quartermasters from whom supplies have 
 been procured on memorandum receipts. 
 
 (2) Responsibility.—The officer in temporary or permanent com¬ 
 mand of a company or detachment is responsible for all public prop¬ 
 erty used by or in possession of the command, whether he receipts 
 for it or not. 
 
 (3) Change in command.—When a change in command or responsi¬ 
 bility takes place, the memorandum receipts will be returned by the 
 quartermaster when he becomes possessed of new receipts from the 
 officer who succeeds to the responsibility for the property. In case 
 of any discrepancy at the time of transfer of property, a board of 
 survey will be requested to fix the responsibility. 
 
 (4) Settlement between accountable and responsible officers.—Memo¬ 
 randum receipts from the same officer will be filed together in a sep¬ 
 arate file and will be abstracted and totaled at least every six months 
 and a settlement effected. At the time of settlement the responsible 
 officer will take inventory of property in his possession, and any 
 property that he may hold in excess of requirements will be turned 
 back into store, and the officer will sign a new receipt for all prop- 
 
 600 
 
PUBLIC PROPERTY 
 
 17-46 
 
 erty, except furniture, necessary to be retained by him in his pos¬ 
 session, prior receipts to be returned to the officer provided all articles 
 are accounted for. .The responsibility for the loss of any articles that 
 may be found to be missing will be fixed at the time of settlement. 
 
 17-47 
 
 Surveys of property of responsible officer.—^When surveys become nec¬ 
 essary on any property in the hands of a responsible officer, he will 
 at once notify the accountable officer in writing, who will take steps 
 to have a board convened. 
 
 INVENTORIES 
 
 17-48 - 
 
 Periodical inventories and interim inspections.—Every officer account¬ 
 able for public property will personally take an inventory at least 
 once each quarter of all clothing, arms, and accouterments under his 
 charge. He shall take an actual physical inventory of all other prop¬ 
 erty under his charge at least once a year, inventory to be completed 
 as of June 30, unless actual physical inventory has been taken at 
 some time within three months prior to this date, by reason of change 
 of accountable officers. If for any reason the accountable officer can 
 not take inventory as required, he will so advise his commanding 
 officer, who if he finds that the accountable officer cannot complete 
 inventory, will appoint a board to inventory the property. Any 
 articles found to be on hand on inventory in excess of quantities car¬ 
 ried on the property account will be taken up by certificate. While 
 only one complete inventory is required annually of property, other 
 than clothing, arms, and accouterments, the accountable officer will, 
 in addition, take the necessary measures to satisfy himself by per¬ 
 sonal check and examination during the period between inventories 
 that such property as he is accountable for is on hand, as shown on 
 the property account. A certificate setting forth that the inventories 
 prescribed herein have been made will be submitted with the certificate 
 of balances. 
 
 17-49 
 
 Inventory by board.—In case of death or the suspension from duty 
 for a period exceeding 10 days of any officer having charge of public 
 property, the commanding officer shall immediately order a board, 
 to consist, when practicable, of at least three commissioned officers, 
 to make an inventory of the property. If this number is not present 
 to comply with this requirement, one officer will be sufficient. He 
 will also appoint another officer, when practicable, to perform the 
 duties vacated, who will receipt and account for the property as 
 inventoried. In case there is no officer available the commanding 
 officer will himself take charge of the property. If there is no short¬ 
 age, this inventory will be in duplicate, and both copies handed to the 
 officer who receipts for the property, one copy to be forwarded with 
 
 601 
 
17-49 
 
 MARINE CORPS MANUAL 
 
 his first certificate of balances to the Quartermaster, the duplicate to 
 be retained. In the event of a shortage one copy of the inventory 
 will be immediately sent to the Quartermaster by the officer receipt¬ 
 ing for the property, the duplicate to be retained. It is the duty of 
 the board of inventory to fix the responsibility for such shortage 
 if possible. 
 
 SURPLUS AND UNSERVICEABLE PROPERTY 
 
 17-50 
 
 (1) Eeporting siu-plus property.—Surplus arms and accouterments 
 and other public property, except machinery, generators, boilers, mo¬ 
 tors, typewriters, office machines, band instruments, mechanical and 
 electrical equipment and appliances, plumbing and electrical fixtures, 
 galley and post utilities equipment, and similar equipment considered 
 in excess of requirements will be reported to the usual supply depot 
 for such disposition as may be directed. 
 
 (2) Surplus machinery, generators, boilers, motors, typewriters, 
 office machines, band instruments, mechanical and electrical equipment 
 and appliances, plumbing and electrical fixtures, galley and post utili¬ 
 ties equipment or similar equipment in serviceable condition and in 
 excess of requirements should be reported to the Quartermaster by 
 letter. The letter will give reasons for the report as well as all data 
 as to serial number, model, type, or other description necessary to 
 identify the article. 
 
 (3) Obsolete property.—Property considered obsolete should be re¬ 
 ported to the Quartermaster by letter. 
 
 [C. M. C. M. 3] 
 
 17-51 
 
 Disposal of surplus clothing.—Articles of clothing on hand and not 
 required for issue will, if in good condition, be transferred to the 
 nearest depot of supplies; if not in good condition, such articles 
 will be disposed of as may be directed by approved report of board 
 of survey. (See art. 15-4.) 
 
 17-52 
 
 (1) Unserviceable property, report of by letter.—Unserviceable prop¬ 
 erty, other than that covered by article 17-78 (2), in which no respon¬ 
 sibility or liability for damage is involved may be reported to the 
 Quartermaster by letter. (See art. 17-53 (5).) The letter will con¬ 
 tain recommendation for disposition as well as whether replacement is 
 required. 
 
 (2) Items not on property account.—If the items under consideration 
 are not carried on a Marine Corps property account, they need not be 
 taken up on charge, but the officer in submitting the report shall indi¬ 
 cate such fact, adding estimated value, and purpose for which used. 
 
 [C. M. C. M. 3.] 
 
 602 
 
PUBLIC PROPERTY 
 
 17-53 
 
 boards of survey 
 
 17-53 
 
 (1) The desired purposes of the report of a board of survey are 
 to set forth for the commanding officer all facts and circumstances 
 relative to the condition of the Government property described in the 
 survey; to classify the causes of damage to and of the loss or destruc¬ 
 tion of military property as unavoidable or avoidable; to fix respon¬ 
 sibility or liability for such loss or damage, and to recommend dispo¬ 
 sition. 
 
 (2) Subject to the remarks set out in paragraph (3), Government 
 property belonging to or on charge to the iMarine Corps will be brought 
 before a board of survey as a matter of policy: 
 
 {a) If lost, destroyed, damaged, or if a deficiency is discovered. 
 
 {h) To relieve a person from liability. 
 
 {c) To determine responsibility. 
 
 (3) Survey action is not required if the property under considera¬ 
 tion is within the purview of articles expendable by certificate (art. 
 17-78); the permitted shipment of ordnance equipment (art. 17-66); 
 the report of a disinterested officer (art. 17-38); the certificate of un¬ 
 avoidable loss (art. 17-44); and the reports by accountable officers 
 relative to unserviceable equipment (art. 17-52). However, survey 
 action must be requested in these cases if in the opinion of the account¬ 
 able officer the interests of the Government will be best served by a 
 board of survey. Survey is also required on furniture when replace¬ 
 ment is necessary (art. 19-24). 
 
 (4) All kinds of property except Class III property, subsistence 
 stores, motor vehicles, Viaval ordnance material and boats may appear 
 on the same request and report of board of survey. 
 
 (5) The question of the submission of property to a board of survey 
 for its action is a matter of local decision. However, the serviceability 
 of the article and its use by or its necessity to the Marine Corps must 
 be the governing factors in the recommendation for disposition. 
 
 [C. M. C. M. 3.1 
 
 17-54 
 
 [Omitted. C. M. C. M. 3.] 
 
 17-55 
 
 By whom ordered.—Boards of survey on shore are ordered by the 
 Commandant of the Marine Corps, division, aircraft wing, brigade, 
 aircraft and glider groups, regimental or separate battalion com- 
 
 
 603 
 
17-55 
 
 MARINE CORPS M^ANUAL 
 
 manders, separate squadron commanders, and by commanding offi¬ 
 cers of Marine Corps posts, air stations, training centers, and the 
 Commandant, Marine Corps Schools; or by such other commanding 
 officers as the Commandant may designate. At Marine Corps posts 
 where there is no commissioned marine officer, such boards should be 
 ordered by the commandant of the station, or where there is no 
 commandant, by the senior officer present. They will-be composed 
 of from one to three commissioned officers, depending upon the value 
 of the articles to be surveyed or the importance of the questions in¬ 
 volved. Officers who are interested in or responsible for the prop¬ 
 erty will not be detailed as members of a board. In case the prop¬ 
 erty in question has been previously acted upon by a board of survey, 
 the officer asking for the board will so state and, if possible, attach 
 a copy of the report of the previous board. [C. M. C. M. 3.] 
 
 17-56 
 
 Applications for surveys upon articles belonging to the Marine Corps 
 on board ship must be made by the officer having charge of the same 
 to the commanding officer of the ship, who is authorized to appoint 
 the board, and who, subject to the provisions of article 17-71 (3), is 
 the approving authority. [C. M. C. M. 3.] 
 
 17-57 
 
 < 
 
 Duties.—A board of survey must fully investigate all matters sub¬ 
 mitted to it. It will call for all evidence obtainable and will not 
 limit its inquiries to proofs or statements presented by parties in 
 interest. It will rigidly scrutinize the evidence, especially in cases 
 of alleged theft or embezzlement, and will not recommend the relief 
 of officers or enlisted men from responsibility unless fully satisfied 
 that those charged with the care of the property have performed 
 their whole duty in regard to it. 
 
 17-58 
 
 Reports of boards of survey should be clearly and definitely written 
 out, each article surveyed being referred to in detail, and the cause 
 and origin of the damage or deficiency, if any, and the reason for 
 the property being recommended for sale, or otherwise disposed of, 
 should be clearly and plainly stated. 
 
 * 
 
 604 
 
PUBLIC PROPERTY 
 
 17-59 
 
 17-59 
 
 Terms and phrases used.—The following terms and phrases shall be 
 used in reports of boards of survey: 
 
 Condition 
 
 Recommendation 
 
 Serviceable..--- 
 
 Needing and warranting repairs.... 
 
 Unserviceable for original purpose, serv¬ 
 iceable for Government use (stating it). 
 
 Obsolete.. 
 
 Unserviceable in present form or in part.. 
 
 In excess of Government requirements... 
 Unserviceable for Government use. 
 
 Totally unserviceable.,... 
 
 { To be turned in to store for issue. 
 
 To be turned in to store for issue at reduced cost, stating same. 
 To be retained or for use. 
 
 To be repaired, stating probable cost. 
 
 For use as may be required. 
 
 /To be sold. 
 
 \To be issued for use for (any purpose, stating it). 
 
 Iror liJiserviceable parts, if of no commercial value. 
 
 (Use for any purpose (stating it)—for serviceable parts. 
 
 /To be sold. 
 
 \To be transferred to some other station. 
 
 To be sold. 
 
 (To the dump....1 
 
 ■JTo be destroyed—burned, buried,pf of no commercial value. 
 
 I thrown overboard. I 
 
 Miscellaneous recommendations 
 
 To be transferred to some other station for (stating purpose). 
 To be used for repairs to other articles. 
 
 To be replaced at an estimated cost of (stating it). 
 
 17-60 
 
 Disposition of condemned property.—When Government property, of 
 whatever kind, is condemned by a board of survey and found to be 
 totally unserviceable, the recommendation should be made that it be 
 disposed of at public auction, unless it is of absolutely no money 
 value, in which event the board should recommend that it be de¬ 
 stroyed or otherwise disposed of, and a notation made on the survey 
 that the articles have no money value*. 
 
 17-61 
 
 Keplacement of condemned property.—When an article condemned, 
 and its disposition provided for, is to be replaced, the recommenda¬ 
 tion of the board should include that statement, together with an 
 estimate of cost. 
 
 17-62 
 
 National flags.—^Whenever, in the opinion of a board of survey, a 
 national or regimental flag has become totally unserviceable and 
 cannot be repaired, the recommendation should be that it be retained 
 for repairs to other flags, or destroyed by burning. A national flag or 
 Marine Corps Standard should never be sold at auction or used for 
 cleaning purposes. 
 
 605 
 
17-63 
 
 MARINE CORPS MANUAL 
 
 17-63 
 
 (1) Clothing,—Boards of survey will not recommend that any 
 clothing condemned as “unfit for issue” be turned in to a depot quarter¬ 
 master. Other property which may, by repairs, be made serviceable 
 again should be turned in to a depot for that purpose, if repairs can¬ 
 not be made at the post. 
 
 (2) When, in the opinion of a board of survey, clothing but slightly 
 damaged can be more advantageously disposed of by issuing it at a 
 reduced price than at a sale at public auction, the board may so rec¬ 
 ommend, at the same time establishing the prices to be charged for 
 the articles, according to the extent of the damage. [C. M. C. M. 3.] 
 
 (3) Omitted. [C. M. C. M. 3.] 
 
 (4) Omitted. [C. M. C. M. 3.] 
 
 17-64 
 
 [Omitted. C. M. C. M. 3.] 
 
 17-65 
 
 / 
 
 (1) Signal equipment.—Signal equipment brought before a board of 
 survey shall be carefully examined to determine ii all component parts 
 are with the equipment being surveyed and responsibility fixed for 
 missing items. In its recommendations regarding radio equipment 
 and vacuum tubes the board will be guided, so far as possible by chap¬ 
 ter 31, Manual of Engineering Instructions. Survey reports covering 
 radio equipment will be submitted in quintuplicate. 
 
 (2) The recommended disposition of surveyed signal equipment will 
 be as announced in current instructions. [C. M. C. M. 3.] 
 
 (3) Omitted. [C. M. C. M. 3.] 
 
 17-66 
 
 (1) Eifles, etc., turned in for repairs.—If inspection reveals that rifles, 
 machine guns, automatic rifles, shotguns, telescopic sights, panoramic 
 sights, quadrants, telescopes, field glasses, or other articles of ordnance 
 materiel have become unserviceable as a result of neglect or avoidable 
 damage and the responsibility for the damage has not been acknowl¬ 
 edged nor resulting charges paid (art. 17-43), they should be brought 
 before a board of survey. 
 
 (2) Otherwise, if it is apparent in the opinion of the accountable 
 officer and the commanding officer that the articles have become un¬ 
 serviceable through the ordinary course of service and no liability is 
 involved or responsibility has been acknowledged and the resulting 
 
 [C. M. C. M. 3] 
 
 606 
 
PUBLIC PROPERTY 
 
 17-66 
 
 charges paid, the articles listed may be invoiced and shipped to desig¬ 
 nated repair depots without the necessity of requesting a board of 
 survey. 
 
 (3) Boards of survey will enter full description of property of this 
 class upon their reports and should never recommend that any of 
 these articles be sold or “consigned to the dump” (art. 17-118). 
 
 (4) In preparing the articles for shipment, the following procedure 
 will be observed: Every article will be securely tagged, the tag to show 
 plainly the place and date of inspection of the article, the designation 
 of the article, and the nature and extent of the defect or damage, fol¬ 
 lowed by the signature and rank of the officer who determined that 
 the article is unserviceable or requires repair, such determination to 
 be made by an officer in all cases, for example: “Telescopic sight. 
 Broken cross hair. John Doe, Captain, U. S. M. C.,” or “Telescopic 
 sight. Poor vision with telescope. Reason unknown. John Doe, 
 Captain, U. S. M. C.” In the cases of rifles, pistols, and similar 
 weapons turned in because of being inaccurate, the method by which 
 their inaccuracy was determined will also be shown, i. e., whether by 
 visual inspection, test firing, or calibration. If determined by test 
 firing, the name and rank of the person who did the test firing will 
 be shown and the tag signed by the officer under whose supervision 
 the test firing was conducted, for example: “Unserviceable bore, 
 pitted. Visual inspection. John Doe, Captain, U. S. M. C.,” or “Un¬ 
 serviceable bore. Test firing by Sgt. Richard Roe, U. S. M. C. John 
 Doe, Captain, U. S. M. C.” (See art. 5-63 (5).) 
 
 [C. M. C. M. 3.] 
 
 17-67 
 
 [Omitted. C. M. C. M. 2.] 
 
 17-68 
 
 (1) Articles lost or destroyed.—^When articles are lost or destroyed 
 and cannot be produced for the action of the board, the latter shall 
 diligently inquire into the reasons therefor and report the result on 
 the face of the survey, fixing the responsibility when possible. The 
 board may, if it so desires, require affidavits of enlisted men or cer¬ 
 tificates of officers cognizant of the facts, and when required they 
 shall accompany the report of the board. 
 
 (2) When affidavits or certificates are required in connection with 
 any loss of the above nature, they may be made before a commis¬ 
 sioned officer or civil magistrate competent to administer oaths. 
 
 607 
 
17-69 
 
 MARINE CORPS MANUAL 
 
 17-69 
 
 [Omitted. C. M. C. M. 3.] 
 
 17-70 
 
 (1) Report of board.—The proceedings of a board of survey will be 
 prepared in triplicate and signed by each member who concurs in 
 the findings. Should a member not concur, he will submit a signed 
 minority report, to be embodied in the record immediately after the 
 majority report. Except as hereinafter provided, the proceedings 
 will then be submitted to the convening authority, who will either 
 take final action or forward same, in triplicate, with such comment 
 or expression as he may desire to offer, to the designated approving 
 authority, if other than himself, or to the Quartermaster for final 
 action. Upon receipt of the proceedings of boards of survey by officers 
 empowered to take final action on same, such officers are not authorized 
 to disregard the findings of boards insofar as pertain to responsibility 
 for property lost or damaged, but such officers are empowered to 
 direct the disposition to be made of property surveyed where it is 
 deemed to the best interests of the Government to make other dispo¬ 
 sition than that recommended. In cases where the findings cannot 
 be approved owing to nonconformity with law, regulations, or any 
 other reasons, the report will be returned to the board for reconsid¬ 
 eration, pointing out the matter of difference and, should the report 
 be adhered to, the officers empowered to take final action can then 
 disapprove the report of the board, thereby nullifying the proceedings. 
 In such cases, the appointment of an additional board, or boards, is 
 permissible to which board, or boards, should be submitted the orig¬ 
 inal report of the board which was disapproved. (See art. 17-121.) 
 [C. M. C. M. 3.] 
 
 (2) Omitted. [C. M. C. M. 3.] 
 
 17-71 
 
 (1) Upon approval by the Quartermaster, two copies of the report 
 will be returned to the officer accountable for the property. The 
 original, after the recommendations of the board have been carried 
 out, will be accomplished at the bottom to show this action and then 
 forwarded to the Quartermaster as a voucher to the property account. 
 It is the intent of the preceding sentence to insure positively that 
 each and every recommendation as to the disposition of the property, 
 should there be more than one made by the board of survey, be carried 
 into effect before the original is forwarded as a voucher to the property 
 account. 
 
 (2) Upon approval by a designated approving officer who is other 
 than the Quartermaster, the approving officer will forward one copy 
 to the Quartermaster, Headquarters, Marine Corps, and return the 
 original and one copy of the proceedings to the accountable officer, 
 
 [C. M. C. M. 3.] 
 
 608 
 
PUBLIC PROPERTY 
 
 17-71 
 
 who will, after disposing of the property as recommended and after 
 carrying into effect any other approved recommendation of the board, 
 accomplish the form at the bottom of the report in the manner out¬ 
 lined above, and forward the original to the Quartermaster as a 
 voucher to the property account. 
 
 (3) The following reports of boards of survey will be forwarded to 
 the Quartermaster for final action: 
 
 (a) Those ordered by the Commandant. 
 
 (d) Those of motor vehicles. 
 
 (^) Those of boats and machinery pertaining thereto (art. 17-116). 
 
 (d) Those of Navy property (art. 17-121). 
 
 (e) Those of typewriters and computing machines (arts. 17-131 to 
 17-133). 
 
 (/) Those of major items of radio, engineering, ordnance, mechani¬ 
 cal, and electrical equipment. 
 
 (^) Those of major items of equipment of the post utilities and 
 galleys. 
 
 (h) Those which hold officers or men pecuniarily responsible for 
 loss or damage to Government property for which responsibility is not 
 acknowledged. 
 
 (i) 'Those of furniture and quarters (art. 19-24). 
 
 (4) Except as stated in paragraph (3) above and unless otherwise 
 ordered by a post commander, a force commander, or the senior 
 marine officer present, the convening authority will act as the approv¬ 
 ing authority. 
 
 (5) In exceptional cases where delay incident to the approval of a 
 report of survey by mail might result in loss to the Government or 
 interference in the movement of troops, approval should be requested 
 by dispatch. 
 
 [C. M. C. M. 3.] 
 
 17-72 
 
 Disposal of articles surveyed.—The quartermaster or officer em¬ 
 powered to act on remote stations, upon receipt of report of a board 
 of survey, will give such directions, subject to the provisions of article 
 17-71, for the final disposition of the surveyed property as the case 
 may require, and no officer should drop such property from his return 
 until he receives notice of the action taken; but on vessels at a distance, 
 or at posts outside of the continental limits of the United States which 
 are not in a brigade, when the total amount involved, figuring con¬ 
 demned articles at invoice prices, does not exceed $500, and when 
 articles surveyed are found to be totally unserviceable, of no value, 
 and occupy needed space, or require, by reason of their insanitary con¬ 
 dition, immediate disposition, such as being thrown overboard, burned, 
 or buried, or in cases of loss or damage to public property, if the re¬ 
 sponsibility or pecuniary liability therefor has been fixed, the recom¬ 
 mendations of boards of survey to such effect may be carried out by the 
 
 609 
 
17-72 
 
 MARINE CORPS MANUAL 
 
 officer or noncommissioned officer in charge of the property upon the 
 approval of the officer ordering the board. The officer requesting the 
 board will certify on the face of the survey that the articles have been 
 so disposed of. This shall also apply to damaged property, including 
 clothing, the sale of which or its issue at reduced prices is recom¬ 
 mended. 
 
 17-73 
 
 (1) Salvaging metal tent slips.—As metal tent slips are practically 
 indestructible, a considerable saving to the Government can be effected 
 by removing such slips from condemned canvas which is no longer 
 serviceable as tentage and returning same to the Depot of Supplies, 
 Philadelphia, for future use in the manufacture of tentage. The slips 
 should not be removed from tents that are condemned and sold if 
 their condition is such that they might be used after the sale as tents, 
 but only from tentage that is to be sold as old canvas, to be destroyed, 
 or to be used for repairs. 
 
 (2) Disposal of metal tent slips.—Such tent slips as are so accumu¬ 
 lated and are not required to replace broken slips should be shipped 
 to the nearest depot of supplies. Tent slips accumulating at the 
 Marine Barracks, Cavite, P. I., should be shipped to the Depot of 
 Supplies, San Francisco, Calif., by Government conveyance, for 
 further shipment, together with those accumulated at the latter depot, 
 to the Depot of Supplies, Philadelphia, Pa. 
 
 17-74 
 
 (1) Pecuniary responsibility.—In case a board of survey holds an 
 officer or enlisted man pecuniarily responsible for loss to the Gov¬ 
 ernment, an extract from the report will be referred by the convening 
 authority to the officer or enlisted man concerned for a statement as 
 to his responsibility. In case the officer or enlisted man held respon¬ 
 sible acknowledges the responsibility, the report and statement will 
 be forwarded to the approving authority. If the approving author¬ 
 ity Holds the officer or enlisted man responsible, the report should be 
 approved, the officer or enlisted man held responsible notified to that 
 effect, and steps taken to effect checkage in the case of enlisted men, 
 informing the Quartermaster when and on what pay-roll checkage 
 will be accomplished, and to collect the amount due in the case of 
 officers. 
 
 (2) In case the officer or enlisted man held responsible disclaims 
 responsibility, the convening authority will return the report, to¬ 
 gether with the officer’s or man’s statement, to the board for recon¬ 
 sideration. The board’s report, in reconsideration, will be returned 
 to the convening authority, who will then forward the report, with 
 all papers pertaining thereto, to the approving authority, indicating 
 his approval or disapproval. If the approving authority holds the 
 officer or enlisted man responsible, the report should be approved. 
 
 610 
 
PUBLIC PROPERTY 
 
 17-74 
 
 two copies returned to the accountable officer, and the original, together 
 with all papers pertaining thereto, forwarded via the Quartermaster 
 to the Commandant of the Marine Corps for final action on that part 
 of the report pertaining to the responsibility of the officer or enlisted 
 man. • [C. M. C. M. 2.] 
 
 (3) In cases where a board of survey holds an enlisted man pecu¬ 
 niarily responsible for missing property or property damaged, or for 
 any other reason, the board of survey will expedite the proceedings 
 in order to insure that the Government may be reimbursed for or 
 protected against the loss involved prior to the separation of the man 
 from the service. The commanding officer will be notified by the 
 board of survey as soon as pecuniary responsibility is decided upon. 
 The commanding officer will, in turn, take necessary precautions to 
 insure against monetary loss to the Government. In each case nota¬ 
 tion will be placed on the man’s clearance sheet of probable indebted¬ 
 ness, and the commanding officer will, if practicable, secure reim¬ 
 bursement from the man prior to discharge. Where practicable, the 
 amount for which it appears that the man will be held liable should 
 be collected by the commanding officer from the man and deposited 
 with the unit quartermaster. The unit quartermaster will retain the 
 cash in his custody pending settlement in order that it may be avail¬ 
 able for return to the man in the event he is finally relieved of pecu¬ 
 niary responsibility. Should the final approval of the survey hold 
 the man pecuniarily responsible in the amount of the deposit or a 
 portion thereof, the amount due the Government will be taken up by 
 the disbursing officer, should there be one at the post, or turned in to 
 the disbursing officer. Quartermaster Department, Headquarters, 
 Marine Corps. 
 
 17-75 
 
 Loss through fault of officer.—In case of any loss to the Government 
 accruing by the fault of an officer for which he is held responsible 
 by a board of survey, and the money value of the loss is not collected 
 or checked against his pay accounts, to be deposited into the Treasury 
 in the usual manner, the Quartermaster will prepare the necessary 
 certificate in the case and forward the same to the General Account¬ 
 ing Office. 
 
 17-76 
 
 Property at recruiting offices.—^When property, except articles ex¬ 
 pendable by certificate, becomes unfit for Government use at a re¬ 
 cruiting office where only one officer is on duty, a list of such prop¬ 
 erty, wherein will be set forth the condition of the property and 
 statement whether same has any commercial value, cause of condi¬ 
 tion, etc., will be submitted to the Quartermaster, who will issue 
 appropriate instructions as to the disposition to be made of the 
 property. , / 
 
 611 
 
17-77 
 
 MARINE CORPS MANUAL 
 
 17-77 
 
 Expenditures not authorized by approval of survey.—The approval of 
 a report of board of survey by the Quartermaster or other officer 
 empowered to take final action thereof, when such report recom¬ 
 mends repairs, alterations, improvements, or replacements involving 
 an expenditure of funds, does not constitute an authorization of the 
 expenditure, and no such expenditure will be made prior to the 
 approval of an open purchase requisition covering it. 
 
 EXPENDABLE ARTICLES 
 
 17-78 
 
 (1) Articles expendable by certificate without survey.—The monthly 
 certificate of expenditure, prepared on Form NMC-548, is intended 
 to permit the accountable officer, with the approval of the command¬ 
 ing officer, to expend certain articles from the property account 
 without the formality of requesting a board of survey and the exercise 
 of judgment on the part of those concerned is essential if the interests 
 of the Government are to be properly safeguarded. 
 
 (2) Property listed below may be expended on Form NMC-548: 
 
 Ammunition upon proper authority. 
 
 Articles permanently installed in such manner as to prevent their 
 removal without destroying their original identity. 
 
 Forage and fuel within the prescribed allowance. (See art. 17-12.) 
 
 Stamps, postage. (See art. 17-89 (2).) 
 
 Tickets, ferry and streetcar. (See art. 16-181.) 
 
 All other unserviceable or obsolete property carried in Class II or 
 Class III property accounts, the unit value of wffiich is $5 or less. 
 Similar authority is extended to those items carried in Class I ac¬ 
 count (Clothing) which are issued on memorandum receipt, such as 
 aprons, mess; band, official, mourning; boots, hats, and coats, rubber. 
 [C. M. C. M. 2.] 
 
 (3) Marine detachments of naval vessels afloat are further author¬ 
 ized to include in their certificate of expenditure, unserviceable and 
 worn-out articles of a value in excess of $5 with the approval of the 
 commanding officer of the vessel. [C. M. C. M. 3.] 
 
 (4) Ammunition will be expended in action, in defense of life or 
 public property, in target practice, military exercises, in the prelim¬ 
 inary instruction of enlisted men, in hunting, in carrying out the 
 prescribed duties of sentinels, and for authorized salutes. Ammuni¬ 
 tion expended without authority or not in the line of duty, or which 
 may be damaged or lost through neglect, will be charged to the 
 person responsible therefor. [C. M. C. M. 3.] 
 
 (5) The certificate of expenditure, when submitted, must be com¬ 
 plete in all required details as to quantity, value, and purpose for 
 which used or cause of expenditure, and must be signed by account¬ 
 able officer and approving officer. [C. M. C. M. 3.] 
 
 612 
 
PUBLIC PROPERTY 
 
 17-78 
 
 (6) (a) Expendable articles are divided into two classes: 
 
 1. Consumable supplies are those which lose identity when used, 
 
 such as paints, oils, varnishes, and, 
 
 2. Nonconsumable supplies^ such as bayonets, hammers, and 
 
 chisels which may become unserviceable but do not lose 
 identity. 
 
 (&) Consumable supplies may be expended when used. Noncon¬ 
 sumable supplies will be issued on memorandum receipt and may be 
 exchanged when they become unserviceable. 
 
 (c) Wlien difference of opinion arises as to serviceability or pecuni¬ 
 ary responsibility for either consumable or nonconsumable supplies 
 the matter will be referred to a board of survey to determine respon¬ 
 sibility. 
 
 [C. M. C. M. 2 and 3.] 
 
 17-79 
 
 (1) Gratuitous issues of gun oil, white and khaki bianco, laundry 
 soap (fresh-water), salt-water soap, shoe polish, and leather cleaner 
 will be made as follows: 
 
 (a) The above articles, except salt-water soap, will be obtained by 
 quartermasters from the nearest depot of supplies and issued in bulk 
 to organization commanders upon requisition, and by them issued to 
 the enlisted men of their organization in such quantities as may be 
 prescribed in allowance tables or as directed by the commanding offi¬ 
 cer, depending upon service condition. These articles will be used 
 only for the cleaning and preservation of Government property. 
 Government equipment will be washed only when absolutely nec¬ 
 essary, and then by direction of the organization commander. 
 
 (&) Salt-water soap may be obtained upon invoices from naval 
 supply officers and will be issued only on expeditionary duty while 
 on board ship or while ashore where fresh water is not obtainable. 
 The quantity issued to individual men will be governed by the com¬ 
 manding marine officer. Under no circumstances will Government 
 equipment be washed with salt-water soap. (See art. 17-12.) 
 
 KITCHEN EQUIPMENT 
 
 17-80 
 
 (1) Kitchen utensils, tableware, and mess furniture will be supplied 
 by the Quartermaster Department. Allowances will be announced 
 in orders. Commanding officers will enforce rigid economy in regard 
 to such property. Articles broken, lost, or damaged will be charged 
 to the individuals at fault. 
 
 532089 — 43——18 
 
 613 
 
17-80 
 
 MARINE CORPS MANUAL 
 
 (2) In the field the mess furniture of a marine will be limited to that 
 which forms a part of the infantry equipment carried on his person 
 and such devices for individual cooking as may be furnished by the 
 Quartermaster Department. 
 
 SALES 
 
 17-81 
 
 (1) To whom authorized to he made.—Sales of cloth, clothing, 
 equipment, and other authorized quartermaster supplies may be made, 
 in reasonable quantities, to the following for their own use, provided 
 the officer in charge of such supplies decides that they can be spared 
 for the purpose: 
 
 {a) Officers and enlisted men of the Army, Navy, Marine Corps, 
 and Coast Guard, officers of the Public Health Service and members 
 of the Nurse Corps. 
 
 {h) Companies, detachments, exchanges, and messes and similar 
 organizations at a post which are composed exclusively of persons 
 entitled to the privilege. 
 
 (c) Civilians having a status as part of an expeditionary force sent 
 to a foreign country. 
 
 (d) Officers of the Marine Corps Reserve and the Naval Reserve on 
 active duty. Wlien not on active duty, officers of the Marine Corps 
 Reserve may be permitted to purchase such articles of clothing and 
 equipment as they would be required to have when ordered to active 
 duty. 
 
 (e) Enlisted men of the Marine Corps Reserve and the Naval Re¬ 
 serve on active duty. Sales to be limited to articles and quantities 
 required by the reservists for their personal use as such. Enlisted 
 men of the Marine Corps Reserve in an inactive status may be per¬ 
 mitted to purchase individually, for their personal use, on application 
 to the Quartermaster, such articles of uniform and equipment as the 
 Commandant of the Marine Corps may authorize. [C. M. C. M. 2.] 
 
 (/) Honorably discharged officers and enlisted men of the Army, 
 Na^^, and Marine Corps who are being cared for and are receiving 
 medical treatment from the Veterans’ Administration, while under¬ 
 going such care and treatment, will be permitted to purchase author¬ 
 ized quartermaster supplies, except articles of uniform. 
 
 (g) Former members of the Marine Corps who were separated 
 therefrom under honorable conditions may purchase exterior articles 
 of uniform on application to the Quartermaster. Requests for such 
 sales received at posts and depots will be referred to the Quarter¬ 
 master for action. 
 
 (2) Firearms.—Rifles, pistols, shotguns, or other firearms will not 
 be sold without specific authority from the Quartermaster. Re¬ 
 quests for the sale of such arms will be referred to the Quarter- 
 
 614 
 
PUBLIC PROPERTY 
 
 17-81 
 
 master, accompanied by a certificate of the officer or enlisted man 
 desiring to make the purchase that it is for his own personal use. 
 (See art. 17-101 (3).) 
 
 (3) Tires and tubes.—Automobile tires and tubes are obtained on a 
 Federal excise tax-exempt basis which exemption is made on the 
 condition that tires and tubes are for the exclusive use of the Govern¬ 
 ment and the sale of these items is prohibited. 
 
 17-82 
 
 (1) Abstract of sales.—Sales of clothing and public property will be 
 abstracted on Form NMC-138, except as provided in article 17-88, 
 (See arts. 17-90 and 17-151.) 
 
 (2) Sales of water, gas, electricity (including flat charge for 
 refrigeration), and other commodities shown on Form NMC-754 
 (Monthly Utilities Keport) but which are not carried on the property 
 account, will be abstracted on the regular monthly property sales 
 voucher as additional items immediately following the items regu¬ 
 larly carried on the property account, and a copy of ail such abstracts 
 used to support the monthly utilities report. In the event a sale of 
 any utility commodity is made during any month in which no prop¬ 
 erty sale is made, the abstract (NMC-138,) covering the utility sale 
 will be submitted as a voucher to the property account in the same 
 manner as provided for sales abstracts covering public property, and 
 a copy thereof used to support the monthly utility report. Invoice 
 and receipt forms NMC-24, covering the transfer to other Govern¬ 
 ment departments of the utility commodities referred to herein, and 
 naval invoices and public vouchers covering the procurement of such 
 commodities, will not be submitted as property account vouchers. 
 
 17-83 
 
 (1) Payment for clothing and public property sold will be made to 
 the officer making the sale at the time of purchase, with the following 
 exceptions: 
 
 {a) In special cases warranting it, payment for sales made to 
 enlisted men of the Marine Corps, and enlisted men of the Navy 
 attached to a Marine Corps post or organization, may be effected by 
 checkage on the pay roll for the month in which the sale is made, on 
 a statement of charges, which will be the voucher supporting the 
 expenditure of the articles sold from the property account. 
 
 (5) Where conditions warrant it, the commanding officer may 
 authorize charge sales of expendable supplies, such as gasoline, kero¬ 
 sene, lubricants, fuel, forage, soap, brooms^ mops, etc., under the 
 conditions and restrictions prescribed in article 14-61 (2). 
 
 (2) Each activity making sales of clothing and public property 
 will issue sales slips. Form NMC-734, in all cases, numbering such 
 slips serially and retaining copies thereof for a period of 3 months. 
 
 615 
 
17-84 
 
 MARINE CORPS MANUAL 
 
 17-84 
 
 Officers’ servants will not be permitted to wear clothing intended for 
 enlisted men, except underclothing and shoes, which may be pur¬ 
 chased in limited quantities, if available, upon the officer’s certificate 
 that these articles cannot otherwise be obtained. 
 
 17-85 
 
 Prices.-—The prices stated for the-articles mentioned in the Marine 
 Corps Price List of Clothing, etc., apply for all purposes. For prop¬ 
 erty not specified therein the last invoice or purchase price will 
 govern. All obsolete property will be charged at the prices stated 
 in the last order in which the articles appeared. To cover the cost 
 of transportation, handling, and storage, materials used in effecting 
 sales, overhead expenses of conducting sales, delivery charges, and 
 other expenses, 10 percent will be added to the cost price of all sub¬ 
 sistence stores and other quartermaster supplies of every description 
 that may be sold, including articles that have been recommended to 
 be sold at reduced prices by approved boards of survey and any other 
 articles that have been reduced in price by proper authority. 
 
 However, the 10 percent will not be charged on sale of subsistence 
 stores exempted from such charge under article 14-86 (2) and (4), 
 or on sale of items of uniform clothing. Class I property, regularly 
 issued to enlisted men, when sold to either officers or enlisted men. 
 The total amount collected as a result of the 10 percent added to the 
 cost price of articles sold will be shown at the bottom of sales abstracts 
 as a separate item in the space provided therefor. The lO-percent 
 overhead should not be added to the cost price of lost or damaged 
 property, the value of which is collected in cash or checked against 
 the pay accounts of officers or enlisted men. (See art. 17-43.) [C. M. 
 
 C. M. 3.] 
 
 17-86 
 
 Removal of buttons.—Before any article of surveyed, condemned, or 
 surplus exterior uniform is sold to any civilian, the buttons and other 
 distinguishing marks shall be removed. 
 
 17-87 
 
 Clothing or other public property which has been condemned, or the 
 issue price of which has been reduced by a board of survey, will not 
 be purchased by an officer who was responsible therefor at the time 
 of condemnation or reduction of price, nor by an officer who bore any 
 part in such condemnation or reduction. 
 
 616 
 
PUBLIC PROPERTY 
 
 17-88 
 
 17-88 
 
 (1) Sales at public auction.—When a sale of condemned public prop¬ 
 erty has been authorized it will be disposed of at public auction, for 
 cash, or to the highest bidder on sealed proposals, on due public notice, 
 and in such market as the interests of the Government may require. 
 The officer making the sale will have the property scheduled and pre¬ 
 pared and the sale sufficiently advertised that the best results may be 
 obtained. He may suspend the sale when, in his opinion, better results 
 may be obtained later. No property will be removed until payment 
 for same has been made. The sale will be accounted for on NMC-130 
 (Account of Sales of Condemned Property), which will be prepared 
 and handled as provided in article 17-90. 
 
 (2) All expenses attending the preparation for and holding of 
 sales of condemned public property shall be paid from the proceeds 
 thereof. No payment shall be made to an enlisted man serving as 
 an auctioneer. Enlisted men should be detailed as auctioneers wher- 
 
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PUBLIC PEOPERTY 
 
 17-88 
 
 ever practicable. Where practicable, a commissioned officer, pref¬ 
 erably the post quartermaster, will be present at all auction sales 
 and have supervision over them. 
 
 (3) In all cases of sales of public property at auction where civil¬ 
 ians are employed as auctioneers competition shall, if practicable, 
 be invited as to the rate of commission, and, if impracticable, a 
 schedule showing the rates charged by local firms should be prepared. 
 This information shall be attached to the copy of the account sales 
 which is forwarded to the General Accounting Office. 
 
 (4) Advertising.—No advertisement shall be published in news¬ 
 papers concerning the sales unless authorized by the Secretary of the 
 Navy. 
 
 PROCEEDS OF SALE 
 
 17-89 
 
 (1) Disposal of funds.—All funds received from sales of public 
 property and from other sources pertaining to the Quartermaster 
 Department of the Marine Corps shall be remitted without delay by 
 the officer receiving same direct to the Disbursing Officer, Quarter¬ 
 master Department, Headquarters, Marine Corps, Washington, D. C., 
 except— 
 
 (a) As noted in article 17-90. 
 
 (b) Funds received from the sale at public auction of the personal 
 effects of a deserter, and money found in the effects of a deserter, 
 which will be transmitted to the paymaster having the deserter’s 
 account. 
 
 (c?) At posts and depots where a regular disbursing officer is de¬ 
 tailed, in which case proceeds will be turned over to such officer. 
 
 (d) At posts and stations on the west coast, in which cases remit¬ 
 tances will be made to the Depot Quartermaster, Marine Corps, San 
 Francisco, Calif. 
 
 (e) Proceeds from sales aboard ship, which will be turned over to 
 the supply officer of the ship. 
 
 (f) As noted in article 3-6 (2). 
 
 (2) (a) All accountable officers who are required to transmit 
 funds to disbursing officers are authorized to purchase postal money 
 orders to cover the amounts to be transmitted in cases where it is 
 impracticable to employ the medium of a Government check, and the 
 cost of the postal money order will be paid from funds issued by the 
 Disbursing Officer, Quartermaster’s Department, Headquarters, 
 Marine Corps, Washington, D. C., to cover meals, transfers, and other 
 incidental expenses incurred by enlisted men traveling under orders. 
 
 (b) The cost of postal money-order fees will be expended from 
 the cash account of accountable officers on form NMC-727 (cash pay¬ 
 ment voucher) in the following manner: 
 
 617 
 
17-89 
 
 MABINE COKPS MANUAL. 
 
 On the report at the end of a week in which an expenditure has 
 been made for a postal-money-order fee, the accountable officer will 
 attach form NMC-625, signed by the postmaster who issued the 
 money order, as a receipt, for the expenditure, and, further, the pur¬ 
 chaser’s receipt (small form attached to the money order) will be 
 securely fastened to and forwarded with receipt form NMC-625. 
 
 {c) Accountable officers should so arrange the preparation and 
 forwarding of regular monthly sales vouchers in order that the pro¬ 
 ceeds thereof may be included in one money order. A separate 
 money order for each voucher is not necessary. Funds received, 
 other than those covered by regular monthly sales vouchers, should 
 be remitted without delay, by separate money order if necessary. 
 (See par. (1).) 
 
 {d) Personal checks, cashiers’ checks, certified checks, and checks 
 from post exchange officers will not be forwarded to disbursing offi¬ 
 cers to cover Government funds collected at a post or station. 
 
 {e) Where it is impracticable to obtain postal money orders, ac¬ 
 countable officers will forward collections to disbursing officers by 
 registered mail. 
 
 (/) Government funds will not be used to cover the cost of money 
 orders representing indebtedness of officers for excess fuel, heat, light, 
 packing, and crating, excess shipment of household effects and other 
 debts of a personal nature. (Comp. Gen. A-42851, June 29, 1932.) 
 
 (3) All funds so received by disbursing officers shall immediately 
 be taken up as provided in articles 22-22 (1), (2), and (3). Postage 
 stamps shall not be considered or carried as cash by the disbursing 
 officer, but will be accounted for as prescribed in paragraph 2, article 
 16-181 for streetcar and ferry tickets. 
 
 17-90 
 
 Abstract of sales.—^When the proceeds from sales of public property 
 are forwarded to the Disbursing Officer Quartermaster’s Department, 
 Marine Corps, the abstract of sales will be prepared in quadruplicate, 
 the original and one copy to be forwarded therewith. The other 
 copies will be used by the officer making the sale, one, which shall be 
 signed by the accountable officer making the sale, also by the com¬ 
 manding officer authorizing same, to be forwarded to the Quarter¬ 
 master as a voucher to the property account, and the other to be 
 retained. When such funds are forwarded to any other disbursing 
 officer of the Quartermaster Department, or turned over to the supply 
 officer aboard ship, the abstract should be prepared in quintuplicate, 
 the original and two copies to be forwarded therewith. The other 
 copies will be used by the officer making the sale as described above, 
 except that the copy forwarded to the Quartermaster as a voucher 
 to the property account will be accompanied by the acknowledgment 
 of the receipt of the cash by the disbursing officer. When the pur- 
 
 618 
 
PUBLIC PROPERTY 
 
 17-90 
 
 chasers of condemned property are enlisted men, the amount may be 
 charged against them on the pay roll next succeeding the sale. Ex¬ 
 penses resulting from sales of condemned property are paid from 
 the proceeds thereof and the balance disposed of in accordance with 
 the provisions of the preceding article. When condemned property 
 has been disposed of to the highest bidder on sealed proposals, a 
 letter of award and statement and certificate of award (Standard 
 Form 1036) will be prepared and forwarded, together with all pro¬ 
 posals, attached to NMC-130, to the disbursing officer receiving the 
 remittance. 
 
 TRANSFERS TO OTHER BRANCHES OF THE SERVICE 
 
 17-92 
 
 Clothing.—Except in cases of emergency, transfers of clothing will 
 not be made to other branches of the service, except to the Navy for 
 use of the Naval Academy Band, unless authorized by the Quarter¬ 
 master. If, in emergency, transfer is made without his authority, 
 the fact will immediately be reported to him, with a statement of all 
 circumstances bearing on the case. 
 
 17-93 
 
 On board ships not at navy yards, the supply officer may make requi¬ 
 sition on the officer commanding the marine detachment for such nec¬ 
 essary articles as can be furnished. For articles not in store, requisi¬ 
 tions should be made by the supply officer on the nearest depot 
 quartermaster. 
 
 17-94 
 
 Issues to enlisted men of Navy.—No issue of clothing will be made 
 by officers of the Marine Corps direct to enlisted men of the Navy, 
 except men attached to expeditionary forces. [C. M. C. M. 3.] 
 
 17-95 
 
 (1) Invoice and receipt.—When property is transferred to the Navy 
 or other Government department, except U. S. Army, the invoicing 
 officer will prepare an itemized invoice on the prescribed form, in 
 octuplicate, showing the unit and total price of each item, the total 
 of the invoice, and the authority for making the transfer, giving its 
 number (if any) and date. The original and the triplicate will be 
 signed by the invoicing officer, on the duplicate and quadruplicate the 
 signature may be stamped or typewritten; the quintuplicate and 
 sextuplicate will be left unsigned, and all these six copies forwarded 
 
 619 
 
17-95 
 
 MARINE CORPS MANUAL 
 
 to the officer to whom the property is transferred. The septuplicate 
 and octuplicate copies will be used by the invoicing officer as tentative 
 vouchers, as prescribed for the quintuplicate and sextuplicate copies 
 of an invoice of property to an accountable officer of the Marine Corps. 
 Upon receipt of the property, the receiving officer will enter the date 
 of receipt thereof in the space provided for the purpose on the invoice, 
 sign the original and quintuplicate, have the signature stamped or 
 typewritten on the duplicate and sextuplicate, and return those four 
 copies to the invoicing officer, the triplicate and quadruplicate to be 
 retained by the receiving officer. Immediately upon receipt of the 
 receipted copies of the invoice the invoicing officer will forward the 
 ORIGINAL, duplicate, and sextuplicate to the Quartermaster for use in 
 securing reimbursement for the property transferred. (To secure 
 reimbursement, the original invoice, signed by both the invoicing 
 officer and the receiving officer, is necessary. The General Accounting 
 Office will not make a transfer of funds upon a copy unless evidence 
 is filed therewith that the original has been destroyed.) The quin¬ 
 tuplicate will be used by the invoicing officer as a voucher to his 
 property account and forwarded to the Quartermaster. The octupli¬ 
 cate copy will be completed by filling in the receipt certificate thereon 
 to correspond with that on the quintuplicate, and filed by the invoic¬ 
 ing officer as his retained copy of the voucher. [C. M. C. M. 3.] 
 
 (2) The 10 percent required by article 17-85 to be added to the cost 
 price of property sold will not be added to the cost price of property 
 transferred to another department of the Government. 
 
 (3) When property is received as a loan from another department 
 of the Government, the receiving officer will state on the face of all 
 receipts given therefor that such is the case and that no reimburse¬ 
 ment is to be effected for the value thereof, and no appropriation 
 should be mentioned. The papers should be itemized and authority 
 shown, as directed in the preceding paragi’aph. 
 
 (4) In case of transfers to U. S. Army organizations, the original 
 and eight copies of an invoice will be prepared. The original, after 
 accomplishment, together with five copies, will be forwarded to the 
 Quartermaster, Headquarters, for use in obtaining reimbursement. 
 The tentative copy, retained by the invoicing officer, may be used as 
 one of the extra copies after signed copy has been received for his file. 
 [C. M. C. M. 3.] 
 
 ARMS AND ACCOUTERMENTS 
 
 17-96 
 
 Requisitions for.—Arms and accouterments needed at posts or by 
 detachments on ships will be procured by requisition upon the nearest 
 depot quartermaster having the same in charge, the requisitions to 
 
 620 
 
PUBLIC PROPERTY 
 
 17-96 
 
 be approved by the commanding officers. The column entitled 
 “Total on hand serviceable” must be filled in before the requisition 
 is forwarded. 
 
 17-97 
 
 Ammunition.—^There shall be kept on hand at all Marine Corps 
 posts, and at all powder magazines and radio stations where marines 
 are stationed, not less than 100 rounds caliber .30 ball ammunition per 
 
 r 
 
 620a 
 

 
 ' ; 
 
 t 
 
 < 
 
 / 
 
PUBLIC PROPEKTY 
 
 17-97 
 
 man, of authorized strength. This does not contemplate the reduc¬ 
 tion of the ammunition reserve at any post where a larger amount 
 has been or may be specifically designated. Commanding officers 
 should maintain a larger reserve where military considerations 
 require. 
 
 17-98 
 
 Small-arms ammunition required by marine detachments serving on 
 board ships is supplied by the Navy. 
 
 17-99 
 
 Empty cartridge cases and brass clips from small-arms ammuni¬ 
 tion will be carefully preserved and taken up on the property ac¬ 
 count by certificate as scrap, brass, pounds. When the quantity on 
 hand shall warrant, instructions for disposal will be requested from 
 the Quartermaster. When packed for shipment, cartridge cases will 
 be carefully inspected by an officer in order to guard against live 
 cartridges being packed with empty cases. A certificate of inspec¬ 
 tion, signed by the inspecting officer, will invariably be packed in 
 each box in which cartridge cases are shipped. Decapping and 
 cleaning of cartridge cases are not required. If sold, such mate¬ 
 rial should be dropped from the property account on form NMC 
 130, Account of Sales of Government Property (Condemned), and 
 instructions in article 17-90 followed. Every precaution will be 
 taken to prevent live cartridges from being included with empty 
 cases, but purchasers should be informed in the proposal for bids 
 that the Government assumes no responsibility for mishap or injury 
 resulting from the presence of live cartridges. 
 
 17-100 
 
 (1) Marking of accouterments.—Individual equipment issued and 
 charged on Form NMC-782 will be marked in black with the name 
 of the man to whom issued, using marking machine, stencil, or stamp, 
 the letters to be one-quarter inch high and similar in style to the 
 following sample: 
 
 J. T. SMITH 
 
 (2) The location of the name on individual equipment will be as 
 follows: 
 
 Belt, cartridge, rifle: Horizontally on side of the adjusting strap worn next 
 to the body, starting 1% inches from right end as worn, parallel to and near 
 the upper edge, bottom of letters toward lower edge. 
 
 Belt, pistol, web: Horizontally on side worn next to the body, starting at third 
 set of eyelets from the right end as worn, parallel to and near the upper edge, 
 bottom of letters toward lower edge. 
 
 621 
 
17-100 
 
 MAEINE CORPS MANUAL, 
 
 Carrier, magazine, pistol: Horizontally on side worn next to the body, cen¬ 
 tered 1 inch from and parallel to the upper edge, bottom of letters toward 
 lower edge. 
 
 Carrier, pack, haversack: Horizontally on side worn next to the roll, cen¬ 
 tered 1 inch from and parallel to the lower edge, bottom of letters toward lower 
 edge. 
 
 Cover, canteen: Centered on bottom parallel to and midway between the front 
 and rear edges, bottom of letters toward rear edge. 
 
 Haversack: Horizontally on side worn next to the body, centered 1 inch below 
 the lower points of the attached ends of the suspenders, top of letters toward 
 the points. 
 
 Poncho, rubber: On inside, rear of neckpiece. 
 
 Pouch, first aid: Horizontally on side worn next to the body, centered 1 inch 
 from and parallel to the lower edge, bottom of letters toward lower edge. 
 
 Pouch, meat-can: Horizontally on the back, centered 1 inch above the seam, 
 bottom of letters toward seam. 
 
 Scabbard, bayonet: Lengthwise centered on side of scabbard cover worn next 
 to the body, starting 3 inches from the top of the cover. 
 
 (3) In case of reissue, the old name will be blocked out and the new 
 name marked immediately below it or, when this is impossible, above 
 it. 
 
 (4) Accouterments issued on temporary memorandum receipt will 
 not be marked. 
 
 (5) Marine Corps Reserve.—Organized Marine Corps Reserve com¬ 
 panies and batteries will assign each set of individual accouter¬ 
 ments in that company or battery a number indicating the battalion, 
 the company, or battery, and the individual number, e. g., 4-B-l 
 (indicating the Fourth Battalion, Company B, No. 1), 3-Hq-lO (in¬ 
 dicating the Third Battalion, Headquarters Company, No. 10), etc. 
 This number will be permanently marked on all articles of that set 
 of individual accouterments. Wlien a man joins the company or 
 battery he will be assigned an individual number, all equipment 
 issued to him to bear that number, and notation of the number en¬ 
 tered on memorandum receipts covering the issue to him. Upon 
 separation from the company or battery the number on the accouter¬ 
 ments turned in will be checked against the notation on receipts 
 covering the issue. This system of marking will be used by Organ¬ 
 ized Reserve companies and batteries instead of the man’s name as 
 provided in paragraph (1) of this article. The number specified 
 above will be placed as directed in this article. 
 
 17-101 
 
 (1) Serial numbers of rifles, pistols, guns, etc.—A card index record 
 will be kept at all depots, posts, organizations, and on board ships 
 of the serial numbers of rifles, revolvers, pistols, machine guns, shot¬ 
 guns, field and other guns, gun mounts, gun carriages, etc., in use 
 and in store. 
 
 622 
 
PUBLIC PROPERTY 
 
 17-101 
 
 (2) When automatic rifles, machine guns, field and other large ^ns, 
 gun mounts and carriages are transferred, the serial numbers will be 
 stated on the invoice, and when received by purchase or transfer from 
 another Government department, the serial numbers and such other 
 information necessary to properly identify and make complete record 
 of the articles received will be noted on the voucher to the property 
 account covering the transaction. Serial numbers of these articles 
 will also be stated on the June 30 certificate of balances. 
 [C. M. C. M. 3.] 
 
 (3) Serial numbers of the articles referred to in paragraph (1) 
 hereof will invariably be shown on all certificates taking up such 
 articles found in store, and on surveys, statements of charges, and 
 abstracts of sales covering such articles. Authority for the sale and 
 person or persons to whom sale is made will also be stated on abstracts 
 of sales. 
 
 (4) Serial numbers required by this article will be shown in 
 numerical order. 
 
 CARE OF LEATHER EQUIPMENT 
 
 17-102 
 
 (1) Dressings, etc.—The dark-brown-mahogany shade having been 
 adopted as the standard color for leather equipment, no dressings or 
 cleaners which have a tendency to further darken the color will be used. 
 
 (2) Application.—When equipment of that kind becomes soiled from 
 handling, perspiration, grease spots, etc., it should be cleaned with 
 saddle soap and allow^ed to dry thoroughly before a polish is applied. 
 When a liquid cleaner or dressing is used on a leather article, it must 
 be allowed to dry thoroughly before a polish is applied. Neglect to 
 observe this rule will invariably produce darkening of the leather. 
 
 INDIVIDUAL EQUIPMENT 
 
 17-104 
 
 Issue of equipment.—Eifle and pistol equipment will be issued to 
 enlisted men as specified in article 17-105, except men on duty at 
 Headquarters Marine Corps and any of the staff officers, men on 
 recruiting duty, and members of the Marine Band, and except as 
 otherwise provided in organization tables. (See art. 17-167.) 
 
 17-105 
 
 (1) Rifle equipment as follows will be issued to all enlisted men 
 under instruction at recruit depots, upon going on the range or upon 
 transfer before going on the range, and to all other enlisted men 
 
 623 
 
17-105 
 
 MARINE CORPS MANUAL 
 
 of the rank of sergeant and below, except field musics, men enlisted 
 for baud duty only, and men enumerated in article 17-104: 
 
 {a) Eifle, Springfield, caliber .30. (See art. 5-63.) 
 
 Bayonet for. 
 
 Brush and thong for. 
 
 Case, oiler, and thong for. 
 
 Cover, front, sight, for. 
 
 Scabbard, bayonet, for. 
 
 Sling for. 
 
 {h) Belt, cartridge, rifle. 
 
 Can, meat. 
 
 Canteen. 
 
 Carrier, pack (haversack). 
 
 Cover, canteen. 
 
 Cup, canteen. 
 
 Fork, haversack. 
 
 Haversack. 
 
 Knife, haversack. 
 
 Package, first-aid. 
 
 Poncho. 
 
 Pouch, first-aid. . 
 
 Pouch, meat can (haversack). 
 
 Spoon, haversack. 
 
 (2) In addition, each man of marine detachments afloat and the 
 funeral escort. Marine Barracks, and Marine Barracks, Navy Yard, 
 Washington, D. C., armed with the rifle, is authorized one white 
 bayonet scabbard, model 1910, one dress slide for bayonet scabbard, 
 and one service slide for bayonet scabbard, these articles to be issued 
 on memorandum receipt in accordance with article 17-106. 
 
 (3) Pistol equipment will be issued to all noncommissioned officers 
 of the rank of staff sergeant and above, except as enumerated in 
 article 17-104, to members of post and regimental bands, and to 
 field musics, as listed in paragraph (1) (b), but substituting the web 
 pistol belt for the rifle cartridge belt and, in the case of noncommis¬ 
 sioned officers of the first grade, issuing the officers’ type haversack 
 and pistol-belt suspenders or bag, field, canvas, O. D., complete with 
 web-carrying strap and suspenders, in place of the haversack, pack 
 carrier, and meat-can pouch. [C, M. C. M. 3.] 
 
 (4) Field music equipment.—All field musics will be permanently 
 issued a trumpet, a dress trumpet sling, a service trumpet sling, two 
 trumpet-sling hooks, and one book. Manual for Field Musics, U. S. 
 Marine Corps, 1935. Field musics will not be issued drum equip¬ 
 ment, permanently, but all posts, stations and detachments will be 
 supplied by the Quartermaster Department with drums, drumsticks, 
 dress- drum slings and service drum slings as required. [C. M. 
 C. M. 3.] 
 
 624 
 
PUBLIC PROPERTY 
 
 17-105 
 
 (5) Trunk locker, clothing roll.—^When ordered to duty in the field 
 or on expeditions, a noncommissioned officer of the first pay grade 
 may be issued, on memorandum receipt, a trunk locker or a clothing 
 roll and a bedding roll with pad. 
 
 17-106 
 
 Pistols, holsters, and slides.—Pistols, pistol holsters, slings, with 
 detachable hooks for N. C. S. belts, and slides for pistol holster and 
 bayonet scabbard for dress belts and service belts, will be issued 
 on memorandum receipt when the duty to be performed requires the 
 use of them. They will not be entered on NMC-782. 
 
 17-107 
 
 Kifle and pistol equipment to he retained throughout enlistment.—All 
 men having once been issued this equipment will retain it in their 
 possession until discharged, except that men transferred from for¬ 
 eign-shore stations and from ships, outside the continental limits of 
 the United States to naval hospitals in the United States, upon 
 report of medical survey, men transferred to the Army and Navy 
 General Hospital, Hot Springs, Ark., the Fitzsimons General Hos¬ 
 pital, Denver, Colo., to St. Elizabeths Hospital, Washington, D. C., 
 and men transferred to duty at Headquarters of the Marine Corps 
 (except Navy Building guard) or’ one of the staff offices, or to 
 recruiting duty, will be required to turn in the equipment at the 
 time of transfer. 
 
 17-108 
 
 (1) Procedure to he followed in issuing.—When the equipment is is¬ 
 sued a receipt therefor will be taken from the man to whom the 
 issue is made, on NMC-782, in quadruplicate, and the articles issued 
 will be dropped from the property account. The original receipt 
 and the duplicate thereof will be pasted in the man’s service-record 
 book on page provided for that purpose; the triplicate will be given 
 a voucher number and forwarded to the Quartermaster as a voucher 
 to the property account, and the quadruplicate will be used as the 
 retained copy of the voucher. Where the number of such issues 
 warrants it, they should be abstracted, either weekly or every 2 
 weeks, using the abstract as a voucher to the property account, and 
 the receipts alphabetically arranged and numbered as subvouchers to 
 the abstract. 
 
 (2) When it is impracticable to issue at one time the complete out¬ 
 fit of equipment listed on NMC-782, the name of each article not 
 issued will be struck off the form, such change to be signed and dated 
 by the officer authorizing it, and subsequently, when the article so 
 
 625 
 
17-108 
 
 MARINE CORPS MANUAL 
 
 struck off is issued, it will be added to the form and the addition 
 initialed by the man concerned. Articles thus added will be expended 
 from the property account by certificate stating the names of the men 
 to whom articles were issued and the articles issued to each man. (See 
 art. 5-63.) 
 
 (3) All entries on NMC-782 must be clearly legible, particularly 
 rifle numbers and signatures. Signatures will be supported by the 
 printed or typewritten name of the signer immediately below the 
 •signature. 
 
 17-109 
 
 (1) Replacements (except rifles).—When any part of the equipment 
 issued to a man becomes unserviceable, or is lost or destroyed, it will 
 be replaced by the issue of a like article, and no change in the receipt 
 for the equipment will be made on account of such replacement. (See 
 art. 17-43 (2), (3).) 
 
 (2) Replacements, rifles.—When a rifle charged to an enlisted man 
 becomes unserviceable it will be repossessed, taken up on the property 
 account and a serviceable replacement rifle issued in exchange and 
 dropped from the property account. This transaction will fe cov¬ 
 ered by Form NMC-782c, briefed as a voucher to the property account, 
 taking up the unserviceable rifle and dropping the rifle issued. Where 
 the number of exchanges warrants it, they should be abstracted, using 
 the abstract as a voucher to the property account, the forms arranged 
 alphabetically and numbered as subvouchers to the abstract. When a 
 rifle charged to an enlisted man is reported missing, it will be taken up 
 on the property account, and a replacement rifle issued and dropped in 
 the same manner as described above. 
 
 (3) The serial number and certificate of inspection of the unservice¬ 
 able rifle will be stricken from the Form NMC-782 in the man’s service- 
 record book and the serial number of the rifle issued entered and 
 initialed by the unit quartermaster. Each rifle issued as a replacement 
 will be inspected at the time of issue as required by article 5-63, the 
 certificate of inspection on Form NMC-782c signed in triplicate, 
 stating definitely the defects noted and the extent and location of such 
 defects. If no defects are noted the phrase “Defects noted: None,” 
 will be used. The original of the certificate will be attached to the 
 equipment forms in the service-record book of the man concerned, the 
 duplicate to be forwarded to the Quartermaster, and the triplicate to 
 be retained as a voucher to the property account. 
 
 (4) A board of survey will be requested without delay to determine 
 whether the unserviceability of a repossessed rifle is the result of 
 normal use or is due to lack of proper care on the part of any indi¬ 
 vidual, and in the case of a missing rifle to determine responsibility 
 
 [C. M. C. M. 3.] 
 
 626 
 
PUBLIC PROPERTY 
 
 17-109 
 
 for its loss. However, if inspection of the rifle or knowledge of the 
 conditions of the case reveals no evidence to indicate that the rifle or 
 pistol became unserviceable as a result of neglect or avoidable damage, 
 or if the responsibility for the damage has been acknowledged and paid 
 for, a boarcl of survey will not be requested. (See arts. 5-63 (5) and 
 17-66.) [C. M. C. M. 3.] 
 
 17-110 
 
 (1) Turning in equipment.—When a man is to be discharged, or is 
 required to turn in his equipment for any other reason, the original 
 and duplicate of his receipt therefor (NMC-782) will be detached from 
 his service-record book and turned over by his immediate commanding 
 officer, together with the property, to the accountable officer, who will 
 accomplish the receipt at the bottom of the form and take up the equip¬ 
 ment on his property account. The receipt which must be legible as to 
 signature and rifle number, will be given a voucher number, the orig¬ 
 inal forwarded to the Quartermaster as a voucher to the property 
 account of the accountable officer, and the duplicate filed as a retained 
 copy of the voucher, the retained copy to have attached thereto anj^ 
 Forms NMC-782c or rifle inspection certificates, covering rifle ex¬ 
 changes subsequent to original issue, for possible use of a board of 
 survey. Where the number of sets of equipment turned in warrants 
 it, the property so received should be abstracted in the same manner as 
 prescribed herein for equipment issue. When a man dies or deserts it 
 will be the duty of his immediate commanding officer to see that his 
 equipment, together with the receipts therefor, is turned in to the 
 accountable officer who will take it up on his property account as 
 provided herein. (See arts. 3-7 and 7-7.) 
 
 (2) When it becomes necessary for any reason to detach NMC-782 
 from the service-record book, except when closed for discharge prior 
 to expiration ®f enlistment in accordance with article 3-21, NMC-782b 
 will be prepared and placed in the service-record book in lieu of the 782 
 removed. The 782b should show the date, name of enlisted man, 
 organization, date of Form NMC-782 and 782c rerhoved from service- 
 record book, reason for turning in equipment, accountable officer to 
 whom it was delivered and his initial acknowledging receipt, and be 
 signed by the immediate commanding officer of the man concerned. 
 Form 782b once placed in the service-record book in lieu of Form 782, 
 should not be removed unless replaced by Form 782. When the 782b 
 is removed and replaced by 782, it should be furnished the accountable 
 officer making the issue of equipment for use as a supporting paper to 
 his copy of the issue form forwarded to the Quartermaster as a voucher. 
 
 [C. M. C. M. 3.] 
 
 627 
 
17-110 
 
 MARINE CORPS MANUAL 
 
 
 (3) Turning in equipment upon expiration of enlistment and reissue 
 upon reenlistment.—The equipment of an enlisted man discharged by 
 reason of expiration of enlistment and subsequently reenlisted in¬ 
 variably should be taken up on the property account upon his dis¬ 
 charge and reissued to him upon reenlistment. In no case should the 
 equipment forms be transferred from the old service-record book to 
 the new service-record book. 
 
 (4) When an enlisted man is declared a deserter in accordance with 
 article 7-2, the provisions of article 7-7 should be complied with. 
 Form NMC-782b should be prepared^ and placed in his service-record 
 book, and the individual equipment taken up on the property account. 
 In cases where an enlisted man reports in to another post or station 
 within the period fixed by article 7-2 and such man is picked up on 
 the rolls of the other post or station, his individual equipment should 
 be taken up on the property account of the station from which he left 
 and Form NMC-782b prepared and placed in his service-record book, 
 prior to its being forwarded to his new station, such form to be 
 removed by the new accountable officer to support a subsequent reissue 
 of individual equipment. [C. M. C. M. 2.] 
 
 17-111 
 
 (1) Disposition of equipment of men transferred to hospital.—Upon 
 the transfer of an enlisted man to a hospital when his staff returns 
 are retained at the post or station from which transferred, his imme¬ 
 diate commanding officer will detach NMC-782 from his service- 
 record book and turn them over, together with the equipment, to the 
 accountable officer, who will mark the equipment and keep it in store 
 until the man’s discharge from the hospital, when it will be returned 
 to him and NMC-782 repasted in his service-record book. When a 
 man serving on board ship in the United States is transferred to a 
 naval hospital, his equipment will be turned in and transferred to the 
 post quartermaster at the marine barracks to which the man’s staff 
 returns are sent, the invoice to be marked with his name so that the 
 equipment may be reissued to him on reporting for duty, such invoice 
 to include the following, taken from Form NMC-782 and from the 
 inspection certificate, viz: Date and place of issue of the rifle, its 
 number, condition when issued, and inspecting officer’s name. 
 
 (2) Disposition of equipment of men being transferred as prisoners.— 
 Upon transfer of a man while in the status of a prisoner, his imme¬ 
 diate commanding officer will detach Form NMC-782 from his service- 
 record book and turn it over, together with the equipment, to the 
 accountable officer, who will take up the equipment on his property 
 account. 
 
 628 
 
PUBLIC PROPERTY 
 
 17-112 
 
 17-112 
 
 Inspection and care of rifles.— (See arts. 5-61, 5-63, and 5-64.) 
 
 BAND AND FIELD MUSIC INSTRUMENTS 
 
 17-114 
 
 (1) Supplying^.—There will be furnished by the Quartermaster De¬ 
 partment, upon requisition, to all duly authorized bands and band 
 schools of the Marine Corps, such instruments as appear in the pre¬ 
 scribed allowances listed below for the proper instrumentation of the 
 
 •bands and band schools requiring them. Music stands, drum major’s 
 batons, complete, and leader’s batons will be furnished upon approved 
 requisitions. 
 
 (2) Eequisitioning, surveying, repairing, etc.—In making requisitions 
 
 for band instruments the number and kind on hand and their con¬ 
 dition should be noted thereon. When any instrument has become 
 unserviceable it will be placed before a board of survey, or reported to 
 the Quartermaster by letter, (see art. 17-52), and if it can be repaired 
 locally, the board should give an estimate of the cost. If it cannot 
 be repaired locally, the board should so state and should recommend 
 that it be shipped to the Post Quartermaster, Marine Barracks, Wash¬ 
 ington, D. C., and all papers in the case forwarded to the Quarter¬ 
 master, who will determine the disposition to be made of same. [C. 
 M. C. M. 3.] . 
 
 (3) The following instrumentation of Marine Corps bands is pre¬ 
 scribed : 
 
 POST BANDS 
 
 1 piccolo} 
 
 1 E-flat clarinet. 
 
 12 B-flat clarinets. 
 
 1 alto saxophone. 
 
 1 tenor saxophone. 
 
 1 baritone saxophbne. 
 5 B-flat cornets. 
 
 2 B-flat trumpets. 
 
 4 French horns. 
 
 1 euphonium. 
 1 baritone. 
 
 6 trombones. 
 
 1 
 
 2 
 
 2 
 
 E-flat bass (sousaphone). 
 
 BB-flat basses (sousaphone). 
 snare drums (1 set of tympaui, to be 
 played by one of the snare drum¬ 
 mers in concert work). 
 
 bass drum Iforlninver 
 cymbals, pair/^^^ ^ piayer. 
 
 REGIMENTAL BANDS 
 
 for 1 player. 
 
 1 flute 
 1 piccolo, 
 
 6 B-flat clarinets. 
 
 1 alto saxophone. 
 
 1 tenor saxophone. 
 6 B-flat cornets. 
 
 3 French horns. 
 
 4 trombones. 
 
 1 baritone. 
 
 2 BB-flat basses (sousaphones), 
 1 snare drum. 
 
 1 bass drum \ 
 
 1 cymbals, pair | ^ I P • 
 
 (a) In addition, one instrument of the list will be supplied the 
 leader, to be the one which he plays. 
 
 532089—43 
 
 19 
 
 629 
 
17-114 
 
 MARINE CORPS MAJSnjAL 
 
 (h) Each of the post bands at Quantico and San Diego will be 
 augmented by the following: 
 
 1 E-flat bass, upright. 2 BB-flat basses, upright. 
 
 (c) Post and regimental bands of posts or stations, at which the 
 maintenance of those bands is authorized, will be allowed in addition 
 for the use of drum and bugle corps when they play in conjunction 
 with the band, special type B-flat-F bugles with horizontal valves 
 and special type drums as follows: 
 
 
 Bugles 
 
 Tenor 
 
 drum 
 
 Scotch 
 
 drum 
 
 Post bands_____^___ 
 
 18 
 
 12 
 
 4 
 
 1 
 
 Regimental bands ___ 
 
 
 
 
 (The pitch of the B-flat-F bugles should be in approximately 
 the proportion of two soprano to one tenor.) 
 
 (4) The following instruments are authorized for Marine Corps 
 band schools: 
 
 1 flute 
 1 piccolo 
 1 E-flat clarinet 
 4 B-flat clarinets 
 1 alto saxophone 
 
 1 tenor saxophone 
 4 B-flat cornets 
 
 2 B-flat trumpets 
 
 2 French horns 
 
 1 baritone 
 
 2 trombones 
 
 1 E-flat bass (sousaphone) 
 
 1 B-flat bass (sousaphone) 
 
 1 snare drum (1 set tympani) 
 1 bass drum 
 1 cymbals, pair. 
 
 (5) The following allowance of instruments and accessories is 
 authorized for each field music school in the Marine Corps: 
 
 Trumpets, with extra mouthpiece-1 per student field music. 
 
 Bugles B-flat-F valve, soprano_12 per 50 students or fraction thereof. 
 
 Bugles B-flat-F w/horizontal valve, tenor_6 per 50 students or fraction thereof. 
 
 Drums, snare, parade type, complete-25 per field music school. 
 
 Drums, tenor_4 per 50 students or fraction thereof. 
 
 Drums, Scotch (bass)_1 per 50 students or fraction thereof. 
 
 Metronome_1 per field music school. 
 
 Banners_1 per student field music. 
 
 Slings, dress, trumpet_1 per student field music. 
 
 Pouches, w/cover and strap_1 per student field music. 
 
 [C. M. C. M. 3.] 
 
 / 
 
 630 
 
PUBLIC PROPERTY 
 
 17-115 
 
 BOATS 
 
 17-115 
 
 (1) Accounting for boats.—Boats received by purchase or transfer 
 from another Government department will be taken up on the prop¬ 
 erty account in the same manner as provided for other Class 2 prop¬ 
 erty, except that the following detailed information will be stated 
 on the voucher concerning the boat: Description (i. e., motor launch, 
 cutter, dory, etc.), hull number, cost of boat complete without engine, 
 length, beam, draft, engine type, engine number, horsepower of en¬ 
 gine, and cost of engine. The information required by article 17-95 
 (3) will also be stated. 
 
 (2) Bequests for articles or parts for motor sailers, cutters, 
 launches, or other boats should be submitted to the nearest Naval sup¬ 
 ply depot, in duplicate, and embody the following and any additional 
 information necessary, viz (see art. 18-9) : 
 
 (а) Registry number, if any, of hull. 
 
 (б) Number of engine or boiler, or both. 
 
 (c) Whether the material is required for immediate replacement 
 of broken or worn-out parts, or for stock, stating: 
 
 1. If for replacement— 
 
 a. The condition of the material to be replaced, statement of 
 condition to be explicit, showing whether the material to be re¬ 
 placed is worn out, broken beyond repair, or capable of being 
 repaired (in describing the condition of material, the use of the 
 word “unserviceable” to be avoided). 
 
 d. Whether condition of the material is due to normal wear, or 
 to accident or other unusual cause. 
 
 2. If for stock— 
 
 a. The estimated period for which required. 
 
 b. The quantity of like material issued during the preceding 
 six months. 
 
 c. The quantities on hand of articles or parts for which request 
 is made. 
 
 3. If material is required for both replacements and stock, 
 items for replacement should be clearly distinguished from those 
 required for stock. 
 
 a. Correspondence in connection with boats should contain 
 the data specified in subparagraph (a) and (b) and any other in¬ 
 formation necessary. 
 
 b. For instructions regarding surveys on boats and machinery 
 
 pertaining thereto see articles 17-71 (4) and 17-116. [C. M. 
 
 C. M. 3.] 
 
 ^ (3) Requests for engines should be addressed to the Quartermaster 
 
 giving such information called for in paragraph (2) above as is perti¬ 
 nent. [C.M.C. M.3.] r V y u 
 
 631 
 
17-116 
 
 MARINE CORPS MANUAL 
 
 I 
 
 (4) Requests for boats will be addressed to the Commandant, TJ. S. 
 Marine Corps. [C. M. C. M. 3.] 
 
 17-116 
 
 Surveys on boats.—When it is necessary to survey a powerboat, two 
 separate requests for and reports of survey, prepared in quadrupli¬ 
 cate, are required, except as indicated below, one covering the hull 
 and its appurtenances, and the other covering the propelling machin¬ 
 ery and accessories pertaining thereto. In all cases, the registry num¬ 
 ber will be shown on surveys covering the hull of the boat, and the 
 make, type, and serial number of the engines shown on the survey cov¬ 
 ering the propelling machinery. Only one survey report prepared in 
 quintuplicate is required when the engine of a powerboat is unservice¬ 
 able and the hull is serviceable, or when the hull is unserviceable and 
 the engine is serviceable. However, if the hull only is surveyed, a 
 statement should be incorporated in the board’s report to the effect 
 that the engine is serviceable and suitable for installation in a service¬ 
 able hull, or a similar statement regarding the hull, if the engine only 
 is surveyed. Whenever possible, an officer possessing mechanical abil¬ 
 ity and practical knowledge of powerboat machinery shall be detailed 
 as a member of the board. The board will state in its report, in detail 
 and in explicit terms, the exact condition of the article surveyed; the 
 nature and extent of repairs required, if warranted; that repairs and 
 reinstallation can or cannot be effected locally; and the disposition 
 recommended. The dismantling of a boat engine for use of its serv¬ 
 iceable parts for repair of other engines shall not be recommended 
 unless the engine is beyond repair or in a condition not warranting 
 the expense of repairing it. IWienever a powerboat is turned in, the 
 machinery and spare parts belonging thereto shall be turned in with 
 it, unless otherwise directed by the Bureau of Ships. (See art. 17-71 
 (3).) [C. M. C. M. 3.] 
 
 NAVAL ORDNANCE 
 
 17-117 
 
 How accounted for.—All ordnance, material, and equipment pur¬ 
 chased from the appropriation “Ordnance and Ordnance Stores, 
 Navy,” or issued by the United States Navy, for use of the Marine 
 Corps, will be taken up on the Marine Corps property return and 
 accounted for in the same manner as Marine Corps property. 
 
 17-118 
 
 Description and record.—^When guns, gun mounts, gun carriages, gun 
 sights, machine guns and rifles, mines, torpedoes, powder, projectiles, 
 mine and torpedo charges, boats, motor vehicles, engines, range 
 
 632 
 
PUBLIC PROPERTY 
 
 17-118 
 
 finders, telescopes, field glasses or binoculars, compasses, and simi¬ 
 lar articles are transferred, the serial number, model, mark or type, 
 index (in the case of ammunition and mine and torpedo charges), 
 unit cost, and date of purchase (if known), and any other information 
 necessary to identify the article will be entered on the invoice and 
 receipt. This information will also be entered on reports of survey 
 on property of this class and on requisitions for spare parts. (See 
 art. 18-10.) When property of this kind is received and the descrip¬ 
 tion called for in this paragraph does not appear on the invoice or 
 bill the receiving officer will have it entered thereon. A complete 
 record showing the above-mentioned data will be kept at all posts 
 and stations where property of this kind is on hand or in use. 
 
 17-119 
 
 Discrepancies.—In case the ordnance allowance lists do not accord 
 with the material furnished the station, the Bureau of Ordnance 
 should be notified concerning the discrepancies. 
 
 17-120 
 
 Requisitions.—^When spare parts, etc., are required for use in con¬ 
 nection with Navy guns, etc., a requisition. Form S. & A. 76, will be 
 submitted to the Bureau of Ordnance, and forwarded through the 
 designated supply yar.d for the purpose of having the supply officer 
 indicate thereon whether the supplies required are on hand in stock 
 available for issue. The number of copies of Form S. & A. 76, which 
 should be forwarded are one white, four blue, and one yellow; an 
 additional blue copy should be made, and retained for the files of 
 the officer submitting the requisition. The nomenclature in the ord¬ 
 nance allowance lists will be used, and drawing and piece numbers 
 ' quoted. The same procedure will be followed when any other mate¬ 
 rial referred to in article 17-117, except ammunition, is required. All 
 
 V 
 
 632a 
 
'V' 
 
 t" ■ ' . 
 
 
 4 
 
 iS” \» 
 
 / 
 
 I 
 
 , 3 
 
 ',i 
 
 . /.•' * >' ^ 
 
 •' . Vv* . S '/ 
 
 !C •• ' ..l\K 
 
 i 
 
 
 
 
 X 
 
PUBLIC PROPERTY 
 
 17-120 
 
 requisitions for articles not included in allowance lists, or which are 
 in excess of the allowance, will be designated “in excess” and will be 
 forwarded to the Bureau of Ordnance via the Major General Com¬ 
 mandant. Ordnance requisition blanks may be obtained from the 
 nearest supply officer. Ammunition will not be called for on requi¬ 
 sition forms, but will be obtained by means of request by letter to 
 the Bureau of Ordnance forwarded through the Quartermaster. 
 
 17-121 
 
 Surveys on Navy property will be held in the same manner as those 
 on Marine Corps property, and the same forms will be used, but in 
 its recommendations regarding the disposition of ordnance, boats, 
 and other articles which by their character can be readily identified 
 as Navy property, the board will be guided, so far as possible, by 
 Navy Regulations on the subject. Survey reports covering Naval 
 ordnance material will be submitted in quintuplicate. As soon as a 
 survey has been approved by the convening authority, if it includes 
 material listed in the allowance book, a requisition to replace this 
 material should be submitted without delay, notation being made 
 on such requisition of the date of survey. 
 
 17-122 
 
 (1) Reports.—Accountable officers having ordnance, ordnance equip¬ 
 ment, ammunition, and explosives in their charge, regardless of 
 whether such material is Navy property or not, will prepare and 
 render the reports called for in section 23, chapter 54, Navy Regula¬ 
 tions, under the heading “Prepared by gunnery officer afloat,” except 
 those required to be prepared by that officer for rendition to the Bu¬ 
 reau of Supplies and Accounts. These reports will be rendered on 
 Bureau of Ordnance forms provided for the purpose, which will be 
 obtained direct from the bureau on requisition prepared on Form N, 
 Ord. 1. These requirements do not apply to rifles, pistols, automatic 
 rifles, and machine guns which are not Navy property, and to equip¬ 
 ment pertaining thereto, nor to small-arms ammunition. Conse¬ 
 quently no entries will be made on the ordnance equipment card 
 (Form N, Ord. 70) opposite the items, rifles for Infantry; accouter¬ 
 ments, landing force (complete); pistols, automatic, Colt, .45 caliber; 
 shotguns; machine guns; and mounts, machine guns; unless such 
 articles belonging to the Navy are on hand. 
 
 (2) When any ordnance material is received, on which the reports 
 prescribed in the preceding paragraph are required to be made, a 
 report thereof prepared on the prescribed forms will be promptly 
 forwarded to the Bureau of Ordnance. When any such material is 
 transferred, the proper ordnance card covering it will be forwarded 
 to the officer to whom the transfer is made. 
 
 633 
 
17-123 
 
 I^IARINE CORPS MANUAL 
 
 17-123 
 
 (1) Care and handling.—The instructions contained in the Bureau 
 of Ordnance Manual regarding the use, care, and handling of ord¬ 
 nance, ordnance equipment, ammunition, and explosives, and all other 
 instructions issued by the Bureau of Ordnance on the subject, will 
 be strictly observed by all officers and men in charge of or handling 
 such material. Commanding officers of posts where such material is 
 on hand will enforce compliance with this requirement. 
 
 (2) Empty cartridge cases (other than small-arms cartridge cases), 
 ammunition boxes, and powder tanks will be handled and stored 
 with care and will be turned in to a naval ammunition depot as soon 
 as a sufficient quantity of them to warrant shipment accumulates. 
 To prevent deformation, cartridge cases still hot from firing will not 
 be roughly handled, and those of the larger sizes will not be laid on 
 their sides. As soon as practicable they will be decapped, thoroughly 
 washed with hot water and soap, carefully dried, and repacked in the 
 boxes in which they were supplied. 
 
 (3) Disposition of ammunition and explosives.—Instructions received 
 from the Bureau of Ordnance regarding the disposition of ammu¬ 
 nition and explosives will be promptly complied with. When such 
 instructions direct that any of the ammunition or explosives on hand 
 at a post be destroyed or thrown overboard, a certified copy of the 
 Bureau’s letter or dispatch, bearing a certificate of the accountable 
 officer concerned that the material has been disposed of as directed, 
 will be a sufficient property account voucher to cover the expenditure. 
 It is not necessary to hold a survey on the material so disposed of, 
 unless there is reason to believe that its condition was due to neglect 
 or carelessness, in which case the commanding officer will take steps 
 to have a board of survey determine responsibility after the material 
 has been disposed of as directed by the Bureau. 
 
 RADIO EQUIPMENT 
 
 17-124 
 
 (1) Eadio equipment failure reports.—The instructions contained in 
 chapter 31, Manual of Engineering Instructions, relative to the prompt 
 submission of reports of failure of component parts of major equip¬ 
 ments, and to the disposition of defective parts, shall be carefully 
 observed. 
 
 (2) Units at Quantico, Va., and San Diego, Calif., should make 
 arrangements with the local signal detachment to effect the repair of 
 radio equipment which fails due to a defective part, and shall forward 
 the failure report via the signal detachment which shall note thereon 
 the action taken together with any other pertinent information. (See 
 art. 17-65.) 
 
 G34 
 
PUBLIC PROPERTY 
 
 17-126 
 
 STATIONERY 
 
 17-126 
 
 The allowances of stationery, books, etc., for use at the different posts 
 and recruiting offices of the Corps, and by detachments of vessels, are 
 published in Marine Corps Orders. Officers when relieved will trans¬ 
 fer office stationery to their successors. 
 
 17-127 
 
 Stationery for courts and boards will be furnished by post quarter¬ 
 masters on requisition of the judge advocate or recorder, approved 
 by the jjresiding officer. All stationery remaining unused after the 
 adjournment of a court or board will be returned to the officer from 
 whom obtained. 
 
 17-128 
 
 Requisitions for stationery wdll not exceed the quantities specified in 
 the allowance table, and where the allowance of any article is in 
 excess of the requirements the full allowance will not be requisi¬ 
 tioned. When the allowance in any case proves insufficient, a detailed 
 report, with supplementary requisition, will be transmitted to the 
 Quartermaster. 
 
 17-129 
 
 Blank forms will be procured and handled as provided in current 
 Marine Corps Orders. 
 
 TYPEWRITERS AND COMPUTING MACHINES 
 
 17-130 
 
 The act of March 4,1915, provides, “That hereafter worn out type¬ 
 writers and computing machines for the Naval Establishment may be 
 exchanged as a part of the purchase price of new ones,” which will 
 govern the purchase, repair, or exchange of typewriters and comput¬ 
 ing machines belonging to the Marine Corps. 
 
 17-131 
 
 Purchase.—Requisitions for the purchase, exchange, or repair of, 
 all typewriters and computing machines shall be submitted to the 
 Quartermaster for approval. Such requisitions shall not include other 
 items and should be prepared in the same manner as other requisitions 
 for services or supplies. It shall show on the face thereof the date of 
 purchase, make, model, and serial number of the machine, and unless 
 impracticable, it shall be accompanied by a written estimate from the 
 nearest typewriter or computing-machine agency as to the cost of 
 necessary repairs. 
 
 635 
 
 240260—40-41 
 
17-132 
 
 MARINE CORPS MANUAL 
 
 17-132 
 
 Issue.—Typewriting and computing machines shall not be pur¬ 
 chased, exchanged, or issued from store until requisition therefor has 
 been approved by the Quartermaster. 
 
 17-133 
 
 (1) Exchange.—Typewriters will not be exchanged that have been 
 used less than 3 years and except under unusual circumstances the 
 exchange of a typewriter that has been used less than 10 years will 
 not be authorized. 
 
 (2) Repairs.—The Navy Department has taken the attitude that 
 machines do not as a rule require repairs during the first 3 years 
 of use, and looks with disfavor upon requisitions for repairs to 
 tyewriters which have not been in use for this length of time. 
 
 (3) Transfer of typewriters on abandoning posts, etc.—Upon the 
 abandonment of Marine Corps posts, recruit depots, or recruiting 
 ofiices, or when ships are placed out of commission, except when 
 otherwise ordered, all typewriting machines wdll immediately be 
 transferred, securely packed, to the nearest depot of supplies. 
 
 17-134 
 
 Shipment.—In packing typewTiters for shipment care should be 
 exercised to see that the carriage is properly tied, ribbon spool fastened 
 down, back spacer tied, and that the machine is securely fastened to 
 the bottom of the box by means of four screws. In order to fasten 
 the typewriter in this manner it will be necessary to take off the four 
 rubber feet and pack them separately. Wlien practicable, the type¬ 
 writer should be shipped in the regular wooden shipping cases pro¬ 
 vided by the typewriter company, but whenever it is impracticable to 
 do this the case should be constructed out of suitable material so that 
 it will conform as nearly as possible to the size and width of the cases 
 furnished by the typewriter company. (See also art. 17-20.) 
 
 17-135 
 
 Care of typewriters.—The following instructions shall be closely fol¬ 
 lowed in the supervision and care of typewriters: 
 
 {a) When not in use the typewriter will be kept covered and 
 securely fastened, and protected so that it will not be displaced and 
 thereby broken or damaged. 
 
 (b) Each morning, before using, the type will be cleaned, the ma¬ 
 chine carefully dusted, and cross rods on which the carriage slides 
 rubbed with an oily cloth. 
 
 (c) Once a week the machine will be thoroughly oiled in all its 
 bearings, except the type-bar slots. Oil will not be put in the latter, 
 
 636 
 
PUBLIC PROPERTY 
 
 17-135 
 
 and care will be exercised not to brush dirt or erasures into same, 
 since it is essential that the type-bar slots be kept perfectly clean. 
 
 (d) Every week a little oil will be put on the spacing rack where 
 dt engages with the dogs. This will make the machine run with 
 more ease. 
 
 17-136 
 
 (1) Report of cost of repairs.—When repairs are made to typewriters, 
 computing machines, and other labor-saving office devices by post 
 labor or at depots by employees thereof a report will be submitted to 
 the Quartermaster on the 1st of each month, giving the name and 
 serial number of the device repaired, nature of repairs, and cost for 
 parts, etc., exclusive of labor in the case of each such device repaired 
 during the month previous to the date of such report. The Depot of 
 Supplies, Philadelphia, will include in the report cost of labor, over¬ 
 head, etc. The report should not include repairs made by contractors, 
 or others not in the employ of the Marine Corps, and should not be 
 submitted for any month during which no repairs were made. 
 
 (2) Repairs made by Navy.—When repairs are made to Marine Corps 
 typewriters, computing machines, and other labor-saving devices by 
 the Navy, a report will be submitted to the Quartermaster on the 1st 
 of each month, giving the name and serial number, nature of repairs 
 and cost in the case of each such device repaired during the month 
 previous to the date of the report. The report should show the cost 
 of any repair parts furnished by the Marine Corps as a separate item 
 in each case, and should not be submitted for any month during which 
 no repairs were made. 
 
 ACCOUNTS AND RETURNS, QUARTERMASTER’S DEPARTMENT 
 
 17-137 
 
 (1) The property account.—The property account consists of loose 
 leaves fastened in binders provided for the purpose, the following 
 blank forms being used for the leaves: Form NMC-750, Index of 
 Vouchers; Form NMC-748, Marine Corps Property Account (class 
 1 and 2 property); (Form NMC-747 for class 2 property of signal 
 supply organizations only); and Form NMC-749, Marine Corps Prop¬ 
 erty Account (class 3 property). When a property account is first 
 opened, the Marine Corps property account sheets for all three classes 
 of property and the index of vouchers will be typewritten in duplicate, 
 the items on the first invoice taken up thereon entered on both copies 
 and the duplicate copies in the case of property-account sheets for¬ 
 warded to the Quartermaster. The duplicate copy of the index of 
 vouchers should be retained and forwarded with the certificate of 
 balances. All entries thereafter made on property account sheets may 
 be made with indelible pencil, pen, or typewriter. Subsequent to the 
 
 637 
 
17-137 
 
 MARINE CORPS MANUAL 
 
 opening of the property account and when necessary to take up articles 
 that have not previously been taken up, new property-account sheets 
 must be prepared as described above, i. e., typewritten in duplicate 
 and the duplicate forwarded to the Quartermaster, fastened to the 
 voucher from which the article was taken up. Care must be taken to 
 have the name of the post, ship, or organization to the property account 
 of which the sheet pertains, legibly written or stamped in the space 
 provided for the purpose at the top of the sheet on the copy forwarded 
 to the Quartermaster in order that it may be identified. The property 
 account of an accountable officer remains at the post or with the or¬ 
 ganization to which it pertains and a duplicate of it is kept in the 
 office of the Quartermaster of the Corps. It is therefore necessary that 
 all vouchers to the property account be in duplicate, one copy, which 
 must be clearly legible, for the Quartermaster and one for the account¬ 
 able officer concerned. These two copies of vouchers which bear num¬ 
 bers in the property account of the accountable officers are copies of 
 invoices, surveys, abstracts of sale, public vouchers, etc., which are 
 prepared originally as explained hereinafter. 
 
 (2) Classification of property.—Articles carried on the property ac¬ 
 count will be classified under the following heads: 
 
 Class 1. Clothing. 
 
 Class 2. All articles other than those belonging to classes 1 and 3. 
 
 Class 3. Furniture, typewriters, adding machines, duplicators, and 
 similar labor-saving devices for office use; band instruments, music 
 stands, and similar equipment for bands. 
 
 (3) Arrangement of leaves.—The loose leaves of the property ac¬ 
 count will be placed in the binders in the following order: 
 
 {a) Index of vouchers. 
 
 {h) Those pertaining to articles in class 1, in alphabetical order. 
 
 (c) Those pertaining to articles in class 2, in alphabetical order, 
 except as provided in article 17-138 (1). 
 
 (d) Those pertaining to articles in class 3, in the order prescribed 
 in article 17-138 (29). 
 
 (4) Index of vouchers.—The index of vouchers will be kept in dupli¬ 
 cate. The original will be filed with the property account. The dupli¬ 
 cate, which must be clean and distinctly legible, will be forwarded to 
 the Quartermaster with the certificate of balances. At the top of each 
 sheet will be entered the name of the station, ship, or organization, 
 and the accounting period covered by the index. If a full period, insert 
 the date of the last day thereof after the printed words ‘‘Period end- 
 ingj” for example, “Period ending June 30, 1931.” If only a part of 
 period is covered by the index, as in the case of change of accountable 
 officers during the accounting period, insert the word “Part” before 
 the printed words “Period ending” and the date of the last day of 
 the part period after them. For example, the part period from Janu¬ 
 ary 1,1931, to March 20, 1931, will be designated as “Part period end- 
 
 638 
 
PUBLIC PROPERTY 
 
 17-137 
 
 ing March 20, 1931,” and that from March 21, 1931, to June 30, 1931, 
 as “Part period ending June 30, 1931.” Vouchers will be entered on 
 the index of vouchers in numerical order, each entry showing the num¬ 
 ber, date, and briefly the nature of the voucher, i. e., to wdiom trans¬ 
 ferred, if it is a receipt for property transferred; from whom re¬ 
 ceived, if it is an invoice of property received; survey report (giving 
 date of the board’s report, i. e., third date entered on face of NMC-IT 
 or first date appearing on second page of NMC-194, as the case may 
 be); statement of charges; open-purchase voucher; certificate of ex¬ 
 penditures, etc., as the case may be. In the case of a receipt from, 
 or invoice to, a depot, brigade, regimental or battalion quartermaster, 
 the post quartermaster or the commanding officer of a post, the com¬ 
 manding officer of a company, or the commanding officer or the non¬ 
 commissioned officer in charge of a marine detachment aboard ship 
 or elsewhere, the official designation of the office or the post or 
 organization, rather than the name of the officer or noncommissioned 
 officer concerned, will be entered on the index of vouchers, abbreviated 
 in the manner shown in the following examples: 
 
 Designation in full 
 
 Abbreviate to— 
 
 Depot Quartermaster, U. 8. Marine Corps, Philadelphia, Pa... 
 
 Regimental Quartermaster, fifth Marines, U. 8. Marines, Marine Bar¬ 
 racks. Quantico, Va. 
 
 Post Quartermaster, Marine Barracks, Norfolk Navy Yard, Portsmouth, 
 Va. 
 
 D, Q. M., Phila., Pa. 
 R. Q. M., 6th Marines. 
 
 M. B„ Norfolk, Va. 
 
 Post Quartermaster. Marine Barracks, Navy Yard, Washington, D. C_ 
 
 Commanding Officer, Marine Detachment, U. 8. S. New York . 
 
 Supply Officer, Norfolk Navy Yard, Portsmouth, Va.... 
 
 Supply Officer, U. 8. S. Nevada ...... 
 
 N. C. O. in Charge, Marine Detachment, Naval Training Station, New¬ 
 port, R. I. 
 
 Officer in Charge, Eastern Recruiting Division, U. 8. Marine Corps, Phila¬ 
 delphia, Pa. 
 
 M. B., N. Y., Wash., D. U. 
 M. D., U. 8. 8. New York. 
 
 8. O., N. Y., Norfolk, Va. 
 
 8. O., U. 8. 8. Nevada. 
 
 M. D., N. T. 8., Newport, 
 R. I. 
 
 O. I. C., East. Rctg. Div. 
 
 (5) Manner of taking np articles of classes 1 and 2.—separate “Ma¬ 
 rine Corps property account” sheet (NMC-748) will be used for each 
 article carried on the property account under classes 1 and 2. In the 
 blank space after the word “article” printed at the bottom of the sheet 
 will be entered the name of the article. If the article consists of two 
 or more words, the distinctive noun will appear first, with the excep¬ 
 tions hereinafter stated, for example: 
 
 Hats, field. 
 
 Trousers, service, summer. 
 
 Belts, cartridge, rifle. 
 
 Carriers, shovel, intrenching. 
 
 Ca.ses, oiler and thong. 
 
 Cloths, saddle, field. 
 
 Desks, field. 
 
 Harness, wagon, wheel, double. 
 
 Flashlights, electric. 
 
 639 
 
17-138 
 
 MARINE CORPS MANUAL 
 
 17-138 
 
 (1) Grouping of related articles.—For convenience in posting vouch¬ 
 ers, and for ready reference, the alphabetical arrangement of the 
 class 2 property account sheets may be modified to the extent of 
 grouping the several items that constitute a complete unit, set, or 
 outfit; the principal item of the group to appear in its proper place 
 in the alphabetical arrangement, followed in alphabetical order by 
 the subordinate items, as illustrated by the following examples: 
 
 Pistols, caliber .45. 
 
 Carriers, magazine, pistol. 
 
 Holsters, pistol, caliber .45, russet. 
 
 Kits, cleaning, pistol, caliber .45. 
 
 Lanyards, pistol, caliber .45. 
 
 Magazines, pistol, caliber .45, extra. 
 
 Parts, spare, pistol, caliber .45. 
 
 Screwdrivers, pistol, caliber .45. 
 
 Tents, storage. 
 
 Flies, tent, storage. 
 
 Lines, eave, tent, storage, extra. 
 
 Lines, guy, tent, storage, extra. 
 
 Poles, tent, storage, ridge. 
 
 Poles, tent, storage, upright. 
 
 Poles, tent, storage, upright, wall. 
 
 (2) With the exception of ponchos, which belong to class 1, the 
 articles constituting the individual equipment issued to the men on 
 NMC-782 may be similarly grouped at posts where the number of 
 such outfits issued or being turned in renders it desirable. When 
 this is done a tab marked ‘‘Equipment, individual,” should be attached 
 to the first sheet of the group and the whole group inserted in its 
 proper place under the letter “E,” the sheets to be arranged in the 
 order in which the items appear on NMC-782. 
 
 ( 3 ) The group arrangement will be found particularly useful when 
 transferring such articles as machine guns, etc., as it will show all the 
 different articles pertaining to a gun together and facilitate the 
 preparation of invoices, but no change in the form prescribed in 
 paragraphs (5) to (13) for designating property will be made for 
 the purpose of grouping related articles. A 4.7-inch gun carriage, 
 Mark I, for example, will be shown on the property account as “Car¬ 
 riage, 4.7" gun, Mark I,” which will permit of the sheet being used 
 either in the group or the strictly alphabetical arrangement, but such 
 designation as “Gun, 4.7", carriage for, Mark, I,” will not be permitted, 
 as it is awkward and can be used for the group arrangement only. 
 
 (4) In all cases when the group arrangement is used a separate 
 property account sheet, NMC-748, should be prepared for each article 
 grouped, with notation thereon referring to the name of the item 
 under which the article is grouped. This reference sheet should be 
 placed in its proper alphabetical location in the property account as 
 an aid in handling the account. 
 
 640 
 
PUBLIC PROPERTY 
 
 17-138 
 
 (5) Books.—Books of all kinds \Yill be entered as “books,” followed 
 by the full title as it reads, and the sheets arranged in alphabetical 
 order in their proper place in the property account under “B” in 
 class 2; for example: United States Army Regulations, will be taken 
 up as “Books. United States Army Regulations.” When there are 
 likely to be two or more books of similar title by different authors, 
 the name of the author should be given in parentheses, thus; “Books. 
 Private’s Manual (Moss).” 
 
 (6) Articles varying in type, etc.—Rifles, pistols, machine guns, 
 radio sets, searchlights, gun carriages, gun mounts, field glasses, tele¬ 
 scopes, range finders, and similar articles of different calibers, types, 
 marks, or models, and accessories pertaining to them, will be entered 
 on separate sheets and described sufficiently to permit of ready iden¬ 
 tification. Examples: 
 
 Carriages, S" landing gun, Mk. I. 
 
 Carriages, 4.7^' gun, Mk. I. 
 
 Guns, 5", 50 cal., Mk. II. 
 
 Guns, 5'', 40 cal., Mk. III. 
 
 Glasses, field. Type A. 
 
 Glasses, field, Type EE. 
 
 Rifles, cal. 30, 1903. 
 
 Rifles, cal. 30, 1917. 
 
 Scabbards, bayonet, 1903 rifle. 
 
 Scabbards, bayonet, 1917 rifle. 
 
 (7) Draft vehicles.—^Wagons, carts, and other horse-drawn or hand 
 vehicles of different types will be shown on separate sheets, for 
 example: 
 
 Carts, dump. 
 
 Carts, garbage, steel. 
 
 Carts, hand, wire, with reel. 
 
 Wagons, delivery, 1-horse. 
 
 Wagons, escort. 
 
 Wagons, farm, Studebaker, 2-horse. 
 
 (8) Motor vehicles (see arts. 21-21 to 21-23).—Motor vehicle tires, 
 tubes, tire rims, and accessories, such as head, tail, and parking 
 lamps, horns, jacks, tools, tool kits, etc., are not expendable. Those 
 actually in use on the vehicle and constituting part of its regular 
 equipment are considered as being part of the complete vehicle itself, 
 and will not be accounted for separately, but those kept on hand for 
 replacement purposes must be carried on the property account sepa¬ 
 rately according to kinds, size, and type, and when issued for use to 
 replace a similar article worn out or lost, the article so replaced 
 should be brought before a board of survey in order that the article 
 issued from stock may be dropped from the property account. In 
 preparing requests for survey in such cases, the article to be sur¬ 
 veyed will be valued at the same unit price as the article issued from 
 stock to replace it. Electric incandescent automobile lamps (bulbs) 
 will be accounted for as “Lamps, electric, auto,” according to size. 
 
 641 
 
17-138 
 
 MARINE CORPS MANUAL 
 
 e. g., “Lamps, electric, auto, 6-8 V, S-10 B, 21 and 2 CP, DC.” Such 
 lamps are expendable by certificate. 
 
 (9) Spare parts.—Spare parts for rifles and pistols (except barrels 
 and receivers), guns, motor vehicles, machines, etc., will be taken up 
 as “parts, spare,” followed by the designation of the articles to which 
 they pertain, the individual spare parts not to be enumerated, for 
 example: 
 
 Parts, spare, pistol, caliber .45. 
 
 Parts, spare, rifle, caliber .30, 1903. 
 
 Parts, spare, automobile, Ford, touring. 
 
 Parts, spare, truck, motor, Packard, 3-ton. 
 
 (10) Consolidation of similar articles.—^Articles of identical use but 
 manufactured in a variety of styles and sizes, and under many 
 different trade names, particularly tools and hardware, will not be 
 taken up separately according to sizes, trade names, or minor differ¬ 
 ences in make and shape, but should be consolidated under one head 
 as “Assorted,” this term to be understood to mean “miscellaneous 
 kinds and sizes,” for example: 
 
 Awls, stitching, assorted. 
 
 Bits, brace, assorted. 
 
 Bits, gimlets, assorted. 
 
 Bolts, assorted. 
 
 Hasps, hinge, assorted. 
 
 Hinges, assorted. 
 
 Nails, wire, assorted. 
 
 Roi)e, assorted. 
 
 Screws, wood, assorted. , 
 
 Screw drivers, assorted. 
 
 Wrenches, monkey, assorted. 
 
 Wrenches, pipe, assorted. 
 
 Wrenches, machinist’s, assorted. 
 
 Wrenches, socket, assorted. 
 
 Thus, when two firmer chisels are purchased, one %-inch and one 
 ^-inch, they should both be taken up as “Chisels, wood, firmer, 
 asstd.,” instead of making a separate sheet for each. Similarly, 
 when, for instance, a hatchet is purchased that has a special trade 
 name and is of a different shape from the hatchets usually issued to 
 the service, but is intended for the same general purpose, it should 
 be taken up under the head of “Hatchets”; claw hammers of all 
 makes and sizes should be taken up as “Hammers, claw,” etc., the 
 object being to avoid loading the property account with unnecessary 
 headings. 
 
 (11) Lumber.—^Lumber will be taken up as “Lumber, asstd.,” irre¬ 
 spective of kind, size, and quality; the unit quantity used in account¬ 
 ing for lumber to be a board foot, i. e., so many “feet, B. M.,” of 
 lumber, assorted, instead of pieces, boards, or lineal feet. 
 
 (12) Plumber’s and steamfitter’s supplies.—Pipe will be taken up ac¬ 
 cording to kind, regardless of size, i. e., “Pipe, black iron, asstd.,” 
 “Pipe, G. I., asstd.,” “Pipe, soil, asstd.,’’ “Pipe, brass, asstd.,” etc.. 
 
 642 
 
PUBLIC PROPERTY 
 
 17-138 
 
 the unit of quantity to be a foot. Pipe fittings will be taken up ac¬ 
 cording to the kind of pipe they pertain to, as: “Fittings, pipe, 
 brass, asstd.,” “Fittinofs, pipe, G. I., asstd.,” etc. Faucets, bibs, and 
 cocks of all kinds will be taken up as ‘‘Faucets, asstd.,” valves of all 
 kinds as “Valves, asstd.,” and washers of all kinds as “Washers, 
 asstd.” All other parts and fittings used for installation or repair of 
 plumbing will be taken up as “Fittinp^s, plumbing, asstd.” Articles 
 such as bathtubs, waterclosets, sinks, tanks, etc., will be taken up and 
 accounted for as separate articles, and when installed should be 
 expended by certificate as having become permanent fixtures. 
 
 (13) Electrical supplies.—Electrical supplies, such as cleats, rosettes, 
 cut-outs, fuses, junction boxes, push buttons, etc., used for installa¬ 
 tion and repair of electric light, bell, and power circuits will be 
 taken up as “Fittings, electric, asstd.” Lamp cord, switches, conduit, 
 and insulators will be taken up as separate articles, but without 
 references to sizes; i. e., “Cord, lamp, asstd.,” “Switches, snap, asstd.,” 
 “Switches, knife, asstd.,” “Conduit, electric, asstd.,” “Insulators, glass, 
 asstd.,” “Insulators, porcelain, asstd.,” etc. Electric-light fixtures, 
 irons, switchboards, and other electrical appliances will be taken 
 up as separate articles, but without reference to sizes and styles; 
 i. e., “Fixtures, electric light, asstd.,” “Bells, electric, asstd.,” “Irons, 
 electric, asstd.,” etc. Wire of different kinds will be taken up sepa¬ 
 rately according to kind, size, and full description, i. e., “AVire, #12 
 B. & S., solid copper, bare, lbs.,” “AVire, #14 B. & S., solid copper, 
 weatherproof, insulated, single conductor, lbs.,” “Wire, magnet, B. 
 & S. #28, lbs.,” “Wire, buzzer, 3-strand, CCMP, insulated, single¬ 
 conductor type, 1/2 M spool,” etc. Cables of different kinds and 
 sizes will be taken up under separate headings. Electric motors will 
 be taken up separately according to kind, voltage, and horsepower 
 or output; i. e., “Motor, electric, A. C., 110 volts, 6 horsepower,” 
 “Generator, electric, D. C., 25 kilowatts, 110 volts,” etc. Electric 
 incandescent lamps (bulbs) will be taken up according to size; e. g., 
 “Lamps, electric, 60 watts, 115 volts.” 
 
 (14) Paints, shellac, and varnishes.—Paints of all kinds will be 
 taken up as “Paints, asstd.,” those supplied by the pound to be 
 shown on one sheet and those measured by the gallon on another. 
 Varnishes of all kinds will be taken up as “Varnish, asstd. Lin¬ 
 seed oil, shellac, turpentine, white lead, and red lead will not be 
 classed as paint, but will be accounted for as separate articles. 
 
 (15) Class.—The class to which the article shown on a sheet 
 belongs will be entered in the space provided for the purpose at the 
 bottom of the sheet; i. e., 1, 2, or 3, as the case may be. 
 
 (16) Unit quantity.—In the space after the words “Unit quantity” 
 printed at the bottom of the sheet (NMC 748) in the case of articles 
 belonging to classes 1 and 2, will be entered the unit quantity of the 
 article shown on the sheet; i. e., pound, dozen, etc., as the case may be, 
 using the abbreviations in common use such as “lb., doz., oz.,” etc. 
 
 643 
 
 240250—40-42 
 
17-138 
 
 MAKINE CORPS MANUAL 
 
 Where the article itself is the usual unit, as, for instance, in the case of 
 horses, rifles, wagons, etc., the figure 1 will be entered in the space 
 “Unit quantity.” 
 
 (17) Standard units of quantity.—In order to obtain uniformity in 
 property accounting the standard units of quantity designated for 
 the articles listed herein will be used. Articles received by purchase 
 or otherwise which are affected by this paragraph, will be taken up 
 at the standard units of quantity herein specified, necessary con¬ 
 version being made and noted on the face of the voucher covering 
 receipt. 
 
 (a) Standard units of quantity are as follows: 
 
 Standard unit 
 
 Article of quantity 
 
 Acid, muriatic_Pound. 
 
 Acid, oxalic_Pound. 
 
 Acid, sulphurio_Pound. 
 
 Alcohol, denatured_Gallon. 
 
 Alcohol, grain_Gallon. 
 
 Alum_ Pound. 
 
 Ammonia, anhydrous_Pound. 
 
 Barley_Pound. 
 
 Bolts (all)_Each. 
 
 Brads_Ounce. 
 
 Bran_Pound. 
 
 Bunting_Yard. 
 
 Calcium chloride_Pound. 
 
 Calcimine_Pound. 
 
 Cement, Portland, and 
 
 similar kinds_Pound. 
 
 Cement, asbestos_Pound. 
 
 Cement, bake oven_Pound. 
 
 Cement, iron_Pound. 
 
 Cement, vulcanizing_Quart. 
 
 Charges, fire extin¬ 
 guisher (size of 
 charge; such as pint, 
 
 quart, gallon, etc.)_Each. 
 
 Cheesecloth_Yard. 
 
 Chlorine, liquid_Pound. 
 
 Cleaner, metal, liquid or 
 
 paste_ Ounce. 
 
 Cleaner, russet leather, 
 
 liquid or paste_Ounce. 
 
 Cleaner, aluminum_Ounce. 
 
 Cloth, enameled_Square foot. 
 
 Coal_Pound. 
 
 Compound, cleaning, 
 closet (including 
 
 Sani-flush)_Pound. 
 
 Compound, rust pre¬ 
 venting_Pound. 
 
 Compound, valve grind¬ 
 ing_Pound. 
 
 Corn_Pound. 
 
 Creoline_Pint. 
 
 Creosote_Gallon. 
 
 standard unit 
 
 Article of quantity 
 
 Dressing, auto top_Pint. 
 
 Dynamite_Pound. 
 
 Electrolj'^te, storage bat¬ 
 tery (Edison)_Pound. 
 
 Enamel (all)_Quart. 
 
 Excelsior_ Pound. 
 
 Fasteners, snap_Each. 
 
 Feed, horse, mixed_Pound. 
 
 Fluid, charging fire ex¬ 
 tinguisher (should be 
 carried as liquid, 
 charging, fire extin¬ 
 guisher, gallon, as 
 shown in price list). 
 
 Flux, soldering_Ounce. 
 
 Foamite, charging, fire 
 extinguisher (should 
 be carried as liquid, 
 charging, fire extin¬ 
 guisher, gallon, as 
 shown in price list). 
 
 Gas, acetylene_Cubic foot. 
 
 Gas, oxygen_ Cubic foot. 
 
 Gasoline_Gallon. 
 
 Glass, plate and light-_ Square foot. 
 
 Glue, liquid_Pint. 
 
 Glue, dry_Pound. 
 
 Glycerine_Quart. 
 
 Graphite, flaked_Pound. 
 
 Hay_ Pound. 
 
 Hooks, coat and hat_Each. 
 
 Hooks and eyes, gate_Each. 
 
 Hose (all)_Foot. 
 
 Ink, duplicating_Pound. 
 
 Insecticide, liquid_Gallon. 
 
 Insecticide, powder_Pound. 
 
 Lacing, belt, rawhide_Foot. 
 
 Lead, pig_Pound. 
 
 Leather, backs_Square foot. 
 
 Leather (other than 
 
 backs)_ Pound. 
 
 Lime, hydrated_Pound. 
 
 Lime, slaked_Pound. 
 
 644 
 
PUBLIC PROPKKTY 
 
 17-138 
 
 Standard unit 
 
 Article of quantity 
 
 Lime, unslaked_Pound. 
 
 Liquid, bronzing_Quart. 
 
 Netting, wire, poultry. _ Square foot. 
 
 Oakum_Pound. 
 
 Oats_Pound. 
 
 Oil, crude and fuel_Gallon. 
 
 Oil, floor_Gallon 
 
 Oil, kerosene_Gallon. 
 
 Oil, motor vehicle (all).. Gallon. 
 
 Oil, all other (except oil 
 
 shown in price list)_Quart. 
 
 Paint, dry or solidified.. Pound. 
 Paper, blue print_Roll. 
 
 Paper, drawing (roll or 
 sheet as appropriate). 
 
 Paper, wrapping (does 
 not include wrapping 
 paper furnished as 
 
 stationery)_Pound. 
 
 Paste, soldering_Ounce. 
 
 Petrolatum and vaseline Pound. 
 
 Pins, cotter_Dozen. 
 
 Pipe, except for field 
 
 range and stove_Foot. 
 
 Polish, auto, liquid_Quart. 
 
 Polish, auto, paste_Pound. 
 
 Polish, furniture, liquid. Quart. 
 
 Polish, furniture, paste. Pound. 
 
 Polish, leather, liquid_Pint. 
 
 Polish, leather, paste. Ounce. 
 
 Powder, black_Pound. 
 
 Powder, bronze, alumin¬ 
 um_Pound. 
 
 Powder, scouring_Pound. 
 
 Preservative, leather_Quart. 
 
 Putty_Pound. 
 
 Remover, paint and var¬ 
 nish (liquid)_Gallon. 
 
 standard unit 
 
 Article of quantity 
 
 Resin_Pound. 
 
 Rivets_Pound. 
 
 Roofing, composition_Square foot. 
 
 Roofing, corrugated G. I. Square foot. 
 
 Salt, rock_Pound. 
 
 Sani-flush (should be car¬ 
 ried as compound, 
 cleaning, closet). 
 
 Sapolio, hand (should be 
 carried as soap, hand, 
 grit). 
 
 Screw hooks_Dozen. 
 
 Screws, other than wood. Dozen. 
 
 Shot, buck_Pound. 
 
 Soap chips_Pound. 
 
 Soda, ash_Pound. 
 
 Soda, bicarbonate_Pound. 
 
 Sodium bicarbonate_Pound. 
 
 Solder, aluminum_Ounce. 
 
 Stain, wood (all)_Quart. 
 
 Staples, insulated_Ounce. 
 
 Staples, small, assorted. Ounce. 
 Stazon (should be car¬ 
 ried as ^ease, gun, 
 as shown in price list). 
 
 Strapping, iron (for 
 
 packing)_Pound. 
 
 Straw_Pound. 
 
 Tape, identification_Yard. 
 
 Turpentine_ Gallon. 
 
 Twine, wrapping_Pound. 
 
 Umber, burnt_Pound. 
 
 Wire, annunciator_Pound. 
 
 Wire, other, insulated.. Foot. 
 
 Wire, bare_Pound. 
 
 Wool, steel_Pound. 
 
 Zinc_Pound. 
 
 {h) It will be noted that in the above list is shown the correct 
 method of accounting for several articles now generally accounted 
 for under trade names. All trade names should be eliminated from 
 the property account where practicable. 
 
 (c) It is impracticable to list all articles on the various property 
 accounts or to anticipate and include all articles that may be acquired 
 by the Marine Corps in the future. As a result accountable officers 
 will, at times, be required to take up articles on their property 
 accounts for which no standard unit has been assigned. For articles 
 listed in the annual price list the units of quantity shown in the 
 current issue will be used, and for articles listed above the standard 
 units assigned in each case will be used. For all other articles the 
 Quartermaster will assign a standard unit upon application of ac¬ 
 countable officers. One of the objects of assigning standard units 
 is to eliminate as far as possible the use of such indefinite units of 
 
 645 
 
17-138 
 
 MARINE CORPS MANUAL. 
 
 measurement as can, cake, box, etc., and the substitution therefor of 
 definite and known units such as pound, quart, square foot, etc. 
 
 (18) Entries in column “Vo. No.”—In this column will be entered 
 the serial number of the voucher supporting the entries made in 
 either the debit or credit column. 
 
 (19) Debit column.—In this column will be entered property re¬ 
 ceived from any source, by transfer, purchase, or in any other man¬ 
 ner, and taken up on the property account. The vouchers supporting 
 the entries in this column are invoices, copies of purchase vouchers, 
 NMC-782, covering individual equipment turned in by men dis¬ 
 charged, etc., and certificates of property taken up. 
 
 (20) Credit column.—In this column will be entered all property 
 dropped from the property account, either by transfer, issue, sale, 
 expenditure, survey, checkage, or in any other authorized manner. 
 The vouchers supporting the entries in this column will be receipts 
 from accountable officers or noncommissioned officers for property 
 transferred to them, receipts for individual equipment issued to en¬ 
 listed men (KMC-782), abstracts of issues of clothing, sales of Gov¬ 
 ernment property for cash, accounts of sales of condemned property, 
 certificates of expenditures of expendable property, approved reports 
 of survey, statements of charges for avoidable loss of property, and 
 any other papers constituting authority for dropping property from 
 the property account. 
 
 (21) Balance column.—In this column will be entered the balance 
 on hand, arrived at as follows: When, for example, a supply of 100 
 pillows is first received, enter in the debit column 100. As there 
 were no pillows on hand previously and 100 have been received the 
 balance on hand (which must be entered in the balance column on 
 the same line as the entry made in the debit column) is 100. Then, 
 if 10 pillows are transferred, enter 10 in the credit column, subtract 
 that quantity from the previous balance, and enter the resulting 
 remainder 90 in the balance column (on the same line as the entry 
 made in the credit column) as the new balance. If 5 pillows are 
 then received, enter 5 in the debit column, add 5 to the previous bal¬ 
 ance, and enter the resulting total of 95 in the balance column as the 
 new balance. Thus, to arrive at the new balance, an entry in the debit 
 column is always added to the previous balance while an entry in the 
 credit column is always subtracted from the last balance. When no 
 balance remains the figure 0 should be entered in the balance column. 
 
 (22) Unit price column.—In this column will be entered the unit 
 price of every article the price of which does not appear in the 
 annual order publishing the prices and allowances of Marine Corps 
 clothing, arms, etc., generally referred to as the Marine Corps price 
 list. In the case of articles that are priced in the Marine Corps price 
 list no entry in the unit price column need be made. This rule also 
 applies to property transferred to accountable officers of the Marine 
 Corps, but when property is transferred to the Army or Navy, or 
 
 646 
 
PUBLIC PROPERTY 
 
 17-138 
 
 to other Government departments, the unit price of each item and 
 the total value of all the articles transferred must appear on the 
 invoice. 
 
 (23) When a supply of nails, lumber, paint, and similar expendable 
 articles carried on the property account under one heading is received 
 and appears on the same invoice or voucher, and the prices of the 
 items composing the lot vary, the average cost of the lot will be 
 entered in the unit price column and the word “average” written 
 in the column of remarks. When expending such articles the average 
 unit price of the first lot received will be used, then the next lot, 
 and so on; but when articles of that kind are sold or transferred 
 the last invoice or purchase price of the different sizes and types 
 thereof will be charged. This practice will also apply to such unex¬ 
 pendable articles as awls, bits, drills, files, chisels, etc., that come 
 in many shapes and sizes, varying comparatively little in price, but 
 in the case of wrenches and other unexpendable articles that vary 
 considerably in cost, due to differences in size, make, etc., the exact 
 price will be entered in the unit price column and the size of the 
 article noted in the column of remarks. If several such articles are 
 received and appear on the same voucher, those of each size will be 
 entered on a separate line on the property account sheet. Thus^ for 
 example, if a 6-inch and a 21-inch pipe wrench are received and 
 appear on the same voucher, costing 40 cents and $1.50, respectively, 
 enter the 6-inch wrench on one line and the 21-inch wrench on the 
 next line, as if each appeared on a separate voucher. This will render 
 it easy to ascertain the correct price of such articles and prevent 
 overcharges on statements of charges for avoidable loss of articles 
 of that kind. (See arts. 17-67 and 17-78 for definition of expendable 
 and unexpendable property.) Spare parts for motor vehicles will 
 be taken up and expended at exact cost. To this end a card record 
 of all such parts received and expended, showing cost of each, will 
 be kept. IVlien it is necessary to purchase axes or other articles that 
 appear in the Marine Corps price list, they will be taken up at the 
 price given in that price list, regardless of actual cost, and no entry 
 need be made in the unit price column. 
 
 (24) Filled and dead sheets.—The first sheet for each article will be 
 sheet number 1 and so marked in the space provided for the purpose 
 at the bottom thereof. When a sheet is filled the balance carried 
 forward will be entered at the bottom of the balance column, a fresh 
 sheet will be inserted, and the balance carried forward, as many sheets 
 being thus used as may be necessary, the sheets for each article being 
 numbered consecutively. Filled sheets will be transferred to a “Dead 
 file” and kept as part of the permanent records of the post, ship, or 
 organization to which the property account pertains. For the dead 
 file, the same kind of binders will be used as those provided for the 
 property account. MHien the entire quantity of an article appearing 
 on a sheet is expended leaving no balance on hand, and it is not 
 
 647 
 
17-138 
 
 MARINE CORPS MANUAL, 
 
 probable that another supply of such article will be received, the 
 sheet will be transferred to the dead file. When a fresh sheet is 
 inserted in the property account the balance carried forward from 
 the filled sheet will be entered on the first line in the balance column 
 and no other entries will be made on that line in any of the other 
 columns except those headed “Unit price” and “Kemarks.” 
 
 (25) Closing the property account.—At the end of the accounting 
 period, or when the property account is closed, the date will be 
 stamped or written on the line succeeding the last entry on each sheet 
 in classes 1 and 2. When a change of accountable officers occurs, the 
 date, and also the rank and name of the new accountable officer, will 
 be stamped or written on each sheet as above. 
 
 (26) Class 3 , furniture, etc.—Articles belonging to class 3 will be 
 entered on Form NMC-749, a separate sheet being used for the 
 articles in each office or room, except wffiere there are only a few items, 
 in which case the furniture in two or more rooms may appear on one 
 sheet, a few blank lines being left between the last entry for one room 
 and the first entry for the next, room to allow for probable subsequent 
 additions. In the column “Vo. No.” will be entered the number of 
 the voucher and period from which the article is taken up. The 
 name of the article will be entered in the space headed “Articles and 
 date of purchase” and its unit cost in the column “Unit price.” The 
 date of purchase of the article will be entered on the next line. A 
 blank line should be left after each entry when the quantity is one, 
 and in cases when the quantity of the item is more than one, sufficient 
 lines should be left for recording subsequent transfers. In the space 
 “Location,” at the bottom of the sheet, will be entered the designa¬ 
 tion of the office or quarters in which the articles shown on the sheet 
 are located, and in the space “Room” the designation of the room to 
 which they belong will be entered in the case of furniture belonging, 
 to quarters. In the case of typewriters, adding machines, duplicating 
 machines, mimeographs, etc., the name of the machine, the serial and 
 model number, and purchase date must be shown, for example: “1 
 Underwood typewriter No. 39462^. Pur. 4-6-18.” In the case of 
 band instruments the type, number, and purchase date of each instru¬ 
 ment will be shown, for example: “Ejj solo cornet No. 560. Pur. 
 3-14—20.” When articles belonging to class 3 are transferred or sur¬ 
 veyed, the full description, date of purchase, and cost, as it appears 
 on the property account, must be shown on the invoice or report of 
 survey, as the case may be. 
 
 (27) Transfer and change of location of furniture.—Articles trans¬ 
 ferred from one room to another, turned in store, transferred to 
 another accountable officer, or dropped from the property account by 
 sale or otherwise will be stricken out, and the number and period 
 of the voucher supporting such change, also name of the place trans¬ 
 ferred to, or disposition, entered briefly on the blank line under 
 which the date of purchase of the article is entered. Changes in the 
 
 648 
 
PUBLIC PROPERTY 
 
 17-138 
 
 location of furniture and other articles belonging to class 3, i. e., 
 articles transferred from one room to another, or turned in or issued 
 from store, will be reported to the Quartermaster at the end of the 
 month during which such changes occur. This report will be prepared 
 in duplicate and numbered, briefed, and handled as prescribed for 
 other vouchers. 
 
 (28) Assignment of furniture to be noted on voucher.—When furni¬ 
 ture or other articles belonging to class 3 are received or transferred, 
 a notation showing the office or room to or from which each article 
 has been assigned or withdrawn will be made on the invoice or other 
 voucher from which the articles are taken up or dropped. This nota¬ 
 tion will be made in red ink when practicable. 
 
 (29) Arrangement of sheets, class 3.—The sheets under class 3 will 
 be placed in the binder in the following order: First, that pertaining 
 to furniture in the commanding officer’s office, followed by offices of 
 the post adjutant, post quartermaster, paymaster, officer of the day, 
 and other offices pertaining to the post in general; then the offices of 
 the regimental commanders, adjutants, and quartermasters, battalion 
 commanders, adjutants and quartermasters, and company command¬ 
 ers; then furniture pertaining to quarters in alphabetical sequence, 
 commencing with quarters A; then band instruments, etc., in use by 
 the band; and, finally, articles in store. 
 
 17-139 
 
 Vouchers to be numbered.—All vouchers to the property account will 
 be numbered consecutively, commencing with No. 1 at the beginning 
 of the fiscal year (July 1) and continuing in one series of numbers 
 until the end of the year, irrespective of changes of accountable of¬ 
 ficers. The number will be entered on the face of the voucher at 
 the bottom and also at the top of the briefing. Fractions and let¬ 
 ters in conjunction with voucher numbers (i. e. 27-A, 27-B, 36%, 
 etc.) will not be used except where it is absolutely necessary to place 
 a voucher in a series of vouchers previously numbered and then 
 the letter and not the fraction will be used. This does not prevent 
 the use of letters to designate subvouchers, except subvouchers to 
 abstracts. 
 
 17-140 
 
 Accounting periods.—The accounting periods will be designated ac¬ 
 cording to the fiscal year to which they pertain. Thus the period 
 July 1, 1930, to December 31, 1930, will be designated as “First 
 period, 1931,” and the period January 1, 1931, to June 30, 1931, as 
 “Second period, 1931.” 
 
 17-141 
 
 Briefing of vouchers.—Every voucher will be briefed on the reverse 
 side, either on the first or second fold, according to the form used, 
 
 649 
 
17-141 
 
 MARINE CORPS MANUAL 
 
 to s1k)w the serial number of the voucher, the period to which it 
 j)ertains, briefly the nature of the voucher, and the name of the post, 
 ship, or organization to the property account of which it is a voucher. 
 
 17-142 
 
 Handling of vouchers.—Vouchers will be entered on the property 
 account immediately, thus keeping the property account posted up 
 to date at all times, and the original or signed copy forwarded to 
 the Quartermaster as soon as entered, the other copy to be retained 
 as part of the permanent records of the post, ship, or organization. 
 
 17-143 
 
 Invoices and receipts.—When property is transferred to an account¬ 
 able officer or noncommissioned officer of the Marine Corps, the in¬ 
 voice will be prepared in sextuplicate. The original will be signed 
 by the invoicing officer, the duplicate may have the signature stamped 
 or typewritten, and the triplicate and quadruplicate will be unsigned; 
 all four to be forwarded to the officer to whom the property is in¬ 
 voiced. The quintuplicate will have the signature of the invoicing 
 officer stamped or typewritten, will be entered on the property ac- 
 - count, numbered and briefed as a voucher, and forwarded imme¬ 
 diately to the Quartermaster to be held as a tentative or memorandum 
 voucher until the regular signed receipt is received. The sextupli¬ 
 cate will be similarly briefed' and numbered and retained at the post. 
 When the receipts (which are the triplicate and quadruplicate of the 
 original invoice) are received they will be briefed and given the'same 
 number as that given to the memorandum voucher, the signed copy 
 will be forwarded to the Quartermaster, the other copy filed at the 
 post with retained vouchers, and the sextuplicate destroyed, a nota¬ 
 tion of the date on which the signed receipt was forwarded to the 
 Quartermaster to be made on the retained copy. When property 
 is transferred to the Navy or other department of the Government 
 eight copies of the invoice will be made and will be handled as pre¬ 
 scribed in article 17-95. (See also arts. 17-101, 17-118, and 17-122.) 
 
 17-144 
 
 (1) Inasmuch as the invoicing officer is required to drop articles in¬ 
 voiced from his property account and forward a copy of the invoice to 
 the Quartermaster as a tentative voucher as soon as the transfer stakes 
 place, it is important that an invoice be not changed in any respect by 
 the receiving officer and that the property be receipted for as invoiced. 
 In case of shortage, the procedure outlined in article 17-38 will be 
 followed. If the shortage is plainly due to an error in preparation 
 of the invoice, to changes in destination or composition of detach- 
 
 [C. M. C. M. 3.] 
 
 650 
 
PUBLIC PROPERTY 
 
 17-144 
 
 ments of men transferred, or to other circumstances rendering a 
 survey unnecessary, the property should be receipted for as invoiced 
 and the differences invoiced back to the invoicing officer, noting 
 on the receipts that this has been done. If the property received is in 
 excess of that invoiced, the accountable officer concerned will be 
 promptly notified. When an invoice is received covering property 
 in the hands of officers or enlisted men transferred, who have either 
 not joined the post of the receiving officer or have been transferred 
 to some other station, the receiving officer should receipt for the 
 property as invoiced and reinvoice it to the proper accountable officer 
 or back to the invoicing officer, according to the circumstances. In 
 case station of the man concerned is not known. Headquarters should 
 be requested to furnish name of same. 
 
 (2) Invoices of property received will be marked on the briefing 
 with the date of receipt of the property, immediately following the 
 printed words “receipt for supplies transferred,” and this will be 
 considered the date of the voucher and so entered on the index of 
 vouchers. 
 
 17-145 
 
 Taking up excess property.—All property on hand in excess of the 
 quantities on charge must be taken up and accounted for on the 
 property account. It will be taken up by certificates showing where 
 the articles were found or how they were obtained. This certificate 
 will be prepared in duplicate, and numbered, briefed, and handled 
 as prescribed for other vouchers. 
 
 17-146 
 
 (1) Surveys.—Reports of surveys on property will be prepared as 
 prescribed in article 17-70. When the approved copies oi a report of 
 survey are received, the date of approval by the officer taking final 
 action thereon should be noted on the briefing, immediately under 
 the date of the report. 
 
 (2) The report of survey will be used as a voucher to the property 
 account only for property recommended to be dropped, thrown on 
 the dump or overboard, or destroyed by burning or otherwise. 
 When used as a voucher the approved report will be given a voucher 
 number and handled as prescribed in article 17-142. 
 
 17-147 
 
 Property recommended to he sold will not be dropped from the prop¬ 
 erty account until after it has been sold, and the account of sales of 
 condemned property will be used as the voucher. If the report of 
 survey embraces only articles that are to be sold, it will be attached 
 to the copy of the account of sales used as a voucher to the property 
 account. 
 
 651 
 
17-148 
 
 MARINE CORPS MANUAL 
 
 17-148 
 
 Property recommended to be turned in to a depot quartermaster or 
 transferred elsewhere, will not be dropped from the property account 
 until after it has been transferred. Such property will be invoiced in 
 the same manner as other property transferred and the receipt there¬ 
 for used as voucher to the property account. When survey property 
 is transferred, the date of the survey and the date of the approval of 
 the report of the board will be noted on the face of all copies of the 
 invoice and receipt. An extract from the report of the board, showing 
 its recommendations regarding the property transferred, will be en¬ 
 tered on or attached to all copies of the invoice and receipt. 
 
 17-149 
 
 (1) Property purchased.—Articles purchased will be taken up as 
 soon as vouchered for payment, a memorandum copy of the purchase 
 voucher being used as a voucher to the property account. 
 
 (2) Wlien the cost of supplies purchased includes the value of the 
 containers (such as barrels, drums, etc.) in which such supplies are 
 delivered, and the terms of the purchase provide that the contractor 
 will make a refund for the containers if returned to him, the purchase 
 voucher must show the number and kind of containers involved in the 
 purchase, and they will be taken up on the property account of the 
 accountable officer receiving the supplies. Care must be taken to return 
 the containers within the time specified in the contract. Wlien re¬ 
 turned to the contractor, the containers will be dropped by certificate, 
 and the refund received will be disposed of as provided in article 
 17-89 for funds derived from sales. The number of copies of the cer¬ 
 tificate required, and the handling thereof, will be the same as pre¬ 
 scribed in article 17-90 for vouchers covering sales. 
 
 (d) When typewriters, computing, and adding machines, etc., are 
 turned over to commercial concerns for allowances on new machines 
 at the time such new machines are delivered, the transaction will be 
 completed, insofar as accountability is concerned, on the public 
 voucher for purchases covering, a copy of which should be immedi¬ 
 ately forwarded to the Quartermaster as a voucher to the property 
 account taking up the new machine and dropping the old machine. 
 When such public vouchers are not immediately available to the 
 accountable officer, a certificate taking up the new machine and drop¬ 
 ping the old machine should be forwarded as a voucher pending 
 receipt by the accountable officer of the public voucher, which should 
 be assigned the same voucher number as the certificate and a copy 
 forwarded to the Quartermaster. Such vouchers, whether public 
 vouchers for purchases or certificates, should contain information 
 relative to location, serial numbers, model, purchase dates and prices 
 of the machines involved, together with a description of the new 
 
 652 
 
PUBLIC PROPEKTY 17-149 
 
 machines in sufficient detail as will enable the Quartermaster to make 
 a complete record of the machines purchased. 
 
 (4) The following notation should be typewritten or rubber 
 stamped on public vouchers for purchases taking up property pur¬ 
 chased before placing such vouchers in course of payment: 
 
 Taken up M. C. prop/ac. 
 
 (Name of post or organization) 
 
 Voucher No._ 
 
 _Period_ 
 
 The voucher number and period may be filled in with pencil or ink. 
 
 17-150 
 
 Articles taken up as “assorted.’*—^Wlien two or more items appear¬ 
 ing on a voucher covering property received or purchased, such as 
 spare parts, pipe fitting, etc., are consolidated and taken up on the 
 property account under one heading as, for instance, “fittings, pipe, 
 g. i., asstd.,” in accordance with the provisions of article 17-138 (10) 
 to (14), a notation will be made on the voucher showing under what 
 heading each of such items has been taken up in order that the items 
 may be taken up under the same heading on the duplicate copy of the 
 property account in the office of the Quartermaster. 
 
 17-151 
 
 Abstracts of issues, expenditures, and sales.—Abstracts of clothing 
 issued (accompanied by issue slips), certificates of expenditures of 
 expendable property, and abstracts of sales of Government property 
 for cash will be forwarded monthly. They may be forwarded at 
 more frequent intervals if conditions render it desirable. 
 
 17-152 
 
 Vouchering excess clothing issues.—Form NMC-1 (request for check- 
 age for overdrawn clothing) will not be used as a voucher to the 
 property account but will be forwarded to the Quartermaster as soon 
 as the checkages have been made on the pay roll. Clothing issued 
 in excess of allowance, or to replace articles avoidably lost, will be 
 included on the “Abstract of clothing issued,” supported by proper 
 issue slips, in the same manner as regular issues, the abstract being 
 the voucher on which the clothing issued will be dropped from the 
 property account. 
 
 17-153 
 
 (1) Certificate of expenditures.—^Articles expendable by certificate 
 will be dropped from the property account on a certificate prepared 
 on Form NMC-548, which will be the voucher supporting such ex- 
 
 653 
 
17-153 
 
 MARINE CORPS MANUAL, 
 
 penditiires. In the space “Average strength” on the certificate of 
 expenditures will be entered the average daily ration strength of the 
 command during the period covered by the certificate, i. e., the total 
 number of rations to which the command is entitled for the period 
 divided by the number of days in the period. (See art. 17-78.) 
 
 (2) All items of crockery expended will be entered on the certifi¬ 
 cate of expenditures in a group headed “Crockery,” ahead of other 
 articles. The cost of each item will be entered in the cost column, 
 the entries in that column added together, and the total value of all 
 the crockery expended shown. Following this will be shown the total 
 allowance for breakage for the period covered by the certificate. In 
 computing the allowance every month should be regarded as con¬ 
 sisting of 30 days. Thus the allowance for one month is one-third of 
 the quarterly allowance and for one day one-thirtieth of the monthly 
 allowance. The total value of crockery expended must not exceed the 
 allowance. (See art. 17-67.) 
 
 17-154 
 
 Certificate of balances.—At the end of each accounting period, i. e., 
 on December 31 and June 30, and when a change of accountable 
 officers occurs, or the property account is finally closed for any 
 reason—a certificate of balances showing the quantity of each article 
 of classes 1 and 2 on hand will be prepared in duplicate, the original 
 forwarded to the Quartermaster and the duplicate filed with the 
 retained copies of the vouchers for the period. One additional copy 
 of the sheet or sheets covering the “Signal group” shall be forwarded 
 to the Quartermaster with each certificate of balances. On field and 
 expeditionary service, commanding officers of units smaller than a 
 regiment, who are accountable officers, will prepare two extra copies 
 of their certificate of balances and forward one to the regimental 
 quartermaster and one to the brigade quartermaster when their 
 command is attached to a regiment and brigade. Regimental quar¬ 
 termasters will prepare one extra copy of their certificate of balances 
 and forward it to the brigade quartermaster, when there is one. The 
 certificate of balances will be prepared on white paper of letter size 
 in the following form, viz: 
 
 I certify that the following articles of Government property carried on my 
 Marine Corps property account are on hand this date, viz: 
 
 30 belts, trousers, woven. 
 
 15 blankets, wool. 
 
 12 boots, rubber, pairs. 
 
 24 caps, dress. 
 
 Etc. 
 
 The articles will be entered on the certificate of balances in the 
 order in which they appear on the property account. The dupli¬ 
 cate copy of the index of vouchers covering the period will be at¬ 
 tached to the certificate of balances forwarded to the Quartermaster. 
 
 654 
 
PUBLIC PROPERTY 
 
 17-154 
 
 Certificates of balances covering property in class 3 (furniture, etc.) 
 will be prepared and forwarded to the Quartermaster annually, on 
 June 30, also when a change of accountable officers occurs, and when 
 the property account is finally closed. It will show the location, 
 quantity, date of purchase, and unit cost of the articles, just as they 
 appear on the property account. This certificate is to be rendered 
 within 20 days from the end of the accounting period or date of 
 transfer from one accountable officer to another, except by depot 
 quartermasters, who are allowed 30 days. (See art. 17-101 (2), (4).) 
 
 17-155 
 
 Audit and correction.—Upon completion of the audit of the certificate 
 of balances forwarded to the Quartermaster, the accountable officer 
 concerned is notified of any differences found. The differences thus 
 pointed out are not to be regarded by the accountable officer as errors 
 in his property account. They merely indicate that errors exist in 
 either his copy of the property account or in that on file in the 
 Quartermaster’s office, or that some of the vouchers forwarded to 
 that office may have been incomplete or inaccurate when received 
 there. Upon receipt of such notice of differences, the computations 
 on the property account sheets for the items involved should be 
 verified, the entries for the period carefully checked with the vouchers 
 from which they were taken, errors corrected on the property account 
 and on the retained copy of the certificate of balances, and the Quarter¬ 
 master notified of the corrections made. Should the result of such 
 check and verification not agree with the differences reported, a copy 
 of the property -account sheets involved, showing the balance on hand 
 at the beginning of the period concerned and all entries during the 
 period, will be forwarded to the Quartermaster for comparison with 
 the records on file in his office. 
 
 17-156 
 
 Value of property on hand to he reported annually.—On the certificate 
 of balances of property on hand June 30 will be shown the value of 
 each item appearing thereon, except fuel and forage, computed at the 
 unit price published in the current Marine Corps price list of 
 clothing, etc., in the case of all articles appearing therein, and at 
 the cost or invoice price in the case of all other articles; the total 
 value of each of the three classes of property to be shown separately. 
 
 17-157 
 
 Report of value of property received and property expended.—At the 
 end of each fiscal year, i. e., June 30, and also when a change of account¬ 
 able officers occurs, or when the property account is finally closed for 
 
 [C. M. C. M. 1.] 
 
 655 
 
17-157 
 
 MARINE CORPS MANUAL 
 
 any reason, there will be prepared on Form NMC-20, and forwarded 
 to the Quartermaster, a report showing the value of all property 
 (except fuel and forage) received and taken up on the property 
 account, except property received from accountable officers of the 
 Marine Corps on invoice and the value of individual equipment issued 
 to or received from enlisted men on NMC-782; and also the value of 
 all property (except fuel and forage) dropped from the property 
 account in any manner except by transfer to accountable officers of the 
 Marine Corps. The value shown on this report must be computed at 
 the unit prices shown in the current Marine Corps price list of cloth- 
 ' ing, etc., in the case of all articles appearing therein, and at the cost 
 or invoice price in the case of all other articles. The report will be 
 forwarded within 20 days from the end of the period for which 
 rendered. Particular care must be taken not to include in this report 
 the value of any property either received from or transferred to 
 accountable officers or noncommissioned officers of the Marine Corps, 
 or dropped or taken up on NMC-782, as such transfers do not affect 
 the amount of property on hand in the Marine Corps as a whole. 
 Receipts and expenditures of gasoline, motor oil, and kerosene will be 
 included. These items are not to be considered in the excepted item 
 of fuel referred to in the instructions at the foot of Form NMC-20. 
 Coal, wood, kerosene, and fuel oil or any product used for heating or 
 cooking purposes by the Marine Corps activities are the only fuel items 
 to be omittei (Sales of fuel should be included.) [C. M. C. M. 1.] 
 
 17-158 
 
 Annual return to Bureau of Supplies and Accounts.—As soon as pos¬ 
 sible after the end of each fiscal year the Quartermaster will prepare 
 and forward to the Bureau of Supplies and Accounts, Navy Depart¬ 
 ment, a consolidated return showing the money values only of all 
 property belonging to the Marine Corps on hand, received, and ex¬ 
 pended during the fiscal year, as well as the money value of the 
 balances remaining on hand. [C. M. C. M. 1.] 
 
 17-159 
 
 (1) Report of clothing by size on hand and issued.—Semiannually 
 on March 31 and September 30 accountable officers will furnish the 
 Quartermaster a report showing the quantities of the various items of 
 Class I property on hand according to size. This report will include 
 articles issued on memorandum receipt and in use, such as rubber coats, 
 boots, dungarees, etc., as well as all articles of Class I in store. Where 
 size markings are not discernible the size will be determined as closely 
 as possible by inspection. [C. M. C. M. 3.] 
 
 f 
 
 656 
 
PUBLIC PROPERTY 
 
 17-159 
 
 (2) Semiannually on March 31 and September 30 and when the 
 property account is finally closed for any reason, accountable officers 
 will furnish the Quartermaster a report of the quantity by size of the 
 Class I property issued during the 6 months, or part thereof, next 
 preceding the date of the report. This report will be prepared from 
 data compiled in accordance with the provisions of article 15-3 (1) 
 and will include only such articles as are regularly issued to enlisted 
 men and dropped from the property account. It will not include 
 articles invoiced, sold, surveyed, or issued on memorandum receipt. 
 The record of the quantities of each size of the various articles of 
 clothing issued, required by article 15-3 (1), shall be in such form 
 as will provide accurate data from which this report may be prepared. 
 [C.M.C. M.3.] 
 
 (3) The two r^orts called for in the preceding paragraphs will be 
 prepared on NMC-192. The original will be forwarded to the Quar¬ 
 termaster, the duplicate to the depot quartermaster, Philadelphia, and 
 a triplicate copy to the depot quartermaster on whom requisitions for 
 clothing are made if other than the depot quartermaster, Philadelphia. 
 
 (4) The total quantity of each item will be shown in the column 
 headed “Quantity” and the quantity of each size of each item will be 
 shown in the “Size” columns. Service stripes will be reported ac¬ 
 cording to enlistment periods represented, i. e., first enlistment period 
 in column 1, second enlistment period in column 2, and so on. 
 
 ' 17-160 
 
 Papers to be stamped with date of receipt.—All vouchers, correspond¬ 
 ence, etc., received by an accountable officer or noncommissioned officer 
 will be stamped to show the date such papers are received in his office 
 or, when no stamp is available, have the date of receipt written on 
 them. 
 
 17-161 
 
 • 
 
 Correctness of entries to be verified.—All entries on the property ac¬ 
 count should be carefully checked with the vouchers from which 
 posted and the computation of the balances verified before filing a 
 voucher. Before preparing the certificate of balances, or carrying 
 a balance from a filled sheet to a new one, the correctness of the bal¬ 
 ances should be verified. To prove the correctness of the last balance 
 on a sheet, subtract the total of the entries in the “Credit” column from 
 the total of the entries in the “Debit” column plus the balance brought 
 forward from a previous filled sheet, if any. The difference will be 
 the correct balance, provided the entries in the two columns referred 
 to have been correctly transcribed from the vouchers. 
 
 657 
 
17-162 
 
 MARINE CORPS MANUAL 
 
 17-162 
 
 Precautions to be observed.—Before signing a certificate of balances 
 or any voucher pertaining to the property account, the accountable 
 officer should assure himself that it is correct and in proper form. 
 Particular care must be taken to have every voucher properly num¬ 
 bered and briefed before it is forwarded to the Quartermaster, in 
 order that it may be identified. Attention to these details will pre¬ 
 vent unnecessary correspondence and delays, as well as possible pe¬ 
 cuniary loss to the accountable officer due to errors in the property 
 account that may cause shortages in the property on charge to pass 
 unnoticed. 
 
 17-164 
 
 Articles invoiced under wrong names.—When an article is incorrectly 
 named on an invoice the receiving officer should receipt for it as in¬ 
 voiced, take it up on his property account under its proper designa¬ 
 tion, and enter on the face of each copy of the invoice and receipt a 
 signed note stating what the article really is and that it has been 
 taken up by him accordingly. 
 
 17-165 
 
 Articles carried under wrong headings.—In all cases where any ar¬ 
 ticles are carried on the property account in a manner contrary to 
 the provisions of these instructions, as to classification and designa¬ 
 tion, the necessary correction will be made and supported by a certif¬ 
 icate, stating that such articles have been dropped and taken up under 
 their proper designation or general heading, which should be clearly 
 stated in each case. This certificate will be given a voucher number 
 and handled as prescribed for other vouchers. It is both a credit and 
 debit voucher, its number being entered on the sheets from which the 
 articles are dropped and also on those on which they are taken up. 
 Such certificates will be entered on the index of vouchers as “Correc¬ 
 tion,” followed by the date. 
 
 17-166 
 
 Arrangement of items on vouchers.—In preparing statements of 
 charges, requests for survey, sales vouchers, abstract of issues and 
 certificates of expenditures, the items thereon should be arranged 
 in the order in wdiich they are carried on the property account. This 
 rule should also be followed in the preparation of invoices, so far 
 as practicable. It sometimes happens, especially on long invoices 
 from depots of supply, that articles of the same kind appear on the 
 invoice in several places instead of being consolidated as one item. 
 In such cases, to save time and reduce the chances of errors being 
 
 658 
 
PUBLIC PROPERTY 
 
 17-166 
 
 made, the items should be entered in the property account separately 
 when the invoice is being posted, for example: Wlien an item of 12 
 hatchets is reached enter that, and then if further on another item 
 of 12 hatchets is found enter that on the next line instead of con¬ 
 solidating the two items and making one entry of 21 hatchets. 
 
 17-167 
 
 Individual equipment.—Articles of equipment that may be dropped 
 from the property account when issued in accordance with the pro¬ 
 visions of articles 17-32 and 17-104 to 17-111 are printed on Form 
 NMC-782, used as a voucher to support such issues. No other articles 
 will be added to this form without authority from the Quarter¬ 
 master. [C. M. C. M. 3.] 
 
 17-168 
 
 Letter of transmittal.—Returns, requisitions, vouchers, and reports 
 on prescribed printed forms, which are complete in themselves and 
 properly authenticated, and do not require special explanation, will 
 not be accompanied by a letter of transmittal. 
 
 17-169 to 18-0 
 
 • ' 
 
 659 
 

Chapter 18 
 
 SUPPLIES AND SERVICES 
 
 GENERAL 
 
 18-1 
 
 Authority for purchases.—No contract or purchase shall be made un¬ 
 less it is authorized by law, or is under an appropriation adequate 
 to its fulfillment, except for clothing, subsistence, forage, fuel, quar¬ 
 ters, or transportation, which, however, shall not exceed the necessi¬ 
 ties of the current year. No officer of the Marine Corps shall accept 
 voluntary service for the Government or employ personal service 
 in excess of that authorized by law, except in case of emergency 
 involving loss of life or destruction of property. 
 
 18-2 
 
 Persons from whom purchases not authorized.—Officers will not pur¬ 
 chase supplies for the Marine Corps from any other person in the 
 military or naval service, nor contract with any such person to fur¬ 
 nish supplies or service to the Corps, nor make any Government 
 purchase or contract in which such person shall be admitted to share 
 or receive benefit except as a member of an incorporated company. 
 
 18-3 
 
 Advances of public moneys.—^No advance of public money shall be 
 made in any case whatever. And in all cases of contracts for the 
 performance of any service, or the delivery of articles of any de¬ 
 scription, for the use of the United States, payment shall not exceed 
 the value of the service rendered, or of the articles delivered previous 
 to such payment. It shall, however, be lawful, under the special 
 direction of the President, to make such advances to the disbursing 
 officers of the Government as may be necessary to the faithful and 
 prompt discharge of their respective duties, and to the fulfillment 
 of the public engagements. The President may also direct such 
 advances as he may deem necessary and proper, to persons in the 
 
 661 
 
18-3 
 
 MARINE CORPS MANUAL 
 
 military and naval service employed on distant stations, where the 
 discharge of the pay and emoluments to which they may be entitled 
 cannot be regularly effected (31 U. S. C. 529). Partial payments 
 not in excess of value of work done may be made during progress 
 of work on contracts (34 U. S. C. 582). 
 
 REQUISITIONS 
 
 18-4 
 
 How submitted.—^All estimates or requisitions for supplies from offi¬ 
 cers and noncommissioned officers will be submitted to their immedi¬ 
 ate commanding officer for approval. It is the duty of the 
 commanding officer to carefully examine these requisitions and to 
 satisfy himself that the articles enumerated therein are actually re¬ 
 quired, and that the list embraces all that is needed for the time 
 estimated. Commanding officers, before forwarding requisitions, will 
 endorse thereon their approval or disapproval, stating in the latter 
 event the part disapproved. 
 
 18-5 
 
 On depot quartermasters.—Requisitions for supplies enumerated in 
 the annual “Marine Corps Price List of Clothing, etc.,” will be sub¬ 
 mitted to the depot quartermaster designated in that order, prepared 
 in accordance with instructions contained therein. Instructions re¬ 
 garding requisitions for other supplies that may be carried in stock 
 at depots of supplies will also be published in that order. 
 
 18-6 
 
 Open-purchase requisitions.—^When articles not kept in stock at 
 depots, or services other than personal, or personal services are re¬ 
 quired at posts in the United States, an open-purchase requisition, 
 in duplicate, will be submitted to the Quartermaster, except as may 
 be otherwise provided in the annual order. Requirements at posts 
 outside the United States will be procured in accordance with in¬ 
 structions published in the annual order. Articles regularly carried 
 on hand at depots will not be included in open-purchase requisitions 
 from posts. 
 
 18-7 
 
 Requisitions for ice, telephone service, subscriptions for newspapers, 
 periodicals, and post-office box rent should be submitted to the Quarter¬ 
 master prior to the beginning of each fiscal year and to include the 
 entire year, unless the services will not be required for so long a period. 
 
 662 
 
SUPPLIES AND SERVICES 
 
 18-8 
 
 18-8 
 
 (1) Articles not kept in store.—In making requisitions for articles 
 not kept in store by the Quartermaster’s Department full details and 
 descriptions, and when practicable, cuts or illustrations of same, will 
 be furnished as a guide for the purchasing officer. Such descriptions 
 must be made as broad as possible in order that the fullest and 
 freest competition may be obtained, and special care taken to avoid 
 so describing the article required as to limit a purchase to any 
 proprietary article or the product of any particular manufacturer. 
 Proprietary articles will only be called for when absolutely necessary, 
 and a statement should then be made by the officer preparing the 
 requisition that that article and no other will fulfill the requirements 
 of the service. When proprietary articles are called for they should 
 be those of some standard manufacture or equal thereto in all respects 
 and guaranteed to stand the same tests. 
 
 (2) When articles that may be used for several different purposes 
 are required, such as lumber, etc., the requisition must show the 
 specific purposes for which they are to be used and how much of the 
 total quantity called for is to be used for each of the purposes stated, 
 in order that the approving officer may be able to charge the pro¬ 
 posed expenditure against the proper subhead of the appropriation 
 affected. 
 
 18-9 
 
 Spare parts not procurable locally.—^When spare parts which cannot 
 be procured locally are required, particularly at remote stations or 
 on expeditionary service, for automobiles, trucks, motorcycles, 
 bicycles, surveying instruments, range finders, cooking ranges, bake 
 ovens, dough-mixing machines, potato-peeling machines, dish-wash¬ 
 ing machines, electric motors (direct or alternating current), engines, 
 motorboats, printing presses, band instruments, etc., the serial and 
 model numbers, make, cost, and date of purchase should be stated 
 on the requisition or other papers. When spare parts or other arti¬ 
 cles are ordered from catalog, such catalog (and supplement, if any) 
 should be mentioned, and the part number, page number, and unit 
 price (with total), if shown, be given with each item. This informa¬ 
 tion is required in order that proper parts may be procured without 
 unnecessary delay, and should be furnished in every instance. In 
 regard to spare parts for boats see also article 17-115. 
 
 18-10 
 
 ^ Spare parts for rifles, etc,—On all requisitions for spare parts for 
 rifles, pistols, machine guns, automatic rifles, 37-millimeter guns, 
 Stokes mortars, motor vehicles, etc., the requiring officer will state 
 the quantity of such articles for which parts are required that are on 
 hand at the post or in the organization with which he is serving. 
 (See art. 17-96.) 
 
 663 
 
18-11 
 
 MARINE CORPS MANUAL 
 
 18-11 
 
 Requests on Navy bureaus.—^Whenever articles of any description 
 are required to be furnished by the Navy Department, except radio- 
 operating supplies and maintenance material procured under radio 
 maintenance limitations established by the Bureau of Ships in ac¬ 
 cordance with chapter 31, Manual of Engineering Instructions, re¬ 
 quest should be forwarded to the Quartermaster for action. In an 
 emergency where it is necessary to procure supplies from a Navy 
 supply officer, an immediate report shall be made to the Quarter¬ 
 master of such transaction. The provisions of this article do not 
 apply to quartermasters of aviation units when requesting aero¬ 
 nautical material. Requests for aeronautical material will be sub¬ 
 mitted in accordance with the requirements of the Bureau of 
 Supplies and Accounts Manual, the Manual of the Bureau of Aero¬ 
 nautics, and such special instructions as are issued by both bureaus. 
 Requisitions for naval ordnance will be submitted as provided in 
 article 17-120. 
 
 18-12 
 
 During the last month of the fiscal year.—No open-purchase requisi¬ 
 tions which would involve an expense chargeable to that fiscal year 
 will be submitted except in cases of absolute necessity. 
 
 PREPARATION OF SPECIFICATIONS 
 
 18-13 
 
 Care will be taken in the preparation of specifications that the 
 article desired may be clearly and accurately described, in order that 
 all dealers may bid on the same understandingly. 
 
 ADVERTISING FOR PROPOSALS 
 
 18-14 
 
 (1) Advertising.—^All purchases and contracts for supplies or serv¬ 
 ices, in any of the departments of the Government, except for personal 
 services, shall be made by advertising a sufficient time previously for 
 proposals respecting the same, when the public exigencies do not 
 require the immediate delivery of the articles or performance of the 
 service. When immediate delivery or performance is required by 
 the public exigency the article or service required may be procured 
 by open purchase or contract at the places and in the manner in 
 which such articles are usually bought and sold, or such services 
 engaged, between individuals (^41 U. S. C. 5). 
 
 (2) The law expressly requires such advertisement in all cases of 
 contracts for services in any department where the public exigencies 
 
 664 
 
SUPPLIES AND SERVICES 
 
 18-14 
 
 do not require the immediate performance of the service. The only 
 exception is where immediate performance is required by the public 
 exigency. The power given to make contracts, without advertisement, 
 plainly contemplates only such contracts as the urgent necessities of 
 the service may demand, and in all cases where the delay would cause 
 the public interests to suffer. 
 
 (3) In cases of large purchases a period of 30 or more days should 
 intervene between date of first publication and of opening proposals. 
 In small purchases from 7 to 30 days should intervene, and when the 
 public exigency (constituting an emergency) does not permit 7 days 
 to intervene, the period should be for as many days as the circum¬ 
 stances will permit. The existence of such emergency is to be deter¬ 
 mined by the officer upon whom the duty of making the purchase 
 devolves. Advertising for proposals in newspapers will be adopted 
 when time permits and the quantity or value of the purchase, or 
 character of the services, in the opinion of the purchasing officer, will 
 justify the expense. In such cases the following article governs as 
 to the number of days to intervene between the first publication and 
 the date of opening proposals. When notice of less than 30 days is 
 given, advertising by circulars (posted in public places and sent to 
 principal dealers in the localities where the supplies are desired) is 
 permissible. A purchasing officer may advertise by newspapers when 
 authorized by the Secretary of the Navy, and by circulars, at the 
 same time. 
 
 18-15 
 
 Advertisements in newspapers announcing sales of condemned prop¬ 
 erty or inviting proposals for furnishing labor or supplies will as a 
 rule, allow 30 days to intervene between date of first publication and 
 date of sale or opening of bids. If necessity requires, a shorter period 
 may be allowed, but no period of less than 10 days will be designated 
 except in case of emergency. The officer who is accountable for 
 property which is to be advertised for sale, or who is authorized to 
 invite proposals for furnishing labor or supplies, is the one upon 
 whom devolves the duty of determining whether an emergency exists 
 warranting the designation of a period less than 10 days for the pub¬ 
 lication of the advernsement. No officer will authorize the publication 
 of the advertisement beyond the morning of the day on which the 
 sale or opening of bids is to occur, and no payments will be made 
 for continuing such publication beyond the period authorized. 
 
 18-16 
 
 Guaranties.—Whenever it is intended to require that guaranties shall 
 accompany proposals, that fact, the amount in which the guarantors 
 are to justify, the amount required and the periods to be allowed 
 after the award for the execution of contract papers and bonds will 
 be stated in the advertisement or specifications. 
 
 665 
 
18-17 
 
 MAEINE CORPS MANUAL. 
 
 18-17 
 
 (1) By whom issued.—Advertisements inviting proposals will ordi¬ 
 narily be issued by the officer who is to make the contract or purchase. 
 In special cases, upon competent authority, they may be issued by 
 any other designated officer. 
 
 (2) Copy to be sent to the Quartermaster.—^When officers are under 
 the necessity of advertising in newspapers they shall forward to the 
 Quartermaster, through official channels, a copy of the proposed 
 advertisement, that he may take such further steps as may be required 
 for its publication. 
 
 18-18 
 
 Bills for advertising are allowed by the accounting officers only when 
 accompanied by the written authority of the Secretary of the Navy 
 and a certified copy of the advertisement. 
 
 18-19 
 
 Bates for advertising.—^All advertisements, notices, proposals for 
 contracts, and all forms of advertising required by law for the sev¬ 
 eral departments of the Government may be paid for at a price not 
 to exceed the commercial rates charged to private individuals, with 
 the usual discounts, such rates to be ascertained from sworn state¬ 
 ments to be furnished by the proprietors or publishers of the news¬ 
 papers proposing so to advertise. 
 
 PROPOSALS 
 
 18-20 
 
 Information in regard to supplies or services for which proposals 
 have been invited will be furnished, on application, to all persons 
 desiring it, but no person belonging to or employed in the military or 
 naval service will render assistance in the preparation of proposals. 
 
 18-21 
 
 (1) Bidders for supplies will be informed of the kind, quantity, 
 quality, sizes, dimensions, etc., of articles desired, the place, time, and 
 rate of delivery, conditions of payment, and the date, hour, and place 
 appointed for the opening of proposals. They will be furnished with 
 such specifications as have been adopted and will be permitted to 
 examine the standard samples at the places where deposited. 
 
 (2) In order that bidders may be fully informed of the basis on 
 which the purchasing officer intends to make the award, this will be 
 indicated on each request for proposals by entering thereon “Award 
 will be made by item” or “Award will be made on the lowest aggre- 
 
 666 
 
SUPPLIES AND SERVICES 
 
 18-21 
 
 gate acceptable” or “Award will be made either by item or for the 
 lot, as may be most advantageous to the Government,” according to 
 which of these methods it is intended to follow. 
 
 (3) Time of delivery.—When proposals for bids inform prospective 
 bidders that time of delivery will be considered an important factor 
 in making awards, and a higher bidder is awarded the contract be¬ 
 cause of proposing to make delivery within a shorter period of time 
 than the low bidder, and the contractor is delinquent in making 
 delivery within the specified time, there will be deducted from the 
 contract price a proportionate amount of the difference between the 
 low bid and the accepted bid, based on the ratio between the number 
 of days’ delay in making delivery to the difference in time stated in 
 the accepted figure and the low figure. For example: John Doe Co. 
 bids $50 on an item and proposes to effect delivery within 10 days; 
 James Smith Co. bids $60 on the same item and proposes to effect 
 delivery within 4 days. The bid of the latter is accepted, but this 
 firm effected delivery 5 days beyond the specified time. There should 
 be deducted five-sixths of $10 as actual damages, there being a differ¬ 
 ence of $10 in price and 6 days in time of delivery, and the contractor 
 was 5 days delinquent (9 Comp. Gen. 65). 
 
 18-22 
 
 Proposals for repairs to motor vehicles and other mechanical devices.— 
 Bids for repairs to motor vehicles which involve both spare parts 
 and labor should be drawn to include an itemized list of prices of 
 spare parts which it is estimated will be required, with the under¬ 
 standing that only such parts as are actually used will be paid for, 
 and an hourly rate for the labor not exceeding an aggregate maxi¬ 
 mum therefor. No aggregate amount will be stated for spare parts 
 and only such of the repair parts listed as are actually used will be 
 vouchered for payment (Comp. Gen. Dec. A-30702, Feb. 28, 1930). 
 The same method will be followed in connection with obtaining bids 
 and vouchering accounts covering repairs to electric refrigerators 
 and other mechanical devices. Bids must include the provisions of 
 the 8-hour-labor law in accordance with an act approved June 
 19,1912 (40 U. S. C. 324, 325, and 326). 
 
 18-23 
 
 Civilian outfits for men discharged other than honorably.—At posts 
 where the number of men so discharged during the year would war¬ 
 rant such procedure, and there is no Navy contract available for the 
 purchase, proposals will be drawn to cover the entire fiscal year and 
 prices will be received on each item included therein, in order that 
 only such articles of clothing as are necessary and required at the time 
 may be obtained thereunder. (See arts. 3-30 and 15-23 (3) (/).) 
 
 240250—40 - 43 
 
 667 
 
18-24 
 
 MARINE CORPS MANUAL. 
 
 18-24 
 
 Bidders for labor will be informed of the nature and extent of the 
 services required and where they are to be performed. They will 
 be furnished with or allowed to examine plans and specifications of 
 all works upon which they desire to bid and in general will be 
 furnished with any information needed to enable them to act 
 understandingly. 
 
 18-25 
 
 When required in duplicate.—^When the amount involved will prob¬ 
 ably exceed $500, the purchasing officer will require bidders to sub¬ 
 mit their proposals in duplicate, in strict accordance with the re¬ 
 quirements of the advertisement or specifications. When the amount 
 involved is not likely to exceed $500, bidders need not be required 
 to submit their proposals in duplicate. However, a duplicate copy, 
 complete except as to signature of the bidder, will be prepared by 
 the purchasing officer in all cases to be attached to the memorandum 
 copy of the voucher when forwarded to the disbursing officer for 
 payment. Proposals should make specific reference to the advertise¬ 
 ments, if any, and to any plans or specifications which may have 
 been furnished. 
 
 18-26 
 
 How signed.—Each proposal should give the full business address 
 of the bidder and be signed by him with his usual signature. Pro¬ 
 posals by partnerships should be signed with the partnership name 
 by one of the members of the partnership, followed by the signature 
 and designation of the person signing. Proposals by corporations 
 should be signed with the name of the corporation, followed by the 
 the signature and designation of the president, secretary, or other 
 
 E erson authorized to bind it in the matter. A proposal signed 
 y a person who affixes to his signature the word “president,” “sec¬ 
 retary,” “agent,” or other designation, without disclosing his 
 principal, may be held to be the proposal of the individual signing. 
 If the signature to a proposal is that of an officer, attorney, or agent 
 of a corporation, or of an attorney or agent of a firm or individual, 
 the officer who opens such proposal should, before considering it, 
 satisfy himself that the signer is vested with sufficient authority to 
 act for his principal, and unless fully satisfied on this point should 
 require him to file evidence of his authority to do so. 
 
 18-27 
 
 Unit price.—In proposals numbers and prices will be expressed in 
 figures, and will ordinaril}^ provide for both unit price and extension 
 of each item. The unit price will govern in case of error. It will be 
 sufficient if specifications are referred to and are declared to form a 
 part of the proposal. 
 
 668 
 
SUPPLIES AND SERVICES 
 
 18-28 
 
 18-28 
 
 Erasures or interlineations should be explained by the bidder, in 
 the proposal, over his signature. 
 
 18-29 
 
 (1) Guaranties.—Every proposal exceeding $500 in total amount 
 shall be accompanied by a guaranty (in duplicate) executed by an 
 authorized bonding company or two responsible persons, or in lieu 
 of such guaranty, by a certified check payable to the order of the 
 Secretary of the Navy, for 25 percent of the full amount of the 
 proposal, unless the bidder has an approved annual guaranty on file 
 in the office of the Quartermaster, and no such proposal unaccom¬ 
 panied by the required guaranty or certified check will be considered. 
 The guaranty must be made out and executed, with proper justifi¬ 
 cation, in the form shown on Standard Form 24 or Standard Form 
 31. Neither bidders nor their employees, agents, or partners will 
 be accepted as guarantors. (See arts. 18-52 and 18-53.) 
 
 (2) Custody and disposition of United States bonds, notes, and certified 
 checfe.— (a) Certified checks furnished in lieu of other form of guar¬ 
 anty shall be retained in the custody of the purchasing officer and 
 shall not be negotiated even in case of default, nor taken into the 
 official Treasury accounts, except by direction of the Quartermaster. 
 United States bonds or notes furnished in lieu of other form of 
 guaranty shall be forwarded immediately to the Quartermaster, for 
 deposit with the Treasurer of the United States. 
 
 (5) If the officer who opens the bids does not consummate the pur¬ 
 chase, such guaranties will be forwarded with the proposals to the 
 office actually consummating the purchase. 
 
 (c) Certified checks received with bids which are rejected shall be 
 returned to the unsuccessful bidders without delay after award of 
 the items on their bids. 
 
 (d) A certified check received with the bid which is accepted shall 
 be retained by the purchasing officer until the covering contract and 
 surety bond are in hand; then it shall be returned without delay to 
 the proper bidder. However, if the bidder so requests, such certified 
 check may be retained and be applied as part of the requisite bond 
 on his contract, provided the regulations promulgated by the Secre¬ 
 tary of the Treasury, as set forth in Treasury Department Circular 
 No. 154, are complied with. 
 
 (e) Certified checks may be returned to bidders by hand-to-hand 
 delivery, receipts to be taken therefor, and in case of deliver}^ by 
 mail, proper record will be maintained. Certified checks returned 
 by mail need not be registered. 
 
 669 
 
18-30 
 
 MARINE CORPS MANUAL 
 
 18-30 
 
 (1) Delivery of proposals.—^Proposals, with their guaranties, will be 
 securely sealed in suitable envelopes, endorsed and addressed as re¬ 
 quired by the advertisement, and must be in the possession of the 
 officer addressed before the hour appointed for the opening. 
 
 (2) Proposals received prior to the time of opening will be se¬ 
 curely kept. The officer whose duty it is to open them will decide 
 when that time has arrived. No proposals received thereafter will 
 be considered, except that when a proposal arrives by mail after the 
 time fixed for the opening, but before the award is made, and it is 
 clearly shown that the nonarrival on time was due solely to delay 
 in the mails, for which the bidder was not responsible, such proposal 
 will be received and considered. 
 
 18-31 
 
 Right to withdraw hid.—A bidder has a right to withdraw his bid 
 at any time prior to the time fixed for opening. Where there is a 
 mistake in a proposal submitted and notice thereof is given and re¬ 
 quest for withdrawal made by the bidder after bids have been opened, 
 but before award is made, and the difference in the bids received is 
 sufficient to put the contracting officer on notice as to the probability 
 of a mistake in the low bid, the request for withdrawal may not be 
 granted and award made to the next lowest bidder. For the purpose 
 of determining the correction or withdrawal of such bid before 
 acceptance on the basis of a mistake alleged after the opening of bids, 
 the evidence of mistake must be such as to show conclusively that a 
 mistake was made, of what it consists, and how it occurred, re¬ 
 quiring the immediate presentation of such convincing proof of the 
 existence and character of the error as to leave no room for doubt 
 that there was in fact a bona fide mistake in the bid sought to be 
 corrected or withdrawn and to remove any reasonable suspicion that 
 the claim of error is for the purpose of obtaining some undue ad¬ 
 vantage or of avoiding the consequence of an ill-advised bid. Such 
 facts will be submitted to the General Accounting Office via the 
 Quartermaster for determination as to whether the erroneous bid 
 may be withdrawn, but in urgent cases where the Government’s needs 
 will not permit of the delay incident to such procedure, the bid should 
 be accepted and the bidder instructed to perform services, leaving the 
 matter of price to be determined subsequently by the Comptroller 
 General (8 Comp. Gen. 397). 
 
 18-32 
 
 (1) Items involving tax.—Proposals for the purchase of motor fuels, 
 lubricants, and other items which usually involve a tax will contain 
 
 670 
 
SUPPLIES AND SERVICES 
 
 18-32 
 
 the following clause: “The prices herein quoted are net prices ex¬ 
 clusive of any State or local tax imposed on the purchase or sale of the 
 product herein named, the United States not being liable directly or 
 indirectly for the payment of such tax” {Pcmhandle Oil Co. v. State of 
 Mississippi., 277 U. S. 218). 
 
 (2) In the purchase, for exclusive Government use, of motor fuels, 
 lubricants, or other commodities which are subject to Federal, State, 
 or local taxes, the following standard forms have been prescribed and 
 will be used by personnel traveling on official business in Government- 
 owned motor vehicles; No. 1094—United States Government Tax 
 Exemption Certificate; No. 1094a—Cover of United States Govern¬ 
 ment Tax Exemption Certificate book; No. 1094b—Tabulation sheet; 
 and No. 1094c—United States Government Tax Exemption Identifica¬ 
 tion Card. If the merchandise purchased is not subject to any tax, or 
 if subject only to the Federal tax and such tax is included in the price 
 paid, these forms should not be used; nor should they be used by 
 officers, enlisted men, or civilian employees when performing travel 
 by their personally owned motor vehicles for which a mileage allow¬ 
 ance is authorized. 
 
 (3) In order to secure exemption from a tax in the purchase of 
 motor fuels, etc., for exclusive Government use, the purchaser should 
 be properly identified by means of Standard Form 1094c, United 
 States Government Tax Exemption Identification Card. 
 
 (4) Standard Form 1094 will be used in all cases where a'State 
 or local tax is attached at the time of sale, and will indicate, in the 
 space provided for such purpose, whether the tax is included or 
 excluded from the purchase price. If excluded, the form will be 
 properly completed and given to the vendor for his use in claiming 
 exemption from payment of the tax to the State or local taxing agency. 
 If included, the signature of the vendor will be obtained and the form 
 transmitted with the cash-payment voucher. Form NMC-727, to the 
 disbursing officer who advanced funds for the purchase. Standard 
 Form 1094 may also be used when the merchandise purchased is sub¬ 
 ject to a Federal tax and such tax is excluded from the price paid. A 
 separate certificate will be prepared for each kind of tax involved 
 (Federal, State, local, etc.). 
 
 (5) When Standard Form 1094 is received by a disbursing officer 
 because of payment of a State or local tax, as provided by para¬ 
 graph (4), the disbursing officer will bill the State or local taxing 
 agency for refund of the taxes paid. Upon receipt of refund, the 
 amount involved will be taken up in the disbursing officer’s accounts 
 and credited to the appropriation charged with the expenditure, 
 making proper reference on the collection voucher to the voucher 
 on which payment for the merchandise was made. In the event the 
 disbursing officer fails to secure refund of the amount of taxes paid, 
 
 671 
 
18-32 
 
 MARINE CORPS MANUAL 
 
 he will insert the number of the voucher covering payment for the 
 merchandise in the space provided in the lower right-hand corner 
 of the tax-exemption certificate and transmit the form, with all cor¬ 
 respondence relating thereto, to the General Accounting Office, for 
 use by that office in securing refund. 
 
 (6) The above forms may be obtained by requisition to the Quar¬ 
 termaster, and care will be exercised to prevent their unauthorized 
 use. A strict record of the forms by serial number will be main¬ 
 tained, and semiannual reports will be made to the Quartermaster 
 on September 30 and March 31, showing the balance of United States 
 Government Tax Exemption Certificates and United States Govern¬ 
 ment Tax Exemption Identification Cards on hand at the beginning 
 of the period, the number of each received during the period, the 
 number of each issued during the period, and the balance on hand 
 at the end of the period. 
 
 (7) In addition to the above forms, receipts in triplicate on Form 
 
 NMC-867 will be obtained in connection with all cash purchases, 
 the original to be attached in support of the original cash payment 
 voucher. Form NMC-727, and the duplicate and triplicate copies 
 attached to the duplicate and triplicate copies of the cash payment 
 voucher. ' 
 
 (8) Standard Form 1094 may also be used where purchases are 
 made under contract providing for deliveries extending over a period 
 of time, in which case a certificate may be issued by the purchasing 
 officer and given to the contractor to support invoices covering actual 
 deliveries of the commodity and in the quantity stated. 
 
 18-33 
 
 Opening of proposals.—Proposals will be opened and read aloud at 
 the time and place appointed for the opening (bidders having the 
 right to be present), and each proposal will then and there be num¬ 
 bered and entered on an abstract, the items being entered in the order 
 in which they appear on the proposals. If the number of proposals 
 is large, those relating to specific articles or classes of articles may 
 be entered on separate abstracts. The number of each proposal, 
 with the quantities and prices of articles offered and dates of de¬ 
 livery, will appear in the proper columns, and a copy of the adver¬ 
 tisement or notice under which the proposals are received, with a 
 copy of the specifications, if any, will be attached to the upper left- 
 hand corner of the abstract. When two or more sheets are used for 
 the abstract they will be properly fastened together and paged on 
 the upper right-hand corner. 
 
 672 
 
SUPPLIES AND SERVICES 
 
 18-34 
 
 AWARDS 
 
 18-34 
 
 No award.—In case the Government desires to change the specifica¬ 
 tions in any manner after proposals have been received and opened, 
 all proposals shall be rejected and new proposals, embodying the 
 changed specifications, advertised for. 
 
 18-35 
 
 Slight failures by a bidder to comply strictly with the terms of an 
 advertisement should not necessarily lead to the rejection of his bid, but 
 the best interests of the Government will be fully considered in mak¬ 
 ing the award. Delivery of supplies of an inferior quality, under 
 a previous agreement, by a firm, does not in itself constitute suffi¬ 
 cient grounds for the rejection of a low bid from such firm under 
 subsequent opening of bids and the acceptance of a higher bid (Comp. 
 Gen. MS Dec. A-7852, March 16,1925). 
 
 18-36 
 
 To lowest responsible bidder.—Except in rare cases, wffien the United 
 States elects to exercise the right to reject proposals, awards will be 
 made to the lowest responsible bidder, provided that his bid is rea¬ 
 sonable, is in accordance with specifications, and that it is in the inter¬ 
 est of the Government to accept it. The awarding officer will, when 
 necessary, prior to making an award, satisfy himself that the low 
 bidder is qualified and in a position to complete the contract satis¬ 
 factorily. The determination of award where discounts are offered 
 in bids is a matter for decision by the purchasing officer. If, by reason 
 of the offered discount a bid is low and there appears, in the judg¬ 
 ment of the purchasing officer, reasonable certainty that the perform¬ 
 ance of the necessary administrative duties in connection with the 
 receipt, inspection, and payment is practicable of accomplishment, the 
 bid should be accepted; if not, the bid should not be regarded as low. 
 
 18-37 
 
 Entries to be made on abstract.—A notation indicating the accepted 
 bids will be made on the abstract of proposals. If a bid is rejected 
 and one at a higher price accepted, the reason for the rejection will 
 also be noted on the abstract. When no award requiring the execu¬ 
 tion of a contract is made on a set of proposals, the reasons for rejec¬ 
 tion must be certified on rejected proposals. When contracts are made 
 the fact will be stated on the abstract. 
 
 673 
 
18-38 
 
 MARINE CORPS MANUAL 
 
 18-38 
 
 (1) Purchases of less than $500.— (a) The limitation of $500 apply¬ 
 
 ing to the procurement of supplies and services in the open market 
 without formal contract or bond, as set forth in the following articles, 
 is suspended for the duration of the present war with Germany, Italy, 
 and Japan, and formal contracts will be required only when the 
 amount involved exceeds $5,000. [C. M. C. M. 3.] 
 
 ( h) The purchase of supplies and the procurement of services for all 
 branches of the naval service may be made in open market in the man¬ 
 ner common among businessmen, without formal contract or bond, 
 when the aggregate of the amount required does not exceed $500, and 
 when, in the opinion of the proper administrative officers, such limita¬ 
 tion of amount is nor designed to evade purchase under formal con¬ 
 tract or bond, and equally or more advantageous terms can thereby 
 be secured. [C. M. C. M. 3.] 
 
 (2) Purchases in the manner common among businessmen.— 
 
 (a) Officers appointed for Assistant Quartermaster duty only, of¬ 
 ficers serving under their direct supervision, and such other officers 
 as are specifically designated by the Quartermaster, are authorized to 
 make purchases of articles and to procure services on approved requi¬ 
 sitions in a direct manner such as is common among businessmen. 
 
 (b) No article, material, or services may be purchased in this man¬ 
 ner which, under other instructions, require procurement thereof from 
 or through some other department or establishment of the Gov¬ 
 ernment. 
 
 (c) Services of a continuous nature, such as water, electric power, 
 etc., required from month to month will be procured under written 
 contract in the usual manner. 
 
 (d) The limit of cost of any one item or group of items of similar 
 material that may be so purchased is $500. 
 
 (e) The authority contained herein is not intended to be used as a 
 means to circumvent the established methods of procurement nor to 
 obtain special or nonstandard material in contravention of existing 
 regulations and orders. The methods of purchase provided in article 
 18-40 (1) (b) and (c) will be used in all cases except those in which 
 it is to the best interests of the Government to make the purchases 
 in the manner common among businessmen. 
 
 (/) Procedure. —Under this authority, the purchasing officer may 
 purchase articles or services without advertisement and without for¬ 
 mal bids or written awards. Bids may be obtained orally (over the 
 counter), by telephone, by telegraph, or by written invitations. Com¬ 
 petition should be secured whenever it is practicable to do so with¬ 
 out delaying procurement, unduly increasing the work involved in the 
 procurement, or otherwise obviating the benefits derived by this 
 
 674 
 
SUPPLIES AND SERVICES 
 
 18-38 
 
 method of purchase. A written record showing the form of bids 
 (oral, telephonic, telegraphic, or written) will be made of bids received 
 and kept in the files of the purchasing officer. When competition is 
 obtained, the order will be placed with the dealer quoting the lowest 
 price for satisfactory delivery. The order may be placed in writing, 
 or orally (over the counter), by telephone, or by telegraph: and writ¬ 
 ten confirmation is not required. Public voucher (Standard Form 
 1034) will be prepared, based on dealer’s invoice in the prescribed 
 manner. In the administrative certificate on the face of the public 
 
 
 532089—43-20 
 
 674a 
 
SUPPLIES AND SERVICES 
 
 18-38 
 
 voucher, in the blank following “No.” enter the figure “4”; on back of 
 the public voucher, the “Method or absence of advertising,” enter op¬ 
 posite “4” the words “Act of March 2, 1907 (34 Stat. 1193).” Pur¬ 
 chases of articles of small value in the manner common among business¬ 
 men are not covered by written agreement, therefore, neither pro¬ 
 posal form (NMC-26), purchase order (NMC-18 (Revised)), nor 
 statement and certificate of award (Standard Form 1036), will be 
 required. 
 
 18-39 
 
 (1) Purchase over or under $ 500 . —With the exception of those sta¬ 
 tions where officers are empowered to execute contracts, and unless 
 otherwise directed, when proposals are received for one or more items 
 and the amount of any award thereunder exceeds $500, all proposals 
 will be forwarded to the Quartermaster with suitable recommenda¬ 
 tions for awards. The Quartermaster will make all awards there¬ 
 under and will prepare formal contract and bond for awards 
 exceeding $500. In placing orders for deliveries under schedules 
 where both formal and informal contracts are involved, the Quarter¬ 
 master will use letters of award in making awards in all cases 
 where the amount involved is $500 or less and the quantities covered 
 are approximate, and will use purchase orders (Form NMC-18), 
 where the amount is $500 or less and the quantities covered are 
 definite. Under such awards where it is necessary to assign contract 
 symbol numbers the Statement and Certificate of Awards (Standard 
 Form 1036), will be prepared, attached to the purchase order or 
 letter of award, and forwarded direct to the General Accounting 
 Office. Where it is not necessary to number such awards, the original 
 order or copy of letter of award with the Statement and Certificate 
 of award will be forwarded direct to the disbursing officer concerned 
 for attaching to voucher and transmittal to the General Accounting 
 Office. In such cases where awards are made by the Quartermaster, 
 it will not be necessary for the post to attach copies of the purchase 
 orders or letters of award in vouchering accounts for payment. These 
 copies are to be retained for the records of the post. 
 
 (2) When no award exceeds $500, the purchasing officer is author¬ 
 ized to place orders. In such cases a signed copy of the purchase order 
 prepared on NMC-18, will be sent to the successful bidder by the 
 purchasing officer, and the original signed purchase order will be 
 kept with the proposal or agreement. 
 
 (3) In urgent cases when the amount of any award exceeds $500 and 
 where immediate award is necessary, the officer receiving the bids 
 should obtain telegraphic authority from the Quartermaster to make 
 awards, and should then forward all bids received, together with 
 abstract of bids, and copies of all awards, to the Quartermaster for 
 the preparation of formal contracts where required. Such letters of 
 
 675 
 
 240260—40 - 44 
 
18-39 
 
 MARINE CORPS MANUAL 
 
 award involving more than $500 should state that formal contract 
 will be forwarded by the Quartermaster. 
 
 (4) At stations, other than Headquarters, where purchasing officers 
 are empowered to execute contracts, awards amounting to $500 or 
 less under a schedule or set of proposals involving the execution of 
 a contract in connection with any other item or items on the same 
 schedule or set of proposals will be made by letter if the quantities are 
 approximate, and by purchase order if the quantities are definite. 
 If such awards involve more than one payment, contract symbol 
 numbers will be assigned at the time awards are made. Copies of the 
 letters of award, or original signed purchase orders, together with 
 properly accomplished statement and certificate of award (Standard 
 Form 1036), will be forwarded by letter direct to the General Ac¬ 
 counting Office at least once a month where contract symbol numbers 
 have been assigned, and those proposals or statement and certificates 
 of awards which do not involve contract numbers will be attached 
 to the vouchers covering the awards. (See art. 18-41 (4).) 
 
 (5) Wliere several awards are made under one set of proposals 
 covering purchases not in excess of $500, all of the proposals received 
 from bidders will be forwarded to the disbursing officer paying 
 the accounts immediately upon placing orders; each accepted pro¬ 
 posal to be supported by the original signed purchase order and a 
 statement and certificate of award (Standard Form 1036). The 
 approved open purchase requisition or authority for purchase will 
 be forwarded with the first set of proposals. Wliere only one award 
 is made, all proposals, together with the purchase order and state¬ 
 ment and certificate of award will be attached to the voucher when 
 forwarded for payment. 
 
 (6) Each set of proposals with the papers pertaining thereto will 
 be securely fastened together with a paper fastener (not pasted or 
 otherwise permanently fastened together) before being forwarded to 
 the disbursing officer. 
 
 (7) Purchase order.—The purchase order. Form NMC-18, when 
 properly executed, constitutes the acceptance in cases of purchases 
 made under written proposals and acceptance not involving the exe¬ 
 cution of a formal contract, as well as the order for the articles or 
 services offered by the successful bidder, except where in certain 
 cases the use of a letter of award has been authorized. It will be 
 prepared in quadruplicate, addressed to the bidder whose bid has 
 been accepted, and the original and duplicate signed by the pur¬ 
 chasing officer. The original and quadruplicate must be attached 
 to the agreement, or first voucher submitted for payment, the dupli¬ 
 cate forwarded to the person, firm, or corporation to whom it is 
 addressed (the vendor), and the triplicate retained. This form 
 will also be used when emergency purchases are made on bids ob¬ 
 tained orally, either in person or by telephone. (See art. 18-61.) 
 
 (8) In placing orders for supplies or services, the letters of award. 
 
 676 
 
SUPPLIES AND SERVICES 
 
 18-39 
 
 or purchase orders, will make request on contractors that their bills 
 be rendered in quadruplicate, or in accordance with the number of 
 copies of the bills required. (See art. 2^19 (1-3).) 
 
 FORMS OF AGREEMENT 
 
 18-40 
 
 (1) A purchase of supplies or engagement of services will be 
 made: 
 
 {a) By contract, reduced to writing and signed by the contract¬ 
 ing parties with their names at the end thereof. Agreements of 
 this character only are termed “contracts” in these regulations. This 
 method will, subject to such exceptions as may be duly authorized 
 by regulations, be used when the amount involved exceeds $500, or 
 when delivery, or performance does not immediately follow the 
 award. 
 
 (h) By less formal agreement. By written proposal and written 
 acceptance. This method may be resorted to when delivery, or per¬ 
 formance immediately follows award, or when specifically authorized, 
 and when the amount involved is $500, or less. 
 
 (c) By informal agreement. This method may be used under 
 circumstances indicated in the following paragraph if delivery, or 
 performance immediately follows the agreement, and will include 
 oral agreements immediately executed (17 Comp. Dec. 302). 
 
 (2) An open-market purchase of supplies or engagement of services 
 is one made without advertising, in the manner in which one person 
 in civil life ordinarily purchases from another in private business, 
 and is authorized in the following cases: 
 
 (a) In an emergency, as when the public exigencies require im¬ 
 mediate delivery, or performance, and there is not time to advertise 
 by newspapers, posters, or circulars. (See arts. 18-60 to 18-64.) 
 
 (&) When it is impracticable to secure competition. 
 
 (o) When proposals have been invited, and none have been 
 received. 
 
 (d) When proposals are above the market price, or otherwise 
 unreasonable. 
 
 (e) As authorized by act of March 2, 1907 (34 U. S. C. 571). 
 (See art. 18-38.) 
 
 (3) Statement and certificate of award.—In all transactions involving 
 the expenditure, or receipt of Government funds under a written 
 agreement, whether formal (written contract), less formal (proposals 
 and acceptance), or informal, except public-utility contracts, the 
 Comptroller General of the United States requires that this form, 
 Standard Form 1036, shall be used to establish the fact of compli¬ 
 ance with law and good business administration in respect to adver¬ 
 tising, securing competition, acceptance of the bid of the lowest 
 
 677 
 
18—40 
 
 MAHINE CORPS MANUAL 
 
 bidder, as to price (expenditure contracts), or highest bidder, as to 
 price (receipt contracts), and execution of a lawful agreement. This 
 form must be signed by the contracting officer who signs the agree¬ 
 ment, and the original and duplicate copy attached to the contract or 
 agreement when the account is forwarded for payment. In cases 
 of agreements involving more than one payment, entry of the con¬ 
 tract number, and date on subsequent vouchers will be a sufficient 
 identification of the agreement under which payments are made, and 
 the use of this form in connection with said subsequent vouchers is 
 unnecessary. In cases of agreements entered into at posts, or stations 
 where vouchers covering purchases are forwarded for payment to 
 disbursing officers, the contract number space on this form will be 
 left blank for use of the disbursing officer paying the account. (See 
 art. 18-41 (4).) In the certificate on the face of this form, in space 
 provided for such purpose, there will be indicated the method, or 
 absence of advertising, and the bid accepted as to price. Other 
 blank spaces to be filled in on this form are self-explanatory with 
 exceptions explained as follows: If the contract has been awarded 
 to other than the lowest bidder as to price (expenditure contracts), 
 or highest bidder as to price (receipt contracts), the fact will be 
 so indicated in the certificate as herein explained, and in the blank 
 space below the certificate or on the reverse of the form; there will 
 also be shown an abstract of bids received, including all lower than 
 that accepted in case of expenditure contracts, and all higher in case 
 of receipt contracts, together with a statement of reasons for reject¬ 
 ing the lowest or highest bid, as the case may be. The following is 
 an example of such abstract, and reasons for rejection of the lowest 
 bid, which should also serve as a guide for the preparation of ab¬ 
 stract, and statement of reasons for accepting other than the highest 
 bid in case of receipt contracts: 
 
 ABSTRACT OF BIDS 
 
 John Brown & Co_$250 
 
 James Smith & Co_ 255 
 
 American Brass Co. (Awarded)- 260 
 
 All bids received lower in price than that accepted are listed hereon. Lower 
 bid of John Brown & Co. rejected for the reason that the material offered con¬ 
 tains only 95 percent copper whereas the specifications call for not less than 
 99.5 percent copper. Lower bid of James Smith & Co. was rejected for the reason 
 that the material is offered in sheets 48 inches square, whereas the siiecifications 
 call for sheets 48 by 60 inches; also the material contains only 95 percent copper. 
 
 In cases where the lowest bid as to price has been accepted on all 
 items involved in expenditure contracts, or highest bid has been ac¬ 
 cepted on all items in receipt contracts, it will not be necessary to 
 abstract the bids received, but where award has not been so made on 
 certain items, it will be necessary to enter such abstracts of bids on 
 those particular items only and state reasons for their rejection as 
 herein explained. 
 
 678 
 
SUPPLIES AND SERVICES 
 
 18-41 
 
 NUMBERING OF CONTRACTS AND AGREEMENTS 
 
 18-41 
 
 (1) All formal contracts (including leases and board and lodging 
 agreements) and less formal agreements, such as letters of award or 
 purchase orders covering purchases of supplies or engagement of 
 services in the manner defined in article 18-40 (1) (h) and (c), involv¬ 
 ing the expenditure or receipt of Government funds, shall be num¬ 
 bered serially in the upper right-hand corner, as hereinafter provided, 
 in the order of date of execution, so far as practicable, except in cases 
 where the entire payment or collection under the less formal agree¬ 
 ment is made on a single voucher and amounts to less than $1,000. 
 For purposes of classification in the General Accounting Office, the 
 number will be preceded by a symbol consisting of the capital letter 
 “N” standing for the Navy Department as a whole, a numeral identi¬ 
 fying the contracting office, and the small letter “m” standing for the 
 Marine Corps as a whole. The following symbols have been assigned 
 to contracting offices of the Marine Corps: 
 
 The Quartermaster, U. S. M. C., Washington, D. C_ NOm 
 
 Depot Quartermaster, Philadelphia, Pa_ N50m 
 
 Depot Quartermaster, N. O. B., Norfolk, Va_ N51m 
 
 Depot Quartermaster, San Francisco, Calif_ N52m 
 
 Post Quartermaster, M. B., Quantico, Va_ N53m 
 
 Post Quartermaster, M. B., Parris Island, S. C_ N54m 
 
 Post Quartermaster, M. D., U. S. S. Reina Mercedes, NA, Annapolis, Md_ N55m 
 
 Post Quartermaster, M. B., NYd, Boston, Mass_ N56m 
 
 Post Quartermaster, M. B., NYd, Cavite, P. I_ N57m 
 
 Post Quartermaster, M. B,, NYd, Charleston, S. C_ N58m 
 
 Post Quartermaster, M. B., S. B., Coco Solo, C. Z _ N59m 
 
 Post Quartermaster, M. B., N. A. D., Dover, N. J_ N60m 
 
 Post Quartermaster, M. B., N. A. D., Fort Mifflin, Pa_ N61m 
 
 Post Quartermaster, M. B., N. S., Guam_ N62m 
 
 Post Quartermaster, M. B. N. S., Guantanamo Bay, Cuba_ N63m 
 
 Post Quartermaster, M. B., N. O. B., Norfolk, Va_ N67m 
 
 Post Quartermaster, M. B., N. A. D., Hingham, Mass_ N68m 
 
 Post Quartermaster, M. B., N. P. F., Indian Head, Md_ N69m 
 
 Post Quartermaster, M. B., N. A. D., Iona Island, N. Y_ NTOm 
 
 Post Quartermaster, N. S., Key West, Fla_ N71m 
 
 Post Quartermaster, M. B., N. A. S., Lakehurst, N. J_ N72m 
 
 Post Quartermaster, M. B., NYd, Mare Island, Calif_ N73m 
 
 Post Quartermaster, M. B., S. B., New London, Conn_ N74m 
 
 Post Quartermaster, M. B., N. A. D., New Orleans, La_ N75m 
 
 Post Quartermaster, M. B., N. T. S., Newport, R. I_ N76m 
 
 Post Quartermaster, M. B., NYd,, New York, N. Y__ N77m 
 
 Post Quartermaster, M. B., NYd., Pearl HarlDor, T, H_ N78m 
 
 Post Quartermaster, M. D., A. E., Peiping, China_ N79m 
 
 Post Quartermaster, M, B., N. A. S., Pensacola, Fla_ N80m 
 
 Post Quartermaster, M. B., NYd., Philadelphia, Pa_ N81m 
 
 Post Quartermaster, M. B., NYd., Portsmouth, N. H_ N82m 
 
 Post Quartermaster, M. D., N. P., Portsmouth, N. H_ N83m 
 
 Post Quartermaster, M. B., Norfolk NYd., Portsmouth, Va_ N84m 
 
 [C. M. C. M. 3.] 
 
 679 
 
18-41 
 
 MARINE CORPS MANUAL 
 
 Post Quartermaster, M. B., Puget Sound NYd,, Bremerton, Wash___ N85m 
 
 Post Quartermaster, M. B., N. A. D., St. Julien’s Creek, Va_ N87m 
 
 Post Quartermaster, M. C. B., N. O. B., San- Diego, Calif_ NS9m 
 
 Commanding Officer, M. B., N. O. P., South Charleston, W. Va_ N90m 
 
 Post Quartermaster, M. B., Washington, D. C_ N91m 
 
 Post Quartermaster, M. B., NYd., Washington, D. C_ N92m 
 
 Commanding Officer, M. B., N. M. D., Yorktown, Va_ N93m 
 
 Officer in Charge, Central Recruiting Division, Chicago, Ill_ N94m 
 
 Officer in Charge, Southern Recruiting Division, Atlanta, Ga_ N95m 
 
 Officer in Charge, Eastern Recruiting Division, Philadelphia, Pa_ N96m 
 
 Officer in Charge, Western Recruiting Division, San Francisco, Calif_ N97m 
 
 Detachment Quartermaster, Marine Detachment on duty at the summer 
 
 residence of the President_ N98m 
 
 Detachment Quartermaster, M. D., Rifle Range, Wakefleld, Mass_ N99m 
 
 Team Quartermaster, M. C. Rifle and Pistol Team_ NlOOm 
 
 Quartermaster, 4th Marines, U. S. M. G., Shanghai, China_ N106m 
 
 Post Quartermaster, M. D., N. A. D., Hawthorne, Nev_ NllOm 
 
 Post Quartermaster, M. D., N. A. S., Seattle, Wash_ Nlllm 
 
 Battalion Quartermaster, 10th Battalion, U. S. M. C. R., New Orleans, 
 
 La- N112m 
 
 Quartermaster, F. M. F., M. B., Quantico, Va_ N114m 
 
 Battalion Quartermaster, 11th Battalion, U. S. M. C. R., 202 Canadian 
 
 National Dock, Seattle, Wash_ N115m 
 
 Marine Detachment, N. A. D., N. O. B. Balboa, C. Z_ NllOm 
 
 Battalion Quartermaster, 15th Battalion, U. S. M. C. R., Galveston, 
 
 Tex-,_ N117m 
 
 Base Quartermaster, B. A. D., U. S. M. C., Bourne Field, St. Thomas, V. I_N118m 
 
 Marine Detachment, Tientsin, China_ N119m 
 
 Detachment Quartermaster, Cape May, N. J_ N120m 
 
 Battalion Quartermaster, 21st Battalion, U. S. M. C. R. (O), Charlotte, 
 
 N. C_-_ N121m 
 
 Post Quartermaster, M. B., N. A. S., Jacksonville, Fla_ N122m 
 
 Post Quartermaster, M. B., N. A. S., Corpus Christi, Tex_ N123m 
 
 Detachment Quartermaster, M. B., Argentia, Newfoundland_ N124m 
 
 Detachment Quartermaster, M. D., Portland Bight, Jamaica, B. W. I_ N125m 
 
 Post Quartermaster, M. B., N. O. B., Bermuda, B. W. I_ N126m 
 
 Detachment Quartermaster, M. D., St. Lucia, Windward Islands, B. 
 
 W. I_ Nl27m 
 
 Detachment Quartermaster, M. B., Port of Spain, Trinidad, B. W. I_ N128m 
 
 Detachment Quartermaster, M. D., Antigua, Leeward Islands, B. W. I_ N129m 
 
 Detachment Quartermaster, Amphibian Tractor Detachment, Dunedin, 
 
 Fla_ N130m 
 
 First Marine Division, Fleet Marine Force, New River, N. C_ N131m 
 
 Depot Quartermaster, 1st Base Depot, NYd., Charleston, S. C- N132m 
 
 Regimental Quartermaster, 6th Marines, 1st Provisional Brigade_ N133m 
 
 Post Quartermaster M. B., N. T. S., Great Lakes, Ill_ N134m 
 
 Post Quartermaster M. B., New River, N. C_ N135m 
 
 Post Quartermaster, M. B., N. A. D., Burns City, Ind- N136m 
 
 Depot Quartermaster, Depot of Supplies, NYd., Pearl Harbor, T. H- N137m 
 
 Depot Quartermaster, Base Depot, F. M. F., M. C. B., San Diego, Calif-- N138m 
 Commanding Officer, U. S. Marine Detachment, Georgetown, British 
 
 Guiana___1--- N189m 
 
 Battalion Quartermaster, 1st Provisional Marine Battalion, M. B., 
 
 Station Quartermaster, U. S. M. C. A. S., Cherry Point, N. C- N141m 
 
 Brigade Quartermaster, Third Marine Brigade- N142m 
 
 Depot Quartermaster, Marine Corps Depot of Supplies, Richmond, Va— N143m 
 
 [C. M. C. M. 2 and 3.] 
 
 680 
 
SUPPLIES AND SERVICES 
 
 18-41 
 
 First Base Depot, F. M. F- N144ni 
 
 Third Base Depot, F. M. F- N145m 
 
 Marine Barracks, N. A. S., Elizabeth City, N. O_ N146m 
 
 Second Base Depot, F. M. F_ N147m 
 
 Quartermaster of Corps Troops, Amphibious Corps, Pacific Fleet_ N148m 
 
 First Marine Aircraft Wing- N149m 
 
 Post Quartermaster, M. B., Naval Supply Depot, Bayonne, N. J- NlSOm 
 
 Post Purchasing and Disbursing Ofiicer, M. B., Camp Joseph H. Pendle¬ 
 ton, Oceanside, Calif- N151m 
 
 Depot Quartermaster, Depot of Supplies, Barstow, Calif- N152m 
 
 Marine Detachment, N. A. S., Sanford, Fla- N153m 
 
 Marine Detachment, N. A. S., Melbourne, Fla- N154m 
 
 Marine Aviation Detachment, Norman, Okla-- N155m 
 
 Marine Barracks, Camp Dunlap, Niland, Calif- N156m 
 
 [C. M. C. M. 2 and 3.] 
 
 (2) The symbol will in every case be prefixed to the serial number 
 and separated therefrom by a hyphen, the two together constituting 
 a symbol number by which the origin of the contract may be readily 
 identified, the serial numbers under each authorized symbol beginning 
 with number 1 and continuing in a consecutive series of numbers, 
 without reference to fiscal year, and regardless of changes of pur¬ 
 chasing ofiicers, until the numbers reach the limit of five digits, i. e., 
 99999. When the numbers under a symbol reach the limit of five 
 digits a new series will be used, beginning with number 1 and dis¬ 
 tinguished by the use of the capital letter “A” at the end of the num¬ 
 ber, e. g., “N50m-lA.” Likewise, any additional series necessary un¬ 
 der the same symbol will be distinguished by the capital letters “B,” 
 “C,” “D,” etc., as may be required. The following examples illustrate 
 the numbering of contracts: 
 
 {a) Contract No. 2155 executed in the office of the Quartermaster 
 will bear the symbol number NOm-21555 the next will be numbered 
 NOm-2156, and so on. 
 
 (&) Contract No. 947 executed by the depot quartermaster, San 
 Francisco, will bear the symbol number N52m-947, the next will be 
 numbered N52m-948, and so on. 
 
 (3) Supplemental agreements, renewals of leases and other con¬ 
 tracts, extensions of time limit, and other authorized forms of modi¬ 
 fication of original contracts will be given the same number as the 
 original contract, lease, or agreement. [C. M. C. M. 1.] 
 
 (4) All informal contracts and agreements, on which more than 
 one payment or collection is. made, entered into at posts where the 
 account is paid or the funds collected received by the Disbursing 
 
 680a 
 
SUPPLIES AND SERVICES 
 
 18-41 
 
 Officer, Quartermaster’s Department, Headquarters Marine Corps, 
 Washington, D. C., will be numbered in the office of that officer, using 
 the symbol assigned to the post involved. All such informal con¬ 
 tracts and agreements entered into at other posts will, in like manner, 
 be numbered by the disbursing officer who pays the account or receives 
 the funds collected. Should it develop that unnumbered contracts, 
 agreements, or statements and certificates of award received by dis¬ 
 bursing officers involve more than one payment, or in case of doubt 
 as to whether more than one payment will be required thereunder, 
 they will be numbered and transmitted direct to the General Account¬ 
 ing Office by letter at least once a month (Gen. E-egs. 51, sup. 4). 
 
 CONTRACTS 
 
 18-42 
 
 Torms used.—Contracts for supplies and services will be made on 
 forms furnished by the Quartermaster’s Department in cases where 
 such forms are applicable. No deviation will be made from these 
 standard forms, except as provided for in the directions, without 
 prior approval of the Director of the Bureau of the Budget obtained 
 via the Quartermaster, through the Procurement Division, Treasury 
 Department. Where interlineations, deletions, additions or other 
 alterations are permitted, specific notation of the same shall be 
 entered in the blank space following the article entitled “Alterations” 
 before signing. All conditions of the contract will be stated therein 
 as fully and clearly as possible. 
 
 18-43 
 
 Public utility services.—Contracts, whether formal or informal, will 
 be entered into for public utility services such as telephone, gas, 
 electric current, steam, power, and water. Standard Form 40 will 
 be used in contracting for telephone services at all posts and stations, 
 except those obtaining such services under agreements entered 
 into by other departments or establishments of the Federal Gov¬ 
 ernment, the form to be prepared strictly in accordance with the 
 instructions printed on the reverse thereof. Formal contracts will 
 be executed to cover utility services when the amount during the 
 fiscal year is likely to exceed $500 (art. 18-39 (l))j and informal 
 contracts will be made in all cases when the amount involved is less 
 than $500 during the fiscal year. The informal transactions may 
 be accomplished by obtaining letters of quotation or contract forms 
 of utility concerns properly filled in and signed by duly authorized 
 representatives of such concerns, except in the case of telephone 
 services which will be handled as herein explained. 
 
 681 
 
18-44 
 
 MARINE CORPS MANUAL 
 
 18-44 
 
 With regular dealer.—No person shall be received as a contractor 
 who is not a manufacturer of, or regular dealer in, the articles which 
 he offers to supply. A person to be a regular dealer, within the 
 meaning of the law, must be regularly engaged in the business of 
 buying the articles and selling the same to the general public. 
 
 18-45 
 
 By whom made.—Contracts for supplies and services will be made 
 in the name of the United States, and will be signed by the Quarter¬ 
 master or other officer designated by him. They will not be made 
 at posts unless authorized by the Quartermaster. 
 
 18-46 
 
 (1) How signed.—When a contract is entered into with a partner¬ 
 ship, the firm name should be given in the body of the instrument, 
 and it may be signed with the name of the firm by one of the partners, 
 who will append his own signature over the remark ‘‘Member of 
 firm.” 
 
 (2) A contract with a corporation should have the name of the 
 corporation written in the body of the instrument, as one of the 
 parties thereto, and should be signed by the officer or person author¬ 
 ized to contract in its behalf, who should sign the corporate name 
 and his own, followed by his official designation. Evidence of his 
 authority to sign contracts on behalf of the corporation must be 
 furnished and filed in the office of the contracting officer (unless 
 already on file there) whenever the contracts amount to $500 or over. 
 In all such cases the contract will be indorsed or stamped immediately 
 following the signature thereto, “Authority for signature on file 
 in the office of (official designation of contracting officer).” 
 
 (3) Wlien the contract amounts to less than $500, and in cases of 
 service contracts with public-service corporations, such as telegraph 
 and telephone companies, etc., executed by officers or officials thereof 
 who are authorized to and do sign service contracts on behalf of 
 such corporations with the public generally, it is not necessary to 
 file with the contract the evidence of authority to sign called for in 
 the preceding paragraph. In all such cases the contracting officer 
 must satisfy himself that the person signing on behalf of the cor¬ 
 poration is authorized to do so, and place on or attach to the contract 
 the following certificate: 
 
 I certify that I have satisfied myself that the (officer, or official, as the case 
 may be) who signed this contract has authority to do so, being an (officer, or 
 official, as the case may be) who signs similar contracts on behalf of the 
 corporation with the public generally. 
 
 682 
 
SUPPLIES AND SERVICES 
 
 18-47 
 
 18-47 
 
 (1) Distribution of copies.—After the contract has been executed the 
 necessary copies will be prepared and distribution thereof made as 
 follows: The original will be forwarded immediately to the General 
 Accounting Office, audit division; but where it is accompanied by a 
 bond on which an approved surety company appears as surety, it will 
 be forwarded to the Judge Advocate General, Navy Department, for 
 transmission by him through the section of surety bonds to the Gen¬ 
 eral Accounting Office; one copy will be forwarded to the Quarter¬ 
 master, one to the contractor, one to the contracting officer (or officer 
 at the place where the services are to be performed or supplies deliv¬ 
 ered, when the Quartermaster is the contracting officer), and one to 
 the Returns Office of the General Accounting Office. Drawings or 
 blueprints forming a part of a contract will be omitted from all con¬ 
 tracts sent to the Returns Office of the General Accounting Office. 
 
 (2) Whenever leases, agreements, or other instruments are executed 
 under which property is to be occupied by the Marine Corps, such 
 leases, agreements, or other instruments will be executed in duplicate, 
 when the lessor desires an executed copy, the original to be forwarded 
 for file in the General Accounting Office and the executed copy, if one 
 is required, to be retained by the owner of the property affected. 
 Copies (not necessarily signed and executed) shall be forwarded to 
 the Judge Advocate General, Navy Department, the Quartermaster, 
 and the disbursing officer making payments under the leases. Such 
 additional copies as are required for local use of the office preparing 
 the lease should also be made. The copies for the Returns Office, 
 General Accounting Office, will be filed by the executing officer. When 
 practicable, copy of the instrument which is forwarded for file with 
 the Judge Advocate General shall be accompanied by a map showing 
 in greater or less detail the location of the property affected. 
 
 (3) Whenever non-Govemment property is to be occupied by the 
 Marine Corps within the continental limits of the United States, 
 leases will be forwarded to the Quartermaster for approval, and 
 clearance through proper channels if required. Leases, or renewals 
 thereof, for the east coast will be executed by the Quartermaster, 
 Headquarters. Leases and renewals for the west coast will be cleared 
 by the Quartermaster, Headquarters, and executed by the Depot 
 Quartermaster, San Francisco, Calif. 
 
 (4) In the case of lease of a building or part of a building, the 
 annual rental of which is in excess of $2,000, a signed and certified 
 statement will be furnished giving satisfactory evidence that the 
 proposed annual rental is not in excess of 15 per centum of the fair 
 market value of the rented premises at the date of the lease. 
 
 (5) Leases of property outside the continental limits of the United 
 States will be executed, without clearance, by the quartermaster officer 
 
 683 
 
18-47 
 
 MARINE CORPS MANUAL 
 
 concerned, and copies thereof will be distributed in accordance with 
 paragraph (2). 
 
 (6) All leases will be prepared on standard form of Government 
 lease No. 2, and renewals thereof on Form NMC-886. (See N. R. 426 
 and G. O. and art. 18-41 (3).) 
 
 (1) Copy for Returns Office.—The copy of the contract for the Re¬ 
 turns Office of the General Accounting Office will be transmitted thereto 
 as soon as possible after the contract has been made and approved and 
 within 30 days, together with the original of each bid, offer, or pro¬ 
 posal made by persons to obtain the contract, and a copy of the adver¬ 
 tisement, all to be fastened together with a ribbon and seal, and 
 numbered in regular order, with the affidavit of the contracting officer 
 appended in the following form: 
 
 I do solemnly swear (or affirm) that the copy of contract hereto annexed is 
 
 an exact copy of a contract made by me personally with_; that 
 
 I made the same fairly, without any benefit or advantage to myself, or allowing 
 
 any such benefit or advantage corruptly to the said_, or any 
 
 other person; and that the papers accompanying include all those relating to 
 the said contract, as required by the statute in such case made and provided. 
 
 (2) 41 U. S. C. 16 authorizes the Secretary of the Navy to extend 
 the time limit for filing contracts in the Returns Office to 90 days when¬ 
 ever in his opinion it would be to the interest of the United States to 
 follow such course. 
 
 (3) When the copy of contract for the Returns Office can not be 
 forwarded within the period of 30 days, as required by the statute, 
 the contracting officer should transmit the same with an explanation 
 of the causes of delay direct to the Quartermaster. This copy will 
 then be forwarded by that officer to the Returns Office, with a notation 
 of hi3 views as to whether or not the reasons set forth for the delay 
 by the contracting officer are satisfactory. 
 
 (4) The penalty for failure to comply with this requirement is fine 
 of not less than $100 nor more than $500, and imprisonment not more 
 than 6 months (41 U. S. C. 18). 
 
 BONDS 
 
 18-49 
 
 (1) When required.—Bonds for the faithful performance of con¬ 
 tracts for supplies will be required when the consideration exceeds 
 $500, or, in lieu thereof, a certified check payable to the order of the 
 Secretary of the Navy, the check to be held by the officer mentioned 
 until the requirements of the contract shall be complied with and as a 
 guaranty for compliance with the same. 
 
 684 
 
SUPPLIES AND SERVICES 
 
 18-49 
 
 (2) Penalty.—The amount of penalty in a contractor’s bond will 
 be fixed by the contracting officer and will be in accordance with the 
 following table: 
 
 (a) Contract over $500 up to $50,000—25 percent of the amount of 
 the contract (but not more than $10,000). 
 
 (h) Contract over $50,000 up to $100,000—^20 percent of the amount 
 of contract (but not more than $15,000). 
 
 (c) Contract over $100,000 up to $200,000—15 percent of the amount 
 of the contract (but not more than $20,000). 
 
 18-50 
 
 Not required.—No bond will be required when the contract is for 
 furnishing lodging and meals to recruits and recruiting parties and 
 rent of recruiting offices and buildings for other purposes. 
 
 18-51 
 
 How executed.—When bonds with individual sureties are given for 
 the faithful performance of contracts they will be made and executed 
 with the necessary justification and certification of sufficiency of sure¬ 
 ties, in accordance with the instruction printed on the blank forms 
 of contractors’ bonds furnished by the Quartermaster’s Department. 
 Such bonds must be executed by the contractor as principal, and by 
 at least two responsible persons, who must be citizens of the United 
 States, as sureties. Each must affix to his signature a seal, and each 
 signature must be attested by at least one witness. When practicable, 
 there will be a separate witness to each signature. 
 
 18-52 
 
 (1) Individual sureties.—Each individual surety shall justify in a 
 sum not less than the penalty of the bond. 
 
 (2) Each individual surety must justify, under oath, according to 
 the form appearing on the bond before a United States commissioner, 
 a clerk of a United States court, a notary public, or some other offi¬ 
 cer having authority to administer oaths generally. If the officer has 
 an official seal it shall be affixed, otherwise the proper certificate as to 
 his official character shall be furnished. The certificate of sufficiency 
 must be signed by an officer of a bank or trust company, a judge or 
 clerk of a court of record, a United States district attorney or commis¬ 
 sioner, a postmaster, a collector or deputy collector of internal reve¬ 
 nue, or any other officer of the United States acceptable to the 
 contracting officer, stating that the sureties are known to him, and that 
 to the best of his ^owledge and belief each is pecuniarily worth, over 
 and above all his debts, liabilities, and legal exemptions, the sum stated 
 in his affidavit of justification. 
 
 685 
 
18-52 
 
 MARINE CORPS MANUAL 
 
 (3) Sureties must be citizens of the United States, except that 
 sureties on bonds executed in any foreign country, the Canal Zone, 
 the Philippine Islands, Porto Rico, Hawaii, Alaska, or any possession 
 of the United States, for the performance of contracts entered into in 
 these places, need not be citizens of the United States, but if not citi¬ 
 zens of the United States shall be domiciled in the place where the 
 contract is to be performed. The affidavits of justification of such 
 sureties may be taken before a notary or other officer having a seal who 
 by the laws of the place is authorized to administer such oaths, the 
 official seal of the notary or other officer to be affixed. The certificate 
 of sufficiency of such sureties may be made by a United States consul 
 or by the judge or clerk of any court in such place having a seal, the 
 official seal of the officer or court to be affixed. The regular blank 
 forms of bonds when used as above will be modified accordingly and 
 the changes will be fully explained over the signatures and seals of all 
 parties to the bond. 
 
 18-53 
 
 A firm will not be accepted as surety, nor will a partner be accepted 
 as surety for a copartner or for a firm of which he is a member. An 
 officer or stockholder of a corporation will not be accepted as surety 
 for the corporation unless his affidavit of justification shows that he 
 is pecuniarily worth the amount of the bond over and above his debts, 
 liabilities, legal exemptions, and holdings of stock of such corporation. 
 
 18-54 
 
 The sufficiency of individual guarantors or sureties on a bidder’s 
 guaranty or bond should be certified in the same manner as that of 
 individual sureties on the bond of a contractor. Guarantors may, if 
 the offer of a bidder be accepted, become sureties on his bond as 
 contractor if they are able to qualify as such. All bidders’ guaranties 
 and bonds are to be executed in duplicate. On contractors’ bonds a 
 single copy only need be executed. 
 
 18-55 
 
 Payment of subcontractors.—Before any contract exceeding $2,000 in 
 amount for the construction, alteration, or repair of any public 
 building or public work of the United States is awarded to any 
 person, such person shall furnish to the United States a performance 
 bond and a payment bond. Every person who has furnished labor 
 or material in the prosecution of the work provided for in such con¬ 
 tract, in respect of which a payment bond is furnished and who has 
 not been paid in full therefor, before the expiration of a period of 
 ninety (90) days after the day on which the last of the labor was 
 done or performed by him or material was furnished or supplied by 
 
 686 
 
SUPPLIES AND SERVICES 
 
 18-55 
 
 him, for which such claim is made, shall have the right to sue on such 
 payment bond for the amount, or the balance thereof, unpaid at the 
 time of institution of such suit and to prosecute said action to final 
 execution and judgment for the sum or sums justly due him. 
 
 18-56 
 
 Suit by subcontractors.—Any person who has furnished such labor 
 or materials and has not been paid therefor may, under the conditions 
 prescribed by 40 U. S. C. 270, obtain from the department a certified 
 copy of the contract and bond and bring suit thereon against th® 
 contractor and his sureties for the enforcement of his claim. 
 
 18-57 
 
 Corporations as individual sureties.—A corporation not holding a 
 certificate from the Secretary of the Treasury as acceptable sole 
 surety on Federal bonds may be accepted as one of the individual 
 sureties if guaranteeing the act of another is within its corporate 
 powers. In such case, an excerpt from the charter granting such 
 power, a citation of a court opinion upholding such power, or a cita¬ 
 tion of a legislative act conferring such power, should be attached 
 to the bond. The authority of the officer executing the bond on behalf 
 of such corporation must be shown. The requirements for justifica¬ 
 tion and certificate of sufficiency, set forth in article 18-52, must be 
 complied with. 
 
 18-59 
 
 (1) Authority to do business with the United States.—Before a cor¬ 
 poration will be accepted as sole surety it must obtain authority in 
 writing from the Secretary of the Treasury to do business with the 
 United States (6 U. S. C. 8), and before it will be accepted as 
 surety on the bond of a principal residing in a State or Territory 
 other than the one in which it was incorporated it must comply with 
 the requirements of 6 U. S. C. 7 as to the appointment of an agent 
 on whom process may be served, etc. Lists of surety companies that 
 have conformed to the requirements of these laws will be published 
 from time to time by the Treasury Department. Such companies 
 will be accepted as sole sureties on official, contract, and other bonds, 
 subject, however, to the following limitations: 
 
 (a) Limitations.—No company having authority, under the act of 
 Congress of August 13, 1894, as amended by the act of March 23, 
 1910, above mentioned, to do business with the United States shall 
 be accepted as sole surety on any recognizance, stipulation, bond, or 
 undertaking under the Navy Department, which shall execute any 
 recognizance, stipulation, bond, or undertaking on behalf of any 
 individual, firm, association, or corporation, whether or not the United 
 
 687 
 
18-59 
 
 MARINE CORPS MANUAL 
 
 Stales is interested as a party thereto, the penal sum of which is 
 greater than 10 percent of the paid-up capital and surplus of such 
 company. 
 
 (o) Two or more companies may be accepted as sureties on any 
 recognizance, stipulation, bond, or undertaking under the Navy De¬ 
 partment the penal sum of which does not exceed the limit herein 
 prescribed of their aggregate paid-up capital and surplus. In such 
 cases each company shall limit its liability, in terms, upon the face 
 of the bond, to a definite specified amount, such amount to be in all 
 cases, however, within the limitations herein prescribed. In cases 
 where the law especially requires it every such recognizance, stipula¬ 
 tion, bond, or undertaking shall be executed by the principal and 
 sureties jointly and severally. 
 
 (c) No portion of any recognizance, stipulation, bond, or under¬ 
 taking shall be included in determining the limitations herein pre¬ 
 scribed which shall have been reinsured at the time of execution and 
 delivery of the original obligation, or within 20 days thereafter, in a 
 company authorized to do business under the acts above referred to, 
 within the limitations herein prescribed, or in such companies and 
 under such limitations as the Secretary of the Treasury shall haA^e 
 approved. 
 
 (d) No portion of any recognizance, stipulation, bond, or under¬ 
 taking shall be included in determining the limitations herein pre¬ 
 scribed upon which such company shall have been secured at the 
 time of execution and delivery of the original obligation, by the 
 deposit in pledge, or by conveyance in trust, for its protection of 
 property equal in value to such excess. 
 
 (e) No portion of any recognizance, stipulation, bond, or under¬ 
 taking executed on behalf or on account of a fiduciary holding prop¬ 
 erty in a trust capacity shall be included in determining the limita¬ 
 tions herein prescribed, upon which such company shall have been 
 secured by deposit or other disposition of a suitable and sufficient 
 portion of the estate so held that no further sale, mortgage, pledge, 
 or other disposition can be made thereof without such company’s 
 approval, except by the decree of a court having proper jurisdiction. 
 
 (/) In determining the limitations herein prescribed the full pen¬ 
 alty of a bond will be regarded as the liability, and no setoff will be 
 allowed on account of any estimate of risk which is less than the full 
 penalty of the bond except in the following cases: Appeal bonds; 
 in which cases the liability will be regarded as the amount of the 
 judgment appealed from, plus 10 percent of said amount to cover 
 interest and costs. Bonds of executors, administrators, trustees, 
 guardians, and other fiduciaries; in which cases a certificate of the 
 judge of the probate court, setting forth the measure of liability upon 
 which he fixed the penalty of the bond, will be accepted by the de¬ 
 partment as evidence of the amount at risk when such certificate is 
 tiled with the supplement covering the bond. Credit will also be 
 
 688 
 
SUPPLIES AND SERVICES 
 
 18-59 
 
 allowed for indemnifying agreements executed by sole heirs or bene¬ 
 ficiaries of estates releasing the surety from liability: Provided^ That 
 a copy of such agreement shall, in each instance, be filed with the 
 supplement covering such risk, together with satisfactory proof as 
 to outstanding debts. Contract bonds given in excess of the amount 
 of a contract; in which cases the amount of the contract will be 
 regarded as the liability. Bonds for banks or trust companies as 
 principals, conditioned to repay moneys on deposit, where by any law 
 or decree of a court the amount to be deposited shall be less than 
 the penalty of the bond; in which cases the maximum amount on 
 deposit at any one time will be regarded as the liability. Each com¬ 
 pany will be required to report quarterly to the Secretary of the 
 Treasury, as provided by subparagraph {a) hereof, every such obli¬ 
 gation the penal sum of which is greater than 10 percent of its 
 paid-up capital and surplus, together with a full statement of the 
 facts which tend to bring it within the provisions of this paragraph. 
 
 (2) Every such company will be required to file with the Secretary 
 of the Treasury, on or before the last day of January of each year, 
 a statement of its financial condition at the close of the preceding 
 year upon the form provided by the Treasury Department. On or 
 before the last day of April, July, and October of each year every 
 such company will be required to file with the Secretary of the 
 Treasury a statement of its financial condition at the close of the 
 preceding 3 months. With each of said statements every such com¬ 
 pany will be required to file with the Secretary of the Treasury a 
 schedule of the single obligations which it has executed during the 
 preceding 3 months in excess of the limitations herein prescribed, 
 showing the manner in which each of such excesses has been covered 
 under these instructions. 
 
 {a) The amount of paid-up capital and surplus of every such com¬ 
 pany will be determined by an audit of the annual and quarterly 
 financial statements filed with the Secretary of the Treasury or by 
 reports upon current examinations made by the insurance departments 
 of the several States or by such examination of the companies at their 
 own expense as the Secretary of the Treasury may deem necessary. 
 
 {h^ The qualifying powers of the respective companies will be 
 published promptly on the 1st day, of March and the 15th days of 
 May, August, and November of each year, and the ratings of com¬ 
 panies which fail to file or to complete their statements within the 
 time herein provided will be omitted. The Secretary of the Treasury 
 will keep the Navy Department advised from time to time as to the 
 status and qualifying power of the various companies under these 
 instructions. 
 
 (c) In the event that it becomes necessary to waive the limitations 
 herein prescribed on any recognizance, stipulation, bond, or under¬ 
 taking given to the United States, notice of such waiver and the man¬ 
 ner in which the excess is required to be covered shall in each instance 
 
 689 
 
18-59 
 
 MAEINE CORPS MANUAL 
 
 be immediately transmitted by letter to the head of each of the other 
 executive departments. 
 
 {d) Failure on the part of any company to comply with the pro¬ 
 visions of these instructions will be considered sufficient ground for 
 refusing further to accept such company as surety on obligations 
 under the Navy Department during the continuance of such delin¬ 
 quency, and in the event of persistent failure to observe the provisions 
 of these instructions the name of any such company will be removed 
 from the list of sureties acceptable to the Navy Department. 
 
 (3) In case of financial embarrassment, failure, or other disqualify¬ 
 ing cause on the part of the surety to a bond, the Secretary of the 
 Navy will require the bond to be renewed to his satisfaction, upon 
 notification to the principal. Official bonds may not be renewed at 
 the will of the principal or surety, but only with the approval of the 
 Secretary, and the substitution of one surety for another on a bond 
 will not be permitted except with the approval of the Secretary, or 
 after the bond has run for a period of four years, when a renewal 
 thereof is required by law. 
 
 EMERGENCIES 
 
 18-60 
 
 Emergency purchases.—In order that the Quartermaster may keep 
 himself advised of the condition of the appropriation, expenses should 
 not be created without his approval or the approval of an officer of 
 the Quartermaster’s Department competent to give such approval. 
 Emergencies may arise or conditions be such that the procurement of 
 labor and material in the open market without the authority of the 
 Quartermaster’s Department is necessary. Such occasions are to be 
 regarded as exigencies, and officers of the Corps, in preparing vouchers 
 to cover such purchases, shall certify on the vouchers that an emer¬ 
 gency existed and state the circumstances thereof, and that it was 
 impracticable to communicate with the Quartermaster either by tele¬ 
 graph, telephone, or letter. An exigency is defined by the United 
 States Supreme Court to be “an immediate pressing necessity and one 
 requiring resort to unusual power and effort.” When time will per¬ 
 mit, the Quartermaster shall be communicated with previous to an 
 expense being created, but telegraphic or telephonic communication 
 should not be resorted to when the sum involved does not justify it. 
 An emergency purchase will not be made when avoidable. 
 
 18-61 
 
 Obtaining of proposals.—Before making such a purchase the officer 
 will inform himself concerning prevailing prices by inquiry among 
 responsible dealers in his locality, and, if practicable, obtain oral pro- 
 
 690 
 
SUPPLIES AND SERVICES 
 
 18-61 
 
 posals either by telephone or in person. The bids should be con¬ 
 firmed in writing in order that the resultant agreements may be filed 
 as required by 41 U. S. C. 20. 
 
 18-62 
 
 In cases of minor emergency repairs to machinery, plumbing, and heat¬ 
 ing systems, etc., when it is intended to have the work done by the 
 public works department, where an annual allotment for this purpose 
 has not been authorized, the matter should be referred to the Quarter¬ 
 master by letter or dispatch, requesting an allotment of the necessary 
 funds, and stating nature and necessity of repairs and that work is 
 to be performed by public works department. 
 
 18-63 
 
 (1) An exigency cannot be presumed to exist, because the statute 
 requires evidence of its existence. An officer who has let a contract 
 without complying with the law requiring him to advertise for bids 
 cannot by permitting performance under it to proceed to any extent 
 make such contract binding upon the United States. 
 
 (2) The law does not presume the continuance of the exigency, 
 because the statute provides that it shall be met by an immediate 
 contract. The law requiring advertisements and proposals for public 
 contracts obviously was intended by Congress to invite competition 
 among bidders, and to prevent favoritism and fraudulent combina¬ 
 tions in awarding contracts. This competition in the procurement of 
 public supplies as required by law in practice results in economy in 
 the expenditures. 
 
 18-64 
 
 Certificate required.—A certificate as to the number of bids solicited 
 and received will be made on each voucher, and the bids received will 
 accompany the first voucher, together with statement and certificate of 
 award. Standard Form 1036, and original signed purchase order. If 
 it is not practicable to obtain confirmation of oral or telephonic bids 
 at the time of purchase, the statement and certificate of award will 
 not be required; but the voucher. Standard Form 1034, on the reverse 
 side, will be filled in to show the method of advertising. If the 
 lowest bid has not been accepted the names of bidders and their prices 
 should also be shown. (See art. 18-40 (3).) 
 
 DEFAULTING CONTRACTORS 
 
 18-68 
 
 (1) Defaulting contractors, purchase against accounts.—^The right to 
 purchase against a contractor’s account accrues at the expiration of 
 
 691 
 
18-68 
 
 X^IARIKE CORPS MANUAL 
 
 the time limit set by the contract for the delivery of the material or 
 performance of the services. If the right is not exercised immediately 
 when it accrues, the effect is to extend the contract period. There¬ 
 after, before proceeding to make purchase against the defaulting 
 contractor’s account, it will become necessar^^ to set a new closing 
 time for th: contract and this date must allow the contractor a reason¬ 
 able time in which to make delivery after notice is given. This pro¬ 
 cedure is necessary to make the contractor legally liable for any excess 
 costs incurred in the purchase. The right of purchase should be exer¬ 
 cised only after careful deliberation in order to avoid an injustice to 
 the contractor and to protect adequately the interests of the Govern¬ 
 ment. The following questions should be considered prior to a pur¬ 
 chase of this nature: 
 
 {a) Is the material urgently required? 
 
 {h) Can the contractor be depended upon to deliver in time to 
 meet the urgency? 
 
 {c) Can the materials be obtained earlier by purchase against 
 account than from the contractor? 
 
 (2) The proposals on a purchase against an account shall bear no 
 reference to the fact that they are to cover a purchase against an 
 account. Proposals shall be distributed as widely as possible in order 
 that maximum competition may be obtained, and if possible such 
 competition shall be as wide as that on the original purchase. Where 
 bids were invited on more than one condition of delivery in the origi¬ 
 nal advertisement, supplemental bids will be invited under the same 
 conditions of delivery. 
 
 (3) In making award the bids received should be given the same 
 consideration as the original purchase, and care must be exercised to 
 avoid an award without the contractor’s consent, on a basis which is 
 not in accord with the original purchase and which might relieve him 
 from paying the excess cost. 
 
 (4) In preparation of vouchers to cover deliveries by the defaulting 
 contractor the excess cost only of the item or items that the contractor 
 defaulted upon will be charged to his account. The amount purchased 
 from the contractor supplying in place of the defaulting contractor 
 will be the actual amount that the new contractor bid. 
 
 (5) Purchasing officers shall immediately on making a purchase 
 against account notify the defaulting contractor of the purchase and, 
 if excess costs are involved, shall make formal request for payment, 
 with a copy thereof to the disbursing officer paying the account. If 
 the contractor fails to satisfy the request, the disbursing officer shall 
 deduct the excess cost from any money due to the defaulting con¬ 
 tractor. lYlien money due to a defaulting contractor will not cover 
 the excess cost of the items purchased against the contractor’s account, 
 the disbursing officer will take steps to deduct the amount from any 
 other contracts with the contractor. When all the means described 
 above fail to recover the excess cost, the purchasing officer will under- 
 
 692 
 
SUPPLIES AND SERVICES 18-68 
 
 take collection either by depositing the guarantee furnished by the 
 contractor or by demand on the contractor’s surety. 
 
 (6) The total excess cost shall be determined on the basis of the 
 contract class or group of items as a whole. A saving under one item 
 or class will offset a corresponding excess cost under another item or 
 class purchased under the same contract. Where the total cost of 
 the purchase on account is less than the original contract price, the 
 defaulting contractor is not entitled to a credit for the saving (Comp, 
 of the Treas. Dec., Sept. 6,1913). In case of default under a contract 
 which provides for cash discount for prompt payment, the defaulting 
 contractor, in the absence of any provision in the contract to the 
 effect that such discount is to be taken into account in determining 
 the excess cost, is liable only for the amount of the open market pur¬ 
 chase in excess of the contract unit price (4 Comp. Gen. 807). In cases 
 where the dealer, from whom supplies are purchased in the open 
 market against the account of a defaulting contractor, allows a cash 
 discount for prompt payment, the defaulting contractor will be given 
 the benefit of such discount and will be charged only the difference 
 between the contract price and the amount actually paid for the sup¬ 
 plies in the open market (16 Comp. Dec. 533). 
 
 (7) In case a contractor defaults in delivery of a part of the sup¬ 
 plies and it is necessary to purchase in the open market against his 
 account the excess cost, if any, between the contract and open market 
 prices will be deposited in the Treasury of the United States as a 
 credit to “Miscellaneous receipts” by the disbursing officer paying the 
 account. When adjustment is made by deduction from the amount 
 due the defaulting contractor the voucher covering supplies actually 
 furnished by the defaulting contractor will show that the contractor 
 defaulted, also the name of the contractor from whom supplies were 
 purchased against his account. There will also be entered separately 
 on the voucher in the column “Differences” the following captions: 
 “Difference in contract price—credit ‘Miscellaneous receipts’ ” and 
 “Amount payable to contractor.” Opposite the first caption will be 
 shown the excess cost of items procured in the open market, and op¬ 
 posite the second caption the net amount due the contractor. In the 
 “Total” column will be shown the total amount chargeable to the ap¬ 
 propriation, that is, the amount to be credited to “Miscellaneous re¬ 
 ceipts” plus the net amount due the contractor. Two Treasury checks 
 will be drawn in payment of the account, one in favor of the Treasurer 
 of the United States in amount of the excess cost and one in favor of 
 the contractor to cover the net amount due. The amount of the check 
 payable to the Treasury will be taken up in the disbursing officer’s 
 accounts in the same manner as other collections, shown on his 
 schedule of collections for the period as a credit to “Miscellaneous 
 receipts,” and deposited in his official checking account with the 
 Treasury on Form 6599. 
 
 693 
 
18-68 
 
 MARINE CORPS MANUAL 
 
 (8) The voucher in favor of the contractor from whom the sup¬ 
 plies were obtained in the open market should bear a notation that the 
 supplies included therein for payment were obtained against ac¬ 
 count of defaulting contractor, giving name of defaulting contractor. 
 The disbursing officer in paying these accounts will make cross 
 reference by entering voucher number, month, and year in which 
 payment was made, and name of disbursing officer. 
 
 DECEASED PERSONS 
 
 18-70 
 
 Expense of burial.—The remains of officers and enlisted men and 
 accepted applicants for enlistment, including retired officers and re¬ 
 tired enlisted men who die while on active duty, members of the Marine 
 Corps Reserve who die while on active or training duty or while 
 performing authorized travel to or from such duty, will be buried at 
 Government expense, subject to the provisions of articles 18-71 and 
 18-72. Accepted applicants will be considered such after rejection 
 up to the time of their arrival at the recruiting station where the}^ 
 were originally accepted. When the remains of a retired officer or 
 enlisted man, or inactive member of the Fleet Marine Corps Reserve, 
 who has died in a naval hospital are unclaimed, burial will be made 
 under the annual contract of the hospital, as set forth in paragra])h 
 2992 of the Manual of the Medical Department. Detailed informa¬ 
 tion for the next of kin is contained in NMC-817. (See art. 18-72 
 (9), for funeral expenses of a reservist who dies on active duty.) 
 [C. M. C. M. 1] 
 
 18-71 
 
 (1) Shipment of body and effects.—When the unaccompanied body 
 and effects of a deceased member of the Marine Corps are to be 
 forwarded to the home of the deceased, shipment in the United States 
 will be made by express, at Government expense, and the consignee 
 notified by telegram. When men on active duty die outside the 
 continental United States, shipment will be made via Government 
 vessel, if practicable, otherwise by commercial carrier, and consigned 
 to the commanding officer of the naval hospital at the port of de¬ 
 barkation for further shipment to destination. If there be no naval 
 hospital at or in the immediate vicinity of that port, the shipment 
 will be consigned to the Marine Corps depot or post quartermaster, 
 there, except that bodies shipped to the United States from Asiatic 
 stations will be consigned to the Commandant of the Twelfth Naval 
 District at San Francisco, Calif. In the case of cremated remains, 
 shipment in the United States will be made in the most economical 
 manner other than by ordinary freight. (See arts. 16-212 and 16-270 j 
 
 (2) At the request of relatives, or in the absence of such request 
 upon the authority of the Quartermaster, the remains of officers and 
 enlisted men that have been interred outside of the continencal United 
 
 694 
 
SUPPLIES AND SERVICES 
 
 18-71 
 
 States may be subsequently disinterred and shipped to the United 
 States for reinterment in a national cemetery or at the home of the 
 deceased. The cost of disinterment, shipment to the United States, 
 and reinterment in a national cemetery will be borne by the Govern¬ 
 ment. The expense of reinterment at the home of the deceased will 
 be borne by the Government, subject to the provisions of article 18-72. 
 
 (3) In cases where the remains of deceased officers and enlisted 
 men have been buried in the United States prior to receipt of requests 
 from next of kin for shipment of remains to home of deceased, or in 
 cases where it is impracticable to communicate with the next of kin, 
 or where it was impracticable to ship the remains at time of death, 
 the remains of such deceased officers and enlisted men may be dis¬ 
 interred and prepared for shipment and forwarded to the home of 
 the deceased at Government expense upon subsequent request of the 
 next of kin, and reinterment at home of deceased will be made at 
 Government expense, as provided in article 18-72; but where the 
 remains of deceased officers and enlisted men have been buried at the 
 place of demise or in a national or post cemetery in the United States 
 after the next of kin has directed that the remains be not shipped 
 home, or after reinterment after transportation from place of demise 
 outside of the United States to a national cemetery in the United 
 States, subsequent disinterment and shipment to home of deceased of 
 the remains at the request of relatives will not be made at the ex¬ 
 pense of the Government. 
 
 (4) When death occurs outside the District of Columbia and burial 
 in the Arlington National Cemetery is desired, the body should be 
 consigned to the Officer in Charge, Arlington National Cemetery, 
 Fort Myer, Va., and billed to Washington, D. C. This will obviate 
 the necessity and delay of obtaining a permit for the transfer of the 
 body through the District of Columbia. As soon as the body has 
 been shipped a telegram will be sent to Headquarters, Marine Corps, 
 and the Officer in Charge, Arlington National Cemetery, Fort Myer, 
 Va., giving the date of shipment, dimensions of outside box, number 
 of persons in funeral party, and the date, hour, and number of train 
 on which body will reach Washington. 
 
 (5) Whenever practicable, the shipment should be so timed as to 
 arrive in Washington between the hours of 8 a. m. and 2 p. m., 
 because the Government hearse is available only between those hours. 
 Should the body arrive after 2 p. m., it will have to remain at the 
 Union Station until the following morning, when it will be removed 
 to the Arlington National Cemetery and placed in the receiving vault 
 pending funeral arrangements. The services of an undertaker in 
 Washington are not required in cases of this kind, nor is there any 
 expense attached to the opening and closing of the grave in 
 Arlington. 
 
 (6) Under no circumstances will burial be made in Arlington Na¬ 
 tional Cemetery on a Sunday or national holiday, or on Saturday 
 after 11 a. m. 
 
 695 
 
18-71 
 
 IMAEINE CORPS MANUAL 
 
 (7) Escorts, flags for draping coffins, disposition of remains and personal 
 effects.—(See arts. 3-3, 3-4, 3-5, 3-6, 16-29, 16-212, 16-270, and 
 16-279.) 
 
 18-72 
 
 (1) Burial expenses.— (a) The following reasonable and customary 
 services will be allowed at the time and place of burial, viz: 
 
 Embalming. 
 
 Casket. 
 
 Outside box. 
 
 Undertaker’s fee. 
 
 Hearse. 
 
 Carriages or automobiles (not exceeding two). 
 
 Digging of grave. 
 
 Grave space. 
 
 Minister’s fee. 
 
 Cremation (in lieu of embalming and burial) (Comp. Gen. No. A-24771, 
 October 27, 1928). 
 
 (h) The sum of $200 will be the maximum allowed for the above 
 services in cases where the Government has not been placed to any 
 expense; and in cases where the Government has incurred expense, 
 such as in the preparation of the remains and the furnishing of a 
 casket, and additional expense is incurred at the home of the deceased, 
 a maximum of $100 will be allowed. In cases where, through un¬ 
 usual circumstances, either of the above amounts is necessarily ex¬ 
 ceeded, or services other than those enumerated above are procured, 
 authority for payment must have the approval of the Quartermaster. 
 The above amounts are exclusive of the cost of shipment of the 
 remains of the deceased to the place of burial. 
 
 (2) The post quartermaster or recruiting officer will forward to 
 the (Quartermaster a written report of the disposition of the remains, 
 with an itemized statement of all expenses incurred in connection 
 therewith, such as the cost of embalming, casket, transportation, etc. 
 
 (3) Where necessary, and burials are likely to be sufficiently 
 numerous to warrant it, contract will be made with an undertaker 
 or other competent person for the preparation and encasement of 
 the remains of Marine Corps dead for shipment or interment, and 
 for authorized services in connection with their burial, during the 
 fiscal year, in like manner as provided for the procurement of other 
 services by annual contract. The Bureau of Medicine and Surgery, 
 Navy Department, has issued the necessary instructions covering the 
 burial of retired enlisted men who die at naval hospitals. 
 
 (4) Under the act of March 3, 1905 (33 Stat. 1196), the War De¬ 
 partment will provide the sum of $15 in each case, exclusive of cost 
 of grave, for the burial of all honorably discharged indigent ex¬ 
 marines who die in the District of Columbia or immediate vicinity 
 and are buried within said limits. 
 
 (5) The expenses incident to the preparation and burial of de¬ 
 ceased men of the Marine Corps are payable from the appropriation 
 
 696 
 
SUPPLIES AND SERVICES 
 
 18-72 
 
 “General expenses, Marine Corps,” except in the cases of those who 
 die at a naval hospital, in which cases the expenses are payable from 
 the appropriation “Care of the dead.” 
 
 (6) The Secretary of the Navy may, in his discretion, cause to be 
 transferred to their homes at public expense the remains of civilian 
 employees of the Navy Department or the Naval Establishment who 
 have been ordered from their homes in the United States to duty 
 outside the continental limits of the United States and who die while 
 on such duty or while performing authorized travel to or from such 
 duty. 
 
 (7) Where burial is made at place of demise, or in a post cemetery, 
 and other means are not available, the cost of digging grave may be 
 'paid by the Quartermaster’s Department. 
 
 (8) Pay for services of clergymen.—Pay for services of clergymen 
 at burials of enlisted men may be allowed when the services of a Navy 
 chaplain are not available. 
 
 (9) The funeral expenses of reservists who die while on active or 
 training duty, or while performing authorized travel to or from such 
 duty, are payable from the appropriation “Care of the Dead.” 
 [C. M. C. M. 1.] 
 
 DESERTERS AND STRAGGLERS 
 
 •« 
 
 18-75 
 
 (1) Payment of reward.—A reward not exceeding $50 will be paid 
 for the apprehension and delivery of a deserter, and one not exceeding 
 $25 for the delivery of a straggler, when offered by the Major General 
 Commandant, the commanding officer of a post, a recruiting officer, 
 the commanding officer of a naval vessel, or a depot quartermaster. 
 In special cases, when by reason of the distance to be traveled the 
 amount of the reward would not compensate, transportation may be 
 furnished, upon order of the Major General Commandant, to the civil 
 officer for round trip for himself between place of arrest and place 
 of delivery in addition to the reward. 
 
 (2) Payment of a reward for the delivery of a deserter is not 
 authorized where no reward was offered prior to such delivery. How¬ 
 ever, in such a case the necessary expenses incurred in such delivery 
 by the person making the same may be paid upon approval by the 
 Major General Commandant (20 Comp. Dec. 767). 
 
 (3) Vouchers for payment of reward for a deserter or straggler 
 will be prepared in favor of the person complying with the terms of 
 the offer of reward ( a copy of which must be attached to the voucher), 
 and will show the full name of the man delivered, together with his 
 
 697 
 
18-75 
 
 MARINE CORPS MANUAL 
 
 rank, status, i. e., whether deserter or straggler, and place of delivery, 
 and when and upon whom request for checkage of the amount of the 
 reward against the pay of the deserter or straggler concerned has 
 been made; e. g., “Request for checkage in this case made on Com¬ 
 manding Officer, Marine Barracks, Washington, D. C., May 2, 1927, 
 on Form NMC-698.” 
 
 (4) The amount of the reward paid and the cost of transportation 
 furnished, or expenses of delivery paid, as authorized in this article, 
 will be checked against the pay of the deserter or straggler concerned. 
 Request for such checkages will be made on NMC-698. 
 
 (5) When a deserter surrenders himself to military authority 
 upon advice of his attorney, the attorney is not entitled to reward 
 offered for apprehension of deserters, his claim to such reward being 
 incompatible with his duty to his client ( 27 Comp. Dec. 482). 
 
 18-76 
 
 (1) Checkage of cost of transportation.—The cost of the transporta¬ 
 tion of a deserter or straggler from place of his surrender or delivery 
 to military control to his proper station, or to such place as the Major 
 General Commandant may direct, shall be checked against his pay 
 and the Quartermaster furnished with an itemized certificate of such 
 checkage on Form NMC-698. The checkage will be limited to the 
 cost of transportation, including subsistence and transfers en route, 
 furnished for the deserter or straggler himself. The following items 
 of expense will not be checked against the pay of a deserter or strag¬ 
 gler: Cost of subsistence furnished him at a recruiting station while 
 awaiting transfer, cost of medical examination, cost of telegraphing 
 or telephoning in connection with his apprehension or return, cost of 
 transportation and subsistence furnished to guards. 
 
 (2) The officer to whom a request for checkages on NMC-698 is 
 addressed will acknowledge receipt thereof and report action taken to 
 the Quartermaster as indicated on the form. 
 
 (3) Officers will be held pecuniarily responsible for losses sustained 
 by the Government through their failure to request the checkage pre¬ 
 scribed in this and the preceding article or their failure to comply 
 with requests for such checkages. 
 
 (4) In case a deserter is discharged as unfit for the service, or for 
 any other reason, without settlement of accounts, an itemized state¬ 
 ment of all expenses incurred will be reported on NMC-698 to the 
 Major General Commandant, with request that the Paymaster, 
 Marine Corps, be directed to check the amount involved against the 
 pay account of the deserter concerned on the deserters’ roll, and the 
 original request for checkage, properly completed, should be sub¬ 
 sequently transmitted to the Quartermaster. 
 
 18-77 to 19-0 
 
 698 
 
Chapter 19 
 
 BUILDINGS, QUARTERS, AND FURNITURE 
 
 BARRACKS AND QUARTERS 
 
 19-1 
 
 (1) Authority for alterations.—Permanent or temporary exterior or 
 interior alterations, modifications of or additions to barracks, officer’? 
 quarters or other public buildings will not be made without the 
 authority of the Quartermaster. 
 
 (2) New permanent structures and buildings require authoriza¬ 
 tion by Congress and recommendations therefor must first be sub¬ 
 mitted to the local shore development board for inclusion in the 
 stations’ annual development program. 
 
 (3) Temporary buildings or additions and improvements to ex¬ 
 isting buildings do not require authorization by Congress and 
 recommendations pertaining to such should be submitted to the 
 Quartermaster. 
 
 19-2 
 
 (1) Repairs and improvements.—At marine barracks, located in 
 navy yards or naval stations where the cost of building repairs is 
 chargeable against Marine Corps appropriations, and where the work 
 is of such nature that it cannot be performed by enlisted labor, post 
 quartermasters will submit requests for necessary repairs and recom¬ 
 mended improvements to buildings, grounds, and roads, including 
 plumbing, heating, and electric systems, etc., to the Quartermaster 
 for approval and allotment of funds to cover. Such requests should 
 be submitted in letter form accompanied by the public works officer’s 
 written estimate of the cost involved and recommendation made 
 whether the work can be undertaken by the station labor force or 
 by public works contract. Wliere the repairs or improvements rec¬ 
 ommended involve architectural or engineering features or structural 
 changes to the building, a plan sketch or blueprint should be for¬ 
 warded with the request. No work of any nature involving direct 
 charges against Marine Corps appropriations will be undertaken 
 without first obtaining allotment of funds to cover the cost involved. 
 
 699 
 
 240250—40 - 45 
 
19-2 
 
 MARINE CORPS MANUAL. 
 
 (2) Minor emergency repairs.—In cases of minor emergency repairs 
 to machinery, plumbing, and heating systems, etc., when it is intended 
 to have the work done by public works department, where an annual 
 allotment for this purpose has not been authorized, the matter should 
 be referred to the Quartermaster requesting an allotment of the 
 necessary funds, stating the nature and necessity of repairs and that 
 the work is to be performed by public works department. 
 
 (3) At Marine Corps posts where there is a stabilized labor force 
 for maintenance work employed by the Marine Corps, post quarter¬ 
 masters will submit to the Quartermaster, for approval semiannually 
 or quarterly, as conditions may best determine, requests and recom¬ 
 mendations for a work program, other than ordinary routine repairs, 
 detailing the projects of repairs and improvements to be undertaken 
 and the estimated cost of labor and materials, together with a brief 
 justification for each project. 
 
 19-3 
 
 Inspection when private buildings or lands vacated.—When private 
 buildings occupied as barracks or quarters or lands occupied as en¬ 
 campments are vacated the commanding officer and post quarter¬ 
 master will make an inspection of them, and the latter shall report, 
 through the prescribed channels, to the Quartermaster their condition 
 and any damage which has resulted to them by reason of such 
 occupancy. 
 
 19-4 
 
 Messroom.—A room may be set aside at a post as a messroom when 
 a sufficient number of its officers unite in a mess. 
 
 19-5 
 
 (1) Numbering of quarters.—Post quartermasters shall have the 
 officers’ quarters at every post located outside of a navy yard or naval 
 station boundary designated by numbers, the various rooms therein 
 to be designated by name, except the chambers, which are to be num¬ 
 bered, viz: “Quarters No. 1; Parlor,” “Quarters No. 1, Chamber 
 No. 1,” etc. Regardless of its location relative to other quarters, the 
 quarters of the commanding marine officer shall be designated as 
 quarters No. 1, other quarters to be consecutively numbered. 
 Bachelor officer quarters, flats, apartments, or suits located in the 
 same building will be designated by the proper number, followed 
 by a further designation by letter for each flat, suite, or apartment 
 located in the building, viz: “Quarters No. 8—Apt. A,” “Quarters 
 No. 8—Apt. B,” etc., the abbreviation “Apt.” to be used in all cases 
 instead of “flat,” “suite,” or “apartment.” In case of double quarters 
 where two sets of adjoining quarters are located in the same building, 
 each set will be given a separate number. 
 
 700 
 
BUILDINGS, QUARTERS, AND FURNITURE 19-5 
 
 (2) Where the post lies within the boundary of a navy yard or navaj 
 station, the letter “M” shall be prefixed to the existing designated 
 numbers of quarters, barracks, and other buildings of the post, and 
 such numbers and letters shall not be changed. 
 
 19-6 
 
 Concentrated lye.—The use of concentrated lye upon the floors and 
 woodwork of barracks and kitchens is forbidden. 
 
 ASSIGNMENT OF QUARTERS 
 
 19-10 
 
 Law governing.—The assignment of quarters is governed by the 
 law-4tnd Executive order quoted in article 24r-21. - “S ’ 
 
 19-11 
 
 By whom made.—The assignment of marine quarters at a post or 
 station will be made by the commanding officer of marines, who is 
 the competent authority for that purpose (art. 1819 (4) Navy Kegu- 
 lations). 
 
 19-12 
 
 (1) When and how made.—When an officer reports for permanent 
 duty at a post or station where there are public quarters, the com¬ 
 manding officer will immediately, in writing, assign the officer ade¬ 
 quate quarters, if available, as determined under the provisions of 
 article 19-13, and will endorse on his original orders, at the time of 
 reporting, the fact that adequate quarters were assigned, effective 
 from date of reporting (or other effective date); or, if there are no 
 adequate quarters available, will likewise endorse thereon the fact 
 that no adequate quarters are available for assignment. 
 
 (2) A certified copy of such orders, bearing such certificate of the 
 commanding officer, will be filed with the first voucher for pay and 
 allowances thereafter submitted. 
 
 (3) Public quarters at a post or station will be considered as not 
 being available only when all the quarters at a post or station are 
 assigned to officers or noncommissioned officers authorized to occupy 
 them. 
 
 19-13 
 
 (1) Conditions governing.—In determining the adequacy of quar¬ 
 ters the comjiianding officer will give due consideration to the rank of 
 the officer and to the number, age, and sex of dependents, if any. 
 
 (2) If the quarters for assignment to the commanding officer per¬ 
 sonally are considered by him to be inadequate, the facts will be re- 
 
 701 
 
19-13 
 
 MARINE CORPS MANUAL 
 
 ported to the Major General Commandant, or in the Department of 
 the Pacific to the department commander, for final determination and 
 assignment. 
 
 (3) At all posts and stations where, in the opinion of the com¬ 
 manding officer, the quarters are sufficient for the purpose, the follow¬ 
 ing will govern their assignment and occupancy: 
 
 (a) Wliere, in the opinion of the commanding officer, it is desirable 
 for the efficiency of the post that field officers and permanent or acting 
 staff officers should live in public quarters, he may assign quarters to 
 such field officers and permanent or acting staff officers, such assign¬ 
 ment, when once made, to be permanent during the period these 
 officers are attached to the post, except as otherwise provided in ar¬ 
 ticle 19-17, such permanency to be irrespective of a change of com¬ 
 manding officers. Should, however, the commanding officer consider 
 it more advisable to have officers other than field and permanent or 
 acting staff officers occupy quarters in the post, the quarters hitherto 
 occupied by such field and staff officers may be assigned to other 
 officers when vacated by the field and permanent staff officers upon 
 the expiration of their duty at the post. 
 
 (b) Subject to the foregoing paragraph, quarters for other officers 
 at a post will be assigned according to rank, so far as practicable. 
 Assignments of quarters to officers having once been made, these offi¬ 
 cers will not be disturbed in their occupancy thereof, except as pro¬ 
 vided in article 19-17. Wlien necessary to displace an officer, the 
 junior officer occupying quarters adequate and proper for the rank 
 of the officer reporting will be the one to be displaced. The particu¬ 
 lar rooms which constitute a set of quarters will be designated by 
 the Quartermaster. Officers will not be assigned rooms belonging to 
 different sets. 
 
 (4) An officer will not occupy more than his proper allowance of 
 quarters except by permission of the commanding officer, and only 
 when there is an excess of quarters at the station. Such occupancy 
 will be regarded as temporary and the fact reported to the 
 Quartermaster. 
 
 (5) Any quarters at his permanent station voluntarily accepted 
 and occupied by an officer who has no dependents or by an officer 
 with his dependents shall be conclusively presumed to be adequate. 
 
 (6) Any quarters at the permanent station of the officers involved 
 voluntarily occupied jointly by two or more officers having no de¬ 
 pendents; jointly by two or more officers with their dependents; 
 jointly by an officer without dependents and an officer with his de¬ 
 pendents; jointly by an officer and the dependents of another officer; 
 or jointly by the dependents of two or more officers, shall be conclu¬ 
 sively presumed to be adequate for the occupancy of such officers or 
 of such officers and their dependents. If the quarters so jointly 
 occupied were previously assigned to one of the officers, the assign¬ 
 ment to the one officer will b^e terminated and a joint assignment 
 
BUILDINGS, QUARTERS, AND FURNITURE 19-13 
 
 made. A joint assignment of quarters shall be terminated insofar 
 as any particular officer is concerned when that officer (with his 
 dependents, if any) ceases to participate in the joint occupancy of 
 such quarters. 
 
 (7) Social visiting by officers or their dependents, as the guests of 
 persons to whom public quarters are assigned, will not operate to 
 cause a joint assignment of quarters nor to change the rental allow¬ 
 ance status of the officer in question. The visit, however,’ must be 
 bona fide. A visit is bona fide only if the guest be present at the 
 invitation of the host and contribute, neither directly nor indirectly, 
 to the income of the host nor share with the host, directly or indirectly, 
 any of the household or other expense which the host must bear 
 because of such visit. 
 
 19-14 
 
 Appeals.—Any officer may appeal to the Major General Com¬ 
 mandant, or in the Department of the Pacific to the department 
 commander if he feels that the commanding officer has not properly 
 determined his case, and the Major General Commander or department 
 commander, as the case may be, will confirm or change the assignment 
 made by the conianding officer in such case. 
 
 19-15 
 
 Temporary duty.—Every officer on reporting for temporary duty 
 at a post or station where there are public quarters not needed for as-' 
 signment to officers on permanent duty thereat may be assigned public 
 quarters, but no officer unaccompanied by dependents will be permitted 
 to occupy as quarters at a post or station, other than his permanent 
 station, more than one room and bath. 
 
 19-16 
 
 Reassignment to officers required to vacate quarters.—Every officer 
 deprived of his quarters under any conditions other than those stated 
 in article 19-17 (1) (a), (c), and (/) will be immediately assigned 
 other adequate quarters, if available, as determined under the pro¬ 
 visions of article 19-17. 
 
 19-17 
 
 (1) Termination of assignment.—An officer’s assignment of quarters 
 at his permanent station shall be terminated in writing by the officer 
 chargeable with making assignment of quarters thereat, the actual 
 date of such termination will in no case be earlier than the date of 
 vacation of such quarters, and shall be terminated under the following 
 conditions only, except as provided in article 19-13 (6). 
 
 703 
 
19-17 
 
 MARINE CORPS MANUAL 
 
 {a) When the post or station ceases to be the permanent station of 
 the officer concerned. 
 
 ■ {h) When, on his departure from his permanent station either on 
 temporary duty, to hospital for observation or treatment, on leave of 
 absence, or on sick leave, under orders to relieve him from duty at his 
 permanent station during or at the termination of his absence, unless 
 the officer files a request to the contrary. 
 
 ((?) Wlien orders are received for an officer absent from his perma¬ 
 nent station on temporary duty, in hospital, on leave of absence, or on 
 sick leave, relieving him from duty at his permanent station, during 
 or at the termination of his absence, unless the officer or his authorized 
 agent files request to the contrary. 
 
 {d) When the quarters occupied by an officer are required for as¬ 
 signment to another entitled to such quarters in accordance with des¬ 
 ignations for assignment previously approved by the Major General 
 Commandant. 
 
 (e) When the status of an officer without dependents is changed to 
 that of an officer with dependents, and the bachelor quarters assigned 
 him are unsuitable for an officer in a married status. 
 
 . (/) When, upon the recommendation of the commanding officer and 
 with prior approval of the Major General Commandant. 
 
 19-18 
 
 Where quarters are not furnished.—Enlisted men on duty where quar¬ 
 ters in kind are not furnished will be granted allowances as prescribed 
 in Executive order. (See art. 14r-103.) 
 
 19-19 
 
 Inspection of quarters.—When quarters are to be allotted, an inspec¬ 
 tion of them will be made by the post quartermaster, and in case other 
 than minor repairs and improvements are advisable, a board of sur¬ 
 vey will be requested to determine the work to be done and the cost 
 thereof. 
 
 19-20 
 
 Responsibility for damage.—Officers are held responsible that quarters 
 occupied by themselves shall not sustain any damage beyond the ordi¬ 
 nary wear and tear during such occupancy; and for any damage due 
 to carelessness, willfulness, or neglect, or other avoidable cause, the 
 officer occupying the quarters shall be responsible. Neglect by any 
 officer or enlisted man to take proper care of rooms or furniture used 
 by him is a military offense. 
 
 704 
 
BUILDINGS, QUARTERS, AND FURNITURE 
 
 19-21 
 
 FURNITURE AND QUARTERS 
 
 19-21 
 
 Accountability.—Post quartermasters will account for each article 
 of furniture provided by the Government in the quarters and offices 
 occupied by the commanding officer and the officers under his com¬ 
 mand, in accordance with instructions contained in chapter 17, with 
 such modifications as to arrangement of items on the property account 
 as the Quartermaster may authorize in special cases. 
 
 19-22 
 
 Marking furniture.—No article of furniture shall be removed from 
 the quarters for which intended without permission from the post 
 quartermaster, and the furniture placed in each room will be distinctly 
 marked as follows: Parlor furniture, P; dining-room furniture, D; 
 hall furniture, H; bathroom furniture, B; kitchen furniture, K; cham¬ 
 ber furniture. Cl, C2, C3 (according to the number of the room); 
 pantry, Py; laundry, Ly; library, L, etc., unless otherwise authorized 
 by the Quartermaster. 
 
 19-23 
 
 Memorandum receipts for furniture.—Itemized memorandum receipts 
 of all the furniture in the quarters about to be occupied by them will 
 be required from all officers and given to the post quartermaster. On 
 this receipt the condition of each piece of furniture and of the wood¬ 
 work, walls, and ceilings will be accurately stated, any defects, such 
 as broken chair rungs, marks on tables from hot dishes, ink spots on 
 carpets, etc., being carefully noted. The officer taking quarters should 
 retain a copy of this receipt. Officers are advised carefully to inspect 
 the condition of the quarters assigned and their contents previous to 
 signing the receipt, and to see that all defects, ‘both of furniture and 
 woodwork, walls, and ceilings, are noted thereon, as they will be held 
 strictly responsible for any damage to quarters and furniture during 
 their occupancy, not due to ordinary wear and tear. 
 
 19-24 
 
 (1) Inventory and survey of furniture and quarters.—^When an officer 
 is to be detached or leaves his quarters, or at such other times as the 
 commanding officer deems advisable, a board of inventory and survey 
 will be convened to inventory and inspect all articles of furniture 
 in the quarters and to examine woodwork, walls, and ceilings, report¬ 
 ing in duplicate on Form NMC-194 their condition at that time, and 
 making recommendations as to any repairs or replacements necessary. 
 Prior to inventory, each article of furniture will be placed in the 
 
 705 
 
19-24 
 
 MARINE CORPS MANUAL 
 
 room in whicli it belongs. The last occupant will deliver to the board 
 every article issued to him on memorandum receipt; any mi ssing 
 article must be accounted for and upon complete delivery as specified, 
 memorandum receijot will be canceled. Original report, with two 
 copies, shall be forwarded via the post quartermaster and commanding 
 officer to the Quartermaster. When accomplished report shows quar¬ 
 ters, furniture, and so forth, in good or serviceable condition, and con¬ 
 tains no recommendation as to repairs or replacements, the original 
 only will be forwarded to the Quartermaster, copy being retained in 
 the office of the proper accountable officer. [C. M. C. M. 3.] 
 
 (2) In describing condition of furniture, the following terms will 
 be used by board: “Excellent,” “Good,” “Fair,” or “Bad,” the two 
 latter designations to be followed by an explanation in case the board 
 recommends repairs, painting, plastering, or papering. 
 
 (3) If any article of furniture is missing, the board will state who 
 was responsible for same when loss occurred and whether he should 
 be held pecuniarily liable. If any article of furniture is unservice¬ 
 able or has been damaged, the board will state whether same should 
 be repaired or replaced, with estimate of cost; also whether responsi¬ 
 ble party should be held pecuniarily liable and to what extent. Of¬ 
 ficers occupying public quarters will not be relieved of the responsi¬ 
 bility for damage to furniture and quarters, unless it is clearly shown 
 that such damage was caused by ordinary wear and tear and was not 
 due to carelessness, willfulness, or neglect on the part of the occupants 
 of the quarters. 
 
 (4) If woodwork, walls, or ceilings have been damaged or defaced 
 by nails, screws, or otherwise, the board will state in whose charge 
 the quarters were when damaged, with amount, nature, and estimated 
 cost of repairs necessitated thereby, and whether he should be held 
 pecuniarily liable. If woodwork, walls, or ceilings require repairs, 
 painting, plastering, etc., the board will state in detail where re¬ 
 quired and extent of work, and recommend whether work should be 
 performed by post labor or by the public works department. If of 
 the opinion that work should be performed by the public works 
 officer, the report of the board should be accompanied by an estimate 
 of cost from the public works officer. 
 
 (5) In the event that repairs to furniture or quarters are neces¬ 
 sary, or new furniture should be purchased, open-purchase requisi¬ 
 tion, if required, should be submitted by the post quartermaster and 
 accompany NMC-194. 
 
 19-25 
 
 Selling or destroying furniture.—No article of furniture will be sold 
 or destroyed except upon the recommendation of a board of sudvey 
 duly approved. 
 
 706 
 
BUILDINGS, QUARTERS, AND FURNITURE 19-26 
 
 19-26 
 
 Painting furniture.—Furniture finished in natural wood, or in imita¬ 
 tion thereof, or polished, varnished, enameled, or lacquered will not 
 be painted without specific authority from the Quartermaster. Re¬ 
 quest for such authority and recommendations of boards of survey 
 that such furniture be painted, will state in detail the reasons therefor. 
 
 19-27 
 
 The Government will provide for married officers and noncom¬ 
 missioned officers in public quarters, appropriate furniture, except 
 mattresses and bed linen; and for bachelor officers in public quarters, 
 appropriate furniture including standard Marine Corps issue bunks, 
 mattresses, pillows, and bed linen. 
 
 [C. M. C. M. 1.] 
 
 19-28 to 20-0 
 

 
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Chapter 20 
 
 UTILITIES 
 
 GENERAL PROVISIONS 
 
 20-1 
 
 Classification.—Central heating plants, steam-distributing systems, 
 power and electric generating plants and distributing systems, incin¬ 
 erators, laundries, refrigerating plants, and water-supply systems are 
 classed as “utilities.” Fuel, supply, and allowances of light are also 
 included under this general head. 
 
 20-2 
 
 Operation.—^Where utilities are Government owned and operated as 
 Marine Corps activities, the Quartermaster’s Department is charged 
 with their proper maintenance and operation. 
 
 20-3 
 
 Historical record.—At every post where utilities are owned and 
 operated by the Marine Corps, there will be kept under the super¬ 
 vision of the post quartermaster, on authorized forms provided for 
 the purpose, a complete permanent historical record of the buildings, 
 system, and equipment pertaining to each utility. Any changes in 
 such buildings, systems, or equipment will be promptly recorded in 
 such record and reported to the Quartermaster. 
 
 20-4 
 
 (1) Cost accounting.—A uniform cost-accounting system has been 
 put in effect covering utilities furnishing heat, light, water, refrig¬ 
 eration, and laundry services, and the following forms covering the 
 reports on such system have been adopted and should be prepared in 
 accordance with printed instructions thereon supplemented by cir¬ 
 cular letters issued by the Quartermaster from time to time: 
 
 709 
 
20-4 
 
 MARINE CORPS MANUAL 
 
 NMC-754, Consolidated monthly cost data of oj)eration and main¬ 
 tenance of Marine Corps owned and operated utility plants. 
 
 NMC-754a, Analysis of operation of steam-boiler plant. 
 
 NMC-754b, Analysis of operation of electric-generating plant. 
 
 NMC—754c, Analysis of operation of refrigeration plant. 
 
 NMC-754d, Analysis of operation of water-pumping and water¬ 
 treating plants. 
 
 NMC-754e, Analysis of operation of laundry. 
 
 NMC-195, Monthly statement of fuel and light furnished public 
 quarters. 
 
 (2) These forms will be completed each month and forwarded to 
 the Quartermaster as soon as practicable after the close of each 
 month. 
 
 (3) Only actual issues should be shown on pages 2 and 3 of Con¬ 
 solidated Monthly Cost Data of Operation, etc., NMC-754. Each 
 month all sales and transfers to other departments of electric cur¬ 
 rent, steam, and water should be shown under the heading of “Ex¬ 
 penditures” on page 1, and copies of naval invoices and sales 
 vouchers should be attached thereto. Sales and transfers of coal, 
 wood, gasoline, kerosene, fuel oil or coke are not required to be listed 
 on this form, but copies of sales vouchers or transfers will be attached 
 for information of the Quartermaster. (See art. 17-82.) 
 
 20-5 
 
 Repairs and improvements, Marine Corps plants.—The value of charges, 
 which cover major installations, having no relation to repairs of exist¬ 
 ing equipment, should not be charged to operating expenses. Cost 
 of repairs to, and parts for equipment once installed is classed as 
 maintenance and is chargeable against operating expenses and should 
 be reported in space provided for that purpose on the applicable 
 forms. 
 
 20-6 
 
 Instructions for operation of power plants.—Officers in charge of the 
 operation, maintenance and care of utilities equipment will be gov¬ 
 erned by the instructions contained in the Bureau of Yards and 
 Docks Manual relative to operation and maintenance of power plants, 
 which include central heating plants, electric lighting systems, re¬ 
 frigerating machinery, air compressors, and all auxiliary unite in 
 connection therewith. 
 
 20-7 
 
 Ti’ansformers must be kept free from the possibility of moisture 
 entering the shell and should be frequently inspected to determine 
 their condition. 
 
 710 
 
UTILITIES 
 
 20-11 
 
 FUEL and heating PLANTS 
 
 20-11 
 
 Frequent inspection of all fuel-consuming apparatus and methods 
 of firing will be made under the direction of the commanding officer, 
 with a view to preventing abuse of equipment and waste of fuel. 
 Prompt action will be taken to fix responsibility in case proper care 
 has not been taken of such utilities. The responsibility for care 
 of fires and fuel-consuming equipment in officers’ or noncommissioned 
 officers’ quarters devolves upon the occupants of such quarters. 
 
 20-12 
 
 Cleaning of boilers, etc.—^Whenever quarters are vacated, the heating 
 boilers, range, stove, or furnace should be thoroughly cleaned and the 
 stovepipe taken down and residue removed. Great care should be 
 exercised to prevent the piling up of ashes under the grate and permit¬ 
 ting water to become low in the boilers, as most of the damage to fur¬ 
 naces results from these causes. 
 
 20-13 
 
 Inspection in the spring.—In the spring, as soon as possible after the 
 fires are out for the season, inspection of heating systems shall be 
 made under the supervision of post quartermasters and estimate sub¬ 
 mitted for necessary repairs. 
 
 20-14 
 
 Draining of heating plants.—^At the end of each heating season, all 
 heating boilers, both for steam and hot-water plants, and all piping, 
 radiators, expansion tanks, etc., pertaining thereto, must be thoroughly 
 drained, by opening blow-off valve at bottom of boiler. During drain¬ 
 age all air valves, radiator valves, and all valves on piping should be 
 opened wide. Valves and cocks on water column of boiler will be 
 left wide open. Siphons of gage and of damper regulator must be 
 properly drained. After being drained and cleaned, a hot-water 
 plant should be immediately refilled. 
 
 20-15 
 
 Firing and care of heating boilers.—When available, a sufficient num¬ 
 ber of enlisted men will be assigned for the firing and care of heating 
 boilers in barracks, officers’ quarters, and messes at a post or station. 
 
 711 
 
20-20 
 
 MARINE CORPS MANUAL 
 
 FUEL ALLOWANCES 
 20-20 
 
 Allowances of fuel.—The basic law under which Marine officers are 
 entitled to heat and light at the expense of the United States is con¬ 
 tained in the Army Appropriation Act, approved March 2, 1907 (10 
 U. S. C. 723), as follows: 
 
 Provided, That hereafter the heat and light actually necessary for the author¬ 
 ized allowance of quarters for officers and enlisted men shall be furnished at 
 the expense of the United States under such regulations as the Secretary of 
 War may prescribe. 
 
 The allowance and issue of fuel is therefore governed by Army 
 Regulations and circulars, as published from time to time, supple¬ 
 mented by orders and circulars from the quartermaster department of 
 the Marine Corps. 
 
 20-21 
 
 (1) Fuel for cooking and heating water.—^Each officer or enlisted 
 man entitled to and occupying public quarters will be furnished, at 
 the expense of the United States, with the quantity of fuel required 
 to do the necessary cooking and to heat the necessary water in the 
 building to which assigned at a post or station. The allowances of 
 fuel per month expressed in terms of standard fuel (anthracite coal) 
 for cooking and heating water in public quarters are as follows: 
 
 {a) For commissioned, commissioned warrant, and warrant 
 officers— 
 
 (1) For cooking, 1,100 pounds. 
 
 (2) For heating water, 1,300 pounds. 
 
 (&) For noncommissioned officers of the first three grades— 
 
 (1) For cooking, 750 pounds. 
 
 (2) For heating water, 750 pounds. 
 
 (3) For mechanical refrigerators, when operated, 300 
 
 pounds (equivalent in electric current 60 kilo¬ 
 watt-hours). 
 
 (2) The following table of allowances covers the several kinds of 
 fuel commonly used in the Marine Corps: 
 
 FOR OFFICERSJAND ENLISTED MEN 
 
 
 
 For oflScers 
 
 For enlisted men 
 
 Kind of fuel used 
 
 Unit 
 
 Cooking 
 
 Heating 
 
 water 
 
 Cooking 
 
 Heating 
 
 water 
 
 (fl) Anthranite coaI - ___ . _ 
 
 Pounds_ 
 
 1,100 
 1,300 
 
 1,300 
 1,600 
 
 760 
 
 760 
 
 (6) SemibitumiDOUs or screened lump bi¬ 
 tuminous coal. 
 
 Pounds.... 
 
 860 
 
 860 
 
 (c) Gas (natural or artificial)_ 
 
 Cubic feet_ 
 
 2,760 
 
 26 
 
 ^200 
 
 30 
 
 1,876 
 
 18 
 
 3,000 
 
 (<f) Gasoline or kerosene__ 
 
 Gallons_ 
 
 18 
 
 (t) Electricity. 
 
 Kilowatt-hours_ 
 
 220 
 
 433 
 
 160 
 
 260 
 
 712 
 
UTILITIES 
 
 20-21 
 
 FOR BACHELOR OFFICERS 
 
 Kind of fuel used 
 
 Unit 
 
 Purpose 
 
 Average number of persons served 
 
 1-6 
 
 6-10 
 
 11-20 
 
 21-30 
 
 31-40 
 
 41-60 
 
 (d) ATit.hraHf;finoftl . _ _ _ 
 
 Pounds.. 
 
 Cooking. 
 
 3,000 
 4,000 
 3,400 
 
 4.600 
 
 7.600 
 16,000 
 
 71 
 
 05 
 
 600 
 
 1,334 
 
 6,000 
 6,000 
 6,600 
 6,700 
 
 12,600 
 
 24,000 
 
 118 
 
 142 
 
 1,000 
 
 2,000 
 
 6,000 
 
 7,000 
 
 6,700 
 
 7,800 
 
 16,000 
 
 28,000 
 
 142 
 
 165 
 
 1,200 
 
 2,334 
 
 7,000 
 
 8,000 
 
 7,800 
 
 8,900 
 
 17,600 
 
 32,000 
 
 165 
 
 189 
 
 1,400 
 
 2,667 
 
 8,000 
 
 9,000 
 
 8,900 
 
 10,000 
 
 20,000 
 
 36,000 
 
 189 
 
 212 
 
 1,600 
 
 3,000 
 
 9,000 
 10,000 
 10,000 
 11,120 
 
 22,600 
 
 40,000 
 
 212 
 
 236 
 
 1,800 
 
 3,334 
 
 (6) Semlanthracite, semlbitu- 
 minous, or screened lump 
 bituminous coal. 
 
 (c) Qas (natural or artificial)... 
 
 (d) Gasoline or kerosene. 
 
 (e) Electricity. 
 
 Pounds. 
 
 Cubic feet. 
 
 Gallons. 
 
 Kilowatt-hours. 
 
 Heating water. 
 
 Cooking. 
 
 Heating water. 
 
 Cooking. 
 
 Heating water. 
 
 Cooking. 
 
 Heating water. 
 
 Cooking. 
 
 Heating water. 
 
 Note. —Allowances for cooking for oflScer’s messes includes heating water for 
 kitchen purposes. Allowance for heating water is for bathing and lavatory 
 purposes only. If special kitchen appliances are installed and are being used, 
 such as mechanical dishwashers, steam tables, steam cookers, etc., requiring 
 steam or extremely hot water, then the quantities shown under head of Cooking 
 may be increased 33% percent. 
 
 (3) Where fuel other than the kinds stated herein is used for 
 cooking and heating water, request for allowances should be made 
 on the Quartermaster. Where the hot water is supplied quarters from 
 a central plant, the allowance for cooking only applies. Standard 
 quantities of fuel for domestic use for heating the quarters, heating 
 water, cooking, and for light may be combined and the money value 
 of savings accruing under one item applied to offset money value 
 of excess accruing under another item; for example, savings in allow¬ 
 ance for heating or cooking may be applied to offset excess in light. 
 
 (4) The allowances of fuel for cooking and heating water are 
 cumulative for the entire fiscal year or for such period of the fiscal 
 year as the occupant of the quarters may serve at the same post or 
 station. Savings cannot be carried from one post or station to 
 another, but in case an individual is authorized under proper author¬ 
 ity to move from one set of public quarters to another at the same 
 post or station, the saving in one location may be applied to offset 
 any excess used in another location. Settlement for fuel and light 
 used in excess of the prescribed allowances will be made either at the 
 end of the fiscal year or at such time as the responsible person may be 
 transferred to another post or station. The occupant of the quarters 
 will be charged for quantities consumed in excess of prescribed 
 allowances. 
 
 (5) Persons entitled to and occupying separate quarters at their 
 permanent station are entitled to the allowances of fuel herein stated 
 during any temporary absence on leave, or temporary duty, or when 
 sick in hospital. 
 
 713 
 
20-21 
 
 MARINE CORPS MANUAL 
 
 (6) Fuel allowances being cumulative, it will be necessary for 
 the post quartermaster to inventory the quantities of fuel on hand 
 unused in each set of quarters at the end of the fiscal year, or when 
 an occupant vacates the quarters in case of individual quarters. A 
 notation will be placed on Form NMC 195, under heading “Remarks,” 
 on the final statement showing the quantities of fuel on hand and the 
 reason quarters were vacated, such as “Detached from post”; “Dis¬ 
 possessed” ; “Changed quarters to No._” The amount on hand 
 
 will be credited to the account of the officer or enlisted man at the 
 end of the fiscal year, and reissued to the occupant on July 1 of the 
 new fiscal year. The quantities of fuel remaining on hand when a 
 set of quarters is vacated will be reissued to the next occupant of 
 the quarters. 
 
 20-22 
 
 Fuel for cooking and heating in the Tropics.—At posts or stations 
 situated in the Tropics, or for troops on expeditionary service, fuel 
 for cooking and heating purposes will be issued in such amounts as 
 may be considered necessary by commanding officers, who will exer¬ 
 cise supervision to prevent waste or misuse. 
 
 ACCOUNTABILITY 
 
 20-23 
 
 Accounting for fuel.—^In addition to being inspected as to quality, 
 coal when received by truck will be weighed and when received in 
 railroad carload shipments, the regular commercial railroad scale 
 weights will be accepted. All coal, wood, gasoline, fuel oil, or other 
 fuel received at a post, whether procured under contract, purchased 
 locally, or transferred from the Navy or other department, which is 
 a proper charge against the Marine Corps, should be taken up on 
 the property account and expended therefrom on Monthly Certificate 
 of Expenditures (NMC-548). Fuel will not be expended from the 
 property account until actually consumed. 
 
 20-24 
 
 Record of fuel issued.—The post quartermaster at each post will keep 
 a record of the amounts of fuel issued to each and every building 
 or part of building for which a separate fuel allowance is authorized. 
 A record of each sale made to persons authorized to purchase fuel 
 will be kept. At each post where required, a noncommissioned of¬ 
 ficer of suitable grade shall be designated for the specific duties of 
 receiving and supervising the issue, sale, and use of all fuel at the 
 post. 
 
 714 
 
UTILITIES 
 
 20-25 
 
 20-25 
 
 Fuel for Navy quarters, etc.—All fuel furnished by the Marine Corps 
 to quarters occupied by officers and enlisted men of the Navy or 
 other departments should be invoiced at the end of each month to 
 the department concerned. (See art. 17-95.) 
 
 20-26 
 
 Sale of fuel.—Fuel may be sold to officers, including retired officers, 
 and to members of the immediate family of an officer who is at sea 
 or on a remote station and when they reside at places where it can 
 be conveniently done. Fuel will be sold to an officer, or immediate 
 member of an officer’s family, only on a certificate that it is for 
 personal or immediate family use. Any sale, exchange, or transfer of 
 fuel sold to an officer under the provisions of this article is forbidden. 
 
 20-27 
 
 Inventory.—Every officer accountable for fuel, at the end of each 
 accounting period, or when transferring to a successor, will inven¬ 
 tory the fuel on hand. If, as a result of the inventory, the quantity 
 of fuel on hand is found to be in excess of the balance on hand as 
 shown by the property account, the quantity in excess will be im¬ 
 mediately taken up by the accountable officer on his property account. 
 
 MECHANICAL REFRIGERATORS 
 
 20-28 
 
 (1) Installation.—Where mechanical refrigerators are installed in 
 officer’s quarters, they will be attached to the lighting circuit of the 
 quarters concerned without an additional meter to measure current 
 consumed thereby. 
 
 (2) Current chargeable to occupant of quarters.—The cost of electric 
 current consumed by mechanical refrigerators installed in officer’s 
 quarters does not constitute a proper charge against the authorized 
 light allowance, and in absence of any law to the contrary, will be 
 charged to the occupant. 
 
 (3) The Quartermaster will establish a flat charge, at the time of 
 installation, to cover maintenance cost of the mechanical equipment 
 and current consumed thereby. (See art. 17-80.) 
 
 (4) An allowance of electrical current will be established by the 
 Quartermaster, for each mechanical refrigerator, according to size, 
 and the post notified accordingly. This allowance (which is covered 
 in the flat charge) will be deducted from the total current consumed 
 as registered by the light meter, and not charged against the officer’s 
 light allowance. 
 
 715 
 
20-28 
 
 MARINE CORPS MANUAL 
 
 (5) In all cases where a flat charge per month is established for 
 operation of mechanical refrigeration, the quantity of electric cur¬ 
 rent allocated for use in each unit will be shown separately on page 
 2, of consolidated monthly utility report (NMC-754). Care should 
 be exercised not to include the current consumed for refrigeration in 
 the quantity used for heat and light. 
 
 ELECTRICAL APPLIANCES 
 
 20-29 
 
 (1) Installation.—No installation of electrical apparatus will he 
 permitted unless the service connections, transformers, meters, and 
 interior wiring are of suitable size and capacity, and the plant is 
 capable of carrying the additional load. 
 
 (2) When electric fans, flatirons, percolators, vacuum cleaners, or 
 other similar apparatus are installed in officers’ or noncommissioned 
 officers’ quarters, no additional allowance therefor is authorized. The 
 current consumed by such apparatus must be a charge against the 
 individual light allowance. 
 
 (3) The use in public quarters of electric fans, flatirons, perco¬ 
 lators, or other similar apparatus of over 660 watts individual rating, 
 is prohibited. 
 
 LIGHT ALLOWANCE 
 
 20-30 
 
 (1) Allowance for light is established by the Quartermaster and 
 is based on the authorized wattage of lamps actually required for 
 lighting the square foot area of each room. It is computed in accord¬ 
 ance with existing applicable regulations, as published in AR 30- 
 1625, which schedule is based upon direct lighting units installed 
 under normal conditions. 
 
 Watts per square 
 
 Individual quarters: foot, floor area 
 
 Living rooms, dining rooms, baths and kitchens_ 0. 80 
 
 Bedrooms_^- . 40 
 
 Halls, porches, etc_ .25 
 
 Storerooms, basements, closets, etc_ .15 
 
 Floor areas in square feet are multiplied by the appropriate factor 
 to obtain the approximate wattage authorized. Standard lamps, total¬ 
 ing a wattage nearest to that computed, will be considered the author¬ 
 ized wattage for a set of quarters. This authorized wattage, 
 multiplied by the below mentioned appropriate factor, determines the 
 standard quantity, in watt-hours light, for the quarters involved. 
 
 716 
 
UTILITIES 20-30 
 
 Factor in schedule for determining standard quantities of electric current in 
 
 watt-hours; per AR 30-1620 
 
 Quantities in hours 
 per watt of lamps 
 installed 
 
 Officers’ quarters, general, married_ 800 
 
 Officers’ quarters, field, married_ 700 
 
 Officers’ quarters, company, married_ 600 
 
 Officers’ quarters, bachelor_ 600 
 
 Noncommissioned officers’ quarters, married- 500 
 
 Where unusual conditions exist, due to types of fixtures, color of 
 walls or ceilings, etc., and it is believed that installations calculated 
 in accordance with the above schedule do not afford adequate illumi¬ 
 nation, the Quartermaster will, upon receipt of complete information, 
 give consideration to modification of authorized allowances in indi¬ 
 vidual cases to meet requirements. 
 
 (2) Bachelor officers’ quarters and quarters assigned jointly—^Excess 
 current.—Where bachelor officers’ quarters are on one meter, the 
 allowances for the building are pooled, and the officer responsible for 
 any excess current that may be used is either the mess treasurer or 
 the senior officer occupying quarters in the building, as may be desig¬ 
 nated by the commanding officer. 
 
 (3) The value of excess current used in bachelor officers’ quarters 
 will be collected from the responsible officer by the post quartermas¬ 
 ter when an officer is dispossessed and detached, or at the end of the 
 fiscal year. As the light allowance of an officer regularly assigned 
 public quarters is cumulative during the period of occupancy, any 
 savings for one month may be used to offset any excess that may occur 
 in any given month. Funds collected for excess current should be 
 accounted for in the usual manner and a copy of the form showing 
 the name of the officer, the number of the quarters vacated, number 
 of kilowatt-hours of excess, and the amount collected, should be at¬ 
 tached to the neid “Consolidated monthly utility report,” NMC-754. 
 Where the current for each set of quarters is metered separately, col¬ 
 lection for excess current will be made by the Quartermaster in the 
 usual manner. Form NMC-195 should be rendered for each set of 
 quarters and copy furnished to occupant. 
 
 20-31 
 
 Allowance by months.—To ascertain the allowance for any month, 
 the following method will be used: For January, February, March, 
 October, November, and Decemberj take 10% percent of the annual 
 allowance; for each of the remaining months of the year, take 6% 
 percent of the annual allowance. For posts located in the Tropics, 
 take 8% percent of annual allowance for each month throughout the 
 year. 
 
 717 
 
20-32 
 
 MARINE CORPS MANUAL 
 
 20-32 
 
 Payment for excess current used.—At the end of the fiscal year, or 
 when officers change station, light accounts shall be closed and excess 
 consumption paid for at the cost, invoice, or contract price at the 
 station where such excess occurred. 
 
 20-33 
 
 Number of lights.—Exterior and interior lights and the hours during 
 which they may be used at a post will be fixed and announced by the 
 commanding officer. The number of such lights must be limited to 
 the smallest number necessary for the proper lighting, and the period 
 of authorized burning of each light must be limited to the necessities 
 of the case. 
 
 20-34 
 
 Meters.—In order to measure the amount of gas or electric current 
 consumed, each set of public quarters will be provided with a meter. 
 All meters will be kept sealed with a lead seal, to prevent tampering 
 by unauthorized persons, and these seals shall not be broken without 
 authority of the post quartermaster. The cost of installation and 
 maintenance of electric lights, gas fixtures, or mineral oil lamps in 
 officers’ quarters, as in other public buildings at posts, will be borne 
 by the Quartermaster’s Department. 
 
 20-35 
 
 Where electricity is not available the allowances of illuminants 
 (other than electricity) will be as prescribed by Army Regulations 
 and circulars published by the War Department from time to time, 
 supplemented by orders and circulars from the Quartermaster’s 
 Department of the Marine Corps. 
 
 20-36 
 
 (1) Post exchanges.—Where fuel, heat, light, power, gas, or water 
 is furnished from Marine Corps plants to post exchanges in the 
 operation of stores, restaurants, barber, tailor, or shoemaker shops, 
 the rates to be charged for such services will be as established with 
 the approval of the Major General Commandant. (See art. 17-82.) 
 
 (2) Private interests.—Fuel, heat, light, power, gas, or water may 
 be furnished from Marine Corps plants to persons or organizations 
 operating under a revocable license, such as a hostess house, the 
 American Red Cross, or other welfare organizations, provided the 
 approval of the Major General Commandant has been obtained in 
 
 718 
 
UTILITIES 
 
 20-36 
 
 each case. Payment must be made by the consumer for all fuel, 
 heat, light, power, gas, or water furnished, and the rates to be 
 charged therefor will be as established with the approval of the 
 Major General Commandant. (See art. 17-82.) 
 
 20-37 
 
 Electricity for Navy quarters, etc.—Electric current furnished by the 
 Marine Corps to quarters occupied by officers and enlisted men of 
 the Navy or other departments should be invoiced at the end of each 
 month to the department concerned, and current should be shown on 
 page 1 of “Consolidated monthly utility reports,” NMC-754, oppo¬ 
 site “Transferred to other departments.” (See art. 17-95.) 
 
 WATER 
 
 20-38 
 
 (1) Reimbursement for water furnished.—Officers and enlisted men 
 of the Navy and Marine Corps, and Navy nurses, occupying public 
 quarters at a Marine Corps post or station supplied with water 
 chargeable to the Marine Corps appropriation are required to reim¬ 
 burse the Government for water furnished in accordance with bills 
 rendered by the supply officer of the Navy or by the post quarter¬ 
 master at the post or station. 
 
 (2) Meters.—The Quartermaster’s Department will furnish and 
 install water meters in all public quarters, if practicable, where pay¬ 
 ment for water is based on meter readings. Where meters are not 
 installed in public quarters and the value of water used is not col¬ 
 lected from the occupant by a supply officer of the Navy, the rates 
 to be charged and collected by the post quartermaster are $1 per 
 month for officers and civilians and $0.50 per month for each enlisted 
 man occupying public quarters, except at posts or stations where 
 special rates have been established, which rates will not be changed 
 without prior approval of the Major General Commandant. 
 
 (3) Sales vouchers covering water should show the names of the 
 person or persons, period covered, meter readings if practicable, 
 quantity consumed by each, rate charged, and amount collected from 
 each. A copy of sales vouchers covering water should be forwarded 
 to the Quartermaster each month with consolidated monthly utility 
 report, NMC 754, and proper entry of such sales made in space 
 provided for that purpose on page 1 of the above-mentioned form. 
 (See art. 17-82.) 
 
 (4) Furnished by private concerns.—In cases where water is fur¬ 
 nished by private concerns the officers and enlisted men occupying 
 public quarters will make payment to the company either direct or 
 through the post quartermaster. 
 
 719 
 
20-51 
 
 MARINE CORPS MANUAL 
 
 
 LAUNDRIES 
 
 20-51 
 
 (1) Management.—Where a post laundry is maintained, it will be 
 under the control and supervision of the post quartermaster, who will 
 arrange for the employment of the civilian and enlisted personnel 
 necessary to operate the laundry, subject to the approval of the 
 commanding officer and the Quartermaster. The Government is 
 justified in operating its own laundries only in cases where the Gov¬ 
 ernment work can be accomplished satisfactorily at a less cost to the 
 Government than if the same services were procured under contract. 
 
 (2) Services.—^Marine Corps laundries are maintained and operated 
 exclusively for laundering Government articles and articles for offi¬ 
 cers, enlisted men, and their immediate families. The services ren¬ 
 dered will be restricted to the above. Under no circumstances will 
 laundry work of any nature be performed for civilian employees or 
 other civilians. 
 
 20-52 
 
 The commanding officer will issue orders fixing the time and 
 places for assembly of laundry for the various organizations at the 
 post, its collection and distribution, and such other regulations not 
 in conflict with these instructions as may be necessary for the system¬ 
 atic, economical, efficient, and sanitary operation of the post laundry. 
 
 20-53 
 
 Laundry slips with a printed list of the articles usually comprising 
 the laundry of enlisted men and having a blank space for name 
 and address of sender will be provided for the patrons of the laun¬ 
 dry and the use of such slips is required. 
 
 20-54 
 
 Claims for lost articles of laundry must be made within 24 hours 
 after laundry is returned. In the case of enlisted men only, the 
 post quartermaster is authorized to replace any article of clothing 
 issued to them by the Quartermaster Department and lost in the 
 post laundry, or to cause to be repaired, when practicable, any such 
 article damaged in the laundry, the expense of such replacements 
 or repairs to be charged to the operating expenses of the post 
 laundry. 
 
 20-55 
 
 Laundry work for officers and their families.—Clothing, household 
 linen, etc., belonging to officers and their families may be laundered 
 in the post laundry as a matter of accommodation only, provided 
 
 720 
 
UTILITIES 
 
 20-55 
 
 the capacity of the laundry permits of this being done; but while 
 every reasonable effort will be made to prevent loss of or damage to 
 such articles while in the hands of the laundry and its employees, the 
 Government assumes no responsibility for any such loss or damage 
 that may occur. 
 
 20-56 
 
 Price list.—A charge sufficiently high to cover all operating expenses 
 of the laundry, subject to the approval of the Quartermaster, will be 
 made for all laundry services. A price list will be prepared for the 
 infonnation of all concerned. Credit will be given the laundry for all 
 services performed for the Government. The charges for laundry 
 work done for enlisted men will be collected at the time the laundry 
 is turned in by them, with the exception that in the case of those of the 
 first pay grade, including chief petty officers of the Navy, the charge 
 privilege authorized in article 14-61 (2) may be extended under the 
 conditions and limitations specified therein. 
 
 20-57 
 
 Stationery.—The issue of stationery to a post laundry is authorized 
 only to the extent necessary for conducting the office work of the laun¬ 
 dry. Articles of stationery required for the operation of the laundry, 
 marking, checking, wrapping, and delivering laundry, such as pencils, 
 shipping tags, wrapping paper, twine, etc., will not be issued as sta¬ 
 tionery but may be issued as supplies, the cost thereof to be charged 
 against operating cost in the same manner as soap chips, starch, etc. 
 Where such issue is desired, requisition for the articles required should 
 be submitted to the nearest depot of supplies on NMC-9, stating the 
 purpose for which they are required. The depot quartermaster is 
 authorized to furnish the articles and show unit cost on the invoice 
 covering the shipment. 
 
 20-58 
 
 Record of operations.—The officer in charge of the post laundry will 
 keep a set of books showing a complete and detailed record of the 
 operation of the laundry, from month to month, all receipts and 
 expenditures, persons employed, the capacity in which employed, and 
 compensation paid them, and an account or Government work done. 
 All funds received will be turned over to the post quartermaster, 
 who will dispose of them in the manner presciribed for the disposition 
 of funds derived from sales. 
 
 20-59 
 
 Services for other departments.—To obtain settlement for services 
 rendered by the post laundry to other departments of the Government, 
 the procedure governing in cases of transfer of Marine Corps property 
 to such departments will be followed. 
 
 721 
 
20-60 
 
 MARINE CORPS MANTJAL 
 
 20-60 
 
 (1) Maintenance.—The value of new installations such as mangles, 
 presses, washers, etc., should not be charged to the operating costs 
 of laundries under the heading “Kepairs and improvements”on the 
 “Analysis of operation of laundry,” NMC 754e. 
 
 (2) Repairs should be charged to the cost of operation of laimdries 
 and shown as such under the proper heading. 
 
 COLD-STORAGE AND ICE-MAKING PLANTS 
 
 20-61 
 
 Cold-storage and ice-making plants are installed primarily for the 
 storage of perishable food supplies and for furnishing ice. Safe, 
 reliable, sanitary, and ecnomical operation of such plants is of the 
 utmost importance. At posts where such plants are maintained, the 
 commanding officer will issue necessary regulations to insure such 
 operation. 
 
 20-62 
 
 Cleanliness in connection with the handling and storage of food 
 being essential, responsibility for the cleanliness of the storage spaces 
 will be definitely established, and the regulations governing the opera¬ 
 tion of the plant must be strictly adhered to by all persons employed 
 in it. 
 
 20-63 
 
 Water used.—It is important that the water used in the manu¬ 
 facture of ice be safe from the bacteriological and medical standpoint, 
 as affecting health, and that it be agreeable to the taste. Where 
 practicable, ice should always be manufactured from distilled water. 
 
 20-64 
 
 In plants using ammonia as a refrigerant, particular care must be 
 exercised to prevent leakage and to provide protection in case of ex¬ 
 cessive leakage. Ammonia having a great affinity for water, con¬ 
 venient racks of hose with hydrant connections should be available in 
 all plants for wetting down in case of serious escape of gas. Each 
 plant should be equipped with gas masks for use in repairing leaks or 
 applying water in case of serious breakage. 
 
 20-65 to 21-0 
 
 722 
 
Chapter 21 
 
 ANIMALS, FORAGE, AND MOTOR VEHICLES 
 
 ANIMALS AND FORAGE 
 
 21-1 
 
 A descriptive book on public animals will be kept at all posts where 
 they are in use by the officer accountable for them. It will contain 
 a description of every animal, received and transferred, showing the 
 kind, sex, name, age, size, color, marks, brands, or other peculiarities 
 of each; how and when acquired, and, if disposed of, in what manner, 
 and the particular use to which applied. 
 
 21-2 
 
 Descriptive card.—Two descriptive cards (Form NMG-790), con¬ 
 taining the name and a full and accurate description of each animal 
 purchased or acquired, will be prepared at time of purchase or ac¬ 
 quisition, one card to be forwarded to the Quartermaster and the 
 other retained by the accountable officer. Upon transfer of a public 
 animal the retained descriptive card will be forwarded to the receiv¬ 
 ing officer. The name of the animal will appear on all vouchers, in¬ 
 voices and other papers covering the purchase, acquisition, transfer, 
 or disposition of a public animal. 
 
 21-3 
 
 Alteration of tails or manes.—Any alteration in the length or shape 
 of the tails, manes, or forelocks of public horses by docking, banging, 
 or clipping is prohibited, and only such reasonable trimming and 
 plucking as may be necessary to prevent shagginess of appearance 
 is permitted. 
 
 21-4 
 
 Public animals that die of sickness, or are killed because of con¬ 
 tagious disease, or when incurably wounded, will be dropped by the 
 accountable officer upon the certificate of the responsible officer and 
 
 723 
 
21-4 
 
 MAEINE CORPS MANUAL 
 
 affidavit of the veterinarian, or, in absence of the latter, the certificate 
 of a disinterested officer and the affidavit of a disinterested person, 
 approved by the commanding officer. In such case the action of a 
 board of survey is not required, unless it appears that the condition 
 of the animal resulted from fault or neglect; and in such case the 
 investigation by the board of survey may follow the killing of the 
 animal when its immediate destruction is made necessary to prevent 
 contagion or to terminate suffering. 
 
 21-5 
 
 (1) Veterinary instruments, books, medicines, and supplies for the 
 treatment of public animals and authorized private horses of 
 mounted officers are furnished by the Quartermaster’s Department. 
 Kequisitions will be limited to actual necessities. When necessary, 
 the services of veterinary surgeons may be obtained by officers in 
 charge of public and authorized private animals, proper vouchers 
 to be rendered for services rendered. 
 
 (2) Post quartermasters will have charge of veterinary instru¬ 
 ments, books, medicines, and supplies, and under the direction of 
 the commanding officer will issue and expend such medicines and 
 supplies in such quantities as may be necessary. 
 
 21-6 
 
 (1) Forage rations for horses and mules are divided into two classes, 
 viz: The garrison ration and the field ration. The garrison ration 
 will be issued at permanent and semipermanent posts, stations, and 
 camps. The field ration will be used when animals are actually in 
 the field on march or maneuver and where stabling facilities can 
 not be furnished. 
 
 (2) Classification of horses.—For rationing purposes, horses are 
 classified as small, light, and heavy, according to weight. Small 
 horses are those of the native type used at stations in the West 
 Indies, Central America, the Philippines, China, and other foreign 
 stations. Light horses are those of the American or similar type 
 weighing 1,150 pounds or less. Heavy horses are those exceeding 
 1,160 pounds in weight. 
 
 (3) The garrison ration for a small horse is 7 pounds of grain and 
 14 pounds of hay, for a light horse 10 pounds of grain and 14 pounds 
 of hay, for a heavy horse 121/2 pounds of grain and 15 pounds of 
 hay, and for a mule 8 pounds of grain and 14 pounds of hay. The 
 daily allowance of straw for bedding is 5 pounds for each horse and 
 4 pounds for each mule. The standard grain component in the 
 -ration is oats, corn, or barley. 
 
 (4) The field ration for a small horse is 9 pounds of grain and 14 
 pounds of hay, for a light horse 12 pounds of grain and 14 pounds 
 
 724 
 
ANIMALS, FORAGE, AND MOTOR VEHICLES 21-6 
 
 of hay, for a heavy horse 14 pounds of grain and 16 pounds of hay, 
 and for a mule 10 pounds of grain and 14 pounds of hay. 
 
 (5) Substitutes and equivalents.—Not to exceed 3 pounds of bran 
 may be substituted for a like quantity of grain, or one-half pound 
 of linseed meal for 1 pound of grain. On foreign stations palay, 
 copra meal, or any suitable native product may be substituted for 
 the grain ration, and native grasses for hay, where a saving can be 
 effected thereby or the standard components of the ration can not 
 be obtained. In the field any recognized articles of forage may be 
 substituted for the standard components of the ration when neces¬ 
 sary. Special classes of forage to meet special conditions may be 
 procured and issued, upon the approval of the Quartermaster, pro¬ 
 vided the cost of the ration is not increased thereby beyond what it 
 would cost to furnish the standard ration. In the issue of forage, 
 10 pounds of hay will be considered the equivalent of 15 pounds of 
 corn fodder or grain sorghums. 
 
 {a) The commanding officer may, in his discretion, vary the pro¬ 
 portion of the components of the ration, provided the cost of the 
 ration is not increased thereby. 
 
 (6) Supervision, reduction, and increase.—Commanding officers will 
 be held responsible for the proper supervision of feeding and care 
 of forage. Advantage will be taken of grazing wherever proper 
 facilities exist, and suitable measures will be taken to prevent waste, 
 improper use of forage, and accumulation of excess forage. The 
 forage ration will be used in such manner as to keep the animals in 
 the best possible condition and not exceed the prescribed allowance. 
 Reductions will be made in the grain component of the ration where 
 little work is required of the animals. When suitable grazing is 
 available, both the hay and grain components will be reduced. For 
 idle animals in good condition or sick animals in good flesh the grain 
 ration will be reduced fully 50 percent. During periods of espe¬ 
 cially hard work or exposure, the grain ration may be increased, not 
 exceeding 3 pounds. 
 
 21-7 
 
 The salt ration for horses and mules is 0.8 ounce per day, and will 
 ordinarily consist of rock salt. Where rock salt is not available, 
 common salt (preferably caked) will be issued. 
 
 21-8 
 
 Procurement and expenditure.—Post quartermasters will procure 
 forage from the local contractor, as required, in such quantities as 
 will prevent loss from deterioration in storage. All forage received 
 will be taken up on the property account, including that furnished 
 by the contractor for officers’ private mounts. Forage actually used 
 
 725 
 
21-8 
 
 MARINE CORPS MANUAL 
 
 in feeding and bedding public animals will be dropped from the 
 property account monthly, on certificate of the issuing officer (see 
 art. 17“153) showing the number of animals of each class subsisted 
 during the period covered by the certificate and the number of days 
 each animal was subsisted. Forage issued for an officer’s private 
 mount will be receipted for by the officer owning the animal, and 
 the receipt will be the voucher supporting the expenditure of the 
 forage from the property account. 
 
 21-9 
 
 (1) For officers’ mounts.—Forage is furnished to mounted officers 
 for the authorized allowance of horses actually owned and kept by 
 them in the performance of their official duties, either when on duty 
 in the field or at a military post or station. It will be issued only 
 during the month when due. All officers authorized to be mounted 
 are allowed one privately owned mount. Officers requiring forage for 
 their authorized private horse will submit a requisition therefor 
 monthly, on Form NMC-197, to the Quartermaster, a depot quarter¬ 
 master, or a post quartermaster, as may be most convenient. The 
 officer who is called upon to furnish the forage will issue it from 
 stock on hand, if practicable. If impracticable to furnish it from 
 stock on hand, he will order the forage from the contractor to be 
 delivered at the stable where the animals for which it is required are 
 kept. The requisition, duly receipted by the officer submitting it, 
 will be the voucher supporting the expenditure of the forage so 
 furnished. 
 
 (2) An officer serving as military or naval attache abroad, if 
 mounted, will be allowed forage if horses are actually kept. 
 
 (3) An officer shall not sell, nor allow to be sold, the forage issued 
 for his own or the public animals under his charge; nor shall he use, 
 dispose of, or permit to be used or disposed of, such forage, or any 
 portion thereof, except for the purpose for which it was issued. 
 Forage issued for a particular period and not consumed during the 
 period will be taken up and properly accounted for. 
 
 (4) An officer may purchase forage for two horses kept for his 
 own use, for which he will be charged cost plus overhead. This 
 privilege may be extended to retired officers, provided such sales are 
 limited to depots or stations at which contracts for supply of forage 
 are made and deliveries under said contracts are in sufficient quanti¬ 
 ties to warrant the sales without detriment to the service, but no 
 contracts shall be made for the sole purpose of procuring forage 
 for sale to retired officers. 
 
 (5) Forage allowance continues at an officer’s regular post of duty 
 when he is on leave of absence or when he is on duty the nature of 
 which necessitates temporary separation from his moimt. 
 
 726 
 
ANIMALS, FORAGE, AND MOTOR VEHICLES 21-10 
 
 21-10 
 
 Inspection.—Grain, hay, and straw, when received, will be carefully 
 weighed and inspected as to quality. Every officer accountable for 
 forage and straw, at the end of each accounting period, and also when 
 transferring to a successor, will verify by actual weight or measure¬ 
 ments the quantities on hand. In case of transfer, the verification 
 will be made in the presence of the receiving officer. 
 
 21-11 
 
 (1) The officers on the active list of the Marine Corps hereinafter 
 designated are mounted officers: The Major General Commandant; 
 all officers of the staff departments of the Marine Corps, whether per¬ 
 manent or detailed; authorized aides, duly appointed; all general 
 and field officers; officers attached to the staff of the Marine Corps 
 schools who are regularly detailed as instructors in horsemanship. 
 
 (2) In addition to the foregoing, the officers of a force, brigade, 
 regiment, or battalion staff, and officers who may be temporarily on 
 duty that shall require them to be mounted, may be designated by the 
 Major General Commandant as mounted officers upon certificate by 
 their immediate commanding officer that their duties require them 
 to be mounted. 
 
 (3) None of the officers listed above shall be designated as mounted 
 officers when they are (a) regularly attached to a cruising vessel 
 of the Navy as a part of that ship’s complement, (&) members of 
 the staff of a flag officer afloat, or (c) under orders to duty involving 
 flying, either as pilot or observer. 
 
 (4) In the event of the detail of an officer designated as a mounted 
 officer to a duty status in which he is not entitled to be mounted, 
 such officer shall be allowed 2 months from the date of receipt of 
 the orders detailing him to such duty in which to dispose of his 
 private mount. 
 
 HORSES FOR MOUNTED OFFICERS 
 
 21-12 
 
 Mounted officers will not use public horses and at the same time 
 draw forage for those they own, except while on foreign service in 
 countries from which horses are not allowed to enter the United 
 States; nor will they use public animals except as authorized by 
 regulations. Should circumstances render it necessary, an officer may 
 be temporarily furnished with public horses. 
 
 727 
 
21-13 
 
 MAKINE CORPS MANUAL 
 
 21-13 
 
 Hire of mounts.—If a mounted officer is ordered temporarily from 
 his proper station to another station on duty, or to expeditionary 
 duty, which requires him to be mounted, a horse may be hired for 
 him b}^ the Quartermaster’s Department, provided it is not advan^ 
 tageous to the Government to transport the mount of such officer, 
 and as such is regarded as a public horse temporarily furnished 
 within the meaning of the preceding paragraph. Mounted officers 
 above the rank of captain, however, while at their proper stations are 
 required to furnish at their own expense their horses and equipments 
 for all purposes. (3 Comp. Dec. 478.) 
 
 21-14 
 
 (1) Mounts for company officers.—Officers below the rank of major 
 who are required to be mounted will be furnished with one mount by 
 the Quartermaster’s Department in case they do not elect to provide 
 themselves with suitable private mount. 
 
 (2) Such public mounts will ordinarily be assigned one to the 
 exclusive use of each officer and will be foraged, stabled, shod, 
 groomed, watered, and furnished with veterinary treatment and medi¬ 
 cine at Government expense. Authorized private mounts of officers 
 will be stabled, shod, foraged, and supplied with veterinary treatment 
 and medicine at Government expense. Should the circumstances of 
 service at a particular station cause the number of Government 
 mounts available for use under this paragraph to fall below the 
 number of officers entitled to such mounts under the law, the com¬ 
 manding officer will regulate the use of the public mounts actually on 
 hand with due consideration for the service and the rights and duties 
 of the individual officers concerned. 
 
 21-15 
 
 Forage and shelter.—An officer who keeps his horse in the immediate 
 vicinity of the station where he is on duty does not lose his right to 
 forage for such horse nor the shelter for same: Provided^ There is 
 not shelter in a Government stable available at the place where he is 
 on duty or that the same was refused him by the Government: Pro¬ 
 vided further^ That the cost of such shelter shall not exceed what it 
 would have cost the Government at the officer’s station (16 Comp. 
 Dec. 128). 
 
 HORSE EQUIPMENT 
 
 21-16 
 
 (1) The following articles will constitute a set of horse equipment 
 for issue to officers below the grade of major required to be mounted. 
 
 728 
 
ANIMALS, FOKAGE, AND MOTOK VEHICLES 21-16 
 
 and will be required for and issued, in whole or in part, depending 
 upon the conditions under which officers may be serving: 
 
 1 blanket, saddle. 
 
 1 bridle, curb, officer’s, model of 1909. 
 
 1 brush, horse. 
 
 1 cover, horse, or horse-cover blanket, lined. 
 
 1 currycomb. 
 
 1 headstall, halter. 
 
 1 saddle, officer’s (McClellan or Whitman). 
 
 1 saddlecloth, dress (with insignia of rank, general officer’s). 
 
 1 saddlecloth, field (with insignia of rank, general officer’s). 
 
 1 spurs, officer’s, pair. 
 
 1 strap, halter. 
 
 1 straps, spur, russet, pair. 
 
 1 surcingle. 
 
 MOTOR VEHICXES 
 
 21-21 
 
 (1) Classification.—The term “motor vehicle” will be construed to 
 include trailers as well as vehicles driven under their own power. 
 Motor vehicles will be carried on the Marine Corps property account 
 under the following designations: 
 
 Ambulances^ motor. —This is to include all motor-driven cars fitted 
 with ambulance bodies. 
 
 Automobiles. —This is to include all passenger-carrying cars, other 
 than ambulances, regardless of style and type of body, excepting 
 delivery cars fitted with drop seats for passengers, which will be 
 classed as trucks. 
 
 Gars.^ motor., armored. —This is to include all cars armored and de¬ 
 signed for use as fighting units. 
 
 Cars., motorcycle. —This to include all types of cars designated 
 for attachment to motorcycles. 
 
 Motorcycles. —This to include all motorcycles. 
 
 Trailers. —This to include all trailers designed as kitchen, freight, 
 or water carriers to be drawn by motor-driven vehicles. 
 
 Tractors. —This to include all types of tractors. 
 
 Trucks., motor. —This to include all motor vehicles designed for 
 carrying freight, regardless of capacity or type of body, including 
 light delivery trucks equipped with drop seats for carrying passengers. 
 
 (2) Different types to be shown on property account separately.—Ve¬ 
 hicles of different t 5 ^pes, make, and capacity, in each of the above 
 classes, will be carried on separate sheets of the property account, and 
 the type, make, and capacity shown, as indicated by the following 
 examples: 
 
 Ambulance, motor, Marmon-Herrington. 
 
 Automobiles, Chevrolet, sedan. 
 
 729 
 
21-21 
 
 MAEINE CORPS MANUAL 
 
 Cars, motor, armored, (make). 
 
 Cars, motorcycle, side, Harley-Davidson. 
 
 Motorcycles, Harley-Davidson. 
 
 Tractors, track-laying, Caterpillar, 25 or R-2. 
 
 Trailers, Barrett, 1-ton, Kitchen. 
 
 Trucks, motor, GMC, 1^-ton. 
 
 Trucks, motor, fire, hose, and chemical (make). 
 
 21»22 
 
 Chassis and body received separately.—When the chassis and body of 
 a motor vehicle are received as separate articles they will be taken 
 up on the property account separately. Upon being assembled, the 
 chassis and body will be dropped from the property account and 
 the complete vehicle taken up under its proper designation by 
 certificate. 
 
 21-23 
 
 (1) Record to be kept of numbers, cost, and date of purchase.—An 
 accurate record of the Marine Corps number, the chassis number, 
 the motor number, the cost, and the date of purchase of each vehicle 
 on hand will be kept by the accountable officer on whose property 
 account such vehicles are carried. A motor vehicle record card, 
 NMC 696b, is furnished with each motor vehicle and remains in the 
 possession of the accountable officer on whose property account the 
 vehicle is carried. On the reverse side of this form all transfers and 
 final disposal will be recorded. Supplementing the Motor Vehicle 
 Kecord Card, a Motor Vehicle Data Card, NMC 696f, is furnished 
 to show makes, models, types, and sizes of various units on the vehicle. 
 Both forms accompany the vehicle throughout its service, being 
 forwarded upon each transfer with the invoice. The Marine Corps 
 numbers of motor vehicles on hand will be stated on the certificate 
 of balances of property on hand rendered to the Quartermaster. 
 When the motor on a vehicle is replaced, the record of the motor num¬ 
 ber of such vehicle will be corrected accordingly and the Quarter¬ 
 master notified of the changes and of the disposition of the old motor. 
 
 (2) Data to be shown upon purchase, transfer, etc.—^When a motor 
 vehicle is procured by purchase, or received from another department 
 of the Government, the Marine Corps number assigned to it will 
 be noted on the voucher from which the vehicle is taken up on the 
 property account. When a motor vehicle is transferred, surveyed, 
 or sold, it will be designated on the invoice, request for survey, or 
 account sales as it appears on the property account, and its Marine 
 Corps number, chassis number, and motor number will be stated on 
 those papers. In addition to the numbers the cost and date of pur¬ 
 chase will be shown on the invoice or request for survey when a motor 
 vehicle is transferred or surveyed. 
 
 730 
 
ANIMALS, FORAGE, AND MOTOR VEHICLES 
 
 21-23 
 
 (3) Correction of improper designation on invoice.—^AVhen a motor 
 vehicle received by transfer is improperly designated or numbered 
 on the invoice, the receiving officer should take it up under its 
 proper designation and number and attach a memorandum of expla¬ 
 nation to each copy of the invoice and receipt. 
 
 21-24 
 
 (1) Records and reports.—Accountable officers will keep an accurate 
 record, in detail, of the cost of maintenance of each motor vehicle in 
 their charge and render a quarterly report thereof to the Quarter¬ 
 master on NMC 696a. The mileage traveled by all vehicles in use 
 will be taken daily from the mileage recorders on each vehicle and 
 recorded on NMC 696, on which will be also recorded all gasoline, oil, 
 and grease furnished each vehicle. Mileage recorders must be kept 
 in proper operating condition at all times. Unless the correct mileage 
 is known, it will not be possible to compare the consumption of gaso¬ 
 line, oil, and grease with the mileage of the vehicle in order to ascer¬ 
 tain whether proper results are being obtained. 
 
 (2) Daily motor-vehicle record.—A daily record of each motor 
 vehicle in use will be kept on NMC~696, as indicated on that form. 
 A check should be kept on drivers to insure the correctness of this 
 record. 
 
 (3) Record of repairs and replacements.—Care must be taken to 
 record all repairs (including repairs to tires, tubes, and accessories), 
 replacements, and improvements chargeable to one vehicle separate 
 from those chargeable to another. All issues of spare parts, tires, 
 tubes, tools, accessories, and paints and other materials for upkeep 
 and repair of motor vehicles will be made on NMC-734 (memoran¬ 
 dum receipts bound in book form), in triplicate. The cost of each 
 item issued will be shown on the original of the receipt, which will be 
 filed in the motor-vehicle memoranda folder. The duplicate and 
 triplicate will be used for property accountability and shop record 
 purposes. A separate receipt will be used for articles issued each 
 vehicle, and the number and designation of the vehicle noted thereon. 
 When the cost price of an article issued is not known and cannot be 
 ascertained from records on file at the post, or by comparison with 
 similar articles, request for instructions as to the price to be charged 
 should be submitted to the Quartermaster. 
 
 (4) The motor vehicle memoranda folder, NMC-696d, will be used for 
 filing together, in a readily accessible form, the daily motor vehicle 
 records, the receipts, NMC-734, for parts, etc., issued, and all other 
 data relating to the cost of repair, upkeep, and operation of the vehicle 
 for which the folder is made out, during the quarter indicated thereon. 
 A separate folder will be used for each vehicle for each quarter. 
 
 (5) The quarterly motor vehicle report, NMC-696a, will be prepared 
 at the end of each quarter from the data filed in the motor vehicle 
 
 731 
 
 240260—40-47 
 
21-24 
 
 MAEINE CORPS MANUAL 
 
 memoranda folders for the quarter, in accordance with the instruc¬ 
 tions printed on the back of the form. All motor vehicles on charge 
 to the accountable officer rendering the report will be shown thereon, 
 including those in dead storage at depots and posts where such storage 
 is authorized. 
 
 (6) The mechanical-inspection report, NMC-696c, will be prepared 
 and handled in accordance with the instructions printed on the back 
 of the form. Care must be taken to have the information furnished 
 on this report accurate and complete in every respect. At posts 
 not possessing facilities for the general overhaul of motor vehicles, 
 a mechanical-inspection report on vehicles needing such overhaul, 
 will be forwarded to the Quartermaster for necessary action, together 
 with a requisition covering the need. 
 
 21-25 
 
 (1) A motor-vehicle operator’s permit, NMC-696e, will be issued to 
 each enlisted man detailed for duty as an operator of a motor vehicle. 
 This permit will be signed by the commanding officer, or an officer 
 designated by the commanding officer for such duty, and will be 
 issued only after the officer signing the permit has satisfied himself 
 that the man to whom the permit is issued is fully qualified to operate 
 motor vehicles and possesses the necessary knowledge of local traffic 
 regulations. When an enlisted man holding such permit is trans¬ 
 ferred he will be required to demonstrate that he is familiar with the 
 local traffic regulations at his new station before being permitted to 
 operate a motor vehicle there. An enlisted man issued an operator’s 
 permit will be allowed to retain it throughout his enlistment unless 
 revoked for cause. The issue of an operator’s permit or the revoca¬ 
 tion thereof will be recorded in the service-record book of the man 
 concerned. 
 
 (2) Revocation of permits.—Permits issued to operators who prove 
 to be incompetent or unsatisfactory will be revoked. 
 
 21-26 
 
 Instruction of operators.—Every motor-vehicle operator will be care¬ 
 fully instructed in his duties, the rules and regulations affecting the 
 operation of his vehicle, authorized speeds and loads, the care of his 
 vehicle, and how to drive in a manner that will effect the utmost 
 economy in fuel, tires, and brakes. He should be competent to make 
 minor repairs and adjustments on the road, but should not be per¬ 
 mitted to attempt to make any other repairs or adjustments unless 
 he is a mechanic fully competent to do so. He will be instructed to 
 see habitually, before leaving the garage, that the motor of his vehicle 
 is functioning properly, that the speeclometer is working, that the 
 radiator, gasoline tank, and oil reservoir are filled, that he has proper 
 
 732 
 
animajjs, forage, and motor vehicles 21-26 
 
 tools for emergencies, a serviceable spare tire (if his vehicle is one 
 that should carry it), that his vehicle is otherwise in safe running 
 condition, and will be held responsible for failure to do so. 
 
 21-27 
 
 Responsibility of operators.—Every operator will be held responsible 
 for the vehicle assigned to him, and for its equipment. He will also 
 be held responsible for the sufficiency of fuel, crankcase oil, cooling 
 water, battery electrolyte, inflation of tires, lubrication, cleaning, wash¬ 
 ing, and other necessary general care of such vehicle. He will be re¬ 
 quired to report promptly any defects and mechanical troubles that 
 develop in his vehicle, in order that repairs may be made promptly and 
 the vehicle kept at a maximum of mechanical efficiency. He will also 
 be required to keep all tools and accessories belonging to his vehicle in 
 their proper place, and will be accountable for all tools, spare parts, 
 extra tires, and other special equipment assigned to his vehicle. The 
 operator’s handbook, published and furnished by the manufacturer of 
 the vehicle, shall be the source of information for the ordinary care 
 and upkeep of a particular make of motor vehicle under normal usage. 
 All persons concerned directly with the care and upkeep of motor 
 vehicles should be required to become thoroughly familiar with such 
 instructions and to follow them carefully. 
 
 21-28 
 
 Loading.—The rate capacity of motor vehicles will not be exceeded, 
 except in cases of emergency, to be determined by the officer in 
 charge. In loading, consideration should be given to the character 
 of the load and the fact that some bulky articles have little weight, 
 while others are small in bulk, but heavy. Loading of motor vehicles 
 should be supervised by a responsible person, particularly in convoy 
 work, and care taken to have the load properly stowed and secured. 
 
 21-29 
 
 Operation.—^Motor vehicles must be operated in a safe and economi¬ 
 cal manner. Heavy-duty trucks will not be used for transporting 
 light loads, when it can be avoided. For light loads, delivery of 
 baggage, etc., light delivery trucks will be used whenever available. 
 In all cases the vehicle that will transport the load to be carried in 
 the most economical manner will be used, except in cases of emer¬ 
 gency that will not admit of delay. Care must be taken to operate 
 trucks, particularly those equipped with solid tires, at a speed that 
 will reduce wear and tear from road shocks to the minimum, espe¬ 
 cially on rough or unevenly surfaced roads. Straining of the motor 
 of any vehicle by running up heavy grades in high gear, or otherwise, 
 must be avoided. Care must be taken to prevent overheating of the 
 motor, to see that the cooling system functions properly, and to prevent 
 the water in it from freezing. 
 
 733 
 
21-30 
 
 MARINE CORPS MANUAL 
 
 21-30 
 
 Speed limits.—The local speed limits for various classes of vehicles 
 will be strictly observed. Governors of motortrucks will be set at 
 the maximum speed permitted for them, according to their type 
 and class, and the keys to the governors will be kept by the officer in 
 charge of such vehicles. No tampering with the governors will be 
 permitted, and whenever one fails to work properly it will be 
 promptly repaired or replaced, as may be necessary. Motortrucks 
 equipped with solid tires will not be driven at a speed exceeding 14 
 miles an hour, except in case of emergency. 
 
 21-31 
 
 (1) Inspection and upkeep.—^Motor vehicles will be subjected to rigid 
 periodic inspections daily, weekly, and monthly. 
 
 (2) The daily inspection shall consist of checking the fuel supply and, 
 when necessary, replenishing same with gasoline known to be clear 
 so as to preclude the possibility of the fuel line becoming clogged; the 
 oil gage and crankcase gage should be checked so as to make sure 
 that there is sufficient oil in crankcase, and that the gage is operating; 
 fill the radiator with clean water; examine tires, making certain that 
 they are properly inflated, free from serious cuts, bruises, or other con¬ 
 ditions rendering them unsafe for further use; and note the general 
 condition of the vehicle and behavior when starting out, and par¬ 
 ticularly the action of both service and emergency brakes. Minor 
 necessary adjustments should be promptly made by the operator as¬ 
 signed to the vehicle; if major defects are noted, they should be re¬ 
 ported immediately, and corrected before the vehicle is placed in 
 service. 
 
 (3) The weekly inspection, in addition to the above, shall consist 
 of making a thorough external examination of the vehicle and all ap¬ 
 purtenances. The vehicle should be given operating test for the pur¬ 
 pose of discovering any defects in body, running gear, power plant, 
 transmission system, cooling system, accessories, and all other equip¬ 
 ment; the battery should be checked and, if necessary, filled. The 
 battery solution should never be allowed to fall below the top of the 
 plates. Only distilled water shall be used in making up the loss. The 
 specific gravity of the solution should be tested, and the battery re¬ 
 charged if necessary. Terminals should be kept clean and dry; corro¬ 
 sion may be prevented by coating the terminals lightly with vaseline. 
 The generator commutator should be cleaned and smoothed if neces¬ 
 sary ; under no circumstances should oil of any kind be applied to it. 
 Brushes and springs should be examined if signs of improper func¬ 
 tioning are noticed. 
 
 (4) The monthly inspection shall consist of a complete checking of the 
 vehicle. Any defects revealed will be promptly corrected, in order 
 that they may not develop into major defects involving expensive re- 
 
 734 
 
ANIMALS, FORAGE, AND MOTOR VEHICLES 21-31 
 
 pairs and rendering the vehicle unavailable for use. The wheels, axles, 
 spindles, and steering gear connections should be checked to see that 
 they are in proper adjustment and alignment in order to prevent undue 
 wear on the tires. The officer in charge of the vehicles will satisfy 
 himself that they are being properly serviced in accordance with best 
 maintenance practices and instructions furnished by the manufacturer 
 of the vehicle. He will particularly note whether the driver is main¬ 
 taining his vehicle with proper care. Inasmuch as the driver of each 
 vehicle is responsible for washing, cleaning, and polishing same, the 
 inspection will give attention to its general appearance. Soil always 
 contains grit, which cuts bearings and other moving parts; it should 
 be removed by scraping, if necessary. Thorough cleaning should be 
 required, and not merely washing or hosing the external parts. 
 
 21-32 
 
 Motor vehicles dispatched on detached service will be thoroughly in¬ 
 spected before their departure for such service and upon their return. 
 Upon the return of the vehicles to their proper station, the officer or 
 noncommissioned officer who had charge of them while on detached 
 service will make a report to the post quartermaster or other officer 
 in charge of motor transportation, showing in detail repairs and re¬ 
 placements made to the vehicles, as well as those necessary to be made, 
 and any other information regarding the operation of the vehicles, 
 while on detached service that may be of interest to the officer to whom 
 the report is made. 
 
 21-33 
 
 Lubrication.—Proper lubrication of motor vehicles being of the 
 utmost importance, particular attention will be given to it by officers 
 in charge of such vehicles. They will see that none but the proper 
 kinds of oil and grease are used for the lubrication of the various 
 parts of each type of vehicle, and that parts difficult of access are not 
 neglected. The regular periods for the lubrication of the various 
 parts of the vehicle, as shown on the lubrication chart thereof, will 
 be closely followed; but when the vehicle is operated under other than 
 average conditions of road, climate, or mileage, frequency of lubrica¬ 
 tion must be varied accordingly. When it is discovered that any 
 part has been running without sufficient lubrication, it must be care¬ 
 fully inspected before further operation, in order to avoid additional 
 damage. Drivers will be carefully instructed in this regard and a 
 thorough check on lubrication ke^it. 
 
 21-34 
 
 Batteries and the electric system.—Batteries will be kept filled with 
 distilled water to the proper level, and the connections thereon will be 
 
 73.5 
 
21-34 
 
 MARINE CORPS MANXJAL 
 
 kept tight and free from corrosion. Care will be taken to prevent 
 overcharging. All electrical connections will be kept clean and 
 tight, and all wires properly insulated. 
 
 21-35 
 
 Brakes will be given particular attention and kept in proper con¬ 
 dition and thoroughly reliable; they shall be adjusted or relined as 
 frequently as is necessary to this end. Care should be taken that they 
 are equalized. Drivers should be carefully instructed regarding the 
 proper use of brakes. 
 
 21-36 
 
 lights.—Every motor vehicle will be provided with the kinds and 
 number of lights required by local traffic regulations. These lights 
 must be kept in good working order, and the headlights properly 
 focused. 
 
 21-38 
 
 Disposition of unserviceable vehicles.—^When a motor vehicle is 
 brought before a board of survey, and its condition does not warrant 
 the expense of repairing it, the board should recommend that it be 
 either sold or dismantled and the serviceable parts thereof salvaged, 
 according to which of these two methods of disposing of the vehicle 
 will be most advantageous to the Government. Dismantling for 
 salvage should be done under the supervision of a competent mechanic 
 who can be depended upon to salvage for stock and issue all usable 
 parts, and avoid placing in stock parts that are not serviceable. 
 
 (2) When motor vehicles are brought before boards of survey with 
 a view to their disposal by any means whatsoever, a copy of inspection 
 report, NMC-696c, on each vehicle will be attached to survey and 
 all papers forwarded to the Quartermaster, Headquarters United 
 States Marine Corps, Washington, D. C., for approval before dis¬ 
 posing of the vehicles in question. 
 
 21-39 
 
 Classification of spare parts.—Spare parts for motor vehicles are 
 classified as follows: 
 
 {a) Proprietary parts^ class A .—Parts that can be used only on 
 the type and model of vehicle for which they are intended and pro¬ 
 duced only by the manufacturer of such vehicle. 
 
 {h) Proprietary parts^ class B .—Parts such as carburetors, ignition 
 systems, vacuum tanks, etc., which are proprietary by reason of their 
 special manufacture, but are not produced by the manufacturer of 
 the vehicle for which th^ are intended. 
 
 {c) Common parts .—Parts which are used in common on all or 
 several makes, kinds, and types of motor vehicles. 
 
 736 
 
ANIMALS, FORAGE, AND MOTOR VEHICLES 21-40 
 
 21-40 
 
 (1) Requisitions for spare parts for motor vehicles will be prepared 
 on Form NMC-9, and will be submitted to the depot quartermaster 
 designated in the annual “Marine Corps Price List of Clothing, etc.,” 
 in accordance with the instructions published therein. 
 
 (2) Requisitions for proprietary parts will show the number of ve¬ 
 hicles for which the parts are intended in use at the post requiring 
 them. The Marine Corps number, make, model, and the serial or 
 chassis number, will also be shown. A separate requisition will be 
 submitted for proprietary parts for each type, make, or model of 
 vehicle. Common parts will not be included on a requisition for 
 proprietary parts, neither will proprietary parts be included on a 
 requisition for common parts. 
 
 (3) Requisitions for common parts will show the total number of 
 vehicles on hand for which the parts are required. Ail common parts 
 required will be called for on one requisition, regardless of the num¬ 
 ber of different types of vehicles on which they are to be used. 
 
 (4) Information to be shown on requisitions.—Requisitions from posts 
 carrying motor-vehicle parts in stock must show opposite each item 
 the quantity on hand and the quantity used during the past six 
 months. The following list shows the common parts generally used 
 on motor vehicles and the information that must be given on requi¬ 
 sitions therefor: 
 
 Article Information to he furnished 
 
 Batteries, storage_Voltage, size, terminals, and name, type, 
 
 and make of vehicles for which re¬ 
 quired. 
 
 Bearings, ball-The manufacturer’s number as stamped on 
 
 the bearing, or truck part number if man¬ 
 ufacturer’s number is not known. 
 
 Bearings, roller-Whether straight or tapered bearing; the 
 
 manufacturer’s number, or truck part 
 number if manufacturer’s number is not 
 known. 
 
 Bolts, nuts, and cap screws_Size in lengths and diameter, United States 
 
 standard or Society of Automotive Engi¬ 
 neers’ thread; nuts, hexagon, castellated, 
 or plain. 
 
 Brake lining-Length, width, and thickness. 
 
 Bushings, bronze and brass-Size, outside diameter, inside diameter, 
 
 length over all; if special, state truck part, 
 number, and designation. 
 
 Cable,ignition,lighting,and starting Length in feet; terminals to be asked for 
 motor. separately; lighting cable, gage, one or 
 
 two conductors. 
 
 Cotter pins-Assorted sizes, or special diameters and 
 
 lengths desired. 
 
 Gaskets, copper-asbestos, round— Inside and outside diameter. 
 
 Gasoline line tubing-Outside diameter and length without con¬ 
 
 nections; connecting unions to be asked 
 for separately. 
 
 737 
 
21-40 
 
 MARINE CORPS MANUAL 
 
 Grease cups_Size; if special, show truck part, number, 
 
 and designation. 
 
 Pistons and piston rings_Size, standard or oversize; make, type, and 
 
 model of vehicle for which required. 
 
 Radiator hose_Size and lengths. 
 
 Radiator hose clamps-Size. 
 
 Spark plugs_Size; if special, state make, type, and model 
 
 of vehicle for which required. 
 
 Springs_Size; designation; whether rear or front 
 
 and make, t 3 q)e, and model of vehicle for 
 which required. 
 
 Taper pins and clevis pins-Size of taper pins and size of openings and 
 
 yoke of clevis pins. 
 
 Valves and valve springs-Exhaust or intake; make, type, and model 
 
 of vehicle for which required. 
 
 Washers, lock and plain_Size. 
 
 (5) When other common parts are required, they must be described 
 on the requisition in sufficient detail to permit of ready identification 
 of the parts desired. 
 
 21-41 
 
 Instructions issued by the Major General Commandant and the Quar¬ 
 termaster relating to motor vehicles and motor transportation will be 
 promptly published to all persons concerned and steps taken to have 
 them carried out. Such instructions should be kept filed together, 
 so far as practicable, for ready reference. 
 
 21-42 
 
 (1) Accidents.—The driver of every Government motor vehicle will 
 be furnished with a driver’s accident report card, Standard Form 26, 
 which he will be required to carry upon his person at all times when 
 on duty. He will also be required to study and familiarize himself 
 with the instructions printed on the card and the information re¬ 
 quired to be entered theron, in order that, in case of an accident, he 
 may be able to take the proper action promptly and intelligently. 
 Upon the occurrence of an accident in which the vehicle driven by 
 him is involved, he will immediately obtain such of the required in¬ 
 formation as is available and enter it upon the card. This applies 
 especially to the questions relating to the other vehicle, if any, in¬ 
 volved in the accident, its owner, driver, license number, and damage 
 sustained so far as may be determined by casual inspection, which 
 should be as thorough as practicable. The names and addresses of 
 witnesses to the accident should always be obtained before the driver 
 leaves the scene of the accident. The nature of the damage to the 
 Government vehicle, the filling in of the sketch, and answers to other 
 general questions may be postponed until the driver reports to his 
 station, where he should have the assistance of his immediate supe¬ 
 rior. In addition to the information required by the printed instruc¬ 
 tions on the card to be shown on the sketch, the position of and the 
 
 738 
 
ANIMALS, FORAGE, AND MOTOR VEHICLES 
 
 21-42 
 
 course followed by a pedestrian or object involved, just before and at 
 the moment of impact, objects in the vicinity, and any other infor¬ 
 mation that will aid a clear understanding of the occurrence should 
 be shown thereon. Upon the completion of the report, it will be im¬ 
 mediately delivered to the post quartermaster or officer in charge of 
 motor transportation, who will enter thereon the time of delivery, 
 over his signature, in the space provided for the purpose. If the 
 driver has an accident while proceeding from one station to another, 
 and continues his trip, he will turn in the report card to the proper 
 officer upon arrival at destination. If the driver of the vehicle is in¬ 
 capacitated by the accident and any other member of the naval or 
 military service or an employee of the United States is present and a 
 witness to the casualty, the driver’s rejDort should be filled out and 
 turned in by him. In addition to the foregoing, the requirements of 
 local traffic regulations relating to accidents will be observed. A 
 copy of this paragraph will be kept posted on the bulletin board in 
 the garage for the information of all motor-vehicle drivers who will 
 be carefully instructed in the proper observance of the requirements 
 thereof. 
 
 (2) The driver’s report of an accident will be promptly forwarded 
 to the commanding officer of the post, who will detail an officer to 
 investigate the case as soon as practicable after the accident, who will 
 use Standard Form 27 in making his report. The investigating 
 officer should examine the case before the meeting of the board of 
 investigation, if one be appointed, but his investigation will be sup¬ 
 plementary to and not in any way curtail the duties of the board. 
 The investigating officer will interrogate all witnesses (by corre¬ 
 spondence if not available for oral examination) and typewrite their 
 statements from the information given by them. He will also thor¬ 
 oughly interrogate the driver of the Government vehicle and prepare 
 a statement of facts as given by the driver. It is very important 
 that all material facts be obtained, but if a board of investigation 
 has been appointed, and it is deemed advisable, the completion of 
 the report on Standard Form 27 may be postponed until after the meet¬ 
 ing of the board, as new facts may be developed at its hearings. The 
 instructions to investigating officers printed at the end of the form 
 should be carefully read and strictly complied with. 
 
 (3) Claims for damages arising out of the accident should be sub¬ 
 mitted by the claimants in writing direct to the Secretary of the 
 Navy, and they should be so informed, but should a written claim of 
 that kind be received at a post, it will be immediately forwarded to 
 the Secretary of the Navy (Judge Advocate General) by endorsement. 
 
 739 
 
21-43 
 
 MARINE CORPS MANUAL 
 
 ENGINEER EQUIPMENT 
 
 21-43 
 
 (1) A quarterly report of engineer equipment in the hands of Fleet 
 Marine Force units and depots will be accomplished by all accountable 
 officers having jurisdiction over such equipment (whether the organ¬ 
 ization has discontinued formal accountability or not), on Form 
 NMC-695-(JM at the close of each quarter of the fiscal year in accord¬ 
 ance with the instructions on the back of the form, the original copy 
 forwarded immediately to the Quartermaster, Headquarters U. S. 
 Marine Corps, Washington, D. C., and the duplicate copy retained 
 by the organization submitting the report. 
 
 (2) Equipment covered-by this report will include all items of 
 engineer equipment having as a source of power a gasoline or Diesel 
 engine and/or having an assigned Marine Corps registration number. 
 
 (3) This report is in addition to and entirely separate from the 
 Motor Vehicle Quarterly Eeport required by article 21-24 (1) of the 
 Manual. 
 
 [C. M. C. M. 3.] 
 
 21-44 to 22-0 
 
 740 
 
Chapter 22 
 
 PUBLIC FUNDS 
 
 BONDS FOR DISBURSING OFFICERS 
 
 22-1 
 
 (1) {a) Disbursing officers of the Paymaster’s Department, in¬ 
 cluding chief pay clerks and pay clerks, disbursing officers of the 
 Quartermaster’s Department and officers of the Quartermaster’s De¬ 
 partment who are accountable for public property, are required to 
 give bond with sufficient surety for the faithful performance of 
 their duties. Acting assistant quartermasters, chief quartermaster 
 clerks, and quartermaster clerks may also, in the discretion of the 
 Quartermaster, be required to give bond. A bond of $10,000 is re¬ 
 quired for commissioned officers and a bond of $5,000 for commis¬ 
 sioned warrant and warrant officers, the cost thereof to be borne by 
 the individual officer. 
 
 (&) The above requirement may, in the discretion of the Secretary 
 of the Navy, be waived in the case of officers of the Paymaster’s 
 Department and Quartermaster’s Department when detailed to duty 
 where they are not accountable for public funds or public property. 
 
 (2) {a) Each such officer shall give a new bond, with sufficient 
 surety, every 4 years, or whenever required to do so by the Secretary 
 of the Navy. 
 
 (h) Whenever the department directs that a new bond be filed, 
 the bonded officer shall immediately apply to an acceptable surety 
 for a new bond. 
 
 {c) A bonded officer on disbursing duty at a shore station within 
 the continental limits of the United States shall file bond in time for 
 approval by the Secretary of the Navy on the first day of the month 
 following that in which instructions to file such new bond are re¬ 
 ceived. Upon the receipt of such instructions the necessary steps 
 shall be taken to close the accounts and deposit all balances under 
 the bond in force at the end of business on the last day of the current 
 month. These balances shall be deposited to the credit of the United 
 States, and the certificate of deposit covering such deposits shall be 
 forwarded immediately to the General Accounting Office (Audit 
 
 741 
 
22-1 
 
 MAKINE CORPS MANUAL 
 
 Division). The department concerned shall be notified dispatch 
 as soon as all such balances are deposited. 
 
 {d) A bonded officer on disbursing duty attached to a station 
 outside the continental United States shall file bond in time for 
 approval by the Secretary of the Navy on the first day of the month 
 following that in which instructions to file such new bonds are re¬ 
 ceived if practicable. Upon the receipt of such instructions the nec¬ 
 essary steps shall be taken to close the accounts and deposit or transfer 
 all balances according to the appropriate method prescribed in 2 {e) 
 or2(/). 
 
 {e) It will not be necessary for a disbursing officer at a station 
 outside the continental United States to deposit his official funds 
 in a depositary of the United States or to send them to the United 
 States or to convert them into United States money. It will be 
 sufficient for him to transfer the whole of his official funds—cash and 
 deposits—to another bonded officer on formal receipt. Then on no¬ 
 tice of the approval of the new bond he may receive the funds (cash) 
 back on formal transfer and take them up in his new accounts under 
 the new bond. At the same time he should apply for such Treasury 
 deposit as may be needed. (See 5 Comp. Gen. 170.) 
 
 (/) If there be no bonded officer to whom the official funds can 
 be transferred, or if there be no United States depositary available 
 in which to deposit the funds, then a board of three officers shall 
 be appointed by the commanding officer or commandant to verify 
 the balances of the bonded officer, and new accounts shall be opened 
 under the new bond. A certificate signed by the members of the 
 board showing the verified balances separately for cash and deposit 
 shall be transmitted with the account current for the accounts under 
 the old bond. 
 
 {g) In case a disbursing officer thus called upon for a new bond 
 is detached from duty and required to settle his accounts and to 
 deposit all balances due the United States before the end of the 
 month, the new bond shall be filed in time for approval by the 
 Secretary of the Navy as soon as the balances have been deposited 
 and before such time as such officer is assigned to new duty involving 
 the handling of a disbursing account. The Secretary of the Navy 
 shall be notified as soon as all balances are deposited via the depart¬ 
 ment concerned. 
 
 (A) Commissioned disbursing officers of the Paymaster’s or Quar¬ 
 termaster’s Department being designated in their bonds either as 
 assistant paymasters, assistant quartermasters, or as officers assigned 
 to assistant paymaster or quartermaster duty only, without reference 
 to their military rank, the execution of a new bond upon promotion 
 is not required. Disbursing officers serving under details as assistant 
 paymasters or assistant quartermasters who may be assigned to assist¬ 
 ant pa 3 unaster or quartermaster duty only shall, when so assigned, 
 file a new bond. 
 
 742 
 
PUBLIC FUNDS 
 
 22-1 
 
 (^) Warrant officers of the Paymaster’s or Quartermaster’s De¬ 
 partment, being bonded under their military designation, shall file 
 a new bond upon promotion to commissioned warrant rank. 
 
 (j) The unliquidated balances of advances made by disbursing 
 officers of the Quartermaster’s Department to recruiting officers, of¬ 
 ficers and enlisted men traveling on official duty, and in other in¬ 
 stances as provided by law need not be taken up and deposited under 
 the old bond, but may be transferred to and accounted for by the 
 disbursing officer of the Quartermaster’s Department under his new 
 bond. The advances so withheld will be shown as a balance due 
 the United States in cash on the old account current, and will be 
 taken up as a cash entry on the first account current rendered under 
 the new bond. 
 
 (9) Cost.—Pursuant to the act of August 5,1909 (6 U. S. C. 14), no 
 official bond of an officer of the Paymaster’s or Quartermaster’s De¬ 
 partment executed by a surety company and costing more than $2,025 
 a thousand will be accepted by the department. The executing 
 company should be required to attach to each official bond a certificate 
 showing the rate of premium charged therefor. 
 
 (4) Eesponsibility.—The bond of an officer of the Paymaster’s or 
 Quartermaster’s Department acting as an assistant to another officer 
 of the same department covers the public funds or Government prop¬ 
 erty actually in his custody and for which he has receipted, but does 
 not release the senior from a proper supervision of the acts of his 
 subordinate. 
 
 (5) Officers employed as special disbursing agents not required to give 
 bond.—The Comptroller of the Treasury in a decision of August 18, 
 1903 (10 Comp. Dec. 175), held that an officer of the Army or Navy 
 employed as a special agent for the disbursement of money is excepted 
 from the requirement of giving bond which is required of other 
 officers or persons by 31 U. S'. C. 481. 
 
 (6) Surety company as surety.—A duly qualified corporate surety 
 company is preferred by the Treasury Department; i. e., companies 
 holding certificates of authority from the Secretary of the Treasury 
 under the acts of Congress of August 13, 1894, and March 23, 1910, 
 (6 U. S. C. 6), as acceptable sureties on Federal bonds. No officer 
 or person having the approval of any bond shall exact that it shall 
 be furnished by a guarantee company, or by any particular guarantee 
 company. 
 
 (7) Individuals as sureties.—Sureties to bonds given by disbursing 
 officers, if individuals, will be bound jointly and severally for the 
 whole amount expressed therein, and must satisfy the Secretary of 
 the Navy that they are worth jointly double such amount, each surety 
 making affidavit that he is worth that amount over and above his 
 debts and liabilities, and stating in the affidavit his place of residence. 
 Where the sureties are individuals, an affidavit of surety on the pre¬ 
 scribed Treasury Department form must be submitted at the end of 
 2 years. 
 
 743 
 
22-1 
 
 MARINE CORPS MANUAL 
 
 (8) The date of bond required to be shown on money requisitions, 
 accounts current, and other similar forms will be the date of execu¬ 
 tion by the bonding company and not the date of approval by the 
 Secretary of the Navy. 
 
 (9) {a) General instructions in preparing official bond.—Bonds will 
 be forwarded in duplicate, together with three signature cards, to 
 the Judge Advocate General, Navy Department, Washington, D. C. 
 
 ih) Triplicate signature cards, filled out in the officer’s own hand¬ 
 writing, shall be furnished with each official bond. These cards shall 
 show the officer’s official signature, official title, duty station, and date 
 of signing. The official signature shall correspond to that indicated 
 on the official bond. All signatures to official checks, as well as 
 indorsements thereon, together with official accounts, shall in every 
 case correspond to the official signature. 
 
 (c) Every bond must bear date even with or subsequent to the date 
 of the commission or appointment. Such date must also be even 
 with or prior to that of the affidavits of the sureties and to that of 
 the certificates as to their sufficiency. 
 
 {d) Seals of wafer or wax must be attached where indicated on 
 the bond opposite the places for the signatures of the principal and 
 the sureties. 
 
 te) Two witnesses are required to each signature. 
 
 (/) Wife of principal will not be accepted as surety. 
 
 \g) Care will be taken to avoid erasures or alteration in any part 
 of the bond. 
 
 (A) The form should be neatly filled out and legibly signed. 
 
 (i) A bond on which the sureties are individuals must be ei^ed 
 by not less than two sureties, one of whom at least must qualify in a 
 sum, over and above all exemptions, debts, and legal liabilities, not 
 less than the full amount of the bond; if there are but two sureties, 
 the second must also qualify in like amount; or in lieu of a second 
 surety for the whole amount, two or more individuals will be ac- 
 (iepte'd provided the aggregate amount for which they qualify be 
 not less than the full amount of the bond. Each surety must make 
 affidavit stating the value of his or her property over and above all 
 exemptions, debts, and legal liabilities. In case a married woman 
 should be offered as surety, an additional certificate will be required 
 to the effect that such surety holds the property in her own right, and 
 is competent under the laws of the State in which she resides to bind 
 herself as surety in such case. The sufficiency of the sureties must 
 be certified to by a judge or clerk of a United States court or by a 
 United States attorney, preferably for the district in which such 
 sureties reside. 
 
 (j) Under the provisions of the act approved August 13, 1894, 
 entitled act relative to reco^izances, stipulations, bonds, and 
 undertakings, and to allow certain corporations to be accepted as 
 surety thereon,” as amended by the act approved March 26, 1910 (6 
 
 744 
 
PUBLIC FUNDS 
 
 22-1 
 
 U. S. C. 6), a surety or guarantee company, duly certified by the Secre¬ 
 tary of the Treasury as having complied with the requirements of 
 said act, and by him authorized to do business thereunder, and having 
 a duly appointed agent in the District of Columbia, will be accepted 
 as sole surety on a bond. 
 
 PROCUEEIMENT OF PUBLIC FUNDS 
 22-2 
 
 (1) All disbursing officers of the Marine Corps when ordered to 
 expeditionary duty, to duty abroad, or aboard a seagoing vessel, where 
 funds cannot be obtained by requisition or transfer, are authorized 
 to draw bills of exchange or to sell a Treasury check in order to supply 
 themselves with funds in accordance with articles 1776,1777, and 1778, 
 Navy Regulations. For further detailed instructions, see articles 
 2116-7, 2117-4, and 2118-9, Bureau of Supplies and Accounts Manual. 
 
 (2) Requisitions for funds should be submitted in quadruplicate on 
 the proper form to the Secretary of the Navy, via the Paymaster or 
 the Quartermaster, as appropriate. In emergency cases Headquarters, 
 United States Marine Corps, will arrange for deposits of funds, noti¬ 
 fying the disbursing officer when such funds have actually been placed 
 to his credit. 
 
 (3) General account of advances.—All money placed in the hands of 
 disbursing officers of the Marine Corps is charged by the Treasury 
 Department to “General account of advances” instead of to an appro¬ 
 priation, the appropriations not being charged until the expenditure 
 of the money for specific purpose and final audit by the General 
 Accounting Office. 
 
 (4) Depositaries.—“ * « » funds advanced to Government 
 
 disbursing officers for disbursement will be placed to their credit, sub¬ 
 ject to their official check, with the Treasurer of the United States 
 in Washington, except in cases where the Secretary of the Treasury by 
 special authority permits disbursing officers to carry official disbursing 
 accounts with depositary banks located beyond the continental limits 
 of the United States. * * (Treas. Cir. 195, Jan. 24,1921.) 
 
 (5) In extraordinary cases, arrangements will be made with the 
 Bureau of Supplies and Accounts, Navy Department, to authorize pay 
 officers of the Navy, both ashore and afloat, to supply disbursing offi¬ 
 cers with the necessary funds. In such cases, the funds so supplied 
 should be taken up in the usual manner under “General account of 
 advances,” and the account current should show the exact nature of 
 the transfer; i. e., if by check, the number, date, and drawer’s name 
 and symbol number should be shown; if in currency, that fact should 
 be stated. 
 
 (6) Disbursing officers of the Marine Corps on duty in the field and 
 on foreign stations may procure cash for current disbursements by 
 
 745 
 
22-2 
 
 MAEINE CORPS MANUAL 
 
 check in exchange for cash when practicable. When this is not 
 practicable, funds may be procured by transfer, upon approval of the 
 senior officer present, from the supply officer of a fleet, ship, or sta¬ 
 tion in the immediate vicinity, or when neither of the above methods 
 is feasible, by the sale of a bill of exchange. (See arts. 1769 (2), 
 1776, and 1778, Navy Regulations, and art. 2116-7, Bureau of Supplies 
 and Accounts Manual.) Otherwise a dispatch request to the Pay¬ 
 master or Quartermaster, as appropriate, to ship the funds via the 
 first available conveyance will be necessary. In such event, the re¬ 
 quest should give the denominations in which it is desired the funds 
 be furnished. 
 
 RESPONSIBILITY FOR FUNDS 
 
 22-3 
 
 (1) (?) Disbursing officers of the Marine Corps are held pecuniarily 
 responsible for all public funds received into their custody, and are 
 required to account for them in accordance with law and regulations. 
 To the end that the law be strictly observed, all such officers shall 
 familiarize themselves with the laws bearing on the subject, as con¬ 
 tained in the Navy Regulations, Treasury Department circulars, de¬ 
 cisions of the Comptroller General of the United States, Laws Relating 
 to the Navy (George Melling), opinions of the Judge Advocate Gen¬ 
 eral of the Navy, and the various acts of Congress. 
 
 (&) Disbursing officers and their immediate subordinates or as¬ 
 sistants of either the Paymaster’s or Quartermaster’s Department shall 
 not be charged with the handling or custody of, or accountability for, 
 any funds or property whatever other than funds or property placed 
 in their hands by operation of law or regulations. 
 
 (2) “All persons charged with the safekeeping, transfer, and dis¬ 
 bursement of the public moneys, other than those connected with the 
 Post Office Department, are required to keep an accurate entry of each 
 sum received and of each payment or transfer” (31 U. S. C. 525). 
 
 TRANSFER OF FUNDS 
 
 22-4 
 
 (1) {a) In each transfer of funds the receiving officer must state 
 on the receipt given that he holds himself accountable to the United 
 States for the sum received (N. R. 1750 (2)). 
 
 (6) The officer requesting the transfer shall prepare Form NMC- 
 320 (reverse side), the combined requisition and voucher for account¬ 
 ing for the transfer. 
 
 (o) For cash transfers, the requisitions should be submitted to the 
 fleet or force commander, or other approving authority, in original and 
 three copies (additional to any copies required locally) so that one 
 
 746 
 
PUBLIC FUNDS 
 
 22-4 
 
 copy may be retained in the files of the approving authority and the 
 original and two copies be forwarded to the officer designated to make 
 the issue of cash. 
 
 {d) The officer receiving the cash shall sign the acknowledgment of 
 receipt therefor on the back of the original requisition. The officer 
 who issues the cash will sign the certificate of transfer on the back of 
 the most legible of the copies and will deliver the signed copy to the 
 officer who receives the cash. 
 
 {e) Each of the officers shall retain his part of the transfer receipt 
 so that it will be available in the event of a discrepancy between the 
 amount of transfer of funds shown on the accounts current. When 
 entering the amount of the transfer of funds on the account current, 
 the name and rank of the officer from whom the funds were received, 
 or to whom the funds were transferred, and date of the transaction, 
 will be shown, either on Form 1021 or on the schedule supporting 
 entries thereon. 
 
 (/) The acknowledgment of receipt and the certificate of transfer 
 must never be signed in duplicate nor be signed on the same copy. 
 
 {g) For transfers by means of checks or deposit, only the original 
 requisition and one copy are required. The number and date of the 
 check shall be stated by the transferring officer on the original and 
 copy, the original being retained by the transferring officer and the 
 copy by the officer who receives the check. 
 
 (h) When transfers have been made to or funds received from 
 more than one officer the amounts so transferred or received from each 
 officer shall be stated separately (N. R. 1750 (3)). 
 
 (^) The transfer of funds by a disbursing officer in the United 
 States to a disbursing officer in a foreign country through the medium 
 of a bill of exchange purchased from a banker in the United States 
 and payable in the currency of the foreign country is not authorized. 
 (Comp. Dec., March 17, 19i6). 
 
 (j) Public funds in transit for ultimate delivery to some particular 
 officially designated person will be accounted for by disbursing of¬ 
 ficers who, at any time, may be intrusted with the funds while en 
 route to destination, in the following manner: The officer receiving 
 the funds will give a receipt to the officer from whom he received 
 them. The receipt will show clearly the date of the transaction, 
 the names of both parties thereto, the ship or station to which each 
 officer was attached, and the amount of funds received. The facts 
 of the transaction, as shown on the receipt given or taken, will be 
 recorded on the respective account current of each officer concerned. 
 Receipts covering such transfers will be retained by such officer and 
 carefully safeguarded so that they will be available in the event of a 
 discrepancy between the account current of the officer who delivers 
 the funds and the officer who receives the funds. 
 
 (2) “The transfer of funds by one quartermaster or paymaster 
 to another is such a disbursement as to entitle thp. transferring officer 
 
 747 
 
22-4 
 
 MARINE CORPS MANUAL 
 
 to credit in his accounts, and being a disbursement that may be made 
 either in cash or by check comes within the provisions of Treasury 
 Department Circular No. 52 of 1907, and where such transfer is 
 made by check no receipt from the officer receiving the funds is 
 required” (14 Comp. Dec. 382). 
 
 (3) All disbursing officers in reporting the transfer of funds on 
 accounts current will show the name of the officer to whom trans¬ 
 ferred or from whom received, in order that the same may be traced 
 readily and accounted for properly. If the account current does not 
 afford sufficient space for this, a supplementary statement will be 
 prepared and attached thereto. If the transfer is by means of a 
 check, the number and date thereof will be shown on the account cur¬ 
 rent of the officer making the transfer and likewise on the account 
 current of the officer who receives the check. 
 
 (4) A disbursing officer has no right to make any transfer of funds 
 in his accounts from one appropriation to another. Such transfers 
 never have been recognized by the accounting officers of the Govern¬ 
 ment. This does not apply, however, to disbursements where all 
 monej^s received are on account of “General account of advances.” 
 
 (5) Disbursing officers are not authorized to transfer funds stand¬ 
 ing to their credit with one depositary to their credit with another 
 depositary; such transfers will be made by the Secretary of the Treas- 
 ur}^ upon the request of the head of the department or establishment 
 under which the particular officer is serving (Treas. Dept. Cir. No. 
 195, Jan. 24, 1921). 
 
 (6) Omitted. [C. M. C. M. 3.] 
 
 748 
 
PUBLIC FUNDS 
 
 22-5 
 
 ACCOUNTING FOR CASH 
 
 22-5 
 
 paymaster’s department 
 
 (1) {a) Every officer of the Paymaster’s Department handling 
 cash will keep a general cashbook (NMC-934), in which will be 
 entered every transaction involving cash (receipts and expenditures) 
 in his official account. The book will be posted daily in ink and will 
 be balanced on the last day of every month. 
 
 ifi) All disbursing officers of the Paymaster’s Department or any of 
 their deputies having cash on hand at the close of business on the last 
 day of the month will have such cash verified by two disinterested 
 officers detailed for that duty by the commanding officer, one of whom 
 may be the commanding officer if there are not sufficient officers at the 
 post for assignment to such duty. The senior officer detailed for that 
 duty will fill out in his own handwriting the certificate on Form 
 NMC-745 and forward same to the Paymaster, Marine Corps, via the 
 commanding officer. In verifying cash in the hands of deputies two 
 original copies of Form NMC-745 will be made out and signed, one 
 copy being mailed via the commanding officer direct to the Paymaster, 
 Marine Corps, and the other copy mailed direct to the disbursing officer 
 whom the deputy represents. 
 
 (c) It will not be necessary for disbursing officers of the Paymaster’s 
 Department or their deputies to have two disinterested officers detailed 
 by the commanding officer for the purpose of verifying cash on hand 
 at the close of business on the last day of the month where no cash is 
 carried at that time. In such cases disbursing officers or their deputies 
 will, themselves, submit Form NMC-745 via the commanding officer, 
 stating over their signatures that there is no cash on hand. 
 
 quartermaster’s department 
 
 (2) (a) The cash account embraces all public funds, whether cur¬ 
 rency, funds on deposit or in transit. Disbursing officers are required 
 to keep their accounts with the United States separate and distinct 
 under every bond given by them and to state in the caption of each 
 monthly account the date of the bond under which it is rendered. 
 
 (b) Every officer having a disbursing account shall keep a general 
 cashbook in which shall be entered all receipts and expenditures of 
 money in such manner as to permit the account to be balanced readily. 
 
 (c) Receipts of funds will be entered, when occurring, on the debit 
 side of the cashbook, showing date and source. Funds received under 
 Treasury warrant will be recorded by warrant number. Funds re¬ 
 ceived by check will be recorded by check number. 
 
 (d) Transfers of funds to other officers, payment on account of 
 public vouchers and on account of pay rolls, will be entered, when 
 
 749 
 
22-5 
 
 MAKINE CORPS MANUAL 
 
 occurring, on the credit side of the cashbook. Check numbers will be 
 entered for all expenditures by check. Entries of public bills will 
 show serial number. The record of cash advances for subsistence and 
 transfers or other memorandum payments to be covered by a weekly 
 voucher will be kept in a separate debit and credit account. Cash for 
 such purpose will be obtained by drawing an “Exchange for cash” 
 check, crediting the general cashbook with the amount drawn and 
 entering a corresponding debit in the record of cash advances. En¬ 
 tries in the record of cash advances will be made daily when occurring, 
 the cash receipts in the meantime being retained for use as subvouchers 
 to the weekly cash payment voucher. (See arts. 16-76 and 16-77.) 
 
 (e) Debit or credit entries for gain or loss on exchange will be iden¬ 
 tified by the number of the bill of exchange. Debit or credit entries 
 for gain or loss on value of foreign coins will be entered as such. 
 
 (/) To show clearly how balances on hand are divided as regards 
 currency and funds on deposit, all receipt and expenditure entries will 
 be recorded in designated columns under cash or funds on deposit, and 
 whenever an “Exchange for cash” check is issued a debit entry for 
 currency received and a corresponding credit entry for expenditures of 
 funds on deposit will be made. 
 
 (g) The cashbook will be closed and balanced on the last day of 
 every month, showing separately the currency actually on hand, and 
 the net balances from the disbursing officer’s check stubs, on deposit. 
 
 (A) At the close of business on the last day of the month the cash 
 on hand in the cases of all disbursing officers of the Quartermaster’s 
 Department will be verified by two disinterested commissioned officers 
 detailed for that duty by the commanding officer, one of whom will 
 be the commanding officer if there are not sufficient other officers at the 
 post for assignment to such duty. The officers verifying the cash on 
 hand will certify to that fact in the space provided for the purpose on 
 the account current. 
 
 CASH ON HAND 
 
 22-6 
 
 (1) (a) Authority.—Any disbursing officer granted special authority 
 by the Secretary of the Treasury may keep a definite or specified 
 amount of cash at his own risk, under the provisions of 31 U. S. C. 
 492. Applications for such special authority shall be made by the 
 head of the department or establishment to which the officer is at¬ 
 tached and must state the reason why the authority is necessary. 
 Quarterly reports shall be made to the Secretary of the Treasury, 
 Division of Bookkeeping and Warrants, by each disbursing officer, 
 through the head of the department or establishment to which he 
 is attached, showing the amounts of cash kept at his own risk 
 pursuant to such special authority. 
 
 750 
 
PUBLIC FUNDS 
 
 22-6 
 
 (h) Under the provisions of the above paragraph all disbursing 
 officers of the Marine Corps serving within the continental United 
 States, at places not remote from public depositaries, who are carry¬ 
 ing cash for current cash payments, either in their own hands or in 
 the hands of deputies, for periods longer than that prescribed in 
 this manual, are required to make application through the proper 
 department to the Secretary of the Treasury for special authority to 
 keep a definite or specified amount of cash at their own risk 
 under the provisions of 31 U. S. C. 492, and submit quarterly 
 reports, through the proper department to the Secretary of the 
 Treasury. If practicable, disbursing officers should avoid the neces¬ 
 sity for carrying cash on hand. However, if the disbursing officer 
 finds it necessary to ask for this special authority, the funds needed 
 must be requested in the name of the officer responsible to the United 
 States and not in the name of the agent or deputy who acts as the 
 disbursing officer’s representative. Disbursing officers or their depu¬ 
 ties on duty in the United States, who are not far removed from a 
 public depositary, when drawing checks for similar purposes, must 
 indicate the special authority granted them by the Secretary of the 
 Treasury, as follows: “Cash to hold at own risk, authority Secretary 
 of the Treasury,_, 19_” 
 
 (c) Any disbursing officer of the Marine Corps who is assigned 
 to duty outside the continental limits of the United States, or at 
 places far remote from depositaries of public moneys may, when 
 authorized by the Secretary of the Navy, keep at his own risk such 
 moneys as may be intrusted to him for disbursements. 
 
 (d) Under the provisions of the above paragraph any disbursing 
 officer of the Marine Corps when ordered to or while on expeditionary 
 or other duty outside the continental United States, or when stationed 
 at places within the United States far removed from public deposi¬ 
 taries, may keep at his own risk, in the hands of himself or those 
 of his deputy, such moneys as may be intrusted to him for disburse¬ 
 ment, provided that at no time should such funds exceed what would 
 probably be required by him for disbursement for a period of 2 
 months, unless specifically authorized by the Secretary of the Navy. 
 
 (2) (a) Advance of funds for making change.—^When the operation 
 of a sales commissary or other activity of the Quartermaster’s 
 Department requires that cash be provided for making change, the 
 officer in charge of such activity will not use personal funds for 
 such change, but will make application through the commanding 
 officer of the post or station to the disbursing officer handling his 
 accounts for an advance of funds not to exceed $100. A written 
 receipt will be given to the disbursing officer for the amount so 
 advanced. The disbursing officer will recall this amount whenever 
 it is necessary to have the cash in his possession verified, or when 
 the disbursing officer or the officer to whom the funds have been 
 advanced is relieved from the duty to which he has been assigned. 
 
 751 
 
22-6 
 
 MARINE CORPS MANUAL. 
 
 (&) Checks issued to obtain cash as provided in the preceding 
 
 E aragraph will show under “Object for which drawn”; “Cash to 
 old at own risk, authority article 22-6 (1) (d), MCM.” 
 
 OFFICIAL CHECKS 
 
 22-7 
 
 BLANK CHECKS 
 
 (1) (a) A disbursing officer shall not issue checks on the Treasurer 
 of the United States until he has notice of the individual numerical 
 symbol assigned him, nor until he has definite advice that a deposit to 
 his credit has been made under that symbol number. The assigned 
 numerical symbol must be “printed, stamped, or written in the lower 
 right-hand corner of each check” issued on the Treasurer of the 
 United States. The absence of a proper symbol number on a check 
 will be sufficient reason for the Treasurer to refuse payment thereon. 
 An officer retains the assigned symbol number throughout his entire 
 service without reference to change of duty or to changes in official 
 bonds. 
 
 (b) Only blank checks supplied by the Treasury Department shall 
 be used by disbursing officers in drawing checks on the Treasurer of 
 the United States. 
 
 (c) Requisitions for blank checks shall be made in triplicate on 
 Form 1231, Treasury Department, filled out in accordance with the 
 instructions on the reverse side thereof. The original and one copy 
 will be forwarded to the Paymaster or to the Quartermaster, as ap¬ 
 propriate, for transmittal to the Treasurer of the United States, 
 Accounting Division, Treasury Department, Washington, D. C. The 
 triplicate copy will be retained for the files of the disbursing officer. 
 
 (d) Requisitions shall be made well in advance of requirements, 
 allowing 6 weeks over and above transit for printing and delivery. 
 A supply sufficient to last 6 months should be requested unless for 
 good reason (which should be stated on the requisition) the quantity 
 ordered is intended for more or less than 6 months’ supply. 
 
 (e) The first requisition for checks under a new symbol number 
 shall specify serial numbering beginning with check No. 1; thereafter 
 the serial numbers ordered will run consecutively on checks bearing 
 the same symbol number. 
 
 (/) The details of surface printing and binding should be fully 
 set forth on Form 1231. The surface printing of official checks used 
 by the Marine Corps includes the following: 
 
 Upper left-hand corner: 
 
 NAVY, marine coups 
 
 The space under “Object for which drawn:” will in all cases show 
 “No printing.” 
 
 752 
 
PUBLIC FUNDS 
 
 22-7 
 
 Under the signature line no rank or title will be shown. 
 
 (g) Upon receipt of check books, the checks should be immediately 
 counted and the serial numbers verified to see that there is no break 
 in the series. 
 
 CUSTODY AND CAEE OF BLANK CHECKS 
 
 (2) (a) Blank checks should be kept under lock and key when not 
 in use, preferably in the disbursing officer’s safe. Disbursing officers 
 should make careful check each day on the blank checks in current 
 use, to see that all are accounted for by their numerical sequence and 
 that none have been lost or mislaid. Frequent inspections of all 
 other blank checks in their possession will likewise be made. 
 
 (h) In the event of loss or theft of blank checks the disbursing 
 officer will immediately notify the Treasurer of the United States by 
 telegram and the General Accounting Office by letter giving the serial 
 and symbol numbers of the checks. 
 
 (c) In addition to the action to be taken under paragraph (5) 
 as above, any loss or theft of blank checks should be reported im¬ 
 mediately by telephone or telegram to the nearest office of the United 
 States Secret Service (First Supp. to Treas. Dept. Cir. No. 8, dated 
 Sept. 3, 1937). 
 
 TRANSFER AND DISPOSITION OF BLANK CHECKS 
 
 (3) (a) All transfers of checks should be reported to the Treasurer 
 of the United States as soon as accomplished, and the reports should 
 specify details as to serial and symbol numbers, names, and dates in 
 order that the record of checks may be corrected. 
 
 (&) Whenever checks are transferred, a receipt therefor should be 
 signed in quadruplicate marked “original,” “duplicate,” “triplicate,” 
 and “quadruplicate.” The original, duplicate, and triplicate should 
 be given to the officer transferring the checks, the triplicate to be 
 retained by him and the others sent via the Paymaster or the Quarter¬ 
 master, as the case may be, to the Treasury Department, accompanied 
 by a letter of transmittal. (See subpar. {i).) 
 
 (c) An officer receiving blank checks on transfer from another 
 officer shall immediately strike out the old symbol number and insert 
 his own. 
 
 (d) The serial numbers of checks should not be changed except 
 when used in the preparation of duplicate checks. (See art. 22-18 
 ( 8 ).) 
 
 (e) Where the disbursing officer is merely transferred from one 
 station to another in the same service, and is to continue to disburse 
 money under his former numerical symbol, he shall retain the checks 
 issued to him and use them in his new office; or if the officer relieved 
 will again disburse within a few months under his same symbol num¬ 
 ber, he should not transfer his checks. When the location of the 
 
 753 
 
22-7 
 
 MARINE CORPS MANUAL 
 
 disbursing officer, printed at the head of the check, has been changed 
 once, it should not again be altered, but the checks should be returned 
 to the Treasury Department, Division of Supply, for destruction. 
 
 (/) When a "disbursing officer leaves the service permanently and 
 no successor is to be appointed, or if for any reason checks cannot be 
 used, the unused checks on hand must be returned immediately to the 
 Division of Supply, Treasury Department, for credit. 
 
 {g) Disbursing officers who receive blank checks on transfer from 
 officers being relieved from disbursing duty or other cause will imme¬ 
 diately examine the serial numbers on the checks so transferred, and 
 if they conflict with the serial numbers issued to them under their 
 own symbol numbers, will forward such checks direct to the Treasurer 
 of the United States, Division of Supply, Treasury Department, 
 Washington, D. C., for credit. Reports of checks turned in for credit 
 should be transmitted to the Treasury Department via the Paymaster 
 or the Quartermaster, as the case may be. 
 
 (4) In no case will the symbol number on checks be altered a second 
 time. 
 
 (i) Disbursing officers returning unused blank checks to the Treas¬ 
 ury Department should forward a copy of the letter of transmittal 
 to the General Accounting Office, Check Section. When disbursing 
 officers are relieved of disbursing duty and the blank checks on hand 
 are transferred to their successors, copies of receipts for such checks 
 should be furnished the General Accounting Office, Check Section, 
 by the disbursing officer transferring such checks (General Account¬ 
 ing Office General Reg. No. 91, dated Sept. 26, 1939). 
 
 PREPARATION AND HANDLING OF CHECKS 
 
 22-8 
 
 (1) (a) Checks are to be drawn by the pay clerk or by any person 
 designated for that purpose by the disbursing officer. When checks 
 are drawn by such a designated person this duty will be performed 
 under the immediate supervision of the disbursing officer or the pay 
 clerk. All checks when drawn will be compared with the stubs and 
 the vouchers by the disbursing officer or the pay clerk, prior to 
 signature. 
 
 (h) After signature all checks will be handled only by the dis¬ 
 bursing officer or the pay clerk, who will deliver the checks in person, 
 place them in the safe pending delivery, or mail them. 
 
 (c) When checks are mailed, the officer placing them in the mails 
 will make and initial an entry, either on the check stub or in the 
 mailing record book, as to the date and hour of mailing. Where a 
 number of consecutive checks are mailed at the same time one notation 
 may be made stating the first and last check numbers mailed. 
 
 (2) (< 2 ) Checks may be filled in with pen and ink, by an ordinary 
 typewriter in good condition carrying a properly inked black record 
 
 754 
 
PUBLIC FUNDS 
 
 22-8 
 
 ribbon, or by use of any device employing legible type and an ink of 
 permanent nature that will not affect the protective surface tint of 
 the check. No objection will be made to the use of check-writing 
 machines which print the amount in the body of the check in words 
 or in figures only, provided the above-named conditions are fully 
 complied with. Extreme care should be exercised in the preparation 
 of checks to see that spaces are not left unfilled in such a manner as 
 to facilitate alteration. The name of the payee and the amount 
 should appear directly after and in line with the legends “Pay to 
 the order of” and “the sum of” and the dollar sign. 
 
 (b) Checks should not be postdated or dated later than the date 
 when delivered or mailed to the payee. 
 
 (c) Disbursing officers may date checks on Sunday when necessary 
 for them to do so in making payments on the last day of a month to 
 officers or employees for services rendered to and including that date 
 (18 Comp. Dec. 606). 
 
 (d) As 31 U. S. C. 492 requires checks to be drawn “in favor of the 
 person to whom payment is to be made,” disbursing officers’ checks 
 must be drawn to order and not to bearer. 
 
 (e) Any check drawn by a disbursing officer upon moneys deposited 
 to his credit must be in favor of the party, by name, to whom pay¬ 
 ment is to be made, and payable to “order,” except when the check is 
 drawn to secure funds for the disbursing officer to keep at his own 
 risk for payments prescribed in article 2^9 (1). 
 
 (/) Checks drawn for remittances by officers and enlisted men shall 
 be inscribed “Exchange for cash—remittance.” Such checks will be 
 issued only by disbursing officers at shore stations beyond the conti¬ 
 nental limits of the United States wdiere postal money order service 
 is not available and by disbursing officers afloat when there is no 
 money order service on the ship to which the disbursing officer is 
 attached, unless the ship is so close to mone}^ order service on some 
 other ship that money orders are as easily obtainable as checks in 
 exchange for cash. 
 
 (g) If an error made in preparing a check is discovered before 
 the check is released, no erasure or alteration will be made. The 
 signature or space therefor will be ruled out; the symbol and serial 
 number left intact; a check will be marked “spoiled” when it is 
 mutilated or defaced to such an extent as to impair its negotiability, 
 and “voided” when it has been erroneously or incorrectly drawn and 
 no credit has been claimed in the disbursing officer’s accounts for it; 
 the date of such action will be indicated on the check. A new check 
 with a new serial number shall be issued. 
 
 (h) Certification concerning the correctness of an alteration should 
 be made only in cases where a check has been questioned and returned 
 to the drawer after its issuance. In such cases the disbursing officer 
 may correct the check, but he must certify across the face of the 
 check over his full signature as to the correctness of the erasure or 
 alteration. 
 
 755 
 
22-8 
 
 MABINE CORPS MANUAL 
 
 SIGNATUKES 
 
 (3) {a) Every disbursing officer or special disbursing agent in 
 opening his first account and before issuing any checks will furnish 
 the Treasurer of the United States with his official signature duly 
 verified by some officer whose signature is known to the Treasurer of 
 the United States. As soon as a disbursing officer or a special dis¬ 
 bursing agent is assigned to disbursing duties, he should make 
 application to the Paymaster or to the Quartermaster, as appropriate, 
 for the necessary blank forms, which will be forwarded to him, 
 together with instructions as to their verification, completion, and 
 transmittal to the Treasurer. 
 
 ( h ) The signing of a check for public money in blank is prohibited. 
 
 {c) The signature of a disbursing officer affixed to his official check 
 must be identical with the specimen furnished the Treasurer of the 
 United States. 
 
 CHECKS DRAWN FOR FUNDS FOR CASH PAYMENTS 
 
 22-9 
 
 fl) A disbursing officer may draw his check in favor of himself 
 or “order” for such amount of cash as may be necessary for payments 
 as follows: 
 
 {a) To make payments at a distance from a depositary. 
 
 S To make payments of fixed salaries due at a certain date. 
 To obtain funds necessary to make current cash payments au¬ 
 thorized by law not included in (a) and (5). 
 
 In cases falling within any of these three classes the disbursing 
 officer may draw his check in favor of himself or “order” for such 
 amount as may be necessary for the payment. The checks drawn 
 under {a) may be cashed at such time as will enable the disbursing 
 officer to make prompt payment for the purpose for which the check 
 was drawn. The checks drawn under (&) may be cashed in advance 
 of the salary payment date only when such action is necessary to 
 enable the disbursing officer to make prompt salary payments, and 
 ordinarily a period of not to exceed four days prior to the salary 
 payment date will be deemed sufficient for that purpose. The checks 
 drawn under (c) must not be cashed more than 3 days in advance 
 of the date when such payments are due in cases where the disbursing 
 officer is located at a point convenient to banking facilities, and not 
 more than 7 days in advance of the date when payment is due when 
 the disbursing officer is so located that it requires more than one-half 
 day’s time to reach available banking facilities and return to his 
 station. Cash obtained in each of the above cases must not be in 
 excess of the amount estimated to cover the payment specified (Treas. 
 Dept. Cir. 195, Jan. 24, 1921). 
 
 756 
 
PUBLIC FUNDS 22-9 
 
 (2) In cases where the funds are to be procured by a deputy the 
 check will be drawn to the order of such deputy by name. 
 
 (3) If a check is drawn in exchange for funds the notation “Ex¬ 
 change for cash” should be made on the check. 
 
 MISCELLANEOUS DATA RE CHECKS AND CHECK STUBS 
 
 22-10 
 
 (1) When a disbursing officer is relieved from disbursing duty he 
 should turn over all check stubs, together with all retained vouchers 
 and office records, to his successor, and a return rendered by the officer 
 relieved to cover the period from the date covered in the last account 
 current up to the date of relief. 
 
 (2) Upon the transfer of a disbursing officer, he should take with 
 him a list of all checks outstanding at date of transfer. All check 
 stubs, together with all retained vouchers and office records, should 
 be turned over to his successor. If the officer transferred is to con¬ 
 tinue disbursing he will render regular returns and account at the 
 end of the month. 
 
 (3) No liability of the payer of a check operates to relieve the 
 drawer from the obligation of determining the identity of the payee 
 to whom he issues a check. 
 
 (4) The holder of a power of attorney is not authorized to receive 
 checks for amounts due his principal who has gone into bankruptcy 
 and for whom a receiver has been appointed, but such checks must be 
 made to the receiver (20 Comp. Dec. 43). 
 
 (5) No allowance will be made to any disbursing officer for 
 expenses charged for collecting money on checks. 
 
 (6) Wliere an officer or employee of the Government stationed 
 in a foreign country has been paid his salary by means of a Govern- 
 nient check, drawn by a disbursing officer on the Treasurer of the 
 United States pursuant to law, any cost incurred in procuring pay¬ 
 ment of the check must be at the expense of such officer or employee 
 (22 Comp. Dec. 341). 
 
 (7) Check stubs may be posted either by pages or by days, but 
 balances should be carried down at the close of business each day. 
 
 PHILIPPINE CHECKS AND ACCOUNTS 
 
 22-11 
 
 (1) All checks of disbursing officers of the Marine Corps in the 
 Philippine Islands will be drawn on the Treasurer of the United 
 States, and will, with but one exception, bear on the face of the checks 
 the following restriction: “In current funds at par, but only at the 
 treasury of the Philippine Islands, Manila, P. I.” Checks drawn 
 
 757 
 
22-11 
 
 MARINE CORPS MANUAL 
 
 under this restriction will be stamped with symbol number assigned 
 especially for this class of checks. In the payment of local bills and 
 securing funds for cash payments, “restricted” checks as above pre¬ 
 scribed should be used exclusively. Treasury checks, without the 
 restriction, will be used for the purpose of making payments in the 
 United States only, which is construed to include checks issued to 
 returning members of the military service in exchange for cash, or 
 for current pay when such checks are desired for transmission to the 
 United States. Disbursing officers who maintain balances with the 
 Treasurer of the United States for the purpose of making payments 
 in the United States will continue to keep such depositary account 
 separate from the account which bears the above restriction. They 
 will show on the face of the accounts current, under “Analysis of 
 balance,” the balances under each depositary account according to 
 symbol number. Such symbol number will be inserted immediately 
 after the words “Treasurer of the United States,” so that the two 
 accounts may be distinguished from each other. Accounts under 
 “re^lar” and “restricted” symbol numbers are kept separate and 
 distinct by the Treasurer of the United States, and checks must not 
 be drawn over either symbol until a credit has been established with 
 the Treasurer of the United States under that particular symbol 
 number. 
 
 (2) Blank checks bearing the restrictions referred to will be fur¬ 
 nished by the Secretary of the Treasury, Division of Printing and 
 Stationer}^, upon requisition of the disbursing officer, who should 
 give the symbol number especially assigned him for the restricted 
 account and state that the checks are to be cashed through the 
 treasury of the Philippine Islands. 
 
 (3) Disbursing officers in the Philippine Islands will furnish cer¬ 
 tified specimen signatures to both the treasurer of the Philippine 
 Islands and the Treasurer of the United States, and will advise both 
 the treasurer of the Philippine Islands and the Treasurer of the United 
 States when they desire stoppage of payment on any check which they 
 have issued. 
 
 (4) Deposits of funds to the official credit of a disbursing officer 
 stationed in the Philippine Islands. (See art. 22-20 (3).) 
 
 CHECKS PRESENTED AFTER 1 TEAR FROM DATE OF ISSUE 
 
 22-12 
 
 (1) After the expiration of 1 year following the close of the fiscal 
 year (ending June 30) in which they are drawn, checks drawn on the 
 Treasurer of the United States are not payable by him but should be 
 transmitted to the Secretary of the Treasury, Division of Bookkeep¬ 
 ing and Warrants, for payment from the “Outstanding liabilities” ap¬ 
 propriation, accompanied by an application for payment over the signa- 
 
 758 
 
PUBLIC FUNDS 
 
 22-12 
 
 ture and address of the owner of such checks; provided, liowever, that 
 the 1-year restriction does not apply to checks issued on account of 
 public-debt obligations and checks issued on account of transactions 
 regarding the administration of banking and currency laws (Sup. 8 
 to Treas. Dept. Cir. 176, Apr. 23, 1935). 
 
 (2) When the Treasurer of the United States reports to any dis¬ 
 bursing officer that the amount of a check which has been outstanding 
 1 full fiscal year has been deposited by the Treasurer into the appro¬ 
 priation “Outstanding liabilities,” the disbursing officer will make 
 proper notation on the check stub and drop the check from the “List 
 of outstanding checks.” It is not necessary to make any entry on the 
 “Account current” concerning such checks. 
 
 UNDELIVERABLE CHECKS 
 
 22^13 
 
 (1) Disbursing officers having in their possession checks issued to 
 pay obligations of the United States, which for any reason have re¬ 
 mained undelivered for more than 3 full months from the last day of 
 the month of issue, or which are held because of indebtednesses of the 
 payees to the Government, the total amount of which indebtedness is 
 not known at the time due to the fact that the administrative or other 
 investigations have not been completed, and those directed to be 
 transmitted to the General Accounting Office by administrative of¬ 
 ficers for settlement for various reasons, should forward such checks, 
 unless otherwise provided by law, to the General Accounting Office, 
 Kecords Division, for safekeeping and lawful disposition. 
 
 (2) Such checks should be forwarded by letter, in duplicate, in 
 Vvhich is furnished a statement giving the name and symbol number 
 of the disbursing officer and listing each check by number, date, 
 amount, payee, paj^ee’s last known address, voucher reference, and 
 nature of the payment, that is, whether for salary, reimbursement of 
 expenses, supplies furnished, etc. In connection with checks for¬ 
 warded due to indebtedness of payees or for other reasons, separate 
 letters should be prepared for each payee, giving full particulars with 
 reference to the indebtedness, etc., and citing previous correspondence 
 had with that office, if any, in connection with the matters. Such 
 checks will be receipted for on the copy of the forwarding letter wffiich 
 will be returned to the officer forwarding such checks. Upon com¬ 
 pletion of administrative investigations in connection with such ir¬ 
 regularities, report thereof should be made to the General Accounting 
 Office, Kecords Division, as provided by General Regulations No. 50, 
 Supplement No. 1, dated April 4, 1934, and there should be furnished 
 a statement of the total amount found chargeable to the persons con¬ 
 cerned (payee, etc.) and the appropriation's) and/or fund(s) prop¬ 
 erly creditable with any recoveries. 
 
 759 
 
22-13 
 
 MARINE CORPS MANUAL 
 
 (3) All applications for checks transmitted in compliance with the 
 above should be forwarded to the General Accounting Office, Claims 
 Division. 
 
 (4) In cases where there are errors in the names or designations 
 of payees of checks drawn on the Treasurer of the United States or 
 other depositaries, but the amounts are properly due, such checks 
 should be forwarded to the General Accounting Office, Claims Divi¬ 
 sion, accompanied by a complete statement of facts, in order that 
 authorizations may be placed thereon making them payable upon 
 endorsement by the rightful payees in the usual manner. 
 
 (5) When a disbursing office is permanently discontinued, all issued 
 checks that cannot be promptly delivered should be forwarded to the 
 General Accounting Office, Records Division. 
 
 STATEMENT OF DEPOSITARY ACCOUNT AND REPORT OF CHECKS 
 
 22-14 
 
 (1) In order that a more expeditious reconciliation of disbursing 
 accounts and audit of the great volume of Government checks may be 
 made by having available as soon as practicable a statement by each 
 disbursing officer of his depositary account, and the necessary data 
 relative to checks drawn, each officer drawing checks on the Treasurer 
 of the United States or other authorized depositary will forward to 
 the General Accounting Office, Check Section, on or before the tenth 
 day of each month, a list of all checks drawn during the previous 
 month, separately under each disbursing symbol, arranged in numer¬ 
 ical order, or in lieu of such lists, with carbon copies of such checks. 
 The data to be furnished must include the number, amount, and name 
 of the payee of each check drawn. 
 
 (2) The Statement of Depositary Account and Report of Checks 
 Drawn should be prepared in form and contain information as 
 follows: 
 
 STATEMENT OF DEPOSITARY ACCOUNT AND REPORT OF CHECKS DRAWN 
 
 Checks drawn and statement of the depositary account of_ 
 
 -, Symbol No. 
 
 Disbursing oflBcer 
 
 Department Location or station 
 
 with the Treasurer of the United States (or other depositary) for the month 
 of_, 19_: 
 
 Check-book balance at close of business,_, 19_$_ 
 
 Deposits entered on check-book during_, 19_ 
 
 as per attached list of certificates of deposit__ 
 
 Checks canceled during _, 19__ 
 
 Adjustments (explain individually)__ 
 
 Total 
 
 760 
 
PUBLIC FUNDS 
 
 22-14 
 
 Checks drawn during_, 19_as per attached list or 
 
 carbon copies of checks-- 
 
 Adjustments (explain individually)_ 
 
 Check-book balance at close of business,_, 19_ _ 
 
 Deposits in transit for deposit to checking account, not yet 
 
 credited (per list attached)- - 
 
 Checks drawn under above symbol: 
 
 Date 
 
 Check No. 
 
 Payee 
 
 Amount 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 I certify that the above statement is correct and the list (or carbon copies 
 of checks furnished which are true copies) of checks, includes all checks 
 drawn by me on the Treasurer of the United States (or on a specially designated 
 depositary to be named by the disbursing officer) under the symbol number 
 and during the month stated. 
 
 Disbursing officer 
 
 (3) In certain exceptional cases where the volume of checks is 
 unusually large and where carbon copies of schedules or abstracts 
 (allotments of pay, etc.) can be prepared, showing name of payee, 
 approval will be given by the General Accounting Office, when 
 requested in writing, to the furnishing of a copy of such documents 
 in lieu of check lists or carbon copies of checks. 
 
 PROCEDURE FOR HANDLING CANCELED AND SPOILED OR VOIDED CHECKS 
 
 22-15 
 
 (1) A check in the possession of a disbursing officer should be 
 marked (1) ‘‘Spoiled” when it is mutilated or defaced in preparation 
 to such an extent as to impair its negotiation, (2) “Voided” when 
 it is determined at the time of issue to have been erroneously or 
 incorrectly drawn, no credit having been claimed in the officer’s 
 accounts in connection therewith, or (3) “Canceled” when credit 
 has been claimed as a disbursement which subsequently is determined 
 to have been erroneous and the amount is not properly due the 
 payee. 
 
 (2) When the drawer is no longer disbursing, any undelivered 
 check which is determined to have been erroneously issued should 
 be forwarded by the disbursing officer to the General Accounting 
 Office, Check Section, with a statement of the reasons why the 
 amount is not due. If the General Accounting Office concurs in the 
 determination that the amount of the check is not due the paj^ee or 
 his estate, the Secretary of the Treasury will be requested to effect 
 the necessary transfer from the depositary account and cover the 
 proceeds into the Treasury to the credit of the pertinent appropria- 
 
 761 
 
22-15 
 
 MARINE CORPS MANUAL 
 
 tion or fund, without personal credit to the drawer, such check being 
 
 marked “Canceled, G. A. O.,_, 19_,” and filed. 
 
 (See par. (5).) 
 
 (3) 'Where it has been determined that an outstanding and unpaid 
 check not in the possession of the drawer or the General Accounting 
 Office has been erroneously issued, or the proceeds are not otherwise 
 due the payee or his estate, the Treasurer of the United States should 
 be notified to stop payment thereon and the General Accounting 
 Office, Check Section, informed of the reasons therefor, in order 
 that the necessary notations may be made on the records before the 
 check is reported for covering into “Outstanding liabilities.” 
 
 (4) Where checks in the possession of the General Accounting 
 Office are not payable as drawn, they will be (1) “Canceled,” if the 
 amount is not due the payee or his estate, or, if the payee or his 
 estate is indebted to the United States, the amounts thereof will be 
 directed to be deposited into the Treasury to the credit of the ap¬ 
 plicable appropriation (s) or fund(s), or (2) “Endorsed” if the 
 check is to be made negotiable on the endorsement of any person 
 other than the payee. 
 
 (5) Notice of the action taken by the General Accounting Office 
 with reference to cancelation of checks will be sent to the proper 
 administrative office in order that appropriate entries may be made 
 in the administrative records canceling the previously recorded 
 disbursement voucher to which the check pertains and to the drawer 
 (disbursing officer), if still disbursing, in order that he may make 
 appropriate record thereof. 
 
 (6) Within 10 days after the close of the month each disbursing 
 officer will list all checks canceled during the month on Standard 
 Form No. 1098, Schedule of Canceled Checks, which form is pre¬ 
 scribed for such purpose. Such form will be prepared in quadru¬ 
 plicate by the disbursing officer and numbered consecutively for each 
 fiscal year. Each schedule must be completely executed and provide 
 full responses under the several columnar headings, etc. The origi¬ 
 nal and one copy of each of such schedules will be retained by the 
 disbursing officer, the original to support and accompany his account 
 current to the General Accounting Office, and the copy for his files. 
 Two copies, together with the canceled checks, will be forwarded with 
 the statement of depositary account and the list of checks drawn 
 for the current month, to the General Accounting Office, Check 
 Section, one copy of which will be receipted (by rubber stamp) and 
 returned to the disbursing officer. 
 
 (7) Spoiled and voided checks, accompanied by a separate list 
 thereof, prepared in duplicate, will also be forwarded by the dis¬ 
 bursing officer to the General Accounting Office, Check Section, with 
 the statement of depositary account and the list of checks drawn for 
 the current month. One copy of the list will be receipted (by rubber 
 stamp) and returned to the disbursing officer. 
 
 762 
 
PUBLIC FUNDS 
 
 22-16 
 
 CORRESPONDENCE RELATI\TE TO IRREGULARITIES IN THE ISSUANCE, 
 DELIVERY, AND NEGOTIATION OF CHECKS 
 
 22-16 
 
 (1) Upon discovery of any irregularity in the issuance, delivery, 
 or negotiation of a check, if the check has been paid and has been 
 forwarded to the General Accounting Office, a complete report of 
 the facts relative to such irregularity should be promptly furnished 
 the General Accounting Office. Such reports should include, also, 
 information as to any notice or advice given the Treasurer of the 
 United States and/or depositary bank concerned with respect to the 
 check, and the amount of any overpayment in the particular account 
 together with a statement of the appropriation (s) and/or fund(s) 
 involved. 
 
 (2) In order that investigations of irregularities may be expe¬ 
 dited, information pertaining to, or photostatic copies of, checks 
 will be furnished to persons in immediate interest, such as payees 
 and endorsers, for known bona fide uses. Photostatic copies of paid 
 checks may be furnished when an accurate description of the check 
 and endorsement thereon is not possible and is needed in an investi¬ 
 gation of the irregularities, or upon a sufficient showing of other 
 necessity therefor. Paid checks will be returned only to the Treas¬ 
 urer of the United States, for reclamation. 
 
 (3) Any claim presented for amount of a check recovered and 
 deposited in the Treasury should be forwarded, with full adminis¬ 
 trative report and reference to the check involved, to the General 
 Accounting Office, Claims Division, for settlement. 
 
 (4) If the amount of a lost or stolen check is large, or it is for 
 other reasons deemed advisable, the active depositary banks in the 
 vicinity should be furnished with notice to stop pa^^ment on the 
 check. 
 
 (5) When a check (upon which payment has been stopped) is sub¬ 
 sequently recovered, prompt notice must be given the Treasury 
 Department, as no payment will be made until the original stoppage 
 is formally withdrawn. 
 
 (6) The foregoing regulations do not apply to individual checking 
 accounts maintained Tn local banks under authority of law at the 
 personal risk of the depositor. In this connection see article 22-16A. 
 (G. A. O. General Kegulations No. 91—Revised, Sept. 24,1940.) 
 
 ACCOUNTING FOR PROCEEDS OF OUTSTANDING AND UNPAID CHECKS DRAWN 
 
 ON LOCAL BANKS 
 
 22 - 16 A 
 
 (1) The amounts of all checks drawn by disbursing officers against 
 checking accounts with local banks under authority of law and re- 
 
 [C. M. C. M. 2.] 
 
 763 
 
22-16A 
 
 MARINE CORPS MANUAL 
 
 maining unpaid one full fiscal year from June 30 after the dates 
 thereof shall be withdrawn as soon as possible after June 30 of each 
 year and taken up in accounts under the receipt item “Outstanding 
 liabilities,” and deposited in the same manner as for collections 
 which are not available for disbursement. A list of such checks 
 shall be forwarded in duplicate with the account for June or July 
 of each year. Such list shall give the number and date of check, 
 name and address of payee, by whom drawn, on what bank, for 
 what purpose, and amount. A copy of such list shall be retained 
 by the disbursing officer as part of his official records, and a copy 
 shall be furnished the’bank with a notice to stop payment on the 
 checks listed thereon. 
 
 (2) When a check, the amount of which has been carried to “Out¬ 
 standing liabilities,” is presented for payment, the payee or owner 
 claiming payment thereof should be instructed to forward the check 
 and his claim to the General Accounting Office, Claims Division, for 
 settlement. 
 
 (3) When a change in disbursing officers occurs, the outgoing 
 officer shall verify all checking accounts and prepare a list of all 
 outstanding checks, including those of his predecessor or predeces¬ 
 sors as of that date, which shall be turned over to his successor and 
 a copy thereof shall accompany the possession slip to the General 
 Accounting Office. The incoming disbursing officer shall preserve 
 the list of outstanding checks and subsequently take action thereon 
 as provided herein. (G. A. O. General Regulations No. 91—Revised, 
 September 24, 1940.) [C. M. C. M. 2.] 
 
 ENDORSEMENT ON GOVERNMENT CHECKS 
 
 22-17 
 
 (1) Checks drawn for the payment of pay rolls where payment is 
 to be made in cash by the post commander acting as the disbursing 
 officer’s agent should be drawn to the order of the disbursing officer 
 or his deputy as appropriate, issuing the check and endorsed as 
 follows: 
 
 Pay to the order of the commanding officer of_ 
 
 for payment of troops. (station) 
 
 [C. M. C. M. 3.] 
 
 (2) In endorsing Government checks the name and rank of the 
 payee should be written just as it is on the face of the check. 
 
 (3) Should a check be cashed on a forged endorsement or by some 
 person not the rightful holder thereof, and the same be honored by 
 the Treasurer of the United States before payment has been stopped 
 thereon, a letter should be addressed to the Secretary of the Treas¬ 
 ury, giving complete details and requesting that the check be with¬ 
 drawn for reclamation and instructions furnished in regard to 
 further action (21 Comp. Dec. 668, as amended by 22 Comp. Dec. 440). 
 
 764 
 
PUBLIC FUNDS 
 
 22-17 
 
 the check is not binding upon the Government, as no officer is author¬ 
 ized by law to so endorse in his official capacity a disbursing officer’s 
 check (27 Comp Dec. 562). 
 
 (6) When payment is made by check, the acknowledgment of a 
 receipt of check is not evidence of payment, but the endorsement of 
 the payee on the check is, provided the proceeds of the check are 
 collected. Under Treasury Department Circular No. 52 of 1907, 
 when payments are made by check the endorsed check is the receipt 
 to the Government. The receipt is not complete until the check has 
 been endorsed by the payee to whom issued (15 Comp. Dec. 604). 
 
 BONDS OF INDEMNITY AND ISSUE OF DUPLICATE CHECKS 
 
 22-18 
 
 (1) In the event of the nonreceipt or loss of a check issued by a 
 disbursing officer, and in addition to such action as may have been 
 instituted by the disbursing officer in accordance with article 22-16, 
 the owner, better to protect his interest, should immediately notify 
 the Treasurer of the United States or other drawee, describing the 
 check, stating the name of the disbursing officer by whom the check 
 was drawn, giving, if possible, its date, number, and amount, and 
 requesting that payment be stopped. Upon receipt of such request, 
 if the check is found to be outstanding, a form of affidavit, and in 
 appropriate cases a bond of indemnity (Treasury Form 2244 or 
 2244a), will be prepared in the Treasurer’s office and transmitted for 
 execution by the claimant. The bond and affidavit, when duly ex¬ 
 ecuted according to instructions contained thereon, must be trans¬ 
 mitted to the disbursing officer who issued the original check. 
 
 (2) Affidavit of nonreceipt or loss.—An affidavit in substantially the 
 form prescribed. Treasury Form 2244, 2244a, 2244b, or 2244c, as the 
 case may be, must be executed by the claimant and submitted to the 
 disbursing officer who drew the original check, with a bond of indem¬ 
 nity or application (Form 2244b or 2244c), giving the claimant’s 
 name and residence in full, describing the check, and all endorse¬ 
 ments thereon, showing the claimant’s interest therein and detailing 
 the circumstances attending its nonreceipt or loss. The affidavit 
 must be made and signed before a notary public or other officer au¬ 
 thorized by law to administer oaths, who must certify that he ad¬ 
 ministered the oath. If executed beyond the continental limits of 
 the United States, the affidavit must be made before a notary public, 
 before a diplomatic or consular officer of the United States, or such 
 officers of the Navy or Marine Corps as are authorized to administer 
 oaths for the purpose of administration of naval justice and for 
 other purposes of naval administration. If a corporation or associa¬ 
 tion, etc., is the claimant, an officer thereof must make and sign the 
 affidavit individually, but on behalf of the corporation or association. 
 
 765 
 
22-18 
 
 MAHINE CORPS MANUAL. 
 
 If a partnership is the claimant or if the check is owned jointly by 
 two or more persons, all partners or joint owners must execute the 
 affidavit. 
 
 (3) Cases in which bond of indemnity is not required.—No bond of 
 indemnity will be required in the following cases unless such bond 
 is required by the Secretary of the Treasury in any specific case: 
 
 (a) If the Secretary of the Treasury is satisfied that the loss, 
 theft, destruction, mutilation, or defacement, as the case may be, 
 occurred without fault of the owner or holder and while the check 
 was in the custody or control of the United States (not including 
 the Postal Service when acting solely in its capacity as the public car¬ 
 rier of the mails), or of a person thereunto duly authorized as lawful 
 agent of the United States; or while it was in the course of shipment 
 effected pursuant to and in accordance with the regulations issued 
 under the provisions of the Government Losses in Shipment Act. 
 
 (h) If substantially the entire check is presented and surrendered 
 by the owner or holder and the Secretary of the Treasury is satisfied 
 as to the identity of the check presented and that any missing por¬ 
 tions are not sufficient to form the basis of a valid claim against the 
 United States; and in such cases the 30-day waiting period is waived 
 and, when circumstances justify such action, a letter of application 
 or submitted affidavit may be accepted in lieu of application (Treas¬ 
 ury Form 2244b or 2244c). 
 
 (c) If the Secretar}^ of the Treasury is satisfied that the original 
 check is not negotiable and cannot be made the basis of a valid claim 
 against the United States. 
 
 ((i) If the amount of the check is less than $50, and the Secretary of 
 the Treasury is satisfied that the giving of a bond of indemnity would 
 be an undue hardship to the owner or holder; when the amount of the 
 check is not more than $25, and the check has not been endorsed by the 
 payee, it will ordinarily be presumed that the giving of a bond of 
 indemnity would be an undue hardship to the owner. 
 
 (e) If the owner or holder is a State or political subdivision thereof, 
 a corporation the whole of whose capital is owmed by the United States, 
 a foreign Government, or a Federal Reserve bank. 
 
 (4) In the above cases application for the issuance of a duplicate 
 check without a bond of indemnity shall be made on Form 2244b or 
 2244c. Additional affidavits and evidence may be required. 
 
 (5) Issue of duplicate.—After the expiration of thirty days from 
 the date of the original check, and before the close of the fiscal year 
 following the fiscal year in which it was issued, the disbursing officer 
 will issue a duplicate, which must be an exact transcript of the original, 
 care being taken that the number, date, and name of the payee corre¬ 
 spond to those of the original. The disbursing officer will then, with¬ 
 out delay, forward the bond (Treasury Form 2244 or 2244a) or appli¬ 
 cation (Treasury Form 2244b or 2244c), properly briefed by him, and 
 the duplicate check, to the Secretary of the Treasury, accompanied by 
 
 V66 
 
PUBLIC FUNDS 
 
 22-18 
 
 
 a letter requesting certification and return of the check. If the origi¬ 
 nal check is recovered before the issuance of the duplicate, the Treas¬ 
 urer of the United States or other drawee should be immediately 
 notified and removal of the stoppage requested. 
 
 (6) Transmittal of certified check to owner.—Upon return of the cer¬ 
 tified check by the Treasury Department it should be forwarded to 
 the payee or the party at interest with instructions that should the 
 original check be recovered it should be returned immediately to the 
 officer who drew the check, if his whereabouts be known, to be sur¬ 
 rendered to the Secretary of the Treasury for cancelation. If the 
 disbursing officer’s whereabouts are not known, such original check 
 should be immediately returned to the Treasury Department, with an 
 explanatory letter. 
 
 (7) When claimant is other than payee.—If the claimant is someone 
 other than the payee of the original check, he should present clear and 
 satisfactory evidence of his ownership to the Division of Bookkeeping 
 and Warrants, Treasury Department. Upon a finding that the claim¬ 
 ant is the lawful owner of the original check, a duplicate may be issued 
 to the claimant, payable to such claimant through an endorsement on 
 behalf of the Secretary to that effect. 
 
 (8) Preparation of duplicate.—Duplicate check should be prepared on 
 one of the disbursing officer’s regular official checks, the number thereon 
 being changed to agree with the number on the original. The word 
 “Duplicate” will be conspicuously shown on the check thus issued. 
 Proper notation relative to the use of this check and the change of its 
 number should be made on the stub and reported in list of checks 
 issued during the current month, furnished the General Accounting 
 Office, but the amount thereof should not be deducted from the check¬ 
 book balance. 
 
 (9) In case of the loss of a check issued by a disbursing officer who 
 is dead, no longer in the service of the United States, has been relieved, 
 or whose detail has expired, the affidavit and bond required to be 
 furnished by the owner of said check to a disbursing officer, prior to 
 the issuance of a duplicate check, should be forwarded to the Secre¬ 
 tary of the Treasury, who will refer them to the General Accounting 
 Office for examination and the statement of an account in favor of the 
 owner of said check. Payment will then be made by check issued 
 pursuant to such statement of account. 
 
 (10) Preparation of affidavit and bond.—The manner of preparing the 
 affidavit and the bond, and the amount of penalty required, are shown 
 on the form furnished by the Treasury Department. 
 
 (11) Check drawn in favor of another Government activity.—^When an 
 official Government check drawn in favor of a Government depart¬ 
 ment or activity is lost, a duplicate check may be issued in the same 
 manner as outlined in paragraphs (3) {e) and (4) above. [C. M. 
 C. M. 3.] 
 
 767 
 
22-18 
 
 MARINE CORPS MANUAL 
 
 (12) Statutes governing.—Statutes governing lost, stolen, or de¬ 
 stroyed Treasury checks, and the issuance of duplicate checks, are 
 cited in article 2120-12, and published in appendix B, Bureau of 
 Supplies and Accounts Manual. 
 
 CURRENCY (DOMESTIC AND FOREIGN) 
 
 22-19 
 
 (1) When currency is being transported, the utmost care shall be 
 exercised to guard against loss. Except when the quantity is too 
 bulky and other suitable containers are provided, currency shall In¬ 
 variably be transported in a regulation money bag. Officers trans¬ 
 porting money shall carry firearms and, if transportation is over 
 water, the money bags or other containers shall be securely attached 
 to a buoy by a line long enough to mark the spot in case of sinking. 
 
 (2) In the field, or elsewhere when necessary, a guard will be 
 placed over the money to insure its safekeeping (luring the absence 
 from the office of the disbursing officer and his office force. 
 
 (3) Currency in hand will be kept by the disbursing officer in a 
 safe, the combination of which will be known only to himself. 
 
 (4) A limited amount of currency may be turned over to the chief 
 pay clerk or pay clerk for making current daily disbursements as 
 the paymaster’s deputy which will be kept in a separate safe, the 
 combination of which will be known only to the chief pay clerk or 
 pay clerk as the case may be. The money so turned over will be 
 covered by a receipt, which will be kept in the disbursing officer’s 
 personal custody. The balance in the possession of the chief pay 
 clerk or pay clerk will be frequently verified by the disbursing officer. 
 
 (5) Commanding officers will not require that they be given, nor 
 
 will they accept, the combinations of safes assigned to others for the 
 safekeeping of public funds of the United States, blank Government 
 checks, blank transportation requests, or other funds or confidential 
 publications for which commanding officers are not personally re¬ 
 sponsible. [C. M. C. M. 3.] ^ 
 
 (6) Payments made in foreign money on individual receipts will 
 show in the body of the receipt the foreign money so paid, in words 
 and figures, and at the bottom of the receipt its value in United States 
 currency and rate of exchange. On pay rolls, the amount of foreign 
 money will be permanently shown (typewritten) in figures, preceded 
 by the symbol of the currency used, in the column “Due and paid,” 
 immediately above the United States currency equivalent. In no case, 
 however, will the full account be stated in foreign money on individual 
 vouchers or pay rolls. [C. M. C. M. 3.] 
 
 (7) Under “Paymaster’s statement” on pay rolls, the total amount 
 of foreim currency paid will be stated. The rate of exchange will 
 also be snown. [C. M. C. M. 3.] 
 
 768 
 
PUBLIC FUNDS 
 
 22-20 
 
 DEPOSITS OF PUBLIC FUNDS 
 
 22-20 
 
 (1) Disbursing officers having moneys in their possession not 
 required for current expenditures shall pay the same to the Treasurer, 
 an Assistant Treasurer, or some public depositary of the United 
 States without delay, and in all cases within 30 days after their 
 receipt (31 U. S. C. 495). 
 
 (2) Every disbursing officer of the United States who deposits any 
 public money intrusted to him in any place or in any manner, except 
 as authorized by law, or converts to his own use in any way whatever, 
 or loans with or without interest, or for any purpose not prescribed 
 by law, withdraws from the Treasurer, or any Assistant Treasurer, 
 or any authorized depositary, or for any purpose not prescribed by 
 law transfers or applies any portion of the public money intrusted 
 to him, is in every such act deemed guilty of an embezzlement of the 
 money so deposited, converted, loaned, withdrawn, transferred, or 
 applied, and shall be punished by imprisonment with hard labor for 
 a term not less than 1 year nor more than 10 years, or by a fine of not 
 more than the amount embezzled or less than $1,000, or both such 
 fine and imprisonment (18 U. S. C. 177). 
 
 (3) Every deposit of funds to the official credit of a disbursing 
 officer shall be made with the Treasurer of the United States. Dis¬ 
 bursing officers stationed in the Philippine Islands may make deposits 
 with the treasurer of the Philippine Islands, such deposits to be 
 accompanied by Form 6599. The treasurer mentioned will receipt 
 in duplicate for such deposits, returning the duplicate receipt to the 
 disbursing officer. 
 
 (4) Without deposit to the credit of the Treasurer of the United 
 States and withdrawal on money requisitions, receipts of public 
 moneys from sales or other sources by officers of the Marine Corps on 
 disbursing duty and charged in their official accounts may be used by 
 them as required for current expenditures, all necessary bookkeeping 
 adjustments of appropriations, funds, and accounts to be made in the 
 settlement of their disbursing accounts (31 U. S. C. 495a). 
 
 (5) {a) Disbursing officers of the Marine Corps desiring to deposit 
 funds with the Treasurer of the United States, which are to be placed 
 to their official credit, are required to use Treasury Department Form 
 6599 (revised), preparing an original and four copies. The original 
 and three copies should be delivered to the depositary, who will date 
 and sign the original, duplicate, and triplicate copies, and deliver or 
 mail the duplicate and triplicate to the officer whose account is to be 
 credited. 
 
 {h) All disbursing officers of the Paymaster Department deposit¬ 
 ing funds with the Treasurer of the United States will transmit the 
 duplicate (green copy) of Treasury Department Form 6599 (revised) 
 
 769 
 
 532089—4.3-21 
 
22-20 
 
 MARINE CORPS MANUAL 
 
 or Treasury Department Form 1 (revised) to the Paymaster, Marine 
 Corps, with the duplicate copy of the account current. 
 
 (6) Whenever possible the above forms should be prepared by the 
 use of a typewriter and good carbon paper. All blanks should be 
 filled out and care should be exercised to insure the correct statement 
 of the name of the officer, the title of the account, and the symbol 
 number of the account to be credited. 
 
 (7) When one officer is authorized to deposit funds to the credit 
 of another, the name of the depositing officer will appear on the top 
 line, and the name of the officer to be credited will be entered in the 
 block below the written amount, making it read: “For credit, subject 
 to check, in the disbursing account of John Doe, symbol number 
 00000.” 
 
 (8) (a) Remittances received by a disbursing officer in his official 
 capacity in the form of checks, drafts, or money orders should not 
 be cashed by him, but should Idb delivered to the Treasurer of the 
 United States or to a designated depositary for collection and deposit 
 with the Treasurer to the officer’s official credit; neither should remit¬ 
 tances received in the form of cash or currency be exchanged for 
 checks or money orders. 
 
 (b) Accountable officers who accept personal checks in payment 
 for public property purchased or other personal indebtedness and 
 disbursing officers who receive such checks for deposit in their 
 accounts should protect themselves against loss due to possibility of 
 the checks later being found to be uncollectible, by giving a receipt 
 therefor noted “Subject to collection only.” [C. M. C. M. 3.] 
 
 (9) Deposits will be made to the credit of the Treasurer of the 
 United States, either with the Treasurer, a Federal Reserve bank, or 
 a designated national depositary. 
 
 (10) Treasury Form 1 (revised) shall be used in all cases where 
 deposits are made to the credit of the Treasurer of the United States. 
 
 (11) Whenever a disbursing officer having funds on deposit to his 
 official credit with the Treasurer of the United States desires to pay 
 such funds into the Treasury, either as revenue or as a repayment to 
 an appropriation, he shall draw a check on the Treasurer of the 
 United States to the order of the Treasurer, a Federal Reserve bank, 
 or an active designated depositary bank, as may be most convenient, 
 showing that the amount is “for deposit to the credit of the Treasurer 
 of the United States on account of (state specifically on what 
 account deposit is made).” The check shall be sent to the Treasurer, 
 the Federal Reserve bank, or active designated depositary bank in 
 whose favor drawn. The Treasurer or bank shall issue the usual 
 certificate of deposit. (See Treas. Dept. Cir., Feb. 28, 1915.) 
 
 770 
 
PUBLIC FUNDS 
 
 22-20 
 
 (12) Kef erring to paragraph 2 of Treasury Circular 281, dated 
 March 20, 1922, as all funds are advanced to Navy and Marine Corps 
 disbursing officers under general account of advances, all unexpended 
 balances should be credited to this account when deposited. In de¬ 
 positing such balances, the certificate of deposit (Treasury Form 1) 
 should be clearly marked to indicate that the Navy Department’s 
 general account of advances is to be credited, and letters of trans¬ 
 mittal should clearly show that the disbursing officer’s personal 
 account and not his checking account is to receive credit. 
 
 770a 
 
 r-. 
 
 ' ‘ 'L 
 
 j’ 
 
 . ' ‘ 
 
PUBLIC FUNDS 
 
 22-21 
 
 DEDUCHONS—CIVIL SEKVICE RETIREMENT AND DISABILITY FUND 
 
 22-21 
 
 (1) Disbursing officers of the Marine Corps who make deductions 
 and receive collections on account of the Civil Service Retirement and 
 Disability Fund will deposit such amounts to the credit of the Treas¬ 
 urer of the United States on Treasury Form 1 for the account of the 
 retirement fund. 
 
 (2) Treasury Form 1 (revised) will be prepared on the last day of 
 each month to cover the amount shown as retirement fund deductions 
 during the period, and the form, accompanied by a Treasury check 
 in like amount, will be forwarded to the Treasurer of the United 
 States, Washington, D. C., except that disbursing officers outside the 
 United States will forward such deductions to the depositary with 
 which other deposits are usually made. On Treasury Form 1, immedi¬ 
 ately following the words “on account of” will be placed the follow¬ 
 ing notation “8135.2—Contributions—Civil Service Retirement and 
 Disability Fund—Trust Fund.” Treasury Form 1 will be numbered 
 starting with No. 1 and continuing throughout the fiscal year. De¬ 
 posits made on Treasury Form 1 will not be connected with deposits 
 made on Treasury Form 6599, therefore, care should be taken to see 
 that the numbers are not confused. 
 
 (3) (a) Preparation of schedule of retirement and disability-fund credits 
 (Standard Form 1070).—The total deductions as shown by each com¬ 
 plete pay roll or other pay voucher will be entered on schedule of 
 retirement and disability fund credits (Standard Form 1070), and 
 listed according to the voucher number which will be entered in the 
 column, “Bureau or Office Number.” 
 
 (d) The schedule will be prepared in sextuple by the disbursing 
 officer on the last day of each month, and will cover all pay rolls 
 paid during the period, entries being made on the schedules as pay 
 rolls are paid. The schedules will be numbered consecutively for the 
 fiscal year. Copies will be distributed as follows: 
 
 Original and duplicate, with the pay rolls. 
 
 Third copy, to the General Accounting Office, Accounting and Book¬ 
 keeping Division. 
 
 Fourth copy, to the United States Civil Service Commission. 
 
 Fifth copy, to the Treasury Department, Division of Bookkeeping and 
 Warrants. 
 
 Sixth copy, retained. 
 
 (4) On the account current (Standard Form 1021) collections and 
 deposits of retirement and disability funds will be shown on the face 
 of the form to the left of the first money column. Another column 
 need not be ruled, but in the heading, on a line with “Receipts,” and 
 to the left of the first money column, will be entered: 
 
 “8135.2 Cont. 
 
 CSRDF-TF” 
 
 771 
 
 240250—40-50 
 
22-21 MARINE CORPS MANUAL 
 
 On the line captioned “Adjustments” will be entered: 
 
 “Retirement Fund $_” 
 
 (Amount) 
 
 Under the heading “Payments,” on the line captioned “Deposits— 
 cred. to Treas. U. S. only” will be entered the amount. All entries to 
 be to the left of the first money column. 
 
 (5) Errors in making deductions from the pay of an employee 
 should be adjusted on the next pay roll on which the employee’s name 
 appears by increasing or reducing the retirement deductions with a 
 corresponding reduction or increase in the amount paid to the em¬ 
 ployee and with suitable notation in the “Remarks” column of the 
 roll. 
 
 PROCEEDS FROM SALES 
 22-22 
 
 (1) Proceeds from sales to officers, enlisted men, and civilians 
 covering provisions, clothing, and other Government property, less 
 overhead charge, will be deposited in a disbursing officer’s account 
 under general account of advances. Such funds will be reported as a 
 credit to the appropriation “General Expenses, Marine Corps,” on 
 the monthly schedule of collections and the monthly account current. 
 
 (2) Proceeds from the overhead charge on sales, gains due to 
 fractions of a cent on sales of subsistence, stores, etc., and amounts 
 recovered from officers and enlisted men for lost property by survey 
 will be deposited in a disbursing officer’s account under general ac¬ 
 count of advances. Such funds will be reported as a credit to miscel¬ 
 laneous receipts on the monthly schedule of collections and the 
 monthly account current. 
 
 (3) Proceeds of surplus property sales and condemned Govern¬ 
 ment property sale, including clothing, will be deposited in a dis¬ 
 bursing officer’s account under general account of advances. Such 
 funds will be reported as a credit to miscellaneous receipts on the 
 schedule of collections, showing the accounting number, in accordance 
 with Appropriations Bulletin issued annually by the Navy Depart¬ 
 ment, except in cases where all or part of the funds derived from 
 the sale are to be expended by the disbursing officer at a later date. 
 In cases where the net proceeds of sales of surplus or condemned 
 stores cannot be determined at the time of sale, the funds collected 
 should be credited to the naval working fund, symbol No. 17-0888, and 
 the account current supported by summary statement of sales (S. 
 and A. Form 25a for condemned material; S. and A. Form 25b for 
 surplus material), which form will show the receipt and disposition 
 of collections. 
 
 772 
 
PUBLIC FUNDS 
 
 22-22 
 
 (4) Proceeds received involving miscellaneous receipts, naval 
 working fund, and a credit to an appropriation will where it is 
 impracticable to deposit such funds with the Treasurer of the United 
 States or a designated depositary be shown on the monthly schedule 
 of collections under such headings and carried out and taken up 
 under general account of advances. 
 
 SPECIAL DEPOSITS 
 
 22-23 
 
 (1) Deposits by individuals or firms to cover the cost of work to 
 be undertaken for them by the Government; money received from 
 civilian employees of the Naval Establishment to cover the supply 
 of heat, light, subsistence, or laundry service; money received from 
 officers, enlisted men, or civilians at a Marine Corps post, covering 
 long-distance telephone calls, unofficial calls over leased lines and. 
 leased-line privileges, and money received from contractors who have 
 contracted with the Government to perform a certain duty, such as 
 the removal of garbage, refuse, etc., must be taken up and accounted 
 for by disbursing officers in the same manner as other funds are 
 accounted for that come into their possession. Accountable officers 
 at posts or stations where there is no disbursing officer should account 
 for funds received in this manner as outlined in article 17-89. 
 
 (2) Supplies and Accounts Form 24 will be used in connection 
 with all special deposits and a copy of such form will be forwarded 
 monthly with the account current to each office that is furnished 
 with the account current and supporting papers. The funds so 
 received will be taken up on Form 24 in the column marked “Re¬ 
 ceived during period,” showing in the total column of the receipt 
 side of the form the total amount received during the period. Any 
 amound deducted from the deposits to cover supplies or services 
 furnished will be entered in the column marked ‘Alaterials” under 
 the general heading “Expenditures.” If a refund is made during 
 the period, the amount will be entered under the heading “Amount 
 refunded” and the balance of the deposit remaining will be shown 
 in the last column on the form and will be carried forward to the 
 first column for the next month. This form will care for several 
 depositors and only one copy need be prepared to cover several 
 depositors. 
 
 (3) Refunds to individuals or firms will be made by Treasury 
 check of the disbursing officer, and a voucher of the disbursing officer, 
 Standard Form 1047, giving all the facts regarding the refund, will 
 be used as an expenditure voucher to the account current. This 
 public refund voucher should be numbered in the same manner as 
 other expenditure vouchers. 
 
 773 
 
22-23 
 
 MAHINE CORPS MAl^UAL 
 
 (4) All special deposits taken up will be credited to the appro¬ 
 priation “Naval working fund.” Refunds made to individuals will 
 be debited against the naval working fund. In cases where payment 
 is made by a disbursing officer to cover long-distance telephone calls, 
 unofficial leased-line calls, etc.. Form 1034 will be used in the usual 
 manner as for other expenditures and the naval working fund will 
 be used as the appropriation chargeable. 
 
 22-24 to 23-0 
 
 774 
 
Chapter 23 
 
 RETURNS AND VOUCHERS 
 
 FISCAL RETURNS, QUARTERMASTER’S DEPARTMENT 
 
 23-1 
 
 Audit and settlement of accounts of disbursing officers of the Quar¬ 
 termaster’s Department are made by the General Accounting Office, 
 Audit Division, upon the rendition of a monthly account current, 
 accompanied and supported by original vouchers to substantiate each 
 receipt and expenditure of public funds. A “Schedule of disburse¬ 
 ments,” Standard Form 1025, and “Schedule of collections,” Standard 
 Form 1026, should accompany the account current, showing sepa¬ 
 rately each payment and receipt and the appropriation involved. 
 
 23-2 
 
 (1) Account current.—Disbursing officers shall transmit, by letter, to 
 the General Accounting Office, Audit Division, Washington, D. C., 
 monthly, an account current (Standard Form No. 1021) embracing 
 all receipts and expenditures of funds, accompanied by all schedules, 
 vouchers, and other papers necessary to substantiate the account, all 
 of which shall be transmitted flat and not folded. The brief of 
 inclosures appearing on the reverse side of the account current shall 
 be filled in to specify clearly the kind and numbers of papers: for 
 example, “Account current, schedule of collections (2 sheets, 6 re¬ 
 ceipts), Schedule of disbursements (10 sheets).” All papers con¬ 
 stituting the return shall be securely fastened together. Copies of 
 the account current shall be forwarded to the Bureau of Supplies 
 and Accounts and to the Quartermaster. The copy forwarded to 
 the Bureau of Supplies and Accounts will be accompanied by a copy 
 of the schedule of collections and schedule of disbursements, also a 
 copy of every voucher covering a payment charged against, or receipt 
 of funds which revert to. Navy appropriations. 
 
 (2) The account current and papers pertaining thereto must be 
 sent to the General Accounting Office within 10 days after the period 
 to which they relate. The Secretary of the Treasury is authorized 
 
 775 
 
23-2 
 
 MARINE CORPS MANUAL 
 
 to waive the time limit within which returns are to be submitted in 
 cases where there is, or is likely to be, a manifest physical difficulty 
 in compliance. When for any reason a disbursing officer is delin¬ 
 quent in the rendition of his monthly returns to the General Account¬ 
 ing Office, the necessary explanation thereof should be made in a 
 letter of transmittal. 
 
 (3) An officer having a depositary account, or having public funds 
 in his possession for which he is accountable to the United States, 
 who makes no disbursements during a fiscal month or part thereof, 
 must render an account current to the General Accounting Office 
 within 10 days after the end of that period, in the same manner as 
 when disbursements are made. 
 
 23-3 
 
 Copy of vouchers to the Quartermaster.—^A copy of each voucher paid, 
 each account of sales of Government property, and any other paper 
 supporting a receipt, deposit, transfer, or expenditure of funds will 
 be forwarded to the Quartermaster as provided in article 23-4. 
 
 23-4 
 
 (1) How rendered to the Quartermaster.—^With the exceptions stated 
 in the next paragraph, copies of vouchers paid will be forwarded to 
 the Quartermaster weekly, accompanied by consolidated abstract of 
 expenditures under the various appropriation subheads, stating the 
 serial numbers of the vouchers inclosed, unless otherwise directed by 
 the Quartermaster. The copy of the account current required to be 
 sent to the Quartermaster will be accompanied by a copy of the 
 schedule of collections, schedule of disbursements, and all other 
 vouchers and papers supporting receipts, deposits, transfers, and 
 expenditures of funds shown on the account curi*ent except vouchers 
 paid. 
 
 (2) Officers disbursing Quartermaster’s Department funds in 
 China, Cuba, Guam, and the Philippine Islands, will forward 
 monthly to the Quartermaster all of the papers specified in the pre¬ 
 ceding paragraph, except the abstract of expenditures. Recapitula¬ 
 tions by subheads will be shown on the schedule of disbursements. 
 
 23-5 
 
 Vouchers will be arranged in the order of their serial numbers, first 
 number on top, all securely fastened together, and the schedule or 
 abstract to which they pertain placed on top of them. The account 
 current will be placed on top of the papers supporting it, and those 
 ' papers arranged in the order in which the entries to which they per¬ 
 tain appear thereon. 
 
 776 
 
RETURNS AND VOUCHERS 
 
 23-6 
 
 23-6 
 
 (1) G-eneral Expenses, Marine Corps.—All funds appropriated for 
 that part of the maintenance of the Marine Corps with which the 
 Quartermaster’s Department is charged are combined in one appro¬ 
 priation, designated “General Expenses, Marine Corps,” to be ac¬ 
 counted for as one fund. Accordingly, in rendering accounts to 
 the General Accounting Office and reporting expenditures to the 
 Bureau of Supplies and Accounts, disbursing officers wull charge all 
 expenditures under the cognizance of the Quartermaster’s Depart¬ 
 ment to that appropriation, stating the fiscal year affected, e. g., 
 “General Expenses, Marine Corps, 1931.” 
 
 (2) For purposes of classifying expenditures, the appropriation 
 “General Expenses, Marine Corps,” is divided into the subheads Pro¬ 
 visions; Clothing; Fuel; Military supplies and equipment; Trans¬ 
 portation of troops, recruiting; Repairs of barracks; Forage; Mis¬ 
 cellaneous supplies and expenses; and Marine Corps Reserve. The 
 classes of expenditures covered by each of these subheads are shown 
 in the Navy appropriation act for the fiscal year involved. 
 
 (3) Disbursing officers receiving allotments of funds from the 
 Quartermaster under the appropriation subheads will keep a record 
 of receipts and expenditures made under each subhead and will 
 report to the Quartermaster promptly at the end of the period for 
 Avhich the allotment was made the unexpended balance remaining 
 on hand under each of the subheads covered thereby. Disbursing 
 officers taking up funds received from sales will not add the amount 
 to their allotments without specific authority from the Quartermaster 
 to do so. 
 
 (4) {a) Disbursing officers will show on the memorandum copies of 
 vouchers paid forwarded to the Quartermaster in accordance with 
 the provisions of article 23-3 the appropriation subhead to which the 
 expenditure covered by the voucher is chargeable. This entry will be 
 made immediately following the appropriation entry; for example: 
 
 Appropriation: General Expenses, Marine Corps, 1930. 
 
 Subhead: Provisions. 
 
 ih) Wlien the voucher covers expenditures chargeable to more 
 than one subhead, the amount chargeable to each will be shown, 
 e. g., “Subheads: Provisions, $160; Repairs of barracks, $50.” Where 
 the character of supplies or services charged on a voucher does not in 
 itself indicate the subhead to which it is properly chargeable, the 
 purpose for which they were procured will be stated either on the 
 memorandum copy of the voucher or in a memorandum attached 
 thereto. 
 
 (^?) The information regarding appropriation subheads called for 
 in {a) and (&) being intended solely for the information of the 
 Quartermaster, it will not be entered on the original vouchers, 
 schedules, or other papers comprising the fiscal returns rendered to 
 
 777 
 
23-6 
 
 MARINE CORPS MANUAL 
 
 the General Accounting Office or copies thereof forwarded to the 
 Bureau of Supplies and Accounts. It may be entered on the dis¬ 
 bursing officer’s retained copy of each voucher paid and copy of 
 voucher forwarded to the Quartermaster. 
 
 23-7 
 
 Blank forms for use on expeditionary service.—Officers ordered to duty 
 as disbursing officers of the Quartermaster’s Department with ex¬ 
 peditionary forces should supply themselves with the following blank 
 forms before departure from their stations for such duty and should 
 replenish such supply as needed by requisition on the depot quar¬ 
 termasters, Philadelphia, Pa., and San Francisco, Calif. 
 
 Account current (Standard Form No. 1021). 
 
 Schedule of disbursements (Standard Form 1025). 
 
 Schedule of collections (Standard Form 1026). 
 
 All necessary voucher forms, with twice as many duplicates as 
 originals (in the case of purchase voucher forms a sufficient extra 
 supply of memorandum copies to provide for compliance with art. 
 17-149). 
 
 23-8 
 
 Change in mail address.—Upon being detached or changing station, 
 a disbursing officer should, in order to facilitate the transmittal of 
 reports, inquiries, etc., in regard to his accounts, advise the General 
 Accounting Office and the Treasurer of the United States or de¬ 
 positary carrying his account of such change, giving his corrected 
 mailing address. 
 
 23-9 
 
 Certification.—Disbursing officers shall not certify any papers sup¬ 
 porting vouchers in their accounts, either as true copies or otherwise, 
 except in cases of their own vouchers for pay and allowances. 
 
 23-10 
 
 Beturns of foreign money.—To secure uniformity in the preparation 
 and rendition of their accounts, the following illustration of the 
 method of stating the value of foreign silver or gold in the places 
 occupied by the United States forces is stated: The accounts, 
 whether for purchases or services, will be stated in the currency 
 under which the indebtedness is incurred; i. e., foreign silver or 
 gold or United States currency. If the agreement calls for either 
 foreign silver or gold, the accounts shall be stated in those currencies 
 respectively. When in silver the total amount will be reduced to its 
 equivalent in gold currency in use in the country in which the in- 
 
 778 
 
RETURNS AND VOUCHERS 
 
 23-10 
 
 debtedness is incurred, at the rate of exchange which may govern at 
 the time, and from this gold currency into United States currency at 
 the current rate of exchange at the date the article or supplies were 
 delivered or the services rendered. If the account is stated in the 
 gold currency in use, but the one reduction, into United States cur¬ 
 rency, will be necessary. 
 
 23-11 
 
 The amount in United States currency having been determined, 
 authority is given for checks to be drawn therefor by disbursing 
 officers of the Quartermaster Department to their own order in 
 United States currency and by them exchanged at local fiscal agencies 
 of the United States where possible, or at local banks, for the neces¬ 
 sary amount in the coin required to pay the creditor in the money 
 originally agreed upon, and authority is also given for such exchange 
 where the creditor declines to accept check payable in currency of the 
 United States. 
 
 RETURNS 
 
 23-15 
 
 The fiscal year of the United States begins on July 1 and ends on 
 June 30 of the following year, the fiscal year taking its designation 
 from the calendar year in which it ends. 
 
 23-16 
 
 Returns for each fiscal year to be separate.—A certificate of settlement 
 of an account of a fiscal officer may be made for a period from July 1 
 to the succeeding June 30, or any portion of such period, but in no 
 case will a certificate cover a period extending from a date within one 
 fiscal year to a date within another fiscal year. In accord with this, 
 in no case will a disbursing officer combine any part of the account 
 for the first month of a fiscal year with the account for the previous 
 month; if an officer is detached from duty on June 30, he should 
 render a complete account to June 30, and any expenditures made 
 during the period allowed for settling accounts should be rendered in 
 a separate supplemental account. In all cases accounts must include 
 all payments and only payments made during the period covered, in 
 order to be an exact record of the transactions actually taking place 
 within that period. An account must never be held open to include 
 payments made for supplies delivered or services rendered during the 
 period of accounts but not paid until subsequent thereto, as in the 
 case of the payment of rolls during month succeeding that for which 
 payment is made (Cir. No. 38, Comp. Treas., June 17, 1907). 
 
 779 
 
23-17 
 
 MARINE COiRPS MANUAL 
 
 23-17 
 
 (1) Time for rendering.—In computing the period of time specified 
 in 31 U. S. C. 78, for the transmission to and receipt by the Comp¬ 
 troller General of monthly and quarterly accounts, Sundays and legal 
 holidays which fall within the period specified should be counted, 
 but when the last day of such period falls on Sunday the receipt of 
 them on the succeeding day will constitute a compliance with said 
 act (17 Comp. Dec. 229). 
 
 (2) Irregularities in the mail service or want of blank forms will 
 not excuse a disbursing officer for his failure to comply with the 
 provisions of law relative to the rendition of returns. When vouch¬ 
 ers are not sent with the account to which they belong, but are sub¬ 
 sequently rendered, suitable explanation will be made in a letter 
 accompanying the account. 
 
 23-18 
 
 In accounting for funds received under Treasury warrant the num¬ 
 ber and date of the warrant only will be entered on accounts current. 
 In no case will the requisition number be entered. 
 
 VOUCHERS, QUARTERMASTER DEPARTMENT 
 
 23-19 
 
 (1) Preparation.— {a) Vouchers will be prepared on prescribed 
 
 forms. They will be rendered in the English language, but when 
 that is impracticable a translation of the voucher must accompany it. 
 The correctness of the facts stated on a voucher and the justness of 
 the account must be certified to by an officer. Money amounts will be 
 expressed in terms of dollars and cents. When a fraction of a cent 
 less than one-half occurs in the extension of an item on a voucher, 
 or in the total amount, it will be disregarded. If the fraction be one- 
 half or greater, it will be reckoned as a cent. On foreign stations 
 when it is necessary to pay in foreign currency for supplies purchased 
 or services obtained, vouchers may be stated in the currency used, but 
 in such cases the equivalent in United States currency of the total 
 amount paid must be stated on the face of the voucher, e. g., “Equal 
 to $_, United States currency.” (See art. 23-10.) 
 
 {h) On all vouchers covering claims for costs of repairs to build¬ 
 ings or other real property, automobiles, trucks, or equipment rented 
 or leased from private sources, a reference will be made to the spe¬ 
 cific rental or lease agreement showing the obligation of the Govern¬ 
 ment. [C. M. C. M. 3.] 
 
 (2) {a) Vouchers in favor of commercial concerns, which are pay¬ 
 able by the disbursing officer. Quartermaster Department, Head- 
 
 780 
 
RETURNS AND VOUCHERS 
 
 23-19 
 
 quarters, United States Marine Corps, will include the original 
 (Standard Form No. 1034) and only one copy thereof (Standard 
 Form No. 1034a). Those submitted to other disbursing officers for 
 payment will include the original and two copies. Vouchers cover¬ 
 ing pa3unents chargeable to Navy ajDpropriations, will be forwarded 
 to the disbursing officer with a further additional copy, and if more 
 than one department of the Government is involved in the transac¬ 
 tion by reason of appropriations to be charged there will also be 
 furnished an additional copy of the voucher for each department 
 concerned, or appropriation involved. 
 
 (h) Accounts in favor of other Government departments or estab¬ 
 lishments will be stated on Standard Forms 1080, 1080a, 1080b, and 
 1080c, and will include the original and one copy each of Forms 1080b 
 and 1080c, and three copies of 1080a. 
 
 (3) All vouchers and accompanjdng papers should give the exact 
 state of facts upon which payments are based, showing a clear and 
 complete explanation of the transaction^ for the information of the 
 accounting officers in settling the disbursing officer’s accounts. 
 
 (4) Vouchers must be stated in the name of the corporation, com¬ 
 pany, firm, or person rendering the services or furnishing the articles 
 for which payment is made (hereinafter referred to as the payee), 
 show the place of business of the payee, and be certified by the payee 
 as follows: “I certify that the above bill is correct and just; that 
 payment therefor has not been received; that all statutory require¬ 
 ments as to American production and labor standards, and all condi¬ 
 tions of purchase applicable to the transactions have been complied 
 with; and that State or local sales taxes are not included in the 
 amounts billed.” The voucher form will not be itemized and signed 
 as the invoice of the payee except in cases where it is impracticable 
 or inconvenient to obtain payee’s bill properly itemized and certified 
 to be used in support of the voucher. The payee’s certificate on his 
 invoice must be indorsed across the face thereof, and not on a sep¬ 
 arate sheet of paper to be attached thereto. When such itemized 
 bills are used it is not necessary for the payee to sign the certificate 
 on the voucher, or to itemize the articles purchased on the 
 voucher; all that is necessary is to describe the bill (or bills) 
 on the voucher sufficiently to identify it, enter the total amount 
 thereof in the ‘‘amount” column, and fasten the bill securely to the 
 voucher. The following are examples of the entry of description and 
 identification to be made on the voucher in such cases, viz: “Fresh 
 vegetables furnished during the month of August 1930 as per attached 
 bill (or bills),” or “Supplies furnished as per attached bill.” An ef¬ 
 fort will be made to procure a sufficient number of copies of bills from 
 contractors to permit one being attached to each copy of the voucher. 
 If the original bills are received in proper form, without 
 
 [C. M. C. M. 3.] 
 
 781 
 
23-19 
 
 MARINE CORPS MANUAL 
 
 sufficient number of copies, the additional copies required should be 
 made by the office of the certifying officer in preference to forwarding 
 itemized voucher to payee for signature, or delaying certification of 
 the account until additional copies can be obtained. Only the origi¬ 
 nal bill need be certified, and the signature to the certificate and the 
 payee’s name as shown on the purchase order or letter of award, the 
 statement and certificate of award. Standard Form 1036, and the 
 voucher must correspond literally with the name and signature of the 
 payee as shown on the proposal. [C. M. C. M. 3.] 
 
 (5) In cases of articles purchased by the pound, ton, gallon, etc., 
 the unit of quantity will be shown immediately following the descrip¬ 
 tion of the article, e. g., “white lead, lbs.”, “turpentine, gals.” 
 
 (6) More than one invoice or bill of the same payee may be at¬ 
 tached to and paid on a single voucher, provided the transactions are 
 under the same contract or agreement and/or under the same con¬ 
 ditions as to method or absence of advertising, etc. This procedure 
 will be followed insofar as practicable where separate invoices are 
 received covering partial deliveries under the same order and no 
 discount is involved, one voucher only to be prepared upon receipt of 
 complete delivery under the order. 
 
 (7) When a voucher is made out in the name of a corporation or 
 company, the certificate must be signed with the name of the corpora¬ 
 tion or company, followed by the autograph signature and designation 
 of the president, secretary, or other person authorized to sign for 
 such corporation or company. 
 
 (8) When a voucher is made out in the name of a partnership firm, 
 the certificate must be signed with the name of the firm by one of 
 the partners, followed by his own signature, with the words “Member 
 of firm” appended thereto. 
 
 (9) When a voucher is made out in the name of an individual, the 
 certificate must be signed by him in person. Vouchers, pay rolls, 
 and checks will show the Christian name, additional initials, if any, 
 and surname of each individual entitled to payment. [ C. M. C. M. 3.] 
 
 (10) When an attorney of the payee signs the certificate, he should 
 sign the name of his principal, aclding “By his attorney in fact,” and 
 sign his own name thereafter. 
 
 (11) Certificates to vouchers for small sums for occasional services 
 rendered by corporations, such as telegraph, turnpike, transfer or 
 express companies, etc., may be signed by the local agent in charge 
 of the business of the company at the place where the service is ren¬ 
 dered or where it begins or terminates. Should payment in such cases 
 be made in currency, the certificate’of the officer making the payment 
 that the person to whom payment was thus made was then the local 
 agent of the company, in charge of its business at the place desig¬ 
 nated, will be sufficient evidence of the agent’s authority to receive 
 and receipt for the money paid. 
 
 782 
 
RETURNS AND VOUCHERS 
 
 23-19 
 
 (12) When a disbursing officer is satisfied that an officer, agent, or 
 attorney is authorized to sign for his principal, whether an individual, 
 firm, or corporation, the signature of the officer, agent, or attorney 
 will be sufficient, without proof of authority accompanying the 
 voucher, provided that payment is made by check drawn on a United 
 States depositary to the order of the principal, and that fact, and the 
 date and number of the check, and name of the depositary, is stated 
 on the voucher. If payment is made otherwise, evidence of authority 
 of the officer, agent, or attorney, to sign for his principal must 
 accompany the voucher. 
 
 (13) Contractors’ bills erroneously prepared will be returned for 
 correction or preparation of new bills. If cash discount is involved 
 
 782a 
 
KETUKNS AND VOUCHERS 
 
 23-19 
 
 and deductible from date of receipt of proper invoice, the discount 
 period will be computed from date that the corrected invoice is 
 received, the delay incurred pending receipt of proper invoice not 
 being material. Officers returning such bills will retain on file mem¬ 
 orandum copies of the bills or other memoranda, showing the actual 
 date on which the dealer was requested to submit new or corrected 
 bills. 
 
 (14) Where certified dealers’ invoices are not submitted, the 
 voucher, if for supplies furnished, must show the date of the delivery 
 of the articles, the quantity, and unit price of each article, and the 
 amount; also the total amount charged on the voucher. If for serv¬ 
 ices rendered, the character and true period of service (dates inclu¬ 
 sive), the rate of pay per day or month, as the case may be, and the 
 amount must be shown. If employment is for fractional part of a 
 month, the dates on which employed must be given. The certificate 
 of purchase, receipt, and inspection of supplies or services charged on 
 a voucher should be executed by an officer other than the disbursing 
 officer who pays the voucher, when practicable. 
 
 (15) When payment is made by check, the date, number, and 
 amount of the check, and the depositary on which it is drawn must 
 be noted on the voucher. When payment is made in currency, the 
 payee’s receipt therefor must be attached to the voucher and the 
 fact that payment was made in that manner noted on the voucher. 
 The requirements regarding signature of the payee’s certificate on 
 the voucher apply also to receipts for payments in currency. The 
 receipt must be signed by the person to whom the amount is due or 
 by his authorized agent. 
 
 (16) No receipts for money paid by a disbursing officer for supplies 
 or services shall be required or taken by him, except where receipts 
 are required either by law or the terms of the contract, or when 
 payment is made in currency. 
 
 (17) Each voucher wdll have indicated on its face how the purchase 
 or engagement was made and make reference to the approved requi¬ 
 sition or authority for the purchase. If under a formal written 
 contract, the contract will be referred to. If under sealed proposals, 
 after public notice, the date of the purchase order or the letter of 
 award, as the case may be, will be shown. If under an emergency in 
 open market, when the time will not allow notice or proposal, the 
 fact will appear on the voucher. A letter authorizing an increase 
 of the expenditure authorized by an open-purchase requisition will 
 be attached to the voucher concerned. 
 
 (18) When it becomes the duty of an officer to order a purchase, 
 it necessarily becomes his duty to decide whether the public exigency 
 requires immediate delivery, but it is neither the duty nor within the 
 power of an officer of the Marine Corps to make a conclusive decision 
 of the matter after the purchase is made. It is, therefore, advisable 
 that the requisitions upon which orders will be endorsed, having the 
 
 783 
 
23-19 
 
 MABINE COEPS MANUAL 
 
 order to purchase or the decision in regard to the exigency written 
 thereon, be filed with the accounting officers as a part of the voucher. 
 
 (19) Vouchers for reimbursement of officers and enlisted men for 
 expenses necessarily incurred, should, when possible, be accompanied 
 by receipts as subvouchers, as well as a certified copy of the authority 
 for incurring the expense. 
 
 (20) For preparation of vouchers in favor of defaulting con¬ 
 tractors, see article 18-68. 
 
 (21) Navy contracts.—IVhen supplies are procured under Navy con¬ 
 tracts made locally by supply officers, the officer vouchering the 
 supplies for payment will obtain copy of such contract and forward 
 same with the first voucher to the disbursing officer paying the 
 account, in order that the correctness of payments thereunder dur¬ 
 ing the life of such contract may be determined. 
 
 (22) Freight vouchers should in all cases be accompanied by the 
 original bill of lading, properly accomplished by the consignee. If 
 the shipment is made through any other department of the Govern¬ 
 ment, all papers forwarded by that department should be filed with 
 the voucher upon which payment is made. 
 
 (23) Vouchers for transportation of officers and enlisted men 
 should be accompanied by the order on the transportation company 
 signed by the issuing officer. The certificate of receipt on the order 
 should be accomplished by the person receiving the tickets. 
 
 (24) The vouchers for all fuel purchased and accepted, including 
 fuel used in the barracks, will be consolidated and rendered monthly. 
 
 (25) In computing time for payment of services the following 
 rules will be observed: 
 
 (a) Annual compensation will be divided into 12 equal payments, 
 one of which will be due for each full month’s service. 
 
 (h) In computing the amount due for compensation for a frac¬ 
 tional part of any calendar month it will be assumed that each month 
 consists of 30 days. For example March 1 to 10, inclusive, is 10 days, 
 or ten-thirtieths of the monthly compensation; March 20 to 31, 
 inclusive, is 11 days, or eleven-thirtieths of the monthly compensa¬ 
 tion; February 1 to 6, inclusive, is 6 days, or six-thirtieths of the 
 monthly compensation; February 25 to 28, inclusive, is 6 days, or six- 
 thirtieths of the monthly compensation. No payment will be made 
 for services rendered on the 31st of any month when based on an 
 annual or monthly compensation. 
 
 (c) For commutation of subsistence and for services of persons 
 employed at a per diem rate payment will be made for the actual 
 number of days. 
 
 (d) When services are rendered from one given date to another 
 the account will state clearly whether both dates are included. 
 
 (e) In computing the wages of persons employed at a per diem 
 allowance, the day on which service begins and the day on which it 
 ends will be allowed in the computation. 
 
 784 
 
RETURNS AND VOUCHERS 
 
 23-19 
 
 (/) In computing amount due for rent for fractional part of a 
 month, the actual number of days the premises are occupied will be 
 used, e. g., December 21 to 31, both dates inclusive, 11 days, or eleven 
 thirty-firsts of the monthly rental. 
 
 (26) The word ‘‘month,” when used in a contract, means calendar 
 month unless the contrary is stated, and a calendar month is one as 
 expressed in a calendar, regardless of the number of days it may 
 contain. 
 
 (27) Wlien “days” are used in the period of time required for the 
 completion of a contract, it means “calendar days.” When “working 
 days” are used in the period of time required for the completion of 
 a contract, it means all days excepting Sundays and legal holidays. 
 
 (28) Vouchers should show in the spaces provided for the purpose 
 the voucher number, the rank, name, and station of the disbursing 
 officer, and the appropriation and fiscal year to which the expense is 
 chargeable. (See art. 23-6.) 
 
 (29) To secure uniformity, a rubber stamp of appropriate size, 
 similar in form and wording to the following example, will be used 
 for the entry required to be made in the block headed “Paid by” on 
 the purchase voucher form; 
 
 John Doe 
 
 Captain, AQM, USMC 
 Marine Barracks 
 Quantico, Va. 
 
 (30) Each disbursing officer will number his vouchers covering 
 disbursements of public funds consecutively, as paid, beginning with 
 No. 1 for the first voucher paid by him in a fiscal year and con¬ 
 tinuing in one series of numbers until the end of the fiscal year, 
 regardless of appropriations affected, changes of station, or the 
 account current to which the vouchers pertain, a separate series of 
 numbers beginning with 1 to be used for each fiscal year; for 
 example: If a disbursing officer is transferred from one station or 
 disbursing office to another, and the last voucher paid at his old 
 station was No. 569, the first voucher paid by him at his new station 
 will be No. 570. If he ceases to disburse after paying voucher No. 
 1070, and resumes disbursing during the same fiscal year, the first 
 voucher paid by him after resuming disbursing will be No. 1071. 
 In the numbering of disbursement vouchers a disbursing officer will 
 be regarded as the unit, not the office or station where the disburse¬ 
 ments are made. 
 
 (31) Wliere the services of officers or employees authorized to 
 administer oaths in matters of military administration are not ob¬ 
 tainable, and recourse must be had to a notary public or other civil 
 officer competent to administer oaths for general purposes, who is 
 not a Government officer, or employee, his fee for such service will 
 be paid by the Quartermaster’s Department upon properly pre- 
 
 785 
 
23-19 
 
 MARINE CORPS MANUAL 
 
 sented vouchers, but in such cases the voucher must show that it was 
 impracticable to have the oath administered by an officer authorized 
 to administer oaths for purposes of naval administration (34 U. S. C. 
 1200-69), or by a Government officer or employee authorized to 
 administer oaths to accounts for travel or other expenses against 
 the United States (5 U. S. C. 97), that there was no notary public 
 in the service at the place where the oath was required to be admin¬ 
 istered, and that it was not practicable to obtain the notarial services 
 by courtesy of an employee of another branch of the service, or 
 otherwise. (See 4 Comp. Gen. 925.) 
 
 (32) Officers of the Quartermaster’s Department will not issue 
 vouchers for unpaid accounts as due bills against the United States, 
 but a certified statement of personal services and of wages due may 
 be given to a discharged employee who, for want of funds, was not 
 paid at time of discharge. 
 
 (33) (a) Vouchers covering purchases involving a cash discount 
 for payment within a specified period of time will be prepared and 
 forwarded, marked ‘‘Urgent,” to the disbursing officer in time to 
 permit of payment within the discount period. In cases where this 
 is not done, the officer submitting the voucher for payment will state 
 fully on the face thereof, over his own signature, the reasons for the 
 delay. Officers through whose inexcusable delay a discount is lost 
 will be held responsiWe for such loss. Offers of discount will be 
 indicated in the space provided for such purpose on the voucher form. 
 Computation of such discounts will be entered in the “amount” 
 column, the net amount thus derived to be inserted in the “Total” 
 space on the voucher form. The space “Differences” on the voucher 
 will be left blank for use of the disbursing officer in making deduc¬ 
 tion of cash discounts or other necessary adjustments. 
 
 (h) Where certified invoices are rendered covering periodical or 
 partial deliveries under a contract which stipulates a cash discount 
 for payment within a certain period after delivery or receipt of cor¬ 
 rect invoices, the vouchering officer will promptly voucher each such 
 delivery as soon as the material has been accepted and forward the 
 voucher to the proper disbursing officer for payment. Where certi¬ 
 fied invoices have been received but acceptance of the material is 
 delayed on account of analytical or other tests or for any other reason, 
 the material will not be vouchered for payment until final acceptance 
 and a certificate explaining the delay will be placed on or attached 
 to the voucher, as provided in the preceding paragraph. An excep¬ 
 tion to the foregoing procedure will be made in the case of deliveries 
 of coal or gasoline under contracts providing for analytical tests, in 
 which case acceptance of material and vouchering of accounts will 
 not be delayed pending receipt of the report of analysis, but vouchers 
 will be forwarded promptly, indicating thereon whether or not 
 samples ^were submitted for test. Advantage may be taken of dis¬ 
 counts in such cases, and subsequent adjustment made in the event 
 
 786 
 
RETURN'S AND VOUCHERS 
 
 23-19 
 
 the report of analysis indicates failure of the sample to comply with 
 specifications, except where the voucher covers final delivery under a 
 contract, in which case payment will not be made until receipt of 
 the report of analysis. 
 
 {c) Invoices, vouchers, and other papers being forwarded to dis¬ 
 bursing officers should indicate the date of their receipt at the post 
 or station from which they emanate by use of a rubber stamp, or 
 otherwise if such stamp is not available. This information is par¬ 
 ticularly important in the settlement of accounts involving cash dis¬ 
 counts where the discount period is computed from date of receipt 
 of invoice. 
 
 {d) Where there is any question as to the light to deduct the dis¬ 
 count at the time of payment of a voucher, the discount will be 
 deducted by the disbursing officer and payment of the balance ten¬ 
 dered the payee, who, if not satisfied, may accept the payment under 
 protest and file claim in the General Accounting Office for the amount 
 deducted (7 Comp. Gen. 537). 
 
 (e) Where a contract stipulates for a deduction of cash discount 
 and also for deduction of liquidated damages from any payment due 
 or to become due the contractor, the discount will be first deducted 
 on the full contract price and the liquidated damages withheld from 
 the balance due. This procedure will also be followed in cases where 
 actual damages are involved (6 Comp. Gen. 692). 
 
 (/) Cash discounts entered by bidders on Government proposal 
 forms will be subject to the printed conditions under which such 
 discounts are to be taken, unless otherwise qualified by the bidder at 
 the time, and prior to formal opening of bids. Cash discounts offered 
 in proposals, such as letter of quotation, which do not contain the 
 usual conditions under which discounts are deductible, as appear in 
 Government proposal forms, will be computed within the specified 
 time from date of invoice, unless otherwise qualified. 
 
 (g) Printed discount terms on the printed bill form of the con¬ 
 tractor should be disregarded and discounts should not be deducted 
 in making payment unless a discount is offered as part of the con¬ 
 tract or is later specifically offered. Wlien, however, subsequent to 
 award of contract or order a contractor offers a discount by letter 
 or telegram or by a notation typed, written, rubber-stamped, or other¬ 
 wise than by the usual printed discount terms on the contractors’ 
 printed bill form, it will be considered as an express offer of discount 
 and will be deducted in the payment of the bill regardless of whether 
 or not a discount clause is included in the contract or order; but such 
 discounts are not subject to conditions printed in the proposal or 
 contract; they are to be considered express offers amending the con¬ 
 tracts, and will be computed within the specified time from date of 
 invoice, unless otherwise qualified. 
 
 (A) The date of mailing of the check must be considered as the 
 date of payment for discount purposes. Accordingly, care should 
 
 787 
 
23-19 
 
 MARINE CORPS MANUAL 
 
 be exercised to see that checks are mailed the same day they are dated 
 where there is a question of discount involved, and that the date of 
 mailing of the checks in such cases be made a matter of record (Dec. 
 Comp. Gen. A-39516, November 30, 1931). 
 
 (34) {a) Telephone accounts.—Vouchers covering telephone ac¬ 
 
 counts will be prepared to show separately the official and unofficial 
 services. The vouchers should be stated in the following manner on 
 Standard Form 1034: 
 
 For ofiicial telephone service during the month of_, as 
 
 per bill attached_$_ 
 
 For unofficial telephone service during the month of_, as 
 
 per bill attached_$_ 
 
 {h) Care should be taken to see that the deposits for the unofficial 
 local- or long-distance calls are forwarded with the voucher covering 
 the services as it is necessary that the funds, which are of a semiofficial 
 nature, be deposited to the credit of the dislDursing officer, prior to the 
 payment of the voucher. (See art. 9-41.) ■ 
 
 (<?) Bills received from telephone companies will be carefully 
 checked to see that the amounts collected for long-distance calls agree. 
 If a discrepancy exists, the amount as charged by the telephone com¬ 
 pany will be verified with the company and, if found correct, a refund 
 will be made to the depositor or additional funds obtained from him. 
 
 [d) The amount to be charged for unofficial local calls will be the 
 rate charged in the locality for pay-station telephone calls, whether 
 the service contracted for is limited or unlimited. 
 
 (e) Disbursing officers at posts or stations where funds are col¬ 
 lected for the unofficial use of telephone services, will take the 
 amounts up on their accounts current as special deposit accounts and 
 credit same to the “Naval working fund.” In order to care for the 
 special-deposit account. Bureau of Supplies and Accounts Form 24 
 will be required to support the account current and this form, being 
 self-explanatory, will be a permanent record of the transaction. 
 When preparing a voucher for paj^ment to the telephone company 
 where official and unofficial services have been used, the amount cover¬ 
 ing the official use will be charged to “General Expenses, Marine 
 Corps,” and the amount covering the unofficial use will be charged to 
 “Naval working fund,” but only one check need be issued to cover the 
 entire transaction. 
 
 (/) Vouchers covering official long-distance telephone calls will 
 contain a certificate in the following form signed by the officer who 
 signs the usual certificate of correctness of the account: “Pursuant 
 to section 4 of the Act approved May 10, 1939 (53 Stat. 738), I certify 
 that the use of the telephone for the official long-distance calls 
 listed herein was necessary in the interest of the Government.” 
 
 rc. M. C. M. 3.1 
 
 (35) In making payments for commodities or services the quantity 
 of which is determined by meter readings, such as gas, electricity. 
 
 788 
 
RETURNS AND VOUCHERS 
 
 23-19 
 
 water, steam, and the like, and for telephone services, where the period 
 covered by the charge begins in one fiscal 3 "ear or allotment period 
 and ends in another, the entire amount of the payment may be re¬ 
 garded as a charge against the appropriation or allotment current 
 at the end of such period (31 U. S. C. 668a). Bills submitted by 
 utility companies for such services must show the meter readings at 
 the beginning and the end of the period for which the bill is rendered. 
 
 23-23 
 
 (1) Accounts of all officers of the Paymaster Department will be 
 transmitted monthly by letter (a copy of which will be sent to the 
 General Acounting Office direct), to the General Accounting Office, 
 Audit Division, Washington, D. C., via the Paymaster, Marine Corps, 
 within 20 days after the close of the month for which rendered. 
 (Authority Secretary of the Treasury, Mar. 24, 1908). 
 
 (2) Separate letters of transmittal will be prepared for the trans¬ 
 mission, via the Paymaster, U. S. Marine Corps, of copies of account 
 papers and vouchers required by article 23-32 (2) and (3). 
 [C.M. C. M. 3.] 
 
 (3) Should it prove impracticable to render an account within 20 
 
 days special application should be made to the Paymaster, Marine 
 Corps, for such extension as may be necessary. (Authority Secretary 
 of the Treasury, Mar. 24,1908). [C. M. C. M. 3.] 
 
 23-24 
 
 (1) Blank forms used.—The following forms will be used in prepar¬ 
 ing monthly returns: 
 
 (a) Account current (Standard Form 1021). 
 
 (h) Schedule of disbursements (Standard Form 1025). 
 
 (c) Schedule of collections (Standard Form 1026). 
 
 (d) Abstract of deposits (NMC-439). 
 
 (e) Omitted. [C. M. C. M. 3.] 
 
 (/) Omitted. [C.M. C.M. 3.] 
 
 (g) Abstract of allotment checkages (S. & A. Form 11). 
 
 23-25 
 
 (1) The account current will be prepared in quadruplicate—the 
 original for the General Accounting Office, one copy for the Pay¬ 
 master General, United States Navy, one copy for the Paymaster, 
 Marine Corps, and one copy for the files of the sending office. The 
 original and all copies of the account current (Standard Form 1021), 
 including the copy retained by the disbursing officer for his file, shall 
 be signed on the face by the accountable disbursing officer, and on 
 the reverse by the officers who have verified the cash on hand. 
 
 789 
 
23-25 
 
 MARINE CORPS MANUAL 
 
 (2) Credit for cash payments deferred should be shown under 
 “Cash Account” on the account current as “Cash Pymts. Def.”. The 
 following month this amount should be debited under the “Cash 
 Account” as “Deferred last Acct.”. This procedure to continue until 
 the amount is finally claimed. 
 
 (3) The total of all payments deferred should be entered under 
 “Analysis of balance” and each copy of the account current accom¬ 
 panied by a list, separately grouped and totaled for cash and check 
 payments both claimed and deferred, showing name, organization, 
 date, amount, and the voucher number if the payment is claimed. 
 
 23-26 
 
 (1) The schedule of dishmsements, containing all items of expendi¬ 
 tures claimed, of the classes listed in paragraph (2) below, will be 
 prepared in quadruplicate—the original for the General Accounting 
 Office, one copy for the Paymaster General, United States Navy, one 
 copy for the Paymaster, Marine Corps, and one copy for the files 
 of the sending office. There will be shown on the face of the form 
 a summary of the appropriations covering the expenditures made 
 thereon, giving the title, symbol number, and the amount in each 
 case. [C. M. C. M. 3.] 
 
 (2) This schedule will set forth all items of expenditures claimed 
 in the account, except transfers and deposits of funds, and vouchers 
 will be individually numbered and listed in the following order: 
 
 Claims. 
 
 Death gratuity vouchers. 
 
 Emergency payments (not claimed on the paying officer’s rolls). 
 
 Mileage vouchers.^ " 
 
 Travel-expense vouchers.' 
 
 Transportation vouchers.® 
 
 Public vouchers (purchases of supplies and/or services from civilian 
 concerns). 
 
 Post exchange dues (NMC-419).® 
 
 Post exchange as per schedule. 
 
 Allotments (abstract of allotments paid). 
 
 Uniform gratuities if payment of such gratuity is not authorized to be 
 made in a regular pay and allowances settlement). (See art. 13-155 
 (3).) [C. M. C. M. 3.] 
 
 Subtotal, public vouchers_$_ 
 
 CIVIL ROLLS 
 
 Subtotal, civil rolls_ 
 
 Grand total_ 
 
 ^ All vouchers will be appropriately segregated to show regulars, retired, reserve, reserve 
 aviation and aviation cadets ; also. Navy in like manner. 
 
 * Immediately under each voucher entry will be shown the serial number of each 
 transportation request paid. 
 
 ® Immediately under each voucher entry will be shown the name and rank of each 
 individual, for whom the voucher was paid, together with the amount paid. 
 
 790 
 
RETURNS AND VOUCHERS 
 
 23-26 
 
 The amount expended, as represented by the subtotal on the Schedule 
 of Disbursements, will be carried to the Account Current in one 
 amount and entered opposite the caption “Public Vouchers,” and the 
 amount shown as expended opposite the subtotal “Civil rolls” on the 
 Schedule of Disbursements will be carried to the Account Current 
 and entered under the caption “Civil rolls.” The segregation of 
 appropriations will be limited to the vouchers appearing on the 
 Schedule of Disbursements, each voucher and schedule to show the 
 proper appropriation and limitation symbol numbers. It will not be 
 necessary for vouchers and pay rolls to show symbol numbers. 
 [C. M. C. M. 3.] 
 
 23-27 
 
 (1) The schedule of collections will be prepared in quadruplicate— 
 the original for the General Accounting Office, one copy for the Pay¬ 
 master General, United States Navy, one copy for the Paymaster, 
 Marine Corps, and one copy for the files of the sending office. 
 
 (2) This schedule will contain all receipts of whatever character, 
 except transfers of funds and amounts refunded for which credit has 
 not been claimed. 
 
 (3) Under a separate heading on this form list all checks canceled 
 during the current month (credit for which has been claimed in previ¬ 
 ous months), giving a complete description of each check so canceled. 
 
 23-28 
 
 The abstract of deposits, embracing all deposits made by checkage 
 on rolls or in cash, will be prepared in triplicate—the original for the 
 General Accounting Office, one signed copy for the Paymaster, Marine 
 Corps (to be mailed as soon after the 1st of the month as practicable), 
 and one copy for the files of the sending office. 
 
 23-29 
 
 [Omitted. C. M. C. M. 3.] 
 
 23-30 
 
 (1) In addition to the letters of transmittal required by article 
 23-23, a letter of transmittal, addressed to the Paymaster, U. S. 
 Marine Corps, will accompany all vouchers not claimed on the Sched¬ 
 ule of Disbursements (art. 23-26 (2)), listing the first and last voucher 
 numbers and total expenditures claimed under each class of vouchers, 
 as follows: 
 
 Vou. #_to #_oflScers $_ 
 
 Vou. #_to #_payrolls $- 
 
 Total claimed_$- 
 
 [C. M. C. M. 3.] 
 
 791 
 
23-31 
 
 MARINE CORPS MANUAL 
 
 23-31 
 
 (1) Abstract of allotment checkages (S. & A. Form 11) will be pre¬ 
 pared in duplicate—the original for the General Accounting Office 
 and the copy for the files of the sending office. 
 
 (2) In addition to the information regularly entered thereon, this 
 form will show under “Kemarks,” opposite allotments of persoimel 
 of the Marine Corps, the designated key number for each allotment 
 listed below. In the case of allotments of Xavy personnel whose 
 accounts are carried by Marine disbursing officers, the key numbers 
 shown in article 2179, S. & A. Memoranda will be used. 
 
 Acacia Mutual Life Insurance Co., Washington, D. C_ (M-1) 
 
 Aetna Life Insurance Co., Baltimore, Md_ (M-2) 
 
 Bank of America NT & Aa., San Francisco, Calif___ (M-S) 
 
 Federal Services Finance Corporation, Washington, D. C_ (M-4) 
 
 First National Bank, Quantico, Va_ (M~5) 
 
 Lincoln National Life Insurance Co., Fort Wayne, Ind_ (M-6) 
 
 Massachusetts Mutual Life Insurance Co., Washington, D. C_ (M-7) 
 
 Metropolitan Life Insurance Co., New York, N. Y_ (M-8) 
 
 National Bank of Commerce of Seattle, Bremerton, Wash_ (M-9) 
 
 Navy Mutual Aid Association, Washington, D. C_ (M-10) 
 
 Navy Mutual Aid Association (Aviation), Washington, D. C_ (M-11) 
 
 New York Life Insurance Co., New York, N. Y_ (M-12) 
 
 Penn Mutual Life Insurance Co., Philadelphia, Pa_ (M-13) 
 
 Prudential Insurance Co., Newark, N. J_ Gl-14) 
 
 Southeastern Life Insurance Co., Greenville, S. C_ (M-15) 
 
 Travelers Insurance Co., Washington, D. C_;_ (M-16) 
 
 United States Aviation Underwriters, Inc., Washington, D. C_ (M-17) 
 
 Illinois Bankers Life Assurance Co., Monmouth, Ill_ (M-18) 
 
 Jefferson Standard Life Insurance Co., Greensboro, N. C_ (M-19) 
 
 Kansas City Life Insurance Co., Washington, D. C__ (M-20) 
 
 Liberty Title and Trust Co., Philadelphia, Pa- (M-21) 
 
 Mutual Life Insurance Association, Richmond, Va_ (M-22) 
 
 Pilot Life Insurance Co., Greensboro, N. C_ (M-23) 
 
 Reliance Life Insurance Co., Pittsburgh, Pa_ (M-24) 
 
 Shenandoah Life In.surance Co., Roanoke, Va_ (M-25) 
 
 Sun Life Assurance Co. of Canada, INIontreal, Canada_ (M-26) 
 
 United Services Life Insurance Co., Washington, D. C_ (M-27) 
 
 Treasurer of the United States, Veterans’ Administration (repay loan)_(M-28) 
 
 23-32 
 
 Forms and reports required for monthly returns to be forwarded via 
 the Paymaster, U. S. Marine Corps, are: [C. M. C. M. 3.] 
 
 (1) For the General Accounting Office: The originals of all forms 
 and vouchers necessary to substantiate the account current. 
 
 (2) For the Bureau of Supplies and Accounts (Paymaster General, 
 United States Xavy) : Copies of the account current, schedule of 
 collections, schedule of disbursements, and two copies of all public 
 vouchers charged to any appropriation of the Xavy. (See art. 2178- 
 11, Bu. S. & A. Manual.) [C. M. C. M. 3.] 
 
 792 
 
RETURNS AND VOUCHERS 
 
 23-32 
 
 (3) For the Paymaster, Marine Corps: Copies of all forms neces¬ 
 sary to substantiate the account current, together with triplicate copy 
 of all pay rolls. 
 
 (4) For the Quartermaster, Marine Corps: Copies of all vouchers' 
 chargeable to the appropriation, “General Expenses, Marine Corps.” 
 
 (5) For the sending office: Copies of all forms and vouchers fur¬ 
 nished the General Accounting Office. 
 
 VOUCHERS, PAYMASTER DEPARTMENT 
 
 23-34 
 
 (1) Preparation.—In making entries in the column of “Remarks” on 
 the various forms care should be exercised to include everything 
 essential to a complete understanding or a thorough’audit of the 
 report or voucher. It is also desired that unnecessary notations, 
 particularly on the pay rolls, be omitted. 
 
 (2) Conimanding officers should not brief vouchers submitted to 
 the Pa^unaster Department. All such vouchers will be briefed in 
 the pay office to which furnished. 
 
 (3) Officers or enlisted men unable to write their names on ac¬ 
 count of illness or injury, should sign by the mark “X.” Such forms 
 of signature must be witnessed by a disinterested person who shall 
 state his address, or by a commissioned or warrant officer. 1C. M. 
 C. M. 3.] 
 
 (4) Disbursing officers should not certify to the correctness of 
 copies of papers filed in the support of vouchers which they settle, 
 except vouchers for their own pay and allowances. 
 
 (5) Any corrections, erasures, or interlineations made on vouchers 
 should be initialed by the officer signing the voucher. 
 
 (6) Money accounts should be expressed in terms of dollars and 
 cents. When a portion of a cent less than one-half occurs in the 
 footings of a voucher, it should be disregarded. If the fraction should 
 be one-half or greater, it should be reckoned as a cent. 
 
 (7) The date, number, and amount of each check drawn in payment 
 of accounts appearing on either pay rolls or vouchers must be 
 shown on such pay rolls and vouchers. [C. M. C. M. 3.] 
 
 (8) The use of red ink on vouchers is strictly prohibited except 
 for notations and corrections by the Paymaster Department. 
 
 (9) Vouchers should be numbered consecutively throughout each 
 fiscal year, beginning with Xo. 1, in the following order: 
 
 {a) vouchers appearing on the Schedule of Disbursements (art. 
 23-26 (2)), {h) Officers’ vouchers, and ((?) pay robs. Gen. Reg. No. 
 43, G. A. O., May 22,1925. [C. M. C. M. 3.] 
 
 532089—43 
 
 22 
 
 793 
 
23-35 
 
 MARINE CORPS MANUAL 
 
 23-35 
 
 (1) Vouchers will be briefed and submitted unfolded with support¬ 
 ing papers attached to the face of the vouchers. The briefing must 
 be complete; that is, to show the number of voucher, name of dis¬ 
 bursing officer, month and year, and the face of the voucher to show 
 the voucher number. 
 
 (2) The jacket and container for each group of vouchers will be 
 briefed as follows: 
 
 Vouchers Nos. 1 to 100, Inch 
 Pay, Officers Marine Corps, Active 
 Account of 
 H. P. Smith, Captain 
 Assistant Pajmiaster, Marine Corps 
 For the Month of June 1930 
 
 
 794 
 
RETURNS AND VOUCHERS 
 
 23-36 
 
 23-36 
 
 The presentation by a disbursing officer of a voucher properly 
 receipted by the person entitled to payment is but prima facie evi¬ 
 dence of actual payment by him and will not entitle him to credit 
 unless the amount has been actually paid to the proper person or 
 his representative (1 Comp. Dec. 228). 
 
 23-37 
 
 No letter of advice or transmittal should accompany vouchers and 
 reports on prescribed forms which are complete in themselves when 
 properly authenticated and which do not require special explanation. 
 
 STATEMENT OF DISBURSING ACCOUNTS 
 
 23-41 
 
 The Treasurer of the United States, or the depositary, will furnish 
 each disbursing officer with a detailed monthly statement of his 
 account (Treas. Dept. Cir. 195, Jan. 24, 1921). 
 
 23-42 
 
 Upon receipt of a statement of disbursing account (Treas. Dept. 
 Form 5215) the disbursing officer concerned will, at the earliest prac¬ 
 ticable date, cause the numbers and amounts of all checks and certifi¬ 
 cates of deposit entered thereon to be verified with his records. If 
 the statement and check and deposit records agree, acknowledgment of 
 the statement need not be made. If the statement and check record 
 are not in agreement, the fact will be reported immediately to the 
 Treasurer. The stub (or other record) of each check shown on the 
 statement as having been paid will be indicated, e. g., “Paid, July 
 1930.” When this has been done, a list of the outstanding checks 
 (those remaining unpaid), showing the number and amount of each 
 check, will be prepared and retained by the disbursing officer for use 
 in checking up the next statement received. The sum of the unpaid 
 or outstanding checks subtracted from the balance reported on the 
 statement should equal the net balance on deposit as shown on the 
 account current for that month. 
 
 23-43 
 
 If disbursing officers do not for any reason receive their monthly 
 statements in time for them to analyze their balances in the manner 
 contemplated by the standard form of account current, they shall not 
 delay the rendition of their accounts so as to make them delinquent, but 
 shall compute their net balances from the check stubs and state that 
 such balances are so computed, together with a report of the cause of 
 their failure to compute such balances in the prescribed manner 
 (Treas. Cir., July 29, 1907). 
 
 240250—40-51 
 
 795 
 
23-44 
 
 MAEIN^E CORPS MANUAL 
 
 23-44 
 
 (1) When an officer ceases to act as disbursing officer or for any 
 reason closes his accounts, he will turn over to his successor his out¬ 
 standing accounts and, unless otherwise ordered, the property, books, 
 and papers pertaining to the office from which he is relieved. He will 
 prepare and forward direct to the Quartermaster or the Paymaster, as 
 appropriate, a closing statement of his money accounts from the date 
 of his last account current to and including the date of the closing of 
 his accounts, together with a list of checks drawn against the public 
 funds to his credit, if any, that are still outstanding and unpaid. 
 The list of outstanding checks will be prepared in duplicate on 
 NMC-499, a single line being utilized for each check, showing the date 
 of issuance, number and amount of same, the original to be forwarded 
 with the closing statement, and the duplicate (which may be a carbon 
 copy) retained by the officer rendering the statement. 
 
 (2) A disbursing officer relieved from duty at a station, but not 
 required to close his accounts by reason of such relief, will turn over to 
 his successor his outstanding accounts and, unless otherwise ordered, 
 the property, books, and papers pertaining to the office from which he 
 is relieved, and will take with him a complete list of outstanding checks 
 in his account to date of transfer, for his information in checking up 
 Treasury statements of his disbursing account and in case he should 
 be required to issue a duplicate check. 
 
 23-45 to 24-0 
 
 796 
 
Chapter 24 
 
 PAY AND ALLOWANCES OF COMMISSIONED, COMMIS¬ 
 SIONED WARRANT, AND WARRANT OFFICERS 
 
 COMMISSIONED OFFICERS 
 
 24-1 
 
 Act of June 16,1942.—The Act of June 16,1942, eifective June 1,1942, 
 provides an annual rate of pay for lieutenant generals, major generals, 
 and brigadier generals. For officers below the grade of brigadier 
 general pay periods are prescribed with an annual base pay for each 
 period, increased by 5 percent of the base pay of the period for each 
 3 years of service, up to 30 years (56 Stat. 359, 37 U. S. C. 101). 
 [C*. M. C. M. 3.] 
 
 ANNUAL RATES 
 
 24-2 
 
 Lieutenant general.. 
 
 Major general_ 
 
 Brigadier general_ 
 
 Colonel_ _ 
 
 Lieutenant colonel: 
 
 Over 30 years’ service_ 
 
 Less than 30 years’ service 
 Major: 
 
 Over 23 years’ service_ 
 
 Less than 23 years’ service. 
 Captain: 
 
 Over 17 years’ service_ . 
 
 Less than 17 years’ service 
 First lieutenant: 
 
 Over 10 years’ service_ 
 
 Less than 10 years’ service 
 Second lieutenant: 
 
 Over 5 years’ service. . 
 
 Less than 5 years’ service.. 
 
 Pay 
 
 period 
 
 Annual 
 base pay 
 
 
 1 $8,000 
 8,000 
 6,000 
 4,000 
 
 - -- 
 
 6 
 
 6 
 
 4,000 
 
 6 
 
 3,500 
 
 6 
 
 3.500 
 
 4 
 
 3,000 
 
 4 
 
 3,000 
 
 3 
 
 2,400 
 
 3 
 
 2,400 
 
 2 
 
 2,000 
 
 2 
 
 2,000 
 
 1 
 
 1,800 
 
 > Officers serving in the grade of lieutenant general shall be entitled, while so serving, to the pay and 
 allowances of a major general and to a personal money allowance of $500 per year. Officers on retired list 
 with rank of lieutenant general are retired with retired pay of a major general and when on active duty are 
 not entitled to the personal money allowance unless they are serving in a position for which the rank of 
 lieutenant general is authorized for an officer on the active list (22 Comp. Gen. 284). [C. M. C. M. 3.1 
 
 797 
 
24-3 
 
 MARINE CORPS MANUAL 
 
 MONTHLY RATES, INCLUDING LONGEVITY 
 
 24-3 
 
 Annual 
 
 rate 
 
 Pe¬ 
 
 riod 
 
 Under 
 
 3 years’ 
 service 
 
 Over 3 
 years’ 
 service 
 
 Over 6 
 years’ 
 service 
 
 Over 9 
 years’ 
 service 
 
 Over 
 
 12 
 
 years’ 
 
 service 
 
 Over 
 
 15 
 
 years’ 
 
 service 
 
 Over 
 
 18 
 
 years’ 
 
 service 
 
 Over 
 
 22 
 
 years’ 
 
 service 
 
 Over 
 
 24 
 
 years’ 
 
 service 
 
 Over 
 
 27 
 
 years’ 
 
 service 
 
 Over 
 
 30 
 
 years’ 
 
 service 
 
 $8,000-. 
 
 
 $666.67 
 
 $666. 67 
 
 $666.67 
 
 $666.67 
 
 $666.67 
 
 $666.67 
 
 $666.67 
 
 $666.67 
 
 $666.67 
 
 $666. 67 
 
 $666.67 
 
 $6,000.. 
 
 
 500.00 
 
 500. 00 
 
 500.00 
 
 500.00 
 
 500.00 
 
 500.00 
 
 500.00 
 
 500.00 
 
 500.00 
 
 500.00 
 
 500.00 
 
 $<000.. 
 
 6 
 
 333. 33 
 
 350.00 
 
 366. 67 
 
 383. 33 
 
 400.00 
 
 416. 67 
 
 433.33 
 
 450.00 
 
 466.67 
 
 483. 33 
 
 500.00 
 
 $3,500.. 
 
 5 
 
 291. 67 
 
 306. 25 
 
 320. 83 
 
 335. 42 
 
 350. 00 
 
 364. 58 
 
 379.17 
 
 393. 75 
 
 408. 33 
 
 422. 92 
 
 437. 50 
 
 $3,000.. 
 
 4 
 
 250.00 
 
 262. 50 
 
 275. OO 
 
 287. 50 
 
 300. 00 
 
 312.50 
 
 325. 00 
 
 337. 50 
 
 350. 00 
 
 362. 50 
 
 375. 00 
 
 $2,400.. 
 
 3 
 
 200. 00 
 
 210. 00 
 
 220. 00 
 
 230.00 
 
 240. 00 
 
 250. 00 
 
 260.00 
 
 270.00 
 
 280. 00 
 
 290.00 
 
 300.00 
 
 $2,000.. 
 
 2 
 
 166. 67 
 
 175. 00 
 
 183. 33 
 
 191.67 
 
 200. 00 
 
 208. 33 
 
 216. 67 
 
 225. 00 
 
 233. 33 
 
 241. 67 
 
 250. 00 
 
 $1,800.. 
 
 1 
 
 150. 00 
 
 157. 50 
 
 165.00 
 
 172. 50 
 
 180. 00 
 
 187. 50 
 
 195. 00 
 
 202. 50 
 
 210. 00 
 
 217. 50 
 
 225. 00 
 
 24-4 
 
 [Omitted. C. M. C. M. 3.] 
 24-5 
 
 [C. M. C. M. 3.] 
 
 Longevity increases.—^Longevity increases in pay will be credited on 
 an officer’s pay voucher on the basis of his service as shown in the 
 latest Register of Commissioned and Warrant Officers, United States 
 Navy and Marine Corps. Officers who believe or know their service 
 to be incorrect as published should communicate with the Director, 
 Personnel Department, in order that appropriate change therein may 
 be made and published. [C. M. C. M. 3.] 
 
 24-6 
 
 (1) Computation of service for pay purposes.—In the computation of 
 service for pay purposes, longevity, and period pay, officers shall be 
 credited with full time (active and inactive) for all periods during 
 which they have held commissions as officers of any of the services 
 mentioned in the title of the Pay Readjustment Act of 1942, or in the 
 Organized Militia prior to July 1, 1916, or in the National Guard, or 
 in the National Guard Reserve,*or in the National Guard of the United 
 States, or in the Officers Reserve Corps, or in the Naval Militia, or in 
 the National Naval Volunteers, or in the Naval Reserve Force, Naval 
 Reserve, Marine Corps Reserve Force, Marine Corps Reserve, Coast 
 Guard Reserve, and the Reserve Corps of the Public Health Service, 
 or in the Philippine Scouts, or in the Philippine Constabulary, and 
 service of Coast and Geodetic Survey officers authorized in section 
 2 (b) of the Act of January 19, 1942, 56 Stat. 6. For officers in the 
 service on June 30, 1922, there shall be included in the computation, 
 in addition to the service set forth above, all service which was then 
 counted in computing longevity pay, and service as a contract surgeon 
 serving full time. Longevity pay shall be based on the total of all 
 service in any or all of said services which is authorized to be counted 
 
 798 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-6 
 
 for longevity pay purposes under the provisions of tlie Act of June 
 16,1942, or as may otherwise be provided by law (Sec. 1, Act of June 
 16,1942, as amended by the Act of Dec. 2,1942, 56 Stat. 1037). [C. M. 
 
 C. M. 3.] 
 
 (2) Computation of service for pay purposes during war.--During the 
 existence of any war declared by Congress and for 6 months imme¬ 
 diately following the termination of such war, in the computation of 
 service for all pay purposes, officers paid under the provisions of 
 sections 1 and 3 of the Pay Keadjustment Act of 1942, in addition to 
 the service authorized to be credited by paragraph (1) hereof, shall be 
 credited with full time for all periods during which they were entitled 
 or held appointments as warrant officers or Army field clerks or as 
 commissioned warrant officers in any of the services mentioned in the 
 title of said Act, or in the Kegular Army Reserves or in the Organized 
 Militia prior to July 1, 1916, or in the National Guard, or in the 
 National Guard Reserve, or in the National Guard of the United 
 States, or in the enlisted Reserve Corps, or in the Naval Militia, or 
 in the National Naval Volunteers, or in the Naval Reserve Force, 
 Naval Reserve, Marine Corps Reserve Force, Marine Corps Reserve, 
 Coast Guard Reserve, and the Reserve Corps of the Public Health 
 Service, or in the Philippine Scouts, or in the Philippine Constabu¬ 
 lary. The foregoing provision shall not be construed so as to permit 
 any commissioned officer to receive pay and allowances in excess of 
 the maximum limitations imposed upon the total pay and allowances 
 of any rank or grade by any of the provisions of the Pay Readjustment 
 Act of 1942 (sec. 3A, Act of June 16, 1942, as added by the Act of 
 Dec. 2,1942, 56 Stat. 1037). [C. M. C. M. 3.] 
 
 DECISIONS 
 
 24-7 
 
 (1) The longevity pay should be computed on the base pay of the 
 grade or period, and not on longevity increase for the preceding three 
 years. In other words, each of the 5 percent increases for longevity 
 pay should be computed, respectively, on the base pay, and not on base 
 pay plus previous longevity credits (15 Comp. Dec. 47). 
 
 (2) From date of acceptance.—‘‘An officer of the Marine Corps is en¬ 
 titled to have his longevity pay computed from the date he accepted 
 his appointment, and not from the date he took the oath of office, as 
 the provision requiring him to take ‘the oath is directory only and 
 not a condition precedent to his right to compensation” (12 Comp. 
 Dec. 245). 
 
 (3) “An aide either to a brigadier general or to a major general is not 
 entitled to have his longevity pay calculated upon the additional pay 
 which he receives as an aide, that being, under section 1261, Revised 
 Statutes, an allowance in addition to and not a part of the pay of his 
 rank” (15 Comp. Dec. 710; 10 U. S. C. 692). 
 
 > 799 
 
24-11 
 
 MARINE CORPS MANUAL 
 
 COMMISSIONED WARRANT OFFICERS 
 
 24-11 
 
 Law authorizing.—That the commissioned warrant grades of chief 
 marine gunner, chief quartermaster clerk, and chief pay clerk in the 
 Marine Corps are hereby established, and that marine guimers’ quar¬ 
 termaster clerks, and pay clerks shall after 6 years from the date of 
 warrant be commissioned chief marine gunners, chief quartermaster 
 clerks, and chief pay clerks, respectively, after passing satisfactorily 
 such examinations as the Secretary of the Navy may prescribe, and 
 when so commissioned they shall have the same rank, pay, allowances, 
 and other benefits as now are or may hereafter be allowed commis¬ 
 sioned warrant officers of the Navy: Provided^ That for the purpose 
 of computing the 6-year period of service required for promotion from 
 warrant to chief warrant rank, all service as pay clerk, warrant offi¬ 
 cer, and commissioned officer in the Marine Corps and all active serv¬ 
 ice for purposes other than training rendered during the period from 
 April 6, 1917, to December 31, 1921, under a temporary appointment 
 as a pay clerk, warrant or commissioned officer in the United States 
 Marine Corps, or as a pay clerk, warrant or commissioned officer in 
 the United States Marine Corps Reserve, shall be counted (34 U. S. C. 
 642). 
 
 24-12 
 
 (1) Pay. —Section 8 of the Act of June 16, 1942, provides that com¬ 
 missioned warrant officers with less than 10 years of commissioned 
 service shall receive base pay at the rate of $2,100 per annum; com¬ 
 missioned warrant officers with creditable records on the active list, 
 after 10 years of commissioned service, shall receive the base pay of 
 the third period as established by section 1 of this Act, and commis¬ 
 sioned warrant officers with creditable records on the active list, after 
 20 years of commissioned service, shall receive the base pay of the 
 fourth period as established by section 1 of this Act (56 Stat. 363; 
 37 U. S. C. 108). For annual and monthly rates of pay pertaining 
 to the third and fourth pay periods, see table set forth in article 24-3, 
 Marine Corps Manual. 
 
 (2) Date entitled to pay.—A chief warrant officer promoted from the 
 grade of warrant officer is entitled to the higher pay from the date 
 of rank stated in his commission. 
 
 (3) Limitation on pay and allowances.—When the total pay and 
 allowances for subsistence and rental of quarters authorized to be paid 
 to a commissioned warrant officer shall exceed the rate of $458.33 per 
 month, the amount of the allowances to which such person is entitled 
 shall be reduced by the amount above $458.33 (sec. 8, Act of June 
 16,1942, 56 Stat. 363). 
 
 [C. M. C. M. 3.] 
 
 800 
 
PAY AND ALLOWANCES OF COxVLMISSIONED OFFICERS 24-12 
 
 (4) Longevity.—In computing service for longevity in determining 
 commissioned pay, commissioned warrant officers shall be credited 
 only with all commissioned service in the Army, Navy, Marine Corps, 
 Coast Guard, Coast and Geodetic Survey, and Public Health Service, 
 including commissioned service (both active and inactive) in the 
 Reserve components thereof, and the National Guard (Act of June 
 16, 1942, 56 Stat. 360). In determining commissioned service for ad¬ 
 vancement in pay periods only active commissioned service shall be 
 considered (Dec. Comp. Gen. B-27564, Sept. 18, 1942). (See art. 
 24^12 (5)). 
 
 (5) Creditable service.—For the purpose of determining both active 
 duty pay and retired pay of commissioned warrant officers, including 
 such officers advanced in rank pursuant to the provisions of the Act 
 of June 21, 1930'(46 Stat. 793), the phrase ‘‘with creditable records 
 on the active list” shall be construed to include, as service on the 
 active list, service on active duty heretofore or hereafter performed 
 subsequent to retirement (Act of June 16, 1942, 56 Stat. 363). 
 
 [C. M. C. M. 3.] 
 
 24-13 
 
 Saving clause.—“* * No warrant officer, heretofore or here¬ 
 
 after promoted 6 years from date of warrant shall suffer a reduction 
 in pay which, but for such promotion, would have been received by 
 him * * (34 U. S. C. 884). Said provision is applicable to 
 
 commissioned warrant officers * * * so as to entitle them to re¬ 
 
 ceive the pay of warrant officer with regular longevity increase until 
 such time as their pay as commissioned warrant officer equals that as 
 w^arrant officer (Comp. Gen. A-14950, August 14, 1926, art. 2142-20, 
 D.C.G. A.N. S.;37U.S.C. 5). 
 
 CERTIFICATE OF CREDITABLE RECORD 
 
 24-14 
 
 (1) Pay and allowances under.—The increased pay and allowances to 
 which a commissioned warrant officer is entitled, who has been issued 
 a certificate of creditable record by the Secretary of the Navy, accrue 
 from the date following the date of completion of 10 or 20 years’ 
 commissioned service, except when the conditions stated in paragraph 
 (4) apply. [C. M. C. M. 3.] 
 
 (2) Certificate of creditable record when required.—Chief warrant 
 officers are not entitled to the increased pay upon the completion of 
 10 or 20 years’ commissioned service until a “certificate of creditable 
 record” has been issued them by the Secretary of the Navy. Two 
 certified copies of such certificate shall be furnished the disbursing 
 officer for file with the first pay voucher on which credit is claimed 
 for such increase. [C. M. C. M. 3.] 
 
 800a 
 
24-14 
 
 MARINE CORPS MANUAL 
 
 (3) Certificate of creditable record not issued.—Should a certificate of 
 creditable record be denied a commissioned warrant officer by the 
 Secretary of the Navy, he will continue to receive the pay and allow¬ 
 ances, including longevity increases, to which entitled prior to the 
 completion of 10 or 20 years of commissioned service (16 Comp. Gen. 
 507). [C. M. C. M. 3.] 
 
 (4) {a) Certificate of creditable record—delayed issue of.—^When it is 
 determined by the Secretary of the Navy that the record of a chief 
 warrant officer is not creditable no increase in pay or allowances ac¬ 
 crues upon completion of 10 or 20 years of commissioned service. If 
 the Secretary of the Navy subsequently finds that the record of a 
 chief warrant officer is creditable, and issues him a certificate to that 
 effect, the increase of pay and allowances accrues from the date such 
 certificate of creditable record is issued (Comp. Dec. A-21639, Sept. 
 26,1928, art. 2141-7, D. C. G. A. N. S.). [C. M. C. M. 3.] 
 
 800b 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-14 
 
 (b) Delay in issuing certificate of creditable record. —Where 
 there has been no prior determination that a commissioned warrant 
 officer’s record is not creditable upon completion of 10 and 20 years’ 
 commissioned service, and when there is a determination by the 
 Secretary of the Navy within a period of 12 months, the officer is 
 entitled to credit for increased pay and allov/ances from the date of 
 completion of 10 or 20 years’ commissioned service as the case may 
 be (8 Comp. Gen. 147). [C. M. C. M. 2 and 3.] 
 
 WARRANT OFFICERS 
 
 24-15 
 
 Law authorizing.—The Act of August 29, 1916 (34 U. S. C. 640, 641), 
 established the warrant grade of marine gunner and quartermaster 
 clerk. The act of June 10,1926, established the warrant grade of pay 
 clerk (34 U. S. C. 642). 
 
 24-16 
 
 (1) Pay.—Section 8 of the Act of June 16, 1942, provides that war¬ 
 rant officers shall receive the base pay of the first period as established 
 by Section 1 of this Act. A warrant officer shall receive an increase 
 of 5 per centum of the base pay of his period for each 3 years of 
 service, not exceeding 30 years, 56 Stat. 362, 37 U. S. C. 108. (See 
 art. 24-7 (1), M. C. M.) For annual and monthly rates of pay per¬ 
 taining to the first pay period, see table set forth in article 24-3, 
 Marine Corps Manual. 
 
 (2) Effective date.—Upon appointment to warrant officer pay and 
 allowances accrued from and including the date of acceptance only. 
 
 (3) Longevity.—Warrant officers are entitled to count, for longevity 
 purposes, active Federal service in the Army, Navy, Marine Corps, 
 Coast Guard, Coast and Geodetic Survey, and Public Health Service, 
 or Reserve components thereof; service in the active National Guard 
 of the several States, Territories, and the District of Columbia, and 
 service (both active and inactive) in the Naval Reserve, Marine Corps 
 Reserve, and the Coast Guard Reserve (56 Stat. 362, 37 U. S. C. 362). 
 
 , [C. M. C. M, 3.1 
 
 RENTAL ALLOWANCE 
 
 24-21 
 
 Law authorizing.—The Act of June 16, 1942, provides that officers 
 and warrant officers, while on active duty or entitled to active duty 
 pay and not assigned public quarters, shall be entitled at all times 
 to a money allowance for the rental of quarters, based on their pay 
 period and whether or not they have dependents. It is further pro¬ 
 vided that an officer or warrant officer without dependents would 
 not be entitled to this allowance while on field or sea duty. 
 [C. M. C. M. 3.] 
 
 801 
 
24-22 
 
 MARINE CORPS MANUAL 
 
 TABLE OF ALLOWANCES 
 
 24-22 
 
 Lieutenant general 
 
 Major general_ 
 
 Brigadier general.. 
 Sixth pay period... 
 Fifth pay period... 
 Fourtn pay period. 
 Third pay period.. 
 Second pay period. 
 First pay period... 
 
 With de¬ 
 pendents 
 
 No de¬ 
 pendents 
 
 $120 
 
 $105 
 
 120 
 
 105 
 
 120 
 
 105 
 
 120 
 
 105 
 
 120 
 
 105 
 
 105 
 
 90 
 
 90 
 
 75 
 
 75 
 
 60 
 
 60 
 
 45 
 
 [C. M. C. M. 3.] 
 
 24-23 
 
 [Omitted. C. M. C. M. 3.] 
 
 24-24 
 
 Eental allowance is based on a 30-day month. 
 
 24-25 
 
 Regulations for the execution of the provisions of section 6 of the 
 Act of June 16,1942, are contained in Executive Order No. 9255, dated 
 October 13, 1942, as follows: 
 
 EXECUTIVE ORDER NO. 9255 
 
 PRESCRIBING REGULATIONS GOVERNING THE PAYMENT OF RENTAL ALLOWANCES 
 
 TO OFFICERS 
 
 By virtue of and pursuant to the authority vested in me by Section 6 of the 
 Pay Readjustment Act of 1942, approved June 16, 1942 (Public Law 607—77th 
 Congress), I hereby prescribe the following regulations governing the payment 
 of rental allowances to officers of the Army, Navy, Marine Corps, Coast Guard, 
 Coast and Geodetic Suiwey, and Public Health Service, including adjunct 
 forces thereof. 
 
 I. Definitions .—As used in these regulations or in regulations prescribed 
 pursuant hereto: 
 
 (а) The terms “on active duty” and “entitled to active-duty pay,” shall apply 
 to an officer while on the active list or while required to perform duty in accord¬ 
 ance with law for which he is entitled to active-duty pay: Provided, That such 
 terms shall not apply to any officer while absent from duty under conditions 
 which, under the laws governing the particular service concerned, would prevent 
 him from receiving full pay. 
 
 (б) The term “field duty” shall mean service, under orders, with troops operat¬ 
 ing against an enemy, actual or potential. 
 
 [C. M. C. M. 3.] 
 
 802 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-25 
 
 (c) The term “sea duty” shall mean service at sea by an officer on a vessel 
 under orders (1) requiring the oflacer to report for duty on board a designated 
 vessel or (2). assigning him to duty in command of vessels or as a member of 
 the staff of an officer in command of vessels: Provided, That the officer concerned 
 is not during the same period required to render service on shore of a character 
 determined by the department concerned to be paramount to the duty which he is 
 required to render at sea. 
 
 (d) The term “permanent station” shall mean the place on shore where an 
 officer is assigned to duty, or the home yard or the home port of a vessel on 
 board which an officer is required to perform duty, under orders in each case which 
 do not in terms provide for the termination thereof; and any station on shore or 
 any receiving ship where an officer in fact occupies with dependents public quar¬ 
 ters assigned to him without charge shall also be deemed during such occupancy 
 to be his permanent station. 
 
 (e) The terms “competent superior authority” and “competent authority” 
 shall mean the officer required by regulations of the department concerned to 
 assign public quarters. 
 
 if) The term “dependent” shall include at all times and in all places a lawful 
 wife and unmarried children under twenty-one years of age. It shall also include 
 the father or mother of the person concerned provided he or she is in fact 
 dependent upon such person for his or her chief support; Provided, That the term 
 “children” shall be held to include stepchildren and adopted children when such 
 stepchildren or adopted children are in fact dependent upon the person claiming 
 dependency allowance. 
 
 II. Assignment of quarters.—{a) The assignment of quarters to an officer 
 shall consist of the designation in accordance with regulations of the department 
 concerned of quarters controlled by the Government for occupancy without 
 charge by the officer and his dependents, if any. 
 
 (&) No officer who, when adequate quarters are not available for assignment 
 to him at his permanent station, is permitted or required personally to occupy 
 inadequate quarters at such station shall so occupy more than one room and a 
 bath. 
 
 (c) Any unassigned quarters at a post, yard or station may, with the permis¬ 
 sion of competent superior authority and so long as not needed for assignment 
 to officers on permanent duty thereat, be occupied by officers not permanently 
 stationed thereat, but no officer unaccompanied by dependents shall be per¬ 
 mitted to occupy as quarters at a post, yard, or station other than his permanent 
 station more than one room and a bath. 
 
 III. Payments .— (a) Payment of the money allowance for rental of quarters to 
 the officers entitled thereto shall be made periodically by appropriate disbursing 
 
 ' officers upon submission of the evidence necessary to substantiate the payee’s 
 right to such allowance. 
 
 (&) No officer shall be paid a rental allowance for any period during which he 
 is assigned quarters at his permanent station which have been determined to be 
 adequate in accordance with regulations prescribed by the head of the department 
 concerned. 
 
 IV. The head of any department concerned is authorized to prescribe such 
 supplementary regulations not inconsistent herewith as he may deem necessary 
 or desirable for carrying out these regulations. 
 
 This order shall supersede Executive Order No. 40G3 of August 13, 1924, and 
 shall be effective as of June 1,1942. 
 
 The White House, FRANKLIN D. ROOSEVELT 
 
 October IS, 1942. 
 
 [C. M. C. M. 3.] 
 
 803 
 
24-26 
 
 MARINE CORPS MANUAL 
 
 24-26 
 
 Payable when on active duty.—The rental allowance is payable to 
 officers at all times while either on active duty or entitled to active 
 duty pay, except that: 
 
 (a) No rental allowance shall accrue to an officer having no 
 dependents while he is on field or sea duty. 
 
 (b) No rental allowance shall accrue to an officer with or without 
 dependents while he is assigned as quarters at his permanent station 
 the number of rooms provided by law for an officer of his rank or a less 
 nuniber of rooms in any particular case wherein, in the judgment of 
 competent superior authority, a less number of rooms would be ade¬ 
 quate for the occupancy of the officer and his dependents. 
 
 24-27 
 
 (1) Field duty and sea duty.—An officer shall be on “field duty” for 
 rental allowance purposes when on service, under orders, with troops 
 operating against an enemy, actual or potential. An officer shall 
 be on “sea duty” for rental allowance purposes when on service at 
 sea in a vessel employed by authority of law under orders requiring 
 him to report for duty on board said vessel or assigning him to duty 
 in command of vessels or as a member of the staff of such commander. 
 An officer shall be considered as not on “sea duty” for rental allowance 
 purposes during any period when he is required to render service on 
 shore of a character determined by the Navy Department to be 
 paramount to the duty which he is required to render at sea. 
 
 (2) Permanent station.—The “permanent station” of an officer for 
 rental allowance purposes shall be the place on shore where an officer 
 is assigned to duty, or the home yard or the home port of a vessel 
 on board which an officer is required to perform duty, under orders 
 in each case which do not in terms provide for the termination thereof. 
 Also any station on shore or any receiving ship where an officer in fact 
 occupies with his dependents public quarters assigned to him without 
 charge shall be deemed during such occupancy to be his permanent 
 station for rental allowance purposes. 
 
 24-28 
 
 (1) An officer with dependents is entitled to rental allowance: 
 
 (a) When stationed on permanent shore duty (either within or 
 without the continental limits of the United States) except when 
 assigned thereat, as quarters, the number of rooms prescribed by law* 
 for an officer of his rank, or a less number of rooms determined to 
 be adequate in the particular case for the occupancy of the officer and 
 
 804 
 
# 
 
 PAY AND ALLOWANCES OF COMMISSIONED OFFIOERSi 24-28 
 
 / 
 
 / 
 
 his dependents. The rental allowance thus payable continues for 
 time absent from such station on authorized leave (not in excess of 
 statutory leave limit), on sick leave, in hospital, under arrest, or on 
 temporary duty away from such permanent station, except as provided 
 in subparagraph {d). 
 
 (&) When on sea (or field) duty, including time absent therefrom 
 on authorized leave (not in excess of statutory leave limit), on sick 
 leave, in hospital, under arrest or on temporary duty away from such 
 sea (or field) duty, except for such period during which assigned, as 
 quarters, at the home yard or the home port of the vessel on board 
 which he is required to perform duty, the number of rooms prescribed 
 by law for an officer of his rank, or a less number of rooms determined 
 to be adequate in the particular case for the occupancy of the officer 
 and his dependents, and except as provided in subparagraph {d). 
 
 (c) For the interim following detachment from permanent station 
 and preceding reporting at a new permanent station, including time 
 on authorized leave (not in excess of statutory leave limit), on sick 
 leave, in hospital, under arrest, or on temporary duty at a shore 
 station, while awaiting orders, while awaiting transportation to new 
 station to which under orders to proceed, inclusive of authorized 
 delay in proceeding and while in the performance of travel, except 
 as provided in subparagraph (d). 
 
 (d) Rental allowance is not payable to an officer with dependents 
 for any period during which he in fact occupies with his dependents 
 public quarters assigned to him without charge at a station on shore 
 or on a receiving ship. 
 
 (2) An officer without dependents is entitled to rental allowance: 
 
 (a) When stationed on permanent shore duty (either within or 
 without the continental United States) except when assigned thereat, 
 as quarters, the number of rooms prescribed by law for an officer of 
 his rank, or a less number of rooms determined to be adequate in the 
 particular case for the occupancy of the officer. The rental allow¬ 
 ance thus payable continues for time absent from such station on 
 authorized leave (not in excess of statutory leave limit), on sick leave, 
 in hospital, under arrest, or on temporary duty away from such per¬ 
 manent station, including periods of temporary sea duty, not exceeding 
 four months, where the shore duty is determined by the Department 
 to be paramount to the duty which he is required to render at sea 
 (Decs. Comp. Gen. A-83188, Feb. 2,1937, and B-28788, Nov. 14,1942). 
 [C. M. C. M. 3.1 
 
 (h) When required to render, while on sea duty, service on shore 
 of a character determined by the Navy Department to be paramount 
 to the duty which he is required to render at sea. 
 
 (<?) For the interim following detachment from permanent station 
 and preceding reporting at a new permanent station, including time 
 
 805 
 
24-28 
 
 MARINE CORPS MANUAL 
 
 on authorized leave (not in excess of statutory leave limit), on sick 
 leave, in hospital, under arrest, or on temporary duty at a shore 
 station while awaiting orders, while awaiting transportation to new 
 station to which under orders to proceed, inclusive of authorized 
 delay in proceeding, and while in the performance of travel. 
 
 24-29 
 
 Absence.—Officers are not entitled to rental allowances for periods 
 of absence without leave or excess authorized leave. 
 
 24-30 
 
 Assignment of quarters.—An “assignment of quarters” to an officer 
 shall consist of the designation, in accordance with the regulations 
 of the Navy Department, by such officer as is required under the 
 Navy Kegulations to assign public quarters, of quarters controlled 
 by the Government for the occupanc}^ without charge by the officer 
 and his dependents, if any. 
 
 24-31 
 
 Keporting at a station.—^When an officer reports for permanent duty 
 at a post or station, the commanding officer will endorse on the of¬ 
 ficer’s orders whether public quarters are available for assignment. 
 (See art. 19-12.) [C. M. C. M. 3.] 
 
 24-32 
 
 (1) Detached from station.—If an officer in the occupancy of public 
 quarters is detached from a shore station the commanding officer will 
 endorse on his original orders the date on which public quarters 
 were vacated. 
 
 (2) Detached from sea or field duty.—The fact that an officer has been 
 detached from sea (or field) duty is evidenced by his orders. 
 
 24-33 
 
 (1) Termination of assignment.—No rental allowance accrues to an 
 officer on the date his assignment to quarters is terminated (5 Comp. 
 Gen. 723). 
 
 (2) If an officer in a rental-allowance status is detached from a 
 shore station, the disbursing officer carrying his pay accounts prior 
 to detachment will indorse on the transfer pay accounts the date to 
 and including which rental allowance was last credited. 
 
 
 806 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFIOERSi 24-41 
 
 DEPENDENTS DEFINED 
 
 24-41 
 
 (1) General.—See article 24-25. 
 
 (2) (a) The dependency of the wife and unmarried minor legiti¬ 
 mate children is presumed and does not have to be proven (93 Ct. 
 Cls. 231). 
 
 (b) Children. —The terms “child” and “children” include step¬ 
 children and adopted children who are in fact dependent upon the 
 person claiming dependency allowances (sec. 4, Act of June 16, 1942, 
 56 Stat. 361). (See art. 24^25.) 
 
 (c) Father and/or Mother. —The Act of June 16, 1942, requires 
 that the principal or chief portion of a reasonable living for his 
 father and/or mother must be paid by an officer; and that he must 
 actually and necessarily contribute more than one-half the cost of 
 a leasonable living for his father and/or mother (Comp. Gen. Dec. 
 7546, Apr. 20, 1923, art. 2142-23, D. C. G. A. N. S.; see art. 24-25). 
 [C. M. C. M. 3.] 
 
 CLAIMING DEPENDENT ALLOWANCES 
 
 24-42 
 
 (1) Dependent father and/or mother.— (a) An officer who desires to 
 claim allowances for a dependent father and/or mother should con¬ 
 sult the disbursing officer carrying his account, who will advise him 
 as to the necessary action required to be taken to establish his right 
 thereto. 
 
 (b) Affidavit of dependent father and/or mother will be filed with 
 the officer’s pay voucher for January and July of each year. 
 
 (2) AVhen an officer desires to submit a claim for increased rental 
 and subsistence allowances on account of a dependent father and/or 
 mother, the officer will be required to submit a properly executed 
 supplemental voucher (Form NMC-426-PM (Kevised)) claiming, 
 over his signature, only the increased allowances on account of such 
 dependent. The certificate on the voucher, over the signature of 
 claimant, will be completed to show the amount of cash contributed 
 for the support of the dependent during the period covered by the 
 claim, and the voucher will be accompanied by affidavits of the father 
 and/or mother executed on Standard Form No. 1037. In the case 
 of a Reserve officer, the affidavit of claimant required by article 
 25-194 (6), M. C. M., will be furnished. 
 
 (3) When an officer submits a claim for increased rental and sub¬ 
 sistence allowances on account of a dependent father and/or mother, 
 the disbursing officer carrying his pay account will transmit the 
 voucher and supporting papers, by letter, to the Comptroller General 
 of the United States, Washington, D. C., via the Paymaster, U. S. Ma- 
 
 [C. M. C. M. 3.] 
 
 807 
 
24-42 
 
 MARINE COiRPS MANUAL 
 
 rine Corps, requesting an advance decision as to whether he is 
 authorized to make payment on the voucher. In order to prevent 
 interference with the payment of regular pay and allowances to claim¬ 
 ant pending receipt of an advance decision only the increased allow¬ 
 ances to which claimant would be entitled in the event of a favorable 
 decision will be stated on the voucher. Disbursing officers are not 
 authorized to credit and pay increased allowances on account of a 
 dependent father and/or mother prior to receipt of an advance de¬ 
 cision from the Comptroller General of the United States. 
 
 (4) Widower or divorced officer.—For instructions see article 25— 
 194, M. C. M. 
 
 IC.M.C.M.3] 
 
 24-43 
 
 I Omitted. C. M. C. M. 3.J 
 24-44 
 
 Dependents, declaration of.—On Form NMC-426 officers will, when 
 they have a dependent or dependents (in cases of dependent children), 
 state the name or names, relationship, and actual residence of such 
 dependent or dependents, in the spaces provided thereon. In the case 
 of dependent children their ages will also be stated. Those officers 
 who have no dependent or dependents will so state that fact by insert¬ 
 ing in the appropriate space the words “No dependents.” In no case 
 Avill the words “None claimed” be used. 
 
 DECISIONS 
 
 24-45 
 
 (1) To establish the dependency of the father and/or mother of a 
 
 naval officer under section 4, Act of June 16,1942, to entitle him to the 
 additional allowances for subsistence and rental of quarters provided 
 by sections 5 and 6 of said act for officers maintaining dependents, it 
 must be shown that the father’s and/or mother’s monthly income in 
 cash or other elements of value entering into the cost of living re¬ 
 ceived from other sources does not equal or exceed the contribution 
 regularly made by the officer for his and/or her support (2 Comp. Gen. 
 41; 37 U. S. C. 8). [C. M. C. M. 3.] 
 
 (2) No rental allowance accrues from the effective date of an 
 officer’s divorce unless a dependent child or children are claimed. 
 (See art. 25-194, M. C. M.). [C. M. C. M. 3.] 
 
 (3) When claim is made for allowances for dependent mother and 
 the officer’s father is living, an affidavit of the father is required 
 giving substantially the same information as required of the mother 
 on Standard Form 1037. The foregoing applies in cases where an 
 officer makes claim on account of dependent father and the officer’s 
 mother is living (Comp. Gen. A-24803, Oct. 20, 1928, art. 2142-23, 
 D. C. G. A. N. S.). [C. M. C. M. 3.] 
 
 808 
 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-45 
 
 (4) An officer who on the date he entered on leave from duty at his 
 station was in the occupancy of quarters at said station, or for whom 
 public quarters were there available for his occupancy during his 
 absence therefrom upon the leave, is not entitled to a rental allow¬ 
 ance for period of said leave (2 Comp. Gen. 432). 
 
 (5) An officer for whom public quarters were available at the date 
 he entered on a leave of absence does not become entitled to a rental 
 allowance by reason of the fact that his quarters were for a portion 
 of such leave undergoing repairs (2 Comp. Gen. 433). 
 
 (6) An officer whose marriage was annulled and declared void 
 db initio should be required to make restitution of amounts previously 
 received as rental allowance on account of a lawful wife pursuant to 
 section 6 of the Act of June 16, 1942 (Dec. Comp. Gen. B-22252, 
 Oct. 6,1942). [C.M. C.M. 3.] 
 
 24-46 
 
 Reserve officer.—An officer of the reserve undergoing training for 
 short periods is entitled to rental allowance even though assigned 
 quarters at his training station (4 Comp. Gen. 571, 661 and 784). 
 
 24-47 
 
 (1) Form NMC-426 (pay voucher^ supported by NMC-729 (C. O.’s 
 certificate re nonassignment of public quarters) when required, will be 
 used exclusively, in settling the accounts of all officers and warrant 
 officers. Navy and Marine Corps, for rental allowance when paid by 
 disbursing officers of the Marine Corps. When rental allowance is 
 claimed for a dependent other than a lawful wife, the required af¬ 
 fidavits and certificates will also be filed. (See art. 24-42.) 
 
 (2) Consolidated NMO-729.—When the number of officers draw¬ 
 ing a rental allowance warrant its use a consolidated Form NMC-729 
 may be prepared, and signed by the commanding officer, listing the 
 names of the officers and opposite their names the period during 
 which they were not assigned public quarters at their permanent sta¬ 
 tion, ^preceded by the same certificate that appears on NMC-729, 
 modified to make it plural. This consolidated form will be filed with 
 the returns of the disbursing officer concerned, immediately preceding 
 the first officer’s pay voucher appearing therein. 
 
 (3) NMG-729 not necessary.—Since there are no public quarters 
 available for assignment to officers and warrant officers of the Marine 
 Corps assigned to duty at any of the below-listed stations, NMC-729 
 will not be required to support credit of rental allowance: 
 
 Navy Department, Washington, D. C. 
 
 Headquarters United States Marine Corps, Washington, D. C.* 
 
 •Quarters are available for the Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 809 
 
 632089—43 
 
 23 
 
24-47 
 
 MARINE CORPS MANUAL 
 
 Recruiting or staff offices in any city. [C. M. C. M. 3.] 
 
 Depot of Supplies, 1100 South Broad Street, Philadelphia, Pa. 
 Headquarters, Department of the Pacific, 100 Harrison Street, 
 San Francisco, Calif. 
 
 Army War College, Washington, D. C. 
 
 Army Industrial College, Washington, D. C. 
 
 Naval War College, Newport, R. I. 
 
 Civilian schools, colleges or universities. 
 
 Marine Corps Reserve administrative offices in any city. 
 Inspectors of materiel at any industrial plant, in any city. 
 
 SUBSISTENCE AIXOWANCES 
 
 24-51 
 
 The Act of June 16,1942, provides a per diem subsistence allowance 
 for commissioned and warrant officers, based on their pay period and 
 upon whether or not they have dependents as shown by the following 
 table: 
 
 Tatle of allowances 
 
 
 With dependents 
 
 No dependents 
 
 Number of 
 allowances 
 
 Monthly 
 
 rate 
 
 Number of 
 allowances 
 
 Monthly 
 
 rate 
 
 Lieutenant general..... 
 
 2 
 
 $42 
 
 1 
 
 $21 
 
 Major general....... 
 
 2 
 
 42 
 
 1 
 
 21 
 
 Brigadier general__ __ 
 
 2 
 
 42 
 
 1 
 
 21 
 
 Sixth pay period_____ 
 
 2 
 
 42 
 
 1 
 
 21 
 
 Fifth pay period_ ___ _^_ 
 
 3 
 
 63 
 
 1 
 
 21 
 
 Fourth pay period______ 
 
 3 
 
 63 
 
 1 
 
 21 
 
 Third pay period....... 
 
 2 
 
 42 
 
 1 
 
 21 
 
 Second pay period....... 
 
 2 
 
 42 
 
 1 
 
 21 
 
 First pay period........ 
 
 2 
 
 42 
 
 1 
 
 21 
 
 [C. M. C. M. 3.] 
 
 24-52 
 
 The value of one subsistence allowance is fixed at 70 cents per day 
 (sec. 5, Act of June 16,1942,56 Stat. 361,37 U. S. C. 105). The monthly 
 rates of allowances shown in the table set forth in article 24-51 are 
 on the basis of a month of 30 days. For a month of a greater or less 
 number of days the amounts should be correspondingly increased or 
 decreased. [C. M. C. M. 3.] 
 
 810 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS' 24-53 
 
 24-53 
 
 (1) General provisions,—Commissioned and warrant officers of the 
 Marine Corps when in a pay status are entitled to subsistence allow¬ 
 ance at all times. 
 
 (2) The subsistence allowance is credited on the basis of the actual 
 number of days in a calendar month. The crossing of the 180th 
 meridian should not be considered in computing subsistence allowance. 
 
 (3) Subsistence allowance under the Act of June 16,1942, continues 
 
 payable while officers are traveling either in an actual expense, per 
 diem, or mileage status (2 Comp. Gen. 113). [C. M. C. M. 3.] 
 
 (4) The right to the subsistence allowance does not depend on an 
 officer’s duty status in the field or elsewhere, but is 'contingent in 
 amount payable upon whether he has or has not dependents (MS— 
 Comp. Gen. A. D. 6987, Aug. 24,1922). 
 
 (5) An officer detached from sea duty and ordered to a receiving 
 ship under arrest is entitled to a subsistence allowance while on board 
 said receiving ship under arrest and awaiting trial (2 Comp. Gen. 
 415). 
 
 LIMITATION OF PAY AND ALLOWANCES 
 
 24-54 
 
 [Omitted. C.M. C.M. 3.] 
 
 24-55 
 
 Original appointment.—Upon original entry into the service an 
 officer is entitled to the pay of his rank from the date of acceptance 
 of appointment. Two copies of his acceptance of appointment and 
 oath of office, together with two copies of orders assigning him to 
 active duty, certified by himself to be correct, will be furnished the 
 disbursing officer for file with the first pay voucher. Upon first ap¬ 
 pointment where an officer has prior service which may be counted for 
 pay purposes, a statement of service will be filed. [C. M. C. M. 3.] 
 
 24-56 
 
 Appointed from midshipman.—A midshipman who, upon graduation 
 from the Naval Academy, is appointed a second lieutenant in the 
 Marine Corps, is entitled to the pay as such from the date he takes 
 
 811 
 
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 ‘’•" ^4r f 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICEKSi 24-56 
 
 rank as stated in his commission, if appointed within 6 months after 
 graduation from the Naval Academy (Act of March 3, 1893, 34 IT. S. 
 C. 863). Two copies of the letter transmitting his commission, certi¬ 
 fied by himself to be correct, will be furnished the disbursing officer 
 for file with the first pay voucher. [C. M. C. M. 2.] 
 
 24-57 
 
 Promotion to higher rank.—Upon promotion to a higher rank an 
 officer is entitled to pay from the date of rank as stated in his com¬ 
 mission. Two copies of the letter transmitting his commission, certi¬ 
 fied by himself to be correct, will be furnished the disbursing officer 
 for file with the first pay voucher. 
 
 24-58 
 
 Pending examination.—An officer of the Marine Corps who, on ac¬ 
 count of the exigencies of the service, is not examined for promotion 
 but is commissioned in the higher grade subject to the examinations 
 required by law, is not entitled to the increased pay until he has 
 passed a successful examination for promotion (Comp. Dec., October 
 17, 1917, art. 2142-11, D. C. G. A. N. S.). Pending examination he 
 should be paid as of the lower grade, and when his right to the pay of 
 the grade to which promoted is established the difference of pay can 
 be credited. 
 
 PROMCKIION OF COMMISSIONED OFFICERS, U. S. MARINE CORPS RESERVE 
 
 24-59 
 
 (1) Original appointments.—Commissioned officers of the Marine 
 Corps Reserve, upon original appointment, are entitled to the pay and 
 allowances of their rank from the date of acceptance. [C. M. C. M. 2.] 
 
 (2) Promotion or advancement.—Commissioned officers of the Marine 
 
 Corps Reserve, upon promotion or advancement to higher rank or 
 grade while on active duty, are entitled to the pay and allowances of 
 the higher rank or grade from the dates of rank as stated in their 
 commissions, as distinguished from the date of commission, or date of 
 acceptance of commission (Section 8 (c). Act of August 27, 1940). 
 Dpon promotion to a higher rank effective while in an inactive status a 
 reserve officer is not entitled to drill pay of the higher rank prior 
 to the issuance of his commission or date of order to active duty, 
 whichever comes first (20 Comp. Gen. 813). [C. M. C. M. 2.] 
 
 (3) Aviation cadet commissioned while on continuous active duty.— 
 Upon original appointment as second lieutenant pay and allowances 
 accrue from date of acceptance of commission; upon promotion to first 
 lieutenant pay and allowances accrue from date of rank as stated in 
 commission. 
 
 813 
 
24-60 
 
 MARINE CO'RPS MANUAL 
 
 24-60 
 
 Brevets conferred upon commissioned officers shall not entitle them 
 to any increase of pay (10 U. S. C. 691). 
 
 24-61 
 
 [Omitted. C. M. C. M. 3.] 
 
 24-62 
 
 Missing in action.—When reported as “missing in action,” the pay 
 of officers and enlisted men should be withheld until their status can 
 be definitely ascertained; in case no information establishing such 
 status can be obtained individual cases should be considered on their 
 merits and determined upon the evidence obtainable (25 Comp. 
 Dec. 34). 
 
 24-63 
 
 Prisoners of war.—While held as prisoners of war by an enemy 
 nation, commissioned officers and enlisted men =5^ * * are entitled 
 
 to the same pay to which they may be entitled while in the active 
 service of the United States (25 Comp. Dec. 34). 
 
 ADVANCE PAY 
 
 24-70 
 
 (1) For regulations governing the payment of advance pay to 
 officers see articles 1802 and 1803, Navy Kegulations. 
 
 (2) Form NMC-426 will be used by disbursing officers of the Ma¬ 
 rine Corps in making payments of advance pay. The following 
 method is prescribed: The amount of the advance will be entered 
 under “Credits” and designated “Advance Pay”; a corresponding 
 checkage will be entered under “Debits” and the payment shown in 
 the space headed “Payments,” in order that the voucher will prop¬ 
 erly reflect the “Overpayment.” The disbursing officer shall endorse 
 on the original orders and the Transfer Pay Account of the officer 
 receiving the advance payment the date and amount advanced. A 
 certified copy of the orders upon which advance pay is paid, and 
 bearing a facimile of the endorsement placed on the original orders, 
 will in all cases accompany the voucher. [C. M. C. M. 3.] 
 
 (3) In all ca*ses of advances or overpayments appearing on the 
 rolls, the name of the disbursing officer making such advance or over¬ 
 payment shall be noted over the amount. 
 
 - (41 Omitted. [C. M. C. M. 3.] 
 
 (5) A disbursing officer paying an advance to an officer not carried 
 on his rolls will make payment as prescribed in paragraph (2) above 
 
 814 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERSi 24-70 
 
 and forward, without delay, to the proper disbursing officer a re¬ 
 quest for checkage (NMC-301), in triplicate, of the amount so ad¬ 
 vanced. The voucher (NMC-426) as paid will be filed with the 
 returns of the disbursing officer in its regular place, i. e., alphabeti¬ 
 cally. The accomplished request for checkage, when received from 
 the disbursing officer making the checkage, will be forwarded to the 
 General Accounting Office with the voucher upon which the advance 
 was paid, or, if the voucher in question has previously been for¬ 
 warded, the accomplished request will be forwarded separately. 
 [C. M. C. M. 3.] 
 
 (6) Advance pay will be computed only on base pay, plus pay for 
 longevity. [C. M. C. M. 3.] 
 
 (7) The specific approval of the department is required in all cases 
 where the advance is not drawn prior to the expiration of a period of 
 30 days after the date of detachment, which will be granted only after 
 a detailed statement of the necessity for such advance and a full ex¬ 
 planation of the failure to draw the advance within the period speci¬ 
 fied (art. 1802 (4), N. E.). 
 
 (8) When an officer has drawn an advance of pay it is mandatory 
 that the resulting overpayment be liquidated within a 6-month period, 
 therefore, upon each settlement of his account subsequent to payment 
 of advance pay the proportionate amount of the required deduction 
 shall be made. Should an officer fail to draw in full the amount of 
 accrued pay and allowances he is entitled to receive, at the time his 
 account is settled, it will be used to reduce his overpayment and the 
 amount so used to reduce the overpayment cannot be drawn at a 
 later date. 
 
 (9) * *, no allotments in force at the time of the payment 
 of an advance, or made simultaneous with or subsequent thereto, shall 
 operate to prevent the liquidation of such advance within a period of 
 six months. In the event the stoppage of an allotment is necessary 
 to effect liquidation of an advance within the period prescribed, such 
 action shall be taken by the disbursing officer” (art. 1802 (5), N. R.). 
 
 AIDES 
 
 24-71 
 
 Allowance.—Each major general shall have three aides who may be 
 selected by him from captains or lieutenants, and each brigadier 
 general shall have two aides who may be selected by him from 
 lieutenants (10 U. S. C. 498). 
 
 24-72 
 
 (1) Pay.— {a) Sections 1098 and 1261, Revised Statutes, are ap¬ 
 plicable to the Marine Corps under the provisions of section 1612, 
 Revised Statutes (10 U. S. C. 498, 692; 34 U. S. C. 971). 
 
 815 
 
24-72 
 
 MARINE C'GiRPS MANUAL 
 
 (b) An aide to a major general shall be entitled to $200 a year in 
 addition to the pay of his rank, and an aide to a brigadier general 
 $150 a year in addition to the pay of his rank (10 U. S. C. 692). 
 
 (2) Orders to duty as aide.— (a) The order assigning an officer to 
 duty as “Aide” will state that, “the duties he is to perforin are exclu¬ 
 sively and strictly personal, confidential and of a routine character as • 
 contrasted with general staff duty” (6 Comp. Gen. 493). 
 
 (h) An aide is entitled to pay to include the date of actual relief 
 if on duty, but if on leave of absence is entitled to pay to the date of 
 order relieving him. If the general is retired, the aide is entitled to 
 pay as such to include the date prior to the date of the general’s 
 retirement. 
 
 (c) Omitted. [C. M. C. M. 3.] 
 
 DECISIONS 
 
 24-73 
 
 (1) Only the number of aides authorized by law can be allowed the 
 additional compensation attached to the office, regardless of the num¬ 
 ber that may be selected and assigned to such duty (6 Comp. Dec. 154). 
 
 (2) An officer is entitled to the additional pay allowed an aide when 
 said officer enters upon the duties under proper designation as aide, 
 and is entitled to such pay while on authorized leave, provided during 
 such leave his designation as aide remains unchanged (17 Comp. 
 Dec. 104). 
 
 (3) “Where a lieutenant in the Navy receives additional pay for 
 duty as an aide and by subsequent Executive action pursuant to the 
 act of March 4, 1913 (34 U. S. C. 870), he became a lieutenant com¬ 
 mander, the sum so allowed as additional pay as aide will not be set 
 off against the claim for pay for higher grade, because by that act 
 he became retroactively and constructively but not in fact a lieu¬ 
 tenant commander during that period” (52 Ct. Cls. 327). 
 
 (4) An aide to an officer of the Marine Corps with the rank of 
 colonel, commanding a body of marines having brigade organization 
 and performing duties ordinarily performed by a brigadier general, 
 is not entitled to be paid as aide (MS-Comp. Dec., April 27,1911). 
 
 AVIATION PAY 
 
 24-74 
 
 For instructions relative thereto see chapter 26. 
 
 LEAVE AND LEA^T: PAY 
 
 24-75 
 
 (1) Allowance of leave.—All officers on duty shall be allowed, in 
 the discretion of the Secretary of the Navy, 60 da vs’ leave of absence 
 without deduction of pay or allowances: Provided^ That the same be 
 
 816 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-75 
 
 taken once in two years: And provided further^ That the leave of ab¬ 
 sence may be extended to three months if taken once only in three 
 years, or four months if taken only once in four years. (See art. 1-17.) 
 
 (2) “The Army leave law, allowing 30 days’ leave in any 1 year, 
 becomes applicable from the date of appointment of ensign. The 
 period between the date of appointment and June 30, the end of the 
 leave year, shall be the period to be compared with the total leave 
 year in determining the prorated leave for the period between date 
 of appointment as ensign and the end of that leave year and for 
 which full pay shall be allowed.” (MS-Comp. Dec. August 19,1910). 
 
 (3) “Warrant officers shall be allowed such leave of absence, with 
 full pay, as is now, or may hereafter be, allowed other officers of 
 the United States Navy” (Navy act, August 29,1916; 34 U. S. C. 229). 
 
 (4) On and after May 26, 1928, a retired officer on active duty is 
 entitled to active duty pay while on authorized leave, not in excess of 
 statutory leave limit and while on sick leave, and to one-half active 
 duty pay while on active duty and granted leave in excess of statu¬ 
 tory leave limit (8 Comp. Gen. 5; see also art. 24-76 (2) (3); act May 
 26,1928 (37 U. S. C. 26)). 
 
 (5) Leave accrues to reserve officers and aviation cadets for period 
 of active service only, on the basis of 30 days annually. 
 
 (6) “A retired officer assigned to active duty is not entitled to cumu¬ 
 lative leave of absence that had accrued prior to his retirement, 
 notwithstanding the fact that his assignment to active duty occurred 
 immediately after his retirement” (23 Comp. Dec. 307). 
 
 24-76 
 
 (1) Leave pay.—“Officers when absent on account of sickness or 
 wounds, or lawfully absent from duty and waiting orders, shall 
 receive full pay; when absent with leave, for other causes, full pay 
 during such absence not exceeding in the aggregate 30 days in one 
 year, and half pay during such absence exceeding 30 days in one year. 
 When absent without leave, they shall forfeit all pay during such 
 absence unless the absence is excused as unavoidable” (10 U. S. C. 841). 
 
 (2) No officer of the Navy or Marine Corps, while on leave of 
 absence engaged in a service other than that of the Government of 
 the United States, shall be entitled to any pay or allowances for a 
 period in excess of that for which he is entitled to full pay, unless 
 the President otherwise directs (34 U. S. C. 871). 
 
 (3) The provisions of the above quoted acts are a restriction on 
 the pay accruing to officers of the Navy and Marine Corps during 
 leave of absence and in effect deprive these officers of half pay during 
 excess leave as authorized by section 1265, Revised Statutes, unless the 
 President shall direct otherwise. (See 8 Comp. Gen. 482 and 539.) 
 
 817 
 
24-77 
 
 MARINE CORPS MANUAL 
 
 24-77 
 
 (1) Allowances of officers on excess leave.—There being no mention 
 of “allowances” in 10 U. S. C. 841, an officer on excess leave of absence 
 is entitled to one-half pay and to no allowances, subject to the pro¬ 
 visions of article 24-76 (2 Comp. Gen. 333). 
 
 (2) Excess leave.—When an officer is in an excess-leave status at 
 the beginning of the leave year and continues in a leave status he is 
 not entitled to any pay or allowances imtil his return to a full-duty 
 status (7 Comp. Gen. 615). 
 
 MOUNTED PAY 
 
 24-78 
 
 (1) When entitled.—“Hereafter the United States shall furnish 
 mounts and horse equipment for all officers of the Army below the 
 grade of major required to be mounted, but in case any officer below 
 the grade of major required to be mounted provides himself with 
 suitable mounts at his own expense he shall receive an addition to 
 his pay of $150 per annum if he provides one mount and $200 per 
 annum if he provides two mounts” (10 U. S. C. 803). 
 
 (2) The proviso under “Pay of the Army” in the War Depart¬ 
 ment appropriation act of the fiscal year 1930 (45 Stat. 1353) , that 
 the number of horses owned by an officer of the Army occasioning 
 any public expense, including extra compensation, shall be reduced 
 to one on June 30, 1930, is a change of the substantive laws, perma¬ 
 nently fixing the authorized number of privately owned mounts for 
 which forage, bedding, shoeing, shelter, medicine, transportation, 
 extra compensation, etc., may be furnished at Government expense, 
 at one mount for each officer of the Army, effective July 1, 1930 
 (9 Comp. Gen. 248; applicable to the Marine Corps under sec. 1612 
 K. S. (34 U. S. C. 971)). 
 
 24-79 
 
 (1) How obtained.—Officers required by proper authority to be 
 mounted may obtain the additional pay for providing such mounts 
 in the following manner: By filing with the first voucher NMC-426 
 on which credit is claimed duplicate copies of their orders requiring 
 them to be mounted, together with proper certificates from their 
 commanding officer that the mount or mounts are in all respects 
 suitable for the military service, and conform to the standards for 
 mounts prescribed by proper authority (citing authority). Subse¬ 
 quent vouchers need only to refer to the original authority and the 
 first voucher with which such authority is filed. 
 
 818 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-79 
 
 (2) When on foreign duty, mounted pay may be paid to officers upon 
 the certificate of the commanding officer of marines that their duties 
 require them to be mounted. Upon receipt of such certificate it will 
 be referred by the disbursing officer concerned, via the Paymaster, 
 Marine Corps, to the Major General Commandant for approval. 
 
 (3) In United States.—Mounted pay will not be paid to officers for 
 service in the United States, except upon the certificate of the Major 
 General Commandant that their duties require them to be mounted. 
 
 24-80 
 
 Upon relief from duty requiring an officer to be mounted, or if the 
 mount or mounts are disposed of, the officer should submit with the 
 last voucher upon which mounted pay is claimed duplicate certified 
 copies of his orders indorsed to show the actual date of relief, or, 
 if the mount or mounts are disposed of, a certificate showing the date 
 upon which the officer ceased to own the mount or mounts. 
 
 24-81 
 
 The officer’s certificate upon his pay account will be the evidence 
 upon which disbursing officers will base their payments of additional 
 pay for mounts, until information is obtained by them from proper 
 authority that such additional pay is to be stopped. 
 
 24-82 
 
 Officers below the grade of major providing their own mounts do 
 not forfeit the right to additional pay by reason of absence on ac¬ 
 count of sickness or on ordinary leave, nor will the mere fact that 
 such officers are detached for a purely temporary period from the 
 stations where their mounts are kept deprive them of their right to 
 the additional pay so long as the mounts are actually and exclusively 
 owned and kept for their use in the military service at their regular 
 stations. In all other cases the right to the additional pay accrues 
 only where the mounts are actually available for use at the station 
 Avhere the officer is serving (A. R. 35-1720 (2)). 
 
 24-83 
 
 “A captain in the Marine Corps on duty in the office of the Judge 
 Advocate General of the Navy, whose duties do not require him to 
 be mounted, is not entitled to mounted pay, even though officers of 
 the Army detailed for duty in the Judge Advocate General’s office 
 of the Army are drawing this increased pay” (MS-Comp. Dec. June 
 24, 1909). 
 
 819 
 
24 84 
 
 MARINE CORPS MANUAL 
 
 TRAVEL ALLOWANCE, OFFICERS DISCHARGED 
 
 24-84 
 
 (1) Law authorizing.—“When an officer shall be discharged from 
 the service, except by way of punishment for an offense, he shall 
 receive for travel allowances from the place of his discharge to the 
 place of his residence at the time of his appointment, or to the place 
 of his original muster into the service, 4 cents per mile. And for 
 sea travel on discharge, actual expenses only shall be paid to officers” 
 (lOU. S. C. 751). 
 
 (2) But hereafter, for the purpose of determining allowances for 
 officers on discharge, “travel in the Philippine Archipelago, the 
 Hawaiian Archipelago, the home waters of the United States and be¬ 
 tween the United States and Alaska shall not be regarded as sea 
 travel, and shall be paid for at the same rates established by law for 
 land travel” (10 U. S. C. 748). 
 
 DECISIONS 
 
 24-85 
 
 (1) An officer who tenders his resignation and is honorably dis¬ 
 charged is not entitled to travel pay (189 U. S. 471). 
 
 (2) When an officer is discharged at the place where he received 
 appointment, such place is the place of residence within the meaning 
 of the travel-pay law of March 2, 1901, to which he is entitled to be 
 returned upon honorable discharge (25 Comp. Dec. 860; 10 U. S. C. 
 751). 
 
 24-86 
 
 (1) Dismissal of officers.—Officers dismissed will be paid to include 
 the date they received official notice of dismissal unless another date 
 is specified as the one from which it shall take effect. The proper 
 disbursing officer shall be notified by the officer under whom the 
 dismissed officer is serving of such final date. (See N. R. 1797.) 
 
 (2) Where an officer of the Marine Corps at date of dismissal from 
 the service was indebted to a bachelors’ mess it was held that pay due 
 said officer at date of dismissal could not be paid to the treasurer of 
 the mess to satisfy said indebtedness (18 Comp. Dec. 991). 
 
 (3) Where a sentence of court martial passed upon an officer in¬ 
 volves dismissal from the service but no forfeiture of pay, and there 
 has been no absence without authority or on account of the officer’s 
 own misconduct, pay is due to the date the officer is chargeable with 
 receipt of notice of dismissal, and for any period subsequent thereto 
 the officer is held to service under orders issued by competent author¬ 
 ity (27 Comp. Dec. 13). 
 
 820 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-87 
 
 24-87 
 
 Eesignation of officers.—Officers resigning shall be paid to include 
 the date they receive official notice of acceptance of resignation unless 
 another date is specified as the one from which it shall take effect. 
 The proper disbursing officer shall be notified, by the officer under 
 whom the resigning officer is serving, of such final date. (See N. R. 
 1797.) 
 
 24-88 
 
 Final settlement on discharge, dismissal, resignation, or revocation of 
 appointment.—Officers awaiting separation will not be paid subsequent 
 to receipt of notification thereof except upon the expressed author¬ 
 ization of this Headquarters. However, the disbursing officer carry¬ 
 ing the account of the officer concerned will retain and continue to 
 settle such account to include the date of discharge, dismissal, resig¬ 
 nation, or revocation of appointment as fixed in the notice of separa¬ 
 tion, at which time the account will be transferred to the Paymaster, 
 Eastern Pay Area, hleadquarters, U. S. Marine Corps, for final 
 disposition. A signed pay voucher showing the balance due at date 
 of separation and the mailing address of the officer, together with two 
 certified copies of orders with all endorsements thereon, will accom¬ 
 pany the transfer pay account. Before finally settling the account the 
 Paymaster, Eastern Pay Area, will ascertain from each staff depart¬ 
 ment and from the General Accounting Office, whether there are any 
 outstanding liabilities against the officer for which settlement has not 
 been made and for which the officer may legally be held responsible by 
 the Government. [C. M. C. M. 2] 
 
 24-89 
 
 Deceased officers.—In the case of the death of an officer who has sub¬ 
 mitted a pay voucher, appropriate deduction should be made under 
 ‘‘Paymaster’s statement” on the voucher, for the unexpired portion 
 of the month in which death occurred, beginning with the date sub¬ 
 sequent to the date of death. In the case of the death of an officer 
 who has not submitted a pay voucher, a detailed statement of account 
 will be prepared, in addition to the detailed statement of account 
 required by article 30-15, covering the period from date of last 
 settlement to include date of death, and filed with the disbursing 
 officer’s returns in lieu of a pay voucher. [ C. M. C. M. 3.] 
 
 821 
 
24-90 
 
 MARINE CORPS MANUAL 
 
 TRANSFER PAY ACCOUNTS 
 
 24-90 
 
 I 
 
 Pay accounts shall run for consecutive periods.—An officer who does 
 not desire to draw his pay need not present his voucher, but when an 
 officer’s account is stated it must be stated consecutively, and the dis¬ 
 bursing officer’s records must show consecutive settlements from the 
 time the officer’s account is taken up until it is transferred. 
 [C. M. C. M. 3.] 
 
 24-91 
 
 Transfer of pay accounts.—Officers receiving orders to change sta¬ 
 tions, which involve the transfer of their pay accounts to another 
 disbursing officer, should immediately notify the disbursing officer 
 who carries their accounts of such fact. 
 
 24-92 
 
 Form NMC-40 will be used to transfer the accounts of officers who 
 have been paid in full or who have a balance due and unpaid. Where 
 an officer is transferred with a balance overpaid Form NMC-41 will 
 be used. An original and three copies will be prepared by the dis¬ 
 bursing officer carrying the officer’s account. The original and two 
 copies will be delivered to the officer transferred. In the event they 
 cannot be delivered to the officer they will be forwarded to the dis¬ 
 bursing officer paying the ship or station to which the officer is 
 transferred. 
 
 24-93 
 
 The disbursing officer receiving the accounts of an officer will ac- 
 knoAvledge receipt by completing that part of the form reserved for 
 this purpose and return the duplicate copy to the disbursing officer 
 from whom received, the original will be filed with the returns, and 
 the triplicate will be retained for his files. Where transfer pay ac¬ 
 counts are received from disbursing officers of the Marine Corps on 
 foreign stations, the duplicate will be accomplished as above indi¬ 
 cated, but will be forwarded direct to the Paymaster, Marine Corps, 
 with letter of transmittal, for incorporation in the returns of the 
 transferring officer, a copy of the letter of transmittal being furnished 
 the latter. 
 
 24-94 
 
 Certificate of dependency.—The following' procedure will govern 
 when transferring an officer’s account with certificate of dependency: 
 Under remarks on the transfer pay account will be entered, “Flas 
 dependent_ _, certificate filed 
 
 (Relationship) (Name) 
 
 with voucher No._, account of_month of 
 
 55 
 
 822 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-95 
 
 24-95 
 
 Payments en route.—If it is necessary for an officer to draw pay while 
 en route from old to new station he should present his transfer pay 
 account, if in his possession, and two certified copies of his orders, 
 with all endorsements in chronological order, to the nearest disburs¬ 
 ing officer with request for payment. 
 
 24-96 
 
 Copies of orders, reporting or detachment.—Two copies of an officer’s 
 orders, with all endorsements in chronological order, and certified to 
 be correct, must be furnished the disbursing officer of the station to 
 which reporting or from which detached. In the event an officer is 
 entitled to and desires to draw advance pay, he must also furnish 
 his original orders and two additional certified copies thereof. 
 
 24-97 
 
 Receipted transfer pay accounts and copies of orders where filed.—The 
 receipted transfer pay account and certified copy of orders of an 
 officer on detachment will be filed with the pay voucher on which 
 his account last appears. In the event that the pay voucher, on which 
 his account last appears, has been forwarded by the disbursing officer 
 to the General Accounting Office, the receipted transfer pay account 
 and certified copy of orders will be forwarded to that office, by letter 
 of transmittal, via the Paymaster, giving the voucher number and 
 month with which they are to be filed. 
 
 24-98 
 
 Allotments.—To facilitate auditing and for reference purposes, 
 when allotments are checked for more than 1 month, or in cases 
 when the settlement made covers a portion or all of 2 different months 
 and but 1 month’s checkage is made for allotments, a notation will 
 be made opposite such checkage, to show the month for which the 
 allotments are checked. The same procedure will be followed on 
 Form NMC-434 (Recapitulation and Transcript of Accounts), also 
 allowing sufficient space between the accounts of officers to distinctly 
 separate them. 
 
 24-99 
 
 Adjustments.—When adjusting short credits or overcredits of pay 
 and allowances in the account of an officer, the item or items involved 
 will be shown in detail in the body of the voucher or under “Pay¬ 
 master’s Statement” thereon. Appropriate explanation of each item 
 will be made under “Remarks.” Where both a short credit and an 
 
 [C. M. C. M. 3] 
 
 / 
 
 823 
 
24-99 
 
 MARINE CORPS MANUAL 
 
 \ 
 
 overcredit is involved, each will be properly credited or debited, as 
 appropriate, and in no case will such items be adjusted by crediting 
 or debiting a net amount. IC. M. C. M. 3.1 
 
 HOSPITAL SUPSISTE^’CE 
 
 24-100 
 
 (1) The value of the ration to be checked against the accounts of 
 those persons not entitled to rations while sick in hospital is the value 
 of the hospital ration as fixed from time to time in the annual appro¬ 
 priation acts (5 Comp. Gen. 243; 24 U. S. C. 16). 
 
 (2) Officers, active or retired, admitted to Naval, Army, Marine, or 
 other hospitals, where the expenses are paid by the United States, are 
 checked the value of one hospital ration per day, to be credited to the 
 naval hospital fund. 
 
 (3) Checkage for hospital subsistence.—To facilitate auditing and 
 for reference purposes, when an officer is a patient in a Naval Hos¬ 
 pital, the following remarks will be shown under “Paymaster’s 
 Statement” on pay voucher: 
 
 (a) Upon admittance to hospital and during continuance therein: 
 
 Sick in U. S. N. H. -:-since- 
 
 (Place) (Date) 
 
 Subsisted in hospital_to_ 
 
 (Date) (Date) 
 
 (h) When discharged from hospital: 
 
 Sick in U. S. N. H. _since_ 
 
 (Place) (Date) 
 
 Discharged from U. S. N. H. _,- 
 
 (Place) (Date) 
 
 Subsisted in hospital_to_ 
 
 (Date) (Date) 
 
 (c) Granted sick leave: Periods of sick leave will also be shown 
 under remarks. 
 
 [C. M. C. M. 3.] " 
 
 (4) Disbursing officers having the pay accounts of officers, active 
 and retired, undergoing treatment in hospitals will be furnished by 
 the medical officer in command of the hospital with ration admission 
 and discharge notices (S» & A. Form 35-m), which will be filed as 
 subvouchers to the voucher upon which checkage has been made. 
 Upon receipt of a ration admission notice, disbursing officers should 
 make checkage of the value of one hospital ration per day (computed 
 upon the actual number of days in the month) from the date follow¬ 
 ing the date of admission to the hospital and including the date of 
 discharge, S. & A. Form 35-m (admission) being filed with the first 
 voucher upon which checkage is m.ade and S. & A. Form 35-m (dis¬ 
 charge) being filed with the last voucher upon wffiich checkage is 
 made. 
 
 824 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-100 
 
 (5) In Army hospital.—Should an officer of the Marine Corps, while 
 in an Army hospital under competent authority, pay subsistence 
 charges out of his personal funds he should prepare and submit a 
 claim for reimbursement on Standard Form 1012, accompanied by 
 the receipted bill, to the disbursing officer who carries his account. 
 The officer’s account will be charged at the rate of the value of one 
 hospital ration for each day subsisted in hospital and the balance of 
 the expense borne by the naval hospital fund, in accordance with the 
 provisions of article 1827 Navy Eegulations. A copy of the voucher 
 will be forwarded to the Bureau of Medicine and Surgery, Navy 
 Department. 
 
 (6) In St. Elizabeths Hospital.—Commissioned officers of the 
 Army, Navy, and Marine Corps, who are received in St. Elizabeths 
 Hospital upon the orders of the Secretary of War and the Secretary 
 of the Navy, respectively, are not entitled while undergoing treat¬ 
 ment in said institution to subsistence at the expense of the Govern¬ 
 ment (MS-Comp. Dec., January 24, 1912). 
 
 (7) An officer of the Marine Corps undergoing treatment in a naval 
 hospital but who does not take any meals at such hospital is not 
 chargeable with the value of hospital subsistence. 
 
 Traveling Expenses 
 
 GENERAL 
 
 24-101 
 
 (1) Basis of reimbursement for travel.—Officers are entitled to ex¬ 
 penses of travel when traveling under competent orders without 
 troops (37 U. S. C. 20). 
 
 (2) Travel by officers may be via government owned vessel on 
 mileage basis, on actual expense basis, or by government or commer¬ 
 cial aircraft. The mode of travel to be followed varies according to 
 circumstances and the method of reimbursement is fixed by law and 
 Navy Regulations, and further limited and defined by decisions of 
 the Comptroller General, and by the Secretary of the Navy. 
 
 24-102 
 
 Travel expenses not payable by the Government.— 
 
 At duty station (3 Comp. Gen. 634). 
 
 Short trips within the immediate vicinity of the duty station 
 (Comp. Gen. A-12367, March 1, 1926, art. 2500-3 D. C. G. A. N. S.). 
 
 Travel incidental to other duty (Comp. Dec. December 31, 1908; 
 Comp. Gen. A-11107, September 18, 1925, art. 2500-3 D. C. G. 
 
 A. N. S.). 
 
 Travel returning from leave to official station for duty (2 Comp 
 Gen. 217 and 424; and 3 Comp. Gen. 76’0). 
 
 825 
 
24-102 
 
 MARINE CORPS MANUAL 
 
 Travel under permissive orders (art. 1813 N. K., and Comp. Gen. 
 A-983, March 18,1924, art. 2500-3 D. C. G. A. N. S.). 
 
 Travel under orders but not on public business (Comp. Gen. 
 A-23246, June 30, 1928, art. 2500-3 D. C. G. A. N. S.). 
 
 24-103 
 
 (1) Travel with and without troops defined and determined.—In view 
 of the long-continued use of the expression “traveling without 
 troops” in the Army, the Army Regulations furnish a proper defi¬ 
 nition of that term when applied to other services by section 12 of 
 the Act of June 10,1922 (37 U. S. C. 20; 6 Comp. Gen. 240). 
 
 (2) With troops.—Traveling with troops will be regarded as cover¬ 
 ing all cases of travel included: 
 
 Under orders for movement, in whatever manner, of the officers’ 
 appropriate command. 
 
 Under orders for the movement of detachments, escorts, or stores, 
 where the movement is made by marches or by transportation belong¬ 
 ing to or especially hired for the purpose by the United States. 
 
 Under orders directing officers to accompany troops. 
 
 (3) Without troops.—Traveling without troops will be regarded as 
 covering cases of: 
 
 Officers included in the movement, by railroad, stage, or like estab¬ 
 lished lines of conveyances, except by air, of detachments of less than 
 10 armed or unarmed men (exclusive of officers), such as guards and 
 nurses for disabled or insane officers or soldiers, and escorts for in¬ 
 spectors, quartermasters, and others, and guards for public funds or 
 property in their charge; and of officers with recruiting parties of 
 less than 10 men (excluding officers), when it is necessary to be absent 
 from their regular station for more than 24 hours, whether the travel 
 be performed by such established lines of conveyance or by transpor¬ 
 tation belonging to or especially hired for the purpose by the United 
 States. It will also include cases of officers traveling in charge of a 
 detachment of recruits, whatever the size of such detachment. 
 
 Travel by air under circumstances which render it impracticable to 
 carry facilities for messing and sheltering. 
 
 24-104 
 
 Retired officers.—Retired officers when traveling under competent 
 orders without troops shall be “entitled to the same mileage as are 
 active officers” (act of June 12, 1906, 34 Stat. 246). 
 
 24-105 
 
 Transportation requests.—Officers who so desire may, upon appli¬ 
 cation to the Quartermaster Department, be furnished under their 
 orders, transportation requests for the entire journey by land, ex- 
 
 826 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICEKS 24-105 
 
 elusive of sleeping- and parlor-car accommodations, or by water. 
 The transportation so furnished shall, if travel is performed under 
 a mileage status, be deducted from the officers’ mileage account, at the 
 rate of 3 cents per mile (10 U. S. C. 870). 
 
 24-106 
 
 Land-grant deductions.—In the case of officers whose route of travel 
 is in whole, or in part, over a land-grant road, the law requires a 
 deduction of 3 cents per mile whether or not transportation was pro¬ 
 cured from the Quartermaster Department (10 U. S. C. 870; see 
 art. 24^105). 
 
 24-107 
 
 Procurement of transportation.—As reimbursement for transporta¬ 
 tion can be made only in the amount the Government would have 
 paid had the transportation request been furnished, such request 
 should be used whenever practicable by officers, Eeserves, and 
 civilians traveling on official business. 
 
 24-108 
 
 The furnishing of transportation is not authorized in cases of 
 permissive travel between the Asiatic station and the United States 
 via Europe (Comp. Gen. A-36019, April 8, 1931, art. 2509-1 D. C. 
 
 G. A. N. S.). 
 
 24-109 
 
 Travel started and completed in different fiscal years.—Land or coast¬ 
 wise water travel will be charged against the appropriation current 
 at the time the transportation (ticket) is procured or, in the case of 
 mileage, the appropriation for the fiscal year in which the major 
 portion of the travel is performed (9 Comp. Gen. 458). Ocean 
 steamship travel will be charged against the appropriation current 
 on the date of sailing (16 Comp. Gen. 858). Actual expense or per 
 diem travel will be charged to the fiscal year in which the travel was 
 performed. 
 
 AUTHORIZATION FOR TRAVEL 
 
 24-110 
 
 (1) Orders are necessary. 
 
 (2) Travel without orders.—No expenses for travel are authorized 
 unless orders by competent authority have been issued therefor 
 (Comp. Gen. May 14, 1918, art. 2508-1 D. C. G. A. N. S.). 
 
 (3) Travel prior to receipt of orders.—Expenses for travel are not 
 authorized when the travel is performed in anticipation of or prior 
 to receipt of orders (18 Comp. Dec. 141). 
 
 827 
 
 240250—40 
 
 53 
 
24-110 
 
 MARINE CORPS MANUAL. 
 
 (4) Verbal orders.—Written orders are essential. When urgent 
 public business makes it necessary, a verbal order given in advance 
 of travel and subsequently reduced to writing and approved by the 
 Major General Commandant or Navy Department, will meet this 
 requirement (Comp. Gen. S771, April 4, 1923; A-26467, April 17, 
 1929, art. 2508-2 D. C. G. A. N. S.). 
 
 (5) In case of loss of original orders.—Officers will make claim on 
 the General Accounting Office, Claims Division, for mileage or other 
 expenses accrued under said orders (Comp. Dec., August 2, 1905, 
 art. 2510-1 D. C. G. A. N. S.). 
 
 24-111 
 
 Proceed time and delay.—See article 1-20. 
 
 24-112 
 
 (1) Mileage, officers’.—^Mileage will be paid only on orders issued 
 by the Major General Commandant or Navy Department or by a 
 commanding officer and approved by the Major General Commandant 
 or Navy Department, or on orders issued by the Department Com¬ 
 mander, Department of the Pacific, for the movement of officers 
 within his department. 
 
 (2) Eepeated travel.—Orders for actual and necessary expenses in 
 lieu of mileage require the approval of the Secretary of the Navy 
 (37 U. S. C. 20). 
 
 (3) Travel by air.—A competent order is one issued or approved 
 by the Major General Commandant or Navy Department. The order 
 shall show the duty involved, that the travel is to be by air, stops 
 to be made enroute, and either that reimbursement of actual and 
 necessary expenses at not to exceed $8 a day, or a per diem of not 
 to exceed $6 is authorized. 
 
 (4) Actual expenses—within the United States.—Orders must be is¬ 
 sued or approved by the Major General Commandant or the Navy 
 Department (art. 1810 (1) N. R.). 
 
 (5) Actual expenses—Outside the United States.—Orders must be 
 issued or approved by the Major General Commandant or Navy De¬ 
 partment, or the Commander in Chief of a fleet or station (art. 1810 
 (2) N. R.). The necessity for the travel will be certified on the 
 order by the officer issuing it. 
 
 (6) Marine Reserves.—Orders to Marine Reserve officers ordered 
 to training duty when no flight duty is involved may be issued by 
 commanders of Reserve districts subject to the instructions of the 
 Major General Commandant or Navy Department. Mileage may be 
 paid on such orders without the approval of the Major General Com¬ 
 mandant or Navy Department. In all other cases, the requirements 
 for orders to other personnel apply to orders to Reserves. When an 
 
 828 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-112 
 
 aviation cadet desires to travel by private conveyance, an endorse¬ 
 ment authorizing such travel will be placed on his orders by the com¬ 
 mander of his Reserve district or by his commanding officer. 
 
 ORDERS AND ENDORSEMENTS 
 
 24-113 
 
 (1) Original orders required.—Claims for reimbursement of travel 
 allowances will be accompanied by the original orders and all en¬ 
 dorsements thereon, including the hour, date, and place of receipt, and 
 dates and places of detachment and reporting, together with two cer¬ 
 tified copies thereof. When travel is performed on orders by dis¬ 
 patch, claim will not be submitted until after receipt of the confirming 
 orders, and the original of such confirming orders will be attached to 
 the claim. If all endorsements are not on the confirming orders, the 
 original and two certified copies of the dispatch orders will also be 
 submitted. 
 
 (2) Before presenting the orders to the disbursing officer, the person 
 performing, the travel will endorse on them the date and hour of be¬ 
 ginning of travel and date and hour of arrival at final destination, 
 and in the case of aerial surveys the date and hour of arrival at and 
 departure from each place where such surveys are to be made. In the 
 case of travel by Government vessel, orders will be endorsed to show 
 the date and hour of sailing of the vessel, and of embarkation and 
 debarkation. 
 
 (3) If any references are made on the orders, copies of such refer¬ 
 ences will be attached unless the contents of the reference is quoted in 
 the body of the orders, except in the case of confidential or secret 
 orders, in which case the officer concerned will certify to such fact. 
 
 (4) An officer claiming mileage to his home will, upon completion 
 of travel, certify on his orders his place of residence, and the date of 
 his arrival thereat. 
 
 TRAVEL VIA GOVERNMENT OWNED VESSEL 
 
 24-114 
 
 (1) Expenses reimbursable.— (a) On Government vessels for which 
 no fare is charged: Only actual and necessary expenses incurred which 
 are reimbursable (34 U. S. C. 897; 5 Comp. Gen. 1009). This author¬ 
 izes mess bills only, from date and hour of sailing to date and hour of 
 debarkation; and on dates of sailing and debarkation, for each meal 
 at one-third the daily rate charged by the mess of the vessel. 
 
 (b) If rail travel in the United States is involved: Mileage to the 
 port of embarkation and from port of debarkation to the new station 
 but no expenses of transportation of person or baggage to or from 
 rail or steamer (21 Comp. Dec. 534). 
 
 829 
 
24-115 
 
 MARINE CORPS MANUAL 
 
 {c) For periods required to disembark on account of delay of such 
 vessels, or for transfer to another vessel before reaching final destina¬ 
 tion : Actual expenses, necessarily incurred, not to exceed $7 per day 
 (Comp. Gen. A-39070, November 9,1931, art. 2501 D. C. G. A. N. S.). 
 
 (2) Expenses not reimbursable.— [a) When required to report to a 
 station for further orders, or for temporary duty en route to final 
 destination: No expenses incurred while awaiting transportation to 
 final destination (11 Comp. Gen. 31). 
 
 {h) When travel is not continued beyond transshipping point: No 
 expenses after debarkation. 
 
 {c) After arrival of vessel at destination: No expenses while on 
 board vessel at destination awaiting orders (22 Comp. Dec. 50). 
 
 (3) Ordered to travel by Government vessel but elects to travel in dif¬ 
 ferent manner.—When an officer is ordered to proceed via Government 
 vessel, but elects and is authorized to travel by a different route, he is 
 entitled to the cost that would have been incurred by the Government 
 in furnishing transportation under the original orders, i. e., mileage 
 for distance to and from stations and points of embarkation and de¬ 
 barkation and amount of mess bill which would have been incurred 
 on the Government vessel (MS-Comp. Gen. 4741, July 25, 1923; 9 
 Comp. Gen. 269). 
 
 24-116 
 
 Travel in a mileage status.—In lieu of traveling expenses, including 
 transportation of baggage, officers traveling within the United States, 
 under orders, receive mileage at the rate of 8 cents per mile, distance 
 being computed by the shortest usually traveled route as shown in the 
 Official Mileage Tables. 
 
 24-117 
 
 (1) Circumstances under which mileage is allowed.— (a) To and from 
 Alaska (6 Comp. Gen. 675). 
 
 {h) By Government conveyance on land within the United States 
 and outside and beyond limits of duty station: mileage, less deduc¬ 
 tions as if travel has been on a transportation request. 
 
 {c) Ordered from point outside United States to point within 
 United States: mileage for that portion of the travel within 
 United States (Comp. Dec. 23873, August 20, 1914, art. 2501-3 
 D. C. G. A. N. S.). 
 
 {d) Ordered to travel over route which is not the shortest usually 
 traveled route: mileage over route actually traveled (Comp. Dec. 
 Sept. 28, 1903; 2501-3 Comp. Dec., December 27, 1907, art. 2501-3 
 
 D. C. G. A. N. S.). 
 
 (e) First appointment.— Officer on first appointment is entitled 
 to mileage from place of acceptance of commission to his first duty 
 station, provided, the distance is not greater than from his place of 
 official residence (as recorded in the Navy Department) to his first 
 duty station. 
 
 830 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-117 
 
 (/) Orders changed en route, while on leave between stations, or 
 before date of reporting at new station: Mileage from old station 
 to final new station, via shortest usually traveled route (Comp. Gen. 
 7380, March 17, 1923; Comp. Gen. 5927, March 6, 1924; 2501-3 Comp. 
 Gen. A-12964, February 25, 1926, art. 2501 D. C. G. A. N. S.). 
 
 (g) Orders canceled before reaching destination: Mileage for that 
 portion of journey completed; or if travel was by other than shortest 
 usually traveled route, for distance on shortest usually traveled 
 route bearing the same ratio to total distance of such route as dis¬ 
 tance to point where orders were canceled bears to entire distance on 
 route chosen (21 Comp. Dec. 480). 
 
 (h) Ordered to temporary duty from leave: Mileage from place 
 order was received to place of temporary duty if not on direct route 
 to permanent station; but only mileage from place of temporary 
 duty to permanent station for distance in excess of that from place 
 orders were received to permanent station (Comp. Gen. x\-22484, 
 April 24,1928; art. 2501-3 D. C. G. A. N. S.; and 9 Comp. Gen. 215). 
 
 (i) Ordered to temporary duty from leave, while changing sta¬ 
 tion: Mileage from the place of detachment from the old station to 
 the place of temporary duty, thence to the new permanent station 
 (19 Comp. Gen. 315). 
 
 (j) Kecalled from leave, ordered to report to new station: If the 
 ofiicer returns to old station, mileage from old to new station (MS- 
 Comp. Dec., June 27, 1917). If the officer proceeds direct to the new 
 station, mileage from place order was received to new station if not 
 in excess of that from old to new station; in the latter case, mileage 
 for the distance from old to new station (Comp. Dec. May 19, 1914, 
 art. 2501-3 D. C. G. A. N. S.). 
 
 (k) Detached to settle account and await orders: Mileage traveled 
 not in excess of that from old to new station (17 Comp. Dec. 444). 
 
 (l) To and from sick leave (Ct. of Cls., February 1,1915; 27 Comp. 
 Dec. 977). 
 
 (m) To home on retirement, if travel is performed within 1 year 
 after date of detachment or date of discharge from treatment in 
 hospital, but in the latter case travel must be performed within 1 
 year from date of retirement (1 Comp. Gen. 363; Comp. Gen. 2687, 
 January 3,1923; A-67061, November 18, 1935, art. 2501-3 D. C. G. A. 
 N. S.; 8 Comp. Gen. 327). 
 
 (n) Unauthorized change of residence: An officer who has changed 
 his official residence without the permission of the Navy Department 
 is entitled, if ordered to or from his home for purposes other than 
 retirement, only to the mileage to or from his former official resi¬ 
 dence as recorded at the Navy Department (Comp. Gen. November 
 25, 1912, art. 2501-3 D. C. G. A. N. S.). However, in the case of an 
 officer ordered home to be retired, the word “home” means the place 
 which the officer selects for his return to civil life from his military 
 
 831 
 
24-117 
 
 MARINE CORPS MANUAL 
 
 life, and to which he has the intention of going when retired, and to 
 which he does actually go (1 Comp. Gen. 363). 
 
 (2) Circumstances under which mileage is not allowed.— (a) For 
 travel by Government aircraft. 
 
 (h) For travel outside the United States (4 Comp. Gen. 604). 
 
 (c) For travel in Government automobile within duty district of 
 the oflBcer concerned when he may return each day to his quarters. 
 
 (d) For travel under orders for movement of detachments, escorts, 
 or stores, where the movement is made by marches or by transporta¬ 
 tion belonging to or especially hired for the purpose by the United 
 States (19 Comp. Gen. 186; MS—Comp. Gen. B-7495, December 27, 
 1939). 
 
 (e) For ordered travel by commercial aircraft (18 Comp. Gen. 
 256). 
 
 ACTUAL EXPENSE BASIS 
 
 24-118 
 
 (1) Travel on actual expense or per diem basis.—Actual and necessary 
 expenses, not exceeding sums fixed by statute and regulations, or 
 per diem allowance for subsistence, are allowed for travel under 
 orders beyond the continental limits of the United States, in Alaska, 
 and for repeated travel between two or more places in the United 
 States (37 U. S. C. 20). 
 
 (2) Travel beyond the continental limits of the IJnited States.— (a) It 
 is travel abroad when an officer goes under orders from within the 
 United States to a foreign place, from one foreign place to another, 
 or from a foreign place to a place within the United States (3 Comp. 
 Gen. 724). 
 
 (h) IVhen an officer is ordered from a west coast port to an 
 east coast port by way of Panama he is making one journey within 
 the United States, but wffien he is ordered from a port in the United 
 States to Panama, and after arrival there is ordered to another 
 port in the United States, the travel is abroad (4 Comp. Gen. 604). 
 
 (c) Travtx. on \t:ssels of foreign registry. —Reimbursement of 
 expenses for travel in the case of officers traveling under orders on 
 ships of foreign registry is not authorized unless it is certified by 
 the Navy Department, the Major General Commandant or the Com¬ 
 mander in chief on a foreign station, that a vessel under the United 
 States flag is not available. 
 
 (3) Eetum from Asiatic stations via Europe.—Officers relieved from 
 duty in the Asiatic and authorized to return to the United States 
 via Europe will be reimbursed the cost that would have been incurred 
 by the Government in furnishing direct transportation to the United 
 States and mileage within the United States to the final destination 
 to which ordered, provided that such cost does not exceed the travel- 
 
 832 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-118 
 
 ing expenses and mileage via the route actually traveled (Comp. 
 Gen. A-25 0 495 April 18, 1929; Comp. Gen. A-34329, February 16, 
 1931, art. 2501-4 D. C. G. A. N. S.). 
 
 (4) Travel status terminates when the officer reached the port 
 to which ordered, even if he does not at once report on board the 
 vessel to which assigned, due to inadequacy of quarters (Comp. 
 Gen. A-20649-24537, December 10,1929, art. 2501-4 D. C. G. A. N. S.). 
 
 (5) When orders require temporary duty of short duration at a 
 number of places and travel from place to place between such tem¬ 
 porary duty, it is considered as continuous travel for the entire 
 period of absence from the permanent station (10 Comp. Gen. 443). 
 
 (6) Repeated travel within the United States.— {a) When additional 
 duties are assigned an officer requiring repeated travel from his 
 permanent duty station to other points in the vicinity, actual ex¬ 
 penses are allowed instead of mileage, unless mileage is specifically 
 authorized in his orders. 
 
 {h) There must be more than one journey (Comp. Dec., June 7, 
 1907; A-5440, A-7625, A-8310, March 25, 1925, art. 2501-4 
 
 D. C. G. A. N. S.). 
 
 {g) Orders must direct that actual and necessary expenses only 
 be allowed. 
 
 (d) Travel must not be solely between place of duty and place of 
 lodging (Comp. Gen. A-10154, July 29, 1925, art. 25014 D. C. G. 
 
 A. N.S.). 
 
 (7) By automobile.—^When directed to travel by other than Gov¬ 
 ernment transportation, officers may elect to proceed by commercial 
 or privately owned conveyance. If travel is by private conveyance 
 reimbursement will be at the special mileage rate stated in sub- 
 para^aph (8) (h) (37 U. S. C. 20a). The mileage is in lieu of 
 gasoline, oil, and garage rent, and does not cover subsistence (12 
 Comp. Gen. 423; and MS-Comp. Gen. A-35049, February 13, 1931). 
 Reimbursement for actual and necessary expenses or per diem will be 
 allowed for the length of time that would have been required had 
 the travel been on Government transportation requests over the 
 shortest usually traveled route. This special allowance for travel 
 by automobile does not apply when the officer traveling is in a 
 mileage status. 
 
 (8) Amounts allowed.— (a) Actual cost of transportation including 
 Pullman. 
 
 (d) If by private conveyance, 3 cents per mile computed over the 
 shortest usually traveled route as shown in Official Mileage Tables. 
 
 (g) Expenses actually incurred. (See art. 24-123.) Not in excess 
 of $7 a day; or 
 
 (d) Per diem allowance of $6 a day, if authorized in orders (2 
 Comp. Gen. 72). 
 
 (e) See article 24-123 for items allowed. 
 
 833 
 
24-119 
 
 MAKINE CORPS MANUAL. 
 
 24-119 
 
 (1) Travel by Government aircraft and when ordered or authorized 
 to travel by commercial aircraft.—Actual and necessary expenses not 
 to exceed $8 per day, or a per diem allowance of $6 per day for 
 traveling expenses (which includes subsistence and all personal 
 expenses in connection with travel) are allowed for travel in Gov¬ 
 ernment-owned or commercial airplanes under competent orders 
 directing or authorizing such travel (37 U. S. C. 20; 49 U. S. C. 424; 
 8 Comp. Gen. 225; 18 Comp. Gen. 257 and 450). 
 
 (2) Continuous journey required.—The travel must be a continuous 
 journey by air. This means any journey in an aircraft from and 
 return to the place of initial departure or to other final destination 
 specified in orders which requires one or more landings. A stop, 
 not due to “necessary delay” in any locality may not exceed 72 hours, 
 except that when the orders state that the duties assigned en route 
 are exceptional and will probably require more than 72 hours for 
 performance, a delay of 15 days mav be authorized (Comp. Gen. 
 5569, October 17,1923, art. 2501-5 D. C.'^G. A. K. S.; MS-A-39742, Au¬ 
 gust 17,1937). Commencement of the journey will be the actual time 
 of embarkation in aircraft and its termination the actual time of 
 debarkation at a final destination. 
 
 (3) Travel status ends on arrival at en route station if the delay 
 (other than necessary delay) exceeds 72 hours or a greater delay not 
 in excess of 15 days authorized in orders. A travel status so ter¬ 
 minated does not again revive until commencement of travel 
 thereafter. 
 
 . (4) A necessary delay during a continuous travel by air is a delay 
 incident to unfavorable weather conditions, or because of necessary 
 repairs to aerial equipment. When delay is due to the illness or 
 injury of a pilot, it is a necessary delay for all those traveling by 
 the airplane except the pilot (Comp. Gen. A-29270, November 5,1929, 
 art. 2501-5 D. C. G. A. N. S.). 
 
 (5) Aerial survey travel.— {a) A per diem of $7 is allowed for the 
 actual time consumed while traveling by air in connection with 
 aerial surveys of rivers, harbors, or other Governmental projects. A 
 per diem of $6 is allowed for actual time consumed in making such 
 aerial surveys. Payment is to be made from the appropriations for 
 the project for which the survey is being made. Only one of these 
 per diem allowances will be paid for any one day (34 U. S. C. 893). 
 
 (6) The personnel must be specifically assigned to the perform¬ 
 ance of aerial survey duty; the duty must be on projects other than 
 those pertaining to the Naval or military services proper; and the 
 projects must be duly authorized (4 Comp. Gen. 853). 
 
 {c) Travel time begins with the date the permanent station is left, 
 and ends with the day of return to the permanent station. 
 
 834 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-119 
 
 {d) The $7 per diem allowance is payable for the time consumed 
 in aerial travel from the permanent station to the basing point or 
 locality of the survey, for return aerial travel on completion thereof, 
 and for any ordered air travel in connection with the survey. It is 
 not payable when the permanent station is used as a base during 
 the survey. 
 
 {e) The $6 per diem is payable for time in making the survey 
 when operating from a base other than the permanent station. If 
 other than air travel is performed the $6 per diem will also be paid 
 for the entire period of such travel, and transportation in kind will 
 be furnished. If it is impracticable to furnish transportation in 
 kind, reimbursement will be made for what it would have cost the 
 Government to furnish such transportation. 
 
 (6) Travel partly by air and partly by rail.—Eeimbursement for the 
 portion of the journey by land will be made in accordance with para¬ 
 graphs 24-116 or 24r-118 (8) (^), as applicable, and the portion by 
 air in accordance with article 24-119 (1). 
 
 (7) See article 24-123 for items allowed. 
 
 PREPARATION AND PAYMENT OF MILEAGE VOUCHERS 
 
 24-120 
 
 (1) Computation of mileage in general.— {a) Distances official— 
 Shortest route.— * * Hereafter the settlement of all traveling 
 
 expense claims, where the payment of such is authorized by existing 
 law, and the determination of distances and of what constitutes the 
 shortest usually traveled route in the meaning of laws relating to 
 traveling allowances, shall accord to such rules as the Secretary of 
 the Navy may prescribe” (34 U. S. C. 894). 
 
 (6) Army distance tables. —“It is hereby directed in pursuance of 
 the act of March 3,1909, and after correspondence with the honorable 
 the Secretary of War, that in the settlement of traveling allowances 
 in the United States Marine Corps the determination of distances and 
 of what constitutes the shortest usually traveled route shall conform 
 to the information contained in the Army distances tables and amend¬ 
 ments thereto in elfect at the date of payment” (Sec. Navy, July 2, 
 1909). Distance between two points of travel is fixed absolutely by 
 mileage tables prepared by the Chief of Finance, United States Army, 
 under the direction of the Secretary of War, regardless of the actual 
 distance (7 Comp. Dec. 301). 
 
 (c) Cormiutation of mileage will be shown in detail on the mileage 
 voucher (Standard Form 1071), giving the distance from point to 
 point and stating how it was obtained, if not from the Official Mileage 
 Tables. 
 
 (d) Mileage is based on the shortest usually traveled route between 
 two points as regards distance, not time (21 Comp. Dec. 68). 
 
 240250—40 
 
 54 
 
 835 
 
24-120 
 
 MAEINE CORPS MANUAL 
 
 {e) When doubt exists as to the distance traveled, the certificate 
 of the officer, stating the route by which he traveled, with the distance 
 thereof, and that it was the shortest usually traveled route, will be 
 received as evidence. 
 
 (2) Computation of mileage when transportation request has been 
 issued.— (a) Travel by direct route. —Mileage will be computed as 
 follows: The official distance as determined by the Official Mileage 
 Tables will be multiplied by 8 cents per mile. From the result will 
 be deducted the official distance multiplied by 3 cents per mile. The 
 remainder will be the mileage due the officer. 
 
 (b) Travel by route equalized with oeficial route. —^Mileage will 
 be computed in the same manner as for travel over the official route 
 outlined in subparagraph (a) (7 Comp. Gen. 802). 
 
 (c) Extended travel. —An officer performing extended travel, in 
 a mileage status, may be paid mileage for that portion of the journey 
 completed at time of payment. 
 
 (d) On change of station. —^When new station is within the con¬ 
 tinental limits of the United States and extended travel is involved, 
 mileage is payable only after reporting for duty thereat. WTien new 
 station is beyond the continental limits of the United States, on com¬ 
 pletion of the land travel within the continental limits of the United 
 States; except in latter case when an officer is on leave, mileage will 
 not be paid until expiration of the leave. 
 
 (e) Tra\tl by circuitous route not equalized with the official 
 route. —Mileage will be computed as follows: The official distance as 
 determined by the Official Mileage Tables will be multiplied by 8 cents 
 per mile. From the result will be deducted the actual distance traveled 
 multiplied by 3 cents per mile. From the remainder will be deducted 
 the number of miles over land-grant railroad on the official route not 
 included in the actual route traveled multiplied by 3 cents per mile. 
 The remainder will be the mileage due the officer (7 Comp. Gen. 498 
 and 802 and A-38475, October 29, 1931, art. 2510-5 D. C. G. A. N. S.). 
 
 (/) Stop-o\tr en route. —^When there has been a stop-over en route 
 after mileage has been computed as outlined in subparagraph 1 (a), 
 ((?), or (d)^ there will be deducted the amount of the excess over what 
 it would have cost the United States for unbroken travel (Comp. Gen. 
 A-36990, July 18,1931, art. 2510-3 D. C. G. A. N. S.). 
 
 (^) Travel by commercial air line, mileage basis. —Mileage will 
 be computed as follows: The official distance as determined by the 
 Official Mileage Tables will be multiplied by 8 cents per mile. From 
 the result will be deducted the number of miles over land-grant rail¬ 
 road on the official route multiplied by 3 cents per mile. From the 
 remainder will be deducted the actual cost to the Government of 
 transportation furnished by commercial air line. The remainder, if 
 any, will be the mileage due the officer. If the actual cost exceeds the 
 mileage at 8 cents less land-grant at 3 cents, the excess will be collected 
 from the officer (18 Comp. Gen. 450). 
 
 836 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-120 
 
 {h) Travel by water within the United States. —^YvHien water 
 routes within the United States are competitive with rail routes and 
 of substantially the same distance, and the cost to the Government 
 does not exceed the cost to the Government for transportation via 
 rail over the official distance as determined by the Official Mileage 
 Tables, mileage will be computed in the same manner as for travel 
 over the official route outlined in subparagraph {g). When the cost 
 to the Government for the water transportation exceeds the cost via 
 the official distance, the difference will also be deducted (Comp. Gen. 
 A-36364, May 6,1931, art. 2510-3 D. C. G. A. N. S.). 
 
 (^) Travel between east and tvest coasts via commercial vessel.— 
 Mileage will be computed as follows: The official distance as deter¬ 
 mined by the Official Mileage Tables between the points involved in the 
 orders will be multiplied by 8 cents per mile. From the result will be 
 deducted (1) land-grant miles included in such distance multiplied 
 by 3 cents per mile, (2) number of miles of land travel actually fur¬ 
 nished multiplied by 3 cents per mile, and (3) the actual cost of water 
 transportation. The remainder is the mileage due the officer (Comp. 
 Gen. A-29410, December 5,1929, art. 2510-3 D. C. G. A. N. S.). 
 
 (3) Computation of mileage when transportation requests have not been 
 issued.— {a) No land-grant travel involved between points in 
 orders.— Mileage will be computed at 8 cents per mile for the official 
 distance as determined by the Official Mileage Tables. 
 
 { h ) Land-grant travel included in official distance between 
 POINTS designated IN ORDERS. —Mileage will be computed as follows: 
 The official distance as determined by the Official Mileage Tables will 
 be multiplied by 8 cents per mile. From the result will be deducted 
 the number of miles of land-grant travel included in such route 
 multiplied by 3 cents per mile. The remainder will be the mileage 
 due the officer (Comp. Gen. 5255, August 31, 1923, art 2510-4 D. C. 
 G. A. N. S.). 
 
 (4) Computation of mileage when transpoilation requests have been 
 issued for part of the travel by direct route.—Mileage will be computed 
 as follows: The official distance as determined by the Official Mileage 
 Tables from place of detachment to new duty station will be mul¬ 
 tiplied by 8 cents. From the result will be deducted the number of 
 miles traveled on transportation request as determined from the 
 Official Mileage Tables multiplied by 3 cents per mile. From the re¬ 
 mainder will be deducted the number of miles over land-grant rail¬ 
 road on the official route not included in the actual route traveled 
 multiplied by 3 cents per mile. The remainder will be the mileage 
 due the officer (Comp. Gen. A-38475, October 29, 1931, art. 2510-5 
 D. C. G. A. N. S.). 
 
 PREPARATION AND PAYMENT OF PER DIEM AND ACTUAL EXPENSE VOUCHERS 
 
 24-121 
 
 Orders.—See article 24-113. 
 
 837 
 
24-122 
 
 MARINE CORPS MANUAL 
 
 24-122 
 
 (1) Vouchers.—Standard Form 1012 will be used. 
 
 (2) Certificate in lieu of affidavit.—When the claim covers travel of 
 an officer, the affidavit on public voucher for reimbursement of travel 
 and other expenses (Standard Form 1012) will be altered so as to be¬ 
 come a certificate by striking out ‘‘do solemnly swear (or affirm)” and 
 inserting “hereby certify” (15 Comp. Gen. 28). 
 
 (3) Certificate when accompanied by dependents.—Persons traveling 
 on an actual-expense basis and accompanied by their dependents will 
 certify on their vouchers that no part of any items claimed was ex¬ 
 pended for the traveling expenses of their dependents. When the 
 expenses of dependents are intermingled with those of the traveler, 
 only the pro rata share will be allowed the traveler. 
 
 24-123 
 
 (1) Items for which reimbursement may be made.— (a) Transporta¬ 
 tion expenses include railroad and steamship tickets, Pullman tickets, 
 boat lodging, streetcar fare or taxi to and from railway station, wharf, 
 or landing field, transfer and checking of baggage, and other similar 
 expenses incident to travel. 
 
 (b) Subsistence expenses include room rentals, meals, tips at hotels, 
 restaurants and on dining cars, streetcar fare other than to and from 
 station or wharf, laundry, and other similar expenses. 
 
 (c) No claim will be allowed for expenses which considering the 
 circumstances appear unreasonable or unnecessary or exceed the maxi¬ 
 mum allowances listed in the following subparagraphs: 
 
 1. Specific items. — a. There is a definite limitation on the reimburse¬ 
 ment which may be secured on specific items under varying circum¬ 
 stances. These maximum allowances are set forth in the following 
 subparagraphs. 
 
 b. Officer; maximum allowances within the continental limits of the 
 United States: 
 
 Stateroom for night, v/ater travel, where stateroom is extra_ (‘) 
 
 Subsistence, covering meals, lodging, bath, and tips,^ at meals and 
 hotel, not to exceed per day-$7. 00 
 
 1 When staterooms are not included in the ticket, such as in coastwise, bay, or river 
 travel, the maximum allowances on the lines indicated are as follows : 
 
 Minimum 
 
 rate 
 
 Baltimore Steam Packet Co. (outside stateroom)_$1. 75 
 
 Chesapeake Steamship Co. (outside stateroom)_ 1.75 
 
 Colonial Navigation Co. (stateroom)_ 1.00 
 
 Eastern Steamship Lines, New York-Boston Line (out.side stateroom)- - 
 
 New England Steamship Co., Fall River Line (stateroom)_ 1.00 
 
 New England Steamship Co., New London Line (stateroom)- 1. 00 
 
 (At present boats of this line make trip from New York to New London 
 during day and no stateroom necessary.) 
 
 New England Steiimship Co., Providence Line (stateroom)_ 1.00 
 
 Norfolk & Washington Steamboat Co. (outside stateroom)_ 1. 75 
 
 When staterooms cannot be procured wuthin this price limit, certificate to that effect 
 shall be furnished to cover payment of larger amounts. 
 
 2 Reimbursement will not be made for tips given in a State having antitipping laws pro¬ 
 hibiting such tips. Tips to bar boys, bootblacks, and for similar services, are personal and 
 wiU not be allowed. 
 
 838 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-123 
 
 Tips ^ at hotel (including tips ® at meals) : 
 
 Per day ®_ .70 
 
 Per week at same hotel ^_:_ 3. 50 
 
 Meals on train or boat f 
 
 Breakfast_r_ 1. 75 
 
 Midday meal_ 1. 75 
 
 Dinner-_ 2. 80 
 
 Single meals not on train or boat, when absent from station less than 
 a day: 
 
 Breakfast_ 1. 75 
 
 Midday meal- 1. 25 
 
 Dinner_ 1. 75 
 
 Tips ^ at meals, each **_ . 20 
 
 Tips^ to porters (exclusive of meal tips) on train or boat: 
 
 Per day_ . 70 
 
 Trips less than 5 hours_ . 35 
 
 Transfer, handling, and checking baggage_ 1. 75 
 
 Streetcar fare in connection with transportation. 
 
 Actual taxi fares from station or wharf to place of abode or business; or 
 from place of abode or business to station or wharf; or betCveen inspection 
 points. Receipts will not be required. 
 
 Actual cost of expressage or other shipment charges and storage of ofiScial 
 books, papers, or instruments. 
 
 Actual cost of excess baggage on articles included in officer’s regular outfits 
 and on Government property, and charged for at regular rates. [C. M. 
 
 C. M. 2.] 
 
 c. Officer; maximum allowances in Alaska and outside continental 
 limits of the United States: 
 
 Hotel bill, including lodging, subsistence, bath, tips^ at meals, and 
 
 at hotel, per day-$ 7 . OO 
 
 Single meals ®___ 1 , 75 
 
 Tips^ at hotels (including tips at meals) 
 
 Per day- 1.05 
 
 Per week at one hotel_ 4 , 90 
 
 Tips at each meal_ . 20 
 
 Tips to porters (exclusive of meal tips) on train or boat, per day_ . 70 
 
 Trips less than 5 hours_*_ , 35 
 
 Fees for sea travel: * For the duration of the voyage, including dates 
 of embarkation and disembarkation: 
 
 Trips of 10 days, or less, per day_ 1 , 50 
 
 Trips of 11 to 20 days, $1.50 per day for the first 10 days, and $1 per 
 day for each day in excess of 10 days. 
 
 Trips exceeding 20 days $1.50 per day for the first 10 days, $1 per day for 
 second 10 days, and 50 cents per day for each day in exces sof 20 days. 
 
 Steamer chair and rug for duration of the voyage, including dates of 
 sailing and arrival: Minimum commercial rates actually charged. 
 
 Actual cost of motor or other conveyances, to cover all details of reporting, 
 etc., and arriving at place of abode. 
 
 Transfer of baggage: Actual expenses incurred for all transfers of baggage, 
 and payment for all charges on baggage, where such excess weight is 
 _ caused only by article included in regular outfits. 
 
 2 Reimbursement will not be made for tips given in a State having antitipping laws pro¬ 
 hibiting such tips. Tips to bar boys, bootblacks, and for similar services, are personal and 
 will not be allowed. 
 
 * Provided limit of $7 per day for subsistence is not exceeded. 
 
 * Fees for sea travel must be supported by an itemized list for expenditures on account of 
 
 tips. When dependents travel with the officer, a statement shall be furnished as to 
 whether any part of the tips listed was paid in connection with the travel of such 
 dependents and. if so, the amount thereof. [C M C M 2 and 3 I 
 
 839 
 
24-123 
 
 MARINE COiRPS MANUAL 
 
 (2) Time of departure or arrival as a factor.— {a) Per diem basis.— 
 The full per diem rate will be allowed for each fractional part of a 
 day during which travel exists. 
 
 { h ) Actual expense basis.— 1. Reimbursement will be made for: 
 
 Lodging if the hour of departure from duty station is before midnight, or 
 the hour of arrival or return to duty station is after midnight. 
 
 Breakfast if the hour of departure is before 8 a. m. or the hour of arrival 
 after 8 a. m. 
 
 Luncheon if the hour of departure is before 1 p. m. or hour of arrival after 
 1 p. m. 
 
 Dinner if the hour of departure is before 7 p. m. or hour of arrival after 
 6 p. m. 
 
 The time of arrival at and departure from a place will be considered 
 as the hour at which the train, boat, or other conveyance used by the 
 traveler actually leaves or arrives at its regular terminal. 
 
 2. In exceptional circumstances, reimbursements for cost of meals 
 may be allowed when hours of departure or arrival are slightly dif¬ 
 ferent from those specified in paragraph (2) (6) 1. A full expla¬ 
 nation of the circumstances must be given on the claim in each 
 instance; and the meals must necessarily have been taken during 
 absence from place of domicile or headquarters. The term “station” 
 means the post of duty or municipality in which such post of duty 
 is situated. 
 
 3. Reimbursement for subsistence is not allowed when the traveler 
 is only temporarily absent on short trips into the territory-adjacent 
 to his official station between the hours of 8 a. m. and 6 p. m. 
 
 (3) Claim for reimbursement.— [a] Preparation of claim for re¬ 
 imbursement ON PER diem basis. —Dates and hours of departure and 
 arrival will be stated; also dates, hours, and places of arrival and 
 departure at all stops. All necessary stops other than those author¬ 
 ized in orders shall be explained. 
 
 (6) Preparation of claim for reimbursement for actual ex¬ 
 penses. —1. Expenditures will be itemized in chronological order. 
 The following information will be stated on the claim: 
 
 Dates and hours of departure aud arrival, or embarkation and debarkation. 
 
 Dates and hours of arrival and departure at all stops, authorized and unau¬ 
 thorized, with full explanation of unauthorized stops. 
 
 Place (town or en route), time, and date meals are eaten. 
 
 If automobile or carriage hire is included, the necessity therefor. 
 
 If telephone and telegraph are included, a certificate that such messages 
 were official. 
 
 If there has been any delay en route, the necessity therefor. 
 
 If on repeated travel orders, the actual places at which official duty was 
 performed. 
 
 The points between which taxicabs authorized under (1) (&) are used. 
 
 2. A certificate will be made on the claim that the amounts claimed 
 have actually been expended. 
 
 3. Receipts will be attached covering hotel bills, Pullman, and 
 similar items, officers’ mess bills on Government vessels, and in the 
 
 840 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-123 
 
 case of enlisted men, meals and when they have been allowed to 
 select their own route, transportation. 
 
 4. A day will be considered as beginning with breakfast and end¬ 
 ing with lodging. The cost of lodging will be regarded as pertaining 
 to the day in which the night began, even though obtained after 
 midnight. 
 
 5. In the case of air travel, meals purchased prior to embarking 
 and eaten in flight may be included and reimbursement will be made 
 in accordance v/ith the hours listed in paragraph (2) (h) 1. 
 
 6. In the case of travel abroad, opposite each item will be shown 
 the amount in the currency of the country iii which the expense was 
 incurred and the equivalent in United States currency. 
 
 7. Expenses incurred during leave or delay for the traveler’s own 
 
 convenience will not be included. ' 
 
 8. Quarantine charges are a part of necessary traveling expenses 
 and will be allowed (13 Comp. Gen. 369). 
 
 9. Bridge tolls. —Except when traveling by privately owned con¬ 
 veyance on a mileage basis. (See art. 16-191.) 
 
 10. The railroad and connections over which transportation is 
 procured will be stated on the face of each voucher opposite the 
 amount claimed for reimbursement of the cost of such transporta¬ 
 tion. When the transportation is procured upon Government re¬ 
 quest, the number of the transportation request and the railroad and 
 connections will be stated on each voucher. Items for which no 
 reimbursement is claimed will be shown in their proper chronological 
 order. 
 
 11. When travel has heen hy privately owned conveyance. — a. A 
 copy of the authority for leave or delay en route will be attached, 
 unless such authority is included in the orders. 
 
 h. As payment is made on a mileage basis no receipts for trans¬ 
 portation are required. 
 
 c. When travel is actually performed between remote places where 
 the distances cannot be determined from official guides the claimant 
 shall indicate the speedometer reading in support of the distances 
 claimed. 
 
 d. Claims for the allowance of 3 cents per mile should be stated 
 as follows: 
 
 ‘‘For allowance for transportation in privately owned conveyance 
 
 from-to_,_miles (O. T. D.),” 
 
 the amount involved being extended in the column headed “Other 
 expenses.” 
 
 MARINE CORPS RESERVE 
 
 24-124 
 
 (1) Other than aviation cadets.— (a) When and to what entitled.— 
 Commissioned, chief warrant, and warrant officers of the Marine 
 Corps Keserve, including those on the honorary retired list, or who 
 
 841 
 
24-124 
 
 MARINE C'OiRPS MANUAL 
 
 may have been retired, when traveling under competent orders, on 
 active duty or on training duty with pay or when employed in au¬ 
 thorized travel to and from such duty, shall receive the same allow¬ 
 ances for travel as provided by law for commissioned, chief warrant, 
 and warrant officers of the Regular Marine Corps (34 U. S. C. 853a 
 and e). [C. M. C. M. 2.] 
 
 (b) Released from active duty. —^When an officer of the Marine 
 Corps Reserve is ordered home, and, upon arrival, to assume an in¬ 
 active status, payment of mileage from his duty station to his home 
 will be effected prior to the officer’s departure from the active duty 
 station (sec. 3, Act of June 16, 1942, 56 Stat. 361). Unless the orders 
 direct travel, payment of mileage therefor is not authorized (MS- 
 Comp. Dec. Aug. 21, 1918; MS-Comp. Gen. 1476, May 5,1922). (See 
 art. 13-154 (3) (&), M. C. M.). [C. M. C. M. 3.] 
 
 (c) Mileage—active duty—officers’ reserve corps—“home” con¬ 
 templated BY statute. —An officer of the Naval Reserve, upon release 
 from active duty or training duty, with pay, is not entitled to mile¬ 
 age greater than that from his last duty station to his official resi¬ 
 dence of record in the Bureau of Naval Personnel at the time of en¬ 
 tering on such duty (Comp. Gen. B-9915, May 9,1940). 
 
 (2) Aviation cadets.— (a) Aviation cadets of the Naval Reserve 
 while traveling under orders en route to active duty undergoing 
 training, or when traveling under orders in the performance of 
 active duty, or when traveling under orders en route to their homes 
 or places of appointment for detachment from active duty under¬ 
 going training, are entitled, if travel is not by Government aircraft 
 or is not beyond the continental limits of the United States, to 
 transportation, and actual expenses or per diem in lieu of actual 
 expenses, as authorized for midshipmen. If the travel is by Govern¬ 
 ment aircraft or is beyond the continental limits of the United States, 
 they are entitled to the same expenses as officers of the Regular Navy 
 (34U.S.C.843). [C. M.C. M.2.] • _ 
 
 (h) Travel by private conveyance is allowed if authorized in 
 advance, or if approved after travel is completed. 
 
 (c) Amounts allowed for travel other than by government air¬ 
 craft. —1. Actual cost to the Government of first-class transporta¬ 
 tion, including Pullman (through lower berth or parlor-car 
 seats) ; or 
 
 (d) If by private conveyance 3 cents per mile computed over the 
 shortest usually traveled route. 
 
 (e) Omitted. [C. M. C. M. 2.] 
 
 miscellaneous 
 
 ’ 24-125 
 
 (1) Civil employees—Via commercial lines.—Regulations covering 
 travel of civil employees are contained in Standardized Government 
 
 842 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFIOERSi 24-125 
 
 Travel Regulations procurable from the office of the Secretary of 
 the Navy. 
 
 (2) Escort for insane personnel. —An officer on temporary duty in 
 charge of transfer of 10 or more insane patients is not traveling 
 without troops, and therefore is not entitled to mileage but is en¬ 
 titled to transportation, Pullman accommodations, and transfers (6 
 Comp. Gen. 240). 
 
 (3) Witnesses.— (a) In civil courts. —See article 16-20. 
 
 (5) In interest of government. —A naval officer is entitled to 
 mileage and an enlisted man to transportation and expenses when 
 ordered to perform travel to testify to facts officially ascertained by 
 liim (4 Comp. Gen. 1070), or in state courts (Comp. Gen., Oct. 9, 
 
 1925, art. 2507-5, D. C. G. A. N. S.), or when the Government is not 
 a party but is interested in the case (MS-Comp. Gen., July 28, 1915), 
 to be paid from Navy appropriations. 
 
 {c) Before military courts. —Naval personnel required to attend 
 as witnesses before courts martial are entitled to mileage or trans¬ 
 portation as in any other case when traveling under orders regardless 
 of whether it is an Army or Navy court (9 Comp. Gen. 282). 
 
 {d) Expenses may be paid from the place where the witness is 
 actually residing and to which the summons is sent, even though such 
 place is not his legal residence (27 Comp. Dec. 149). 
 
 {e) If absence from place of duty is required for only a portion of 
 a day, no subsistence is authorized (Comp. Gen. A-14000, June 8, 
 
 1926, art. 2507-5, D. C. G. A. N. S.). 
 
 (4) Escort for deceased personnel. — {a) Transportation is authorized 
 for an escort not to exceed one person to accompany the bodies of 
 Naval personnel who die while in service, from or to place of death, 
 to or from place of burial within the continental United States, and 
 return ((34 U. S. C. 923); MS-Comp. Gen. A-24108, Sept. 19, 1928; 
 MS-A-38287, Aug. 31, 1931; Dec. Comp. Gen. B-9374, Apr. 16, 1940). 
 [C. M. C. M. 2.] 
 
 {h) The escort may be in the naval or military service, or a rela¬ 
 tive, friend, or other civilian (art. 1513 (5), N. R.). 
 
 {c) Travel to attend funeral. —No expenses for travel to attend 
 the funeral of a naval officer will be allowed except that of the escort 
 authorized in article 16-29. 
 
 RETIRED officers 
 
 ^ 24-131 
 
 (1) Law providing. —“That hereafter commissioned officers of the 
 Marine Corps shall be * * * retired and discharged * * * 
 like manner and with the same relative conditions in all respects as 
 provided for commissioned officers of the line of the Navy, by existing 
 law, or by laws hereafter enacted, except as may be necessary to adapt 
 
 532089—43 
 
 24 
 
 843 
 
24-131 
 
 ]m:arine corps manual 
 
 the said provisions to the Marine Corps, or as herein otherwise pro- 
 ' vided: * (34 U. S. C. 626a). 
 
 (2) Effective date of retirement.— {a) All transfers to the retired 
 list by reason of nonselection for promotion and failure on profes¬ 
 sional examination for promotion shall be made on June 30 of the 
 fiscal year in which retirement is effective (34 U. S. C. 404). 
 
 {h) The act of April 23, 1930, provides as follows: That hereafter 
 retirement authorized by law of Federal personnel of whatever class, 
 civil, military, naval, judicial, legislative, or otherwise, and for what¬ 
 ever cause retired, shall take effect on the first day of the month follow¬ 
 ing the month in which said retirement would otherwise be effective, 
 and said first day of the month for retirements hereafter made shall 
 ,be for all purposes in lieu of such date for retirement as may now be 
 authorized; except that the rate of active or retired pay or allowances 
 shall be computed as of the date retirement would have occurred if 
 this act had not been enacted. (See 9 Comp. Gen. 512.) All laws or 
 parts of laws, insofar as in conflict herewith, are repealed (5 U. S. C. 
 47a). 
 
 24-132 
 
 (1) Retired after June 30, 1922.—* * That on and after July 
 
 1, 1922, retired officers and warrant officers shall have their retired 
 pay, or equivalent pay, computed as now authorized by law on the 
 basis of pay provided in this act, which pay shall include increases 
 for all active duty performed since retirement in the computation of 
 their longevity pay and pay periods: Provided^ That nothing in this 
 act shall operate to reduce the present pay of officers, warrant officers 
 * * * now on the retired list, or officers, or warrant officers in an 
 
 equivalent status of any of the services mentioned in the title of this 
 act * * *” (Sec. 15, Act of June 16, 1942, 56 Stat. 367). [C. M; 
 
 C. M. 3.] 
 
 (2) “The retired pay of officers and warrant officers of the Army, 
 Navy, Marine Corps, Coast Guard, Coast and Geodetic Survey, and 
 Public Health Service, who were retired on or before June 30, 1922, 
 shall not be less than that provided for the officers and warrant officers 
 of these services of equal rank and length of service retired subsequent 
 to that date: Provided^ That nothing in this act shall operate to reduce 
 the pay of any officer or warrant officer now on the retired list” 
 (37U. S. C. 26a). 
 
 (3) On and after February 6, 1942, no money allowances for sub¬ 
 sistence and rental of quarters shall accrue to any officer of the Navy 
 or Marine Corps on the retired list for any period during which any 
 such officer is not employed on active duty (Act of Feb. 6, 1942, 56 
 Stat. 48). [C. M. C. M.’j.] 
 
 844 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-133 
 
 24-133 
 
 (1) Pay, general.—The pay of all officers retired from active service, 
 for any of the following causes, shall, when not on active duty, be equal 
 to 75 per centum of the pay provided by law for the grade or rank 
 which they held, respectively, at the time of their retirement. 
 
 {a) For age, 64 years (34 U. S. C. 384). 
 
 {h) Upon own application after 40 years’ service (34 U. S. C. 381). 
 
 {c) For physical disability due to incident of service (34 U. S. C. 
 417). 
 
 {d) For failure on physical examination for promotion. (See 
 par. (5).) 
 
 {e) For nonselection for promotion if specially commended for 
 performance of duty in actual combat by the head of the executive 
 department under whose jurisdiction such duty was performed. 
 
 (2) Own application after 30 years’ service.—When an officer has been 
 30 years in the service, he may, upon his own application, in the dis¬ 
 cretion of the President, be retired from active service and placed 
 upon the retired list with three-fourths of the highest pay of his grade 
 (34U. S. C. 383). 
 
 (3) Own application with 20 years’ service.—When officers of the line 
 of the Navy, other than commissioned warrant officers, have completed 
 20 years’ commissioned service, they may at any time thereafter, upon 
 their own application, in the discretion of the President, be retired 
 from active service and placed upon the retired list with retired pay 
 computed at the rate of 2% per centum of their active duty pay at the 
 time of retirement, multiplied by the number of years of service for 
 which entitled to credit in the computation of their pay on the active 
 list, not to exceed a total of 75 per centum of said active-duty pay. A 
 fractional year of 6 months or more shall be considered a full year 
 ill computing the number of years service by which the rate of 2i/^ per 
 centum is multiplied (34 U. S. C. 404e). 
 
 (4) Failure on professional examination for promotion.—Officers wffio 
 fail on the professional examination for ])romotion shall be honor¬ 
 ably discharged with 1 year’s pay if of less than 20 years’ service; 
 if of over 20 years’ service they shall be retired on June 30 of the fiscal 
 year in which they so failed with retired pay computed as provided in 
 paragraph (3) above (34 U. S. C. 404i). 
 
 (5) Failure on physical examination for promotion.—Officers on a 
 promotion list who fail to pass the required physical examination for 
 promotion and who are found incapacitated for service by reason of 
 physical disabilitv contracted in the line of duty shall be retired in 
 the rank for which they were selected, or adjudged fitted, with retired 
 pay at the rate of 75 per centum of the active-duty pay of the grade 
 to which selected or adjudged fitted (34 U. S. C. 404h). 
 
 (6) Second lieutenant, failure on physical examination for promotion.— 
 If an officer of the grade of second lieutenant shall fail in his physical 
 
 [C. M. C. M;3.1 
 
 845 
 
24-133 
 
 MARINE CORPS MANUAL 
 
 examination for promotion and be found incapacitated for service 
 by reason of physical disability contracted in the line of duty, he 
 shall be retired with 75 per centum of the pay of the rank to which 
 his seniority entitled him to be promoted (34 U. S. C. 390, 417, 626a: 
 Comp. Gen. A-83384, dated February 11, 1937). [C. M. C. M. 2.] 
 
 LONGEVITY 
 
 24-134 
 
 “Hereafter, except in case of officers retired on account of wounds 
 received in battle, no officer now on the retired list shall be allowed 
 or paid any further increase of longevity pay, and officers hereafter 
 retired, except as herein provided, shall not be allowed or paid any 
 further increase of longevity above that which has accrued at date 
 of their retirement” (10 U. S. C. 686). 
 
 24-135 
 
 Pay periods.—Although retired pay may be increased by longevity 
 under the act of March 2, 1903, retired officers may not advance to a 
 higher pay period, unless by reason of assignment to active duty 
 (10 U. S. C. 686). 
 
 24-136 
 
 Active-duty pay.—An officer placed upon the retired list for any 
 cause is not thereafter entitled to active-duty pay unless specifically 
 assigned to active duty by order of the Secretary of the Navy. 
 
 24-137 
 
 Deduction for hospital fund.—Deduction at the rate of 20 cents per 
 month shall be made for the naval hospital fund in the case of 
 retired officers. 
 
 24-138 
 
 (1) Settlement of accounts when retired.—When an officer is placed 
 on the retired list his accounts will be settled to include the date prior 
 to date of retirement, and unless retained on active duty will at once 
 be transferred (using the regular transfer pay account accompanied 
 by two copies of the orders, with all endorsements, placing the officer 
 on the retired list) to the Paymaster. 
 
 (2) The Paymaster will upon receipt of the transfer pay account, 
 prepare Form NMC-769 (Account card, retired list) in duplicate, 
 retain one copy and forward the other, accompanied by a copy of the 
 order (with all endorsements) placing the officer on the retired list, 
 to the General Accounting Office. 
 
 846 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-139 
 
 24-139 
 
 (1) Payments to retired officers not on active duty will be made by 
 check monthly, or semimonthly, if any so desire, by the Paymaster. 
 Ketired officers must at all times keep the Paymaster advised of their 
 addresses. Checks in payment of retired pay will be mailed on the 
 fifteenth and thirtieth days of the month. When these dates fall 
 on Sundays or holidays checks will be mailed on the next succeeding 
 working day. 
 
 (2) Personnel residing or traveling in foreign countries where the 
 ordinary methods of payment cannot apply, must themselves bear 
 the delay, inconvenience, and expense which may be caused thereby, 
 and must evidence to the disbursing officer carrying their accounts 
 the fact of their right to pay by letter or certificate signed on or 
 after the last day of the period for which payment is desired. In 
 every case where payment is authorized to be made to any other than 
 the payee, direct, the payee or his guardian or committee must evi¬ 
 dence to the disbursing officer carrying his accounts the fact of his 
 right to pay. The evidence of the right to pay will be in the form 
 of a letter or certificate signed by the payee or his guardian or com¬ 
 mittee on or after the last day of the period for which payment is 
 desired. Where persons are confined in an institution for the insane, 
 the report may be obtained from the superintendent of the institution. 
 
 24-140 
 
 (1) The accounts of all retired officers not on active duty will be 
 abstracted on the approved form and will be stated in one sum. 
 [C.M.C.M.3.] 
 
 (2) Where a retired officer is afterwards placed on active duty, the 
 account card will temporarily be closed and his account regularly 
 transferred to the disbursing officer who is to make settlement with 
 him while on active duty. When relieved from active duty the account 
 will be closed (to include the date of relief from active duty) and again 
 transferred to the Paymaster, accompanied by duplicate copies of the 
 order (with all endorsements) of relief from active duty. 
 
 24-141 
 
 A summons to a retired officer to attend as a witness before a general 
 court-martial does not place him on active duty (5 Comp. Dec. 244). 
 
 24-142 
 
 The retired pay of an inmate of a hospital is not a “pension” within 
 the meaning of the Act of March 4, 1898 (24 U. S. C. 6); therefore 
 it should not be paid to the Secretary of the Navy for the benefit of 
 the hospital of which he is an inmate (12 Comp. Dec. 407). 
 
 847 
 
24-143 
 
 MARINE CORPS MANUAL 
 
 24-143 
 
 An officer who by authority of a private Act is placed on the 
 retired list with higher rank from a prior date is entitled to the 
 retired pay provided from the date of his taking rank on the retired 
 list less any pay he has received during the period, but without the 
 deduction of any allowances that he may have received while on 
 active duty (17 Comp. Dec. 919). 
 
 24-144 
 
 (1) Holding civil position.—Under the Act of July 31,1891 (28 Stat. 
 205), a retired officer of the Marine Corps who receives a retired pay 
 in excess of $2,500 per annum is not eligible for appointment to a 
 position as civilian employee of the Government, whether the posi¬ 
 tion be specifically appropriated for by statute or generally authorized 
 under a lump-sum appropriation (26 Comp. Dec. 49). 
 
 (2) The Act of May 31, 1924 (5 U. S. C. 62), provides “That sec¬ 
 tion 2 of the legislative, executive, and judicial appropriation act, 
 approved July 31, 1894, is amended, by adding at the end thereof, 
 a new sentence to read as follows: ‘Ketired enlisted men of the Army, 
 Navy, Marine Corps, or Coast Guard, retired for any cause, and re¬ 
 tired officers of the Army, Navy, Marine Corps, or Coast Guard, who 
 have been retired for injuries received in battle or for injuries or 
 incapacity incurred in line of duty shall not, within the meaning of 
 this section, be construed to hold or to have held an office during 
 such retirement ^ 
 
 (3) Section 212 of the Act approved June 30,1932 (5 U. S. C. 59a), 
 provides: 
 
 {a) After the date of the enactment of this Act, no person hold¬ 
 ing a civilian office or position, appointive or elective, under the 
 United States Government or the municipal government of the Dis¬ 
 trict of Columbia or under any corporation, the majority of the stock 
 of which is owned by the United States, shall be entitled, during the 
 period of such incumbency, to retired pay from the United States 
 Tor or on account of services as a commissioned officer in any of the 
 services mentioned in the Pay Adjustment Act of 1922 (U. S. C., 
 title 37), at a rate in excess,of an amount which when combined with 
 the annual rate of compensation from such civilian office or posi¬ 
 tion, makes the total rate from both sources more than $3,000; and 
 when the retired pay amounts to or exceeds the rate of $3,000 per 
 annum such person shall be entitled to the pay of the civilian office 
 or position or the retired pay, whichever he may elect. As used in 
 this section, the term “retired pay” shall be construed to include cred¬ 
 its for all service that lawfully may enter into the computation 
 thereof. 
 
 (5) This section shall not apply to any person whose retired pay 
 plus civilian pay amounts to less than $3,000: Provided^ That this 
 
 848 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-144 
 
 section shall not apply to regular or emergency commissioned offi¬ 
 cers retired for disability incurred in combat with an enemy of the 
 United States (12 Comp. Gen. 37; 19 Comp. Gen. 191; 5 U. S. C. 59a). 
 
 24-145 
 
 Oath not required.—An officer placed on the retired list by special 
 Act of Congress is entitled to pay from the date of approval by the 
 President; therefore no oath and acceptance is necessary in his case 
 (Comp. Gen. A. D. 6951, Aug. 11,1922). 
 
 RETIRED OFFICERS ON ACTIVE DUTY 
 
 24-140 
 
 Promotion.—* * Active duty performed after June 30, 1922, 
 by an officer on the retired list or its equivalent, shall not entitle such 
 officer to promotion * * (37 U. S. C. 26). 
 
 24-147 
 
 (1) Pay .—Ketired commissioned, commissioned warrant, and war¬ 
 
 rant officers shall, when on active duty, receive full pay and allow¬ 
 ances of the grade or rank in which they serve on such active duty 
 and, when on active duty status, shall have the same pay and allow¬ 
 ance rights while on leave of absence or sick as officers on the active 
 list, and, if death occurs when on active duty status, while on leave 
 of absence or sick, their dependents shall not thereby be deprived of 
 the benefits provided in the Act approved June 4, 1920, as amended 
 (sec. 15, Act of June 16, 1942, 56 Stat. 367). [C. M. C. M. 3.] 
 
 (2) {a) All retired officers and warrant officers are entitled, when 
 
 recalled to active duty at any time, to “full pay.” Full pay is the 
 pay prescribed by the Act of June 16, 1942, whether retired prior to 
 or after June 30, 1922. ^ Full pay in the case of a chief warrant officer 
 retired upon his own application after completion of 30 years’ serv¬ 
 ice under the Act of May 13, 1908, and entitled to retired pay based 
 on the highest pay of his grade, is the active duty pay and allowances 
 prescribed for a chief warrant officer of the same length of service 
 for pay purposes on the active list (Comp. Gen. A-67898, Aug. 11, 
 1936, and 21 Comp. Gen. 173). [C. M. C. M. 2 and 3.] 
 
 (h) All commissioned officers on the retired list shall, when on 
 active duty, receive full pay and allowances of the rank or grade in 
 which they serve on such active duty: Pi'ovided^ That this shall not 
 operate to reduce the pay and allowances of such retired officers while 
 on active duty (Public Law 340, 7Tth Congress, approved Dec. 15, 
 1941). [C. M. C.M. 3.] 
 
 (c) Where an officer was on the retired list June 30, 1922 and re¬ 
 ceiving pay under the Act of May 11,1908, and section 1262, R. S. (see 
 
 849 
 
24-147 
 
 MARINE CORPS MANUAL 
 
 art. 24-134), and that pay is higher than that provided in the Act of 
 June 16, 1942, section 19 of the Act saves the officer’s right to both 
 active and retired pay on the basis of the pay laws in effect on May 
 31, 1942. The allowances to which an officer is entitled who is receiv¬ 
 ing saved pay are the allowances prescribed by sections 5 and 6 of 
 the Act of June 16, 1942, for his rank and length of service on May 
 31, 1942 (19 Comp. Gen. 573; 71 Ct. Cls. 432; 60 Ct. Cls. 829). 
 [C. M. C. M. 3.] 
 
 (3) Officers retired with retired pay at the rate of 2% per centum 
 of the active dut}^ pay received by them at the time of retirement 
 multiplied by the number of years for which entitled to credit for the 
 computation of their pay on the active list are entitled to count active 
 duty performed subsequent to the date of their retirement for the 
 purpose of computing percentage increases in their retired pay. These 
 increases shall be at the rate of 2% per centum of their active duty pay 
 for each year of active duty and the fractional year of 6 months or 
 more shall be considered a full year in computing the number of years 
 provided that the increased retired pay shall in no case exceed 75 per 
 centum of the active duty pay as authorized by existing law. No 
 back pay or allowances shall accrue prior to June 25, 1941 (Act of 
 June 25,1941, Pub. No. 132, 77th Cong.). [C. M. C. M. 2.] 
 
 (4) Retired officers recalled to active duty are entitled to the allow¬ 
 
 ances provided by law for officers of the same grade or rank on the 
 active list of the Marine Corps. (See par. (2) (c), above.) 
 
 [C. M. C. M. 2.] 
 
 (5) The limitation of total pay and allowances mentioned in the 
 last paragraph of section 8 of the Act of June 16, 1942 (see art. 24- 
 12 (2)), applies equally to those commissioned warrant officers on the 
 retired list when on active duty (2 Comp. Gen. 139 and 153). 
 [C. M. C. M. 3.] 
 
 24-148 
 
 (1) Accounts.—Retired officers when assigned to active duty will 
 furnish the Paymaster with two certified copies of their orders with 
 all endorsements (showing date of receipt, date of departure from 
 domicile, and date of reporting for duty) in order that their accounts 
 may be transferred to the disbursing officer who is to make settle¬ 
 ment with them while on active duty. They will also furnish the 
 disbursing officer who is to pay them while on active duty with 
 four certified copies of their orders (with all endorsements) for use 
 in connection with payment of active-duty pay and mileage. 
 
 (2) The accounts of retired officers on active duty will be sub¬ 
 mitted on the prescribed vouchers, and settlements will be made by 
 the paymaster carrying the accounts of other officers at the station 
 where they are serving as in the case of officers on the active list. 
 
 (3) [Omitted. C. M. C. M. 3.] 
 
 850 
 
PAY AND ALLOWANCES OF COMMISSIONED OFFICERS 24-149 
 
 24-149 
 
 (1) When entitled to pay.—The active-duty pay of a retired officer 
 on duty as a member of a general court martial continues to and 
 including the date such officer receives notice from proper authority 
 of the dissolution of the court martial (Comp. Dec., June 9, 1906). 
 
 (2) Active pay ceases on date of actual relief from detail. The 
 travel home is performed after termination of active duty. 
 
 (3) Ketired and Reserve officers of the Navy and Marine Corps 
 ordered to active duty contingent on physical qualification therefor, 
 and who are found physically qualified, and report for duty under 
 such orders, are entitled to active duty pay and allowances and mile¬ 
 age for the time and distance actually required to perform the neces¬ 
 sary travel by the shortest usually traveled route from their homes 
 to place of active duty, via the place of physical examination, and for 
 the time actually required in undergoing the physical examination: 
 Provided^ That such personnel examined and found not physically 
 qualified for active duty and who return to the place, designated in 
 their orders shal be entitled only to mileage from their homes to place 
 of physical examination and return (Act of Oct. 30, 1941 (55 Stat. 
 758)). [C. M. C. M. 3.] 
 
 24-150 to 25-0 
 
 
 850a 
 
1 
 
 
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Chapter 25 
 
 PAY AND ALLOWANCES OF ENLISTED MEN 
 
 GENERAL PROVISIONS 
 
 25-1 
 
 (1) Monthly rates of pay of enlisted men of the Marine Corps, 
 effective June 1, 1942: ■ 
 
 [Sec. 9 , Act of June 16 , 1942 ] ^ 
 
 First grade: 
 
 Sergeant major_ 
 
 First sergeant_ 
 
 Master gunnery 
 
 sergeant_ 
 
 Master technical 
 
 sergeant. 
 
 Quartermaster ser¬ 
 geant_ 
 
 Paymaster ser¬ 
 geant_ 
 
 Master steward_ 
 
 Master cook. 
 
 Second grade: 
 Gunnery sergeant.. 
 Technical sergeant. 
 
 Drum major_ 
 
 Supply sergeant... 
 Steward, 1st class.. 
 
 Cook, 1st class_ 
 
 Third grade: 
 
 Platoon sergeant—. 
 
 Staff sergeant_ 
 
 Steward, 2d class.. 
 
 Cook, 2d class. 
 
 Fourth grade: 
 
 Sergeant__ 
 
 Mess sergeant. 
 
 Chief cook_ 
 
 Field music ser¬ 
 geant_ 
 
 Steward, 3d class.. 
 
 Cook, 3d class_ 
 
 Fifth grade: 
 
 Corporal_ 
 
 Field cook-. 
 
 Field music cor¬ 
 poral_ 
 
 Steward’s assist¬ 
 ant, 1st class_ 
 
 Sixth grade: 
 
 Private first class.. 
 
 Assistant cook_ 
 
 Field music first 
 
 class.-... 
 
 Steward’s assist¬ 
 ant, 2d class. 
 
 Seventh grade: 
 
 Private__ 
 
 Field music. 
 
 Steward’s assist¬ 
 ant, 3d class_ 
 
 Under 
 
 3 
 
 years’ 
 
 serv¬ 
 
 ice 
 
 1 
 
 Over 
 
 3 
 
 years’ 
 
 serv¬ 
 
 ice 
 
 Over 
 
 6 
 
 years’ 
 
 serv¬ 
 
 ice 
 
 Over 
 
 9 
 
 years’ 
 
 serv¬ 
 
 ice 
 
 Over 
 
 12 
 
 years’ 
 
 serv¬ 
 
 ice 
 
 Over 
 
 15 
 
 years’ 
 
 serv¬ 
 
 ice 
 
 Over 
 
 18 
 
 years’ 
 
 serv¬ 
 
 ice 
 
 Over 
 
 21 
 
 years’ 
 
 serv¬ 
 
 ice 
 
 Over 
 
 24 
 
 years’ 
 
 serv¬ 
 
 ice 
 
 Over 
 
 27 
 
 years’ 
 
 serv¬ 
 
 ice 
 
 Over 
 
 30 
 
 years’ 
 
 serv¬ 
 
 ice 
 
 y $ 138 . 00 
 
 $ 144.90 
 
 $ 151.80 
 
 $ 158 . 70 
 
 $ 165 . 60 
 
 $ 172 . 50 
 
 $ 179 . 40 
 
 $ 186.30 
 
 $ 193.20 
 
 $ 200.10 
 
 $ 207.00 
 
 / 
 
 / 
 
 114.00 
 
 119 . 70 
 
 125.40 
 
 131.10 
 
 136.80 
 
 142 . 50 
 
 148.20 
 
 153.90 
 
 • 
 
 159.60 
 
 165 . 30 
 
 171.00 
 
 96.00 
 
 100.80 
 
 105.60 
 
 no . 40 
 
 115.20 
 
 120.00 
 
 124 . 80 
 
 129 . 60 
 
 134 . 40 
 
 139 . 20 
 
 144 . 00 
 
 78.00 
 
 . 
 
 81.90 
 
 85.80 
 
 89.70 
 
 93.60 
 
 " 97 . 50 
 
 101 . 40 
 
 105 . 30 
 
 109 . 20 
 
 113.10 
 
 117.00 
 
 66.00 
 
 69.30 
 
 72.60 
 
 75 . 90 
 
 79.20 
 
 82.50 
 
 85 . 80 
 
 89.10 
 
 92.40 
 
 95 . 70 
 
 99.00 
 
 54.00 
 
 56.70 
 
 59 . 40 
 
 62.10 
 
 64 . 80 
 
 67 . 50 
 
 70.20 
 
 72.90 
 
 75.60 
 
 78.30 
 
 81.00 
 
 50.00 
 
 52 . 50 
 
 55 . 00 
 
 57.50 
 
 60.00 
 
 62 . 50 
 
 65.00 
 
 67 . 50 
 
 70.00 
 
 72 . 50 
 
 75.00 
 
 851 . 
 
 IC. M. C. M. 3.] 
 
25-1 MARINE COUPS MANUAL 
 
 (2) Omitted. [C. M. C. M. 3.] 
 
 (3) Omitted. [C. M. C. M. 3.] 
 
 (4) Omitted. [C. M. C. M. 3.] 
 
 25-2 
 
 The date from which an enlisted man is entitled to pay is the date 
 of the final act which completes the enlistment contract and changes 
 his status from that of a civilian to that of a soldier. Said final act 
 is almost invariably the taking of the oath of allegiance. 
 
 25-3 
 
 Missing in action.—See article 21^62. 
 
 25-4 
 
 Prisoners of war.—See article 24-63. 
 
 25-5 
 
 (1) In hands of civil authorities.—Pay and allowances due a soldier 
 at date he was withdrawn from service by civil authorities cannot 
 be disallowed because of conviction of crime by such authority (Digest 
 2 Comp. Dec., March 15, 1879; 9 Comp. Dec. 249). 
 
 (2) A soldier arrested and convicted by civil authorities while on 
 
 furlough is entitled to pay until expiration of said furlough (9 Comp. 
 Dec. 253). . . . ' . 
 
 (3) An enlisted man arrested by civil authorities, admitted to bail, 
 and his trial indefinitely postponed, it being apparently not the in¬ 
 tention of the authorities to prosecute the case, is entitled to pay from 
 the date of his arrest (10 Comp. Dec. 490). 
 
 (4) Where an enlisted man of the Army in the hands of the civil 
 authorities was released without trial upon his agreement to make 
 reparation for the offense for which he had been committed, he is not 
 entitled to pay for the period he was absent in the hands of the civil 
 authorities (7 Comp. Gen. 496). 
 
 25-6 
 
 (1) Release before formal discharge.—Where actions of an enlisted 
 man released from active duty in the Marine Corps without a formal 
 discharge are such as to clearly indicate that he considered himself un¬ 
 der no further obligation to render service under his contract of en¬ 
 listment, such as the acceptance of civilian employment incompatible 
 with military service, no pay accrues subsequent to the release, the 
 formal discharge at a later date to be considered as granted for the 
 purpose of an actual record or evidence of the release previously 
 given and retroactive from the date of release (27 Comp. Dec. 784). 
 
 852 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-0 
 
 (2) An enlisted man of the Army may not, in the absence of spe¬ 
 cific statutory authority, during the period of his enlistment, be 
 employed in another capacity under the Government and receive pay 
 therefor, other than the pay and allowances that accrue to him by 
 reason of his enlisted status (3 Comp. Gen. 40). 
 
 25-7 
 
 Pay, one-fourth additional, of enlisted men detained at expiration 
 of enlistment. (See art. 2144, Bu. S. & A. Manual.) 
 
 852a 
 
.fJkr^lVw. 
 
PAY AND ALLOWANCES OF ENLISTED MEN 
 
 25-10 
 
 COURTS MARTIAL 
 
 25-10 
 
 (1) Enlisted men awaiting trial by court martial may be paid, on 
 or before date of commencement of trial, upon approval of the com¬ 
 manding officer, such money as may be due them. Between date of 
 commencement of trial and date of approval or disapproval of sen¬ 
 tence no payment shall be made. 
 
 (2) In cases where from the nature of any offense it appears that 
 a loss to the Government may be involved, payment under the provi¬ 
 sions of the preceding paragraph is not authorized. 
 
 (3) In all cases, prior to payment, the commanding officer shall 
 certify to the disbursing officer that, “There is no pecuniary loss to 
 the Government involved.” 
 
 25-11 
 
 “No sentence of a summary court martial shall be carried into 
 execution until the proceedings and sentence have been approved by 
 the officer ordering the court, or his successor in office, and by his 
 immediate superior in command: Provided^ That if the officer order¬ 
 ing the court, or his successor in office, be the senior officer present, 
 such sentence may be carried into execution upon his approval 
 thereof” (Act of August 29, 1916, A. G. N. 32, 34 U. S. C. 1200). 
 
 25-12 
 
 Commanding officers of marines at shore stations, and other officers 
 in command of detachments keeping and rendering pay rolls, will 
 note, over their signatures, on the records of summary courts martial 
 and deck courts, that the loss of pay in the particular case, if any has 
 been adjudged and approved, will be checked in accordance with the 
 terms of the sentence, and has been noted in the service record book. 
 
 25-13 
 
 The following vouchers are required to be furnished the disbursing 
 officer of a naval prison by the disbursing officer transferring general- 
 court-martial prisoners’ pay accounts: 
 
 {a) Detailed statement of account (in duplicate) covering the 
 period from date of arrest to date prior to approval of sentence. 
 
 (5) Transfer pay account (in triplicate) with original and copy 
 of statement of clothing account (Form NMG-146) and deposit 
 book, if the latter is available. 
 
 (c) Duplicate certified copies of the sentence. 
 
 853 
 
25-14 
 
 MARINE CORPS MANUAL 
 
 25-14 
 
 Court-martial prisoners are not entitled to pay after expiration of 
 enlistment (9 Comp. Dec. 249). 
 
 25-15 
 
 Wlien a general-court-martial prisoner is placed upon probation, 
 his sentence ceases to operate for such period of release from confine¬ 
 ment and conditional restoration to duty, and he is entitled to be paid 
 the pay of his rating less any indebtedness due the United States. 
 
 25-16 
 
 Wlien the sentence of confinement or forfeiture is in excess of the 
 legal limit, the part within the limit is legal and may be executed. 
 
 25-17 
 
 An enlisted man was sentenced to loss of pay by summary court 
 martial and his account checked. He was soon discharged and with 
 balance overpaid, as accumulated pay was not sufficient to equal the 
 forfeiture. Later he reenlisted. It is decided that it is not proper 
 to check his pay (under the reenlistment) with this balance overpaid 
 from preceding enlistment, as the forfeiture was of pay under the 
 preceding enlistment and could operate only on pay under that en¬ 
 listment. An extension of enlistment, however, which becomes ef¬ 
 fective within the period of a court-martial sentence, does not oper¬ 
 ate to remit such sentence (6 Comp. Gen. 221). 
 
 25-18 
 
 Wliere the sentence of a court martial is set aside or modified by 
 the Secretary of the Navy, the man shall have restored to him the 
 pay and allowances to which he would have been entitled had sentence 
 not been passed upon him or had sentence been passed in the form 
 as finally approved by the Secretary of the Navy (5 Comp. Gen. 324). 
 
 25-19 
 
 IMiere a sentence of dishonorable discharge with forfeiture of all 
 pay and allowances provides that a certain amount shall be paid on 
 release from confinement, the remission of the dishonorable discharge 
 would not prohibit the payment of the amount on release from con¬ 
 finement, such amount having never been forfeited by the sentence; 
 but if the sentence provided that the amount be paid on dishonorable 
 discharge, the dishonorable discharge having been remitted, no pay¬ 
 ment could be made (15 Comp. Dec. 126). 
 
 
 854 
 
PAY AND ALLOWANCES OF ENLISTED MEN 
 
 25-20 
 
 25-20 
 
 \Vlien an enlisted man is restored to duty from a court-martial 
 sentence involving confinement (his enlistment not having expired) 
 he should be credited with full pay from and including the date of 
 release from confinement and restoration to duty, except in the case of 
 necessary short detention incident to his discharge. 
 
 25-21 
 
 (1) Loss of pay in terms of dollars.—Sections 446 and 678, Naval 
 Courts and Boards 1937, provides that under certain conditions the 
 loss of pay adjudged by sentence of a court martial shall be ex¬ 
 pressed in terms of dollars per month for a specified period. 
 
 (2) The purpose of a sentence so worded is to reduce the monthly 
 rate of pay of the man concerned by the amount and for the length 
 of time specified in the approved sentence. Such a sentence is effec¬ 
 tive on pay accruing on and after date of approval, and such pro¬ 
 portionate part of the monthly pay as may be specified in the ap¬ 
 proved sentence as subject to forfeiture shall be applied, from the 
 date of approval, to meet the terms of the sentence, except that in 
 cases where there are two or more sentences involving loss of pay 
 the total amount of the first sentence will be completely deducted 
 under the terms of the sentence, and deductions under sentences sub¬ 
 sequently approved will then be made in the order in which approved, 
 all deductions under one sentence to be completed before commencing 
 deductions under a subsequent sentence. Therefore, beginning with 
 the date of approval of the sentence a fractional part of each day’s 
 pay shall be applied to satisfy the sentence until the entire amount 
 adjudged has been checked or the man is separated from the service. 
 In the event that the man is in a nonpay status for any period the 
 proportionate part of the sentence shall continue to be withheld even 
 though no pay accrues. The fact that a man is in a nonpay status 
 due to absence, misconduct, etc., will operate to reduce the amount 
 available to the man, over and above the monthly sum to be for¬ 
 feited, instead of reducing the amount to be applied under the terms 
 of the sentence. 
 
 (3) A man who is declared a deserter with a court-martial sentence 
 remaining unliquidated, and is subsequently returned to naval juris¬ 
 diction, shall not be checked loss of pay on account of court-martial 
 sentence during the period he is in desertion, even though the mark 
 of desertion is removed and charge changed to unauthorized absence. 
 The provisions of the sentence will continue in effect, from the date 
 he returns to naval control, until the total loss of pay adjudged has 
 been liquidated, or the man is separated from the service. 
 
 855 
 
25-22 
 
 MARINE CORPS MANUAL. 
 
 25-22 
 
 Any money due and unpaid on the day preceding that on which 
 the sentence is approved, and also pay due subsequent thereto and 
 not forfeited by the sentence, may be used to offset charges of allot¬ 
 ments for insurance premiums, other allotments, clothing issues, or 
 it may be paid the man in the same manner as to other members of 
 the command. An allotment payable to the Veterans’ Administra¬ 
 tion for premiums on insurance will not be stopped by virtue of 
 checkage of loss of pay under court-martial sentence, and such allot¬ 
 ment shall take precedence over any loss of pay imposed by a court- 
 martial sentence. In addition, each man shall also be permitted to 
 draw $5 per month for necessary expenses irrespective of court-martial 
 sentence involving loss of pay. 
 
 25-23 
 
 Termination of probation.—Where a court-martial sentence im¬ 
 posing a term of imprisonment on an enlisted man of the Navy is 
 mitigated by the Secretary of the Navy and the unexecuted portion 
 thereof remitted on condition that during a period of one year his 
 conduct is such as to justify his retention in the service, otherwise at 
 the discretion of his commanding officer to be reconfined in a naval 
 prison to serve out the unexecuted portion of his sentence, the failure 
 of the man to properly conduct himself does not automatically termi¬ 
 nate the probation and his right to pay, but he is entitled to pay until 
 actually reconfined in a naval prison by order of his commanding 
 officer (27 Comp. Dec. 596). 
 
 25-24 
 
 An enlisted man of the Navy discharged with a bad-conduct dis¬ 
 charge pursuant to court-martial sentence is out of the service and 
 the subsequent disapproval by the Secretary of the Navy of the 
 court-martial proceedings, finding, and sentence does not operate to 
 entitle him to pay subsequent to such separation (1 Comp. Gen. 293 
 and 609). 
 
 25-25 
 
 Any unliquidated portions of loss of pay under prior sentences of 
 deck courts or summary courts martial are automatically remitted 
 upon approval of a sentence of a general court martial involving con¬ 
 finement in a naval prison, with loss of pay as provided in this section. 
 However, where sentences of general courts martial involving such 
 confinement and loss of pay are, after approval by the convening 
 authority, disapproved, wholly remitted or set aside by the Navy 
 Department, or a naval prison is not designated as the place of con¬ 
 finement, such action will automatically nullify ab initio the remission 
 of loss of pay provided for in the preceding sentence (Sec. 622 (24) 
 N. C. & B.). 
 
 856 
 
PAY AND ALLOWANCES OF ENLISTED MEN 
 
 25-26 
 
 GENERAL COURT-MARTIAL PRISONERS 
 
 25-26 
 
 (1) Activities to which instructions apply.— (a) The following loca¬ 
 tions have been designated by the Secretary of the Navy for the 
 confinement of naval prisoners; 
 
 Naval Prison, Portsmouth, N. H. 
 
 Naval Prison, Mare Island, Calif. 
 
 Naval Prison, Cavite, P. I. 
 
 Receiving Ship, New York. 
 
 Receiving Station, Philadelphia. 
 
 Receiving Station, Navy Yard, Washington, D. C. 
 
 Receiving Station, Norfolk. 
 
 Naval Air Station, Pensacola. 
 
 Receiving Ship, San Francisco. 
 
 Receiving Station, Puget Sound. 
 
 Receiving Ship, Cavite, P. I. 
 
 Marine Corps Base, San Diego. 
 
 Marine Barracks, Quantico. 
 
 Marine Barracks, Parris Island, S. C. 
 
 (h) When the Secretary of the Navy, in taking final action upon the 
 sentence of a general court martial in any case involving confinement, 
 directs that the period of confinement adjudged to be served at a place 
 which has not been regularly designated for the confinement of naval 
 prisoners, such place is considered by the Navy Department as a 
 naval prison in the particular case and the accounts of the general- 
 court-martial prisoner concerned shall be handled in accordance with 
 the following instructions. 
 
 (e) All charges arising at the prison, of whatever nature, made 
 against the account of a prisoner shall be under written authority of 
 the commanding officer in the manner specified in this article. 
 
 (2) In the case of a prisoner whose sentence was approved on or 
 after May 1, 1940, under the provisions of sec. 622, note 24, Naval 
 Courts and Boards, pay accruing subsequent to conviction (and allow¬ 
 ances in the case of an enlisted man of the Marine Corps sentenced to 
 dishonorable or bad-conduct discharge) is forfeited, and no amount is 
 exempt from forfeiture. 
 
 (3) (a) A certified copy of the approved sentence and a detailed 
 statement of pay account covering the period from the date of offense 
 (or a prior date when necessary to show the details of checkages, 
 etc.) to the day prior to the date of approval of the sentence will 
 be filed as pay-roll vouchers with the pa}^ roll on which the account 
 is first taken up. The pay accounts of prisoners will be credited 
 with accrued pay during the entire period of confinement or until 
 date of expiration of enlistment if the period of confinement extends 
 beyond that date. If the pay account has been closed on a date 
 other than the day prior to the effective date of the sentence, the 
 disbursing officer carrying the account will make any adjustments 
 
25-26 
 
 MARINE CORPS MANUAL 
 
 of pay necessary in order that the terms of the sentence may become 
 operative from the effective date. 
 
 (d) Upon taking up the pay account of a prisoner which shows 
 a balance due and unpaid on date of approval of sentence, such 
 balance will be shown in the “Credit” column of the account. This 
 balance may be augmented by adjustments of pay or allowances which 
 accrued prior to conviction. It may be reduced by accomplishment 
 of requests for checkage from other disbursing officers, or by authority 
 of the Judge Advocate General as set forth in subparagraph (^). 
 
 (c) When an account is received which shows an overpayment on 
 date of approval of sentence, the overpayment will be shown in the 
 “Debit” column of the account. Credit will be made immediately in 
 the “Credit” column to balance the account, such credit being charged 
 to the appropriations or funds chargeable with the overpayment. 
 The amount thus credited will be stated in the body of the pay account 
 as an indebtedness, showing the appropriations or funds involved. 
 This indebtedness will be liquidated if and when funds, except pay 
 accruing subsequent to conviction and savings deposit plus interest, 
 become available in the account. 
 
 (d) If the sentence provides for loss of pay, subject to the provi¬ 
 sions of section 622, Naval Courts and Boards, such pay (after first 
 deducting the hospital fund charge) will be checked on each current 
 pay roll in the “Debit” column opposite a caption “Accrued pay 
 F. & F.” 
 
 (e) WTien checkage against such a prisoner’s pay account, except 
 as provided in paragraph (10), is requested by another disbursing 
 officer, the checkage will be accomplished in the usual manner, pro¬ 
 vided the amount of the requested checkage is equal to or less than the 
 amount available in the account (except pay which accrued subse¬ 
 quent to conviction and savings deposit plus interest). If the amount 
 of the requested checkage is greater than the amount available in 
 the account, checkage will be accomplished only to the extent of the 
 amount available and the remainder will be stated in the body of 
 the account as an indebtedness. In such cases the disbursing officer 
 will change the notation “Checkage has been made as requested 
 
 _” to read: “Checkage has been entered on the pay roll 
 
 for collection_” If any credits (except pay which ac¬ 
 
 crues subsequent to conviction and savings deposit plus interest) 
 become available in the account, the amount of any indebtedness 
 noted in the body of the account, or so much thereof as becomes 
 available, will be checked. 
 
 (/) Undrawn clothing. —The balance due the prisoner for un¬ 
 drawn clothing at date of approval of sentence will not be credited 
 in the account, but will be noted in remarks as “Due for Undrawn 
 
 Clothing, $_” Such credit will be made only on final settlement 
 
 for discharge. NMC-146 will be retained and filed with the final 
 settlement. [C. M. C. M. 3.] 
 
 858 
 
PAY AND ALLOWANCES OF ENLISTED MEN 
 
 25-26 
 
 {g) Dub the united states for clothing. —The amount due the 
 United States for clothing will be checked against the account of 
 the prisoner on the first pay roll on which his account appears after 
 date of approval of sentence. Any moneys, exclusive of accrued 
 pay and deposits and interests available in the account will be used to 
 liquidate this checkage. In the event that there is insufficient money 
 available, in whole or in part, to liquidate this checkage, then a 
 corresponding credit will be made in the account to offset the unliqui¬ 
 dated portion of the checkage. Such credit will be charged to the 
 appropriation “Gen. Exp. M. C. (year).” Thereafter the amount 
 so credited will be entered in “Kemarks” as an indebtedness to “Gen. 
 Exp. M. C. (year).” 
 
 {h) Deposits. —Deposits will be shown only in “Remarks,” as 
 follows: “Due for deposits, $_” 
 
 (^) Prisoners who have money due at date of approval of sentence 
 not forfeited under the terms of the sentence and not necessary in 
 liquidation of any indebtedness due the Government shall obtain such 
 money in such amounts and at such times as may be authorized by 
 the Judge Advocate General of the Navy on the recommendation of 
 the commanding officer of the prison. 
 
 {j) Accounts of prisoners convicted and serving sentence under 
 section 622, Naval Courts and Boards, will not be checked pay for 
 periods of time lost because of misconduct subsequent to conviction. 
 Such prisoners are not considered in active service or absent from 
 their regular duties within the meaning of the act of May 17, 1926. 
 
 (^) Navy mail clerks or assistant Navy mail clerks convicted of 
 embezzlement of postal funds. (See par. (10).) 
 
 (4) (a) Issues of articles of wearing apparel, necessary for health 
 and comfort. (See art. 15-22 (2).) 
 
 (b) Each prisoner shall be allowed articles, other than wearing 
 apparel, or services necessary for health and comfort, subject to the 
 approval of the commanding officer as to articles or services neces¬ 
 sary. Prisoners in a pay status and all prisoners in a nonpay status 
 are entitled to the articles or services specified above in a sum not 
 to exceed $3 per month and no unused prison allowance will accrue 
 to such prisoners. 
 
 (c) Each prisoner shall request, on prescribed forms, the items 
 he desires, including postage stamps or stamped envelopes. These 
 requests shall be reviewed by the commanding officer or officer desig¬ 
 nated by him and only such articles as he may authorize shall be 
 issued to the prisoner. 
 
 (d) Prisoners undergoing treatment at St. Elizabeths Hospital 
 will be allowed to draw such articles, not to exceed $3 per month in 
 value, as may be authorized under certificate from the medical officer 
 attached to that institution “that the patients desiring the articles 
 are competent to receive them.” The requests, accompanied by the 
 
 532089—43 
 
 25 
 
 859 
 
25-26 
 
 MARINE OOflElPS MANUAL 
 
 requisite certificate, shall be approved by the commanding officer of 
 the Naval Hospital, Washington, D. C., before issue is made. 
 
 (e) Balance due at date of approval of sentence, not forfeited 
 under the terms of the sentence, may not be used to cover charges 
 for necessary prison expenses within the $3 monthly allowance. 
 
 (/) Post-exchange indebtedness, incurred subsequent to approval 
 of sentence, will no longer be checked in the account of the prisoner 
 on the pay roll. Payment of post-exchange indebtedness will be 
 made on public voucher and charged to the appropriation “Misc. Exp. 
 Navy.” [C. M. C. M. 3.] 
 
 (5) Upon discharge prisoners shall be furnished a suit of civilian 
 clothing. (See art. 15-23 (3) (g).) 
 
 (6) Transportation furnished upon discharge.—Upon discharge pris¬ 
 oners are entitled to transportation to their homes, places of enlist¬ 
 ment, or to any other place in the United States to which the cost 
 of transportation does not exceed cost of transportation to their 
 homes or places of enlistment, as the commanding officer may con¬ 
 sider to be to their best interests. (See art. 16-30 (2) and (3).) 
 
 (7) (a) When a prisoner is to be discharged from the prison, the 
 closing entries on the pay account, after checkage of accrued pay in 
 accordance with paragraph (3) (d), will be made as follows, in the 
 order given: 
 
 1. Deposits for savings and unused clothing allowance due a Marine 
 will be entered in the “Credit” column and, if forfeited under the 
 terms of the sentence, will be immediately offset by checkage. Un¬ 
 used clothing allowance due a Marine, not forfeited, is available to 
 liquidate any indebtedness noted in the account, except as provided in 
 paragraph (10). 
 
 2. Discharge gratuity .—After all of the prisoner’s indebtedness, 
 except cost of civilian clothing, transportation^ and subsistence, has 
 been liquidated, a credit for “Discharge Gratuity, Mis. Exp. Navy,” 
 will be made in an amount which when added to the amount of the 
 prisoner’s personal funds, together with any amount available in the 
 account, including deposits and interest and balance due prisoner 
 for undrawn clothing at date of approval of sentence, will be suffi¬ 
 cient to provide for a payment of $25. [C. M. C. M. 3.] 
 
 3. The value of civilian clothing outfit furnished upon discharge 
 will then be charged in the “Debit” column. If the total of the 
 funds then available in the account (except savings deposit plus 
 interest credited and not forfeited) is not sufficient to meet this 
 charge, there shall be entered in the “Credit” column opposite the 
 caption “Civ. Clo. Misc. Exp. Navy” such amount as is necessary to 
 meet this charge. [C. M. C. M. 3.] 
 
 4. The value of the transportation, including cash advanced for 
 subsistence, etc., furnished upon discharge, or so much thereof as 
 will equal the amount then available in the account (except savings 
 deposit plus interest), shall then be charged in the “Debit” column. 
 
 860 
 
PAY AND ALLOWANCES OF ENLISTED MEN 
 
 25-26 
 
 separately for transportation and for cash advanced, opposite the 
 respective captions “Trans F&F” and “Cash adv F&F.” 
 
 5. The account shall then be balanced, and if the total charges are 
 then found to be less than the total credits, the difference shall be 
 charged in the money column, subject to the restrictions in para¬ 
 graph (9), but in no event shall the amount so charged, together 
 with the amount charged in accordance with subparagraph (2) 
 exceed the amount due on date of approval of sentence, plus any 
 amounts credited in the account subsequent to date of conviction 
 and not subject to forfeiture or checkage for other reasons. 
 
 6. When a prisoner is to be released from confinement and restored to 
 duty (except when sentence is set aside or remitted, see par. (8)), no 
 adjustments in the account other than those specified in paragraph (3) 
 {d) are necessary. Any funds remaining in the account are available 
 for payment to the man. 
 
 (8) Sentence set aside or remitted.—Any indebtedness noted in the 
 account in accordance with paragraphs (3) {c) and (3) (e) will be 
 checked in full in the “Debit” column as a credit to the applicable 
 appropriations of funds noted in the account. When the sentence 
 involving loss of pay is remitted, the amount checked as forfeiture of 
 pay in accordance with paragraph (3) (d) will be credited in the 
 “Credit” column. 
 
 (9) Navy mail clerks or assistant Navy mail clerks convicted of em¬ 
 bezzlement of postal funds.—The accounts of such prisoners will be 
 closed in the usual manner as indicated in paragraph (7), except that 
 no payment in money will be made to such men other than the dis¬ 
 charge gratuity. (See par. (7) (a-2).) After the sum due on dis¬ 
 charge has been determined, the account will be transmitted to the 
 General Accounting Office on transfer of pay account, notation being 
 made thereon of the transportation and of the civilian clothing 
 furnished (13 Comp. Gen. 397). 
 
 (10) When the United States has suffered loss of money or prop¬ 
 erty through embezzlement, theft, forgery, or other causes for which 
 persons in the Naval service have been tried by general court martial, 
 convicted, and sentenced to confinement in prison, the amount thereof 
 constitutes an indebtedness of the prisoner to the United States which 
 must be liquidated from accrued pay before any payments may be 
 made the prisoner (4 Comp. Gen. 1014); except that when the indebt¬ 
 edness resulted from shortages in the postal accounts of Navy mail 
 clerks, checkage will not be made unless the amount of the loss exceeds 
 the amount of their bond, in which case the amount in excess of the 
 bond will be checked. 
 
 (11) The following papers will be filed with the final pay voucher. 
 Form NMC-423-: ? 
 
 Form NMC-90; 
 
 861 
 
25-26 
 
 MARINE CORPS MANUAL 
 
 Form NMC-43. Detailed statement of account covering period 
 from date of approval of sentence to date of discharge. 
 
 Form NMC-146. (If there is a balance due the marine for undrawn 
 clothing.) 
 
 Copy of request for checkage for transportation, berth, subsistence, 
 and civilian clothing. 
 
 A certified copy of the sentence will be filed with the final pay 
 voucher of all men discharged pursuant to the sentence of a general 
 court martial. In cases where subsequent to approval the probation 
 is revoked and the original sentence placed in effect, copies of the 
 original sentence and also of the order modifying or placing the orig¬ 
 inal sentence in effect will be filed with the final pay voucher. A copy 
 of the order or letter modifying the original sentence or revoking 
 probation and placing the original sentence in effect will also be filed 
 with the pay roll in cases of deck, summary, or general-court-martial 
 sentences when such action has a bearing on the amount of pay 
 checked thereon in pursuance of the original sentence. 
 
 (12) Further instructions regarding the handling of general-court- 
 martial prisoners’ accounts where a naval prison has been designated 
 as a place of confinement and section 622, Naval Courts and Boards, 
 applies may be found in article 2153, Bureau of Supplies and Accounts 
 Manual, 1929. 
 
 25-27 
 
 Portions of the acts of February 16, 1909, March 3, 1909, and 
 March 4, 1925, which provide for prison expenses, transportation, 
 civilian clothing, and gratuity are quoted herewith: 
 
 {a) “Persons confined in prisons in pursuance of the sentence of a 
 naval court martial shall, during such confinement, be allowed a 
 reasonable sum, not to exceed $3 per month, for necessary prison ex¬ 
 penses, and shall upon discharge be furnished with suitable civilian 
 clothing and paid a gratuity, not to exceed $25: Provided^ That such 
 allowances shall be made in amounts to be fixed by, and in the dis¬ 
 cretion of, the Secretary of the Navy, and only in cases where the 
 prisoners so discharged would otherwise be unprovided with suitable 
 clothing or without funds to meet their immediate needs” (34 U. S. C. 
 961). 
 
 (&) “* * * The Secretary of the Navy is hereafter authorized 
 
 to transport to their homes or places of enlistment, as he may 
 designate, all discharged naval prisoners. The expense of such 
 transportation shall be paid out of any money that may be to the 
 credit of prisoners when discharged. itThere there is no such money, 
 the expense shall be paid out of money received from fines and for¬ 
 feitures imposed by naval courts martial: Provided further^ That the 
 Secretary of the Navy is hereby authorized to furnish naval prisoners 
 
 862 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-27 
 
 upon discharge suitable civilian clothing in case, and onlj^ where, 
 said discharged prisoners would otherwise be unprovided with suit¬ 
 able clothing to meet their immediate needs” (34 U. S. C. 962). 
 
 (c) Hereafter persons discharged from naval service by dis¬ 
 honorable discharge, bad-conduct discharge, or any other discharge 
 for the good of the service, may, upon discharge, be paid a sum not 
 to exceed $25: Provided^ That the said sums shall be fixed by, and in 
 the discretion of, the Secretary of the Navy, and shall be paid only 
 in cases where the person so discharged would otherwise be without 
 funds to meet his immediate needs: Provided further^ That hereafter 
 the appropriation, “General expenses. Marine Corps,” shall be 
 available for the purchase of civilian outer clothing, not to exceed 
 $15 per man, to be issued when necessary to marines discharged for 
 bad conduct, undesirability, unfitness, or inaptitude” (34 U. S. C. 197). 
 
 DEPOSITS 
 
 25-30 
 
 Enlisted men of the Marine Corps are entitled to d^osit their 
 savings with the United States, through any disbursing officer, in the 
 same manner and under the same conditions as are or may be pro¬ 
 vided for the enlisted men of the Navy (Act of Jtine 29, 1906, 34 
 U. S. C. 975; 1781 N. K.). 
 
 25-32 
 
 (1) Eetired enlisted men of the Marine Corps on active duty may 
 make deposits. 
 
 (2) There is no legal objection to the opening of savings deposit 
 accounts with the United States by enlisted members of the Marine 
 Corps Keserve while on extended active duty in times of peace and 
 charging the appropriation “Pay, Marine Corps” with the interest al¬ 
 lowed by law, but there is no authority for deposits after relief from 
 active duty, nor the continuance of interest on deposits made while on 
 active duty after release from active duty (16 Comp. Gen. 960). 
 
 25-33 
 
 A marine should not be permitted to start a new deposit account 
 within six months before the expiration of enlistment. 
 
 25-34 
 
 Entry in service-record book.—Each commanding officer of marines, 
 both ashore and afloat, shall cause to be entered in the service-recora 
 book of an enlisted man the date, and, in figures, the amount of each 
 deposit made by the man. 
 
 863 
 
25-35 
 
 MARINE CORPS MANUAL 
 
 25-35 
 
 New deposits.—^Wliere the marine’s service-record book shows no 
 previous deposits, the word ‘"New” followed by date of enlistment 
 should be entered over his name on NMC-437 (report of deposits) 
 upon which his initial deposit is reported to the disbursing officer. 
 
 25-36 
 
 Enlisted men paid on individual voucher should make deduction 
 on such voucher for the amount deposited under the title “Less 
 deduction for,” at the time of its preparation by them. The rendi¬ 
 tion of NMC-43T (reports of deposits) is not necessary in such cases. 
 
 25-37 
 
 Men joining by transfer.—No notation on pay rolls, either under 
 “Remarks” or over the men’s names, regarding deposits will be re¬ 
 quired, except upon first joining by transfer from another disbursing 
 officer, when the word “Deposits” if any, will be noted, opposite the 
 name to indicate to the new disbursing officer that he should receive 
 a deposit book in such a case. Otherwise checkage of the proper 
 amount in the place and manner indicated under “Debits” on the pay 
 roll will be sufficient. 
 
 25-38 
 
 Deposits in cash should be forwarded by check (payable at par at 
 the disbursing officer’s station) with the report or deposited to the 
 credit of the disbursing officer carrying the accounts in the nearest 
 depository. 
 
 25-39 
 
 Monthly reports.—Deposits in cash or by checkage on pay rolls 
 should be reported monthly on NMC-437, such reports to accompany 
 pay rolls, a duplicate to be retained at the post. Deposits of marines 
 paid by a naval disbursing officer should be reported monthly on 
 NMC-436. [C. M. C. M. 3.] 
 
 25-40 
 
 The report of deposits, rendered on the first day of the month, 
 should include deposits made in cash on that day and those checked 
 on the roll for the preceding month. Deposit by checkage on pay 
 roll should be reported as of the first day of the following month. 
 
 864 
 
PAY AND ALLOWANCES OF ENLISTED MEN 
 
 25-41 
 
 25-41 
 
 Keport when paid by Navy disbursing officers.—Commanding officers 
 or noncommissioned officers in charge of marine detachments paid by 
 Navy disbursing officers will render, monthly, immediately after the 
 first day of the month, the report of deposits and repayment of same 
 on Form NMC-436', and after comparison and verification by the 
 pay officer of the Navy having the accounts, the original will be for¬ 
 warded to the Paymaster, Headquarters Marine Corps, Washington, 
 D. C. This form will be rendered each month regardless of whether 
 or not deposits have been made. 
 
 25-42 
 
 Men serving afloat.—Deposits by enlisted men of the Marine Corps 
 serving afloat shall be made, reported, or closed on the same forms 
 and in the same manner as provided for enlisted men of the Navy. 
 The deposit-record books of men transferred will be transmitted 
 on the same forms and in the same manner as provided for enlisted 
 men of the Marine Corps serving ashore. Deposits credited on ex¬ 
 tension of enlistment will be reported on the same form that deposits 
 repaid on discharge appear. 
 
 25-43 
 
 In preparing the ‘^abstract of deposits” (NMC-439) all new deposits 
 (i. e., those of men who are given a new deposit-record book upon 
 making their first deposit) should be indicated thereon by writing 
 the date of current enlistment over their names. 
 
 25-44 
 
 Carbon copies to be clear.—As the deposit record in the office of the 
 Paymaster is prepared solely from the carbon copy of NMC-439, it 
 is necessary that the copy be clear and distinct, all letters and figures 
 being perfectly legible. To this end fresh carbon paper should be 
 used, and changes or corrections should be carefully made on the 
 carbon as well as on the original. 
 
 25-45 
 
 Record of deposit accounts.—The Paymaster, Marine Corps, main¬ 
 tains a complete record of the deposit accounts of all enlisted men of 
 the Marine Corps, to embrace amounts deposited, dates of deposits, 
 and the disbursing officer of the Marine Corps or Navy with whom 
 deposited. 
 
 865 
 
25-46 
 
 MARINE CORPS MANUAL 
 
 25-46 
 
 (1) Transfers.—The commanding officer of the marine company, 
 detachment, or organization is charged with the duty of notifying 
 the disbursing officer paying the company, etc., of the transfer of any 
 men from the company, etc., by furnishing the disbursing officer a 
 copy of change sheet. 
 
 (2) Upon receipt of change sheet, the disbursing officer will im¬ 
 mediately transmit by Form NMC-659, in duplicate, the deposit- 
 record books of any of the men transferred, to the disbursing officers 
 of the ship or station to which the men were transferred. The form 
 should show name, book number, and amount deposited in the case 
 of each man transferred having deposits, the duplicate of this form to 
 be receipted by the receiving officer and returned to the officer trans¬ 
 mitting the same. 
 
 (3) In the case of a man transferred to a foreign station his de¬ 
 posit-record book will be forwarded to the disbursing officer at the 
 port of embarkation, the man’s ultimate station being noted on the 
 letter of transmittal. If transportation furnished from port of em¬ 
 barkation to a foreign station is in a naval vessel, the disbursing 
 officer at the port of embarkation will immediately forward to the 
 disbursing officer of the vessel the deposit-record books of all marines 
 embarked for further transfer to the men’s ultimate stations. In 
 cases of transfers from a foreign station to the United States, via a 
 naval vessel, the disbursing officer last carrying the accounts of 
 marines so transferred will forward the deposit-record books of such 
 men to the disbursing officer of the vessel for further transfer to the 
 men’s ultimate station. No deposits will be permitted while in 
 transit between stations. 
 
 25-47 
 
 Prior to transfer, deposit accounts as shown in service-record books 
 should be verified by comparison with the retained copies of the 
 report of deposits (NMC-436 or 437). 
 
 25-48 
 
 Deposit omitted.—When a disbursing officer discovers that a deposit 
 has been omitted from the record book by another disbursing officer 
 he should forward the book, if practicable, to that disbursing officer 
 for the entry of the omitted deposit. If this be impracticable, he 
 should obtain from the disbursing officer a letter authorizing the 
 entry; then make the entry, signing the name of the other disbursing 
 officer with his own thereunder in such manner as to indicate by 
 whom the signature was made, the letter to be retained by the dis¬ 
 bursing officer making the entry as authority therefor. 
 
 866 
 
PAT AND ALLOWANCES OF ENLISTED MEN 
 
 25-49 
 
 25-49 
 
 Should a deposit book of a marine be lost, the disbursing officer should 
 so inform the Paymaster, Marine Corps, stating all the circumstances 
 connected with such loss, and requesting that he be furnished with a 
 statement showing the amount standing to the man’s credit as having 
 been deposited. Upon receipt of such statement the disbursing officer 
 concerned should immediately open a new deposit book, giving it the 
 same number as the original, and attach to it the statement received 
 from the paymaster. 
 
 25-50 
 
 Deposit book lost.—^When the deposit book of a marine who is due 
 for discharge at a shore station has not been received, or is lost, the 
 disbursing officer settling the account of the man should request the 
 Paymaster, Marine Corps, by dispatch, if necessary, to furnish the 
 required data to enable him to pay the deposits and accrued interest 
 on the date of discharge. 
 
 25-51 
 
 (1) When deposits and interest are payable.—Deposits and interest 
 are payable only at the time of final discharge. A man who extends 
 his enlistment is not entitled to be paid deposits until the expiration 
 of the enlistment, i. e., until discharged (19 Comp. Dec. 384). 
 
 (2) Upon the first extension of an enlistment, the disbursing 
 officer having the accounts of a person who has a deposit account 
 shall close the man’s deposit-record book in the usual manner to in¬ 
 clude the date prior to the date on which the extension becomes 
 effective, incorporating the total amount of deposits with accumu¬ 
 lated interest in the total credits due; the total of deposits and interest 
 thereon to be immediately checked against the total credits and en¬ 
 tered in a new deposit-record book as an initial deposit made effective 
 from the first day of the mouth following the month in which the 
 extension becomes effective. The old deposit-record book will be 
 forwarded with the returns of the disbursing officer concerned. (See 
 art. 1781 (6), N. E-.) 
 
 25-52 
 
 In computing interest on deposits by enlisted men the date of deposit 
 should be excluded and the date of discharge should be included 
 (16 Comp. 30). 
 
 25-53 
 
 Upon final discharge, the disbursing officer settling the account 
 shall credit each depositor, in the final statements, with the total 
 amount of his deposits, and also with the accrued interest thereon, 
 to include the date of his discharge. 
 
 867 
 
25-54 
 
 MARINE CORPS MANUAL 
 
 25-54 
 
 An enlisted man transferred to the Fleet Marine Corps Keserve is 
 entitled to repayment of deposits and interest at date of transfer. 
 
 25-55 
 
 Interest.—The disbursing officer concerned shall transmit the de¬ 
 posit record books of men discharged to the General Accounting 
 Office with his monthly account. Interest on deposits will be com¬ 
 puted in the spaces provided therefor in the deposit record book, 
 the total deposits and interest being entered in the proper columns 
 immediately following the last entry in the book, which totals will 
 in all cases correspond to the amount of deposits and interest as 
 credited on final statements, or in account on extension of enlistment. 
 The interest on the first deposit shall be computed from the date 
 (not inclusive) of said deposit to the date (inclusive) of the second 
 deposit and entered in the column for that purpose. The interest 
 shall then be computed on the sum of the first and second deposits 
 from the date (not inclusive) of the second deposit to the date (in¬ 
 clusive) of the third and entered in the appropriate column, and so 
 on, adding to the amount of each deposit the sum of all previous 
 deposits, and computing the interest thereon from the date (not in¬ 
 clusive) of such deposit to that of the next succeeding deposit or 
 that of final discharge (inclusive) ; but no sum shall draw interest 
 unless it has been deposited for a period of six months or longer. 
 
 25-56 
 
 (1) Interest when detained beyond term of enlistment.—An enlisted 
 man having a deposit, who is detained beyond the term of his enlist¬ 
 ment on account of sickness, not incurred in the line of duty, is 
 entitled to interest on such deposit to the date of his final discharge 
 (Comp. Dec., July 13, 1906). 
 
 (2) A soldier sentenced to confinement for a period beyond the 
 termination of his enlistment is entitled to interest on his deposit to 
 date of his discharge (Comp. Dec., Feb. 23,1909). 
 
 25-57 
 
 (1) Deposits of deserters.—All deposits made prior to desertion 
 should be withheld on final settlement, unless the records show that 
 the mark of desertion has been removed as having been erroneously 
 made. [C. M. C. M. 3.] 
 
 ~ (2) In furnishing the account of a deserter from the deserters’ ' 
 roll, who has deposits, there will be noted in the deposit record book, 
 if mark of desertion has been removed, “Mark of desertion of 
 
 (give date) removed. Commandant of the Marine 
 _(date).” [C.M. C.M.2.] 
 
 868 
 
 Corps, 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-57 
 
 (3) If mark of desertion is removed after furnishing account from 
 the deserters’ roll, or by the General Accounting Office, the above 
 remark will be entered by the disbursing officer in charge of deposit 
 record book at that time. 
 
 (4) In either of the above cases deposits and interest will be 
 paid in full on discharge or reverting to inactive status. 
 
 (5) The officer making the entry in the deposit record book rela¬ 
 tive to the removal of the mark of desertion will sign his name, 
 rank, and title immediately under the entry. 
 
 25-58 
 
 An enlisted man discharged for fraudulent enlistment is entitled 
 to be repaid any amount he may have deposited in his fraudulent 
 enlistment (22 Comp. Dec. 538). 
 
 25-59 
 
 Exemption of deposits.—No part of section 1305 of the Kevised 
 Statutes, as amended by the act of June 12, 1906 (34 Stat. 246), of 
 the act of February 9, 1889 (25 Stat. 657), or of the act of June 29, 
 1906 (34 Stat. 579), or of any other law, shall be so construed as to 
 authorize the recovery in any manner of any indebtedness to the 
 United States or to any of its instrumentalities from either the 
 amounts deposited with the Government pursuant to law by any 
 depositor in the military or naval service, or from the interest thereon 
 (10 U. S. C. 906, 906a). 
 
 25-60 
 
 Amounts due a post exchange cannot be checked against deposits 
 (22 Comp. Dec. 538). 
 
 25-61 
 
 Liability of disbursing officer.—A disbursing officer who fails to ac¬ 
 count for the deposit of an enlisted man is liable for both the amount 
 of the deposit and the interest thereon as paid by the Government 
 (15 Comp. Dec. 534). 
 
 DESEUTERS’ ACCOUNTS 
 
 25-65 
 
 (1) When an enlisted man is declared a deserter his account will 
 be closed immediately by his commanding officer to include the 
 date prior to date of desertion. NMC-90 will be used for this pur¬ 
 pose and will be furnished at once to the proper disbursing officer in 
 quadruplicate, or to the proper disbursing officer’s deputy in quin- 
 tuplicate. “Kemarks” will show the hour, date, and place of desertion 
 in addition to the remarks necessary to support credit and debit 
 entries. [C. M. C. M. 3.] 
 
 869 
 
25-65 
 
 MARINE CORPS MANUAL 
 
 (2) When a marine who is a part of a detachment being trans¬ 
 ferred from one station to another, absents himself en route, the 
 officer or noncommissioned officer in charge of the detachment will 
 make the necessary entries regarding the absence in the service-record 
 book of the man concerned and will deliver or forward it to the com¬ 
 manding officer of the post or station to which the man was ordered 
 transferred. The commanding officer, upon receipt of the service- 
 record book of a man who has so absented himself, will cause the 
 man to be taken up as joining by staff returns and, in the event the 
 man is declared a deserter, his accounts will be closed for desertion 
 in the usual manner. 
 
 (3) Where a man absents himself under conditions referred to in 
 paragraph (2) above, the officer or noncommissioned officer in charge 
 will examine the man’s service-record book and will, if any record 
 is found of allotments then in effect, immediately advise by dispatch, 
 the Marine Corps allotment officer, headquarters. Marine Corps, 
 AVashington, D. C., in order that the allotment may be stopped with¬ 
 out further payment. 
 
 25-66 
 
 (1) Money left by deserters.—All money found among the effects 
 of a deserter should be transmitted immediately to the disbursing 
 officer having the accounts of the man and the amount thereof cred¬ 
 ited on the statement closing account for settlement (NMC-90), 
 proper notation being made under “Remarks.” 
 
 (2) In cases where cash effects of deserters are transmitted by letter 
 to the disbursing officer handling the man’s account, the letter of 
 transmittal should be in duplicate, the original letter to be filed by 
 the disbursing officer with the account in which the cash is taken up. 
 
 25-67 
 
 Allotments of deserters.—Should a deserter have an allotment, the 
 disbursing officer having his account will at once be notified, by dis¬ 
 patch, if necessary, in order that the same may be stopped without 
 further payment. 
 
 25-68 
 
 (1) Transfer of pay accounts to deserters’ roll.—On receipt of NMC-90 
 (see art. 25-65 (1)) the disbursing officer will carefully examine all 
 items appearing thereon and make any corrections necessary. Upon 
 completion the original and two copies will be forwarded, by first 
 endorsement on the reverse thereof, to the Paymaster, U. S. Marine 
 Corps, Washington, D. C. If the deserter has deposits this fact will 
 be stated on NMC-90 by entering in remarks thereon the following: 
 
 “^Has deposits $_, book #-, attached.” The 
 
 Paymaster will receipt one copy of NMC-90 and return it to the 
 disbursing officer for file with the payroll on which the deserter’s 
 account last appeared. [C. M. C. M. 3.] 
 
 870 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-68 
 
 as place, date, and hour of desertion, etc. Statement of clothing 
 account (NMC-146) will accompany the transfer pay account. 
 
 (2) Any adjustment required to be made in the account of an 
 enlisted man who has been declared a deserter, and whose account 
 has been transferred to the deserters’ roll will be made by request 
 for credit or checkage as the case may be. Corrected transfer pay 
 account will not be used for this purpose. 
 
 25-69 
 
 Sale of deserters’ effects.—When effects of deserters are sold at a 
 post an account of such sale should be made on NMC-504, in dupli¬ 
 cate, where no cash is realized from the sale, and in triplicate where 
 all or a portion of the articles are sold for cash, and the forms so 
 prepared immediately transmitted to the disbursing officer having the 
 accounts of the men, accompanied by the cash, check, or certificate of 
 deposit. No copy of this form is necessary to file as a voucher with 
 the pay roll upon which the checkage is made against the account 
 of an enlisted man for articles purchased at such sales, but proper 
 entry covering checkage should be made under “Kemarks” on pay 
 roll. In the first column the name and rank, date of enlistment 
 or reenlistment, and date of desertion should be entered. The name 
 and rank of purchaser should be entered in the column provided for 
 that purpose, surname to the left. The articles sold should be item¬ 
 ized opposite the name of the purchaser. In the column “Total by 
 individuals, cash and checked,” enter the total amount of sales to be 
 credited to each deserter, and not the total sold to individual 
 purchasers. 
 
 25-70 
 
 Deserters’ roll.—All accounts of deserters from the Marine Corps 
 will be kept on a deserters’ roll at headquarters. Marine Corps, Wash¬ 
 ington, D. C., and will remain open sufficiently long to allow the 
 deserter a period of 6 months from date of desertion in which to 
 return to the service. At the expiration of this period his account 
 will be closed. The officer in charge of the deserters’ roil will render 
 quarterly accounts to the General Accounting Office in the usual 
 manner. 
 
 25-71 
 
 Pay of deserters returned to naval control.—^Wlien a deserter sur¬ 
 renders himself or is delivered at a station he shall be taken up for 
 pay on the rolls of the post designated by the Major General Com¬ 
 mandant from the date of his reception or the date of his return to 
 naval control. He shall be credited with pay, but no money shall 
 be paid to him until his transfer account from the “deserters’ roll” 
 is received and the mark of desertion removed. Until the mark 
 
 871 
 
25-71 
 
 MARINE CORPS MANUAL. 
 
 of desertion is removed or the case disposed of by court martial or 
 otherwise the word “Deserter” in red ink will appear on pay rolls 
 over his name. Expenses for his apprehension, transportation, and 
 subsistence shall be paid on public bill by the proper disbursing 
 officer of the Quartermaster’s Department and checked against his 
 account. (See arts. 18-75 and 1^76.) A notice of his return, to¬ 
 gether with a request for his account, will be prepared, with all 
 necessary information, and forwarded immediately to the Major 
 General Commandant. 
 
 25-72 
 
 (1) Transfer of accounts from deserters’ roll.—The account of a de¬ 
 serter furnished from the deserters’ roll will be transferred on regular 
 transfer NMC-40 or 41, the original and two copies being furnished 
 the disbursing officer charged with the settlement of the pay roll of 
 the station or post where the deserter’s account is to be taken up. The 
 commanding officer of such station will be furnished a copy of said 
 transfer pay account by the Paymaster, Marine Corps. 
 
 (2) In furnishing an account from the deserters’ roll where there 
 is a balance due and unpaid, notation will be made on NMC-40 as 
 
 follows: “Mark of desertion removed auth. M. G. C._ 
 
 _,_, or “Mark of desertion not removed; bal- 
 
 Letter number ^ Date 
 
 ance due and unpaid to be credited and checked pending removal of 
 mark of desertion.” 
 
 (3) In case of the removal of mark of desertion after the balance 
 due and unpaid has been checked in accordance with paragraph (2) 
 above, the account should be adjusted by the disbursing officer who 
 made the checkage, if the account is still borne on his rolls, or by 
 request for credit from that officer if the account has been transferred. 
 
 (4) In all cases of the removal of the mark of desertion the num¬ 
 ber and date of the Major General Commandant’s letter removing the 
 mark of desertion should be shown on the pay roll where credit 
 appears if taken up from the General Accounting Office, and on 
 NMC-301 where credit is requested. 
 
 (5) For repayment of deposits made prior to date of desertion, 
 see article 25-57. 
 
 25-73 
 
 “For the purpose of determining the rights of the soldier to re¬ 
 ceive pay and allowances for past services, the fact of desertion need 
 not be established by the findings of a court martial” (92 U. S. 77). 
 
 25-74 
 
 Pay and allowances due and unpaid under a former enlistment are 
 not affected by conviction and sentence for desertion in a subsequent 
 enlistment (P. M. G., Army, Jan. 27, 1868, 4850, E. B.). 
 
 872 
 
PAY AND ALLOWANCES OE ENLISTED MEN 25-7S 
 
 25-75 
 
 A deserter is again in service from the date of his delivery to proper 
 naval authority, and cannot be deprived of his pay and allowances 
 from that date by an Executive order, but only by sentence of court 
 martial (3 Comp. Dec. 676). 
 
 25-76 
 
 “Desertion is willful absence from the service without leave and 
 with no intention of returning, and forfeits all pay and allowances, 
 including retained pay accrued at the date of desertion” (4 Comp. 
 Dec. 279). 
 
 25-77 
 
 “The Secretary of the Navy has no authority to remove the charge 
 of desertion standing on the rolls against an enlisted man so as to 
 relieve him from forfeitures incurred by the act unless such entry is 
 found by him to be erroneous in point of fact” (4 Comp. Dec. 279). 
 
 25-78 
 
 “A soldier who had been apprehended as a deserter and who, with¬ 
 out having been restored to duty, was discharged without trial by 
 reason of desertion is not entitled to arrears of pay or travel pay so 
 long as the fact of desertion appears on the records” (9 Comp. Dec. 
 517). 
 
 25-79 
 
 “The officer in charge of the deserters’ roll should in the case of a 
 marine who has overdrawn his clothing account, include such amount 
 in statement of his account” (Comp. Dec., January 28, 1905). 
 
 25-80 
 
 “A soldier who, after his term of enlistment has expired, is arrested 
 for desertion and sentenced by a court martial to imprisonment is not, 
 during the period of his arrest and confinement, in the performance 
 of actual military service or making good time lost in desertion as 
 contemplated by the forty-eighth article of war, and is not for that 
 period entitled to pay or clothing” (12 Comp. Dec. 592). 
 
 25-81 
 
 “An error of $10 was made in computing the pay due a marine on 
 November 30; on December 12 he was paid $10 in excess of the 
 amount due on November 30; on December 13 he deserted. Under 
 these conditions it is proper for the disbursing officer to take credit 
 for the amount of pay accrued to the deserter during the period 
 December 1 to 12” (Comp. Dec., Apr. 23, 1908). 
 
 873 
 
25-82 
 
 MARINE CORPS MANUAL 
 
 25-82 
 
 Eesponsibility for payment to man convicted of desertion.—A man is 
 convicted of desertion, but his account is not transferred to the 
 deserters’ roll, nor is the balance due at date of desertion checked and 
 he is later paid (at time of transfer to another ship) an amount 
 including this balance. As all pay and allowances due at date of 
 desertion are forfeited, payment of such balance is illegal, and the 
 disbursing officer who made it is responsible. 
 
 25-83 
 
 Pay of deserter after return to naval control.—An enlisted man con¬ 
 victed of desertion forfeits by law all pay due him on the date of 
 desertion. He is, however, entitled to pay, except such part thereof 
 as may be subject to checkage by sentence of a court martial, from 
 the date he returns to naval control whether or not the mark of 
 desertion has been removed (Comp. Dec., Dec. 19, 1914). 
 
 DISCHARGES 
 
 25-90 
 
 (1) Closing account.—^When a man is to be discharged. Form 
 
 NMC-90 will be prepared by his commanding officer. The period to 
 be covered by NMC-90 will be from the first day of the month in 
 which discharge is to be effected to and including the date of dis¬ 
 charge, or, in the event that the man has joined since rendition of the 
 last pay roll and is to be discharged prior to the rendition of the 
 current pay roll, from the date of last settlement to and including the 
 date of discharge. NMC-90 will be submitted in quadruplicate to 
 the proper disbursing officer, or in quintuplicate to the proper dis¬ 
 bursing officer’s deputy. If discharged for any reason other than 
 expiration of enhstment, an eq^ual number of certified copies of the 
 order for discharge will be submitted with NMC-90. Instructions 
 for preparation of NMC-90 are printed on the form. (See art 
 30-15.) [C. M. C. M. 3.] 
 
 (2) Omitted. [C. M. C. M. 3.] 
 
 874 
 
PAT AND ALLOWANCES OF ENLISTED MEN 
 
 25-91 
 
 25-91 
 
 Discharge, medical survey.—When closing accounts for settlement on 
 NMC-90 for discharge “upon report of medical survey for disability,” 
 the form will contain, in brackets immediately after the cause for 
 discharge, a notation as to whether or not the disease or injury was 
 due to the man’s own misconduct. 
 
 25-93 
 
 Causes for discharge.—The cause for discharge should be fully stated 
 in the space provided therefor, e. g., “Expiration of enlistment,” 
 “Keport of medical survey, disease, or injury due (or not due) to 
 4 own misconduct,” “Kecommendation of commanding officer, as un¬ 
 desirable, for inaptitude.” “Upon settlement of accounts,” etc. 
 
 25-94 
 
 Special details.—^Where the balances include extra compensation for 
 special details (such as messmen, etc), a notation should be made 
 under “Kemarks” showing the date to which the detail will continue, 
 
 e. g., “The detail as_will continue until date of discharge 
 
 (or until_).” 
 
 25-95 
 
 Service record.—On the face of the form in spaces provided 
 should be shown the complete service record of the man (including 
 arm of service for each enlistment), all absences without leave or 
 under General Order 20, Navy Department. [C. M. C. M. 3.] 
 
 25-96 
 
 Date and place of acceptance.—Entries on NMC-90 of date and 
 place of acceptance should be made direct from the service-record 
 book to insure accuracy, and where men enlisted at barracks the fact 
 will be stated. After the transmittal of the staff returns to the Com¬ 
 mandant of the Marine Corps for discharge, the place of duty of the 
 man should not be changed except in cases of emergency, such cases 
 being immediately reported by dispatch to the Commandant of the 
 Manne Corps, and the pay officer carrying the account notified. 
 [C. M. C. M. 2.1 
 
 25-97 
 
 [Omitted. C. M. C. M. 3.] 
 
25-98 
 
 MAEINE CORPS MAISTD'AL 
 
 25-98 
 
 Travel allowances.—The amount of travel allowance to be paid on 
 final settlement in cases of men entitled to travel allowance on dis¬ 
 charge should be determined by the disbursing officer concerned, upon 
 the data contained in NMC-90. 
 
 25-99 
 
 (1) Eetained in service.—When, from the situation of his company 
 or the nature of the service, a soldier cannot receive his discharge when 
 his time expires, and is from necessity retained in service, he is to 
 be paid up to the time of his actual discharge (Digest, Second 
 Comp., sec. 1290, ed. 1869). The final statements must show cause 
 of retention. 
 
 (2) An enlisted man retained in the service after expiration of 
 enlistment awaiting action on a court martial is not entitled to pay 
 (17 Comp. Gen. 103). 
 
 (3) Detention in hospital.—An enlisted man whose term of enlist¬ 
 
 ment shall expire while he is suffering disease or injury incident to 
 sendee and not due to misconduct, and who is in need of medical care 
 or hospitalization, may, with his consent, be retained in the service 
 beyond the expiration of his term of enlistment, and any such enlisted 
 man shall be entitled to receive his pay and allowances until he shall 
 have recovered to such extent as would enable him to meet the 
 physical requirements for reenlistment, or until it shall have been 
 ascertained by competent authority that the disease or injury is of 
 a character that recovery to such an extent would be impossible, 
 whichever is earlier (Act of Dec. 12, 1941, 55 Stat. 797). [C. M. 
 
 C. M. 3.] 
 
 25-100 
 
 A soldier convicted bjr civil authorities, then pardoned and re¬ 
 turned to military authorities, is entitled to pay to date of discharge 
 less the time absent in the hands of civil authorities, and to allow¬ 
 ances, including travel pay, provided his enlistment had not expired. 
 
 25-101 
 
 Eetained in insane hospital.—An enlisted man was sentenced to con¬ 
 finement for 2 years with loss of pay and then to be dishonorably 
 discharged, and was held at the insane hospital for some time after 
 expiration of the 2 years. He is entitled to pay from date of expira¬ 
 tion of term of confinement to date of discharge, his term of enlistment 
 not having expired (13 Comp. Dec. 409). 
 
 876 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-102 
 
 25-102 
 
 “A soldier held as a court-martial prisoner awaiting dishonorable 
 discharge is not entitled to pay and allowances between expiration 
 of enlistment and date of dishonorable discharge” (14 Comp. Dec. 22). 
 
 25-103 
 
 A soldier discharged without honor on account of imprisonment under 
 sentence of civil court is not entitled to pay or allowances after date 
 of arrest or to travel pay (14 Comp. Dec. 116). 
 
 DISCHARGE GRATUITY 
 
 25-106 
 
 (1) “That hereafter persons discharged from the naval service 
 by dishonorable discharge, bad-conduct discharge, or any other dis¬ 
 charge for the good of the service, may, upon discharge, be paid a 
 sum not to exceed $25: Provided^ That the said sum shall be fixed 
 by, and in the discretion of, the Secretary of the Navy, and shall 
 be paid only in cases where the person so discharged would otherwise 
 be without funds to meet his immediate needs” (Act of March 4, 
 1925, 34U. S. C. 197). 
 
 (2) The payment of this gratuity will be directed by commanding 
 officers in the cases indicated in the succeeding paragraph where the 
 man otherwise would be without funds to meet his immediate needs. 
 When so directed, the gratuity will be paid in such sum as will total 
 $25 when added to the funds due or otherwise available to the man 
 (such as accrued pay, personal funds, etc., but exclusive of any 
 amounts credited as travel allowance or cash advanced for subsist¬ 
 ence and transfer incident to transportation in kind) (Comp. Gen. 
 July 9, 1925). 
 
 (3) The authorized gratuity will be paid when the discharge is: 
 
 {a) By sentence of a summary or general court martial involving 
 
 bad-conduct discharge or dishonorable discharge not involving con¬ 
 finement in a naval prison, when discharged. 
 
 (5) “For the good of the service” as follows: 
 
 1. For inaptitude (including unsuitable) or unfitness. [C. M. C. 
 M. 3.] 
 
 2. As a result of approved report of a board of medical survey 
 for physical or mental disability, the result of own misconduct. 
 
 3. As undesirable, by reason of— 
 
 a. Desertion, without trial, when discharge is at man’s station, 
 except where the deserter is apprehended or returns to naval juris¬ 
 diction after the expiration of his enlistment and is thereupon dis- 
 
 877 
 
25-106 
 
 MARINE CORPS MANUAL 
 
 charged on account of the desertion, whether without trial or in 
 accordance with sentence of a court martial. (See 7 Comp. Gen. 523.) 
 
 h. Habits or traits of character. 
 
 c. Conviction by a civil court, when discharge is at man’s station. 
 
 d. Fraudulent underage enlistment. 
 
 e. Fraudulent enlistment other than by reason of underage, except 
 in case of discharge of a man because a deserter from another service 
 for purpose of turning him over to such other service. [C. M. C. 
 M. 3.] 
 
 4. Other cases of discharge “for the good of the service” gratuity 
 will be paid when so directed by the Commandant of the Marine 
 Corps. [C. M. C. M. 2.] 
 
 (4) Commanding officers, in directing payment of the gratuity 
 to men discharged under the preceding paragraph, should exercise 
 care and not direct the payment in the cases of men who are shown 
 to be “repeaters,” who have surrendered under conditions indicating 
 return to service for the purpose of getting subsistence, lodging, or 
 the payment of the gratuity, or who, in the judgment of the com¬ 
 manding officer, will not use the funds for the purpose provided, 
 viz, to enable them to proceed to their homes or supply their needs 
 while securing employment. In no case should the payment be made 
 to a man not under military control at time of discharge. 
 
 (5) Payment or nonpayment of the gratuity shall be directed on 
 NMC-90 “Statement closing account for settlement,” by adding to 
 the other data contained on this form the following notation, using 
 space under “Eemarks”: 
 
 “Payment of gratuity. Act of March 4, 1925, directed, personal 
 
 funds available $_,” or “Payment of gratuity. Act of March 
 
 4,1925, not directed.” [C. M. C. M. 3.] 
 
 (6) The gratuity in the amount found necessary will be credited 
 on the final settlement of the man prior to discharge and transcripted 
 in the miscellaneous credit column, under the caption: “Dis. Grat. 
 PayM. C.” 
 
 (7) No credit for discharge gratuity will be entered on NMC-90 
 by the commanding officer. The amount of gratuity to be credited 
 will be determined and entered thereon by the disbursing officer. 
 
 [C. M. C. M. 3.] 
 
 (8) Article 25-26 covers the payment of gratuity payable upon 
 discharge to court-martial prisoners undergoing confinement. 
 
 878 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-107 
 
 ENLISTMENT ALLOWANCE 
 
 25-107 
 
 (1) Law authorizing.—An enlistment allowance equal to $50, mul¬ 
 tiplied by the number of years served in the enlistment period from 
 which he has last been discharged, shall be paid to every honorably 
 discharged enlisted man of the first three grades who reenlists within 
 a period of 3 months from the date of his discharge, and an enlistment 
 allowance of $25, multiplied by the number of years served in the 
 enlistment period from which he has last been discharged, shall be 
 paid to every honorably discharged enlisted man of the other grades 
 who reenlists within a period of 3 months from the date of his discharge 
 (sec. 10, Act of June 16,1942, 56 Stat. 364, 37 U. S. C. 110). [C. M. 
 C. M. 3.] 
 
 (2) A man’s enlistment allowance depends upon the number of 
 years served in the enlistment period from which he has last been 
 honorably discharged. Therefore, on a reenlistment following such 
 discharge from an enlistment during which any time has been lost 
 on account of absence without leave, the period during which so 
 absent without leave should not be counted as a period of service, 
 and should be deducted from the time elapsing between date of enlist¬ 
 ment and date of discharge, and the enlistment allowance based upon 
 the number of years served, exclusive of the time absent without leave 
 (4 Comp. Gen. 94). 
 
 (3) The extension of an enlistment for 2, 3, or 4 years entitles a 
 man to the enlistment allowance. Such allowance shall be credited 
 upon an extension of enlistment for 2, 3, or 4 years, or when the aggre¬ 
 gate of extensions equals 2,3, or 4 years, but only one enlistment allow¬ 
 ance shall be credited for extension of the same enlistment, and the 
 total of the extensions, if made up of several different ones, shall be 
 considered as one extension (2 Comp. Gen. 258). 
 
 (4) When reenlistment follows an enlistment which has been ex¬ 
 tended 2, 3, or 4 years, the extension shall be considered to be the last 
 period of enlistment (Comp. Gen., August 10,1922). 
 
 (5) An illustration of the preceding instructions is as follows: A 
 man in the first pay grade enlists for 4 years. He then extends his 
 enlistment 1 year; he again extends his enlistment 1 year, thereby 
 entitling him to an enlistment allowance of four times $50 (or $200), 
 on account of having extended his original 4-year enlistment for 2 
 years. He then extends his enlistment for another year, and is hon¬ 
 orably discharged at the expiration thereof. He reenlists within 3 
 months, which entitles him to three times $50 (or $150), because of his 
 previous 3 years’ extension. 
 
 (6) The Act of August 22, 1912, 37 Stat. 331, authorizing the dis¬ 
 charge of enlisted men of the Navy within 3 months before the expira- 
 
 879 
 
25-107 
 
 MARINE CORPS MANUAL 
 
 tion of their enlistment without prejudice to any right, privilege, or 
 benefit, etc., they would otherwise have if serving the full term of 
 enlistment, is not applicable to the Marine Corps (4 Comp. Gen. 94; 
 34 U. S. C. 195). 
 
 25-108 
 
 The enlistment allowance is not payable unless the reenlistment 
 within three months following honorable discharge is in the same 
 branch of the service from which discharged. 
 
 25-109 
 
 (1) Time lost under the Act of April 27, 1914, which has not been 
 made up as required by law, must be deducted in determining the 
 number of years served in the enlistment from which last discharged, 
 for the purpose of computing the enlistment allowance to be paid on 
 reenlistment (34 U. S. C. 183). 
 
 (2) Under the Act of July 1, 1918, requiring that time lost on 
 account of intemperate use of drugs, alcoholic liquors, or other mis¬ 
 conduct must be made good before the enlistment shall be regarded 
 as complete, it is service that is required to be made good, the unit 
 of which is a day, and service on the thirty-first day of a month is as 
 much a day of service as any other day of a month. The requirement 
 of the law that the equivalent of actual time lost measured in units of 
 days must be made good creates an exception to the general rule fol¬ 
 lowed for the computation of service for longevity credit, and the 
 thirty-first day of a month should be counted in determining the time 
 to be made good (Comp. Gen. A-20756, art. 2150-6, D. C. G. A. N. S.; 
 34 U. S. C. 882). 
 
 25-110 
 
 Fraudulent enlistment not validated while enlistment is current is 
 not counted in computing enlistment allowance. 
 
 25-111 
 
 Not prorated.—Enlistment allowance cannot be prorated for frac¬ 
 tional parts of year (2 Comp. Gen. 162). 
 
 25-112 
 
 Under the law (Act of August 22, 1912, 34 U. S. C. 184, and section 
 10 of the Act of June 16, 1942), the measure of enlistment allowance 
 accruing in any case by reason of extension of enlistment, whether 
 extended by one or more agreements, is based on the rank held when 
 the term for which the man enlisted expired as affected by the duration 
 of that term. If an enlistment is extended for 1 year and reextended 
 
 [C. M. C. M. 3.] 
 
 880 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-112 
 
 for 2 years, the extension aggregates 3 years (an enlistment period), 
 and the man is entitled to enlistment allowance based on the rank 
 held when the original term of enlistment was due to expire, as affected 
 by the years served in that term (7 Comp. Gen. 439). [C. M. C. M. 3.] 
 
 25-113 
 
 When a man reenlists or whose extension of enlistment takes effect 
 while he is undergoing treatment in a hospital, the enlistment allow¬ 
 ance will not be credited unless and until he is returned to a full 
 duty status (27 Comp. Dec. 626). 
 
 25-114 
 
 [Omitted. C. M. C. M. 3.] 
 
 FINAL SETTLEMENTS 
 
 25-116 
 
 (1) When a man is recommended for discharge, other than expi¬ 
 ration of enlistment, his commanding officer will after receipt of 
 the order for discharge from the Commandant of the Marine Corps 
 close the man’s account sufficiently far in advance to enable the dis¬ 
 bursing officer to prepare final settlement and check for delivery on 
 date set by the commanding officer. [C. M. C. M. 2.] 
 
 (2) In case the man cannot be discharged on the date set by the 
 commanding officer, the disbursing officer will, in making final settle¬ 
 ment, include therein additional credit for pay and allowances to 
 include date of actual discharge. The officer delivering the discharge 
 should, in all cases, enter therein the amount paid. 
 
 (3) Pay and clothing accounts of men to be discharged upon 
 expiration of enlistment, made out to include the day of discharge, 
 should be forwarded to the proper disbursing officer at such time 
 prior to the expiration of such enlistment as will enable the disbursing 
 officer to make out and return final statements. The disbursing 
 officer should make out the final statement and forward it with check, 
 without further notification, to the man’s commanding officer in time 
 to reach him prior to the expiration of his enlistment. 
 
 (4) The final settlement, NMC-90, will be completed by the dis¬ 
 bursing officer making the settlement. The original and one copy, 
 plainly marked “Copy for the payee” will be forwarded to the com¬ 
 manding officer of the man concerned. Commanding officers should 
 make careful examination of the accounts shown on this foi‘m prior 
 to delivery of discharge, and make collections to, cover all proper 
 checkage not deducted thereon. Such collections will be forwarded to 
 the disbursing officer, by letter, stating the reason therefor. [C. M. 
 C.M.3.] 
 
 532089—43 
 
 26 
 
 881 
 
25-116 
 
 MARINE CORPS MANUAL 
 
 (5) Upon discharge, the original of the final settlement voucher 
 should be returned by endorsement to the disbursing ofiicer making 
 the settlement. Such endorsement should show the actual date and 
 place of discharge, the amount collected, if any, and the disposition 
 made of same. Money collected should be forwarded by check or 
 deposited to the credit of the officer signing the discharge check in an 
 authorized depositary. 
 
 (6) Omitted. [C. M. C. M. 3.] 
 
 (7) The memorandum copy of the voucher should be completed 
 appropriately by the commanding officer’s endorsement, and deliv¬ 
 ered to the marine upon discharge. 
 
 (8) Omitted. [C.M. C. M.3.] 
 
 (9) The check and final statement of any enlisted man due for 
 discharge will be delivered by the commissioned officer having cus¬ 
 tody of the man’s accounts, and, if the discharge certificate is signed 
 and delivered by an officer other than himself, he will advise that 
 officer of the amount paid on discharge in order that the discharge 
 certificate may be endorsed accordingly. 
 
 (10) The endorsement on final statement (original and memoran¬ 
 dum) will be signed by the officer who delivers the check and copy 
 of final ^statement to the man. Extreme care will be taken by the 
 officer signing the endorsement to see that the information contained 
 therein is correct. 
 
 25-117 
 
 (1) Final settlement of reservists.—^When a reservist on active duty 
 is to be discharged upon expiration of enlistment, or prior to expira¬ 
 tion of enlistment by order of proper authority, the paymaster of the 
 station or organization who carries his pay accounts for active service 
 shall make final settlement on NMC-90 in the same manner as for 
 enlisted men on the active list. [C. M. C. M. 2 and 3.] 
 
 (2) The final settlement of the accounts of members of the Organ¬ 
 ized Marine Corps Eeserve who are not on active duty when dis¬ 
 charged upon expiration of enlistment, or prior to expiration of 
 enlistment by order of proper authority, will be made on the quar¬ 
 terly drill pay roll, in accordance with the procedure set forth in 
 chapter 13. 
 
 (3) Reservist relieved from active duty.—^When enlisted men of the 
 Marine Corps Reserve are ordered to their homes, and, upon arrival, 
 to assume an inactive status, pay and allowances, including pay and 
 allowances for the time necessary to travel to their homes, should be 
 credited on the current pay roll. Payment of the amount due will 
 be effected prior to the man’s departure from the active duty station 
 (Appendix A, Sec. G-4 (e), Pay Bill Instructions.) [C. M. C. M. 2.] 
 
 882 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-120 
 
 FRAUDULENT ENLISTMENT 
 
 25-120 
 
 (1) A fraudulent enlistment is an enlistment procured by means 
 of a wilful misrepresentation in regard to a qualification or disquali¬ 
 fication for enlistment or by an intentional concealment of a dis¬ 
 qualification, which misrepresentation or concealment has had the 
 effect of causing the enlistment of a man who, but for such false 
 representation or concealment, would otherwise have been rejected. 
 
 (2) “A fraudulent contract of enlistment is not void but voidable 
 only at the option of the Government. The Government, on becom¬ 
 ing cognizant of the fraud, may void the contract, or waive the 
 objection and allow it to stand, in which latter case the accepted 
 service is as legal as that of any other soldier. Where the fraudulent 
 character of an enlistment contract did not become known until after 
 a part of it had been executed: Held^ That while the same, as to its 
 unexecuted portion might legally then be voided and terminated, 
 yet, as to the part executed, it was a valid contract” (Comp. Gen. 
 A-29607, Apr. 7,1930, art 214fi-6, D. C. G. A. N. S.). 
 
 (3) “As the contract between the United States and an enlisted 
 man of the Navy who had deserted and fraudulently reenlisted is 
 merely voidable and not void, a disbursing officer is entitled to 
 credit for proper payments made thereunder without knowledge of 
 the fraud and prior to the rescission of the contract by the Govern¬ 
 ment” (11 Comp. Dec. 710). 
 
 883 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-120 
 
 (4) “When an enlisted man of the Navy deserts and fraudulently 
 enlists in the Marine Corps and is subsequently made to serve out his 
 period of enlistment in the Navy, the pay received by him for 
 actual service under his fraudulent enlistment need not be charged 
 to him or checked against his account” (12 Comp. Dec. 445). 
 
 (5) A soldier serving in fraudulent enlistment who deserted from 
 the Army, surrendered to the Marine Corps, served sentence for 
 desertion in said corps, returned to military control, was tried and 
 found guilty of fraudulent enlistment, but not guilty of desertion, 
 and sentenced to forfeit a portion of his pay for 6 months, is en¬ 
 titled to his pay and allowances except during the time he was 
 absent (Comp. Dec., January 31,1907). 
 
 (6) “The continuance of an enlisted man in the service by the 
 Navy Department after the discovery of fraud in his reenlistment 
 without directing that he be tried by a court martial, was a waiver 
 of such fraud, and he is entitled to retain the pay he had received 
 and to receive arrearages unpaid” (14 Comp. Dec. 267). 
 
 (7) “Time served in a fraudulent enlistment cannot be counted 
 in computation of service pay unless the Government waives the ob¬ 
 jection and allows the contract to stand” (14 Comp. Dec. 267). 
 
 (8) “A pay officer is not responsible for payments to a man held 
 for trial for fraudulent enlistment, who was later tried and con¬ 
 victed, when there is no evidence that the pay officer received any 
 notice that the man was being held for trial or that there was any¬ 
 thing to put him on his inquiry in regard to the matter before making 
 said payments” (Comp. Dec., Apr. 28, 1909). 
 
 (9) “The action of the Government in placing a fraudulently 
 
 enlisted man on duty on probation with full knowledge of the fraud¬ 
 ulent character of his enlistment will constitute a waiver of the 
 fraud, and he will be entitled to his regular pay, * * * and to 
 
 the same when fully restored to duty” (Comp. Dec., June 30, 1913). 
 
 (10) Arrearages of pay or allowances cannot be paid for serv¬ 
 ice under a fraudulent enlistment” (Comp. Dec., May 8, 1913). 
 
 (11) “Pay actually received by an enlisted man for services during 
 a fraudulent enlistment cannot be recovered from him” (22 Comp. 
 Dec. 538; Comp. Gen. 7358, Dec. 19, 1922; art. 2146-6, D. C. G. A. 
 N. S.). 
 
 (12) Where men’s accounts appear, but are not paid because there 
 is a suspicion of fraudulent enlistment, the entry, “Facts warrant 
 presumption fraudulent enlistment” should be made in “Remarks” 
 on pay rolls. 
 
 (13) In transferring the accounts of general-court-martial pris¬ 
 oners to naval prisons their accounts should be checked all arrears 
 of pay due and not paid prior to date of conviction of fraudulent 
 enlistment (see 12 Comp. Dec. 445). 
 
 (14) Entries in service-record books.—In all cases where facts 
 develop at a post warranting the presumption of fraudulent enlist- 
 
 885 
 
25-120 
 
 MARINE CORPS MANUAL 
 
 ment in the case of an enlisted man serving at that post, the custo¬ 
 dian of the man’s service-record book will immediately make entry 
 therein, under “Pay account record”, as follows: “Facts warrant 
 presumption fraudulent enlistment. Not to be paid until authorized 
 by Hq. U. S. M. C.” Such entry will be made in red ink and signed 
 by the custodian of the man’s service-record book. (See art. 30-52 
 
 (c).) 
 
 (15) Discharges for fraudulent enlistment.—In a decision dated 
 April 7, 1930, the Comptroller General of the United States holds 
 that “no payments on account of pay and allowances under the 
 contract of enlistment are authorized to an enlisted man after the 
 fraudulency of his enlistment is discovered, where the contract of 
 enlistment is avoided by the Government, either on its own initiative 
 or on the request of parent or guardian.” This decision applies to 
 all fraudulent enlistments, including those of minors. 
 
 {a) Upon receipt of information leading to the presumption that 
 an enlisted man has procured his enlistment through fraud, it shall 
 be the duty of the commanding officer, or other officer having 
 cognizance of such information, immediately to report the facts 
 to the Major General Commandant and to notify the man’s im¬ 
 mediate commanding officer. The latter will take the necessary steps 
 to withhold all further pay and allowances of such a man pending 
 instructions from headquarters Marine Corps as to the final disposi¬ 
 tion of the case. Under no circumstances will such men be trans¬ 
 ferred from the post to which attached pending the outcome of such 
 investigation, except as provided in paragraph (c) of this article. 
 Pay and muster rolls rendered subsequent to the time that fraudu¬ 
 lent enlistment is discovered or suspected will show the following: 
 “Facts warrant presumption of fraudulent enl. AAHA.” 
 
 (&) When the fraudulency of the enlistment has been established, 
 the Major General Commandant will so notify the man’s command¬ 
 ing officer and state whether the man is to be discharged or held to 
 his enlistment. If the man is to be discharged for fraud, no pay¬ 
 ment of pay or allowances will be made to him, but in appropriate 
 cases transportation in kind may be furnished as provided in article 
 16-27. 
 
 (<?) Men serving on recruiting duty or in staff offices, when facts 
 warranting presumption of fraudulent enlistment are discovered, 
 will immediately be transferred to the nearest marine barracks. In 
 a case where the Major General Commandant directs the transfer 
 of a man to some other post for discharge on account of fraudulent 
 enlistment, or when transferred as indicated above, it shall be the 
 duty of his immediate commanding officer to enter in the service- 
 record book, under “Pay account record”, “Not to be paid, frd. 
 enl.,” or “Facts warrant presumption of fraudulent enk” 
 
 (d) Where, after investigation by headquarters. United States 
 Marine Corps, it is determined that an enlistment was not procured 
 
 886 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-120 
 
 by fraud or where it is directed that the man concerned be held to 
 the terms of his enlistment, his right to pay and allowances with¬ 
 held is restored, and he will be paid in full upon next pay roll or 
 voucher rendered. 
 
 (e) An enlisted man who was enlisted between April 6, 1917, and 
 November 11, 1918, both dates inclusive, and who was discharged 
 for fraudulent enlistment on account of misrepresentation of his 
 age, shall be held and considered to have been honorably discharged, 
 if his service otherwise was such as would have entitled him to a 
 discharge under honorable conditions, but no back pay or allowance 
 accrues by reason thereof (34 U. S. C. 204). 
 
 FUKLOUGH 
 
 25-121 
 
 (1) No deduction from the pay of an enlisted man is authorized 
 for a period while on furlough (Comp. Dec., Oct. 30,1914). 
 
 (2) Value of furlough ration.— (a) The commuted value of the 
 furlough ration payable to enlisted men of the Marine Corps is the 
 same as that provided for enlisted men of the Navy (Act of July 11, 
 1919,41 Stat. 154,34 U. S. C. 976). [C. M. C. M. 3.] 
 
 (h) Furlough rations are not payable unless the leave or furlough 
 granted and taken is in excess of 72 hours. 
 
 (c) Credit for furlough rations will begin on the day of departure 
 and will end on the day before the day of return. No credit will 
 be allowed for the date of embarkation or debarkation from a Gov¬ 
 ernment vessel. 
 
 (d) Overstaying of furlough. —Furlough rations are not payable 
 if a furlough is overstayed unless the overstaying is excused as 
 unavoidable by the commanding officer, in which event payment may 
 be made for the entire period of absence, authorized, and excused. 
 
 (e) In receipt of quarters and subsistence. —In lieu of the au¬ 
 thorized furlough rations, enlisted men on furlough from stations 
 where they are in receipt of the monetary allowances prescribed in 
 Table I, art. 14-103, will, while their permanent station remains 
 unchanged, continue to receive such allowances during the period 
 of furlough, including any authorized delays. (See art. 14-103 (2) 
 (d).) 
 
 If) Omitted. fC. M. C. M. 3.] 
 
 (^) Omitted. [C. M. C. M. 3.] 
 
 (h) Appropriation chargeable. —Furlough rations will not be des¬ 
 ignated on pay rolls or vouchers as subsistence, and will be charged 
 against the appropriaton, “General Expenses Marine Corps.” Credits 
 will be segregated and carried to the Recapitulation and Transcript 
 of accounts under separate heading. [C. M. C. M. 2.] 
 
 887 
 
25-122 
 
 MARINE CORPS MAJTCTAL 
 
 LONGEVITT PAT, ENLISTED MEN 
 
 25-122 
 
 (1) Computation.—Effective June 1, 1942, every enlisted man shall • 
 
 receive an increase of 5 per centum of the base pay of his grade for 
 each 3 years of service up to 30 years (sec. 9, Act of June 16,. 1942, 
 56Stat. 363). [C. M. C. M. 3.] 
 
 (2) Enlisted men of the Marine Corps are entitled to 5 per centum 
 increase (longevity pay) on the base pay of grade upon the comple¬ 
 tion of the first 3 years of service, and to a further 6 per centum 
 increase (longevity pay) on the base pay of grade for the next and 
 each succeeding period of 3 years of service up to 30 years. In other 
 words, each increase for longevity will be computed, respectively, on 
 the base pay of the grade and not on the base pay plus previous 
 longevity credits. Service that may be counted for longevit}^ pur¬ 
 poses by enlisted men is active Federal service in the Army, Navy, 
 Marine Corps, Coast Guard, Coast and Geodetic Survey, and Public 
 Health Service, or reserve components thereof; service in the active 
 National Guard of the several States, Territories, and the District 
 of Columbia; and service (both active and inactive) in the enlisted 
 Reserve Corps of the Army, the Naval Reserve, the Marine Corps 
 Reserve, and the Coast Guard Reserve, whether continuous or not 
 (sec. 9, Act of June 16,1942, 56 Stat. 363). [C. M. C. M. 3.] 
 
 (3) A marine absent without authority or in a nonpay status, as 
 described in the statutes, is not serving within the meaning of the 
 law authorizing increased pay for length of service; he is required 
 to make up time so lost before becoming entitled to increased pay for 
 length of service. 
 
 (4) All service is to be counted, including time served to make up 
 time lost; the time lost, however, is not to be counted in computing 
 increased pay for length of service under the act of June 16, 1942. 
 [C. M. C. M. 3.] 
 
 # 
 
 88S 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-130 
 
 actually began his duties on that date. Extra compensation is not 
 payable, however, until the letter of designation from the Post Office 
 Department has been received and oath of office and bond have been 
 properly executed and the premium on the bond paid to the surety 
 company. The execution of the oath is prerequisite to proper 
 qualification, but may in cases of necessity take place subsequent to 
 the commencement oi his duties. Navy mail clerks are entitled to the 
 additional compensation therefor only while in performance of this 
 special duty and are not entitled to the additional pay if absent from 
 their duties under treatment in hospital, on temporary duty, or on 
 leave of absence. 
 
 MARINE BAND 
 
 25-131 
 
 (1) “That the band of the United States Marine Corps shall 
 consist of one leader whose pay and allowances shall be those of 
 captain in the Marine Corps; one second leader whose pay shall 
 be $200 per month and who shall have the allowances of a 
 sergeant major; ten principal musicians whose pay shall be $150 
 per month; twenty-five first-class musicians whose pay shall be 
 $125 per month; twenty second-class musicians whose pay shall be 
 $100 per month; and ten third-class musicians whose pay shall be 
 $85 per month; such musicians of the band to have the allowances 
 of a sergeant: Provided^ That the second leader and musicians of the 
 band shall receive the same increases for length of service and the 
 same enlistment allowance or gratuity for reenlisting as is now or 
 may hereafter be provided for other enlisted men of the Marine 
 Corps: Provided further^ That the pay authorized herein for the 
 second leader and the musicians of the band shall be effective from 
 July 1, 1922, and shall apply in computing the pay of former mem¬ 
 bers of the band now on the retired list and who have been retired 
 since June 30, 1922: Provided further^ That in the event of promo¬ 
 tion of the second leader or musician of the band to leader of 
 the band, all service as such second leader, or as such musician of 
 the band, or both shall be counted in computing longevity increase 
 in pay: And provided further^ That hereafter during concert tours 
 approved by the President, members of the Marine Band shall suffer 
 no loss of allowances” (Act of Mar. 4, 1925; 34 U. S. C. 701). 
 
 (2) The leader of the Marine Band is entitled to the pay and 
 allowances of the third pay period provided in section 1 of the Act 
 of June 16, 1942, regardless of length of service (4 Comp. Gen. 942). 
 [C. M. C. M. 3.] 
 
 (3) In the computation of longevity pay of the second leader and 
 musicians of the Marine Band any and all service that may be counted 
 by other enlisted men of the Marine Corps, as well as service in 
 the Marine Band, should be counted (4 Comp. Gen. 942). 
 
 889 
 
25-131 
 
 MARINE CORPS MANUAL 
 
 (4) Upon reenlistment the second leader of the band is entitled to 
 the enlistment allowance provided for the first three pay grades of 
 the regular Marine Corps, and the musicians of the band are entitled, 
 upon reenlistment, to the enlistment allowance provided for the 
 fourth, fifth, sixth, and seventh grades of the Regular Marine Corps 
 (4 Comp. Gen. 942). 
 
 (5) In the event of the promotion of the second leader or a musi¬ 
 cian of the band to leader of the band he would be entitled to count 
 for longevity purposes, as leader of the band, all service theretofore 
 counted for longevity purposes as a member of the band, but such 
 service cannot be used to place him in any other pay period than that 
 piovided for the leader of the band, i. e., the third (4 Comp. Gen. 
 942). 
 
 (6) “That the provisions of section 11 of the Act of March 4, 1925, 
 an Act providing for sundry matters affecting the naval service, 
 establishing the pay and allowances authorized for the second leader 
 and the musicians of the band of the United States Marine Corps, 
 shall apply in computing the pay of all former members of the band 
 now on the retired list, including those former members transferred 
 to the Fleet Marine Corps Reserve and who are now on the active 
 and retired list of the Fleet Marine Corps Reserve” (Act of May 19, 
 1926; 34 U. S. C. 972). 
 
 (7) “The musicians of the Marine Band shall be entitled to receive 
 $4 a month each, in addition to their pay as noncommissioned officers, 
 musicians, or privates of the Marine Corps, so long as they shall 
 perform, by order of the Secretary of the Navy or other superior 
 officer, on the Capitol grounds or the President’s grounds” (34 U. S. 
 C. 972). 
 
 MARKSMANSHIP QUALIFICATIONS 
 
 25-132 
 
 (1) Law authorizing additional pay.—“Under such regulations as the 
 
 President may prescribe, enlisted men of the * * * Marine 
 
 Corps * * * may receive additional compensation not less than 
 
 $1 nor more than $5 per month, for special qualification in the use of 
 the arm or arms which they may be required to use” (sec. 16, Act of 
 June 16, 1942, 66 Stat. 368, 37 U. S. C. 116). [C. M. C. M. 3.] 
 
 (2) Executive Order No. 9209, dated August 1, 1942, prescribing 
 additional pay to enlisted men of the Marine Corps for qualification 
 “in the use of the arm or arms which they may be required to use,” 
 is as follows: 
 
 [C. M. C. M. 3.] 
 
 890 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-132 
 
 EXECUTIVE ORDER NO. 9209 
 
 REGULATIONS GOVERNING THE PAYMENT OF ADDITIONAL CXIMPENSATION TO ENLISTED 
 MEN or THE MARINE CORPS SPECIALLY QUALIFIED IN THE USE OF ARMS 
 
 By virtue of and pursuant to the authority vested in me by section 16 of the 
 Pay Readjustment Act of 1942, approved June 16, 1942 (Public Law 607—77tli 
 Congress), it is hereby ordered as follows: 
 
 Enlisted men of the Marine Corps while serving on board ship shall receive 
 the same additional compensation for special qualifications in the use of ships’ 
 guns as is now or may hereafter be prescribed for enlisted men of the Navy. 
 
 Enlisted men of the Marine Corps wheresoever stationed who have established 
 their special qualifications in the use of the arm or arms which they may be 
 required to use, shall receive additional compensation, under such regulations 
 and conditions and for such periods of time as are now or may hereafter be 
 prescribed by the Secretary of the Navy, as follows: 
 
 First class_ 
 
 Second class 
 Third class. 
 Fourth class. 
 Fifth class— 
 
 $5. 60 per month. 
 4. 00 per month. 
 3. 00 per month. 
 2. 00 per month. 
 1. 00 per month. 
 
 The total compensation payable to any enlisted man under this order shall 
 not exceed $5.00 per month. 
 
 Executive Orders No. 3705-A of July 1, 1922, and No. 5866 of June 28, 1932, 
 prescribing regulations governing the payment of additional compensation to 
 enlisted men of the Marine Corps specially qualified in the use of ships’ guns 
 and of arms, are hereby superseded. 
 
 This order shall take effect as of June 1, 1942. 
 
 The White House, 
 
 August 1, 1942. 
 
 FRANKLIN D. ROOSEVELT 
 
 25-133 
 
 [C. M. C. M. 3.] 
 
 Maximum additional compensation.—Enlisted men qualified with both 
 the rifle and aircraft machine ^un may be paid compensation for both 
 qualifications simultaneously, but shall not be paid compensation in 
 excess of $5 per month for such qualifications. [C. M. C. M. 3.] 
 
 25-134 
 
 (1) The .30-caliber rifle is the principal arm enlisted men of the 
 Marine Corps may be required to use, except that enlisted men at¬ 
 tached to aeronautical units may also be required to use the aircraft 
 flexible machine gun. [C. M. C. M. 3.] 
 
 (2) Having established their special qualifications in the use of the 
 arm or arms they may be required to use, enlisted men of the Marine 
 Corps will be entitled to additional compensation as prescribed in 
 article 25-135, with the following exceptions: 
 
 (a) Members of the Marine Band. 
 
 (b) Members of the Marine Corps Reserve on active duty for 
 training. [C. M. C. M. 3.] 
 
 891 
 
25-134 
 
 MARINE CORPS MANTJAL 
 
 (3) Any enlisted man entitled to additional compensation for quali¬ 
 fication will lose his right to such additional compensation while on 
 the duty set forth in paragraph (2) (a) hereof. Should he be later 
 transferred from the duty as outlined in preceding paragraph, he will 
 regain his right to said additional compensation if still entitled 
 thereto under paragraph (5) hereof. A general-court-martial prisoner 
 sentenced to confinement under the provisions of section 622, note 24, 
 Naval Courts and Boards, is not entitled to credit for a marksmanship 
 qualification during the period of such sentence. 
 
 (4) The regulations governing qualification requirements are 
 prescribed in chapter 5, section 3, Marksmanship, of this manual. 
 [C.M. C.M. 1.] 
 
 (5) When a man who is entitled to extra compensation for marks¬ 
 manship at the time of his discharge reenlists within three months 
 from the date of said discharge, his qualification continues, and he 
 is entitled to extra compensation therefor for one year from the date 
 of qualification, provided that during that time he does not attain 
 a higher or lower qualification or fail to requalify. 
 
 25-135 
 
 Grade designations corresponding to classifications. The grade 
 designations which must be attained for the various classes are as 
 follows: 
 
 Class 
 
 Compensation 
 
 Grade designation and abbreviation thereof 
 
 First... 
 
 $5 per month_ 
 
 Expert rifleman (ER), Aircraft machine gunner, first class 
 (AMGlc). 
 
 Third. 
 
 $3 per month_ 
 
 Sharpshooter (SS). 
 
 Fourth. 
 
 $2 per month. 
 
 Aircraft machine gunner, second class (AMG2c). 
 
 [C. M. C. M. 3.] 
 
 25-136 
 
 Desertion does not operate to annul a qualification in gunnery or 
 marksmanship. 
 
 25-137 
 
 Fraudulent enlistment.—A qualification in marksmanship attained 
 in a fraudulent enlistment is nullified if the fraudulent contract of 
 enlistment is voided by the Government. 
 
 892 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-138 
 
 25-138 
 
 Undesirable discharge.—An enlisted man of the Marine Corps is 
 entitled to additional pay as marksman notwithstanding his dis¬ 
 charge as undesirable, an honorable discharge not being a condition 
 precedent to his receiving this additional pay on reenlistment (21 
 Comp. Dec. 123). 
 
 25-139 
 
 Commissioned oiScer.—The marksmanship qualification which a 
 person received while serving as a commissioned officer after service 
 as an enlisted man does not entitle him to any additional pay while 
 serving as a commissioned officer or while serving as an enlisted man 
 under an enlistment after discharge as a commissioned officer (27 
 Comp. Dec. 914). 
 
 25-140 
 
 dualification noted on pay roll.—Immediately upon qualification 
 under the course prescribed in chapter 5, section 3, Marine Corps 
 Manual, men will be credited upon the next succeeding pay roll with 
 the extra compensation from the date of qualification, and the follow¬ 
 ing notation will be made upon the first pay roll upon which credit is 
 made: “Qualified as sharpshooter or expert rifleman (date), per 
 certificate of (name of officer certifying target record).” 
 
 25-141 
 
 The fact of qualification will be published in marksmanship qualifi¬ 
 cation orders from headquarter^, and upon receipt thereof the date 
 and number of the order will be noted in the service-record book of 
 each man concerned. 
 
 25-142 
 
 Original record.—The original record of marksmanship qualifica¬ 
 tion is the entry in the service-record book. Officers signing pay rolls 
 are responsible for the entry of necessary data in regard to qualifica¬ 
 tions on the pay rolls, and such officers are cautioned as to the neces¬ 
 sity for using care to prevent overpayment when qualification has 
 ceased under the regulations, particularly when preparing NMC-90 
 in closing accounts for discharge. 
 
 893 
 
25-143 
 
 MARINE CORPS MANUAL 
 
 25-143 
 
 When effective.—A qualification is effective from and including the 
 date on which made. 
 
 MARKSMANSHIP QUALIFICATIONS, NAVY 
 
 25-144 
 
 EXECUTIVE ORDER NO. 9210 
 
 BEGULATIONS GOVERNING THE PAYMENT OF ADDITIONAL COMPENSATION TO ENLISTED 
 
 MEN OF THE NAVY AND COAST GUARD SPECIALLY QUALIFIED IN THE USE OF ARMS 
 
 By virtue of and pursuant to the authority vested in me by section 16 of 
 the Pay Readjustment Act of 1942, approved June 16, 1942 (Public Law 
 607—77th Congress), it is hereby ordered that enlisted men of the Navy and 
 Coast Guard who have established their special qualifications in the use of the 
 arm or arms which they may be required to use, according to standards of 
 efficiency that may be prescribed from time to time by the Secretary of the 
 Navy, and who are so stationed by their commanding officers that they may be 
 required to use such arm or arms, including periods while transferred for 
 temporary duty away from the ship to which permanently attached (provided 
 the commanding officer of the ship to which they are permanently attached 
 has retained them in the battle stations where they normally use such arm or 
 arms), shall receive additional compensation, under such regulations and condi¬ 
 tions and for such periods of time as are now or may hereafter be prescribed 
 by the Secretary of the Navy, as follows: 
 
 First class_$5.00 per month. 
 
 Second class_ 4.00 per month. 
 
 Third class_ 3.00 per month. 
 
 Fourth class_ 2.00 per month. 
 
 Fifth class_ 1.00 per month. 
 
 Executive Order No. 8040 of January 25, 1939, prescribing regulations gov¬ 
 erning the payment of additional compensation to enlisted men of the Navy 
 specially qualified in the use of arms, is hereby superseded. 
 
 This order shall take effect as of June 1,1942. 
 
 FRANKLIN D. ROOSEVELT 
 
 The White House 
 
 August 1, 1942. 
 
 [C. M. C. M. 3.] 
 
 25-145 
 
 Qualifications for extra compensation for use of arms (Navy).— 
 Enlisted men of the Marine Corps, who have established their special 
 qualifications in the use of the arm or arms which they may be re¬ 
 quired to use, according to standards prescribed by the Secretary of 
 the Navy, and who are so stationed by their commanding officers that 
 they may be required to use such arm or arms, shall receive the 
 following additional monthly compensation: 
 
 894 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-145 
 
 (o) 
 
 ( 6 ) 
 
 (c) 
 
 (d) 
 
 Spotters. 
 
 Kangekeeper operators, first class. 
 
 Gun pointers, first class. 
 
 Gun director pointers, pointers, trainers, first class. 
 
 Gun range-finder operators. 
 
 Gun captains, first class. 
 
 Second class- 
 
 Gun pointers, second class. 
 
 Gun director pointers, pointers, trainers, second class. 
 
 Third class_ 
 
 Rangekeeper operators, second class. 
 
 Gun captains, second class (nonrated men). 
 
 Gun director pointers, cross levelers, first class. 
 
 Fourth class--- 
 
 Gun captains, second class (rated men). 
 
 sight setters, first and 
 
 Gun director pointers < crossTyetos.'second 
 
 class. 
 
 $5 
 
 4 
 
 3 
 
 2 
 
 For instructions relative to the qualification of enlisted men as gun 
 pointers, gun director pointers, gun range-finder operators, and gun 
 captains, see Bureau of Naval Personnel Manual, articles r)-5312 to 
 D-531C, inclusive. Where men are credited additional compensation 
 for Navy gunnery qualifications the remarks on the pay roll will clearly 
 show the qualifications attained, the class in which qualified, and the 
 particular class and gunnery duty to which the men are detailed as 
 specified herein. [C. M. C. M. 3.] 
 
 25-146 
 
 Total compensation.—An enlisted man of the Marine Corps, holding 
 a qualification under Marine Corps Kegulations, who may be serving 
 aboard a vessel of the Navy, and entitled to additional compensation 
 pursuant to Navy Regulations, cannot receive total compensation for 
 qualifications in excess of $5 per month; therefore, an enlisted man 
 who is a sharpshooter and qualifies under Navy Regulations on an 
 intermediate day of the month is entitled to have the pay for the 
 second qualification prorated at the rate allowed for a full month 
 from the date he qualified. 
 
 25-147 
 
 (1) Detail as gun pointer.—^‘‘An enlisted man, to be entitled to the 
 extra pay of a gun pointer, must be detailed as such by his com¬ 
 manding officer; that is, the commanding officer of his ship” (Comp. 
 Dec., Dec. 20,1912). 
 
 (2) Enlisted men regularly detailed as gun pointers or gun cap¬ 
 tains are entitled to the additional pay therefor so long as the detail 
 remains unrevoked and they continue to serve on board the ship and 
 at the gun at which detailed. Upon transfer, provided the detail is 
 not previously revoked, the pay ceases on the date of transfer. 
 
 895 
 
24-147 
 
 MARINE CORPS MANUAL 
 
 (3) Enlisted men regularly detailed as gun captains, gun pointers, 
 etc., are entitled to the additional pay therefor while on temporary 
 detached duty from which they could be recalled to the ship at any 
 time their services should be needed on board (Dec. Acting Comp. 
 Gen. A-86207, May 24,1937). 
 
 MEDALS OF HONOR, DISTINGUISHED-SERVICE MEDALS, NAVT CROSSES, ETC. 
 
 25-150 
 
 (1) Law authorizing additional pay.—“That each enlisted man of 
 the Army to whom there has been or shall be awarded a medal of 
 honor, a distinguished-service cross, or a distinguished-service medal 
 shall, for each such award, be entitled to additional pay at the rate 
 of $2 per month from the date of the distinguished act or service on 
 which the award is based, and each bar, or other suitable device, 
 in lieu of a medal of honor, a distinguished-service cross, or a dis¬ 
 tinguished-service medal, as hereinafter provided for, shall entitle 
 him to further additional pay at the rate of $2 per month from the 
 date of the distinguished act or service for which the bar is awarded, 
 and said additional pay shall continue throughout his active service, 
 whether such service shall or shall not be continuous; but when the 
 award is in lieu of the certificate of merit, as provided for in section 
 3 hereof, the additional pay shall begin with the date of the award” 
 (Act of July 9,1918,40 Stat. 871,10 U. S. C. 696). 
 
 (2) That each enlisted or enrolled person of the naval service to 
 whom is awarded a medal of honor, Navy cross, distinguished-service 
 medal, silver star medal, or a Navy and Marine Corps medal shall, for 
 each such award, be entitled to additional pay at the rate of $2 per 
 month from the date of the distin^ished act or service on which the 
 award is based, and each bar, or other suitable emblem or insignia, in 
 lieu of a medal of honor, Navy cross, distinguished-service medal, 
 silver star medal, or a Navy and Marine Corps medal, as hereby pro¬ 
 vided for, shall entitle him to further additional pay at the rate of $2 
 per month from the date of the distinguished act or service for which 
 the bar is awarded, and such additional pay shall continue throughout 
 his active service, whether such service shall or shall not be continu¬ 
 ous (Act of Feb. 4, 1919, 40 Stat. 1056, as amended by Sec. 6, Act of 
 Aug. 7,1942, 66 Stat. 743, 34 U. S. C. 357). [C. M. C. M. 3.] 
 
 (3) An enlisted man of the Marine Corps serving with the Army 
 who was awarded the distinguished-service cross under the provisions 
 of the Army Act of July 9, 1918 (10 U. S. C. 1403), is entitled to 
 additional pay therefor at the rate of $2 per month for subsequent 
 enlisted service in the Marine Corps, under the provisions of the Act 
 of February 4, 1919, as amended by the Act of August 7, 1942 (34 
 U. S. C. 357). An enlisted man of the Army awarded the distin¬ 
 guished-service cross under the provisions of the Act of July 9, 1918, 
 
 896 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-150 
 
 is entitled to additional pay therefor at the rate of $2 per month 
 for subsequent enlisted service in the Marine Corps, under the pro¬ 
 visions of the Act of February 4, 1919, as amended by the Act of 
 August 7, 1942 (34 U. S. C. 357). An enlisted man of the Army to 
 whom a distinguished-flying cross is awarded under the provisions 
 of the Act of July 2,1926 (10 U. S. C. 1430), is entitled to additional 
 pay therefor at the rate of $2 per month in subsequent enlisted service 
 in the naval service (7 Comp. Gen. 77). [C. M. C. M. 3.] 
 
 (4) The Act of February 4,1919, as amended by the Act of August 
 7,1942, referred to above, applies to the Marine Corps, and an enlisted 
 man of the Marine Corps awarded a medal of honor, distinguished- 
 service medal, or Navy cross, or bars in lieu thereof, under that Act, 
 is entitled to the additional pay provided for therein. [C. M. C. M. 3.] 
 
 (5) The additional pay authorized under section 1216, Revised 
 Statutes, to enlisted men of the Army awarded certificate of merit 
 for distinguished service, being limited to the period the soldier is 
 in the “military” service, may not be paid during service in the Navy 
 (24 Comp. Dec. 788). 
 
 (6) The additional pay at the rate of $2 per month payable to 
 enlisted men of the Army who have been awarded the distinguished- 
 service medal under the Act of July 9, 1918 (10 U. S. C. 1403), being 
 limited by said statute to the period the recipient is in active service, 
 may not be counted as part of the active-duty pay for the purpose of 
 computing retired pay (26 Comp. Dec. 112). 
 
 (7) An enlisted man of the Navy who, while serving under the 
 
 jurisdiction of the Army, was awarded the distinguished service cross 
 provided by the Act of July 9, 1918 (10 U. S. C. 1403), for persons 
 serving in any capacity with the Army who have distinguished them¬ 
 selves in operations against an enemy, is entitled upon his return to 
 the Navy to the additional pay at the rate provided by the Act of 
 February 4, 1919, as amended by the Act of August 7, 1942 (34 
 U. S. C. 357), for the recipients of the Navy cross for distinguished 
 service in the line of their profession (26 Comp. Dec. 304). [C. M. 
 
 C.M.3.] 
 
 (8) A^ile the Act of February 4, 1919, as amended by the Act of 
 
 August 7, 1942 (34 U. S. C. 357), authorizing the presentation of 
 medals of honor, etc., to persons in the naval service who perform 
 distinguished service does not expressly repeal the provisions of sec¬ 
 tion 1407, Revised Statutes, as enlarged by the Act of March 3, 1901 
 (31 Stat. 1099), yet as the scope of the later legislation indicates that 
 Congress was dealing with the entire subject involved, the subsequent 
 provision is to be regarded as a complete substitute for the earlier 
 law (26 Comp. Dec. 464). [C. M. C. M. 3.] 
 
 (9) An enlisted man of the Marine Corps to whom there had been 
 awarded the distinguished-service cross while serving as an oflicer in 
 the Army, under the provisions of the Army Act of July 9, 1918 
 (10 U. S. C. 1403), is entitled, under the Navy Act of February 4, 
 
 897 
 
25-150 
 
 MARINE CORPS IvlANTJAL 
 
 1919, as amended by the Act of August 7, 1942 (34 U. S. C. 357), to 
 additional pay therefor at the rate of $2 per month for subsequent 
 enlisted service in the Marine Corps (7 Comp. Gen. 543). [C. M. 
 
 C. M. 3.] ^ 
 
 (10) Since it can never be known whether a particular act or serv¬ 
 ice is sufficient to render the person performing it worthy of a medal 
 or cross until the question has been determined by competent author¬ 
 ity by the award of such medal or other mark of distinction, it follows 
 that an enlisted man’s right to additional pay therefor is to be deter¬ 
 mined by the law in force at the time when the award is made and 
 vests at that time (26 Comp. Dec. 464). 
 
 (11) Under the Act of July 9, 1918 (10 U. S. C. 1403), payment of 
 the $2 additional per month to enlisted men of the Army who have 
 been or are hereafter awarded medal of honor, distinguished-service 
 cross, or distinguished-service medal, whether awarded before July 
 9, 1918, under earlier laws, or thereafter by authority of that Act, 
 shall begin from the date of the distinguished act or service on which 
 the award is based, with exception of awards made in lieu of cer¬ 
 tificates of merit, when the additional pay is authorized only from the 
 date of award, and in all cases continues throughout active service; 
 but the additional pay is limited to enlisted men who were in the 
 military service on July 9, 1918, or have been in the service since that 
 date (26 Comp. Dec. 1030). 
 
 (12) An officer of the Army to whom a certificate of merit was 
 issued while an enlisted man is entitled to an award of the distin¬ 
 guished-service medal, in lieu thereof, under the Act of July 9, 1918 
 (10 U. S. C. 1403), and to receive the additional pay of $2 per month 
 from the date of award of the medal while on active service, whether 
 as a commissioned officer or enlisted man (27 Comp. Dec. 1). 
 
 (13) As the Act of February 4, 1919, as amended by the Act of 
 
 August 7, 1942 (34 U. S. C. 357), providing for an addition of $2 
 to the monthly pay of persons in the naval service of the United 
 States who are awarded medals of honor, distinguished-service medals, 
 or Navy crosses is not retroactive in effect, there is no authority to 
 pay an additional $2 per month to an enlisted man who has been 
 awarded a medal of honor prior to the passage of the Act and has 
 received by reason thereof the gratuity of $100 authorized by the 
 Act of March 3, 1901 (31 Stat. 1099; 27 Comp. Dec. 297). [C. M. 
 
 C. M. 3.] 
 
 (14) An enlisted man of the Navy or Marine Corps awarded a 
 medal of honor on or after February 4, 1919, for distinguished acts 
 of heroism or service in line of his profession, is not entitled to a 
 gratuity of $100 under section 1407, Revised Statutes, that law having 
 been superseded by the Act of February 4, 1919, as amended by the 
 Act of August 7, 1942 (34 U. S. C. 357), providing $2 additional pay 
 per month from date of distinguished act or service (1 Comp. Gen. 
 240). [C.M. C. M.3.] 
 
 898 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-150 
 
 (15) Omitted. [C. M. C. M. 3.] 
 
 (16) The President is also authorized to present, but not in the 
 name of Congress, a distinguished flying cross, to any person who 
 while serving- in any capacity with the Air Corps of the Army of the 
 United States, including the National Guard and the Organized Re¬ 
 serves, or with the United States Navy, since the 6th day of April 
 1917, has distinguished himself by heroism or extraordinar}^ achieve¬ 
 ment while participating in an aerial flight: Provided^ That no per¬ 
 son shall be eligible for the award of the distinguished flying cross 
 for any act performed prior to November 11, 1918, except oflGicers or 
 enlisted men who have heretofore been recommended for but have 
 not received the congressional medal of honor, the distinguished-serv¬ 
 ice cross, or distinguished-service medal, and except those ofiicers or 
 enlisted men who displayed heroism while serving as instructors or 
 students at flying schools (10 U. S. C. 1429). 
 
 (17) An enlisted man awarded a Navy or Marine Corps medal based 
 upon any act of heroism performed prior to December 7, 1941, shall 
 not be entitled to additional pay therefor under the provisions of para¬ 
 graph (2) hereof prior to August 7,1942 (sec. 5, Act of August 7, 1942, 
 56Stat. 744). [C. M. C. M. 3.] 
 
 (18) Section 1407 of the Revised Statutes (Act of May 17, 1864, 13 
 Stat. 79, 80), Act of May 4, 1898, 30 Stat. 741, and the Act of March 3, 
 1901, 31 Stat. 1099, were repealed by section 2, Act of August 7,1942, 
 56 Stat. 745). [C. M. C. M. 3.] 
 
 MESSMEN 
 
 25-151 
 
 Enlisted men shall be entitled to extra compensation at the rate of 
 $5 per month, while under regular authorized assignments or details 
 as messmen, for service with messes composed of enlisted men ashore 
 or afloat. 
 
 25-152 
 
 In computing the allowance of messmen the number of men in 
 detachments messing elsewhere should be deducted from the strength 
 of the command and notation of such deduction should appear on the 
 voucher. 
 
 25-153 
 
 The messmen voucher (NMC-206) should be prepared monthly, in 
 duplicate (showing each and every man detailed during the month, 
 whether his account is to appear on the current monthly roll or not), 
 
 532089—43 
 
 27 
 
 898a 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-153 
 
 by the commanding officers of posts keeping pay rolls at shore stations 
 and transmitted therewith. In cases of transfer of messmen where 
 the increased pay has not been credited on current rolls, the dates 
 of beginning and ending of the detail should be shown in the service- 
 record book and proper credit made therefor on the next pay roll of 
 the post to which the man is transferred. 
 
 25-154 
 
 If the allowance of messmen be based upon the distribution of 
 the command in separate detachments, the strength of each detach¬ 
 ment and the place located should be stated in the column of “Re¬ 
 marks.” All absences and changes in detail should also be noted. 
 
 25-155 
 
 Proportionate amounts of monthly compensation will be allowed 
 for service covering fractional parts of a month under regular de¬ 
 tail in any case, and each man likewise forfeits the proportionate 
 part of his extra compensation for each day of absence, whether 
 authorized or unauthorized, in hospital or on detached duty, the 
 extra pay being allowed for actual service only. 
 
 25-156 
 
 When a new detail is made on an intermediate day of the month 
 to fill the place of a man whose detail is discontinued for any cause, 
 the name of the man whose place he takes should be shown under 
 “Remarks” (e. g., “Vice John Doe”) opposite the name of the man 
 so detailed. Where more than one company organization is main¬ 
 tained vouchers should be completed to indicate whether the com¬ 
 panies mess separately or in a consolidated mess; in the latter case 
 all details should be shown on one voucher, two copies of which 
 should be forwarded to the Paymaster with each company pay roll 
 upon which such credits appear. 
 
 25-157 
 
 Where it is desired to continue the same man on detail as messman 
 for more than 1 month, a new detail should be made in his case as 
 of the first day of the month for which the voucher is rendered. 
 
 25-158 
 
 The detail of messmen, on board transports or vessels of the Navy 
 carrying marine organizations not a part of their complement, is 
 governed by the same instructions as for detail ashore. 
 
 240250—40 - 68 
 
 899 
 
25-160 
 
 MARINE CORPS MANUAL 
 
 NONCOMMISSIONED OFFICERS AND PRIVATES FIRST CLASS 
 
 25-160 
 
 (1) Appointment not retroactive.—* * An appointment cannot 
 
 be made retroactive so as to give pay before the appointment is actu¬ 
 ally made except by statutory authority * * *” (Comp. Gen., 
 
 Oct. 10, 1913, Art. 2143-10 D. C. G. A. N. S.). 
 
 (2) Noncommissioned officers and privates first class are entitled to 
 the pay of the new rating from and including the date of appoint¬ 
 ment or reappointment. 
 
 (3) Eeduction.—The pay of the new rating to which an enlisted 
 man is reduced by sentence of a summary court martial becomes his 
 proper pay on the date of approval of the sentence by the senior 
 officer present, in case of reduction by sentence of general court martial 
 or deck court the pay of the new rating begins on the date of approval 
 of the sentence by the convening authority. 
 
 (4) Illegal promotions.—When it is determined by proper authority 
 that an advancement was not authorized and cancellation of an en¬ 
 listed man’s rating was directed, the man was not legally advanced 
 to the rating in question and is not entitled to the pay thereof. 
 
 (o) Eecruiting warrants.—Privates while serving under appoint¬ 
 ments or warrants as first sergeants, sergeants, or corporals of re¬ 
 cruiting parties are entitled to the pay of first sergeants, sergeants, 
 or corporals while absent on account of sickness, leave, or furlough, 
 not due to disease resulting from their own intemperate use of drugs 
 or alcoholic liquors or other misconduct. 
 
 (6) Eeduction in all other cases takes effect on the date of receipt 
 of the order at the man’s station, unless otherwise directed by proper 
 authority. 
 
 POST EXCHANGE 
 
 25-161 
 
 (1) Collections through paymaster’s department.—Where credit is 
 authorized and collection through the paymaster’s department by 
 checkage on pay roll, etc., is required in accordance with article 
 12-11, the following procedure will govern: 
 
 (2) Collections will be made monthly on current pay rolls in the 
 case of all men attached to the command on the last day of the month 
 or who have died or been transferred to prison for confinement during 
 the month, as follows: 
 
 (3) ^Vhere indebtedness is due the exchange of the post or com¬ 
 mand: By checking in the proper column the accounts of all men 
 (except deserters and men discharged or sentenced to terms of im¬ 
 prisonment while in debt to the United States, but including dead 
 men, and general court-martial prisoners not in debt to cover their 
 
 900 
 
PAY AND ALLOWANCES OF ENLISTED MEN 
 
 25-161 
 
 indebtedness to include the date of approval of sentence only) stated 
 on the current roll with the full amount of their authorized indebted¬ 
 ness, or such portion thereof as can be charged without producing 
 an overpayment. 
 
 (4) Men joining by transfer where indebtedness is due the ex¬ 
 change of other commands: By separately checking, in the manner 
 above indicated, with similar notation under “Remarks,” where 
 necessary, the amount due the exchange as shown by notation in 
 service-record books, and stating opposite the name of the exchange 
 in whose favor and to whose credit the checkage is made. 
 
 Where sulRcient pay is not due on the next succeeding pay roll to 
 cover the full amount of the indebtedness noted in the service-record 
 book, and only a partial checkage is made, the following notation will 
 appear in the column of “Remarks” on the pay roll: 
 
 Due exchange (name)_$_ 
 
 Checked this roll_ _ 
 
 Balance to be checked_ _ 
 
 In the event of the man’s transfer, in such case, before the full 
 amount of the indebtedness noted in service-record book is checked, 
 the balance to be checked in favor of the exchange, by name, will be 
 noted in the service-record book at the time of transfer, under the 
 heading “Other checkages pending,” in addition to his current in¬ 
 debtedness to the exchange of the command. In addition, if trans¬ 
 ferred to a ship, the balance to be checked, will be incorporated in 
 the post-exchange voucher (NMC-419) as hereinafter prescribed in 
 paragraph 10 (<?) of this article. 
 
 (5) Signature on rolls.—In all of the above cases (except dead men) 
 the signing of the pay roll, by the men concerned, will be regarded 
 as sufficient acknowledgement of the correctness of their indebtedness 
 to the exchange as there stated, and will further be considered as 
 sufficient voucher therefor to authorize payment thereof by the pay¬ 
 master concerned without further certification or voucher. In order 
 to insure prompt settlement with the exchange in the cases of men 
 who are not to be paid for any cause, the signatures of such men 
 “for exchange only” will be obtained. 
 
 (6) V/hen the signature cannot be obtained.—Where it is impracti¬ 
 cable to procure signatures on rolls, as in the cases of dead men, 
 there will be filed with the roll on wffiich checkages appear the orig¬ 
 inal evidence (chits, checks, or memoranda of whatever character) 
 as signed by the men concerned corroborating the amount so claimed. 
 If such evidence cannot be filed, a certificate by an officer other than 
 the exchange officer, showing the reason why such original evidence is 
 not obtainable, and further stating that the records show that such 
 indebtedness actually exists, in the amount stated in each case, will 
 be filed with the current roll upon which checkages appear. 
 
 901 
 
25-161 
 
 MARINE CORPS MANUAL, 
 
 The accounts of dead men and general court-martial prisoners not 
 in debt, as closed on NMC-90 for transfer to the General Accounting 
 Office and the naval prison, respectively, will include checkages to 
 the amount of their indebtedness to the exchange as shown on the 
 current pay roll, as prescribed in paragraph 2 of this article. 
 
 The accounts of deserters and men discharged or sentenced to 
 terms of imprisonment while in debt to the United States, as closed 
 on OTIC-90 for transfer to the deserters’ roll, for discharge, or 
 transfer to prison, respectively, will show under “Remarks” the 
 amoimt due the exchange at date of closing the account, but no check- 
 age on this account will be made on said form or on the pay roll 
 against such man’s account. 
 
 (7) Upon the transfer of an account from the deserters’ roll, the 
 amount of the exchange indebtedness will be noted under “Remarks,” 
 
 upon transfer pay accounts, as “Check $_, P. E. Des. Roll.” 
 
 The amount thus noted will be checked in one of the blank spaces on 
 the first pay roll upon which the man’s account appears subsequent 
 to receipt of accounts from the deserters’ roll, writing opposite the 
 checkage the notation “P. E. Des. Roll,” as shown on the transfer 
 pay accounts directing the checkage. 
 
 (8) Payment of accounts checked on rolls of shore stations. The 
 disbursing officer settling the rolls of marines at any shore station is 
 ciiarged with payment, to the several exchanges in whose favor 
 checkages are made, of all properly authorized indebtedness that 
 appears on his rolls, including those of dead men. No payment of 
 post-exchange indebtedness will, however, be made in the cases of 
 men joining by transfer from ships wffiose accounts show a checkage 
 in favor of an exchange. 
 
 (9) Collections will be made from men discharged, retired, or 
 transferred to Fleet Marine Corps Reserve, in cash and on final 
 settlement, as follows: 
 
 (a) Where the indebtedness is due the exchange of the post or 
 command, personal collections, in cash, will be made by the exchange 
 officer at the time of final settlement. 
 
 (b) Where the indebtedness is due the exchanges of other posts or 
 commands by charging the indebtedness on the account as closed 
 for discharge (NMC-90), and noting opposite thereto the names of 
 the exchanges to which the money is due. 
 
 (10) Collections will be made monthly on post-exchange vouchers 
 prepared by the exchange officer, on approved forms, in the case of 
 men discharged or sentenced to terms of imprisonment while in debt 
 to the United States, men transferred to ships, to the deserters’ roll, 
 and of court-martial prisoners not in a pay status and who will not 
 return to a pay status, as follows: 
 
 (a) Men discharged or sentenced to terms of imprisonment while 
 in debt to the United States owing the exchange of the command: 
 By noting on NMC-90, under “Remarks,” the amount of the indebt- 
 
 902 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-161 
 
 edness due the exchange of the command at the time of discharge 
 or date of approval of sentence, respectively, and including the same 
 with the necessary chits, acknowledgements, etc., on the monthly post¬ 
 exchange voucher covering men transferred to sea under the title 
 “Accounts of men discharged or sentenced to terms of imprisonment 
 while in debt to the United States.” 
 
 (&) Men discharged or sentenced to terms of imprisonment while 
 in debt to the United States owing exchanges of other commands: 
 By noting on NMC-90, under “Remarks,” the amount of the in¬ 
 debtedness, with the name of the exchange to which due, and includ¬ 
 ing the same on the monthly post-exchange voucher covering men 
 transferred to sea under the title “Accounts of men discharged or 
 sentenced to terms of imprisonment while in debt to the United 
 States,” prescribed in subparagraph (h) hereof. 
 
 (f?) Men transferred to ships: By noting in the service-record 
 books, at the time of transfer, in the space provided, the amount of 
 the indebtedness to be checked on the next succeeding pay roll of 
 the organization to which transferred, and including the same with 
 the man’s signature of acknowledgement thereon, on the usual 
 monthly post-exchange voucher for payment by the disbursing officer 
 of the station from which the men are transferred. 
 
 (d) Deserters and court-martial prisoners not in a pay status and 
 who will not return to a pay status owing the exchange of the com¬ 
 mand : By noting under “Remarks” on NMC-90 the amount of the 
 indebtedness due the exchange of the command at the time of deser¬ 
 tion or discharge, respectively, and including the same with the neces¬ 
 sary chits, acknowledgements, etc., on the monthly post-exchange 
 voucher covering men transferred to sea under the title “Deserters’ 
 accounts” and “Prisoners’ accounts,” respectively. After date of 
 approval of sentence prisoners not in a pay status are only entitled 
 to such articles as are necessary for their health and comfort, and 
 these are collectible not to exceed $3 per month, payable from “Pay, 
 miscellaneous, Navy.” 
 
 (e) Deserters and court-martial prisoners not in a pay status and 
 who will not return to a pay status owing exchanges of other com¬ 
 mands: By separately noting the amount of the indebtedness, with 
 the name of the exchange to which due, on NMC-90, and including 
 the same on the monthly post-exchange voucher covering men trans¬ 
 ferred to sea under the title “Deserters’ accounts” and “Prisoners’ 
 accounts,” respectively, as prescribed in subparagraph (/) hereof. 
 
 (/) Vouchers covering men discharged or sentenced to terms of 
 imprisonment while in debt to the United States, men transferred to 
 sea, deserters, and prisoners not on a pay status will be settled upon 
 receipt, when properly prepared; and in cases of men transferred 
 to ships the checkages on pay rolls will be verified from ships’ rolls 
 by the Paymaster at the time of his monthly analysis of accounts. 
 
 903 
 
25-161 
 
 MARINE CORPS MANUAL. 
 
 (g) Checkages not finally made: Wliere, in case of men trans¬ 
 ferred to sea, it develops that checkage has not and can not finally 
 be made against the marine’s accounts, instructions will be issued 
 from time to time by the Paymaster, Marine Corps, to the disbursing 
 officer concerned to make proper deductions in subsequent settlements 
 with the proper exchange. 
 
 (A) Men joining by transfer who are indebted to other exchanges 
 (as shown by their service-record books) and who are discharged or 
 sentenced to terms of imprisonment while in debt to the United 
 States, transfeiTed to a ship or to the deserters’ roll, or are discharged 
 as court-martial prisoners while not in a pa}^ status: Before the 
 amount has been checked against their pay on the rolls of a shore 
 station, will, in the cases of transfers to ships, be required to sign 
 the usual voucher in favor of the proper exchange at the time of 
 transfer to sea, the certificate as to genuineness of signature to be 
 signed by the commanding officer of the post or organization from 
 which transferred to sea; in the other cases the names and amounts 
 due other exchanges from deserters and discharged prisoners will be 
 included in the same voucher with men transferred to sea, under the 
 title “Accounts of men discharged or sentenced to terms of imprison¬ 
 ment while in debt to the United States,” “Deserters’ accounts,” and 
 “Prisoners’ accounts,” respectively, with the signatures of acknowl¬ 
 edgement of all such men except deserters thereon. Tlie vouchers 
 thus prepared will then be transmitted, with proper explanation, to 
 the exchange concerned for further completion as regards the attach¬ 
 ment of the necessary chits, etc., certification, approval, and collection 
 at the post to which the money is due. 
 
 (i) At stations where payments are made by naval disbursing 
 officers: A third copy of the post-exchange voucher covering men 
 discharged or sentenced to terms of imprisonment while in debt to 
 the United States, transferred to ships, to the deserters’ roll, and 
 court-martial prisoners not in a pay status, respectively, will be pre¬ 
 pared by the proper marine officer, revised, and certified to agree 
 with the original as paid by the disbursing officer, and transmitted 
 with the third copy of pay rolls, as prescribed by regulations, to the 
 Paymaster, Marine Corps. 
 
 (11) Checkages for indebtedness to a duly authorized post ex¬ 
 change may be made against an enlisted man on discharge only after 
 all indebtedness to the United States has been settled and checkages 
 for absence without leave, etc., have been made, but no checkage on 
 account of a post exchange may be made on discharge against a man’s 
 travel allowance or where the same would result in an overpayment. 
 
 (12) Exchange officers will properly indorse and promptly return 
 to the disbursing officer concerned the letter transmitting post¬ 
 exchange checks (NMC-661). In event it is desired by the exchange 
 officer to hold such forms for a period of over five days after receipt 
 
 901 
 
PAT AND ALLOWANCES OF ENLISTED MEN 25-161 
 
 of same, a letter explaining why this form is not returned will be 
 sent to the disbursing officer who made the payment. 
 
 (13) “The General Accounting Office desires that the following 
 procedure be observed by all pay officers: That any issues by the 
 post exchange after date of approval of a sentence, and while a naan 
 is awaiting transfer to a prison, should not be charged on the marine 
 rolls against pay accruing prior to approval. This should be handled 
 by the post-exchange officer through a request for reimbursement on 
 the Navy pay officer of the prison to whom the man’s account is trans¬ 
 ferred, said request for reimbursement to be supported by the ‘chits’ 
 or other acknowledgment of the receipt by the man, and certified to 
 by the issuing officer as issues after date of approval of sentence only. 
 The pay officer of the prison can then settle with the post-exchange 
 officer through the medium of a public bill and charge the prisoner 
 with the amount thereof as ‘prison expense issues,’ chargeable against 
 the $3 per month allowed to the man under his sentence” (Bu. Memo. 
 154, p. 2930). 
 
 RETIRED ENLISTED MEN 
 
 25-162 
 
 (1) {a) When an enlisted man shall have served 30 years either in 
 the Army, Navy, or Marine Corps, or in all, he shall, upon making 
 application to the President, fie placed upon the retired list, with 75 
 ^rcent of the pay and allowances he may then be in receipt of: 
 rrovided^ That in computing the necessary 30 years’ time all service 
 in the Army, Navy, and Marine Corps shall be credited (Act of March 
 2,1907, 34 U. S. C. 431, as amended by sec. 19, Act of June 16,1942, 56 
 Stat. 369). [C. M. C. M. 3.] 
 
 (h) Omitted. [C. M. C. M. 3.] 
 
 (2) Under the provisions of the above quoted Act the retired pay 
 of an enlisted man is required to be computed on his active duty 
 pay in the grade held by him when application for retirement is 
 made, and there is no autnority for payment of increased or reduced 
 retired pay based on a change in rating of an enlisted man after the 
 date of application for retirement (17 Comp. Gen. 759; 81 Ct. Cls. 
 884). 
 
 (3) Effective July 1, 1930, the retired pay of enlisted men accrues 
 from and including the first day of month following that in which 
 the marine is placed on the retired list (Act April 23,1930, 5 U. S. C. 
 47a). 
 
 (4) Sectioh 8 of the Act of June 6,1924, as amended by the Act of 
 June 24,1936,49 Stat. 1900, provides: 
 
 That retired enlisted men of the Army heretofore or hereafter 
 retired who served honorably as commissioned officers of the Army 
 of the United States or as commissioned officers, regular, temporary. 
 
 905 
 
25-162 
 
 MARINE CORPS MANUAL 
 
 or reserve, of the Navy or Marine Corps at some time between April 
 6, 1917, and November 11, 1918, shall be entitled to receive the pay 
 of retired warrant officers of the Army; and retired enlisted men of 
 the Regular Navy and Marine Corps heretofore or hereafter retired 
 who served honorably as commissioned officers, regular, temporary, 
 or reserve, in the military or naval service at some time between the 
 aforesaid dates, and who at the time of their retirement were members 
 of the Regular Navy or Marine Corps, shall be entitled to receive the 
 pay of retired warrant officers of the Navy and Marine Corps, re¬ 
 spectively : Provided^ That such enlisted man retired prior to July 1, 
 1922, shall be entitled to receive the pay provided by law for retired 
 warrant officers of equal length of service retired prior to that date, 
 and that any such enlisted man retired subsequent to June 30, 1922, 
 shall be entitled to receive the pay provided by law for retired war¬ 
 rant officers of equal length of service retired subsequent to that date: 
 Provided further^ That nothing in this Act shall operate to prevent 
 any person from receiving the pay and allowances of his grade, rank, 
 or rating on the retired list when such pay and allowances exceed 
 the pay to which he would be entitled under this act by virtue of his 
 commissioned service (34 U. S. C. 999). 
 
 25-163 
 
 Accounts of retired men.—The accounts of all retired enlisted men 
 are carried by the Paymaster, Marine Corps, Washington, D. C., 
 when not on active duty. 
 
 25-164 
 
 Change of address.—Retired enlisted men should report all changes 
 of address in sufficient time to enable the Paymaster to correct his 
 records before checks are prepared for the month during which the 
 change of address is made. 
 
 25-165 
 
 (1) Pay checks.—Checks in payment of retired pay of retired en¬ 
 listed men residing in the United States will be forwarded by ordinary 
 mail, as prescribed in article 24-139 (1). 
 
 (2) Checks in payment of retired pay of retired enlisted men 
 residing in foreign countries will be forwarded by registered mail. 
 
 (3) The provisions of article 24-139 (2) will be complied with in 
 the cases of retired enlisted men, where applicable. 
 
 25-166 
 
 [Omitted. C. M. C. M. 3.] 
 
 906 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-167 
 
 25-167 
 
 (1) The accounts of all retired enlisted men not on active duty 
 will be transcripted in one sum as per abstract, permanent additions 
 being included in the rate of pay. The total amount expended 
 should be carried to the account current as “military rolls.” 
 
 (2) Upon the retirement of an enlisted man the provisions of 
 article 27-25 will be complied with. 
 
 (3) Upon official notification of the death of a retired enlisted man, 
 the paymaster will close his accounts on NMC-43, to include date of 
 death, and forward the same to the General Accounting Office. 
 
 (4) The retired pay and allowances of an enlisted man of the 
 Navy or Marine Corps is not a pension within the meaning of that 
 term as used in section 4813, Revised Statutes, as amended by the 
 Acts of March 3, 1899, and June 30, 1914 (24 U. S. C. 6). The 
 retired pay of enlisted men of the Navy or Marine Corps who are 
 beneficiaries of the Naval Home is not subject to the provisions of 
 section 4813, Revised Statutes, as amended (24 U. S. C. 6) (Comp. 
 Dec., Dec. 28, 1914). 
 
 (5) Should a retired enlisted man or fleet reservist be sentenced 
 by a court martial to be discharged his retired pay account will be 
 closed to and including the date on which his discharge is issued. 
 Should he be sentenced to imprisonment his account will be closed to 
 include the date prior to the date of approval of the sentence and 
 transferred to the disbursing officer carrying the accounts of the 
 prison designated. 
 
 (6) Retired enlisted men who are beneficiaries of the Naval Home 
 do not forfeit their retired pay and allowances while inmates of 
 the home (23 Comp. Dec. 28). 
 
 (7) For purposes of discipline the governor of the Naval Home 
 shall have control over the pay and allowances of retired enlisted 
 men of the Navy and Marine Corps while inmates of the Naval Home. 
 
 (8) Retired officers and enlisted men and transferred members of 
 the Fleet Reserve transferred thereto after either 16 or 20 years’ 
 service, who served during a war period as recognized by the Vet¬ 
 erans’ Administration, having no dependents are subject to the $15 
 per month limitation on retired or retainer pay when they are re¬ 
 ceiving hospitalization or domiciliary care in Veterans’ Administra¬ 
 tion facilities, in accordance with section 4 of the act of July 19, 
 1939 (Dec. Comp. Gen. B-6218, Oct. 9,1939). 
 
 (9) Enlisted men are not entitled to travel allowances on retire¬ 
 ment, as they are not discharged but simply transferred from the 
 active list to the retired list. They are entitled to transportation in 
 kind to their homes. 
 
 (10) The retired pay or allowances of a retired enlisted man, an 
 inmate of the Government hospital for the insane, is not subject to 
 
 907 
 
25-167 
 
 MARINE CORPS MANUAL 
 
 deduction because of any subsistence furnished him while such in¬ 
 mate (11 Comp. Dec. 367) . 
 
 (11) In computing 75 percent of the pay that enlisted men, when 
 placed on the retired list, “may then be in receipt of” additions to 
 their pay for special ratings such as expert rifleman, gun pointers, 
 etc., should not be included. 
 
 (12) Ketired enlisted men of the Marine Corps who are entitled 
 to the retired pay and allowances of warrant officers on the retired 
 list by reason of service as commissioned officers during the World 
 War, under the Act of June 4, 1920 (41 Stat. 786), retain their status 
 as retired enlisted men and with such status the right to receive in 
 addition to the retired pay and allowances of a warrant officer the 
 full amount of 75 cents per month for each good-conduct medal, pin, 
 or bar they may hold (1 Comp. Gen. 159; 34 U. S. C. 999). 
 
 (13) The Act of May 31, 1924, provides “That section 2 of the 
 legislative, executive, and judicial appropriation act, approved July 
 31, 1894, is amended by adding at the end thereof a new sentence to 
 read as follows: ‘Ketired enlisted men of the Army, Navy, Marine 
 Corps, or Coast Guard retired for any cause, and retired officers of 
 the Army, Navy, Marine Corps, or Coast Guard who have been retired 
 for injuries received in battle or for injuries or incapacity incurred 
 in line of duty shall not, within the meaning of this section, be 
 construed to hold or to have held an office during such retirement’ ” 
 (5U. S. C. 62). 
 
 RETIRED ENLISTED MEN, ACTIVE DUTY 
 
 25-170 
 
 (1) Ketired enlisted men shall, when on active duty, receive full 
 pay and allowances of the grade or rank in which they serve on such 
 active duty (sec. 15, Act of June 16,1942,56 Stat. 367, 37 U. S. C. 115). 
 [C. M. C. M. 3.] 
 
 ^ 2 ) “ * * * That any enlisted man of the * * * Marine 
 Corps upon the retired list who has been ordered into active service 
 since April sixth, nineteen hundred and seventeen, or who may heie- 
 after be ordered into active service, shall be eligible for promotion 
 and he shall be entitled to the pay and benefits of continuous service 
 of such rank and for such length of time as he is or has been em¬ 
 ployed in active service, and when relieved of active service shall 
 retain upon the retired list the rank and service held by him at the 
 time of such relief, with the pay and allowances of such rank on the 
 retired list; and the accounting officers of the Treasury are hereby 
 directed to allow in the accounts of any enlisted man of the * * * 
 
 Marine Corps who resigned from the retired list in order to reenlist 
 for appointment in a higher grade, the same continuous-service pay 
 and the benefits of such rank to which he may have been appointed 
 upon reenlistment, as if his service had been continuous and any 
 
 908 
 
PAT AND ALLOWANCES OF ENLISTED MEN 25-170 
 
 difference in pay from the date of reenlistment shall be credited to 
 his account” (Act of July 1,1918,34 U. S. C. 434). 
 
 (3) When retired enlisted men of the Marine Corps are ordered 
 to active duty, a service-record book will be opened for each man 
 reporting for such duty. The pay-account record and other pay data 
 will be kept in the service-record book in the same manner as is now 
 done in the case of other enlisted men. 
 
 (4) Ketired enlisted men recalled to active duty who have been 
 awarded a distinguished flying cross, distinguished-service cross, dis¬ 
 tinguished-service medal; Navy cross or medal of honor (or bar or 
 other suitable device, emblem, or insignia issued in lieu thereof), under 
 the Acts of July 9,1918 (10 U. S. C. 1403), February 4,1919 (34 U. S. C. 
 354), and of July 2, 1926, are entitled to additional pay at the rate of 
 $2 per month (10 U. S. C. 1428,1429,1430). 
 
 SPECIALISTS 
 
 25-180 
 
 [Omitted. C. M. C. M. 3.] 
 
 TRAVEL ALLOWANCE, ENLISTED MEN 
 
 25-181 
 
 (1) Law authorizing.— “Sec. 126. Hereafter an enlisted man dis¬ 
 charged from the Army, Navy, or Marine Corps, except by way of 
 punishment for an offense, shall receive 5 cents per mile for the 
 distance from the place of his discharge to the place of his accept¬ 
 ance for enlistment, enrollment, or muster into the service: Provided^ 
 That for sea travel involved in travel between place of discharge and 
 place of acceptance for enrollment, enlistment, or muster into the 
 Service, only transportation in kind and subsistence en route shall be 
 allowed: Provided further^ That enlisted men under the age of 18 dis¬ 
 charged on the application of either of their parents or legal guardian 
 shall be furnished with transportation in kind from the place of dis¬ 
 charge to the railroad station at or nearest to the place of acceptance 
 for enlistment, or to their home if the distance thereto is no greater than 
 from the place of discharge to the place of acceptance for enlistment, 
 but if the distance be greater they may be furnished transportation in 
 kind for a distance equal to that from the place of discharge to the 
 place of acceptance for enlistment” (Act of September 22, 1922, 34 
 U. S.C. 895). 
 
 (2) Under the foregoing act enlisted men of the Marine Corps (other 
 than in exceptional cases) are entitled upon discharge to travel allow¬ 
 ance via the shortest usually traveled route at the rate of 5 cents per 
 mile for all land travel (both within the United States and abroad) 
 and to transportation in kind (including subsistence) for sea travel 
 
 909 
 
25-181 
 
 MARINE CORPS MANUAL 
 
 involved, from the place of actual discharge to the place of acceptance 
 for enlistment only. 
 
 (3) Discharge for unfitness, inaptitude (including unsuitability), or un¬ 
 
 desirability.—A man discharged for unfitness, inaptitude (including 
 unsuitability), or undesirability, is entitled to travel allowance (15 
 Comp. Dec. 573; Comp. Gen. 5447, Oct. 23,1923). [C. M. C. M. 3.] 
 
 (4) In closing for transfer to the Fleet Marine Corps Keserve, the 
 accounts of enlisted men who were due for transfer to the opposite 
 coast under the provisions of article 4-24 (5). but who were not so 
 transferred, commanding officers will show on Form NMO-90 whether 
 or not the man has executed a waiver of his travel allowance. 
 
 [C. M. C. M. 3] 
 
 25-182 
 
 When not paid.—Travel allowance should not be paid nor trans¬ 
 portation or subsistence in kind furnished for discharges for the fol¬ 
 lowing causes: 
 
 {a) Pursuant to sentence of court martial. 
 
 {h) For the convenience of the man. 
 
 Note. —^An enlisted man of the Marine Corps discharged at the request of a 
 member of his family who becomes dependent upon him during the term of his 
 enlistment is not discharged for his own convenience and is entitled to travel 
 allowance (3 Comp. Gen. 139). This rule does not apply to discharge author¬ 
 ized for the man’s owm convenience in case of a dependent wife acquired subse¬ 
 quent to the enlistment and without the prior approval of the Commandant of the 
 Marine Corps. [C. M. C. M. 2.] 
 
 (c) In order to accept an appointment, warrant, or commission. 
 
 ((/) For fraud. 
 
 (e) For under age, not upon request of parent or guardian, whether 
 over or under 18 years of age at date of discharge, or, if over 18 at 
 date of discharge, regardless of request of parent or guardian. 
 
 (/) For under age, upon request of parent or guardian, if under 
 18 years of age on date of discharge, other than as provided in article 
 16-27. 
 
 (g) Because of desertion without trial. 
 
 {h) On account of imprisonment under sentence of civil court. 
 
 (^) Because tried and convicted by civil authorities. 
 
 {j) Omitted. [C. M. C. M. 2.] 
 
 {k) For other exceptional causes for which no precedent can be 
 found. 
 
 25-183 
 
 Under age.—A special proviso in the Act of September 22, 1922, 
 directs the furnishing in kind of transportation (which does not in¬ 
 clude subsistence or cash in lieu thereof) to enlisted men who are dis¬ 
 charged on the application of either of their parents or their legal 
 guardian, if such enlisted men are under 18 years of age at time of 
 
 910 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-183 
 
 discharge. Such transportation shall be furnished from the place of 
 discharge to one of the following places at the option of the man: 
 
 (a) The station at or nearest to the place of acceptance for enlist¬ 
 ment. 
 
 (b) The man’s home as stated in the service record or as disclosed 
 in the application of parent or guardian, if the distance thereto be no 
 greater than to the place of acceptance. 
 
 (c) A station en route to the man’s home within the same mileage 
 distance as to the place of acceptance, when the home is at a greater 
 distance than to place of acceptance. (See art. 10-27.) 
 
 25-184 
 
 (1) Extension of enlistment.—The Act of September 22, 1922 
 (34 U. S. C. 895), amends section 3 of the Act of February 28,1919, by 
 making the “place of acceptance for enlistment” the point to which 
 travel allowance must be computed when credited to a man on first 
 extension of enlistment or on discharge to reenlist in the Navy or 
 Marine Corps. 
 
 (2) An enlisted man who extended his original term of enlistment 
 is entitled to travel allowance for the first extension thereof, w^hich is 
 payable on the date of expiration of such original term of enlistment. 
 This travel allowance shall be computed from the place where the 
 man may be on the date of expiration of the original term of his en¬ 
 listment to the place of acceptance for such enlistment. 
 
 (3) On actual discharge from his extended enlistment, he is entitled 
 to a second travel allowance from the place of discharge to the original 
 place of acceptance for the enlistment thus extended. To receive the 
 second travel allowance, the man must be actually discharged, as no 
 right to travel allowance accrues except on a first extension. 
 
 (4) A man discharged in a foreign port for purposes of reenlisting 
 in the Navy or Marine Corps, or whose first extension of enlistment 
 becomes effective in a foreign port, is entitled to travel allowance from 
 such port to the place of his acceptance for enlistment computed by the 
 shortest usually traveled route, and such travel allowance shall consist 
 of 5 cents per mile for such portion of the distance thus computed as 
 in land travel only. 
 
 (5) The travel allowance of a man whose first extension of enlist¬ 
 ment becomes effective while at sea shall be computed from the port at 
 which the vessel next arrives to the place of acceptance for enlistment 
 via the shortest usually traveled route. If said port be a foreign port, 
 the computation shall be as indicated in the preceding paragraph. 
 When an extension of enlistment is effective on a vessel at a port in 
 the United States, where later, on the same date, the vessel sails en 
 route to another port, travel allowance is payable from the port from 
 which the vessel sailed to the place of acceptance for enlistment or 
 muster into the service (Comp. Gen. A-82098, Dec. IT, 1936). 
 
 911 
 
25-184 
 
 MARINE CORPS MANUAL 
 
 (6) An enlisted man detached from a station and granted a fur¬ 
 lough before reporting to a new station, whose first extension of enlist¬ 
 ment becomes effective while on such furlough, is entitled to travel 
 allowance in such circumstances from the old station to the place of 
 acceptance for enlistment (Comp. Gen. A-52120, November 24, 1933). 
 
 [C. M. C. M. 2.] 
 
 25-185 
 
 (1) Fleet Marine Corps Keserve.—^Enlisted men transferred from the 
 Kegular Marine Corps to the Fleet Marine Corps Reserve, on the 
 date of expiration of their enlistment in the Marine Corps, are entitled 
 upon the transfer to travel allowance as prescribed in article 25-181 
 (2). Enlisted men transferred from the Marine Corps to the Fleet 
 Marine Corps Reserve, at other than an expiration of enlistment, are 
 entitled to travel allowance as prescribed in article 25-181 (2), only 
 when immediately released from active duty (Comp. Gen., April 6, 
 1925). 
 
 (2) Where a Navy enlisted man applies for transfer to the Fleet 
 Reserve wdthin 3 months from the date of his reenlistment, or effec¬ 
 tive date of extension of enlistment, and he had the service entitling 
 him to transfer before he reenlisted or extended his enlistment, it 
 will be necessary, in order to establish the bona fides of the reenlist¬ 
 ment or extension for the purpose of paying travel allowance based on 
 the transfer, that there be furnished evidence that a changed condition 
 in the man’s personal affairs, his family, or dependents, has arisen since 
 the date of enlistment or extension of enlistment, of a nature making 
 it desirable and necessary that he be so transferred, but where the 
 application for transfer is made more than three months after the 
 extension of enlistment or reenlistment, no question will be raised as 
 to the bona fides of the extension or reenlistment (19 Comp. Gen. 225, 
 amplified). 
 
 25-186 
 
 United States Marine Corps Reserve.—Enlisted men of the Marine 
 Corps Reserve discharged and not reenlisted and enlisted men released 
 from active duty are entitled to travel allowance for the distance from 
 the place of discharge or release from active duty, to the place from 
 which ordered to active duty under the same conditions as provided 
 for enlisted men of the regular Marine Corps (Act of Dec. 14, 1942, 
 56 Stat. 1049). [C. M. C. M. 3.] 
 
 25-187 
 
 Discharge on furlough.—Enlisted men of the Regular Marine Corps 
 who are discharged when on furlough without pay are not entitled 
 to either travel allowance or transportation in kind (1 Comp. Gen. 
 339). 
 
 912 
 
PAT AND ALLOWANCES OF ENLISTED MEN 25-188 
 
 25-188 
 
 (1) Medical surveys.—Enlisted men discharged pursuant to medical 
 surveys are entitled to the regular travel allowance set forth in 
 article 25-181 (2). 
 
 (2) An enlisted man sick in hospital at time his first extension of 
 enlistment becomes effective and who is subsequently discharged by 
 reason of medical survey is in the same status as an enlisted man held 
 beyond expiration of enlistment and is not entitled to a second pay¬ 
 ment of travel allowance upon discharge but only to the travel 
 allowance paid at the time the extension of enlistment became 
 effective. 
 
 25-189 
 
 (1) The obligation of the Government is to pay the man travel 
 allowance for land travel, whether or not he actually makes the 
 journey. Travel allowance for all land travel involved under the 
 route to be used as a basis for computation will, therefore, be paid 
 upon discharge. However, only actual transportation, with sub¬ 
 sistence, for sea travel incident to the route to be used is authorized. 
 When transportation with subsistence for sea travel is requested by 
 the man it will be procured in such manner as to be nontransferable 
 and contingent upon actual travel. 
 
 (2) For regulations relative to the issuance of transportation with 
 subsistence for sea travel in the cases of enlisted men who request 
 such transportation on discharge, and are entitled thereto, see 
 article 16-25. 
 
 25-190 
 
 Under authority vested in the Secretary of the Navy by the Act 
 of March 3, 1909 (34 U. S. C. 894) to determine distances and what 
 constitutes the shortest usually traveled route in relation to travel 
 allowance authorized for enlisted men of the Navy and Marine Corps 
 by the Act of September 22,1922 (34 U. S. C. 895), the Secretary of the 
 Navy may make regulations for the computation of travel allowance in 
 the United States by prescribing official ports of entry for discharges 
 accomplished in prescribed zones or areas and fixing the route via that 
 port of entry so prescribed which produces the least amount of land 
 travel (15 Comp. Gen. 84). 
 
 25-191 
 
 (1) The payment of travel allowance to enlisted men of the Marine 
 Corps shall be made in accordance with distances computed over 
 routes established and published in the mileage table prepared pur¬ 
 suant to the provisions of the Act of June 12, 1906, 34 Stat. 246, as 
 amended, 10 U. S. C. 870 (Act of Oct. 29, 1942, 56 Stat. 1011). 
 
 [C. M. C. M. 3.] 
 
 913 
 
25-191 
 
 MARINE CORPS MANUAL 
 
 (2) The following procedure for the determination of distances and 
 of what constitutes the shortest usually traveled route shall govern in 
 computing travel allowance on discharge and extension of enlistment in 
 the cases of enlisted men of the Marine Corps, (letter of Secretary of 
 the Navy, Aug. 28, 1935-MM/L20-3 (341213-1); 15 Comp. Gen. 84). 
 
 (3) Where land travel only is involved, the distance from the place 
 of discharge to place of acceptance for enlistment, as fixed in the 
 Official Mileage Tables, United States Army, and amendments thereto, 
 in use at the time of payment, will be used as the basis for computing 
 travel allowance. If not obtainable in this manner distance between 
 the points of travel will be computed by combining the distance pub¬ 
 lished in Official Mileage Tables to the nearest intermediate point en 
 route to destination with the distance published in the Official Rail¬ 
 way Guide from such intermediate point to destination, through 
 distance not to exceed distance published in Official Mileage Tables to a 
 point beyond. 
 
 (4) Where sea travel or land and sea travel combined is involved, 
 the amount of travel allowance payable will be determined by using 
 the land distance between the place of discharge and ports of entry 
 and/or departure and from such port to place of acceptance for 
 enlistment, as shown by the table below, the port of entry used being 
 that which produces the least amount of land travel: 
 
 Place of discharge or acceptance for enlistment 
 
 Ports of entry or departure 
 
 Asiatic___ 
 
 Guam___ 
 
 Samoa_ 
 
 Hawaii--- 
 
 Midway Island_ 
 
 Wake Island--- 
 
 Johnston Island--- 
 
 Palmyra Island_ 
 
 Kingman Reef_ 
 
 Europe---- 
 
 South America____ 
 
 Central America____ 
 
 Canal Zone..-____ 
 
 West Indies (except Cuba, Bermuda, Bahamas, Jamaica, Antigua, St. 
 Lucia, Trinidad, and British Guiana). 
 
 Cuba_____ 
 
 Wilmington, Calif. 
 San Francisco, Calif. 
 
 New York, N. Y. 
 
 CWilmington, Calif. 
 San Francisco, Calif. 
 )New York, N. Y. 
 iNew Orleans, La. 
 /New York, N. Y. 
 INew Orleans, La. 
 (New York, N. Y. 
 
 I New Orleans, La. 
 Port Tampa, Fla. 
 iKey West, Fla. 
 
 Bermuda. 
 
 Bahamas. 
 
 Jamaica_ 
 
 Antigua_ 
 
 St. Lucia_ 
 
 Trinidad_ 
 
 British Guiana 
 
 New York, N. Y. 
 
 [C. M. C. M. 3.] 
 
 914 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-191 
 
 (< 2 ) Travel allowance between San Clemente Island, Calif., and 
 the mainland of the United States should be computed via San Diego, 
 Calif. (Comp. Gen. A-99017, Nov. 14, 1938). As the only available 
 transportation between San Clemente Island, Calif., and San Diego, 
 Calif., is via Government tug, no travel allowance is payable for this 
 distance on discharge or extension of enlistment (Comp. Gen. A- 
 
 99017, Aug. 4,1939). [C. M. C. M. 3.] 
 
 (b) When place of discharge or of acceptance for enlistment is 
 in Cuba, Havana will be the port of departure or entry. [C. M. 
 C. M. 3.] 
 
 (c) As the only available transportation between the islands of 
 the Hawaiian Archipelago, Midway Island, Wake Island, Johnston 
 Island, Palmyra Island, and Kingman Reef, and between these islands 
 and Honolulu is via Government conveyance, no travel allowance is 
 payable for these distances on discharge or extension of enlistment. 
 LC. M. C. M. 3.] 
 
 (d) Omitted. [C. M. C. M. 3.] 
 
 (e) Omitted. {C. M. C. M. 3.] 
 
 (/) Where discharges are accomplished in a foreign country, in 
 addition to the travel allowance which may be payable under (4) 
 above, the enlisted man is entitled to travel allowance for land travel 
 involved from place of discharge in the foreign country to the nearest 
 port of departure of commercial trans'portation for the established 
 port of entry in the United States. However, where the place of dis¬ 
 charge in a foreign country is not inland, and the usual mode of travel 
 from such place of discharge to port of departure from the foreign 
 country, as indicated in the Official Mileage Tables, is by water, no 
 travel allowance will be credited for this portion of the travel in¬ 
 volved. {C. M. C. M. 3.] 
 
 {g) Where discharges are accomplished outside the continental 
 limits of the United States, and the place of acceptance for enlistment 
 is also outside the continental limits of the United States, no travel 
 allowance is payable except for land travel involved from place of dis¬ 
 charge to the nearest port of departure in that country of commercial 
 transportation to the foreign country in which the man was-accepted 
 for enlistment—and to the place of acceptance for enlistment from the 
 port in such foreign country nearest the place of acceptance for en¬ 
 listment. 
 
 Example A 
 
 Place of discharge: Brussels, Belgium. 
 
 Place of acceptance: Cavite, P. I. 
 
 Brussels to Antwerp, 27 miles at 5 cents_ $1. 35 
 
 Antwerp to Manila (sea travel). 
 
 Manila to Cavite, 26 miles at 5 cents_-_ 1. 30 
 
 Travel allowance payable___ $2. 65 
 
 915 
 
25-191 
 
 MARINE CORPS MANUAL 
 
 Example B 
 
 Place of discharge: Guantanamo Bay, Cuba. 
 
 Place of acceptance: Nanking, China. 
 
 Guantanamo Bay to Havana, 586 miles at 5 cents_$29. 30 
 
 Havana to Shanghai (sea travel). 
 
 Shanghai to Nanking, 193 miles at 5 cents_ 9. 65 
 
 Travel allowance payable_$38.95 
 
 (h) In the cases of enlisted men who were accepted for enlistment 
 in a foreign country and whose discharges are accomplished in the 
 United States, the ports of entry in the United States established in 
 
 (4) and (4) (/) will be considered the ports of departure for the for¬ 
 eign country, travel allowance being computed from the place of dis¬ 
 charge to the appropriate port of departure from the United States 
 and from the foreign port nearest the place of acceptance for enlist¬ 
 ment (to which commercial sailings are available from the port of 
 departure in the United States) to the place of acceptance for en¬ 
 listment. However, where place of acceptance for enlistment is in 
 Cuba, Havana will be considered the port of entry in that country. 
 Where the place of acceptance for enlistment in a foreign country is 
 not inland, and the usual mode of travel from the port of entry in 
 the foreign country to such place of acceptance for enlistment, as 
 indicated in the Official Mileage Tables, is by water, no travel allow¬ 
 ance will be credited for this portion of the travel involved. [C. M. 
 C.M.3.] 
 
 (^) Travel within the continental limits of the United States, be¬ 
 tween the United States and Alaska, between the United States and 
 Newfoundland, and in the Philippine Archipelago will be considered 
 land travel. [C. M. C. M. 3.] 
 
 (5) The terms “foreign country” and “foreign port” as used in 
 these instructions are defined to include all countries and ports out¬ 
 side the continental limits of the United States, including United 
 States possessions. 
 
 (6) Omitted. [C. M. C. M. 3.] 
 
 25-192 
 
 (1) Travel allowance shall be computed so far as is practicable 
 from the tables published in the Official Mileage Tables issued by 
 the Finance Department of the Army, and amendments thereto. 
 Where a distance cannot be obtained in this manner, the same 
 should be requested, by dispatch, if necessary, from the Paymaster, 
 Marine Corps. 
 
 (2) Wherever possible the distance should be obtained by direct 
 reference in the OMT to the two points concerned. 
 
 Example: New York to Chicago. (Use Chicago table.) 
 
 Example: San Diego, Calif., to Lynchburg, Va. (Use Lynchburg table.) 
 
 V 
 
 916 
 
PAT AND ALLOWANCES OP ENLISTED MEN 25-192 
 
 (3) In some cases it will be found necessary to compute travel 
 allowance between more than two points. In such cases the nota¬ 
 tion on NMC-423 of the place from and to which travel allowance 
 is computed should show “as stated on reverse side,” and the com¬ 
 putation will be shown on the reverse side. 
 
 25-193 
 
 (1) Travel by Government aircraft or when ordered to travel by commer¬ 
 cial aircraft.—The instructions in article 24-119 apply to enlisted per¬ 
 sonnel; except that actual and necessary expenses will not exceed $6 
 a day. When it has been necessary to incur unusual expenses while 
 traveling under orders providing for actual expenses not to exceed $6 
 per day, request should be made to the Commandant of the Marine 
 Corps for authority to submit claim on basis of not to exceed $8 
 per day. The necessity for this unusual expense should be explained. 
 [C. M. C. M. 2.] 
 
 (2) Travel expenses, travel by air.—Enlisted men performing tem¬ 
 porary duty under orders requiring travel by air may be paid allow¬ 
 ances in accordance with paragraph (1) hereof when Government 
 quarters and rations are not furnished or are not available. When 
 Government quarters and mess facilities are available at a temporary 
 duty station and their uSe will not interfere with the duty to be per¬ 
 formed, these facilities should be utilized in lieu of payment of travel 
 expense for travel by air. Commanding officers of stations where 
 enlisted men perform temporary duty in an air-travel status will 
 endorse the orders to the effect that: 
 
 (a) Quarters and rations were furnished in kind; 
 
 (h) Quarters and rations were not available; or 
 
 (<?) Quarters and rations were available but the duty to be per¬ 
 formed would not permit their use. [C. M. C. M. 3.] 
 
 quarters allowance for dependents 
 
 25-194 
 
 (1) Law authorizing.— (a) “Each enlisted man of the first, second, 
 or third grade, in the active military, naval, or Coast Guard service 
 of the United States having a dependent as defined in section 4 of 
 this Act, shall, under such regulations as the President may prescribe, 
 be entitled to receive, for any period during which public quarters 
 are not provided and available for his dependent, the monthly allow¬ 
 ance for quarters authorized by law to be granted to each enlisted man 
 not furnished quarters in kind: Provided, That such enlisted men shall 
 continue to be entitled to this allowance although receiving the allow¬ 
 ance provided in the first paragraph of this section, if by reason of 
 orders of competent authority his dependent is prevented from 
 
 [C. M. C. M. 3.] 
 
 917 
 
25-194 
 
 MARINE CORPS MANUAL 
 
 dwelling with him” (sec. 10, Act of June 16,1942, 56 Stat. 364). (See 
 par. (7) (h)). 
 
 (h) Limited service marine corps reser\:e. —Enlisted men of all 
 grades of the Limited Service Marine Corps Reserve are entitled to 
 the mone}^ allowance for quarters on account of dependents as provided 
 by paragraph (1) {a) hereof (Act of Jan. 20,1942, 56 Stat. 10). 
 
 (2) Executive order.—Regulations issued pursuant to the authority 
 of the Act cited in paragraph (1) hereof are contained in Executive 
 Order No. 9206, dated July 27,1942. 
 
 (3) Allowance.—The money allowance for quarters authorized by 
 law for enlisted men is that provided in section 10 of the Pay Read¬ 
 justment Act of 1942 and Executive orders issued pursuant thereto. 
 The daily rates for money allowance for quarters for dependents are 
 as prescribed in table I, article 14-103 (2), Marine Corps Manual. 
 
 (4) Dependents defined.— (a) The term “dependent” shall include 
 at all times and in all places a lawful wife and unmarried children 
 under 21 years of age. It shall also include the father or mother of 
 the person concerned provided he or she is in fact dependent on such 
 person for his or her chief support: Provided^ That the term “children” 
 shall be held to include stepchildren and adopted children when such 
 stepchildren and adopted children are in fact dependent upon the 
 person claiming dependency allowance (sec. 4, Act of June 16, 1942, 
 56Stat.361,37U. S. C. 104). 
 
 {h) Wife and children. —A lawful wife and unmarried minor 
 legitimate children are statutory dependents with no questions asked 
 as to the fact of dependency (93 Ct. Cls. 231). 
 
 (c) Stepchildren and adopted children. —The terms “child” and 
 “children” include stepchildren and adopted children who are in fact 
 dependent upon the enlisted man claiming dependency allowance. 
 Since the relationship between an enlisted man and his stepchild is 
 one of affinity, such relationship terminates with^the dissolution of 
 the marriage because of the death of the wife, divorce, or otherwise, 
 and the enlisted man’s right to quarters allowance on account of 
 stepchild ceases (8 Comp. Gen. 573). 
 
 (d) Father and/or mother. —The terms “father” and “mother” 
 include the enlisted man’s natural father and mother provided they 
 are in fact dependent upon the enlisted man for their chief support. 
 The terms “father” and “mother” do not include grandparents. 
 
 (5) E^vidence necessary to support claim for dependency allowance.— 
 (a) Wife.— Form NMC-502 will be filed with the first pay roll on 
 which quarters allowance is claimed; on April 1 and October 1 of 
 each year; on change of marital status other than death of wife, and 
 upon reenlistment. In case of death of wife the date of death will 
 be shown on pay roll. 
 
 [C. M. C. M. 3.] 
 
 532089—43 
 
 28 
 
 918 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-194 
 
 {h) Divorce. —In case of divorced enlisted men a copy of the di¬ 
 vorce decree, certified by the clerk of the court having jurisdiction 
 of the case, and also a copy certified as* a true copy by claimant, will 
 be filed with the pay roll on w^hich money allowance for quarters for 
 dependent children is first credited. The copy certified by the clerk 
 of the court will be returned to the enlisted man by the General 
 Accounting Office if requested (Dec. Comp. Gen. A-65455, Sept. 25, 
 1935). 
 
 (c) Annulment. —The dependency statutes require the existence 
 of a lawful wife to entitle an enlisted man to money allowance for 
 quarters on account of dependents. Where an annulment is granted 
 the marriage is void from the beginning and there has, in fact, been 
 no lawful dependent, and any allowances paid on account of a de¬ 
 pendent wife should be recovered from the enlisted man (22 Comp. 
 Gen. 316). 
 
 (d) Children. —In the case of an enlisted man claiming money 
 allowance for quarters for children (see paragraph (4)), Form NMC- 
 502 will be filed with the first pay roll on which quarters allow¬ 
 ance is claimed; on April 1 and October 1 of each year, and upon 
 reenlistment. The date of birth of all children will be shown on 
 NMC-502. A certificate in the following form will also be fur¬ 
 nished in the case of enlisted men claiming allowances for adopted 
 children: 
 
 1. CERTIFICATE OF ENLISTED MAN CLAIMING ALLOWANCES FOR 
 
 ADOPTED CHILD OR CHILDREN 
 
 I,_, certify that_ 
 
 is my adopted child and will be_years of age at its next birthday; 
 
 that it was adopted by me pursuant to the laws of_, cer- 
 
 (state) 
 
 tified copy of adoption papers filed herewith (or filed with voucher No.- 
 
 _,_, accounts of_) ; that the child 
 
 (Month) (Year) 
 
 was_related to me by blood or marriage as my_ 
 
 before adoption; that the adoption by me was for the child’s benefit; that it was 
 not adopted by me to secure any personal or pecuniary advantage; either in 
 the way of increase in my pay or allowances, or otherwise; that the child is 
 
 now residing with_ _ 
 
 (Name) .. (Address) 
 
 related to me by blood or marriage as my_and related 
 
 to the child as-; that the child is not possessed of prop¬ 
 
 erty or income adequate for its support; that it is not the beneficiary either 
 directly or through others, of any trust or estate entitling it to income adequate 
 for its support and education; that I actually and necessarily contribute from 
 
 my own personal funds $-each month solely for the care, maintenance, 
 
 support, and education of the said child. 
 
 Note.— The above certificate may be modified to adapt the wording to the 
 particular requirements of special cases, and will be filed with each pay roll or 
 voucher on which allowance is claimed. 
 
 [C. M. C. M. 3.] 
 
 918a 
 
25-194 
 
 MARINE CORPS MANUAL 
 
 ADDITIONAL REQUIREMENTS IN CASE OF AN ADOPTED CHILD 
 
 2. Children.— 
 
 Id addition, in all cases where the child is residing with its natural parent 
 or parents or their wdiereabouts are known an affidavit will be required from 
 each of the parents, if both survive, executed on Standard Form No. 1037, 
 to be filed with the first voucher on which payment of increased allowances for 
 an adopted child is made to the enlisted man and on the 1st of April and 
 October thereafter; Standard Form 1037 executed by the father of the child 
 should answer questions Nos. 1, 2, 3, 7 (modified to show his employment or 
 occupation by period and income for the past 25 years), 8 (last half), 9, 10, 
 13, 14, 16, 17, 18, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, and 30. All questions to 
 be answered fully. An afiidavit of the person or officer of the institution having 
 the care of the child, in which the following questions shall be answered, must 
 also be filed; in the case of the natural parent or parents, it may be included 
 as an addition to the affidavit or affidavits on Standard Form No. 1037. The 
 affidavit must accompany the pay roll or voucher on which the first payment 
 to the enlisted man of increased allowances for an adopted child is made, 
 and on every April 1 and October 1 thereafter. 
 a. What amount is remitted to you monthly by_:_? 
 
 (Name of claiming enlisted man.) 
 
 6. How is the amount remitted 
 
 (Describe as by personal check, bank draft, post office 
 money order, registered allotment, or, if otherwise. 
 Indicate specifically.) 
 
 c. Is the amount necessary for the support of- 
 
 (Adopted child.) 
 
 and is it used solely for that purpose? 
 
 (f. Do you include in the cost of the support of__ 
 
 (Adopted child.) 
 
 payable from the amount contributed by_any- 
 
 (Claiming enlisted man.) 
 
 thing for rent of room or house or for your services in caring for the child? 
 
 e. Give in detail the principal items of cost of the support of- 
 
 (Adopted child.) 
 
 and the value of each. 
 
 /. Has_any property in its own right? 
 
 (Adopted child.) 
 
 g. Is the property in the custody of a court under guardianship proceedings? 
 If so, describe fully. 
 
 ti. Is the child the beneficiary of any trust or estate, directly or through others? 
 If so, describe fully, indicating clearly estimated value of the trust or estate, 
 the child’s share, and the annual income accruing to the child. 
 
 i. Was the adoption of_by- 
 
 (Adopted child) (Claiming enlisted mam.) 
 
 _necessary or desirable for the benefit of the child? 
 
 y. What benefit results to _by reason of its 
 
 (Adopted child) 
 
 adoption by _ that it would not have had or 
 
 (Claiming enlisted man.) 
 received without such adoption? 
 
 3. An enlisted man having an adopted child must, if the adopted child is not in 
 his custody, substantiate the additional allowances (except when a Government 
 allotment has been registered for this purpose) by filing with each monthly pay 
 roll or voucher evidence in the form of certified copies of receipts, pay checks, 
 etc., bearing on the contribution to the support of the adopted child. Money- 
 order stubs or receipts signed by dependent adopted child or children do not fill 
 this requirement (9 Comp. Gen. 299). 
 
 [C. M. c: M. 3.] 
 
 918b 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-194 
 
 {e) Father and mother. —1. Upon first claiming quarters allowance 
 on account of dependent father and/or mother, enlisted men will be 
 required to submit their claim on individual voucher, Form NMC-90, 
 covering the period for which money allowance for quarters is 
 claimed (Dec. Comp. Gen. B-15346, Aug. 5, 1941). The regular 
 monthly pay will not be included in this claim. A certificate in the 
 following form will be entered under “Remarks” on Form NMC-90, 
 over the signature of the enlisted man: 
 
 I certify that I have contributed to the support of my_ 
 
 (Father and/or mother.) 
 
 during the period for which allowances are claimed, in the sum of $_, 
 
 in cash or its equivalent without any consideration in return, which contribution 
 rejiresents his and /or her chief sourc^e of support, and each and every statement 
 
 set forth in his and/or her affidavit (B. N. P. Form 669) dated_, 
 
 attached hereto, is true and correct. 
 
 2. Claims of dependent father and/or mother will be supported by 
 affidavit executed on Form B. N. P. 669. When claim is made for 
 quarters allowance on account of dependent father, and the enlisted 
 man’s mother is living, an affidavit must also be made by the mother 
 giving substantially the same information. When claim is made for 
 quarters allowance on account of dependent mother, and the enlisted 
 man’s father is living, an affidavit must also be made by the father 
 giving substantially the same information. If either the mother or 
 father is mentally or physically incapacitated to the extent that he 
 or she is unable to execute the required affidavit, statement of attend¬ 
 ing physician as to such incapacitation must be furnished. Certifi¬ 
 cates of the commanding officer and the disbursing officer in the 
 following form will also be furnished: 
 
 CERTIFICATE OF COMMANDING OFFICER 
 
 I certify that from-, to-- no quarters 
 
 (Date.) (Date.) 
 
 were available or assigned the dependents of_, 
 
 (Name and rank.) 
 
 U. S. Marine Corps, and that he was not authorized or entitled to receive non¬ 
 travel-money allowance for quarters in his own right under the provisions of 
 section 10 of the Act*of June 16, 1942, 56 Stat. 364, and regulations issued, 
 pursuant thereto. 
 
 X (Signature of C. O.) 
 
 CERTIFICATE OF DISBURSING OFFICER 
 
 I certify that from_, to_, the account 
 
 (Date.) (Date.) 
 
 of__ U. S. Marine Corps, was carried on the rolls 
 
 (Name and rank.) 
 
 of this office, and that he w’as not credited nor paid non-travel-money allowance 
 for quarters in his own right, and that his account was not checked for AOL, 
 AWOL, or IHCA, during the period covered by this certificate. 
 
 (Signature of D. O.) 
 
 [C. M. C. M. 3.] 
 
 918c 
 
25-194 
 
 MARINE CORPS MANUAL 
 
 3. The voucher, together with the affidavits and supporting certifi¬ 
 cates, will be assembled by the disbursing officer carrying the account 
 of the enlisted man at the time the claim is submitted, and transmitted 
 by letter to the Commandant, U. S. Marine Corps, via the Paymaster, 
 Pleadquarters, U. S. Marine Corps, for determination of the fact of 
 dependency. Xo credit will be made on pay rolls because of quarters 
 allowance on account of dependent mother and/or father prior to 
 such determination by the Commandant of the Marine Corps. 
 
 4. After the dependency of mother and/or father has been estab¬ 
 lished, Form NMC-502 will be filed with the first payroll on which 
 credit is made for quarters allowance on account of dependent mother 
 and/or father, on April 1 and October 1 of each year, upon change 
 of status of the mother and/or father, and upon reenlistment. 
 
 (6) Reserve.—An enlisted man of the Reserve claiming money 
 allowance for quarters for dependent mother and/or father, in addi¬ 
 tion to the information required by paragraph (5) (e) hereof, will 
 be required to submit an affidavit answering the following questions: 
 
 (Modify these questions to include dependent father) 
 
 1. Do you reside with your mother? 
 
 2. If so, do you maintain a household? 
 
 3. If not, what are the living arrangements of yourself and mother? 
 
 4. Is the contribution made by you for the support of your mother as shown on 
 
 her affidavit the amount set aside for the conduct of the household? 
 
 5. Does the amount so contributed cover the cost of your board and lodging as 
 
 such, or as a consequence of your maintaining the household? 
 
 6. If you have brothers and sisters, do they contribute toward the support of 
 
 your mother? 
 
 7. If not, are they, or any of them, reasonably able to do so? 
 
 8. Do you receive any incidental or consequential benefits by bearing the prin¬ 
 
 cipal burden of your mother’s support, such as a reversionary right to 
 common family property, real or personal, tangible or intangible, oi 
 otherwise? 
 
 9. What is your occupation in civil life? 
 
 10. If employed, by whom? 
 
 11. What is your salary? 
 
 12. What was your total income during the preceding calendar year? 
 
 13. Did you make an income tax return for that year? 
 
 14. If so, did you claim exemption as to the head of a family by reason of being 
 
 the sole support of your mother? If not, why was the exemption not 
 claimed? 
 
 15. In what Internal Revenue District was your income tax return filed? 
 
 16. Has there been a substantial change in your income since December 31, last? 
 
 (7) Only one allowance payable.— (a) An enlisted man entitled to 
 non-travel-money allowance for quarters in his own right under the 
 provisions of table I, article 14-1()3 (2), Marine Corps Manual, is not 
 entitled to the money allowance for quarters for dependents (see (h) 
 below). An enlisted man in receipt of the money allowance for quar¬ 
 ters for dependents and transferred to duty entitling him to non- 
 travel-money allowance for quarters in his own right will continue to 
 
 [C. M. C. M. 3.] 
 
 918d 
 
PAY AND ALLOWANCES OF ENLISTED MEN 25-194 
 
 be paid the money allowance for quarters for dependents in lieu of the 
 non-travel-money allowance for quarters in his own right as provided 
 in table I, article 14^103 (2), Marine Corps Manual. 
 
 (5) Dependents pee\^nted from dwelling with man.— An en¬ 
 listed man entitled to the money allowance for quarters in his own 
 right shall continue to be entitled to the money allowance for quarters 
 on account of dependents if by reason of orders of competent au¬ 
 thority his dependent is prevented from dwelling with him. There is 
 no authority competent to prohibit the dependents of an enlisted man 
 from dwelling with him within the United States. Consequently, an 
 enlisted man on duty within the United States may be paid only one 
 quarters allowance (22 Comp. Gen. 180). 
 
 (8) Travel status.—An enlisted man entitled to money allowance 
 for quarters for dependents shall continue to receive such allowance 
 during periods while in a travel status and entitled to a travel-money 
 allowance for quarters under the provisions of table II, article 
 
 ^ 14-103 (3), Marine Corps Manual. An enlisted man in receipt of a 
 money allowance for quarters for dependents shall continue to receive 
 such allowance for periods during which his dependents are furnished 
 transportation, either by Government conveyance or at the expense 
 of the Government (20 Comp. Gen. 522). 
 
 (9) Occupying low cost housing units on a rental basis.—The money 
 allowance for quarters authorized for an enlisted man is an allowance 
 to enable him to procure quarters from a source other than the 
 Government. Where an enlisted man occupies low cost housing 
 units and is required to pay rent therefor he is entitled to be paid the 
 money allowance for quarters for dependents (21 Comp. Gen. 260). 
 
 [C. M. C. M. 3.] 
 
 25-195 to 26-0 
 
 918e 
 
Chapter 26 
 
 ADDITIONAL PAY FOR AVIATION 
 
 26-1 
 
 Paragraph 1 of section 18 of the Act of June 16, 1942, provides as 
 follows: 
 
 Sec. 18. OflScers, warrant officers, nurses, and enlisted men of any of the 
 services mentioned in the title of this Act and members of the Reserve forces of 
 such services, and the National Guard shall receive an increase of 50 per centum 
 of their pay when by orders of competent authority they are required to 
 participate regularly and frequently in aerial flights, and when in consequence 
 of such orders they do participate in regular and frequent flights as defined by 
 such Executive orders as have heretofore been, or may hereafter be, promulgated 
 by the President: Provided, That when personnel of the National Guard are 
 entitled to armory-drill pay, the increase of 50 percentum thereof herein pro¬ 
 vided shall be based on the entire amount of such armory-drill pay to which 
 they shall be entitled for a calendar month or fractional part thereof, and the 
 required aerial flights may be made at ordered drills of an air-service organiza¬ 
 tion, or at other times when so authorized by the President. Regulations in 
 execution of the provisions of this paragraph shall be made by the President 
 and shall, whenever practicable in his judgment, be uniform for all of the 
 services concerned. [C. M. C. M. 3.] 
 
 26-2 
 
 EXECUTIVE ORDER NO. 9195 
 
 REGULATIONS RELATING TO AERIAL FLIGHTS BY PERSONNEL OF THE ARMY, NAVY, 
 MARINE CORPS, COAST GUARD, AND NATIONAL GUARD 
 
 For the purpose of carrying into effect the provisions, of section 20 of the act 
 of Congress approved June 10, 1922, as amended by section 6 of the act of 
 July 2, 1926 (44 Stat. 780, 782), and of section 18 of the Pay Readjustment Act 
 of 1942, approved June 16, 1942 (Public Law 6(^7—77th Congress, 2d Session), 
 relative to increased pay for personnel of the Army, Navy, Marine Corps, Coast 
 Guard, and National Guard when by orders of competent authority they are 
 required to participate regularly and frequently in aerial flights, and when in 
 consequence of such orders they do participate in regular and frequent flights, 
 the following regulations are hereby promulgated and made applicable to all 
 officers, warrant officers, nurses, and enlisted men of all branches of the Army, 
 Navy, Marine Corps, Coast Guard, and National Guard. 
 
 [C. M. C. M. 3.] 
 
 919 
 
26-2 
 
 MARINE CORPS MANUAL 
 
 1. DefinitioJis as used in these regulations .— 
 
 (a) The term “qualified aircraft pilot” shall be construed to include any 
 commissioned or warrant oflacer or enlisted man of any branch of his respective 
 service who on July 2, 1926, held any aeronautical rating as pilot in the Army 
 
 , Air Corps, or who has been or may hereafter be given by competent authority 
 in the respective services an aeronautical designation or rating as an aviator or 
 pilot of service types of aircraft in the Army, Navy, Marine Corps, Coast Guard, 
 or National Guard. 
 
 (b) The term “qualified aircraft observer” shall be construed to include any 
 commissioned or warrant ofificer or enlisted man who has been or may hereafter 
 be given by competent authority in the respective services any aeronautical 
 designation or rating as an observer in the Army, Navy, Marine Corps, Coast 
 Guard, or National Guard. 
 
 (c) The term “student aviator” shall be construed to include any oflScer or 
 warrant officer in the Navy, Maripe Corps, or Coast Guard who is duly appointed 
 and assigned to a course of instruction in piloting aircraft. 
 
 (d) The term “student aviation pilot” shall be construed to include any 
 enlisted man in the Navy, Marine Corps, or Coast Guard who is duly appointed 
 and assigned to a course of instruction in aircraft pilot duties. 
 
 (e) The term “student aviation observer” shall be construed to include any 
 officer, warrant officer, or enlisted man in the Navy, Marine Corps, or Coast 
 Guard who is duly appointed and assigned to a course of instruction in aircraft 
 observer duties. 
 
 (f) The term “student naval flight surgeon” shall be construed to include any 
 naval medical officer who is duly appointed and assigned flight instruction leading 
 to the designation of naval flight surgeon. 
 
 (g) The term “aerial flight” is defined as a journey in an aircraft. It begins 
 when the aircraft takes off from rest at any point of support and terminates when 
 it next comes to a complete stop at a point of support. 
 
 (h) The term “aviation accident” shall be construed to mean an accident in 
 which an officer, warrant officer, member of the Army Nurse Corps or Navy 
 Nurse Corps (female), or enlisted man who is required to participate regularly 
 and frequently in aerial flights is injured while an occupant of an aircraft or 
 as the result of jumping from, being thrown from, or being struck by, an aircraft 
 or any part or auxiliary thereof, or in which appropriate medical authority of the 
 services attests that injury resulted from participation in duly authorized aerial 
 flights. 
 
 (i) The term “Army Air Forces” includes Air Forces units and individuals 
 assigned to duty with defense commands, task forces, base commands, and in 
 theaters of operations. 
 
 2. Each officer or w'arrant officer who is a qualifled aircraft pilot and who 
 is not unfit for duties as such, and who is commissioned in the Army Air Corps 
 or on duty with the Army Air Forces, or who is duly assigned to duty in any 
 Ijart of the aeronautic organization of the Navy, Marine Corps, or Coast Guard, 
 including those assigned to siDecial, administrative, or school duties, shall be re¬ 
 quired to participate regularly and frequently in aerial flights; orders requiring 
 such flights shall be issued by the Commanding General of the Army Air Forces 
 or by such officer or officers as he may designate for the Army, the Chief of 
 Naval Personnel for the Navy, the Commandant of the Marine Corps for the 
 Marine Corps, or by the Commandant of the Coast Guard for the Coast Guard, and 
 such orders shall remain in force for the entire jieriod of such commission, duty or 
 assignment, except as hereinafter provided in paragraph 12. 
 
 3. Each officer or warrant officer who is a qualified aircraft observer, or a 
 qualified aircraft pilot who is unfit for piloting duties, but is fit and desired 
 for other flying duty, and who is commissioned in the Army Air Corps, or on 
 duty with the Army Air Forces, or who is duly assigned to duty in any part of 
 the aeronautic organization of the Navy, Marine Corps or Coast Guard, may be 
 required to participate regularly and frequently in aerial flights; orders requiring 
 
 [C. M. C. M. 3.] 
 
 920 
 
ADDITIONAL PAY FOR AVIATION 
 
 26-2 
 
 such flights shall be issued by the Commanding General of the Army Air Forces 
 or by such officer or ofiicers as he may designate for the Army, the Chief of 
 Naval Personnel for the Navy, the Commandant of the Marine Corps for the 
 Marine Corps, or by the Commandant of the Coast Guard for the Coast Guard, and 
 such orders shall remain in force for the entire period of such commission, duty 
 or assignment, except as hereinafter provided in paragraph 12. 
 
 4. Each ofiicer of the Medical Corps of the Army or of the Navy who is duly 
 assigned to duty with any aeronautic headquarters or unit of the Army, Navy, 
 Marine Corps, or Coast Guard, or assigned to duty at a station where there is an 
 aeronautic unit, and who has qualified as a flight surgeon or as an aviation 
 medical examiner may be required to participate regularly and frequently in 
 aerial flights by the Commanding General of the Army Air Forces or by such 
 officer or officers as he may designate for the Army, or by the Chief of Naval 
 Personnel for the Navy and Marine Corps, and any orders for such requirement 
 shall remain in force for the entire period of such assignment, except as herein¬ 
 after provided in paragraph 12. 
 
 5. Each officer, warrant officer or enlisted man of the Army, who is duly 
 assigned to a course of instruction for qualification as aircraft pilot @r aircraft 
 observer, and each officer, warrant officer, or enlisted man of the Navy, Marine 
 Corps, or Coast Guard who is duly appointed a student aviator, a student 
 aviation pilot, a student aviation observer, or a student naval flight surgeon, 
 shall be required to participate regularly and frequently in aerial flights; orders 
 for such requirement shall be issued by the Commanding General of the Army 
 Air Forces or by such officer or officers as he may designate for the Army, the 
 Chief of Naval Personnel for the Navy, the Commandant of the Marine Corps 
 for the Marine Corps, or by the Commandant of the Coast Guard for the Coast 
 Guard, and orders for such requirement shall remain in force for the entire 
 period of his course of instruction, except as hereinafter provided in paragraph 
 12 . 
 
 6. Each enlisted man who is on duty with the Army Air Forces or is serving 
 in any part of the aeronautic organization of the Navy, Marine Corps, or 
 Coast Guard, and who is a qualified aircraft pilot or observer, shall be required 
 to participate regularly and frequently in aerial flights by his commanding 
 officer; orders for such requirement shall remain in force for the entire period 
 of such assignment, except as hereinafter provided in paragraph 12; orders for 
 such requirement and their revocation shall be reported to the Commanding 
 General of the Army Air Forces or to such officer or officers as he mky designate 
 for the Army, the Chief of Naval Personnel for the Navy, the Commandant of 
 the Marine Corps for the Marine Corps, or to the Commandant of the Coast Guard 
 for the Coast Guard. 
 
 7. Each enlisted man who is on duty with the Army Air Forces or is serving 
 in any part of the aeronautic organization of the Navy, Marine Corps, or Coast 
 Guard, and who is not a qualified aircraft pilot or observer, may be required to 
 participate regularly and frequently in aerial flights by his commanding officer, 
 and orders for such requirement shall remain in force for the entire period of 
 such assignment, except as hereinafter provided in paragraph 12; orders for 
 such requirement and their revocation shall be reported to the Commanding 
 General of the Army Air Forces or to such officer or officers as he may designate 
 for the Army, the Chief of Naval Personnel for the Navy, the Commandant of 
 the Marine Corps for the Marine Corps or the Commandant of the Coast Guard 
 for the Coast Guard. 
 
 8. Each officer, warrant officer, member of the Army Nurse Corps or Navy 
 Nurse Corps (female), or enlisted man other than those specified in paragraphs 
 2, 3, 4, 5, 6, and 7, may be required to participate regularly and frequently in 
 aerial flights; orders for such requirement shall be issued by the Commanding 
 General of the Army Air Forces or by such officer or officers as he may designate 
 for personnel commissioned in the Army Air Corps or on duty with the Army Air 
 Forces, the Secretary of War or such officer or officers as he may designate for 
 
 [C. M. C. M. 3.1 
 
 921 
 
26-2 
 
 MARINE CORPS MANUAL 
 
 other branches of the Army, the Chief of Naval Personnel for the Navy, the 
 Commandant op the Marine Corps for the Marine Corps, or by the Commandant 
 of the Coast Guard for the Coast Guard, and orders for such requirement shall 
 remain in force for the entire period of such assignment, except as hereinafter 
 provided in paragraph 12. • - 
 
 9. OflScers, warrant officers, and enlisted men of the National Guard in the 
 active military service of the United States shall be subject to the requirements 
 of paragraphs 2 to 8 hereof, inclusive. Officers, warrant officers, and enlisted 
 men of the National Guard not in the active military service of the United States 
 who come within the following classes will be considered as on duty requiring 
 them to participate regularly and frequently in aerial flights, and no further 
 orders requiring participation regularly and frequently in aerial flights will be 
 required for those enumerated in (a), fb), (c), and (e) : 
 
 (a) Officers and warrant officers belonging to Army Air Forces organizations 
 of the National Guard who by applicable tables of organization are classified 
 pilots or observers. 
 
 (b) Enlisted men belonging to Army Air Forces organizations of the National 
 Guard who by applicable tables of organization are classified as flight chiefs, 
 crew chiefs, or master photographers. 
 
 (c) Officers of the Medical Corps attached to Army Air Forces organizations 
 of the National Guard, who by applicable tables of organization are classified 
 as flight surgeons. 
 
 (d) In addition to the above, such officers, warrant officers, and enlisted men 
 belonging to or attached to Army Air Forces organizations of the National Guard 
 as may be detailed to such duty by written orders issued by the Senior Army 
 Air Forces Commander of each State: Provided, That the number of additional 
 enlisted men so detailed in any organization shall not exceed ten percentum of 
 the maintenance enlisted strength of such organization including attached 
 personnel. 
 
 (e) Officers, warrant officers, and enlisted men, who, under authority of the 
 Secretary of War are in attendance at a course of instruction in aircraft pilot 
 duties, aircraft observer duties, or flight surgeon duties at a service school. 
 
 10. For personnel of the Army, Navy, Marine Corps, Coast Guard, or National 
 Guard (when in the active military service of the United States and when 
 participating in exercises or performing duties provided for by sections 94, 97, 
 and 99 of the National Defense Act, as amended), who are required by competent 
 authority to participate regularly and frequently in aerial flights, the following 
 requirements are prescribed: Provided, That any officer, warrant officer, mem¬ 
 ber of the Army Nurse Corps or Navy Nurse Corps (female), or enlisted man who 
 has been required to participate regularly and frequently in aerial flights by 
 orders of competent authority and who as a result of such orders has participated 
 regularly and frequently in aerial flights, as defined in this Executive Order, and 
 who subsequently becomes incapacitated for flying by reason of an aviation 
 accident shall not be required to perform such aerial flights during such in¬ 
 capacity for a period not to exceed three months following the date of said 
 accident: 
 
 (a) During one calendar month. 
 
 (b) During two consecutive calendar 
 
 months, when the requirements 
 of subparagraph (a) above 
 have not been met. 
 
 (c) During three consecutive calendar 
 
 months, when the requirements 
 of subparagraph (b) above 
 have not been met. 
 
 10 or more flights totaling at least three 
 hours, or in lieu thereof to be in the 
 air a total of at least four hours. 
 
 20 or more flights totaling at least six 
 hours, or in lieu thereof to be in the 
 air a total of at least eight hours. 
 
 30 or more flights totaling at least nine 
 hours, or in lieu thereof to be in the 
 air a total of at least twelve hours. 
 
 [C. M. C. M. 3.1 
 
 922 
 
ADDITIONAL PAY FOR AVIATION 
 
 26-2 
 
 (d) For fractions of a calendar month the number of aerial flights and the 
 time in the air required shall bear the same ratio to the number of flights and 
 the time in the air required for a full calendar month as the period in question 
 bears to a full calendar month. 
 
 (e) For fractions of two consecutive calendar months the period in question 
 shall be considered as a unit and the number of aerial flights and time in the air 
 required shall bear the same ratio to the number of aerial flights and time 
 in the air required for a full calendar month as the period in question bears 
 to a full calendar month. 
 
 (f) Where the commanding oflScer of any officer, warrant officer or enlisted 
 man who has been required by orders of competent authority to participate in 
 regular and frequent aerial flights certifies that due to military operations of 
 the particular command under combat conditions, such officer, warrant officer or 
 enlisted man was unable to perform the aerial flights required by subparagraph 
 (c) hereof, such officer, warrant ofiicer or enlisted man may comply with the 
 requirements herein prescribed by performing sixty or more flights totaling at 
 least eighteen hours, or, in lieu thereof, being in the air a total of at least twenty- 
 four hours over a period of six consecutive calendar months. 
 
 Note. —The above requirements for any particular period may be met at any 
 time during such period. 
 
 (g) Each officer, warrant officer, or enlisted man who is required by competent 
 authority to participate regularly and frequently in aerial flights and who is 
 a qualified aircraft pilot, and who is fit for duty as such, shall make the flights 
 above required as a pilot, except that an officer, warrant officer, or enlisted man 
 who is both a qualified pilot of lighter-than-air aircraft and a qualified aircraft 
 observer shall make the flights above required either as pilot or as observ^er as 
 may be directed by competent authority. 
 
 (h) Each officer, warrant officer, or enlisted man who is required by competent 
 authority to participate regularly and frequently in aerial flights, and who is 
 a qualified aircraft observer but is not a qualified aircraft pilot shall make the 
 flights above required as observer. 
 
 (i) Each officer, warrant officer, member of the Army Nurse Corps or Navy 
 Nurse Corps (female), or enlisted man other than a qualifled aircraft pilot or 
 a qualified aircraft observer who is required by competent authority to participate 
 regularly and frequently in aerial flights shall make the flights above required 
 in the capacity directed by the authority issuing the order requiring the flights. 
 
 11. For each officer, warrant officer, or enlisted man of the National Guard 
 not in the active military service of the United States who is in an armory drill 
 pay status and who is required to participate regularly and frequently in aerial 
 flights the following requirements are prescribed: 
 
 (a) During one calendar month of 
 
 any quarterly period. 
 
 (b) During two consecutive calendar 
 
 months of any quarterly period, 
 when the requirements of sub- 
 paragraph (a) above have not 
 been met. 
 
 (c) During three consecutive calen¬ 
 
 dar months of any quarterly 
 period when the requirements 
 of subparagraph (b) above 
 have not been met. 
 
 4 or more flights totaling at least 72 
 minutes, or in lieu thereof to be in the 
 air a total of at least 96 minutes. 
 
 8 or more flights totaling at least 144 
 minutes, or in lieu thereof to be in 
 the air a total of at least 192 minutes. 
 
 12 or more flights totaling at least 216 
 minutes, or in lieu thereof to be in 
 the air a total of at least 288 minutes. 
 
 (d) Such required flights may be made at ordered drills of the Army Air 
 Forces organization to which such officer, warrant officer, or enlisted man belongs 
 or is attached, or at other times when so authorized by the senior Army Air 
 Forces commanding officer of the State. 
 
 [C. M. C. M. 3.] 
 
 923 
 
26-2 
 
 MARINE CORPS MANUAL 
 
 (e) For fractions of a calendar month, the number of aerial flights and the 
 time in the air required shall bear the same ratio to the number of flights and 
 the time in the air required for a full calendar month as the x)eriod in question 
 bears to the entire month. 
 
 (f) The duties prescribed above shall be in addition to any other duty or duties 
 which may be required of such officers, warrant oflBcers, and enlisted men while 
 in attendance at assemblies for drill and instruction, and while participating in 
 exercises or performing duties provided for by sections 94, 97, and 99 of the 
 National Defense Act, as amended. 
 
 12. A commanding officer shall suspend from flying any officer, warrant ojfficer, 
 member of the Army Nurse Corps or Navy Nurse Corps (female), or enlisted 
 man under his command who, in his opinion, is unfit for flying, except as a result 
 of an aviation accident. When the suspension is for a minor illness or injury 
 not the result of an aviation accident, the suspension and subsequent revocation 
 thereof may be ordered by the commanding officer of the person concerned without 
 reference to higher authority. In all other cases such action shall be reported 
 with the reasons therefor, for confirmation to the Commanding General of the 
 Army Air Forces or to such officer or officers as he may designate for personnel 
 commissioned in the Army Air Corps or on duty with the Army Air Forces, 
 the Secretary of War or such officer or officers as he may designate for other 
 branches of the Army or to the officer who issued the order requiring the person 
 concerned to participate regularly and frequently in aerial flights for the Navy, 
 Marine Corps and Coast Guard. The confirmation of such action shall have the 
 effect of suspending the order to participate regularly and frequently in aerial 
 flights as to the person concerned from the date such suspension from flying was 
 made. When any officer, warrant officer, member of the Army Nurse Corps or 
 Navy Nurse Corps (female), or enlisted man so suspended from flying becomes, 
 in (the opinion of his commanding officer, again fit for flying, the commanding 
 officer shall revoke such suspension from flying, and such action shall be reported 
 with reasons therefor, for confirmation to the authority who confirmed the sus¬ 
 pension from flying. The confirmation of such revocation shall ha^e the effect 
 of terminating the suspension of the person concerned from the date of such revo¬ 
 cation by his commanding officer: Provided, That in the case of susi>ension 
 from flying by reason of sickness or injury incurred in line of duty and subse¬ 
 quent removal thereof, such suspension shall be considered as nullified from its 
 beginning, and the person concerned shall be entitled to increased pay for flying 
 provided the requirements of paragraph 10 above are complied with. 
 
 13. Authorized leaves of absence of personnel required by orders of competent 
 authority to participate regularly and frequently in aerial flights shall not susi)end 
 such orders tor pay purposes. 
 
 14. Compliance with the foregoing requirements constitutes participation in 
 regular and frequent aerial flights within the meaning of the act approved 
 July 2, 1926 ( 44 Stat. 780), and the act approved June 16, 1942 (Public Law 607, 
 77th Congress, 2nd Session), and no flight pay shall accrue to any person during 
 any period in which the provisions of this order are not complied with: Provided, 
 That nothing herein contained shall affect the flying pay of non-flying officers 
 who perform the number of aerial flights required by any applicable act of 
 Congress. 
 
 Except for the provisions of section 10 (f) hereof, which shall be effective 
 from and after December 7, 1941, the provisions of this order shall be effective 
 as of June 1, 1942, and shall supersede Executive Order No. 5865 of June 27, 1932, 
 as amended by Executive Order No. 8706 of March 6, 1941. 
 
 The White House, 
 
 July 7, 19^2. 
 
 FRANKLIN D. ROOSEVELT 
 
 rC. M. C. M. 3.1 
 
 924 
 
ADDITIONAL PAY FOR AVIATION 
 
 26-3 
 
 26-3 
 
 (1) The words, “when by order of competent authority they are 
 
 required to participate regularly and frequently in aerial flights 
 * * * as are authorized for the performance of like duties in the 
 
 Army,” quoted in article 26-1, refer to the increase in pay of 50 percent 
 of the base pay plus longevity. 
 
 (2) The additional pay of $2 per month throughout their active 
 service authorized by law for enlisted men of the Navy who have 
 been awarded a Medal of Honor, Distinguished Service Medal, Navy 
 Cross, or Distinguished Flying Cross being a permanent addition to 
 their pay should be included in computing the “increase of 50 percent 
 of their pay” for flying duty Comp. Gen. 427). 
 
 024a 
 
ADDITIONAL PAY FOR AVIATION 
 
 26-4 
 
 26-4 
 
 (1) The Executive order embodying the regulations required by 
 section 20 of the act, as amended, has as its underlying principles: 
 
 (a) That an officer, warrant officer, or enlisted man, assigned to 
 duty in the aeronautic organization of the Marine Corps must receive 
 orders of competent authority which require him to participate regu¬ 
 larly and frequently in aerial flights. 
 
 (S) That he must perform the flying prescribed in the Executive 
 order. 
 
 (2) It is evident that Congress intended the increased pay for 
 flying as a compensation for the risk incurred by reason of flying and 
 therefore a minimum amount of flying is required to entitle a person, 
 under orders requiring aerial flights, to the increase in pay, and this 
 minimum is the same for all personnel. 
 
 (3) ^^leans of suspending flight pay have been provided to apply 
 in cases where it is impossible for an individual to meet the flight 
 requirements. 
 
 (4) Orders requiring aerial flights in the case of officers, warrant 
 officers, and qualified enlisted men will be issued or approved by the 
 Major General Commandant, and, in the case of unqualified enlisted 
 men, by the commanding officer. In the case of all enlisted men 
 a new assignment to duty and new orders requiring participation 
 regularly and frequently in aerial flights must be issued by com¬ 
 petent authority following a discharge and reenlistment. Paragraph 
 12 of the Executive order provides the means of suspending flying 
 pay as will be explained hereafter. Officers, warrant officers, and 
 qualified enlisted men will be ordered to duty in the aeronautic 
 organization of the Marine Corps. Their orders requiring aerial 
 flights may be contained in the same orders or may be in the form of 
 a separate order, but without such orders they cannot become entitled 
 to flight pay. Both qualified and unqualified personnel are required 
 to file a certified copy of designation or appointment as pilot, ob¬ 
 server, etc., with the disbursing officer as a pay-roll voucher. 
 
 (5) Existing orders, designations, or appointments shall remain in 
 effect until superseded by further orders, designations, or appoint¬ 
 ments, but the flight requirements prescribed by paragraph 10 are 
 effective from July 1, 1927. 
 
 (6) Orders requiring aerial flights continue in effect during the 
 entire period of commission, assignment, or attachment with any part 
 of the aeronautic organization of the Marine Corps except as pro¬ 
 vided in paragraph 12 of the Executive Order. The effective date 
 of orders requiring aerial flights and the date of termination of such 
 orders mark the period during which flight pay may be credited; 
 therefore if the flight requirements (par. 10) are met for the month 
 or fraction thereof in which the orders are effective, flight pay is due 
 from the effective date to the end of that month, similarly, if the 
 flight requirements are met up to and including the month or frac- 
 
 925 
 
26-4 
 
 MARINE CORPS MANUAL. 
 
 tion thereof in which the orders are terminated flight pay is due 
 from the first of such month to and including the date of termina¬ 
 tion of the orders. 
 
 (7) An order to an officer requiring aerial flights, other conditions 
 being met, is effective pursuant to its terms, for purposes of flight 
 pay, when the officer named reports for and enters upon duty there¬ 
 under. Where an officer is in a nonduty status, such as leave, sick, 
 etc., when orders requiring aerial flights are issued, such orders shall 
 not be effective, for purposes of pay, until he shall have returned to 
 a duty status, and reported for, and entered on, duty under such 
 orders requiring aerial flights. 
 
 Examples.— (a) Officer’s orders requiring aerial flights dated De¬ 
 cember 1. Orders received by officer December 5, reported for, en¬ 
 tered on duty thereunder same date. For purposes of pay such 
 orders are effective from December 5. 
 
 (b) Same order as in example (a) : Keceived December 5, reported 
 for, and entered on duty thereunder December 7. For purposes of 
 pay orders are effective December 7. 
 
 (c) Same orders as in example (a): Officer on leave expiring with 
 December 15. Reported for, and entered on, duty under orders De¬ 
 cember 16. For purposes of pay orders are effective from December 
 16 (Comp. Gen. A. D. 7543 of May 11, 1923). 
 
 (8) Paragraph 10 makes obligatory a minimum amount of flying 
 as follows: 
 
 (a) During one calendar month, 10 flights totaling at least 3 
 hours, or in lieu thereof to be in the air a total of 4 hours. 
 
 (b) During two consecutive calendar months when the require¬ 
 ments of subparagraph (a) have not been met, 20 flights totaling at 
 least 6 hours, or in lieu thereof to be in the air a total of 8 hours. 
 
 (c) During three consecutive calendar months when the require¬ 
 ments of subparagraph (b) above have not been met, 30 flights total¬ 
 ing at least 9 hours, or in lieu thereof to bo in the air a total of 12 
 hours. 
 
 (d) For fractions of a calendar month the number of aerial flights 
 and the time in the air required shall bear the same ratio to the num¬ 
 ber of flights and the time in the air required for a full calendar 
 month as the period in question bears to a full calendar month. 
 
 (e) For fractions of two consecutive calendar months, the period 
 in question shall be considered as a unit and the number of aerial 
 flights and the time in the air required shall bear the same ratio to 
 the number of aerial flights and time in the air required for a full 
 calendar month as the period in question bears to a full calendar 
 month. 
 
 Note. —The above requirements for any particular period may be met at any 
 time during such period. 
 
 (9) (a) The normal flight requirement is 10 flights totaling at 
 least three hours or four hours in the air each calendar month, and 
 
 926 
 
ADDITIONAL PAY FOR AVIATION 
 
 26-4 
 
 therefore the alternative two or three months’ period in which the 
 flight requirements are permitted to be met must begin with the first 
 month in which flight requirements are not met. 
 
 (d) It will be noted that only a pro rata number of flights based 
 on 10 flights totaling 3 hours or the pro rata time requirement of 
 4 hours must be performed for fractions of a calendar month and 
 for fractions of two consecutive calendar months. This provision 
 has application generally to cases of reservists on training duty for 
 fractions of a month, cases of first reporting under aviation orders 
 during a month, and to cases where officers or enlisted men are ordered 
 to flying duty for a limited period, where such flying duty involves 
 a fraction of one month and a fraction of the succeeding month. 
 The number of flights, based on the requirement of 10 flights totaling 
 3 hours for a calendar month, may be determined for a fractional 
 part of a month from the following table: 
 
 Days 
 
 Flights 
 
 required 
 
 Time of 
 duration 
 
 Days 
 
 Flights 
 
 required 
 
 Time of 
 duration 
 
 
 
 Hr. Min. 
 
 
 
 Hr. Min. 
 
 1..... 
 
 1 
 
 6 
 
 16. 
 
 6 
 
 1 36 
 
 2... 
 
 1 
 
 12 
 
 17-. 
 
 6 
 
 1 42 
 
 3... 
 
 1 
 
 18 
 
 18—. 
 
 6 
 
 1 48 
 
 4. 
 
 2 
 
 24 
 
 19. 
 
 7 
 
 1 54 
 
 5... 
 
 2 
 
 30 
 
 20-. 
 
 7 
 
 2 0 
 
 6... 
 
 2 
 
 36 
 
 21.. 
 
 7 
 
 2 6 
 
 7.... 
 
 3 
 
 42 
 
 22.. 
 
 8 
 
 2 T 12 
 
 8. 
 
 3 
 
 48 
 
 23.-.. 
 
 8 
 
 2 ^18 
 
 9.. 
 
 3 
 
 54 
 
 24... 
 
 8 
 
 2 s 24 
 
 10.—.— 
 
 4 
 
 1 0 
 
 25.. 
 
 9 
 
 2 30 
 
 11... 
 
 4 
 
 1 6 
 
 26....- 
 
 9 
 
 2 36 
 
 12-. 
 
 4 
 
 1 12 
 
 27... 
 
 9 
 
 2 42 
 
 13. 
 
 6 
 
 1 18 
 
 28..... 
 
 10 
 
 2 48 
 
 14... 
 
 5 
 
 1 24 
 
 29.. 
 
 10 
 
 2 54 
 
 15.-. 
 
 5 
 
 1 30 
 
 30-31.... 
 
 10 
 
 3 0 
 
 
 
 
 
 
 
 (c) Time in the air, based on the requirement of 4 hours for a 
 calendar month, may be determined for a fractional part of a month 
 from the following table: 
 
 Days 
 
 Time 
 
 Days 
 
 Time 
 
 1. 
 
 Hr. Min. 
 
 8 
 
 16 
 
 24 
 
 32 
 
 40 
 
 48 
 
 66 
 
 1 4 
 
 1 12 
 
 1 20 
 
 1 28 
 
 1 36 
 
 1 44 
 
 1 52 
 
 2 0 
 
 16. 
 
 Hr. Min. 
 2 8 
 
 2 16 
 
 2 24 
 
 2 32 
 
 2 40 
 
 2 48 
 
 2 66 
 
 3 4 
 
 3 12 
 
 3 20 
 
 3 28 
 
 3 36 
 
 3 44 
 
 3 62 
 
 4 0 
 
 2. 
 
 17.. 
 
 3..... 
 
 18. 
 
 4... 
 
 19 .. 
 
 5. 
 
 20. 
 
 6. 
 
 21 . 
 
 7..... 
 
 22. 
 
 8.... 
 
 23.. 
 
 9...... 
 
 24. 
 
 10. 
 
 25..L. 
 
 11. 
 
 26... 
 
 12. 
 
 27. 
 
 13.. 
 
 28-. 
 
 14. 
 
 29 . 
 
 15. 
 
 30-31. 
 
 
 
 Note.—F or the purpose of computation a month will be figured on a basis of 30 days. 
 
 927 
 
26-4 
 
 MARINE CORPS MANUAL. 
 
 (10) Suspension of flight pay for failure to perform flights.—Failure 
 to perform the requisite flights for any reason, except sickness or 
 injury incurred in line of duty, results in a suspension of flight pay 
 for the period between the first da}^ of the month succeeding that 
 in which the flight requirements were last met and the last day of the 
 month preceding that in which the flight requirements are again met. 
 The practical effect on flight pay is that it is lost for the entire 
 period during which flight requirements are not met. The 3-month 
 period allowed for comjnying with the flight requirements is intended 
 to cover leave, temporary duty away from flying facilities, adverse 
 weather conditions preventing flying, etc. When flight requirements 
 are not met for any one month, a 3-month period, in which the require¬ 
 ments may be met, begins with the first of that month. A subse¬ 
 quent 3-month period does not begin until the first month following 
 the month in which flight requirements are again met after the ex¬ 
 piration of the original 3-month period (4 Comp. Gen. 975). 
 
 26-5 
 
 Aviation accident.—Paragraph 10 of the Executive order provides 
 that any officer, warrant officer, or enlisted man who has been required 
 to participate regularly and frequently in aerial flights by the orders 
 of competent authority and who as a result of such orders has partici¬ 
 pated regularly and frequently in aerial flights, and who subse¬ 
 quently becomes incapacitated for flying by reason of an aviation 
 accident, shall not be required to perform such aerial flights during 
 such incapacity for a period not to exceed 3 months following the 
 date of said accident. The term “aviation accident” shall be construed 
 to mean an accident in which an officer, warrant officer, or enlisted man 
 who is required to participate regularly and frequently in aerial flights 
 is injured while an occupant of an aircraft or as the result of jumping 
 from, being thrown from., or being struck by an aircraft or any 
 part or auxiliary therof. The practical effect on flight pay under 
 these conditions is that flying pay is saved to the individual for a 
 period of 3 months following the date of the accident, even though 
 no flights are performed during such period because of physical 
 inability. 
 
 {a) In cases of nonperformance of flight because of an aviation 
 accident, the commanding officer shall place the following certificate 
 on the Flight Certificate and Schedule: 
 
 (Name of commanding officer) 
 
 certify that 
 
 -, U. S. M. Cm 
 
 (Name and rank or rating of flyer) 
 
 during the period_to_performed no 
 
 flights because of physical disability as the result of an aviation 
 accident which occurred on_ 
 
 (Date of accident) 
 
 928 
 
ADDITIONAL PAY FOR AVIATION 
 
 26-5 
 
 If an officer, warrant officer, or enlisted man returns to duty involv¬ 
 ing flying within a period of 6 months following the date of the acci¬ 
 dent, flight pay will be payable from and including the date following 
 the termination of the 3 months during which flights were not re¬ 
 quired to be performed, provided flight requirements for the last half 
 of such period are met within the last 3 months of such period. 
 However, the 3-month period, stipulated by the Executive Order 
 issued pursuant to law, during which flights are not required of an 
 officer, warrant officer, or enlisted man, incapacitated for flying duty 
 by reason of an aviation accident while making an authorized flight, 
 to entitle him to additional pay for flying, commences with the 
 first of the month following the accident where prior to the accident 
 the officer, warrant officer, or enlisted man had completed sufficieiat 
 flights to qualify for additional pay for flying for the month in 
 wSch he was injured (16 Comp. Gen. 134). The Executive Order 
 makes no provision for cases where death results in an aviation 
 accident; and the requirement for 10 flights totaling at least 3 
 hours or a total of 4 hours in the air during each calendar month 
 has no application in such case. Flight pay un^er such circum¬ 
 stances is payable from the first of the month in which the cas¬ 
 ualty occurred to and including the day of the accident in which 
 death occurred, provided the officer or man was in receipt of orders 
 from competent authority requiring aerial flights, evidenced by the 
 fact that he had performed at the time the accident occurred the pro 
 rata number of flights or had been in the air for a pro rata period as 
 established by the Executive order for a calendar month. This ex¬ 
 ception to the general rule has no application to an accident in which 
 death results later than the day of the accident (4 Comp. Gen. 975). 
 An officer, warrant officer, or enlisted man regularly detailed to duty 
 involving flying who is killed in an aviation accident before having 
 performed the minimum number of flights required is entitled 
 to aviation pay to include the date of death (4 Comp. Gen. 739). 
 [C. M. C. M. 3.] 
 
 26-6 
 
 Suspension from flying (first condition).—Paragraph 12 of the Execu¬ 
 tive order provides that the commanding officer shall suspend from 
 flying any officer, warrant officer, or enlisted man under his command 
 who, in ms opinion, is unfit for flying except as a result of an aviation 
 accident. In the case of minor illness or injury of officers, warrant 
 officers, or qualified enlisted men, and in all cases of unqualified en¬ 
 listed men, the suspension and subsequent revocation thereof may be 
 ordered by the commanding officer of the person concerned without 
 reference to higher authority. In all other cases such suspension 
 must be confirmed by the Commandant of the Marine Corps, and 
 such a confirmation results in suspending the order to participate 
 regularly and frequently in aerial flights from the date suspended 
 
 [C. M. C. M. 3.] 
 
 929 
 
26-6 
 
 MARINE CORPS MANUAL 
 
 by the commanding officer. When the commanding officer deems the 
 individual thus suspended to be again fit for flying he is authorized 
 to revoke the suspension from flying, and those cases which required 
 confirmation of suspension from flying by the Commandant of the 
 Marine Corps will be referred to that officer, and, if confirmed, will 
 result in the termination of the suspension. The practical effect of 
 such suspension of flight pay is that no flight pay accrues during 
 period so suspended even though the flight requirements are met for 
 the month or months involved. [C. M. C. M. 3.] 
 
 26-7 
 
 Suspension from flying—Sickness or injury incurred in line of duty 
 (other than aviation accident).—Paragraph 12 of the Executive order 
 provides that in the case of a suspension from flying by reason of 
 sickness or injury incurred in line of duty and the suspension is sub¬ 
 sequently removed, such suspension shall be considered as nullified 
 from its beginning and the individual concerned shall be entitled to 
 increased pay for flying during any such period provided the require¬ 
 ments of paragraph 10 of the Executive order are otherwise fully 
 complied with. If an individual is suspended from flying because of 
 sickness or injury incurred in line of duty and such suspension is 
 subsequently removed within a period of 3 months and the flight 
 requirements are met within such period he is entitled to flight pay 
 for the entire period for which flight requirements have been met. 
 If the suspension is not revoked within a period of 3 months or if 
 he fails to meet the flight requirements within 3 months from the 
 first day of the month succeeding the month in which he last met 
 them, he is entitled to no flight pay until the month in which he 
 again meets the flight requirements (Comp. Gen., February 23, 1929). 
 
 26-8 
 
 Commanding officer shall immediately inform the disbursing officer 
 in writing of each suspension from flying duty, giving the name of 
 the individual concerned, the date suspended, and the reason. He 
 shall similarly inform the disbursing officer of revocation of suspen¬ 
 sions. In the event that an indivdual is transferred while under a 
 suspension from flying duty, the commanding officer shall forward 
 a full statement of facts in the case, including the date the suspension 
 was made, to the commanding officer of the place of new duty. In 
 this case the disbursing officer shall note on the transfer pay account: 
 “Orders involving flying duty suspended 
 
 Date 
 
 26-9 
 
 Commanding officers of all Marine Corps aeronautic organization 
 units will require that each officer, warrant officer, and enlisted man 
 under their command who is issued orders requiring aerial flights 
 
 930 
 
ADDITIONAL PAY FOR AVIATION 
 
 26-9 
 
 accurately maintain an “aviator’s flight log book.” In the column 
 headed “Flight number” each actual flight will be entered, accom¬ 
 panied by an exact notation of the duration of each flight, i. e., the 
 interval between leaving the ground or water and again coming 
 to rest. Each flight shall be entered separately with the date and 
 duration. At the end of each calendar month, or upon detachment 
 of the officer or enlisted man concerned, the commanding officer shall 
 bring the “aviator’s flight log book” of each individual into agree¬ 
 ment with the “official aircraft log books” and will place the follow¬ 
 ing certificate immediately after the last entry in each “aviator’s 
 flight log book”: “I certify, that the foregoing flight record is cor¬ 
 rect,” and he shall sign his name and rank. 
 
 26-10 
 
 (1) On the last day of each month the commanding officer shall 
 furnish the disbursing officer with the following form of “Flight 
 Certificate and Schedule” for each officer, warrant officer, or enlisted 
 man under his command who is entitled to flight pay for the month. 
 In the case of an officer, or warrant officer or qualified enlisted man 
 detached from duty prior to expiration of the month, no certificate 
 shall be furnished, as no pay is due until the end of the calendar 
 month. The performance of flights previous to detachment and the 
 certificate covering them in the “aviator’s flight log book” will enable 
 the next commanding officer to furnish “Fli^t Certificate and Sched¬ 
 ule” for the month in which the detachment occurred: 
 
 standard Form No. 1051 IVn 
 
 Form approved by 
 Comptroller General U. S. 
 
 January 3,1928 
 
 FLIGHT CERTIFICATE AND SCHEDULE 
 
 -, -, 19- 
 
 (Place) (Date) 
 
 I hereby certify that during the period 
 
 _, 19--, to 
 
 _ _ __ _, 19__, I per- 
 
 formed the flights listed on this schedule 
 under orders involving flying issued by 
 
 (Competent authority) 
 
 dated_ _, 19-effective 
 
 -, 19-, 
 
 (Date of reporting and entering on duty) 
 copy of which is flled herewith or with the 
 
 accounts of_____, 
 
 disbursing officer; for the period ended 
 
 _, 19--. 
 
 (Signature of flyer) 
 
 1 
 
 Date 
 
 2 
 
 Flight 
 
 No. 
 
 3 
 
 Period in the air 
 
 Hours 
 
 Minutes 
 
 Total. 
 
 
 
 
 
 
 
 (Rank or rating) 
 
 
 
 
 
 532089—43- 
 
 29 
 
 931 
 
MARINE CORPS MANtJAL 
 
 26-10 
 
 I certify that 
 
 (Name and rank or rating of flyer) (Designation) 
 
 during the period above mentioned fulfilled the flying requirements prescribed 
 by Executive order of March 10, 1927, under conditions specified therein and 
 in the flying orders referred to and that this certificate is made after checking 
 the. flight log book or record of said flyer with the aircraft log books, or records 
 of the aircraft in which he made the flights listed in the schedule, which is 
 certified to be correct. 
 
 Suspended from flying duty_19_ ___ 
 
 Suspension revoked on_19_ _ 
 
 (Rank) 
 
 Commanding. 
 
 Note.— Designation on the certificate to show whether flyer is a “naval aviator,” 
 “student naval aviator,” ‘ naval aviation pilot,” “aviation observer,” or under “flight 
 orders.” 
 
 (a) When the flight certificate and schedule covers a period of 
 more than 1 calendar month the month and date in which the flights 
 were made will be shown. 
 
 (2) In order to simplify the preparation of the necessary flight 
 certificate and schedule, Standard Form 1051 (A), “Flight Certificate 
 and Schedule (enlisted men),” may be used in lieu of Standard 
 Form 1051, if desired, where payments for flying duty are made by 
 a disbursing officer in an accounting period to a number of enlisted 
 men. The pay-roll number should be placed to the left of the name 
 of each enlisted man. When Standard Form 1051 is used to support 
 payments of flying pay to enlisted men it need not be signed by them 
 in the space provided for signature of flyer. 
 
 (3) A copy of the detail to duty involving flying in each case must 
 accompany the first voucher upon which flight pay is claimed only 
 in those cases where there is an original designation to flight duty. 
 Upon transfer of an officer, warrant officer, or qualified enlisted man 
 entitled to flight pay, the phrase “Your flight orders are continued in 
 force for this duty, etc.” contained in the transfer orders will be 
 sufficient evidence of a detail to duty involving flying, and a copy 
 of such orders, in lieu of a copy of the original designation, will be 
 filed with the first voucher upon which flight pay is claimed after 
 joining the new post of duty. In either of the above cases, subse¬ 
 quent flight certificates and schedules filed in support of the payment 
 of flight pay will bear notation showing the account, with month and 
 name of the disbursing officer, in which such original designation or 
 transfer orders, as the case may be, were filed. In cases of enlisted 
 men shown on Standard Form 1051 (A), this information will be 
 shown under the name of the flyer. 
 
 932 
 
ADDITIONAL PAY FOR AVIATION 
 
 26-11 
 
 26-11 
 
 The certificates required by articles 26-9 and 26-10, may be signed 
 either by the commanding officer or, if he so orders and such or¬ 
 ders are shown on the certificate, his executive officer or the officer 
 in direct charge of aerial operations. The certificate must be signed, 
 however, by a responsible supervisory officer having knowledge of 
 the facts (Comp. Gen., Dec. 17,1926). 
 
 26-12 
 
 (1) It will be noted from the foregoing that flight pay must be 
 earned before it can be paid, and in the case of officers, warrant offi¬ 
 cers, and qualified enlisted men no flight pay is to be credited except 
 at the end of a month. Where the flight requirements are not met 
 until the second month the flight certificate shall be made to cover 
 2 months; similarly, when the flight requirements are not met until 
 the third month, the flight certificate shall cover three months. When 
 an officer or warrant officer, serving under flight orders, is transferred, 
 if there has been no change in flight-pay status between the time 
 flight pay was last credited and date of transfer, the following cer¬ 
 tificate shall be placed on the transfer-pay account to enable the 
 disbursing officer next taking up the account to credit flight pay due: 
 
 Flight pay credited to_ 
 
 (Date) 
 
 If there has been a change in flight-pay status, an additional state¬ 
 ment setting forth such change should be entered in ‘‘Remarks” on 
 transfer-pay account. 
 
 (2) When an officer, warrant officer, or qualified enlisted man is 
 transferred from one place of duty in the aeronautic organization to 
 another, the commanding officer or officers authorized under article 
 26-11, above, will certify the “aviator’s flight-log book,” as pre¬ 
 scribed in article 26-9 and deliver it to the individual concerned. 
 Wlien an unqualified enlisted man is transferred to another ship or 
 station his orders involving flying duty are automatically revoked 
 upon date of detachment, and he shall be credited with flight pay 
 from the first of the month to the date of detachment by the dis¬ 
 bursing officer who closes his accounts, provided the pro rata number 
 of flights have been performed for the period elapsing from the first 
 of the month to the date of detachment. When flight requirements 
 have been met for the entire month and the man is issued orders 
 requiring aerial flights at his new station during the month in which 
 transferred, he shall be credited with flight pay by the dij^bursing 
 officer to whom his accounts have been transferred, from the date 
 
 933 
 
26-12 
 
 MARINE CORPS MANUAL 
 
 he is issued orders requiring aerial flights during the remaining 
 portion of the calendar month in which transferred (Comp. Gen., 
 December 18, 1925). In latter case if flight requirements had not 
 been met at the old station for the entire month, he shall be credited 
 with flight pay from the date ordered to flying duty by the new 
 commanding officer to the end of the month, provided he performs 
 the pro rata number of flights required for the period elapsing from 
 the date of new orders to flying duty to the end of the month (Comp. 
 Gen., June 29,1927). The above provisions of this paragraph relative 
 to revocation of orders to flying duty on date of detachment do not 
 apply to naval aviation pilots, whose orders to flying duty are not 
 revoked upon date of detachment. Enlisted men designated as naval 
 aviation pilots are entitled to aviation pay during the entire period 
 that flight orders remain in effect provided flight requirements are met. 
 
 PARACHUTISTS 
 
 26-13 
 
 (1) Law authorizing.—* * hereafter any officer, warrant of¬ 
 ficer, or enlisted man of the ♦ * * Marine Corps * * * not 
 
 in a flying-pay status who is assigned or attached as a member of a 
 parachute unit, including parachute-jumping schools, and for whom 
 parachute jumping is an essential part of his military duty and who, 
 under such regulations as may be prescribed by * * * the Secre¬ 
 
 tary of the Navy, has received a rating as a parachutist or is under¬ 
 going training for such a rating shall receive, while engaged upon 
 duty designated by the head of the department concerned as para¬ 
 chute duty, additional pay at the rate of $100 per month in the case 
 of any such officer or warrant officer, and additional pay at the rate 
 of $50 per month in the case of any such enlisted man” (sec. 18, Act 
 of June 16,1942, 56 Stat. 369). 
 
 (2) Designation.—The designations of “parachutist” and “student 
 parachutist” are hereby established for officers, warrant officers, and 
 -enlisted men of the Navy and Marine Corps, which designations shall 
 be in addition to such military or naval ranks or ratings as are now 
 or may hereafter be authorized by law. 
 
 (3) Any officer, warrant officer, or enlisted man who, by compe¬ 
 tent authority, is assigned or attached to, or is a member of, a para¬ 
 chute unit, including parachute-jumping schools, and has been or may 
 hereafter be designated a parachutist or is undergoing training for 
 such designation and for whom parachute jumping is an essential 
 part of his military duty, shall be considered as being engaged upon 
 parachute duty. 
 
 [C. M. C. M. 3.] 
 
 934 
 
ADDITIONAL PAY FOR AVIATION 
 
 26-13 
 
 (4) Parachute units.—parachute unit or a parachute-jumping 
 school shall consist of such organizations or units of the Navy and 
 Marine Corps as may from time to time be designated by the Secre¬ 
 tary of the Navy. 
 
 (5) Parachutists.—The term “parachutist” as used in these regula¬ 
 tions shall be construed to include any commissioned or warrant officer 
 or enlisted man of the Navy or Marine Corps who has successfully 
 completed, or who may hereafter successfully complete, the prescribed 
 course of parachute training and who has been or may hereafter be 
 designated a parachutist by competent authority. 
 
 (6) Student parachutist.—The term “student parachutist” shall be 
 construed to include any commissioned or warrant officer or enlisted 
 man of the Navy or Marine Corps who, by competent authority has 
 been or may hereafter be assigned or attached to a parachute unit, 
 including parachute-jumping schools, and has been or may hereafter 
 be designated a student parachutist for the purpose of undergoing 
 a course of training preparatory to qualifying for a designation as 
 a parachutist. 
 
 (7) Competent authority.—The term “competent authority” as used 
 in these regulations shall be construed to include the commanding 
 officer of any parachute unit or parachute-jumping school as desig¬ 
 nated by the Secretary of the Navy in accordance with paragraph (4) 
 hereof. 
 
 (8) Parachute-jumping accident.—The term “parachute-jumping 
 accident”^ as used in these regulations shall be construed to mean an 
 accident in which an officer, warrant officer, or enlisted man who is 
 designated a parachutist or a student parachutist and for whom 
 parachute jumping is an essential part of his military duty and who 
 at the time is engaged in parachute-jumping activity, is injured: 
 
 (1) Asa result of jumping from, falling from, or being thrown 
 
 from a parachute tower or platform; 
 
 (2) Asa result of jumping from, falling from, or being thrown 
 
 from, or being struck by an aircraft or any part or 
 auxiliary thereof; or 
 
 (3) While an occupant of an aircraft. 
 
 (9) Parachute-jumping activity.—All physical activity connected 
 with preliminary training such as exercises, jumping from platforms, 
 parachute jumping from towers, parachute jumping from aircraft 
 in flight, flights in aircraft engaged in parachute-training activities, 
 military missions, or exercises involving parachute jumping, or trans¬ 
 portation of parachute units on routine transfers shall be considered 
 as parachute-jumping activities. 
 
 [C. M. C. M. 3.] 
 
 934a 
 
26-13 
 
 MARINE CORPS MANUAL 
 
 (10) Qualifications.—An officer, warrant officer, or enlisted man of 
 the Navy or Marine Corps to be designated as a student parachutist 
 must be physically qualified for parachute duty and must be assigned 
 to a prescribed course of parachute training and attached to a para¬ 
 chute unit, including parachute-jumping schools. A parachutist 
 must be physically qualified for parachute duty and must have suc¬ 
 cessfully completed a prescribed course for parachute training includ¬ 
 ing a minimum of six parachute jumps from a heavier-than-air or 
 lighter-than-air aircraft while in flight. 
 
 (11) Retention of designations.—An officer, warrant officer, or en¬ 
 listed man of the Navy or Marine Corps who has attained a designa¬ 
 tion as a parachutist or student parachutist shall retain such designa- 
 tion as parachutist or student parachutist and shall be considered as 
 engaged upon parachute duty while he continues to be assigned or 
 attached to a parachute unit, including parachute-jumping schools, 
 in a capacity requiring parachute jumping as an essential part of his 
 military duty and while physically qualified for such duty. Personnel 
 of the Marine Corps who have been designated as parachutists pur¬ 
 suant to these regulations are authorized to retain permanently and 
 to wear such qualification badge as parachutists as may be prescribed 
 by competent authority. 
 
 (12) Revocation of designation.—The commanding officer of a para¬ 
 chute unit or parachute-jumping school shall revoke the designation 
 as parachutist or student parachutist of any officer, warrant officer, 
 or enlisted man when the status of said parachutist or student para¬ 
 chutist comes under any of the following conditions: 
 
 (1) Is no longer performing parachute duty. 
 
 (2) Is no longer professionally qualified in the opinion of the 
 
 commanding officer. 
 
 (3) Is no longer physically qualified for the designation of 
 
 parachutist or student parachutist: Provided^ That if 
 such a finding be in consequence of a parachute-jumping 
 accident the designation of parachutist or student para¬ 
 chutist shall not be revoked unless such finding shall have 
 been made or affirmed by a properly constituted board 
 of medical survey and then not prior to 3 months from 
 the date of such accident. 
 
 (4) Is to be detached and/or transferred to duty other than 
 
 parachute duty. 
 
 [C. M. C. M. 3.] 
 
 934b 
 
 c 
 
ADDITIONAL PAY FOR AVIATION 
 
 26-13 
 
 (13) Reinstatement or redesignation.—Commanding officers of para¬ 
 chute units or parachute-jumping schools may reinstate or redesignate 
 a former student parachutist when the disqualifying conditions im¬ 
 posed under paragraph (12) hereof no longer apply. Commanding 
 officers may redesignate a former parachutist when the disqualifying 
 conditions imposed under paragraph (12) hereof no longer apply, 
 provided said former parachutist is qualified in accordance with para¬ 
 graph (11) hereof. A former parachutist may requalify in accord¬ 
 ance with paragraph (10) hereof modified as deemed advisable by 
 the commanding officer when for any reason such as an appreciable 
 lapse of time since previous parachute duty it is considered inadvis¬ 
 able to redesignate such former parachutist as provided herein. 
 
 (14) Sick in hospital.—Parachute personnel admitted to naval hos¬ 
 pitals for treatment will continue to be carried on the rolls of the 
 parachute organization to which attached at the time of admittance. 
 For convenience in administration enlisted parachute personnel sick 
 in a hospital may be transferred by staff returns to the parachute unit 
 nearest the hospital concerned, and will be carried as on temporary 
 duty while sick in hospital. (See art. 1203 (1), Navy Regulations.) 
 
 (15) Period entitled to pay.—Parachutists are entitled to additional 
 pay as such from the date of rating to the date of revocation or transfer 
 from parachute duty, both dates inclusive. 
 
 (16) Payments of parachute pay to personnel of the Marine Corps 
 will be supported by certificate executed by the commanding officers 
 of parachute companies, parachute battalions, or parachute-jumping 
 schools, as follows: 
 
 I certify that-, during period 
 
 (Name and grade) 
 
 from-to-was (were) not in a flying- 
 
 pay status, was (were) assigned or attached as a member(s) of a parachute 
 unit, or parachute-jumping schools, for whom parachute jumping is an essential 
 part of his (their) military duty, and has (have) received a rating(s) as para¬ 
 chutist (s) or was (were) undergoing training for such a rating and has (have) 
 been engaged upon duty designated by the Secretary of the Navy as parachute 
 duty. 
 
 [C. M. C. M. 3.] 
 
 26-14 to 27-0 
 
 ; 
 
 934c 
 
Chapter 27 
 
 ALLOTMENTS 
 
 27-1 
 
 General.—For general regulations concerning the handling of al¬ 
 lotments, see articles 1805, 1806, and 1807, Navy Kegulations, also 
 Bureau of Supplies and Accounts Manual, articles 2170 and 2171. 
 
 RESTRICTIONS 
 
 27-2 
 
 (1) {a) Commanding officers should not approve the allotment of 
 so large a percentage of pay as would interfere with authorized 
 checkages. 
 
 The term “pay” for the purpose of allotments will be construed 
 to include the rental and subsistence allowances of officers established 
 by sections 5 and 6 of the Act of June 16, 1942, and the money allow¬ 
 ance for quarters for dependents of enlisted men of the first three pay 
 grades established by section 10 of the Act of June 16,1942. (See art. 
 1805 (1) (c), N. K). [C. M. C. M. 3.] 
 
 (2) No individual will be permitted to grant more than two al¬ 
 lotments, exclusive of allotments in payment of insurance premiums, 
 or allotments to the Navy Belief Society (art. 1805, N. K.). 
 
 (3) Except in cases of payment of insurance premiums or an al¬ 
 lotment to the Navy Belief Society, the following certificate, signed 
 by the grantor, will be placed on the reverse of one copy of NMC- 
 535A, which will be retained by the disbursing officer as his record of 
 checkage: “I certify that this allotment is not registered for the 
 purpose of repaying a loan or for making installment payments of 
 any kind, either directly or indirectly.” 
 
 (4) All commissioned and warrant personnel on the retired list 
 of the Marine Corps who are not on active duty shall be allowed to 
 make allotments for the payment of premiums on insurance, including 
 Navy Mutual Aid assessments, but for no other purpose. In the case 
 
 _ of retired enlisted men and transferred members of the Fleet Marine 
 Corps Beserve, allotments for payment of premiums on insurance 
 shall be restricted to those on Government insurance. All allotments 
 authorized by the foregoing may be granted for an indefinite period 
 (art. 1806, N. B.; see art. 27-25). 
 
 935 
 
27-3 
 
 MARINE CORPS MANUAL 
 
 DURATION 
 
 27-3 
 
 (1) Allotments granted by enlisted men will not be made to run 
 beyond the current enlistment, for less than 3 months, or for a longer 
 period than 4 years (art. 1806, N. R.; for exceptions see art. 27-2 (4)). 
 
 (2) In the cases of commissioned and warrant officers and members 
 of the Navy Nurse Corps (female) of a permanent status on the active 
 list, allotments for proper purposes may be registered for an un¬ 
 limited or indefinite period. In the cases of enlisted men, officers of 
 temporary commissioned or warrant rank in the regular service, and 
 all Reserve officers on active duty, the limit of 4 years will continue to 
 apply (art. 1806, N. R.). 
 
 PREPARATION 
 
 27-4 
 
 (1) Onl}^ allotments prepared by authorized Naval personnel shall 
 be accepted for registration. Blank forms for registering allotments 
 shall not be delivered to persons outside the naval service (S. & A. 
 Manual, art. 2170-8 (^)). 
 
 (2) Officers.—Two Forms NMC-535a (cardboard) and two copies 
 of Form NMC-535 will be prepared. Allotments of officers are 
 not required to be witnessed and approved by the commanding 
 officer. Transfer of allotments will be effected on transfer pay 
 accounts, and the copy of NMC-535a used as a record of checkage 
 will be transmitted with the transfer pay account. With these 
 exceptions regulations following in the case of enlisted men apply. 
 [C.M. C. M. 1.] 
 
 (3) Enlisted men.—The original NMC-535a (cardboard) and one 
 copy of same with two copies of NMC-535 will be prepared at the 
 station of the grantor and must be approved and witnessed by his 
 commanding officer. Two NMC-535a and two NMC-535 must in 
 all cases be signed by the grantor. All forms will be forwarded to 
 the disbursing officer having the grantor’s account. 
 
 (4) An additional copy of NMC-535 should be prepared in the 
 case of allotments in payment of premiums on Government insurance. 
 
 (5) Allotments must be submitted without alterations or erasures 
 and must not be folded. 
 
 (6) Officers charged with the approval of allotments should, 
 prior to approving allotments in favor of banks and similar institu¬ 
 tions, require evidence from the gi-antor that the allotment is accept¬ 
 able to the institution to which granted. Extraneous matter, such 
 as instructions for depositing checks, should not be placed on allot¬ 
 ment forms. 
 
 ' (7) Allotments for the payment of premiums on commercial in¬ 
 surance will give the exact corporate name of the allottee, not the 
 name of an agent thereof. 
 
 936 
 
ALLOTMENTS 
 
 27-4 
 
 (8) No copies of an allotment document in excess of those re¬ 
 quired by paragraphs (3) and (4) shall be prepared. No other 
 certificate concerning an allotment shall be prepared for or fur¬ 
 nished to any person outside the Government service or to any com¬ 
 pany or corporation. Allotment records should be furnished for 
 use in cases of an official nature only. 
 
 (9) Omitted. [C. M. C. M. 3.] 
 
 (10) Allotments stopped because of the reported desertion of the 
 grantor are not revived upon acquittal by a court martial, but a 
 new allotment may be granted. 
 
 27-5 
 
 (1) Allotments to cover premiums on Government or National 
 Service Life Insurance should be made in favor of the Treasurer of 
 the United States, Veterans Administration, Washington, D. C. The 
 allotment forms should be stamped with the caption “Government” 
 or “National Service Life Insurance,” as appropriate, along the upper 
 edge of the form. [C. M. C. M. 3.] 
 
 (2) Allotments for the purchase of United States Savings Bonds 
 should be made payable to the Treasurer of the United States, 
 Division of Savings Bonds, Washington, D. C. 
 
 (3) On allotments registered for savings under the Postal Savings 
 System the allottee will be designated: Postmaster, Postal Savings 
 System, followed by the address and the account number. 
 
 (4) When an allotment of pay is registered to an auxiliary 
 of the Navy Relief Society, the allottee will be designated: 
 -Auxiliary, Navy Relief Society, with the ad¬ 
 dress placed on the lines provided therefor. 
 
 27-6 
 
 Entries in service-record book.—(See art. 10-71.) 
 
 27-7 
 
 The date of the first payment of an allotment should be made suffi¬ 
 ciently remote to allow notice to reach the Paymaster, Marine Corps 
 Headquarters, not later than the tenth of the month in which the 
 first payment is to be made, except allotments registered in payment 
 for premiums covering Government insurance, which allotments may 
 be registered and forwarded to the Paymaster at any time during the 
 month for which they are payable. 
 
 27-8 
 
 j 
 
 (1) Afloat.—All allotments registered by marines at sea should be 
 approved and witnessed by the commanding officer or noncommis¬ 
 sioned officer in charge of the marine detachment, and registered by the 
 
 937 
 
27-8 
 
 MARINE CORPS MANUAL 
 
 disbursing officer of the vessel. Such approval affords the officer or 
 noncommissioned officer in charge of the marine detachment an oppor¬ 
 tunity to make the necessary entry in the man’s service-record book 
 regarding the allotment, which should be made in all cases immedi¬ 
 ately after approval. 
 
 (2) The necessary form for registering allotments (NMC-535a and 
 535) by enlisted men afloat and at stations paid by Navy supply offi¬ 
 cers will be carried by the commanding officer or noncommissioned 
 officer in charge of the marine detachment or company and will be 
 furnished by him to enlisted men of the detachment or company 
 desiring to register allotments. Eequisitions for forms should be 
 made on the Depot Quartermaster, Philadelphia, Pa. 
 
 (3) After registration, the disbursing officer shall transmit the 
 original of Form NMC-535a and two (three if for the payment of 
 a premium on Government insurance) carbon copies of Form 
 NMC-535 direct to the Paymaster, Marine Corps, Washington, D. C. 
 The disbursing officer will retain one carbon copy of Form NMC-535 
 for his permanent office records and will hold the carbon copy of 
 Form NMC-535a for use in the event of transfer. [C. M. C. M. 3.] 
 
 27-9 
 
 Upon receipt by a disbursing officer of the allotment granted, the 
 original copy, NMC-535a, will be signed by him and forwarded, to¬ 
 gether with two copies of NMC-535 (bearing rubber-stamp impression 
 of registering officer’s name) without delay, to the Paymaster, Marine 
 Corps, Washington, D. C., with letter of transmittal setting forth the 
 number of allotments so transmitted and the names of grantors. The 
 Paymaster will acknowledge receipt by office stamp impression on the 
 letter of transmittal, upon return of which proper entry will be made 
 in each case on the retained copy of NMC-535a, in the space provided. 
 The copy of NMC-535a will be retained by the disbursing officer 
 registering the allotment. The extra copy of NMC-535, required by 
 article 27-4 (4) in the case of allotments covering premiums on 
 insurance, should be forwarded to the Paymaster. A separate letter 
 should be prepared for each month’s allotments. 
 
 TRANSFERS 
 
 27-10 
 
 (1) Upon receipt of report of transfer of any enlisted man of the 
 Marine Corps, ashore or afloat, having an allotment, the disbursing 
 officer who carries the man’s account will immediately transfer the 
 allotment, using NMC-535a, which was prepared at the time of regis¬ 
 tration of the allotment. This form will be forwarded direct to the 
 disbursing officer of the ship or station to which the man is reported 
 transferred, with letter of transmittal, in duplicate, giving the name of 
 
 938 
 
ALLOTMENTS 
 
 27-10 
 
 the man, the monthly sum allotted, and the last month checked; original 
 to be retained by the disbursing officer to whom transferred, and the 
 duplicate bearing receiving stamp or other evidence of receipt, returned 
 to the disbursing officer making the transfer. Before transferring an 
 allotment card NMC-535a, care should be taken to see that the record 
 of checkages is complete by stamping in the space opposite the month 
 checked, the name of the disbursing officer making checkage. 
 
 (2) In the case of a man transferred to a foreign station his allot¬ 
 ment card will be forwarded to the disbursing officer at the port of 
 embarkation, the man’s ultimate station being noted on the letter of 
 transmittal. If the transportation furnished from port of embarka¬ 
 tion to a foreign station is in a naval vessel, the disbursing officer at 
 the port of embarkation will immediately forward to the disbursing 
 officer of the vessel the allotment cards of all marines embarked. In 
 cases of transfers from a foreign station to the United States, via a 
 naval vessel, the disbursing officer last carrying the accounts of marines 
 so transferred will forward the allotment cards of such men to the 
 disbursing officer of the vessel. In the event payments are made en 
 route in accordance with article 29-43, allotment cards should have 
 proper entries made immediately after payment. 
 
 (3) If the man is again transferred after the transfer of allotment 
 has been receipted prior to taking up his account, the disbursing officer 
 will forward allotment card as above to disbursing officer of the man’s 
 new ship or station without checkage. 
 
 (4) Upon the transfer of a man to another ship or station, the 
 commanding officer of marines afloat shall invariably furnish a copy 
 of the report of transfer to the disbursing officer as notice to him to 
 transfer the allotment. 
 
 (5) Upon the transfer of a marine officer having an allotment a 
 complete record thereof should be entered on his transfer pay ac¬ 
 counts as transmitted to the disbursing officer who is to take up his 
 accounts. 
 
 STOPPAGE 
 
 27-11 
 
 In case of death, desertion, or absence under circumstances indicat¬ 
 ing desertion, loss of pay under Navy Department General Order No. 
 20, forfeiture of pay by sentence of a court martial, where such forfei¬ 
 ture, in addition to the allotment, would place the grantor in debt 
 to the Government, or indebtedness in a sum larger than can be can¬ 
 celed by pay due or shortly to become due, prompt notice should be 
 furnished the disbursing officer carrying the accounts of the man con¬ 
 cerned, despatch being used if necessary, in order that the stoppage 
 of any allotment may be effected. 
 
 939 
 
27-12 
 
 MARINE CORPS MANUAL 
 
 27-12 
 
 Insurance.—Allotments of pay to cover the premiums on Govern¬ 
 ment insurance are not disturbed or affected by sentences of courts 
 martial imposing forfeitures of pay (26 Comp. Dec. 896). Exception 
 to the foregoing will be made, however, where the court-martial for¬ 
 feiture of pay is sufficient to cause a resulting overpayment in the 
 account of the man concerned, in which case the procedure outlined 
 in article 28-27 (3) will be followed. 
 
 27-13 
 
 Confinement.—Wliere sentence of a general court martial involves 
 prison confinement the premium-paying allotment v/ill be stopped by 
 the disbursing officer carrying the man’s account as soon as that officer 
 is notified of the sentence. 
 
 27-14 
 
 Upon discharge at a distant station prior to the expiration of enlist¬ 
 ment the allotment should be checked for as many months in advance 
 as it will probably require for the request for stoppage to reach the 
 Paymaster, Marine Corps, Washington, D. C., dispatch being used 
 if advisable. The request for stoppage of an allotment should reach 
 the Paymaster not later than the fifteenth of the month following the 
 last month charged, unless loss to the grantor might occur by such 
 limitation, in which case the request should be forwarded at the 
 earliest practicable date, with an explanation of the urgency in¬ 
 volved. 
 
 27-15 
 
 (1) Allotments will be stopped by ordinary mail on Form NMC- 
 303, or by dispatch when time does not permit the use of ordinary 
 mail. 
 
 (2) When allotments are stopped by mail, the notice NMC-303, 
 should be prepared in triplicate by the disbursing officer carrying the 
 accounts of the persons concerned (exclusive of retained or file 
 copy) and forwarded to the Paymaster, Marine Corps, Washing¬ 
 ton, D. C. One copy of the notice required by this paragraph will 
 be receipted by the Paymaster and returned to the officer from whom 
 it was received, who will, after making verification of records as to 
 last month paid and checked, notify the man’s commanding officer 
 if any change is required. 
 
 (3) When allotments are stopped by dispatch, no further notice 
 of stoppage need be made, except to mail confirmation of message. 
 The Paymaster will acknowledge receipt of such stop notice by 
 
 940 
 
ALLOTMENTS ' 27-15 
 
 dispatch and will mail a receipted copy of the message as well as 
 confirmation of reply. 
 
 (4) When a Government or National Service Life insurance allot¬ 
 ment is stopped by request of grantor, Form 1000, or Form 365 (as 
 appropriate). United States Veterans’ Administration, in duplicate, 
 should be prepared by the commanding officer and forwarded via 
 the disbursing officer carrying the insured’s account, to the Paymaster, 
 who will transmit one copy to the United States Veterans’ Administra¬ 
 tion. This form is in addition to the action required by paragraph 
 (1). [C.M.C.M.3.] 
 
 (5) When a Government-insurance allotment is stopped because 
 of the death, desertion, or nonpay status of the grantor, the reason 
 for such stoppage with date of death or desertion should be given 
 in the dispatch or on NMC-303. An additional copy of such notice 
 will be furnished the United States Veterans’ Administration by the 
 disbursing officer via the Paymaster, Marine Corps, Washington, D. C. 
 
 27-16 
 
 A stop notice of allotments which expire by limitation is not 
 required. 
 
 27-17 
 
 When a request is made for the stoppage of an allotment payable 
 to a bank or similar institution, the address of such payee must in 
 all cases be stated, as many of these institutions having the same 
 name are located in different cities. 
 
 27-18 
 
 When necessary to stop an allotment by dispatch, the following 
 data should be given, viz, grantor’s full name, amount per month, 
 date of first payment, name of registering officer, last month charged, 
 organization on which last settled, and cause for stoppage. If stop¬ 
 page is due to death, desertion, or absence the date should likewise 
 be given, e. g. “Stop allot. Kobert Gray Brown fifty dollars January 
 1930. E. B. Smith. After January 1931. 45th Company. Died 
 February 10th.” 
 
 27-19 
 
 When a transferred allotment is received by a disbursing officer, 
 and the grantor thereof has died, deserted, or been detained en route, 
 the receiving officer shall immediately notify the Paymaster, Marine 
 Corps, of all the facts obtainable, and shall stop the allotment by 
 dispatch, if necessary, to prevent loss. 
 
 941 
 
27-20 
 
 MARINE CORPS MANUAL 
 
 CHECKAGE 
 
 27-20 
 
 Commanding officers and others charged with the rendition of 
 marine pay rolls will take particular care to see that all allotments 
 in force as shown by the service-record books of the men of their 
 command are properly checked on the pay roll. 
 
 27-21 
 
 (1) Allotments will ordinarily be charged in full against the pay 
 of the grantor on the first day of each month, but one-half of the 
 allotment may be charged against the first half month’s pay and the 
 balance against the second half month’s pay. However, the amount 
 of the due and unpaid balance brought forward from the previous 
 month, and the pay earned during the first and second half of the 
 current month over and above the allotment charged for the current 
 period, may be paid at any time (art. 2170-12, S. & A. Manual). 
 [C. M. C. M. 3.] 
 
 (2) On transferring a pay account, the whole amount of the allot¬ 
 ments for the particular month shall be charged in full, even though 
 the charge makes the account overpaid. 
 
 PAYMENT 
 
 27-22 
 
 Checks in payment of allotments are placed in the mail on the 
 last day of the month for which the checkage is made against the 
 account of the grantor, or on the following day if the last day is a 
 Sunday or holiday. 
 
 CAPTURED BY ENEMIES 
 
 27-24 
 
 (1) The capture by the enemy of the grantor of an allotment shall 
 not operate to stop payment thereof before the expiration of the 
 period for which it was made. 
 
 (2) In time of war, should the grantor of an allotment desire it 
 to be indefinitely extended beyond the period for which registered, in 
 the event of his capture by the enemy, a copy of NMC-535 covering 
 the allotment will be prepared, bearing the certificate: “I desire that 
 this allotment, in the event of my capture by the enemy during the 
 period for which it is granted, be continued upon its expiration and 
 paid indefinitely.” The certificate will be signed by the grantor, 
 witnessed by his commanding officer, and NMC-535 forwarded to the 
 
 942 
 
ALLOTMENTS 
 
 27-24 
 
 responsible disbursing officer, who will make an entry on his record 
 of checkage copy of NMC-535a that the allotment has been indefi¬ 
 nitely extended. NMC-535 bearing the certificate will be forwarded 
 to the Paymaster, Marine Corps, Washington, D. C. In the event 
 that the account of the grantor is transferred, appropriate entry will 
 be made on the transfer pay account. (See art. 2170-6, S. & A. 
 Manual.) 
 
 ON RETIREIVIENT OR TRANSFER TO F. M. C. R. 
 
 27-25 
 
 On retirement of an officer or of a member of the Navy Nurse 
 Corps, all allotments except those covering payment of premiums on 
 insurance and to the Navy Mutual Aid Association shall be stopped. 
 On retirement of an enlisted man or upon release from active duty of 
 a transferred member of the Fleet Keserve, all allotments, except 
 those registered for an indefinite period in payment of Government 
 life insurance premiums, shall be stopped; when required, a Govern¬ 
 ment life insurance premium paying allotment, granted for an indefi¬ 
 nite period, shall be registered on date of release from active duty. 
 
 OVERPAYMENTS 
 
 27-26 
 
 (1) “If an erroneous payment is made because of the failure of an 
 officer responsible for such report to report in the manner prescribed, 
 the death of a grantor, or any fact which renders the allotment not 
 payable, then the amount of such erroneous payment shall be col¬ 
 lected from the officer who fails to make such report, if such collec¬ 
 tion is practicable” (act of March 2, 1901; 10 U. S. C. 894). 
 
 (2) When a disbursing officer fails to notify the Navy or Marine 
 Corps allotment officer to discontinue the allotment of a deserter, 
 and such failure results in an illegal payment to the allottee after 
 the deserter is so declared, the amount of such illegal payment is 
 chargeable to the disbursing officer (Comp. Dec., Jan. 30, 1909). 
 
 (3) If a request to stop an allotment is not acknowledged, it is the 
 duty of the disbursing officer to make inquiry and to take steps neces¬ 
 sary to protect himself from liability. If he fails to do this, the dis¬ 
 bursing officer is liable for overpayments made on allotments (15 
 Comp. Dec. 306). 
 
 DECISIONS 
 
 27-27 
 
 (1) Allotments are in the nature of powers of attorney, which are 
 revoked by the death of the principal. If the soldier dies before the 
 allotment is in the possession of the allottee, the allotment is not pay- 
 
 943 
 
27-27 
 
 MARINE CORPS MANUAL 
 
 able, but becomes part of the estate of the soldier and is subject to 
 the control of his legal representatives (10 Comp. Dec. 208). 
 
 (2) Where checks for allotments of pay of enlisted men of the Army 
 made as donations under authority of the act of March 2, 1899 (10 
 U. S. C. 894), have not been collected or negotiated prior to the death 
 of the allottee, whether received or indorsed by the allottee or not, 
 the amounts thereof do not become a part of the allottee’s estate or 
 subject to any expense incurred by or on behalf of the allottee, either 
 before or after death, but should be restored to the soldier’s pay ac¬ 
 count without deduction of any kind whatever, provided the check 
 itself is returned and canceled or conclusive affirmative evidence is 
 presented to show that the allottee never received nor indorsed it, the 
 presumption being, in the absence of such evidence, that the check has 
 been negotiated or indorsed and lost by the allottee and has come 
 into the possession of some holder. 
 
 (3) Overpayments of allotments from the pay of enlisted men of 
 the Army, made after the death of the soldier authorizing the allot¬ 
 ments from his pay, may be deducted from the amounts due the allottee 
 as heir from arrears of pay or as beneficiary from compensation or 
 insurance under the war-risk insurance act, also in settling a claim of 
 some person other than the allottee for arrears of pay due the soldier 
 at the time of his death, the amount of any allotment which had ac¬ 
 crued up to the time of death may be charged against such arrears of 
 pay; but there is no authority for deducting from payments due the 
 heirs or beneficiaries, on account of arrears of pay or compensation 
 or insurance under the war risk insurance act, overpayments errone¬ 
 ously made to other allottees who are not such heirs or beneficiaries. 
 
 (4) Payment of allotments of pay of an enlisted man of the Army, 
 under authority of the act of March 2, 1899 (10 U. S. C. 894), made to 
 a bank or other savings institution, is equivalent to payment to the 
 soldier himself, and as no pay can accrue to a soldier after his death, 
 such bank or institution has no legal right to retain or exercise con¬ 
 trol over sums erroneously deposited as allotments of pay for any 
 period subsequent to the death of the soldier for the benefit of the 
 estate or legal representatives of such deceased soldier, but if the insti¬ 
 tution refuses to make refund it is for the General Accounting Office, 
 upon settlement of any claim for arrears of pay, to determine whether 
 or not the erroneous payment shall be charged against the arrears of 
 pay (26 Comp. Dec. 855). 
 
 (5) When there appears to be little doubt that a discrepancy in 
 name is due to ignorance or carelessness the one for whom the allot¬ 
 ment is intended may legally endorse the checks, which have been 
 or may be issued under an incorrect name, with the name appearing 
 on the face of the checks and then by the payee’s correct name 
 (L. R. N. A., supp. p. 165). 
 
 (6) If the “allottee failed to reduce the allotment to possession 
 prior to the soldier’s dishonorable discharge from the service with 
 
 944 
 
ALLOTMENTS 27-27 
 
 forfeiture of all pay and allowances then due, payment of the allot¬ 
 ment is not authorized” (23 Comp. Dec. 344). 
 
 (7) Allotments do not give a vested right to the money allotted, 
 and an allotment deducted from the pay of a soldier who deserts 
 before payment of the amount to the allottee is not payable, but is 
 forfeited to the United States (23 Comp. Dec. 344). 
 
 (8) The insanity of an allottee who is not a member of the allot¬ 
 ter’s family, or a relative, works a revocation of the allotment. The 
 trustee of such insane allottee cannot act for the allottee, nor execute 
 a valid receipt for money paid in carrying out the purpose of the 
 allotment after the commencement of the insanity (2 Comp. Dec. 
 652). 
 
 (9) Where an enlisted man allots a portion of his pay and there¬ 
 after, before the allottee has reduced any such allotments to posses¬ 
 sion, is sentenced by court martial to forfeit all pay then due (at time 
 of sentence), such unpaid allotments are included in his pay “then 
 due,” and accordingly are forfeited by the sentence of the court 
 martial (23 Comp. Dec. 340). 
 
 ALLOTAIENTS OF NAVT PEESONNEL 
 
 27-28 
 
 (1) Allotments granted by Navy personnel should be listed on 
 S. and A. Form No. 9, and this form (less the pink copy) forwarded 
 direct, with Forms NMC-535a, to the Bureau of Supplies and Ac¬ 
 counts (Allotment Division), Navy Department, Washington, D. C. 
 The pink copy of S. and A. Form No. 9, with two copies of form 
 NMC-535 should be forwarded to the Paymaster, Headquarters, 
 United States Marine Corps. S. and A. Form No. 9 must be signed 
 by the disbursing officer, or his deputy, as such. 
 
 (2) When allotments granted by Navy personnel are stopped, the 
 original and one copy of NMC-303 should be forwarded direct to the 
 Bureau of Supplies and Accounts (Allotment Division), Navy De¬ 
 partment, Washington, D. C., and the triplicate forwarded direct to 
 the Paymaster, United States Marine Corps. 
 
 27-29 to 28-0 
 
 945 
 
fto ioldkrTs UU>iOda6i^bk diikihit.ir^ ffvm tW«'vitK^ ■''^^' 
 
 ji*' -■ 'i 
 
Chapter 28 
 
 MISCELLANEOUS PAY PROVISIONS 
 
 ABSENCE 
 
 28-1 
 
 (1) When Navy Regulations are applicable.—The provisions of Navy 
 Regulations are exclusively applicable to cases involving absence 
 without leave in the Marine Corps, except when marines are detached 
 for service with the Army, by order of the President, when, under 
 the provisions of 34 U. S. C. 717, Army Regulations govern (12 
 Comp. Dec. 309). 
 
 (2) Checkage for unauthorized leave.—The pay and allowances of 
 any marine absent from his command without leave, or after his 
 leave has expired, for one connected period of 24 hours or more, shall 
 be checked against his account for the time he is so absent, such 
 absence being computed from the date (inclusive) that the unau¬ 
 thorized absence begins to the date (exclusive) of the man’s return 
 to military control. Disconnected periods of unauthorized absence 
 of less than 24 hours will not be checked (N. R. 554-1). In cases 
 of unavoidable absence when excuse for same is accepted by the com¬ 
 manding officer, no checkage of pay should be made. 
 
 (3) Computed by calendar month.—The time absent without or over 
 leave in each calendar month will be computed separately, deducting 
 1 month’s time or pay for an absence of an entire calendar month, 
 regardless of the number of days in the month. 
 
 (4) Absence on thirty-first of month.—For 1 day’s unauthorized ab¬ 
 sence on the thirty-first of any calendar month 1 day’s pay shall be 
 forfeited (10 U. S. C. 865). Checkage under this act will be made 
 only where the absence does not also include the thirtieth of the 
 month; that is, 1 day’s pay is forfeited for the thirty-first of a 31-day 
 month only in case the absence is for that 1 day of that month or 
 in case a continued absence begins on that day of the month (20 
 Comp. Dec. 867). 
 
 (5) For unauthorized absence on February 28, 3 days’ pay and allow¬ 
 ances will be forfeited, and on February 29, 2 days’ pay and allow¬ 
 ances will be forfeited (20 Comp. Dec. 772). 
 
 947 
 
28-1 
 
 MAKINE CORPS MANUAL 
 
 (6) Pa ;7 for the day of departure is forfeited and pay for the day 
 of return is credited; but for an absence from 12 (midnight) August 
 6 to 2:30 p. m. August 8, 1911, 1 day’s pay should be checked, and 
 for an absence from 6:30 a. m. August 6 to 12 (midnight) August 8, 
 1911, 3 days’ pay should be checked. 
 
 (7) Man entitled to pay upon return to naval control.—Unauthorized 
 absence is terminated upon return to naval control, and a man is 
 entitled to pay from the date of his apprehension and delivery to 
 the naval authorities, although he is not immediately returned to the 
 ship or station from which he absented himself without leave (15 
 Comp. Dec. 386). 
 
 (8) The arrest and conviction by the civil authorities of an enlisted 
 man while on furlough results in the loss of pay from the date of 
 expiration of his furlough (9 Comp. Dec. 253). 
 
 (9) Pay of a man in hands of the civil authorities at the close of a 
 month awaiting trial will be checked, and in the event of release 
 without trial, or after trial and acquittal, the pay so checked will be 
 recredited. 
 
 (10) Checkage of extra pay.—Checkages for absence without or over 
 leave will include, in addition to the checkage for the amount of 
 actual pay due for the period and all forms of extra pay which 
 includes pay for distinguished-service cross, distinguished-flying cross, 
 distinguished-service medal. Navy cross, and medal of honor (or 
 bar or other suitable device, emblem, or insignia issued in lieu thereof), 
 for qualification as sharpshooter, or expert rifleman, for pay as mess- 
 man, gun pointer, gun captain. Navy mail clerk, or assistant Navy mail 
 clerk, or aviation duty. The total amount of checkages for absence 
 without or over leave will be entered on the pay roll in the column 
 provided for the purpose, total credit being given on the credit side of 
 the pay roll covering the period for which settlement is made. 
 
 (11) Hospital fund.—In making checkage of pay for unauthorized 
 absence, no charge will be made for hospital fund for such periods, 
 but the total amount of pay forfeited will be entered in the miscel- 
 laneous-checkage column of the pay roll and no checkage will be made 
 in the hospital-fund column for periods during which pay is so for¬ 
 feited ; thus, a man entitled to pay at the rate of $21 per month who 
 is absent without or over leave or on account of misconduct for a period 
 of 3 days should be checked $2.10 in the miscellaneous-checkage column 
 and the hospital-fund column would show a checkage of only 18 cents 
 for the month. 
 
 (12) Pay of man held as a witness.—A marine detained by the civil 
 authorities as a witness before a court is entitled to pay for such 
 period. 
 
 (13) Pay of man held on criminal charge.—The pay of an enlisted 
 man held by the civil authorities for trial on a criminal charge should 
 not be paid until he is acquitted, and if found guilty his pay is then 
 forfeited to the United States from the date of his arrest (2 Comp 
 Dec. 584). 
 
 948 
 
MISCELLANEOlUS PAY PROVISIONS 
 
 28-1 
 
 (14) Entry on NMC-90.—All time lost as specified will be entered 
 in the space provided therefor on the reverse of the statement closing 
 account for settlement (NMC-90), and Tvhere checkage for such 
 absence is made on discharge entry as to the date and hour of de¬ 
 parture and return will be entered under “Remarks” on said form. 
 
 (15) Time lost comprises the following: 
 
 (< 2 ) A period of unauthorized absence in excess of 1 day. 
 
 (h) A period of absence from duty in excess of 1 day on account 
 of sickness or disease resulting from his own intemperate use of 
 drugs or alcoholic liquors or other misconduct. 
 
 (<?)A period of absence from duty in excess of 1 day while in con¬ 
 finement awaiting trial or disposition of his case, if the trial results 
 in conviction, or while in confinement under sentence, provided the 
 confinement is in a naval prison or at a receiving ship or station 
 designated as a naval prison. (Time lost does not include confine¬ 
 ment only to the limits of the ship or station to which attached or 
 confinement in the brig of such ship or station.) Pay is forfeited 
 for absence under (a) and for absence under (h) coming within the 
 purview of the Navy Department General Order No. 20, 1935, but 
 not for absence in confinement by military authorities (5 Comp. Gen. 
 189). 
 
 (d) The following naval stations and receiving ships have been 
 designated as places of confinement for general-court-martial prison¬ 
 ers in lieu of naval prisons: Receiving ship. New York; receiving 
 station, Philadelphia; receiving station, Norfolk; receiving ship, San 
 Francisco; Marine Corps base, San Diego; marine barracks, Quan- 
 tico; marine barracks, Parris Island; naval air station, Pensacola; 
 receiving station, Puget Sound; receiving ship, Cavite; receiving 
 station. Navy Yard, Washington. 
 
 (16) Officers absent without leave.—^Wlien absent without leave, offi¬ 
 cers snail forfeit all pay and allowances during such absence unless 
 the absence is excused as unavoidable (10 U. S. C. 841; see Cir. 5, 
 W. D. 1905). 
 
 (17) The act approved April 2, 1918, provides that the Presi¬ 
 dent is authorized to drop from the rolls of the Navy or Marine 
 Corps any officer thereof who is absent from duty without leave for 
 a period of 3 months or more, or who, having been found guilty 
 by the civil authorities of any offense, is finally sentenced to confine¬ 
 ment in a State or Federal penitentiary: Provided^ That no officer 
 so dropped shall be eligible for reappointment (34 U. S. C. 1200- 
 1236). 
 
 (18) Absence without leave determined administratively.—Where an 
 enlisted man of the Army charged with desertion is found by a court 
 martial not guilty, or the finding of guilty has been disapproved by 
 the reviewing authority, without in either case finding him either 
 specifically or by inference guilty of the lesser offense of absence 
 without leave, his civil or contractual obligation is still open to 
 
 949 
 
28-1 
 
 MAEINE CORPS MANUAL 
 
 administrative determination, and if it be administratively deter¬ 
 mined that he was absent without leave he should lose pay for the 
 period of unauthorized absence and be charged with the necessary 
 transportation costs of returning him to his command or station 
 tive headings. 
 
 ABSENCE WITH LEA^^E 
 
 28-2 
 
 Enlisted men while on authorized furlough are entitled to their 
 regular pay (unless specifically stated to the contrary), but not to 
 certain forms of additional pay and allowances, for which see respec¬ 
 tive headings. 
 
 ABSENCE BECAUSE OF SICKNESS, OR DISEASE RESULTING FROM 
 
 INTEMPERANCE, ETC. 
 
 28-3 
 
 (1) The act of May 17, 1926, provides— 
 
 That hereafter no person in active service in the military or naval service 
 who shall be absent from his regular duties for more than one day at any one 
 time on account of the elfects of disease, as distinguished from injury, which is 
 directly attributable to and immediately follows his own intemperate use of 
 alcoholic liquor or habit-forming drugs, shall, except as hereinafter provided, be 
 entitled to any pay, as distinguished from allowances, for the period of such 
 absence. 
 
 Sec. 2. That hereafter no person in active service in the military or naval 
 service who shall be absent from his regular duties for more than one day 
 at any one time on account of the direct effects of a venereal disease due to 
 his own misconduct, shall, except as hereafter provided, be entitled to any pay, 
 as distinguished from allowances, for the period of such absence: Provided, 
 That such absence is within a period of one year following the appearance of 
 the initial symptoms of such venereal disease and regardless of whether the 
 appearance of the initial symptoms occurs prior or subsequent to the date 
 of entry into the service. 
 
 Sec. 3. That for all purposes within the scope of this act the period of absence 
 and the cause thereof shall be determined under such procedure and regulations 
 as may be prescribed by the Secretary of War or the Secretary of the Navy, 
 and such determination shall be final and conclusive for all purposes. 
 
 Sec. 4. That each person whose pay, as distinguished from allowances, is 
 forfeited for a period in excess of one month at any one time pursuant to the 
 provisions of this act shall be paid for necessary personal expenses the sum of 
 $5 for each full month during which his pay is so forfeited. 
 
 Sec. 5. That the acts approved April 27, 1914 (38 Stat. L., pp. 3.53, 354), 
 August 29, 1916 (39 Stat L., p. 680), and July 1, 1918 (40 Stat. L., p. 717), so 
 far as relates to forfeiture of pay on account of absence from duty due to injury, 
 sickness, or disease resulting from the intemperate use of drugs or alcohol 
 liquors, or other misconduct, are hereby repealed. (10 U. S. C. 847, a, b, c, d). 
 
 (2) Under paragraph 5 of Navy Department General Order No. 
 20, 1935, in order to become entitled to the $5 payment, the person 
 must be absent for a period in excess of one month at any one time. 
 
 950 
 
MISCELLANEOrUS PAY PROVISIONS 
 
 28-3 
 
 Thus a person absent under the purview of General Order 20 from 
 July 16 to August 20, 1926, inclusive, would be entitled to pay from 
 July 1 to 15 and from August 21 to 31, and, in addition to his pay 
 for the period August 21 to 31, to a further sum of $5 exempted from 
 forfeiture as the absence was in excess of 1 full month. A person 
 absent from July 1 to 31, 1926, would forfeit all pay for the full 
 month, as such absence would not be in excess of 1 month. 
 
 (3) The $5 payment is not a gratuity but a reserve from for¬ 
 feiture. Accordingly, where a person is entitled to this payment, the 
 procedure should be to credit pay for the full month and check the 
 difference between the full month’s pay and $5. 
 
 (4) For regulations relative to the above act see N. R. 1196. 
 
 (5) Misconduct report.—When it has been determined that an offi¬ 
 cer has been absent from duty due to causes within the purview of 
 Navy Department General Order No. 20, 1935, the proper command¬ 
 ing officer will forward, through official channels, to the Major Gen¬ 
 eral Commandant a report showing the inclusive dates of absence 
 and the cause thereof. Immediately upon receipt of misconduct 
 report from the medical officer, the disbursing officer concerned 
 will make the necessary checkage of pay for the period of absence 
 from duty. In cases arising in the service afloat the commander in 
 chief of the fleet will, at the time of the sending of the original report 
 to the Major General Commandant, transmit a copy thereof to the 
 disbursing officer on whose rolls are borne the pay accounts of the 
 officer concerned. 
 
 (6) Entry in service-record book.—^When it has been determined 
 
 that an enlisted man has been absent from duty due to causes within 
 the purview of Navy Department General Order No. 20, 1935, the 
 company or detachment commander will make a notation in the 
 man’s service-record book of the inclusive dates of such absence, 
 and in the event the man is transferred before checkage of pay has 
 been made, this entry to appear as follows: “Time lost (G. O. 20) 
 from_to_to be checked in next settle¬ 
 
 ment.” 
 
 (7) Determination of cause of absence.—If it is impracticable to 
 determine within the month in which the absence from duty occurs 
 that such absence was due to causes which should deprive the marine 
 of his pay, he will not be permitted to draw pay accrued during the 
 period of absence from duty until the cause of that absence has been 
 determined. 
 
 (8) In computing the checkage for absence under the purview of 
 the above statute, pay for the first day of absence shall be checked 
 and pay for the day of return to duty allowed. 
 
 (9) Finding conclusive.—In the absence of fraud or plain error, a 
 finding by the military authorities as to the cause of the disease and 
 the period of absence from duty on account thereof is conclusive 
 (20 Comp. Dec. 69). 
 
 951 
 
28-4 
 
 MARINE CORPS MANUAL 
 
 ARREARS 
 
 28-4 
 
 No money shall be paid to any person for his compensation who 
 is in arrears to the United States until he has accounted for and 
 paid into the Treasury all sums for which he may be liable (5 
 
 U. S. C. 82). 
 
 28-5 
 
 Persons in “arrears” are only such as, having previous trans¬ 
 actions of a pecuniary nature with the Government, are found, upon 
 the settlement of these transactions, to be in arrears to it (3 Op. 
 Atty. Gen. 52). 5 U. S. C. 82 applies to cases in which the party 
 who claims compensation is liable to the United States {Hedrick v. 
 
 V, N., 16 Ct. Cls., 88). 
 
 28-6 
 
 Where an officer assigned his pay accounts in payment of certain 
 indebtedness, which accounts the Paymaster General declined to pay, 
 for the reason that, on the maturity thereof, the officer was in 
 arrears to the United States, it was held that the refusal of the 
 Paymaster General was in accordance with 5 U. S. C. 82 (17 Op. 
 Atty. Gen. 30). 
 
 28-7 
 
 Rental and subsistence allowances and money accruing from com¬ 
 muted allowances may be paid regardless of the person’s indebted¬ 
 ness, except in the case of payee charged with accountability for 
 Government funds. (See art. 2102-6 {d) S. & A. Manual.) 
 
 ATTACHMENT OF PAY 
 
 28-8 
 
 (1) No trustee process, garnishment, injunction, or attachment 
 can be recognized by officers of the Government in respect to moneys 
 due creditors of the United States (Digest, 2 Comp. Dec. Sec. 10, 
 ed. 1869). 
 
 (2) An attachment cannot be enforced against public money in 
 the hands of a disbursing officer of the Government, and he is 
 authorized to pay the Government’s creditor without regard to such 
 attempted levy (1 Comp. Dec. 171). 
 
 BLANK FORMS 
 
 28-9 
 
 For information concerning requisitions for blank forms see cur¬ 
 rent Marine Corps Order on this subject 
 
 952 
 
MISCELLANEOUS PAY PROVISIONS 
 
 28-10 
 
 CLAIMS 
 
 28-10 
 
 (1) The accounting officers of the Treasury have jurisdiction to 
 settle all claims against the Government of whatever kind or descrip¬ 
 tion, except as such claims are committed by law to other officers 
 for adjudication, where, from any proper evidence at hand the liabil¬ 
 ity of the Government and the correctness of the claim can be clearly 
 established (21 Comp. Dec. 134). 
 
 , (2) Claims for pay and allowances of enlisted men which accrued 
 during a prior enlistment and for pay and allowances of officers and 
 enlisted men which accrued during a period to the 2 fiscal years pre¬ 
 ceding the current fiscal year, or other claims which for any reason a 
 disbursing officer may decline to pay, shall be made on the General 
 Accounting Office. An individual will submit his claim, together 
 with the necessary supporting evidence, to the disbursing officer carry¬ 
 ing his accounts who wdll certify “that he has not paid and will not 
 pay any portion of the claim” and forward it to the Paymaster, Marine 
 Corps (art. 1869 (2), N. R.). [C. M. C. M. 3.] 
 
 COLLECTIONS AND REFUNDS 
 
 28-11 
 
 (1) Where refunds are made by an officer on account of non¬ 
 payment of enlisted men, collections on discharge other than collec¬ 
 tions for lost or damaged property (see art. 17-43 (4)), cash received 
 from sales of deserter’s effects, furlough in lieu of discharge by 
 purchase, from enlisted men for deposit, or from any other source 
 where the regulations provide that the same be turned over to the 
 Paymaster Department, the funds received should be forwarded 
 to the disbursing officer, carrying the accounts concerned, either by 
 check or cash. 
 
 (2) If remittance is made by check it should be drawn to the order 
 of the disbursing officer, to whom it is sent, by title and not by 
 name. 
 
 (3) Officers transmitting collections to the disbursing officer should 
 accompany the same by a letter of transmittal showing the name of 
 the persons from whom the collections were made, the amounts 
 thereof, purposes, etc. Collections on account of post-exchange in¬ 
 debtedness should be turned over to the exchange officer and collec¬ 
 tions made because of loss or damage to Government property should 
 be turned over to the post quartermaster. [C. M. C. M. 3.] 
 
 953 
 
28-12 
 
 MARINE CORPS MANUAL 
 
 CREDITS 
 
 28-12 
 
 Any difference in pay and allowances to which an officer or enlisted 
 man may be entitled should be credited on the current voucher or pay 
 roll, subject to the limitations of article 1869, Navy Regulations. 
 
 CHECKAGES 
 
 28-13 
 
 (1) “Stoppage of pay against a soldier is unauthorized, unless it 
 is made in execution of the sentence of a court martial, or in pur¬ 
 suance of a statute, or in conformity to the regulations of the Army, 
 which have the force of law” (16 Op. Atty. Gen. 477). The same 
 rule applies to enlisted men of the Navy (13 Comp. Dec. 411). 
 
 (2) There is no authority of law for stopping the pay of an officer 
 or an enlisted man to satisfy his private creditors. 
 
 (3) In order to avoid losing the right to a review of the case by 
 the Comptroller General, officers should not make voluntary pay¬ 
 ments in cases in which they question or are uncertain as to the 
 correctness of any amount charged against them or demanded of 
 them. The proper procedure is to decline to make payment to the 
 end that any charge against them shall be made by checkage against 
 their accounts, by direction of the proper administrative authority. 
 After such checkage has been made claim may be presented to the 
 General Accounting Office for the amount involved, and if disallowed 
 appeal may then be made to the Comptroller General. 
 
 (4) “Checkage by a pay officer of the Navy against his personal 
 account of an amount disallowed by the auditor in the settlement of 
 said officer’s disbursing account, is in effect a refund of the amount 
 and prevents a consideration of his appeal from the action of the 
 auditor. The disallowance having been made by the auditor, two 
 courses were open to the pay officer. He could repay the amount dis¬ 
 allowed, or refuse to repay and appeal to this office for a revision. 
 He cannot, however, be allowed to do both” (17 Comp. Dec. 739). 
 
 (5) Checkages against the accounts of officers should be made on 
 their monthly pay vouchers (NMC-426) either by the officer sub¬ 
 mitting the account, in the space provided “less deduction for,” or by 
 the disbursing officer carrying the account, under the heading “Pay¬ 
 master’s statement.” 
 
 (6) Where loss of or damage to Government property is discov¬ 
 ered, and where the responsibility is acknowledged or determined by 
 a board of survey after the man’s accounts are closed for discharge, 
 the amount involved should be collected in cash by the man’s com¬ 
 manding officer prior to discharge and the cash turned over to the 
 post (or organization) quartermaster. (See art. 17-43 (4).) 
 
 954 
 
MISCELLANEOUS PAY PROVISIONS 28-13 
 
 (7) Law authorizing.—The Act of May 26, 1936 (5 tJ. S. C. 46b), 
 provides: 
 
 That hereafter, whenever upon the statement of the account of any dis¬ 
 bursing oiRcer of the United States in the General Accounting Office credit 
 shall have been disallowed for any payment to any person in the executive 
 branch of the Government, otherwise entitled to compensation from the United 
 States or from any agency or instrumentality thereof, such compensation of 
 the payee may be withheld until full reimbursement has been accomplished 
 under such regulations as may be prescribed by the head of the department, 
 branch, or independent establishment (including corporations) under which 
 such payee is entitled to receive compensation: Provided, That nothing contained 
 in this act shall be construed to repeal or in any way modify existing laws 
 relating to the collection of the indebtedness of accountable or disbursing 
 officers. 
 
 (8) The above cited Act applies to ail disallowances made by the 
 General Accounting Office on and after the date of the passage of the 
 Act (Op. Atty. Gen. of the U. S., dated Mar. 24, 1937). The period 
 for which the overpayment occurred may have been prior to the 
 passage of the Act. 
 
 (9) Consent.—When the pay of an officer is checked because of an 
 illegal or erroneous payment, the written consent of such officer must 
 be obtained and filed as a voucher. When checkages are accom¬ 
 plished through the medium of a request for checkage the officer’s 
 consent shall be typed on the back of the request for checkage 
 (NMC-301) in the following form: 
 
 Name and rank of officer 
 against my account in the sum of 
 
 amount representing_ 
 
 Station Date 
 
 _, hereby consent to the checkage 
 
 _because of overpayment of such 
 
 Amount 
 
 Pay, longevity, rental 
 
 —— K-——*-— — — — — — ——— — — — ————— — — — — —— — — —— —-— — < — ———— — —— — —f—,———-4— 
 
 and/or subsistence allowance, etc. 
 
 paid to me by__—, 
 
 (Name and rank of disbursing officer by whom overpayment was made) 
 this action to be without prejudice to suit in the Court of Claims should such 
 suit be instituted. 
 
 Signature 
 
 (10) The consent of enlisted men to deductions should be obtained 
 for the protection of the disbursing officer in all cases where court 
 action might be taken, as the General Accounting Office will recharge 
 to the responsible disbursing officer such amounts in the event refunds 
 of the deductions are secured by court writs. 
 
 (11) If the person concerned objects to the checkage being made, 
 
 the question will be referred to the Commandant of the Marine Corps, 
 via the Paymaster, by letter setting forth all the facts, for appro¬ 
 priate action in accordance with the Act of May 26, 1936 (5 U. S. C. 
 46b; art. 28-13 (7)) [C. M. C. M. 2.] 
 
 (12) Monthly liquidation.—In the case of disallowances by the Gen¬ 
 eral Accounting Office, checkage of the pay in monthly installments 
 
 955 
 
 632089—43-30 
 
28-13 
 
 MARINE CORPS MANTJAL 
 
 may be made upon specific approval of the Secretary of the Navy. 
 Requests will be addressed to the Secretary of the Navy via the 
 Commandant of the Marine Corps. [C. M. C. M. 2.] 
 
 (13) Requests for adjustments.—Requests for adjustments in the 
 accounts of officers and enlisted men of the naval service to cover dif¬ 
 ferences in pay or allowances will be made out and signed by the 
 disbursing officer. 
 
 (14) Upon the receipt at a post of a request for adjustment, from a 
 disbursing officer, record of the same should be made in such form as 
 to insure entry on the current pay roll. 
 
 (15) Requests for adjustment will not be held at the post until the 
 roll has been prepared and submitted, but will be forwarded im¬ 
 mediately to the disbursing officer having the accounts. 
 
 (16) In the event a request for adjustment is received after the 
 officer or man has been transferred, it will be forwarded immediately 
 to the proper disbursing officer. 
 
 (17) It is the duty of the disbursing officer to certify to the ac¬ 
 complishments of such requests, such certification to be made after 
 proper entries have actually been made on the vouchers or rolls sub¬ 
 mitted to him for settlement. 
 
 (18) In the event of a man’s transfer after the return by the post 
 
 of a request to check his account, but before the checkage is actually 
 made the commanding officer will enter in the service-record book, 
 under the heading ‘‘Other checkages pending,” .the date of the man’s 
 transfer, the nature of the checkage, the amount, and the name, title, 
 and station of the officer requesting the checkage. * 
 
 (19) The name of the disbursing officer requesting the credit or 
 checkage should be entered on voucher, pay roll, or transcript op¬ 
 posite (over in the case of transcripts) the amount, and under “Re¬ 
 marks” the source, date, and reason for credit or checkage. 
 
 (20) No voucher is required to accompany the pay roll to support 
 checkage for loss of or damage to Government property, or for over¬ 
 drawn clothing. 
 
 (21) The method of handling cash advanced by supply officers of 
 the Navy to enlisted men to cover subsistence and transfer from one 
 station to another is as follows: Ordinary request for checkage in 
 triplicate, covering the amount advanced for subsistence and transfer 
 is forwarded by the supply officer making the advance to the supply 
 officer on whose account the man is taken up for pay. Checkage is 
 accomplished in the usual manner. The account of the man is then 
 credited with the amount of expenditures made from the funds 
 advanced, as evidenced by receipts submitted by the man. The 
 receipts are retained by the supply officer making the credit and 
 filed with his account to support said credit. Thus a man is ad¬ 
 vanced $5, which is checked against his account. He furnishes a 
 receipt for $4.50 and his account is credited that amount. The 
 officer who makes the advance has the accomplished request for 
 
 956 
 
MISCELLANEOUS PAY PROVISIONS 
 
 28-13 
 
 (^heckage to support said advance. The officer making the credit 
 has the receipts to cover the credit. This avoids the necessity of 
 keeping track of refunds and sending receipts to the officer making 
 tlie advance. 
 
 DEATH GRATUITY 
 
 28-14 
 
 (1) Immediately upon official notification of the death from wounds 
 or disease, not the result of his or her own misconduct, of any officer, 
 enlisted man, or nurse on the active list of the regular Navy or regular 
 Marine Corps, or on the retired list when on active duty, the Paymaster 
 General of the Navy shall cause to be paid to the widow and, if there 
 be no widow, to the child or children, and, if there be no widow 
 or child, to any other dependent relative of such officer, enlisted 
 man, or nurse previously designated by him or her, an amount 
 equal to 6 months’ pay at the rate received by such officer, enlisted man, 
 or nurse at the date of his or her death. The Secretary of the Navy 
 shall establish regulations requiring each officer and enlisted man or 
 nurse having no wife or child to designate the proper dependent 
 relative to whom this amount shall be paid in case of his or her death. 
 Said amount shall be paid from funds appropriated for the pay of 
 the Navy and pay of the Marine Corps, respectively: Provided^ That if 
 there be no widow, child, or previously designated dependent relative, 
 the Secretary of the Navy shall cause the amount herein provided to 
 be paid to any grandparent, parent, sister, or brother shown to have 
 been actually dependent upon such officer, enlisted man, or nurse prior 
 to his or her death, and the determination of such fact by the Secre¬ 
 tary of the Na^^ shall be final and conclusive upon the accounting 
 officers of the Government: Provided^ That nothing in this section or 
 in other existing legislation shall be construed as making the provi¬ 
 sions of this section applicable to officers, enlisted men, or nurses of 
 any forces of the Navy of the United States other than those of the 
 regular Navy and Marine Corps, and nothing in this section shall be 
 construed to apply in commissioned grades to any officers except those 
 holding permanent or probationary appointments in the regular Navy 
 or Marine Corps: Provided., That the provisions of this section,shall 
 apply to the officers and enlisted men of the Coast Guard, and the 
 Secretary of the Treasurv will cause payment to be made accordingly 
 (34U. S. C.943). 
 
 (2) {a) The Act of May 12,1930 (34 U. S. C. 944), provides that the 
 provisions of the Act of June 4, 1920, as amended, which authorized 
 the payment of an amount equal to 6 months’ pay to the beneficiaries 
 of personnel of the regular Navy or Marine Corps, and retired 
 personnel of the Navy and Marine Corps, when on active duty, shall 
 be extended to transferred members of the Fleet Naval Keserve and 
 Fleet Marine Corps Keserve who died while on active duty and not 
 
 957 
 
28-14 
 
 marest: corps manual 
 
 as a result of their own misconduct, and transferred members of the 
 Fleet Naval Keserve and Fleet Marine Corps Keserve shall be re¬ 
 quired to file with the Navy Department the name of beneficiary 
 other than wife or child to which payment of the amount equal to 6 
 months’ pay shall be made in the event of their death while on active 
 duty and not the result of their own misconduct. 
 
 (b) Keservists on active duty. —The Act of March 17, 1941, (34 
 U. S. C. 855c-l), retroactively effective August 27, 1940, provides 
 that the provisions of the Act of June 4, 1920 (41 Stat. 824), as 
 amended (34 U. S. C. 943), shall be extended to personnel of the 
 Marine Corps Reserve if called or ordered into active military serv¬ 
 ice for extended military service in excess of 30 days, and who die of 
 wounds or disease while so employed and not as the result of their 
 own misconduct. (See art. 13-15A.) [C. M. C. M. 2.] 
 
 (3) Payment of the death gratuity will be made to the beneficiary 
 when authorized by the Paymaster General, United States Navy, by 
 an officer of the Paymaster Department, Marine Corps. 
 
 (4) An overpayment made to an officer or enlisted man during his 
 lifetime, or any other debts due the United States by the deceased, 
 cannot be charged against the 6 months’ gratuity (Comp. Dec., May 
 14,1913). 
 
 (5) Payment of 6 months’ gratuity (deceased enlisted man) may 
 not lawfully be made to any other person than a duly constituted 
 guardian when the beneficiary^ is a minor (Comp. Dec., Aug. 6,1913). 
 
 (6) The gratuity of 6 months’ pay authorized under the Act of 
 May 11, 1908 (34 U. S. C. 943), as amended, is a pure gratuity, and 
 the right of the beneficiary to receive payment being personal it may 
 not be transferred, assigned, or waived in favor of another (24 Comp. 
 Dec. 377). 
 
 (7) Omitted. [C. M. C. M. 3.] 
 
 DEPUTIES 
 
 28-15 
 
 (1) Deputies.—^When, in the opinion of the Secretary of War or 
 the Secretary of the Navy, the exigencies of the service so require, 
 disbursing officers of the Army, Navy, and Marine Corps may, with 
 the approval of the head of their executive department and the con¬ 
 sent of their surety or sureties, if any, designate deputies for the 
 purpose of having them make disbursements as their agents, sign 
 checks drawn against their disbursing accounts with the Treasurer 
 of the United States, and discharge all other duties required accord¬ 
 ing to law or regulation to be performed by such disbursing officers, 
 and the agent officer shall be subject, for his official misconduct, to 
 all liabilities and penalties prescribed by law in like cases for the 
 officer for whom he acts as deputy: Provided, That every deputy so 
 
 958 
 
MISCELLANEOUS PAY PROVISIONS 
 
 28-15 
 
 designated for a disbursing officer who is bonded shall, if not already 
 under bond, give bond as required by the head of the department 
 concerned (31 U. S. C. 103a). 
 
 (2) When it becomes necessary to appoint a deputy under the pro¬ 
 visions of paragraph (1), nomination will be forwarded in letter form 
 to the Secretary of the Navy via the Paymaster or Quartermaster, 
 giving the name, rank, and symbol number of the principal, the name 
 and rank of the proposed deputy, and setting forth briefly the reasons 
 for requesting designation of a deputy. 
 
 (3) After the stipulation and consent agreement of the principal 
 and his surety company and the power of attorney designating the 
 principal’s deputy have been approved by the Secretary of the Navy, 
 the deputy thus designated becomes empow^ered to act on behalf of 
 his principal and to discharge all duties required to be performed 
 in accordance with paragraph (1) above. 
 
 (4) No checks will be drawn or money expended by said deputy 
 until he has been duly notifled that the required form of “Stipula¬ 
 tion and consent agreement” has been approved. 
 
 (5) All payments by the deputy will be made in strict conformity 
 to law and regulations and such orders as may be issued from time 
 to time to the principal or deputy by the Paymaster. 
 
 (6) A supply of blank checks will be furnished the deputy by the 
 principal, and upon their receipt proper acknowledgment should be 
 promptly made. 
 
 (7) All official checks drawn by the deputy should be signed in the 
 following manner: 
 
 J. J. Smith, 
 
 ^(Titfe) 
 
 U. S. M. G. 
 
 By E. J. Jones, 
 
 Chief Pay Cleric or Pay Clerk^ U. 8. M. C., 
 Deputy. 
 
 (8) The official designation of deputies will be as follows: 
 
 Paymaster’s Deputy, 
 
 (Location) 
 
 (9) To the simatures of deputies on duty outside the principal’s 
 office there will be appended on letters and other official papers, ex¬ 
 cept checks, the following: 
 
 Chief Pay Clerk or Pay Clerk, U. S. M. C., Deputy of_ TJ. 8. M. C. 
 
 (Name, rank, and title) 
 
 (10) Carbon copies of all vouchers, check stubs, etc., should be 
 retained whenever practicable for the files of the deputy. 
 
 (11) The deputy is the representative of his principal and the pay¬ 
 master department, and as such will give advice in the preparation 
 of officers^ accounts, pay rolls, and all other matters pertaining to 
 that department. 
 
 959 
 
28-15 
 
 MARINE CORPS MANUAL 
 
 (12) The principal concerned will issue such instructions as may 
 be necessary to his deputy regarding details, as the handling of 
 checks, forwarding of pay rolls and vouchers, accounting for cash 
 collections and refunds, keeping of a cashbook and check stubs, and 
 the making of full and complete reports to him of all the trans¬ 
 actions of his (the deputy’s) office. 
 
 (13) Whenever authorized deputies are relieved or the appoint¬ 
 ment of a deputy is revoked, the following form will be used for 
 revocation of appointment of a deputy: 
 
 (Name of post or station) 
 
 (Date) 
 
 BEVOCATION OF POWER OF ATTORNEY 
 
 Be it known that the authority conferred in the power of attorney executed 
 
 by me on_, and approved by the Secretary of the Navy on 
 
 -, on-, to act as my deputy 
 
 (Name and rank of deputy) 
 
 and to sign checks in my name is hereby terminated, to take effect on_ 
 
 (Name and rank of principal) 
 
 Signed copies will be furnished to the deputy; section of surety 
 bonds. Treasury Department; accounting division. Treasurer’s Office, 
 Treasury Department; the Surety Co.; office of The Judge Advocate 
 General, Navy Department; the Paymaster and/or the Quarter¬ 
 master. The principal will indicate on his letter of revocation that 
 copies have been furnished as above. 
 
 ACTING PAY OFFICERS 
 
 r r 
 
 28-16 
 
 (1) The provisions in 34 U. S. C. 62 and 34 U. S. C. 876, for the 
 appointment and pay under certain circumstances of acting pay 
 officers are made applicable to the Marine Corps by 34 U. S. C. 715. 
 
 (2) A person appointed as acting pay officer of the Marine Corps 
 is entitled to the base pay of the officer for whom he acts, but not to 
 longevity pay nor commutation of quarters of such officer (22 Comp. 
 171). 
 
 FEES OF CIVILIAN WITNESSES 
 
 28-17 
 
 Fees and mileage, or traveling expenses, of civilians duly sum¬ 
 moned as witnesses before a naval court or board are chargeable 
 to the appropriation “Misc. Expenses, Navy,” and may be paid by 
 disbursing officers of the Marine Corps at stations where there is no 
 pay officer of the Navy available to make such payment (sec. 257, 
 Naval Courts and Boards, 1937). [C. M. C. M. 3.] 
 
 960 
 
MISCELLANEOUS PAY PROVISIONS 
 
 HOSPITAL FUND 
 
 28-18 
 
 [Omitted. C. M. C. M. 3.] 
 
 960a 
 

 \ 
 
MISCELLANEOIUS PAY PROVISIONS 
 
 28-18 
 
 (3) Members of the Marine Corps Reserve while on active duty 
 will have 20 cents per month hospital fund deducted from their active- 
 duty pay in the usual manner. 
 
 LIFE INSURANCE 
 
 28-19 
 
 (1) General.—“In order to give to every commissioned officer and 
 enlisted man and to every member of the Army Nurse Corps (female) 
 and of the Navy Nurse Corps (female) when employed in active 
 service under the War Department or Navy Department protection 
 for themselves and their dependents, the United States, upon appli¬ 
 cation to the United States Veterans’ Administration and without 
 medical examination, shall grant United States Government life 
 insurance (converted insurance) against the death or total permanent 
 disability of any such person in any multiple of $500, and not less 
 than $1,000 nor more than $10,000, upon the payment of the premiums 
 as hereinafter provided. Such insurance must be applied for within 
 120 days after enlistment or after entrance into or employment in 
 the active service and before discharge or resignation” (38 U. S. C. 
 511). 
 
 (2) The United States will grant insurance against death or total 
 permanent disability in any multiple of $500, and not less than $1,000 
 nor more than $10,000, to any veteran of the World War who has 
 heretofore applied for or been eligible to apply for yearly renewable 
 term (wartime) insurance or United States Government life (con¬ 
 verted) insurance, subject to the provisions of 38 U. S. C. 512a: 
 
 {a) That such person is in good health and furnishes evidence 
 satisfactory to the director to that effect. 
 
 {h) That no person may carry more than $10,000 of United States 
 Government life insurance at one time. 
 
 {c) That the amount of insurance applied for under 38 U. S. C. 
 512a, plus any amount of insurance carried under a previous policy 
 and surrendered for cash, shall not exceed $10,000. 
 
 {d) That the provisions outlined above shall apply only to persons 
 who served in the military or naval forces of the United States in the 
 course of the World War, from April 6, 1917, to July 2, 1921, and 
 who applied or were entitled to apply for yearly renewable term 
 (wartime) insurance or United States Government life (converted) 
 insurance. 
 
 (3) The effective date of insurance applied for under paragraph 
 (1) of this article and the date of the policy will be the day on 
 which valid application and tender of premiums are made by delivery 
 to a naval official or his representative, to be forwarded through 
 channels, or by mailing direct to the United States Veterans’ Admin¬ 
 istration, Washington, D. C. 
 
 961 
 
28-19 
 
 MAEINE CORPS MANUAL 
 
 (4) The effective date of insurance under paragraph (2) of this 
 article: 
 
 United States Government life insurance granted by 38 U. S. C. 
 512a will be issued effective as of the first day of the month in which 
 application for insurance is made to the United States Veterans’ Ad¬ 
 ministration, unless the applicant expressly makes written request at 
 the time of applying to have the insurance become effective as of the 
 first day of the month following the month in which application 
 for insurance is made. United States Government life insurance 
 granted in accordance with the provisions of 38 U. S. C. 512a may 
 upon the request of the applicant be made effective the first day of any 
 month prior to the month in which application for insurance is made: 
 ‘‘^Provided^ That such date is not more than 6 months prior to the 
 first day of the month in which application is made. Provided 
 further^ That there is paid an amount equal to the full reserve on the 
 Government life insurance policy at the end of the month prior to 
 the month in which application for insurance is made, plus the first 
 premium on the converted insurance for the month in which the 
 application is made. This privilege is extended to those who desire 
 to take advantage of the premium rate for the younger age. 
 
 28-20 
 
 Beneficiary.—The insured under a United States life (converted) 
 insurance policy may designate any person, firm, corporation, or legal 
 entity as the beneficiary under his policy, either individually or as 
 trustee. 
 
 28-21 
 
 (1) Change of beneficiary.—The insured under United States Gov¬ 
 ernment life insurance shall have the right at any time, and from 
 time to time, and without the consent or knowledge of the beneficiary, 
 to change the beneficiary. A change of beneficiary must be made by 
 written notice to the United States Veterans’ Administration over the 
 signature of the insured and shall not be binding on the Administra¬ 
 tion unless received and indorsed on the policy by the Administration. 
 A change of beneficiary must be forwarded to the Administration by 
 the insured or his agent and should be accompanied by the policy. 
 
 (2) A change of beneficiary may be indorsed during the lifetime 
 of the insured or after his death, and when so indorsed said change 
 shall be effective as of the date the insured signed the written notice 
 of change of beneficiary. The Administration shall be protected in all 
 payments made to the beneficiary last of record and before receipt of 
 notice of a change of beneficiary, and no payments so made shall be 
 paid again to the changed beneficiary. The insured may exercise 
 any right or privilege given under the provisions of a Government 
 
 962 
 
MISCELLANEOlUS PAY PEOVISIONS 
 
 28-21 
 
 life insurance policy without the consent of the beneficiary. An orig¬ 
 inal designation of a beneficiary may be made by last will and testa¬ 
 ment, but no change of beneficiary may be made by last will and 
 testament. 
 
 (3) Application for change of beneficiary will be made on Form 
 724 (change of beneficiary of war-risk insurance). This form will 
 be prepared in triplicate, witnessed by an officer, the triplicate copy 
 pasted in the service-record book of the insured, and the original and 
 duplicate forwarded to the Veterans’ Administration, via the Pay¬ 
 master, Marine Corps, Washington, D. C. 
 
 28-22 
 
 (1) Applications for Government life insurance shall be pre¬ 
 pared on Form 739 in triplicate. The third copy will be pasted in 
 the service-record book of the enlisted man concerned immediately 
 following “General pay data.” The original and duplicate, together 
 with Form NMC-535, will be forwarded to the Paymaster, through 
 the disbursing officer on whose rolls the applicant’s accounts are 
 borne, for further transmittal to the Veterans’ Administration. In 
 case of officers who apply for insurance, the third copy of the appli¬ 
 cation should be retained by them. 
 
 (2) Every application for insurance will, if correctly prepared, be 
 recorded by the disbursing officer on whose rolls the individual’s ac¬ 
 count is carried; if improperly executed, it should be returned for 
 correction. 
 
 (3) Upon receipt of an application for converted insurance and 
 voluntary allotment to cover premiums thereon, the disbursing officer 
 carrying the accounts of the insured will register the allotment, writ¬ 
 ing or stamping on NMC-535 “this allotment to cover premiums on 
 converted insurance.” A copy of NMC-535 will be attached to the 
 original Form 739 and forwarded as directed in the above paragraphs. 
 
 (4) The premium-paying allotment will be registered effective the 
 month in which application for insurance is made and for as long a 
 time as possible. 
 
 (5) To stop a premium-paying allotment see instructions contained 
 in article 27-15 (4) and (5). 
 
 (6) The premium-paying allotment will be stopped with the month 
 preceding that in which cancellation or reduction of insurance is 
 requested. 
 
 28-23 
 
 In accordance with the regulations of the Veterans’ Administration 
 an allotment registered effective the month in which application for 
 insurance is made will pay the premiums for the next succeeding 
 calendar month, so that insurance premiums will be paid in advance. 
 
 240250—40-62 
 
 963 
 
28-23 
 
 MABINE CORPS MANUAL 
 
 It is therefore evident that when a man cancels or reduces his insur¬ 
 ance and the allotment stopped with the month preceding that in which 
 the request for cancelation or reduction is made premiums have really- 
 been paid to include the last day of the latter month. 
 
 28-24 
 
 In case of reduction of insurance the premium-paying.allotment on 
 the insurance remaining in force will be registered, elfective the month 
 the reduction is requested. 
 
 28-25 
 
 Cancelation of insurance and stoppage of allotment.—^When the insured 
 desires to cancel his insurance or discontinue his premium-paying al¬ 
 lotment thereon, Form 1000 should be prepared in quadruplicate, 
 properly signed by the insured and witnessed. One copy of the form 
 will be pasted in his service record book over the application for in¬ 
 surance pasted therein, and the original and two copies forwarded 
 through the disbursing officer carrying the account of the insured to 
 the Paymaster, Marine Corps, for further transmittal to the Veterans’ 
 Administration. Upon the receipt of the Form 1000 by the disbursing 
 officer carrying the insured’s account he will complete the form and 
 prepare Form KMC-303. 
 
 28-26 
 
 Reduction of insurance.—^When the insured desires to reduce the 
 amount of insurance previously applied for, Form 739 will be used, 
 with the following notation written on the face thereof: 
 
 This application is made for the purpose of reducing the amount of insur¬ 
 ance applied for by me under date of_from $_ 
 
 to a 
 
 Application for reduction will be prepared and forwarded in the 
 same manner as original application for insurance. 
 
 28-27 
 
 (1) A premium-paying allotment will be stopped with the month a 
 man is discharged, provided enough pay has accrued; otherwise it 
 will be stopped with the preceding month. 
 
 (2) In case of death the premium-paying allotment will be stopped 
 with the month preceding that in which death occurred. 
 
 (3) The checkage of insurance premium allotment will take prec¬ 
 edence over Government indebtediiess due to property loss, loss of 
 pay by sentence of deck court, summary court martial, or general 
 court martial not involving prison confinement. Sentence of general 
 court martial involving confinement will operate to stop the premium¬ 
 paying allotment; and such stoppage will be effected by the disburs- 
 
 964 
 
MISCELLANEOrUS PAY PROVISIONS 
 
 28-27 
 
 ing officer carrying the man’s account as soon as that officer is notified 
 of the sentence. (S. and A. Cir. Letter 42, March 30,1921.) In such 
 case the man concerned should be instructed to remit or have someone 
 else remit the premiums direct to the Veterans’ Administration or 
 suffer his insurance to lapse. Where pay is forfeited pursuant to the 
 court-martial sentence to such an extent that sufficient pay does not 
 accrue to allotter to cover premiums on insurance, the disbursing 
 officer will send a request in letter form (in duplieate) to the Marine 
 Corps allotment officer to temporarily suspend payment of the allot¬ 
 ment. One copy of this letter will be receipted and returned by the 
 Marine Corps allotment officer to the disbursing officer concerned. 
 W^en pay subsequently accrues to the allotter sufficient to cover pre¬ 
 miums on insurance, the disbursing officer will advise the Marine 
 Corps allotment officer. During the interval checkage of allotment 
 for insurance premium will be continued to be made on the roll. 
 
 (4) In the case of absence without leave, premium-paying allot¬ 
 ments will not be stopped unless the absence develops into desertion, 
 in wffiich case the allotment will be stopped with that month, pro¬ 
 vided there is sufficient money due; otherwise it will be stopped with 
 the preceding month. 
 
 (5) If a man is not in a pay status by reason of operation of Navy 
 Department General Order No. 20, 1935 (misconduct), the premium¬ 
 paying allotment may be checked from money due or subsequent pay, 
 provided a period of 60 days has not elapsed during which no premium 
 allotment was checked, in which case the allotment will be discon¬ 
 tinued and insurance automatically canceled, unless the insured desires 
 to make a cash deposit, with the disbursing officer carrying his account, 
 to protect the allotment, in which case the deposit will be taken up 
 
 on the cash book and the account current as “Cash deposit by A- 
 
 B-, to protect allotment,” and credited to the grantor’s account 
 
 on the pay roll with the remark “Deposited to protect insurance pre¬ 
 mium allotment.” 
 
 28-28 
 
 Payment of premiums after discharge.—When a person who has 
 availed himself of Government life insurance is discharged, resigns, 
 or is placed on an inactive status, he shall be advised by his com¬ 
 manding officer of the date to which his insurance premiums have 
 been paid, to the end that if the insured desires to continue his in¬ 
 surance, he may make future premium payments direct to the United 
 States Veterans’ Administration, Washington, D. C. 
 
 28-29 
 
 IJpon reenlistment or reentrance into active service a man acquires a 
 new status insofar as his rights to apply for insurance are con¬ 
 cerned, and he may either apply for new insurance within 120 days 
 
 965 
 
i 
 
 28-29 MAEINE CORPS MANUAL 
 
 from such reenlistment or reentrance into active service, or he may 
 continue insurance carried in the previous enlistment, provided 
 premiums on same have been paid regularly since discharge, by re¬ 
 newing previous authorization of deduction of premiums from his 
 pay b}^ the execution of Forms NMC-535a and NMC-535. 
 
 28-30 
 
 Calculation of age.—The following is the correct method for the 
 calculation of the age (nearest birthday) of the insured: 
 
 
 Year 
 
 Month 
 
 Day 
 
 Applies for insurance effective_ 
 
 1920 
 
 3 
 
 Ifi 
 
 Man born_ 
 
 1889 
 
 2 
 
 10 
 
 
 
 Age_ 
 
 31 
 
 1 
 
 6 
 
 
 
 
 Correct age to be shown on application for insurance is 31. How¬ 
 ever, should a man apply for insurance on the same day of the month 
 he was born in, but 6 months removed from the date of birth, he 
 will be given the benefit of the lower age, viz: 
 
 Applies for insurance effective. 
 Man born... 
 
 Age. 
 
 Year 
 
 Month 
 
 Day 
 
 1918 
 
 1 
 
 1 
 
 1888 
 
 7 
 
 1 
 
 29 
 
 6 
 
 0 
 
 The correct age to be shown on application for insurance is 29. 
 
 28-31 
 
 (1) Payment of premiums.—Premiums on Government life insur¬ 
 ance must be paid by the insured, and may be paid monthly, quarterly, 
 semiannually, or annually, and by any of the following methods: 
 
 (a) Sending a certified check, money order, draft, or Government 
 check, drawn payable to the order of “Treasurer of the United States” 
 to the United States Veterans’ Administration, Washington, D. C. 
 
 (&) Executing a Navy voluntary allotment on Forms NMC-535 
 and 535a payable to the Treasurer of the United States, Veterans’ 
 Administration, Washington, D. C., for the amount of the monthly 
 premiums. This method can be used only where premium is paid 
 monthly. 
 
 28-32 
 
 Reinstatement of insurance.—The Government life insurance policy 
 contains the following paragraph: 
 
 966 
 
MISCELLANEOrUS PAY PROVISIONS 
 
 28-32 
 
 Reinstatement S .—This policy, if it has not been surrendered for 
 cash or for paid-up insurance or if the extended insurance has not 
 expired, may be reinstated upon evidence of the insurability of the 
 insured satisfactory to the Bureau of War Risk Insurance, and upon 
 payment of all premiums in arrears, with interest at the rate of 5 
 percent per annum and the payment or reinstatement of any in¬ 
 debtedness which existed at the time of such default, with policy loan 
 interest.” To reinstate a Government life insurance policy. Form 807 
 should be executed in triplicate and the amount (all back premiums, 
 including premium for the current month, interest, etc.) necessary to 
 reinstate the policy should be fastened to the original application for 
 reinstatement. Applications for reinstatement will be forwarded in 
 the same manner as original applications for conversion of insurance 
 forms. If the payment of subsequent premiums is to be made by an 
 allotment, such allotment will be effective the month in which applica¬ 
 tion for reinstatement is made. The initial payment, however, covering 
 back premiums, interest, premium for current month, etc., necessary 
 to reinstate the policy, must be made by certified check, money order, 
 or draft and attached to the original application for reinstatement. 
 
 NAVY ACCOUNTS AND ACCOUNTING 
 
 28-33 
 
 No special authority is required by a disbursing officer of the 
 Marine Corps to take up the pay accounts of officers and enlisted men 
 of the Navy serving with Marine Corps organizations. In such cases 
 the receipt of transfer pay accounts is all that is necessary. 
 
 28-34 
 
 The pay accounts of enlisted men of the Navy attached to and 
 serving with Marine Corps organizations will ordinarily be stated 
 on the pay roll of the organization in the body of the roll, but fol¬ 
 lowing the marine accounts and separate therefrom by two or three 
 spaces. The word “Navy” will be entered immediately above these 
 accounts. Separate pay rolls will, however, be submitted by the 
 medical officer in the case of a separate unit, or when the enlisted 
 Navy personnel is sufficiently large to warrant the same. 
 
 28-35 
 
 When a person in the naval service is transferred from an organ¬ 
 ization payable by a disbursing officer of the Marine Corps, every 
 effort will be made to have the transfer pay account accompany the 
 person so transferred. With this end in view the commanding officer 
 having custody of the service record of an enlisted person of the 
 Navy attached to his command will at once, on receipt of the order 
 
 967 
 
28-35 
 
 MARINE CORPS MANUAL 
 
 for transfer, prepare and submit NMC-90 (statement closing account 
 for settlement) to the disbursing officer concerned. In the case of 
 an enlisted person the transfer pay account will be transmitted, if 
 possible, with the service record. 
 
 28-36 
 
 Whenever the payment of a subsistence allowance to enlisted men 
 of the Navy serving with Marine Corps organizations is authorized, 
 two certified copies of the letter of the Bureau of Navigation author¬ 
 izing the same will be filed with the first pay roll or individual 
 voucher in which claim for the allowance is made. 
 
 28-37 
 
 Where payments are made on account of hospital subsistence, in 
 accordance with the provisions of article 24-100 (5) a copy of the 
 voucher on which payment is made will be furnished the Bureau of 
 Medicine and Surgery via the Paymaster. 
 
 POWER OF ATTORNEY 
 
 28-38 
 
 All transfers and assignments made of any claim upon the United 
 States, or of any part thereof, or interest therein, whether absolute 
 or conditional, and whatever may be the consideration therefor, and 
 all powers of attorney, or other authorities for receiving payment 
 of any such claim, or of any part or share thereof, shall be abso¬ 
 lutely null and void, unless they are freely made and executed in 
 the presence of at least two attesting witnesses, after the allowance 
 of such a claim, the ascertainment of the amount due and the issuing 
 of a warrant for the payment thereof. Such transfers, assignments, 
 and powers of attorney must recite the warrant for payment, and 
 must be acknowledged by the person making them before an officer 
 having authority to take the acknowledgments of deeds, and shall 
 be certified by the officer; and it must appear by the certificate that 
 the officer, at the time of the acknowledgment, read and fully ex¬ 
 plained the transfer, assignment, or warrant of attorney to the person 
 acknowledging the same. (31 U. S. C. 203.) 
 
 28-39 
 
 (1) Officers may have their checks for pay forwarded direct to and 
 collected by a person or bank by giving such person or bank a power 
 of attorney to indorse and collect for their account, a particular check 
 or class of checks. 
 
 968 
 
MISCELLANEOrUS PAY PROVISIONS 
 
 28-39 
 
 (2) He should execute a power of attorney in the form indicated 
 below, deliver the original thereof to the attorney, and advise the lat¬ 
 ter to forward the same to the Treasurer of the United States, or 
 other depositary upon which the checks will be drawn, 
 
 (3) The signature of the person granting the power of attorney 
 in such cases does not have to be executed in the presence of attest¬ 
 ing witnesses unless the signature is made by mark, in which case it 
 should be witnessed by at least one person who can write, besides the 
 acknowledging officer, giving his place of residence in full. 
 
 (4) The officer should request the disbursing officer having his 
 accounts to forward his pay check to such person or bank as may be 
 indicated, stating that he has given a power of attorney to endorse 
 and collect the checks so sent. 
 
 (5) A copy of the power of attorney will be forwarded to the 
 disbursing officer having the accounts of the officer concerned. 
 
 (6) Form of power of attorney to collect money due on disburs¬ 
 ing officers’ checks is as follows: 
 
 Know all men ty these presents: That the undersigned, Paul Brown, major 
 U. S. Marine Corps, of Newport, Rhode Island, does hereby appoint Newport 
 Trust Co., of Newport, Rhode Island, as attorney to recieve, endorse, and col¬ 
 lect checks in the name of the undersigned, drawn on the Treasurer of the 
 United States, for whatever account (if desired, the words “whatever account” 
 may be stricken out and the space used to insert a description of the particular 
 check or checks involved), and to give full discharge for same, granting to 
 said attorney full power of substitution and revocation, hereby ratifying and 
 confirming all that said attorney, or his substitute, shall lawfully do or cause 
 to be done by virtue hereof. 
 
 Witness the signature and seal of the undersigned, this _ day of 
 
 _, 19_ 
 
 [seal] _ 
 
 Personally appeared before me the above-named Paul Brown, major, U. S. 
 Marine Corps, known or proved to me to be the same person who executed the 
 foregoing instrument, and acknowledged to me that he executed the same as 
 his free act and deed. 
 
 Witnesss my signature, oflicial designation, and seal. 
 
 (Signature of attesting officer) 
 
 [IMPRESS SEAL HERE] 
 
 (Official designation) 
 
 Dated at--, this_day of 
 
 19_ 
 
 My commission expires_, 19_ 
 
 969 
 
28-40 
 
 MARINE CORPS MANUAL 
 
 28-40 
 
 Whether checks are to be forwarded direct to the officer or to a 
 bank or other party, the usual vouchers for pay, etc., must, in the 
 case of an officer on active duty, be submitted to the disbursing offi¬ 
 cer who has his account in the usual manner. Where card pay¬ 
 ments are made, as in the case of retired officers on an inactive 
 status, vouchers need not be submitted. (See art. 24-139.) 
 
 TIME 
 
 28-41 
 
 (1) Division of time for pay purposes.—^‘‘Where the compensation of 
 any person in the military service of the United States is annual or 
 monthly, the following rules for division of time and computation of 
 pay for services rendered are hereby established: Annual compen¬ 
 sation shall be divided into 12 equal installments, one of which shall 
 be the pay for each calendar month; and in malnng payments for a 
 fractional part of a month one-thirtieth of one of such installments, 
 or of a monthly compensation, shall be the daily rate of pay. For 
 the purpose of computing such compensation and for computing time 
 for services rendered during a fractional part of a month in con¬ 
 nection with annual or monthly compensation, each and every month 
 shall be held to consist of 30 days, without regard to the actual number 
 of da 3 ^s in any calendar month, thus excluding the 31st of any calendar 
 month from the computation and treating February as if it actually 
 had 30 days. Any person entering the service of the United States 
 during a 31-day month and serving until the end thereof shall be en¬ 
 titled to pay for that month from the date of entry to the 30th day 
 of said month, both days inclusive; and any person entering said 
 service during the month of February and serving until the end thereof 
 shall be entitled to one month’s pay, less as many thirtieths thereof as 
 there were days elapsed prior to date of entry: Provided^ That for 
 1 day’s unauthorized absence on the 31st day of any calendar month 
 1 day’s pay shall be forfeited.” (5 U. S. C. 84.) 
 
 (2) For the purpose of computing compensation, and for computing 
 time for services rendered during a fractional part of a month, each 
 and every month shall be held to consist of 30 days, without regard 
 to the actual number of days in any calendar month, thus excluding the 
 31st of any calendar month from the computation and treating Feb¬ 
 ruary as if it actually had 30 days. Wlien a promotion or demotion 
 occurs during any month from a place to another place carrying a 
 different compensation, services under such promotion or demotion 
 will be considered as fractional service. (See art. 25-109 (2).) 
 
 28-42 to 29-0 
 
 970 
 
Chapter 29 
 
 PAYMENTS, OVERPAYMENTS, AND EMERGENCY 
 
 PAYMENTS 
 
 PAYMENTS (PAYMASTER DEPARTMENT) 
 
 29-1 
 
 The law in most cases provides simply for the payment of an annual 
 "sum to officers and enlisted men; but, both public and private con¬ 
 venience require, and custom has fully established, the practice of 
 paying officers and enlisted men twice a month or at such other times 
 as necessity dictates, and this is now to be regarded as the authorized 
 rule of the service. [C. M. C. M. 3.] 
 
 29-2 
 
 (1) Payments to officers.—Payments to officers will ordinarily be 
 made on officers’ pay vouchers, NMC-426. 
 
 (2) Payments to enlisted men may be effected as follows, using 
 the plan most practicable under the circumstances; 
 
 {a) By delivery of the cash and checks, in person, to the commanding 
 officer of the organization, or the officer delegated by him, taking 
 receipt therefor. 
 
 (&) By check or cash to the commanding officer as outlined in articles 
 29-10 and 29-11. 
 
 {c) By individual check payments. The checks will be listed on 
 Form NMC-329 and delivered or forwarded to the man’s commanding 
 officer. 
 
 {d) By the disbursing officer, or his deputies, in person. 
 
 [C. M. C. M. 3.] 
 
 29-3 
 
 (1) Regular payments to enlisted men.—Enlisted men, except such as 
 are in confinement serving sentence or awaiting trial (see art. 25-10), 
 may be paid twice a month (on approximately the 5th and 20th of 
 the month) such money as they may have due them. For emergency 
 payments see article 29-41. 
 
 [C. M. C. M. 3.] 
 
 971 
 
29-3 
 
 MARINE CORPS MANUAiL 
 
 (2) Method of computing amounts due.—Any amounts accruing from 
 the 16th to last day of previous month plus any monies previously 
 accrued but unpaid, less any authorized deductions, may be paid on the 
 first semimonthly pay day. Any amounts accruing from the 1st to 
 the 15th of the current month plus any monies previously accrued but 
 unpaid, less any authorized deductions, may be paid on the second 
 semimonthly pay day. Allotments may be charged one-half on the 
 1st of the month and one-half on the 15th of the month, except that 
 on settlement of account on transfer the allotment vrill be checked 
 in full. 
 
 (3) Returned deserters.—No money shall be paid to a returned de¬ 
 serter until after the receipt of his account from the Deserters’ Roll and 
 the removal of the mark of desertion, or disposition of his case. 
 
 (4) Fraudulent enlistment.—Pending disposition of his case no 
 mone}" shall be paid to an enlisted man subsequent to the date “Facts 
 warranting presumption of fraudulent enlistment” are received by 
 his commanding officer. (See art. 25-120). 
 
 [C. M. C. M. 3.J 
 
 29-4 
 
 (1) Payments of a command.—^AYhen the payment of a command is 
 to be made in person by a disbursing officer of the Marine Corps or 
 his deputy, the commanding officer should provide a room of suit¬ 
 able size and the necessary tables, chairs, and stationery. No unofficial 
 collections will be permitted in this room. Men to be paid should be 
 advised, prior to the time of payment, as to the relative position of 
 their names on the pay roll, and the command should be formed 
 accordingly, each man being instructed to answer “Here” and step 
 up to the pay table promptly when his name is called. 
 
 (2) All men who have signed for pay, and whose duties do not 
 make it impracticable, will be required to be present at the pay table 
 for payment. 
 
 (3) Prior to the payment of the command, the commanding officer 
 should have prepared on NMC-430, a list of men who have signed 
 the pay roll but wffio will not be present at the pay table, and an, 
 envelope for each of these men showing the pay roll number, name, 
 rank, and amount to be paid. [C. M. C. M. 3.1 
 
 (4) At the time of the preparation of NMC-430, it will be com¬ 
 pleted to show the name of the officer to whom the commanding officer 
 delegates authority to receive and receipt for such funds as may be 
 left by the disbursing officer. [C. M. C. M. 3.] 
 
 (5) The commanding officer, or the officer delegated by him, will 
 be present at the pay table to witness the payment and to receipt for 
 money due absentees. After all men present have been paid the 
 certificate of the “Witnessing officer” on the face of the pay roll will 
 be executed. [C. M. C. M. 3.] 
 
 972 
 
PAYdMENTS, OVERPAYMENTS, AND EMERGENCY PAYMENTS 29-4 
 
 (6) The disbursing officer will take a receipt for money left for the 
 payment of absentees on NMC-430, as previously prepared. When 
 money so left is delivered, NMC-430 will be signed by the enlisted 
 men concerned and the form returned to the disbursing officer with 
 the request that their accounts appearing on the pay roll be stamped 
 ‘Taid.” [C. M. C. M. 3.] 
 
 (7) The original pay roll will be retained in the custody of the 
 disbursing officer. [C. M. C. M. 3.] 
 
 (8) Money may be held for delivery for a period not to exceed 
 3 days. All money not delivered within the specified time will be 
 returned to the disbursing officer immediately. • [C. M. C. M. 3.] 
 
 29-8 
 
 Men sick in hospital will not be paid without the approval of the 
 medical officer in command thereof. 
 
 29-9 
 
 No receipt for check payments shall be required or taken. 
 
 29-10 
 
 (1) By commanding officer.—In cases where it is impracticable for 
 a disbursing officer or his deputy to make payment in person, a check 
 for the entire amount to be paid in cash, together with a schedule of 
 change required, should be forwarded to the commanding officer by 
 NMC-429. The check should be drawn to the order of the disbursing 
 officer, or his deputy as appropriate, and endorsed to the order of the 
 commanding officer, e. g.: 
 
 Pay to the order of the commanding officer of 
 ment of troops. 
 
 (Station) 
 
 for pay- 
 
 When payment is due, the check should be cashed by the commanding 
 officer and payment made by him immediately, as the disbursing 
 officer’s agent. 
 
 (2) The signed roll with NMC-429 should be returned to the dis¬ 
 bursing officer immediately after payment, but not later than 3 days 
 after its receipt at the post. Total refunds, if returned by check, 
 should accompany NMC-^29. Where refunds are to be deposited at 
 
 972 a 
 

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PAYMENTS, OVERPAYMENTS, AND EMERGENCY PAYMENTS 20-10 
 
 nearest public depositary mention of the fact should be made on the 
 form, together with details of pay-roll number, name of man, amount 
 refunded in each case and reason therefor. 
 
 (3) Should a marine die or desert before receipt of the money at the 
 post the check or cash should be returned to the disbursing officer. The 
 same course being pursued should a marine decline to receive his pay, 
 or if for any reason it is impracticable to deliver it to him in person. 
 
 29-11 
 
 (1) Shipment of cash by registered mail.—Where it is impracticable 
 for a disbursing officer to make payment in person, or where difficulty 
 may be encountered in cashing checks, the forwarding of currency 
 and coin by insured registered mail under the following conditions, 
 through the medium of a Federal Reserve bank, is authorized: 
 
 (a) Check for the amount to be forwarded, together with schedule 
 of change desired, to be delivered to the Federal Reserve bank, to¬ 
 gether with the name, rank, and address of the officer to whom the 
 cash is to be forwarded. 
 
 (d) Shipment to be registered by the Federal Reserve bank. 
 
 (c) The cost of registration and postage to be billed to the disburs¬ 
 ing officer who requested the shipment made, on public bill, immedi¬ 
 ately upon shipment of funds. Expenditures on this account will be 
 charged to the appropriation ‘‘General Expenses, Marine Corps.” 
 
 (d) Upon delivery of check to the Federal Reserve bank the officer 
 to whom shipment is to be made to be notified by the disbursing officer 
 concerned and a copy of the change list furnished him. 
 
 (e) Immediate acknowledgment of receipt of shipment to be made 
 to the disbursing officer concerned by the officer receiving the same. 
 
 (2) Shipment of cash by express.—^Where the method outlined in the 
 preceding paragraph cannot be followed, shipment of cash by express 
 may be made as follows: 
 
 (a) The disbursing officer, in the presence of at least one witness, 
 will prepare the package or packages containing the cash to be shipped 
 and personally place seals thereon. In the event cash is to be sent 
 to several organizations under the same command a package for each 
 organization will be prepared and sealed and plainly marked to show 
 the name of the organization and the amount of cash contained therein, 
 followed by the signature of the disbursing officer. All packages will 
 then be consolidated in one parcel, sealed and addressed to the com¬ 
 manding officer of the post or station where payment is to be made. 
 
 (&) The package or packages thus marked and addressed to the 
 commanding officer will be forwarded by express at carriers’ risk to its 
 destination. 
 
 (<?) At places beyond express delivery the commanding officer, when 
 notified by the disbursing officer that funds sent by express are to be 
 
 973 
 
29-11 
 
 MARINE CORPS MANUAL 
 
 expected, will send an officer with a suitable guard to receipt for the 
 parcel and convey it to the post. 
 
 {d) "When the express parcel (or parcels) is received at the post or 
 other organization it will be opened in the presence of witnesses by 
 the commanding officer, who will observe the condition of the seals, 
 verify the number of company and detachment packages, and see that 
 the marking upon them conforms to these instructions. When prac¬ 
 ticable the seals will be removed intact and retained until the payment 
 is completed and found correct. The separate sealed packages con¬ 
 taining the pay for the several companies and detachments will then 
 be delivered to the officer designated to pay the command for distri¬ 
 bution, which will be made as soon as practicable thereafter; but in 
 no case will such distribution be deferred more than 24 hours. The 
 commanding officer will be responsible for the safekeeping of the pack¬ 
 ages of funds from the time of their receipt at the post or other organ¬ 
 ization until they have been thus turned over for distribution. 
 
 {e) 'When a company or detachment is mustered for pay, the officer 
 designated to pay the command will open the package containing the 
 pay for that company or detachment in the presence of at least one 
 witness, who shall be a commissioned officer if available. The cash 
 will then be counted and verified with the amount stated on the wrap¬ 
 per by the disbursing officer. Should there be a deficiency the pack¬ 
 age will be resealed and returned to the disbursing officer unless the 
 amount should be offset by finding a surplus in another package. In 
 each case a statement of facts with appropriate certificates, will be 
 sent to the disbursing officer by the commanding officer. 
 
 29-12 
 
 (1) Deserters.—Money sent to an officer for delivery to a soldier 
 who deserts before its receipt cannot be used by the officer to settle the 
 soldier’s debts (Digest Comp. 1902, p. 127). 
 
 (2) Wliere the company commander has made a technical delivery 
 of the pay to the soldier, it is to be viewed as having been construc¬ 
 tively placed in the soldier’s possession and may be used to liquidate 
 post-exchange dues and similar authorized indebtedness. Any balance 
 remaining should be deposited as “effects of deserter” (J. A. G. Feb. 
 3, 1907, and Oct. 12, 1909; P. M. G. O. Nos. 60190 and 77593). 
 
 (3) Should the date of desertion antedate the date of payment of the 
 command there could be no actual or technical delivery of pay (P. M. 
 G. O. No. 63090, Apr. 8,1908). 
 
 (4) When men are in receipt of allowances for subsistence, at places 
 where government messing facilities are available, messes may be 
 reimbursed, for meals furnished prior to desertion or death, provided 
 any money due the man is not otherwise obligated. Payment will be 
 made on Standard Form 1012 (Comp. Gen. A-587, Apr. 4,1924). 
 
 974 
 
PAYMENTS, OVERPAYMENTS, AND EMERGENCY PAYMENTS 29-13 
 
 29-13 
 
 [Omitted. C. M. C. M. 3.] 
 
 29-14 
 
 Men on furlough who desire to be paid should apply to their com¬ 
 manding officer, and, if approved by the latter, payment will be made 
 by individual check of such amounts as he may approve for settle¬ 
 ment. These checks will be forwarded to the commanding officer for 
 delivery to the men concerned. 
 
 29-15 
 
 (1) Disputed or doubtful accounts.—A disbursing officer is not au¬ 
 thorized to make payments in cases involving disputed questions of 
 law or fact, the proper procedure being to send all such cases to the 
 General Accounting Office, Claims Division, for direct settlement. 
 
 (2) If a disbursing officer has reason to doubt the legality of a 
 claim, he is justified in declining to make any payment thereon until 
 the claimant shall have caused it to be presented to the accounting 
 officers and until a favorable decision shall have been rendered by 
 them thereon (vol. 2, Dig. 2, Comp. 439, Oct. 2, 1879; Mar. 14,1882). 
 
 29-16 
 
 A disbursing officer of the Government is authorized to make pay¬ 
 ments only to creditors of the Government, except in the case of duly 
 authorized post exchanges and allottees. 
 
 29-18 
 
 A disbursing officer having made payments in accordance with 
 decisions of the office of the Comptroller of the Treasury construing 
 the act governing them is protected as to such payments by said 
 decisions, and the amounts so paid cannot be disallowed in his 
 accounts upon a different construction of law (Comp. Dec., Jan. 21, 
 1907). 
 
 29-19 
 
 The principles enunciated in decisions of the comptroller are appli¬ 
 cable to all cases arising under statutes therein construed, whether 
 occurring before or after the date of the decision (12 Comp. Dec. 
 745); but where payments have been made in good faith in accord¬ 
 ance with regulations and long practice, a disbursing officer was held 
 not responsible for those made prior to date of decision (Comp. Dec., 
 Feb. 9, 1907). 
 
 975 
 
29-20 
 
 MARINE CORPS MANUAiL 
 
 29-20 
 
 'n 
 
 A disbursing officer is responsible for illegal payments made 
 through failure to take advantage of records from which reliable in¬ 
 formation may be had. The accounting ofiicers have no authority 
 to give credit for illegal payments, though claimed on equitable 
 grounds (Comp. Dec., Aug. 23, 1906). 
 
 29-21 
 
 Disbursing officers are not required to make payments on merely 
 formal evidence. If they are not satisfied that the facts are in sub¬ 
 stance such as to justify payment, they are authorized and it is their 
 duty to require reasonable explanation or further evidence (14 
 Comp. Dec., 328). 
 
 29-22 
 
 A paymaster may, of course, use his own judgment as to the evi¬ 
 dence upon which he will make payments, but the payments are made 
 at his risk, and failure to take advantage of the records from which 
 reliable information may be had increases the danger of making illegal 
 disbursements (Comp. Dec., Aug. 23, 1906). [C. M. C. M. 3.] 
 
 29-23 
 
 Where the law itself has been changed relating to payments of 
 a certain class, the new law governs from the date it goes into effect, 
 and any payment made contrary thereto, although in accordance with 
 previous practice, must be held to be illegal and credit therefor denied 
 bv the accounting officer (Comp. Dec., May 27, 1907). 
 
 29-24 
 
 Payments made on the next to the last day of a month when the 
 last day falls on Sunday or a legal holiday are not authorized by law, 
 and where a disbursing officer makes such payments he does so at 
 his own risk (11 Comp. Dec. 86). 
 
 29-25 
 
 Although an officer or employee may be unable to receipt for his 
 salary, there is no authority of the law for its payment to his wife 
 upon her receipting in his name (1 Comp. Dec. 268). 
 
 976 
 
PAYMENTS, overpayments, AND EMERGENCY PAYMENTS 29-26 
 
 29-26 
 
 If an officer or enlisted man is afflicted with mental disability that 
 disqualifies him from signing his name, the law requires the appoint¬ 
 ment of a committee or guardian (vol. 2, Dig. 2, Comp. 1109, July 
 18, 1883). 
 
 Note. —^The papers appointing such guardian should be filed with the first 
 voucher, and in future payments reference to such voucher by number should 
 be made. If in an asylum, the superintendent’s certificate that the oflicer was 
 alive at the time payment was made should be filed with each voucher. The 
 guardian should sign the name of the ofiScer or man, followed by his own signature 
 as guardian. 
 
 29-27 
 
 The provisions in 31 U. S. C. 203, relative to the transfer and 
 assignment of claims against the United States are applicable to 
 orders given by employees of the United States to disbursing officers 
 for the payment of their salaries or a part thereof to a third person, 
 and disbursing officers are not authorized to honor such orders unless 
 they are executed in the form and manner prescribed in said section 
 (11 Comp. Dec. 790). 
 
 29-28 
 
 No officer disbursing money for the Marine Corps, or directing the 
 disbursement thereof, shall be concerned individually, directly, or in¬ 
 directly, in the purchase or, sale of any article intended for, used by, or 
 pertaining to the department in which he is engaged. 
 
 29-29 
 
 If a payment made on the certificate of an officer as to the facts is 
 afterwards disallowed for error of fact in the certificate, it will pass 
 to the credit of the disbursing officer and be charged to the officer who 
 gave the certificate, but the disbursing officer cannot protect himself 
 in an erroneous payment made without due care by charging lack of 
 care against the officer who gave the certificate. 
 
 977 
 
PAYMENTS, OVERPAYMENTS, AND EMERGENCY PAYMENTS 29-30 
 
 29-30 
 
 “No advance of public money shall be made in any case whatever; 
 and in all cases of contracts for the performance of any service or 
 the delivery of articles of any description for the use of the United 
 States, payment shall not exceed the value of the service rendered or 
 of the articles delivered previously to such payment. It shall, 
 however, be lawful, under the special direction of the President, to 
 make such advances to the disbursing officers of the Government as 
 may be necessary to the faithful and prompt discharge of their 
 respective duties and to the fulfillment of the public engagement 
 * * * ” (31U. S. C. 529). 
 
 29-31 
 
 (1) The payment of checks to an unauthorized person does not consti¬ 
 tute payment to the payee when there has been no delivery of the 
 checks to the payee and where such payee was not a party to the 
 delivery or is in any way estopped to deny that such delivery was a 
 delivery to him. 
 
 (2) The payment of such checks to an unauthorized person does 
 not discharge, diminish, or in anywise affect any claim which the 
 payee might otherwise have had against the United States. 
 
 (3) The delivery and payment of checks to a person to whom the 
 United States is not indebted is unauthorized, and a disbursing officer 
 who makes such payment is not entitled to credit therefor in his 
 accounts with the United States. 
 
 (4) Whether the disbursing officer can recover from the bank 
 which paid such checks upon forged indorsements is a matter between 
 the disbursing officer and the bank (Dec. Comp. Gen. June 15, 1922). 
 
 (5) Cases have arisen in which checks have been paid on forged 
 indorsements made by the person to whom the drawer delivered the 
 check mistaking his identity for the one who is designated as payee, 
 and when the person to whom the check has been delivered indorses 
 it, and although it be a forgery of the name of the person to whom 
 the bank took him to be, it has been considered that the bank should 
 be protected in paying the check because the drawer was in fault 
 in the first instance, and the person who forged this instrument was 
 the person to whom the drawer actually delivered the instrument. 
 
 29-32 
 
 (1) Payments on order of commanding officer.—“Every disbursement 
 of public moneys * * * made by a disbursing officer pursuant 
 
 to an order of any commanding officer of the Navy shall be allowed 
 by the proper accounting officers of the Treasury^ in the settlements of 
 the accounts of the officer, upon satisfactory evidence of the making 
 
 979 
 
29-32 
 
 MARINE CORPS MANUAL 
 
 of such order, and of the payment of money ♦ * * ^ conformity 
 
 with it; and the commanding officer by whose order such disbursement 
 * * * was made shall be held responsible for the same.” 
 
 (2) “An order by the Secretary of the Navy to an officer has been 
 held to be within this section. If money is disbursed by an officer 
 in faithful compliance with the Secretary’s order, under this law the 
 Secretary and not the officer must account and answer to the United 
 States” (U. S. 'v. Jones, Fed. Cas. No. 15493-a, p. 653). 
 
 (3) In order to charge a commanding officer with a payment made 
 by his order under 31 U. S. C. 106 it is necessary that there should be 
 a compliance with the Navy Regulations as to an order in writing 
 (8 Comp. Dec. 756). 
 
 (4) The approval of the commanding officer is sufficient for action 
 by the disbursing officer. When the disbursing officer, however, is 
 ordered by his commanding officer to make an expenditure of money 
 which the disbursing officer believes to be illegal or contrary to regu¬ 
 lations, the latter shall state in writing the grounds on which he 
 objects to obeying the order and request that the order be reiterated 
 in writing. On the receipt of such order the expenditure shall be 
 made. (See N. R. 1748.) 
 
 (5) A disbursing officer making a payment assumes responsibility 
 for its accuracy. Therefore, in withholding payment until the receipt 
 of full information necessary to a correct settlement, the disbursing 
 officer is doing no more than his duty and is acting strictly within 
 his authority. If the commanding officer feels satisfied that a pay¬ 
 ment should be made in advance of the receipt of full information, 
 he is at liberty to order said payment, assuming the responsibility 
 therefor in accordance with 31 U. S. C. 106 (3 Comp. Dec. 449). 
 
 29-33 
 
 Responsibility for payments on facts certified.— K. disbursing officer is 
 not responsibile for illegal payments made by him in good faith and 
 in accordance with the certificate of another officer as to the facts (9 
 Comp. Dec. 545; 23 Ct. Cl. 452; 21 Comp. Dec. 314; Comp. Dec. Nov. 
 21, 1914, file 26254-1672 ; 21 Comp. Dec. 357. But see Comp. Dec. 
 Mar. 26, 1914, app. No. 23482, file 26254^1451:12; 21 Comp. Dec. 245, 
 modified by 21 Comp. Dec. 357). 
 
 29-34 
 
 A Navy Regulation requiring disbursing officers to disburse money 
 under certain contingencies is an order of the Secretary of the Navy, 
 and as such protects the disbursing officer from re^onsibility and is 
 conclusive on the accounting officers (30 Op. Atty. Gen. 376, reversing 
 21 Comp. Dec. 554, 357, and 245). 
 
 980 
 
PAYMENTS, OVERPAYMENTS, AND EMERGENCY PAYMENTS 29-35 
 
 29-35 
 
 Payment from private funds.—Whenever an officer has found it 
 necessary to advance his private funds in order to properly perform 
 his duties, such an advance is not regarded as voluntary or unauthor¬ 
 ized, creating no liability on the part of the Government, but is an 
 advancement rendered necessary by the exigencies of the situation 
 for the existence of which the Government is responsible, and for 
 which the officer is entitled to reimbursement (8 Comp. Dec. 46). 
 
 29-36 
 
 Man’s signature evidence of payment.—^In the absence of proof to the 
 contrary, the witnessed signature upon the pay roll furnishes conclu¬ 
 sive evidence that an enlisted man received the amounts charged 
 against his account (Comp. Dec. Apr. 29,1913). 
 
 29-37 
 
 Eesponsibility for payment on forged signature.—^While in general a 
 disbursing officer is not responsible for payments based on facts of 
 which he lias no knowledge and which are certified to him as correct 
 by the proper administrative officer, yet this principle does not extend 
 to allow the disbursing officer credit for a payment made on a forged 
 signature (23 Comp. Dec. 319). 
 
 OVERPAYMENTS 
 
 29-38 
 
 Disallowed.—Overpayments other than such as are produced by 
 authorized advances will invariably be disallowed. 
 
 29-39 
 
 Fixing responsibility for.—^When, at other offices than Headquarters, 
 it may be found necessaiy to fix the responsibility for overpayments 
 resulting from certification of officers submitting accounts, the dis¬ 
 bursing officer concerned should, upon receipt of information con¬ 
 tained in the memorandum of analysis of his account or other authori- 
 tatiye data, furnish the certifying officer with an extract thereof, 
 advise him that his comment is desired for reference to the Major 
 General Commandant for determination of responsibility, and after 
 having secured same refer the case, with such comment as he may 
 deem necessary, to the Paymaster for further action. 
 
 981 
 
29-40 MARINE CORPS MANUAL 
 
 29-40 
 
 (1) Disbursing officer responsible if in possession of facts.—A pay offi¬ 
 cer in possession of all the facts necessary to enable him to pay an 
 enlisted man the correct amount due upon discharge is responsible 
 for an overpayment made by him, even though the overpayment 
 results from an erroneous balance transferred to him by the pay 
 officer from whom he received the account due to the latter’s failure 
 to check the amount accrued at the date of the man’s conviction of 
 fraudulent enlistment, as it was his duty to have done (Comp. Dec. 
 Mar. 30.1912). 
 
 (^2) An enlisted man was discharged on account of physical dis¬ 
 ability with amount overpaid $31.15 because of clothing bounty; 
 some months later he again enlisted, but made no declaration at the 
 time as to his former service in the Navy; the auditor disallowed the 
 amount formerly overpaid ($31.15) in the pay officer’s account. It is 
 decided that the pay officer should not be charged with the amount 
 in question, as notice was not received by him regarding requirement 
 for a checkage (Comp. Dec. Feb. 13,1914). 
 
 EMERGENCY PAYMENTS 
 
 29-41 
 
 In cases of actual emergency, as sickness or death in his immediate 
 familj^, transfer, during the month, of a man whose family is with 
 him at his station, when in receipt of commuted allowances, transfer 
 of a man after the fifteenth of a month to distant points and who will 
 be en route over a regular pay day, and men joining during the month 
 who have not been paid during the preceding month, emergency pay¬ 
 ments to enlisted men may be made at any time in individual cases 
 on special loose receipts, NMC-816, or in cases of organizations on 
 special money requisitions, NMC-815, certified by his immediate com¬ 
 manding officer or the personnel officer of his organization, and ap¬ 
 proved by the post or garrison commander; the amounts of such pay¬ 
 ments to be immediately entered in the service-record books of the 
 men concerned under “Pay account record,” in terms as follows: 
 
 “Paid by_(name of disbursing officer) on S. M. R., (date) 
 
 _, $_” Amounts so paid will be separately entered on 
 
 next pay rolls submitted in the “due and paid” column and marked as 
 “Pd. on S. M. R.” The disbursing officer will treat such payments as 
 deferred until the roll on which they are charged is paid, and then 
 claim credit for the full amount of all such payments made during 
 the preceding month, filing the original of the loose receipt or special 
 money requisition as a subvoucher to the pay rolls on which the 
 charge is made, when payment is made in cash. Should the pay roll 
 be paid in the same month during which the special money requisi- 
 
 982 
 
PAYMENTS, OVERPAYMENTS, AND EMERGENCY PAYMENTS 29-41 
 
 tioii was paid, the amount of such payment will be claimed in that 
 month and the loose receipt or special money requisition, if paid in 
 cash, filed as a subvoucher to the pay roll. In the event of transfer 
 of an individual to the rolls of another disbursing officer before the 
 end of the month in which he has been paid on special money requisi¬ 
 tion, his account will be treated as provided in article 30-4. In the 
 event "of the transfer of an entire company or organization to the 
 rolls of another disbursing officer, the amount will be checked in the 
 ‘‘Debits” column on the next pay roll rendered, with the following 
 notation: “Pd. S. M. R. (name of disbursing officer),” and as an addi¬ 
 tional safeguard the disbursing officer who made the payments will 
 forward requests for checkage covering same to the disbursing officer 
 next settling the roll, claiming credit for such payments on his 
 “Schedule of disbursements” by organizations as follows: “Cash pay¬ 
 ments on S. M. R. to enlisted men of (organization) not charged on 
 my rolls,” filing therewith the original of the loose receipt or special 
 money requisition, together with the accomplished copy of the request 
 for checkage. The Bureau of Supplies and Accounts has authorized 
 emergency payments to marines aboard transports, etc., under similar 
 conditions to those outlined above. 
 
 29-42 
 
 (1) Service records available.— {a) Emergency payments may also 
 be paid to enlisted men by disbursing officers who do not have 
 the accounts of the men concerned, provided the individual or indi¬ 
 viduals are satisfactorily identified and the service-record books are 
 available. Emergency payments to individuals will be made on Form 
 NMC-816, and in the case of an organization, when it is imprac¬ 
 ticable to pay the men on a supplemental pay roll, emergency pay¬ 
 ments will be made on consolidated special money requisition (Form 
 NMC-815). Notation will be entered in the service-record books 
 under “Pay account record” by the disbursing officers making pay¬ 
 ments, in terms as follows; “Paid emergency payments, $_ 
 
 (date and signature of the disbursing officer).” 
 
 (&) Emergency payments will be checked in the “Debit” column 
 on the next pay roll upon which the accounts of the men concerned 
 are settled. Disbursing officers effecting checkages against the ac¬ 
 counts of men who have been paid emergency payments, will im¬ 
 mediately notify the paying officer by letter, indicating the names 
 of the men, serial numbers, amount of checkage, month in which 
 checkage was made, and the pay roll upon which checkage was ac¬ 
 complished. If possible, the pay-roll voucher number will also be 
 given. 
 
 [C. M. C. M. 3.] 
 
 532089—43 
 
 31 
 
 983 
 
29-42 
 
 MARIlSrE CORPS MAJSrtTAiL 
 
 (o) Emergency payments will be claimed on the schedule of dis¬ 
 bursements of the paying officer and the original special money req¬ 
 uisition, together with the letter (s) evidencing checkage, will be 
 filed with the returns of the paying officer. Where emergency pay¬ 
 ments are niade on consolidated special money requisition (Form 
 NMC-815), one copy in addition to the original will be filed with 
 the paying officer’s returns. When letters evidencing checkage are 
 not received prior to the rendition of the paying officer’s account, 
 such letters will be forwarded, when received, as delayed vouchers. 
 If letters evidencing checkage are not received within a reasonable 
 time the paying oflicer will request the necessary information relative 
 to the checkage of the emergency payment made by him. 
 
 (2) Service records not available.—Emergency payments may be 
 made in the manner outlined in paragraph (1) hereof where the 
 service-record books of the men concerned are not available, pro¬ 
 vided the individual or individuals are satisfactorily identified. In 
 such event, however, the disbursing officer making payment will pre¬ 
 pare and forward request for checkage to the disbursing officer next 
 taking up the accounts of the men concerned. Consolidated requests 
 for checkage (copies of Form NMC-^815) may be used in cases of 
 payments to an organization. [C. M. C. M. 3.] 
 
 payjMEnt of marines on board a naval vessel en route from one 
 
 STATION TO another 
 
 29-43 
 
 (1) Where the voyage is more than 15 days’ duration or when 
 liberty is to be granted at ports en route or when it is necessary in 
 the opinion of the commanding officer of the ship, and where the 
 marine detachment consists of five or more men, the commanding 
 officer or noncommissioned officer in charge of such detachment shall 
 prepare a pay roll and submit it to the disbursing officer of the vessel 
 for payment. (See arts. 4-12, 30-4 and 30-5.) 
 
 (2) The Instructions for the Preparation of Pay Polls should be 
 followed in all respects the same as though the payment was being 
 made to a Pegular Marine detachment of a vessel; that is, the roll 
 will be certified by the officer in command or the noncommissioned 
 officer in charge of the detachment; immediate record of payment 
 will be entered in the service-record book and a third copy of the 
 pay roll forwarded as soon as practicable to the Paymaster. 
 
 (3) Where the detachment consists of less than five men emergency 
 payments should be requested on NMC-816, a supply of which should 
 be provided before departure. 
 
 29-44 to 30-0 
 
 984 
 
Chapter 30 
 
 PAY ROLLS 
 
 INSTRUCTIONS FOR THE COMMANDING OFFICER 
 
 30-1 
 
 (1) Number of copies.—An original and two copies of the pay roll 
 will be prepared, on the typewriter when practicable, by the organiza¬ 
 tion or personnel officer having custody of the service-record books 
 covering the accounts of all enlisted men attached to the command 
 during the period for which rendered. If payment in cash is to be 
 effected on the roll, the original roll will be signed by the men. The 
 original and all copies will be certified by the commanding officer or 
 personnel officer of the post, company, or detachment, or other officer 
 mustering men for payment ashore or afloat, and submitted to the 
 disbursing officer who is authorized to pay the command. When it 
 is known that payment is to be made by individual checks, signatures 
 acknowledging payment are not required. See article 25-161 (5) for 
 acknowledgment of post-exchange indebtedness. 
 
 (2) At stations paid by a disbursing officer’s deputy an original and 
 three copies of the roll will be prepared and submitted in accordance 
 with paragraph (1). 
 
 (3) At stations where there is no officer in command, or where the 
 officer is absent from duty due to sickness, on leave, etc., thereby leaving 
 a noncommissioned officer in charge, the noncommissioned officer in 
 charge will certify the pay roll and immediately below his signature 
 .state his rank followed by “Noncommissioned officer in charge.” Non¬ 
 commissioned officers will certify pay rolls or vouchers only when 
 actually in command. 
 
 (4) Should it be necessary at any time to know the exact status 
 of a man’s account as it appears on the pay roll, such information can 
 be obtained upon application to the proper disbursing officer. 
 
 [C. M. C. M. 3.] 
 
 30-2 
 
 (1) Pay roll of marines serving afloat.— {a) The commanding of¬ 
 ficer of the marine detachment is charged only with the preparation 
 
 [C. M. C. M. 3.] 
 
 985 
 
MARINE CORPS MANUAL 
 
 30-2 
 
 and submission of the pay rolls, the certification of the facts upon 
 which credit and debit money entries appearing thereon are based, 
 and forwarding of the third copy of the pay roll to the Paymaster, 
 Marine Corps, in the manner provided in article 617, N. B. 
 
 (b) The disbursing officer of the ship is charged with all the duties 
 of auditing, verifying, and making the payments. 
 
 {c) Where circumstances make it necessary for disbursing officers 
 of the Navy to pay marines at shore stations, they will, after payment, 
 forward without delay the third copy of the pay roll to the Paymaster, 
 Marine Corps, for administrative examination. Prior to its transmis¬ 
 sion, the disbursing officer will require the third copy to be an exact 
 copy of the original pay roll. Where accounts are stamped “Paid” 
 or dates and numbers of checks entered on the original pay roll, like 
 entries will be made on all copies. 
 
 [C. M. C. M. 3.] 
 
 30-3 
 
 Pay rolls should not be folded when preparing them for mailing. 
 
 [C. M. C. M. 3.] 
 
 accounts to be extended 
 
 30-4 
 
 (1) The following classes of accounts are required to be entered 
 and extended in the body of the monthly pay roll: 
 
 {a) Enlisted men attached to the organization on the last day of 
 the period for which the roll is rendered. 
 
 ( 5 ) Enlisted men whose accounts have been closed for discharge on 
 a date subsequent to the month for which the roll is rendered. (See 
 art. 25-90.) 
 
 {c) Enlisted men who have been paid on Special Money Bequisition 
 since the date of last monthly settlement, and who are transferred 
 before the rendition of the roll upon which the charge is to be made. 
 
 {d) Enlisted men serving at a station where they are in receipt of 
 quarters and/or subsistence allowance and/or commutation of rations, 
 in which cases their accounts will be extended to include the date of 
 transfer. 
 
 {e) General court-martial prisoners when retained for confinement 
 at marine posts designated as naval prisons. (See art. 25-26.) When 
 transferred to naval prisons for confinement, the accounts will be ex¬ 
 tended in full to include the date prior to the date of approval of the 
 sentence in each case, and the balance thus produced carried forward 
 each month without further credit to the roll current at the time of 
 transfer. 
 
 (/) Death, desertion. —Accounts will be extended in full on rolls 
 with all the necessary data to support the same appearing in the column 
 of “Bemarks.” (See arts. 25-26, 25-68.) 
 
 [C. M. C. M. 3.1 
 
 
 986 
 
PAY ROLLS 
 
 30-4 
 
 {g) On rolls paid by naval disbursing officers the accounts of men 
 discharged, retired, or transferred to the Fleet Marine Corps Reserve 
 will be stated in full in each case, showing in detail all items included 
 by the disbursing officer in his final settlement of the account 
 (NMC-90), together with all necessary notations in the column of 
 “Remarks.” (See art. 25-90.) 
 
 (A) The accounts of men who have been separated and rejoined 
 during the period for which the pay roll is rendered will be stated, 
 first to cover the period from date of last settlement to date of separa¬ 
 tion if necessary, as provided in subparagraphs {a) to (/) above, 
 immediately followed by the account since rejoining. Exception is 
 made where men have been separated and rejoined during the period 
 for which the pay roll is rendered without an intervening settlement. 
 Such accounts will be extended for the full period in the usual manner. 
 
 {i) In all cases where accounts are extended on separation from the 
 organization the routine remarks will be supplemented by a remark 
 
 showing the disposition of the account, e. g., “Trans, to_ 
 
 (date)”; “Deserted _(date)”; “Died _(date),” 
 
 etc. Such remarks will be entered in capitals and as conspicuou^y 
 as possible. 
 
 [C. M. C. M. 3.] 
 
 ACCOUNTS NOT REQUIRED TO BE EXTENDED 
 
 30-5 
 
 (1) Enlisted men transfen’ed who have not been paid since date of 
 
 last settlement, discharged, retired, or transferred to the Fleet Marine Corps 
 Reserve.—In these cases separation sheet NMC-432c will be used, but 
 only the name, rank, and date of current enlistment, and under 
 “Remarks” the notation required by article 30-15 {a) and (/) will be 
 shown. In cases of enlisted men transferred this information will be 
 entered as close and as many to the page as practicable. All other 
 classes will be double spaced and the disbursing officer will add the 
 following: “See Vou. No._month of_” 
 
 (2) Transfer of organization.—^In the case of an entire organization 
 being moved as a single unit no transfer roll will be required, but a 
 copy of the report of such transfer should invariably be furnished the 
 disbursing officer concerned. 
 
 [C. M. C. M. 3.] 
 
 STATING ACCOUNTS 
 
 30-6 
 
 (1) The designated columns and spaces will not be usea lui any 
 purpose other than as stated in these instructions or as indicated in the 
 printed headings. 
 
 987 
 
 [C. M. C. M. 3.] 
 
30-6 
 
 MARINE CORPS MANUAL 
 
 (2) Name of organization.—The name of the organization will be 
 shown on the face of NMC-432, and at the top of each page of 432a, 
 in the space provided therefor. 
 
 (3) Order of names.—The names of men will be arranged alphabeti¬ 
 cally without regard to rank or pay grade. 
 
 (4) Method of stating names.—Enter the surname to the left, in capi¬ 
 tals, followed by the Christian name and middle initial or initials, 
 if any. 
 
 (5) Stating the rank.—On the right of the space provided for the 
 name enter the rank, using the approved abbreviation for the rank 
 stated. Where more than one rank is given, each should appear in 
 proper order beginning with the rank held on the first day of the 
 period for which settlement is made. 
 
 (6) Signatures.—When signing the pay roll enlisted men will be 
 required to sign their Christian name, middle initial or initials, if any, 
 and surname. 
 
 (7) Signing by mark.—(See art. 23-34 (3).) 
 
 (8) Numbering of accounts.—Accounts appearing in the body of the 
 roll will be numbered, beginning with one (1) and continuing consecu¬ 
 tively throughout the roll. Names appearing on the separation sheet, 
 NMC-432c, will be numbered, beginning with one (1) and continuing 
 consecutively throughout. 
 
 (9) The accounts of all enlisted men of the Marine Corps, including 
 retired and reserve on active duty, will be stated in the body of the 
 roll as required by paragraph (3) hereof, no segregation being made 
 as between active, retired, or reserves, but retired and reserve personnel 
 on active duty will be distinguished by stating the class opposite their 
 names, e. g., “FMCK I (b),” ‘JMCE III (c),” “MCE IV,” or ‘‘Eet.” 
 Navy personnel will be stated in the same manner under the heading 
 “U. S. Navy.” 
 
 [C. M. C. M. 3.] 
 
 30-7 
 
 To facilitate copying, comparison of footings, and recapitulation of 
 rolls, all copies should contain the same accounts on each respective 
 page. Sufficient space should be allowed between accounts to permit 
 a complete statement of the facts without interlineation. In no case 
 should the facts relating to a single account be stated on two different 
 pages. [C. M. C. M. 3.] 
 
 30-8 
 
 Period for which settled.—Where an account is settled for a period 
 which does not include the last day of the period for which the pay 
 roll is rendered the period of settlement will be clearly indicated. 
 
 rc. M. C. M. 3.] 
 
 988 
 
PAY ROLLS 
 
 30-9 
 
 30-9 
 
 The use of dots and the word “ditto” is prohibited. [C. M. 
 C. M. 3.] 
 
 30-10 
 
 Ked ink prohibited. (See art. 23-34 (8).) [C. M. C. M. 3.] 
 
 30-11 
 
 Balances.—The accounts of men who for any reason are not to be 
 paid should be stated in full, and the balance due or overpaid, as the 
 case may be, entered in the appropriate space. (See art. 30-15 (h) 
 and (c).) [C.M.C. M.3.] 
 
 30-12 
 
 ' The column headed “service record,” when required, should con¬ 
 tain the following: 
 
 (a) Enter the complete service record upon enlistment, reenlist¬ 
 ment, or upon joining from another station or organization paid by 
 another disbursing ofeer, and upon extension of enlistment becoming 
 effective. 
 
 (h) Enter complete service record upon completion of each period 
 of service for longevity purposes. 
 
 (c) Where the records show no absence for causes specified in 
 article 10-99, the word “No” should be entered in the column 
 headed “DL.” 
 
 (d) All service records should show the arm of service, as Army, 
 Navy, Marine Corps, etc. 
 
 (e) When discharged prior to, or retained beyond the expiration 
 of enlistment, the reason for such discharge or retention will be 
 clearly stated under the service record, and in cases where the enlist¬ 
 ment period includes both active and inactive service a separate entry 
 will be made to indicate the inclusive periods of active duty. 
 
 [C. M. C. M. 3.] 
 
 PAY ROLL MONEY ENTRIES 
 
 30-13 
 
 (1) Current credits and debits.—In the columns “Credits” and 
 “Debits” enter current credits or debits (all amounts pertaining to the 
 period for which the account is stated) opposite the applicable desig¬ 
 nations. Additional designations where necessary to cover current 
 credit or debit items will be entered in the blank spaces immediately 
 below the printed designations in the order as set forth under “In¬ 
 structions” on the reverse of the pay roll cover sheet. 
 
 - [C. M. C. M. 3.] 
 
 989 
 
30-13 
 
 MARINE CORPS MANUAL 
 
 {a) Credit for flight pay, including a period immediately preced¬ 
 ing current settlement, will be considered a current credit. (See art. 
 26-10.) 
 
 (b) Credits or debits for courts martial or deposits of enlisted 
 men will be considered as current regardless of the period involved. 
 
 {c) Current checkages on account of NDGO 20, AOL, AWOL, 
 and IHCA, and Fraud will be entered in one amount opposite 
 “Absence” and fully explained under “Remarks.” 
 
 (2) Miscellaneous credits and debits.—All adjustments of items per¬ 
 taining to prior settlements, except items specified in (1) {a) and (b) 
 above, will be shown as “Miscellaneous” and fully explained under 
 “Remarks.” 
 
 [C. M. C. M. 3.] 
 
 WHAT “rEM^VRKs” SHOULD SHOW 
 
 30-14 
 
 (1) In the space provided for “Remarks” there should be care¬ 
 fully stated, opposite the name of the person concerned: 
 
 {a) All changes of name, rank, or grade, with date of same, and 
 numbers, dates, etc., of orders. (See art. 30-15 {e ).) 
 
 (b) An explanation of all special credits or checkages to adjust 
 accounts showing name of requesting officer and date of request, or 
 citation to and date of special order authorizing same. (See art. 
 30-15 (m).) 
 
 (c) All courts martial, stating briefly the kind of court and the 
 offense for which tried; also so much of the sentence as affects pay, 
 together with date of approval. 
 
 (d) All absence without leave with inclusive dates and hours, and 
 all time lost under NDGO 20, which facts must agree with the muster 
 roll. 
 
 (e) All confinement by civil authorities and whether such pris¬ 
 oners have been held for trial, tried, or discharged without trial, and, 
 when tried, whether acquitted or convicted, with dates, etc., or 
 whether released by the civil authorities on agreement to make 
 reparation or whether the offense was committed prior to entry into 
 the military service and would have been a bar to his enlistment 
 had such fact been known. 
 
 (2) Since the pay roll is the record to which reference is made 
 in the adjustment of claims and other questions affecting the pay of 
 those persons whose names are borne thereon it is important in its 
 preparation that nothing affecting their pay status be omitted. The 
 minimum remarks to support the ordinary routine entries of credits 
 and debits are indicated in these instructions. In cases of doubt, an 
 entry will always be preferable to an omission. 
 
 [C. M. C. M. 3.] 
 
 \ 
 
 990 
 
PAY ROLLS 
 
 30-15 
 
 30-15 
 
 The items required to appear on the roll in column of “Remarks” 
 should be detailed thereon, in abbreviated form and using the author¬ 
 ized abbreviations shown in the current Marine Corps Order, as 
 follows: 
 
 (а) Joinings .—Where a new account is to be entered the following remarks 
 
 will govern: “Last sett by - (name of D. O.) -, to - (date) 
 
 -, on rolls of- (ship or organization) -; “Jd by enl or reenl. 
 
 No prev set”; “Jd - (date) - as des or strag fr - (ship or 
 
 station) -,- (date of desertion or straggling) -“Aprnd or sur 
 
 - (date) -, at- (place) -Where a man has been paid 
 
 on special money requisition while attached to another organization paid by 
 
 the same disbursing officer: “Pd $-SMR- (cash or check) -on 
 
 rolls-Vou. No.- 
 
 (б) Fraudulent enlistment .—“Facts warrant presumption of frd enl, evidence 
 
 rec’d-(date) -When fraud is waived: “Frd waived-(quote 
 
 authority) -,- (date) - 
 
 (c) Payment is prohibited in the following cases, but the men’s accounts will 
 be stated and the cause for nonpayment briefly noted, as: “A. W. O. L. since 
 
 - (date) -“T1 by G. O. M., S. C. M., or D. C. commenced - 
 
 (date) -”; “Abs. I. H. C. A. since- (date) -”; “No accts. rec’d fr 
 
 Des. Roll”; “Cause of abs. G. O. 20, 1935, not determined.” 
 
 id) Where men are absent by reason of sickness under G. O. 20: “Sk under 
 
 G. O. 20 since - (date) -; date of initial symptoms - (date) 
 
 -” or “Injury - (date) -.” Upon return to duty: “Admitted 
 
 G. O. 20-(date)-; discharged-(date)-[C. M. C. M. 3.] 
 
 (e) Changes in rank and name .—Upon promotion, reduction, or reappointment 
 
 on reenlistment: “Pro. or red. to- (rank) - (date) -by- 
 
 (title of officer making the promotion or reduction letter or warrant) - 
 
 (dated) -, auth. - (quote authority), - (date of authority, if 
 
 appropriate).” Where changes in name occur: “Name changed from- to 
 
 -, auth.- (No.) -, dated- 
 
 (f) Separations .—Where men are dropped from the roll: “Tr. to- (ship 
 
 or station) -, - (date) -“Died - (date of death) 
 
 -“Des. - (date of desertion) -“Dis. retd., or Tr. to 
 
 U. S. M. C. R. (F), and F. S. given”. 
 
 (g) Longevity pay .—^Where men are entitled to increased pay for length of 
 
 service supplement the data required by article 30-12, to be entered in column 
 “Service record” by “Over ( ) years fr.-date.” 
 
 {h) Courts martial .—When men are tried by general or summary court 
 martial, or deck court, the first roll submitted upon which the court appears 
 should be shown in remarks as follows; “Tried by (GCM, SCM, or DC) 
 
 (state offense briefly). Sent, to LP $- per mo. for (number of mo’s) 
 
 TLP $-; App. by CA or SOP (date). Amount to be ckd. $--—; 
 
 Ckd. this roll, $-; Bal. to be ckd. $-,” “or, sent, to-mo (s) conf. 
 
 and-dis. Sec. 622, Naval Courts and Boards applies. -designated 
 
 as place of conf.” Subsequent rolls need only show date of approval and that part 
 of court as involves loss of pay, viz.; “(GCM, SCM, or DC) App. (date) LP 
 
 $- per mo. for (number of mo’s) TLP, $-; Amt. remaining to be 
 
 ckd. $-; Ckd. this roll, $-; Bal. to be ckd. $-,” “or, GCM app. 
 
 (date)-mo(s) conf. and-dis. Section 622 applies.” 
 
 (i) Enlistment allowance .—^Where men are entitled to enlistment allowance 
 
 “Hon. dis. as a (rank) at or on board- (station or vessel) -,- 
 
 (date)” “or enl. ext. for - years to - (date), days lost or no days' 
 
 lost, article 10-99.” Where men have requested permission to make good time 
 
 [C. M. C. M. 2 and 3.] 
 
 991 
 
30-15 
 
 MARINE CORPS MANUAE 
 
 lost by reason of absence over leave or absence without leave, the following 
 entry will also be included under “Remarks”: “Request of Marine (NMC-917) 
 
 to make good time lost by reason of (AOL or AWOL) auth. - (date) 
 
 -Also the following has been entered in service-record book: “Paid 
 
 enl. allow. ($—^-) by (name of D. O.) pay roll of (organization) for the 
 
 mo. of-.” 
 
 ij) Marksmanship. —Where men are entitled to extra compensation by reason 
 of qualification as expert riflemen or sharpshooters, credit wfill be made on the 
 first pay roll rendered after qualification, with the following notation under 
 
 “Remarks,” “Qual. (or Requal.) as E. R. or S. S. - (date) -, per 
 
 cert, of- (name of ofiBcer certifying target record) -.” These nota¬ 
 
 tions will continue on each subsequent roll until qualification is published in 
 orders, when the first roll upon which credit appears after publicaton or quali¬ 
 fication, reenlistment in the M. C., or transfer to another paymaster will show: 
 
 “Qual. (or Requal.) as E. R. or S. S., - (date of qualification), - 
 
 M. Q. No. -, Series 19—.” Subsequent rolls need show only “E. R.” or 
 
 “S. S.,” under “Credits” in the space marked “M. Q.” followed by the date 
 of qualification in all cases. Should men who fire the course in a succeeding 
 target year qualify in a lower or higher grade or fail to requalify, the pay for 
 the former qualification ceases and the pay for the new qualification, if any, 
 begins on the date of the new classification. If they requalify in the grade 
 previously held by them both dates should be shown on first roll, after which 
 date of last qualification only need be shown. 
 
 (fc) Messmen, gun pointers, etc. —Where men are entitled to extra com¬ 
 pensation by reason of detail as messman, no notation under “Remarks” on 
 pay rolls will be required (except on ships’ rolls where no messmen vouchers 
 are required; in lieu thereof such details, and inclusive dates of same, will 
 be shown in the column of remarks on pay roll), the amount of credit therefor 
 being computed from the data on the messman voucher accompanying the pay 
 rolls, and the proper credit therefor entered in its appropriate place in the 
 column of “Credits” with the proper designation opposite the amount, except 
 in the case of men joining by transfer, who are entitled to credit for service 
 as cooks, or messmen, at other stations, as shown by their service-record 
 
 books, when the column of “Remarks” will show: “Msm. - (date) - 
 
 to- (date) -inch, at- (post or organization) -.” Where 
 
 men are entitled to extra compensation for detail as gun captains, gun pointers, 
 etc., the remarks on every pay roll will show the name of the qualification 
 followed by the date on which the qualification was attained, and in the case 
 of Gun Director Pointers will show, in addition, whether qualified by exami¬ 
 nation or practice, i. e., “G D P 1 cl. 3 June 1938, exam, or prac.” If credit 
 is for service at some other station the same “Remarks” as are required in 
 similar cases of messmen should be entered. 
 
 (Z) Prizes. —Where men are awarded prizes for excellence in small-arms target 
 practice the entry of the proper amount' and kind of prize in one of the blank 
 spaces provided under “Credits'” will be sufficient. 
 
 (m) Adjustments. —Where adjustments are made of pay or allowances for 
 
 prior periods of settlement: “Cr (or ckd) $-, dif- (nature of credit 
 
 or checkage) -, fr- (date) -, to- (date) -.” When 
 
 made to adjust items appearing in administrative analysis of accounts of dis¬ 
 bursing officers: “Cr (or ckd) $- Item No. -, a/a - (name of 
 
 d. o.) -, - (month and year) -, for - (nature of adjust¬ 
 ment in brief) -.” 
 
 {n) Where men are entitled to 50 percent additional pay for duty involving 
 actual flying in aircraft, the first pay roll upon which credit is made will show: 
 
 “Dtl duty involving flying from- (date) -, auth.- (C. M. C. or 
 
 other proper authority) -, -, (date).” Subsequent rolls need show 
 
 only the proper credit with the word “Aviator“ opposite the amount in one of the 
 blank spaces provided. When the detail is discontinued or revoked, the roll will 
 
 [C. M. C. M. 2 and 3.] 
 
 992 
 
PAY ROLLS 
 
 30-15 
 
 show: “Detail to duty involving flying (discontinued or revoked) - (date).” 
 
 Each roll will be accompanied by the certificate required by article 30-16 (c). 
 
 (o) Where enlistments are extended under the provisions of the act of August 
 
 22, 1912 (34 U. S. C. 184) : “Enl. ext, for-years to- (date of termina¬ 
 
 tion).” Similar entries shall be made for any subsequent extensions, noting in 
 addition the fact of its being a second, third, or fourth extension. The above 
 remarks shall be shown each month and continue to be shown until the account of 
 the man has been adjusted for enlistment allowance or travel allowance, if any. 
 
 (p) Specialist's pay. —Where enlisted men are entitled to specialist’s pay, 
 the first pay roll upon which credit is made will show: “Rated as specialist 
 
 (give class) from-(date),-, auth. of C. M. C., C. G., or C. O.,- 
 
 (date)-subsequent rolls need show only the proper credit in the space 
 
 provided. When the rating is discontinued or revoked, the rolls will show: 
 “Rating as specialist discontinued (or revoked),-(date)- 
 
 {q) Quarters and subsistence allowance. —Enlisted men, except those men¬ 
 tioned in article 14-102, entitled to quarters and subsistence or to either under 
 table I, article 14-103, the first pay roll should show “Subsistence and quarters 
 
 allowance at - (rate),” or “Subsistence allowance at - (rate)” or 
 
 “Quarters allowance at -(rate) from -(date), auth. -, - 
 
 (date),” and in all cases a certificate “No quarters available or furnished during 
 any portion of period credited,” or “Rations in kind not furnished during any 
 portion of period credited,” or both, if appropriate, will be entered in remarks. 
 Subsequent rolls need show only that no quarters were available or furnished 
 or rations in kind furnished for the period credited and date for which furnished, 
 if any. Subsequent rolls should show opposite the credit: “Subsistence and 
 quarters allowance,” “Subsistence allowance,” or “Quarters allowance.” When 
 the allowance is discontinued: “Subsistence and qtrs allow,” “Subsistence allow,” 
 
 or “Qtrs allow disc-(dateK-(cause),” When subsistence allowance 
 
 is credited for fractional parts of a day, remarks on roll should show the hour 
 as well as the date the allowance began or ceased. Where an enlisted man is 
 discharged and reenlists the following day and is entitled to a quarters and 
 subsistence allowance, or either, the original authority therefor will be continued 
 and the entry, as shown above made upon the first roll on which the man’s 
 account is taken up after reenlistment. 
 
 iqq) Quarters, allowance for dependents. —When first entitled to allowance 
 upon promotion, change in marital status, or reenlistment, and on the April and 
 
 October rolls, of each year: “Qtrs allow -(name, relationship and address 
 
 of dependents) -, fr - (date) - to - (date) -. 502 
 
 herewith.” (Also, certificate, divorce decree, affidavit, etc., herewith, if appro¬ 
 priate). Subsequent rolls need only show name, relationship, address, and 
 period credited. If joining a new station paid by another disbursing officer: 
 
 “Evidence of dependency filed with Vou. No. -, Acct of —-, month of 
 
 -, 19—.” On ships’ rolls, immediately following the name of the ship: 
 
 “Home port -(Place)-.” A blanket certificate will be made by the 
 
 commanding oflicer on the front of the roll as follows: “I certify that unless 
 otherwise stated in remarks quarters were not available or provided for the 
 dependents of any enlisted man during the period for which the money allow¬ 
 ance for quarters on account of dependents is credited hereon.” When stated 
 on other than pay rolls a similar certificate should be entered on the voucher. 
 
 (r) Where enlisted men at shore stations are entitled to commutation of 
 rations only the first roll upon which credit appears will show: “Rats com at 
 
 $- per diem, since -, 19—, by auth of -(dated)-, 19—. 
 
 Rats in kind not furn dur any portion of prd cred” or “Rats in kind furn 
 
 for -(dates)-.” Subsequent rolls need show only that rations were 
 
 not furnished during any portion of period credited and dates for which furnished, 
 if any. When ration allowance is resumed in a succeeding period after having 
 been suspended for any reason, the authority for such payment will be restated 
 
 [C. M. C. M. 2 and 3.] 
 
 993 
 
30-15 
 
 MARINE CORPS MANUAL 
 
 I 
 
 on the roll. Upon discharge and reenlistment the last sentence of article 80-15 
 iq) will be complied with. [C. M. C. M. 3.] 
 
 (rr) Furlough rations. —The following will be entered on the pay roll or 
 
 pay voucher in one of the blank spaces under “Credits:” “Fur. Rat. -.” 
 
 Under “Remarks” on the pay roll or voucher will be entered “On fur. fr- 
 
 to-. Returned-. No Rats. fur. dur. prd. cred.” 
 
 (s) One-fourth additional pay. —Where enlisted men serving afloat are entitled 
 to one-fourth additional pay for detention beyond expiration of enlistment by 
 order of C. O. under the provisions of 34 U. S. C. 201: “Art. 30-15 (s) applies.” 
 
 (0 Active duty, M. C. Reserve. —Where members of the Marine Corps Reserve 
 are assigned to active duty for training or to active duty in time of war or 
 national emergency, their accounts will be taken up on the rolls of the organiza¬ 
 tion with which they are serving, the first pay roll after reporting for active 
 
 duty only will show: “Assigned active duty -(date)-, -(place) 
 
 -, reported -(station)-, -(date)-.” When released 
 
 from active duty: “Detached -(station)-, -(date)-, re¬ 
 lieved from active duty -(date)-.” The same procedure applies in 
 
 the case of retired enlisted men assigned to active duty. [C. M. C. M. 3.] 
 
 {u) No notations on pay rolls, either under “Remarks” or over the men’s 
 names, regarding “Deposits” and “Allotments” will be required, except upon 
 first joining by transfer from other rolls or from another paymaster, when 
 the word “Deposits” and “Allotments,” if any, will be noted over the name to 
 indicate to the new paymaster that he should receive a deposit book or a transfer 
 allotment in such a case. Otherwise checkage of the proper amount in the 
 place and manner indicated under “Debits” on the pay roll will be suflScient. 
 
 (v) Where men are entitled to $2 per month additional pay for “Medals of 
 honor,” “Distinguished-service crosses,” “Distinguished flying crosses,” or “Dis¬ 
 tinguished-service medals” the first roll upon which credit appears will show: 
 “Awd. (Med. of H, D S C, D F C, or D S M, date of distinguished act or service).” 
 Subsequent rolls need show only the abbreviated notation, “Med. of H,” 
 “D S C,” “D F C,” or “D S M,” in the space provided opposite the credit. (34 
 U. S. C. 433). 
 
 {to) Where men are entitled to additional pay as Navy mail clerks or asst. 
 Navy mail clerks, the pay roll on which first credit is made will show: “Apptd. 
 
 N. M. Clk. (or asst. N. M. Clk.) fr. -(date). Auth. let. P. O. D. dated 
 
 -(date). Oath of ofifice and bond executed. Approved allowance of com¬ 
 mand -(number) Entered upon duties as N. M. Clk. or A. N. M. Clk. 
 
 -(date).” 
 
 Subsequent rolls need only show “N. M. Clk.” or “A. N. M. Clk.” opposite the 
 credit and in remarks the approved allowance of command. 
 
 In the event a Navy mail clerk is handling money-order service the above 
 remarks will be supplemented by adding: “Handling M. O. service.” 
 
 (a?) Oovemment Property. —When men are to be checked for loss of or dam¬ 
 age to Government property by their having acknowledged responsibility for 
 same or having been held responsible by a board of survey, the roll will show 
 
 under remarks: “Ckd. $-(amount) for Govt, prop, per req. -(name 
 
 of oflicer making request) -(date) or ckd. $———(amount) for Govt. 
 
 prop, per board of survey app. - (date).” (Note. —No itemization of arti¬ 
 
 cles being necessary.) 
 
 (y) Transportation, etc. —Where men are checked for transportation, berth, 
 lodging, etc., the following remarks, as appropriate, will be shown on roll: “Ckd. 
 
 $-(amt.), per req. of -(name of oflicer making req.) -(date), 
 
 for trans. $-(amt.), Req. No. - (points between which trans. was 
 
 furnished), berth $-(amt.). Req. No. -, lodging $-(amt.), sub¬ 
 sistence $-(timt.), transfers $--—^—(amt.). Travel commenced - 
 
 (date)-.” 
 
 [C. M. C. M. 2 and 3.] 
 
 994 
 
PAY ROLLS 30-15 
 
 (z) Travel allowance on extension of enlistment. —^Where enlisted men are 
 
 entitled to travel allowance on extension of enlistment “Ext. enl. for - 
 
 years to -(date of termination) 1st Ext. Ser. at - when orig. enl. 
 
 exp. Acc. for enl. at-. Cr. trav. allow, fr. -to-, -miles 
 
 at 5 cents per mile $-.” 
 
 [C. M. C. M. 2 and 3.] 
 
 30-16 
 
 (1) When necessary to support credits or checkages appearing on the 
 roll the following supporting vouchers or papers will be furnished with 
 the pay roll to the disbursing officer: ■ 
 
 (a) Messmen voucher, in duplicate. (See arts. 25-151 to 25-158.^ 
 
 (b) Report of deposits by enlisted men. (See arts. 25-35 to 25-39.) 
 
 ((?) Flight certificate to support credit for additional pay for avia¬ 
 tion duty. (See art. 26-10 (3).) 
 
 (d) Omitted. [C. M. C. M. 3.] 
 
 (e) Certificate to support increased allowances for dependents. (See 
 art. 30-15 (p).)_ 
 
 (/) Certificate of commanding officer to support credit for pay as 
 parachutist when not incorporated in “remarks” on pay roll or voucher. 
 (See art. 26-13 (16).) 
 
 (g) Misconduct reports admission and/or discharge when the re¬ 
 marks required by article 30-15 (d) have been changed to other than 
 as originally stated or where credit is given for pay previously checked. 
 
 (h) Certified copy of individual orders assigning or relieving retired 
 enlisted men or members of the Marine Corps Reserve from active duty. 
 In the case of Marine Corps Reserve organizations a certified copy of 
 the commanding officer’s orders will be filed with the headquarters pay 
 roll and the disbursing officer will make reference thereto on the remain¬ 
 ing pay rolls of the organization, as follows: 
 
 “Copy of orders filed with Voucher No._, this account.” 
 
 (See art. 30-15 (^).) 
 
 (^) Where the cost of transportation, subsistence, etc., is to be checked 
 against the pay account of an enlisted man, the original request for 
 checkage, NMC-698, will be filed. (See art. 30-15 (y).) 
 
 (j) A certified copy, in duplicate, of the letter authorizing payment 
 of quarters and/or subsistence allowance or commutation of rations to 
 enlisted men of the Navy serving with Marine Corps organizations 
 shall be filed with the first pay roll or individual voucher on which 
 claim for the allowance is made. (Duplicate to be retained by the 
 disbursing officer.) (See pt. D, ch. 10, Bureau of Naval Personnel 
 Manual.)^ 
 
 (k) Certified copies of correspondence authorizing special credits or 
 checkages to adjust accounts. Also any requests for credits or check- 
 ages, transfer pay accounts, or receipted transfer pay accounts, which 
 may have been received by the officer certifyiiip; the roll. 
 
 [C. M. C. M. 3.] 
 
 995 
 
30-17 
 
 MARINE CORPS MANUAL 
 
 30-17 
 
 (1) When payment of a command is effected under plan (a) or (b) 
 of article 29-2, particular care will be taken to see that no alterations 
 or erasures are made on the roll after it has been corrected by the 
 disbursing officer. 
 
 (2) After payment, under plan (a) or (b) of article 29-2, the com¬ 
 manding officer or personnel officer will take the following action: 
 
 (a) Note all corrections and revisions made by the disbursing officer 
 on the original pay roll on his retained record. 
 
 (b) Cause the witnessing officer to sign the certificate provided and 
 certify the changes, if any, as required by article 30-18. 
 
 (c) Cause proper entries to be made in the service-record books under 
 “pay account record.” 
 
 (d) Keturn the original pay roll, and refunds if any, as required by 
 article 29-10 (2). 
 
 (3) When paid in cash: 
 
 (a) The accounts of all men paid will be stamped “Paid”. 
 
 (5) The accounts of all men who sign the roll for pay but for any 
 reason are not to be paid will be stamped “Not Paid”. 
 
 (c) The words “Paid” or “Not Paid”, as the case may be, will be 
 stamped immediately above the signature of the man concerned. 
 
 (4) Care will be taken to avoid stamping as “Paid” the accounts of 
 men not present at the pay table. No man’s account will be so marked 
 until the money is actually turned over to him. 
 
 [C. M. C. M. 3.] 
 
 WITNESSING PAYMENTS 
 
 30-18 
 
 (1) The witnessing officer, where changes in figures occur in the due 
 
 and paid column on rolls paid in cash, must certify in the margin the 
 amount actually paid, whether the amount be more or less than the 
 original sum stated, e. g., “Certified as paid $_(initials).” 
 
 (2) Where payments on rolls are made by check witnessing of pay¬ 
 ments will not be required. 
 
 [C. M. C. M. 3.] 
 
 TILVNSFERS 
 
 30-20 
 
 (1) Disbursing officers will be furnished copies of daily change 
 sheets as provided by article 10-17 to enable them to transfer deposit 
 record books and allotments of personnel transferred. 
 
 - (2) All charges to be made against the accounts of enlisted men 
 
 transferred, except post-exchange dues for which a special column 
 is provided, will be noted in the service-record book in the space 
 provided for “Other checkages pending”. 
 
 996 
 
 [C. M. C. M. 3.] 
 
PAY ROLLS 
 
 30-21 
 
 INSTRUCTIONS FOR DISBURSING OFFICERS 
 
 30-21 
 
 (1) Miscellaneous accounts pay roll.—The accounts of all enlisted men 
 paid on Form NMC-90 will be transcribed, by the disbursing officer, 
 on a separate pay roll which will be designated ‘‘Miscellaneous ac¬ 
 counts pay roll.” “Kemarks” will show the information required by 
 articles 30-14 and 30-15, and in cases involving payments of travel 
 allowances the place of discharge and place of acceptance or muster 
 into the service. Original NMC-90 together with any other neces¬ 
 sary supporting papers will be filed as subvouchers. This pay roll 
 will be closed and summarized in the same manner as other pay rolls 
 but no signatures will be required. 
 
 (2) Discharge pay roll.—^MTien the enlisted men of an entire organi¬ 
 zation, or a group of 10 or more enlisted men from the same organi¬ 
 zation, are to be discharged on the same date, the final settlements 
 may be made, if desired, on a pay roll in lieu of individual final 
 settlements. In such cases the pay roll shall be certified by the com¬ 
 manding or personnel officer. If paid by cash such payments miust 
 be acknowledged by the signatures of the enlisted men and witnessed. 
 After discharges have been effected a certificate will be placed on 
 NMC-432 as follows: 
 
 I certify that the enlisted men stated hereon were discharged 
 -19—, at- 
 
 , Commanding. 
 
 Note. —When this roll is used it will be in addition to the Miscellaneous 
 Accounts Pay Roll described in paragraph (1). 
 
 (3) Page footings and recapitulations of pay rolls.—The disbursing 
 officer will make all page footings, recapitulations, and summaries on 
 all copies of the roll after all red ink changes have been made. 
 
 In the preparation of the pay roll “Summary of totals,” 
 NMC-432b, every class of credit or debit shown will be totaled and 
 entered independently. The only consolidation of different classifica¬ 
 tions allowable is as provided in article 30-13 (1) (c) and (2). 
 
 (5^ Vouchers to accompany pay rolls: 
 
 {a) All vouchers required by article 30-16 (a) and (c) to (k) 
 inclusive. 
 
 (h) Original transfer pay accounts of enlisted men whose ac¬ 
 counts are stated from information furnished by transfer pay ac¬ 
 count. (See art. 30-23.) 
 
 (c) Receipted transfer pay accounts of all enlisted men whose 
 accounts are transferred by means of transfer pay accounts. (See 
 art. 30-23.) 
 
 (d) Originals of all requests for credits or checkages. 
 
 [C. M. C. M. 3.] 
 
 997 
 
30-21 
 
 MARINE CORPS MANUAI. 
 
 (e) Original Form NMC-90 and supporting papers to accompany 
 the Miscellaneous Accounts Pay Koll. (See par. (1).) 
 
 (/) Such of the above listed vouchers as may be necessary to sup¬ 
 port credits or debits, together with certified copies of orders for 
 discharge, when required, will be filed with the discharge pay roll. 
 
 [C. M. C. M. 3.] 
 
 30-22 
 
 (1) Upon receipt by a Marine Corps disbursing officer of the 
 original and copies of a pay roll or discharge pay roll, he will verify 
 all calculations for correctness, and from data of record in his 
 office make such additional corrections as are necessary. All correc¬ 
 tions by the disbursing officer will be made in red ink. 
 
 [C. M. C. M. 3.] 
 
 TRANSFER PAY ACCOUNTS 
 
 30-23 
 
 (1) Transfer pay accounts of marines are required in the follow¬ 
 ing cases: 
 
 (a) General court-martial prisoners transferred to or from a naval 
 prison settled by a Navy disbursing officer. 
 
 (h) Enlisted men placed on the retired list. 
 
 (c) Enlisted men transferred to Class I (&), (c), or (c?),* Fleet 
 Marine Corps Reserve. 
 
 (d) Retired enlisted men, or Fleet Reservists, Class I (5), ((?), or 
 (d), ordered to or relieved from active duty. 
 
 Form NMC-90 will be furnished the disbursing officer concerned by 
 the commanding officer in each of the cases enumerated except in¬ 
 active personnel ordered to active duty. (See arts. 25-65 and 25-68.) 
 
 (2) Pay officers of vessels in forwarding the accounts of enlisted 
 men of the Marine Corps to shore stations for discharge should submit 
 therewith a detailed statement of each account at the time of transfer 
 (Bu. Memo. 44, p. 441). 
 
 (3) When a marine detachment is ordered to shore duty requiring 
 the services of a marine pay officer, the accounts of such officers and 
 enlisted persons of the Navy as accompany and are attached to said 
 detachment shall be regularly transferred to and carried by the marine 
 pay officer, and they shall be paid in the same manner as the officers 
 and men of the Marine Corps with whom they are serving (art. 1800, 
 N. R.). 
 
 (4) Upon receipt of information contained in change sheets (art. 
 30-20), the disbursing officer will transfer the deposit-record books 
 and allotments to the disbursing officers of the ship or station to which 
 men are transferred. (See art. 27-10 (2).) 
 
 (5) In cases of deserters, see article 25-68. 
 
 998 
 
 [C. M. C. M. 3.] 
 
PAT ROLLS 
 
 30-23 
 
 \ 
 
 (6) Transfer pay accounts should invariably be furnished by dis¬ 
 bursing officers in cases of enlisted men of the Navy transferred to 
 marine organizations for duty, and also when such men are trans¬ 
 ferred from one organization to another, or from one disbursing 
 officer to another, as well as in the case of the transfer of an entire 
 organization to which such men are attached. 
 
 (7) (a) Where an enlisted man of the Navy attached to an organi¬ 
 zation paid by a disbursing officer of the Marine Corps is transferred, 
 an original and three copies of transfer pay account will be prepared 
 by the disbursing officer after the receipt by him of NMC-90, which 
 should be furnished by the commanding officer of the organization to 
 which the man is attached. The disbursing officer will certify and 
 forward the original and two copies of the account to the disbursing 
 officer of the ship or station to which the man is transferred, the original 
 to be filed with the account where taken up, the duplicate to be re¬ 
 ceipted and returned to the disbursing officer from whom received 
 for file with the roll from which transferred. 
 
 (b) In cases where Navy enlisted men are transferred between dis¬ 
 bursing officers of the Marine Corps, transfer pay accounts and re¬ 
 ceipted transfer pay accounts are not required to be filed with the 
 disbursing officers’ returns. 
 
 [C. M. C. M. 3.] 
 
 30-24 to 30-52 
 
 SEKVICE-RECORD BOOKS 
 
 30-53 
 
 (1) Entry of pay data in service-record books.—Commanding officers 
 of marines ashore and afloat charged with the keeping of the service- 
 record book of any marine will immediately after the payment of 
 each monthly pay roll cause to be entered and verified without delay, 
 in the space provided in the service-record book, a record of the 
 payment or settlement as shown by the pay roll as audited and settled 
 by the paymaster concerned, entering balance “Overpaid” or “Un¬ 
 paid” if any; and if none, entering by means of stamp the words 
 “Paid in full” through the space provided for the entering of such 
 balances. 
 
 (2) At the time of the transfer of an enlisted man whose pay-ac¬ 
 
 count record, as shown in the service-record book, stands overpaid or 
 due and unpaid at date of last settlement, care will be taken to see 
 that such balances agree with the pay roll upon which such settle¬ 
 ment appears. If correct, the entry (in figures only) will be initialed 
 in the opposite space by the commanding officer having charge of the 
 record. If not correct, proper correction will be made in the figures 
 and immediately on the line following an entry will be made thus: 
 “Corrected to read—Overpaid - dollars,” or “Corrected to 
 
 32 
 
 
 632089—4a 
 
 999 
 
30-53 
 
 MARINE CORPS MANTJAiL 
 
 read—Due and unpaid 
 
 dollars,” as the case may be, writing 
 
 ^ 7 - 7 o 
 
 such amount in words, this entry to be signed by the commanding 
 officer concerned. 
 
 30-54 
 
 Transfers.—When a marine is transferred from one station to 
 another his service-record book should, under the proper headings, 
 contain the dates of promotions and reductions, with the reasons for 
 the latter; the dates of beginning and ending of any special details, as 
 cook or messman; the record of last settlement or payment of the 
 marine, including balances, if any, as shown by the last pay roll 
 audited and settled by the officer carrying the accounts of ship or 
 station; and a complete record of all matters affecting his pay. (See 
 art. 4-10 (1).) 
 
 30-55 
 
 Checkages.—In taking up accounts from the service-record book 
 of men who join by transfer, the book should be examined for post¬ 
 exchange checkages and other checkages pending. These checkages 
 must be made on current rolls if subsequent to date of last settlement. 
 
 [Pages 1001-1004 omitted.] 
 
 
 1000 
 
PAY ROLLS 
 
 30-52 
 
 (r) Where enlisted men at shore stations are entitled to commutation of 
 rations only the first roll upon which credit appears will show: “Rats com at 
 
 $- per diem, since -, 19—, by auth of -(dated)-, 
 
 19—. Rats in kind not furn dur any portion of prd cred” or “Rats in kind 
 
 furn for -(dates)-Subsequent rolls need show only that rations 
 
 were not furnished during any portion of period credited and dates for which 
 furnished, if any. 
 
 (s) One-fourth additional pay. —Where enlisted men serving afloat are entitled 
 to one-fourth additional pay for detention beyond expiration of enlistment by 
 order of C. O. under the provisions of 34 U. S. C. 201: “Art. 30-52 (s) applies.” 
 
 (t) Active duty, M. C. Reserve. —Where members of the Marine Corps Reserve 
 are assigned to active duty for training, or to active duty in time of war or 
 national emergency, their accounts will be separately taken up under their proper 
 class at the end of the rolls of the organization with which they are serving, the 
 first pay roll after reporting for active duty only will show: “Reported for active 
 
 duty-, 19—, per order (number, if any) of-, dated-, 19—.” When 
 
 detached from active duty the roll will show: “Detached from active duty-, 
 
 19—.” A similar procedure should be followed in the case of retired enlisted 
 men assigned to active duty under the act of August 29, 1916. 
 
 (ti) No notations on pay rolls, either under “Rem.arks” or over the men’s 
 names, regarding “Deposits” and “Allotments” will be required, except upon 
 first joining by transfer from other rolls or from another paymaster, when 
 the word “Deposits” and “Allotments,” if any, will be noted over the name to 
 indicate to the new paymaster that he should receive a deposit book or a transfer 
 allotment in such a case. Otherwise checkage of the proper amount in the 
 place and manner indicated under “Debits” on the pay roll will be suflicient. 
 
 {v) Where men are entitled to $2 per month additional i)ay for “Medals of 
 honor,” “Distinguished-service crosses,” “Distinguished flying crosses,” or “Dis¬ 
 tinguished-service medals” the first roll upon which credit appears will show: 
 “Awd. (Med. of H, D S C, D F C, or D S M, date of distinguished act or service).” 
 Subsequent rolls need show only the abbreviated notation, “Med. of H,” 
 “D S C.” “D F C,” or “D S M,” in the space provided opposite the credit. (34 
 U. S. C. 433). 
 
 {iv) Where men are entitled to additional pay as Navy mail clerks or asst. 
 Navy mail clerks, the pay roll on which first credit is made will show: “Apptd. 
 
 N. M. Clk. (or asst. N. M. Clk.) fr. -(date). Auth. let. P. O. D. dated 
 
 -(date). Oath of office and bond executed. Approved allowance of com¬ 
 mand -(number). Entered upon duties as N. M. Clk. or A. N. M. Clk. 
 
 -(date).” 
 
 Subsequent rolls need only show “N. M. Clk.” or “A. N. M. Clk.” opposite the 
 credit and in remarks the approved allowance of command. 
 
 In the event a Navy mail clerk is handling money-order service the above 
 remarks will be supplemented by adding: “Handling M. O. service.” 
 
 {x) Government proper'ty .—When men are to be checked for loss of or dam¬ 
 age to Government property by their having acknowledged responsibility for 
 same or having been held responsible by a board of survey, the roll will show 
 
 under remarks: Ckd. $-(amount) for Govt. prop, per req. —-(name 
 
 of officer making request) -(date) or ckd. $-(amount) for Govt. 
 
 prop, per board of survey app. -(date).” (Note. —No itemization of arti¬ 
 
 cles being necessary.) 
 
 (y) Transportation, etc. —Where men are checked for transportation, berth, 
 lodging, etc., the following remarks, as appropriate, will be shown on roll: “Ckd. 
 
 $-(amt.), per req. of -(name of officer making req.)-(date), 
 
 for trans. $-(amt.), Req. No. - (points between which trans. was 
 
 furnished), berth $-(amt.). Req. No. -, lodging $-(amt.), sub¬ 
 sistence $-(amt.), transfers $-(amt). Travel commenced -- 
 
 (date)-.” 
 
 1001 
 
30-52 
 
 MAEINE CORPS MANUAL 
 
 iz) Travel alloivance on extension of enlistment .—Where enlisted men 
 
 are entitled to travel allowance on extension of enlistment “Ext. enl. for- 
 
 years to -(date of termination) 1st Ext. Ser. at - when orig. enl. 
 
 exp. Acc. for enl. at -. Cr. trav. allow, fr. - to -, - 
 
 miles at 5 cents per mile $- 
 
 SERVICE-RECOED BOOKS 
 
 30-53 
 
 (1) Entry of pay data in service-record books.—Commanding officers 
 of marines ashore and afloat charged with the keeping of the service- 
 record book of any marine will immediately after the payment of 
 each monthly pay roll cause to be entered and verified without delay, 
 in the space provided in the service-record book, a record of the 
 payment or settlement as shown by the pay roll as audited and settled 
 by the paymaster concerned, entering balance “Overpaid” or “Un¬ 
 paid” if any; and if none, entering by means of stamp the words 
 “Paid in full” through the space provided for the entering of such 
 balances. 
 
 (2) At the time of the transfer of an enlisted man whose pay-ac¬ 
 count record, as shown in the service-record book, stands overpaid or 
 due and unpaid at date of last settlement, care will be taken to see 
 that such balances agree with the pay roll upon which such settle¬ 
 ment appears. If correct, the entry (in figures only) will be initialed 
 in the opposite space by the commanding officer having charge of the 
 record. If not correct, proper correction will be made in the figures 
 and immediately on the line following an entry will be made thus; 
 
 “Corrected to read—Overpaid - dollars,” or “Corrected to 
 
 read—Due and unpaid-dollars,” as the case may be, writing 
 
 such amount in words, this entry to be signed by the commanding 
 officer concerned. 
 
 30-54 
 
 Transfers.—When a marine is transferred from one station to 
 another his service-record book should, under the proper headings, 
 contain the dates of promotions and reductions, with the reasons 
 for the latter; the dates of beginning and ending of any special 
 details, as cook or messman; the record of last settlement or payment 
 of the marine, including balances, if any, as shown by the last pay 
 roll audited and settled by the officer carrying the accounts of ship or 
 station; and a complete record of all matters affecting his pay. (See 
 art. 4-10 (1).) 
 
 30-55 
 
 - Checkages.—In taking up accounts from the service-record book 
 of men who join by transfer, the book should be examined for post¬ 
 exchange checkages and other checkages pending. These checkages 
 must be made on current rolls if subsequent to date of last settlement. 
 
 1002 
 
PAY ROLLS 
 
 30-56 
 
 30-56 
 
 Where balances are shown care should be taken at the time of trans¬ 
 fer to see that such balances agree with the pay roll upon which 
 last settlement appears. If transfer occurs after submission of the 
 pay roll but before settlement is made, the amount stated for pay¬ 
 ment should be shown in the service-record book as “Due and un¬ 
 paid,” and in event that an error is developed upon the disbursing 
 officer’s audit of the roll in any balance overpaid or unpaid, so noted 
 in the service-record book, the disbursing officer concerned should 
 immediately, upon being informed of the transfer, request a checkage 
 or credit of the necessary amount properly to adjust the error in 
 question. 
 
 30-57 
 
 Deposit account.—The entries under the heading “Deposit account” 
 in the service-record books should be made by marine officers, com¬ 
 manding, or noncommissioned officers in charge of the post or 
 detachment. 
 
 30-58 
 
 Entry of court-martial checkages.—All the necessary information 
 pertaining to court-martial checkages will be entered in the service- 
 record book in the space provided for that purpose. 
 
 30-59 
 
 In cases where men join the command and the date of last settle¬ 
 ment in the service-record books is so remote as to make it appear that 
 a settlement had actually been made subsequent to the date shown in 
 the book the commanding officer should immediately take steps to 
 ascertain the correct date of settlement. 
 
 30-60 
 
 In the event of the loss of the service-record book of any man en 
 route between ships or stations on transfer, the commanding officer 
 of the post or detachment where the marine joins will immediately 
 ^PP^y man’s previous commanding officer for the data neces¬ 
 
 sary to take up properly the account on his rolls. In the meantime 
 (while awaiting thi^ information) the man’s name will be taken up 
 on each roll rendered, subsequent to his joining, with the following 
 notation under “Kemarks”: “No account received application made 
 therefor_(date), 19__.” 
 
 1003 
 
30-61 
 
 MAKINE CORPS MANUAL 
 
 30-61 
 
 Men who are stated on pay rolls for pay and are transferred before 
 payment of command will be given full credit for such pay in the 
 space provided for “Pay account record” in the service-record book, 
 less any amount they may have requested credited to their deposit 
 accounts, or deducted in favor of the post exchange, proper alteration 
 being made at the time of transfer on memorandum rolls. 
 
 30-62 to 31-0 
 
 1004 
 
< 
 
 Chapter 31 
 
 GENERAL ACCOUNTING OFFICE 
 
 31-1 
 
 Establishment.—“There is created an establishment of the Govern¬ 
 ment to be known as the General Accounting Office, which shall be 
 independent of the executive departments and under the control and 
 direction of the Comptroller General of the United States” (31 
 U. S. C. 41). 
 
 31-2 
 
 “All powers and duties now conferred or imposed by law upon the 
 Comptroller of the Treasury or the six auditors of the Treasury 
 Department * * * shall, so far as not inconsistent with this Act, 
 
 be vested in and imposed upon the General Accounting Office and be 
 exercised without direction from any other officer. The balances cer¬ 
 tified by the Comptroller General shall be final and conclusive upon 
 the executive branch of the Government. The revision by the Comp¬ 
 troller General of settlements made by the six auditors shall be dis¬ 
 continued, except as to settlements made before July 1, 1921” (31 
 U. S. C. 44). 
 
 31-3 
 
 Duties of General Accounting Office.—The General Accounting Office, 
 Audit Division, shall receive and examine all accounts relating to 
 the Marine Corps, and all other business within the jurisdiction of 
 the Department of the Navy^ and certify the balances arising thereon 
 to the Division of Bookkeeping and Warrants, and send forthwith a 
 copy of each certificate to the Secretary of the Navy. The General 
 Accounting Office, Audit Division, may suspend items in an account 
 in order to obtain further evidence or explanation necessary to their 
 settlement. The balances certified by the General Accounting Office, 
 Audit Division, upon the settlement of public accounts shall be final 
 and conclusive upon the executive branch of the Government, except 
 that any person whose accounts may have been settled or the head 
 of the executive department to which the account pertains may within 
 a year obtain a revision of said settlement by the Comptroller Gen¬ 
 eral of the United States. Any person accepting payment under 
 settlement by the General Accounting Office, Audit Division, shall be 
 thereby precluded from obtaining a revision of such settlement as to 
 any items upon which payment is accepted (31 U. S. C. 72, 74). 
 
 1005 
 
31-4 
 
 MAHINE COUPS MANUAL ' 
 
 31-4 
 
 Exceptions.—After examination of a disbursing officer’s account the 
 General Accounting Office advises him of any differences by a “Notice 
 of exception” setting forth wherein a voucher is deemed deficient. 
 The “Exceptions” are usually for explanation or more evidence in 
 order that the voucher may be passed for credit. The explanation ,or 
 evidence may be supplemented by argument, when furnished; or, the 
 “Exception” may be appealed to the Comptroller General for review, 
 through the Paymaster or the Quartermaster, as appropriate. Keplies 
 to notices of exceptions will be made in accordance with the provisions 
 of General Accounting Office General Regulation No. 93, dated March 
 1,1940, published in 19 Comp. Gen. 1048. [C. M. C. M. 3.] 
 
 31-5 
 
 (1) Disallowances are exceptions which have not been removed. 
 They usually appear on a statement of difference issued at certain 
 intervals by the General Accounting Office. Their removal may be 
 effected by (1) appeal to the Comptroller General; (2) claim in the 
 Court of Claims (28 U. S. C. 250); (3) by the Secretary of the Navy 
 where the loss or deficiency was incurred in line of duty and without 
 fault or negligence on the part of the disbursing officer, under the Act 
 of July 11, 1919 (31 U. S. C. 105); (4) by the disbursing officer mak¬ 
 ing good such amounts from his personal funds, which he is required 
 to do if the disallowances are not removable by any other method. 
 
 (2) A deposit by an officer to the credit of the Treasurer of the 
 United States at the request of an auditor of an amount of pay dis¬ 
 allowed by the latter, and a covering of the same into the Treasury, 
 does not amount to a voluntary payment and does not preclude the 
 officer from an appeal to the Comptroller of the Treasury from the 
 settlement of the auditor (19 Comp. Dec. 372). 
 
 31-6 
 
 Application to the Comptroller General of the United States, under 
 the Act approved July 31,1894 (31 U. S. C. 74), for his decision upon 
 any question involving a prospective payment, shall be forwarded 
 through the Paymaster or the Quartermaster to the Navy Department 
 for transmittal to that officer. 
 
 31-7 
 
 Accounts pending before auditor.—“The Comptroller of the Treasury 
 is not authorized to render decisions to disbursing officers upon ques¬ 
 tions of law pertaining to payments which have been made by them, 
 which are items in accounts pending before the auditor” (5 Comp. 
 Dec. 727). 
 
 1006 
 
GENERAL, ACCOUNTING OFFICE 
 
 31-8 
 
 31-8 
 
 Court of Claims.—Action may be brought in the United States Court 
 of Claims for recovery of funds made good in accordance with dis¬ 
 allowances which the Comptroller General of the United States has 
 refused to remove. 
 
 31-9 
 
 Reopening decisions.—“A Comptroller can reopen the decisions of 
 his predecessors only for fraud, mistake in matters of fact arising 
 from errors in calculation, or newly discovered material evidence” 
 (Bu. Memo. 152, p. 2819; Comp. Dec. Sept. 30, 1913). 
 
 31-10 
 
 Payment of doubtful claim.—^A disbursing officer who pays a claim 
 about which there may be any doubt without availing himself of 
 the Comptroller’s ruling, which, whether right or wrong, protects 
 the officer fully, can have no just ground for relief (4 Comp. Dec. 3). 
 
 31-11 
 
 When disbursing officer or department head requests decision.—A dis¬ 
 bursing officer is entitled to ask a decision when the question he pre¬ 
 sents is involved in an account which he has, by general or special 
 instruction, been directed to pay. When the expense has not yet 
 been incurred, but the decision of the Comptroller General of the 
 United States is desired for the guidance of the department in the 
 use of its appropriations, the question upon which a decision is 
 desired should be submitted by the head of the department (1 Comp. 
 Dec. 500). 
 
 31-12 
 
 Hypothetical cases.—“The Comptroller General of the United 
 States would not be justified * * * to render a decision upon a 
 
 hypothetical case involving only a question of law, and his decision 
 of such a question would not be official if rendered, and would afford 
 no legal protection to a disbursing officer making payment under it” 
 (Comp. Dec. Feb. 16, 1903). 
 
 31-13 
 
 Information to be given in requests for decision.—“To enable the 
 Comptroller of the Treasury to render to disbursing officers or the 
 head of any executive department, or other establishment not under 
 any of the executive departments, advance decisions upon any ques¬ 
 tion involving a payment to be made by them or under them under 
 section 8 of the act of July 31, 1894 (28 Stat. 208), there should be 
 
 1007 
 
31-13 
 
 MAKINE CORPS' MANUAL 
 
 submitted to him not only the account presented for payment but 
 all material facts and evidence necessary to support the same. The 
 person submitting the request for decision should in all cases indi¬ 
 cate the particular point or question upon which the decision is 
 desired” (18 Comp. Dec. 457). 
 
 31-14 
 
 “An advance decision by the Comptroller of the Treasury determines 
 only questions of law, not of fact, the conclusion of law being predi¬ 
 cated, for the purposes of the decision, upon an assumed state of 
 facts” (22 Comp. Dec. 421). 
 
 31-15 
 
 “The jurisdiction of the Comptroller of the Treasury to decide ques¬ 
 tions submitted by heads of departments is limited to matters in¬ 
 volving payments to be made by them or under their authority, and 
 does not extend to the decision of questions involving collections to 
 be made and damages alleged to be due the Government from a 
 telegraph company” (22 Comp. Dec. 324). 
 
 31-16 
 
 Disallowances repaid by disbursing officers.—If a disbursing officer 
 of the Government has repaid to the Government an amount dis¬ 
 allowed by the auditor, the comptroller has no authority to consider 
 the item, as same is not an outstanding difference. Such disbursing 
 officer, however, has authority to submit a claim for the amount so 
 checked to the auditor, and, if dissatisfied with that officer’s action, 
 to appeal to the comptroller within 1 year, provided he does not 
 accept payment of the amount allowed by the auditor as to any item 
 on which he desired revision (Appeal No. 19063; decision by Asst. 
 Comptroller Mitchell, Aug. 18, 1911). 
 
 31-17 
 
 Disallowances refunded to disbursing officer.—After an amount dis¬ 
 allowed in a disbursing officer’s account has been refunded to him by 
 the person to whom payment was made, the disbursing officer has no 
 such interest as will authorize an appeal from the settlement of the 
 auditor as to said disallowances (7 Comp. Dec. 666). 
 
 31-18 
 
 Bound volumes of decisions.—Each regularly established office of the 
 Paymaster and Quartermaster Departments has been furnished with 
 a complete set of bound volumes of decisions of the Comptroller of 
 the Treasury and the Comptroller General of the United States, and 
 
 1008 
 
GENERAL ACCOUNTING OFFICE 
 
 31-18 
 
 additional volumes will be furnished from time to time as they 
 are published; these sets should not be taken from the office upon 
 transfer but should be left as a part of the permanent records of 
 that office. 
 
 31-19 
 
 Approval of blank forms for the keeping and rendering of public 
 accounts must be obtained from the Comptroller General before 
 adoption, and disbursing officers desiring any change made in such 
 forms should submit a sample in duplicate of the form, amended as 
 desired, to the Paymaster or Quartermaster, as appropriate, who 
 will, if he deems proper, submit same to the Comptroller General for 
 his approval. 
 
 31-20 
 
 ‘‘An adverse advance decision rendered by the Comptroller General 
 on the request of the head of an executive department with respect 
 to a claim and based on an assumed statement of facts, does not 
 affect the right of the claimant to have his claim settled by the 
 accounting officers of the Treasury Department on the actual facts 
 as they may be shown to exist, and the executive department con¬ 
 cerned should, in the interest of the Government, refer the claim 
 for settlement to the proper auditor of the Treasury Department 
 inunediately after the rendering of such decision when all the evi¬ 
 dence with respect to the claim is readily available” (23 Comp. Dec. 
 723). 
 
 31-21 
 
 The action of an auditor on a particular item included in a settle¬ 
 ment by him is subject to revision by the comptroller under and in 
 accordance with the conditions of the act of July 31,1894 (31 U. S. C. 
 74); and such an item cannot be made the basis of a new or supple¬ 
 mental claim for settlement by the auditor, notwithstanding the fact 
 that the action of the auditor with respect to that item in the original 
 settlement was based on a misapprehension of the facts (23 Comp- 
 Dec. 379). 
 
 31-22 
 
 (1) Refund of an amount disallowed cannot be demanded of a 
 claimant before revision by the comptroller unless the auditor’s ac¬ 
 tion is accepted as final (24 Comp. Dec. 96). 
 
 (2) The action of a claimant in refunding an amount disallowed 
 by an auditor, although under protest and reserving the right of 
 appeal, precludes a revision of the account by the Comptroller of the 
 Treasury (24 Comp. Dec. 109). 
 
 1009 
 
31-23 
 
 MARINE CORPS MANUAL 
 
 31-23 
 
 Request for rehearing—new evidence required.—When a claimant 
 for reimbursement under the act of March 3, 1885 (23 Stat. 350), of 
 the value of property lost in the military service failed to submit with 
 his application sufficient evidence to establish his claim, and after re¬ 
 course to the courts applied to the comptroller for rehearing, accom¬ 
 panying said application with evidence which was in his possession 
 but not presented at the time of his original application, such evidence 
 is not newly discovered and does not authorize a reopening of the case 
 (26 Comp. Dec. 53). 
 
 31-24 
 
 As there is no authority of law for any payment under an auditor’s 
 settlement otherwise than in full satisfaction of the item or items 
 upon which such payment is made, a claimant who accepts payment 
 under an auditor’s settlement cannot, by entering formal protest 
 against the sufficiency of the payment and stating that the amount 
 received will be applied as partial payment, preserve his right to have 
 the settlement revised by the Comptroller of the Treasury within 1 
 year, under section 8 of the act of July 31, 1894 (28 Stat. 208), as 
 though he had not accepted payment (27 Comp. Dec. 682). 
 
 31-25 to 32-0 
 
 1010 
 
INDEX 
 
 A 
 
 Article 
 
 Abbreviations, authorized......... 1-64 
 
 Absence; 
 
 sickness or disease resulting from intemperance, etc., because of: 
 
 act of May 17, 1926....... 28-3(1) 
 
 finding as to, conclusive__*.... 28-3 (9) 
 
 period and cause of, determining....28-3 (1), sec. 3 
 
 personal expenses during, $6 per month.......28-3 (1), (2), (3) 
 
 service-record book, entry in case of...... 28-3 (6) 
 
 unauthorized, enlisted men: 
 
 arrest and conviction by civil authorities while on furlough.... 28-1 (8) 
 
 checkage for (see Checkages, also Pay, miscellaneous). 
 
 determination of, administratively..:. 28-1 (18) 
 
 February 28th and 29th_______ 28-1 (5) 
 
 Navy Regulations, exclusively applicable to; exception, marines detached for service with 
 
 Army.. 28-1 (1) 
 
 periods of, computing— 
 
 calendar month...... 28-1(3) 
 
 connected, 24 hours or more....... 28-1 (2) 
 
 date of commencement, date of conclusion..28-1 (2) 
 
 disconnected, less than 24 hours, not checked...28-1 (2) 
 
 termination of........ 28-1 (7) 
 
 thirty-first of month...... 28-1 U) 
 
 time lost by, definition of.... 28-1 (15) 
 
 trial for, by general court martial, service-record book to accompany. 7-1 (6) 
 
 unavoidable, excused........ 28-1 (2) 
 
 unauthorized, officers: 
 
 misconduct, report in case of violation of General Order 20, 1935__ 28-3 (5) 
 
 pay and allowances, forfeiture of, during; exceeding 3 months, dropping from rolls for. 28-1 (16), (17) 
 without leave and over leave, care in stating details of, on court-martial memoranda; loss of pay, 
 
 notation of; controlling time for....... 7-19 
 
 Abstract of allotment checkages. 23-31 
 
 “Abstract of clothing issued,” (see Clothing, accounting). 
 
 Abstract of Sales: 
 
 forwarding monthly. 17-161 
 
 preparing. Marine Corps price list of clothing to be used.... 17-12 
 
 wholesale cuts of meat to be shown on..... 14-65 (5) 
 
 Accident: 
 
 motor vehicle, reports, investigation, statements of fact, claims for damages....21-42 
 
 aviation... 26-5 
 
 Accountability and responsibility (see Public property). 
 
 Accountability for subsistence stores (see Subsistence stores, accountability for). 
 
 Accountable officers: 
 
 articles lost by subordinate... 17-6 (1) 
 
 change of, turning over property; receipts; procedure..... 17-14 to 17-18 
 
 check papers, balances, vouchers, etc., duty to......17-162 
 
 clothing for issue, procuring from post quartermaster... 16-2 
 
 delegating responsibility to assistant or enlisted man........ 17-6 (1) 
 
 enlisted men— 
 
 detailing as assistants to........... 17-7 
 
 to be held to strict responsibility by, for public property in their charge.. 17-5 (2) 
 
 one at each post or station_____ 17-3 (1) 
 
 orders and regulations, to familiarize selves with.... 17-3 (2) 
 
 property: 
 
 inventory of unverified, by relieving officer.. 17-16 (2) 
 
 lost or damaged, request for survey of........ 17-15 (2) 
 
 not verified, qualified receipt in case of..... 17-16 (1) 
 
 receipt for— 
 
 combination invoice and receipt..... 17-14 (2) 
 
 form of....17-18 
 
 refusal to receipt for, procedure in case of....17-17 
 
 security and issues of, duty as to....... 17-5 (3) 
 
 separation from, for which they are accountable, procedure in case of.. 17-8 
 
 turning over, upon being relieved.... 17-14 (1) 
 
 verification of..:........ 17-15 (1) 
 
 property and equipment in hands of deceased person at time of death, duty of, as to.. 3-7 
 
 receipts of deceased persons, procedure in case of... 3-7 (2) 
 
 sales, proceeds of, disposal of, by... 17-89 
 
 1011 
 
INDEX 
 
 Article 
 
 Accounting, utilities, cost of; forms for...... 20-4 
 
 Accounts (see also Pay rolls): 
 
 accountable person’s settlement of, in case of failure to make returns promptly_ 17-2 
 
 enlisted men’s, closing, upon bad-conduct discharge--- . 3-18 
 
 general-court-martial prisoners’ (see also Pay and allowances, enlisted men)__25-26 
 
 Accounts and accounting. Navy___ 28-33 to 28-37 
 
 Accounts and returns. Quartermaster Department (see also Property account)_ 17-137 to 17-168 
 
 Accouterments (see Arms and accouterments). 
 
 “Active duty,” construed...... 24-25 I (a) 
 
 Acts of Congress: 
 
 August 29, 1916 (grades of marine gunner and quartermaster clerk established)_24-15 
 
 June 10, 1922 (pay, officers)......... 24-1 
 
 June 10,1926 (pay, commissioned warrant officers)______ 24-11 
 
 June 10, 1926 (grade of pay clerk established)._____24-15 
 
 Additional pay for aviation (see Pay, additional, for aviation). 
 
 Address: 
 
 Commandant of the Marine Corps and departments.... 9-37 
 
 enlisted men’s: 
 
 discharged, report of_________ 3-28 
 
 officers’, on leave or delay; retired_____ 10-26 
 
 Advertising (see Kecruiting; also Supplies and services, proposals). 
 
 Allotments: 
 
 abstract of checkages, form for............ 23-31 
 
 afloat: 
 
 approval of____ 27-8 (1) 
 
 forms for, custody of; furnishing requisitions for..27-8(2), (3) 
 
 allottee: 
 
 decease of, returned to ^antor_______ 27-27 (2) 
 
 failure to cash check prior to dishonorable discharge of grantor___ 27-27 (6) 
 
 insanity of, effects revocation of_______ 27-27 (8) 
 
 name erroneously stated on checks.________ 27-27 (5) 
 
 amount of, restrictions on_________ 27-2 (1) (a) 
 
 charging, monthly or semi-monthly; on transfer________27-21 
 
 checkage on pay roll_________27-20 
 
 copies of, disposition of_______ 27-9 
 
 checkages for: 
 
 abstract of_________23-31 
 
 against money due or subsequent pay, in case of nonpay status under O. O. 20, 1935 _ 28-27 (5) 
 
 notation of_________.:..24-98 
 
 payment of Government insurance premium.. 28-22,23,27 
 
 deserter’s, stoppage of (see stoppage, post.) 
 duration of: 
 limited- 
 
 commissioned or warrant officers, temporary..... 27-3 (2) 
 
 enlisted men_______ 27-3 (1) 
 
 reserve officers on active duty......... 27-3 (2) 
 
 unlimited- 
 
 commissioned or warrant officers, and members of Navy Nurse Corps (female) perma¬ 
 nent, on active list....._____ 27-3 (2) 
 
 retired personnel not on active list, and transferred members of Fleet Marine Corps 
 
 Reserve___ 27-2 (4) 
 
 erroneous payment of, through negligence, responsible officer pecuniarily liable....27-26 
 
 forfeiture of, in case of desertion of grantor.......... 27-27 (7) 
 
 forwarding to the Paymaster........ 27-9 
 
 grantor: 
 
 captured by the enemy, payment not stopped thereby...____ 27-24 (1) 
 
 confined by sentence of general court martial, to be stopped in case of___ 27-13 
 
 decease of— 
 
 become part of estate...... 27-27 (1) 
 
 overpayments in case of_______ 27-27 (3) 
 
 payments to bank or savings institutions______ 27-27 (4) 
 
 desertion of, forfeits________ 27-27 (7) 
 
 desertion reported, stopped on account of, new allotment upon acquittal_ 27-4 (10) 
 
 enlisted men transferred- 
 
 foreign station, to or from, disposition of allotment card; payments en route, entries of 27-10 (2) 
 
 form of transfer of allotment......... 27-10 (1) 
 
 further transfer_______ 27-10 (3) 
 
 ship or station, copy of report of transfer to pay officer of__ 27-10 (4) 
 
 loss of all pay by, forfeits..... 27-27 (9) 
 
 handling, general regulations concerning_________ 27-1 
 
 insurance. Government: 
 
 precedence of........25-22 
 
 premium on— 
 
 checkage for, precedence of; stoppage of, by sentence to confinement... 28-22 (5) (6); 28-27 (3) 
 payment of— 
 
 in advance............28-23 
 
 procedure, registering, stoppage, etc......28-22 
 
 [C. M. C. M. 3 .] 
 
 1012 
 
INDEX 
 
 Allotments—Continued. 
 
 insurance, Government—continued. Article 
 
 reduction of, allotment reregistered in case of.______28-24 
 
 sentences to loss of pay, not affected by; exception_____ 27-12; 25-22 
 
 in time of war, indefinite extension; certificate in case of..... 27-24 (2) 
 
 Navy personnel, grants by, forwarding: stoppage of_________ 27-28 
 
 number of, restrictions on____________27-2 (2) 
 
 officer, retirement of, on.__________ 27-25 
 
 ■ officer transferred, record of allotment to be entered on transfer pay account......27-10 (5) 
 
 “Pay,” for purposes of____ 2/-2 (1) (b) 
 
 payment of: 
 
 date checks placed in mail_______27-22 
 
 first, date of.__________ 27-7 
 
 preparation of; forms for; contents; submitting, etc......... 27-4 
 
 purpose of: 
 
 certificate as to_________27-2 (3) 
 
 “ Government insurance. National Service Life Insurance, United States Savings Bonds, 
 
 Postal Savings, Navy Relief Society______ 27-5 
 
 records of, for use in cases of official nature only..____27-4 (8) 
 
 restrictions on_____ 27-2 
 
 service-record books, description of, in..---- 10-71; 27-6; 27-8 (1) 
 
 stoppage: 
 absence— 
 
 en route, of a member of detachment being transferred___ 25-65 (3) 
 
 without leave_______ 28-27 (4) 
 
 address of payee________27-17 
 
 cause of, entering___________lfi-71 (2) 
 
 death_________ 28-27 (2) 
 
 death, desertion, forfeiture of pay, etc., of grantor_27-11 
 
 death, desertion, or absence of grantor, data to be given in case of; notice to the Paymaster.. 27-18; 
 
 27-19 
 
 deserter’s________25-67 
 
 discharge-------- 28-27 (1) 
 
 dispatch, data to be given in_____27-18 
 
 enlisted man, discharged prior to expiration of enlistment at distant station_ 27-14 
 
 expiration by limitation, no stop notice required in case of_____ 27-16 
 
 Fleet Reserve, member of, release from active duty____27-25 
 
 insurance. Government, or National Service Life_..... 27-15 (4), (5) 
 
 method, mail or dispatch________27-15 (1), (2), (3) 
 
 Navy Nurse Corps, member of, on retirement_____27-25 
 
 Navy personnel_ 27-28 (2) 
 
 officer, retirement of_______27-25 
 
 request for— 
 
 date it should reach the Paymaster___27-14 
 
 not acknowledged, duty and liability of disbursing officer___ 27-26 (3) 
 
 retirement, upon_ 27-25 
 
 sentence of confinement (Government insurance premium)__ 28-27 (3) 
 
 Allowances (See also Subsistence; Transportation; Quarters). 
 
 Allowances, Enlisted Men (see Pay and Allowances, enlisted men). 
 
 Allowances, officers; 
 
 “active duty,” construed--- 24-25 I (a) 
 
 assignment to quarters terminated, no allowance accrues on date of_2-33 (1) 
 
 “competent superior authority,” construed_.'_ 24-25 I (e) 
 
 dependent father and/or mother of, for____ 24-42 (1) 
 
 dependents: 
 
 claiming allowances for.._____24-42 
 
 declaration of; “none claimed” not to be used.......24-44 
 
 with____________ 24-28 (1) 
 
 without; on field or sea duty..______ 24-28 (2) 
 
 “dependents” defined and construed ___ 24-25 I (/); 24-41 
 
 detached, date allowance last credited to be endorsed on transfer pay accounts... 24-33 (2) 
 
 differences in, crediting, on voucher or pay roll_____ 28-12 
 
 divorced........ 24-42 (4) 
 
 “field duty,” construed________ 24-25 I (b) 
 
 leave, excess, while on, not entitled to_______24-77 
 
 mileage (see mileage), privately owned motor vehicle___ 16-12 (3) 
 
 quarters (see Quarters, officers). 
 
 payment of............. 24-25 III 
 
 “permanent station,” construed........ 24-25 I (d); 24-27 (2) 
 
 regulations............ 24-25 
 
 rental: 
 
 absence— 
 
 with leave, quarters occupied or available for officer, not entitled to allowance for period 
 
 of; nor where quarters were undergoing repairs...... 24-45 (4), (5) 
 
 without leave, or in excess of authorized leave, periods of, not entitled to allowance for.. 24-29 
 
 authorized. Act of June 16, 1942......... 24-21 
 
 basis, 30-day month........24-24 
 
 [C. M. C. M. 1 and 3.] 
 
 1013 
 
INDEX 
 
 Allowances, officers—Continued. 
 
 rental—continued. Article 
 
 payment of, regardless of indebtedness; exception.. 28-7 
 
 table of, with and without dependents......... 24-22 
 
 unauthorized— 
 
 annulment of marriage........ 24-45 (6) 
 
 when in quarters, or in field..........24-26 
 
 Reserve, undergoing training... 24-46 
 
 "see duty,” construed..... 24-25 I (c); 24-27 (1) 
 
 subsistence: 
 
 basis of; table of......... 24-51 
 
 contingent on question of dependents, not duty status..... 24-53 (4) 
 
 crediting, basis of, crossing 180th meridian, computing____ 24-53 (2) 
 
 Navy Hospital......... 24-100 (1) 
 
 pay status, when in, entitled to........ 24-53 (1) 
 
 payment of, regardless of indebtedness; exception..... 28-7 
 
 rate of, fixed. 24-52 
 
 travel status, continues while in......... 24-53 (3) 
 
 under arrest, awaiting trial....... 24-53 (5) 
 
 tableware, kitchen utensils, etc... 17-80 
 
 travel: 
 
 discharged— 
 
 at place of appointment, constitutes discharge at place of residence... 24-85 (2) 
 
 except by way of punishment, to place of residence....... 24-84 (1) 
 
 honorably, having resigned, not entitled to...... 24-85 (1) 
 
 sea travel. United States to certain possessions, regarded as land traveL___ 24-84 (2) 
 
 traveling expenses (sec Traveling expenses). 
 
 vouchers for... 24-47 
 
 widower________ 24-42 (4) 
 
 AUowanccs, subsistence (See Subsistence; also subsistence, this title). 
 
 American Red Cross, utilities, furnishing to.. 20-36 (2) 
 
 Ammunition (See Arms and accouterments). 
 
 Animals: 
 
 Ijat Officers’ mounts: 
 
 ^ forage for; while using public mounts.21-9; 21-12; 21-13; 21-14 
 
 ^ furnishing at own expense, field officers...21-13 
 
 ^ ^ hire of. 21-13 
 
 i shelter...21-15 
 
 L I stabling and care of..........21-14 (2) 
 
 ^ transportation of (see Transportation, mounts). 
 
 f veterinary supplies, services, etc. 21-5 
 
 public: 
 
 deceased, dropping from accounts; board of survey. 21-4 
 
 descriptive book... 21-1 
 
 descriptive cards. 21-2 
 
 forage. 21-6 
 
 inspection of.. 21-10 
 
 procurement and expenditure of. 21-8 
 
 salt ration... 21-7 
 
 horses— 
 
 alteration of tails or manes... 21-3 
 
 equipment of, for issue to company officers.21-16 
 
 furnishing for mounted officers; for company officers..21-12; 21-14 
 
 hiring for mounted officers; for company officers..21-13 
 
 veterinary supplies; services, etc. 21-5 
 
 Appointments: 
 
 enlisted men to Naval Academy. 6-21 
 
 noncommissioned officers...6-25; 6-26 
 
 second lieutenants (see Officers, second lieutenants)... 2-1 
 
 Arms and accouterments: 
 accouterments, marking: 
 
 issued on temporary memorandum receipts, not to be marked.17-100 (4) 
 
 issued to individuals......17-100 (1), (2) 
 
 Marine Corps Reserve, issued to.. 17-100 (5) 
 
 reissued.....17-100 (3) 
 
 Ammunition: 
 
 allowances.. 5-25 
 
 amount kept on hand......17-97 
 
 care and handling of; destruction of.... 17-123 
 
 effect of firing, on small arms........ 5-64 (1) (b) 
 
 marine detachments on board ship, supplying with...... 17-98 
 
 naval ordnance, disposition of.........17-123 (3) 
 
 purposes for which expendable........17-78 (4) 
 
 reserve of, maintaining_________17-97 
 
 survey of........17-123 (3) 
 
 unauthorized expenditure of, chargeable to person responsible therefor..17-78 (4) 
 
 cartridge cases, empty, and brass clips...17-99 
 
 grenades, rifle, firing of... 6-68 
 
 1014 
 
 [C. M. C. M. 1 and 3.] 
 
INDEX 
 
 Arms and accouterments—Continued. Article 
 
 pistols, security of; issued, responsibility for.17-41 (4) 
 
 requisitions for..17-96 
 
 rifle: 
 
 barrel defects; partially developed pits in, not to be issued.....6-61; 5-62 (2) 
 
 bolt defects.....5-62 (3) 
 
 constitutes principal arm for all units and posts; use of, may be required for all enlisted men 
 
 (except Marine Band)..... 26-134 (1), (2) 
 
 inspection, daily routine...5-4 (2) (b) 
 
 inspections of........ 5-61 to 5-64 
 
 numbers, serial, record to be kept; entry of, in service-record book.17-101; 17-108 
 
 , service, definition of.. 6-33 (3) 
 
 stock defects......6-62 (4) 
 
 survey of; inspection upon......6-63 (6) 
 
 unserviceable, not to be issued; repossessed, taking up on property accoimt.17-109 (2) 
 
 rifles, pistols, guns, etc.: 
 
 record of serial numbers in numerical order, to be kept...17-101 
 
 survey of........17-43 (5), 17-66 
 
 ship’s detachments’ (see Marine detachments aboard ships), to be in good condition.17-19 
 
 small arms; 
 
 ammunition, effect of firing, on.....6-64 (1) (6) 
 
 care, cleaning, and inspection of, on rifle ranges; in barracks and in the field; not in the hands 
 
 of personnel, responsibility for....... 5-64 
 
 inspection, care of, and cleaning, importance of, responsibility for; regulations and instruc¬ 
 tions as to.........5-61; 5-62 to 5-64 
 
 surplus and obsolete, to be reported.....17-50 
 
 inspection of, upon turning in.......6-63 (4) 
 
 issue of, witnessing; cleaning bore prior to......5-63 (1) 
 
 protection with oil or grease........6-64 (1) (e) 
 
 stocks, care and preservation of.....6-64 (5) 
 
 Army: 
 
 Marines serving with: 
 
 Army post or school, request for transportation.........16-165 
 
 discipline of............7-1 (2); 28-1 (1) 
 
 hospital, marine patients in.......... 24-100 (5) 
 
 rations, furnishing; payment for, cash or check.........14-11 
 
 requisitions for supplies, transportation, etc..... 17-30 
 
 table of distances, use of_____ 24-120 (1) 
 
 Army Reg;ulations, prescribed training contained in, when applicable to Marine Corps..6-2 (1) 
 
 Army subsistence stores (see Subsistence, returns, Army subsistence stores). 
 
 Army transports: 
 
 command of marines on, (a) regularly organized units, (b) not regularly organized units.... 1-6 
 
 enlisted men traveling on, liable to share of guard and police duty......16-163 
 
 marine personnel and dependents traveling on; Army regulations__16-121; 16-162 
 
 quarters and subsistence of marines traveling on duty on; certificates of rations drawn; settlement 
 
 of bills; voucher forms, etc_____ 14-8 
 
 rations and subsistence, commutation of, not permitted to enlisted men traveling on, on duty 
 
 imder orders; on furlough..........14-105 
 
 transfers by (see Transfers, Army transports). 
 
 Athletic apparatus, procurement and supply of..._______17-13 
 
 Attachments, not enforceable against public money in hands of disbursing oflScers--28-8 (2) 
 
 Automobiles (see Motor vehicles). 
 
 Aviation, accidents to personnel of... 26-5 
 
 Aviation cadets (see Marine Corps Reserve). 
 
 Aviation, Division of: 
 
 administration..............1-71 (4) 
 
 changing existing functions of any other department, etc., aviation instructions not to be con¬ 
 strued as...........1-71 (6) 
 
 Director of Aviation, duties of.........1-71 (b) 
 
 Manual of Bureau of Aeronautics, subject to the provisions of......1-71 (2) 
 
 organization........1-71 (1) 
 
 personnel of, transfer,of, to or from; duties, other than those pertaining to aviation, not to be 
 assigned to.....1-71 (3) 
 
 B 
 
 Baggage and effects, transportation of (see Transportation). 
 
 Bakers, allowance of, table of.....1-31 (2) 
 
 Band and field music instruments.....17-114 
 
 Instrumentation: 
 
 additional— 
 
 for drum and bugle corps...... 17-114 (3) (c) 
 
 for leader and for post bands at Quantico and San Diego...17-114 (3) (a) (b) 
 
 band schools.....17-114 (4) 
 
 field music schools........17-114 (5) 
 
 Marino Corps Bands.......17-114 (3) 
 
 requisitioning, surveying, repairing, etc.....17-114 (2) 
 
 supplying, upon requisition...17-114 (1) 
 
 [C. M. C. M. 3.] 
 
 1015 
 
INDEX 
 
 Band, Marine Corps (see Marine Corps Band). 
 
 Bands, post: Article 
 
 instrumentation of__________17-114 (3) 
 
 members of, accepting outside engagements___ 1-24 (3) 
 
 Quantico and San Diego, augmentation of__ 17-114 (3) 
 
 Bands, regimental: 
 
 instrumentation of.. 17-114 (3) 
 
 members of, accepting outside engagements___ 1-24 (3) 
 
 Quantico and San Diego, augmentation of, at........17-114 (3) 
 
 Bands, schools for, instrumentation of___ 17-114 (4) 
 
 Barracks (see also Buildings, public): 
 
 alterations, modifications, and additions, authority for___19-1 (1) 
 
 floors and woodwork of, use of concentrated lye on, forbidden_____ 19-6 
 
 Bayonet: 
 
 exercises.........5-2(1) 
 
 Haines Trophy......__ 5-57 
 
 Beneficiary slips_______2-127 
 
 Birth, date and place of, correction of.___ 1-59 
 
 Birthday of the Marine Corps, date of; proclamation to be read on_ 1-55 
 
 Blanco, khaki and white, when to be used____ 17-42 (1) 
 
 Board, informal, to examine into qualifications of incompetent noncommissioned oflicers_6-28 (4) (b) 
 
 Boards, examining (see Promotion). 
 
 Boards of survey (see Public property, survey, boards of)____ 17-53 to 17-79 
 
 Boats... 17-115; 17-116 
 
 accounting for; information to be stated on voucher____17-115 (1) 
 
 articles or parts for, requests for____ 17-115 (2) 
 
 survey of, report of, to be forwarded to the Quartermaster..... 17-71 (3) 
 
 surveys on____________17-116 
 
 surveys on naval, boats. Navy Regulations to govern..____ 17-121 
 
 Bodies, deceased oflBcers and men (see Deceased persons). 
 
 Bonds (see Disbursing officers; Supplies and Services; also Checks, official, duplicate). 
 
 Brevet medal_________ 8-3 
 
 Buildings, private, used as barracks or quarters, inspection of, upon vacating- 19-3 
 
 Buildings, public: 
 
 alterations, modifications, and additions, authorization for_ 19-1 (1) 
 
 local shore development board, submitting recommendations for new buildings to__19-1 (2) 
 
 marine barracks: 
 
 buildings, grounds, and roads located at, including plumbing, heating, and electric systems. 
 
 repairs to and improvements of; minor emergency repairs... 19-2 (1), (2) 
 
 work program, submittal of________19-2 (3) 
 
 new, authorization and recommendations for______ 19-1 (2) 
 
 temporary, authorization and recommendations in case of____ 19-1 (3) 
 
 Burial (see Deceased persons). 
 
 Buttons: 
 
 brass or bronze, uniform, securing, upon discharge for bad conduct, etc...3-30 (1), (2) 
 
 honorable discharge, personnel eligible for; furnishing; duplicate.. 8-16 
 
 Marine Corps Reserve, issue of; when worn..... 8-15 
 
 victory, bronze and silver, personnel eligible for_______ 8-14 
 
 Camps (see Encampments). 
 
 Canada, visiting, on leave or duty_____ 1-18 
 
 Cartridge cases and clips, empty, sale of, precautions to be taken_ 17-99 
 
 Cash (see Public funds; also Transportation, cash for subsistence, lodgings, and transfers; Recrea¬ 
 tion funds; Expeditionary service; Payments). 
 
 Certificate, discharge (see Discharges). 
 
 Certificate of balances (see Public property). 
 
 Certificate of expenditure (see Public property, expendable). 
 
 Change sheets (see Records and reports). 
 
 Changes (see Publications). 
 
 Character, bad, to be given to men discharged as undesirable...... 3-26 
 
 Checkages: 
 
 absence: 
 
 because of sickness or disease resulting from intemperance, etc., computing.28-3 (8) 
 
 imauthorized, enlisted men (see also Pay, miscellaneous, absence, unauthorized), checkage 
 
 for, computing; entry on statement closing account; time lost, definition of.__ 28-1 
 
 adjustments, requests for: 
 
 certification of________28-13 (17) 
 
 disbursing officer, name of, on voucher, pay roll, etc____28-13 (19) 
 
 forwarding______28-13 (15), (16) 
 
 making and signing_______28-13 (13) 
 
 recording of, upon receipt________28-13 (14) 
 
 allotments abstract of..........- 23-31 
 
 authorized, sentence of court-martial or legal regulation-----28-13 (1) 
 
 baggage: 
 
 excess, consent to, for.......... 16-267 
 
 shipment of, men separated from, through own fault____ 16-274 (1) 
 
 cash advanced to enlisted men for subsistence and transfers, method of handling....28-13 (21) 
 
 [C. M. C. M. 3.] 
 
 1016 
 
' INDEX 
 
 Checkages—Continued. Article 
 
 clothing allowance {see also Clothing), excess; no voucher need accompany pay roll... 15-8 (1); 
 
 15-18; 28-13 (20) 
 
 collection of, prior to separation from the service_ ___15-13 (8) 
 
 consent to.-_______-...28-13 (10) 
 
 deserters (see also Discipline, deserters): 
 
 acquitted, transportation expenses to station..... 28-1 (18) 
 
 expenses for apprehension .transportation, and subsistence.. 18-75 (4); 18-76 (1); 25-71 
 
 public property charged to, lost'or damaged, request for checkage of_ 7-7 
 
 subsistence of, in travel status------ 16-71 
 
 enlisted men, absence, unauthorized: 
 
 arrest and conviction by civil authorities while on furlough___ 28-1 (8) 
 
 extra pay—.......28-1 (10) 
 
 period of, 24 hours or more---28-1 (2), (6) 
 
 termination of..........28-1 (7) 
 
 transportation costs— 
 
 returning acquitted deserter to station------28-1 (18) 
 
 travel not on “oflQcial business”_________16-13 
 
 enlisted men on furlough without funds, checkage for subsistence and transportation furnished to. 16-19 
 
 enlistment allowance, at time of discharge___ 25-90 (2) 
 
 general court-martial prisoners------ 25-26 (3) (e) 
 
 installments, monthly----28-13 (12) 
 
 loss of pay, notation of checkage on records of summary court martial and deck courts_25-12 
 
 loss or damage to Government property or for overdrawn clothing, no voucher required in case 
 
 of___-...-....... 28-13 (20) 
 
 Naval hospital, checkage of rations at---- 24-100 (1). (3) 
 
 objection to, procedure in case of----28-13 (11) 
 
 officers’ accoimts, how made on-------28-13 (5) 
 
 “other checkages pending,” entry of, in service-record book______ 28-13 (18) 
 
 pay roll, entry in: 
 
 court-martial checkages. ............30-58 
 
 transportation, lodging, etc _^.....1_30-15 (y) 
 
 post exchange: 
 
 accounts_______25-161 
 
 entry of, in service-record book____30-20 
 
 provisions, sales of.......17-83 (1) (a) 
 
 railroad ticket, additional, replacing lost ticket----- 16-46 
 
 service-record book, noting in-----------4-10 (3) 
 
 stragglers: 
 
 for transportation of, computing______16-64 
 
 in travel status, subsistence of___________ 16-71 
 
 transfer, notation in service-record book, upon.---4-10 (3); 30-20 
 
 transfer, upon examining service-record book for_____ 30-55 
 
 transportation, weekly report of, copy of checkage form to be attached to....16-64 (2) 
 
 Checks and accounts, Philippine_ 22-11 
 
 Checks, individual, expenses of collecting, no allowance to disbursing officer for_22-10 (5) 
 
 Checks, official: 
 
 Accoimting for proceeds, outstanding checks on local banks.... 22-16A 
 
 claim to be made on General Accounting Office.______ 22-16A (2) 
 
 unpaid one full year; list of; stopping payment on-- 22-16A (1) 
 
 balances, carrying down at close of business daily____22-10 (7) 
 
 blank: 
 
 custody and care of____22-7 (2) (a) 
 
 disbursing officer relieved of dLsbursing duty, transfer of, in case of; receipts__22-7 (3) (i) 
 
 issue of_________22-7 (1) (a) 
 
 location of disbursing officer printed on, not to be changed more than once_22-7 (3) (e) 
 
 loss or theft of, procedure in case of; affidavit and bond in case of..22-7 (2) (b), (c); 22-18 
 
 printing-------------22-7 (1) (/) 
 
 received on transfer, conflicting serial numbers, procedure in case of; turning in, reports 
 
 of-.----------22-7 (3) (g) 
 
 requisitions for____________ 22-7 (1) (c), (d) 
 
 retaining, disbursing officer transferred_____22-7 (3) (e) 
 
 serial number; changing_____ 22-7 (1) (e), (3) (d) 
 
 supplied by Treasury Department............1_22-7 (1) (b) 
 
 symbol number, inserting on transferred; altering...___22-7 (3) (c), (h) 
 
 transfers of, report of; receipts for_____22-7 (3) («), (6) 
 
 unused, disposition of...________22-7 (3) (/) 
 
 verifying, upon receipt_________22-7 (1) (g) 
 
 “canceled,” definition of; procedure in case of_______ 22-15 
 
 claims for amount of; bond and affidavit___ _22-16(3); 22-18 
 
 correspondence relative to irregularities in the issuance, delivery, and negotiation of...22-16 
 
 [C. M. C. M. 2 and 3.] 
 
 1017 
 
INDEX 
 
 Checks, official—Continued. Article 
 
 delivery of, on discharge......3-26 (1) 
 
 delivery of, prompt, impossible on account of discontinuance of disbursing office, disposition 
 
 of. 22-13 (5) 
 
 duplicate, issue of, in case of loss or nonreceipt of original.22-18 (1) 
 
 affidavit...22-18 (1), (2), (10) 
 
 bond of indemnity.^...22-18 (1), (3), (4), (10) 
 
 claimant other than payee.. 22-18 (7) 
 
 date of issuing.....22-18 (6) 
 
 disbursing officer who issued original check deceased, relieved, etc., procedure in case of.. 22-18 (9) 
 
 forwarding to payee..22-18 (6) 
 
 loss by another department of the Government.22-18(11) 
 
 preparation of....../....22-18 (8) 
 
 forged endorsements, cashed by means of, question of recovery is between disbursing officer and 
 
 bank or forger.........29-31 
 
 funds for cash payments, drawn for....... 22-9 
 
 indorsements on: 
 
 certificate as to preceding signature. 22-17 (6) 
 
 disbursing officer’s, for payment of pay rolls.22-17 (1) 
 
 fictitious person. 22-17 (4) 
 
 forged.. 22-17 (3) 
 
 name and rank of payee.. 22-17 (2) 
 
 payee’s, constitutes receipt... 22-17 (6) 
 
 list of: 
 
 forwardingmonthly to General Accounting Office....22-16A (3), 22-14 (1) 
 
 substituting schedules and abstracts for...22-14 (3) 
 
 lost or stolen, stopping payment on; withdrawing stoppage...22-16 (4), (5) 
 
 lost, stolen, or destroyed, law governing.22-18 (12) 
 
 original, furnishing, for investigation.22-16 (2) 
 
 paid, not to be returned. 22-16 (2) 
 
 payee: 
 
 bankrupt, holder of power of attorney not authorized to receive for.22-10 (4) 
 
 identity of, to be determined by drawer. 22-10 (3) 
 
 name or designation of incorrect, procedure in case of.22-13 (4) 
 
 payment of, expense of procuring, to be borne by payee.22-10 (6) 
 
 Philippine.......22-11 
 
 photostatic copies of, use of, in investigations.22-16 (2) 
 
 preparation and handling of... 22-8 
 
 “bearer,” drawing to, unauthorized..22-8 (2) (d), (e) 
 
 correctness of, certification to......22-8 (2) (h) 
 
 dating; Sunday...... 22-8 (2) (6), (c) 
 
 error in, procedure; “voided,” “spoiled”......2^8 (2) ((f) 
 
 “exchange for cash-remittance,” use of, where postal money order service not available. 22-8 (2) (j) 
 
 mailing....22-8 (1) (c) 
 
 postdating..22-8 (2) (b) 
 
 signatures. 22-8 (3) 
 
 presented after 1 year from date of issue. 22-12 
 
 remittance of refunds, made by, how drawn....28-11 (2) 
 
 report of, form for......22-14 (2) 
 
 “spoiled,” definition of; procedure in case of.22-16 
 
 stubs: 
 
 disbursing officer turning over to successor..22-10 (1) 
 
 posting.22-10 (7) 
 
 undeliverable: 
 
 application for, forwarding of..22-13 (3) 
 
 disposition of. 22-13 (1) 
 
 forwarding, correspondence accompanying. ...22-13 (2) 
 
 payee, name or designation of incorrect, procedure in case of.22-13 (4) 
 
 use of, restricted to making payments within United States. 22-11 (1) 
 
 “voided,” definition of; procedure in case of....22-16 
 
 Checks, original, or photographic copies thereof, to accompany recommendations for trial for 
 
 unlawful check transactions.7-1 (6) 
 
 Civil authorities: 
 enlisted men: 
 
 arrest and confinement, held in, by, clothing allowance in case of. 15-10 (1) 
 
 arrest and conviction by, while on furlough, entitled to pay until end of furlough. 25-5 (2); 28-1 (8) 
 
 arrest of, by, commanding officer to obtain information regarding.7-10 (3) 
 
 arrested by and admitted to bail, trial indefinitely postponed, or released without trial, 
 
 entitled to pay...25-5 (3), (4) 
 
 awaiting trial by. at end of month, pay to be checked. 28-1 (9) 
 
 conviction by, subsequently pardoned and returned to naval authorities, pay and allowances 
 
 In case of-........— 25-100 
 
 conviction of crime by, clothing allowance in case of; pay and allowances due, not to be with¬ 
 held because of.-... 15-10 (1); 25-6 (1) 
 
 sentenced to imprisonment by, discharged without honor because of, not entitled to pay or 
 
 allowances after date of arrest...25-103 
 
 witness, held as, does not lose right to clothing allowances.16-10 (1) 
 
 [C. M. C. M. 2.] 
 
 1018 
 
INDEX 
 
 Article 
 
 Civil life, appointments from, as second lieutenants..... 2-1 (4) 
 
 Circular letters, distribution of..... 1-2 
 
 Civilian: 
 
 employees, on foreign stations, transportation of.....16-16 
 
 funeral escorts (see Deceased persons). 
 
 oflacial delivering deserter, transportation for--- 18-76 (1) 
 
 selling meals to, authority of Commandant of the Marine Corps necessary.... 14-6 (6) 
 
 witness, fees and mileage of, payment of...... 28-17 
 
 Claims against carriers (see also Transportation)...... 16-256 to 16-263 
 
 Claims against the United States: 
 
 assignment of, making----... 28-38 
 
 checks cashed by forged endorsements, question of recovery is between disbursing officer and 
 
 bank or forger......29-31 
 
 jurisdiction of Treasury officers to settle___ 28-10 (1) 
 
 pay and allowances, prior enlistment, enlisted men; 2 fiscal years preceding current fiscal year, 
 
 officers and enlisted men, submittal of....... 28-10 (2) 
 
 validity of, evdence of, may be required...... 29-21 
 
 Clothing: 
 
 accountable officers procuring from post quartermaster..... 15-2 
 
 accounting {see also Property account): 
 abstract of clothing issued— 
 
 excess issues, including in------ 17-152 
 
 preparing; issued slips to accompany forwarded abstract-- 15-7 (5) 
 
 submitting from large posts at frequent intervals---j-- 15-7 (5) 
 
 accountable unit or quartermaster to be indicated in individual clothing records_ 15-7 (7) 
 
 emergency issues, troops en route, abstracting; copies of, disposition of...__15-7 (6) (b) 
 
 issue slips, alphabetical grouping of........ 15-7 (6) (a) 
 
 accounts: 
 
 forwarding, upon transfer from one station to another..... 4-10 (1) 
 
 issues, charging when made----- 15-6 (5) 
 
 overdrawn, upon settlement of--------3-23; 25-79 
 
 overpayments, pecuniary responsibility for........ 16-17 (1) 
 
 settlement of— 
 
 date of; entering; debit and credit column, totaling---- 15-12 (2) 
 
 discharge, upon recommendation for--- 25-90 (1) 
 
 expeditionary service {see Expeditionary service, public property), 
 final- 
 
 accounts closed for various reasons, table showing how date of closing is determined.. 
 
 15-13 (1) 
 
 checkages, collection of, prior to separation from service-^- 15-13 (8) 
 
 closing and forwarding, in case of discharge for expiration of enlistment... 3-23; 25-116 (3) 
 
 clothing undrawn or overdrawn, upon... 3723; 25-79 
 
 credit or debit statement to be shown; exceptions____ 15-16 
 
 entries in, settlement for any reason other than semiannual settlement; examples; 
 
 statement of account, preparation and forwarding of...15-13 (3) (4) 
 
 medical survey or underage enlistment, men indebted to Government, turning in 
 
 excess clothing; certificate in such cases.15-13 (4) (o), (4), (6) 
 
 men paid by Navy paymaster.... 15-13 (1) 
 
 overdrawn, upon.......... 3-23; 25-79 
 
 preparation and forwarding of....... 3-23; 3-24 
 
 records and copies, in cases except death or desertion, disposition of.... 15-13 (6) 
 
 records, error in, procedure in case of. 15-13 (7) 
 
 separation from service occurring after date of semiannual settlement, procedure in 
 
 case of............. 15-13(2) 
 
 transfer, forwarded with staff returns, upon; marine detachment afloat to another 
 
 ship or station, invoice in case of---- 4-10 (1) 
 
 general-court-martial prisoners {see general-court-martial prisoners, post ). 
 semiannual, and to settle accounts for discharge, transfer, etc.; entries thereunder. 15-12 (1), (3) 
 allowance: 
 
 authority for........ 15-8 (1) 
 
 checkage of— 
 
 man in hands of civil authorities.... 15-11 (9) 
 
 on account of absence without leave, computing.___ 15-11 (8) 
 
 civil authorities, men under arrest by; held in service serving sentence; awaiting trial or bad- 
 
 conduct or dishonorable discharge; returned deserters; detained at hospital..15-10 
 
 clothing not drawn, extension of enlistment, payable upon actual discharge... 15-8 (2) 
 
 computation of, how made_____ 15-11 (7) 
 
 deserter, arrested after enlistment expired, not entitled to, for time made good.... 25-80 
 
 exceeded, included in “Abstract of clothing issued”.....17-152 
 
 excess, charged against men’s pay____ 15-8 (1) 
 
 extended enlistments, table____ 15-9 (3) 
 
 extension of enlistment, determining date of, for purposes of.... 16-9 (4) 
 
 general-court-martial prisoners {see general-court-martial prisoners, post). 
 
 [C. M. C. M. 3.] 
 
 1019 
 
INDEX 
 
 Clothing—Continued, 
 allowance—continued. 
 
 in3n retained in the service after expiration of enlistment.. 
 
 money value of, published annuaUy in “Price list of clothing,” etc 
 
 overdrawn, checkage for___ 
 
 period covered___ 
 
 reservists— 
 
 Article 
 
 15-9 (2) 
 15-8 (1) 
 15-18 (1) 
 15-9 (1) 
 
 Classes I (b) to (e), Class II (6) and Classes III (6) and III (cj, ordered to active duty. 
 
 opening clothing accounts of______ 15-9 (6) 
 
 entry on Form NMC-146, in case of settlement, discharge, etc_15-9 (7) 
 
 instructions regarding---------i5-9 (5) 
 
 unused, credit for---- 15-8 U) 
 
 Army, procured from, issue of-----15-5 (2) 
 
 check sheets, entries on, posting___15-7 (4) 
 
 checkages: 
 
 allowance overdrawn___15-18 (1) 
 
 clothing replaced, on account of loss through neglect or unlawful disposing of... 15-18 (7) 
 
 deserters, requests for checkage not to be made in case of..__ 15-18 (3) 
 
 request for— 
 
 failure to make, by officer in charge of clothing accounts, pecuniary responsibility of. 15-18 (6) 
 
 handling of...........15-18 (6) 
 
 transfers— 
 
 after requests for checkage made but prior to making checkage on pay roll, procedure 
 
 in case of; entry in service-record book of “pending checkage” not to be made_ 15-18 (4) 
 
 no check^e in case of, but “excessive issues” entered on clothing record_ 15-18 (2) 
 
 civilian, not carried in stock, procuring_15-23 (3) (e) if) 
 
 commanding officer, notifying of changes affecting clothing accounts and allowances, pecuniary 
 
 responsibility for overpayments resulting from failure to comply with the foregoing_15-17 (2) 
 
 condemned, saJe of {see sale of, post), 
 
 contracts for______ 18-1 
 
 deprivation of, prior to bad-conduct, etc., discharge....3-30 (1) 
 
 deserter’s: 
 
 inventory and disposition of_____ 7-8 
 
 retained by accountable officer, purpose of; surplus of, report of...... 15-23 (1) 
 
 destruction of: 
 
 ordered, inventory of, by board; exception; inventory constitutes voucher.15-27 (1) 
 
 orders for, obtaining_______ 15-27 (2) 
 
 emergency issues of, troops en route^_____15-7 (6) (6) 
 
 fit of: 
 
 hooks prohibited.............15-24 (3) 
 
 regular stock sizes not satisfactory, procedure______ 15-i 
 
 sizes, care regarding issue of proper.......15-24 (2) 
 
 trying on: alteration not permitted unless authorized___15-24 (1) 
 
 fraudiilently enlisted men, left by, turned over to officer in charge of clothing; accounting for. 15-23 (2) 
 general-court-martial prisoners, clothing accounts; allowances, issues to; duty of commanding 
 
 officer and issuing officer in regard to......... 15-14 
 
 issues: 
 
 Army, procured from, prices of___15-5 (2) 
 
 check sheet, recording on; erasures and interlineations, on initialing of_15-6 (5): 15-7 (3) 
 
 civilian, to certain discharged enlisted men, (see under gratuitous, post). 
 
 clothing account, charging with............ 15-6 (5) 
 
 damaged, at reduced price_____17-63 (2) 
 
 expeditionary service, for, none after receipt of orders for departure (see also Expeditionary 
 
 Service)_:..15-6 (3) 
 
 frequency of----------15-6 (2) 
 
 general-court-martial prisoners (see general-court-martial prisoners, supra). 
 gratuitous- 
 
 abstract of, separate...... 15-19(2) 
 
 articles issued, how expended..... .15-19(3) 
 
 articles limited to, enumeration of...........15-19(1) 
 
 burial.of deceased marine_________15-19 (11) 
 
 clothing- 
 
 accounts, entries in, in case of........15-19 (4) 
 
 civiliaa, to enlisted men discharged other than honorably... 3-30 (1), (2); 15-23 (3); 18-23 
 
 destroyed by fire or contagion, replacement of......... 15-19 (8) 
 
 lost, destroyed, etc., through no fault of enlisted men to whom charged, replacement 
 
 of........15-19 (10) 
 
 lost or destroyed in action, replacement of.... 15-19 (9) 
 
 enlisted men, discharged for bad conduct, etc.....3-30 (1), (2) 
 
 Hospital Coipsmen on Marine Corps e:^editionary service: 
 
 initial issue gratuitous, subsequent issues charged against their pay..15-19 (6) 
 
 turning in, on being transferred from such service..... 15-19 (7) 
 
 special- 
 
 caps, coats ,and trousers for cooks and messmen......15-21 (1) 
 
 cooks’ clothing, unserviceable, survey of.____15-21 (3) 
 
 deserters____15-22 (1) 
 
 men in nonpay status after expiration of enlistment__ 15-22 (2) 
 
 [C. M. c. M. 3.1 
 
 1020 
 
INDEX 
 
 Clothing—Continued, 
 issues—continued. 
 
 gratuitous—continued. 
 
 special—continued. Article 
 
 ponchos.-________ 15-20 (1) 
 
 rubber coats and trousers for cooks and messraen___ 15-20 (1) 
 
 trousers, white, for messmen, marking of......____ 15-21 (2) 
 
 toilet kits issued to recruits, entering on issue slip___15-7 (2); 15-19 (5) 
 
 Naval Academy Band_____ 17-92 
 
 Navy enlisted men on Marine Corps expeditionary duty_____17-94 
 
 oldest articles first___ 15-6 (1) 
 
 procurement-__ 15-1 
 
 slips, preparation, signing, and disposition of; erasures and interlineations on, initial¬ 
 ing of__-.-.-----15-7 (2), (3) 
 
 witnessing_________ 15-6 (4) 
 
 Marine Corps price list of, articles issued limited to___ 15-1 
 
 marking of: 
 
 bags, clothing__ 15-25 (4) 
 
 blankets_______ 15-25 (3) 
 
 clothing issued on temporary memorandum receipt, not to be marked__ 15-25.(6) 
 
 post laundries, instructions as to marking_______ 15-25 (5) 
 
 required_______ 15-25 (1) 
 
 where marked__ 15-25(2) 
 
 medical survey, turning in excess upon____ 15-13 (4) (a) 
 
 overcoat, retention of, by men discharged for bad conduct, etc_ 3-30 U) 
 
 overdrawn, overpayment (see accounts, this title). 
 
 prices set by Marine Corps price list of clothing, etc..--17-12,17-85 
 
 procurement, issue to enlisted men____ 15-1 
 
 purchase of_________ 18-1 
 
 purchases, emergency, instructions as to........ 15-5(1) 
 
 quantity: 
 
 requisitions from posts in and outside of the United States___ 15-3 (2) 
 
 requisitions from ships; on foreign stations____ 15-3 (3) 
 
 record, individual: 
 
 enlistment, on joining by, preparation of_____ 15-11 (2) 
 
 excessive issues, entry of, in_________ 15-18 (2) 
 
 extended enlistment_________ 15-11 (3) 
 
 joining from desertion___________ 15-11 (4) 
 
 keeping of, debit and credit items.____ 15-11 (6) 
 
 opening and keeping_______ 15-11(1) 
 
 prisoners restored to duty_____ 15-11 (5) 
 
 transfer, forwarding in case of; no settlement unless date of transfer is near date of semiannual 
 
 settlement_________ 15-16 (1) 
 
 record of articles issued, to be kept by requisitioning officer______ 15-3 (1) 
 
 report, semiannual, clothing on hand and issued.......17-159 
 
 requisitions: 
 
 copy of, to be kept on file------- 15-3 (l) 
 
 individual, time of making; sufficient for a reasonable length of time_ 15-7 (1) 
 
 quantity on hand to be shown on___ 15-1 
 
 sale of condemned, or at reduced price, may not be made to officer participating in survey or 
 
 reduction on------ 17-87 
 
 sales of, checkage for_____ 17-83 (1) (a) 
 
 sales of, securing of uniform buttons and distinguishing marks, prior to_ 3-30 (1) 
 
 servants, officers’, wearing of and sale to__17-84 
 
 stock, excess, requisitioning of, to be avoided___^___ 15-3 (1) 
 
 stragglers, issue of uniform to__________ 15-22 (1) 
 
 supply of, at posts and detachments, furnished by post quartermaster__ 15-2 
 
 surplus: 
 
 disposal of______15-4; 17-51 
 
 forwarding list of_____ 15-4 
 
 surveyed, disposal of (see Public property, survey, articles, clothing). 
 
 surveys of, recommendations as to disposition of___ 17-63 
 
 toilet kits, issue of, to recruits_____ 15-19 (5) 
 
 transfers to other branches of service, unauthorized; exceptions; invoices and receipts._17-92; 17-95 
 
 undrawn, upon final settlement of marine’s account___ 3-23 
 
 “unfit for issue,” not to be turned in to depot quartermaster__ 17-63 (11 
 
 woolen, protection from moths__________ 15-26 
 
 Clothing room, clerical work not to be transacted in_ 17-41 (3) 
 
 Coast Guard Academy, enlisted men’s eligibility for appointment to___ 6-21 (1) 
 
 Cold-storage and ice-making plants: 
 
 cleanliness of storage spaces________20-62 
 
 installation and operation of__________20-61 
 
 plants using ammonia, preventing leakage; hose and gas masks to be available in.. 20-64 
 
 water used in manufacturing ice..........20-63 
 
 Collections and refunds........28-11 
 
 [C. M. C. M. 3.1 
 
 1021 
 
ESTDEX 
 
 Article 
 
 Colors, Marine Corps, designation of; articles to conform to, enumerated; articles carried by post 
 
 exchanges to conform to....... 1-57 
 
 Command, change in status of, commanding officer reporting to post quartermaster. 17-4 
 
 Commanding officer: 
 
 absentee in hands of civil authorities, duties in case of. 7-10 (3) 
 
 ammunition, reserve of, maintaining......17-97 
 
 arms and accouterments, surplus and obsolete, reporting.17-60 
 
 clothing: 
 
 accounts of enlisted men, pecuniary responsibility for; notifying officer in charge of clothing.15-17 (2) 
 
 left at posts by transferred enlisted men, care of; subsequent shipping of. 4-18 
 
 requisitions, to be approved by..... 15-1 
 
 command, status or strength of, change in, to inform post quartermaster of. 17-4 
 
 death of member of his command, report of; letter to next of kin..3-1; 3-2 
 
 deceased officer or man, body of, shipped to his post or station.3-4 (2) 
 
 detachment on board ship, preparing and forwarding copy of pay roll, by. 30-2 
 
 effects of deceased personnel. 3-6 
 
 enlisted men: 
 
 arrest by civil authorities, information to be obtained regarding.7-10 (3) 
 
 death of member of his command, report of; letter to next of kin.3-1; 3-2 
 
 discharge certificate and final settlement, delivery of, by.... 3-24 
 
 discharged, furnishing address cards to... j .. 3-28 
 
 former, assistance to. 1-60 
 
 found pecuniarily responsible by board of survey, duties in case of..17-74 (3) 
 
 noncommissioned officers, appointment of... 6-26 (2) 
 
 physical examination of, requiring at time of discharge.. 3-13 
 
 to be transferred, to inform post quartermaster of.....4-10 (3) 
 
 flags for coffins, furnishing. 3-6 
 
 inspections by. 6-4(3) 
 
 mail clerks, supervision of...... 1^6 
 
 officers, punishment of, report of.. 7-1 (9) 
 
 orders and publications, files of, keeping..1-2 (3) 
 
 payment of command, preparation for.29-4; 29-10 
 
 pistols, security of, duty in regard to...17-41 (4) 
 
 post exchange council: 
 
 acting as.......12-6 (1) 
 
 detailing members of.. 12-6 (1) 
 
 proceedings of, submittal to and action on.12-6 (8), (10) 
 
 post exchange officer and assistants, appointment of, by.. 12^ (1) 
 
 provisions, sales of, regulated by; responsibility as to.14-63; 14-64 (3) 
 
 public property: 
 
 safeguarding; responsibility and pecuniary liability for.. 17-41; 17-46 
 
 security of, where accountable officer removed... 17-9 
 
 surplus and obsolete, report of, to the Quartermaster. 17-60 
 
 punishments, register and report of.... 7-1(9), (10) 
 
 quartermaster duty, performing, at posts where there is no quartermaster..1-6 (4) 
 
 rations, quantity and quality of, duty as to.........14-29 (1) 
 
 recreation fund council: 
 
 detail of members by...... 11-7 (1) 
 
 record of proceedings of, action on, by... 11-7 (5) 
 
 recruiters, selecting and outfitting.. 2-64 (2) 
 
 stores, receipting for, no accountable officer present...17-27 
 
 supplies, requisitions for, examination and approval of.. 18-4 
 
 transfers, report of, by, to disbursing officer...— 30-20 
 
 Commanding officer of rifle range... 6-23 
 
 Commanding officer of troops.....1-7, pars. 29, 30; 1-7 (2) 
 
 Commanding ofificer of vessel of Naval Transportation Service, powers and duties of; stowing 
 
 cargo..-...1-7, pars. 24, 30 
 
 Commendation: 
 
 letters of, for what and by whom issued; not to be issued by reporting seniors. 1-11 
 
 recommendations for, by subordinate officers.- 1-11 (2) 
 
 Commissary officer (see Subsistence, sales commissaries). 
 
 Communication service: 
 
 “communication personnel,” shown on change sheets, transfer orders, etc.— 1-72 (8) 
 
 duties charged with...1-72 (1) 
 
 functions of other departments, etc., this article not construed as changing.. 1-72 (10) 
 
 officers detailed to serve in, relief of.1-72 (4) 
 
 personnel of: 
 
 assigned to, de.stination of; notation on service-record books of.1-72 (5) 
 
 of what it consists...-.-.1-72 (3) 
 
 returning from foreign shore service, transfer of.1-72 (7) 
 
 transfer of, to and from communication duties and between organizations--1-72 (6) 
 
 [C. M. C. M. 3.] 
 
 1022 
 
INDEX 
 
 Communication service—Continued. Article 
 
 radio equipage, under cognizance of Bureau of Ships......1-72 (9) 
 
 radio facilities of, part of naval communication service- 1-72 (2) 
 
 “Competent superior authority”, construed______24-2.'> I (c) 
 
 Comptroller General of the United States (see General Accounting Office). 
 
 Computing machines (see also Typewriters and computing machines)--17-130, 17-131 
 
 Continuous service benefits.....---- 4-21 
 
 Contracts (see Supplies and services). 
 
 Cooks, allowance of, table of...-..... 1-31 (1) 
 
 Correspondence: 
 
 addresses. Commandant of the Marine Corps and departments...... 9-37 
 
 Commandant of the Marine Corps, communications addressed to, enumeration of... 9-1 
 
 dispatches: 
 
 brief and intelligible, without punctuation marks, if possible____ 9-32 
 
 civilian facilities, use of-- ---9-31 (1) 
 
 confirmation copies-------- 9-34 
 
 naval communications facilities, preparation for......-9-31 (2) 
 
 night letters, commercial, use of........ 9-33 
 
 official business, use for— 
 
 messages from administrative officers regarding furlough or leave for officers or enlisted 
 
 men___ _____________9-35 (6) 
 
 messages from individuals not in the naval service, and replies thereto..9-35 (3) 
 
 messages or inquiries regarding leave or other personal matters, by service personnel, 
 
 not to be sent at Government expense_____ 9-35 (4) 
 
 officers in travel expense status, use by; preparation of; receipts for cost of..9-35 (1) 
 
 preparation of; numbers and figures; night and day letters; enciphering message; names 
 
 of cities and places, etc.; special delivery___9-36; 9-37 
 
 telegrams sent “collect”...........9-35 (5) 
 
 envelopes and labels, official, instructions as to use of; use of by post exchange, restrictions on... 9-21 
 
 general officers, how addressed to, and how signed by.... ..... 9-2 
 
 mail: 
 
 checks, forwarding by......... 29-2 
 
 personal, forwarding____________ 9-6 
 
 registered; responsibiity of naval authorities in regard to; registry receipt books to be kept... 9-5 
 
 names in full; use of middle initial..... 9-4 
 
 officers at Headquarters and other officers, official communications between, to be made via 
 
 Commandant of the Marine Corps..._______ 9-2 
 
 Paymaster Department: 
 
 carbon copies________9-7 (5), (6), (7) 
 
 communications authorizing expenditures, signing of___9-7 (8) 
 
 Comptroller General, applications to________ 9-7 (4) 
 
 forwarding to paymasters direct........9-7 (1) 
 
 in closures, copies of.........9-7 (6) 
 
 indorsements affecting pay, mileage, etc., placing on original orders_9-7 (2) 
 
 pay clerk signing “for and in the absence of”.........9-7 (3) 
 
 vouchers and routine correspondence..... .. ^7(1) 
 
 Quartermaster Department: 
 
 contractors and other persons not in Government service, official mail to____9-8 (4) 
 
 depots of supplies, official communications from__9-8 (3) 
 
 materiel-------9-8 (1) 
 
 personnel, communications concerning_______ 9-8 (2) 
 
 public bills for supplies and services, forwarding of________9-8 (5) 
 
 payment for; cost of inquiries relative to stragglers or deserters; requesting instructions as to; 
 
 vouchers_________ 9-39 
 
 recruiting districts with Headquarters, Marine Corps, routing of..... 2-87 
 
 telegram, original, signing of; interpretation of “original”..... 9-38 
 
 telegraph blanks; all telegrams sent as paid..... 9-38 
 
 telephone calls from private residence. Government funds not to be expenied for; exception. 9-40 
 
 telephone facilities, Government, unofficial use of prohibited; use of, in emergency_ 9-41 
 
 telephones in private residences, use of Government funds for, prohibited___ 9-40 
 
 Courts martial and deck courts (see Discipline). 
 
 Crockery; 
 
 breakage, loss of, etc., charged to individual at fault....17-74; 17-80 
 
 expending, certificate of expenditures, entries on.... 17-78; 17-153 
 
 Currency (see Public funds). 
 
 D 
 
 Damages, result of motor accident, claim for.... 21-42 (3) 
 
 Death, see Deceased Persons. 
 
 Death gratuity.28-14 
 
 [C. M. C. M. 3.] 
 
 532089—43 
 
 33 
 
 1023 
 
INDEX 
 
 Deceased persons: Article 
 
 accounts of, extending on payroll.....30-4 (1) (/) 
 
 bodies: 
 
 disposition of, and dispatch requesting instructions regarding; telegram of notification, 
 
 form of.-.-...3-3 (1) (2) 
 
 shipment of— 
 
 civilian employees’, dying outside United States......18-72 (6) 
 
 express, by...........16-29; 16-212 
 
 reservists’-- 18-72(9) 
 
 to Arlington National Cemetery, procedure and notification of; time of arrival_18-71 (1), 
 
 , (4), (5) (6) 
 
 burial of: 
 
 expenses of..........18-70 
 
 ex-marines, honorably discharged and indigent, dying in or near District of Columbia. 18-72 (4) 
 “reasonable and customary’’; contracts with undertakers; appropriation payable from; 
 
 digging grave; services of clergyman.... 18-72 
 
 place of— 
 
 inside United States, shipment and reinterment; expenses.......18-71 (3) 
 
 outside United States, shipment and reinterment; expenses_____18-71 (2) 
 
 request of next of kin regarding-----3-3 (4) 
 
 commanding officer, personal call on next of kin; use of Government transportation requests not 
 
 authorized; notifying commanding officer at post nearest to home of deceased__3-4 (2) 
 
 death: 
 
 at sea or outside United States, procedure in case of_______3-3 (5) 
 
 report of, of any officer, enlisted men or accepted applicant; data to be furnished; many per¬ 
 sons involved. Secretary of the Navy to be informed by dispatch... 3-1 
 
 under discreditable circumstances, telegram of notification in case of.....3-3 (3) 
 
 effects, personal: 
 
 disposition of; inventories of; perishable effects; money, papers, etc., disposition of; other 
 
 effects, disposition of and notification to the Quartermaster____ 3-6 
 
 shipment of..... 16-270 (3), (4); 18-71 (1) 
 
 shipment of, time limit on..... 16-279 
 
 cscortsi 
 
 civilian, transportation and subsistence within United States, outside United States. 16-29 (2), (3) 
 
 cremated remains; transportation authorized in case of.....3-4 (1); 16-29 (5) 
 
 death outside United States...------3-4 (1) 
 
 one person; rank of; friend or relative acting as______3-4 (1) 
 
 transportation of-------16-29(1) 
 
 flags for draping coffins, issuance and disposition of; care of, by escort; commanding officer’s order 
 
 constitutes voucher for dropping..... 3-5 
 
 flowers for funerals.........12-18 (4) 
 
 Government property in possession of, disposition of____3-7 (1) 
 
 next of kin, letters to....:---- 3-2 
 
 personnel included-----------18-70 
 
 receipts of, held by accountable officers, procedure in case of_____ 3-7 (2) 
 
 reports of death of, by commanding officer to the Secretary of the Navy.... 3-1 
 
 Deck courts (see Discipline). 
 
 Decorations, medals, and badges: 
 
 authorized, enumeration of...... 8-1 
 
 award of: 
 
 authority to make, delegation of, by the President......8-9 (1) 
 
 recommendations for, how addressed and forwarded; data required in; submittal of.8-9 (1) 
 
 statement, specific, from naval superior, requisite...8-9 (1) 
 
 campaign and service medals: 
 
 American Defense Service------8-11 (16) 
 
 China Relief Expedition.............. 8-11 (4) 
 
 Civil War________8-11 (1) 
 
 Cuban Pacification......8-11 (5) 
 
 Dominican Campaign......... 8-11 (10) 
 
 Haitian Campaign.........8-11 (8) 
 
 Haitian Campaign, 1919-20------8-11 (9) 
 
 Mexican Service..------------8-11 (7) 
 
 Nicaraguan Campaign............8-11 (6) 
 
 Nicaraguan Campaign, second............8-11 (12) 
 
 Philippine Campaign.........8-11 (3) 
 
 Reserve Service... 8-11 (14) 
 
 Spanish Campaign....8-11 (2) 
 
 Victory, World War.8-11 (11) 
 
 Yangtze Service.8-11 (13) 
 
 commemorative medals: 
 
 Battle of Manila Bay, authorization of; personnel eligible for....8-10 (1) 
 
 naval engagements in the West Indies, authorization of; personnel eligible for.8-10 (2) 
 
 decorations; 
 
 Brevet medal 
 
 8-3 
 
 Distinguished Flying Cross....... 8-6 
 
 award of, time limit for recommendations for.. 8-9 (2) 
 
 enlisted men awarded, entitled to additional pay.8-9 (5) 
 
 issue of, to any one person, limitation on; bar for succeeding deed or service.. 8-9 (3) 
 
 [C. M. C. M. 3.] 
 
 1C24 
 
INDEX 
 
 Decorations, medals, and badges—Continued. 
 
 decorations—continued, 
 
 Article 
 
 Distinguished Service Medal---.... 8-4 
 
 award of, time limit for recommendations for______8-9 (2) 
 
 enlisted men awarded, entitled to additional pay____8-9 (5) 
 
 issue of, to any one person, limitation on; bar for succeeding deed or service_8-9 (3) 
 
 foreign, consent of Congress necessary prior to acceptance; how tendered; acceptance subject 
 
 to Congressional approval______8-22 
 
 Life-saving medals. Treasury Department---- 8-8 
 
 Medal of Honor------- 8-2 
 
 award of, time limit for recommendations for---8-9 (2) 
 
 enlisted men awarded, entitled to additional pay_______ 8-9 (5) 
 
 issue of, to any one person, limitation on; bar for succeeding deed or service_8-9 (3) 
 
 new----------8-2 (2) 
 
 old___8-2 (1) 
 
 Navy Cross----------- 8-5 
 
 award of, time limit for recommendations for..--8-9 (2) 
 
 enlisted men awarded, entitled to additional pay-----8-9 (5) 
 
 issue of, to any one person, limitation on; bar for succeeding deed or service_8-9 (3) 
 
 Specially Meritorious Medal, War with Spain......... 8-7 
 
 deserter’s, disposition of............. 7-8 
 
 enlisted men, additional pay for holders of certain decorations; such pay constitutes permanent 
 
 addition..---------------8-9 (5); 26-3 (2) 
 
 expeditionary m*edals. Navy and Marine Corps------- 8-12 
 
 good conduct medals..---------- 8-13 
 
 gratuitous issues of..------------ 8-18 
 
 insignia, (see Training, markmanship). 
 
 list of-------.-.. 8-1 
 
 presentation of, formal and impressive ceremonial.....8-9 (4) 
 
 property of men to whom awarded; exception......3-30 (3) 
 
 ribbons, fourrageres, and auxiliary insignia..--- 8-19 
 
 unsatisfactory service, subsequent, withheld on account of--- 8-21 
 
 wearing medals while undergoing punishment----- 8-20 
 
 Delay in reporting (see OflQcers, delay). 
 
 Demurrage....-.- 16-252 
 
 Department of the Pacific; 
 
 appointments (see Promotions, post). 
 
 command of; location of headquarters of.....1-51 (2) 
 
 commander: 
 
 duties of; inspections of Reserve organizations by-----1-51 (5) 
 
 staff of, composition of______1-51 (3) 
 
 deserters and straplers, surrender or delivery at a post of, reports in case of-- 7-9 
 
 discharges, authority of departmental commander to issue- 1-51 (7) 
 
 good-conduct medals and bars, authority of departmental commander to award___ 1-51 (7) 
 
 limits of. geographic-----.'■....1-51 (1) 
 
 materiel, communications concerning..... 9-8 
 
 next in command----------1-51 (4) 
 
 promotions and reductions..---------6-23 to 6-34 
 
 reports in, supervision and routing of; “information cards” to be sent to the commanding general. 10-30 
 
 reports of officers’ arrival in and departure from the United States.10-27 
 
 Western Procurement Division, under control of........... 2-40 
 
 Dependents: 
 
 defined and construed_______ 24-25 (2) 
 
 entitled to transportation, report of------1-19, 4-2 (2) 
 
 passports for.------------4-6 (3) 
 
 transfers (see Transportation, cash for subsistence, lodgings, and transfers). 
 
 transportation (see Transportation, dependents). 
 
 Deposits of savings (see Pay and allowances, enlisted men). 
 
 Deserter’s accounts (see Pay and allowances, enlisted men). 
 
 Deserters, desertion (see Discipline). 
 
 Disbursing officers: 
 
 account, monthly, statement of---------23-41 to 23-43 
 
 accounts current: 
 
 advances, unliquidated balances of, taking up on..... 22-1 (2) (h) 
 
 closing, upon transfer of balances----- 22-1 (2) (c), (d) 
 
 funds, taking up, on, upon approval of new bond—--...22-1 (2) (e) 
 
 transfer of funds— 
 
 between officers, to be shown on......22-4 (1) (e) 
 
 by Navy pay officer, data as to, to be shown on_______ 22-2 (5) 
 
 in transit, facts regarding, to be recorded on......22-4 (1) (j) 
 
 reporting, manner of...........22-4 (3) 
 
 address, mailing, advising as to change of....... ,23-8 
 
 [C. M. C. M. 1, 2, and 3.] 
 
 1025 
 
 I 
 
INDEX 
 
 Disbursing officers—Continued. , 
 
 advances: Article 
 
 depositariesfor_________22-2 (4) 
 
 indorsements and checking ofl5cers’ account in case of______24-70 
 
 to, lawful under certain circumstances_ 18-3 
 
 balances, verification of, by board, prior to opening accounts under new bond_22-1 (2) (/) 
 
 bonds for: 
 
 accountable oflScers required to have, list of_22-1 (1) (a) 
 
 amounts of, commissioned ofllcers’ and warrant officers’__22-1 (1) (a) 
 
 application for, when made___22-1 (2) (6) 
 
 balances, unliquidated, may be transferred under new bond; how shown on old account and 
 
 taken up on new account_____22-1 (2) (A) 
 
 cost of, limitation on; certificate as to____22-1 (3) 
 
 date effective; required to be shown on forms_22-1 0) (a), (8) 
 
 examination of, every 2 years.....22-1 (2) (a) 
 
 filing, date of, disbursing officer stationed within United States; outside United 
 
 States..........22-1 (2) (c), (d) 
 
 individuals as sureties; number and qualifications of___22-1 (7), (9) (i) 
 
 new: 
 
 filing, disbursing officer detached before end of month___22-1 (2) (g) 
 
 preparing, instructions as to_______22-1 (9) 
 
 procedure upon receipt of, within United States; outside United States; procedure where 
 
 renewals of, every 4 years.....22-1 (2) (a) 
 
 special agent for disbursement, not required to give....22-1 (5) 
 
 subordinate’s, does not release senior’s____22-1 (4) 
 
 surety company as surety, acceptability of.____ 22-1 (6), (9) (;) 
 
 waiver of_________ 22-1 (1) (6) 
 
 cash on hand, keeping (see also Public funds, cash on hand)___ 22-6 
 
 certification of papers by___________ 23-9 
 
 checkage against his own personal account prevents consideration of appeal by him_28-13 (4) 
 
 checks: 
 
 canceled, spoiled, er voided, disposition of, by.____22-15 (6), (7) 
 
 individual, no allowance for expenses of collecting__22-10 (5) 
 
 official, use of, custody and care of, etc. (see also Checks, official)______ 22-7 
 
 outstanding, list of, retained by transferred officers__22-10 (2) 
 
 presented after 1 year, notation on check stub and dropping from “list of outstanding 
 
 checks’’__________22-12(2) 
 
 stubs, disbursing officer turning over to successor.____22-10 (1) 
 
 undeliverable, forwarding to General Accounting Office...__22-13 (1), (2) 
 
 claim, disputed, or doubt as to legality of, procedure; payment of, without obtaining Comp¬ 
 troller’s ruling, no relief for...........29-15; 31-10 
 
 concern, personal, in purchases or sales, forbidden____29-28 
 
 depositaries_________22-2(4) 
 
 deposits of enlisted men, liability to account for___25-^1 
 
 deputies for: 
 
 Cll6ClCS‘~* 
 
 blank; official; furnishing; signing...... 28-15 (6), (7) 
 
 drawing.........28-15 (4) 
 
 designation of, duties; misconduct; bonding......28-15 (1), (2) 
 
 instructions to, by principal.........28-15 (12) 
 
 official designation....... 28-15 (8) 
 
 payments by........28-15 (5) 
 
 relieved, or appointment revoked, form.......28-15 (13) 
 
 representative of his principal, duties as...28-15 (11) 
 
 signatures, appendage to..........28-15 (9) 
 
 stipulation and consent agreement; power of attorney..... 28-15 (3), (4) 
 
 vouchers, check stubs, etc., carbon copies of_______28-15 (10) 
 
 deserter, payinent to, illegal, of balance due at time of desertion, responsibility for...25-82 
 
 disallowances, repaid by, no authority for Comptroller General to consider..31-16 
 
 disallowances, refunded to, no interest authorizing appeal by.......31-17 
 
 expeditionary duty or abroad: 
 
 cash, obtaining, in the field or on foreign station...22-2 (6) 
 
 check, in exchange for cash__________ 22-2 (6) 
 
 check. Treasury, selling, outside United States.... 22-2 (1) 
 
 depositaries outside of United States, carrying accounts in..22-2 (4) 
 
 drawing bill of exchange or dispatching request for funds.... 22-2 (1), (6) 
 
 funds: 
 
 other than those in their hands by law or regulations, not to handle, etc. 22-3 (1) (6) 
 
 overpayments of, by- 
 
 fixing responsibility for......29-39 
 
 responsible for, including cases where they result from erroneous balance being trans¬ 
 ferred by precedingdisbursingofficer......29-40 
 
 payments and transfers, entries of......-.22-3 (2) 
 
 private, advances of, by.-.-.. 29-35 
 
 [C. M. C. M. 2 an(i 3.] 
 
 1026 
 
INDEX 
 
 Disbursing officers—Continued, 
 funds—continued. 
 
 Article 
 
 public, advances of, to and by.......29-30 
 
 requisitions for, submitting_______22-2 (2) 
 
 responsibility for__-_____22-3 (1) (a) 
 
 funds, transfer of: 
 
 amounts of, for more than one officer, to be stated separately.....22-4 (1) (h) 
 
 appropriations, for one to another, unauthorized........22-4 (4) 
 
 bill of exchange, not authorized_____22-4 (1) (i) 
 
 certificate of, signing of, by issuing officer____22-4 (1) (d) (/) 
 
 checks or deposits, accomplished by______22-4 (1) (g) 
 
 crediting accounts for______22-4(2) > 
 
 depositaries, from one to another, unauthorized__22-4 (5) 
 
 in transit, accounting for, data to be shown_22-4 (1) O') 
 
 receipt for— 
 
 retention of.........22-4 (1) (e) 
 
 statement on and signing of, by receiving officer____22-4 (1) (a) (d) (f) 
 
 reporting, method of and data to be shown........22-4 (3) 
 
 requisition and voucher, preparation and submittal of; copies of__22-4 (1) (6) (c) 
 
 laws and regulations, to familiarize themselves with______22-3 (1) (a) 
 
 Naval prison, vouchers to be furnished in case^of transfer of general-court-martial prisoners’ pay 
 
 accounts to...________25-13 
 
 officers, notification of: 
 
 change of station of, involving transfer of pay accounts.___24-91 
 
 dismissal of..........^____ 24-86 (1) 
 
 resignation of_________24-87 
 
 papers, date of receipt of, indicating...____ 23-19 (33) (c) 
 
 payments by (see also Payments): 
 
 authorized; to creditors of the United States, post exchanges and allottees___29-16 
 
 check, delivery and payment of, to unauthorized payee, does not constitute payment to - 
 
 actual payee..._________29-31 
 
 claims, requiring explanations or evidence as to_____29-21 
 
 contracts_______29-30 
 
 emergency___________29-41; 29-42 
 
 erroneous, for lack of care, responsibility........ 29-29 
 
 illegal- 
 
 through change of law, responsibility for.._____29-23 
 
 through failure to inform self from records, responsibility for_ 29-20; 29-22 
 
 in accord with decisions of Comptroller of Treasury, not to be disallowed upon different con¬ 
 struction oflaw__________29-18 
 
 in good faith in accordance with regulations and long practice, validity of..29-19 
 
 next to last day of month, unauthorized_____ 29-24 
 
 orders to make, form and manner of, prescribed______29-27 
 
 payments, overpayments, and emergency payments by____ch. 29 
 
 (3) 
 
 ( 1 ) 
 
 (a) 
 (c) 
 
 (b) 
 (e) 
 ( 2 ) 
 
 postage stamps, how carried____17-89 
 
 relieved, documents to be turned over to successor__22-10 
 
 returns (see Returns, fiscal), 
 symbol number— 
 
 assigning; necessity of; used throughout officer’s entire service..22-7 (1) 
 
 inserting on transferred checks_____22-7 (3) 
 
 reporting in case of loss or theft_____22-7 (2) 
 
 serial numbers run consecutively on_____ 22-7 (1) 
 
 transferred, documents to be turned over to successor_____22-10 
 
 travel allowance on final settlement, amount of, determined by____25-98 
 
 Discharge: 
 
 accounts, closing, for...__________.‘_25-90 
 
 address cards, furnished to men about to be discharged..i_____ 3-28 
 
 bad-conduct, closing accounts in case of, except in case of transfer to other ship or station for dis¬ 
 charge; order for discharge from the Commandant of the Marine Corps__ 3-18 
 
 bad-conduct, dishonorable, and other causes: 
 
 clothing, insignia, etc., securing, in cases of_____3-30 (1) 
 
 clothing, civilian, furnishing in cases of; issue and procurement of_ 3-30 (1), (2); 15-23 (3); 18-23 
 
 overcoats, retention of, permitted............3-30 (1) 
 
 baggage and personal effects, delivery of, to point of departure... 3-25 
 
 cause for, stating, upon closing accounts for settlement______25-93 
 
 certificates of, preparation of, phraseology to be used in; to be signed by commanding officer; 
 
 entries regarding service to be made on back of; delivery of.. 3-24; 3-25; 5-31 (9), (10); 25-95 
 
 certificates used; report of delivery of.....2-128 (6); 3-12 
 
 classes of__________ 3-11 
 
 dependency, cause for; special order of the (Commandant of the Marine Corps__3-22 (h) 
 
 dishonorable (see bad-conduct, supra). 
 
 final settlements, preparation of and entries in; pay and clothing accounts, making out and dispo¬ 
 sition of...............3-23; 25-116 
 
 foreign shore duty, on, waivers to consular aid and transportation in case of; wording of; execu¬ 
 tion of; disposition of copies of.....3-19 (1), (2), (3), (4) 
 
 fraudulent enlistment... 25-120 (15) 
 
 gratuity, payment of, upon.....25-106 
 
 [C. M. C. M. 3.] 
 
 1027 
 
INDEX 
 
 Discharge—Continued. Article 
 
 honorable, transportation and subsistence in case of, law regarding; nonacceptance of transporta¬ 
 tion and subsistence, procedure_________3-19 (5) 
 
 Inaptitude or undesirability: 
 
 inaptitude, what constitutes; character to be given in case of_3-17 (2) (a) 
 
 report of circumstances and recommendation of commanding officer: statement of man con¬ 
 cerned; requests for, not to be made by dispatch; authority for, from Commandant of the 
 
 Marine Corps__ 3-17(1) 
 
 undesirability, use of; character to be given in case of____3-17 (3); 3-26 
 
 unsuitable, recruits found to be positive to Kahn test, procedure in case of,.._3-17 (2) (6) 
 
 physical disability, men in hospital, waiver of; survey; supernumerary patients; accounts, closing 
 
 3-15; 25-91 
 
 physical examination on_______ 3-13 
 
 retention in service to work off indebtedness, when authorized and when not authorized.. 3-29 
 
 service-record books: 
 
 forwarding for, men discharged upon expiration of enlistment within the United States_ 3-21 
 
 men discharged for causes other than expiration of enlistment, examples of_ 3-22 
 
 statement closing account for settlement_ 25-90 
 
 transfer for, men in detachments on board vessels in home waters____ 3-20 
 
 transfers after accounts closed, not to be made___ 3-27 
 
 undesirability (see inaptitude, supra). 
 
 uniform, deprivation of, in case of bad-conduct and other discharges; exception, uniform overcoat, 
 medals, etc., retained by men; exception thereto; disposition of_ 3-30; 15-23 (1) (2) 
 
 Discipline: 
 
 court-martial memoranda, deck courts and summary courts martial: 
 
 absences over and without leave, entries in cases of__ 7-19 
 
 loss of pay, notation as to___ l___7-19 (4) 
 
 preparation of; copies, disposition of; officer signing, responsibility of_7-18; 7-18A 
 
 deck courts: 
 
 memoranda of (see court-martial memoranda). 
 
 offenses warranting trial by___7-1 (4) 
 
 records of, loss of pay, checkage of, noted on--25-12 
 
 sentences modified or probation revoked, copies of orders to be filed with pay roll in cases 
 
 of_ 2&-26(8) 
 
 deserters: 
 
 accounts (see Pay and allowances, enlisted men, deserters’.accounts). 
 
 apprehension and delivery of, reward for, offer of; disposition of copies of offer; civil officer 
 
 delivering, transportation of_____ 7-4; 7-5; 18-75 (1) 
 
 apprehension and return of, duty of recruiting officer in regard to; report of, by_2-85; 2-129 
 
 apprehension, transportation, and subsistence, checkage for_ 18-75 (4); 18-76; 25-71 
 
 clothing, uniform, issue of, to__ 15-22 
 
 delivery of, expenses of person making, no reward having been offered_ 18-75 (2) 
 
 discharge as undesirable, statement of expenses, report of, to Paymaster; checkage, report of, 
 
 to Quartermaster_ 7-14 
 
 discharged as unfit without settlement of accounts, checkage of expenses in case of_18-76 (4) 
 
 discharged without trial, not entitled to arrears in pay____25-78 
 
 identification of, by officer receiving....... 7-10 (1) 
 
 money found in effects of, disposition of__-____ 17-89 (1) (b) 
 
 notice of return of to naval control, forwarded to Commandant of the Marine Corps_25-71 
 
 personal effects of, investigation and disposition of; warrants, medals, and badges_ 7-8 
 
 physical examinations of___ 7-12 
 
 “physically unfit,” explanation of meaning of___ 7-12 
 
 public property charged to, inventory of; request for checkage of property lost, damaged, etc.. 7-7 
 
 reduction in rank upon declaration of desertion___^6-28 (5) 
 
 return to service, report of, to Commandant of the Marine Corps__ 7-9 
 
 reward for return of— 
 
 attorney advising surrender, not entitled to---- 18-75 (5) 
 
 checkage of____ 18-75 (4) 
 
 notation of, in service-record book___ 7-3 
 
 offer of— 
 
 copies of, disposition of_ 7-5 
 
 made immediately upon absence with intent to desert___ 7-2 
 
 necessity for, prior to delivery___ 18-75 (2) 
 
 officers authorized to make___18-75 (1) 
 
 statement as to payment in___ 7-4 
 
 payment of_________ 7-10 
 
 voucher for, preparation of_____ 18-75 (3) 
 
 rolls, taking upon______ 7-11 
 
 service-record books, entries to be made in..______ 7-6 
 
 staff returns of, forwarding________ 7-3 
 
 surrender of, to be reported________ 7-9 
 
 transportation (see also apprehension, transportation, etc., supra) of, how computed for pur¬ 
 pose of checkage___________16-64 
 
 [C. M. C. M. 3.] 
 
 1028 
 
INDEX 
 
 Discipline—Continued. ' i f i 
 
 desertion; Article 
 
 definition of___7-2; 25-76 
 
 entries in service-record book; “not known/’ “unknown,” “deserted”; form of entry_ 7-6 
 
 fact of, need not be established by findings of court martial for pay purposes...25-73 
 
 forfeitures in case of........ 25-76 
 
 in time of war, statute of limitations......... 7-13 
 
 mark of, removal; report of removal ............ 7-21 
 
 removal of charge of, on the rolls, no authority for; exception, where entry is erroneous in point 
 
 of fact.-.......... 25-77 
 
 general court martial: 
 
 charges and specifications, specimen, preparation of______7-1 (6) 
 
 offenses warranting trial by, report of._________7-1 (5) 
 
 officer under arrest for trial by, notifying appropriate paymaster____7-1 (8) 
 
 policy of Navy Department as to trials by_____7-1 (7) 
 
 recommendations for trial by, to be complete.____7-1 (6) 
 
 prisoners— 
 
 accounts, expenses, gratuity, etc, (see Pay and allowances, enlisted men, courts martial, 
 also prisoners). 
 
 clothing accounts, allowances, issues to, duty of commanding officer and issuing officer in 
 
 regard to_______15-14 
 
 former, transfer of; not to be prison guards_ 4-14 
 
 naval stations and receiving ships designated as places of confinement for_ 25-26 (1) 
 
 (a), (h); 28-1 (15) (d) 
 
 recommendations for trial by, all important facts to be stated in accompanying docu¬ 
 mentary evidence......7-1 (6) 
 
 general provisions: 
 
 marines serving with Army______7-1 (2) 
 
 policy of Navy Department regarding trials....7-1 (7) 
 
 probationers, restored, transfer of; not to be prison guards...... 4-14 
 
 punishment: 
 
 Articles for the Government of the Navy, to be inflicted in accordance with..7-1 (1) 
 
 guard duty, not to be awarded as_________7-1 (3) 
 
 officers, inflicted upon, report of..'.____7-1 (9) 
 
 register of, keeping_____7-1 (10) 
 
 sentences affecting pay (see Pay and allowances, enlisted men, courts martial^ 
 stragglers: 
 
 apprehension and delivery, reward for, offer of; disposition of copies of offer...-._7-4; 7-5 
 
 apprehension or surrender, notifying man’s commanding officer of; retention of staff retmns 
 
 by commanding officer, tramsportation_____ 7-16 
 
 apprehension, transportation, and subsistence, checkage for_____18-75 (4) 
 
 clothing, uniform, issue of, to........15-22 
 
 delivery of, reward for voucher for; checkage of.....18-75 (1), (3), (4) 
 
 report of return to service, to Commandant of the Marine Corps; by recruiting officers.. 2-129; 7-9 
 
 reward for arrest by or surrender to civil authorities, payment of_7-10 (3) 
 
 transportation of (see also stragglers, apprehension, transportation, etc., supra), how com¬ 
 puted for purpose of checkage_______16-64 
 
 straggling, discouragement of_____ 7-15 
 
 summary courts martial: 
 
 memoranda of (see court-martial memoranda, supra). 
 
 offenses warranting trial by.........7-1 (4) 
 
 records of, loss of pay, checkage of, noted on_______25-12 
 
 sentences, approval of before execution of ______25-11 
 
 sentences modified or probation revoked, copies of orders to be filed with pay roll in cases of. 25-26 (8) 
 Dispatches (see Correspondence), 
 
 Distances, official; table of. Army, use of____ 24-120 (1), (a), (b) 
 
 Distinguished Flying Cross________8-6; 8-9 (2), (3), (5) 
 
 Distinguished Service Medal_____8-4; 8-9 (2), (3), (5) 
 
 Division of plans and policies________ 1-70 
 
 Division pistol competitions_______ 6-46 
 
 Division rifle competitions_ 5-45 
 
 Documents, classified, accumulations of (see also Papers)--- 10-61 (5) 
 
 E 
 
 Educational courses, for officers (see Schools and schooling). 
 
 Effects of deceased persons (see Deceased persons). 
 
 Electric systems, repairs and improvements; minor emergency-----19-2 (1), (2) 
 
 Electrical applicances: 
 
 installation of: no additional allowance for; li.mitation to 660 watts----20-29 
 
 refrigerators, mechanical, installation of; allowance of and charging current used for.20-28 
 
 Elliott Trophy Match.._______ 5-50 
 
 Embezzlement of public funds by disbursing officers, what constitutes..... 22-20 (2) 
 
 Encampments, lands used as, inspection of, upon vacating----- 19-3 
 
 [C. M. C. ]M. 2.] 
 
 1029 
 
INDEX 
 
 Article 
 
 Engineer Equipment, report of.......21-43 
 
 Engineer Service; 
 
 duties charged with_________1-73(1) 
 
 engineer equipage under cognizance of Quartermaster_____1-73(9) 
 
 “engineer personnel,” shown on change sheets, etc______1-73(8) 
 
 officers detailed to serve in, relief of_______1-73(3) 
 
 personnel of— 
 
 assigned to, designation of; notation in service-record books of....1-73(4) 
 
 of what it consists...__________1-73(2) 
 
 return from foreign shore service, transfer of____1-73^ 
 
 revocation of assignment to_________ 1-73(6) 
 
 transfer of, to and from engineering duties and between organizations__1-73(5) 
 
 Engines, survey of.______ 17-78 (6) 
 
 Enlisted men: 
 
 accountability for public property (see also Public property).....17-35; 17-36 
 
 address of, when discharged, report of; annual report...... 3-28 
 
 allotments by (see Allotments). 
 
 allowance of, at posts, basis of calculating________5-4 (1) 
 
 appointment to Naval Academy; eligibility; examinations_________ 6-21 
 
 Asiatic service (see service, post). 
 
 barracks, all unmarried men to be quartered in, where available..... 1-37 (3) 
 
 business, engaging in; members of the Marine Band and of post or regimental bands_ 1-24 
 
 cash for transfers, not to be advanced to.......16-81 
 
 clothing, sufficient, required to draw (see Clothing).....15-7 (1) 
 
 commissary sergeant and mess steward, detail of man in dual capacity of, prohibited.. 1-29 ( 2 ) 
 
 cooks, allowance of........ 1-31 (1) 
 
 death (see Deceased persons). 
 
 decorations, certain, holders of, entitled to additional pay; such pay constitutes permanent addi¬ 
 tion.......... 8-9 (5); 26-3 (2) 
 
 discharge {see Discharge). 
 
 enlistment, date and place of, how determined______ 2-123 (3) 
 
 enlistment, extension of enlistment (see Recruiting). 
 
 enlistment in Fleet Marine Corps Reserve, advantages of, to be explained to_ 3-32 
 
 exchange attendants, limitation of time they may be detailed as (see also Post exchanges)_12-5 (1) 
 
 fingerprints (see Recruiting). 
 
 firemen for public quarters, detail of, as.......1-23 (2) (e) 
 
 former, assistance for, through Veterans’ Administration..... 1-60 
 
 furloughs; 
 
 allowance, annual________ 1-38 (1) 
 
 examinations for Naval Academy, preparation for.____6-21 (1) 
 
 hospitalization while on__________1-38; 2-73 
 
 officers authorized to grant— 
 
 commanding officer of ship_______1-38 (2) 
 
 enumeration of______1-38 (1), (2) 
 
 pay, regular, entitled to while on_______ 28-2 
 
 reenlistment, upon_______1-38 (3); 2-83 
 
 service-record books and muster rolls, entering in_____■._1-38 (6) 
 
 travel time, man on duty on foreign station...______1-38 (4) 
 
 without funds while on, furnishing subsistence; checkage therefor____16-19 
 
 guard duty (see Guard, duty) 
 
 ha’rcuts; shaving, back of neck forb'dden________ 1-26 
 
 injured or ill, notification and reports to next of kin and to Commandant of the Marine Corps; 
 
 cases involving misconduct, handling of......... 1-22 
 
 leaving United States (see Visiting, post). 
 mail clerks (see Mail clerks). 
 
 marksmanship practice (see also Training), limited to men with more than 6 months to serve...6-30 (4) 
 married men: 
 
 assignment and transfer of, on same basis as unmmried men...1-37 (5) 
 
 general instructions......1-37 (1) 
 
 noncommissioned officers of the first three pay grades, families of, entitled to transportation. 1-37 (2) 
 
 passports, ordered to .4.siatic duty........- 4-6 (3) 
 
 quarters, assigned when available to married men of first three pay grades; quarters allowances 
 
 may be paid...........1-37 (3) 
 
 special privileges not to be given to, on account of marriage___1-37 (5) 
 
 medals, decorations, etc., prohibited from wearing while undergoing punishment..... 8-20 
 
 mess, detachment, cash book of expenditures, keeping and audit of..11-13 
 
 messmen: 
 
 allowance of, command in separate detachments; showing in “Remarks” column; absences 
 
 and changes to be noted.............25-154 
 
 compensation, extra (see also Pay and allowances, enlisted men)__25-151 to 25-154 
 
 detail of— 
 
 continuance for more than 1 month___."i......25-157 
 
 noncommissioned officers not to be detailed as------1-32 (1) 
 
 on board transport or naval vessels........25-158 
 
 on intermediate day of month, how shown under “Remarks”__25-156 
 
 when made; basis of number of messmen; details on intermediate days of the month... 1-32 (2) 
 
 [C. M. C. M. 2 and 3.] 
 
 1030 
 
INDEX 
 
 Enlisted men—Continued. Article 
 
 Naval Academy, appointment to...... 6-21 
 
 noncommissioned officers (see Noncommissioned officers). 
 
 officer accountable for public property, detail as assistants to... 17-7 
 
 orderlies, use and detail of, as....1-23 (2), (/), (g) 
 
 passengers on board vessels of the naval transportation service: 
 
 detachment, individuals organized into.. 1-7 (1) par. 27 
 
 drills, emergency, take part in: enumeration of. 1-7 (1) par. 31 
 
 loading and unloading cargo, to assist with__ 1-7 (1) par. 30 
 
 Navy Regulations applicable to.. 1-7 (1) par. 23 
 
 police and guard duty, subject to, also to special duties in emergency... 1-7 (1) par. 32 
 
 passports, procuring, upon orders to duty on .Asiatic station (married men only)_ 4-6 (3) 
 
 pay and allowances (see Pay and allowances, enlisted men). 
 
 pay grades and relative rank... 1-21 
 
 photographs of, forwarding___________ 1-39 
 
 privates first class: 
 
 allowance of......... 6-23(2) 
 
 appointment, not retroactive, date entitled to pay in new rating.... 2rr-160 
 
 reappointment on reenlistment______ 6-27 (2) 
 
 reappointment on transfer to general from special duty___ 6-27 (1) 
 
 reductions of: on desertion______6-28 (3), 05) 
 
 special instructions of the Commandant of the Marine Corps... 6-34 
 
 promotion (see Promotion). 
 
 public property, damage to, loss of, responsibility for, etc. (see Public property, damage to). 
 
 quartcrma.ster, assistants to, detail as.... 1-27 (1) 
 
 quarters (see Quarters, enlisted men’s), 
 rations (see Subsistence, allowance, rations), 
 recruiting, recruiters, etc. (see Recruiting), 
 reduction in rank: 
 
 deserters, upon declaration of their desertion..... 6-28 (.5) 
 
 inefficiency, how effected; statement by men; informal examining board. 6-28 (4) 
 
 reports of............ 6-31 
 
 special instructions of the Commandant of the Marine Corps, subject to.. 6-34 
 
 retired: 
 
 active duty- 
 
 death of, on (see Deceased persons). 
 
 ordered to, opening service-record book for...... 25-170 (3) 
 
 allotments by, restrictions on.......... 27-2 (4) 
 
 death gratuity to dependents; minors..____ 28-14 (2), (5) 
 
 hospitalization and medical treatment of........ 3-31 (5) 
 
 inmates of hospital, pay of, is not a “pension”_____24-142 
 
 officers during World War, status on retired list...... 25-167 (12) 
 
 pay and allowances (see Pay and allowances, enlisted men). 
 
 pay to be monthly_______ 3-31 (4) 
 
 residing or traveling abroad, payment of.... 24-139 (2) 
 
 savings deposits, entitled to make while on active duty...... 25-32 (1) 
 
 retirement of: 
 
 ceremony in case of......... 3-31(3) 
 
 closing accounts of......... 3-31 (2) 
 
 computing service for........ 3-31 (1) 
 
 schooling for, policy as to; available schools, list of_____ 5-11 (7) 
 
 servants, employment as, forbidden; enumeration of duties considered to pertain to servants and 
 
 those which do not so pertain.......... 1-23 
 
 service, Asiatic, detailing to; securing passports for (married men). 4-6 
 
 service, sea and foreign: 
 
 equalization of; restriction on detailing to..... 4-6 (1) 
 
 requcsts for, forwarding____ ___ 4-6 (2) 
 
 transfers, for discharge, enlisted men sentenced to BCD; officers authorized to order. 4-6 (4) to (6) 
 
 toilet kits, issue of, to recruits.......... 16-7(2) 
 
 transfer by Government aircraft (see Traveling expenses). 
 
 transfers of (see Transfers). 
 
 transportation (see Transportation, personnel). 
 
 visiting Canada, Mexico, and other foreign countries; uniform... 1-18 
 
 Enlistment, extension of enlistment (see Recruiting). 
 
 Entry Into the Service: 
 
 enlisted men (see Recruiting), 
 second lieutenants (see Officers), 
 warrant officers (see Warrant officers). 
 
 Equipment: 
 
 alteration of, as to color, finish, etc., not permitted.... 17-42 (1) 
 
 bianco, use of, on....... 17-42(1) 
 
 detachments aboard ship (see Marine detachments aboard ships). 
 
 individual..........17-104 to 17-112 
 
 additional, for certain details.... 17-105 (2), 17-106 
 
 disposition of— 
 
 men transferred as prisoners..... 17-111 (2) 
 
 men transferred to hospital... 17-111 (1) 
 
 [C. M. C. M. 2 and 3.] 
 
 1031 
 
INDEX 
 
 Equipment—Continued. 
 
 individual—continued. Article 
 
 field music_______17-105 (4) 
 
 issuing, procedure________17-108 
 
 mess furniture, field___ 17-80 
 
 pistols, to whom issued____17-105 (3) 
 
 replacements, except rifles.____ 17-109 (1) 
 
 replacements, rifles; procedure; board of survey_17-109 (1), (2), (3) 
 
 rifle and pistol- 
 
 issue of, to enlisted men_ 17-104 
 
 retention of, throughout service:‘exceptions_ 17-107 
 
 rifle, enumeration of what constitutes..-_______ 17-105 (1) 
 
 trunk locker and clothing roll_____,___1..17-105 (5) 
 
 turning in— 
 
 procedure; death or desertion of man.______17-110 (1), (2) 
 
 service-record book, form placed in...________ 17-110 (4) 
 
 upon expiration of enlistment and reissue upon reenlistment__ 17-110 (3) 
 
 leather, care of dressings cleaning___^_ 17-102 
 
 price list__ 17-12 
 
 receipts and accounting for. etc. {see Public property). 
 
 ship’s detachment’s, storage of_ 17-21 
 
 Escorts {see Deceased persons). 
 
 Examination, promotion {see Promotion). 
 
 Executive officers {see oflScers). 
 
 Expeditionary medals........... 8-12 
 
 Expeditionary service: 
 
 Army, serving with, requisitions on Army Quartermaster Corps__17-30 
 
 bianco, not to be used while on_____17-42 (1) 
 
 cash on hand, disbursing oflScer keeping at own risk___22-6 (1) (c), {d) 
 
 clothing, issues of {see Public property, post). 
 
 clothina, ordered to leave behind, securing, storing, etc. subsequent shipment of__ 4-18 
 
 disbursing oflScers on {see also Disbursing officers)...______ 22-2 
 
 field equipment: 
 enlisted men— 
 
 clothing bags, clothing and personal effects to be carried in_5-72 (9) 
 
 clothing left at posts, packing, storing, and subsequent forwarding of_4-18; 5-72 (10) 
 
 field hats________5-72 (7) 
 
 flannel shirts.._____5-72 (8) 
 
 foreign tropical duty, articles of equipment to be taken___ 5-72 (5); 17-104 
 
 overcoats______5-72 (6) 
 
 straw or hay for bedding, authorized_______ 5-72 (12) 
 
 officers— 
 
 baggage, allowance of____ 5-72 (4) 
 
 books and publications required to be taken----5-72 (3) 
 
 obtaining or purchasing from Quartermaster Department---- 5-72 (1), (2) 
 
 tentage and paulins_______ 5-72 (13) 
 
 typewriter and desk, company_ 5-72 (11) 
 
 field hospitals, enlisted men and officers attached to or patients in, rationing of {see also Subsist¬ 
 ence, allowance, rations)............14-10 
 
 funds: 
 
 guard over_____22-19 (2) 
 
 obtaining, while on_______^__ 22-2 
 
 public property: 
 
 accountability, unit of accountable officers, designation of; regimental quartermaster_ 17-24 (1) 
 
 certificate of balances, preparing and forwarding, by small unit commanders.....17-154 
 
 clothing— 
 
 accounts not settled prior to departure, to be forwarded with the troops.... 15-16 (2) 
 
 issues of, not to be made prior to departure after receipt of orders; exception_15-6 (3) 
 
 ' Navy enlisted men________17-94 
 
 records, keeping of_______17-28 
 
 disposition of, in hands of individual enlisted men, upon transfer to United States..17-29 
 
 Hospital Corpsmen— 
 
 clothing issued to; turning in_____ 15-19 (6), (7) 
 
 equipment issued to; receipts for; turning in; disposition of receipts- 17-32 
 
 mess furniture, field______---i;-- 17-80 
 
 property account..*_____17-154 
 
 returns to the Quartermaster.........17-24,17-26 
 
 stores shipped to units on-----------17-27 
 
 Quartermaster Department: 
 
 acting quarttermaster, detailing of-------5-73 (1) 
 
 brigade commissary officer______5-73 (2) 
 
 brigade, depot, and regimental quartermasters____- 5-73 (2) 
 
 officers of, detailing______5-73 (1) 
 
 rations {see also Subsistence, allowance, rations), 30 days’ supply for 1,000 men, table of..14-38 
 
 record of events, keeping____________ 10-21 
 
 returns, Quartermaster Department, forms for, for use on...... 23-7 
 
 [C. M. C. M. 3.] 
 
 1032 
 
INDEX 
 
 Article 
 
 “Field duty,” construed___ ____24-251(6) 
 
 Field firini; courses, individual______5-23 (3) 
 
 Field music schools, instrumentation of_ 17-114 (5) 
 
 Field service (see Expeditionary service). 
 
 Fingerprints: 
 
 enlisted men’s {see Recruiting). 
 
 identification tags..... ..... 1-58 
 
 oflicers’ {see Officers). 
 
 Fitness reports: 
 
 noncommissioned oflicers......... 10-2o 
 
 oflicers............10-22 
 
 Flags: 
 
 authorized .list of......... 1-56 
 
 draping coffins, furnishing for: care and disposition of____ 3-5 
 
 national and regimental, unserviceable, disposition of........ 17-62 
 
 recruiting and storm, repairing, laundering and reissuing_____2-103 (3) 
 
 Flags, pennants, guidons, and signs, authorized, enumeration of___ 1-56 
 
 Flagships, change of, transfer of certain public property in case of___ 17-22 
 
 Fleet Marine Force: 
 
 aircraft group, numbering of.......5-71 (9) (6) 
 
 aircraft squadrons, designation of______5-71 (9) (a) 
 
 battalion, assigning regimental numerical designation to...'__5-71 (8) 
 
 divisions special troops, assigning numerals to___.•... 5-71 (7) 
 
 divisions, numerical designation of_________5-71 (3) 
 
 companies and batteries, alphabetical designation of._____5-71 (6) 
 
 designation of units______5-71 (1) (2) 
 
 headquarters and service companies, designations of___5-71 (5) 
 
 marksmanship practice, responsibility for___5-23 (2) 
 
 regiments, numerical designation of.......5-71 (4) 
 
 Flowers, for funerals..........12-18 (4) 
 
 Forage {see Animals). 
 
 Foreign countries, visiting...........1-18 (1) 
 
 Foreign decorations, etc., {see also Decorations, medals, and badges).. 8-22 
 
 Foreign service, transfers to, {see Transfers, sea and foreign service). 
 
 Foreign stations {see also Expeditionary Service), clothing for issue, requisitioning, method of... 15-3(3) 
 Fourragere, French: 
 
 Fifth and Sixth Regiments, personnel attached to, entitled to wear, issue of... 8-17 (1) 
 
 individuals ent’tled to wear.....8-17 (2) 
 
 issue of, gratuitous,___ ___8-18; 8-19 
 
 Franklin Wharton Cup____ 5-56 
 
 Fraudulent enlistment: 
 
 contracts of enlistment, voidability of___ 25-120 (2) 
 
 definition of__ 25-120 (1) 
 
 deposits of savings, repayment of_______25-58 
 
 discharges for, pajunenrs in case of___.'_____ 25-120 (15) 
 
 enlistment allowance, computing in case of........25-110 
 
 marksmanship qualifications, nullified_________25-137 
 
 payments made under________ 25-120 (3) to (13) 
 
 service-record book, entries to be made on upon presumption of..... 25-120 (14) 
 
 Fuel: 
 
 accounting for............20-23 
 
 allowances of______...*.......20-20 
 
 cooking and heating in the tropics........20-22 
 
 cooking, and heating water in public quarters, allowances of......20-21 
 
 inventory__________20-27 
 
 Navy quarters__________- 20-25 
 
 record of_________20-24 
 
 sale of________20-26 
 
 Funds, other than recreation and post exchange, maintenance of, at posts, prohibited-- 11-1 
 
 Funds, post exchange (see Post exchange, regulations, cash). 
 
 Funds, private, advances from, by disbursing officers, reimbursement for, authorized.... 29-35 
 
 Funds, public {see Public funds). 
 
 Funds, recreation {see Recreation funds). 
 
 Furloughs {see Enlisted men). 
 
 Furniture: 
 
 accountability for___________19-21 
 
 board of inventory and survey, convening, on relinquishment of quarters___ 19-24 
 
 color, finish, etc., alteration of, not permitted._____- 17-42 (1) 
 
 destroying___________19-25 
 
 marking, manner of---------19-22 
 
 painting____________19-26 
 
 provided for public quarters__...'__-.19-27 
 
 receipts, memorandum for; inspection by officer occupant prior to signing receipt......19-23 
 
 removing from quarters.........19-22 
 
 selling............ 19-25 
 
 [C. M. C. M. 1 and 3.] 
 
 1033 
 
ESTDEX 
 
 G 
 
 Article 
 
 Gamblinj?, raffling, etc., forbidden in post exchanges.... 12-9 (6) 
 
 Gas masks, plants using ammonia to be equipped with......20-64 
 
 General Accounting Office: 
 accounts: 
 
 blank forms for; changes desired in, procedure for.....31-19 
 
 disbursing officers'— 
 disallowances in— 
 
 refunded, no appeal by disbursing officer authorized......31-17 
 
 repaid by, Comptroller General has no authority to consider; claim and appeal by 
 
 disbursing officer.______31-16 
 
 Marine Corps, examined by....... 31-3 
 
 pending (see Comptroller General, post). 
 
 revision of, by Comptroller General, precluded by refund of amount disallowed__31-22 
 
 settlement of— 
 
 no authority for other than full satisfaction; acceptance of partial payment bars right to 
 
 revision.. ______31-24 
 
 payment accepted under, revision precluded thereby..... 31-3 
 
 Audit Division, powers and duties of____ 31-3 
 
 balance certified by, final and conclusive upon executive branch of the Government_ 31-3 
 
 Comptroller General of the United States: 
 
 accounts pending before auditor, no authority to render decisions as to.... 31-7 
 
 applications to, for decisions upon prospective payments_ 31-6 
 
 Court of Claims, actions in, for recovery of disallowance not removed by Comptroller General. 31-8 
 decisions— 
 
 adverse, advance, do not affect right to have claim settled by proper accounting officers.. 31-20 
 
 rehearing_ 31-23 
 
 hypothetical cases_ 31-12 
 
 jurisdiction, limitations on_ 31-15 
 
 not availed of, liability of disbursing officer._______31-10 
 
 predecessors’, when can be reopened...... 31-9 
 
 questions of law, not fact, determined by_______31-14 
 
 request for— 
 
 by disbursing officer or by a department...--31-11 
 
 information and evidence to be furnished with; failure to present available evidence 
 
 bars same at rehearing......31-13; 31-23 
 
 transportation of dependents (see also Transportation)___ 16-171 
 
 disallowances repaid by disbursing officers, no authority to consider such items..31-16 
 
 refund of amount disallowed precludes revision of account_______ 31-22 
 
 rehearing by, evidence not actually “newly discovered” is not admissible and does not war¬ 
 rant reopening case________31-23 
 
 contracts, copies of, for, preparation of; certificate; penalty for failure to comply__18-48 
 
 disallowance, deposit by disbursing officer to cover does not preclude appeal_ 31-5 (2) 
 
 disallowances, definition of; removal of....... 31-5(1) 
 
 establishment__________ 31-1 
 
 exceptions, notice of; procedure... 31-4 
 
 powers and duties_______31-2; 31-3 
 
 refund of amount disallowed precludes revision of account......31-22 
 
 statement of difference.. 1..... 31-5 (1) 
 
 General-court-martial prisoners (see Discipline). 
 
 Generators, survey of..... 17-78 (6) 
 
 Glassware (see Crockery). 
 
 Good conduct medals...... 8-13 
 
 Government life insurance (see Insurance, Government). 
 
 Government property (see Public property). 
 
 Gratuity, death (see Death gratuity). 
 
 Guaranties, guarantors (see Supplies and services). 
 
 Guard: ^ 
 
 duty: 
 
 basis of allowance of men at a post. 5-4 (1) 
 
 not to be awarded as punishment. 7-1 (3) 
 
 paramount.. 5-4 (2) 
 
 mount.... 5-4 (3) 
 
 sergeant of: 
 
 guard property, responsibility as to and receipt for. 17-6 (4), (5) 
 
 report book, duties of officer of the day, as to. 5-^ (3) 
 
 Guidons, authorized, list of.... 1-56 
 
 H 
 
 Haines Bayonet Trophy. 5-57 
 
 Headquarters exchange office... 12-18 (2) 
 
 Health record: 
 
 custody of....2-126 
 
 entries In, at time of enlistment or reenlistment; disposition of. 2-115 (13) 
 
 .1034 
 
INDEX 
 
 Heating plants: 
 
 boilers, cleaning, firing, and care’of.20-12; 20-16 
 
 draining of,..-.-.-.20-14 
 
 inspection of.-.-.20-11; 20-13 
 
 Heating systems, repairs and improvements; minor emergency..19-2 (1), (2) 
 
 Horses (see Animals). 
 
 Hospital, enlisted men in, discharged from service.... 3-16 
 
 Hospital Corpsmen, clothing and equipment of (sec Expeditionary service). 
 
 Hospital, St. Elizabeths, officer patients in, not entitled to subsistence at expense of Govern¬ 
 ment_-_ 24-100 (6) 
 
 Hospital subsistence: 
 
 Army hospital.....-. 24-100 (6) 
 
 Navy hospital, form for, subsistence data... 24-100 (3) 
 
 officers, active and retired, patients in service hospitals, checking accounts for... 24-100 (2) 
 
 subsisting out, no charge in case of......... 24-100 (7) 
 
 value of ration; checkage of______-. 24-100 (1) 
 
 Hostess house, furnishing utilities to—..... 20-36 (2) 
 
 I 
 
 Ice (see Subsistence). 
 
 Ice-making plants (see Cold storage). 
 
 Identification tags....... 
 
 Inaptitude, discharges for (see Discharges). 
 
 Indebtedness, retention in service to work off... 
 
 Individual field firing courses...... 
 
 Insignia (see Training, marksmanship; also Decorations, medals, and badges). 
 
 Inspections: 
 
 arms and equipment: 
 
 daily routine. 
 
 general instructions....... 
 
 visual, upon issue, when turned in, by board, etc., provisions as to. 
 
 buildings, barracks, and quarters, upon vacating.. 
 
 commanding officer designates hour of. 
 
 lands, private, used as encampments, upon vacating.. 
 
 naval vessel in custody of Marine Corps. 
 
 officer of the day.. 
 
 quarters and contents: 
 
 by officers assigned quarters. 
 
 by survey board, upon vacating.... 
 
 quarters, upon allotment... 
 
 regulations governing..... 
 
 subsistence (see Subsistence, provisions). 
 
 troops..... 
 
 Insurance, Government: 
 
 age of insured person, calculating... 
 
 allotments for: 
 
 registering.... 
 
 stopping........ 
 
 applications for; forms for, obtaining. 
 
 beneficiary: 
 
 change of..... 
 
 designation of_______ 
 
 continuance of, after discharge, resignation, or placing on inactive status... 
 
 enlisted men, information to be furnished to..... 
 
 law and information as to......... 
 
 premiums, payment of; in advance; method and time of..... 
 
 reduction of: 
 
 allotment reregistered...... 
 
 application for..... 
 
 reenlistment or reentrance into active service, continuing on. 
 
 reinstatement of..... 
 
 Interdivision pistol team match..._____ 
 
 Inventory (see Public property). 
 
 Invoices and receipts (see Public property). 
 
 Issues (see Clothing; Public property; Subsistence; Equipment; etc.). 
 
 .. 1-68 
 
 .. 3-29 
 6-23 (3) 
 
 .6-4 (2) (6) 
 
 .. 6-61 
 
 .6-62 to 6-64 
 
 .. 19-3 
 
 . 5-3 
 
 . 19-3 
 
 ...1-63 (2) 
 
 . 6-3 
 
 . 19-23 
 
 . 19-24 
 
 . 19-19 
 
 . 6-2 
 
 ..6-4 (2) (6) 
 
 . 28-30 
 
 ___ 28-22 (3), (4) 
 
 28-22 (5), (6); 28-25; 28-27 
 . 28-22 (1), (2); 1-61 
 
 ..28-21 
 
 ..28-20 
 
 ....28-28 
 
 . 1-61 
 
 .. 28-19 
 
 .. 28-23; 28-31 
 
 ..28-24 
 
 ..28-26 
 
 . 28-29 
 
 . 28-32 
 
 .. 6-52 
 
 K 
 
 Keys, storerooms, intrusting to enlisted men or civilians......17-41 (2) 
 
 Kitchen utensils, supplying; allowance of........ 17-80 
 
 L 
 
 Labor, Government, not to be used for private purposes.17-10 
 
 Landing Force Manual, governs training, exercises, etc..... 5-2 (1) 
 
 Lands, private, used as encampments, inspection of, upon vacating. 1^3 
 
 Lauchheimer Trophy Match. 5-49 
 
 1035 
 
INDEX 
 
 Laundries: 
 
 Article 
 
 enlisted men’s accounts, collecting. 20-56 
 
 funds received by, disposition of...20-68 
 
 laundry: 
 
 articles, lost, claims for. 20-54 
 
 collection of, etc. 20-52 
 
 oflBcers’and their families’. 20-66 
 
 pricelist.........‘ 20-56 
 
 slips for, preparation and providing of.. 20-53 
 
 maintenance of and repairs to, accounts chargeable with.... 20-60 
 
 management..20-61 (1) 
 
 operations, record of. 20-68 
 
 services by, restrictions on..20-61 (2) 
 
 services for other departments. 20-59 
 
 stationery. 20-57 
 
 Leases (see Supplies and services, contracts). 
 
 Leave: 
 
 absence without, or over (see Absence). 
 
 muster roll, entry on.1-17 (5); 10-11 (22), (23), (24) 
 
 officers...1-17,10-26 (1) 
 
 delay en route. 10-26 (1), (2) 
 
 recruiting..... 2-82 
 
 Leaving United States (see Officers, visiting; also Enlisted men, visiting). 
 
 Letters of commendation (see Commendation, letters of). 
 
 Life-saving medais. Treasury Department........... 8-8 
 
 Light: 
 
 allowance for.... 20-30 (1) 
 
 allowance, monthly, how ascertained; posts located in the tropics...20-31 
 
 excess current, payment for.........20-32 
 
 illuminants, other than electricity, allowances of.... 20-35 
 
 lights, number and use of.......20-33 
 
 meters, gas and electric......20-34 
 
 quarters, bachelor officers’ and quarters assigned jointly, excess current, collection of cost 
 
 of... 20-30 (2), (3) 
 
 quarters. Navy, furnishing to....20-37 
 
 Locai shore development board (see Buildings, public). 
 
 Longevity (see Pay, officers; Pay and allowances, enlisted men). 
 
 M 
 
 Machinery, repairs, minor emergency.________19-2 (2) 
 
 Mail (see Correspondence). 
 
 Mail clerks: 
 
 additional pay..25-130 
 
 allowances of-________ 1-65 (4) 
 
 laws, regulations, and instructions regarding; officer designated to carry out.. 1-65 (1), (3) 
 
 supervision of, duty of commanding officers in regard to...... 1-^5 
 
 Major parts, survey of......17-78 (5) 
 
 Marine Band: 
 
 consists of; pay; longevity; reenlistment allowance; promotion..... 25-131 
 
 members of, accepting outside engagements.....1-24 (2) 
 
 rank, relative, with other enlisted men assigned to pay grades....- l- 2 l 42 j 
 
 rifle, may not be required to use..... 25-134 (1) 
 
 Marine Corps exchange board.......12-18 (3) 
 
 Marine Corps fund.......12-18 (1) 
 
 Marine Corps Institute... 6-16 
 
 Marine Corps pistol competition. 5-48 
 
 Marine Corps Reserve: 
 
 active duty (see also duty, post), discharge upon expiration of enlistment or transfer to inactive 
 
 status.......-.25-117 (1) 
 
 administration........ 13-4 
 
 allotments by, restrictions on....27-2 (4) 
 
 allowances (see Allowances). 
 
 appointment as second lieutenant, separation from Reserve.2-1 (4) 
 
 aviation cadets: 
 
 “active duty undergoing training,” and “active duty” distinguished..13-173 (2) 
 
 appointment of; duration of......... 13-63 
 
 bonus....-.....13-178 
 
 commissioned second lieutenants. 13-70 
 
 designations...—..13-174 
 
 discharge... 13-180 
 
 flight training. 13-173 
 
 injuries, compensation for.. 13-177 
 
 insurance. 13-176 
 
 next of kin.......-.13-179 
 
 nomination and selection, method of; previous failure in flight training..13-171 
 
 orders....13-173 (3) 
 
 pay and allowances. 13-176 
 
 precedence. 13-41 (4) (d) 
 
 1036 
 
INDEX 
 
 Marine Corps Reserve— Continued, 
 aviation cadets—continued. 
 
 promotion of.... 
 
 qualifications.... 
 
 records— 
 
 Article 
 
 -- 13-70 
 .. 13-170 
 
 form, application............ 13-172 (2) 
 
 Form N, Nav. 139________ 13-172(3) 
 
 forms.-______ 13-172 (1) 
 
 training school___._ 13-172(4) 
 
 transportation and subsistence (see also Transportation, personnel)-.......16-23 
 
 travel expenses___________ 24-124 (2) 
 
 uniform allowance________ 13-175 (4) 
 
 uniforms___________ 13-181 
 
 civilian employees of Naval Establishments, members of Class II, discharge of, upon accepting 
 
 such employment; exception__________ 13-90 (1) 
 
 classes, purposes, composition, and organization of: 
 
 Combined Fleet and Volunteer Reserve; instruction and training of_ 13-21 (6); 13-134 
 
 Fleet Marine Corps Reserve_____ 13-21 (1) 
 
 Limited Service Marine Corps Reserve____ 13-21 (4) 
 
 Organized Marine Corps Reserve; instruction and training of; transfer of 
 
 oflScerfrom._____13-21 (2); 13-67 (1); 13-133 
 
 Specialist Volunteer Marine Corps Reserve___ 13-21 (5) 
 
 Volunteer Marine Corps Reserve_____ 13-21 (3) 
 
 clothing accounts, opening, upon orders to active duty; settlement of accounts upon transfer, 
 
 discharge from active duty, or death..____ 15-9 (5), (6), (7) 
 
 commissions: 
 
 exceptional service in battle_________ 13-51 (6) 
 
 for special duty; specially desirable_______ 13-51 (7) 
 
 former oflScers........... 13-51 (4) 
 
 graduates of service academies or ROTC_________ 13-51 (5) 
 
 graduates of candidates’ classes_______ 13-51 (3) 
 
 graduates of platoon leaders’ classes... 13-51 (2) 
 
 noncommissioned officers, meritorious......... 13-51 (1) 
 
 composition of: 
 
 Class I, Fleet Marine Corps Reserve.. 13-20 (1); 13-21 (1) 
 
 Class II, Organized Marine Corps Reserve_ 13-20 (2); 13-21 (2) 
 
 Class III, Volunteer Marine Corps Reserve..... 13-20 (3); 13-21 (3) 
 
 Class IV, Limited vService Marine Corps Reserve.__ 13-20 (4); 13-21 (4) 
 
 Class V, Specialist Volunteer Marine Corps Reserve_ 13-20 (5); 13-21 (5) 
 
 Combined Fleet and Volunteer Reserve, organization and units of_ 13-21 (6) 
 
 Contract to serve in, no bar to reenlistment or extension of enlistment in Regular Marine Corps 4-22 (3) 
 correspondence— ' 
 
 district commanders, routing of, by.....-........ 13-6 (2) 
 
 individual, forwarding______ 13-149 (4) 
 
 Organized Reserve, routing of______ 13-149 (2) 
 
 preparation of___________ 13-149 (1) 
 
 Reserve districts.......... 13-149 (3) 
 
 definitions: 
 
 active duty_______________ 13-9 (3) 
 
 enlisted men and enlisted reservists________ 13-9 (2) 
 
 officers__________ 13-9 (1) 
 
 training duty_________ 13-9 (4) 
 
 designations: 
 
 individuals_________ 13-10 (1) 
 
 organizations________ 13-10(2) 
 
 discipline: 
 
 active duty status, traveling to or from such duty, wearing uniform, etc., laws and regulations 
 
 in cases of______13-30 
 
 inactive duty status, recall from, for purposes of....13-31 
 
 offenses, report of..______ 13-33 
 
 retired oflicers and men, with pay, subject to laws, regulations, and orders for the government 
 
 of the Navy_______ 13-32 
 
 districts, territorial organization of.............13-22 
 
 drills; restricted days and periods.........13-124 
 
 duty: 
 
 active, defined............... 13-129 
 
 administrative; assignment to command; certificate of performance.....13-127 
 
 appropriate........... 13-126 
 
 annual training........ 13-128 
 
 [C. M. C. M. 2 and 3.1 
 
 1037 
 
INDEX 
 
 Marine Corps Reserve—Continued. 
 
 duty—continued. . . 
 
 training— Article 
 
 with pay..---- 13-130 
 
 without pay________13-131 
 
 without pay, repeated____13-132 
 
 equivalent instruction or duty___ 13-125 
 
 employment in public service, civil branch____ 13-11 
 
 enlisted men: 
 
 active duty, entitled to transportation while on___16-24 
 
 death in line of duty _ 13-15(1) 
 
 enlistment records, preparation and forwarding of____ _ 13-143 
 
 final settlement of accounts upon discharge for expiration of enlistment__25-117 (1), (2) 
 
 fraudulent enlistment_______-13-lM (4) 
 
 health records______ 13-103 (1), (2); 13-145 
 
 medical treatment_______13-15 (I) 
 
 midshipmen, appointment as .requirements; false statement as to age, bar to..__ 13-14 
 
 noncommissioned officers, fitness reports...... 13-142 
 
 physical disability, benefits in case of____13-15 (1) 
 
 physical examinations of— 
 
 allclas.ses..--_ 13-102(1) 
 
 duty involving flying--.__13-101 (5), (8) (c) 
 
 enlistment or reenlistment, on______13-102 (2) 
 
 failure to qualify, recommendations in case of___ 13-103 (6) 
 
 health records; entries in. ______13-103 (1), (2) 
 
 quadrennial: upon request for active or training duty__13-6 (5); 13-101 (8) (6) 
 
 report of— 
 
 Class I (5), (c) and (d) .......13-103 (4) 
 
 purpose of examination indicated on...____ 13-103 ^5) 
 
 special........13-101 (8) (d) 
 
 transfer to Class II and for active or training duty, and release therefrom....13-102 (3) 
 
 promotion of— 
 
 Class I (cl and Class III__ 13-72 (1) 
 
 Class II (b) _ 13-72 (2) 
 
 examinations...___13-72 (3) 
 
 in time of war.. 13-72 (4) 
 
 reduction of— 
 
 Classes I and III___13-80 (1) 
 
 Class II________ 13-80(2) 
 
 transfers— 
 
 from Class TI, reduction in rank in case of. 13-80 (4) 
 
 to or from Class II to or from Classes I and III. 13-80 (3) 
 
 staff retiuns (service-record book and health record), preparation of; forwarding for active 
 
 or training duty....____ 13-6 (4) 
 
 transfers, notification of, to the Paymaster_____13-151 (5) 
 
 enlistment in: 
 
 benefits of, to be explained to enlisted men of Regular Marine Corps, before discharge, upon 
 
 expiration of enlistment......... 4-21 
 
 class other than I (5), (c) or (d), preparation of new service-record book in case of_ 13-144 
 
 contract for, no bar to reenlistment or extension of enlistment in Regular Marine Corps... 4-22 (3) 
 
 Naval Militia, Marine Corps branch, assignment from.......13-17 (1) 
 
 enlistment, reenlistment, and extension: 
 
 age limit.........13-54 (7) 
 
 .enlistment and assignment, eligibility for— 
 
 to Fleet Marine Corps Reserve-------13-54 (2) 
 
 to Limited Service Marine Corps Reserve____13-54 (12) 
 
 choice of station, etc_____13-.'i4 (14) 
 
 pay and allowances______13-54 (15) 
 
 reappointment and promotion--13-54 (13) 
 
 to Organized Marine Corps Reserve_'.- 13-.54 (3) 
 
 to Specialist Volunteer Marine Corps Reserve____13-54 (16) 
 
 to Volunteer Marine Corps Reserve_-_13-54 (4) 
 
 former marines discharged upon grounds of dependents....13-54 (10) 
 
 physical requirements_______ 13-54 (6) 
 
 reappointment to rank above private upon reenlistment___13-54 (0) 
 
 terra of.........13-54 (5) 
 
 waivers, request for________13-54 (8) 
 
 establishment............ 13-1 
 
 [C. M. C. M. 2 and 3.] 
 
 1038 
 
INDEX 
 
 Marine Corps Reserve—Continued. 
 
 Fleet Marine Corps Reserve: . , 
 
 transfer to— Article 
 
 applications for, data to be endorsed on____4-24 (1) 
 
 authority for, Class I (6), (c), and (d)_______4-24 (2) 
 
 Class I (e), from, to Organized or Volunteer Reserve___4-25; 13-92 (3) 
 
 Class II (6), from or to________ 13-92 (1) (2) 
 
 east and west-coast stations; waiver of travel allowance_4-24 (5); 25-181 (4) 
 
 eligibility for, enlisted or former enlisted men Class I (6), (c), and (d)__ 4-23 
 
 enlisted men, rank upon----- 4-20 (1) 
 
 noncommissioned officers, transportation of effects_____ 16-270 (6) 
 
 retired enlisted men, securing_______ 3-31 
 
 transferred members of— 
 
 active duty, ordering to, in time of peace. Class 1(c)___4-22 (2) 
 
 from Regular Marine Corps, transportation in case of____25-185 
 
 hospital fund, deductions for, from inactive duty pay____ 28-18 (2) 
 
 pay of, limitation on, while receiving hospitalization or care in Veterans’ Administra¬ 
 tion facilities----- 25-167 (8) 
 
 reserve pay cards.....----4-24 (4) 
 
 sentence to discharge or imprisonment, pay accounts closed in cases of_ 25-167 (5) 
 
 service record books, preparation of___4-24 (3) 
 
 waivers of travel allowance..__.■_4-24 (6) 
 
 water transportation not available---4-24 (7) 
 
 Government insurance___ 13-16 
 
 insignia, marksmanship and competition badges___ 5-35 (4); 5-36 (2) 
 
 [C. M. C. M. 3.] 
 
 1038a 
 

INDEX 
 
 Marine Corps Reserve—Continued. 
 
 instruction and training: Article 
 
 active duty defined.......... 13-129 
 
 Fleet and Volunteer Reserve.-_____13-134 
 
 general; officers, departments, and personnel to participate or assist in giving___13-120 
 
 inspectors-instructors, duties of____ 13-122 
 
 instructions..•_____ 13-121 
 
 Marine Corps schools, enrollment in_____ 13-121(1) (2) 
 
 Organized Reserve— 
 
 administrative duty..........13-127 
 
 annual training duty________13-128 
 
 appropriate duty. 13-126 
 
 equi\alent instruction or duty.________13-125 
 
 instruction and training of______ 13-133 
 
 regular drills..........13-124 
 
 policy as to............ 13-120 (1) 
 
 training duty- 
 
 repeated, without pay__ 13-132 
 
 with pay-- 13-130 
 
 without pay------------ 13-131 
 
 training, means provided for; requests for assignment to duty___ 13-123 
 
 insurance, Government...----------- 13-16 
 
 laws, regulations, etc. {see discipline, supra). 
 
 leave for training---------- 13-12 
 
 membership in, eligibility for- 13-50 
 
 midshipmen, appointment of; duration of____ 13-53 
 
 mission...________ 13-2 
 
 muster roll, how shown on, in active-duty status.......10-11 (43) 
 
 Naval Academy, appointment of enlisted men to; requirements for; false statement as to age, 
 
 bar to __-___-___13-13; 13-14 
 
 Naval militia, appointment or enlistment from...... 13-17 
 
 officers: 
 
 active duty, ordered to or from, transportation of effects authorized__ 16-272 (4) 
 
 appointment of; duration of; e.'^aminations for_____ 13-53; 13-63 
 
 commissioning of {see commissions, supra). 
 
 death in line of duty________ 13-15 (1); 13-15.\ 
 
 definition of..........13-9 (1) 
 
 distribution of, in grade— 
 
 Organised Marine Corps Reserve.......13-40 (1) 
 
 Volunteer Marine Corps Reserve______ 13-40 (2) 
 
 ( 6 ) 
 
 ( 4 ) 
 
 district commander- 
 
 command: duties______ 13-6 (1) 
 
 correspondence, routing of, by_______ 13-6 (2) 
 
 fitness reports, supervision over............ 13-6 
 
 health records, officers’, preparation of; transmitting for active or inactive duty_ 13-6 
 
 physical examinations, quadrennial, supervision of; on request for active or training 
 
 duty, furnishing forms and information for.... 13-6 (5) 
 
 staff returns, enlisted men’s, preparation of; transmitting for active or training duty. 13 6 (4) 
 
 supplies, requisitioning...........13-6 (3) 
 
 fitness reports_________ 13-141 
 
 fitness reports, rendered, annually by Class I (a) and Class III (a)..... 13-6 (6) 
 
 health records, preparation of; forwarding for active or training duty.. 13-6 (4) 
 
 leave, accrual of............ 24-75 (5) 
 
 medical treatment............. 13-15 (1); 13-15A 
 
 mileage, j)ayment of........... 24-112 (6) 
 
 Naval Militia, appointment from______ 13-17 
 
 pay {see atsr Pay, officers), checkages for hospital fund....28-lS (2) 
 
 physical disability, benefits in case of_____13-15 (1); 13-15A 
 
 physical examination of— 
 
 active or training duty and release therefrom.........13-101 (4) 
 
 appointment and promotion, for; by whom conducted......13-101 (3); 13-101 (8) 
 
 duty, involving actual dying of aircraft, for_ 13-101 (5) 
 
 failure to qualify, recommendations in case of__ 13-103 (6) 
 
 quadrennial; by whom conducted__ 13-101 (2); 13-101 (8) (6) 
 
 report of; purpose of examination indicated on____13-103 (3), (5) 
 
 special, required or requested_______ 13-101 (7) 
 
 transfer to Class II, for..... 13-101 (6) 
 
 when required_____ 13-101 (1) 
 
 precedence- 
 
 command of combined forces..... 13-41 (3) 
 
 platoon leaders and aviation cadets.....13-41 (4) 
 
 with the Regular Marine Corps........ 13-41 (2) 
 
 within the Marine Corps Reserve_______- 13-41 (1) 
 
 promotion of— 
 
 acceptance of commission, delay in....... 13-67 
 
 captains, method of; eligibility for____ 13-60 (1); 13-62 (1) (c) 
 
 [C. M. C. M. 1.] 
 
 632089—43 
 
 34 
 
 1039 
 
INDEX 
 
 Marine Corps Reserve— Continued. 
 
 officers—Conti nued. 
 
 promotion of—Continued. Article 
 
 eligibility for.. 13-62(1) 
 
 examinations for— 
 
 general..._________13-63 (1) 
 
 moral________13-63 (3) 
 
 ' physical and mental_____13-63 (2) 
 
 V/A^OOXv/l-LCliX I LJ~L ^ vXVyXJL XX yll > j v/XX Vl..^XJLi^X^ i/X\AXX \/k VVX X VOj^vTXX ^.X^XXV/^ V'V/ LXX OuO Xcr VO \ >/ f 
 
 13-65; 13-121 (2) (d) 
 
 examining boards______i..13-64 
 
 exemptions from examinations, determined by______13-65 
 
 functions of_ 13-64 (1) 
 
 supervisory_______13-64 (2) 
 
 failure on examinations for; physically;'mentally; morally; professionally. 13-66 (2i (a), (6), (c) 
 failure to qualify by completion of correspondence course, opportunity for examination 
 
 to be offered; rejection of same constitutes failure of examination__13-63 (5) 
 
 failure to qualify professionally, procedure in case of___13-66 (2) (c) 
 
 failure twice to be selected for, placed on honorary retired list_ 13-66 (1) 
 
 first lieutenants, method of; eligibility for___13-60 (1),; 13-62 (1) (b) 
 
 in time of war or national emergency_____ 13-69 
 
 major and above— 
 
 eligibility for______13-62(1) (d) 
 
 examinations: failure on___13-63; 13-66 (2) 
 
 failure to be selected___ 13-66 (1) 
 
 method of_______13-60 (2) 
 
 running mates_____13-60 (3) 
 
 second lieutenants— 
 
 commissioned from aviation cadets___ 13-70 (2) 
 
 method of; eligibility for...____ 13-60 (1); 13-62 (1) (a) 
 
 records, forwarding and keeping__________13-140 
 
 selection boards, convening and composition of, recommendations by...13-61 
 
 separation from Reserve {/fee separation from, post). 
 
 temporary commissions. Class II.......13-68 
 
 transfers of— 
 
 from Class II (a)......... 13-91 (2) 
 
 ffom Class V (a)__13-91 (3) (6) 
 
 from or within special service unit_____13-91 (3) (a) 
 
 notification to the Paymaster______13-151 (5) 
 
 to Class II (a)_________13-91 (1) 
 
 organizations of, inspection of, by departmental commander. Department of the Pacific.1-51 (5) 
 
 pay and allowances: 
 
 active and training duty— 
 
 aviation____ 13-154 (5) 
 
 beginning and termination of______ 13-154 (3) (a) 
 
 enlisted men______ 13-154(2) 
 
 officers: pay periods..____ 13-154 (1) 
 
 payment to Classes I (a) and I (e), when and by whom made__ 13-151 
 
 payments, how made______ 13-154(6) 
 
 release from_________13-154 (3) (6) 
 
 31st day of month..-.______13-154 (4) 
 
 uniform gratuity, eligibility for, submission of claim, and payment of; claim for $100, 
 
 certificate in case of........... 13-155 
 
 warrant officers______13-154 (2) 
 
 inactive duty and retired pay and allowances— 
 
 fraudulent enlistment______13-150 (4) 
 
 pay tables.......-..13-150 (1) 
 
 rate of pay..........13-150(2) 
 
 restrictions: pensions, etc.; Sundays and holidays; fraudulent enlistment... 13-150 (3) 
 
 transfer pay data_____13-153 
 
 travel expenses_________ 24-124 (1) 
 
 pay roll, preparation of, copies, remarks, etc____13-152 
 
 personnel: 
 
 employment, civilian, in Naval Establishment, discharge of member of Class II accepting.. 13-90 
 
 employment in civil branch of public service----- 13-11 
 
 leave of absence, without loss of pay. etc., for training duty__ 13-12 
 
 procurement of {see also commissions; enlistment, reenlistment, and extension)-13-50 to 13-54 
 
 physical disability and medical treatment: 
 
 claim for compensation for, on account of injury, when filed-- 13-15 (9) 
 
 Class I {h), (c), and (d), reservists, hospitalization and medical treatment of-13-15 (10) 
 
 extended active duty_____ 13-15A 
 
 funeral expenses.......---13-15 (11) 
 
 injuries— 
 
 forms for report of......... 13-15 (8) 
 
 in line of duty________13-15(1) 
 
 medical treatment for_^_______13-15 (5) 
 
 minor, to be recorded............ 13-15 (7) 
 
 report of........ 13-15 (6) 
 
 sickness and disease not construed as........13-15 (4) 
 
 medical treatment and hospitalization.........13-15 (3) 
 
 [C. M. C. M. 1 and 3.] 
 
 1040 
 
INDEX 
 
 Marine Corps Reserve—Continued. Article 
 
 physical examinations-------- 13-101; 13-102 
 
 physical standards........... 13-100 
 
 platoon leaders class: 
 applicants for— 
 
 enlistment and assignment.......13-191 (2) 
 
 nominations and selection, method of___13-191 C) 
 
 qualifications of----- 13-190 
 
 assignment from Oreanized Reserve, information to he furnished...13-191 (3) 
 
 clothing, issue of, for training duty; recovery of; replacement of____13-198 
 
 commission in Marine Corps Reserve, apidication for; evidence to he furnished..13-194 
 
 commission in regular Marine Corps, designation ;and qualifications of candidates; quota 
 
 of....../I-.^_____ 13-195 
 
 discharge...----- 13-112 
 
 members of—^ 
 
 precedence of________ 13-41 (4) 
 
 training duty, pay and allowance while on___ 13-197 
 
 transportation and subsistence____ 13-191 (7) 
 
 organization, classes and courses_____ 13-193 
 
 record card, keeping of, disposition of_ _ ___13-199 (2) 
 
 report, annual, upon termination of year’s training period______ 13-191 (1) 
 
 training, time and place of; schedule; advanced course; relief from..... 13-192 
 
 transfer for training duty; rank upon; orders for___13-191 (4), (5), (6) 
 
 policy board, purpose ofi-date of convening, etc..____ 13-8 
 
 Qualification badges and bars, issue of, to.______ 6-35 (4); 5-36 (2) 
 
 Quartermaster instructions..________ 13-3 (2) 
 
 records: 
 
 enlistments, enumeration, preparation and forwarding of____13-143 
 
 fitness reports— 
 
 noncommissioned officers_______ 13-142 
 
 officers_______ 13-141 
 
 health__________13-103 (1), (2) 
 
 service-record book, preparation of, entries in...____ 13-144 
 
 regulations, orders, and instructions applicable......13-3 (1) 
 
 reports, individual: 
 
 address, change of...___13-148 (2) 
 
 civil employment__________13-148 (3) 
 
 leaving United States; change of address_____13-148 (4) 
 
 officers employed by Civilian Conservation Corps______13-148 (1) 
 
 physical examinations.........13-103 (3), (4) 
 
 reports, organization: 
 
 change sheets...... ..... 13-147 (2) 
 
 death__________13-147 (5) 
 
 drills and attendance, monthly_________ 13-133 (3) (c) 
 
 muster rolls, preparation of; submittal of_ 10-1 to 10-13; 13-147 (1) 
 
 payrolls........... 13-152 
 
 platoon leaders class, report on.________ 13-199 
 
 reservists: 
 
 granted waivers on physical defects or over age, not transferable to Organized Marine Corps 
 
 Reserve, without approval of Commandant of the Marine Corps__13-90 (2) 
 
 residing outside United States, district attached to___ 13-22 
 
 rifle and pistol teams, and individual members, report of._____ 5-31 (11) 
 
 savings deposits, entitled to make while on active duty______ 25-32 (2) 
 
 separation from: 
 
 active duty, while on; when not on....13-110 (1), (2) 
 
 by retirement— 
 
 age and service________13-113 (3) 
 
 honorary retired list_________ 13-113 (6) 
 
 members of Class I (6), (c), and (d) _____ 13-113 (7) 
 
 retention of class designation____ 13-113 (5) 
 
 specially commended reservists______13-113 (4) 
 
 enlisted men, by discharge- 
 
 action upon rejection of a reservist for enlistment in the regular service...13-112 (9) 
 
 annual payment, refund of.....13-112 (8) 
 
 cause........... 13-112 (1) 
 
 enlistment or reenlistment in any other branch of the service....13-112 (5) 
 
 expiration of term of service______ 13-112 (2) 
 
 on request.............. 13-112 (4) 
 
 other good and sufficient cause........13-112 (6) 
 
 physically unqualified........13-112 (3) 
 
 retirement, age and service... 13-113 (3) 
 
 staff returns upon discharge....13-112 (7) 
 
 officers— 
 
 discharge of... 13-111 
 
 Honorary Retired List...... . 13-113 (6) 
 
 retirement of. physical, age and grade, age and service...13-113 (1), (2), (3) 
 
 regulations applicable. 13-110(4) 
 
 retired personnel.. 13-110 (3) 
 
 [C. M. C. M. 2 and 3.] 
 
 1041 
 
INDEX 
 
 Marine Corps Reserve —Continued Article 
 
 service-record book, preparation of___13-144 
 
 special service unit, appointment to___13-51 (7) 
 
 supplies requisitioning_____ 13-6 (3) 
 
 training {see instruction and training, supra). 
 
 transfer pay data____«.__ 13-153 
 
 transfers {see Transfers, Marine Corps Reserve). 
 
 traveling expenses--,________ 24-124 (1) 
 
 uniform: 
 
 articles of. required enumeration of_ 13-163 
 
 gratuity, eligibility for; claim for, submitting; payment of_ 13-155 
 
 prescribed________ 13-160 
 
 wearing of__ 13-161 
 
 vaccination and typhoid prophylaxis_____13-104 
 
 Volunteer Marine Corps Reserve, transfer or assignment to, rank upon__4-20 (2) 
 
 warrant officers: 
 
 eligibility and appointment of; duration of___ 13-52; 13-53 
 
 promotion of_ 13-71 
 
 Marine Corps rifle competitions_ 5-47 
 
 Marine detachments aboard ships__-__17-19 to 17-23 
 
 arms and equipment of: 
 
 disposition of. detachment transferred ashore_____ 17-20 (1) 
 
 furnished by post from which detailed; receipts for; inventory and accountability for; to be 
 
 in good condition______ 17-19 
 
 lost or destroyed, charging money value of______ 17-43 
 
 returns and vouchers for, detachment transferred ashore_17-20 (2) 
 
 storage of_ 17-21 
 
 articles authorized for flagships only, transfer of, in case of change of flagships_ 17-22 
 
 pay roll, preparing and forwarding copy of.____ 30-2 
 
 Public property, returns, etc. {see Public property, ship’s detachment). 
 
 returns ana requisitions from, forwarding of.........17-23 (1) 
 
 Marine gunner, appointment as; recommendation, selection, and examination of candidates.. 2-21 
 
 Marksmanship {see Training); additional compensation for {see Pay and allowances, enlisted men). 
 
 Medal of honor..........8-1; 8-2; 8-9 
 
 Medals, badges, etc., deserter’s disposition of_____ 7-8 
 
 Medals, campaign and service {see also Decorations, medals, and badges)... 8-11 
 
 Medals, decorations, etc., property of men to whom awarded, except good-conduct medals for¬ 
 feited by sentence of general court martial______—.. 3-30 
 
 Medical survey (see Discharges). 
 
 Meritorious noncommissioned officers of the Marine Corps, appointment as second lieu¬ 
 tenants_^______ 2-1 
 
 Mess furniture, issue of_____17-80 
 
 Messmen {see Enlisted men). 
 
 Messroom, officers’, setting aside room for, at post___ 19-4 
 
 Me.ss stewards: 
 
 allowance of, table of_______1-29 (1) 
 
 detail of. in dual capacity of commissary sergeant and mess steward, prohibited.....1-29 (2) 
 
 Mexico, visiting, on leave or duty...—----- 1-18 
 
 Mileage; 
 
 aircraft: 
 
 travel by Government__ 24-117 (2) (a); 24-119 (6) 
 
 allowed by route actually traveled under orders___24-117 (1) (d) 
 
 appropriations chargeable, travel in 2 fiscal years___24-109 
 
 authorization for travel____24-110 
 
 automobile; 
 
 commercial or private, when authorized___24-118 (7), (8) (6) 
 
 official_____ 24-117 (1) (6), (c) 
 
 circumstances under which mileage is allowed_ 24-117 (1) 
 
 circumstances under which mileage is not allowed_24-110 (2), (3); 24-117 (2) 
 
 computation of: 
 
 when transportation request has been furnished— 
 
 for part of the travel by direct route--- 24-120 (4) 
 
 stop-over en route_____ 24-120 (2) (/) 
 
 travel between east and west coasts via commercial vessel_ 24-120 (2) (i) 
 
 travel by circuitous route not equalized with official route_ 24-120 (2) (e) 
 
 travel by direct route__ 24-120 (2) (a) 
 
 travel by route equalized with official route_ 24-120 (2) (e) 
 
 travel by water within the United States.__ 24-120 (2) (h) 
 
 when transportation request has not been issued___ 24-120 (3) (a), (6) 
 
 detached to settle accoimts and await orders______ 24-117 (1) (k) 
 
 distances: 
 
 official_______ 24-120 (1) (a) 
 
 tables. Army____*.____ 24-120 (1) (b) 
 
 travel between two points, route of---- 24-120 (1) (d), (e) 
 
 escort for insane personnel...------- 24-125 (2) 
 
 first appointment, joining from------ 24-117(1) (c) 
 
 land-grant deductions...... 24-106; 24-120 (3) (6) 
 
 [C. M. C. M. 3.] 
 
 1042 
 
INDEX 
 
 Mileage—Continued. 
 
 modes of travel..... 
 
 officer claiming, to his home, certificate in case of___ 
 
 officers, Marine Corps Reserve; 
 
 competent orders..--- 
 
 distance from and to home as contemplated by statute_ 
 
 offieers, retired: 
 
 failure to perform travel within 1 year---- 
 
 when entitled to------ 
 
 on change of station, when payable----- 
 
 on leave: 
 
 ordered to temporary duty......- 
 
 orders changed en route-- 
 
 recalled, ordered to report to new station----- 
 
 sick leave, to and from------- 
 
 orders: 
 
 canceled before reaching destination--- 
 
 competent--. ....--- 
 
 endorsements........ 
 
 loss of, procedure for payment_ 
 
 travel performed prior to receipt of, expenses not authorized_ 
 
 verbal---- 
 
 without, expenses for travel not authorized_ 
 
 Pullman accommodations, not included___ 
 
 rate------- 
 
 residence, change of, unauthorized---- 
 
 transportation, requests for and deduction in case of--- 
 
 travel: 
 
 extended, when payable--- 
 
 from point outside United States to point within United States. 
 
 status, officers in__--- 
 
 via Government vessel______ 
 
 vouchers (stt also Vouchers)------ 
 
 with or without troops, defined---- 
 
 witnesses------- 
 
 Military schools (see Schools and schooling). 
 
 Minors, discharge of (see Discharge). 
 
 Motor vehicles: 
 
 accidents—reports, investigations, statements of fact, claims for damage, etc. 
 
 batteries---.-.--- 
 
 brakes..---- 
 
 classification------ 
 
 data card....— 
 
 detached service, dispatched on, inspections; report on return.. 
 
 electrical connections..... . 
 
 fuels, lubricants, etc, purchases of.--^.. 
 
 inspections.-. 
 
 daily.-.-. 
 
 monthly.-.-.. 
 
 weekly.-. 
 
 instructions relating to, publication and filing of.... 
 
 lights.. 
 
 loading...--- 
 
 lubrication...-.... 
 
 numbers, cost, date of purchj^e, record of.... 
 
 operation....... 
 
 operator: 
 
 instructions of.-.-.. 
 
 permit, issue, use, etc., of revocation of.... 
 
 responsibility of.-.-.. 
 
 private, not to be transported at Government expense.-.. 
 
 property account, how carried on.-.-. 
 
 chassis and body received separately.-...-. 
 
 .record card..-.. 
 
 records and reports: 
 
 cost of maintenance, quarterly report of____ 
 
 daily motor-vehicle report.-___ 
 
 gasoline, oil. grease___-.-. 
 
 mechanical-inspection report_____ 
 
 memoranda folder..... 
 
 mileage, daily record of..-.-.. 
 
 quarterly motor-vehicle report.-... 
 
 repairs and replacements.-.-. 
 
 repairs to, including spare parts and labor.-.. 
 
 signs, authorized, enumeration of.. 
 
 spare parts: 
 
 classification of.... 
 
 requisitions for. .. 
 
 tires, tubes, rims, and accessories, not expendable. . 
 
 Article 
 
 .. 24-101 (2) 
 
 ..24-113 (4) 
 
 -24-112 (6) 
 
 - 24-124 (1) (c) 
 
 ... 24-117 (1) (m) 
 
 - 24-104 
 
 - .—- 24-120 (2) (d) 
 
 - .24-117 (1) (h), (i) 
 
 - 24-117 (1)(/) 
 
 ■.—- 24-117 (1) (j) 
 
 -24-117 (1) (0 
 
 - 24-117 (1) (g) 
 
 24-101 (1); 24-112(1), (0) 
 
 -9-7 (2); 24-113 
 
 -24-110 (5) 
 
 - 24-110 (3) 
 
 --,. 24-110 (4) 
 
 - 24-110 (2) 
 
 __ 24-105 
 
 - 24-116 
 
 -24-117 (1) (n) 
 
 - 24-105 
 
 -- 24-120 (2) (c) 
 
 -24-117 (1) (c) 
 
 .. 24-116 
 
 - 24-114 (1), (3) 
 
 - 24-122 
 
 - 24-103 
 
 - 24-125 (3) 
 
 . 21-42 
 
 - 21-34 
 
 _ 21-35 
 
 _21-21 (1) 
 
 . 21-23 
 
 ..21-32 
 
 . 21-34 
 
 18-32 (2) to (8) 
 
 . 21-31 
 
 .21-31 (2) 
 
 . 21-31 (4) 
 
 . 21-31 (3) 
 
 ..- 21-41 
 
 . 21-36 
 
 ..21-28 
 
 ..21-33 
 
 ..21-23 
 
 ..21-29 
 
 ..21-26 
 
 . 21-25 
 
 ..21-27 
 
 ..16-278 
 
 . 21-21 (2) 
 
 17-138 (8); 21-22 
 . 21-23 
 
 .21-24 (1) 
 
 -.21-24 (2) 
 
 . 21-24 (1) 
 
 .21-24 (6) 
 
 .21-24 (4) 
 
 . 21-24 (1) 
 
 . 21-24 (5) 
 
 . 21-24 (3) 
 
 . 18-22 
 
 .. 1-56 
 
 ..21-39 
 
 . 21-40 
 
 . 17-138 (8). (9) 
 
 1043 
 
INDEX 
 
 Motor Vehicles—Continued. Article 
 
 speed limits: governors, regulation of; trucks with solid tires_____21-30 
 
 unserviceable: 
 
 disposition of: board of survey...________21-38 
 
 survey, report of, forwarding to the Quartermaster.__ 17-71 (3) 
 
 Motors, survey of.------ 17-78 (5) 
 
 Mounts (see Animals), oflBcers’, transportation of (see Transportation, mounts, officers’). 
 
 Muster roils, see under Records and reports). 
 
 N 
 
 Name, change or correction of..------ 1-59 (i), (2) 
 
 Names, in official communications, to be written in full_____ 9-4 
 
 Naval Academy: 
 
 applicants for enlistment, candidates for admission to___ 2-86 
 
 enlisted men appointed to: discharge to prepare for examinations_- ^21 (1) 
 
 graduates of, appointment as second lieutenants._____ 2-1 (2) 
 
 Naval Academy Band, transfers of clothing to________17-92 
 
 Naval Academy Prepcaratory School: 
 enlisted men: 
 
 assignments to--------- 6-21 fl) 
 
 eligibility for assignment to, quotations from Bureau of Naval Personnel Manual in 
 
 regard to------ 6-21 (2) 
 
 Nava! Militia, Marine companies in, organization, training, etc.; enlistment or appointment from, 
 
 into Marine Corps; relief from service with----1_ 13-17 
 
 Naval ordnance--------- 17-117 to 17-123 
 
 accounting for.------- 17-117 
 
 ammunition and explosives, disposition of..__ 17-123 (3) 
 
 articles of, description and record of___ 17-118 
 
 care and handling of----- . ... 17-123 (1) 
 
 cartridge cases, etc., empty, storage and disposition of__ 17-123 (2) 
 
 discrepancies, procedure in case of___ 17-119 
 
 reports on_________17-122 
 
 requisitions, spare parts, etc....... 17-120; 18-11 
 
 surveys on---------17-121 
 
 Naval Transportation Service, vessels of, members of Marine Corps transported aboard, applicable 
 
 provisions of Navy regulations regarding----- 1-7 
 
 Naval vessels, on west coast, deserter or straggler surrendering or delivered on board of, reports in 
 
 case of....... 7-9 
 
 Naval vessels assigned to Marine Corps: 
 
 crews of-------- 1-63 
 
 inspection of----------- 1-63(2) 
 
 officer in charge, detail of, responsibility of___ 1-63 
 
 Navy accounts and accounting.----- 28-33 to 28-37 
 
 Navy cross------- 8-5; 8-9 (2), (3), (5) 
 
 Navy Hospital, ration, allowance; value of; checkage for......24-100 
 
 Navy mail clerks (see Mail clerks). 
 
 Navy transport regulations_______ 1-7 (1) 
 
 Next of kin, notify, etc., in case of death of officer or enlisted man....1-22; 3-2; 3-3 
 
 Noncommissioned officers: 
 
 accountable or responsible, to familiarize selves with orders and regulations_ 17-3 (2) 
 
 accountable, to hold enlisted men to strict responsibility for public property in their charge.. 17-5 (2) 
 
 allowances of----------- 6-23 (1) 
 
 appointment (see also Promotion, enlisted men) 
 
 as second lieutenants------2-1 (1), (2) 
 
 as warrant officers; recommendation, selection, and examination of__ 2-21 
 
 fitness, reports on________10-25 
 
 married (see also Enlisted men, married men)____ 1-37 
 
 messmen, detail, as prohibited----- 1-32 (1) 
 
 of first three pay grades: 
 
 report of dependents entitled to transportation____1-19; 4-8 
 
 transfer, advance information as to, request for furlough upon receipt of..4-8 (1), (3) 
 
 official book^ in possession of, to be turned in upon separation from active service.. 1-2 (4) 
 
 promotion of (see Promotion, enlisted men). 
 
 reappointment to former rank upon transfer back from special to general duty; upon reenlist¬ 
 ment......6-27 (1), (2) 
 
 reductions in rank: 
 
 deserters, upon declaration of their desertion________ 6-28 (5) 
 
 incompetency, upon recommendation of informal board____6-28 (4) (b) 
 
 inefficiency, how effected; statement by man-----6-28 (4) (a) 
 
 reports of------ ^ ------ 6-31 
 
 special instructions of the Commandant of the Marine Corps..... 6-34 
 
 senior, of the line, acting as commanding officer of troops on board Navy transport_1-7, par. 28 
 
 senior rank of......... 1-21 (2) 
 
 separated from active service, return of official books by____ 1-2 (4) 
 
 vacating position upon desertion... 6-28 (5) 
 
 warrants: 
 
 deserter's, disposition of..... 7-8 
 
 regular, issue of....... 6-25 (1) 
 
 revocation of— 
 
 first three pay grades.......... 6-28 (1) 
 
 fourth and fifth grades.......... 6-28 (2) 
 
 sixth pay grade..... 6-28 (3) - 
 
 special, issue and revocation of; organizations issuing; transfer, eSect of, on....6-25 (3), (4) 
 
 1044 
 
INDEX 
 
 O 
 
 Article 
 
 Oath, enlistment, administration of—.........-2-95 (1) 
 
 Office, holdine, construed as to certain wounded retired personnel—...25-167 (13) 
 
 Officers, commanding (s-ee Commanding officer'). 
 
 Officer of the, day, duties of, in general; in case of fire.... 6-3 
 
 Officers: 
 
 absence due to misconduct (O. O. 20, 1935)---- 28-3 (5) 
 
 absent from duty without leave, forfeiture of pay and allowances.....28-1 (16) 
 
 absent from duty without leave 3 months, dropping from rolls-----28-1 ^7) 
 
 accountable (see Accountable officers). 
 
 “active duty” construed....... 24-25 I (a) 
 
 active service, separated from, return of official books---- 1-2 (4) 
 
 address, on leave or delay, reporting--- 10-26 (1), (2) 
 
 aides, selection of; orders, how worded; additional pay; restrictions on...24-71 to 24-73 
 
 appointment as second lieutenant_______2-1 (1) 
 
 appointment of, former aviation cadets_____ 13-182 
 
 appointment of noncommissioned officers as .second lietutenants, authorized to recommend.. 2-1 (3) (6) 
 
 arrest, under, for trial by general court martial, paymaster to be notified..... 7-1 (8) 
 
 arrival in and departure from United States, reports of—... 10-27 
 
 baggage, shipment of (see Transportation, baggage, officers). 
 
 booKKeeping, accounting, and auditing course ------- 1-10 
 
 books received from the Director, Personnel Department, notification of, by officers in charge of 
 
 offices----------- 1-2(5) 
 
 change of station, advance information as to; acknowledgment; statement as to dependents; 
 
 request for leave_'..__________ 4-8 
 
 clothing accounts, accuracy of, pecuniary responsibility for__15 17 (1) 
 
 clothing of enlisted nion, requisitions for, respornsibility as to_ 15-3 
 
 commandmg officers of troops on board naval transport, duties and re.sponsibilities of, in general; 
 
 as to clothine issues and accounts_____:. 1-7 (1), pars. 29, 30; 1-7 (2) 
 
 commanding (see Commanding officers). 
 
 commissary {xee Subsistence, sales commissaries, commissary officer). 
 
 company, utilization of, for guard duty and duty with troops____1-3 (2) 
 
 decorations, medals, etc., prohibited from wearing while suspended from rank and command 8-20 
 
 delay in reporting at new station (see also orders and travel, this title), report of address_ 10-26 
 
 dependents entitled to transportation, report of_____ 1-19; 4-8 
 
 diplomas and certificates, forwarding copies of, to Headquarters..__ 10-122 (1) 
 
 disbursing (see Disbursing officers). 
 
 discharge of, law as to; failure on professional examination for promotion, less than 20 years’ 
 
 service...—__24-131 (1); 24-133-4 
 
 duty: 
 
 line and staff, detail to, policy as to_____6-5 (1) (a) 
 
 not entitled to meals at enlisted men’s messes__14-4 (2) 
 
 pa.ssengers on board naval transport___1-7, par. 26 
 
 preference for, indicating_____ 1-12 
 
 staff, annual turn-over-----5-5 (1) (b) 
 
 staff officers below grade of captain__5-5 (1) (d) 
 
 staff officers below grade of field officer___6-5 Q) (c) 
 
 duties of, in general-------1-1 
 
 educational course (see Schools and schooling). 
 
 executive, at marine barracks in navy yards, designation and duties of...1-3 (1) 
 
 field equipment of (see Expeditionary service). 
 
 fingerprints of, forwarding to Headquarters_____ 1-8 (2) 
 
 fitness, reports on (see Records and reports, fitness)___ 10-22 
 
 general instructions________ 1-1 to 1-20 
 
 in charge of offices, notification by, of receipts of books from the Director, Personnel Department. 1-2 (5) 
 
 in charge of offices, orders and publications, files of, maintaining of, by___1-2 (3) 
 
 leave: 
 
 address while on, report of...... 1-17 (4), 10-26 
 
 allowance of________ 24-75 (1) 
 
 foreign 'station to United States, report of date of arrival and address while on leave by dis¬ 
 patch—....,___1-17 (4) 
 
 includes travel time; exception___ 1-17 (6) 
 
 member or judge advocate of general court martial, request for relief from, prior to taking. 1-17 (7) 
 more than 15 days, copy of request and approval of to be forwarded to Commandant of the 
 
 Marine Corps...........1-17 (4) 
 
 procurement division, officer in charge of, granting of, by... 2-82 
 
 report of, on conclusion........1-17 (5) 
 
 requests for— 
 
 statements as to leave already had during current fiscal year to be included in.1-17 (3) 
 
 upon receipt of advance information of transfer..______4-8 (3) 
 
 visiting foreign countries while on; uniform.... 1-18 
 
 who may grant; recruiting personnel______ 1-17 (1); 2-82 
 
 markmanship qualifications, no additional pay for..__25-139 
 
 mess, not entitled to meals in enlisted men’s messes___ 14-4 (2) 
 
 mess provisions, duty of mess officer to inspect_14-29 (1) 
 
 misconduct, report against (G. O. 20. 1935)......... 28-3 (5) 
 
 mounted: 
 
 captain, above rank of, furnishing own horses and equipment___21-13 
 
 captain and below, furnishing mount to_____ 21-14 
 
 designation of; use of public horses by; hiring horses for_21-11; 21-12; 21-13 
 
 [C. M. C. M. 1 and 3.] 
 
 1045 
 
INDEX 
 
 Officers—Continued. ‘ Article 
 
 mounted and unmounted status, change of, transportation of mounts in case of..16-296 
 
 mounts of, and attendants, transportation of (see Transportation, mounts), 
 mounts of, forage for, care of, etc. (see Animals). 
 
 official letters, dispatches, etc., to and from (see also Correspondence)__Ch. 9 
 
 orders and publications distributed to; requirement to keep corrected files of..__1-2 (1), (2) 
 
 orders and travel, instructions regarding_____ 1-20 
 
 ordered to different stations, granted delay to count as leave, computing date of reporting: 
 
 examples.......1-20 (h) 
 
 ordered to proceed on temporary duty— 
 
 from one permanent station to another, allowing travel time..... 1-20 (e), (f) 
 
 proceed time, in connection with travel orders........... 1-20 (a), (c) 
 
 repeated travel (see also Mileage), recruiting duty__2-108 
 
 reporting for duty on transfer from one ship to another in same port, 4 days to report is not 
 
 deemed necessary_______ 1-20 0> 
 
 reporting from leave and reporting for duty after delay granted in reporting distinguished.. 1-20 (t) 
 travel time— 
 
 actual, computing___......1-20 (b) 
 
 passengers on board naval transports, duties and status of_____ 1-7 
 
 passports, procuring, upon orders to Asiatic station........4-6 (3) 
 
 patients in field hospitals, charging and accounting for cost of rations___14-10 (3) 
 
 photographs of, forwarding to Headquarters........1-8 (1) 
 
 probationary: 
 
 commission revoked, no advanced pay or allowancs to be given upon discharge.6-4 (1) (d) 
 
 commissions revocable for cause prior to completion of 7 years......6-4 (1) (a) 
 
 commissions revocable for marriage within 2 years...6-4 (1) (6) 
 
 commissions, revocation of— 
 
 recommended, statements in case of_______6-4 (1) (c) 
 
 trial by court martial not barred thereby......6-4 (1) (e) 
 
 non-Naval Academy graduates, relative rank of, determining....6-4 (2) 
 
 promotion of (see Promotion). 
 
 public property, accountability and responsibility for (see Accoimtable officers; also Public 
 property). 
 
 punishments inflicted on, report of..7-1 (9) 
 
 qualification courses, rifle and pistol firing, report of; statement in case of failure to fire.5-31 (12) 
 
 quartermaster department (see Quartermaster Department), 
 quarters (see Quarters, officers’; also Buildings, public). 
 
 rations, supplied to enlisted men, duty as to quantity and quality of.... 14-29 (1) 
 
 recruiting, authority to grant leave.......... 2-82 
 
 reports on fitness (see also Records and reports)...10-22 
 
 reserve (see Marine Corps Reserve). 
 
 resignation of, pay to date of; notifying disbursing officer. 24-87 
 
 responsible (see Accountable officers), 
 retired (see Retired officers), 
 second lieutenants: 
 
 appointment of.....2-1 (1) 
 
 appointment of, from civil life.....2-1 (4) 
 
 candidates for, educational requirements of; examinations; selected candidates; recommenda- 
 
 duties to which not to be detailed to, enumeration of....... 5-5 (2) 
 
 examination of....2-1 (3) (e) 
 
 failure to qualify___________2-1 (3) (i) 
 
 Naval Academy, graduates of, allotment and appointment of......2-1 (2) 
 
 officers qualified to recommend appointment of___2-1 (3) (6) 
 
 policy of the Commandant of the Marine Corps............2-1 (3) (a) 
 
 qualifications, requisite.....2-1 (3) (6) 
 
 recommendations for, statements required in____2-1 (3) (c) 
 
 recommendations for withdrawal of......2-1 (3) (g) 
 
 schools (see Schools and schooling). 
 
 sentenced to confinement in State or Federal penitentiary, dropping from rolls.28-1 (17) 
 
 staff (see duty, supra). 
 
 stations, choice of indicating......... 1-12 
 
 students at service schools, fitness reports of.....10-22 (1) 
 
 supplies, except clothing, issued on their requisitions, responsibility for, when command is tem¬ 
 porarily absent from post......17-46 (1) 
 
 target practice.....«. 5-23 
 
 transportation (see Transportation, personnel). 
 
 under arrest for trial by general court martial, paymaster concerned to be notified.7-1 (8) 
 
 visiting Canada, Mexico, and other foreign countries; imiform... 1-18 
 
 warrant (see Warrant officers). 
 
 Open market purchases (see Supplies and services; also Subsistence, provision.^, procurement oO. 
 
 Operations and training.......Ch. 5 
 
 Orders (see Officers; Traveling expenses: Transportation). 
 
 Marine Corps, departmental, etc., files of, keeping...1-2 (2),(3) 
 
 original, indorsements on, affecting pay, mileage, etc.; pay, advances of; transportation.9-7 (2); 
 
 16-14, 24-70 (2) 
 
 repeated travel, identification cards in case of.. 16-31 (2) 
 
 transfers of enlisted men (see Transfers). 
 
 [C. M. C. M. 2 and 3.] 
 
 1046 
 
INDEX 
 
 Article 
 
 Orders and publications, distribution of, to oflBcers and oflBces, table of, and instructions as to .. 1-2 
 
 Overcoats (see also Expeditionary Service, field equipment), taking to Tropics.5-72 (6) 
 
 Overpayments: 
 
 clothing accounts, pecuniary responsibility for.... 15-17 (2) 
 
 death of grantor, cause of overpayment of allotment........ 27-27 (3) 
 
 disallowed, other than authorized advances---------29-38 
 
 disbursing officer in possession of facts; not informed of facts..... 29-40 (1), (2) 
 
 name of disbursing officer making to be noted on rolls----- 24-70 (3) 
 
 overpaid balance resulting from loss of pay by summary court martial in previous enlistment, 
 
 pay under reenlistment not to be checked for.......25-17 
 
 previous enlistment, made in, disallowed in current account... 29-40 (2) 
 
 responsibility for: 
 
 fixing, reference to Commandant of the Marine Corps and to the Paymaster...29-39 
 
 made on allotments, request for stoppage not acknowledged.... 27-26 (3) 
 
 P 
 
 Pacific, Department of (see Department of Pacific). 
 
 Packing and crating (see Transportation, baggage and effects). 
 
 Papers: 
 
 accumulations of, reduction of........10-61 
 
 correspondence, classified (see Records and reports). 
 
 date of receipt of, by disbursing officers, indicating___ 23-19 (33) (c) 
 
 signed or certified, changes or corrections in, how to be made.....10-^ 
 
 Parachutists.....26-13 
 
 Parades, weekly, holding of...5-4 (3) 
 
 Parlor and sleeping-car accommodations (see Transportation). 
 
 Passports, procurement of, by officers and all married enlisted men ordered to duty on Asiatic Sta¬ 
 tions.....,.4-6 (3) 
 
 “Pay”: 
 
 construction of, for purposes of allotments...27-2 (1) (6) 
 
 Pay, additional, for aviation: 
 
 act of Congress of June 16, 1942, as amended.......... 26-1 
 
 interpretation of........ 26-3 
 
 aviation accident- 
 
 certificate of physical disability in case of...... 26-5 
 
 continuance of flight pay for period of 3 months___ 26-5 
 
 “aviator's flight log book,” maintaining; entries in; certificate by commanding officer; certifica¬ 
 tion in case of transfer of personnel_____ 26-9 
 
 computing, in cases of enlisted men awarded medals carrying permanent additions to pay_26-3 (2) 
 
 credited to personnel’s accounts, when; personnel transferred, method of crediting..26-12 
 
 enlisted personnel, promotion of, authorization by Commandant of the Marine Corps necessary_ 6-26 (2) 
 
 Executive order putting act of June 16,1942, into effect........ 2^2 
 
 interpretations of________ 26-4 
 
 flight certificate and schedule, preparing and furnishing to disbursing oflBcer; form of; copy of 
 
 orders to accompany first voucher signing__ 26-10, 26-11 
 
 “official aircraft log books,” aviator’s flight log book to be brought into agreement with.. 26-9 
 
 quarters (see Quarters, officers’). 
 
 reservists (see also Marine Corps Reserve)____13-154 (5) 
 
 suspension from flying: 
 
 report of, and revocation of, commanding officers informing disbursing officer of.. 26-8 
 
 sickness or injury incurred in line of duty, other than aviation accident___ 26-7 
 
 statement of, in cases of individuals transferred_ 26-8 
 
 unfitness for cause other than aviation accident______ 26-6 
 
 suspension of, for failure to perform flights........26-4 (10) 
 
 failure to perform requisite flights__26-4 (11) 
 
 Pay, additional, for parachutists..........26-13 
 
 Pay and allowances, enlisted men: 
 
 absence because of sickness or disease resulting from intemperance, etc., withholding pay pending 
 
 determination of date of commencement of_____i^-3 (7) 
 
 active duty, release from, prior to formal discharge, no pay accrue subsequent to_25-6 (1) 
 
 additional holders of certain medals entitled to___8-9 (5) 
 
 advances (see Transportation, cash for subsistence, lodgings and transfers), 
 allotments of (see Allotments). 
 
 allowance, commuted, in lieu of quarters, how computed on change of station or status_16-69 (2) 
 
 appointments not retroactive for pay purposes________ 25-160 (1) 
 
 claim for, accrued during prior enlistment or over 2 years old__28-10 (2) 
 
 clothing allowance (see Clothing), 
 courts martial: 
 
 awaiting trial by, or action on sentence of....25-10 (1) 
 
 during trial..________25-10 (1) 
 
 loss of pay under prior sentences remitted upon sentence of general court martial involving 
 
 confinement in naval prison with loss of pay____25-25 
 
 loss to Government involved; certificate by commanding officer as to...25-10 (2), (3) 
 
 prisoners, general-court-martial— 
 
 accounts of, naval prisons designated as place of confinement, instructions as to han¬ 
 dling_______ 25-26 (7) 
 
 discharged after confinement, allowances to..... 25-27 (a) 
 
 “discharged naval prisoner,” interpretation of..... 25-2612) 
 
 [C. M. C. M. 2 and 3.] 
 
 1047 
 
INDEX 
 
 Pay and allowances, enlisted men—continued. 
 
 courts martial—continued. . 
 
 prisoners, general-court-martial—continued. Article 
 
 gratuity paid to, upon discharge... 25-27 (a) (c) 
 
 prison expenses of, $3 per month.:..... 25-27 (a) 
 
 restoration to duty, account as prisoner dosed..... 25-26 (7) (a) 6 
 
 sentence to— 
 
 confinement involving accessories; closing accounts in cases of; manner of stating 
 
 accounts....... 25-26 (1), (2) 
 
 discharge- 
 
 manner of stating accounts......... 25-26 (3) 
 
 pay voucher, certified copy of sentence and papers to be filed with__ 25-26 (5), (6) 
 
 transportation to homes or places of enlistment____ 25-27 (6) 
 
 probation, pay while on__________25-23 
 
 restoration to duty, date of crediting full pay______25-20 
 
 sentence— 
 
 approved, money then due and unpaid, and becoming due, use of .25-22 
 
 in excess of legal limits, part within the limit may be executed__25-16 
 
 set aside or modified, pay and allowances restored__:_25-18 
 
 summary court martial, approval of_________ 25-11 
 
 sentence to— 
 
 bad-conduct discharge, subsequent disapproval of does not restore pay...25-24 
 
 dishonorable discharge, on release from confinement, payment on...25-19 
 
 sentence to loss of pay- 
 
 expressed in dollars per month for specified period; purpose of; period during which man 
 
 is absent without authority, not to be checked......25-21 
 
 necessary expenses, $5 per month for........ 25-22 
 
 service-record book, entry regarding______7-19 (4) 
 
 summary courts martial and deck courts, records of, loss of pay, checkage of, notation on_25-12 
 
 crediting differences in, on voucher or pay roll__28-12 
 
 date from w hich e ntitled to........ 25-2 
 
 deposits of savings: 
 
 “abstract of deposits,” entries on___________25-43 
 
 accounting for, liability of disbursing officer______ 25-61 
 
 afloat, making, reporting, etc________25-42 
 
 cash, how forwarded.______25-38 
 
 deductions for, on individual pay vouchers..____25-36 
 
 deposit, entry of, omitted, procedure in case of........25-48 
 
 deposit record books— 
 
 lost, procedure in case of; same, marine due for discharge... 25-49; 25-50 
 
 transfer of, upon transfer of marines afloat to another ship or station__30-20 
 
 deposit, entry of, omitted, procedure in case of______25-48 
 
 deposits and interest, when payable; extension of enlistment_25-51 
 
 deserters’, procedure in case of; removal of mark of desertion; repayment of deposits and 
 
 interest; entry in deposit record book, signing of......25-57 
 
 exemption of, from recovery of any indebtedness to the United States... 25-59 
 
 extension of enlistment, reporting___25-42 
 
 Fleet Marine Corps Reserve, transfer to, repayment of deposit and interest on date of...25-54 
 
 fraudulent enlistment, discharge for, repayment of deposit.......25-58 
 
 interest on- 
 
 computing, and entering in deposit record book on discharge..... 25-52; 25-55 
 
 man detained or confined beyond term of enlistment___25-56 
 
 making, procedure-------25-30 
 
 Marine Corps Reserve, members of, on active duty, entitled to make.... 25-32 (2) 
 
 “new,” entry of, indicating no previous deposits___25-35 
 
 new, not to be made within 6 months prior to expiration of enlistment...25-33 
 
 pay rolls, notations, on of...........25-37 
 
 post exchange, indebtedness to, not to be checked against......25-60 
 
 record of deposits— 
 
 carbon copies of, necessity for being clear.......25-44 
 
 maintenance of, by the Paymaster..............25-45 
 
 reports of— 
 
 monthly ; what to include......... 25-39; 25-40 
 
 when paid by Navy disbursing oflicers..-----25-41 
 
 retired enlisted men on active duty, entitled to make-- 25-32 (1) 
 
 service-record book, entry in, of.......25-34 
 
 settlement of, upon final discharge------.25-53 
 
 transmittal of deposit record books in cases of; transfers to foreign stations. 25-46; 30-20 
 
 verification of deposit accounts prior to...---..25-47 
 
 deserters’ accounts; 
 
 allotments, stoppage of....... 
 
 closing, upon declaration of desertion----- 
 
 clothing account overdrawn, such amount included in statement of account 
 
 25-67 
 
 25-65 
 
 25-79 
 
 deserter 
 
 arrested after enlistment expired, not entitled to pay or clothing for period of time made 
 
 good..........-.25-89 
 
 discharged without trial, not entitled to allowance or pay.25-78 
 
 [C. M. C. M. 3.] 
 
 1048 
 
INDEX 
 
 Pay and allowances, enlisted men— Continued. 
 
 deserters’ accounts—continued. a f i 
 
 deserter—continued. Article 
 
 effects, of sale of, account of......25-69 
 
 money left by, deposit of; letter of transmittal.....25-66 
 
 overpayment of, prior to desertion, subsequent checkage against accrued pay permissible 25-81 
 pay and allowances due under former enlistment not affected by conviction for desertion 
 
 in subsequent enlistment.....-.-.-.25-74 
 
 pay, except checkage by sentence of court martial, from date of return to naval control, 
 
 deserter entitled to_ 25-83 
 
 payment of, illegal, of balance due at date of desertion, responsibility of disbursing officer 
 
 for______-____-.25-82 
 
 return from desertion, deprivation of pay and allowances cannot be accomplished by 
 
 Executive order...........25-75 
 
 return to naval control, taking up on pay roll; entries in case of___25-71 
 
 transfer pay account of, preparation and forwarding of; adjustment of; copies of .. 25-68; 30-23 (5) 
 deserters’ roll, keeping on; closing after 6 months; quarterly accounts to General Accounting 
 
 Office_ 25-70 
 
 desertion— 
 
 definition of_ 25-76 
 
 fact of, need not be established by findings of court martial for pay purposes..25-73 
 
 forfeitures in case of...........25-76 
 
 removal of charge of, on the rolls, no authority for; exception, where entry is erroneous 
 
 in point of fact______25-77 
 
 removal of mark of_______ 25-57; 25-72 
 
 termination of. Executive order cannot deprive of pay.....25-75 
 
 transfer of, from deserters’ roll; balance due and unpaid, notation of; adjustment of; removal 
 
 of mark of desertion.............25-72 
 
 discharges (see also final settlement, post): 
 
 acceptance for enlistment, date and place of, entry of..... 25-96 
 
 cause for, stating....'______ 25-93 
 
 civil offense, convicted of, subsequently pardoned and returned to naval authorities, pay 
 
 and allowances in case of___________25-100 
 
 gratuity, payment of, when made____1_25-106 
 
 imprisonment by civil authorities, discharged without honor on account of, not entitled to 
 
 pay and allowances after date of arrest________25-103 
 
 medical survey, closing accounts for discharge..__________25-91 
 
 retention in service- 
 
 awaiting action on court martial, not entitled to pay and allowances after expiration of 
 
 enlistment.......... 25-99 (2); 25-102 
 
 detained in hospital, is entitled to pay after expiration of enlistment.. 25-99 (3) 
 
 fault not on man’s part, payment to time of actual discharge..__ 25-99 (1) 
 
 retained in insane hospital, pay in case of__25-101 
 
 service record, data to be entered as to......... 25-95 
 
 special details, extra compensation for, entry of_____25-94 
 
 statement closing account; enlistment allowances, checkages for_____25-90 
 
 travel allowances______ 25-98; 25-186 
 
 employment in other capacity under the Government, no additional pay accrues for.. 25-6 (2) 
 
 enlistment allowance; 
 
 basis of............... 25-107 (2) 
 
 branch of the service, same, reenlistment into required_____25-108 
 
 checkage for at time of discharge_____ 25-90 (2) 
 
 computing years of service; time lost..*____ 25-107 (2); 25-109 
 
 discharge 3 months prior to expiration of enlistment____ 25-107 (6) 
 
 duty status, return to, necessary in case of extension or reenlistment while hospitalized_25-113 
 
 examples........... 25-107 (5) 
 
 extension of enlistment.......-___ 25-107 (3) 
 
 fractional parts of year, not prorated for..............25-111 
 
 fraudulent enlistment..............25-110 
 
 law authorizing............. 25-107 (1) 
 
 rank at time of expiration of enlistment, based on......... 25-112 
 
 reenlistment........ 25-107 (4) 
 
 expiration of enlistment, detained after, one-fourth additional pay... 25-7 
 
 extension of enlistment, loss of pay awarded in preceding enlistment remains effective..25-17 
 
 final settlements; 
 
 accounts, closing, upon receipt of order for discharge, other than for expiration of enlist¬ 
 ment.. 25-116(1) 
 
 check and final statement, delivery of...... 25-116 (9) 
 
 collections and checkages.......... 25-116 (4) 
 
 day of discharge, included........ 25-116 (3) 
 
 discharge, pay and allowances to date of....... 25-116 (2) 
 
 final statement, signing of........ 25-116 (10) 
 
 Marine Corps Reserve, member of, on active duty at time of discharge upon expiration of 
 
 enlistment. 25-117 
 
 Marine Corps Reserve, Organized, members of, not on active duty upon expiration of 
 enlistment. 25-117(2) 
 
 [C. M. C. M. 3.] 
 
 1049 
 
INDEX 
 
 Pay and allowances, enlisted men—Continued. 
 
 final settlements—continued. Article 
 
 preparation of______^_ 3-23 
 
 reservists, on active duty, discharge upon expiration of enlistment or transfer to inactive 
 
 status---------25-117 (1) 
 
 voucher, endorsements to be shown on; memorandum copy of, delivered to marine-. 25-116 (5), (7) 
 fraudulent enlistment, payments in cases of; fraud not discovered prior to honorable discharge.. 25-120; 
 
 25-124 
 
 furlough: 
 
 authorized, while on, entitled to regular pay____ 28-2 
 
 credit day of departure, no credit day of return___25^121 (2) (c) 
 
 furlough rations chargeable to general expense____25-121 (2) (k) 
 
 not payable for leave less than 72 hours_____25-121 (2) (6) 
 
 no credit when overstayed unless excused__25-121 (2) (d) 
 
 quarters subsistence allowance continued_.'.__25-121 (2) (c) 
 
 value of furlough ration____25-121 (2) (a) 
 
 when on..______ 14-103 (2) (d); 25-121 
 
 grades and relative rank._____ 1-21 
 
 hospital subsistence, allowance___2'4-100 (6) 
 
 in hands of civil authorities_ 25-5 
 
 longevity: 
 
 computing, act of June 16, 1942________25-122 
 
 service as cadet or midshipman_______25-123 
 
 mail clerks, additional pay for; pay tables_______ 25-130 
 
 Marine Band___________25-131 
 
 marksmanship qualifications: 
 
 arms other than rifle, extra compensation for use of, table of_ 25-145 
 
 compensation, additional- 
 
 continuance of, upon reenlistment...... 25-134 (5) 
 
 eligibility for; loss of, on account of duty assigned to___ 25-134 (2), (3) 
 
 law authorizing; Executive order prescribing table of_ 25-132; 25-144 
 
 maximum___•.____25-133 
 
 total. Marine Corps and Navy qualifications, maximum_25-146 
 
 date from which effective_________25-143 
 
 desertion does not annul____25-136 
 
 , fraudulent enlistment nullifies if enlistment voided..... 25-137 
 
 grade designations________25-135 
 
 gun pointers, gun captains, etc., additional pay for; while on temporary detached duty_25-147 
 
 oflQcers, no additional pay for_____25-139 
 
 pay rolls, notation on, of; necessity for correctness of data regarding___ 25-140; 25-142 
 
 publication of, in orders. Headquarters’_____ 25-141 
 
 regulations governing___ Ch. 5, sec. 3 
 
 special, additional compensation for; prizes_ 5-29 
 
 undesirable discharge does not annul..______25-1-38 
 
 medals (see also Decorations, medals and badges) certain, holders of additional pay for.. 8-9 (5,; 25-150 
 messmen: 
 
 allowance of, command in separate detachments; showing in “Remarks”; absences and 
 
 changes to be noted______25-154 
 
 compensation— 
 
 extra-computing__________25-152 
 
 extra, entitled to______25-151 
 
 fractional parts of a month, proportionate amounts for___25-155 
 
 transfer of messmen, crediting on rolls___25-153 
 
 voucher for, preparation of__________ 25-153 
 
 detail of (see Enlisted men, messmen). 
 
 missing in action___________24-62 
 
 noncommissioned officers, date of appointment of, entitled to pay from.....-. 25-160 (2) 
 
 overpayments (see Overpayments). 
 
 pay grades________ 1-21 
 
 post exchange, collections through Paymaster Department______ 25-161 
 
 prisoners: 
 
 allowances, expenses, transportation, civilian clothing and gratuity.....25-27 
 
 court martial, not entitled to pay after expiration of enlistment___25-14 
 
 forfeiture, no exemptions from_____ 25-26 (2) 
 
 general court martial, on probation, entitled to pay_25-15 
 
 general court martial, transfer of pay accounts to disbursing officer of naval prison (see also 
 
 Pay rolls, accounts)...____25-13 
 
 of war________24-63 
 
 privates first class, date of appointment of, entitled to pay from........ 25-160 (2) 
 
 promotions, illegal, additional pay for, invalid..__ 25-160 (4) 
 
 quarters allowance (see Quarters, dependents, enlisted men’s)......... 25-194 
 
 rates of, monthly_______ 25-1 
 
 [C. M. C. M. 2 and 3.] 
 
 1050 
 
INDEX 
 
 Pay and allowances, enlisted men— Continued, 
 retired— 
 
 Article 
 
 allotments, stoppage of upon retirement.....27-25 
 
 beneficiaries of Naval Home------- 25-167 (4), (6), (7) 
 
 date of accrual from...... 25-162 (3) 
 
 'death of, closing and forwarding accounts in case of________ 25-167 (3) 
 
 holding office, construed, in certain cases...... 25-167 (13) 
 
 hospital, inmates of, pay of is not a “pension”--------24-142 
 
 insane, inmate of Government hospital----- 25-167 (10) 
 
 law regarding-------- 25-162 (4) 
 
 limitation on while receiving hospitalization or care in Veterans' Administration facilities. 25-167 (8) 
 
 monthly payments of........3-31 (4) 
 
 on 30 years’ service; computing; additions for special ratings not included. 25-162 (1), (2); 25-167 (11) 
 
 pay checks of, forwarding; residing in foreign countries...... 24-139 (2); 25-165 
 
 pension, pay and allowances do not constitute______ 25-167 (4) 
 
 residing or traveling abroad, payment of........ 24-139 (2) 
 
 savings deposits, entitled to make while on active duty.... 25-32 (1) 
 
 sentences to discharge or imprisonment, pay accounts closed in cases of__ 25-167 (5) 
 
 specialist pay to be included in computation....... 25 162 (1) (6) 
 
 travel allowances on retirement........ 25-167 (9) 
 
 warrant officers, entitled to pay and allowances of, status in case of_ 25-167 (12) 
 
 stoppage of, to satisfy private creditors, no authority of law for__ 28-13 (2) 
 
 subsistence (see Subsistence). 
 transportation (see Transportation). 
 
 travel allowance: 
 
 active duty, to and from, reservists_____ ... 25-186 
 
 amount of, computing; on final settlement, determined by disbursing officer..... 25-192 
 
 by air; 
 
 Government-owned aircraft, claims for reimbursement of expenses incurred while on. 16-113 (2) 
 
 reimbursement for_____ ... 25-192 
 
 cases in which not payable...........25-182 
 
 clothing (see Clothing). 
 
 discharge, upon, determination ofamountof;place to which allowed.... 2-12 5 (3); 25-98 
 
 extension of enlistment, first, place to which travel allowance granted; discharge in foreign 
 
 port; first extension effective while at sea, computing in cases of...25-184 
 
 Fleet Marine Corps Reserve, transfer to; waiver of allowance.. 25-181 (3); 25-185 
 
 furloughs, without pay, discharged while on, not entitled to__ ... 25-187 
 
 land and sea..........25-181 (1), (2) 
 
 land travel, right to, whether or not travel actually performed.... 25-189 (1) 
 
 law authorizing; when entitled to......25-181 
 
 medical surveys, discharge pursuant to......... ... 25-188 
 
 minors, under age, transportation in case of...25-181 (1); 25-183 
 
 motor vehicle, travel by, under orders (see also Traveling expenses)___ 16-12 (3) 
 
 on discharge for unfitness, inaptitude (including unsuitable), or undesirability.. 25-181 (3) 
 
 on retirement__________ 25-167 (9) 
 
 Quarters (see Quarters, enlisted men), 
 rations (see Subsistence, allowance, rations). 
 
 sea travel, must be actually performed.:.... 25-189 (2) 
 
 “shortest usually traveled route,” for purposes of, regulations as to; procedure for determina¬ 
 tion of....... 25-190. 25-191 
 
 travel by Government-owned aircraft or when ordered to travel by commercial air¬ 
 
 craft............24-119; 25-193 
 
 waiver of, on transfer to Fleet Marine Corps Reserve to opposite coast...25-181 (3) 
 
 traveling (see Traveling expenses). 
 
 vouchers, to be furnished disbursing officer of naval prison upon transfer of general-court-maitial 
 
 prisoners’ pay accounts.....25-13 
 
 Pay» aviation cadets: 
 
 leave, with pay........ 24-75 (5) 
 
 travel by private conveyance... 24-112 (6) 
 
 upon promotion...... 24-59 (3) 
 
 Pay, commissioned warrant ofideers: 
 
 authorization, act of June 10,1926... 24-11 
 
 creditable record, certificate of...........24-14 
 
 creditable service.....24-12 (5) 
 
 date entitled to.......24-12(2) 
 
 limitation on, and allowances.......24-12 (3) 
 
 limitation on, table of; computations of, subject to limitations.... 24-54 
 
 longevity.........24-12(4) 
 
 rate, with creditable records.....24-12 
 
 saving clause; act of March 3, 1909....... 24-13 
 
 war, state of, national emergency, rates during... 24-4 
 
 [C. M. C. M. 3.] 
 
 1051 
 
INDEX 
 
 Pay, miscellaneous: 
 
 absence, unauthorized, enlisted men: Article 
 
 checka^e for, computing; entry on statement closing account; time lost, definition of.28-1 (2) 
 
 criminaj charge, held on, by civil authorities, pay withheld; acquittal, payment of; convicted, 
 
 pay forfeited.-...........28-1 (13) 
 
 in hands of civil authorities, pay checked pending decision {see also Civil authorities)_28-1 (9) 
 
 witness, detained by civil authorities as, man entitled to pay...28-1 (12) 
 
 advance.........24-70 
 
 arrears due United States, no payments for compensation to debtors until arrears accounted for.. 28-4 
 
 “arrears,” persons in, definition of..........28-5; 28-6 
 
 attachment unenforceable against public money in hands of disbursing oflBcer__28-8 (2) 
 
 blank forms......... 28-9 
 
 claims against the Government: 
 
 jurisdiction of accounting oflBcers of the Treasury to settle... 28-10 (1) 
 
 submittal of, by officers and enlisted men........... 28-10 (2) 
 
 collections and refunds: 
 
 lorwarding............28-11 (1) 
 
 letter of transmittal..____28-11 (3) 
 
 loss or damage to Government property____28-11 (3) 
 
 post exchange indebtedness........28-11 (3) 
 
 remittances by check....28-11 (2) 
 
 aeatn gratuity: 
 
 act of May 22,1928; payment to widow, child, or other dependent relative.. 28-14 (1), (2) 
 
 overpayments during lifetime, not chargeable against_____28-14 (4) 
 
 payment of.......28-14 (3) 
 
 rignt to, not transferable..________28-14 (6) 
 
 disbursing officers, deputies for (see also Disbursing officers, deputies)___28-15 
 
 injunctions, attachments, etc., not recognized as to money due creditors of the United 
 
 estates_____28-8 (1), (2) 
 
 Navy accounts and accounting____ 28-33 to 2^37 
 
 pay officers, acting.......28-16 
 
 power of attorney— 
 
 form of_________ 28-39 (6) 
 
 officers traveling abroad.._____28-39 
 
 transfers and assignments of claims.........28-38 
 
 vouchers in case of, submittal of........28-40 
 
 refunds (see also collections, supra) ..........28-11 
 
 time, divisions of, for pay purposes............ 28-41 
 
 time lost, definition of.........28-1 (15) 
 
 transfer pay accounts (see Transfer pay accounts; also Pay, officers). 
 
 Pay offleers (see also Disbursing officers), acting........28-16 
 
 Pay, officers: 
 
 absent without leave, forfeiture of, in case of..... 24-76 (1) 
 
 act of June 10. 1922........ 24-1 
 
 advance, computing...... 24-70 (6) 
 
 advances: 
 
 copies of orders in case of, furnishing.......24-96 
 
 payment of; indorsement on original orders and checking against officer’s account; date of; 
 
 limitation; liquidating; allotments not to aSect liquidation___ 24-70 
 
 aids, selection of; additional pay of; restrictions on....24-71 to 73 
 
 allowances (see Allowances, officers). 
 
 aviation, additional for (see Pay, additional aviation). 
 
 base, below grade of brigadier general.......... 24-1 
 
 base plus longevity....... 24-1 
 
 brevets, do not entitle to increase of......24-60 
 
 checkages against, how made......28-13 (5) 
 
 command higher than grade, exercising, in time of war____24-61 
 
 correctness of amounts charged or demanded, uncertainty as to, procedure in case of..28-13 (3) 
 
 crediting differences in, on voucher or pay roll____ 2tV-i2 
 
 date of commencement is date of acceptance of appointment or date stated in commission..24-55, 24-56 
 
 deceased, procedure_______24-89 
 
 detachment, copies of orders to be furnished upon.._____24-96 
 
 discharged, failure on professional examination for promotion, less than 20 years’ service- 24-133 (4) 
 
 dismissed: 
 
 by sentence of general court martial but no forfeiture of pay; date pay due to- 24-86 (3) 
 
 indebted to private mess, pay due cannot be paid to mess to satisfy indebtedness.24-86 (2) 
 
 paid to date of receipt of official notice unless otherwise specified--- 24-86 (1) 
 
 final settlement on disc.harge, dismissal, etc., procedure..... 24-88 
 
 general officers........ 24-1 
 
 hospital subsistence, checkage for...24-100 
 
 leave: 
 
 engaged in other services while on...... 24-76 (2) 
 
 excess, half pay......... 24-76; 24-77 
 
 sick or wounded, while on..... 24-76 (1) 
 
 [C. M. C. M. 3.] 
 
 1052 
 
INDEX 
 
 Pay, oflBoers —Continued, 
 longevity: 
 
 crediting, basis of_. 
 
 monthly rates, including, table of- 
 
 service, computation of, for_ 
 
 Marine Corps, Reserve: 
 
 leave, with pay... 
 
 upon appointment and promotion 
 missing in action... 
 
 Article 
 
 .. 24-5 
 
 -. 24-3 
 
 13-182, 24-6, 24-7 
 
 .. 24-75 (5) 
 
 .... 24-59 (1), (2) 
 .. 24-62 
 
 mounted: 
 
 additional pay--------24-78 
 
 certificate on officer’s pay account constitutes evidence for disbursing officer..24-81 
 
 duty in United States—...... 24-79 (3) 
 
 foreign duty-----------.<-- 24-79 (2) 
 
 obtaining, filing copies of orders, etc----- 24-79 (1) 
 
 officers below grade of major, absence on leave or sickness, or temporarily detached, additional 
 
 pay not forfeited; senior officers, cases of-----24-82 
 
 officer on duty in office of the Judge Advocate General, United States Navy, not entitled to.. 24-83 
 
 relief from mounted duty, or mounts disposed of.......... 24-80 
 
 payment of, to agent, power of attorney in case of---28-39 
 
 periods, table of---------- 24-2 
 
 prisoners of war...........24-63 
 
 promotion: 
 
 increased pay from date of rank--------- 24-57 
 
 subject to examinations-------24-58 
 
 rates; 
 
 annual, table of------- 24-2 
 
 monthly, including longevity------- 24-3 
 
 resigned, date paid to.----------24-87 
 
 retired (see Retired officers). 
 
 stoppage of, to satisfy private creditors, no authority of law for......28-13 (2) 
 
 transfer pay accounts: 
 
 adjustments..--------24-99 
 
 allotments notation of, checkages for-----24-98 
 
 certificate of dependency-------24-94 
 
 detachment, copy of orders to be furnished upon........24-96 
 
 ■ forms, original and copies, preparation and disposition of; disbursing officers on foreign sta¬ 
 tion_________ 24-92; 24-93 
 
 forms to be used (a) paid in full or balance due, (b) balance overpaid; preparation and delivery 
 
 of_____________24-92 
 
 orders to change station, disbursing officer to be notified of..____24-91 
 
 payments en route........ 24-95 
 
 receipted, filing-------24-97 
 
 settlement on discharge, dismissal, etc., documents, to accompany.....____ 24-88 
 
 vouchers, first, filing copies of acceptance of appointment or letter transmitting commission. 24-55,24-56 
 Pay, retired officers (see Retired officers). 
 
 Pay rolls; 
 
 accounts: 
 
 columns and spaces, purpose of_____30-6 (1) 
 
 death, extending in case of; data to appear.....30-4 (1) (/), (i) 
 
 desertion, extending in case of; data to appear... 30-4 (1) (/), (i) 
 
 discharges— 
 
 ashore; afloat........30-15 (f) 
 
 recommended, closing for------- 30-4 
 
 extension of, required--------- 30-4 
 
 extension of, not required...------ 30-5 
 
 general court-martial prisoners__________ 25-26; 30-4 (1) (e) 
 
 “miscellaneous accounts”_____30-21 (1) 
 
 Navy enlisted men’s, stating on, separate from marines’ accounts...... 28-34; 30-6 (9) 
 
 payment of— 
 
 by cash, witnessing; certificate in case of changes of figures in due and paid columns.. 30-18 (1) 
 
 by check, witnessing now required----30-18 (2) 
 
 recruiting service, rendered by officers in charge of divisions....2-128 (l) 
 
 retirement ashore; afloat.........30-15 (a), (/) 
 
 transfer pay (see Transfer pay accounts). 
 
 transfers, ashore; afloat_-------30-15 (o), (/) 
 
 cash, payments in; stamping “Paid” and “Not Paid”.......30-17 (3) 
 
 [C. M. C. M. 3.] 
 
 1053 
 
INDEX 
 
 Pay Rolls—Continued. a-*- i 
 
 checkages: Article 
 
 court martial, entry of, in service-record books...30-58 
 
 post exchange, and others pending, examination of service-record books for.. 30-55 
 
 transportation, etc., how shown on pay roll...... 30-15 {y) 
 
 commanding officer. Marine Corps, duties of, upon receipt of....30-17 
 
 columns: 
 
 “Credits” and “Debits,” entries to be made on.....30-13 
 
 “Remarks,” items to be stated in, enumeration of__30-14; 30-15 
 
 “Service-record,” entries required in_ 30-12 
 
 disbursing officer. Marine Corps {see also Disbursing officer): 
 
 duties of, upon receipt of.........30-22 
 
 folding prohibited_ 30-3 
 
 names, order of, alphabetically; method of stating.....30-6 (3), (4) 
 
 preparation of, instructions as to— 
 
 accounts extended, when required, how stated....... 30-4 
 
 balances, stating on.........30-11 
 
 copies— 
 
 accounts, same, on respective pages....... 30-7 
 
 certification of, by commanding or personnel officer; by noncommissioned officer.. 30-1 
 
 number of; when paid by disbursing officer’s deputy___ 30-1 
 
 third, forwarding by marine commanding officer of detachment aboard ship; by disburs¬ 
 ing officers on payments ashore; checking of, by disbursing officer...__ 30-2 
 
 detachment on board ship__________29-43 
 
 dots and “ditto,” use of prohibited__________ 30-9 
 
 footings, recapitulations, etc., made by disbursing officer...__30-7; 30-21 (3) 
 
 ink, red, use of........ 30-10; 30-22 
 
 separation from command— 
 
 transfers; general court-martial prisoners......30-4 (1) (c) 
 
 settlement, period of, indicating...... 30-8 
 
 “Remarks”: 
 
 death; desertion, data as to.....30-4 (1) (/) 
 
 discharges ashore; afloat....30-15 (a), (/) 
 
 retirement ashore; afloat_____30-15 (a), (f) 
 
 transfer to Fleet Marine Corps Reserve ashore; afloat.....30-15 (a), (f) 
 
 transfers, notations required in cases of______30-5 (1) 
 
 returning.......29-3 (8); 29-10 (2) 
 
 service-record books: 
 
 balances, checking with pay roll upon transfer; “Due and unpaid,” entry of.__30-56 
 
 charges against transferred men’s accounts, entry of, in__ 30-20 (1) 
 
 checkages, examining for ; court martial, data as to... 30-55; 30-58 
 
 “Deposit account,” entries in, to be made by marine officers____30-57 
 
 lost, procedure in case of.... 30-60 
 
 “Other checkages pending”------- 30-20 (2) 
 
 pay data to be entered in; “Overpaid,” “Paid in full,” etc__30-53 
 
 settlement, last, remote from date of joining, checking in case of_____30-59 
 
 special money requisitions, payment on, entry of_____30-4 (1) (c) 
 
 transfers of men on pay roll before payment of command, entries in cases of...30-61 
 
 transfers, data to be entered as to, in...________30-54 
 
 signing, by enlisted men; by mark.........30-6 (6),. (7) 
 
 transfer of entire company or organization; procedure in case of___ 30-5' (2) 
 
 transfer, pay data to be entered in service-record books in cases of (see Service-record books, supra). 
 transfer pay accounts (see Transfer pay accounts). 
 
 vouchers, accompanying, enumeration of_______30-21 (.5) 
 
 vouchers, supporting, credits and checkages_____ 30-16 
 
 witnessing.............29-3 (7) 
 
 Pay» warrant ofiBcers: 
 
 authorization. Act of June 16, 1912; effective date; longevity--- 24-16 
 
 quarters, rental allowance for.......24-25 
 
 retired, computing_______24-132 
 
 subsistence, allowance for_____ 24-51,24-52,24-53 
 
 Paymaster clerk, appointment as; recommendation, selection, and examination of candidates. 2-21 
 
 Paymaster sergeants, duty with Paymaster Department only, except in emergency...1-27 (2) 
 
 Paymasters, attached to a military organization or post (see Quartermasters and Paymasters at¬ 
 tached to a military organization or post). 
 
 Paymaster Department: 
 
 correspondence relating to........ 9-7 
 
 file system to be used in........ 9-61 
 
 report, annual, to the Commandant of the Marine Corps........10-31 
 
 reports by officers of........ 9-32 
 
 Payments: 
 
 accounts and claims, disputed or doubtful, not to be paid.....— 29-15 
 
 advances of— 
 
 private money, disbursing officer entitled to reimbursement for...29-35 
 
 public money, unauthorized...29-30 
 
 [C. M. C. M. 3.] 
 
 \ 
 
 1054 
 
INDEX 
 
 Payments—Continued. Article 
 
 authorized, to creditors of United States, post exchanges, and allottees.29-16 
 
 cash, for, shipment of— 
 
 fey express, preparation of packages, forwarding, receiving, responsibility for, opening, and 
 
 disbursing.....29-11 (2) 
 
 by insured registered mail, procedure.....29-11 (1) 
 
 certificate of facts on which made, erroneous, responsibility in case of. 29-30; 29-33 
 
 checks: 
 
 pajmient of, or delivery to, unauthorized person..29-31 
 
 receipts not required in case of payments by..... 29-9 
 
 unauthorized payee, delivery and payment to, does not constitute payment to actual payee.. 29-31 
 
 use of, men on detached duty, recruiting, furlough, etc.2^14 
 
 claims, evidence of validity of, may be required.29-21 
 
 clothing account, overpayment of, responsibility for.16-17 (1) 
 
 command: 
 
 absentees: 
 
 list of; form and envelopes for, preparation of...29-4 (3) 
 
 money left for, undelivered, return of, after 3 days.29-4 (8) 
 
 receipts for, by delegated officer....29-4 (5), (6) 
 
 sick m hospital, approval of medical officer required... 2^8 
 
 collections not permitted in pay room...... 29-4 (1) 
 
 commanding officer— 
 
 by check and cash, preparation of; refunds; procedure in case marine dies or deserts prior 
 
 to receipt of check.......29-10 
 
 preparation by; witnessing; receiving or delegating authority to receive pay for absentees; 
 
 money left with.....29-4 (1), (5), (8) 
 
 disbursing officer, personally or by deputy, preparations for; men, formation of and instruc¬ 
 tions to...29-4 (1) 
 
 presence of men at pay table required...29-4 (2) 
 
 witnessing of, by officer........29-4 (5) 
 
 commanding officer, order of, made on; request for order to be in writing.29-32 
 
 contracts.....29-30 
 
 death, refunds in case of.......29-10 (3) 
 
 detacfement on board ship.........29-43 
 
 emergency, circumstances justifying; method of entering on pay roll, etc.; receipts; requests for 
 
 checkage.........29-41 
 
 enlisted men: 
 
 cash.......29-2 (2) 
 
 checks, listing; deliver or forwarding; receipt not required____29-2 (2); 2^9 
 
 death of, prior to receipt of check for payment of command, procedure in case of.29-10 (3) 
 
 deserters— 
 
 delivery to deserter, constructive; use of pay to liquidate indebtedness.29-12 
 
 indebtedness, payment of, in cases of; messes, reimbursement of..29-12 
 
 furlough, procedure....29-14 
 
 refusal of, to accept pay, procedure in case of.....29-10 (3) 
 
 vouchers, individual, made on....29-2 (2) 
 
 guardian or committee, to; how to be receipted for..29-26 
 
 illegal, responsibility of disbursing officer. 29-20; 29-22; 29-23 
 
 next to the last day of the month, on, last day being Sunday or holiday, unauthorized.29-24 
 
 officers, to, made on individual vouchers.....29-2 (1) 
 
 on board naval vessel en route to station, circumstances under which may be made; preparation 
 
 of pay roll in case of; detachment of less than five men...29-43 
 
 orders for— 
 
 by commanding officer......29-32 
 
 form and manner prescribed, to be executed in....29-27 
 
 overpasmients (see Disbursing officers, funds, overpayments of; also Overpayments), 
 pay roll: 
 
 returning of.......29-10 (2) 
 
 witnessing of...29-4 (5) 
 
 payee under mental disability, to be made to guardian or committee.•... 29-26 
 
 Secretary of the Navy, order of, made on; Navy regulations equivalent to. 29-32 (2); 29-34 
 
 semimonthly, authorized........29-1; 29-3 
 
 signature, evidence of parent______29-36 
 
 signature, forged, responsibility for payment on....29-37 
 
 validity of: 
 
 when in accord with decisions of Comptroller of Treasury...29-18 
 
 when in accord with regulations and long practice, prior to decisions of Comptroller of the 
 
 Treasury...29-19 
 
 wife not authorized to receipt for.29-25 
 
 [C. M. C. M. 1 and 3.] 
 
 632089—43 
 
 35 
 
 1055 
 
INDEX 
 
 Article 
 
 Pennants, authorized, list of..... 1-56 
 
 “Permanent station,” construed........... 24-251 (d) 
 
 Permission to leave the United States....... 1-18 
 
 Photographs, officers’ (see Officers). 
 
 Pistol competitions: (see Training, markmanship). 
 
 Pistols, security of (see Public property, safeguarding); survey of (see Boards of survey; also Arms and 
 accouterments; equipment, individual). 
 
 Plans and Policies, Division of, organization, duties, and purpose of. 1-70 
 
 Plumbing systems, repairs and improvements; minor emergency...19-2 (1), (2) 
 
 Post exchanges: 
 attendants: 
 
 bonds........12-5 (3) 
 
 bookkeeper, to be assigned no other duties in exchange......12-5 (5) 
 
 compensation, extra.....12-5 (6) 
 
 enlisted men, detail of as, limitation of duty.......12-5 (1) 
 
 exchange steward— 
 
 accounts and daily reports of......12-12 (6), (7) 
 
 bookkeeper, acting as.........12-5 (5) 
 
 cash for change, left in hands of.......12-10 (1) 
 
 qualifications of.. ....12-5(4) 
 
 relief of, inventory upon.........12-5 (8) 
 
 responsibility of......12-5 (7) 
 
 personal profit by, prohibited......12-5 (10) 
 
 personal sales by. prohibited..........12-5 (9) 
 
 presence of, required in daytime, in night when practicable...12-9 (9) 
 
 qualifications.............12-6 (2) 
 
 selection of, enlisted men or civilians....12-6 (1) 
 
 table of allowances....12-5 (1) 
 
 bills: 
 
 collections of, through Paymaster Department; checkages for..25-161 
 
 payment of, to be prompt........12-9 (1) 
 
 checkages (see (iheckages). 
 
 committee of noncommissioned officers, appointment and convening of, investigations and recom¬ 
 mendations by, reports of... 12-7 
 
 decisions: 
 
 beer, retail sale of. Federal tax not imposed..... 12-19 (6) 
 
 Commandant, Navy Yard, jurisdiction of......12-19 (7) 
 
 debts, due from deserters, discharged men, etc., appropriations for___12-19 (3) 
 
 Employees’ Compensation Acts........12-19 (5) 
 
 establishment, authority for......... 12-19 (1) 
 
 license. State, for sales, unnecessary............ 12-19 (11) 
 
 post exchanges, funds of, classification of......12-19 (2) 
 
 profit, use of............12-19(7) 
 
 retired officers, employment of_,...... 12-19 (4) 
 
 taxes. States, no application to sales made on Government reservations; gasoline ta.xes. 12-19 (9), (10) 
 
 discontinuance of, disposition of assets in case of.....12-17 
 
 establishment of: 
 
 activities of, authorized, enumeration of..... 12-2 (6) 
 
 application for, approval of; outside United States....12-2 (1) 
 
 authority for.........12-19 (1) 
 
 buildings, setting aside for use of; temporary buildings; repairs and alterations to.12-2 (4) 
 
 capital, fixing amount of; how raised...12-2 (2) 
 
 designations of....... 12-2 (3) 
 
 utilities, provided by Quartermaster Department..12-2 (5); 20-36 
 
 exchange council: 
 
 audit, performed by members of..........12-14 (2) 
 
 balance sheets, entries in, verification of, by...... 12-6 (7) 
 
 convening of........ 12-6(3) 
 
 delegation of details of inventories, audits, and investigations, by...12-6 (5) 
 
 inventories, monthly; January and July inventories.______12-6 (4) 
 
 losses, collectible credits, investigation of and report on.....12-6 (6) 
 
 meetings of......12-6 (4) 
 
 minority reports............12-6 (9) 
 
 personnel, detailing of; commanding officer acting as member; certain officers ineligible to 
 
 act as.........12-6 (1) 
 
 proceed incs— 
 
 disapproval of, procedure in case of...12-6 (10) 
 
 records of; information to be recorded.........12-6 (8) 
 
 recommendations by........12-6 (2) 
 
 responsibility of members of.......12-6 (11) 
 
 exchange officers: 
 
 assistants to— 
 
 cash transactions, to attend to; exception, routing cash sales..12-10 (1) 
 
 commissioned officers as, authorization of...12-4 (l) 
 
 audit of funds, not to take part in.12-6 (l) 
 
 cash, requiring steward to turn in...12-10 (9) 
 
 [C. M. C. M. 3.] 
 
 1056 
 
INDEX 
 
 Post exchanges—Continued. 
 
 exchange officers—Continued. Article 
 
 cash register, daily readings of, by........12-10 (7) 
 
 cash transactions, to attend to in person; exception, routine cash sales..12-10 (1) 
 
 credit, liability for loss due to extension of, etc.... 12-11 (6) (6) 
 
 custodian of records, funds, and property.......12-4 (3) 
 
 detail of........... 12-4(1) 
 
 inventories of property, not to take part in..... 12-6 (1) 
 
 loss, liability for— 
 
 in event of failure to exercise due care in safeguarding funds, property, etc.. 12-4 (3) 
 
 failure to make proper collections, etc.....-. 12-11 (6) (6) 
 
 merchandise and property, inventories of, by___ 12-4 (4) 
 
 notice to dealers as to personnel authorized to give orders for merchandise..... 12-8 (1) 
 
 rank of............. 12-4 (1) 
 
 relief of, procedure upon; invoice and receipt...... 12-4 (6) 
 
 sales shown by cash register and sales shown by steward’s daily report, comparison of, by. 12-10 (8) 
 
 staff officers, not eligible to act as.....12-4 (1) 
 
 supervision of subordinates......12-4 (2) 
 
 indebtedness to, collections of, turned over to exchange officer...28-11 (3) 
 
 inventory (see also regulations, accounts and records, post). ......12-13 
 
 management of... 12-9 
 
 Marine Corps fund: 
 
 flowers for funerals, payment for, from.......12-18 (4) 
 
 headquarters exchange officer administers.......12-18 (2) 
 
 holding and disbursing of_______ 12-18 (1) 
 
 Marine Corps exchange board, composition, and duties of......12-18 (3) 
 
 merchandise and supplies: 
 
 certificate, preparation of, in absence of invoice_____12-8 (2) 
 
 “free merchandise,” taking up on certificate.______ 12-8 (8) 
 
 handling of, by consignment agreement prohibited______12-8 (7) 
 
 inspection of..........12-8 (2) 
 
 invoices, original, mailing direct to exchange officer_____12-8 (1) 
 
 order by commanding officer in emergency.....12-8 (1) 
 
 orders for, preparation and signing of............12-8 (1) 
 
 orders, telephonic........... 12-8 (1) 
 
 purchases of, limitation on..........12-8 (3), (4) 
 
 Quartermaster’s Department articles, sale of, to...... 12-8 (5) 
 
 removal of, from station, prohibited; exceptions....... 12-9 (12) 
 
 sales of, enumeration of units and personnel authorized to be made to__12-9 (11) 
 
 storeroom, keeping of: requests for issues from___ 12-8 (6) 
 
 surveys of......... 12-9 (13) 
 
 uniform and equipment, articles of, sale of...... 12-8 (1) 
 
 purpose of................ 12-1 
 
 regulations: 
 
 accounts and records— 
 
 auditing, purpose of; procedure.._______ 12-14 
 
 binders and forms, standard, purchase of....12-12 (19) 
 
 blotter...... 12-12 (5) 
 
 bookkeeping, double-entry system of, to be used. 12-12 (4) 
 
 books, closing after inventory, relief of exchange officer, and when directed.12-12 (18) 
 
 cash book journal- 
 
 account columns of, enumeration and description of____12-12 (10) 
 
 keeping of.......... 12-12 (8) 
 
 coupon books......... 12-12 (17) 
 
 destruction of, after 4 years, if inspected and adjusted... 12-12 (20) 
 
 files, flat, keeping__________12-12 Q5) 
 
 general ledger, entries in; accounts kept in, enumeration and description of.12-12 (11) 
 
 inventory- 
 
 physical, care and exactness in taking......12-13 (1) 
 
 procedure..._________..12-13 (2) 
 
 recapitulation sheet, preparation of; disposition of... 12-13 (4), (5) 
 
 sheets of, disposition of.....12-13 (5) 
 
 steward’s accounts, balancing......12-13 (3) 
 
 invoices, numbering and entering...... 12-12 (13) 
 
 keeping.....12-12 (1) (2) 
 
 ledger____________12-12 (9) 
 
 petty ledger, entries in; posting daily; debit and credit sides, what to show..12-12 (12) 
 
 prisoners in nonpay status, services and supplies for______12-11 (4) 
 
 removal of, from station, forbidden; forwarding on permanent closing of the exchange. 12-12 (3) 
 
 steward’s account____ 12-12(6) 
 
 steward’s daily reports; compared with sales shown by cash register; balancing, at in¬ 
 
 stock book... 12-12 (16) 
 
 vouchers.... 12-12 (14) 
 
 balance sheet— 
 
 copies of, disposition of... 12-15 (4) 
 
 copies of, posting..... 12-9 (3) 
 
 forwarding, by commanding officer.....12-15 (4) 
 
 1057 
 
INDEX 
 
 Post exchanges—Continued, 
 regulations—Continued. 
 
 balance sheet—Continued, Article 
 
 preparation of; sections, division into..12-15 (1) 
 
 signing, by council....... 12-15 (3) 
 
 submittal, by exchange officers.......12-15 (2) 
 
 cash- 
 
 access to, employees not to have, after turning in to exchange officer.12-10 (1) 
 
 change, reasonable sum for, in hands of steward__12-10 (1) 
 
 collection roll, to be submitted by exchange officer; disposition of.....12-11 (5) (d) 
 
 depository for.......12-10 (3) 
 
 keeping of, overnight______12-10 (10) 
 
 removal from station, forbidden; exceptions___12-10 (2) 
 
 sales for; exceptions____12-11 (1) 
 
 sales for, exchange officer or assistant to attend to; exception,.routine cash sales..12-10 (1) 
 
 turning in by steward; procedure in absence of exchange officer; unusual amounts; limit 
 
 of amount in custody of steward.___12-10 (9) 
 
 cash register— 
 
 providing and use of; indicator kept locked; keys kept in personal possession of exchange 
 
 officer........... 12-10 (7) 
 
 sales shown by, compared daily with sales shown by steward’s daily report.12-10 (8) 
 
 check book or check register, keeping bank balance in.....12-10 (11) 
 
 checks— 
 
 bills, payment of______ 12-10 (6) 
 
 “canceled”; paid checks attached to stubs..... 12-10 (11) 
 
 Government, cashing______12-10 (4) 
 
 private, cashing............12-10 (5) 
 
 civilians, entering post exchang e, not permitted; exceptions..12-9 (8) 
 
 commanding officer- 
 
 administration and inspection by; responsibility for expenditures; appointment of 
 
 personnel________ 12-3 
 
 responsibility for failure to enter checkages for credits, etc.....12-11 (6) (a) 
 
 concessions, prohibited...........12-2 (7) 
 
 correspondence— 
 
 general, supervision of, by headquarters exchange officer....... 12-18 (2) 
 
 local- 
 
 opening of, by exchange officer or assistant..12-9 (10) 
 
 use of penalty envelopes, limitation on.9-21 
 
 credit- 
 
 collections, how made.... 12-11 (5) (a) 
 
 commanding officer, approval of and authorization by...12-11 (5) (6) 
 
 conditions under which it may be extended....12-11 (2) 
 
 coupon books and coupons, use of_____ 12-11 (3) 
 
 exchange officers, liability for loss due to extension of, etc__ 12-11 (6) (6) 
 
 Navy supply officer, billing for, extended to Navy personnel...12-11 (5) (e) 
 
 officers commanding organizations, responsibility of......12-11 (6) (a) 
 
 roll, preparation of; supplementary credit roll.... 12-11 (5) (c) 
 
 rolls, collection, preparation, submittal and use of.......12-11 (5) (d) 
 
 salas slips, use, disposition of. etc..... 12-11 (3) 
 
 gambling and gambling devices, prohibited........ 12-9 (6) 
 
 mail, opening of by exchange officer or assistants.....12-9 (10) 
 
 posting of......12-9 (4) 
 
 price lists, posting of........12-9 (2) 
 
 prisoners (see services, post). 
 
 profits, determination and disposition of______ 12-16 
 
 “reasonable prices” and “reasonable profits,” interpretation of.... 12-9 (2) 
 
 rules of order, prescribing approval and posting of......12-9 (5) 
 
 storeroom, keeping of; requests for issues from.. 12-8 (6) 
 
 utilities furnished to, by Marine Corps plants, establishing rates for..... 20-36 (1) 
 
 Post quartermasters (see Quartermasters, post). 
 
 Postage stamps, how carried by disbursing officers.17-89 (3) 
 
 Power of attorney; in case of bankrupt... 28-38 to 28-40 
 
 Power plants, repairs to and maintenance of, chargeable against operating expenses... 20-6 
 
 Prisoners (see also Discipline), of war, pay and allowances of....24-63 
 
 Private Interests (hostess house, American Red Cross, and other welfare organizations), furnishing 
 
 utilities to............ 20-36 (2) 
 
 Probationary commissions, revoking (see also Officers, probationary)... ^ 
 
 Procurement, method of supply and inspection (see Subsistence, provisions, procurement, etc.). 
 Promotion: 
 enlisted men: 
 
 appointments of— 
 
 authority for......6-26 (1) 
 
 commanding officers’.........6-26(2) 
 
 ship’s appointments________6-26)3) 
 
 appointments, promotions, and reductions, reports of___ 6-31 
 
 appointments, technical, examinations not necessary; inquiry by board_6-24 (9), ((12 
 
 aviation personnel_____ 6-24 (28), (29), (30); 6-26 (2) 
 
 band and field music_____ 6-24 (26), .(*WP)f 
 
 1058 
 
INDEX 
 
 Promotion—Continued. 
 
 enlisted men—continued. . , 
 
 board— - Article 
 
 examining (local), convening of; how constituted.......6-24 (3) 
 
 promotion, convening and purpose of____ 6-24 (1) 
 
 communication personnel_______6-24 (13), (16) 
 
 examinations of— 
 
 corporals: reports of...6-24(8) 
 
 first sergeants------'......6-24 (10) 
 
 gunnery sergeants, appointment........6-24 (il) 
 
 platoon sergeants, to and including; reports of........ 6-24 (8) 
 
 privates first class; report of........^24 (8) 
 
 scope of, oral and practical; preparation of reports and returns...6-24 (7) 
 
 sergeants— 
 
 above grade of; report of.......6-24 (4) 
 
 report of........6-24 (8) 
 
 noncommissioned officers, and privates first class— 
 
 appointments of; commanding officers’; ship’s appointments_____ 6-26 
 
 commissary branch......6-24 (17) to 6-24 (25) 
 
 engineer personnel__-..... 6-24 (45) to (48) 
 
 first sergeants, selection and qualifications of_____6-24 (10) 
 
 gunnery sergeants, appointment and qualifications of.....^24 (11) 
 
 master gunnery sergeants, appointment of, without examination.... 6-24 (12) 
 
 master technical sergeants, appointment of, without examination..__6-24 {\2) 
 
 privates first class, examination of.....6-24 (8) 
 
 promotion roster— 
 
 appointment above grade of sergeant, examinations, by local board..6-24 (4) 
 
 removal of names of therefrom......6-24 (5) 
 
 reappointments of— 
 
 reenlistment, on..........6-27 (2) 
 
 transfer from staff offices to general duty____ 6-27 (1) 
 
 sergeants major, master gunnery sergeants, master technical sergeants_6-24 (12) 
 
 staff departments- 
 
 Paymaster..... 6-24 (32) to (35) 
 
 Personnel..-.........6-24 (31) 
 
 Quartermaster--------- 6-24 (36) to (44) 
 
 staff sergeants and technical sergeants; appointment of, without examination..6-24 (9) 
 
 promotion lists, keeping of, in organizations.....6-24 (6) 
 
 reappointments— 
 
 on reenlistment...-.......6-27 (2) 
 
 on transfer ffom special to general duty....6-27 (1) 
 
 recommendations of, by officers-- 6-24 (2) 
 
 reduction in rank {see Enlisted men, reduction in rank; also Noncommissioned officers, war¬ 
 rants, revocation of). 
 
 reports of appointments, reappointments, and reductions.... 6-31 
 
 rosters, examination and promotion: placing on and removing names from.6-24 (1), (5) 
 
 seniority, consideration to be given to.........6-24 (6) 
 
 service-record book, entry in........6-29; 10-90 
 
 special instructions of the Commandant of the Marine Corps, subject to.... 6-34 
 
 warrants— 
 
 regular and special------6-25 (1) 
 
 special, issue and revocation of; departments issuing...6-25 (2), (3) 
 
 officers: 
 
 examinations, exemptions from— 
 
 duty as instructor............6-2 (3) 
 
 international law, certificates; exception______6-2 (4) 
 
 service schools and courses equivalent to courses at Marine Corps schools, list of_ 6-2 (2) 
 
 strategy and tactics, certificates and diplomas.....6-2 (1) (a) 
 
 examinations, general provisions— 
 
 aviation, scope of; flight knowledge____6-1 (2) (e) 
 
 grading of, for different promotions; “appropriate units” (commands commensurate with 
 
 rank), for the various grades, enumeration of______6-1 (2) (a) 
 
 nature of, to be practical_____6-1 (2) (d) 
 
 Navy Regulations, intimate knowledge of, required____ 6-1 (2) (c) 
 
 new subjects___^______ 6-1 (2) (6) 
 
 staff departments, officers serving on regular details in, election of staff or line examination 
 
 by----------6-1 (2) (f) 
 
 staff duty only, line officers assigned to, election of staff or line examination by.6-1 (2) (ff) 
 
 examinations, outline for— 
 
 captain (line).....6-1 (3) (d) 
 
 colonel (line)............6-1 (3) (a) 
 
 colonel, lieutenant colonel and major. Paymaster Department.. 6-1 (3) (g) 
 
 colonel, lieutnant colonel and major. Quartermaster Department.6-1 (3) (/) 
 
 first lieutenant (line)...6-1 (3) (e) 
 
 lieutenant colonel (line)..6-1 (3) (6) 
 
 major (line).......... 6-1 (3) (c) 
 
 probationary second lieutenants, subjects and weight of each; relative rank determined 
 by result of... ..6-4 (2) 
 
 [C. M. C. M. 3.] 
 
 1059 
 
INDEX 
 
 Promotion—Continued, 
 oflacers—continued. 
 
 examining boards— Artie 
 
 examinations to continue from day to day.......6-5 (4) 
 
 Naval Examining Board. Headquarters, Marine Corps.......6-5 (1) 
 
 questions, number of, candidate to be furnished with.....6-6 (4) 
 
 regulations pertinent to........... 6-1 (1) 
 
 supervisory boards, appointment of; conduct of examinations by; forwarding papers to 
 
 Naval Examining Board......6-5 (2>, (3), (5) 
 
 warrant, to commissioned warrant rank— 
 
 eligibility; computing period of service-.....6-3 (1) 
 
 examinations, scope of.........6-3 (2) 
 
 Property account: 
 
 “abstract of clothing issued,” constitutes voucher to, and supports dropping of clothing from... 15-7 
 
 abstract of issues, arrangement of items on_______ 17-166 
 
 abstracts of issues, expenditures and sales, to be forwarded monthly or at more frequent intervals. 17-151 
 
 accountable officer, duty to check papers, certificate of balances, vouchers, etc.. 17-162 
 
 accounting periods----------17-140 
 
 arrangement of items on, to govern in preparing documents required in accounting_ 17 166 
 
 articles: 
 
 “assorted,” taking up, notation to be made on voucher in case of........17-160 
 
 class 1, semiannual report of________17-159 (1) 
 
 class 3. assignment of, to room or office, to be shown in red ink on voucher..... 17-138 (28) 
 
 class 3, change of location of, procedure in case of__ 17-138 (27) 
 
 class 3 (furniture, etc.), arrangement of sheets under_ 17-138 (29) 
 
 class 3, listing of; form for, preparation of__ 17-138 (26) 
 
 class to which belonging, how entered. 17-138 (15) 
 
 classes 1 and 2, taking up, manner of.......17-137 (5) 
 
 classification or designation incorrect, procedure in case of..... 17-165 
 
 invoiced under wrong names, procedure in case of......17-164 
 
 related, grouping arrangement used; separate property account sheet required..17-133 (4) 
 
 related, grouping of; examples...... 17-138 (1) 
 
 similar, consolidation of (tools and hardware, etc.).... 17-138 (10) 
 
 varying in type (rifles, pistols, machine gims, searchlights, etc.), entering on separate 
 
 sheets.......17-138 (6) 
 
 books..... 17-138 (5) 
 
 certificate of balances: 
 
 accountable ofl5cer to verify its correctness and form before forwarding..17-162 
 
 audit and correction of; notice of differences, what it indicates; procedure to be taken_17-155 
 
 preparation of, when to be made: field and expeditionary .service; form of; rendering, when to 
 be accomplished.....17-154 
 
 certificate of expenditures: 
 
 arrangement of items on.....17-166 
 
 forwarded monthly or at more frequent intervals. 17-151 
 
 voucher to property account...17-153 (1) 
 
 closing, when accomplished. 17-138 (25) 
 
 clothing, excess issues of, vouchering.*...17-152 
 
 columns of, entries in: 
 
 balance. 17-138 (21) 
 
 credit. 17-138 (20) 
 
 debit. 17-138 (19) 
 
 unit price. 17-138 (22) 
 
 “Vo. No.”...1. 17-138 (18) 
 
 computing machines (set Tyepwriters). 
 
 containers, value of, included in cost of supplies, procedure in accounting for. 17-149 (2) 
 
 crockery ,expenditure of, how entered.17-153 (2) 
 
 “dead file,” keeping of. 17-138 (^ 
 
 defined; blank forms used therein enumerated; duplicate copy; details of preparation; vouch¬ 
 ers.... 17-137(1) 
 
 electrical supplies. 17-138 (13) 
 
 entries on, to be checked and verified...17-161 
 
 equipment, individual, articles of: 
 
 dropping; no articles to be added to form.. 17-167 
 
 expending.. 17-108 (2) 
 
 grouping. 17-138 (2) 
 
 insigiiia, marksmanship, dropping from, upon issue.6-35 (3) 
 
 invoices and receipts: 
 invoice- 
 
 arrangement of items on. 17-166 
 
 changing, not to be changed by receiving ofl&cer. 17-144 (1) 
 
 dating; entering on index of vouchers.17-114 (2) 
 
 names of articles appearing Incorrectly on, procedure. 17-164 
 
 voucher, quintuplicate copy of, serves as, to property account upon transfer of property 
 
 10 Navy or other Government department. 17-95 (1) 
 
 property, excess, procedure in case of. 17-144 (l) 
 
 receipts, describe property as it is Invoiced.17-144 (1) 
 
 [C. M. C. M. 3.] 
 
 1060 
 
INDEX 
 
 Property account— Continued. 
 
 Invoices and receipts—Continued. Article 
 
 reInvoicing property in hands of transferred officers or enlisted men...17-144 (1) 
 
 signing of, briefing, disposition of, etc____ 17-143 
 
 leaves, arrangement of.........17-137 (3) 
 
 letter of transmittal not required in forwarding returns, vouchers, etc.. 17-168 
 
 lumber...... 17-138 (11) 
 
 machine guns, etc...... 17-138 (3) 
 
 motor vehicles, how carried on.21-21 (2); 21-22; 21-23) 
 
 paints, shellac, varnishes........17-138 (14) 
 
 papers (vouchers, correspondence, etc.) received by accountable officer, to be stamped with date 
 
 of receipt.......17-160 
 
 parts, spare (rifle, pistol, etc.)....... 17-138 (9) 
 
 plumber’s and steam fitter’s supplies..17-138 (12) 
 
 price “average,” when used.... 17-138 (23) 
 
 property: 
 
 classification of ...... 17-137 (2) 
 
 excess, taking up....... 17-145 
 
 expended, value of, report of, when to be made; how values are computed; forwarding report; 
 
 items to be included and those to be expended....... 17-157 
 
 on hand, value of, to be shown annually on certificate of balances..... 17-156 
 
 purchased, taking up; copy of purchase voucher acts as voucher to property account_17-149 (1) 
 
 received, value of, report of, when to bo made; how values are computed; forwarding report; 
 
 items to be included and those to be omitted.. 17-157 
 
 recommended to bo sold, procedure...17-147 
 
 recommended to be turned in or transferred, procedure..17-148 
 
 receipts (»ee invoices and receipts, gupra). 
 
 return, quarterly, by the Quartermaster, to the Bureau of Supplies and Accounts_ 17-158 
 
 rifles, unserviceable, repossessed, taken up on...17-109 (2) 
 
 sheets, filled and dead, disposition of.......... 17-138 (24) 
 
 statements of charges, arrangement of Items on..17-166 
 
 surveys: 
 
 report of— 
 
 preparing; date of approval to be noted on...17-146 (1) 
 
 using as voucher..........17-146 (2) 
 
 requests for, arrangement of items on...... 17-166 
 
 ti^ewriters and computing machines, turned over as allowances on new machines, procedure in 
 
 accounting.............. 17-149 (3) 
 
 “unit of quantity,” entering articles of classes 1 and 2 under.... 17-138 (16) 
 
 units of quantity, standard: 
 
 list of......... 17-138 (17) (a) 
 
 not assigned, procedure of accountable officers In case of.17-138 (17) (c) 
 
 trade names to be eliminated where practicable....17-138 (17) (6) 
 
 vehicles: 
 
 draft..17-138 (7) 
 
 motor... 17-138 (8), 21-21 
 
 vouchers: 
 
 accountable officer to verify correctness and form of, before forwarding... 17-162 
 
 articles lost or damaged. 17-43 (4) 
 
 briefing......17-141 
 
 date of, is date of receipt of property... 17-144 (2) 
 
 entering; disposition of originals and copies.. 17-142 
 
 Index of, how kept.......... 17-137 (4) 
 
 invoice, quintuplicate copy of, serves as, upon transfer of property to Navy or other Govern¬ 
 ment department........17-95 (1) 
 
 numbering of; fractions and letters not to be used; subvoucWs may be lettered. 17-139 
 
 public, for purchases, notation to be stamped on.. 17-149 (4) 
 
 purchase, copy of, used as voucher to property account. 17-149 (1) 
 
 sales, arrangement of items on. 17-166 
 
 Proposals (see Supplies and services). 
 
 Public funds: 
 
 accounts current. Quartermaster’s Department....23-2 (1) 
 
 advances (see alto Supplies and services, advances): 
 
 accounting for, method of.....22-2 (3) 
 
 depositaries for............ 22-2 (4) 
 
 disbursing officer, to and by________18-3; 29-80 
 
 extraordinary, authorized, how taken up_____ 18-3; 22-2 (5) 
 
 attachments of, not enforceable against. In hands of disbursing officers...28-8 (2) 
 
 cash, accounting for. Paymaster’s Department: 
 
 general cashbook, keeping, posting, and balancing___22-5 (1) (a) 
 
 on hand, monthly verification of; certificate; cash In hands of deputies.22-5 (!) (b) (c) 
 
 cash, accounting for. Quartermaster’s Department: 
 
 cash account, what it consists of; keeping separate accounts under different bonds.. 22-5 (2) (a) 
 
 cash advances, daily entry of.........22-5 (2) (d) 
 
 cash on hand, monthly verification of; certificate_____22-5 (2) (h) 
 
 cash receipts, retained as sub vouchers to weekly cash payment voucher..... 22-5 (2) (i) 
 
 check numbers, entering......22-5 (2) (d) 
 
 checks, “exchange for cash,” entering......22-5 (2) (d) (/) 
 
 exchange, gain or loss on, entries......22-5 (2) (e) 
 
 1061 
 
INDEX 
 
 Public funds—Continued. * 4 .* i 
 
 cash, accounting for. Quartermaster’s Department—Continued. Article 
 
 foreign coins, gain or loss on, entries_ 22-5 (2) («) 
 
 funds received, entering; Treasury warrants. 22-5 (2) (c) 
 
 funds transferred, entering.._ 22-5 (2) (d) 
 
 general cashbook, keeping; closing and balancing____22-5 (2) (b) (/) (g) 
 
 public bills, payment of, entering_ 22-5 (2) (5) 
 
 subsistence, transfers, and other memorandum payments, entering.22-5 (2) (d) 
 
 cash on hand: 
 
 authority for disbursing oflBcer to keep, at own risk; making applications for; quarterly re¬ 
 
 ports of------- 22-6 (1) (a) (b) 
 
 checks to obtain, what to show...... 22-6 (2) (b) 
 
 disbursing officer outside United States_____22-6 (1) (c) (d) 
 
 making change, advances for; recalling........ 22-6 (2) (a) 
 
 checks (see Checks, official). 
 
 currency: 
 
 disbursements, current daily_____ 
 
 foreign money, receipt for, what to show; showing on vouchers and pay rolls 
 
 guard placed over, when_______ 
 
 pay rolls, showing on___ 
 
 safe, keeping in____ 
 
 transporting, care in___ 
 
 deductions, civil-service retirement and disability fund... 
 
 depositary account, statement of; report of, form for.... 
 
 deposits, emergency___ 
 
 deposits of_____ 
 
 deposits, special____ 
 
 disbursing officers (see Disbursing officers). 
 
 embezzlement of, what constitutes______ 
 
 procurement of: 
 
 disbursing officers in the field or on foreign station_ 
 
 disbursing officers ordered outside of United States____ 
 
 dispatch request for...... 
 
 requisitions for, submitting_____ 
 
 returns for, disbursing officer turning over to successor...... 
 
 sales, proceeds from, depositing........ 
 
 vouchers for: 
 
 .. 22-19 (4) 
 
 .. 2»“tfr-(j i) - 
 
 .. 22-19 (2) 
 
 .. 22-19(6) - 
 
 .. 22-19 (3)sCS-) 
 .. 22-19 (1)^ 
 
 _ 22-21 
 
 .. 22-14 (2) 
 
 ... 22-2 (2) 
 
 22 - 20 ; 22-22 
 _ 22-23 
 
 22-20 ( 2 ) 
 
 . 22-2 ( 6 ) 
 . 22-2 ( 1 ) 
 
 , 22-2 ( 6 ) 
 . 22-2 ( 2 ) 
 22-10 ( 1 ) 
 ... 22-22 
 
 disbursing officer turning over to successor___22-10 (1) 
 
 disbursing officers of Quartermaster’s and Paymaster’s Department (see Returns, fiscal). 
 
 failure to accompany accounts, explanation to be made.....23-17 (2) 
 
 Public property...Ch.l7 
 
 abstracts of sales of, preparation of_______17-12 
 
 accountability and responsibility for___17-1 to 17-12; 17-35 to 17-39 
 
 accountability for: 
 
 enlisted men may not be held to; exception_______17-36 (2) 
 
 transfer of, in case of absence of accountable officer beyond a period of 30 days...17-8 
 
 accountable officers (see Accountable officers). 
 
 accounts and returns. Quartermaster’s Department (see also Property account).17-137 to 17-168 
 
 ammunition (see under Arms and Accouterments). 
 
 arms and accouterments (see also Arms and Accouterments)_17-96 to 17-101 
 
 Army, marine detachments serving with, requisitions for camp equipage and transportation to 
 
 be made on Quartermaster Corps, United States Army.........17-30 
 
 band instruments (see also Band and field music instruments)___17-114 
 
 boards of survey (see also surveys, boards of post) ... 17-53 to 17-79 
 
 boats (S6C also Boats)___ 1 ....17-115; 17-110 
 
 certificate of balances, final, transmittal to the Quartermaster_17-14 
 
 clothing room, clerical work not to be done in_____ 17-41 (3) 
 
 clothing (see Clothing; also survey, this title). 
 
 color, finish, of, etc., alterations in. not to be made without special authority..17-42 (1); 19-26 
 
 computing machines (see Typewriters and computing machines). 
 
 damage to, loss and destruction of: 
 
 causes of, classification of_____17-42 (2) 
 
 firearms, board of survey in case of____17-43 (5) 
 
 pecuniary liability for__-...-.17-43 (1) 
 
 responsibility for— 
 
 acknowledged, procedure_17-43 (2) 
 
 not acknowledged, procedure------17-43 (3) 
 
 unavoidable, property to be surveyed........17-44 
 
 value of— 
 
 collecting- 
 
 after man’s accounts closed for discharge---28-13 (6) 
 
 from enlisted men prior to discharge; form to be used_17-43 (4) 
 
 from officers__-...17-43 (4) 
 
 damaged, or discrepancy upon receipt, or lost in transit, procedure in case of--17-38 (2) 
 
 deceased persons charged with, disposition of------- 3-7 (1) 
 
 desertion, inventory in case of; checkage request........ 7-7 
 
 destruction of (see damage to). 
 
 discrepancy between quantity received and quantity invoiced....17-38 (2) 
 
 enlisted men, issued to, receipts for______17-37 
 
 1062 
 
INDEX 
 
 Public Property—Continued, 
 equipment (see Equipment). 
 
 expeditionary service, issued for (see Expeditionary Service). Article 
 
 expendable articles: 
 
 ammunition..---------17-78 (4) 
 
 certificate of expenditures, monthly.........17-78 (1), (3), (5) 
 
 consumable; nonconsumable.. 17-78 (6) 
 
 list of types of. 17-78 (2) 
 
 expenditure of, unauthorized by regulations, copies of orders to accompany vouchers.17-11 
 
 firearms (see Arms and accouterments). 
 
 flagships, issued for use of exclusively, transfer of, to new flagship. 17-22 
 
 furniture (see Furniture). 
 
 ^ard in possession of, accounting and responsibility for..... 17-6 
 
 inspection immediately upon receiving: 
 
 impracticable. 17-38 (3) 
 
 procedure. 17-33 (1) 
 
 inventory of: 
 
 after relief of accountable officer, no verification having been made....17-16 (1) 
 
 by accountable officer; articles found in excess..... 17-48 
 
 by board, accountable officer deceased or suspended from duty, procedure; shortages; duty 
 
 of board.......17-49 
 
 upon desertion of enlisted man.... 7-7 
 
 upon relief of accountable officer........17-15 (1) 
 
 invoices and receipts: , 
 
 accountable officers transferred, exchanging upon...17-14 
 
 date of receipt of, by disbursing officers, indicating...... 23-19 (33) (c) 
 
 loan from another department........17-95 (3) 
 
 overcharge of 10 percent not to be added to cost price in case of property transferred to other 
 
 department.........17-95 (2) 
 
 preparation of, property transferred to Navy or other Government department; to account¬ 
 able officer or noncommissioned officer of Marine Corps.. 17-95; 17-143 
 
 property of transferees not joined........17-144 (1) 
 
 sales commissaries, stock transferred or received, extended in money value. 14-72 (3) 
 
 invoices, erroneous, procedure in case of.....17-38 (2) 
 
 issued on memorandum receipt__17-45 to 17-47 
 
 accountability and responsibility in case of........ 17-1 
 
 articles other than certain equipment, officers not to retain except for brief periods; enumera¬ 
 tion of.........-..17-45 (3), (4) 
 
 loaning to individuals other than members of Marine Corps, receipts covering, form of_17-45 (2) 
 
 loanine to organizations or persons outside the naval service, restricted..17-45 (1) 
 
 requisitions, approved.........17-46 
 
 responsibility for— 
 
 change of command; procedure in case of discrepancy.. 17-46 (3) 
 
 commanding officer’s, whether he receipts fqr same or not. 17-46 (2) 
 
 companies or detachments temporarily absent from post, remains in commanding 
 
 officers........17-46 (1) 
 
 settlement between accountable and responsible officers....17-46 (4) 
 
 supplies, except clothing, so issued, to be carried on returns of accountable officer_17-46 (1) 
 
 surveys of, notification of accoimtable officer...17-47 
 
 issues, gratuitous: 
 
 clothing (see Clothing, issues, gratuitous). 
 
 gun oil, bianco, fresh-water soap, shoe polish, russet leather cleaner...17-79 (1) (a) 
 
 salt-water soap_________ 17-79(1) (b) 
 
 loaning (see issued on memorandum receipt; also transfers of, to other branches of the service), 
 loss of (see damage, to, supra). 
 
 lost in transit, procedure.......17-38 (2) 
 
 maintaining: 
 
 loss, damage, etc...........17-42 to 17-44 
 
 procedure to obtain repairs........ 17-42 (1) 
 
 materials, expendable without board of survey....17-78 (2) 
 
 mess furniture, supplying; articles broken, lost, or damaged, charged to individuals. 17-80 
 
 naval ordnance (sec Naval ordnance)________17-117 to 17-123 
 
 officer in charge of, duty as to security and issues of.........17-5 (3) 
 
 pistols (see Arms and accouterments). 
 
 postage stamps, how carried by disbursing officers__17-89 (3) 
 
 property account (see Property account). 
 
 purchasing, by officers, of articles for personal use...........17-45 (5) 
 
 quarters (see Quarters). 
 
 radio equipment: repairs to, at Quantico and San Diego.. 17-124 
 
 rations (see also Subsistence, allowances), inspection of. 14-29 
 
 receipts for (see also receiving): 
 
 by enlisted men, disposition of........17-37 
 
 by enlisted men, restrictions on.........17-36 (2) 
 
 in duplicate.........17-36 (1) 
 
 memorandum (see issued on memorandum receipts, supra). 
 
 on certificate of balances, form of......17-18 
 
 qualified, when property has not been verified by relieving officer, form of.17-16 (1); 17-18 
 
 refusal of receiving officer to give, procedure in case of.....17-17 
 
 [C. M. C. M. 2 and 3.] 
 
 1063 
 
INDEX 
 
 Public property— Continued. 
 
 receipts for (see also receiving)—continued. 
 
 upon turning over by accountable ofiBcer.... 
 
 ship’s detachments......... 
 
 receiving............. 
 
 accountability for property received____ 
 
 discrepancy, damage or loss______ 
 
 inspection after, procedure----- 
 
 inspection, immediate, impractical, procedure incase of___ 
 
 invoices, erroneous, procedure in case of.... 
 
 recruiting service {see Recruiting). 
 
 repairs, alterations, etc. {see survey, boards of, post). 
 
 repairs of, duty of ofiQcers and noncommissioned officers in charge of, in regard to 
 
 responsibility for_____ 
 
 returns and requisitions, ship’s detachments, forwarding, method of__ 
 
 returns for: 
 
 Article 
 
 . 17-14 
 
 ..17-19 
 
 17-35 to 17-40 
 
 . 17-35 
 
 17-38(2) 
 —. 17-38 (1) 
 —. 17-38 (3) 
 .... 17-38(2) 
 
 17-42 (1) 
 -- 17-1 
 17-23 (1) 
 
 failure to make promptly, procedure in case of...... 17-2 
 
 from posts, forwarding........... 17-23 (2) 
 
 rendered direct to the Quartermaster........17-26 
 
 rifles {see Arms and accouterments). 
 
 survey of {see survey, boards of, this title). 
 safeguarding: 
 
 commanding officer, responsibility for and pecuniary liability of..... 17-41 (1) 
 
 clothing room, clerical work not to be done in... 17-41 (3) 
 
 keys to storerooms, intrusting to enlisted men or civilians___ 17-41 (2) 
 
 pistols, security of, duty of commanding officer in regard to; responsibility for pistols issued 
 
 out of storeroom.......... 17-41 (4) 
 
 safes, showing combinations of {see also Safes).....17-40 
 
 sales of {see Sales). 
 
 security and issues of, duty of accountable officers as to..... 17-5 (3). 
 
 security of, where accountable officer removed....... 17-9 
 
 ship’s detachments: 
 
 arms and equipment for; receipts for and verification of.....17-19 
 
 in possession of, transfer and disposition of; final certificate of balances...17-20 
 
 returns and requisitions, method of forwarding_______17-23 
 
 units whose commanding officers are not accountable officers,'invoices of..... 17-27 
 
 stationery {see also Stationery).........17-126 to 17-129 
 
 storeroom, keys of, safeguarding..... 17-41 (2) 
 
 supplies from other than Government source.....17-39 
 
 emercency, procedure...--------- 17-39 (1) 
 
 inspection of; by officer other than post quartermaster..... 17-39 (2) 
 
 procedure for obtaining......... 17-39 (1) 
 
 telephonic orders for............. 17-39 (1) 
 
 signing orders for_________ 17-39 (1) 
 
 surplus and obsolete, commanding officer to report......17-50 
 
 survey: 
 
 animals, public. deceased........ 21-4 
 
 applications for, by whom to be made on board ship.....17-56 
 
 articles— 
 
 ammunition...... 17-123 (3) 
 
 arms_______^.... 17-43 (5) 
 
 boats, power {see also Boats).....17-116 
 
 clothing- 
 
 cook’s, unserviceable_^... 15-21 (3) 
 
 damaged, issuing at reduced price; notation made on issue slip.--17-63 (2), (3) 
 
 lost or destroyed by fire........ 15-19 (10) 
 
 repairable, disposition of........ 17-63 (1) 
 
 rubber coats, hats, and boots, unserviceable.. 15-20 (2) 
 
 surplus and unserviceable, disposal of.....17-51 
 
 unserviceable, not to be recommended turned in to depot quartermaster. 17-63 (1) 
 
 consumable; nonconsumable........ 17-78 (5) 
 
 engines________ 17-78 (6) 
 
 equipment, signal, disposition of, recommendations to be made by board. 17-65 (2) 
 
 equipment, signal, missing parts of; grouping of, on survey. 17-65 (1) 
 
 flag, national or regimental, unserviceable, recommendation by board of survey as to_17-62 
 
 generators..... 17-78 (6) 
 
 lost or damaged, upon relief of accountable officer....... 17-15 (2) 
 
 lost or destroyed; duty of board as to, affidavits or certificates in case of.... 17-44; 17-68 
 
 major parts...... j . 17-78(6) 
 
 metal tent slips, salvaging and disposition of...17-73 (1), (2) 
 
 motor vehicles, unserviceable.......21-38 
 
 motors........ 17-78 (6) 
 
 Navv property; forms, recommendations; requHtions of replacements. 17-121 
 
 not expendable, must be surveyed when unserviceable...17-78 (6) 
 
 [C. M. C. M. 2 and 3.] 
 
 
 1064 
 
INDEX 
 
 Public property—Continued. * 
 
 survey—continued. a t* i 
 
 articles—continued. Article 
 
 rifles, machine guns, other articles of ordnance, bringing before board of survey; tags, what 
 
 to show; signing of, by oflicer...... 17-43 (5); 17-66 
 
 surveyed, disposal of, on remote stations and on vessels or posts outside the United States, 
 
 certificate by officer requesting survey...17-72 
 
 boards of— 
 
 composition of.-.... 17-55 
 
 duties of.-------17-57 
 
 lost or destroyed articles, duty as to___ 17-68 
 
 members, not to include officers interested or responsible for property to be surveyed_17-55 
 
 ordering, ashore; at posts where there is no commissioned officer___17-55 
 
 quarters, repairs or improvements, requesting in case of______19-19 
 
 repairs, alterations, etc., recommended by, approval of does not authorize expenditures 
 
 for such purposes; open purchase requisition required..17-77 
 
 reports of— 
 
 approved, disposition of original and copies...17-71 (1) 
 
 contents of______ 17-58 
 
 motor vehicles, boats, machinery, and radio equipment, to be forwarded to the Quar¬ 
 termaster........... 17-71 (3) 
 
 preparation and signing of; minority report; disposition of, power of and limitations on 
 
 reviewing authorities; returning report for reconsideration.... 17-70 (1) 
 
 purpose of......... 17-53 
 
 terms and phrases to be used in, enumeration of....17-59 
 
 voucher, u.se of as, to property account....17-146 
 
 desertion, request for board of survey, in cases of..... 7-7 
 
 issued on memorandum receipt...... 17-47 
 
 loss to Government, pecuniary responsibility for— 
 
 of enlisted man, proceedings to be expedited; duty of commanding officer; collection of 
 
 amount due and disposition thereof______ 17-74 (3) 
 
 of officer, money value not having been checked against his pay accounts, procedure in 
 
 case of............-.. 17-75 
 
 statement by officer or enlisted man concerned admitting or disclaiming responsibility, 
 
 procedure.......... 17-74 (1) (2) 
 
 notice of, by responsible officer to accountable officer.......17-47 
 
 property— 
 
 at recruiting offices, procedure in case of......... 17-76 
 
 condemned, disposition of, recommendation by board as to______ 17-60 
 
 condemned, replacement of, recommendation by board as to.....17-61 
 
 previously surveyed, report thereof to be attached........ 17-55 
 
 surplus and unserviceable........ 17-50; 17-51 
 
 arms, accouterments and other public property, surplus, to be reported by com¬ 
 manding officer to the Quartermaster_______ 17-50 
 
 buildings, etc., no longer required____ 17-52 (1) 
 
 clothing, articles of, not required for issue, disposal of_____ 17-51 
 
 items not on property account, data in case of.......17-52 (2) 
 
 provisions, surveys of {see Subsistence, provisions, surveys of). 
 
 responsible officer to notify accountable officer of......... 17-47 
 
 rifles (see .\rms and accouterments). 
 
 transfers of, to other branches of the service........ 17-92 to 17-95 
 
 as loan, receipts to show that fact on face.. 17-95 (3) 
 
 clothing; to enlisted men of Navy______17-92; 17-94 
 
 invoice and receipt, preparation and signing of; distribution of original and copies of_17-95 (1) 
 
 on board ship not at navy yards........ 17-93 
 
 10 percent not to be added to cost price_______ 17-95 (2) 
 
 typewriters and computing machines (see also Typewriters and computing machines).. 17-130 to 17-136 
 
 u?e of, for private purpose, prohibited......... 17-10 
 
 verification of, upon accountable officer being relieved...- - 17-15 
 
 vouchers: 
 
 articles lost or damaged, surveyed, voucher for dropping from property account.17-43 (4) 
 
 delayed, to be forwarded as soon as received________17-20 (2) 
 
 property of ships’ detachments’ transferred ashore; forwarding delayed voucher-- 17-20 
 
 report of board of survey, use of, as________ 17-146 (2) 
 
 unauthorized expenditure_ _______ 17-11 
 
 Public quarters (See Quarters). 
 
 Publirations (Sr? Orders and publications). 
 
 Punishments (See Discipline). 
 
 Q 
 
 Quartermaster clerk, appointment as; recommendation, selection, and examination of candidates.. 2-21 
 
 Quartermaster sergeants and supply sergeants, detail of, for duty; mustering; assignment of 
 duties.1.........1-27 (1) 
 
 Quartermaster, the: 
 
 accountability of units on expeditionary duty, to be advised as to.....17-24 (2) 
 
 report to, of units on expeditionary duty from which returns will be made..17-24 (2) 
 
 return, quarterly, to Bureau of Supplies and Accounts, duty to make....17-158 
 
 [C. M. C. M. 3.] 
 
 1065 
 
INDEX 
 
 Quartermasters and paymasters attached to a military organization or post: Article 
 
 attendance of, at inspections and military ceremonies...........1-4 (1) 
 
 below field rank, performance of duty as officer of the day; attendance by, at drills and exercises. 1-4 (2) 
 duty on courts of boards; assignment of duties in general.....1-4 (3) 
 
 Quartermaster Department: 
 
 disbursing officers of, accounts, returns, etc., by (see Returns, fiscal, Quartermaster Department). 
 
 laundries, supervision of.....20-51 (1) 
 
 officer of, one at each post or station.....17-3 (1) 
 
 quarters, public, charged with upkeep of and repairs to____1-23 (2) (i) 
 
 transportation, charged with furnishing......'. 16-1 
 
 transportation payable by departments other than Quartermaster, reports of..10-63 
 
 utilities, charged with maintenance and operation of..... 20-2 
 
 Quartermasters, post: 
 
 accountability of........1-5 (2) 
 
 baggage of discharged men, delivering to railroad station......3-25 (2) 
 
 bakery, in charge of...........14-95 
 
 clothing: 
 
 left at posts by transferred enlisted men, care of; subsequent shipping of_,... 4-18 
 
 supplying of; organizations and detachments to be supplied, enumeration of.. 15-1; 15-2 
 
 commanding officer acting as...........1-5 (4) 
 
 detail of.............i-5 (l) 
 
 duties of; at small posts, performed by commanding officer.....1-5 (3) (4) 
 
 enlisted men to be transferred, to be informed of, prior to transfer.....4-10 (3) 
 
 expenditures, unauthorized, ordered by commanding officer, procedure in case of... 17-11 (1) 
 
 ice, sale of, in charge of..........14-96 
 
 laundry, supervises......... 20-51 (1) 
 
 rations, inspection of__________14-29 (1) (2) 
 
 supplies from other than Government source, to sign orders for____17-39 
 
 veterinary supplies, etc., in charge of...21-5 (2) 
 
 Quarters, dependents, enlisted men*s: . 
 
 allowances: 
 
 daily rates payable....... 25-194 (3) 
 
 law authorizing........... 25-194 (1) (a) 
 
 Limited Service Marine Corps Reserve..... 25-194 (1) (6) 
 
 number payable....... 25-194 (7) (a) 
 
 when in travel status......... 25-194 (8) 
 
 when occupying low-cost housing units.....t.... 25-194 (9) 
 
 when prevented from dwelling with man....... 25-194 (7) (6) 
 
 dependents defined: 
 
 law defining________ 25-194 (4) (a)' 
 
 father and/or mother__'.... 25-194 U) (d) 
 
 stepchildren and adopted children...... 25-194 (4) (c) 
 
 wife and children......... 25-194 (4) (6) 
 
 evidence to support claim for: 
 
 children........... 25-194 f5) (d) 
 
 father and/or mother......... 25-194 (5) (e) 
 
 wife..... 25-194 (5) (a) 
 
 Quarters, enlisted men’s: 
 
 allowances: 
 
 appropriation paid from.......14-102 
 
 authority for, act of Congress.........14-103 (1); 19-18 
 
 commuted; time of departure; example------16-69 (2) 
 
 fractional part of day, computed as whole day.......14-103 (2) (a) 
 
 granting, in lieu of quarters.......... 19-18 
 
 payment in advance____14-103 (2) (/) 
 
 table of.........14-103(2) 
 
 authorization, discharged and reenlisting after lapse of more than 1 day, previous authorization 
 
 void; same day, previous authorization continues....14-101 (3) 
 
 care of, proper, neglect to take, constitutes military offense......19-20 
 
 damage to, responsibility for-------19-20 
 
 inspection of.....»....19-19 
 
 repairs and improvements, other than minor, board of survey in case of--19-19 
 
 requests for. information to be contained in...14-101 (1) 
 
 Quarters, officers: 
 
 alterations, modifications, and additions, authority for....... 19-1 (1) 
 
 assignment of (see also reassignment, post) .... 24-2511; 24-30 
 
 appeal from commanding officer’s determination.. 19-14 
 
 by commanding officer.......19-11 
 
 by rank........... (3) (6) 
 
 “competent superior authority,” construed........ 24-25 I (e) 
 
 conditions governing; adequacy; presumption of adequacy....19-13 (1), (2); (5) 
 
 joint; adequacy of quarters; termination of; social visiting does not constitute.19-13 (6), (7) 
 
 permanency of..... 19-13 (3) 
 
 [C. M. C. M. 1 and 3.] 
 
 1066 
 
INDEX 
 
 Quarters, ofBcers—Continued. 
 
 assignment of—continued. Article 
 
 “permanent station” construed......... 24-251 (d) 
 
 termination of, in writing; date of: conditions of...19-17 
 
 availability of. lacking, when so considered______ 19-12 (3) 
 
 bachelor, designation of.........19-5 (1) 
 
 board of inventory and survey upon relinquishment of----- 19-24 
 
 commanding officer’s, numbering______ 19-5 (1) 
 
 damage to, responsibility for-------19-20 
 
 double, numbering.......19-5 (1) 
 
 inspection of prior to allotment..... .....19-19 
 
 kitchens, floors and woodwork of, use of concentrated lye on, forbiddeni____ 19-6 
 
 numbering___________ 19-5 (1) 
 
 officer on temporary duty; unaccompanied by dependents.......19-15 
 
 orders, endorsement on, as to; 
 
 filed with first pay voucher---------- 19-12 (2) 
 
 upon detachment from sea or field duty_____ 24-32 (2) 
 
 upon detachment from shore station...... 24-32 (1) 
 
 upon reporting at station.......... 19-12, 24-31 
 
 reassignment of, officer deprived of quarters....19-16 
 
 repairs and improvements, other than minor, board of survey in case of___19-19 
 
 rooms: 
 
 belonging to different sets, not to be assigned to officers..... 19-13 (3) (6) 
 
 care of, neglect in, constitutes military offense.....19-20 
 
 designating--------19-5 (1) 
 
 stations where none available, list of....... 24-47 (3) 
 
 “visit” to, defined....._.. 19-13 (7) 
 
 R 
 
 Radio equipment failure reports: 
 
 instructions regarding, to be carefully observed------17-124 (1) 
 
 units at Quanticoand San Diego, arrangements for repair; forwarding report.... 17-124 (2) 
 
 Rations (see Subsistence, allowance, rations). 
 
 Receipts: 
 
 individual, entries to be made on (“Meals,” “Transfers,” etc.). 16-83 
 
 public property (see Public property), 
 transportation (see Transportation). 
 
 Records and reports: 
 
 activities, annual report of----------- 10-41 
 
 address, report of: 
 
 discharged enlisted man____2-128 (6) 
 
 on leave or delay----- 10-26 (1) 
 
 retired enlisted men forwarding___ 3-31 (2) 
 
 retired officers______10-26 (3) 
 
 while delaying on proceed orders___ 10-26 (2) 
 
 appointments, promotions and reductions________ 6-31 
 
 board of survey, report of, preparation of___17-58 
 
 change of name, date and place of birth on_______ 1-59 
 
 change sheets, daily, preparation and submittal of___10-17 
 
 changes and corrections in, making______10-64 
 
 checfe drawn, report of; transfers of, report of...22-7 (3) (a); 22-14 (2) 
 
 clothing (see Clothing). 
 
 corrections (see papers, corrections in, post). 
 
 court martial (see Discipline). 
 
 deaths, report by commanding officer to the Secretary of the Navy___ 3-1 
 
 dependents entitled to transportation, report of; upon receipt of advance information of trans¬ 
 fer.......... 1-19; 4-8 (2) 
 
 Department of the Pacific: 
 
 deserters and stragglers, surrender or delivery in, report of..... 7-9 
 
 reports, returns, etc., supervision and forwarding of_______10-30 (1) 
 
 reports to, of marines joining ships in the Pacific or posts in Asia__10-30 (2) 
 
 reports to, appointments, reappointments and reductions_____ 6-31 
 
 deserters (see also Discipline, deserters), return to service, reports of...__ 7-9 
 
 diplomas and certificates of graduation, forwarding certified copies of, to Headquarters, by offi¬ 
 cers............10-122 (1) 
 
 discharge certificate, report of delivery of_____2-128 (6) 
 
 disposition of, post abandoned or organization, etc., discontinued___10-62 
 
 enlisted men, injured or ill, reports to next of kin..... 1-22 
 
 expeditionary duty or maneuvers, record of events while on.__10-21 
 
 examinations for promotion (see Promotion). 
 
 fitness, noncommissioned officers of the first four pay grades, reports on....10-25 
 
 [C. M. C. M. 3.] 
 
 1067 
 
INDEX 
 
 I 
 
 Records and reports—Continued* 
 
 fitness, officers, reports on: Article 
 
 aviation, noting desirability of continuance of aviation duty.... 10-22 ( 3 ) 
 
 by whom submitted............io -22 ( 2 ) (o) 
 
 mailing----------- 10-22 ( 4 ) 
 
 submittal of, to reporting senior, by officer reported on__ 10-22 ( 2 ) (6) 
 
 when submitted; students at service schools________ 10-22 ( 1 ) 
 
 furloughs-----------1-38 ( 6 ) 
 
 health records; Marine Corps Reserve---2-115 (13), 2-126, 13-6 ( 4 ) 
 
 Headquarters Marine Corps, reports to, annual, by whom made; contents and preparation of... 10-41 
 
 laundries, record of operations__________20-58 
 
 leave or delay, report of address...... 10-26 
 
 leave taken, report of............. f-n ( 5 ) 
 
 Marine Corps Reserve (see Marine Corps Reserve). 
 
 marksmanship practice, reports of... 5-31 
 
 misconduct, officers’ (0.0. 20, 1935)_________28-3 (5) 
 
 motor vehicles and parts, replacements, repairs, etc. (see also Motor vehicles).21-23,21-24 
 
 muster rolls: 
 
 “body of the roll” and headings........ 10-10 
 
 command, composition of, entry of____ 10-2 ( 2 ) 
 
 dates, entry of, to be inclusive........ 10-3 ( 3 ) 
 
 defined--------- 10-1 ( 1 ) 
 
 first sheet- • 
 
 headi’jg............. 10-8 ( 1 ) 
 
 notes, data to be entered under...... 10-8 ( 3 ) 
 
 recapitulation............ 10-8 (2) 
 
 first sheet, reverse of, and both sides of subsequent sheets— 
 
 “Enlisted” column_____10-9 (3) 
 
 “No.” column______ 10-9 (1) 
 
 “Rank and name’^’ column....... 10-9 (2) 
 
 “Remarks” column........ 10-9 (4) 
 
 footnotes......... 10-11 (46) 
 
 forwarding. 10-5 
 
 heading. 10-7 
 
 importance-------- 10-1 (3) 
 
 Marine Corps Reserve units, rendering; what to be shown on__10-13 
 
 original, only, acceptable at Headquarters....... 10-6 
 
 preparation of, typing; erasures and interlineations in; blank lines..__ 10-6 
 
 prociurement divisions rendering. 2-128 
 
 purpose of------------ 10-1 ( 2 ) 
 
 “Remarks” cciumn, facts of service to be shown— 
 
 absence v ithout or over leave..... 10-11 ( 1 ) 
 
 bandsmen......... 10-11 ( 2 ) 
 
 battle, expedition, etc.......10-11 (3) 
 
 Board of Inspection........ 10-11 (45) 
 
 confinement.......... 10-11 (4) 
 
 “deserted”......10-11 (5) 
 
 detached and awaiting retirement, officers______ 10-11 ( 6 ) 
 
 detached or transferred; furlough and leave or delay, showing; general-court-martial 
 
 prisoners.......... 10-11 (7) 
 
 died........ 10-11 ( 8 ) 
 
 discharged-------- 10-11 (9) 
 
 dismissed. 10-11 ( 10 ) 
 
 ditto marks, symbols, “same as above,” etc., not to be used in; “footnotes,” use of.. 10-11 (47) 
 
 duties performed by enlisted men____ 10-11 ( 11 ) 
 
 duties performed by officers; retired officers on active duty___ 10-11 ( 12 ) 
 
 enlistment canceled. 10-11 (13) 
 
 extension of enlistment__ 10-11 (14) 
 
 fiights. 10-11 (15) 
 
 footnotes___ 10-11 (46) 
 
 fraudulent enlistment or facts warrant presumption of fraudulent enlistment_ 10-11 (16) 
 
 general-court-martial prisoners... 10-11 (17) 
 
 n hands of civil authorities.. 10-11 (18) 
 
 njuries___ 10-11 (19) 
 
 oined__ 10-11 ( 20 ) 
 
 , oined for further transfer. 10-11 ( 21 ) 
 
 eave, officers.T...... 1-17 (5) 
 
 eave or delay en route, officers___ 10-11 (24) 
 
 eave or furlough........ 10-11 ( 22 ) 
 
 eave or furlough to United States.... 10-11 (23) 
 
 Marine Corps Reserve_____10-11 (43) 
 
 marksmanship qualifications.........10-11 (25) 
 
 medals, decorations, and commendations.. 10-11 (26) 
 
 Navy gunnery qualifications........10-11 (27) 
 
 Navy and assistant Navy mail clerk......10-11 (28) 
 
 officers— 
 
 ordered to hospital..... 10-11 (29) 
 
 promoted....... 10-11 (30) 
 
 1068 
 
INDEX 
 
 Records and reports—Continued. 
 
 muster rolls—continued. . , 
 
 “Kemarks” column, facts of service to be shown—continued. Article 
 
 punishment--.-.-.10-11 (31) 
 
 reduced......— -.-...10-11 (32) 
 
 removal of mark of desertion.....10-11 (33) 
 
 resigned--.-.-...-.10-11 (34) 
 
 restoration to duty.....10-11 (35) 
 
 retired__-...-...-.10-11 (36) 
 
 sick in hospital, in sick quarters, and in quarters....lO-ll ( 37 ) 
 
 specialist ratings........10-11 (38) 
 
 stragglers and deserters.......10-11 (39) 
 
 temporarily attached...10-11 (40) 
 
 temporary detached duty....10-11 (41) 
 
 trials by deck courts and courts-martial....... lO-ll (42) 
 
 United States Navy, United States Army, United States Coast Guard, and other 
 
 armed services....10-11 (44) 
 
 rendering, by whom— 
 
 branches of the service, other—. 10-2 ( 1 ) (d) 
 
 Marine Corps, regular organizations of.....10-2 0) (a) 
 
 Marine Corps Reserve, organizations of.... 10-2 (1) (e), 10-13 
 
 officers and enlisted men on separate duties... 10-2 ( 1 ) ( 6 ) 
 
 organizations, other.... 10-2 ( 1 ) (c) 
 
 recruiting divisions.2-128 
 
 rendering, when— . 
 
 Marine Corps organizations, regular.....10-3 (1) 
 
 Marine Corps Reserve, organizations of.....10-3 (2) 
 
 signature; person signing responsible for correctness of entries..... 10-4 
 
 Navy Register, officer graduates from schools and courses noted in.......10-122 (3) 
 
 noncommissioned officers’ appointments, reappointments and reductions; promotion rosters. 6-24,6-31 
 officers: 
 
 arrival in and departurefrom United States, reports of...10-27 
 
 fitness, reports of-........... 10-22 
 
 graduates of schools and courses, records of. 10-122 
 
 mess, daily report of meals furnished paid supernumeraries...14-5 ( 7 ) 
 
 ordered to hospital, report to Commandant of the Marine Corps, taking up on rolls. 10-12 
 
 patients at United States Veterans’ Hospital, rolls carried on......10-12 (3) 
 
 papers, corrections in, making; initialing.........io-64 
 
 Paymaster, report of, annual, to the Commandant of the Marine Corps..10-31 
 
 Paymaster’s Department, reports to: 
 
 annual-......10-32 (1) (a), (2) 
 
 monthly. 10-32 
 
 promotions, reappointments, and reductions.. 6-31 
 
 public property {see Property account; sales of; also Sales).; 
 punishments; 
 
 inflicted on officers, report of...7-1 (9) 
 
 register of those inflicted by commanding officer..... 7-1 ( 10 ) 
 
 radio equipment failure report. 17-124 
 
 rations furnished enlisted men of other branches of the service...14-7 
 
 recreation funds, records of, destruction of...11-9 (10) 
 
 recruiting (see Recruiting). 
 
 recruiting substations, monthly reports of accepted applicants.2-128 (3) 
 
 reductions in rank of enlisted men........ 6-31 
 
 repairs, public property. 17-136 
 
 report of strength and change sheets______10-16 
 
 return, quarterly, by the Quartermaster to the Bureau of Supplies and Accounts.17-158 
 
 rifle numbers...........17-101 
 
 rosters of command or detachment transferred by ship, preparation of......10-15 
 
 sales of provisions, charge accounts......... 14-64 
 
 savings deposit record book (see Pay and allowances, enlisted men, deposits of savings), 
 service-record book (see Service-record book), 
 subsistence (see Subsistence), 
 survey (see Public property, survey). 
 
 transfers, report of, by commanding officer of marines to disbursing officer of ship or sta tf on. 30-23 ( 6 ) (7) 
 transportation (see also Transportation): 
 
 departments chargeable with, report of...16-63 
 
 payable by other departments......16-63 
 
 tonnage via contract carriers, monthly....16-251 (4) 
 
 weekly report of..........16-60; 16-61; 16-64 
 
 trophies and cups, winning of, reporting to Headquarters....... 10-121 
 
 typewriters, repairs to...17-136 
 
 utilities, historical record of............ 20-3 
 
 utility consolidated monthly report, entering invoices of electric current on...20-37 
 
 Recreation Funds: 
 accounts and records: 
 
 accounts, closing.11-9 (9); 11-11 
 
 bills, payment of.......11-9 (4) 
 
 cashbook, keeping of, entries in....11-9 (3) 
 
 [C. M. C. M. 3.] 
 
 1069 
 
INDEX 
 
 Recreation Funds—Continued. 
 
 accounts and records—continued. Article 
 
 cash, deposit of; keeping in possession of custodian at his own risk.. 11-9 ( 1 ) 
 
 check book or check register, keeping of....... 11-9 ( 2 ) 
 
 closing of. upon disbanding of organization.......ii-n 
 
 enlisted men’s mess, accounts of. keeping and audit of.....11-13 
 
 property-account book, keeping of, entries in...'._____' fj-g ( 5 ) 
 
 record of proceedings of council.... 11-7 ( 4 ), ( 5 ) 
 
 records, inspection of; destruction of......... 11 - 9 ( 10 ) 
 
 vouchers, form of; filing........ 11-9 (g) 
 
 authorization of; limitation, one to each post; other funds prohibited...'__ 11-1 
 
 bills, payment of......... fi-g ( 4 ) 
 
 cash, deposit of; keeping in possession of custodian at his own risk...... 11-9 Q) 
 
 checks, payments to be made by.... 11-9 (i) 
 
 commanding officer: 
 
 administration and inspections by; responsiblity for expenditures; appointment of personnel 
 
 by.-.-.......... 11-5 
 
 record of proceedings of council, disapproval of; procedure in case of____ 11-7 (5) 
 
 council: 
 
 constitution and personnel of; commanding officer acting as; certain officers not eligible to act 
 
 as memoers of.............. 11-7 (i) 
 
 duties of............. 11-7(2) 
 
 enlisted men’s mess, accounts of, audit and report of, made by...... 11-13 
 
 meetings of_________ 11-7(3) 
 
 post c.\change council acting as....... II -7 ( 6 ) 
 
 record of proceedings of, submitting to commanding officer; disapproval of, procedure in case 
 
 of.-...-....... 11-7 (4), (5) 
 
 designation of, official; temporary units and detachments_____ 11-2 
 
 disbursements: 
 
 authority for, and purpose of........... 11-8 (1) 
 
 authorized, list of............. 11-8 (2) 
 
 other than those listed, requests for authority to make... 11-8 (3) 
 
 restrictions on......... 11-8 (4) 
 
 enlisted men’s mess, cashbook and vouchers, keeping; audit of... 11-13 
 
 funds: 
 
 loss of, investigation of....... 11-9 (7) 
 
 removal of, from post, prohibited: exception..... 11-9 (11) 
 
 transfer of, upon disbanding of organization...11-11 
 
 post farms and gardens: 
 
 land, setting aside for.. 11-12(1) 
 
 operation of..... 11-12 (2) 
 
 surplus products of, selling... 11-12 (2) 
 
 property: 
 
 entries as to, in property account book...... 11-9 (5) 
 
 loss of, investigation of... 11-9 (7) 
 
 memorandum receipts for....... 11-9 (5) 
 
 removal of, from post, prohibited; exceptions... 11-9 (11) 
 
 surveys of........... 11-9(6) 
 
 transfer of, upon disbanding of organization..11-11 
 
 purpose of.....11-4 
 
 recreation officer: 
 
 absence of, appointment of substitute or relieving officer. 11-6 (3) 
 
 assistants to, appointment of, authorized... 11-6 (1) 
 
 audits of funds, not to take part in.... 11-7 (1) 
 
 custodian, acts as..... 11-6(1) 
 
 inventories of property, not to take part in... 11-7 (1) 
 
 post exchange officer detailed as. 11-6 (5) 
 
 rank of, restrictions as to. 11-6 (1) 
 
 relief of, procedure upon; invoice and receipt. 11-6 (4) 
 
 responsibility of... 11-6 (2) 
 
 staff officers not eligible to act ds. 11-6 (1) 
 
 source of....... 11-3 
 
 transfer of, upon transfer of enlisted men; upon disbandonment of organization. 11-10; 11-11 
 
 Recruiting: 
 
 advertising, posters, handbills, etc,, instructions as to. 2-90 
 
 applicants for enlistment: 
 
 age requirements. 2-112 
 
 baggage, transfer of, no allowance for.......2-96; 16-114 
 
 board and lodging (see also board and lodging, post) ...2-101 
 
 candidates for admission to the Na\al Academy, information to be given to. 2-86 
 
 citizenship requirements of... 2-110 
 
 conviction of crime by civil courts, questioning as to... 2-121 (15) 
 
 dependents— 
 
 enlistment of men with.. 2-111 
 
 support of, necessity for, to be explained to..... 2-121 (16) 
 
 disqualifying defects of, duty of noncommissioned officers to familiarize themselves with_2-121 
 
 examination of— 
 
 enumeration of facts to be determined....2-120 
 
 oath of enlistment, administering to... 2-95 (1) 
 
 1070 
 
INDEX 
 
 Recruiting—Continued. 
 
 applicants for enlistment—Continued. Article 
 
 false statement by, that he has “neither wife nor child,” effect of, to be explained to_2-121 (16) 
 
 foreign born, certificate in case of____2-123 (13) 
 
 general ability, opinion as to, by medical examiner and recruiting officer...2-114 (3) 
 
 general requirements (see also enlistment, post) ......2-114 
 
 Identification of, special, requested........2-124 (3), (4) 
 
 inspection and questioning of, by recruiter, prior to enlistment____2-121 
 
 married men and men with dependents....2-111 
 
 minors_____2-113 
 
 name and number of years enlisting for, to be written by, on declaration..2-123 (1) 
 
 naval reservists, discharge from naval reserve to be obtained__2-121 (8) 
 
 B ^of or a 44re8»-incorrectly giveBy procedure......2-13i 
 
 number of, total, method of reporting_______2-135 (5) 
 
 physical defects, waiver of— 
 
 flat feet or depressed arches............2-116 (4) 
 
 judgment of medical examiner and recruiting officer as to.2-114 (3) 
 
 recommendation of medical examiner on certificate....2-123 (11) 
 
 requests for— 
 
 making; terminology of; by dispatch; form of...2-116 (1), (2), 4 (5) 
 
 notation of______2-116(8) 
 
 physical requirements, instructions as to, to be followed....2-121 (13) 
 
 place of acceptance........ 2-123 (4) 
 
 prior service— 
 
 claimed, but no discharge certificate, or error or fraud in document produced, procedure 
 
 in case of.........2-121 (10) 
 
 denied but suspected; fingerprint records forwarded; suspect not to be furnished board 
 
 and lodging......2-121 (9) 
 
 entry of, on enlistment contract; verification of service...2-123 (9), (10) 
 
 reexamination in case of delay of 10 days from date of first examination___ 2-121 (19) 
 
 rejected, furnishing transportation and subsistence to____2-106 
 
 special identification of requested, applicant not to be transferred, subsisted, nor lodged; 
 
 copy of request to be attached to enlistment contract____2-124 (3), (4) 
 
 standards applicable to, change of___2-114 (4) 
 
 subsistence (see also board and lodging, post), cash allowance for, when in travel status, rate of. 16-65 
 
 tattoo marks, describing and entering in service-record book.... 2-124 (6) 
 
 transfer of: 
 
 not to be made while awaiting special identification____2-124 (3) 
 
 to district headquarters stations......... 2-97 
 
 transportation of (see transportation, post). 
 
 “wanted” by civil or military authorities, procedure in case of_2-121 (11) 
 
 beneficiary slips______ 2-127 
 
 board and lodging (subsistence): 
 applicants for enlistment— 
 
 cash allowance for, rate of; exception....... 16-65 
 
 furnishing with; procedure.......2-101 
 
 prior dependency discharge, applicant not to be lodged or subsisted during investigation 
 
 of_____2-115 (14) 
 
 prior service denied but suspected, applicant not to be lodged or subsisted_2-121 (9) 
 
 rejected, subsistence to be furnished to_ 2-106 
 
 special identification, awaiting, not to be furnished to___ 2-124 (3) 
 
 subsistence, entitled to_______14-4 (1) 
 
 contract for, bond not required in case of.......18-50 
 
 record of, keeping; monthly bills; orders for, keeping and recording of; “canceled” orders_2-134 
 
 vouchers for, example of___ 2-137 (4) 
 
 bulletins, rendering and forwarding; information to be contained in__2-136 
 
 certificate of medical oflacer, date of examination to be shown on enlistment contract; waiver of 
 
 physical defects to appear on___2-123 (6), (11) 
 
 contracts of enlistment (see enlistment, post). 
 
 correspondence, routing of._____ 2-87 
 
 deserters and stragglers, obtaining further information regarding, by recruiting officer.. 2-85 
 
 deserters and stragglers, surrender or delivery of, at recruiting station, report of_ 7-9 
 
 discharge certificate, entry on, upon man's reenlisting_____2-115 (10) 
 
 districts: 
 
 boundaries of, how determined___2-45 (3) 
 
 headquarters, number of sergeants assigned to-------2-62 (1) 
 
 headquarters stations.........2-45 (2) 
 
 number of, fixed...........2-45 (2) 
 
 ofiScer in charge of— 
 
 assignment of.... 2-55 (2) 
 
 communication with local authorities.______2-50 (2) 
 
 inspections by.........2-107 (1), (2) 
 
 office and storage space, report of.....-..2-50 (3) 
 
 publicity sergeants, duties of........ 2-63 
 
 substations, number of, fixed by Major General Commandant...2-45 (2) 
 
 1071 
 
INDEX 
 
 Eccrultlng—Continued. . . , 
 
 divisions: Article 
 
 enumeration of.........2-45 (1) 
 
 headquarters, assignment of noncommissioned officers to....2-62 (1) 
 
 officer in charge of— 
 
 authority to grant leave and furloughs..........2-82; 2-83 
 
 authorization for use of office or storage space_____2-50 (4) 
 
 Inspections by___________2-107 
 
 reports by.. 2-128 
 
 supervision by........... 2-55 (1) 
 
 standard exhibits for advertising, control over...______2-90 (12) 
 
 enlistment: 
 
 accomplishment of.........-2-95 (3) 
 
 applicants for (see applicants, supra). 
 
 citizenship requirements.. 2-110 
 
 contract of— 
 
 agreement qualifying, to be shown on.....2-123 (7) 
 
 applicant’s signature and number of years enlisting for, to be in his own handwriting; 
 
 procedure when signature is illegible......2-123 (1) 
 
 certificate of medical officer, date of, to be shown on___2-123 (6) 
 
 completion and forwarding of.......2-115 (13) 
 
 date and place of enlistment, to be shown on..^.. 2-123 (4) 
 
 enlistment or reenlistment, completion and forwarding of.._____2-123 (12) 
 
 first, period of..________2-95 (2) 
 
 “for assignment as private to learn the drum and trumpet” entry of, on_2-123 (8) 
 
 names consisting of single letter, how entered in........2-123 (1) 
 
 naturalization papers, certificate as to examination of...2-123 (13) 
 
 next of kin, address of, to be shown on.......2-123 (2) 
 
 place of acceptance of applicant______ 2-123 (5) 
 
 physical disability, waiver for.....2-123 (11) 
 
 prior service of applicant— 
 
 data regarding, entry of, on______2-123 (9) 
 
 request for verification and reply thereto, copy of, to be attached to_2-123 (10) 
 
 street address of next of kin.........2-123 (2) 
 
 date and place of, how determined_______ 2-123 (4) 
 
 extension of....2-31, 32 
 
 extension of, contract to serve in Marine Corps Reserve no bar to_ 4-22 (3) 
 
 fingerprint record, completion on and forwarding of.____2-115 (13) 
 
 general requirements— 
 
 applicants, information to be given to...... 2-114 (1) 
 
 general service; exception. Marine Band... 2-114 (1) 
 
 Marine Band_____ 2-114 (1) 
 
 private or field music..____2-114 (1) 
 
 transfers to desired posts, requests for___2-114 (1) 
 
 oath, administering; entering in service-record book____2-95 (3) 
 
 period of.......2-95 (2) 
 
 place of......2-123 (4) 
 
 reenlistment, contract to serve in Marine Corps Reserve no bar to...4-22 (3) 
 
 reservists, discharge from Reserve, to be subsequent to____2-114 (2) 
 
 fingerprint records: 
 
 completion and forwarding of....2-115 (13) 
 
 impression of, place of; recruiting officer to witness______2-124 (5) 
 
 preparation and forwarding of, in cases of all enlistments and reenlistments.....2-124 (1) 
 
 service-record book, making in; time of making_____2-125 (1); 2-124 (2) 
 
 tattoo marks, entry on back of fingerprint record.......2-124 (6) 
 
 flags............2-103 (3) 
 
 furloughs.......... 2-83 
 
 health record: 
 
 custody of........2-126 
 
 entries in, at time of enlistment or reenlistment; disposition of.....2-115 (13) 
 
 inspections, time of; frequency; points to be inspected.........2-107 
 
 itinerant recruiting party______2-45 (4) 
 
 board and lodging, vouchers for, example..... 
 
 leave of absence, granting, by division officers........ 2-82 
 
 transportation of___2-105 (1) (b) 
 
 status, for purpose of reports, considered recruiting station----2-135 (6) 
 
 leave of absence_______________ 2-82 
 
 lodging (see board and lodging, supra). 
 
 medical examiners, civilian (see personnel, civilian, post). 
 
 medical officers (see personnel, commissioned, post). 
 
 Naval Academy, candidates for admission to, information to be given to. 2-86 
 
 oath of enlistment, administering of, by recruiting officer.... 2-95 (1) 
 
 office hours; wearing uniform during....... !^80; 2-81 (2) 
 
 officers (see personnel, commissioned, post). 
 offices: 
 
 agreements for rent of; preparation of; blank forms; data to be included in; signing and dis- 
 
 positionof....... 2-99 
 
 heat and light.........2-100 
 
 official buildings, rent of, for other purposes; bond not required in cases of. 18-50 
 
 1072 
 
INDEX 
 
 Recruiting—Continued. . .. , 
 
 personnel, civilian: Article 
 
 medical examiners, appointment, pay, examinations by, etc.... 2-89 
 
 personnel, commissioned: 
 
 district and division officers (see districts and divisions supra). 
 medical officers— 
 
 assignment of; acting as recruiting officers and assistant quartermasters... 2-56 
 
 certificate of, on enlistment contracts.......2-123 (6) 
 
 dependents of, transportation of........2-108 (G) 
 
 discretion or authority, lack of, as to physical requirements; accountability of, for prior 
 
 existing disability.....2-121 (13), (14) 
 
 recruiting officers— 
 
 advertising, supervision of.......2-90 (4) 
 
 applicants— 
 
 examinations of, supervision of_______2-121 (13) 
 
 explaining necessity for support of dependent relatives to, and effect of false statement 
 
 that he has “neither wife nor child”..... 2-121 (16) 
 
 oath to, administering......2-95 (1) 
 
 deserters, obtaining further information regarding____ 2-85 
 
 local authorities, informing of location of station and of visits of recruiting parties_2-50 (2) 
 
 medical officer of Navy acting as, use of transportation requests, cash, etc., by; report 
 
 of.........2-105 (8), (9) 
 
 newspaper clippings referring to Marine Corps, collecting and mailing to Depot Quarter¬ 
 master, Philadelphia___ 2-90 (14) 
 
 office or storage space, report of contemplated evacuations of....2-50 (3) 
 
 recruiters, instruction of.........2-64 (3) 
 
 transportation, authorized to procure___2-105 (7) 
 
 repeated travel orders, authorization for; expense allowances; Navy travel instructions; reim¬ 
 bursement for expenses; naval medical oflicer; extra fare trains.2-108 
 
 personnel, enlisted: 
 
 allowance of, how fixed and allotted____ 2-61 
 
 appointment, reduction upon, and promotion to noncommissioned rank.....2-67 (1) 
 
 discharge of, upon expiration of enlistment; procedure______2-65 (2) 
 
 furloughs, upon reenlistment, granting of........ 2-83 
 
 health records, custody of.....2-126 
 
 hospitalization of________ 2-73 
 
 indebtedness, statement as to, to be obtained on transfer of recruiter; report of, not to be 
 
 made unless disciplinary action necessary___2-130 
 
 instructions for, to be kept on file at all recruiting stations...2-121 (18) 
 
 marksmanship, firing course of; transportation.... 2-84 
 
 noncommissioned officers, duty of— 
 
 eliminating incligibles; familiarizing themselves with instructions.... 2-121 (1) 
 
 examining applicant as to ability to read and write, as to vision, weight, height, etc. 2-121 (5), (6) 
 
 in charge of substations, to call on local authorities...2-50 (2) 
 
 Informing applicant as to facts of service......2-121 (4) 
 
 Inspecting and questioning applicants........2-121 
 
 Inspecting applicant as to appearance, sobriety, height, etc..2-121 (2) 
 
 medical examinations, duty in connection with.....2-121 (12) 
 
 questioning applicant regarding prior service........2-121 (7) 
 
 noncommissioned officers, reappointment of, upon reenlistment.....6-27 (2) 
 
 payments torby-^eok»4m, detached duty; addresses of, forwarding.^..29-13 (8), (9) - 
 
 privates first class, reappointment of, upon reenlistment___6-27 (2) 
 
 promotions; forms to be used.........2-67 (4) 
 
 publicity sergeant, duties of... 2-63 
 
 recruiters— 
 
 duties of; wearing uniform........ 2-64 
 
 presence of, at medical examination of applicants...2-89 (6) 
 
 selection of; qualifications....... 2-60 
 
 reductions; transfer to general duty; transfer out of recruiting service; forms to be used for.. 2-67 
 
 retention of, on recruiting duty, upon reenlistment...2-65 (1) 
 
 sergeants, assignment to divisions, districts, and substations; allotment of___ 2-62 
 
 tour of duty...... 2-66 
 
 transfers of— 
 
 misconduct, report of circumstances in case of....^..2-69 (4) 
 
 recruits, classes of, for training________2-72 (1) 
 
 reenlisted men, choice of post............2-72 (2) 
 
 service-record book, entry of reason for, in; recommendation...2-69 (3) 
 
 services unsatisfactory...2-69 (2) 
 
 venereal d isease, cause for transfer....... 2-70 
 
 within division.....2-69 (1) 
 
 uniform, wearing of during office hours, prescribed.... 2-81 
 
 public property: 
 
 accountability for.....2-102 (1) 
 
 consolidated returns for______2-102 (2) 
 
 rubber coats, hats, and boots, supply of to be kept on hand..2-102 (3) 
 
 recruiting officers (see personnel, commissioned, supra). 
 
 1073 
 
INDEX 
 
 Recruiting—Continued q c - r , a f i 
 
 recruits: Article 
 
 classes, for purposes of training, transfer of_____2-72 (1) 
 
 discharge for inaptitude in case of positive reaction to Kahn test....3-17 (2) (6) 
 
 distribution of, directed by the Major General Commandant__ 2-71 
 
 reenlistment: 
 
 age requirements______2-112 (2) 
 
 antedating..........2-115 (11) 
 
 applicants discharged by board of medical survey, waiver in case of___2-115 (7) 
 
 applicants for— 
 
 ex-Army men_____2-115 (1), (2), (3) 
 
 ex-Navy men_____ 2-115 (4), (5) 
 
 applicants receiving benefit from Veterans’ Administration___2-115 (6), (8) 
 
 character “very good” or “excellent” required........ 2-121 (3) 
 
 citizenship requirements_ 2-110 
 
 contract of, completion and forwarding of___2-115 (13) 
 
 contract to serve in Reserve no bar to reenlistment or extension of enlistment in Regular 
 
 Marine Corps_______4-22 (3) 
 
 date and place of, how determined_____2-123 (3), (4) 
 
 dependency, prior discharge for, investigation in case of; waiver, request for, forwarding; 
 policy of the Major General Commandant; lodging and subsistence not to be furnished in 
 
 case of___2-115 (14) 
 
 discharge certificate, entry on, by reenlisting officer___2-115 (10) 
 
 fingerprint record, completion and forwarding of.....2-115 (13) 
 
 from Army and Navy, what to show on enlistment contract___2-125 (2) 
 
 furloughs, granting of___ 2-83 
 
 general requirements; standards_____2-114 (1), (4) 
 
 health record, entries in; forwarding of___2-115 (13) 
 
 Marine Corps Reserve, contract to serve in, no bar to..------4-22 (3) 
 
 married men and men with dependents...2-111 
 
 name other than that on discharge certificate, procedure in case of....2-115 (12) 
 
 period of.......2-95 (2) 
 
 rank upon_______4-20 (2) 
 
 requests for transfers to stations desired by applicants_2-72 (2); 2-114 (1) 
 
 reservists. Classes I (e), II (6), III (6), (c), and (d),procedure by recruiting officer in ease of. 2-115 (9) 
 
 reservists. Reserve rank does not increase Regular rank......4-20 (2) 
 
 service-record book— 
 
 entries in; forwarding of.____2-115 (13); 10-91 
 
 rank of man, entry of, in.........2-68 (2) 
 
 tropical service............ 2-98 
 
 repeated travel orders (see personnel, commissioned, supra). 
 reports: 
 
 address of discharged man____2-128 (6) 
 
 addresses of ex-marines___2-138 (3) 
 
 Adjutant and Inspector, monthly reports to___2-128 (4), (5) 
 
 deserters or stragglers_________2-129 
 
 discharge certificates, delivery of________2-128 (6) 
 
 enlisted personnel sent to civilian hospital_____2-133 
 
 expenses— 
 
 gasoline and oil_____ 2-135 (8) 
 
 monthly report of___2-135 (1), (2), (7) 
 
 indebtedness, not to be made unless disciplinary action necessary___2-130 
 
 inspections, what to be shown on_____2-138 
 
 itinerant recruiting parties_____2-135 (6) 
 
 motor transportation, monthly report of, to Quartermaster and Adjutant and Inspector-2-132 
 
 officers in charge of districts_____2-128 
 
 officers in charge of divisions_______2-128 
 
 promotion or reduction of enlisted personnel___- 2-128 (10) 
 
 recruit depot, circular letter addressed to next of kin; procedure in case name-or ad dFce s-e f 
 
 next of kin incorrect_____ 
 
 rolls, pay and muster, rendering__ 2-128 (1), (2) 
 
 statement, tabulated, monthly, of number of applicants accepted-2-128 (3) 
 
 transfers by division headquarters, to Adjutant and Inspector. 2-128 (8) 
 
 transfers to division headquarters by district recruiting officers...--- 2-128 (7) 
 
 transfers to points beyond limits of the division_ 2-128 (9) 
 
 rubber coats, hats, and boots, supply of to be kept on hand.. 2-102 (3) 
 
 service-record book, entries in: 
 
 enlistment of man with special qualifications----2-125 (4) 
 
 ex-marine enlisted and granted furlough____2-125 (3) 
 
 fingerprint records________2-124 (2), (5) 
 
 oath, date and place of, as date and place of enlistment...---2-95 (3) 
 
 previous military service------2-124 (6) 
 
 prior service...........2-123(9) 
 
 reenlistment— 
 
 from Army and Navy.--------- 2-125 (2) 
 
 in recruiting service____-....2-68 (2) 
 
 tattoo marks, description of......2-124 (6) 
 
 time of making..............2-125 (1) 
 
 service-record book, entries in and disposition of, upon enlistment or reenlistment-2-115 (13) 
 
 1074 
 
INDEX 
 
 Eecrulting—Continued. Article 
 
 stationery, blank forms and supplies, requisitioning and procuring; storm and recruiting flags; 
 
 open purchase requisition.........2-103 
 
 subsistence {see board and lodging, supra). 
 substations: 
 
 authority to establish and discontinue; report of........2-50 (1) 
 
 noncommissioned oflicers in charge, duty of, to communicate with local authorities.. 2-50 (2) 
 
 number of, fixed by Commandant of the Marine Corps.......2-45 (2) 
 
 sergeants, assignments of, to..._______2-62 (2) 
 
 survey of property at recruiting offices________17-76 
 
 tattoo marks, describing and entering___2-124 (6) 
 
 telegrams, preparation of; signing; verification of age of applicants.....2-122 (1), (2) 
 
 telephone service........... 2-88 
 
 transportation: 
 
 accompanying to railroad station; notifying recruiting officer; instructions to applicant. 2-105 (1) (c) 
 
 applicants, accepted, transfer of________ 16-26 
 
 applicants, rejected, furnishing return transportation and subsistence... 2-103; 16-26; 16-155 
 
 arrival at destination, convenient hour........2-105 (6) 
 
 cash for meals and transfers, delivery of.......2-105 (4), (5) 
 
 competing lines, dividing travel between....2-105 (1), (o) 
 
 itinerant recruiting party........ 2-105 (1) (h), (d) 
 
 substations, procedure at...______2-105 (1) (c) 
 
 tickets, cash, transfers, etc., each individual to have in own possession__2-105 (4) 
 
 transportation and cash, receipt for, by applicant___2-105 (1) (/») 
 
 transportation requests— 
 
 form; filling out and mailing to district headquarters... 2-105 (1) (/) 
 
 furnishing to outlying stations______2-105 (1) (a) 
 
 postmaster, furnishing.._________2-105 (2) 
 
 transportation via commercial vessel, class of accommodations furnished... 16-155 
 
 enlisted men— 
 
 delay en route...______ 2-105 (3) 
 
 designation “enlisted (men) transferred”.......2-105 (1) (i) 
 
 man in charge of party, not to be given tickets except when there is a party ticket_2-105 (4) 
 
 motor, assignment and return of_____2-104 (2) 
 
 motor transport material, transfer of_____2-104 (1) 
 
 oflicers, use of extra fare trains by, not authorized______16-22 
 
 Pullman accommodations________ 16-135 
 
 recruiting officer authorized to procure_______2-105 (7) 
 
 Sundays and holidays, specific authority necessary_____ 2-104 (3) 
 
 travel, repeated (see personnel, commissioned, repeated travel, supra). 
 
 uniform, prescribed; wearing during office hours._____ 2-81 
 
 vouchers, preparation and forwarding of; data to be shown in various specified cases.2-137 
 
 waivers of physical defects_______2-116 
 
 warrants, pay under_______ 25-160 (5) 
 
 Reeniistments (see Recruiting). 
 
 Register of commissioned and warrant oflicers, service incorrectly published in, procedure_ 24-5 
 
 Regulations, governing, training exercises, etc____5-2(1) 
 
 Reports of strength and change sheets.......... 10-16 
 
 Requests (see Requisitions; also Transportation, requests). 
 
 Requisitions: 
 
 aeronautical material________ 18-11 
 
 allotments, forms for, duty afloat and at certain stations____27-8 (2) 
 
 arms and accouterments_____ 17-96 
 
 Army, marine forces serving with, obtaining transportation, subsistence, etc__14-11; 17-30 
 
 articles: 
 
 enumerated in “Marine Corps price list of clothing, etc.”____ 18-5 
 
 furnished by Navy Department, forwarding..........18-11 
 
 not kept in store, descriptions of... 18-8 
 
 band instruments_____________17-114 (2) 
 
 checks, blank.______22-7 (1) (c), (d) 
 
 clothing_______________ 15-1; 15-3 
 
 emergency supplies for Navy supply officer, report of...____ 18-11 
 
 funds, submitting by disbursing officer..........22-2 (2) 
 
 ice_____________14-96 (1) 
 
 letter of transmittal not required_________17-168 
 
 marine detachments aboard ships, forwarding by___17-23 (1) 
 
 motor vehicle spare parts, proprietary parts; information to be shown on......21-40 
 
 naval ordnance________ 17-120 
 
 on board ships, by supply officer.......17-93 
 
 open purchase: 
 
 articles carried at depots not to be included in.... 18-6 
 
 furniture, new, and repairs to..........19-24 (5) 
 
 last month of fiscal year, to be avoided.... 18-12 
 
 repairs, alterations, etc., recommended by board of survey... 17-77 
 
 subsi.«;tence stores............. 14-23 
 
 posts inside and outside United States_____ 18-6 
 
 proprietary articles........ 18-8 
 
 quarters, repairs to_________19-24 (5) 
 
 [C. M. C. M. 1 and 3.] 
 
 1075 
 
INDEX 
 
 EcQuIsItlons—Continued. Article 
 
 stationery... .. . 17-126 to 17-129 
 
 stock, excess, to be avoided........... 15_3 
 
 submitting for commanding oflScer’s approval_ 18-4 
 
 submitting to Depot Quartermaster_ 18-5 
 
 supplies and services (see also Supplies and services). 'i8-4*to 18-11 
 
 typewriters... ... ... ......f 7 _i 3 o to 17-133 
 
 Reservists —(see Marine Corps Reserve). 
 
 Retired officers: 
 active duty: 
 
 death while on, gratuity in case of; transportation of effects in case of; funeral escort... 16-29 (1); 
 
 . n U U 16-270; 28-H (2) 
 
 muster roll, how shown on...... lO-ii (12) (c) 
 
 ordered to or from, transportation of baggage authorized; time limit of; dependents, not 
 
 authorized......... 16-272 (4); 16-279 
 
 orders to, copies to be furnished to the Paymaster and to the disbursing officer concerned.. 24-148 (1) 
 
 summons as witness before general court martial does not place officer on. .. 24-141 
 
 address report of; to the Paymaster......10-26 (3); 24-139 (1) 
 
 books, official, return of, by, upon separation from active service_____1-2 (4) 
 
 civil employee of Government, law as to______24-144 
 
 deceased, transportation of effects within 1 year from date of death, authorized.. . 16-279 
 
 leave: 
 
 accumulated prior to retirement, not entitled to after retirement... 24-75 (6) 
 
 pay while on, on active duty______ 24-75 (4) 
 
 mileage, when traveling under orders without troops; travel to be performed within i year_ 24-104; 
 
 , 24-117 (1) (m) 
 
 mounts, forage for; not entitled to transportation of...... 16-293 (6); 21-9 (4) 
 
 oath and acceptance by, not required... 24-145 
 
 pay: 
 
 accounts— 
 
 abstracting of......... 24-140 (1) 
 
 naval officers, retired, carried by marine disbursing officers, how stated.... 24-148 (3) 
 
 settlement of, upon retirement........24-138 
 
 submitting, while on active duty.... 24-148 (2) 
 
 transcript, how entered on.______ 24-148 (3) 
 
 transfer of, upon being placed on active duty.. 24-140 (2) 
 
 active duty- 
 
 assignment to, specific, required.... 24-136 
 
 contingent on physical qualifications........ 24-149 (3) 
 
 member of general court martial..______ 24-149 (1),(2) 
 
 orders, copies of, to be forwarded to the Paymaster and to the disbursing officer con¬ 
 cerned; vouchers........ 24-148 (1) 
 
 pay and allowances while on; limitation under Act of June 16, 1942... 24-147 
 
 allotments of, restrictions on........ 27-2 (4) 
 
 computing; increase for active duty performed after retirement.... 24-132; 24-147 (3) 
 
 guardian or committee, payment to_______ 24-139 (2) 
 
 hospital, inmates of, pay of is not a “pension”....24-142 
 
 hospital rations, checkage for........... 24-100 (2) 
 
 hospitalization or care in Veterans’ Administration facilities, limitation on pay while receiv¬ 
 ing........... 25-167 (8) 
 
 longevity, increase of, not allowed........24-134 
 
 office, holding, construed in cases where retirement was for injuries, etc__ 25-167 (13) 
 
 officer— 
 
 hospitalized, does not constitute “pension”....24-142 
 
 residing or traveling in fc ’eign countries__ 24-139 (2) 
 
 retired by special act of C mgress, entitled to pay from date of approval of act__24-145 
 
 retired with higher rank by private act______24-143 
 
 periods, higher, advance to, only by assignment to active duty......24-135 
 
 retirement- 
 
 age, 64 years....... 24-133 (1) (a) 
 
 causes of, entitling officer to 75 percent of pay..... 24-133 G) 
 
 failure on physical examination for promotion... 24-133 (1) (d), (5) 
 
 failure on professional examination for promotion, over 20 years’ service___ 24-133 (4) 
 
 nonselection, if specially commended...... 24-133 (1) (e) 
 
 own application- 
 
 after 20 years’ service....... 24-133 (3) 
 
 after 30 years’ service________ 24-133 (2) 
 
 after 40 years’service......... 24-133 (1) (b) 
 
 physical disability due to incident of the service..... 24-133 (l) (c) 
 
 transportation of effects upon........ 16-270 (1) 
 
 vouchers for, not required in cases of card payments.......28-40 
 
 payments to: 
 
 guardian or committee; insane, confined....... 24-139 (2) 
 
 how made; dates of mailing cheeks...--- 24-139 (1) 
 
 residing or traveling abroad.-.-. 24-139 (2) 
 
 post exchanges, employment by, legal.-.12-19 (4) 
 
 [C. M. C. M. 2 and 3.] 
 
 1076 
 
INDEX 
 
 Retired oflRcers—Continued. Article 
 
 promotion, not entitled to. by reason of being on active duty.... 24-146 
 
 publications to be furnished to, upon assignment to active duty...1-2 (6) 
 
 retirement, manner of, law as to; date effective.......24-131 
 
 traveling expenses (see Mileage; also Traveling expenses). 
 
 Retirement (see Retired officers; also Enlisted men, retired). 
 
 Returns (see Public property; also Subsistence, stores, return of subsistence stores, etc.). 
 
 Returns, fiscal: 
 
 Paymaster Department: 
 
 ab.stract of allotment checkages; key numbers, showing...23-31 
 
 abstract of deposits.........23-28 
 
 account current......-...23-25 
 
 accounts of officers, monthly transmittal of; extension of time for___23-23 
 
 blank forms used....23-24 
 
 forms and reports....-__23-32 
 
 letter of transmittal____ 23-23; 23-30 
 
 pay rolls— 
 
 checks for payment of........... 23-34 (7) 
 
 notations on. unnecessary to be omitted........ 23-34 (1) 
 
 schedule of collections..._______23-27 
 
 schedule of disbursements.....23-26 
 
 statement of disbursing accounts.-.23-41 to 23-43 
 
 vouchers— 
 
 briefing........ 23-34 (2); 23-35 (1) 
 
 certifying corrections of supporting papers.... 2-3-34 (4) 
 
 checks for pasrments of........ 23-34 (7) 
 
 corrections, erasures or interlineations, initialing..... 23-34 (5) 
 
 jacket and container for, briefing.... 23-35 (2) 
 
 letter of transmittal, not to be sent with......23-37 
 
 money accounts expressed in dollars and cents; fractions of a cent-- 23-34 (6) 
 
 numbering....... 23-34 (9) 
 
 payment, prima facie evidence of.......23-36 
 
 preparation of......... 23-34 (1) 
 
 red ink, use of........ 23-34 (8) 
 
 signing by “X”........ 23-34 (3) 
 
 Submitting........ 23-35 (1) 
 
 Quartermaster Department: 
 account current- 
 
 arrangement, on top of papers supporting it....... ....-. 23-5 
 
 copies of, to Bureau of Supplies and Accounts. ...23-2 (1) 
 
 copies of, to the Quartermaster; accompanying documents...23-2 (1); 23-4 (1) 
 
 preparation and transmittal of, to General Accounting OflBce___ 23-2 (1) 
 
 submittal of, time limit for; waiver of time Ih lit; explanation of delay.23-2 (2) 
 
 submittal required, including periods when ni disbursements made...23-2 (3) 
 
 warrants. Treasury, funds received under, how entered on.....23-18 
 
 accounts of disbursing officers, audit and settlement of; accompanying documents.. 23-1 
 
 abstract of expenditures, consolidated, forwarding_____ 23-4 
 
 blank forms for use on expeditionary duty.... 23-7 
 
 disbursing officer— 
 
 advising General Accounting Office and Treasurer of United States, or other depositary, 
 
 of change of address.... 23-8 
 
 certification of papers by....... 23-9 
 
 fiscal year— 
 
 beginning and ending of, and designation.......23-15 
 
 returns for, to be separate........ 23-16 
 
 foreign money— 
 
 exchanging checks for..........23-11 
 
 illustration of method of stating value of........23-10 
 
 “General Expenses, Marine Corps”— 
 
 accounting for.........23-6 (1) 
 
 classification of expenditures; subheads..____ 23-6 (2) 
 
 subheads- 
 
 how shown on copies of vouchers.......23-6 (4), (o) 
 
 information regarding, intended for the Quartermaster only...2f-6 (4), (c) 
 
 several, expenditures on one voucher for, how shown____23-6 (4), (b) 
 
 unexpended balances, record and report of__ 23-6 (3) 
 
 time for rendering— 
 
 computing; Sundays and legal holidays......23-17 (1) 
 
 excuses for delay not acceptable...23-17 (2) 
 
 vouchers— 
 
 accompany account, failure to, explanation to be made...23-17 (2) 
 
 arrangement of, and fastening. ... 23-5 
 
 copies to the Quartermaster.......... 23-3 
 
 paid, forwarded weekly to the Quartermaster, and accompanying papers; variation in 
 
 cases of disbursing officers in China, Cuba, Guam, and Philippine Islands. 23-4 
 
 preparation of...........23-19 
 
 warrants. Treasury, funds received under, how entered on account current....23-18 
 
 [C. M. C. M. 3.] 
 
 1077 
 
INDEX 
 
 Article 
 
 Revocable commissions («rc aUo OflScers, probationary)...... 6-4 
 
 Rewards: 
 
 apprehension and delivery of stragglers and deserters: 
 
 offer of, copies of, disposition of...... 7-5 
 
 offer of, statements to be contained in........ 7-4 
 
 payment of; investigation and procedure.._____ 7-10 
 
 Ribbons, fourrageres, and auxiliary insignia........ 8-19 
 
 Rifle grenades, firing of....... 5-68 
 
 Rifles {see Arms and accouterments). 
 
 Rosters {see Records and reports). 
 
 s 
 
 Safeguarding property {see Public property, safeguarding). 
 
 Safes, showing combinations of, on invoice and receipt, upon transfer of__ 17-40 
 
 Sales: 
 
 abstract of, Marine Corps price list to be used in; form to be used; original and copies, preparation 
 
 and disposition of.......... 17-12; 17-82 (1); 17-90 
 
 automobile tires and tubes, prohibited.......17-81 (3) 
 
 buttons and distinguishing marks, removal of, from uniforms, prior to sale to civilians.. 17-86 
 
 charge accounts_______________14-61 (2) 
 
 clothing (see Clothing). 
 
 commanding officer, responsibility of, in regard to........14-64 (3) 
 
 expendable supplies.........17-83 (1) {b) 
 
 firearms, specific authority required___17-81 (2) 
 
 fresh meats, bread, etc..........14-61 U) 
 
 funds received from, remitting, aboard ship; postal money orders; checks....17-89 
 
 manner of making..........14-61 (2) 
 
 meats, other than sales commissaries________^_, 14-65 
 
 payment for; checkage____17-83 (1) (a) 
 
 persons to whom made______14-61 (1); 17-81 (1) 
 
 price, “Marine Corps price list of clothing.” etc.......17-85 
 
 prices, determining; cost plus 10 percent; obsolete property______17-85 
 
 proceeds of. disposition of........17 89; 17-90 
 
 property, condemned; public auction; officer concerned not to purchase; advertising_17-87; 17-88 
 
 purchases, excessive_______^_14-61 (3) 
 
 report and records of___________14-64 
 
 resale of subsistence stores issued to enlisted men’s mess, prohibited..14-61 (5) 
 
 sales slips, issuing, numbering, retaining copies...... 14-61 (3); 17-83 (2) 
 
 servants, officers’, underwear and shoes...... 17-84 
 
 utilities (water, gas, electricity)..........17-82 (2) 
 
 Sales commissaries {see Subsistence, sales commissaries). 
 
 San Diego area. Marine Corps activities in.... 1-52 
 
 command of Fleet Marine Force within........1-52 (1) 
 
 command except Fleet Marine Force within_____1-52 (2) 
 
 San Diego Trophy Match---------- 5-51 
 
 Savings deposits (see Pay and allowances, enlisted men). 
 
 Schools and schooling: 
 
 additional, opportunities for, permitted__________5-11 (6) 
 
 bookkeeping, accounting, and auditing course, officers enrolling in and completing; exemptions; 
 
 extension of time for completion of......... 1-10 
 
 enlisted personnel: 
 
 Army and Navy schools.....5-11 (7) (b) 
 
 corresDondence schools______&-11 (7) (c)“ 
 
 Marine Corps schools-------._....5-11 (7) (a) 
 
 correspondence.............&-11 (5) 
 
 languaae courses..........5-11 (3) (d) 
 
 Marine Corps Institute....... 5-15 
 
 military: 
 
 Army War College........5-11 (3) (c) 
 
 general service schools— 
 
 9 junior course, in lieu of, list of.. 5-11 (3) (a) 
 
 senior course, in lieu of, list of.. 5-11 (3) (6) 
 
 Marine Corps schools— 
 
 base defense weapons course. 5-11 (2) (b) 
 
 basic course- 5-11 (2) (a) 
 
 junior course..---------- 5-11 (2) (c) 
 
 senior course....-.-.-.5-11 (2) (d) 
 
 Naval War College.......5-11 (3) (r) 
 
 other, assignments to.........5-11 (3) (d) 
 
 policy as to, object of.....-.-.-...- 5-11 (6) 
 
 technical and professional--------- 5-11 (4) 
 
 Sea duties, policy asto-_...-.-. 5-1 
 
 [C. M. C. M. 3.] 
 
 1078 
 
INDEX 
 
 Article 
 
 *‘Soa duty” construed.... 24-251 (c) 
 
 Sea service, transfers to (see Transfers). 
 
 Separation from the Service (see Discharge: Deceased persons). 
 
 Sergeant of the Guard (see Guard). 
 
 Service-record book: 
 
 absence; 
 
 because of sickness or disease resulting from intemperance, misconduct, etc., notation of, in. 28-3 (6) 
 en route from detachment being transferred, entries in and forwarding of, in case of. 25-65 (2) 
 
 aliotments: 
 
 description of_____10-71 (1); 27-8 (1) 
 
 stoppage or expiration of, entering cause of..... . .. 10-71 (2) 
 
 balances, checking with pay roli upon transfer.....30-56 
 
 checkages: 
 
 court martial, entry of; data as to.... 10-72; 30-58 
 
 examining for........30-55 
 
 notations of, in, upon transfer........4-10 (3); 30-20 
 
 “other checkages pending” entry of....15-18 (4); 28-13 (18); 30-20 
 
 post exchange, entry of.............30-20 
 
 closing and forwarding upon transfer..... . .4-10 (1) (5); 4-13 (3); 30-54 
 
 “communication personnel,” marking on cover....... 1-72 (5) 
 
 court-martial memoranda to be entered in___7-18; 7-19; 10-73 
 
 custody of, on board naval vessels_______ 4-10 (4) 
 
 death: 
 
 entry of, in, and closing the record..... 10-74 (1) 
 
 inventory of effects............. 3-6 (1) 
 
 deposits of savings, entry of, in—...... 25-34, 30-57 
 
 deserters, rewards for apprehension and delivery of, entry of, in; copy of offer of reward pasted 
 
 in...........-.7-3; 7-5 
 
 desertion, reports, entries in, etc., in cases of____7-3 to 7-6; 7-16 
 
 discharge, entries in, case of: ' 
 
 address, future............. 10-76 (4) 
 
 forwarding......... 10-76 (2); 3-21 
 
 general-court-martial prisoners, additional entries in case of... 10-76 (5) 
 
 markings, by commanding officer, prior to close of...1...3-22; 10-76 
 
 other causes than upon expiration of enlistment; examples..... 3-22 
 
 retention of, until accomplishment of.......... 3-22 
 
 “due, and unpaid,” entry of.......... 30-56 
 
 enlistment: 
 
 allowance, checkage for, entering at time of discharge..... 25-90 (2) 
 
 date and place of, entry of, in....... 2-95 (3) 
 
 entries made at time of........... 10-77 (l) 
 
 entries, verification of, by medical officers.......... 10-77 (2) 
 
 extension of^ entry of agreement to......... 2-31 (7) 
 
 equipment, individual. Forms NMC-782 and NMC-782b, attaching to and detaching from_ 10-78; 
 
 17-110 (4) 
 
 fingerprints......2-124; 2-125 (1); 10-77 (1) 
 
 foreign shore service, entries made in case of.... ....10-80 
 
 fraudulent enlistment, entries in, in case of; and on presumption of... 25-120 (14) 
 
 furloughs, entering in____.'.... 1-38 (6) 
 
 general courts martial, recommendations for trial by.........10-82 
 
 good-conduct medal or bar......... 8-13 (4) 
 
 inspection of, upon receipt by organization commanders..... 4-10 (5) 
 
 insurance. Government, cancelation of, entry as to, in_____ 28-25 
 
 loss of, en route, between ships or stations on transfer, procedure in case of..10-94; 30-60 
 
 loss of pay, checkage of, notation in....... 7-19: 25-12 
 
 Marine Corps Reserve (see Marine Corps Reserve; also transfers, post): 
 
 obligation to serve in, entry of, in........ 4-22 (4) 
 
 preparation of_________4-24 (3); 13-6 (4); 13-144 
 
 Markings, by commanding officer upon discharge or transfer.......3-22; 10-76; 10-84 
 
 marksmanship; 
 
 insignia, notation of, in......... 5-35 (2) 
 
 membership on rifle or pistol team and prizes won, entries of.. 5-31 (10) 
 
 qualification- 
 
 fact of, noting in.....-.25-141 
 
 naval gunnery, to be entered in...... 5-31 (8) 
 
 original, in new grade, entry of..... 5-35 (2) 
 
 record practice, data as to, entry of; signing by officer in charge of range practice-^ 5-31 (1) 
 
 Navy enlisted man’s, transfer pay account transmitted with, on transfer of man from Marine 
 
 Corps organization............ 28-35 
 
 noncommissioned officers, appointed or reappointed, promoted or reduced, entry in, as to.. 6-29 
 
 occupation prior to entering service...... 10-86 
 
 offenses, no entry of, in case of acceptance of excuse or of acquittal; markings in case of.10-84 (4); 
 
 10-106 
 
 “other checkages pending,” entry of......28-13 (18) 
 
 pay data, entries to be made as to (see also Pay rolls)... 10-87; 30-20; 30-53 to 30-61 
 
 pay, loss of by sentence of summary and deck courts... 7-19 (4) 
 
 [C. M. C. M. 2 and 3.] 
 
 532089— 
 
 36 
 
 1079 
 
INDEX 
 
 Service-record book—Continued. Article 
 
 pa 3 mients, emergency, entry of, in; regular, entry of, in__29-41; 29-42 
 
 post exchange indebtedness, entry of, in_ 30-20 
 
 prior service, entries as to, upon reenlistment_2-123 (9) 
 
 prizes- 10-89 
 
 promotions, qualification for, entry as to___6-24 (6) 
 
 promotions_ 6-29; 10-90 
 
 reappointments_ 6-29; 10-90 
 
 recommendations for trial by general court martial for unauthorised absences, accompanies_7-1 (6) 
 
 recruiter, reenlistment of, notation of rank in___2-68 (2) 
 
 recruiter’s, entries in, upon transfer to barracks......2-69 (3) 
 
 reductions_ 6-29; 10-90 
 
 reenlisted men, special qualifications of_______2-125 (4) 
 
 reenlistments: 
 
 data to be filled in by recruiting officers..........10-91 
 
 from Army and Navy_______2-125 f2) 
 
 of former marine granted furlough_____2-125 (3) 
 
 retired enlisted men ordered to active duty, opening for....... 25-170 (3) 
 
 retirement__________10-92 
 
 savings deposits, entry of, in______25-34 
 
 settlement, last, correct date of, commanding officer to ascertain; record of, entering_ 10-95 
 
 sickness or disease resulting from intemperance, etc., entry regarding___28-3 (6) 
 
 special qualifications, other than military, in prior enlistments_ 10-96 
 
 specialists and special-duty details..__ 10-97 
 
 surrender or apprehension, entry of circumstances attending__10-98 
 
 time lost________10-99 
 
 transfers: 
 
 closing, forwarding, etc., upon (see Transfers, staff returns). 
 
 entries in, in case of..........4-10; 30-20; 30-54 
 
 examining for checkages, upon___30-55 
 
 Marine Corps Reserve, Class I (6), (c), or (d), preparation of, in case of....4-24 (3), (6) 
 
 pay accounts, overpaid or unpaid_______ 30-53 (2); 30-56 
 
 pay due, credit for, entry of—......10-102 
 
 relief from recruiting duty.....2-fi9 (3) 
 
 Ships (see Naval vessels). 
 
 Signal equipment, survey of; reissued......17-65 
 
 Signs, automobile, authorized, list of...... 1-56 
 
 Specialists (see Enlisted men). 
 
 Specially Meritorious Medal, War with Spain_____ 8-7 
 
 Specimen charges and specifications, accompany recommendations for trials by general courts 
 
 martial.-----------7-1 (6) 
 
 Staff returns (see Service-record book; Health record: also Transfers). 
 
 Stationery__________17-126 to 17-129 
 
 allowances............17-126 
 
 blank forms_______17-129 
 
 courts and boards ........a__ 17-127 
 
 requisitions for.......17-128 
 
 Stragglers (see Discipline). 
 
 Subsistence: 
 
 accountability (see Stores, accountability for, post; also Sales commissaries, commissary officer, 
 post). 
 
 accountable officer: 
 
 inventory by, monthly, and upon detachment or relief__14-85 
 
 over or under credit, taking____14-94 
 
 responsibility of, insuring turnover of stores______14-84 (4) 
 
 accounting: 
 
 basic principle governing-----14-82 (2) 
 
 chickens and other fowl, dressed, expending 20 percent of gross weight of; certificate as 
 
 voucher.... 14-82 (5) 
 
 money value, to be in_____14-82 (l) 
 
 money values of articles, adjusting by certificate in case of new lot- 14-82 (3), (4) 
 
 allowance: 
 
 appropriations paid from______14-102 
 
 authority for, act of Congress...... 14-103 (1) 
 
 authorized, cash contributions to, prohibited_____14-3 (2) 
 
 fractional part of a day, method of computing.....14-103 (2) (a) 
 
 mess, unused, reverts to Government.--------14-93 
 
 officers (see Allowances, officers). 
 
 parent in advance......-.14-103 (2) (/) 
 
 rations— 
 
 additional, partial, or substituted, may be authorized_ 14-2 (3): 14-3 (1) 
 
 Army, marine personnel acting in cooperation with, furnishing to; payment for, cash or 
 
 check..________14-11 
 
 aviation cadets, traveling under orders------ ld-23 
 
 commutation of— 
 
 enlisted men traveling on duty on Army transport not allowed to have_14-8; 14-105 
 
 enlisted men traveling on furlough on Army transport, transport officer to certify .(1) 
 to, for purpose of reimbursement-----14-105 -(2) 
 
 [C. M. C. M. 2 and 3.] 
 
 1080 
 
INDEX 
 
 Subsistence— Continued, 
 allowance—Continued. 
 
 rations—Continued. . ,. . 
 
 commutation of—Continued. Article 
 
 to whom and under what conditions payable........14-104 
 
 commuted, meaning of........14-2 (2) 
 
 credit allowance, value of ration constitutes...14-3 (1) 
 
 daily ration statement- 
 
 preparation of, by commanding officer......14-C (1) 
 
 summarizing on monthly ration memorandum; verification of.....14-6 (1), (2) 
 
 defined; unit........14-2 (1) 
 
 enlisted men— 
 
 absentees..........14-6 (3) 
 
 attached to Navy ships or organizations temporarily, subsisted by Marine Corps, 
 
 return of subsistence in case of; certificate of supply officer___14-7 (3) 
 
 commutation and reimbursement on transports (see commutation of, supra). 
 discharged and reenlisting (a) after lapse of more than one day, previous authorization 
 
 void; (b) same day, previous authorization continues...14-101 (3) 
 
 discharged, returning to the United States..... 14-9 
 
 law as to, for----------- 14-1 
 
 Navy ration, enlisted men of Marine Corps entitled to; personnel entitled to... .14-1; 14-4 
 
 messes— 
 
 composition of; ration credit of........ 14-5 (1) 
 
 financial statement of, preparing________ 14-93 
 
 meals furnished to, report of.........14-6 (7) 
 
 posts and organizations, to be subsisted on Navy rations; how computed. 14-3 
 
 one for each person present, including certain absentees...... 14-6 (3) 
 
 patients in hospital, computing days present in_____ 14-6 f5) 
 
 service, other branches of, value; statements and reports...14-7 (1) 
 
 serving with Army, rationing........ 14-11 (1) 
 
 status of, determines right to_____ 14-5 (4) 
 
 supernumerary and paid supernumerary, defined; how price of meals determined; 
 
 only cooked food to be sold: form of report.... 14-5 
 
 transferred, joining naval vessels, etc., computing. 14-6 (4) 
 
 expeditionary service— 
 field hospitals— 
 
 enlisted men attached to or patients in, subsisting.. 14-10 (1), (2) 
 
 enlisted men of Navy attached to, rationing reimbursement for__14-10 (4) 
 
 officers patients in, charging cost of rations; accounting...14-10 (3) 
 
 30 days’ supply for 1,000 men_______14-38 
 
 Navy, prescribed for enlisted men; exception; computation of.... 14-1; 14-3 
 
 officers— 
 
 acting in cooperation with Army, furnishing of; payment for, cash or check_14-11 
 
 mess, daily record of meals furnished supernumeraries....14-5 (7), ( 8 ) 
 
 mess or duty, not entitled to meals In enlisted men’s messes...14-4 (2) 
 
 personnel entitled to, enumeration of; others at own expense____14-4 (1) 
 
 selling to nonmilitary persons, authorization required.. 14-5 (5) 
 
 small posts....14-3 (11 
 
 special organizations on temporary duty, fixed allowance for.. 14-3 (1) 
 
 supernumerary, report of, form of; disposition of copies of.14-5 (7), ( 8 ) 
 
 supernumeraries (see enlisted men, supra). 
 
 unit........14-2 (1) 
 
 value of— 
 
 computing, method of; different kinds of packages; current price undeterminable; 
 
 organizations on fixed ration allowance; table...... 14-87 
 
 constitutes credit allowance only....... 14-3 (1) 
 
 requests for, information to be forwarded with_____ 14-101 
 
 statements as to subsistence of men of other branches of the service......14-7 (1) 
 
 tables of____________14-103(2) 
 
 travel, included in free baggage allowance....... 16-28 ^ 
 
 travel status, on duty, computing when on.......14-103 (89 
 
 applicants for enlistment (see also Recruiting): 
 
 accepted.................14-4 (1) 
 
 rejected.......2-106 
 
 articles; 
 
 table showing “maximum safe-keeping period’’ of...... 14-83 
 
 turn-over of............ 14-84 (4) 
 
 bakeries: 
 
 bread, baking at posts; providing fuel, utensils, etc,, for; post quartermaster to have charge 
 
 of...........14-95(1) 
 
 bread, pastries, etc., issue of components for, and dropping from provision return; certificates 
 
 unit cost; articles thus expended are separate from issues to mess.14-95 (2), (3) 
 
 commissary officer (see sales commissaries, post). 
 
 commissary stores, continuous inventory of....... 14-92 
 
 depots of supplies returns, rendering and vouchering; actual cost price, plus transportation 
 charges.......14-97 
 
 P- 
 
 1081 
 
INDEX 
 
 S ubsistence—C ontinued. 
 
 enlisted men: Article 
 
 discharged, on sea travel, entitled to.....3-19 (5); 16-25 
 
 on furlough, without funds, furnishings, checkage..16-19 
 
 retirement, on, furnishing en route to homes.....16-18 
 
 escorts for bodies of deceased personnel______16-29 
 
 “financial statement” of mess, preparation of; unused allowances revert to Government....14-93 
 
 hospital........24-100 
 
 ice; 
 
 issued, dropping from subsistence returns; certificate, what to show. 14-96 (2) 
 
 requisitions for, how made..... 14-96 (1) 
 
 surplus, selling of....14-96 (1) 
 
 inventory: 
 
 commissary stores, continuous.....14-92 
 
 money value, adjusting on____14-82 (3), (4) 
 
 monthly, and upon relief of accountable ofiScer. 14-85 
 
 issues (see stores; also provisions, post). 
 
 noncommissioned officer, as accountable and commissary officer.....14-81 
 
 open-market purchases (see provisions, procurement of, post). 
 
 over or under credit, accountable officer may make adjustments for....14-94 
 
 price list, preparation and submittal of.......14-86 (1) 
 
 provisions: 
 
 inspections— 
 
 Animal Industry Bureau, Inspectors of, where located..14-30 (8) 
 
 beef, corned, certificates of...14-28 (8) 
 
 labels....14-28 (8) 
 
 meat and meat-food products.......14-30 (1), (6) 
 
 meats— 
 
 canned, from depots, not required_____14-31 
 
 retail, certificate required: “U. S. Inspected and Passed”__14-28 (9); 14-30 (1) 
 
 proposals, specifications to be referred to> in; inspections at posts...14-30 (7) 
 
 provisions, by post quartermaster, commanding officer, mess officers..14-29 (1) 
 
 quality; meat, fish, fowl, etc....14-29 (5); 14-30 
 
 stamp “U. S. M. C.”_____14-30 (5) (6) 
 
 sausage, certificates by Department of Agricultme required...14-28 (8) 
 
 Issue of— 
 
 account kept in money values....14-88 (3) 
 
 articles Issued to mess are not to be sold....14-88 (6) 
 
 consolidating rationing where separate messes are maintained.—____ 14-88 (3) 
 
 credit of organizations not to be exceeded_____14-88 (2) 
 
 value, aggregate, method of determining; certificate; voucher for dropping money value 
 
 of articles........-.-.14-88 (4), (5) 
 
 procurement of— 
 articles— 
 beef- 
 
 corned, inspection certificate.......14-28 (8) 
 
 hamburger style, purchase of, not authorized; may be prepared at station... 14-28 (8) 
 
 specifications; distinguishing types....14-28 (6) 
 
 butter- 
 
 daily allowance of; substitutes not authorized.... 14-28 (10) (6) 
 
 tubs of, sealed, labeled, etc____14-28 (10) (a) 
 
 chickens, “dressed,” meaning of; agreement as to---14-27 (3); 14-29 (4) 
 
 eggs, certificates required in vicinity of New York and San Francisco_ 14-28 (11) 
 
 fish, fresh, cleaned, meaning of; agreement as to_14-27 (3); 14-29 (4) 
 
 fresh and dry, contracts for-----14-22 
 
 fresh, post quartermaster or commissary officer signing for..... 14-33 (2) 
 
 meats- 
 
 canned, from depots, need not be inspected.....14-31 
 
 fresh and frozen- 
 
 specifications....-.14-28 (5) 
 
 weight, shrinkage of----14-27 (2) 
 
 »•* A 2 ^ A. 2 ^ . It TT ! r>r» /f\\ a 
 
 Aiyvctll* Ifli-Lv/Ct vC X VV^ CLi • W* Oa vVlbA di-llyl X ClOdCvJl) \V / f 
 
 14-30 (1) 
 
 milk, certificate as to______14-28 (12) 
 
 oysters and clams, specifications as to, personal responsibility of post quarter¬ 
 masters-----14-28 (13) 
 
 packageSj standard, from depots, presumed satisfactory--14-32 
 
 sausage, inspection certificates by Department of Agriculture, required-14-28 (8) 
 
 veal, corKlition of, how indicated.______14-28 (7) 
 
 weights and measures, standard packages from supply depots, to be accepted— 14-29 (3) 
 method of supply- 
 
 articles carried in stock, furnished by quartermaster; requisitions for, submittal of.— 14-21 
 
 articles received, record of; invoices as vouchers-_---14-51 
 
 cattle, live, purchasing; determining net weight and purchase price of beef in such 
 
 case_________14-35 
 
 containers, weights of, excluded.....14-27 (1) 
 
 1082 
 
INDEX 
 
 Subsistence—Continued 
 provisions—continued. 
 
 procurement of—continued. 
 
 method of supply—continued. 
 
 contracts— Article 
 
 awards of______.14-24 
 
 monthly, fresh and dry provisions___14-22 
 
 net weights; trimming, agreement as to____ 14-26; 14-29 (4) 
 
 meat, wholesale purchase of, and by the cut_____14-34 
 
 open-market purchases— 
 
 bids (proposals); inviting; filing.. 14-25 
 
 contractor, charged to account of, report to the Quartermaster..14-36 
 
 receipts for, to exclude containers... 14-29 (4) 
 
 requisitions— 
 
 authorization for; forms of, preparation and disposition of; public vouchers, 
 
 handling of_ 14-23 
 
 fresh fruits and vegetables; certificate in case of____14-23 (1) 
 
 provisions obtained by, order for, signing and retention of.... 14-33 
 
 specifications, conforming to.....14-33 (1) 
 
 proposals— 
 
 accounts of contract dealers, keeping.....14-61 
 
 articles delivered, abstracting......*.14-61 
 
 cattle, live, purchasing; determining net weight and purchase price of beef in 
 
 such case__ 14-35 
 
 meat and meat-food products___...14-30 (2), (7) 
 
 specifications in___.... 14-26 
 
 specifications to be referred to, in; inspections at posts___14-30 (7) 
 
 purchases— 
 
 against contractor’s account, report by post quartermaster in case of..14-36 
 
 legality of, doubt as to, procedure in case of_____14-37 
 
 specifications, standard, conforming to; keeping file of; deviations from and substitu¬ 
 tions in, to be avoided; beef, type I or II____14-28 (1) (4) 
 
 sales......... 14-61 to 16-68 
 
 articles— 
 
 miscellaneous, not to be procured exclusively for sales purposes without special 
 
 authority..■__ 14-61 (3) 
 
 net weight, purchased by, to be sold by; wrapper or cover..14-62 
 
 carcasses (beef, sheep, etc.) quantities of, certificate for____ 14-64 (3) 
 
 cash, all sales for; exceptions (see also charge accounts); record of, keeping. 14-61 (2) 
 
 charge accounts— 
 
 patrons’, keeping and posting__________14-64 (1) 
 
 persons and organizations permitted to have; date of payment of__14-61 (1), (2) 
 
 record of........ 14-64 (2) 
 
 special deposits for, by enlisted men, limitation on__ 14-61 (2), (3) 
 
 commanding officer, responsibility as to sales, certificate by...___ 14-64 (3) 
 
 food containers, empty, sale of; depositing proceeds of__ 14-fi6 
 
 garbage, etc., contract for disposal of, attached to first sales voucher... 14-68 
 
 garbage, report of sale of, preparing and forwarding... 14-67 
 
 hams, sausage, etc., figuring sale price of.....14-65 (6) 
 
 meats, other than sales commissaries— 
 
 base price is unit contract price_____14-65 (2) 
 
 cutting and selling under different title and at different price than Government paid, 
 
 certificate in case of_ 14-65 (4) 
 
 “gain on meat sales,’’ method of figuring_ 14-65 (4) 
 
 method of cutting and of determining prices.. 14-65 Q) 
 
 sales price is unit price multiplied by percentage figure. 14-65 (3) 
 
 trimmings, sale of, accounting for proceeds of; certificate in case of....14-65 (4) 
 
 wastage, effort to be made to obtain cash return for.. 14-65 (5) 
 
 net weight, purchases by, to be sold by... 14-62 
 
 persons to whom sales may be made________ 14-61 (1) 
 
 proceeds of— 
 
 remitting to disbursing oflBcer.... 14-64 (3) 
 
 report of, preparing and forwarding...___ 14-64 (3) 
 
 purchases, excessive, report of to commanding officer; investigation by him_ 14-61 (3) 
 
 quartermaster activity which is not a sales commissary, sales by... 14-61 (3) 
 
 record, charge accounts and cash sales......^_14-64 (2) 
 
 report of, manner of keeping; certificate to the “Disbursing Officer, Headquarters, Wash¬ 
 ington, D. C.”_____ 14-64 (1) 
 
 sales and delivery, commanding officer regulates; resales or bartering forbidden, except by 
 
 post exchanges..........14-63 
 
 surveys of— 
 
 accountable officer, responsibility for. 14-89 (1) 
 
 articles, unfit, to be promptly surveyed....... 14-89 (1) 
 
 inspections by medical officer..... 14-89 (1) 
 
 survey- 
 
 board of, articles exceeding $300....14-89 (5) 
 
 book, keeping of, data to be entered in......14-89 (3) 
 
 officer, appointment of; qualifications of; limited to survey not exceeding $300_14-89 (4) 
 
 report of, information to be shown in. 14-89 (6) 
 
 1083 
 
INDEX 
 
 Subsistence—Continued. . .. , 
 
 rations (see allowance, rations, supra). Article 
 
 record of articles received, preparation of vouchers and forms____ 14-51; 14-52 
 
 accounts with dealers, keeping..;_______14-51 
 
 forms.......... 14-52 (3) 
 
 vouchers, preparation of_______ 14-52 (1), (2) 
 
 return of subsistence stores, rendition and preparation of; vouchers; debit and credit entries, how 
 
 entered; certificate by accountable ofllcer.....14-91 
 
 returns— 
 
 Army subsistence stores, marine officer in charge of, to be rendered as prescribed by Army 
 
 Regulations........... 14-90 
 
 depots of supplies, monthly...14-97 
 
 sales commissaries....... 14-70 to 14-76 
 
 charge accounts, record of... 14-75 (5) 
 
 commissary control account proper, and subordinate accounts, keeping of.14-75 (3) (a) 
 
 commissary officer— 
 
 accountability of...... 14-70 (2); 14-81 
 
 appointment of; not to be mess officer; exception.........14-81 
 
 correspondence, signing; orders, returns, etc...... 14-72 (2) 
 
 custody of keys...... 14-72 (1) 
 
 records, kept by (see also records, post)... ..... 14-75 
 
 relief of, procedure... 14-72 (5) 
 
 stock, variety of. judgment as to...... 14-72 (3) 
 
 departments, analysis of........ 14-70 
 
 invoices and receipts, extended in money value... 14-70 (3) 
 
 mission of........... 14-70 (1) 
 
 patrons of, permits required........... 14-74 
 
 price list, preparation and approval of; exceptions, meats, fruits and vegetables, coffee 
 
 bakery..... 14-71 (1), (2) 
 
 prices at which made......... 14-70 (3) 
 
 proprietary brands... 14-72(4) 
 
 records, permanent, kept by commissary officer— 
 
 charge accounts. 14-75 (5) 
 
 daily receipts of each department_____14-75 (3) (d) 
 
 financial control record.......... 14-75 (3) 
 
 inventory.....14-75 (2), (a) 
 
 ledger account..........14-51; 14-75 (4) 
 
 sales commissary return....... 14-75 (9) 
 
 stock record....... 14-75 (6) 
 
 store control machine records..... 14-75 (8) 
 
 voucher register...... 14-75 (7) 
 
 stock— 
 
 amount and variety of......... 14-72 (3) 
 
 inventories of; computing at cost price; columnar headings in; certificate__ 14-75 (2) 
 
 record, continuous, of commissary stores....14-92 
 
 record of, keeping....... 14-75 (6) 
 
 transfers of, at cost price...... 14-70 (3) 
 
 unfit, handling and disposing of...... 14-73; 14-89 (1) 
 
 store control machine records; sales, posting; procedure where no control machine is pro¬ 
 vided...... 14-75 (8) 
 
 store and salesrooms, custody of keys to; turning in...... 14-72 (1) 
 
 supplies, requisitioning________ 14-72 (4) 
 
 stock-record, continuous inventory of commissary stores, keeping; daily issues, abstracting and 
 
 dropping........14-92 
 
 storerooms, refrigerator rooms, etc., cleanliness and order to be maintained in- 14-89 (2) 
 
 stores (see also provisions, sales, supra): 
 
 accountability for, officer or noncommissioned officer of Quartermaster Department_ 14-81 (1) 
 
 articles, unfit, handling of........... 14-89 (1) 
 
 excess, in good condition, reporting to the Quartermaster...... 14-84 (2) 
 
 fresh provisions, overhauling and sorting....... 14-89 (1) 
 
 issue of longest on hand, first_____ 14-84 (1) 
 
 issued to enlisted men’s mess, not to be sold____ 14-61 (5) 
 
 liable to deterioration, or in other urgent cases, disposal of_____ 14-84 (2) 
 
 prices of— 
 
 adjusting, on inventory.......... 14-82 (3), (4) 
 
 current issues, usual method of computing---14-86 (1), (3) 
 
 establishment and publishing of_________ 14-86 (2) (b) 
 
 posts, newly established; separate accountability is or is not maintained for sales com¬ 
 missaries....... 14-86 (2),(4) 
 
 return of, monthly, rendered to the Quartermaster_____ 14-3 (1) 
 
 sale of longest on hand first__________14-62 
 
 transferred to other branches of the service, procedure in case of.... 14-7 (4) 
 
 turn-over of, responsibility of accountable officer for____ 14-84 (4) 
 
 transportation of, designation on bill of lading..... 16-244 (4) 
 
 vouchers: 
 
 articles received, invoices as_________14-51 
 
 dropping money value of provisions issued to messes------ 14-88 (5) 
 
 provisions, articles of, received, basis for preparation of........14-51 
 
 subsistence furnished on Army transport...... 14-8 
 
 1084 
 
 [C. M. C. M. 3.] 
 
INDEX 
 
 Subsistence—Continued, 
 vouchers—Continued. 
 
 subsistence stores: AriicJe 
 
 forms of returns for....14-52; 14-91 
 
 register of........14-75 (7) 
 
 witnesses, portion of day, not authorized... 24-125 (3) (e) 
 
 Summary court martial (see Disc'pline). 
 
 Supernumeraries, subsisting (see Subsistence, allowance, rations). 
 
 Supplies and services; 
 
 advances of public moneys: 
 
 not to be made___________18-3 
 
 payments on distant stations__ 18-3 
 
 to disbursing ofEcers, permitted in certain circumstances.______ 18-3 
 
 advertising for proposals (see proposals, advertising for, post). 
 agreements (see also contracts, post): 
 
 classification symbol; list of symbols assigned.__18-41 
 
 forms of-----18-40 (1) 
 
 numbering of, serially- 18-41 
 
 awards: 
 
 abstract of proposals, entries to be made on regarding acceptance or rejection___18-37 
 
 lowest responsible bidder, made to; rejection of__ 18-36 
 
 none made, advertising for new propo.sals_____18-34 
 
 purchases in the manner common among businessmen_18-38 (2) 
 
 purchases over or under $500, procedure in cases of_____18-39 
 
 bids (see also proposals, post, awards, supra), rejection of. insufficient grounds for: 
 
 delivery of inferior supplies under previous contract___ 18-35 
 
 slight failures of bidders to comply with terms of advertisement__ 18-35 
 
 hills for, requests as to rendering in quadruplicate_____ 18-39 (8) 
 
 bills, forwarding of.....9-8 (5) 
 
 bonds: 
 
 certified check in lieu of___ 18-49 fl) 
 
 circumstances unaer which required_______18-49 (1) 
 
 contractors’, execution of, single copy required....... 18-54 
 
 execution of________18-51 
 
 guaranties and bonds, bidders’, execution in duplicate required.....18-54 
 
 lodgings and meals for recruits and recruiting parties; rent of recruiting offices and buildings, 
 
 not required in cases of.......18-50 
 
 penalties, amounts of, table of.......18-49 (2) 
 
 recruiting expenses (see lodgings and meals, stipra). 
 sureties (see sureties, post). 
 
 burial expenses, contracts for (see also Deceased persons)___18-70 to 18-72 
 
 commissaries (see Subsistence), 
 contractor (see also contracts for, post): 
 
 defaulting, purchase against accounts of.______ 18-68 
 
 contracts and purchases, authority for; appropriations not to be exceeded; exceptions_ 18-1 
 
 contracts for: 
 
 awards, statement and certificate of, form of; abstract of bids, entering on.. 18-40 (3); 18-84 
 
 classification symbol; list of symbols assigned.....18-41 
 
 “contractor” and “regular dealer” explained...........18-44 
 
 copies of— 
 
 distribution of_____ 18-47 (1) 
 
 General Accounting Office, preparation of, for; certificate; forwarding within 30 days; 
 
 failure to comply with this requirement, penalty for.... 18-48 
 
 leases, agreements, or other instruments regarding real estate_ 18-47 (2) 
 
 definition of, when to be used........18-40 (1) (a) 
 
 forms of__________ 18-40 
 
 forms used, furnished by the Quartermaster’s Department; alterations in.... 18-42 
 
 leases of property— 
 
 execution of, distribution of copies of....18-47 (2) to (6) 
 
 numbering of...........18-41 
 
 renewals of, standard form of... 18-41 (3); 18-47 (6) 
 
 maker and signer of, for the United States.......18-45 
 
 maker not to share in or receive benefit from; exception______ 18-2 
 
 making of, with other persons in military or naval service, prohibited_____ 18-2 
 
 numbering of, serially___18-41 
 
 open-market purchase (see open-market purchase, post). 
 
 payments for, net to exceed vahie of services or purchases..... 18-3 
 
 performance of, penalty for failure to deliver within contract time...18-21 (3) 
 
 provisions____________14-22; 14-24 
 
 public utility services, forms for........ 18-43 
 
 signing, by “member of firm”; by officer of corporation, authorization of officer; certificate 
 
 in case of______ 18-46 
 
 deserters and stragglers, rewards for and cost of transportation of (see also Discipline, desorters, 
 
 and stragglers).............18-75; 18-76 
 
 emergency and exigency, defined and explained_____18-60 
 
 estimates, submittal of....... 18-4 
 
 exigency or continuation thereof not to be presumed______ 18-63 
 
 expenses, approval of competent officer of Quartermaster’s Department requisite for; exceptions.. 18-60 
 leases (see contracts for, supra). 
 
 1085 
 
INDEX 
 
 Supplies and services—Continued. Article 
 
 machinery, plumbing and heating systems, etc., minor emergency repairs to___ 18-62 
 
 open-market purchase or contract: 
 
 articles or services required immediately._____18-14 (1), (2) 
 
 definition of; when to be made_____ 18-40 (2) 
 
 emergency_ 18-60 
 
 items totaling less than $500..____18-38 (1) 
 
 requisitions, submittal of in duplicate; during last month of fiscal year, not authorized; ex¬ 
 ceptions.......18-6; 18-12 
 
 subsistence— 
 
 bids (proposals), inviting; filing_______14-25 
 
 fresh fruits and vegetables; certificate in case of___14-23 (1) 
 
 receipts for, to exclude container..... 14-29 (4) 
 
 requisitions, authorization for; forms of, preparation and disposition of; public vouchers 
 
 for, handling of__ 14-23 
 
 specifications for. conforming to______14-33 (1) 
 
 payments, partial, permitted....... 18-3 
 
 proposals: 
 
 abstract of, entries on, regarding acceptance or rejection of bids__18-37 
 
 acceptance of, purchase order constitutes in certain cases; preparation of; copies of, disposi¬ 
 tion of........... 18-39 (7) 
 
 advertising for— 
 
 advertisement, copy of, forwarding to the Quartermaster prior to its publication.18-17 (2) 
 
 bills for, accompanying papers required..... 18-18 
 
 garbage, tallow and bones; award_______ 14-67 
 
 guaranties, description of to be included in advertising........18-16 
 
 limitation of time, oflScer accountable for purchase determines e.xistence of emergen¬ 
 cies..____ 18-14; 18-16 
 
 new, no award made in case of prior proposals....... 18-34 
 
 officer making or designated to make_________ 18-17 (1) 
 
 period intervening between first publication and opening proposals.. 18-14 (3); 18-15 
 
 rates, ascertaining and paying for_ 18-19 
 
 required by law; exception____18-14 (2) 
 
 subsistence stores, specifications, form to be followed; articles must conform to... 14-26; 14-28 
 
 time of; exception, personal services._____18-14 (1) 
 
 bids, solicited and received, certificate as to number of received_ 18-64 
 
 clothing, for men discharged other than honorably_3-29; 15-23 (3) (/); 18-23 
 
 delivery of, accompanied by guaranties; time of opening; nonarrival due to delay in mails. __ 18-30 
 
 duplicate copies of, when required___18-25 
 
 electrical refrigerators, repairs to, including spare parts and labor__—_ 18-22 
 
 erasures and interlineations, explaining and signing_____18-28 
 
 guaranties— 
 
 certified checks and securities, custody and disposition of_ 18-29 (2) 
 
 description of, to be included in advertising_18-16 
 
 execution, amount, and form of_____18-29 (1) 
 
 guarantors— 
 
 individual, sufficiency of, certificate as to______18-54 
 
 persons not acceptable_18-29 (1); 18-53 
 
 information to be furnished bidders______18-20; 18-21 
 
 labor, bidders for, information to be furnished to_ 18-24 
 
 lowest bid not accepted, what to be shown on statement and certificate of award._ 18-40 (3); 18-64 
 
 mechanical devices, repairs to, including spare parts and labor___ 18-22 
 
 motor vehicles, repairs to, including spare parts and labor____18-22 
 
 opening, reading, numbering, abstracting, etc___18-33 
 
 oral, obtaining; confirmation in writing---18-61 
 
 preparation of, no assistance to be rendered in, by military or naval personnel_18-20 
 
 prices, how expressed; unit price and extension of items; referring to specifications_ 18-27 
 
 provisions______14-22; 14-24 
 
 purchases of items involving tax— 
 
 clause to be contained in_18-32 (1) 
 
 motor fuels, lubricants, etc., forms for; completion and delivery of; refunds of taxes; 
 
 requisitioning forms__- 18-32 (2) to (8) 
 
 tax exemption identification cards, use of_18-32 (3) 
 
 purpose of, intention of Congress___18-63 (2) 
 
 right to withdraw_ 18-31 
 
 set of, with papers pertaining thereto, fastening_____18-39 (6) 
 
 signing, manner of-- 18-26 
 
 specifications, preparation of; furnishing to bidders__18-13; 18-21 (1) 
 
 subsistence (see also Subsistence)_ 14-26; 14-30 (2), (7) 
 
 voucher, certificate as to number of bids; method of advertising to be shown on- 18-64 
 
 public moneys, advances of (see advances of public moneys, supra). 
 
 “purchases in the manner common among businessmen”---18-38 (2) 
 
 requisitions: 
 
 aeronautical material_ 18-11 
 
 articles— 
 
 enumerated in “Marine Corps Price List of Clothing, etc.,” submittal of....-. 18-5 
 
 furnished by Navy Department; emergency supplies-18-11 
 
 1086 
 
INDEX 
 
 Supplies and services—Continued. 
 
 requisitions—continued. - a • i 
 
 articles—continued. ' Article 
 
 not kept in store by Quartermaster Department, descriptions of; proprietary articles.-- 18-8 (1) 
 
 usable for different purposes, specific purpose to be stated..... 18-8 (2) 
 
 estimates, submittal of......... 18-4 
 
 ice________ 18-7 
 
 open purchase, submittal of, in duplicate; not to be submitted during last month of fiscal 
 
 year-----------18-6; 18-12 
 
 post oflBce box rent..... 18-7 
 
 spare parts— 
 
 rifles, pistols, etc...........18-10 
 
 various, not procurable locally....... 18-9 
 
 submittal of; duty of commanding officer in respect to.... 18-4 
 
 subscriptions for newspapers and periodicals........ 18-7 
 
 telephone service________2-88; 18-7 
 
 serviees, voluntary or personal, not to be accepted or employed in excess of authorization; ex¬ 
 ceptions___________ 18-1 
 
 specifications, preparation of; furnishing to bidder.....18-13; 18-21 (1) 
 
 subcontractors: 
 
 payment of.......18-55 
 
 suit by....-.-......-.-..18-50 
 
 sureties: 
 
 acceptance as, restrictions on__________18-53 
 
 certification of............ 18-54 
 
 corporations as— 
 
 evidence required in case of.......18-57 
 
 legal authorization required; limitations and restrictions on; various kinds of bonds, pro¬ 
 visions as to_______18-57; 18-59 
 
 firm or partner net to be accepted as.......18-53 
 
 justification by; qualifications of.....18-52 
 
 officer or stockholder of corporation, acceptance as, restriction on.18-53 
 
 taxes. State or local, deductions, refunds and claims for.....18-32 
 
 vouchers.......23-19 
 
 Supply sergeants {see Quartermaster sergeants and supply sergeants). 
 
 Survey {see Public property, survey; Subsistence, provisions, surveys oQ. 
 
 T 
 
 Tableware, issue of.....17-80 
 
 Target practice {see Training, marksmanship). 
 
 Theft, recommendation for trial by general court martial for, data to be furnished.7-1 (6) 
 
 Toikel kits, issue of, to recruits...15-7 (2) 
 
 Training: 
 
 basis of; policy as to sea duties......... 5-1 
 
 bavonet..................5-2 (1) 
 
 drills and ceremonies, guard mount.......5-4 (2), (3) 
 
 enlisted men; 
 
 basic...5-2; 5-6 (1) 
 
 corporals.......5-6 (5) 
 
 field musics, in drum and trumpet...5-6 (13) 
 
 large stations; practice marches.....5-6 (9) 
 
 privates, first class, privates and fields musics.....5-6 (4) 
 
 record card, issue and use of; entering grades on...5-6 (3) 
 
 recruiting depots..........5-6 (12) 
 
 regulations governing. 5-2 (1); 5-6 (1) 
 
 responsibility for.......5-6(2) 
 
 sergeants, platoon sergeants, etc.....5-6 (6) 
 
 ship detachments...5-6 (10) 
 
 staff offices, depots, recruiting duty, etc...5-6 (11) 
 
 subjects, normally covered annually... ...5-0 (2) 
 
 units— 
 
 aviation and tank.5-6 (8) 
 
 signal, artillery, antiaircraft artillery, and chemical...5-6 (7) 
 
 individual field firing courses, firing of...5-23 (3) 
 
 Inspecrions, commanding officer and officer of the day.5-3 (3) 
 
 marksmanship: 
 
 competition courses, rifle and pistol- 
 
 conduct of. 5-53 
 
 division pistol competitions. 5-46 
 
 division rifle competitions. 5-45 
 
 Elliott Trophy Match. 5-50 
 
 Franklin Wharton Cup. 5-56 
 
 lnterdivi.«ion pistol team match. 5-52 
 
 Intcrpost competitions. 5-39 (2) 
 
 Lauchheimer Trophy Match. 5-49 
 
 Marine Corps pistol competitions. S-IS 
 
 Marine Corps rifle competitions.—. 5-47 
 
 reports of. 5-55 
 
 1087 
 
INDEX 
 
 Train! n g — Continued. 
 
 marksmanship—continued. 
 
 competition courses, rifle and pistol—continued. Article 
 
 San Diego Trophy Match...______ 5-51 
 
 ties, decision of_____ 5-54 
 
 competition quotas— 
 
 assignments of and number of competitors, annual publication of...__5-40 (1) 
 
 competitors, selection of_5-40 (8) 
 
 distinguished marksmen and pistol shots, additional numbers____5-40 (6) 
 
 eligibility for----------- 5-40 (4) 
 
 Marine Corps Reserve_____5-40 (3) 
 
 marine detachments, assignments to_____5-40 (2) 
 
 officers, additional numbers________5-40 (5) 
 
 small posts, competitors from............. 5-40 (7) 
 
 vacancies...........5-40 (9) 
 
 competitions authorized, list of.......... 5-38 
 
 competitors, transfer of— 
 
 to division competitions and trophy matches.....5-41 to 5-43 
 
 transportation for......... 5-44 
 
 courses to be fired, tables of....5-39 (1) 
 
 Insignia— 
 
 badges and bars, annual supply of, furnishing; awarded to members of Marine Corps 
 
 Reserve_______5-35 (1), (4) 
 
 comi^tition badges.. L _____ 5-36 
 
 duplicate issues of_____ 5-37 
 
 issue of, first qualification; inscriptions on; entry in service-record book... 5-34; 5-35 (2) 
 
 issued, dropping from property account_______ ^35 (3) 
 
 qualification badges, rifle; requalification bars..—_5-33 (1), (2) 
 
 qualification bar; wearing of, limited to one.......5-34 (2) 
 
 practices, reports of.________ 5-31 
 
 prizes............... 5-29 
 
 qualification badges, basic, issue of.........5-34 (1); 5-35 (1) 
 
 qualifications— 
 
 frequency and duration of.......5-28 (1) 
 
 special, additional compensation for (see also Pay and allowances, enlisted men, marks¬ 
 manship qualifications)_____ 5-29 
 
 record practices, interrupted, continuation of.......5-2S (2) 
 
 regulations governing........... 5-2 (1) 
 
 rifle, service, definition of...... 5-33 (3) 
 
 target practice— 
 
 ammunition allowances_______ 5-25 
 
 conduct of, responsibility for; commanding officer of rifle range_ 5-23 
 
 enlisted men having less than 6 months to serve, not permitted to fire...5-30 (4) 
 
 objective of.........5-22 (l) 
 
 phases, division into.........5-22 (2) 
 
 regulations governing........... 5-26 
 
 safety precaut ions__________ 5-24 
 
 target ranges, transportation to..-....... 5-30 
 
 target year......... 5-27 
 
 training schedules..........5-22 (3), (4) 
 
 publications, list of, annual issue of___ 5-2 (2) 
 
 regulations governing: Army, Landing Force Manual, Marine Corps Orders, ciicular letters.. 5-2 (1) 
 
 routine, daily minimum, at posts where guard duty is principal mission.5-4 (2) 
 
 Transfer pay accounts: 
 
 allotments, entry of, see also Allotments. 
 
 IT deserters’, preparation and forwarding of; adjustment of; copies of, preparing and forwarding.. 2-5-68; 
 
 30-23 (5) 
 
 discharges, men transferred for, detailed statement of accounts to be submitted in cases of_ 30-23 (2) 
 
 Navy personnel attached to marine organizations... 30-23 (6), (7) 
 
 officers (see also Pay, officers)_____ 24-33 (2); 24-88; 24-90 to 24-99 
 
 “other checkages pending,” notation of, in service-record book_____30-20 
 
 post exchange indebtedness, notation of, in service-record book_____30-20 
 
 prisoners’, copies of, preparing and forwarding; carrying on pay roll__ 30-23 (1) (a) 
 
 statement, detailed, to each account____ 30-54 
 
 transfers, report of, furnishing, by commanding officer of marines to Navy disbursing officer of ship 
 
 or station.________ 30-23 (6), (7) 
 
 Transfers: 
 
 advance information and acknowledgement of; furnishing names of dependents; requests for leave 
 
 of absence or furlough in case of-------- 4-8 
 
 Army transports: 
 
 disease, epidemic, developing in detachment en route to, procedure in case of... 4-16 (2) 
 
 messes, assignments to-------4-17 (2) 
 
 smallpox, certificate of medical inspection and protection against, to be provided- 4-16 (l) 
 
 transfer by, orders for--------4-17 (1) 
 
 [C. M. C. M. 3.] 
 
 1088 
 
INDEX 
 
 Tra nsf ers— C on tinued. 
 
 cash for {see Transportation, cash for subsistence, etc.). ^ 
 
 clothing and equipment, inspection of, prior to; shortageslfilledIand^unserviceabIe_equipment 
 
 exchanged........ 4-9 
 
 clothing, leaving and caring for, upon transfers to tropical or expeditionary,^duty; subsequent 
 
 shipping of-......... 4-18 
 
 detachments, arrival of, notification of; transfer by staff returns; carbon copy of orders. 4-13 
 
 east to west coast, and vice versa, duty or discharge, for.. 4-1 
 
 effects, personal care of in case of transferred disabled personnel. 4-19 
 
 equipment {see clothing, supra). 
 
 foreign service {see sea and foreign service, post). 
 
 hospitals, to, and discharge from........ 4-5 
 
 Marine Corps Reserve: 
 
 continuous service benefits, men to be informed of, prior to discharge. 4-21 
 
 Fleet- 
 
 east to west coast and vice versa.....4-24 (5) 
 
 obligation contract, preparation, acceptance, etc.. 4-22 (4) 
 
 obligation to serve in, no bar to reenlistment or extension of enlistment in Regular Ma¬ 
 rine Corps; cancellation of obligation by authority of the Commandant of the Marine 
 
 Corps....4-22 (1), (3) 
 
 rank and kind of warrant upon...4-20 (1) 
 
 travel allowance, waiver of....4-24 (6) 
 
 water transportation not available, certificate in case of....___4-24 (7) 
 
 Fleet, Class I (6), (c), and (d)— 
 
 applications for, information to be endorsed on......4-24 (1) 
 
 assign ment to, eligibility for....... 4-23 
 
 authority for...........4-24 (2) 
 
 Reserve pay cards, preparation and forwarding of....4-24 (4) 
 
 service-record book, preparation and forwarding of..4-24 (3) 
 
 Fleet, Class I (c)— 
 
 active duty, ordering to; training duty or drills, no obligation to perform.4-22 (2) 
 
 advance annual payment of $20..4-21 (1) (a) 
 
 alternative assignment to Class III (6).....4-21 (1) (a) 
 
 assignment to..........4-25 (1), (2), (3) 
 
 from, to. Organized or Volunteer Reserve......13-92 (3) 
 
 Limited Service, Class IV— 
 
 from, to, all classes______13-92 (5), (6) 
 
 obligation to serve in, made after account closed, prior to discharge, procedure in case of.... 4-25 (4) 
 
 Reserve pay cards, preparation and forwarding of....4-24 (4) 
 
 service in, benefits of, men to be informed as to.. 4-21 
 
 Specialist, Class V (5)— 
 
 authority Commandant of the Marine Corps necessary.13-92 (7) 
 
 Volunteer, rank upon transfer to.4-20 (2) 
 
 Volunteer Reserve, Class III (c)— 
 
 to Class III (6).13-92 (4) 
 
 orders for: 
 
 Army transports, transfers by..... 4-17 (1) 
 
 carbon copies of, attached to staff returns forwarded by mail.4-13 (3) 
 
 date to be effected; “without delay,” “immediately,” meaning of.. 4-15 
 
 pay accounts of marines being transferred by transport, blank forms for... 4-12 
 
 pay data in case of {see Pay rolls; also Transfer pay accounts). 
 
 payments prior to transfer by transport..... 4-11 
 
 personnel. Quartermaster, Paymaster, Aviation, and Communication, restrictions on... 4-7 
 
 prisoners, former general court martial... 4-14 
 
 probationers, restored.......... 4-14 
 
 report of, by commanding officer of marines to disbursing officer at ship or station.. 30-23 (6), (7) 
 
 sea and foreign service: 
 
 Asiatic station, 24-month interval.....4-6 (1), (3) 
 
 discharge, BCD, from; officers authorized to order.4-6 (4) to (6) 
 
 equalization of; 12-month interval........4-6 (1), (2) 
 
 passports. 4-6 (3) 
 
 requests for, forwarding. 4-6 (2) 
 
 ships, to, for service on board: 
 
 complements, deficient, supplying....... 4-3 
 
 selection of men for, quaUfications; recruits not to be detailed to. 4-2 
 
 uniform, outfit of... 4-4 
 
 staff returns: 
 
 accompany enlisted men on board naval vessel or to posts for further transfer to naval vessel 
 
 for transportation. 4-10 (4) 
 
 clothing account, forwarding. 4-10 (1) 
 
 detachments, transferred by, notification of time of arrival; copy of orders to accompany_ 4-13 
 
 envelopes or wrappers containing, how addressed...4-10 (2) 
 
 service-record book— 
 
 checkages, notation of, in...4-10 (3); 30-20 (2) 
 
 closing and forwarding; inspection of upon receipt.4-10 (1), (5); 4-13 (3) 
 
 transmittal of by mail in case of transfer by.....4-13 (3) 
 
 Tropics, to or from......... 4-1 
 
 1089 
 
 [C. M. C. M. 3.] 
 
INDEX 
 
 Transportation: Article 
 
 accounts and vouchers, forms.-... 16-298 to 16-300 
 
 accounts, payment of.........16-298 
 
 parlor and sleeping-car accommodations, payment for, billing of, by carriers..16-298 
 
 shipments, express and freight, billing of.......16-298 
 
 vouchers, forms of— 
 
 approved by Comptroller General.......16-299 
 
 procurement from Public Printer, Government Printing OflBce, Washington, D. O_16-300 
 
 to be prescribed by Comptroller General..16-298 
 
 advances (see cash for subsistence, lodgings, and transfers, post). 
 aircraft, travel by (see travel by air, post). 
 
 allowances (see Pay and allowances, enlisted men; also Allowances, officers), 
 applicants for enlistment (see Recruiting). 
 
 army, marine personnel serving with, applications for transportation of dependents, in case of . 16-165 
 
 Army transport: 
 applications— 
 
 by whom made...... 16-161 (3) 
 
 forwarded via the Quartermaster......... 16-161 (4) 
 
 information to be furnished on........ 16-161 (5) 
 
 servants, in case of.......... 16-161 (6) 
 
 certificates— 
 
 preparing and forwarding; in the case of servants...... 16-162 (6) (c) 
 
 transportation from New York to Canal Zone...... 16-162 (d) 
 
 enlisted men. Navy and Marine Corps, performance of duty on board....16 -163 
 
 families, policy of War Department in respect to furnishing transportation to_ 16-161 (2) 
 
 persons to whom furnished; Army Regulations... 16-161 (1) 
 
 rules governing; Army Regulations....... 16-162 (a) 
 
 baggage and effects: 
 
 air, travel by, amount of baggage transported; excess cost in case of, payment of. 16-266 (3) 
 
 attach^ (see Baggage, officers on foreign duty, post). 
 automobiles, private (see Motor vehicles, private). 
 
 bills of lading; noting requests for checkage on.. 16-274 (1) 
 
 charges for, paid by department other than Quartermaster, procedure in case of.'16-268 (3) 
 
 commercial van, transfer by— 
 
 bids for, specifications to be contained in; form to be used; vouchers.. 16-277 (2) to (4) 
 
 procedure.......... 16-277 (1) 
 
 enlisted men’s: 
 
 clothing bags and ditty boxes, handling...16-117 
 
 commissioned— 
 
 above grade of sergeant, allowance in case of. 16-271 (2) 
 
 below grade of sergeant, allowance in case of__ 16-271 (3) 
 
 deceased, packing, etc., and transportation of baggage of; excess; time 
 
 limit......... 16-270 (1), (3), (4); 16-279 
 
 discharged— 
 
 delivery to railroad station or other point of departure.. 3-25 (2) 
 
 shipments to homes, not authorized.... 16-273 
 
 excess, consent to checkage for_-.....16-267 
 
 former, transporting effects of in excess of free allowance, not permitted.... 16-270 (5) 
 
 granted furloughs, with permission to report at new station, not desiring to carry effects 
 
 with them, no Government shipments of... 16-274 (2) 
 
 noncommissioned officers— 
 
 Inventory; original and copies, disposition of.... 16-264 (2), (5) 
 
 professional books, shipment of..........16-266 
 
 request for shipment, how made, voucher for_____16-265 
 
 retired, packing, etc., and transportation of baggage of; time limit.. 16-270; 16-279. 
 
 separated from effects— 
 
 request for shipment, procedure in case of; information necessary to be forwarded.. 16-273 
 
 shipping effects in such cases.... 16-274 (1) 
 
 separated from effects through own fault— 
 
 checking accounts of; notation of request for checkage on bill of lading..:. 16-274 (1) 
 
 manner of making shipments____ 16-274 (1) 
 
 sergeant or above, discharge for disability, allowance in case of.. 16-270 (2) 
 
 transferred to Fleet Reserve, packing, etc., and transportation of household effects of; 
 
 equipment, free, in connection with troop movements; list of articles___ 16-28 (1) 
 
 home, officially designated, shipments to or from, in case of sea duty or duty overseas.. 16-272 (1) 
 hospital, transfers to (Fitzsimons General Hospital, St. Elizabeths Hospital, other Govern¬ 
 ment hospitals), allowances in case of........ 16-272 (8) 
 
 household goods from Canal Zone, China, and island possessions, free entry of. 16-246 (2) 
 
 Navy; personnel, no Navy supply officer available, procedure in case of--- 16-272 (5) 
 
 numbers, identification, erasure of..........16-288 
 
 Officers— 
 
 commissioned warrant officers, computing prior service for weight allowance.. 16-266 (2) 
 
 deceased, transporting effects of, excess......... 16-270 (4) 
 
 excess, consent to checkage for.......... 16-267 
 
 fully retired, discharged or resigned, no transportation of baggage in case of..16-280 
 
 inventory of effects....... 16-264 (2), (5) 
 
 Naval Academy graduates, first assignment to duty, allowance upon.. 16-271 (l) 
 
 [C. M. C. M. 3.] 
 
 1090 
 
INDEX 
 
 Tr ansportatlon—C ontiniied. 
 
 baggage and effects—continued a <-• i 
 
 Officers—Continued Article 
 
 on foreign duty (special or as attach^), no representative of Quartermaster Department 
 
 present, procedure in case of........ 1^269; 16-285 (3) 
 
 professional books and effects, shipment of.....16-266 
 
 retired and reserve, ordered to or from active duty, transportation authorized. 16-272 (4) 
 
 retired or deceased, packing, crating, and transporting baggage in cases of.. 16-270 (1) 
 
 warrant officers, retired or deceased, packing, etc., and transportation of baggage of_16-270 
 
 orders— 
 
 permanent change of station, packing, etc., may be performed upon receipt of. 16-264 (1) 
 
 preparatory, do not authorize commercial packing, etc...... 16-264 (1) 
 
 subsequent change of station, provisions in case of....... 16-272 (7) 
 
 packages in storage, inventorying..... 16-264 (3) 
 
 packing and crating— 
 
 light weight, written request of owner requisite...... 16-282 
 
 materials for, constitute public property...16-286 
 
 money allowance for, rate of, procedure in case of maximum allowance being exceeded... 16-281 
 
 order for actual change of station necessary, not including temporary absence..16-284 
 
 performance of, by Quartermaster Department; upon receipt of orders; performed by 
 
 commercial concerns, contract in case of..... 16-264 (1), (4) 
 
 professional books and effects._______ 16-266; 16-283 
 
 packing, crating, and shipping, no representative of Quartermaster Department present, 
 
 procedure in case of_________ 16-285 (1) 
 
 retired and reserve personnel upon orders to or from active duty..... 16-272 (4) 
 
 shipment at personal expense, no authority for reimbursement, except officers on foreign 
 
 duty........ 16-285 (4) 
 
 shipments of— 
 
 from points other than last station or new station, provisions regarding__ 16-272 (1) 
 
 in Government vessel, allowance may be increased____ 16-272 (3) 
 
 other, made on same order, certificate of, data as to, to be shown... 16-272 (5) 
 
 requests for, how made, vouchers for____16-265 
 
 time limit, after date of retirement, discharge, etc__ 16-279 
 
 unauthorized, enumerated...........16-271 (4) 
 
 transfers— 
 
 by Colonial Navigation Co. and certain specified railroads, routes to be used.16-116 (2) 
 
 checking through New York without charge, routes, list of..16-116 (3), (4), (5) 
 
 checking through Providence, R. I......... 16-116 (6) 
 
 number of pieces of baggage, ascertaining; clothing bags and ditty boxes, handling_16-117 
 
 railroad station or steamship pier to marine barracks, cash for, not to be furnished at 
 
 stations shown in table, articles 16-119______16-115 
 
 table of rates_________ 16-119 
 
 trunks and packages, packed for shipment, how shown on inventory.... 16-264 (2) 
 
 typewriters.........17-134 
 
 unpacking, not done by Quartermaster Department..... 16-264 (1) 
 
 valuation- 
 
 higher, desired by owner, procedure in case of.... 16-268 (2) 
 
 notation of, on bills of lading; limitation on_______ 16-268 (1) 
 
 water transportation, use of; shipments not to be made from east coast to west coast, or vice 
 
 versa, for reshipment.......... 16-272 (2) 
 
 weight allowance, table of....... 16-266 (1) 
 
 beyond continental United States: 
 accommodations— 
 
 available, ascertaining, is.suing officers charged with duty of..... 16-154 
 
 first class, persons entitled to; second class.________16-151 
 
 detachments, via commercial vessels, duty of issuing officer in regard to..... 16-156 
 
 Government transport to be used if available; travel via commercial vessels..16-150 
 
 meals and berths, inclusion of in fare to be shown on requests__16-153 
 
 staterooms— 
 
 accommodations in case of transfer of detachment... 16-152 (2) 
 
 two men to a room; exceptions...... 16-152 (1) 
 
 bills of lading.........16-221 to 16-248 
 
 abbreviations on, not to be used...... 16-248 (2) 
 
 airplanes, description of........ 16-248 (7) 
 
 articles, old and used, full description of; “scrap” ....... 16-248 (5) 
 
 articles and packing, description of; table of.... 16-244 (2), (3); 16-247 
 
 carload lots, initials and numbers of cars noted on______16-224 
 
 carload shipments, size of car and other data to be shown...... 16-248 (4) 
 
 carrier: 
 
 meaning of, does not apply to local dray age concerns____ 16-222 (6) 
 
 retaining shipping order, receipting original and memorandum. 16-222 (2) 
 
 specifying, when more than one at point of destination........ 16-222 (6) 
 
 casket, pasting copy on....... 16-212 (2) 
 
 checkage, request for, notation of, on...... 16-274 (1) 
 
 commercial forms used, procedure by receiving officer; memorandum copy... 16-243 
 
 commercial forms, when to be used..... 16-242 
 
 conditions and instructions on reverse side, shipping officers to familiarize selves with.. 16-248 (2) 
 consignee, definition of..... 16-221 (5) 
 
 [C. M. C. M. 3.] 
 
 1091 
 
INDEX 
 
 Transportation— Continued. 
 
 bills of lading—continued. Article 
 
 consignor definition of.....16-221 (5) 
 
 copies of, including original, shipping order, and unstamped memorandum to accompany 
 
 shipment......... 16-222 (1) 
 
 delivery without, temporary receipt in case of... 16-230 
 
 description of.. 16-221 (1) 
 
 ditto marks on, not to be used_____ 16-248 (3) 
 
 erasures, interlineations or alterations, to be authenticated and explained.16-221 (6) 
 
 express shipments, copy of authority for, attached to.....16-206 
 
 facts, exact, to be shown on; pick-up and delivery service... 16-241 
 
 food, express shipments of, specifying “Subsistence stores” on..... 16-244 (4) 
 
 household goods— 
 
 entry of, into the United States from Canal Zone, China, and Island possessions_ 16-246 (2) 
 
 free entry of— 
 
 certificate in case of......... 16-246 (3) 
 
 packing, sealing, examining, etc.; sworn declaration of owner... 16-246 (2) 
 
 persons returning from China.... 16-246 (2) (c) 
 
 oflBcers’ itemizing boxes, crates, etc....... 16-246 (1) 
 
 Interstate Commerce Commission “consolidated classification”___ 16-244 (2) 
 
 issuing- 
 
 copies, disposition of.........16-221 (3) 
 
 oflScer, name and official desi^ation.....■.18-221 (4) 
 
 lost, certificate in case of, when given; evidence to be required in case of..1^229 (2) 
 
 lost or destroyed, procedure in case of; certificate by shipping officer. 16-229 (1) 
 
 memorandum, unstamped, disposition of... 16-222 (7) 
 
 military impedimenta.. 16-248 0) 
 
 notations, unnecessary, not to be shown on.. 1^248 (3) 
 
 numbers for, assignment and use of.... 16-221 (2) 
 
 original- 
 
 accomplishment and surrender of; loss or damage noted on reverse siae; actual weight of 
 
 shipment. 16-222 (4) 
 
 disposition of.... 16-222 (3) 
 
 packages, itemizing, combining analogous items; showing weights of. 16-245 
 
 packages, less-than-carload shipments, to show number of bill of lading... 16-202 (2) 
 
 property- 
 
 covered by, receipting for...... 16-222 (5) 
 
 shown on, receipt of addressee....... 16-222 (9) 
 
 “property received copy,” dispositilon of....... 16-222 (8) 
 
 “property shipped copy,” disposition of.....- 16-222 (11) 
 
 rates— 
 
 contract or special, notations of...16-225 
 
 lowest legal. Government to have benefit of_____ 16-244 (1) 
 
 receipt “property jeceived copy,” filing.. 16-222 (10) 
 
 remains, officers’ and enlisted men’s........16-212 (1) 
 
 second, not to be issued.........16-228 
 
 shipments— 
 
 consolidated...... 16-248 (6) 
 
 express._______ 16-206; 16-209 (1); 16-298 
 
 outside United States, data to be shown as to... 16-226 
 
 spare parts, description of..... 16-248 (7) 
 
 subsistence stores, designating articles of food as.... 16-244 (4) 
 
 through, between initial and ultimate points of shipment, issue of.. 16-223 
 
 transportation performed, not to be issued.. 16-228 
 
 unrouted, use of.......16-251 (13) 
 
 valuation— . 
 
 notation of, on... 16-268 (1) 
 
 shipments by express_______ 16-209 U) 
 
 books, professional, officers’ and noncommissioned officers’.16-266 
 
 carrier, last, payment to; responsibility for loss or damage in transit...16-263 
 
 cash for subsistence, lodgings, and transfers: 
 advances— 
 
 accounting for— 
 
 by traveler to whom advanced... 16-74; 16-78 
 
 unexpended or improperly used funds, disposition of..... 16-69 (3) 
 
 amount advanced for transfer of baggage; instructions to traveler...16-117 
 
 basis of— 
 
 enlisted men changing station or status....16-69 (2) 
 
 time of departure from post or station; additional cash for subsistence in case of long 
 
 journey______16-69 (1) 
 
 dependents, cash for transfers not to be advanced to; nor for baggage.. 16-81; 16-166 (2) 
 
 enlisted men transferred to or from New England points via New York, arrangements 
 
 for.... 16-116 (1) 
 
 enlisted men (see officers or enlisted men, post). 
 
 instructions to traveler..16-117 
 
 motor fuels, etc., purchase of, for....... 16-85 
 
 [C. M. C. M. 3.] 
 
 1092 
 
INDEX 
 
 Transportation—Continued. 
 
 cash for subsistence, lodgings, and transfers—continued. 
 
 advances—continued. ... , 
 
 officers— Article 
 
 authorized to provide subsistence, to.......16-66 
 
 cash for transfers, advanced to only when traveling with troops....16-81 
 
 officers or enlisted men in charge of detachments, paid out of personal funds, claim for; 
 
 travel interrupted, procedure in case of..______16-82 
 
 streetcar and ferry fares, cash advanced for______16-118 
 
 applicants for enlistment, cash allowance for subsistence, rate of exceptions...16-65 
 
 baggage, transfer of {see under baggage and effects, supra). 
 
 coffee, furnishing.......... 16-73 
 
 commuted allowance in lieu of quarters, time of departure; examples__16-69 (2) 
 
 deserters and stragglers, subsistence for, included in statement of expenses for checkages_16-71 
 
 detachments en route, 15 or more men, arrangements made by quartermaster_ 16-70 
 
 enlisted men— 
 
 cash allowance for subsistence, rate of; exception______ 16-65 
 
 in charge of detachments, reasonable amount of cash to be furnished for lodgings while 
 
 awairing return transportation_________ 16-74 
 
 traveling via Government owned aircraft_____ 16-113 (2) 
 
 general-court-martial prisoners en route, and guards, subsistence chargeable against “miscel¬ 
 laneous expenses, Navy”________16-72 
 
 guards in charge of prisoners, furnishing a reasonable amount of cash for lodgings while await¬ 
 ing return transportation__________ 16-74 
 
 meal-tickets, detachments of 15 or more men, issuing and accounting for; memorandum 
 
 meal-tickets; stubs, disposition of; requisitioning.. 16-68 (1), (2) 
 
 officers authorized to provide subsistence, etc.— 
 disbursing officers— 
 
 advances by, from official funds.......16-66 
 
 advances to, from official funds........16-66 
 
 forwarding unexpended balance, post or station disbanded.. 16-67 (2) 
 
 relief of, turning over unexpended balance____ 16-67 (1) 
 
 officers relieved, or post disbanded, turning over unused meal-tickets__ 16-68 (3), (4) 
 
 personnel; table of rates...________ 16-114; 16-119 
 
 travel by Government-owned aircraft, not to be advanced for; claims for reimbursement 
 
 submittal of....... 16-113 (2) 
 
 cash payment vouchers and receipts for transportation and cash...... 16-76 to 16-79 
 
 cash payment vouchers, preparation of; disposition of original and copies___ 16-76 
 
 cash, unused transportation requests, and tickets, accounting for_ 16-79 (1) 
 
 receipts and orders, endorsing, data to be included on_____16-78 
 
 receipts, preparation and disposition of, numbering, etc____16-77 
 
 travel— 
 
 by private conveyance, cash payment voucher and copies of travel orders to be sub¬ 
 mitted........ 16-79 (3) 
 
 interrupted temporarily, report to be submitted...... 16-79(2) 
 
 civilian employees (see personnel, foreign stations, post). 
 
 civilian official delivering deserter_______ 18-75 (1) 
 
 claims against carriers_______1^256 to 16-263 
 
 Government bill of lading, provisions of...... 16-256 
 
 private property, loss or damage to— 
 
 claims for, time to present, preparing and submitting; data to be included; notifying 
 
 carrier.......... 16-258; 16-261 
 
 in possession of carrier, procedure in case of....16-257 
 
 missing, located, reporting....16-262 
 
 public property- 
 
 checking discrepancy, loss or damage; survey in case of_____ 16-259 
 
 loss, damage, or discrepancy, duty of officer to whom property is invoiced__16-260 
 
 demurrage, definition of; “average agreement”; demurrage tariff.16-252 
 
 dependents: 
 
 accommodations, class of; wife alone, with one child, etc.; request for parlor-car seats and 
 
 railroad fare_____________ 16-167 
 
 applications, furnishing; to be accompanied by original orders____ 16-165 (1) 
 
 baggage, personal.......... 16-166 (2) 
 
 certificate of dependent father or mother..... 16-164 (5) 
 
 children— 
 
 becoming 5 or 12 years, requests received after 60 days from detachment, additional 
 
 transportation not paid by Government....... 16-165 (1) 
 
 dependent, definition of..... 16-164 (2) 
 
 fares for, via rail lines, general rules....... 16-167 (7) 
 
 commercial transportation— 
 
 cost of, claims for, making; affidavit in case of; accompanying documents; dependent 
 
 mother______ 16-170(7) 
 
 Comptroller General of the United States, decisions of, relative to transportation of— 
 
 cancelation of mode of travel obtained by the Government with view toward obtaining 
 
 other transportation......... 16-171 (7) 
 
 certificate of dependency of adopted children and stepchildren..... 16-171 (15) 
 
 change in home yards and home ports.....16-171 (14) 
 
 [C* M. C. M. 3.] 
 
 1093 
 
INDEX 
 
 Transportation—Continued. , 
 
 dependents—continued ^ Articles 
 
 Comptroller General of the United States, decisions of, relative to transportation of—con. 
 
 dependents, illness of..... 16-171 (6) 
 
 marine personnel serving with Army, applications in case of.... 16-165 
 
 marriage while en route___________ 16-171(5) 
 
 oflaeer ordered from foreign duty to a hospital in United States for treatment, to report on 
 
 naval vessel......-.16-171 (4), (11) 
 
 payment of funds in lieu of transportation in kind..16-171 (12) 
 
 permission to travel to new station at own expense...16-171 (8) 
 
 time within which dependents must travel.-...16-171 (9) 
 
 transportation from home.....16-171 (2) 
 
 transportation to and from temporary or intermediate stations, change of orders en 
 
 route.-.-......16-171 (3) 
 
 transportation to or from point other than duty station._____16-171 (1) 
 
 travel by dependents prior to effective date of orders__ 16-171 (10) 
 
 travel via personal automobile...______ 16-171 (13) 
 
 “dependent,” definition of.....16-164 (2) 
 
 fact of dependency_______16-164 (7) 
 
 noncommissioned oflBcer’s, investigation in case of and approved by commanding oflBcer: 16-165 (1) 
 
 noncommissioned oflBcers of the first three pay grades, families of, entitled to...1-37 (2) 
 
 officers’ and noncommissioned officers’ above grade of sergeant, on permanent change of 
 
 station...........16-164 (1) 
 
 officers or enlisted men deceased on active duty in the United States, no transportation for 
 
 dependents authorized; death outside United States, furnishing, authorized_16-164 (4), (6) 
 
 officers, medical, on recruiting duty..........2-108 (6) 
 
 “permanent change of station.” meaning of, includes home, on retirement_16-164 (1) 
 
 place from which and to which furnished; change of orders; stop-overs...16-166 (1) 
 
 Pullman allowance, exceeding, excess cost paid by traveler...__ 16-167 (6) 
 
 railroad fare, children on Pullman____ 16-167 (5) 
 
 reimbursement, vouchers for, orders and statements to accompany..16-170 (2) 
 
 report of those entitled to transportation, by officers and noncommissioned officers; upon 
 
 receipt of advance information of change of station.... 1-19; 4-8 
 
 requests for— 
 
 impracticable to secure on, procedure in case of; claim for reimbursement, submitting. 16-170 (1) 
 
 preparing, data to be shown.....16-189 
 
 submitting..........16-165 
 
 when furnished..... 16-164 (3) 
 
 retired officers’, to or from active duty, not entitled to.....16-170 (4) 
 
 stateroom accommodations......16-167 (8) 
 
 traveling at a later date than officer or noncommissioned officer, procedure regarding trans¬ 
 portation request........16-170 (3) 
 
 deserter, civilian officer, delivering; motor_______7-16 (3); 18-75 (1) 
 
 drayage. Government vehicles; commercial draymen...... 16-254 (2), (3) 
 
 Marine Corps— 
 
 authorized representatives of, delivery to...... 16-254 (4) 
 
 no representative of Quartermaster Department available, procedure.. 16-285 (2) 
 
 vehicles— 
 
 drayage to be performed by if practicable..... 16-254 (1) 
 
 drivers of, responsibility of....... 16-254 (6) 
 
 removal from railroad station, to be made promptly.... 16-254 (5) 
 
 enlisted men (see personnel, post; also baggage, enlisted men, supra.) 
 
 equipment (desks, dispensaries, litters, tools, cobblers’ kits, typewriters, ranges, travel-rations) 
 
 free..........16-28 (1) 
 
 expenditures, emergency, on special temporary duty, receipts for, obtaining and forwarding_16-121 
 
 furnishing. Quartermaster Department charged with..... 16-1 
 
 general average, doctrine of, application of....... 16-5 
 
 household and personal effects, persons reported injured, dead, missing in action, etc.16-164 (6) 
 
 instructions regarding........16-164 (9) 
 
 land grant deductions.........24-106 
 
 liability of vessel owners......... 16-4 
 
 loading; carload lots; classifications; service, etc______16-250 
 
 motor, Marino Corps instructions as to, pdblication and filing of...21-41 
 
 mounts, officers’ and attendants, shipment of; officers transferred, retired, status as to being 
 
 mounted changed, etc....... 16-293 to 16-297 
 
 officer furnishing, duty to familiarize himself with conditions, rates, etc.... 16-2 
 
 officers (see under personnel, post.) 
 
 packing, containers, rates, regulations, loading in bulk, crating and boxing, etc..16-249 
 
 [C. M. C. M. 3.] 
 
 1094 
 
INDEX 
 
 Transportation—Continued. , 
 
 parlor and sleeping-car accommodations: ‘ _ Article 
 
 dependents.........16-167 
 
 detachments of 10 or more men, allotment to sections........16-133 
 
 excess cost, payment of difference from personal funds..______16-138 
 
 insane persons and attendants...........16-139 
 
 lower berth or parlor-car chair, persons entitled to.....16-134 
 
 payment for, billing of, by carriers......16-298 
 
 requests for— 
 
 drawing on Pullman Co.; exception.......16-131 
 
 issuing; entries to be made on....16-132 
 
 presenting to railroad agent....... 16-137 
 
 sleeping accommodations, number of travelers to be shown on reverse; detachments of 10 
 
 or more men...... 16-133 
 
 reservations, making, by issuing offices____ 16-137 
 
 tourist sleeping cars, transfers of detachments......16-135; 16-136 
 
 upper berth, persons fentitled to------16-135 
 
 payable by other departments, report of______ 16-63 
 
 payments for, billing, by carriers...........16-298 
 
 personnel: 
 
 applicants for enlistment.......2-105; 2-106; 16-25 
 
 Army, detachment serving with, requisitions on Quartermaster Corps, United States Army. 17-30 
 
 authorization for, 
 
 16-11 
 
 [C. M. C. M. 3.] 
 
 
 # 
 
 1094a 
 
INDEX 
 
 Transportation— C ontinued 
 
 personnel—Continued. a .*• i 
 
 aviation cadets, Marine Corps Reserve— Article 
 
 transportation and subsistence furnished, appropriation chargeable. lG-23 (4) 
 
 travel by aircraft or beyond continental limits of the United States, allowances for travel¬ 
 ing expenses. 16-23(3) 
 
 travel by privately owned conveyance authorized....16-23 (2) 
 
 traveling under orders, transportation and subsistence allowance for_ 16-23 (1) 
 
 beyond continental limits of United States, furnishing; report upon arrival in United States. 16-15 
 civilian employees— 
 
 from Canal Zone, household goods and personal property of, entry of, into United States. 16-246 
 
 on foreign stations, applications for sea transportation. 16-16 
 
 deceased, escorts (see also Deceased persons)..... 16-29 
 
 deserter or straggler, transportation for, to his proper station; checkage for...16-19; 18-76 (1) 
 
 detachments, travel of, routings, 16 or more in party; information to be furnished to the 
 Quartermaster.. 16-17 
 
 enlisted men— 
 discharged— 
 
 delivery of baggage and personal effects to point of departure... 3-25 
 
 honorably, transportation and subsistence of....... 3-19 
 
 transportation and subsistence for sea travel furnished....16-25 
 
 furlough en route to permanent change of station, right to transportation not affected.. 16-12 (6) 
 
 furlough, on, without funds, furnishing; checkage of....16-19 
 
 Marine Corps Reserve, active duty, transportation, entitled to...16-24 
 
 minors, under 18 years of age, discharged, allowances in case of; transportation furnished, 
 
 recording of...........16-27 
 
 retirement, on, furnishing; travel to be within 1 year from date of retirement__16-18 
 
 travel by privately owned conveyance, orders for; conditions under which permissible. 16-12 (4) 
 travel orders, endorsement on, of cash advances for meals and transfers; excess advances.. 16-78 
 
 expenditures from personal funds, reimbursement for, procedure in case of. 16-12 (2) 
 
 extra fare trains, use of by officers on recruiting duty not authorized...16-22 
 
 foreign stations, officers or civilian employees, applications for sea transportation..16-16 
 
 general-court-martial prisoners (see also prisoners, court-martial, post )— 
 
 confined at time of discharge........16-30 (2) 
 
 Information to be furnished paymaster regarding..... 16-30 (3) 
 
 not confined at time of discharge______16-30 (1) 
 
 mileage (see also Mileage), privately owned conveyance, allowance..__ 16-12 (3) 
 
 minors— 
 
 discharge for under-age under circumstances where transportation not to be furnished to 3-14 
 under 18 years of age, discharged, allowances in case of; transportation furnished, record¬ 
 ing of_______16-27 
 
 officers traveling under orders involving payment of mileage (see Traveling expenses; also 
 Mileage), 
 official business— 
 
 traveling on, fiurnishing.........16-13 
 
 traveling on other than, authorization and checkage in case of....16-13 
 
 orders— 
 
 endorsing transportation furnished......... 16-14 
 
 officers' and enlisted men’s, transportation and mileage distinguished. 16-13 (3) 
 
 travel, endorsement on, of cash advanced for meals and transfers; excess advances.16-78 
 
 prisoners, court martial (see also general-court-martial prisoners, supra), to homes or places of 
 
 enlistment upon discharge...... 25-27 (b) 
 
 reimbursement, amount of.._____16-12 (1) 
 
 transferred to or from New England points via New York, arrangements for.16-116 (1) 
 
 travel by privately owned conveyance, claims for reimbursement for, information and data 
 
 to be furnished; certificate in case of........16-12 (5) 
 
 traveling on public duty, transportation request to be used_____16-12 (1) 
 
 witnesses, civil court, mileage and travel allowance not paid by Marine Corps; exception, 
 
 witnesses for the Government_______16-20 
 
 posts and stations, data regarding, for transportation purposes; instructions as to routing and 
 
 issuance of bills of lading and transportation requests; list of.16-305 
 
 Quartermaster's Department, charged with furnishing...... 16-1 
 
 ranges— 
 
 field No. 1, etc.........16-28 (3) 
 
 installation of........... 16-28 (2) 
 
 rations, travel............. 16-28 (1) 
 
 receipts: 
 
 individual, entries to be made on........ 16-83 
 
 transportation and cash advances.........1^77 
 
 triplicate, to be obtained by travelers for all expenditures other than meals and lodgings; 
 
 original and copies, disposition of....16-84 
 
 recruiting (see Recruiting, personnel), 
 requests: 
 
 applications for, furnishing on; deductions from mileage account.....24-105 
 
 baggage, checking or transferring, not to be issued for purpose of...16-39 
 
 books of— 
 
 printing.......16-40 
 
 to whom Issued; requisitions and receipts for... 16-31 (1) 
 
 1095 
 
INDEX 
 
 Transportation—Continued. 
 
 requests—Continued. Article 
 
 canceled, marking. 16-43 
 
 circuitous route, excess cost in case of, charging and collecting...16-46 
 
 classification, nonmilitary and military, table of_____16-49 
 
 commanding officer, making call on next of kin of deceased marine, not authorized in case of'3-4 (2) 
 
 delay en route, excess cost in case of, charging and collecting....16-45 
 
 department chargeable for, notation of, on.........16-49 
 
 deserters, stragglers, prisoners and guards, one way or round trip....16-37 
 
 enlisted men— 
 
 detachment of, number of men less than that shown on request, procedure in case of_16-36 
 
 Navy, separate requests in case of.......16-50 
 
 erasures or alterations not to be made on.....16-42 
 
 guards_ 16-37 
 
 information to be stated on____16-36 
 
 lost by carrier after service performed, affidavit to be submitted in case of....16-48 
 
 lost or stolen, procedure in case of...........16-34 
 
 memorandum, disposition of........16-41 
 
 officer— 
 
 identification cards for, in ease of repeated travel orders..16-31 (2) 
 
 issuing, to enter fall information on......... 16-38 
 
 relieved, disposition of requests in bis possession. .....16-32 
 
 original, disposition of_________16-41 
 
 parlor car or sleeping car, must be issued separately from rail transportation..16-39 
 
 place of issue to be shown________16-51 
 
 prisoners........... 16-37 
 
 report of, weekly____16-60; 16-61; 16-64 
 
 round trip, single request for..... 16-44 
 
 safeguarding__ 16-33 
 
 stragglers. 16-37 
 
 ticket, lost, new transportation request in case of; checkage_____ 16-46 
 
 tickets, issued in exchange for, unused, report regarding; disposition of...16-52 
 
 traveler, status of. to be indicated on.......16-37 
 
 traveling on public duty, to be used for....16-12 (1) 
 
 unused, in whole or in part, disposition of.._______16-52 (1) 
 
 use of, traveling on official business_____ 24-107 
 
 route and classes........ 16-53 to 16-57 
 
 business, policy to divide between competing lines..... 16-65 
 
 contract rates, to be furnished officers issuing transportation....... 16-53 
 
 fares— 
 
 concessions in_ 16-54 
 
 individual, first class, to be specified; exception.....16-66 
 
 lines, comiJetitive, policy to divide business between.........16-55 
 
 rates, water. Colonial Navigation Co. (New York to New England points)—...16-67 
 
 travel, distribution of, equitable......16-54 
 
 routing: 
 
 American-owned vessels, to be used whenever practical.....16-251 (9) 
 
 authorized routing by shipping oflicers______ 16-251 (5) 
 
 bills of lading, unrouted, use of______16-251 (13) 
 
 cheapest routes, list of; to be used by shipping officers.....16-251 (11) 
 
 China and island possessions, shipments to, routing____ 16-251 (10) 
 
 commercial water routes, rates_16-251 (7) 
 
 delivery at destination, considering, in routing shipments...16-251 (15) 
 
 detachments of 15 or more men______ 16-17 
 
 Government vessels, use of_____16-251 (6) 
 
 land-grant routes, use of.......-.16-251 (14) 
 
 Marine Corps freight, by Quartermaster, via commercial carrier; exceptions..16-251 (1) 
 
 monthly statement of tonnage via contract carriers.....16-251 (4) 
 
 order as to, to shipping officer----16-251 (3) 
 
 requests for. how made; information to be furnished......16-251 (2) 
 
 reverse direction___________16-251 (12) 
 
 shipments from contractors, competitive carriers, selection between, example-16-251 (8) 
 
 supplies, shipment of: 
 express- 
 
 delicate instruments........ 16-205 
 
 limitations on shipping by........16-203 
 
 mailable official letters or packages, transmitting by, forbidden...16-207 
 
 small packages, authorization for...---- 16-204 
 
 special authority for; bills of lading in case of, showing routes. .....16-206 
 
 valuation......... 16-209 (1) 
 
 express and freight, billing of______-.16-298 
 
 freight, transmitting mail by, forbidden...16-207 
 
 packages— 
 
 mailable— 
 
 registry and insurance on........ 16-208 (2) 
 
 weight limit (fourth-class mail matter); Manila, P. I.... 16-208 (1) 
 
 marking; labels, tags........ 16-202(1); 16-211 
 
 1096 
 
INDEX 
 
 Transportation—Continued. . 
 
 supplies, shipment of—continued. Article 
 
 Quartermaster’s Department, charged with........ 16-201 
 
 rates, released... 1^209 (1) 
 
 responsibility for. 16-210 
 
 stores, loss of weight by shrinkage en route, payment in case oL..... 16-263 
 
 valuables...-......... 16-209 (2) 
 
 tickets: 
 
 lost, issue of new request in case of; checka^e for same...... 16-46 
 
 street-car and ferry, issue and use of, and accounting for.........16-181 
 
 unused, disposition of--------- 16-52 (1) 
 
 toll bridges, ferries, and turnpikes-------16-191 
 
 transfers {see cash for subsistence, lodgings and transfers, supra ). 
 travel: 
 
 by air, regulations governing; reimbursement for expenses incurred, submitting claims 
 
 for___ 16-113 (2); 24-112 (3); 25-192; 26-12 
 
 permissive, between Asiatic station and United States via Europe, furnishing, not author¬ 
 ized_____24-108 
 
 vouchers— 
 
 cash payment; entries to be made on.... 16-75 to 16-79; 16-83 
 
 forms..-.-.-.-.- 16-298 to 16-300 
 
 water lines, use of........ 16-3 
 
 weight, loss of, from shrinkage, payment in case of----16-263 
 
 witnesses {see Traveling expenses, witnesses). 
 
 Travel, between residence and office does not constitute travel in transaction of public business_16-181 
 
 Travel by air {set Transportation, travel). 
 
 Travel time, officers under “proceed” orders {see Officers, orders and travel). 
 
 Traveling expenses {see also Mileage): 
 
 “actual expenses basis”: 
 
 amounts allowed----- 24-118(8) 
 
 commercial or privately owned conveyance (automobile)___ 24-118 (7) 
 
 continuous travel, short periods of duty interrupting----- 24-118 (5) 
 
 repeated travel within United States--- 24-118 (6) 
 
 return from Asiatic station via Europe___ 24-108; 24-118 (3) 
 
 travel beyond continental limits of the United States____ 24-118 (2) 
 
 travel on actual expense or per diem basis—----'._ 24-118 (1) 
 
 travel status, termination of----- 24-118 (4) 
 
 actual expenses: 
 
 outside United States----- 24-112 (5) 
 
 within United States..____ 24-112 (4) 
 
 amounts allowable, computing..-------- 25-189 to 25-192 
 
 attending funeral, not allowed----- 24-125 (4) (c) 
 
 aviation cadet, travel by private conveyance___ 24-112 (6) 
 
 aviation cadets, under orders..... 24-124 (2) 
 
 civil employees, regulations covering travel of---- 24-125 (1) 
 
 escort* 
 
 for deceased personnel......16-29; 24-125 (4) (a), (6) 
 
 for insane personnel------- 24-125 (2) 
 
 land grant deductions......... 24-106 
 
 Marine Corps Reserve, officers of..... 24-112 (6) 
 
 entitled to same expenses as regular Navy---- 24-124 (1) (a) 
 
 mileage....... 24-124 (1) (c) 
 
 release from active duty.... 24-124 (l) {b) 
 
 mileage {see also Mileage): 
 
 account, deduction from, for travel performed under transportation request..24-105 
 
 circumstances under which allowed and not allowed, lists of...24-117 (1), (2) 
 
 escorts, funeral, officers, detailed as, entitled to...... 16-29 (1) 
 
 issue of street-car tickets, etc., not authorized to officer traveling under orders covering 
 
 mileage--------16-181 
 
 payment of__-. 24-112 (1) 
 
 privately owned motor vehicle, traveling by, under orders____ 16-12 (3) 
 
 not payable by Government, enumeration of__24-102 
 
 ocean steamship travel, charging_24-109 
 
 officer claiming mileage to his home; certificate as to place of residence and date of arrival.. 24-113 (4) 
 “official business’ ’............ 16-13 
 
 orders: 
 
 loss of original, procedure in case of......... 24-110 (5) 
 
 necessity for........ 24-110 (1) 
 
 travel prior to receipt of_____ 24-110 (3) 
 
 travel without_______ 24-110 (2) 
 
 verbal, subsequent reduction to writing___ 24-110 (4) 
 
 orders and indorsements, necessity of, references on, certification, etc.__ 24-113 
 
 orders to travel by Government vessel but travel accomplished by different manner.. 24-114 (3) 
 
 rcimbur.sement for, basis of...... 24-101 (1) 
 
 reimbursements, items for which may be made: 
 
 claim for preparation of____ 24-123 (3) 
 
 expenses, enumeration of; maximum allowances... 24-123 (1) 
 
 time of arrival and departure as factor..... 24-123 (2) 
 
 1097 
 
INDEX 
 
 Traveling expenses—Continued. Article 
 
 recruiting officers (see also Recruiting).2-108 
 
 repeated travel...____________24-112 (2) 
 
 residence to and from office, does not constitute “travel in the transaction of public business” 
 
 as regards issue of street-car tickets, etc.............. 16-181 
 
 retired officers__ 24-104 
 
 subsistence expenses, what included in........ 24-123 (1) (6) 
 
 transportation: 
 
 Asiatic station and United States via Europe......24-108 
 
 expenses, what included in.... 24-123 (1) (a) 
 
 procurement of...............24-107 
 
 requests..........24-105 
 
 travel: 
 
 by Government aircraft and when ordered or authorized to travel by commercial aircraft.. 24-119 
 
 in mileage status, within United States........ 24-116 
 
 mode of.............24-101 (2) 
 
 on vessels of foreign registry........24-118 (2) (c) 
 
 started and completed in different fiscal year, how charged.... 24-109 
 
 via Government-owned vessel— 
 
 expenses not reimbursable.....24-114 (2) 
 
 expenses reimbursable.......24-114 (1) 
 
 with and without troops, defined and determined____24-103 
 
 unreasonable or unnecessary, claim for will not be allowed.... 24-123 (1) (c) 
 
 vouchers: 
 
 form to be used.......... 24-122 (1) 
 
 mileage, preparation and payment of, computation of mileage (see also Mileage)..24-120 
 
 orders.............. 24-113; 24-120 to 24-122 
 
 per diem and actual expense- 
 
 certificate in lieu of affidavit-....... 24-122 (2) 
 
 certificate, no expenditures for expenses of dependents___ 24-122 (3) 
 
 preparation and payment of.........24-121 
 
 civil courts...........16-20; 24-125 (3) (a) 
 
 from place of residence of witness...... 24-125 (3) (d) 
 
 Government cases and State courts.......16-20; 24-125 (3) (b) 
 
 military courts.............. 24-125 (3) (c) 
 
 subsistence unauthorized for portion of day....... 24-125 (3) (c) 
 
 civilian, fees of...........28-17 
 
 Trophies and cups, winning of, reports to Headquarters.....10-121 
 
 Typewriters and computing machines.......17 130 to 17-136 
 
 purchase, exchange or repair of, requisition for; approval of the Quartermaster requisite before 
 
 effecting___________17-131; 17-132 
 
 repairs, cost of, report of: 
 
 post labor or depot employees performing.....17-136 (1) 
 
 Navy performing....-.......17-136 (2) 
 
 typewriters: 
 
 care of, covering, cleaning, etc_______17-135 
 
 exchange of and repairs to, use must have been not less than 3 years....... 17-133 (1), (2) 
 
 shipment of, packing.......... 17-134 
 
 transfer of, upon abandonment of post depot, etc.17-133 (3) 
 
 u 
 
 Uniforms: ' 
 
 deserter’s disposition of________ 7-8 
 
 enlisted men discharged with bad-conduct, etc., discharge, deprivation of, in cases of.. 3-30 
 
 Undesirability, discharges for (see Discharges), 
 
 Utilities (see also Cold-storage; Electrical appliances; Fuel; Heating plants. Laundries; Light; Water): 
 general provisions: 
 
 classification........ 20-1 
 
 cost-accounting system; forms used______ 20-4 
 
 historical record---------- 20-3 
 
 maintenance and operation, Quartermaster Department charged with.... 20-2 
 
 power plants, what included in; operation of.......... 20-6 
 
 repairs and replacements, and major installations, accounts chargeable with__ 20-5 
 
 transformers, care and inspection of........ 20-7 
 
 vouchers, preparation of, forms, data to contain, etc........23-19 
 
 Utility consolidated monthly report.......- 20-37 
 
 V 
 
 Veterans* Administration, enlisted men, assisting to secure contact with... 1-60 
 
 Veterinary instruments, supplies, services, etc. (see Animals). 
 
 Vouchers (see also Returns, fiscal; Public funds; Public property; Subsistence; Transportation): 
 
 "Abstract of Clothing Issued,” constitutes; slips.. 15-7 (5); 17-28 
 
 board of survey, report of, used as. 17-146 
 
 briefing and numbering, by accountable officer.— 17-162 
 
 [C. M. C. M. 2 and 3.] 
 
 1098 
 
 U. S. GOVERNMENT PRINTING OFFICEi l•4^ 
 
INDEX 
 
 Vouchers—Continued. 
 
 cash payment: Article 
 
 entries of, to be made on...16-83 
 
 preparation of; disposition of original and copies. 16-76 
 
 clothing, emergency purchase of, rendering vouchers for; payments of, by Navy supply officers. 16-5 (1) 
 detachment traveling on duty on vessel of United States Army Transport Service, subsisting 
 
 with Army troops, preparing. 14-8 
 
 disbursing officers’, of Quartermaster’s Department: 
 
 accompany account, failure to, explanation to be made...23-18 (2) 
 
 arrangement of and fastening. 23-5 
 
 copies to the Quartermaster.. 23-3 
 
 paid, forwarded weekly to the Quartermaster, and accompanying papers; variation in cases 
 
 flags for draping coffins, commanding officer’s order in case of, constitutes. 3-5 
 
 pay (see Pay rolls). 
 
 preparation of, instructions as to.......23-19 
 
 public funds (see Public funds); public property (see Public property; also Property account). 
 
 Quartermaster’s Department, supplies and services.... 23-19 
 
 reward for apprehension of deserters and stragglers, preparation of...18-75 (3) 
 
 supplies and services, emergencies...18-64 
 
 traveling expenses...24-113; 24-120 to 24-122 
 
 utilities...23-19 
 
 w 
 
 Warrant oflRcers: 
 
 allowances.... 24-25 
 
 appointment of; recommendation and selection of; examination of. 2-21 
 
 dependents entitled to transportation, report of..... 1-19 
 
 leave with pay, allowance of...... 24-75 (3) 
 
 marine gunner, grade of, established, act of August 29, 1916..24-15 
 
 official books in possession of, to be turned in upon separation from service.1-2 (4) 
 
 quartermaster clerk, grade of, established, act of August 29, 1916. 24-15 
 
 pay clerk, grade of, established, act of June 10,1926.. 24-15 
 
 promotion to commissioned warrant rank. 6-3 
 
 retired: 
 
 computing pay of; increase for active duty performed after retirement.24-132 
 
 baggage, packing, transporting, etc.. 16-270 
 
 on active duty, pay of.... 24-147 
 
 retirement, manner of, law as to; date effective..24-131 
 
 separated from active service, return of official books by. 1-2 (4) 
 
 Warrants, recruiting, pay under...... 25-160 (5) 
 
 Warrants (see Noncommissioned officers). 
 
 Warrants, Treasury, funds received under, entering on accounts current.23-18 
 
 Water: 
 
 meters__________ 20-38 (2) 
 
 private concerns, furnished by, payment for_____20-38 (4) 
 
 quarters, furnished to, reimbursement for_____ 20-38 (1) 
 
 sales vouchers_______ 20-38 (3) 
 
 Welfare organizations, utilities, furnishing to... 20-36 (2) 
 
 Witness: 
 
 civilian, fees of______28-17 
 
 enlisted man detained as, by civil authorities, pay In case of___28-1 (12) 
 
 naval, traveling expenses___.... 24-126 (3) 
 
 traveling expenses, fees, subsistence (see Traveling expenses). 
 
 Work (see Labor). 
 
 o 
 
 m LIBRARY OF THt 
 
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