Handbook IM-20] INTERNATIONAL PRIORITY AIRMAIL GUIDELINES WITHDRAWN Univertjtyof Illinois Library at Ur bAHa<£h*rpaigii INTERNATiOiSiAL PRIORITY AIRMAIL" UNWERSVV* Of M STACKS U.S. Postal Service Washington, D.C. International Priority Airmail Guidelines Handbook IM- 201 DEPOSITORY MAR 2 9 1988 UNIVtKbii t ^ -l Al UWBANACHAMFAIGN Transmittal Letter 1 March I, 1988 A. Material Transmitted This transmits Transmittal Letter 1 of Handbook 1M-201. B. Explanation The International Priority Airmail Guidelines have been developed to provide field personnel with a reference to the regulations and procedures governing International Priority Airmail service. Included in this handbook is information relating to marketing, distribution and make-up, operations, and mail acceptance and verification. C. Distribution 1. Initial. Distributed directly to Headquarters, regions, divisions, management sectional centers, and supply centers. 2. Additional Copies. This document will be stocked in limited quantity in the Eastern and Western Area Supply Centers. D. Comments and Questions 1. Content. Address any comments (including copy corrections ) or questions regarding the content of this document to: Market Development Division U.S. Postal Service Headquarters Washington, D.C. 20260-6339 2. Clarity. Send any suggestions regarding this documents organization and language to: Document Control Division U.S. Postal Service Headquarters Washington, D.C. 20260-1571 E. Effective Date This material is effective upon receipt. ^-£UWs£ John R. Wargo Assistant Postmaster General Marketing Department TABLE OF CONTENTS CHAPTER ONE - Introduction Page 110 General 4 111 Who Should! selt 4 1 12 Minimum Quantity 4 113 Dispatch 4 1 U Availability of Sen ice 4 120 What May be Mailed , 4 12 1 Admissible Items 4 121.1 Letters and Cards 4 1212 Other Articles (AO) 4 122 Prohibited Items 4 123 Conditions of Mailing 4 Postage Payment Methods 4 131 Method of Payment 4 L32 Identification Number 4 132.1 General 132.2 Assignment of Customer Identification Number 4 133 Postage Meters/Stamps 4 13^ Form 3652 4 135 Drop Shipment of Metered Mail 4 Permit Imprints 6 137 Penalty Mail Permit Imprint 6 138 Advance Deposit Account 6 140 User Information 6 150 Account Representative Responsibilities 6 IS 1 Establishing Collection Times 6 152 Providing Dispatch Information 6 153 Providing Equipment 6 IS 1 Post Offices Not ( )n Network 6 155 Selling Strategy 6 155.1 General 6 155 .2 Known Customers 6 155.3 Key Industries 6 155 ) Features and Benefits 7 CHAPTER TWO — Distribution and Make-Up Requirements Page 2 If) General 8 22M Sortation 8 22 1 Required Sortation 8 222 Optional Sortation 8 230 Packaging 8 240 Facing of Pieces Within Package 8 250 Package Labels 8 25 1 General 8 252 All Countries Except Great Britain, Federal Republic of Germany, and Mexico 8 253 Residue 8 25-t Great Britain, Federal Republic of Germany, and Mexico 8 255 Federal Republic of Germany 8 256 Mexico 15 260 Markings 15 261 Airmail 15 262 Printed Matter 15 262. 1 Over Four Pounds 15 262.2 Under Four Pounds 15 263 Postage Paid by Postage Meter or Postage Stamps 15 270 Sacking Requirements 15 271 Type of Equipment 15 271 . 1 Country Sacks ( 10 pounds or more ) 15 271.2 Residue Sacks 15 272 Labeling 15 272. 1 All Sacks (both country and residue ) 15 2" 2.2 Direct Country Sacks 15 272.3 Residue 15 CHAPTER THREE - Operations Guidelines Page 3 H> General 18 521 1 Critical Acceptance Times 18 521 Objectives 18 322 Dispatch Profile 18 322. 1 Exchange Offices 18 322.2 Nonexchange Offices 18 323 Coordination 18 ^t) Collection 18 5 )i i Acceptance Unit 18 34 1 Main Acceptance Unit 18 342 Satellite Acceptance Unit 18 343 Deposit of Mail 18 35( • In-Plant Procedures 18 35 1 Acceptance Offices Without Exchange Offices ... 18 ^2 Acceptance Offices With an Exchange Office 19 352.1 Residue 19 352.2 Dispatch 19 352.3 AV-7 Delivery Bills 19 3 : >2.4 Standard Operating Plan 19 360 Transportation and Routing 19 361 General 19 362 Flight Selection 19 363 Routing Direct Sacks 19 364 Dispatch by a Nonexchange Office 19 365 IA Dispatch Report 19 366 ACT Tags 19 367 Equipment 19 CHAPTER FOUR - Mail Acceptance and Verification Procedures Page 4 10 General 20 i2l [ Acceptance Unit Responsibilities 20 42 1 Contents and Makeup Verification 20 ill Corrective Action 20 \li Customer Notification 20 13< ) Postage Verification 20 440 Postage Calculation 20 430 Postage Discrepancy 20 n 1 Postage Error on Permit Imprint Mail 20 452 Postage Error on Postage Metered or Postage Stamp Mail 20 160 Form 3607 22 470 Disposition of Form 3652 22 CHAPTER ONE Introduction 110 General 111 Who Should Use It International Priority Airmail is intended for high-volume mailers who sort their mail by country of destination. This service is available for all categories of internation- al mail with the exception of parcel post items. The service is available to any coun- try in the world, except Canada, which is excluded because of constraints under bi- lateral postal arrangements. Additionally, Mexico requires significant additional preparation. Customers wishing to use the service to Mexico should coordinate on a case-by-case basis with their local mail processing coordinator. 112 Minimum Quantity There is a minimum quantity per mailing of 200 pieces or 10 pounds. The minimum applies to the entire mailing and not to each country of destination. 113 Dispatch International Priority Airmail is dispatched on the same day of acceptance or, at the very latest, on the next day. The program is designed to provide service that is at least twenty-four hours faster than regular air- mail service. 114 Availability of Service The service is available to all mailers regardless of location. However, no-charge collection service is only available in locally established service areas (sec Exhibit 114). Customers located outside of these cities must bring their mail to the airport mail facility ( AMF ) or other designated office. 120 What May be Mailed 12 1 Admissible Items 121.1 Letter and Cards (LC). The following items are admissible under this category: a) Letter and letter packages ( including those which contain merchandise) b) PostCards c) Aerogrammes 1212 Other Articles (AO). The following items are admissible under this categon': a) Printed matter (including advertising material, catalogs, and directories), books and sheet music, and second- class publications b) Matter for the Blind c ) Small Packets 122 Prohibited Items The following items are not admissible as International Priorit}' Airmail: a) Merchandise or printed matter items mailed as parcel post packages. b) Contents which are prohibited in the international mails or are prohibited by a particular country. 123 Conditions of Mailing The conditions of mailing that are appli- cable to LC and AO items respectively ( i.e., weight and size limits, endorsing and sealing requirements, packing and packag- ing specifications, customs forms require- ments, etc.) are also applicable to Inter- national Priority Airmail. 130 Postage Payment Methods 13 1 Method of Payment International Priority Airmail items maybe paid for by means of a postage meter, post- age stamps, penalty mail permit imprint or advance deposit account. 132 Identification Number L32.1 General All customers must have an identification number for this service, and must indicate it on the mailing statement. Mailers other than federal agencies, who have an existing permit imprint, must use that permit num- ber regardless of the method of payment. Mailers who do not have a permit imprint, will be assigned a sequential customer identification number by the post office where the mail is entered. No fee is charged for assignment of the number, federal agencies must use their three-digit Federal Agency Code number and subcode number, if any. 132 2 Assignment of Customer Identification Number The manager of Mail Classification or man- ager, Mailing Requirements should assign the customer identification number. The number consists of the five-digit ZIP Code for the post office where the customer identification number is issued, followed by a six-digit number or a six character code consisting of the three letters "IPA" plus a three-digit number (i.e., IPA001, IPA002 ). A record of all assigned Interna- tional Priority Airmail customer identifica- tion numbers must be retained at the permit unit. 133 Postage Meters/Stamps Mail which is paid by postage meter or postage stamps must be endorsed "U.S. International Airmail Postage Paid" on each piece on the address side of the mail, in the upper right corner. The required postage payment endorsement may be applied by using one of the methods speci- fied in Section 145.3 of the DMM or it may be applied by running the mail through a meter machine that has been equipped with a special "slug" furnished by the meter manufacturer. The endorsement will then appear in the "ad plate" field in combination with a meter impression showing a "zero" postage amount. 134 Form 3652 The mailer or mailing agent must place the postage stamps or meter strips in the desig- nated block on Copy 1 of PS Form 3652. If there is insufficient space in the block to accommodate all of the required postage, the remainder must be placed on an addi- tional sheet of paper, and attached to the top copy of the mailing statement. The sender's name and address, permit or identification or federal agency code num- ber, and the date of mailing must be indi- cated at the top of the sheet. 135 Drop Shipment of Metered Mail Customers paying by postage meter who wish to enter IPA at a post office other than where the meter is licensed, must obtain a drop shipment authorization. To obtain such an authorization, the mailer must submit a written request to the post- master at the office where the mailing will be entered. ■\I1IHIT 111 IM IRNATIONAI PRIORI TY AIRMAIL NETWORK NORTHEAST REGION SOI THERN REGION Boston 020-022 Atlanta Buffalo 140-143 Dallas h Worth Hartford 060-061 Dallas "S2 753 Ft Worth 760-761 New Yurk Houston 77O.772 New York City Divisioi Brooklyn Division His. III. 112 Miami 530-333 Queens Division 110. 113. Hi. lid New Orleans ~oi Newark Division 070-073 Oklahoma City* 731 V\\ Brunswick 088-089 Orlando 327 528 EASTERN REGION San Antonio* 782 Baltimore 210-212 Tampa* 335-337 Cincinnati 450-452 WESTERN REGION Cleveland -1-tO -44 1 Columbus 130 133 Los Angeles Los Angeles MSC 900-901 Harrisburg* 170 ri Inglewood MSC 902-905 Louisville* 400-402 Long Beach MSC 906- l )(is Pasadena MSC 910-912 Philadelphia 190191 Van Nuys 913916 Pittsburgh 150152 Alhambra MSC 917-918 Washington, DC San Bernadino 923-925 Washington MSC 200. 202-205 Santa Ana MSC 926-928 Prince Georges MSC 206-209 Santa Barbara MSC 930-931,934 Northern VA 220223 Phoenix* 850-853 Portland 970-972 CENTRAL REGION San Diego 920-92 1 Chicago Chicago MSC 606 San Francisco \ suburban 600-603 San Francisco 940 944 S. Suburban 604-605 Oakland MSC 945 948 Denver 802 San Jose Sac ramento 950-951 956-958 Detroit Seattle Detroit Division 480-483 Seattle 980-981 Indianapolis 462 Tacoma 983-984 Kansas City (Hi Milwaukee Minneapolis St. Paul Minneapolis 554 St. Paul 551 St. Louis 631 ' New markets Permit Imprints Permit imprints for International Priority Airmail items must be prepared in one of the formats shown in Exhibit 152.3 of the [MM. Permit imprints which denote "Pre- sort Rate." "Bulk Rate." or "Nonprofit Organization," may not be used for inter- national mailing purposes. 137 Penalty Mail Permit Imprint When payment is made under the penalty permit imprint indicia, the agency must furnish their Federal Agency Code and sub- code number in the designated block under Part A on the mailing statement, Form 3652. 138 Advance Deposit Account When payment is by advance deposit account, the mailer must ensure that there are sufficient funds available in order to enter International Priority Airmail under a permit imprint. A permit may be obtained by completing a Form 3601, Application to Mail Without Mixing Postage Stamps, and submitting a one-time fee of $50 to the post office where the mail will be entered. 140 User Information Questions concerning this service should be handled by the following areas: a) Operations— contact the International Civil and Military Mail Coordinator at regional TMSC. Northeast Region V\\ York TMSC Comm. (212) 330-2299 PEN 330-2299 / astern Region Washington, D.< TMS< Comm, (301 ) B6-4140 PEN SVM140 Southern Region Jacksonville.' II I MS( Comm (904)783-7164 l'l \ 948-7164 < cnir.il Region Chicago, ILTMSi Comm. (312) 573-2149 PEN J53 2149 Western Region San Francisco, CA TMSC Comm ( 115)528-9662 PI \ (68 9662 b ) Marketing— contact Marketing office at the division level. c) Classification and Mail Preparation- contact the Manager, Mailing Require- ments, Marketing & Communications at the division level. 150 Account Representative Responsibilities 151 Establishing Collection Times After a customer has agreed to use Inter- national Priority Airmail, contact the firm concerning the establishment of a collec- tion time window. This time window is defined as the earliest and the latest times mail may be collected by the Postal Service in order to ensure that the mail is received by the post office and the AMF by the criti- cal entry time (CET). The mailer may always deposit mail at a designated post office or AMF any time earlier than the CET. Mail is still acceptable after the CET, but may not achieve the same service level. 152 Providing Dispatch Information Provide mailers with a list of post offices where dispatches are made on the day of mailing. When it is not possible to dispatch on the day of mailing, advise the customer that the mail will make the first available flight the next day. 153 Providing Equipment Work with the local post office to provide the mailer with the necessary equipment. The following supplies are needed: a) Blue international airmail sacks with neck straps are to be used for direct country sacks. b ) Domestic orange priority mail sacks are recommended for residue (mixed country) sacks. The local acceptance office, however, may recommend other equipment. c) Nylon cable ties to seal the sacks. d) PS Tag 1 16 ( white ), for attachment to blue direct country sacks. e) PS Tag 115, International Priority Air- mail Tags ( "Day-glow" pink ) for attach- ment to all sacks. f) USPS Label 19, PAR AVION (Airmail). Note: Make sure that the mailer has a con- tact in the local office who will be respon- sible for getting the equipment to the mailer when necessary. Direct operational questions to the local mail processing coordinator. 154 Post Offices Not on Network Even if your post office is not within a designated service area, inform all inter- national mailers of the service. If a mailer is interested in using International Priority Airmail, he or she should be informed that they are responsible for getting the mail to the AMF or designated acceptance site. If the customer wants to send the mail to the AMF or other network office, you must make special arrangements with the acceptance site to ensure that the mail is recognized as International Priority Airmail and accepted properly. 155 Selling Strategy 155.1 General Present the Postal Service as a full-service supplier capable of satisfying almost all levels of international mailing needs through one-stop shopping, which is some- thing that no other company offers. 155 2 Known Customers In the course of any sales calls on custom- ers who arc known to send international mail, include International Priority Airmail as part of your account management. Al- though the person contacted may not be the decision-maker in the firm, he or she should be familiar enough with the service to promote it to others within the firm. 155 3 Key Industries Key industries for International Priority Airmail include the following: a ) financial institutions b) securities/brokerage firms c) manufacturers d ) publishers e ) colleges/universities f ) service firms L55. i Features and Benefits Many high-volume international mailers have been using private firms for the car- riage of their mail over the past few years because of greater convenience, faster service, and price advantage. Focus your selling efforts on these mailers and point out the following benefits: a) Low price International Priority Airmail costs $6.80 per pound, less than half the price of airmail. b) Faster than airmail Saves at least one day in handling since it bypasses domestic processing and sortation. c) No-charge collection USPS provides free collection service at prearranged times for companies in or around designated origin cities. d ) Most direct routing In most cases, mail does not go through any intermediate country's mailstream to reach its destination. e ) Universal delivery International Priority Airmail is avail- able to every country in the world, except Canada. f ) Safe and secure Uses official government postal services from entry to destination which affords proven protection and security. g ) Easy to use USPS provides all sacks, labels, tags, etc. Customer can pay postage by meter, postage stamps, advance deposit ac- count, or penalty mail permit imprint. Customer sorts the mail to the destina- tion country by following simple directions. CHAPTER T W ^^ 210 General International Priority Airmail has sortation, packaging, sacking, and marking require- ments that are unique to that service. Mailers must meet the requirements for mail preparation specified in [MM 284 and in this chapter. 220 Sortation 22 1 Required Sortation When there are six or more pieces for a particular country of destination. Interna- tional Priority Airmail must be sorted and bundled (except Great Britain, Federal Republic of Germany and Mexico as noted below ). Letters and flats must be bundled separately, although nonidentical items may be commingled within each of these categories. Destinations or separations which do not have six or more pieces for the mailing must be aggregated into a working bundle(s). Items which cannot be bundled because of their physical char- acteristics (e.g.. small packets) must be placed loose in the appropriate sack( s ). 222 Optional Sortation At the mailer's option, a finer breakdown ( i.e.. by city or post code) may be made, using sortation information provided by the foreign administration which governs the destination. 230 Packaging Each bundle must be securely tied or rubber-banded in both directions. Placing rubber bands around the length and girth is the preferred method of securing pack- ages of letter-size mail. Plastic strapping placed around the length and girth is the preferred method for sec uring packages of flat-size mail 240 Facing of Pieces Within Package All items in the package must be faced the same way and a facing slip which identifies the contents of the bundle must be placed on the address side of the top item of each package. The pressure-sensitive labels and optional endorsement line used domestic- ally for presort mail are prohibited for International Priority Airmail. 250 Package Labels 251 General The information for the package label ( facing slip ) can be found in the third and fourth columns of the International Priority Airmail labeling list (see Exhibit 250). 252 All Countries Except Great Britain, Federal Republic of Germany and Mexico The package label (facing slip) for pack- ages which contain six or more items for each country of destination must be com- pleted as follows: Line 1 : Foreign Exchange Office Line 2: Country of Destination Line 3: Mailer, Mailer Location Example: 1 150 Vienna Flug Austria RBA Company Washington DC 253 Residue For residue ( less than six pieces per pack- age ) packages, the package label ( facing slip ) must be completed as follows: Line 1: Appropriate LIS. Exchange Office Line 2: Contents Line 3: Mailer, Mailer Location Example: AMF Boston MA 021 Intl Priority Airmail-WKG CPA Company Boston MA 254 Great Britain, Federal Republic of Germany, and Mexico When there are sLx or more pieces per separation, mail to Great Britain must be sorted and labeled as follows: Great Britain Separation London City Scotland Northern Ireland Label Londontown Glasgow FWD Belfast FWD Remaining Great Britain Great Britain, and Residue Great Britain 255 Federal Republic of Germany When there are six or more pieces per separation, mail to the Federal Republic of Germany must be sorted and labeled as follows: Separation Label (by first digit of of postal code) 1 Berlin 11 2 Hamburg Flughafen 3 Hannover Flughafen 4 Uncoded and Residue Dusseldorf Flughafen 5 Koln-Bonn Flughafen 6 Frankfurt am Main Flughafen 7 Stuttgart Flughafen 8 Munich Flughafen 1X1111(11.^0 INTERNATIONAL PRIORITY AIRMAIL NATIONAL IAMLING LIST Separation Bundle Label/TAG 116 Information Geographic Distribution Gateway Notes Code lop 1 nit' Exchange Office Second Line: Country AFGHANISTAN KBL KABUL AFGHANISTAN MIDI-AST JFK ALBANIA T1A TIRANA ALBANIA EUROPE JFK ALGERIA ALG ALGIERS ALGERIA AFRICA JFK ANDORRA ANDORRA II ROPE JFK 1 ANGOLA LAD LUANDA ANGOLA AFRICA JFK ANGUILLA AXA THE VALLEY ANGUILLA SO FOREIGN MIA/JFK 2 ANTIGUA ANU ST JOHN'S ANTIGUA & BARBUDA SO FOREIGN MA/JFK 2 ARGENTINA BUE BUENOS AIRES AVION ARGENTINA SO FOREIGN MIA/JFK 2 ARUBA ALA ORANJESTAD ARUBA SO FOREIGN MA JFK 2 ASCENSION ASCENSION ISLAND SO FOREIGN MA 1 AUSTRALIA: MELBOURNE SYDNEY MEL SYD MELBOURNE SYDNEY AI STRALIA AUSTRALIA TRANS PAC TRANS PAC TRANS PAC SFO SFO SFO 3 3 3 AUSTRIA ME 1150 VIENNA HUG AUSTRIA EUROPE JFK AZORES AZORES EUROPE JFK 1 BAHAMAS NAS NASSAU BAHAMAS SO FOREIGN MIA/JFK 7 BAHRAIN BAH BAHRAIN BAHRAIN MID EAST JFK BANGLADESH DAC DHAKA 17 BANGLADESH, PEOPLES REP OF MID EAST JFK BARBADOS BGI BRIDGETOWN BARBADOS SO FOREIGN MA/JFK ~> BELGIUM BRU BRUSSELS X BELGIUM EUROPE JFK BELIZE BZE BELIZE BELIZE SO FOREIGN MA/JFK 2 BENIN COO COTONOU BENIN AFRICA JFK BERMUDA BDA HAMILTON BERMLDA SO FOREIGN MA/JFK 2 BHUTAN BHUTAN MID EAST JFK 1 BOLIVIA LPB LA PAZ BOLIVIA SO FOREIGN MA/JFK 2 BONAIRE BONAIRE SO FOREIGN MA/JFK 1,2 BOTSWANA GBE GABORONE BOTSWANA AFRICA JFK BRAZIL RIO RIO DE JANEIRO BRAZIL SO FOREIGN MA/JFK 7 BRITISH VIRGIN ISIANDS EIS ROADTOWN TORTOLA BRITISH VIRGIN ISIANDS SO FOREIGN MA/JFK 2 BRUNEI BWN BANDAR SERI BEGAWAN BRUNEI TRANS PAC HNL BULGARIA ,SOF SOFIA BULGARIA EUROPE JFK BURKINA FASO OL1A OUAGADOUGOU CNT BURKINA FASO AFRICA JFK BURMA RGN RANGOON BURMA, PEOPLES REP OF TRANS PAC SFO BURUNDI BJM BUJUMBURA BURUNDI AFRICA JFK CAMEROON DLA DOULA CAMEROON AFRICA JFK CAPE VERDE sro SAL ISLAND CAPE VERDE AFRICA JFK CAYMAN ISIANDS GCM GEORGETOWN CAYMAN ISIANDS SO FOREIGN MIA/JFK 2 CENTRAL AFRICAN REP BGF BANGUI CENTRAL AFRICAN REP AFRICA JFK CHAD NDJ NDJAMENA CHAD, REPUBLIC OF AFRICA JFK CHILE SCL SANTIAGO CHILE SO FOREIGN MA/JFK 2 CHINA PEK BEIJING CHINA, PEOPLES REP OF TRANS PAC SFO EXHIBIT 250 INTERNATIONAL PRIORITY AIRMAIL NATIONAL LABELING LIST Cont. Separation Bundle Label/TAG 116 Information Geographic- Distribution Gateway Notes Code Top Line: Exchange Office Second Line: Country COLOMBIA BOG BOGOTA AEROPUERTO COLOMBIA SO FOREIGN MIA |FK 2 COMOROS ISIANDS COMOROS ISLANDS EUROPE JFK 1 CONGO BZV BRAZZAVILLE CONGO. REPUBLIC OF AFRICA JFK CORSICA CORSICA EUROPE JFK 1 COSTA RICA SJO SAN JOSE COSTA RICA SO FOREIGN MIA JFK 2 CUBA HAV HAVANA CUBA SO FOREIGN MIA JFK 2 CURACAO CUR WILLEMSTAD CI RACAO SO FOREIGN MIA JFK 2 CYPRUS NIC NICOSIA CYPRUS MID EAST JFK CZECHOSLOVAKIA PRG PRAGUE 120 CZECHOSLOVAKIA ELIROPE JFK DENMARK CPH COPENHAGEN PTM DENMARK ELIROPE JFK DJIBOUTI JIB DJIBOUTI DJIBOUTI AFRICA JFK DOMINICA DOM ROSEAU DOMINICA SO FOREIGN MIA/JFK 2 DOMINICAN REPUBLIC SDQ SANTO DOMINGO DOMINICAN REPUBLIC SO FOREIGN MIA/JFK 2 FAST TIMOR FAST TIMOR TRANS PAC JFK/SFO 1.4 ECUADOR UIO QUITO ECUADOR SO FOREIGN MIA/JFK 2 EGYPT CAI CAIRO INT'L AIRPORT EGYPT UNITED ARAB REP OF AFRICA JFK EL SALVADOR SAL SAN SALVADOR EL SALVADOR SO FOREIGN MIA/JFK 2 EQUATORIAL GUINEA BSG BATA EQUATORIAL GUINEA AFRICA JFK ESTONIA ESTONIA EUROPE JFK 1 ETHIOPIA ADD ADDIS ABABA ETHIOPIA AFRICA JFK FALKLAND ISLANDS FALKLAND ISLANDS EUROPE JFK 1 FAROE ISIANDS FAROE ISLAN1 >S EUROPE JFK 1 FIJI NAN NADI AP FIJI TRANS PAC HNL FINLAND HEI. HELSINKI FINLAND EUROPE JFK FRANCE BVR PARIS AVIATION PASSE FRANCE EUROPE JFK FRENCH GUIANA CAY CAYENNE FRENCH GUIANA SO FOREIGN MIA JFK 2 FRENCH POLYNESIA PPT PAPEETE TAHITI TRANS PAC SFO GABON LBV LIBREVIL1E GABON, REPUBLIC OF AFRICA JFK GAMBIA BJL BANJUL GAMBIA AFRICA JFK GERMAN DEM. REP SXF 1070 BERLIN 7 GERMAN DEM. REP EUROPE JFK POF: POST i POSTCODE 2 POS1 i POSTCODI [ |i i >D i i H i] " i BER 1 1AM HAJ his FRA STR Ml 1 BERLIN II GERMANY, FED REP OF 1 IAMBI RG FLU( .1 1AFEN GERMANY, FED REP OF HANN( )VER FL1 IGHAFEN GERMANY, FED REP ( )1 1 )l ISSELDORF III < .1 1 \ITN GERMANY, FED REP OF K( )LN B( AN III IGI IAEF.N ( rERMANY, FE1 ) RIP OF FRANK! 1 R 1 AM MAIN II 1 ( ,1 l.\l 1 N ( GERMANY, 111 ) REP OF sTI nTGART Ml !< .1 IAFEN I H KMANA . Ill ) REP OF Ml \K II III GHAF1 \ GERMANY, FED REP OF EUROPE EUROPE EITOPE EUROPE EUROPE EUROPE EUROPE EUROPE EUROPE IFK IFK IFK IFK JFK IFK IFK IFK JFK GHANA ACC ACCRA GHANA AFRICA JFK GIBRALTAR GIBRALTAR GIBRALTAR EliROPE JFK i i ITY NORTHERN ISLAND BFS G \ U »NDi INTOWN BEL] \sl GLASGOW GR1 \l BRITAIN GREA1 BRITAIN NORTHERN IRELAND SCOTLAND GR1 \l' BRITAIN El ROPE El IR( >IT EUROPE EUROPE EUROPE JFK IFK JFK JFK JFK 10 i Miimi'jsi) INTERNATIONAL PRIORITY AIRMAIL NATIONAL LAHILIN(, LIST Cent. Separation Bundle Label/TAG 1 16 Information Geographi< Distribution Gatewa) ' Notes Code Top Line: Exehange Office Second Line: Country GREECE ATH ATHENS GREECE EUROPE 1! GREENLAND GREENLAND EUROPE JFK 1 GRENADA GND ST GEORGE'S GRENADA SO FOREIGN MIA/JFK 2 GUADELOUPE FTP POINTE A PITRE GUADELOUPE SO FOREIGN MIA JFK 2 GUATEMALA GUA GUATEMALA GUATEMALA SO FOREIGN MIA JFK 2 GUINEA CKY CONAKRY GUINEA, REPUBLIC OF AFRICA JFK GUINEA-BISSAU BXO BISSAU GUINEA BISSAU AFRICA JFK GHANA GEO GEORGETOWN GUYANA SO FOREIGN MIA JFK 2 HAITI PAP PORT AL T PRINCE HAITI SO FOREIGN MLA JFK 2 HONDURAS TGU TEGUCIGALPA HONDURAS, REP OF SO FOREIGN MIA/JFK 2 HONG KONG HKG VICTORIA HONG KONG TRANS PAC SFO HUNGARY BLD BLDAPEST r 2 TRANS HUNGARY EUROPE JFK ICELAND REK REYKJAVIK ICELAND EUROPE JFK INDIA DEL DELHI AIR INDIA MID EAST JFK INDONESIA JKT JAKARTA SOEKARNO-HATTA INDONESIA TRANS PAC SFO JFK 4 IRAN THR TEHRAN IRAN MID EAST JFK IRAQ BGW BAGHDAD IRAQ MID EAST JFK IRELAND DUB DUBLIN IRELAND EUROPE JFK ISRAEL TLV TELAVTVYAFO ISRAEL MID EAST JFK ITALY ROM ROME FERR ITALY EUROPE JFK IVORY COAST ABJ ABIDJAN IVORY COAST AFRICA JFK JAMAICA KIN KINGSTON JAMAICA SO FOREIGN MLA JFK 2 JAPAN TYO TOKYO APT FWD JAPAN TRANS PAC SFO JORDAN AMM AMMAN JORDAN MID EAST JFK KAMPUCHEA PNH PHNOMPENH KAMPUCHEA SLA KENYA NBO NAIROBI KENYA AFRICA JFK KIRIBATI TRW TARAWA KIRIBATI, REP OF TRANS PAC HNL KOREA. NORTH KOREA. DEM PEOP REP OF TRANS PAC SFO 1 KOREA. SOUTH SEE SEOUL KOREA, REP OF SOLTH TRANS PAC SFO JFK 4 KUWAIT KW1 KL!WAIT KUWAIT MID EAST JFK LAOS VTE VIENTIANE LAOS TRANS PAC HNL LATVIA LATVIA EUROPE JFK 1 LEBANON BEY BEIRUT LEBANON MID EAST JFK LESOTHO MSU MASERU LESOTHO AFRICA JFK LIBERIA MLW MONROVIA LIBERIA .AFRICA JFK LIBYA TIP TRIPOLI LIBYA AFRICA JFK LIECHTENSTEIN LIECHTENSTEIN EUROPE JFK 1 LITHUANIA LITHUANIA EUROPE JFK 1 LI IXEMBOURG LUX LUXEMBOURG VILLE LUXEMBOURG EUROPE JFK MACAO HKG MACAU MACAO TRANS PAC HNL MADAGASCAR TNR ANTANANARIVO MADAGASCAR, DEM REP OF .AFRICA JFK MADEIRA ISLANDS FNC Fl INCHAL MADEIRA ISLANDS EI 'ROPE JFK LXHIBIT250 INTERNATIONAL PRIORITY AIRMAIL NATIONAL LABELING LIST Cont. Separation Bundle Label TAG 1 16 Information Geographic Distribution Gateway Notes Code Top Line: Exchange Office Second Line: Country MALAWI BLZ LIMBE C.S.O. MALAWI .AFRICA JFK MALAYSIA KUL KUALA LUMPUR MALAYSIA TRANS RAC SFO JFK 4 MALDIVES MALDIVES MID EAST JFK 1,6 MALDIVES MALDIVES TRANS RAC HNL 1,6 MALI BKO BAMAKO MALI. REPUBLIC OF .AFRICA JFK MALTA VLT VALLETTA MALTA EUROPE JFK MARTINIQUE FDF FORT DE FRANCE MARTINIQUE SO FOREIGN MIA. JFK 2 MAURITANIA NKC MAURITANIA MAURITANIA AFRICA JFK MAURITUS MRU PORT LOUIS MAI [RITUS AFRICA JFK MEXICO **SEE SEPARATE MEXICO LABELING LIST" MEXICO DFW LAX 5 MONACO MCM MONTE CARLO MONACO EUROPE JFK MONTSERRAT MNI PLYMOUTH MONTSERRAT SO FOREIGN MIA JFK i MOROCCO CAS CASABLANCA P PAL MOROCCO AFRICA JFK MOZAMBIQUE MPM CP1 MAPLTO MOZAMBIQUE AFRICA JFK NAURU INT NAURU NAURU, REPLT3LIC OF TRANS RAC HNL NERVL KTM KATHMANDU NEPAL MID EAST JFK NETHERLANDS AMS AMSTERDAM EXP NETHERLANDS EI ROPE JFK NETHERLANDS .ANTILLES **SEE INDIVIDUAL ISLANDS** SO FOREIGN MIA; JFK i NEW CALEDONIA noi: NOUMEA NEW' CALEDONIA TRANS PAC HNL NEW ZEALAND AKL AUCKLAND NEW ZEALAND TRANS PAC SFO NICARAGUA MGA MANAGUA NICARAGUA SO FOREIGN MIA JFK i NIGER NIM NIAMEY NIGER AFRICA JFK NIGERIA LOS IAGOS NIGERIA AFRICA JFK NORWAY OSL OSLO TRANSIT NORWAY EUROPE JFK OMAN MCT MUSCAT OMAN, SULTANATE OF MID EAST JFK PAKISTAN KHI KARACHI PAKISTAN MID EAST JFK PANAMA FTY PANAMA CITY PANAMA, REP OF SO FOREIGN MIA JFK i PAPUA NEW GUINEA POM PORT MORESBY PAPUA NEW GUINEA TRANS PAC HNL Paraguay ASU ASUNCION PARAGUAY SO FOREIGN MIA. JFK 2 PERU IJM LIMA TRANSITO PERU SO FOREIGN MIA/JFK 2 PHILIPPINES MNL MANILA PHILIPPINES TRANS PAC SFO POLAND WAW WARSAW 3 POLAND EUROPE JFK PORTUGAL US LISBON PROVINCE PORTUGAL EUROPE JFK QATAR DOH DOHA QATAR MID EAST JFK REUNION ISLAND RUN ST DENIS REUNION ISLAND EUROPE JFK ROMANIA Bl IH BUCHAREST ROMANIA EUROPE JFK RWANDA KGL KIGALI RWANDA AFRICA JFK SABA SABA SO FOREIGN MIA JFK 1,2 SAN MARINO SAN MARINO, REP OF EUROPE JFK 1 SAO TOME & PRINCIPE SAO TOME & PRINCIPE EUROPE JFK 1 SAI fDIA ARABIA DHA DHAHRAN AIT SAUDI ARABIA MID EAST JFK SENEGAL DKR DAKAR YOFF SENEGAL AFRICA JFK 12 EXHIBIT INTERNATIONAL PRIORITY AIRMAIL NATIONAL LABELING LIST Coffl. Separation Bundle l.ihcl IAG lid Information Geographic Disinlnition Gateway Notes Code lop line: Exchange Office Second Line: Country SEYCHELLES SEZ MAHE IS SEYCHELLES AFRICA JFK SIERRA LEONE FNA FREETOWN SIERRA LEONE AFRICA JFK SINGAPORE SIN SINGAPORE SINGAPORE TRANS PAC SFO 'JFK 4 SOLOMON ISLANDS HIR HONIARA SOLOMON ISLANDS TRANS PAC HNL SOMALIA MGQ MOGADISHU SOMALIA AFRICA JFK SOUTH AFRICA JNB JOHANNESBURG SOUTH AFRICA, REP OF AFRICA JFK SOUTHWEST AFRICA WD1I WINDHOEK SOUTHWTST AFRICA AFRICA JFK SPAIN MAD MADRID AIRPORT SPAIN EUROPE JEK SRI LANKA CMB COLOMBO SRI LANKA MIDEAST JFK 6 SRI LANKA CMB COLOMBO SRI LANKA TRANS PAC HNL 6 ST EUSTATIUS ST EUSTATIUS SO FOREIGN MIA/JFK 1,2 ST HELENA ST HELENA AFRICA JFK 1 ST KITTS SKB BASSETERRE ST KITTS SO FOREIGN MIA JFK ? ST LUCIA SLU CASTRIES ST LUCIA SO FOREIGN MIA/JFK 2 ST MAARTEN SXM PHILIPSBURG ST MAARTEN SO FOREIGN MIA/JFK 2 ST VINCENT SVD KINGSTOWN ST VINCENT SO FOREIGN MIA/JFK 2 SUDAN KRT KHARTOUM SUDAN AFRICA JFK SURINAME PBM PARAMARIBO SURINAME SO FOREIGN MIA/JFK 2 SWAZILAND MTS MANZINI SWAZILAND AFRICA JFK SWEDEN STO STOCKHOLM FLUG SWEDEN EUROPE JFK SWITZERLAND GVA GENEVA 1 SWITZERLAND ELIROPE JFK SYRIA DAM DAMASCUS SYRIA MID EAST JFK TAIWAN TPE TAIPEI TAIWAN TRANS PAC SFO/JFK 4 TANZANIA DAR DAR ES SALAAM TANZANIA AFRICA JFK THAILAND BKK BANGKOK THAILAND TRANS PAC SFO/JFK 4 TOGO LEW LOME TOGO. REPUBLIC OF AFRICA JFK TONGA NUK NUKUALOFA TONGA TRANS PAC HNL TRINIDAD AND TOBAGO POS PORT OF SPAIN TRINIDAD AND TOBAGO SO FOREIGN MIA/JFK 2 TRISTAN DA CLNJHA TRISTAN DA CUNHA AFRICA JFK 1 TUNISIA TUN TUNIS TUNISIA AFRICA JFK TURKEY 1ST INSTANBULHAVAALANI TURKEY MID EAST JFK TURKS AND CAICOS TK1 GRAND TURK TURKS AND CAICOS ISL SO FOREIGN MIA TUVALU TUVALU TRANS PAC HNL 1 UGANDA KLA KAMPALA UGANDA AFRICA JFK L'NITED ARAB EMIRATES DXB DUBAI UNITED ARAB EMIRATES MIDEAST JFK URUGUAY MVD MONTEVIDEO URUGUAY SO FOREIGN MIA/JFK 1 USSR MOW MOSCOW PCM USSR EUROPE JFK VANUATU VLI PORT VILA VANUATA TRANS PAC HNL VATICAN VCY VATICAN CITY STATE VATICAN CITY STATE EUROPE JFK VENEZUELA CCS CARACAS VENEZUELA SO FOREIGN MIA/JFK 2 VIETNAM SGN HOCHIMINHVILLE VIETNAM, SOCIALIST REP OF SEA WESTERN SAMOA APW APIA WESTERN SAMOA TRANS PAC HNL 13 EXHIBIT 250 INTERNATIONAL PRIORITY AIRMAIL NATIONAL LABELING LIST Cont. Separation Bundle Label TAG 1 16 Information Geographic Distribution Gateway Notes < ode Top Line: Exchange Office Second Line: Country YEMEN, ARAB REP SAH SANAA YEMEN, .ARAB REP OF MID FAST JFK YEMEN, PEO DEM REP ADE ADEN YEMEN. PEO DEM REP MID FAST JFK YUGOSLAVIA BEG BELGRADE VI (GOSLAVIA EUROPE JFK /AIRE FIH KINSHASA CTT 7AIRE, REP OF AFRICA JFK ZAMBIA MA NDOLA ZAMBIA AFRICA JFK ZIMBABW I HRE HARARE ZIMBABWE AFRICA JFK NOTES: THESE ARE OPEN TRANSIT DESTINATIONS. DIRECT SACKS ARE NOT MADE. FORWARD BLJNDLES TO THE ASSIGNED GATEWAY EXCHANGE OFFICE. OFFICES IN THE NORTHEAST REGION SEND THEIR DIRECT Bl INDIES FOR SOI TH FOREIGN DESTINATIONS TO NEW YORK (JFK ). ALL OTHER OFFICES SEND THEM TO MIAMI (MIA). AIRMAIL FOR AUSTRALIA IS LABELED ACCORDING TO ORIGIN. INTERNATIONAL PRIORITY' AIRMAIL ENTERED IN DENVER, NEW YORK, LOS ANGELES, MIAMI ANT) SAN FRANCISCO LS TO BE LABELED TO MELBOURNE. ALL OTHER ORIGINS I ABEL AUSTRALIA TO SYDNEY, NEW YORK FORWARI )S Bl INDLES FOR THESE DESTINATIONS TO NEW YORK (JFK). ALL OTHERS ORIGINS FORWARD TO SAN FRANCISCO ( SFO ). OFFICES IN THE WESTERN REGION F< IRWARD BUNDLES FOR MEXICO (SEPARATIONS WITH LESS THAN 10 IBS) TO LOS ANGELES (AX). .ALL OTHER ORIGINS FORWARD THE MEXICO BUNDLES TO DALAS (DFW). OFFICES IN THE WESTERN REGION FORWARD THESE DESTINATIONS TO HONOLULU (HNL). ALL OTHER ORIGINS FORWARD TO NEW YORK (JFK ). I. 2 56 Mexico There are extensive distribution and make- up requirements tor International Priority Airmail sent to Mexico. Mailers who wish to use the service to Mexico should co- ordinate their mailings on a ease-by-case basis with their divisional coordinator (see Exhibit 2% for distribution and labeling requirements for Mexico). 260 Markings 261 Airmail International Priority Airmail receives full airmail service within the United States and to the destination country. Consequently, the endorsement, "PAR AVION" ( AIRMAIL ) must be marked on the address side of each piece. USPS Label 19, PAR AVION, may be used for this purpose. At the send- er's option, the red, white and blue border- ed airmail envelopes may be used in addi- tion to the "PAR AVION" endorsement. 262 Printed Matter 262 1 Over Four Pounds Printed matter items weighing over four pounds must be marked with the words "PRINTED MATTER," "PRINTED MATTER- BOOKS," "PRINTED MATTER-CATALOGS," or "PRINTED MATTER-SECOND CLASS," as appropriate in accordance with the provisions of IMM 244.2. If second-class publications are paid for by means of an advance deposit account, the imprint auth- orized under IMM 244. 21d may be used in lieu of the "PRINTED MATTER-SECOND CLASS" endorsement. 262.2 Under Four Pounds Printed matter items weighing four pounds or less do not have to include the endorse- ment for the type of printed matter. Inclu- sion of the applicable class of mail endorse- ment is optional. This exception to the general marking requirements only applies to printed matter items sent as Internation- al Priority Airmail. 263 Postage Paid by Postage Meter or Postage Stamps Mail for which the postage is paid by post- age meter or postage stamps must be endorsed "( '.>'. International Airmail Post- age Paid" on each piece on the address side of the mail, in the upper right corner. The required postage payment endorse- ment may be applied by using one of the methods specified by Domestic Mail Man- ual 145.3 or it may be applied by running the mail through a meter machine that has been equipped with a special "slug" fur- nished by the meter manufacturer. The endorsement will then appear in the "ad plate" field in combination with a meter impression showing a "zero" postage amount. 270 Sacking Requirements 271 Type of Equipment 271.1 Country Sacks (10 pounds or more) All destinations or separations accumulat- ing ten ( 10) pounds or more per mailing must be sacked in the blue international airmail sacks provided by the Postal Ser- vice. Trays are not acceptable for Interna- tional Priority Airmail directs. The maxi- mum weight per sack is sixty-six (66) pounds. All types of mail, including letter bundles, flat bundles, small packets, etc., for each destination can be commingled in the same sack and counted toward the 10 pound minimum. 271.2 Residue Sacks The bundles and loose items that are left after all country sacks are prepared (in- cluding those for Great Britain, the Federal Republic of Germany and Mexico ), must be enclosed in equipment specified by the local acceptance office. In the absence of such guidance, domestic orange priority mail pouches must be used. 272 Labeling I -1 !. I All Sacks (both country and residue) All sacks must be labeled with PS Tag 1 15, International Priority Airmail (see Exhibit 272. 1 ). These "day-glow" pink tags identify this mail and ensure that it receives priority handling. 272.2 Direct Country Sacks Direct country sacks must be labeled with the appropriate PS Tag 116 (see Exhibit 272.1). The tags are white and specially coded to route the mail to a specific air- port or destination. The blocks on the tag for date, weight, and dispatch information are for Postal Service use only and must not be completed by the mailer. The 1 16 is placed over the Tag 115 and attached to the base of the pouch. 272.3 Residue Residue and direct bundles for destinations with less than 10 pounds must be labeled as follows: Residue Sack Label Line 1: Acceptance Post Office Line 2: Contents Line 3: Mailer, Mailer Location Example: DIS Philadelphia PA 191 Intl Priority Airmail ABC Store Philadelphia PA is i XHIBIT 256 MEXICO DISTRIBUTION AND LABELING /7ic sorting scheme tor Mexico is based on state breakdowns with certain mussing points for residue volume, as follows: State Name Abbrev. Facing Slip 1 16 TAG Off-Load Airport' I. iscalientes AGs Aguascalientes AGS DIS MEX GDL Colima COL Colima COL DIS MEX GDL Guanajuato GTO [rapuato GTO DIS MEX GDL Jalis JAL Guadalajara JAL DIS MEX GDL Michoacan \1K II Morelia MICH DIS MEX GDL Nayarit NAY Tepic NAY DIS MEX GDL itecas ZAC Zacatecas ZAC DIS MEX GDL Residue Office 4100 Guadalajara, Jal GDL II. Campeche CAM Campeche CAM DIS MEX MID Chiapas CHIS Tuxtla Gtz CHIS DIS MEX MID Quintana Roo QROO Chetumal Q. ROO DIS MEX MID Tabasco TAB Yillahermosa TAB DIS MFX MID Yucatan YUC MeridaYUCDISMEX MID Residue Office 97000 Merida \VC Transbordos MID III. Coahuila COAH Saltillo COAH DIS MEX MTY Durango DGO Durango DGO DIS MEX MTY Neu\'0 Leon NX. Neuvo Laredo N.L. DIS MEX MTY San Luis Potosi S.LP. San Luis Potosi SLP DIS MEX MTY Tamaulipas TAM CD Victoria TAM DIS MEX MTY Residue Office 6-tOOO Monterey N.L. Transbordos MTY IV Hidalgo HGO Pochuca HGO DIS MEX MEX Mexico MEX Toluca MEX DIS MEX MEX Mi relos MOR Cuernavaca MOR DIS MEX MEX Oaxaca OAX Oaxaca OAX DIS MEX MEX Puebla PUE Puebla PUE DIS MFX MEX Queretaro QRO Queretaro QRO DIS MEX MEX Tlaxcala TLAX Tlaxcala TLAX DIS MEX MEX Veracruz VER Veracruz VER DIS MEX MEX Residue Office 15620 Mexico 506 D.F. MEX V Sinaloa SIN Culiacan SIN DIS MEX MZT Sonora SON Nogales SON DIS MEX MZT Residue Office 82000 Mazatlan SIN DIS MZT VI. Baja California B.C. Tijuana B.C. DIS MEX SAN Baja California Sur B.C.S. Tijuana B.C. DIS MEX SAN Chihuahua CHIH CD Juarez CHIH DIS MEX ELP DistritO Federal D.F. Mexico 506 D.F. MEX MFX Guerrero GRO Acapulco de Juarez GRO DIS MEX ACA Ri sidue ' )ffice None 'This is the airport stop code to be printed on the Tags 116. 16 1 XH1BIT 272.1 PS 1 IS, INTERNATIONAL PRIORITY AIRMAIL TAG nviAiaiv /Uiyoiad ivNonvNaaiNi ^ DL Mailer ■— Sack of INTERNATIONAL PRIORITY AIRMAIL uio TAG 116 New Tag Old Tag Still in Use "V* i = * = a- = r " By Airmail For SAN SALVADOR Q i [EL SALVADOR) ^Jf J AV8 XL ^^S DISPATCH/SACK NO. DATE ORIGIN KG VIA \G 116-A 3 1979 28 UJ I— Q a* 3: Q. * ■ s a. CO UJ O JC «r CO o z «* o ►— «* a. CO a X CI ac u. 3 O a. o UJ 'ill UJ AC a 17 CHAPTER THREE 310 General This chapter will describe die mail process- mi; i iperating guidelines for post offices in the International Priority Airmail program. Critical Acceptance Times 321 Objectives A significant objective of the International Priority Airmail service is that as much mail as possible is dispatched on Day (date of mailing ). A critical acceptance time (latest time the mail can be received and still make the Day dispatches) must be estab- lished to provide an operating benchmark for both the post office and the mailer. This acceptance time should take into consideration the time necessary for reve- nue collection, rack operation of direct bundles, documentation of the dispatch, tender to the airline(s), and transportation to the AMF if the acceptance unit is located elsewhere. 322 Dispatch Profile 322 1 Exchange Offices Acceptance post offices which also are an International Airmail Exchange Office, must develop a profile of possible Day dispatches to destination and focus on the most logical time which meets all or most of these dispatches when establishing the critical acceptance time. 522.2 Nonexchange Offices Acceptance post offices on the network which are not also exchange offices are to route their mail to the appropriate ex- change office. In developing the critical acceptance time, the latest Day trans- portation which arrives at the gateway by the critical entry time (CET) on Day I, for regular airmail, is to be targeted. If trans- portation is not available to meet this commitment, use the earliest arrival after the CET. 323 Coordination Division offices and TMSCs must closely coordinate the establishment of these (.ritual acceptance times. \< >i 1 Tin- < ritual acceptance time is not the latest time that mail can be accepted. Rather, it is the latest acceptance time lor the Day commitment. 330 Collection Each post office designated as an accept- ance office for International Priority Air- mail must locally establish a service area within which collection service will be of- fered. Collection service is not intended to be an on-demand service, but one which is coordinated between the mailer and post office. To the extent possible, it should be on a scheduled basis and, if existing collec- tion runs meet established acceptance times, use them. In any event, make collec- tion service available, within the estab- lished geographic boundary limits, which will meet the acceptance time for Day dispatches if requested by the mailer. When the mail is collected directly from the customer, the mailing statement should be placed in an envelope designed specifi- cally for International Priority Airmail. The envelope, EP-411, should be attached to one of the sacks using a wire twist tie and removed at the acceptance unit when the Form 3652 is extracted. 340 Acceptance Unit 34 1 Main Acceptance Unit Each post office in the program must estab- lish a unit responsible for accepting Inter- national Priority Airmail, collecting the postage, processing the residue, and dis- patching the mail. In those offices which also contain an exchange office operation, this unit will generally be located in the same area. This is left to the discretion of local management. 342 Satellite Acceptance Units Depending upon local demand and the need to improve service and responsive- ness to our customers, consider satellite acceptance points which would accept the mail and forward it to the main acceptance unit tor processing. As with mail collected directly from the customer, the Interna- tional Priority Airmail moving from a satel- lite office to the main acceptance unit must retain its identity to ensure its prior- ity handling. 343 Deposit of Mail Although collection service is generally limited to the locally defined service area, customers from any origin, including from outside the host post office, may deposit their mail at the acceptance unit. This factor is to be considered in establishing the location of these units. 350 In-Plant Procedures 351 Acceptance Offices Without Exchange Offices Since they require no further processing, forward blue pouches received from mail- ers which are made up to destination to the appropriate exchange office. The gate- way exchange office for each destination is listed in the National Labeling List for International Priority Airmail (see Exhibit 250). Residue mail (direct and mixed bundles) can be accepted from the mailer in any manner which best fits the local operation. The normal method would be to use orange priority sacks. However, trays or other equipment may be used. The residue mail is to be processed as follows: a) Country bundles of letters or flats and SPRs which, when combined will total 10 pounds for a separation, must be pouched in blue airmail equipment with an appropriate Tag 116 and 115 attached. Blocks on the 116 for date, weight, and dispatch information are not to be completed; this is done by the actual dispatching exchange office. Ex- perience and volume growth will sta- bilize this operation. b) Country bundles of letters or flats and SPRs which, when combined, do not total 10 pounds for a separation, are to be thrown off into orange pouches. These pouches must have a Tag 115 attached and must be labeled to the gateway exchange office with the assigned responsibility for a given geo- graphic area. c) Forward pure residue bundles (mixed countries) to the normal exchange office along with regular originating, international airmail. NO DISTRIBU- TION IS TO BE PERFORMED. NOTE: All in-plant operating criteria must be geared towards the critical dispatch time. Labeling information, geographic- assignments, and gateway exchange offices are identified in the National Labeling List. 18 352 Acceptance Offices with an Exchange Office 352.1 Residue Process residue sacks (or trays if locally authorized) received from mailers or, if appropriate, from other International Priority Airmail acceptance offices, as follows: a ) Throw off country bundles of letters or flats and SPRs into existing rack separa- tions. Create additional separations for separations which generate 10 pounds or more. b ) Throw off country bundles of letters or flats and SPRs which, when combined, do not total 10 pounds for a separation into orange sacks to the gateway ex- change office with the assigned respon- sibility for a given geographic area. c) Merge pure residue bundles (mixed countries ) into the distribution opera- tion along with the regular interna- tional airmail. 352.2 Dispatch Pull all sacks containing International Priority Airmail to meet all assigned avail- able transportation. Add made-up sacks received from mailers, other acceptance offices, and those generated locally to existing dispatches if the regular airmail and International Priority- Airmail are both tendered to the same transportation. In these cases, add the relevant information to Tag 1 16 and include the sack( s ) on the C-12 letter bill. If a separate dispatch must be made, complete a C-12 and place it in a designated "F" pouch. The dispatch num- ber should be the next sequential number of the normal series. All relevant informa- tion would be recorded on Tag(s) 116. 352.3 AV-7 Delivery Bills Complete AV-7 delivery bills in the normal manner. 352.4 Standard Operating Plan Each exchange office must establish standard operating procedures and outline their commitment on a separate line in Exhibits 39, 40 and 41 of their operating plan. In establishing these procedures, it should be kept in mind that all Interna- tional Priority Airmail received by the locally established latest acceptance time must receive same day dispatch. This assumes that transportation is available to a given destination, but in any case, no later than the first available Day 1 dispatch. 360 Transportation and Routing 361 General In selecting transportation and making routing decisions, TMSCs should be cog- nizant of the goals of the International Priority Airmail service. 362 Flight Selection In selecting international flights or (intra- line transfers from a domestic to interna- tional flight ), the selections will basically parallel the existing dispatches. However, use direct foreign flag service which will depart on Day and for which there is no alternate American flag service, either direct, intraline or established interline transfer, subject to the following con- ditions: a) Any carriers listed in Part II, Authorized Foreign Flag Carriers, of the Interna- tional Airmail Broadcast are approved for this mail regardless of listed restric- tions for mail class or segments. b ) The dispatch reports must clearly state that these routings are only to be used for dispatches containing International Priority Airmail. 363 Routing Direct Sacks Direct sacks made up to a foreign destina- tion and for which originating international transportation (direct or intraline) is not available (this encompasses all direct sacks from nonexchange office cities) are normally routed to the gateway exchange office which has responsibility for the par- ticular geographic area. However, in estab- lishing a routing, the TMSC should examine alternatives which have the potential of advancing mail. For example, a direct sack(s) for Frankfurt which originates in Indianapolis, IN would, under this pro- gram, normally be routed to New York-JFK (the gateway with the assigned geographic responsibility). However, by routing through Chicago (ORD), and depending upon the window of availability at origin and available domestic transportation, the mail might be advanced a day. In this cir- cumstance, select the routing which pro- vides the best service. 364 Dispatch by a Nonexchange Office Nonexchange office cities must not route the mail (except true residue) to their normal exchange office unless it is deter- mined that the most advantageous interna- tional transportation originates there as opposed to the gateway (or other) ex- change office. 365 IA Dispatch Report Routings on the domestic system from one exchange office to another or from a non- exchange office acceptance post office to an exchange office should be reflected in the "IA" (International Airmail) dispatch report. Note: This report will have to be created for nonexchange office post of- fices. Target the transportation currently selected for Same Day Express Mail (mail class "S"). If transportation is needed and available, but not currently schemed for "S" mail, add it. 366 ACT Tags Dispatching units must staple an "S" mail class ACT tag over the destination informa- tion of Tag 116 of blue sacks (do not use the adhesive) or affix an"S" ACT tag to the placard of orange sacks before enter- ing into the system. The receiving office will remove all ACT tags before tendering to the international carrier. 367 Equipment Each office will be responsible for provid- ing necessary sacks and tags to the mailers it serves. This will necessitate keeping an adequate supply on hand. The applicable tag for International Priority Airmail is Tag 116-W. It is ordered on Form 1957-A, International Airmail Tag Request. The responsible international exchange office must provide guidance on submission of the form, as well as short-term new requirements for nonexchange office post offices. Tag 1 15 is ordered from the supply centers. Obtain blue international airmail sacks through the Mail Transport Equip- ment ( MTE ) coordinator. The No. 1 sack is the preferred sack. If nylon sacks are not available, the blue woven polypropelene sacks can be used. 19 4 10 General This chapter will describe the mail accept- ance and postage verification procedures of each AMF or other designated installation. Acceptance procedures must be adhered to for all International Priority Airmail mailings to ensure that the quantity claimed by the mailer on the mailing statement is correct, that proper postage has been paid and the mail piece has been examined for classification and mailability. Managers of all acceptance facilities must ensure uniform enforcement of mail make- up requirements for International Priority Airmail. Managers must not make any ex- ceptions to the mail preparation require- ments specified in IMM 284 and these guidelines. 420 Acceptance Unit Responsibilities 421 Contents and Makeup Verification The acceptance unit(s) at the AMF or other designated installation will be re- sponsible for performing the following tasks-. a ) Check the contents of each mailing to ensure it is limited to LC and AO mail as defined in IMM 141.2. Merchandise or printed matter items prepared or paid at the parcel post rates of postage, and items addressed for delivery in Canada are not admissible as Interna- tional Priority Airmail. Nonmailable IPA pieces must be returned to the mailer. b ) insure that the mailpieces conform to the size and weight requirements speci- fied in IMM 22^ and 233 for LC mail and IMM 243, 253 and 263 for AO items. C ) Check mailer compliance with the sort- ing, facing, packaging, labeling, and sacking requirements as specified in these guidelines 422 Corrective Action \)(i not accept mail if it does not meet the makeup and sacking requirements speci- fied in these guidelines and IMM 284. Postal employees are not authorized to make corrections for the mailer. However, they must explain the makeup require- ments to the mailer 423 Customer Notification The postmaster or his designee must notify the mailer promptly by telephone if the mailing is not prepared in a manner accept- able to qualify for the International Priority Airmail rate. The mailer will be given one of two options listed below for the disposi- tion of disqualified mail: a) Option 1: The mailer may rework the mail so it does qualify for the Interna- tional Priority Airmail rate. This option requires the mailer to pick up the mail- ing at the acceptance unit. The post- master may authorize the mailer to correct the mailing at the post office if space is available and errors can be easily corrected. b) Option 2: The mailer may withdraw the mail. If this option is selected, the entire mailing is no longer an Inter- national Priority Airmail mailing. If it is remailed, the entire mailing will be subject to the appropriate international single LC or AO rate and the size, weight, and preparation requirements specified in the IMM. 430 Postage verification PS Form 3652, Statement of Mailing-Inter- national Priorit}' Airmail, is a four-part form to be used exclusively for Internation- al Priority Airmail (see Exhibit 430). A completed form 3652 must be presented with each mailing at the entry post office. All applicable sections of Part A of the form must be completed by the mailer or mail- ing agent. Part B is to be completed by the acceptance unit. No other mailing state- ment is authorized for this purpose. Fol- lowing is a list of items which must be checked and verified on the mailing statement. 1. Sack Count An acceptance employee should make a physical count to verify the number of International Priority Airmail sacks that are being entered by a particular mailer. 2. Mailing Weight To determine the weight of the mailing an acceptance clerk should use the following formula: a ) The Total ( Gross ) Weight in pounds is determined by the weight of each sack. b) The aggregate Tare Weight is calcu- lated by multiplying the total num- ber of sacks times 0.75 pounds per bag. c ) The Net Weight of the mailing in pounds is then determined by sub- tracting the Tare Weight from the Total (Gross) Weight. Round any fraction of a pound to the next higher pound. 3. Verification of Number of Pieces If the net weight of the mailing is less than 10 pounds, an acceptance employ- ee should verify that the number of pieces is 200 or more. 440 Postage Calculation Multiply the Net Weight (in pounds) by $6.80 per pound. 450 Postage Discrepancy The mailer must be promptly notified by telephone of any postage calculation error on Form 3652 in order that the postage charges may be adjusted before the mail is dispatched. 451 Postage Error on Permit Imprint Mail The acceptance employee must verify by telephone that the mailer has sufficient funds on account to cover the corrected postage amount. If the mailer has insuffi- cient funds on account, notify the mailer by telephone of the additional postage due. The mailer is required to pay the additional postage prior to dispatch of the mail. Anno- tate Form 3652 to reflect the correct postage amount. Document phone call to mailer. 4 52 Postage Error on Postage Metered or Postage Stamp Mail Notify the mailer by telephone of the addi- tional postage due. The mailer is required to pay the deficient postage prior to dis- patch of the mail. Payment can be made in the form of meter stamps or postage stamps affixed to a separate sheet of paper and canceled. Attach the payment sheet to Form 3652 and annotate it to reflect the additional postage collected. Document phone call to mailer. 20 miihii 130 US POSTAL SERVICE STATEMENT OF MAILING - INTERNATIONAL PRIORITY AIRMAIL See Instructions on reverse side. ^PRESS HARD^ YOU ARE MAKING 4 COPIES USPS USE ONLY PART A - TO BE COMPLETED BY MAILER/MAILING AGENT 1. Origin ZIP Code-Permit/Customer I.D. No. 2. Fed'l Agency Code Number 3. Post Office of Mailing 4 Mailing Date Mo. Day Yr. H I H I 5. Method of Payment ->[]] K nt Postage Meter □ Postage Stamps 6. Customer Seq. No. (Optional) 7. No. of Sacks 8. No. of Pieces 9. Name and Address of Mailer (Street, City, State and ZIP Code) 10. Name and Address of Mailing Agent (If applicable) (Street, City, State and ZIP Code) 1 1 . Telephone Number of Mailer (Include area code) ( ) 12. Tel. No. of Mailing Agent (If applicable) (Include area code) ( ) 13. If Metered or Stamped, affix postage here. POSTAGE COMPUTATION 14. Pounds (Net) 15. Rate 16. Total Postage = $ 17. Signature of Mailer/Agent PART B - TO BE COMPLETED BY USPS WEIGHING SECTION 18. Post Office/AMF 19. ZIP Code I I I I 20. Date of Receipt Mo. Day Yr. I l-l I H I 21. Time (2400 Clock) I I I Weight Verification and Postage Computation 22. Number of Sacks ^ I I I 23. Total Weight (lbs.) I I I I III 24. Less Tare (lbs.) I I I I III 25. Net Weight (lbs.) I I I I ill 26. Multiply Net Weight by Rate Per Pound $ 27. TOTAL POSTAGE FOR PERMIT IMPRINT MAILING ONLY Advance Deposit Balance Verified 28. Date Mo. Day Yr. 29. Finance Office Telephone Number (Include area code) ( ) I certify that this mailing has been verified as indicated above, and that the mailer has sufficient funds on deposit at the postal installation where the advanced deposit account is maintained. 30. Signature of Verifying Employee (Post Office/AMF Stamp) PS Form 3652, Dec. 1986 ► Willful Entry of false, fictitious or fraudulent statements or representations hereon punishable by fine up to $1 0,000 or imprisonment up to 5 years, or both (18 USC 1 001). Copy 1 — Finance Office 160 Form 3607, Weighing and Dispatch Certificate For permit imprint mail only, after the mailing statement has been verified, the acceptance employee must initiate a Form 3607, Weighing and Dispatch Certificate, to accompany the mailing to mail process- ing ( sec Exhibit 460 ), ( Form 360" will be revised to reflect Form 3652, Statement of Mailing-International Priorift- Airmail. In the interim, use current Form 3607, Mar. 1985). Complete all sections of Form 3607, except sections titled "Tare Weight" and "Results of Presort Verification." In section titled "Total Postage," insert a block to reflect Form 3652. Mail process- ing personnel must sign the Form 3607 and send it to the accounting unit. Refer to the F-l, Financial Handbook for Post Of- fices, section 523.25. The accounting unit will compare postage value on Form 3607 with postage value on Form 3652. When a difference occurs, match forms to deter- mine whether mail processed been paid for. Differences or incomplete sets must be resolved. 470 Disposition of Form 3652 Upon completion of the verification process, the AMF or other designated acceptance unit must postmark all copies of Form 3652 and distribute the copies as follows: a) Copy 1 (Finance Office) must be sent to the post office where the mailer's advance deposit account is maintained. When postage for a mailing is paid by advance deposit, Copy 1 of Form 3652 is retained and filed in the finance or accounting section for reconciliation of accounts. When postage for the mailing is paid by postage meter, post- age stamps, or penalty mail permit imprint, Copy 1 of Form 3652 is re- tained and filed in the accounting offices or other designated office in the same manner as Form 3602PCs, State- ment of Mailing-Bulk Rates. The file retention period is 4 years. b) Copy 2 (Weighing Section) is an extra copy when the office of mailing and acceptance are the same. Copy 2 may be discarded when the mailing office and acceptance office is the same. If the mailing office and acceptance office are different (i.e., AMF or other desig- nated office), Copy 2 must be retained at the weigh section or other desig- nated office of the AMF or entry/accept- ance post office. The file retention period is 2 months. c) Copy 3 (EMRS Revenue/Volume Data Entry) is to be sent to the EMRS Data Entry Site for the entry/acceptance post office. The file retention period is 2 months. d) Copy 4 (Mailer or Mailing Agent) is re- tained by the mailer or mailing agent at the time the International Priority Air- mail shipment is tendered to the Postal Service. n ■MIIIUI ion US POSTAL SERVICE WEIGHING AND DISPATCH CERTIFICATE Station or Unit Mailing Statement Sequence No. Permit No. IZ1 (Check here if company permit) FINANCE NO ZIP CODE Name of Permit Holder Names of Individual or Organization for which mailing was prepared. [J LETTE R SIZE -All mail normally processed through letter cases. CD F LATS-/V/ mail normally processed through flat cases. Q OTHER MAIL - Not normally distribu ted in letter or flat cases. RCA OFFICE ONLY NUMBER OF Class Weight of a single piece. NUMBER OF Sacks Trays Pallets Other Containers Total Pieces Total Pounds PS Form 3607, Mar. 1985 UNIVERSrTY OF illinois-urbana 3 0112 105132812 ^(VTES POST.* US. MAIL m *****♦"